Sony BI-85 User's Manual

SONY 3-755-946-22 (1)
ctator/ Transcribery Y
Operating Instructions
Before operating the unit, please read this manual thoroughly and
retain it for future reference.
Owner's Record
The model and serial numbers are located on the bottom.
Record the serial number in the space provided below. Refer to
them whenever you call upon your Sony dealer regarding this
product.
Model No. B1-85 Serial No.
DO
HU-80 (not supplied)
O 1992 by Sony Corporation
To prevent fire or shock hazard, do not expose the unit to rain or moisture.
To avoid electrical shock, do not open the cabinet. Refer servicing to
qualified personnel only.
This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant
to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful
interference when the equipment is operated in a commercial environment. This equipment generates,
uses, and can radiate radio frequency energy and, if not installed and used in accordance with the
instruction manual, may cause harmful interference to radio communications. Operation of this equipment
In a residential area is likely to cause harmful interference in which case the user will be required to correct
the interference at his own expense.
You are cautioned that any changes or modifications not expressly approved in this manual could void
your authority to operate this equipment.
After operating the unit with an AC power adaptor, be sure to disconnect the adaptor from the wall outlet.
The power switch on the unit does not turn off the AC power adaptor.
Table of Contents
Preparation .................e...e.0000e RR RR IR RI RR RR aaa aerea eo 10
Connecting the power source .................... ee arere ea eee re raeeeo 10
Connecting the HU-80 hand control unit nara e eee aaa 10
Connecting the FS-75 foot control unit .......... era a a reaerros enanas 10
Inserting a cassette ......... eee eee eee ee 11
Dictating 13
Operation ............... area aaarirrere ra aeeraerrao 13
Useful functions ............... aaa a ade rerorerarrarr ero 14
Tips for a more efficient dictating .......... oo aaa areraooo. 16
Transcribing .......... A , PO enana 17
Operation e aaa ea ea a errar eee ererr ao 17
Useful functions ................ 2 aaa aaa aareeoe arerarreseoo 18
Tips on transcribing .................. aaa aa arre arararerierereredecee 20
Erasing eee a e ea Aa AA Aa Aa AA AA 21
Alarm system 1120 a eee eee ee aa a a e a a a a a a aer ararerereo 22
Telephone recording .................. a e a a erarereorerrerereroo. 23
Maintenance ..................... eee e a aa Aa AA AAA A 24
Cleaning the heads ..................... ee o rerreriao 24
Specifications ..................... ara aaa ear rereoreneen ea, 25
Troubleshooting guide .................... ara oo rarereorenrererarideao 26
Features
The Sony BI-85 dictator/transcriber is designed to be used for both dictating and transcribing.
As a dictator
* The Sony HU-80 hand control unit (not supplied) remotely controls the BI-85
_dictator/transcriber.
* Electronic index signal — “LTR” (letter=end of document) signal — can be recorded on a tape
while the unit is set in the recording (dictating), telephone recording, stop or playback mode.
* Alarm sound informs a recording error. |
* Recording of telephone calls can be performed with the use of the optional
telephone recording adaptor TL-4.
* With the use of the optional earphones DE-35, DE-36 or headphones MDR-U10M, you can
monitor the sound with the desired sound level during recording.
Dictating
+
As a transcriber
* Auto stop function quickly accesses the dictated material.
* Auto backspace function with the REVERSE TIME contro! makes transcribing easy by
enabling the reviewing of the last recorded words each time the playback is resumed.
+ Rapid erasing function with the e ERASE button and the << REW button.
Precautions
* Operate the unit only on 9 V DC.
For the AC operation, use the AC power adaptor supplied with the unit. Do not use any other
AC power adaptor as it may cause a malfunction of the unit.
* Unplug the AC power adaptor from the wall outlet when it will not be used for an extended
period of time. To disconnect the adaptor, pull it out by grasping the adaptor itself. Never pull it
by the cord. Ш
* Do not place the unit in a location near heat sources such as radiators or air ducts or in a place
subject to direct sunlight, excessive dust, mechanical vibration or shock.
