Canon 2.01 fax driver User Guide

Fax_Cover1_4_UK_Mask.book Page 1 Saturday, January 2, 1904 12:43 PM

Fax Driver Guide

with Cover Sheet Editor

Fax Driver Ver 2.01

Please read this guide before operating this equipment.

After you finish reading this guide, store it in a safe place for future reference.

ENG

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Fax_Mask_UK.book Page i Saturday, January 2, 1904 12:42 PM

Fax Driver Guide with Cover Sheet Editor

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Fax_Mask_UK.book Page iii Saturday, January 2, 1904 12:42 PM

How This Manual Is Organized

Chapter 1

Before You Start

Chapter 2

Getting Started

Chapter 3

Fax Driver Options

Chapter 4

Canon Cover Sheet Editor

Chapter 5

Special Fax Driver Options

Chapter 6

Appendix

Includes information about additional software used with the fax driver and the index.

Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions. However, as we are constantly improving our products, if you need an exact specification, please contact Canon.

Fax_Mask_UK.book Page iv Saturday, January 2, 1904 12:42 PM

Contents

Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii

How to Use This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii

Symbols Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii

Keys Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii

Displays Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ix

Abbreviations Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . x

Legal Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi

Trademarks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi

Copyright . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi

Disclaimers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi

Chapter 1 Before You Start

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Supported Canon Products . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

Where to Find Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

Chapter 2 Getting Started

Installing the Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Installing the Fax Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Standard Installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Dynamic Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-10

Alternate Fax Driver (for Windows NT 4.0/2000/XP). . . . . . . . . . . . . . . . 2-16

Using the Add Printer Wizard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-18

Installing Canon NetSpot Suite Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-20

Updating the Existing Fax Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-23

Using the Installer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-23

Using the Add Printer Wizard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-24

Updating the Alternate Fax Driver (for Windows NT 4.0/2000/XP). . . . . . . . 2-27

For Windows NT 4.0 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-27

For Windows 2000/XP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-28

Uninstalling the Fax Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-30

Specifying the Installed Fax Memory or Optional Fax Board . . . . . . . . . . . 2-32

Chapter 3 Fax Driver Options

Faxing a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

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Sending a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Sending to a Remote Memory Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5

Specifying Recipients . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9

Adding a New Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9

Adding a Recipient from the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . 3-10

Defining Address Book Entries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-12

Person (Single) Entry. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-12

New Entry. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-12

Edit Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-15

Delete Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-16

Group Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-17

New Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-17

Edit Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-19

Delete Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-21

Registering Additional Address Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-22

Attaching a Cover Sheet to a Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-25

Chapter 4 Canon Cover Sheet Editor

What Is Cover Sheet Editor? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Installing Cover Sheet Editor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

Launching . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6

Uninstalling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6

Opening, Saving, and Closing a File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7

Opening a File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7

Creating a New File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7

Opening a Saved Cover Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8

Saving and Closing a File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8

Saving a New File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8

Saving an Existing File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

Closing a File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

Creating an Original Cover Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-10

Inserting Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-10

Adjusting Text Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11

Font . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11

Font Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11

Font Color. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12

Bold Formatting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12

Italic Formatting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12

Underlining. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12

Aligning Text. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13

Specifying Text Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13

Specifying Text Box Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-15

Specifying Fields . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-16

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Inserting Sender and Recipient Information Fields When

Editing Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-17

Inserting Sender and Recipient Information Fields When

Not Editing Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-17

Inserting Repeating Fields . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-18

Inserting Borders Between Repeating Fields. . . . . . . . . . . . . . . . . . . . . 4-19

Inserting Sheets to Send Field When Editing Text . . . . . . . . . . . . . . . . . 4-20

Inserting Sheets to Send Field When Not Editing Text . . . . . . . . . . . . . . 4-20

Inserting Remark and Comment Fields When Editing Text . . . . . . . . . . 4-20

Inserting Remark and Comment Fields When Not Editing Text . . . . . . . 4-20

Creating Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-21

Lines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-21

Rectangles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-21

Rounded Rectangles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-21

Ovals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-22

Inserting Images. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-22

Editing Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-22

Selecting an Object . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-22

Moving an Object within the Same Cover Sheet . . . . . . . . . . . . . . . . . . 4-23

Moving an Object to a Different Cover Sheet. . . . . . . . . . . . . . . . . . . . . 4-23

Resizing an Object . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-24

Copying an Object by Dragging . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-24

Copying an Object by Using Button or Menu Commands. . . . . . . . . . . 4-25

Duplicating an Object . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-25

Deleting an Object . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-26

Grouping Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-26

Specifying Object Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-27

Arranging Objects. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-28

Changing the Order of Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-28

Aligning Multiple Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-29

Specifying Grid Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-30

Showing Grids . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-30

Snapping Objects to Grid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-30

Specifying Grid Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-30

Printing a Cover Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-33

Registering an Original Cover Sheet as a Template . . . . . . . . . . . . . . . . . . . 4-34

Chapter 5 Special Fax Driver Options

Job Accounting Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2

Job Accounting Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2

Specifying the ID and Password. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2

Faxing with Job Accounting (for Windows 95/98/Me). . . . . . . . . . . . . . . . . . . 5-4

Faxing with Job Accounting (for Windows NT 4.0/2000/XP) . . . . . . . . . . . . . 5-5

With Allow Password Setting Selected . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-5

With Allow Password Setting Not Selected . . . . . . . . . . . . . . . . . . . . . . . 5-5

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Setting the Fax Send Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-7

Chapter 6 Appendix

Additional Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

Canon Port Setting Tool . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

Device Status Extension (Windows 2000/XP) . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-3

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Preface

Thank you for purchasing this Canon product. Please read this manual thoroughly before operating the product in order to familiarize yourself with its capabilities, and to make the most of its many functions. After reading this manual, store it in a safe place for future reference.

How to Use This Manual

Symbols Used in This Manual

The following symbols are used in this manual to explain procedures, restrictions, handling precautions, and instructions that should be observed for safety.

IMPORTANT Indicates operational requirements and restrictions. Be sure to read these items carefully in order to operate the product correctly, and to avoid damage to the product.

NOTE

Indicates a clarification of an operation, or contains additional explanations for a procedure. Reading these notes is highly recommended.

Keys Used in This Manual

The following symbols and key names are a few examples of how keys to be pressed are expressed in this manual:

Buttons on Computer Operation Screens: [Button Name]

Examples: [Configuration] tab

[Next]

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Displays Used in This Manual

Screen shots of computer operation screens used in this manual may differ from the ones you actually see, depending on the model or options that come with your machine.

The keys or buttons which you should press are marked with , as shown below. When multiple buttons or keys can be pressed, they will be highlighted and mentioned in the order in which they should be pressed.

5

In the first dialog box of the Fax Driver Setup Wizard, click

[Next]

➞ follow the instructions on the screen.

Click this button for operation.

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Abbreviations Used in This Manual

In this manual, product names and model names are abbreviated as follows:

Microsoft

®

Windows

®

95 operating system: Windows 95

Microsoft

®

Windows

®

98 operating system: Windows 98

Microsoft

®

Windows

®

Millennium Edition operating system: Windows Me

Microsoft

®

Windows NT

®

operating system:

Microsoft

®

Windows

®

2000 operating system:

Microsoft

®

Windows

®

XP operating system:

Windows NT

Windows 2000

Windows XP

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Legal Notices

Trademarks

Canon, the Canon logo, GP, iR, and NetSpot are trademarks of Canon Inc.

Microsoft, the Windows logo, Windows, and Windows NT are registered trademarks of Microsoft Corporation in the United States and other countries.

Other product and company names herein may be the trademarks of their respective owners.

Copyright

Copyright 2002 by Canon Inc. All rights reserved.

No part of this publication may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying and recording, or by any information storage or retrieval system without the prior written permission of

Canon Inc.

Disclaimers

The information in this document is subject to change without notice.

CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS

MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN,

INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO

MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR

PURPOSE OF USE OR AGAINST INFRINGEMENT OF ANY PATENT. CANON

INC. SHALL NOT BE LIABLE FOR ANY DIRECT, INCIDENTAL, OR

CONSEQUENTIAL DAMAGES OF ANY NATURE, OR LOSSES OR EXPENSES

RESULTING FROM THE USE OF THIS MATERIAL.

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xii


Before You Start

1

CHAPTER

This chapter provides an explanation of the system environments required for using the fax driver. It also explains where to find help and information regarding the installation and use of this driver.

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Supported Canon Products . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2

System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

Where to Find Help. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

1-1


1

Introduction

The fax driver gives users of Microsoft Windows 95, Windows 98, Windows

Millennium Edition, Windows NT Version 4.0, Windows 2000, or Windows XP

(hereafter called Windows 95/98/Me/NT 4.0/2000/XP) operating system the ability to make full use of the fax function of the printer. If your printer is equipped with the optional fax subsystem, the fax driver enables you to access the fax machine.

The fax driver is conceptually akin to a printer driver. A user would select [Print] from any Windows application software, select the Canon fax driver as the printer, and specify its destination(s) and options.

The fax driver would then convert this into an image that conforms to standard fax protocols, to be printed or stored on the recipient fax machine(s).

Supported Canon Products

The Fax Driver Version 2.01 is available for the following Canon products:

• iR400

• iR2010/1610

• iR3250

• iR3300/2800/2200

• iR3300i/2200i

•

GP215/GP200

• GP225/GP200

•

GP405/GP300

• GP55/GP30

•

FAX-L2000 series

IMPORTANT

•

•

•

The fax options are available only if a fax board is installed in your printer.

For iR3300i/2200i, install the iR2200-3300 fax driver.

For iR2010/1610, install the iR1600-2000 fax driver.

1-2

Introduction


System Requirements

The fax driver for Windows 95/98/Me/NT 4.0/2000/XP can be used in the following system environments:

■ Operating System Software

Microsoft Windows 95, Microsoft Windows 98, Microsoft Windows Me, Microsoft Windows

NT 4.0, Microsoft Windows 2000, or Microsoft Windows XP.

■ Computer

Any computer on which Microsoft Windows 95, Microsoft Windows 98, Microsoft Windows

Me, Microsoft Windows NT 4.0, Microsoft Windows 2000, or Microsoft Windows XP runs properly.

