Standard Road Construction Contract

Standard Road Construction Contract
840 S. Telegraph Road • Monroe, Michigan 48161 • Phone: (734) 240-5102 • Fax: (734) 240-5101
PROPOSAL
FOR
THREE (3) 2017 TANDEM AXLE TRUCKS
BID OPENING:
Wednesday, December 14, 2016 at 10:00 a.m.
BOARD OF COUNTY ROAD
COMMISSIONERS OF THE COUNTY OF
MONROE
Paul Iacoangeli, Chairman
Dan Minton, Vice Chairman
Bruce R. Stammer, Jr., Member
Stephen J. Pace, Member
Charles A. Londo, Member
MONROE COUNTY ROAD COMMISSION
INVITATION TO BID
Sealed bids will be received by the Board of County Road Commissioners of the County of Monroe until
10:00 a.m. local time on Wednesday, December 14, 2016 at their office located at 840 South Telegraph
Road, Monroe, Michigan, 48161 for the following:

Three (3) 2017 Tandem Axle Trucks
Bids will be publicly opened and read aloud by the Bid Committee at 10:00 a.m. Proposals may be
downloaded from the Road Commission’s website at www.mcrc-mi.org/bids.html. Proposals will only be
accepted on the Road Commission’s bid form(s) and must be returned in a sealed envelope with the
contents plainly marked on the outside of the envelope.
BOARD OF COUNTY ROAD
COMMISSIONERS
OF THE COUNTY OF MONROE, MICHIGAN
BOARD OF COUNTY ROAD COMMISSIONERS
OF THE COUNTY OF MONROE, MICHIGAN
MONROE COUNTY ROAD COMMISSION
PROPOSAL
THREE (3) 2017 TANDEM AXLE TRUCKS AND EQUIPMENT
TO:
The Board of County Road Commissioners of the County of Monroe, Michigan
FOR:
Three (3) 2017 Tandem Axle Trucks and Equipment
Ladies and Gentlemen:
The undersigned bidder hereby affirms that:
1.
The proposal is in all respects fair and without any collusion or fraud.
2.
The undersigned agrees to furnish materials at the unit prices stated on the attached bid forms.
Company:
Address:
City, State, ZIP:
Telephone:
By:
Title:
Date:
Monroe County Road Commission
Page 1 of 25
INSTRUCTIONS TO BIDDERS
and
GENERAL CONDITIONS
It is the intent of the Monroe County Road Commission to acquire up to three (3) new tandem-axle trucks,
model year 2017 and equipment for each truck. By signing each bid, the bidder will deliver all bid equipment
to the Monroe County Road Commission complete and ready to operate. This will be a two part bid
document. Part A for the truck and chassis and Part B for the truck equipment. Bidder may bid on either
part A or B or both.
OWNER
The owner of the project is the Board of County Road Commissioners of the County of Monroe, also referred
to as the “Board.”
BIDDER
The Bidder is one who submits a signed bid with the required documentation directly to the Board at the
time and place specified.
BID FORMS
Sealed proposals must be submitted on the bid forms furnished by the Board. The proposal shall be
submitted in its entirety with no modifications or changes except as authorized by an addendum and with
no pages removed. All proposals must be filled out in ink or typewritten and shall be legibly signed, giving
the complete name and address of the Bidder.
All bids must be in a sealed envelope and clearly marked “Bid for 2017 Tandem Axle Trucks.”
OPENING OF BIDS
Bids will be received by the Board at 840 S. Telegraph Road, Monroe, Michigan, 48161 until 10:00 a.m.
local time on Wednesday, December 14, 2016 at which time they will be publicly opened and read aloud.
ACCEPTANCE AND/OR REJECTION OF BIDS
The Board reserves the right to accept, reject and/or modify any or all bids, to waive irregularities therein,
and to make the award in any manner deemed to be in the best interest of the Monroe County Road
Commission. The Board reserves the right to award Part A and Part B together or separately.
TITLE VI NON-DISCRIMINATION PLAN
The Monroe County Road Commission, in accordance with Title VI of the Civil Rights Act of 1964 (78 Stat.
252, 42 USC 2000d-4) and as amended, and the Civil Rights Restoration Act of 1987 (P.I. 100.259) and
Title 49, Code of Federal Regulations, Department of federally-assisted programs of the Department of
Transportation issues pursuant to such Act, hereby notifies all bidders that it assures that in any contract
entered into pursuant to this advertisement, no person shall on the grounds of race, color, religion, national
origin, gender, disability, or age be excluded from participation in, be denied benefits of, or otherwise be
subjected to discrimination under any program receiving Federal Financial assistance. Additionally,
minority business enterprises will be afforded full opportunity to submit bids in response to this invitation
and will not be discriminated against on grounds of race, color, religion, national origin, gender, disability,
or age in consideration for an award.
TAXES
The Monroe County Road Commission is not subject to the Federal Excise Tax or the Michigan State Sales
Tax. The Bidder shall not include these taxes in the unit prices quoted.
SPECIFICATIONS
Where specified, the truck, chassis and equipment shall meet the Monroe County Road Commission’s
Specifications as described in the bid document.
Monroe County Road Commission
Page 2 of 25
WARRANTIES, GUARANTEES, SERVICE CONTRACT (S)
Please provide full description of manufacturer and/or dealer warranties and guarantees.
SERVICE MANUALS
Upon delivery of bid equipment, all service and parts manuals must be provided. This includes printed
manuals and CD ROM manuals.
SPECIAL EQUIPMENT
The bidder will also include, with the total cost of this bid, all diagnostic software that is available.
ORIENTATION AND TRAINING
Provide complete description for orientation and training to MCRC employees for the operation of the bid
equipment. This orientation and training should be complete enough to enable the purchaser to
immediately and productively utilize and care for the equipment. Also, please provide an hourly quote for
additional post-sale training.
MEETINGS
The Road Commission reserves the right to include pre-build, mid-build and pre-paint inspection meetings
at the installers’ location. The Road Commission reserves the right to make minor changes for the
build/installation of truck equipment.
REFERENCES
Please attach a separate sheet showing the names of at least three companies and/or agencies, which
have purchased the bid/specified equipment from your company, along with the address and phone
number, and a contact person who utilizes or is knowledgeable about the equipment.
COMMUNICATIONS
Any questions regarding this bid shall be directed to the Monroe County Road Commission’s purchasing
agent listed below:
Name:
Phone:
Email:
Christine Herron
734-240-5109
[email protected]
Monroe County Road Commission
Page 3 of 25
MONROE COUNTY ROAD COMMISSION
UNIT PRICE CONTRACT
2017 TANDEM AXLE TRUCKS
PART A and PART B
TO: Board of County Road Commissioners of Monroe County, Michigan
The undersigned, having full knowledge of the proposal (Part A and Part B) and specifications for
up to three (3) 2017 Tandem Axle Trucks and Equipment including Bidders’ Addenda _______________
and the conditions of these Contract Documents, hereby agrees to furnish materials at the unit prices
named below:
Company:
Address:
Phone #:
Email:
Monroe County Road Commission
Page 4 of 25
PART A: TRUCK AND CHASSIS SPECIFICATIONS
Item 1.
- Gross vehicle weight rating (GVWR)
_______________
- Front axle weight rating (FAWR)
_______________
- Rear axle weight rating (RAWR)
_______________
- Cab-to-axle distance (CA)
_______________
- Grill to back of cab (BBC)
_______________
- Wheel base (WB)
_______________
- Distance from tandem center to end of frame (AF)
_______________
- Distance from tandem center to rear of last cross member
_______________
- Set back steering axle location from face of grill to center of axle (SA)
_______________
- 24" minimum ground clearance under frame between steering axle and front drive. If different, specify
clearance ________________.