* Allow adequate air circulation to prevent an internal heat bulld-up. Do not place the unit near
materials (curtains, draperies, etc.) that may block the ventilation holes.
* Shouid any solid object or liquid fall into the unit, unplug the unit and have it checked by
qualified personnel before operating it any further.
* The supplied AC power adaptor becomes hot if it is connected to a wall outlet for a long period
of time. However, this will not cause any mechanical problems.
If you have any questions or problems concerning your unit that are not covered in this manual,
please consult the Sony dealer from whom you purchased the unit.
Operation Flow Chart
For details, refer to the pages in €.
(71771 Necessary step
©7 7 7 7]: Optional step
Dictating ®
Connect the AC power adaptor to the unit and to a wall outlet.
O
я
| Connect the optional HU-80 hand contro! unit. (Y |
| Set the POWER switch to ON. |
я
| Insert a cassette. |
| Press the RESET button to set the TAPE COUNTER to zero. |
я
Set the function selector of the HU-80 to DICT. Speak into the
microphone.
‘ For quick reviewing (playback) and correcting the dictated
material
Keep the function selector of the HU-80 pressed down toward
B. SPACE to rewind the tape until the desired point on the tape
is reached. Release the selector and playback of the dictating
begins. When the reviewing is completed, set the function
selector to DICT to proceed with the dictating.
= = = =
(=
я
e
Transcribing ®
| Disconnect the HU-80 hand control unit (if it is connected).
| Connect the optional FS-75 foot control unit.
с
[Se the POWER switch to ON.
e
С nsert the dictated cassette. (11)
Ç
Set the SPEAKER selector to BUILT-IN @ or connect
earphones. @
я
Set the AUTO STOP selector 10 ОРЕ. @
Press the <K1 REW button.
When the beginning of the dictated cassette is reached, a
beep tone is heard and the unit automatically shuts off.
я
Keep the right side of the pedal depressed. 69
(When the FS-75 is connected.)
or
Press the > LISTEN button. 6)
(When the BI-85 is used for operation.)
| Adjust the VOLUME control and the TONE control.
i ' Adjust the starting point for playback with the use of the
' REVERSE TIME control. (When the FS-75 is used.)
Set the SPEED CONTROL selector to ON and adjust the tape
' speed with the SPEED control. O
After transcribing, stop the tape.
Release the pedal. (When the FS-75 is used.) @
or
BI-85 is pressed to play back the tape.) @
Press the J STOP button. (When the I> LISTEN button on the
IL
| Erase the tape.
1
I
!
I
|
Er Function of Controls
For details, refer to the pages indicated in e.
Eject button Cassette holder
Press to eject the cassette. ) TAPE COUNTER ®
В RESET button ®
Built-in speaker N Press to set the TAPE
COUNTER to zero.
POWER lamp I
Lights up when the POWER switch E
is set to ON. :
++
REC (record)/ERASE lamp
09
Lights up while recording or erasing.
“ Flickers when the microphone
picks up sound.
LTR (letter) INDEX lamp ®
Lights up when the LTR signal is
recorded.
a в
TEL REC (telephone recording) ® ERASE button Y
_ button @
Tape operation buttons
<kJ REW (rewind) button | D> FF (fast forward) button
( STOP button > LISTEN button
Vu J
VOLUME control
TONE control
REVERSE TIME contro! O
SPEED control Q
selector Q
Nu... AUTO STOP (OFF / ON)
selector ©
POWER (OFF / ON)
- switch ©
Rear
EARPHONE jack D@
CONTROL UNIT connector ©
SPEAKER (BUILT-IN / HAND)
selector €)
SPEED CONTROL (OFF / ON)
DC IN 9V jack ®
— TELEPHONE PICKUP jack 6)
Preparation
Connecting the Power Source
Note on the AC power adaptor
Use only the AC power adaptor
(supplied). Do not use any other AC
mm to a wall outlet power adaptor.