1

System Requirements

1-3


1

Where to Find Help

Here's where to get immediate help if you are having problems installing or using the fax driver.

■ README. TXT file

Any hints, enhancements, limitations, and restrictions you need to be aware of when installing and using your fax driver are included in the README.TXT file provided with the driver. This file is located in \Fax_Drivers\uk_eng\fax\win9x_me or winnt40 or win2k_xp.

■ Online Help

You can locate additional help for questions you may have regarding your fax in the Online

Help file provided with the driver software. In the fax properties dialog box, you can click

[Help] to display additional information about every feature and option in the fax driver. You can also click [ ] (Help) in the upper right corner of most dialog boxes, and then click a specific item in the dialog box for help on that item.

■ Canon Authorized Dealers or Service Providers

If the Online Help file does not provide the information you need, contact your Canon authorized dealer or Canon authorized service provider.

1-4

Where to Find Help


Getting Started

2

CHAPTER

This chapter provides instructions for installing the software and specifying the installed fax memory.

Installing the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Installing the Fax Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2

Installing Canon NetSpot Suite Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-20

Updating the Existing Fax Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-23

Updating the Alternate Fax Driver (for Windows NT 4.0/2000/XP). . . . . . . . . . . . . . . . . . . . . . .2-27

Uninstalling the Fax Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-30

Specifying the Installed Fax Memory or Optional Fax Board . . . . . . . . . . . . . . . . . . . . . 2-32

2-1


2

Installing the Software

This section provides instructions for installing the software.

Installing the Fax Driver

Before using the fax function on your printer, you must install the fax driver for it.

Refer to the figure below in order to decide which procedure is needed and read the corresponding pages in this manual.

With the Installer

To manually set the printer port

See "Standard Installation," on p. 2-3.

To automatically find a network printer port

See "Dynamic Installation," on p. 2-10.

Without the Installer

To install the fax driver for a local or network printer

See "Using the Add Printer

Wizard," on p. 2-18.

IMPORTANT

•

For Windows NT 4.0/2000/XP, log on (enter a user name and password as a means of user authentication to start a computer session or access to a service) as Administrator when you install the driver.

•

For GP405/GP300, only System Version 2.0 (or later) supports Fax Driver Version 1.20

(or later).

•

If you use the installer, you can also update existing drivers simultaneously while installing a new driver, or update existing drivers without installing a new driver.

2-2

Installing the Software


Standard Installation

To install a fax driver by selecting an existing printer port manually, perform the

Standard Installation. If you are using a local printer, follow the procedure below.

You can also install a network printer or set up a shared printer by following the procedure below.

NOTE

If you are using a printer connected to a network using a TCP/IP protocol, you can

automatically search for a port to install the fax driver. For instructions, see "Dynamic

Installation," on p. 2-10.

1

Insert the Fax Driver Software CD-ROM into the CD-ROM drive.

2

Double-click the [My Computer] icon

➞ the CD-ROM drive

icon.

3

Double-click the following folders: [Fax_Drivers]

➞ [uk_eng]

➞ [faxsetup].

4

Double-click the [Setup.exe] icon to start the installation process.

2


2-3

2


5


[Next]


The [Fax Driver License Agreement] dialog box is displayed.

6

Read the fax driver license agreement carefully. If you agree to the terms, select [I accept the terms in the license agreement.]

➞ click [Next].

7

Select [Manually Set Port to Install]


2-4



8

Select [Raster/PCL5e Fax Driver]


If you want to install NetSpot Suite Service together with the fax driver, select both [Raster/PCL5e Fax Driver] and [Canon NetSpot Suite Service].

NOTE

•

If Canon NetSpot Suite Service is already installed on your computer, this dialog box does not appear.

•

For iR3300/2800/2200, iR3300i/2200i, iR2010/1610, iR3250, and FAX-L2000 series, Canon NetSpot Suite Service is needed to enable the fax driver to set up the printer configuration automatically or to use the Job Accounting feature.

9

Select [Add Faxes] or [Add Faxes and Update Drivers]

➞ click

[Next].

2


2-5

2


NOTE

•

This dialog box appears only if drivers that can be installed with the Installer are already installed. Otherwise, proceed to step 10.

•

For Windows NT 4.0/2000/XP, if you select [Add Faxes], you can add a new driver without affecting existing drivers. If you select [Add Faxes and Update Drivers], you can install a new driver while simultaneously updating existing drivers.

•

For Windows 95/98/Me, [Add Faxes] is not displayed. If you add a new fax driver, previous version of a Canon fax driver already installed is also updated automatically.

•

You can also update the existing fax drivers already installed without having to add

a new one. To do this, see "Updating the Existing Fax Drivers," on p. 2-23.

10

Click [Add/Delete] to select the driver you want to install.

The [Add/Delete Faxes for Driver Installation] dialog box is displayed.

2-6



11

Select the fax driver you want to install from [Fax List] in the

[Add/Delete Faxes for Driver Installation] dialog box

➞ click

[Add to the Fax List for Driver Installation].

2

The fax driver(s) you selected is added to [Fax List for Driver Installation].

NOTE

To delete a fax driver that you do not want to install from [Fax List for Driver

Installation], select the appropriate driver

➞ click [Delete].

12

Click [OK] in the [Add/Delete Faxes for Driver Installation] dialog box.


2-7

2


13

Check that the fax drivers you want to install are selected in the [Fax Driver Setup Wizard] dialog box


14

Select a port.

NOTE

If more than one fax driver is selected, this dialog box will reappear to enable selection of different ports for other fax drivers.

● If you want to set a standard port:

❑

Select [Use Standard Port] from [Port Settings]

➞ click [Settings].

2-8



❑

Select the printer port you want to use from the list

➞ click [OK].

❑

Click [Next].

● If you want to set a port for a network printer:

❑

Select [Use Network Printer] from [Port Settings]


❑

Select the network printer

➞ click [OK].

2

❑

Click [Next].

● If you want to add a port:

❑

Select [Add Port] from [Port Settings]


❑

Select the printer port you want to add

➞ click [OK].

Ports displayed in the [Port Settings] dialog box vary depending on the operating system you are using.

❑

Specify the settings for the port you want to add in the dialog box displayed.

❑

Click [Next].


2-9


15

Verify the installation settings

➞ click [Start].

2

The information shown in the window may differ according to your system parameters.

16

After the files are copied, click [Exit] to finish the installation.

Restart your computer if necessary.

The printer icon is displayed in the [Printers] folder. The driver is now installed.

Dynamic Installation

If you are using a printer connected to a network using a TCP/IP protocol, you can automatically search for a port to install the fax driver by following the procedure below.

IMPORTANT

You can search only for printers in the same subnet as your computer (a virtual subunit of the network which shares a common IP address).

NOTE

If you are using a local printer or a printer connected to a network using a protocol other

than TCP/IP, see "Standard Installation," on p. 2-3.

1


2



icon.

2-10



3


➞ [uk_eng]

➞ [faxsetup].

4


5


[Next]


2


6




2-11

2


7

Select [Search for Network Port to Install]


8

If you want to install NetSpot Suite Service together with the fax driver, select [Canon NetSpot Suite Service]


NOTE

•

If Canon NetSpot Suite Service is already installed on your computer, this dialog box does not appear.

•

For iR3300/2800/2200, iR3300i/2200i, iR2010/1610, iR3250, and FAX-L2000 series, Canon NetSpot Suite Service is needed to enable the fax driver to set up the printer configuration automatically or to use the Job Accounting feature.

2-12



9

Select [Add Faxes] or [Add Faxes and Update Drivers]

➞ click

[Next].

2

NOTE

•

For Windows NT 4.0/2000/XP, if you select [Add Faxes], you can add a new driver without affecting existing drivers. If you select [Add Faxes and Update Drivers], you can install a new driver while simultaneously updating existing drivers.

•

For Windows 95/98/Me, [Add Faxes] is not displayed. If you add a new fax driver, previous version of a Canon fax driver already installed is also updated automatically.

10

Click [Add/Delete] to select the driver you want to install.

A list of network faxes found by the search is displayed in the [Add/Delete Faxes for Driver Installation] dialog box.


2-13

2


NOTE

Confirm that each machine found by the search is equipped with a fax board before installing a fax driver.

11

Select the fax driver you want to install from [Fax List] in the

[Add/Delete Faxes for Driver Installation] dialog box

➞ click

[Add to the Fax List for Driver Installation].

If you want to install all the fax drivers found, click [Select All].

The fax driver(s) you selected is added to [Fax List for Driver Installation].

NOTE

To delete a fax driver that you do not want to install from [Fax List for Driver

Installation], select the fax driver

➞ click [Delete].

12

Click [OK] in the [Add/Delete Faxes for Driver Installation] dialog box.

13

Check that the fax drivers you want to install are selected in the [Fax Driver Setup Wizard] dialog box.

2-14



14

If you want to specify the fax settings, including the name or default fax setting, select [Set Fax Information]


2

If you do not want to specify these settings, click [Next]

➞ skip to step 16.

15

Specify the name or default fax settings



2-15


16



2

The information shown in the window may differ according to your system parameters.

17




Alternate Fax Driver (for Windows NT 4.0/2000/XP)

If you are using one or more shared printers on Windows NT 4.0/2000/XP, you can install an alternate fax driver. Installing an alternate fax driver enables you to install a fax driver on a client PC via a network.

To specify settings for the shared fax, follow the procedure below.

NOTE

If an old version of the alternate fax driver is installed, it is necessary to update it

manually. For instructions on how to do this, see "Updating the Alternate Fax Driver (for

Windows NT 4.0/2000/XP)," on p. 2-27.

1

Start the Installer

➞ follow the instructions in the dialog

boxes.

See steps 1 to 14 of "Standard Installation," on p. 2-3.

2-16



2

Select [Use as Shared Fax]

➞ click [Details].

The [Detailed Settings for Shared Fax] dialog box is displayed.

3

Enter a share name

➞ specify the operating system on which

the driver will run

➞ click [OK].

2


2-17

2


4

In the [Fax Driver Setup Wizard] dialog box, click [Next].