Complies:
_____ yes
_____ no, please describe: ____________________________________
____________________________________________________________________________________
Front Axle
- Front axle shall be factory lined.
- 20,000 lb. front axle with vented oil bath hubs.
- Non-asbestos double anchor fabricated brake shoes.
- Vented oil bath hubs.
Complies:
_____ yes
_____ no, please describe: ____________________________________
____________________________________________________________________________________
Rear Axle
- 46,000 lbs. tandem rear axle.
- Inter-axle lock switch and light shall be inside cab.
- Tandems shall be factory-aligned axles.
- Specify axle ratio (4.89 Ratio Minimum) _________________________.
- Both rear axles shall be traction controlled by driver.
- Must have a 3-year warranty on the driveline, minimum.
- Non-asbestos double anchor fabricated brake shoes.
- Specify if front drive has oil pump __________ yes
__________ no.
Complies:
_____ yes
_____ no, please describe: ____________________________________
____________________________________________________________________________________
Monroe County Road Commission
Page 5 of 25
Suspension
Front
- Must have 23,000 lb. springs with heavy-duty gas charged shocks.
Rear
- 46,000 lbs, heavy-duty air ride, and certified for off road use. If not, specify ____________ lbs.
- Must have leveling valve with a manual dump system from inside the cab with an indicator light.
- Shocks shall be four (4) heavy-duty, gas-mounted; specify locations _____________________.
- Air bag pedestal (bottom) shall be at least 12" from the ground to allow for pushing of the paver
against the tires.
Complies:
_____ yes
_____ no, please describe: ____________________________________
____________________________________________________________________________________
Engine
-Wet sleeved, minimum 350 hp with low oil pressure and high water temperature protection.
- Must have engine brake.
- Warranty shall be 3 yrs/150,000, minimum.
- Electronic controlled hand throttle.
- Must have a 120 volt / 1500 watt plug-in, with easy access.
- All fuel, oil, and water filters shall be spin-on.
- Must meet current production year emissions.
- Must be able to check oil at ground level
- No filters shall be located between the bumper and front axle.
- Must have a Delco MT starter.
- All radiator hoses will be silicone with heater hose shut-offs.
- Fan shall be operated with an override switch from inside the cab.
- Delco alternator must be 160 amps, minimum.
- Crankshaft pulley must be adaptable for 1310 series flange yoke.
- Indicate engine make ____________________.
- Specify engine horsepower _______________ at _______________ rpm.
- Specify engine torque _______________ ft/lbs. at _______________ rpm.
Complies:
_____ yes
_____ no, please describe: ____________________________________
____________________________________________________________________________________
Transmission:
- Allison automatic 4000 RDS six speed transmission; indicate price
_________________.
- Push button electronic shift control
- All transmission modules will be inside the cab with only a harness going to the transmission
- All transmission connections will be sealed in silicone or o-ring: specify ___________.
- Shall have water to oil cooler for transmission.
- Fuller RTO1608LL standard shift, indicate price ___________________
(Looking at the difference in price between the two transmissions)
- The speed sensor shall be internal with four (4) wires or two 2-wires for salt equipment capabilities.
- Speed sensors shall be protected from the elements by a seal or equivalent.
- Both drivelines shall be rated for GVW with half-round, quick disconnect u-joints.
Complies:
____ yes
_____ no, please describe: ______________________________________
____________________________________________________________________________________
Monroe County Road Commission
Page 6 of 25
Frame
- Shall be full-framed with cross members and gussets.
- Must have 3/8" minimum thickness frame rails with a 1/4" steel liner.
- Frame shall meet requirements of 110,000 PSI and a 2,900,000 RBM bending resistance; movement
with internal frame rail extensions continuing 20" in front of the grill; 60" rear overhang.
- If different, specify _________________ PSI and _________________ RBM
- Shall be painted black.
Complies:
_____ yes
_____ no, please describe: ____________________________________
____________________________________________________________________________________
Clutch
- Must be Eaton or Spicer 15 1/2" two-plate manual adjustment, easy pedal pull-type clutch with brake.
(For pricing of the standard transmission)
- Torque rating
lbs.
- Clutch face must be non-asbestos type.
Complies:
_____ yes
_____ no, please describe: ____________________________________
____________________________________________________________________________________
Steering
- Must have dual-power steering gears (no slave cylinders).
- Specify make of gearboxes
_________________________.
- Shall have oil/air power steering cooler
- Shall have a minimum 4 quart power steering reservoir.
Complies:
_____ yes
_____ no, please describe: ____________________________________
____________________________________________________________________________________
Air System
- Air Compressor, Bendix or equivalent; water-cooled with 19.0 CFM minimum.
- Air tanks shall not be mounted below frame rails; specify location
_______________________________.
- All air tanks shall have manual pull cords.
- Air dryer AD-9 or equivalent with heater that shall be mounted in a protective place (not ahead of the
steering axle) with easy access and not to interfere with underbody. Specify make: __________________
Complies:
_____ yes
_____ no, please describe: ____________________________________
____________________________________________________________________________________
Radiator
- Shall meet engine manufacture's requirements and have adequate clearance under the radiator
for the PTO shaft.
- Radiator shall be copper/brass: if not specify ___________________________.
- All hoses shall be gates blue stripe or equivalent.
- Engine mounted DDC coolant filter.
- Antifreeze shall be a global with at least a -34F.
- Surge tank shall be mounted on the firewall if not specify_________________.
Complies:
_____ yes
_____ no, please describe: ____________________________________
____________________________________________________________________________________
Monroe County Road Commission
Page 7 of 25
Air Cleaner
- Shall be a dual-stage dry cartridge, mounted under the hood.
Complies:
_____ yes
_____ no, please describe: ____________________________________
____________________________________________________________________________________
Electrical System
- Must be a 12-volt system with a master disconnect switch (Flaming River part #FR1005 or equivalent)
- All connections shall be weather packed.
- All wiring shall be either numbered every 6 inches or color-coded.
- The fuse panel shall have plug in auto-reset breakers (no fuses).
Complies:
_____ yes
_____ no, please describe: ____________________________________
____________________________________________________________________________________
Exhaust System
- Vertical with stainless steel safety shields over piping with cab-entry handles.
- There shall be a minimum of 24" ground clearance maintained (not to interfere with the underbody).
- A 90-degree turnout at the top of the exhaust stack is required to deflect the exhaust away from the cab.
- Exhaust shall be plumbed between cab and transmission. If cannot meet specification, indicate
location___________________.
- Exhaust stacks(s) shall be curved 18" chrome coming out of muffler.