AC power adaptor
to the DC IN 9V jack (supplied)
Polarity of the plug
Connecting the HU-80 Hand Control Unit (not supplied)
For operation, refer to “Dictating” on page 13.
( = to the CONTROL
This way Not this way UNIT connector
Attaching the cradle
Attach the cradle which is supplied to the HU-80 to the left or right side of the unit. Place the
HU-80 hand control unit on the cradle while not in use. Insert the cradle into the slots and slide
to secure it.
Left side 1 Right side
Connecting the FS-75 Foot Control Unit (not supplied)
For operation, refer to “Transcribing” on page 17...
,
to the CONTROL
) UNIT connector
This way Not this way
Inserting a Cassette
Take up any slack in the tape.
Set the POWER switch to ON.
The POWER lamp lights up.
Press the eject button to open the cassette holder.
Insert a cassette into the cassette holder with the side to be
recorded or played back facing upward.
Close the cassette holder.
11
Preparation
E Notes on cassettes
* Any standard cassette can be used, but the optional Sony leaderless cassette DC-60 or DC-90
is recommended. The use of a TYPE ll (CrO2) or TYPE IV (Metal) cassette is not advisable.
* Choose a cassette of suitable length. The recording time on each side of these cassettes is as
- follows:
Sony DC-60 Approx. 30 minutes
Sony DC-90 Approx. 45 minutes
* The use of cassettes whose running time is longer than 90 minutes (total time) are not
advisable.
* The letter A on the Sony cassette is embossed to help you distinguish that side of the cassette
in a dimly lit area.
To prevent accidental erasure
When the unit is operated in the recording mode, any previous recordings will be automatically erased.
For this reason, cassettes incorporate a safety device to prevent any accidental erasure.
When the small tabs at the rear of a cassette are broken off, an interlock on the unit will be activated,
preventing recording. *
To protect the recording on side A, break off the tab of that side.
To protect the recording on side B, break off the tab of that side.
Side A
tab of side A Remove the broken tab.
To reuse a cassette for recording after the tabs have been removed, simply cover each slot with a small
piece of plastic tape. Do not stick any material on any other part of the cassette except the circled part, as
illustrated below.
Plastic tape
*When the cassette is loaded for telephone recording with the tabs broken off and the TEL REC button is
pressed, the beep tone is heard and the TEL REC button does not operate.
When the cassette is loaded for dictating with the tabs broken off and the function selector is set to DICT,
recording cannot be made and the beep tone is heard.
12
Dictating
To use the unit as a dictating machine, connect the HU-80 hand control unit (not supplied).
For the connection instructions, see page 10.
Operation
+The SEC button doesnot
function with the ® В-85.
— Fe Microphone
FWD SPACE button
4 Function selector
I *DICT (dictating)
Set the POWER switch to ON.
The POWER lamp lights up.
Insert a cassette. (See page 11.)
Press the RESET button to set the TAPE COUNTER to zero.
BON =
Set the function selector to DICT.
Recording starts. Speak into the microphone.
The DICT lamp (HU-80) lights up and REC/ERASE lamp (BI-85)
flickers when the microphone picks up the sound.
To stop the tape
Set the function selector to STOP.
DN 2007 52 = Ca
Keep the HU-80 away from the BI-85 during recording.
If not, noise may be recorded.
13
Dictating
Useful Functions
E LTR (letter) signal
You can record electronic index signals on the tape with the HU-80 while the unit is set in the
recording (dictating), telephone recording, stop or playback mode.
LTR (letter=end of document) signal: Record at the end of each dictated material.
When the Auto stop function (page 18) is activated (AUTO STOP:ON), the tape automatically
stops at each index signal when it is rewound or fast forwarded. Dictated material can be
located without the user's having to listen to the entire tape.
To record the LTR signal
Press the LTR button on the HU-80.
Each time the button is pressed, the LTR INDEX lamp (BI-85) lights up for about 3 seconds.
LTR
* The LTR signal should be recorded with the intervals of more than 6 seconds.