5

Follow the instructions in the dialog or message boxes to complete the installation.


Using the Add Printer Wizard

To install a fax driver from the [Printers] folder in the Windows Control Panel, follow the procedure below.

1

On the [Start] menu, point to [Settings]

➞ click [Printers].

NOTE

If you are using Windows XP Professional, on the [Start] menu, click [Printers and

Faxes]. If you are using Windows XP Home Edition, on the [Start] menu, click

[Control Panel]

➞ [Printers and Other Hardware] ➞ [Printers and Faxes].

2

In the [Printers] folder, double-click the [Add Printer] icon to start the Add Printer Wizard

➞ follow the instructions on the

screen to continue the installation.

2-18



3

Insert the Fax Driver Software CD-ROM into the CD-ROM drive

➞ click [Have Disk].

2

4

Click [Browse] to select the folder of the driver you want to install

➞ [OK].

You can select the driver from the following folders on the CD-ROM.

OS

Windows 95/98/Me:

Windows NT 4.0:

Windows 2000/XP:

Path

\Fax_Drivers\uk_eng\fax\win9x_me

\Fax_Drivers\uk_eng\fax\winnt40

\Fax_Drivers\uk_eng\fax\win2k_xp


2-19


5

Select your fax model from [Printers]


2

6

Follow the instructions on the screen to continue

➞ click

[Finish] to start copying the files.


Installing Canon NetSpot Suite Service

For iR3300/2800/2200. iR3300i/2200i, iR2010/1610, iR3250, and FAX-L2000 series, Canon NetSpot Suite Service is needed to set up the printer configuration automatically or if you are using the Job Accounting feature. If you used the installer to install the driver, Canon NetSpot Suite Service may already have been installed

together with the fax driver (See "Installing the Fax Driver," on p. 2-2.)

However, in the following cases, you will need to install Canon NetSpot Suite

Service according to the procedure below.

• If you installed the fax driver using the Add Printer Wizard

•

If you installed only the fax driver using the Installer

1


2



icon.

3


➞ [uk_eng]

➞ [faxsetup].

2-20



4


5


[Next]


2


6




2-21

2


7

Select [Manually Set Port to Install]


8

Select [Canon NetSpot Suite Service]


9



Canon NetSpot Suite Service is now installed.

2-22



Updating the Existing Fax Drivers

Using the Installer

If you use the Installer to install new fax drivers, the Installer updates the existing ones at the same time that the new drivers are installed.

You can also update the existing drivers already installed without having to add a new driver by following the procedure below.

1

Start the Installer

➞ follow the instructions in the dialog

boxes.


2

Select [Update Drivers]


2


2-23

2


3



4



The fax drivers already installed are now updated.

Using the Add Printer Wizard

1


2



NOTE



[Control Panel]


3

In the [Printers] folder, right-click the fax driver icon you want to update

➞ click [Properties].

4

Click the [Details] tab (Windows 95/98/Me), [General] tab

(Windows NT 4.0), or [Advanced] tab (Windows 2000/XP).

2-24



5

Click [New Driver]


2

NOTE

For Windows NT 4.0, take note of the fax name displayed at the top of the [Details] sheet.

6

Click [Have Disk] to specify the path of the driver on the

CD-ROM


If you are using Windows 95/98/Me/2000/XP, skip to step 8.

If you are using Windows NT 4.0, proceed to step 7.

For Windows 95/98/Me/2000/XP, the fax driver is updated.


2-25

2


7

If a message box appears asking whether you want to replace the existing driver, select [Replace existing driver]

➞ click

[OK].

The fax driver is updated.

NOTE

Check whether the fax name has been changed. If so, rename the fax with its original name, which you have taken note of in step 5. For example, you may see the fax name being changed in the following way: from <Canon iR2200-3300

(FAX)> to <Canon iR2200-3300 (FAX) (Copy 2)>.

8

Repeat steps 1 to 7 for all other existing Canon fax drivers, if necessary.

9

Restart the computer.

10

Check the printer configuration settings in the [Configuration] sheet (Windows 95/98/Me) or [Device Settings] sheet

(Windows NT 4.0/2000/XP), and then reconfigure them if they have been changed.

11

Install Canon NetSpot Suite Service if you want to use the Job

Accounting feature or to set up the printer configuration automatically.

For instructions on installing Canon NetSpot Suite Service, see "Installing Canon

NetSpot Suite Service," on p. 2-20.

2-26



Updating the Alternate Fax Driver (for Windows NT 4.0/

2000/XP)

If you use a shared fax on a network, and an alternate fax driver is installed on the server, it needs to be updated manually by following the procedure below.

For Windows NT 4.0

1



2

In the [Printers] folder, right-click the shared fax driver you want to update

➞ click [Properties].

3

In the fax properties dialog box, click the [Sharing] tab.

4

Select the alternate fax driver you want to update

➞ click

[OK].

2


2-27

2


5

When a message appears prompting you to insert the

CD-ROM, insert the Fax Driver Software CD-ROM into the

CD-ROM drive

➞ click [OK].

6

Click [Browse] to specify the path of the driver in the CD-ROM

➞ click [OK].

The alternate fax driver is updated.

IMPORTANT

To use the updated fax driver on the client PC, first uninstall the current fax driver

➞ double-click the shared fax icon for the updated alternate fax driver on the Server

PC.

For Windows 2000/XP

1



NOTE



[Control Panel]


2

Click [Server Properties] on the [File] menu to open the [Print

Server Properties] dialog box

➞ click the [Drivers] tab.

2-28



3

Select the alternate fax driver you want to update

➞ click

[Update] (Windows 2000) or [Replace] (Windows XP).

2

4

When a message appears prompting you to insert the

CD-ROM, insert the Fax Driver Software CD-ROM into the

CD-ROM drive

➞ click [OK].

5

Click [Browse] to specify the path of the driver in the CD-ROM

➞ click [OK].

The alternate fax driver is updated.

IMPORTANT

To use the updated fax driver on the client PC, first uninstall the current fax driver

➞ double-click the shared fax icon for the updated alternate fax driver on the Server

PC.


2-29


2

Uninstalling the Fax Driver

It is recommended that you use the Uninstaller on the Fax Driver Software

CD-ROM to uninstall unneeded drivers.

1

On the [Start] menu, point to [Programs]

➞ [Canon Printer

Uninstaller]

➞ click [PCL Fax Driver Uninstaller].

2

In the [Delete Fax] dialog box, select the fax driver you want to delete.

3

Click [Delete].

4

Click [Yes] to confirm the deletion.

2-30



5

Click [Exit] in the [Delete Fax] dialog box.

NOTE

You can also start the Uninstaller from the Fax Driver Software CD-ROM. To do so, double-click the [UNINSTAL.exe] icon in the following folder:

\Fax_Drivers\uk_eng\faxsetup

2


2-31


2

Specifying the Installed Fax Memory or Optional

Fax Board

Before sending a document by fax, you need to specify the amount of fax memory or an optional fax board installed in your fax.

NOTE

•

Fax memory can be specified for iR400, GP405/GP300, GP225/GP200, and GP215/

GP200, and FAX-L2000 series.

•

The number of recipients to which you can send simultaneously depends on the fax memory. If you install an optional fax board, you can specify the line to use for fax transmission.

1



NOTE



[Control Panel]


2

In the [Printers] folder, right-click the fax icon for your fax

➞

click [Properties].

3

In the fax properties dialog box, click the [Configuration] tab.

2-32

Specifying the Installed Fax Memory or Optional Fax Board


The [Configuration] sheet is displayed.

4

Select the amount of memory from [FAX Memory], or select an optional fax board from [Fax Board Options].

NOTE

If your fax is connected to a network, [Fax Board Options] is selected automatically by clicking [Get Device Status].

5

Click [OK].

The installed memory size or an optional fax board is specified.

NOTE

If the optional fax board is installed, select a telephone line for fax transmission from [Line Selection] in the [Special] sheet.

2


2-33

2


2-34



Fax Driver Options

3

CHAPTER

This chapter provides instructions for faxing a document, and specifying various settings for faxing documents.

Faxing a Document. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Sending a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-2

Sending to a Remote Memory Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-5

Specifying Recipients . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9

Adding a New Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-9

Adding a Recipient from the Address Book. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-10

Defining Address Book Entries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-12

Person (Single) Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-12

Group Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-17

Registering Additional Address Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-22

Attaching a Cover Sheet to a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-25

3-1


3

Faxing a Document

This section explains how to fax a document and how to send a document to the memory box of the recipient's fax.

Sending a Document

To send a document by fax, follow the procedure below.

1

In the application software, with the document open, select

[Print] to print your document.

2

In the [Print] dialog box, select your fax from [Name]

➞ click

[Properties].

NOTE

Some application software may have a different method with which to select a fax driver.

3-2

Faxing a Document


3

Specify the various settings in the [Edit Address Book],

[Register Cover Sheet], and [Special] sheets

➞ click [OK].

3

4

Click [OK] in the [Print] dialog box.

Faxing a Document

3-3

3


5

In the [Send FAX] sheet, specify the name and fax number of the fax recipient

➞ click [Add to Recipient List].

6

Click the [Cover Sheet] tab

➞ specify a format for the cover

sheet attachment.

3-4

Faxing a Document


7

Click [OK] in the fax properties dialog box.

The fax is sent to the specified recipient(s).

Sending to a Remote Memory Box

This mode is useful for sending a confidential document by fax. Documents that are to be sent and stored in the memory box of the recipient's fax require a valid subaddress and password.

NOTE

•

This option is available only for iR3300/2800/2200, iR3300i/2200i, iR2010/1610, iR3250, and FAX-L2000 series.

•

Obtain the subaddress and password of the memory box of the recipient's fax from the recipient.

3

1



2

In the [Print] dialog box, select your fax name from [Name]

➞

click [Properties].

NOTE

Some application software may have a different method for selecting a fax driver.

Faxing a Document

3-5

3


3

Specify the various settings in the [Edit Address Book],

[Register Cover Sheet], or [Special] sheet

➞ click [OK].

4

Click [OK] in the [Print] dialog box.

