Brother IntelliFAX 3550 fax machine Owner's manual
Below you will find brief information for fax machine IntelliFAX 3550.
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IntelliFAX 3550
CONTENTS
Chapter1
Chapter2
Chapter3
Chapter4
Chapter5
Chapter6
Chapter7
Chapter8
Chapter9
Chapter10
Chapter11
Chapter12
Chapter13
Chapter14
Chapter15
Chapter16
SETUP & PREPARATION BEFORE USE
THE CONTROL PANEL KEYS
HOW TO USE ON-SCREEN
PROGRAMMING(OSP)AND HELP KEY
TELEPHONE FUNCTION SETTINGS
USING THE UNIT AS A TELEPHONE
SENDING FAXES
RECEIVING FAXES AND OTHER CALLS
HOW TO USE THE COPY FUNCTION
POLLING
REMOTE FAX OPTIONS
PRINTING REPORTS AND LISTS
REPLACING THE TONER CARTRIDGE
AND DRUM UNIT
REGULAR MAINTENANCE AND
TROUBLESHOOTING
IMPORTANT INFORMATION
INDEX
SPECIFICATIONS
_®
Shipment of the Fax Machine
If for any reason you must ship your Fax Machine, carefully package the Fax Machine to avoid any damage during transit. It is recommended that you save and use the original packaging.The
be adequately insured with the carrier.
Fax Machine should
Warning
When shipping the Fax Machine, the DRUM UNIT assembly including the TONER CARTRIDGE must be removed
from
the Fax Machine and placed in the zip lock bag. Failure to remove it and place it in the zip lock bag during shipping, will cause severe damage to the Fax Machine and will VOID THE WARRANTY.
1. Remove the drum unit.
2. Place thedrum unit inthezip lock bag.
3. Repack the Machine.
How to Use This Owner's Manual
Thank you for purchasing a Brother fax machine.
This fax machine has been designed to be simple to use, but you can utilize it to its fullest potential by taking some time to read this owner's manual.
You will be ready to use the fax machine as soon as you read the first four chapters.
Then you can refer to topics in the remaining needed.
chapters, as
Structure of the Manual
•
Chapters 1-4
How to set up the fax machine
and what you have to know before you use it.
•
Chapters 5-7
Basic
operations, how to send and receive faxes.
•
Chapter 8
How to copy.
•
Chapters 9-11
Advanced
operations.
•
Chapters 12-16
Important Information.
Finding information in the Owner's Manual
• Use the Table of Contents. This side of the manual is coded so you can find topics easily.
• If there is a key on the fax machine
2.
you are not familiar with, refer to Chapter
• To find information about a function, refer to the "Function
Chapter 3.
Selection
Table" in
• If you have trouble, refer to Chapter 13, Troubleshooting.
• Use the Chapter 15 Index.
Test Sheet Procedure
Please fill out the TEST SHEET and fax it to 1-908-469-4547
(CANADA) as your first transmission.
This will verify that
(USA), 1-514-685-0702
your fax
machine is properly installed.
When this document is received at Brother Diagnostic Center, a confirmation sheet will be sent back to your machine from Brother Automatic Fax-Back sM System (USA only).
Be sure to set up your "Station ID".
(See page 4-3.)
USA
FAX NO.
: 1.908-469-4547
TEL NO.
: 1-800-284-4FAX
CANADA
FAX NO.
: 1.514-685-0702
TEL NO.
: 1-800-853-6660
(Fax Transmission
(4329) (Voice Phone
Only)
Only)
8:00 A.M. - 8:00 P.M.E.S.T.
CONTENTS
..................................
FOR YOUR INFORMATION
Chapter
Chapter
Cha_ter
Chapter
1.
2.
3.
4.
.:° SETUP & PREPARATION
BEFORE USE
1-1
Choosing a Suitable Place for Your Fax Machine ...........................................
1-1
The Good Places] .......................................................................................
1-1
And the Bad Places ....................................................................................
1-1
Packing List .....................................................................................................
Setting up Your Fax Machine ..........................................................................
•
About the Recording Paper .......................................................................