* Playback sound is muted while the LTR signal is recorded. However, the recorded material will
be protected.
* While the LTR signal is being recorded with the SPEED CONTROL selector set to ON, the
tape will run at the normal tape speed.
- -
HB Monitoring while dictating
The recording can be monitored through the earphones. Connect the Sony earphones DE-35,
DE-36 or headphones MDR-U10M (not supplied) to the EARPHONE jack located on the left
side of the unit. Adjust the VOLUME control if necessary.
VOLUME
Earphones
(not supplied)
14
H Quick reviewing (playback) and correcting the dictated material
You can easily play back the dictated material and correct it if necessary.
1 Keep the function selector of the HU-80 pressed down toward B.SPACE to rewind the tape.
2 Release the selector. Playback of the dictating begins.
3 When the reviewing is completed, set the function selector to DICT to proceed with the
dictating.
B.SPACE
To fast forward the tape, keep the FWD SPACE button of the HU-80 pressed until the desired
section is located.
FWD SPACE
15
Dictating
10
Tips for a More Efficient Dictating
Before you start dictating
* Organize your thoughts.
* Make notes or an outline of what you want to dictate.
* Check that the cassette is erased. (See page 21.)
When you start dictating
* identify yourself.(Name, department, phone number, etc.)
* indicate the type of dictating. (Memo, letter, etc.)
* Give transcribing instructions. (Type of stationery, number of copies, envelopes, etc.)
* Specify distribution. (Name, addresses, etc.)
During dictating
» Relax and speak clearly, at normal. speed.
» Short sentences are best.
* include punctuation.
* Spell difficult or unusual words.
* Correct your mistakes. (Review and redictate.) (See page 15.)
* At the end of each dictated material, record an LTR signal.
Transcribing
To use the unit as a transcribing machine, connect the FS-75 foot control unit (not supplied).
For the connection instructions, see page 10.
Operation
Lien ME ME 21224
Set the POWER switch to ON.
The POWER lamp lights up.
Insert the dictated cassette. (See page 11.)
Set the SPEAKER selector to BUILT-IN.
Set the AUTO STOP selector to OFF. (See page 18.)
Press the << REW button to rewind the tape.
When the tape reaches the beginning of the dictated cassette, a beep
tone is heard and the unit automatically shuts off.
Keep the right side of the pedal of the FS-75 depressed to play
back the tape.
7 Adjust the VOLUME control and the TONE control.
To stop the tape
Release the pedal of the FS-75.
To rewind the tape Ш
Keep the left side of the pedal of the FS-75 depressed.
. To fast forward the tape
Keep the center top of the pedal of the FS-75 depressed.
17
Transcribing
Useful Functions
18
E Auto stop function
With the Auto stop function, recorded documents can be located without the user's having to
tisten to the entire tape. This function activates only in the rewind or fast forward mode.
When the AUTO STOP selector is set to ON, the tape automatically stops at each LTR signal
previously recorded on the tape. (See “LTR signal” on page 14.)
* The tape does not stop at the LTR signal even if the AUTO STOP selector is set to ON while
the >> FF button or the << REW button is continuously depressed.
*When the AUTO STOP selector is set to ON, the tape automatically stops at each SEC signal
previously recorded on the tape with the Sony Professional Dictation Machine (BM-88 etc.).
When the AUTO STOP selector is set to OFF, the tape does not stop even if the electronic
index signals have been previously recorded.
*E-INDEX signal of the Sony conventional models (BM-12, 17, 18, etc.) corresponds to the LTR
signal of BI-85.
*LTR signal and E-INDEX signal do not correspond to the cue signals used for the consumer
type tape recorder.
— *Set the AUTO STOP selector to OFF to transcribe either a music cassette or a cassette which
has not been recorded with the Sony Professional Dictation Machine (BM-12, 17, 18, 75, 80,
88, BI-85 etc.), otherwise the tape may automatically stops in the rewind or fast forward mode.
Ш Controlling the speed
Set the SPEED CONTROL selector to ON to adjust the tape speed with the SPEED control.