5

In the [Send FAX] sheet, specify the name and fax number of the recipient.

3-6

Faxing a Document


6

Click [Settings].

The [Advanced Functions Settings] dialog box opens.

7

Select [Use Subaddress]

➞ enter the subaddress and

password of the memory box of the recipient's fax

➞ click

[OK].

8

Click [Add to Recipient List].

Faxing a Document

3-7

3

3


9

Click the [Cover Sheet] tab

➞ specify the format of the cover

sheet attachment.

10


The document is sent to and stored in the memory box of the recipient's fax.

NOTE

The data can be output only if the correct password is specified on the recipient's fax.

3-8

Faxing a Document


Specifying Recipients

You can specify the names and fax numbers of people you want to send a fax to, by adding them to [Recipient List]. You can add recipients by:

•

Entering a new name and a new fax number in [Recipient Name] and [Fax

Number].

• Selecting a recipient in the [Select from Address Book] dialog box.

Adding a New Name and Fax Number

3

1

From the fax properties dialog box, display the [Send FAX] sheet.

For details on how to access the fax properties dialog box, see "Sending a

Document," on p. 3-2.

2

Enter the name and fax number you want to add in [Recipient

Name] and [Fax Number].

Specifying Recipients

3-9

3


3

Click [Add to Recipient List].

The new recipient is displayed in [Recipient List].

Adding a Recipient from the Address Book

1

From the fax properties dialog box, display the [Send FAX] sheet.



3-10



2

Click [Select from Address Book].

The [Select Recipient from Address Book] dialog box opens.

3

Select the address book you want to use from [Address

Books].

NOTE

If you want to use an address book other than Canon Fax Driver Address Book,

register the book before using it. (See "Registering Additional Address Books," on p. 3-22.)

4

Select an entry


5

Click [OK] in the [Select Recipient from Address Book] dialog box.

The new recipient is displayed in [Recipient List] in the [Send FAX] sheet.


3-11

3


3

Defining Address Book Entries

This section provides instructions for defining person and group entries in the [Edit

Address Book] sheet.

Person (Single) Entry

Clicking [Add Person] in the [Edit Address Book] sheet opens the [Add Person] dialog box for defining a new person (single) entry. You see the same dialog box under the title [Edit Person], if you click [Edit] in the [Edit Address Book] sheet when a person (single) entry is selected from [Address Book]. The [Edit Person] dialog box enables you to change information on an existing person (single) entry.

New Entry

1

From the fax properties dialog box, display the [Edit Address

Book] sheet.



3-12

Defining Address Book Entries


2

Click [Add Person].

The [Add Person] dialog box opens.

3

Enter information about the new person, such as [Recipient

Name] and [Company].

4

Enter the fax number.

You can enter two fax numbers: a primary number and a secondary number.

5

Enter information about the fax numbers in each respective

[Description].

6

If you want to send documents to the memory box of the recipient's fax, click [Settings].

If you do not want to use this option, skip to step 8.

The [Advanced Functions Settings] dialog box opens.


3-13

3

3


NOTE

The Subaddress option is available only for iR3300/2800/2200, iR3300i/2200i, iR2010/1610, iR3250, and FAX-L2000 series.

7

Select [Use Subaddress for Primary Number] and/or [Use

Subaddress for Secondary Number]

➞ enter the subaddress

and the password of the recipient's fax

➞ click [OK].

NOTE

Obtain the subaddress and password of the memory box of the recipient's fax from the recipient.

8

Enter any additional information about the person in

[Keyword].

9

Click [OK] to create the new person (single) entry.

NOTE

If you specify two fax numbers for one person, two entries for that person are displayed in [Address Book].

3-14



Edit Entry

1


Book] sheet

➞ select [Person] under [Show].

3



To view only person (single) entries, deselect [Group] under [Show].

All person (single) entries are displayed in [Address Book].


3-15

3


2

Select the person you want to edit

➞ click [Edit].

The [Edit Person] dialog box opens.

3

Update the information if necessary.

4

Click [OK] to modify the selected person (single) entry.

Delete Entry

1

Select the person (single) entry you want to delete from

[Address Book].

2

Click [Delete].

3-16



Group Entry

Clicking [Add Group] in the [Edit Address Book] sheet opens the [Add Group] dialog box for defining a new group. A group can contain both persons and other groups.

You see the same dialog box under the title [Edit Group], if you click [Edit] in the

[Edit Address Book] sheet when a group entry is selected from Address Book.

The [Edit Group] dialog box enables you to change information on an existing group entry.

New Group

1


Book] sheet.

3




3-17

3


2

Click [Add Group].

The [Add Group] dialog box opens.

3

Enter the new group name.

4

Select persons or groups as members of the new group from

[Available Recipients]

➞ click [Add to Group].

To remove an entry from [Current Group Members], select it

➞ click [Remove from Group].

5

Click [OK] to create the new group entry.

3-18



Edit Group

1


Book] sheet

➞ select [Group] under [Show].

3



To view only Group entries, deselect [Person] under [Show].

All group entries are displayed in [Address Book].


3-19

3


2

Select the group you want to edit

➞ click [Edit].

The [Edit Group] dialog box opens.

3

Change the group name if necessary.

4

Edit the group.

● To add a person or a group to the selected group:

❑

Select the person or group you want to add from [Available Recipients].

❑

Click [Add to Group].

● To remove a member of the selected group:

❑

Select the person or group you want to remove from [Current Group Members].

❑

Click [Remove from Group].

5

Click [OK] to modify the selected group entry.

3-20



Delete Group

1

Select the group entry you want to delete from [Address

Book].

2

Click [Delete].

3


3-21


3

Registering Additional Address Books

You can select fax recipients from address books other than the Canon Fax Driver

Address Book if they are registered with the fax driver. Follow the procedure below to register the address books you want to use.

NOTE

You can register the Messaging API Address Book and the Windows Address Book.

1

From the fax properties dialog box, click the [Special] tab.



2

Click [Address Books].

The [Address Books] dialog box opens.

3-22

Registering Additional Address Books


3

Click [Register].

The [Register Address Book] dialog box opens.

4

Select an address book you want to register from [Available

Address Books]

➞ click [OK].

3

The dialog box corresponding to the selected address book opens.

5

Specify the required settings in the dialog box.

For detailed information about an item in the dialog box, click [ ] (Help)

➞ click the specific item in the dialog box you want to know about.


3-23


6

Click [OK] in the dialog box.

The registered address book is added to [Address Book List] in the [Address

Books] dialog box.

3

7

Click [OK] in the [Address Books] dialog box.

3-24



Attaching a Cover Sheet to a Fax

This section provides instructions for attaching a cover sheet to an outgoing fax.

1

From the fax properties dialog box, click the [Cover Sheet] tab.

3



2

Select an option for attaching the cover sheet to the fax under

[Cover Sheet Attachment].

NOTE

For GP225/GP200 under Windows NT 4.0, [Different Sheet to Each Recipient] is not available.

3

Select a cover sheet template from [Style].

Attaching a Cover Sheet to a Fax

3-25

3


4

Click [Settings] to specify the items to include on the cover sheet.

The [Item Settings] dialog box opens.

5

Display the [Sender] sheet

➞ select the information you want

to print on the cover sheet

➞ enter the information in the text

boxes for the selected items.

You can select the following check boxes:

•

Sender Name

•

•

Company

Dept./Div.

•

Fax Number

NOTE

You can save the information entered in the [Sender] sheet in a file by clicking

[Save Sender]. Then, when you send a fax, you can import the information by using

[Import Sender], instead of entering the sender information each time you send a fax.

6

Click the [Recipient] tab

➞ click the check boxes to select the

information you want to print on the cover sheet.

3-26



You can select the following check boxes:

•

Recipient Name

•

Company

•

Dept./Div.

•

Fax Number

NOTE

The information of the recipients specified in the [Send FAX] sheet prints on the cover sheet.

7

Click the [Logo] or [Signature] tab.

3


3-27

3


8

Select [Print with Logo] or [Print with Signature] to include a logo or signature on the cover sheet.

9

Click [Browse]

➞ select a bitmap logo or signature file name

in [File Name].

10

Specify the magnification and position of the selected logo or signature.

11

Click the [Sheets to Send] tab

➞ select [Include Number of

Sheets to Send]

➞ enter the number of sheets you are going

to send as a fax.

12

Click [OK] in the [Item Settings] dialog box.

13

Select [Remark]

➞ select a remark from the drop-down list

box or enter a remark.

14

Enter any other information you want to include on the cover sheet in [Comment to Include].

3-28



15

Click [Preview] if you want to check the preview image on the cover sheet.

16

Click [OK].

The specified cover sheet is attached to the fax when the fax is sent.

3


3-29

3


3-30



Canon Cover Sheet Editor

This chapter provides instructions for installing Canon Cover Sheet Editor, launching the editor, and creating and registering original cover sheets.

4

CHAPTER

What Is Cover Sheet Editor? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Installing Cover Sheet Editor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-3

Launching. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-6

Uninstalling. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-6

Opening, Saving, and Closing a File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7

Opening a File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-7

Saving and Closing a File. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-8

Creating an Original Cover Sheet. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-10

Inserting Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-10

Adjusting Text Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-11

Specifying Fields . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-16

Creating Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-21

Editing Objects. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-22

Specifying Object Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-27

Arranging Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-28

Specifying Grid Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-30

Printing a Cover Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-33

Registering an Original Cover Sheet as a Template . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-34

4-1


4

What Is Cover Sheet Editor?

The Canon Cover Sheet Editor is software for creating original fax cover sheet templates for use with a Canon fax driver.

After registering cover sheets created with this software in your fax driver, you can use them with any fax. If you specify fields instead of manually entering data for sender or recipient information, the actual sender or recipient information that you select in the fax driver is automatically entered in the cover sheet when the fax is sent.

With the Canon Cover Sheet Editor, you can do the following:

•

Insert text using different fonts, font styles, and font sizes into a cover sheet.

• Insert a variety of objects, such as drawings and images, into a cover sheet.

•

Use the field feature for creating cover sheets for sending faxes to multiple recipients.