- Muffler(s) must be vertical either up the back of the cab or on the side of the cab.
- Diesel exhaust fluid tank: specify location _________________ and size in Gallons ________________.
Complies:
_____ yes
_____ no, please describe: ____________________________________
____________________________________________________________________________________
Fuel Tank
- Fuel tank shall be no less than 80 gallons; mounted with a top draw.
- Tank can be either aluminum with stainless steel straps, or steel with steel straps.
- There shall be 24" ground clearance from the lowest point when fully loaded.
- For cab entry a grating step system shall be used or a non-slip style that meets all federal safety
requirements.
Complies:
_____ yes
_____ no, please describe: ____________________________________
____________________________________________________________________________________
Battery
- Four (4) 1000 CCA (4000) threaded stud type batteries shall be contained in an approved adequate box.
- Location of battery box must meet approval if located other than on the side of frame.
- The battery box shall be mounted at least 24" from the ground at the lowest point at the GVW.
- For cab entry a grating step system shall be used or a non-slip style that meets all federal safety
requirements.
Complies:
_____ yes
_____ no, please describe: ____________________________________
____________________________________________________________________________________
Monroe County Road Commission
Page 8 of 25
Auxiliary Box
- A heavy-duty aluminum box shall be located on the frame; indicate location ______________________.
- Specify size of box (W x L x H) _________________________.
- A ground clearance of at least 30" shall be maintained
- For cab entry a grating step system shall be used or a non-slip style that meets all federal safety
requirements.
Complies:
_____ yes
_____ no, please describe: ____________________________________
____________________________________________________________________________________
Tires & Wheels
- Ten (10) tires on white uni-mount rims.
- Steering tires
- Drive tires
- 315/80R22.5 (XZY-2) - on white 22.5 x 8.25 wheels.
- 11R22.5 (XDY-2)
- on white 22.5 x 8.25 wheels.
- Must come with one (1) spare 11R22.5 tires mounted on white 22.5 x 8.25 uni-mount wheels
Complies:
_____ yes
_____ no, please describe: ____________________________________
____________________________________________________________________________________
Cab
- Must be aluminum or steel air ride cab with air bag(s) shocks, leveling valve and tracking rod.
Complies:
_____ yes
_____ no, please describe: ____________________________________
____________________________________________________________________________________
Cab Dimensions
- The drivers' seat in the furthest rear position shall not contact the back of the cab (seat back cannot be
straight up to obtain this requirement).
- A cab that limits leg or headroom will not be considered.
- Specify straight across dash or winged dash _________________________.
Complies:
_____ yes
_____ no, please describe: ____________________________________
____________________________________________________________________________________
Cab Features
- Standard hood with no butterfly openings.
- Hood must be able to fully tilt with the snowplow hitch attached (34 inch opening).
- A tilt/telescopic steering wheel column with a steering wheel no less than 18" diameter.
- Ignition and doors shall be keyed alike.
- Driver's seat shall be a fabric high-back air ride with lumbar support.
- Passenger seat shall be fabric low back or bench type non-air; specify seat type __________________.
- Seat belts shall meet all safety requirements.
- No carpeting
- Must come with Weather Tech floor mats.
- Windows shall be tinted glass.
- Must have air conditioning and heater.
- Must have inside sun visors; right and left sides.
- Must come with an interior noise-reduction package.
- Must have thermal insulation package.
- West coast lighted heated stainless steel mirrors with 102" brackets.
- Passenger side mirror shall be remote controlled.
Monroe County Road Commission
Page 9 of 25
- Must come with dual 8" stainless steel spot mirrors.
- Gray interior.
- Electric intermittent windshield wipers.
- Dual (non-painted) air horns with protectors.
- Electric city horn.
- Factory installed C.B. radio with wiring and antennas.
- Factory installed AM/FM radio with at least two speakers.
- Cruise control.
- Interior light package must be door and switch activated.
- A Sun visor shall be mounted over outside windshield.
- Right window shall be air or electric.
- Vehicle shall have a front bumper.
- Cab shall have all entry handles and slip-guarded steps for safety.
- Two (2) extra electric and two (2) extra air switches, dash mounted.
- Front wind shield shall be electric
Complies:
_____ yes
_____ no, please describe: ____________________________________
____________________________________________________________________________________
Instruments & Gauges
- Must have:
electric tachometer
temperature gauge
Coolant temperature gauge
pressure gauges
Hour meter
speedometer
oil pressure gauge
oil
voltmeter
fuel gauges
air
transmission heat gauge
- Must have a dash mounted air restriction gauge
- Must come with all standard warning lights, including but not limited to: low-oil, low air, high water temp.
Complies:
_____ yes
_____ no, please describe: ____________________________________
____________________________________________________________________________________
Exterior Truck Paint
- Must be Pepsi blue.
- Imron paint.
Complies:
_____ yes
_____ no, please describe: ____________________________________
____________________________________________________________________________________
Brakes
- Full air brake system front and rear.
- S cam type with drums.
- S cams and air chambers shall be in front of rear-end housings.
If different, specify location ____________________________.
- Slacks and shoes shall meet all federal requirements for weight of vehicle.
- Parking breaks (30/30 chambers) shall be on at least, but not limited to, 1 axle housing.
Complies:
_____ yes
_____ no, please describe: ____________________________________
____________________________________________________________________________________
Monroe County Road Commission
Page 10 of 25
Scraper Mounting Clearance
- Between the rear edge of the front fender and the first drive axle, there shall be 120" with a 24" minimum
ground clearance with the vehicle at maximum GVW, no exceptions.
Complies:
_____ yes
_____ no, please describe: ____________________________________
____________________________________________________________________________________
Miscellaneous
Please provide all specifications and literature regarding the bid equipment.
Delivery FOB:
Monroe County Road Commission, 840 S. Telegraph Road, Monroe, MI 48161
PART B: TRUCK EQUIPMENT WITH DUMP BODY SPECIFICATIONS
The truck equipment package shall include; stainless steel dump body, central hydraulic system, front plow
hitch, underbody scraper, patrol wings, V box Insert, front plows and other related accessories as detailed
within. All exceptions to the specifications must be noted in areas provided. Equipment prices must be
written in the spaces provided. Descriptive literature, detailed quotation for all equipment including make
and model numbers and comprehensive warranty statements shall be included and shall be considered
part of the quotation. If vendor checks comply it is understood that the specification as written will be
provided. These specifications are meant to provide a minimum performance and quality standard
acceptable to the Road Commission.
Specification is to describe a 14’-stainless dump body and hoist
14’ Tandem Dump Body and Hoist
Dump body