The tape can be played back at a speed faster or
slower than normal. Set the SPEED CONTROL
selector to OFF to transcribe the dictated À
material at the normal speed.
+
*Tape speed can be changed in the range of |
approximátely -20% to +50% with the use of the -
SPEED control. De
SPEED
SPEED CONTROL
OFF ON
WCW To J
“р” `
De
#8 Auto backspace function
This function operates only when the FS-75 foot control unit is connected. With the use of the REVERSE
TIME control, the tape is rewound a little each time it is stopped. Then, the last few recorded words can be
reviewed when you resume playback. Adjust the REVERSE TIME control to determine the length of the
tape to be rewound. At “9” position, the tape is rewound so that the dictated material can be reviewed for
approximately 5 seconds+. At “0” position, the tape stops without being rewound at all.
*Measured at some point near the middle of the tape. The reverse time will vary in accordance with the remaining
length of the tape.
a N
stops at this point.
Playback N
9
a
7
: > Tape
3
2 4——
¢ approx. 5 seconds.
REVERSE J playback
> Next playback will start from this point.
/ —
stops at this point.
Playback
<= Ро La) e OY 40545
playback
Next playback will start from this point.
REVERSE
TIME
\ J
Set the REVERSE TIME control to the desired position and keep the right side of the pedal of the FS-75
depressed to play pack the tape.
19
20
M Tape transport operation
B1-85 HU-80 FS-75
Rewind [Press the << Keep the function selector | Keep the left side of the pedal
.. .. : {REW button. pressed down toward depressed.
| B. SPACE.
Press the [J STOP | Set the function selector to | Release the pedal.
button. STOP.
Press the > Set the function selector to Keep the right side of the pedal
LISTEN button. LISTEN. depressed.
ast © © Press the >> FF | Keep the FWD SPACE Keep the top center of the
forward |button. button pressed. pedal depressed.
E Private listening
Connect a Sony earphones DE-35, DE-36 or headphones MDR-U10M (not supplied) to the
EARPHONE jack.
The sound will be heard through the earphones and the speaker will be disconnected.
E Selecting the speaker
You can play back the dictated material through the built-in speaker or the speaker on the
HU-80 by setting the SPEAKER selector to BUILT-iN or HAND.
SPEAKER
BUILT-IN HAND
«=>
Tips on Transcribing
* Before typing, check the number of the dictated material and review the contents using
- the auto stop function.
* Erase the tape when transcribing is finished.
The recording can be erased rapidly.
Insert the cassette with the side to be erased facing upward.
Be sure not to rewind the tape after transcribing. The end section of
the dictated material to be erased should be positioned at the
recording head.
Keep the ® ERASE button pressed and then press the <<] REW
button.
The REC/ERASE lamp lights up. The section of the tape being
rewound is erased.
To stop the tape
Press the [J STOP button.
For easier and quicker erasure of the entire cassette,
use the Sony BE-9H cassette eraser (not supplied).
Alarm System
22
The alarm system is activated in the following situations.
Alarm system
Situation
| To release alarm system
When you press a
button,
* No cassette is inserted.
* The cassette's safety tabs have
been removed.
First, release the button, then
eInsert a cassette.
«Insert a new cassette or cover
the slot.
When the unit shuts off,
(about 2 seconds)
* The end of the tape has been
reached.
* The tape is torn.
Rewind the tape.
Insert a new cassette.
When the unit shuts off,
(about 0.5 second)
The LTR signal is detected
while the tape is wound rapidly
(in the fast forward or rewind
mode) when the AUTO STOP
selector is set to ON.
The beep tone stops after about
0.5 second.
Telephone Recording
To record a telephone conversation, connect the TL-4 telephone recording adaptor (not
supplied)* to the TELEPHONE PICKUP jack. For further details, ‘refer t to the | instruction
‚manual of of the e telephone recording Raptor, fo
1 set the POWER switch to ON.
The POWER lamp lights up.