• Add fields for specifying remarks and comments in addition to the sender and recipient information fields.

•

Easily edit the display order and position of objects, and group different objects.

• Align objects on a grid while you work with them.

4-2

What Is Cover Sheet Editor?


Installing Cover Sheet Editor

This section explains how to install and uninstall the Canon Cover Sheet Editor.

Installation

To install the Canon Cover Sheet Editor, follow the procedure below.

1


2



icon.

3


➞ [uk_eng]

➞ [cse].

4

Double-click the [Setup] icon to start the installation process.

4

Installing Cover Sheet Editor

4-3


5

In the first dialog box of the Installer, click [Next]

➞ follow the

instructions on the screen to continue the installation.

4

The [Canon Cover Sheet Editor License Agreement] dialog box is displayed.

6

Read the Canon Cover Sheet Editor license agreement carefully. If you agree to the terms, select [I accept the terms in the license agreement.]

➞ click [Next] ➞ follow the

instructions on the screen to continue the installation.

7

In the dialog box for selecting a setup type, select [Complete] or [Custom]


4-4



NOTE

If you select [Custom] in the dialog box for selecting [Setup Type], you can specify the directory into which Canon Cover Sheet Editor is to be installed.

8

Click [Install] to start copying the files.

4


4-5

4


Launching

To start the Cover Sheet Editor, follow the procedure below.

1

On the [Start] menu, point to [Programs]

➞ [Canon] ➞ [Cse] ➞

click [Cover Sheet Editor].

Canon Cover Sheet Editor starts.

Uninstalling

If it becomes necessary to uninstall the Canon Cover Sheet Editor, follow the procedure below.

4-6

1


➞ click [Control

Panel].

2

Double-click the [Add/Remove Programs] icon

➞ select

[Canon Cover Sheet Editor]

➞ click [Add/Remove].

3

When the [InstallShield Wizard] dialog box appears, follow the instructions on the screen.

Canon Cover Sheet Editor is uninstalled.



Opening, Saving, and Closing a File

This section explains how to create, open, save, and close files.

Opening a File

Creating a New File

To create a new cover sheet, follow the procedure below.

1

Click [ ] (New) on the toolbar.

You can also select [New] from the [File] menu.

The [New] dialog box opens.

2

Select a paper size for the new cover sheet

➞ click [OK].

4

The New Cover Sheet screen appears.

Opening, Saving, and Closing a File

4-7


4

Opening a Saved Cover Sheet

You can open a saved cover sheet by specifying its file name.

To open a saved cover sheet, follow the procedure below.

1

Click [ ] (Open) on the toolbar.

You can also select [Open] from the [File] menu.

The [Open] dialog box opens.

2

Specify the file name of the cover sheet that you want to open.

NOTE

Clicking [Preview] displays an image of the selected cover sheet.

3

Click [Open].

The selected cover sheet appears.

Saving and Closing a File

Saving a New File

If you save a cover sheet, you can register it later in the fax driver for use as an original cover sheet.

1

Click [ ] (Save) on the toolbar.

You can also select [Save] or [Save as] from the [File] menu.

The [Save as] dialog box opens.

2

Enter a name for the file in [File name]

➞ specify the location

where you want to save the file

➞ click [Save].

The file extension is automatically set to "cse."

4-8



Saving an Existing File

Follow the procedure below to save an existing cover sheet after editing it.

1

Click [ ] (Save) on the toolbar.

You can also select [Save] from the [File] menu.

IMPORTANT

•

To preserve the opened file as it was before editing, select [Save As] and specify a different name or location for saving the edited file. Selecting [Save] will overwrite the existing file.

•

Selecting the [Save as] command is necessary only to specify a different file name or a different location to save the cover sheet.

Closing a File

Follow the procedure below to close a currently open cover sheet without exiting the Canon Cover Sheet Editor.

4

1

Click the lower [ ] (Close) at the top-right corner of the

Canon Cover Sheet Editor main window.

You can also select [Close] from the [File] menu.

NOTE

If you close a cover sheet that has not been saved after editing, a message appears asking whether you want to save the changes. Click [Yes] to save the changes, or [No] if you do not want to save changes. Click [Cancel] if you do not want to close the cover sheet.


4-9


4

Creating an Original Cover Sheet

This section explains how to insert text, adjust text properties, specify fields, create objects, adjust objects, and specify grid options in order to create an original cover sheet.

Inserting Text

You can insert text and numbers into the cover page. The properties of any text or the text box itself can also be changed. To edit the text, change to the edit mode by clicking anywhere inside of a text box, and then place the cursor on the text that you want to edit.

1

Click [ ] (Text Box) on the toolbar.

You can also select [Text Box] from the [Insert] menu.

2

Drag the pointer on the area of the cover sheet to insert text.

A square or rectangular text box appears.

3

Click inside the text box.

The cursor for editing text appears.

4

Enter the desired text.

4-10

Creating an Original Cover Sheet


Adjusting Text Properties

You can change text properties whenever you want. When you change text properties, all text inside the selected text box is affected.

Font Font Size Font Color

Formatting

Bold Underline

Italic

Left

Center

Right

Alignment

NOTE

Text properties for field settings inside a text box are also changed according to the text

properties you specified. For details on field features, see "Specifying Fields," on p. 4-16.

Font

4

1


The text box is now ready for editing.

2

Select the desired font from the [Font] drop-down menu on the toolbar.

Font Size

1



2

Select the desired font size from the font [Size] drop-down menu on the toolbar.

You can also enter the desired font size directly into [Size].


4-11

4


Font Color

1



2

Select the desired font color from the font [Color] drop-down menu on the toolbar.

Bold Formatting

1



2

Click [ ] (Bold) on the toolbar.

To undo the bold formatting, click [ ] (Bold) once more.

Italic Formatting

1



2

Click [ ] (Italic) on the toolbar.

To undo the italic formatting, click [ ] (Italic) once more.

Underlining

1



2

Click [ ] (Underline) on the toolbar.

To undo the underlining, click [ ] (Underline) once more.

4-12



Aligning Text

1



2

Click [ ] (Align Left), [ ] (Align Center), or [ ] (Align

Right) on the toolbar.

Specifying Text Properties

You can specify all of the properties for text inside a text box simultaneously.

[Preview] inside the [Text Properties] dialog box displays a preview of how the text would appear with the currently selected settings. Use it as a guide if you are specifying settings.

4

1



2

Click [ ] (Properties) on the toolbar.

You can also select [Properties] from the [Edit] menu.

You can also right-click inside the text box

➞ click [Properties].

The [Text Properties] dialog box opens.


4-13


3

Select [Font], [Font Style], and [Size] from the respective list boxes.

4

You can also enter the desired font size directly into [Size].

4

Select [Strikethrough] or [Underline] to draw a line through or to underline text.

5

Select the desired text color from [Color].

6

Specify [Alignment] for the text.

7

Click [OK].

4-14



Specifying Text Box Properties

Follow the procedure below to specify the type of border, border color, and background color of the selected text box.

1

Click anywhere on the border of the text box.

The border of the text box is selected.

2


You can also select [Properties] from the [Edit] menu.

You can also display the [Text Box Properties] dialog box by double-clicking anywhere on the border of the text box.

The [Text Box Properties] dialog box opens.

4

3

Select the desired border type from [Line Style].

4

Specify the [Width] setting to set the thickness of the border.

NOTE

The [Width] setting is available only if [Line Style] is set to 'Solid'.

5

Select the desired color of the border from [Color].

6

Select the desired background color for the text box from [Fill in].

7

Click [OK].


4-15

4


Specifying Fields

You can show sender or fax recipient information, such as the name, fax number, company name, and department/division name on the cover sheet using a feature called a "field."

Fields are objects in the cover sheet that you can replace with data when sending a fax. Actual sender and recipient information as specified in the fax driver is automatically inserted in the corresponding fields on the cover sheet during transmission.

Available fields:

• Sender information: Name, Fax Number, Company, Dept./Div.

•

Recipient information: Name, Fax Number, Company, Dept./Div.

• Sheets to send

•

Other information: Remark, Comment

A recipient information field that contains multiple values is called a "repeating field." This feature is convenient for using the same cover sheet to send faxes to multiple recipients.

The repeating field is used to insert data for every recipient specified in the fax driver.

4-16



In addition to the [Sender Information] and [Recipient Information] fields, you can also insert [Sheets to Send], [Remark], and [Comment] fields on the cover sheet.

When the fax is sent, the number of sheets to send as a fax specified in the fax driver is inserted in the [Sheets to Send] field, information specified in the fax driver such as [Urgent] or [Confidential] is inserted in the [Remark] field, and comments specified in the fax driver are entered in the [Comment] field.

Inserting Sender and Recipient Information Fields When Editing Text

1

Inside the text box, place the cursor to where you want to insert the field.

2

Click the [Insert] menu

➞ point to [Sender Information] or

[Recipient Information]

➞ select the field (such as [Name],

[Fax Number], [Company], and [Dept./Div.]) to insert.

The selected field is inserted.

NOTE

If you select [Insert All], all of the available fields for sender or recipient information are inserted simultaneously. The fields are inserted in this order: [Name], [Fax

Number], [Company], and [Dept./Div.]. You can change the position of the fields as needed.

Inserting Sender and Recipient Information Fields When Not Editing

Text

4

1


➞ point to [Sender Information] or

[Recipient Information]

➞ select the field (such as [Name],

[Fax Number], [Company], and [Dept./Div.]) to insert.

2

Drag the pointer on the area of the cover sheet to where you want to insert the field.

A square or rectangular text box containing the selected field appears.

NOTE

If you select [Insert All], all of the available fields for sender or recipient information are inserted simultaneously. The fields are inserted in this order: [Name], [Fax

Number], [Company], and [Dept./Div.]. You can change the position of the fields as needed.


4-17

4


Inserting Repeating Fields

Follow the procedure below to show information for multiple recipients on the cover sheet when sending a fax.

1

Insert the desired recipient information field, such as [Name],

[Fax Number], [Company], and [Dept./Div.].

2

Inside the text box, place the cursor to the left of the field to repeat.