Dump body dimensions shall be 14’ long, 87” inside width, 96” outside width. Dump body shall have
one piece sides with a side height of 36” high. The tailgate shall be 42” high. The front shall be 58”
high. The body shall be constructed of all 201 stainless steel.
Meets Specifications:

no _____
Body will be provided with bare stainless steel exterior, understructure primed at the factory and
undercoated with an approved rust prohibitor. All hardware above the floor shall be 201 stainless
steel.
Meets Specifications:

yes _____
yes _____
no _____
The sides, front and doghouse shall be fabricated from 7ga 201 stainless steel, 35,000 PSI yield
strength, 85,000 PSI tensile strength. Sides shall have one piece reverse bend side construction with
no external horizontal welds.
Meets Specifications:
yes _____
no _____
Monroe County Road Commission
Page 11 of 25

Side rub rail shall have 45 degree slope. There shall be two intermediate horizontal pressed-in “V”
side braces on each side.
Meets Specifications:

no _____
yes _____
no _____
The body shall have sloped top rear corner pillars, 18” wide, full depth. The understructure shall be a
Western (crossmemberless) design. There shall be 10”I beam longitudinal
Meets Specifications:

yes _____
The tailgate shall be 9 panel construction and shall be totally constructed of 7ga. Type 201 stainless
steel. The design of the tailgate shall include a boxed perimeter, with two intermediate horizontal
braces and two intermediate vertical braces. All horizontal surfaces shall be a 45-degree dirt
shedding design.
Meets Specifications:

no _____
The top rail shall be a boxed section integral to the side, not welded on tube. It shall be dirt shedding.
All welds shall be continuous. The front shall have a pressed in brace for added strength.
Meets Specifications:

yes _____
yes _____
no _____
There shall be a small doghouse in the front of the body to accommodate a telescopic hoist. The
lights and reflectors shall meet Federal FMVSS108. The cab shield shall be 10 ga. 201 stainless steel
24” deep by 88 ½” wide. The cab shield shall be welded 100% continuous to the body with stainless
steel welding wire. The horizontal portion shall have a 9-degree slope.
Meets Specifications:
yes _____
no _____
Hoist and Warranty:

There shall be a Mailhot Model CS130-5.5-3 front telescopic, trunnion mounted hoist. The hoist has
3 stages, all of which are double acting. Cylinder walls shall be hard chrome plated. There shall be
130” of stroke. Rear body hinge is to be greaseable and removable. There shall be two approved
body props to support empty body weight.
Meets Specifications:
yes _____
no _____
Miscellaneous items:

Install stainless steel fold down ladder location TBD.
Meets Specifications:

no _____
Install mud flaps both fore and aft of rear tires.
Meets Specifications:

yes _____
yes _____
no _____
Paint: All stainless steel components are not painted – all carbon steel components shall be primed
and painted – color to be determined at installation.
Meets Specifications: yes _____
no _____
Monroe County Road Commission
Page 12 of 25

Install GPS leads to monitor the blade and auger.
Meets Specifications:
yes _____
no _____
All exceptions and deviations from listed specifications above must be clearly identified. Details regarding
said exceptions or deviations can be spelled out below:
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
Specification is to describe an underbody scraper
Monroe MS4500-12 or approved equal:

HANGERBOARD: Designed and engineered for optimum strength. ½” formed plate reinforced by
½” X 7-1/2” flat plate to make full 1” thickness. 3.25”X .344” mechanical tube outer hinge tubes. ¾”
bar reinforced full length of the hinge. ¾” thick trunnion arms. Outer trunnion arms shall be bolted to
hangerboard. Welded on is unacceptable. Shall include a Manifold bracket for the grease line kit, one
installed each side of the hangerboard.
Meets Specifications:

yes _____
no _____
yes _____
no _____
ACTUATING CYLINDERS: Shall be 3-1/2” bore X 10” stroke with 2” Socatri piston rods, with poly
pac seals and cast steel heads, ½” hoses and piping (supported with poly clamps) to be externally
mounted for easy access. Prince in-line relief valve shall be supplied.
Meets Specifications:

no _____
SHOCKS & HOUSINGS: Cushioned by two (2) heavy duty spring housings. Two (2) ½” thick flange
retaining plates held by (4) 5/8” bolts with prevailing lock nuts. Housings to be slotted to relieve
contaminates. Grease-able trunnion mount bushings are 2-3/4” OD with a .344” wall mechanical tube
trunnion mount pins are 2” solid rod, bolt in removable and replaceable design.
Meets Specifications:

yes _____
MOLDBOARD: 1” thick X 20” high X 12’ long moldboard. Heat treated 1045 steel, 185 Brinnell
hardness, 89 psi tensile. Integral pressed in lower offset. Rolled formed or fabricated moldboards will
not be considered where the cutting edge bolts to the moldboard. ½” X 6” double beveled cutting
edge with standard highway punched.
Meets Specifications:

no _____
HINGE SHAFT: 2-1/2” OD X 96” long with (4) grease points and (3) hinge points. The two (2) outer
hinges are 3-1/4” OD X 6” long with .344 wall thickness. Each outer hinge has (1) ½” wrap – around
gusset, center hinge shall be 3 ¼” OD X 10 ¾” long with .344 wall and have (2) ½” thick wrap –
around gussets, including thrust bearing wear plates to prevent side to side shifting of moldboard.
Meets Specifications:

yes _____
yes _____
no _____
CIRCLE: Shall be 1” solid one piece with infinite plowing positions (no notches), minimum cut out for
power reverse cylinder travel and full front circle ears as to have clamps in full contact of circle at 45
degree angle for maximum circle bearing surface. 5” ID X 6.5” OD X 1” hardened center pin bushing.
Meets Specifications:
yes _____
no _____
Monroe County Road Commission
Page 13 of 25

CENTER PIN: Heavy Duty 5” diameter, hardened center pin, zinc coated. Grease-able with 3 port
grease journal and 5/16” wide X 3/16” deep grease groove around pin. Center pin is piloted into the
hangerboard.
Meets Specifications:

no _____
yes _____
no _____
yes _____
no _____
SERRATED GRADE SAFETY STEP: 12” x 12” welded to outer end of the moldboard on driver’s side,
optional 45 degree angle cut passenger side end of moldboard.
Meets Specifications:

yes _____
PAINT: Shot-blasted, washed and powder coat paint TGIC polyester black. All parts are powder
coated prior to assembly of scraper. Outer 12” of moldboard ends painted high visibility yellow.
Meets Specifications:

no _____
MOUNTING PLATES: ¾” thick full plate steel construction. With 7” X 7” cut out for ease of cleaning.
Attached to the truck using ¾” grade 8 bolts, SAE washers and prevailing lock nuts that are
electronically plated for corrosion resistance.
Meets Specifications:

yes _____
REVERSE CYLINDERS AND HARDWARE: (2) 4” Dual – acting cylinders containing ½” #8 SAE
ports, 2” hard Socatri rods, poly pac seals, and cast steel heads. 3” OD – 2” ID anchor pivots, 2”
hardened zinc coated with spiraled grease groove removable pivot pins (grease-able at each end).
Prince Cross over relief valve set at 2000 PSI to protect reversing cylinders from shock impacts.
Meets Specifications:

no _____
CLAMPS: 20.5 long X 7” deep X 1” thick. Shaped to follow the contour of the circle. 3/8” UHMW
wear pads. Entire clamps must remain fully on the circle throughout the entire rotation of the scraper.
Meets Specifications:

yes _____
yes _____
no _____
GREASE LINE KIT: Remote grease kit that allows grease to be applied at centralized locations
outside of the chassis frame. Grease hoses shall be SAE 107 Hytron hose rated at 3000 psi. Grease
line kit will incorporate all 15 grease point on the scraper.
Meets Specifications:
yes _____
no _____
All exceptions and deviations from listed specifications above must be clearly identified. Details regarding
said exceptions or deviations can be spelled out below:
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
Specification is to describe a V Box Granular Applicator & V Box Spreader
V Box Granular Applicator
Provide and deliver manufacturer’s new current model year hydraulic driven, ice control V Box to be
dump box mounted. Unit must meet or exceed all state and federal regulations applicable at the time of
delivery and shall comply with all welding requirements as detailed herein.
Monroe County Road Commission
Page 14 of 25
V-box Spreader

Specification shall describe a V-box material spreader capable of hauling and spreading free flowing
granular materials from a minimum width of (4) four feet to a maximum of (40) forty feet. Unit shall
consist of a stainless steel body, conveyor chain, Y chute spinner assembly, power drive system and
all components necessary to make a complete operating unit.
The spreader hopper shall be constructed of 10 gauge stainless steel with a 2” double crimped top
edge formed for greater rigidity.
Meets Specifications:

no _____
yes _____
no _____
yes _____
no _____
The 12” x 18” 10 gauge feedgate and ruler shall be provided at the rear of the hopper to allow for
accurate discharge. There shall be 10 gauge formed side supports that extend the full side angle
height spaced on approximately (2) two foot centers. A heavy duty lift loop shall be provided at each
corner. The rear endplate shall be reinforced inside and supported to give it maximum strength.
Conveyor system shall be of chain barflight type running longitudinally with the body feeding material
to the feedgate opening. The overall conveyor width shall be not less than 24”.
To protect the chain link strands, a 10 gauge replaceable chain shield shall cover the strands
exposing only the drag bar to the material. The conveyor floor shall be of flat design and
manufactured of replaceable 3/16” steel and rolled over edges.
Meets Specifications:

yes _____
A heavy-duty, bolt on, stainless steel 5/8” lift loop shall be provided at each corner.
Meets Specifications:

no _____
The channel cross sills shall be 7 gauge stainless steel that tie the lower edge of the longitudinals to
each side support.
These cross supports shall be wide enough to allow to slide into a dump body.
The body and conveyor longitudinal shall be electrically welded into a rugged solid unit with 100%
continuous weld inside the hopper. .
There shall be twelve 10 gauge stainless steel formed side supports that extend the full side angle
height spaced on approximately (2) two foot centers with a (3) three foot spacing on the center two
ribs for installation of saddle tanks. The vertical ribs of the V-box shall allow the tanks to fit around
them.
Meets Specifications:

yes _____
The body longitudinals shall be manufactured of 7 gauge stainless steel.
Meets Specifications:

no _____
The hopper body length shall be 14 feet with longitudinals overhung for supporting the spinner
assembly. Hopper shall be designed to accommodate the dog house within the dump body.
The hopper shall not be more than 84” outside width. The hopper height shall be 56” with a cubic
yard capacity of 9.2 water level full. The rear panel shall be reinforced and supported to give it
maximum strength.
Meets Specifications:

yes _____
yes _____
no _____
The conveyor chain shall be driven through the worm drive gearbox by a low speed/high-torque
“orbital type” hydraulic motor. This motor shall be directly coupled to the gearbox and protected from
the elements by a cast housing. The worm gear drive shaft shall have provision for a servo sensor,
integral with the driveshaft. The cast iron gearbox shall have hardened and ground
bronze gears mounted on a 2” diameter drive shaft and supported on tapered roller bearings. The
gears shall be machine cut and mounted in antifriction sealed bearings and running in oil. The
Monroe County Road Commission
Page 15 of 25
gearbox ratio shall be 50:1. The drive and idler sprockets shall be 8 tooth cast grey iron sprockets
keyed to the 2” diameter drive shaft and 2” idler shaft. Both conveyor shafts shall have heavy duty,
dust sealed self-aligning four bolt flange bearings equipped with grease fittings. The conveyor shall
have an internal front wiper and an external rear wiper.
Meets Specifications:

no _____
yes _____
no _____
An adjustable 10-gauge stainless steel inverted-V shall be installed above the augers. Cross
channels for mounting and hopper brackets shall be 10-gauge stainless with stainless mounting
hardware.
Meets Specifications:

yes _____
Grease extensions shall be provided to enable the operator to grease the front bearings from the rear
of the spreader and there shall also be rear access for front chain slack adjustment also.
Meets Specifications:

no _____
A heavy duty spring loaded idler adjustment assembly shall provide 4” of adjustment for proper
conveyor chain tension. The bolt adjustment assembly shall be made out of stainless steel. The
conveyor chain shall be heat-treated, 2.25 pitch,
self-cleaning, pintle type, with 7/16” pins and tensile strength per strand of 21,000 pounds. This chain
shall utilize a 3/8” x 1-1/2” x 18-3/4” cross bar welded on both the top and bottom to every other chain
link making an overall width of 22-1/4”. Cross bars to be positioned on approx. 4.5” centers.
Meets Specifications:

yes _____
yes _____
no _____
The rear spinner assembly shall include a 201 stainless steel bolt on MDOT model Y chute with
center spinner poly spinner assembly with left and right side drop chutes. An air actuated diverter
plate with in cab control to control salt distribution.
Meets Specifications:
yes _____
no _____

All hardware and fasteners (unless noted) shall be stainless steel. Motors, gearboxes and bearings to
be painted manufacture standard paint. All welding performed on the spreader must be in compliance
with current AWS procedures and guidelines recognized within the State of manufacture.

Manufacturer shall provide caution labels, decals, and any warning deemed necessary.
Manufacturer shall attach their standard warranty statement. All components described herein shall
carry minimum one-year warranty.
Meets Specifications:
yes _____
no _____
Note: Manufacturer’s literature and warranty statement must accompany all bids.
All exceptions and deviations from listed specifications above must be clearly identified. Details regarding
said exceptions or deviations can be spelled out below:
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
Monroe County Road Commission
Page 16 of 25
Specification is to describe a Wing Plow
Wing Plow
Install 9 ft. rear mounted patrol wing or equivalent. Wing will be installed on the right side of truck
chassis.

Wing shall be designed to mount behind the underbody blade and shall have moldboard length of 113
inches at the top and 108 inches at the bottom
.
Meets Specifications:

yes _____
no _____
yes _____
no _____
yes _____
no _____
yes _____
no _____
Both the toe and heel cylinder shall be plumbed to a sequencing valve in order to assure proper
sequencing of the wing in both the up and down functions. The sequencing valve shall include load
checks and back flow adjusters as well as sequence adjusters.
Meets Specifications:

no _____
Heel Cylinder is 3” x 15” and Toe cylinder is 4” x 12”.
Meets Specifications:

yes _____
Wing post shall be of a trailing link style with twelve inches of lift and designed to allow the moldboard
to float up a minimum of eight to twelve inches when in the plowing position.
Meets Specifications:

no _____
Para-Glide front post. The wing post shall allow the toe of the wing moldboard to float freely over
rough roads and road shoulders, thus reducing potential damage to the wing and cab/chassis.
Meets Specifications:

yes _____
A reverse mounted curved cutting edge will be installed.
Meets Specifications:

no _____
Moldboard shoes on each end of the moldboard.
Meets Specifications:

yes _____
Bottom angle shall be 4” X 4” X ¾” and reinforced between the cutting edge holes with ten (10) 3” X
3” X ½” gussets.
Meets Specifications:

no _____
Moldboard height shall measure 33” inboard and 33” outboard with cutting edge. Moldboard shall be
3/16” A36 steel.
Meets Specifications:

yes _____
yes _____
no _____
Plug in wiring for a LED marker light facing forward and warning light facing rear that will mount in a
metal light box.
Meets Specifications:
yes _____
no _____
Monroe County Road Commission
Page 17 of 25

All hoses will include hydraulic stainless steel disconnects.
Meets Specifications:
yes _____
no _____
All exceptions and deviations from listed specifications above must be clearly identified. Details regarding
said exceptions or deviations can be spelled out below:
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
Specification is to describe a hydraulic system
Pump, Valve and Controls