2 Insert a cassette. (See page 11.)
3 Keep the TEL REC button pressed for more than a second.
Telephone recording begins. The REC/ERASE lamp flickers when
the telephone recording adaptor picks up the sound.
To stop the tape
Press the L] STOP button.
At the beginning of telephone recording
The LTR signal is automatically recorded.
While the LTR signal is being recorded (for about 3
seconds), the unit cannot be stopped even though the
[J STOP button is pressed.
During telephone recording
Only the LTR button (HU-80) and the OO STOP button
(BI-85) are operative.
23
Maintenance
Cleaning the Heads
4 Capstan
Record/playback head
Ё =) \
MEN
LE Erase head
1 Disconnect the AC power adaptor.
2 Press the eject button to open the cassette holder.
3 Pull up the lid further to the direction of the arrow.
4 Moisten a cotton swab or a soft cloth with alcohol and wipe the parts
as shown above.
Hl Cleaning the cabinet
Clean the cabinet with a soft cloth slightly moistened with a mild detergent solution. Never use -
strong solvents, such as thinner or benzine, since they may damage the finish.
24
Specifications
Recording system 4-track 2-channel monaural
(L channel for electronic index signals, R channel for sound signals)
Tape speed 4.8 cm/s (1 7/8 in./s)
Fast winding time Approx. 2 min. 20 sec. with Sony cassette DC-90
Frequency response 200 — 8,000 Hz
Speaker “Approx. 5.7 cm (2 1/4 in.) dia.
Power output 350 mW (at 10% distortion)
Input TELEPHONE PICKUP (minijack)
Sensitivity 0.2 mV
Input impedance 10 kohms
Output EARPHONE (minijack)
for 8 — 300-ohm earphones
CONTROL UNIT connector
for HU-80 or FS-75
Power requirements 9 V DC -
DC IN 9V jack accepts the supplied AC power adaptor for use on
— 120 V AC, 60 Hz
Power consumption 14 W (with the supplied AC power adaptor)
Dimensions Approx. 200 x 70 x 245 mm (w/h/d) (7 7/8 x 2 7/8 x 9 3/4 in.) including
projecting parts and controls
Mass Approx. 1.2 kg (2 Ib. 11 oz.)
Supplied accessory AC power adaptor (1)
Design and specifications subject to change without notice.
Optional Accessories
Hand control unit HU-80
Foot control unit FS-75
Earphones DE-35, DE-36
Headphones MDR-U10M
Telephone recording adaptor 1TL-4
Telephone pickup TP-15 -
Message coupler TL-2
Cassette eraser BE-9H
The BI-85 cannot be used with the Microcassette adaptor MA-50.
Your dealer may not handle some of the above listed optional accessories. Please ask the
dealer for detailed information about the optional accessories available in your country.
25
Troubleshooting Guide
20
* The AC power adaptor is not plugged in into a wall outlet.
Should any problem occur, conduct the following simple tests to determine whether or not
servicing is required. If the problem persists after you have conducted these tests, consult the
nearest Sony Dictation Systems dealer.
_ The unit does not operate.
* The POWER switch is set to OFF.
The SPEAKER selector IS set to HAND.
* The VOLUME control is set in the MIN position.
* An earphone is plugged in.
>
‘The tape speed is too fast or too slow.
e The SPEED control is set incorrectly:
* The SPEED CONTROL selector is set to ON.
. When the AUTO STOP selector is set to ON,
— a cassette with electronic index signal recorded is used.
— either a music cassette or a cassette which was not recorded with the Sony Professional
Dictation Machine (BM-12, 17, 18, 75, 80, 88, BI-85 etc.) is used. — Set the AUTO STOP
selector to OFF.
* The entire tape has been wound.
* The tape is completely rewound.
* The cassette tabs have been removed.
* The plug is not connected to the CONTROL UNIT connector firmly.
* The BI-85 is operated with the tape operation button on the BI-85. — Press the [J STOP button
and proceed with the operation on the HU-80 or the FS-75.
The heads are dirty. See “Maintenance”.
The e erase e head is dirty. See “Maintenance”.

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