3


➞ point to [Recipient Information] ➞

click [Begin Repeat].

The [Begin Repeat] field is inserted.

4

Inside the text box, place the cursor to the right of the field to repeat.

5



click [End Repeat].

The [End Repeat] field is inserted.

The field between the [Begin Repeat] and [End Repeat] fields is replaced with multiple recipients' information when sending a fax.

NOTE

The text box may not be able to accommodate all of the actual data for a repeating field if a large number of recipients are specified for sending a fax. In this case, a new page is automatically created and data that does not fit into the text box displays from the top of the new page.

4-18



Inserting Borders Between Repeating Fields

When you specify a repeating field for recipient information, you can also select to insert borders between the values for easier reading.

1



click [Borders].

The [Border Settings] dialog box opens.

2

Select [Insert a Border Between Repeats] to insert borders between multiple values in a repeating recipient information field.

4

If you do not want to insert borders between the values, deselect this check box

➞ click [OK].

3

Select the type of line to use as the border from [Line Style].

4

Specify the [Width] setting to set the thickness of the borders.

NOTE


5

Select the desired color of the borders from [Color].

6

Click [OK].


4-19

4


Inserting Sheets to Send Field When Editing Text

1

Inside the text box, place the cursor where you want to insert the field.

2

From the [Insert] menu, select [Sheets to Send]

The [Sheets to Send] field is inserted.

Inserting Sheets to Send Field When Not Editing Text

1

Form the [Insert] menu, select [Sheet to Send].

2

Drag the pointer on the area of the cover sheet to insert the field.


Inserting Remark and Comment Fields When Editing Text

1

Inside the text box, place the cursor to where you want to insert the field.

2

From the [Insert] menu, select either [Remark] or [Comment].

The [Remark] field or the [Comment] field is inserted depending on your selection.

Inserting Remark and Comment Fields When Not Editing Text

1

From the [Insert] menu, select either [Remark] or [Comment].

2

Drag the pointer on the area of the cover sheet to insert the field.


4-20



Creating Objects

You can draw lines, rectangles, rounded rectangles, or ovals on the cover sheet.

You can also change their properties once they are drawn.

Lines

1

Click [ ] (Line) on the toolbar.

You can also select [Line] from the [Drawing] menu.

2

Drag the pointer on the area of the cover sheet to draw the line.

Rectangles

1

Click [ ] (Rectangle) on the toolbar.

You can also select [Rectangle] from the [Drawing] menu.

2

Drag the pointer on the area of the cover sheet to draw the rectangle.

To draw a square, hold down [SHIFT] on the keyboard while dragging.

Rounded Rectangles

1

Click [ ] (Rounded Rectangle) on the toolbar.

You can also select [Rounded Rectangle] from the [Drawing] menu.

2

Drag the pointer on the area of the cover sheet to draw the rounded rectangle.

To draw a rounded square, hold down [SHIFT] on the keyboard while dragging.

You can adjust the degree of the curve or the roundness of the corners of the rounded rectangle. To do so, click anywhere outside the newly created rounded rectangle

➞ click the rounded rectangle again ➞ click and drag the inner handle in its upper right corner to change the degree of the curve.

4


4-21


4

Ovals

1

Click [ ] (Oval) on the toolbar.

You can also select [Oval] from the [Drawing] menu.

2

Drag the pointer on the area of the cover sheet to draw the oval.

To draw a circle, hold down [SHIFT] on the keyboard while dragging.

Inserting Images

1

Click [ ] (Image) on the toolbar.

You can also select [Image] from the [Insert] menu.

The [Open] dialog box opens.

2

Specify the file name of the bitmap file that you want to insert.

NOTE

Clicking [Preview] opens the [Preview] dialog box, where an image of the highlighted bitmap file is displayed.

3

Click [Open].

Editing Objects

You can copy, move, and delete objects such as lines, rectangles, rounded rectangles, ovals, images, and text boxes on the cover sheet.

Selecting an Object

1

Click the object to select.

You can also drag the pointer completely over the object.

The object is selected.

4-22



NOTE

You can also select multiple objects by holding down [SHIFT] on the keyboard and clicking each object that you want to select, or by dragging the pointer completely over the objects. If you want to deselect any of the objects you selected, hold down

[SHIFT] on the keyboard

➞ click the objects that you want to deselect.

Moving an Object within the Same Cover Sheet

1

Select the object to move.

NOTE

You can select multiple objects and move them at the same time.

2

Drag the selected object to the desired location.

You can also use any of the four arrow keys [

←

], [

↑

], [

→

], or [

↓

] to move the object in the desired direction in 0.1 mm increments.

NOTE

•

Hold down [SHIFT] on the keyboard while dragging to move the object horizontally or vertically only.

•

Hold down [CTRL] on the keyboard while dragging to copy the selected object and drag the copy to the desired location.

•

If [Snap to Grid] is specified, holding down [SHIFT] on the keyboard while pressing an arrow key moves the object in the direction of the arrow in half-grid space increments. If [Snap to Grid] is not specified, holding down [SHIFT] on the keyboard while pressing an arrow key moves the object in the direction of the arrow in 2.0 mm increments.

Moving an Object to a Different Cover Sheet

4

1

Select the object to move.

NOTE

You can select multiple objects and move them at the same time.

2

Click [ ] (Cut) on the toolbar.

You can also select [Cut] from the [Edit] menu.


4-23


4

3

Display the second cover sheet.

NOTE

If the second cover sheet is open, you can select it from the [Window] menu.

4

Click [ ] (Paste) on the toolbar.

You can also select [Paste] from the [Edit] menu.

The selected object is moved to the active cover sheet.

Resizing an Object

1

Select the object whose size you want to change.

NOTE

You can select multiple objects and change all of their sizes at the same time.

2

Drag any handle on the selected object to change its size.

NOTE

The shape of the pointer changes depending on which handle you place it over.

- Dragging the handles on the top and bottom sides of the object changes its height.

- Dragging the handles on the left and right sides of the object changes its width.

- Dragging the handles on the corners of the object changes both its height and width.

Copying an Object by Dragging

1

Select the object to copy.

NOTE

You can select multiple objects and copy them at the same time.

2

Hold down [CTRL] on the keyboard

➞ drag the selected

(copied) object to the desired location.

NOTE

Dragging the selected object without holding down [CTRL] on the keyboard moves the object to the new location instead of copying it.

4-24



Copying an Object by Using Button or Menu Commands

You can use button and menu commands to copy an object such as a line, rectangle, rounded rectangle, oval, image, or text box on the same cover sheet or to another cover sheet.

Follow the procedure below.

1

Select the object to copy.

NOTE

You can select multiple objects and copy them at the same time.

2

Click [ ] (Copy) on the toolbar.

You can also select [Copy] from the [Edit] menu.

3

If you want to copy the object to a different cover sheet, display the second cover sheet.

NOTE

If the second cover sheet is open, you can select it from the [Window] menu.

4

Click [ ] (Paste) on the toolbar.

You can also select [Paste] from the [Edit] menu.

The selected object is copied.

NOTE

•

You cannot copy an object to a different cover sheet by dragging.

•

To copy text, drag the pointer over the text to select it

➞ click [

] (Copy) or select the [Copy] command to copy it

➞ click [

] (Paste) or select the [Paste] command.

If you want to copy text within the same text box, hold down [CTRL] on the keyboard while dragging the selected text.

Duplicating an Object

Duplicating enables you to copy and paste an object in one operation.

4

1

Select the object to duplicate.


4-25

4


NOTE

You can select multiple objects and duplicate them at the same time.

2

Click [ ] (Duplicate) on the toolbar.

You can also select [Duplicate] from the [Edit] menu.

The selected object is duplicated.

Deleting an Object

1

Select the object to delete.

NOTE

You can select multiple objects and delete them at the same time.

2

Click [ ] (Delete) on the toolbar.

You can also select [Delete] from the [Edit] menu, or press [DELETE] on the keyboard.

The selected object is deleted.

Grouping Objects

You can edit or handle multiple objects that are grouped together as a single object.

You can move, copy, or change the size of grouped objects in a single operation.

You can also simultaneously modify the properties of all objects in the group.

1

While holding down [SHIFT] on the keyboard, select all the objects to group.

2

Click [ ] (Group) on the toolbar.

You can also select [Group] from the [Layout] menu.

You can ungroup objects by selecting the group of objects that you want to ungroup and clicking [ ] (Ungroup) on the toolbar or selecting [Ungroup] from the [Layout] menu.

4-26



Specifying Object Properties

Follow the procedure below to change the line style, line color, and background color of objects such as lines, rectangles, rounded rectangles, ovals, and images.

1

Select the object whose properties you want to change.

NOTE

You can select multiple objects and change their properties at the same time.

2


You can also select [Properties] from the [Edit] menu, or display the [Object

Properties] dialog box by double-clicking the selected object.

The [Object Properties] dialog box opens.

3

Select the desired line type for the object from [Line Style].

4

Specify the [Width] setting to set the thickness of the line.

NOTE


5

Select the desired line color for the object from [Color].

6

Select the desired background color for the object from [Fill in].

NOTE

[Fill in] cannot be specified if the selected object is either a line or an image.

7

Click [OK].

4


4-27


4

Arranging Objects

You can rearrange the order and appearance of objects such as lines, rectangles, rounded rectangles, ovals, images, and text boxes on the cover sheet.

Changing the Order of Display

If multiple objects overlap, you can specify the order in which they overlap. Use the following four commands to change the order of display of overlapping objects.

•

[Bring to Front]: Moves the selected object to the front.

•

[Send to Back]: Moves the selected object to the back.

•

[Bring Forward]: Moves the selected object one level higher.

•

[Send Backward]: Moves the selected object one level lower.

1

Select the object whose display order you want to change.

NOTE

•

You can select multiple objects and change the order of display for all of them at the same time.

•

If the object you want to select lies behind other objects and thus is hidden from view, press [TAB] on the keyboard repeatedly until the object you want is selected.

You can also select in reverse order by holding down [SHIFT] on the keyboard while pressing [TAB] on the keyboard.