• Roll Over Phone Lines ..............................................................................
• Two Line Phone System ............................................................................
1-9
1-2
1-3
1-6
1-9
• Converting Telephone Wall Outlets ..........................................................
1-9
• Installing a Fax Machine, Two Line TAD and Two Line Telephone ..... 1-10
• Connecting Your Machine to a Multi Line System (PBXs) ....................
1-10
• Connecting to a Private Branch Exchange ..............................................
• Custom Features on Your Phone Line .....................................................
1-11
1-11
THE CONTROL PANEL KEYS
TELEPHONE AREA ......................................................................................
ONE-TOUCH AREA ......................................................................................
LCD & USER SETUP AREA .........................................................................
2-1
2-2
2-3
2-4
°:°HOW TO USE ON-SCREEN PROGRAMMING
AND HELP KEY
(OSP)
3-1
User-friendly Programming .............................................................................
On-screen Programming (OSP) .......................................................................
3-1
3-1
Using the Function Mode to Access On-screen Programming (OSP) ............. 3-1
Alternating Displays for On-screen Programming (OSP) ...............................
3-2
Function Selection Table .................................................................................
3-2
Help Key ..........................................................................................................
How to Print a Help List ..................................................................................
How to Enter Text in Function Mode ..............................................................
3-7
3-7
3-7
How to Enter Special Characters, Symbols and Punctuation Marks in
Function Mode .................................................................................................
How to Set the Sleep Time ..............................................................................
o;*TELEPHONE
FUNCTION SETTINGS
3-8
3-9
4-1
Setting the Dialing Mode (Tone/Pulse) ...........................................................
Setting the Beeper Sound Level .......................................................................
Setting the Date and Time ................................................................................
Setting the Station ID .......................................................................................
Storing One-Touch Dial Numbers ...................................................................
•
q_',J_,e.S _,f '_,ambers .....................................................................................
• Chain Dialing ..............................................................................................
4-0
4-6
Storing Speed-Dial Numbers ...........................................................................
• When You Wish to Change the Stored One-Touch and Speed-Dial
4-6
Numbers (During Step 4 on Page 4-4, 7) ..................................................
4-8
• Memory Storage ........................................................................................
Setting Up Number Groups .............................................................................
4-8
4-8
4-1
4-1
4-2
4-3
4-4
°,*°USING
THE
UNIT
AS A TELEPHONE
Manual Dialing ................................................................................................
5-1
5-1
I II!ll
chapter
One-Touch Dialing ..........................................................................................
Speed Dialing ...................................................................................................
• Using Keys with the Telephone .................................................................
• On Hook Dialing .......................................................................................
Searching the Telephone Index ........................................................................
°:*SENDING
FAXES
6-1
A) DOCUMENT BASICS ..............................................................................
The Size of Your Documents ....................................................................
How to Insert the Document ......................................................................
6-1
6-1
6-1
The Auto Document Feeder (ADF) ...........................................................
Getting Ready to Send a Fax .....................................................................
Setting the Resolution .........................................................................
Setting the Contrast .............................................................................
B) BASIC FAX TRANSMISSIONS
..............................................................
• Sending a Fax ......................................................................................
• Talking to the Other Party When Sending a Fax ................................
6-4
Sending a Fax Automatically ....................................................................
6-4
Sending a Fax Manually ............................................................................
Automatic and Manual Redialing ..............................................................
6-5
6-5
• Optional Settings When You Send a Fax Manually ...........................
6-6
• Printing Page Headers .........................................................................
6-6
C) ADVANCED FAX TRANSMISSIONS
...................................................
6-6
Sending a Fax by Using Super Quick-Scan (Memory Transmission) ....... 6-6
• If You Get a MEMORY FULL Message When Trying to Send
a Fax by Using Super Quick-Scan ......................................................
6-7
Setting the Daily Timer (for Delayed Transmissions) ...............................
6-7
6-2
6-2
6-2
6-3
6-4
6-4
Delayed Transmission ...............................................................................
Broadcasting ..............................................................................................
6-7
6-8
• Getting Familiar with the Broadcasting Function ...............................