The central hydraulic system shall be driven by a front crank shaft PTO with a Spicer 1310 series
drive line.
Meets Specifications:

yes _____
no _____
yes _____
no _____
yes _____
no ______
Valve functions for the hoist, scraper, wings and front plow shall be air operated by a multi-function,
single joystick controller.
Meets Specifications:

no _____
Valve sections for hoist, scraper, wings and plow functions, must have adjustable flow controls for
each function. The scraper down circuit shall include a load sense relief to limit the down pressure in
the scraper down and hoist down circuits
Meets Specifications:

yes _____
Each valve segment shall be individually mounted to the manifold base assembly and serviceable
without removing any hydraulic hoses or any other hydraulic valve segments.
Meets Specifications:

no _____
The valve sections to operate the conveyor, spinner and future pre-wet. Circuit shall be pulse-width
modulated, proportionally controlled, and include stroke limiters.
Meets Specifications:

yes _____
The hydraulic valve shall be of modular manifold design.
Meets Specifications:

no _____
Pump shall be a Piston Load Sense type pump A10 VO100DFR Rexroth piston Pump or approved
alternate with 12 volt shut off valve near pump at pressure line. Includes an override momentary
Switch.
Meets Specifications:

yes _____
yes _____
no _____
The joystick shall be electric/air operated and shall be actuated by an Apsco dual axis air controller
mounted in a control console between the seats in the cab.
Meets Specifications:
yes _____
no _____
Monroe County Road Commission
Page 18 of 25

The control console shall include a padded arm rest and shall be adjustable for front to rear
adjustment, and height adjustable. Functions buttons shall be back lit, and include color
designation. Buttons shall include scraper up/down, right/left, dump hoist up/down, front plow
up/down, left wing up/down and right wing up/down. The joystick shall also include a safety trigger
switch mounted in the handle.
Meets Specifications:

no _____
yes _____
no _____
yes _____
no _____
Stainless steel piping will be used to extend the spreader, Spinner and return oil circuits to the rear of
chassis.
Meets Specifications:

yes _____
All necessary hoses and fittings shall be Parker type.
Meets Specifications:

no _____
Above valve assembly will be mounted in a stainless steel frame mounted valve enclosure with safety
latched lid.
Meets Specifications:

yes _____
Rexroth M4-12 valve or approved alternate with the following:
o 4 way air control for hoist with relief for down pressure
o 4 way air control for scraper up/down
o 4 way air control for scraper swing
o 4 way air control for front plow up/down
o 4 way air control for front plow reverse
o 4 way air control for left wing up/down (includes sequencing valves)
o 4 way air control for right wing up/down (includes sequencing valves)
o 3 way EPC section for dual augers rated at 20 GPM
o 3 way EPC section for spinner(s) rated at 8 GPM.
o 3 Way EPC section for pre-wet rated at 8 GPM
Meets Specifications:

no _____
Included with the joystick shall be a dash mounted heads up display. The heads up display shall
include led indicators for function activation as well as low oil indicator and a low pre-wet liquid
indicator lights. Function indicators shall be color designated. Heads up display shall include back
lighting and labels.
Meets Specifications:

yes _____
yes _____
no _____
A sequencing valve shall be provided for each wing to insure the raising and lowering of wings heal
and toe is accomplished in the right order.
Meets Specifications:
yes _____
no _____
Behind Cab Steel Fuel/Oil Reservoirs

There shall be a combination fuel tank/hydraulic reservoir mounted between the cab and
the dump body above the frame of the truck.
Meets Specifications:
yes _____
no _____
Monroe County Road Commission
Page 19 of 25

The combination tank/valve shall be constructed of 7 ga. mild steel throughout painted color TBD.
Meets Specifications:

yes _____
no _____
yes _____
no _____
yes _____
no _____
yes _____
no _____
yes _____
no _____
Mounting feet include rubber spacers with spacer collars in them.
Meets Specifications:

no _____
An in-tank 10 micron return line filter with shall be mounted in the reservoir. A drop tube shall be
installed on the discharge port of the filter.
Meets Specifications:

yes _____
A solid state low oil sender must be mounted in the hydraulic reservoir. A float type sender is not
acceptable. Once the oil level drops below a safe operating level, a low oil indicator light shall be
energized to alert the driver of a low oil situation and Piston pump shut down valve will be activated.
(Override switch included)
Meets Specifications:

no _____
A solid state fuel gauge sending unit shall be installed. Ball valve shut offs shall be installed on both
the supply and return fuel lines to facilitate ease of changing fuel filters.
Meets Specifications:

yes _____
Reservoir shall include a basket type filler breather cap and a 2” NPT suction port with screen filter.
Meets Specifications:

no _____
There shall be a step mounted on the driver ‘side end of the combination unit.
Meets Specifications:

yes _____
There shall be a 5 psi pressurized tank cap on the hydraulic tank. There shall be a 3” supply port on
the hydraulic tank with a 3” x 2” suction strainer. There shall be a 2” ball valve shut off and a 2”
supply line to the tank and a ¾” case drain port. The system will be full of AW32 hydraulic oil.
Meets Specifications:

no _____
There shall be a 5” sight/temperature gauge mounted on the hydraulic tank.
Meets Specifications:

yes _____
There shall be an electronic sending unit for the fuel gauge.
Meets Specifications:

no _____
The fuel portion of the tank shall have a 120 gallon capacity. The hydraulic oil portion of the tank
shall have a 38 gallon capacity. Both supply and return ports for the fuel go to the bottom of the tank.
Both tanks will have bottom drains with magnetic plugs.
Meets Specifications:

yes _____
yes _____
no _____
All quick couplers for front plow, wings and V box salt spreader shall be stainless steel.
Meets Specifications:
yes _____
no _____
Monroe County Road Commission
Page 20 of 25
All exceptions and deviations from listed specifications above must be clearly identified. Details regarding
said exceptions or deviations can be spelled out below:
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
Specifications to describe a Granular/pre-wet Controller (Optional)
The Make shall be a Rexroth CS430 Controller or approved equal

The control is to operate in manual mode, open loop, and closed loop (Automatic), 12V trigger or
Ground Speed triggered Manual. The spreader control must have a display screen to show
Auger/Conveyor application rates, Spinner set point, Ground Speed in operation mode.
Meets Specifications:

no _____
yes _____
no _____
The controller must be able to display error code in case of a system fault. Any changes to the
programming must be accessed via a lockout key.
Meets Specifications:

yes _____
Spread Width”, “Application Rate in Pounds per Mile” and Cross Conveyor percentage settings.
Spreader Control must have pause, blast, stationary unload and reverse (if auger/conveyor valve is
double acting). The controller must offer Auto-nulling if the system is equipped with auger/conveyor
sensor.
Meets Specifications:

no _____
The display will also be used to view accumulated material usage. This information can be stored for
season totals or reset through program mode. In program mode the display is used for on screen
programming. The control is to be equipped with 9 user programmable rates for each function.
Meets Specifications:

yes _____
yes _____
no _____
The pump, valve and spreader control must be same manufacturer to insure complete system
compatibility.
Meets Specifications:
yes _____
no _____
All exceptions and deviations from listed specifications above must be clearly identified. Details regarding
said exceptions or deviations can be spelled out below:
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
Specification is to describe lighting and electrical system