2

Click [ ] (Bring to Front), [ ] (Send to Back), [ ] (Bring

Forward), or [ ] (Send Backward) on the toolbar.

NOTE

You can also select [Bring to Front], [Send to Back], [Bring Forward], or [Send

Backward] from the [Layout] menu.

4-28



Aligning Multiple Objects

You can align multiple selected objects according to their left edge, right edge, top edge, bottom edge, or center in one operation. The position of the last selected object becomes the point of reference of alignment.

Use the following commands to change the alignment of the selected objects.

•

[Align Left]: Aligns the left edge of all objects along the left edge of the last selected object.

• [Align Center]: Aligns the left-right center axis of all objects along the left-right center axis of the last selected object.

•

[Align Right]: Aligns the right edge of all objects along the right edge of the last selected object.

• [Align Top]: Aligns the top edge of all objects along the top edge of the last selected object.

•

[Align Middle]: Aligns the top-bottom center axis of all objects along the top-bottom center axis of the last selected object.

• [Align Bottom]: Aligns the bottom edge of all objects along the bottom edge of the last selected object.

4

1

While holding down [SHIFT] on the keyboard, select the objects to align.

Select the object to be used as the point of reference last.

NOTE

If you drag the pointer to select multiple objects, the object positioned in the front is used as the point of reference.

2

Click [ ] (Align Left), [ ] (Align Center), [ ] (Align Right),

[ ] (Align Top), [ ] (Align Middle), or [ ] (Align Bottom) on the toolbar.

You can also click the [Layout] menu

➞ point to [Distribute Horizontally] or

[Distribute Vertically]

➞ select the type of alignment you want.


4-29


4

Specifying Grid Options

The grid function is useful for arranging created objects.

Showing Grids

You can display the grid on the cover sheet to help you create and arrange objects.

1

On the toolbar, click [ ] (Show Grids) to activate the grid.

You can also activate the command by clicking [Show Grids] from the [View] menu.

Hide the grid by clicking the activated [ ] (Show Grids) to deactivate it or by clicking [Show Grids] from the [View] menu.

Snapping Objects to Grid

If you activate the [Snap to Grid] setting for the cover sheet, objects are aligned along the grid when they are moved or resized on the cover sheet.

1

On the toolbar, click [ ] (Snap to Grid) to activate the grid.

You can also activate the command by clicking [Snap to Grid] from the [View] menu.

Deactivate the [Snap to Grid] setting by clicking the activated [ ] (Snap to

Grid) or by clicking [Snap to Grid] from the [View] menu.

NOTE

[Snap to Grid] is available only after this setting is specified. It does not affect objects that are modified before this setting is specified.

Specifying Grid Properties

Follow the procedure below to specify the properties for the grid on the cover sheet, such as type, color, and spacing. You can also specify whether to display the grid and whether to snap objects to the grid.

1

Select [Grid Properties] from the [View] menu.

The [Grid Properties] dialog box opens.

4-30



2

Select [Show Grids].

Deselect the check box if you do not want to display the grid.

NOTE

Deselecting this check box disables the [Type], [Color], and [Spacing] settings.

3

Select [Dotted] or [Dashed].

4

Click the button to the right of [Color].

The [Color Setting] dialog box opens.

5

Select a color to use as the grid's basic color in the [Color

Setting] dialog box.

● To select basic color:

❑

Select the color you want from [Basic colors].

4


4-31

4


● To create your own color:

❑

Click on a color that is the closest to the color you want.

❑

Click [Define Custom Colors].

The color matrix appears on the left of the [Color Settings] dialog box.

❑

Adjust the luminosity of the color

➞ click [Add to Custom Colors].

6

Click [OK] in the [Color Setting] dialog box.

7

Specify the [Horizontal] and [Vertical] spacing for the grid.

NOTE

You can change the unit of measure for the spacing in the [Unit Setting] dialog box displayed by selecting [Unit] from the [View] menu.

8

To align objects along the grid, select [Snap to Grid].

To deactivate [Snap to Grid], deselect the check box.

9

Click [OK].

NOTE

Clicking [Restore Defaults] in the [Grid Properties] dialog box restores all [Grid

Properties] settings for the cover sheet to their default values.

4-32



Printing a Cover Sheet

Follow the procedure below to print the cover sheet.

1

Click [ ] (Print) on the toolbar.

You can also select [Print] from the [File] menu.

The [Print] dialog box opens.

2

Select the printer

➞ click [OK].

As necessary, click [Properties] to specify detailed print settings.

3

Specify the number of copies to print.

NOTE

[All] is the only active selection for the [Print range] setting because the cover sheet consists of only one page.

4

Click [OK].

4

Printing a Cover Sheet

4-33


4

Registering an Original Cover Sheet as a

Template

You can register the cover sheet created with the Canon Cover Sheet Editor with the fax driver for use as a template.

1



NOTE



[Control Panel]


2

In the [Printers] folder, right-click the fax icon for your fax driver

➞ click [Properties] (Windows 95/98/Me), [Document

Default] (Windows NT4.0), or [Printing Preferences] (Windows

2000/XP).

3

Click the [Register Cover Sheet] tab.

4-34

Registering an Original Cover Sheet as a Template


4

Click [Register].

The [Register Cover Sheet] dialog box opens.

5

Select the cover sheet template file

➞ click [Open].

The selected template is added to [Style] in the [Register Cover Sheet] sheet.

NOTE

In addition to the default templates, you can add up to 30 templates to the fax driver.

4


4-35

4


4-36



Special Fax Driver Options

5

CHAPTER

This chapter provides instructions for using the Job Accounting features, and for setting the time to send a fax.

Job Accounting Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2

Job Accounting Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-2

Specifying the ID and Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-2

Faxing with Job Accounting (for Windows 95/98/Me) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-4

Faxing with Job Accounting (for Windows NT 4.0/2000/XP) . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-5

Setting the Fax Send Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-7

5-1


5

Job Accounting Features

This section explains Job Accounting, how to specify the ID and password for Job

Accounting, and how to fax with Job Accounting.

Job Accounting Overview

Job Accounting enables you to count the fax totals for each department or user for management purposes, under an ID and a password assigned to each department or user.

A document will be faxed only if the specified ID and password are verified as valid.

NOTE

Job Accounting is available iR3300/2800/2200, iR3300i/2200i, iR2010/1610, iR3250, and FAX-L2000 series.

Specifying the ID and Password

In order to fax documents using the Job Accounting feature, follow the procedure below to specify the ID and password.

IMPORTANT

It is necessary to install Canon NetSpot Suite Service to use the Job Accounting feature.

(See "Installing Canon NetSpot Suite Service," on p. 2-20.)

1

From the fax properties dialog box, click the [Configuration] tab (Windows 95/98/Me) or [Device Settings] tab (Windows NT

4.0/2000/XP).



5-2

Job Accounting Features


2

Click [Get Device Status] to confirm that [Job Accounting] is selected, or manually select [Job Accounting] and [Allow

Password Setting] if necessary.

3

Click [Settings] to open the [ID/Password Settings] dialog box

➞ enter the ID and password.

5

NOTE

•

The ID and password can be changed when faxing a document only if [Confirm ID/

Password when Sending Fax] is selected in the [ID/Password Settings] dialog box.

•

For Windows NT 4.0/2000/XP, you can specify the password in the [ID/Password

Settings] dialog box only if [Allow Password Setting] is selected in the [Device

Settings] sheet.

•

You can leave the password blank.


5-3


5

4

Click [Verify] to confirm that the specified ID and password are valid.

5

Click [OK].

Faxing with Job Accounting (for Windows 95/98/Me)

To fax with Job Accounting, follow the procedure below.

1

In the application software, select [Print].

2

Click [Properties] in the [Print dialog] box.

3

Specify the various settings in the fax properties dialog box.

4

Click [OK] to close the fax properties dialog box

➞ click [OK]

in the [Print] dialog box.

5

If the [Confirm ID/Password] dialog box opens, enter the ID and the password

➞ click [OK].

The document is faxed with the specified ID and password.

NOTE

•

The [Confirm ID/Password] dialog box opens only if [Confirm ID/Password when

Sending Fax] is selected in the [ID/Password Settings] dialog box. Otherwise, the document is printed under the previously specified ID and password.

•


5-4



Faxing with Job Accounting (for Windows NT 4.0/2000/XP)

The procedure for faxing with Job Accounting differs depending on whether [Allow

Password Setting] is selected in the [Device Settings] sheet.

With Allow Password Setting Selected

The password for Job Accounting can be specified in advance in the [ID/Password

Settings] dialog box.

1


2

Click [Properties] in the [Print] dialog box.

3


4


➞ click [OK]



With Allow Password Setting Not Selected

The password for Job Accounting cannot be specified in the [ID/Password Settings] dialog box.

5

1


2

Click [Properties] in the [Print] dialog box.

3


4


➞ click [OK]



5-5

5


5

In the [Confirm ID/Password] dialog box, enter the password

➞ change the ID, if necessary.

NOTE


6

Click [OK].


5-6



Setting the Fax Send Time

By temporarily storing data in the printer, you can set the time at which a fax will be sent.

NOTE

This feature is available for only iR3300/2800/2200, iR3300i/2200i, iR2010/1610, and

FAX-L2000 series.

1



The [Print] dialog box opens.

2

In the [Print] dialog box, select your fax driver name from

[Name]

➞ click [OK].

3

In the [Send FAX] sheet, specify the name and fax number of the fax recipient


5

Setting the Fax Send Time

5-7


4

Select [Set the Time to Send]

➞ specify the time to send a fax.

5

5


The data is stored temporarily in the printer, and the fax is sent at the specified time.

5-8

Setting the Fax Send Time


Appendix

This chapter provides information about additional software used with the fax drivers.

6

CHAPTER

Additional Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

Canon Port Setting Tool . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-2

Device Status Extension (Windows 2000/XP) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-2

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-3

6-1


6

Additional Software

This section explains additional software used with the fax driver.

Canon Port Setting Tool

The Canon Port Setting Tool enables you to associate the device driver installed in your computer with the network address for the device. If the machine cannot be configured automatically, please use the Canon Port Setting Tool.