Halogen plow lights shall be mounted on the hood.
Meets Specifications:
yes _____
no _____
Monroe County Road Commission
Page 21 of 25


(2) LED Scraper work lights mounted one on each side to illuminate curbside and street side of
scraper.
Meets Specifications: yes _____
no _____
1 LED work light for each wing assembly with separate switch.
Meets Specifications:

yes _____
no _____
yes _____
no _____
yes _____
no _____
yes _____
no _____
yes _____
no _____
LED indicators shall be provided by a heads up display including lights for low oil, body up and
joystick functions
Meets Specifications:

no _____
Utilizing a fully CANBUS programmable switch box with control panel to control the following:
o Tarp system,
o Low oil override
o Wing work and warning lights
Meets Specifications:

yes _____
Utilizing (2) electric chassis switches for rear and front warning lights and spreader and scraper work
lights. Utilizing (2) air chassis switches for tailgate release and Y chute diverter
Meets Specifications:

no _____
Betts junction box with sealed wiring mounted at back of body driver’s side.
Meets Specifications:

yes _____
Two (2) 6”oval LED amber flashing light mounted in front bumper.
Meets Specifications:

no _____
One (1) 6” oval incandescent back up light in bottom hole.
Meets Specifications:

yes _____
One (1) 6” oval LED stop/tail/turn light mounted in middle hole light boxes.
Meets Specifications:

no _____
Two (2) 6”oval LED amber flashing light in each top and bottom hole of the four hole light boxes.
Meets Specifications:

yes _____
Three hole stainless steel rear light boxes mounted on rear corner posts of dump body.
Meets Specifications:

no _____
(2) LED Spreader work lights one mounted on each side of body to illuminate spread of material at
rear.
Meets Specifications:

yes _____
yes _____
no _____
All wiring to be soldered, heat shrunk, and in protective loom.
Meets Specifications:
yes _____
no _____
Monroe County Road Commission
Page 22 of 25

Backup up alarm.
Meets Specifications:
yes _____
no _____
All exceptions and deviations from listed above specifications must be clearly identified. Details regarding
said exceptions or deviations can be spelled out below:
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
Specification is to describe miscellaneous equipment

Roll Rite brand heavy duty aluminum construction fully automatic electric tarp system;
wind deflector, end plates and Super Duty gear motor; external mount four spring pivot set; Aluminum
tarp and tension bow set; asphalt tarp. Location of tarp, and controls shall be approved prior to
mounting.
Meets Specifications:

no _____
yes _____
.
no _____
yes _____
no _____
yes _____
no _____
Minimum full one year warranty on parts and labor on all equipment. 5 years on dump body and 2
years on hoist
Meets Specifications:

yes _____
Equipment installer to provide training on operation of all equipment upon delivery of completed unit.
Meets Specifications:

no _____
Parts and service manuals for all items shall be provided upon delivery of the completed unit.
Meets Specifications:

yes _____
Install one Shovel Holder driver’s side of body front Stainless steel
Meets Specifications:

no _____
Drivers and passenger side shall provide a three step egress to cab with serrated bar grating.
Meets Specifications:

yes _____
Grip strut step from fender to tank cradle for ease of access to ladder on dump body.
Meets Specifications:

no _____
34” Husting Front Plow Hitch – Truck Portion Mounted to front frame extension of chassis with 10”
structural channel bumper. Bumper to have flared back ends. 3” x 10” double acting lift cylinder with
Socatri rod. Front tow hooks mounted to frame. Bar grating over pump. Steel chain box with hinged
lid and grated material floor between fender and bumper. Hitch and bumper painted black.
Meets Specifications:

yes _____
yes _____
no _____
Vendor shall provide a detailed quotation of all equipment including manufacturer, model,
specifications and installation.
Meets Specifications:
yes _____
no _____
Monroe County Road Commission
Page 23 of 25
All exceptions and deviations from listed above specifications must be clearly identified. Details regarding
said exceptions or deviations can be spelled out below:
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
Price for the above listed Part A Truck and Chassis and Part B stainless steel dump body, Underbody
Scraper, patrol wings, V box, hydraulics and miscellaneous equipment. Please provide all specifications
and literature regarding the bid equipment.
Part A Truck & Chassis
Unit Price
Total Price
Manufacturer
Outright Purchase
Price with automatic
Outright Purchase
Price with standard
shift
$
Model No.
Manufacturer
$
Model No.
Delivery in calendar days from date of purchase order:
Total Part A all 3
trucks
$
Part B Truck Equipment with Dump
Body
For complete unit with
single wing
Optional
Granular/pre-wet
Controller
Optional - #1 Install 24” Heavy duty Rubber
belt side spill shields on V box with stainless
Steel fasteners:
$
$
$
Total for all 3 units complete
$
TOTAL PRICE PART A and PART B
$
After the bids have been awarded and prior to order, the successful equipment bidder shall meet at the
Road Commission with Monroe County Road Commission officials for a pre-build specifications review in
order to verify the compatibility of the truck chassis and the equipment to be installed. This meeting shall
take place within a week after bidder is awarded.
The successful equipment bidder will be required to perform training at the Monroe County Road
Commission on both maintenance and operation of the truck equipment.
Monroe County Road Commission
Page 24 of 25
The Board of Monroe County Road Commissioners reserves the right to accept, reject and/or modify any
or all bids received, to waive irregularities therein, and to make the award in any manner deemed to be in
the best interest of the Monroe County Road Commission.
Delivery FOB: Monroe County Road Commission, 840 S. Telegraph Rd., Monroe, MI 48161
By signing the bid below the bidder agrees to the above conditions.
Communications concerning this Bid shall be addressed to the Bidder’s representative.
Name of Representative:
Address:
City, State, ZIP:
Telephone Number:
Fax Number:
E-Mail Address:
Title:
Signature:
Monroe County Road Commission
Page 25 of 25
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