1

In Windows Explorer, double-click the following folders:

[Program Files]

➞ [Canon] ➞ [Portset].

2

In the [Portset] folder, double-click the [Portset.exe] icon to start the Canon Port Setting Tool.

NOTE

•

The Canon Port Setting Tool is installed with the Canon NetSpot Suite Service.

•

For more information about using the Canon Port Setting Tool, see the Online Help.

To display the Online Help, start the Canon Port Setting Tool

➞ click [Help].

Device Status Extension (Windows 2000/XP)

If you use a shared fax on Windows 2000/XP, you can browse information on the shared fax and manage fax jobs through a web browser.

Installing Device Status Extension on Windows 2000/XP enables you to browse detailed information on faxes supporting Device Status Extension. Device Status

Extension also enables you to start the NetSpot Console from the [Device Status

Extension] window to set up faxes.

NOTE

•

For instructions on installing and using the Device Status Extension, see the

[README.TXT] file.

•

Some products do not come with the Device Status Extension.

6-2

Additional Software


Index

A

Add Port, 2-9

Additional software, 6-2

Canon Port Setting Tool, 6-2

Device Status Extension (Windows 2000/

XP), 6-2

Address book, 3-10, 3-11, 3-12, 3-22

Address book entries, 3-12

Group entry, 3-17

Person (single) entry, 3-12

Attaching cover sheet, 3-25

F

Fax board, 2-32

Fax driver license agreement, 2-4, 2-11, 2-21

Fax memory, 2-32

Fax send time setting, 5-7

Faxing document, 3-2

Sending document, 3-2

Sending to Remote Memory Box, 3-5

Faxing with Job Accounting, 5-5

With allow password, 5-5

Without allow password, 5-5

Field, 4-16

Border between repeating fields, 4-19

Remark and comment, 4-20

Repeating fields, 4-18

Sender and recipient information, 4-17

Sheets to send, 4-20

Field feature, 4-2

C

Canon NetSpot Suite Service, 2-5, 2-12, 2-20,

6-2

Canon Port Setting Tool, 6-2

Client PC, 2-16

Confidential document by fax, 3-5

Cover Sheet, 3-4, 3-8, 3-25

Cover sheet template, 3-25, 4-2

Creating original cover sheet, 4-10

Adjusting text properties, 4-11

Arranging objects, 4-28

Creating objects, 4-21

Editing objects, 4-22

Inserting text, 4-10

Specifying field, 4-16

Specifying grid options, 4-30

Specifying object properties, 4-27

G

Grid options, specifying, 4-30

Showing grids, 4-30

Snapping objects to grid, 4-30

Specifying grid properties, 4-30

Group entry, 3-17

Delete group, 3-21

Edit group, 3-19

New group, 3-17

D

Device status extension (Windows 2000/XP), 6-2

H

Help, 1-4

6

Index

6-3


6

I

Installing Cover Sheet Editor, 4-3

Installation, 4-3

Launching, 4-6

Uninstalling, 4-6

Installing fax driver, 2-2

Alternate fax driver (Windows NT 4.0/2000/

XP), 2-16

Dynamic installation, 2-10

Standard installation, 2-3

Using Add Printer Wizard, 2-18

Installing software, 2-2

Canon NetSpot Suite Service, 2-20

Fax driver, 2-2

Uninstalling fax driver, 2-30

Updating alternate fax driver (Windows NT

4.0/2000/XP), 2-27

Updating existing fax driver, 2-23

Introduction, 1-2

Supported Canon products, 1-2

J

Job Accounting features, 5-2

Faxing with job accounting, 5-4, 5-5

Overview, 5-2

Specifying ID and password, 5-2

L

Local printer, 2-3

Log on, 2-2

Logo sheet, 3-27

M

Memory box, 3-2, 3-5, 3-7, 3-13

Messaging API Address Book, 3-22

Microsoft Windows 2000, 1-2, 1-3



Microsoft Windows Me (Millennium Edition), 1-2,

1-3

Microsoft Windows NT 4.0, 1-2, 1-3

Microsoft Windows XP, 1-2, 1-3

N

NetSpot Console, 6-2

Network printer, 2-3, 2-9

O

Objects, arranging, 4-28

Aligning multiple objects, 4-29

Changing order of display, 4-28

Objects, creating, 4-21

Inserting images, 4-22

Lines, 4-21

Ovals, 4-22

Rectangles, 4-21

Rounded rectangles, 4-21

Objects, editing, 4-22

Copying by dragging, 4-24

Copying by using button or menu commands, 4-25

Deleting, 4-26

Duplicating, 4-25

Grouping, 4-26

Moving to different cover sheet, 4-23

Moving within same cover sheet, 4-23

Resizing, 4-24

Selecting, 4-22

Online Help, 1-4, 6-2

Opening, saving, and closing file, 4-7

Closing file, 4-9

Creating new file, 4-7

Opening file, 4-7

Opening saved cover sheet, 4-8

Saving and closing file, 4-8

Operating system software, 2-19

6-4

Index


P

Password, 3-5, 3-7, 3-14

Person (single) entry, 3-12

Delete entry, 3-16

Edit entry, 3-15

New entry, 3-12

Preview, 4-8

Primary number, 3-13

Printing cover sheet, 4-33

Protocols, 1-2

T

TCP/IP protocol, 2-10

Text properties, 4-11

Aligning text, 4-13

Bold formatting, 4-12

Font, 4-11

Font color, 4-12

Font size, 4-11

Italic formatting, 4-12

Specifying all text properties at once, 4-13

Text box properties, 4-15

Underlining, 4-12

R

README. TXT file, 1-4

Recipient sheet, 3-26

Recipients, specifying, 3-9

Adding new name and fax number, 3-9

Adding recipient from address book, 3-10

Registering additional address book, 3-22

Registering original cover sheet as template,

4-34

Remote Memory Box, 3-5

Repeating field, 4-16, 4-18

U

Updating existing fax drivers, 2-23

Using Add Printer Wizard, 2-24

Using installer, 2-23

S

Secondary number, 3-13

Sender sheet, 3-26

Shared fax, 2-27

Shared printer, 2-16

Signature sheet, 3-27

Specifying installed fax memory or optional fax board, 2-32

Standard port, 2-8

Subaddress, 3-5, 3-7, 3-14

Subnet, 2-10

Supported Canon products, 1-2

System requirements, 1-3

Computer, 1-3

Operating system software, 1-3, 2-19

W

What is Cover Sheet Editor?, 4-2

Where to find Help, 1-4

Canon authorized dealers or service providers, 1-4

Online Help, 1-4

README. TXT file, 1-4

Windows Address Book, 3-22

6

Index

6-5

6


6-6

Index

E307_US_NWG.book Page 0 Friday, December 6, 2002 2:35 PM

Fax_Cover1_4_UK_Mask.book Page 2 Saturday, January 2, 1904 12:43 PM

CANON INC.

30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan

CANON U.S.A., INC.

One Canon Plaza, Lake Success, NY 11042, U.S.A.

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17, quai du President Paul Doumer 92414 Courbevoie Cedex, France

CANON COMMUNICATION & IMAGE FRANCE S.A.

(Pour les utilisateurs de l imprimante laser uniquement)

102, avenue du General de Gaulle 92257 La Garenne-Colombes Cedex, France

CANON (U.K.) LTD.

Woodhatch, Reigate, Surrey, RH2 8BF, United Kingdom

CANON DEUTSCHLAND GmbH

Europark Fichtenhain A10, 47807 Krefeld, Germany

CANON ITALIA S.p.A.

Palazzo L Strada 6 20089 Milanofiori Rozzano (MI) Italy

CANON LATIN AMERICA, INC.

703 Waterford Way Suite 400 Miami, Florida 33126 U.S.A.

CANON AUSTRALIA PTY. LTD

1 Thomas Holt Drive, North Ryde, Sydney, N.S.W. 2113, Australia

CANON SINGAPORE PTE. LTD.

79 Anson Road #09-01/06, Singapore 079906

CANON HONGKONG CO., LTD

9/F, The Hong Kong Club Building, 3A Chater Road, Central, Hong Kong

FA7-4065 (010)

C CANON INC. 2002

MADE IN JAPAN

Canon 2.01 fax driver User Guide

Assistant Bot

Fax Driver Guide

with Cover Sheet Editor

Fax Driver Ver 2.01

Fax Driver Guide with Cover Sheet Editor

How This Manual Is Organized

Contents

Preface

How to Use This Manual

Symbols Used in This Manual

Keys Used in This Manual

Displays Used in This Manual

Abbreviations Used in This Manual

Legal Notices

Trademarks

Copyright

Disclaimers

Before You Start

Introduction

Supported Canon Products

System Requirements

Where to Find Help

Getting Started

Installing the Software

Installing the Fax Driver

Standard Installation

Dynamic Installation

Alternate Fax Driver (for Windows NT 4.0/2000/XP)

Using the Add Printer Wizard

Installing Canon NetSpot Suite Service

Updating the Existing Fax Drivers

Using the Installer

Using the Add Printer Wizard

Updating the Alternate Fax Driver (for Windows NT 4.0/

2000/XP)

For Windows NT 4.0

For Windows 2000/XP

Uninstalling the Fax Driver

Specifying the Installed Fax Memory or Optional

Fax Board

Fax Driver Options

Faxing a Document

Sending a Document

Sending to a Remote Memory Box

Specifying Recipients

Adding a New Name and Fax Number

Adding a Recipient from the Address Book

Defining Address Book Entries

Person (Single) Entry

New Entry

Edit Entry

Delete Entry

Group Entry

New Group

Edit Group

Delete Group

Registering Additional Address Books

Attaching a Cover Sheet to a Fax

Canon Cover Sheet Editor

What Is Cover Sheet Editor?

Installing Cover Sheet Editor

Installation

Launching

Uninstalling

Opening, Saving, and Closing a File

Opening a File

Creating a New File

Opening a Saved Cover Sheet

Saving and Closing a File

Saving a New File

Saving an Existing File

Closing a File

Creating an Original Cover Sheet

Inserting Text

Adjusting Text Properties

Font

Font Size

Font Color

Bold Formatting