6-8
Sending by Multiple Transmissions ..........................................................
6-9
Interrupting the Timer and Polled Job .....................................................
6-10
Canceling a Job ........................................................................................
D) FAX TRANSMISSION
OPTIONS .........................................................
6-11
6-12
Setting the Overseas Mode ......................................................................
6-12
Setting Your Fax Machine for Multiple Resolution Transmission ......... 6-13
Sending a Fax with an Electronic Cover Page Message .........................
6-14
• Selecting a Comment for the Cover Page .........................................
6-14
Customizing Your Cover Page Comment ...............................................
6-15
Printing a Sample Cover Page .................................................................
6-15
To Always Send a Cover Page ................................................................
•
Sending an Automatic Cover Page ....................................................
6-16
6-16
Sending a Fax When the Cover Page Is ON ............................................
6-17
Sending a Cover Page Temporarily .........................................................
6-17
Sending a Fax with Call Reservation
(Talking to the receiving party after fax transmission.) ..........................
6-18
• Using the Call Reservation Function ................................................
6-18
Printing the Call Back Message ...............................................................
ECM (Error Correction Mode) ................................................................
6-19
6-20
5-1
5-1
5-1
5-1
5-2
Chapter7.
Error Retransmission ...............................................................................
Next-FAX Reservation ............................................................................
6-20
6-21
•:o RECEIVING
FAXES AND OTHER
CALLS
7-1
A) BASIC SETUP TO RECEIVE FAXES ....................................................
7-1
Selecting an Answer Mode ........................................................................
Manual Reception (Manual Mode) ............................................................
Automatic Fax Reception (Fax Mode) ......................................................
Setting the Ring Delay ...............................................................................
The F/T Switch (Fax/Telephone Mode) ....................................................
7-3
Setting the F/T Ring Time .........................................................................
Smoothing ..................................................................................................
7-4
7-4
Setting the Size of the Recording Paper ....................................................
7-5
Printing a Reduced Copy of the Incoming Document ...............................
7-6
Auto Reduction ...................................................................................
7-6
7-1
7-2
7-2
7-2
Using Fixed Reduction Ratios .............................................................
7-6
• Selecting the Ratios of Fixed Reduction .............................................
7-7
• Reception into Memory (Out of Paper Reception) .............................
7-7
Setting the Print Density ............................................................................
7-8
Toner Save Function ..................................................................................
7-8
Speaker Volume ........................................................................................
Ring Volume ..............................................................................................
B) REMOTE ACTIVATION .......................................................................
What is Remote Activation ......................................................................
7-9
7-9
7-10
7-10
• Connecting an External or Extension Telephone ..............................
7-10
Using Remote Codes ...............................................................................
Using the Activation Code ................................................................
7-10
7-11
Using the Deactivation Code .............................................................
7-11
Making the Remote Codes Easier to Use ................................................
7-11
Troubleshooting .......................................................................................
7-11
Changing and Registering Remote Codes ...............................................
7-12
C) CONNECTING A TELEPHONE ANSWERING DEVICE (TAD) ....... 7-13
How to Use an External TAD with the FAX ...........................................
7-13
• Connecting an External TAD to the Unit ..........................................
7-13
Flowchart of External TAD Reception ....................................................
7-14
Hookup ....................................................................................................
7-14
Recording the TAD's Outgoing Message (OGM) ..................................
7-14
D) DISTINCTIVE RINGING ......................................................................
7-15
Distinctive Ringing ..................................................................................
What Is Distinctive Ringing? ............................................................
7-15
7-15
What is the Advantage of Using the Distinctive Ringing Function?
7-15
Can My Fax Machine Use Distinctive Ringing?
..............................
7-15
Can I Change the Setting Later? .......................................................
7-15
How Will the Fax Machine Treat All Other Numbers?
.................... 7-15
How Does the Distinctive Ringing Function Work? ........................
7-16
Flowchart of an Incoming Call ..........................................................
7-16
Which Phone Number Should I Register?
........................................
7-16
What Must I Do to Set up Distinctive Ringing? ...............................
7-16
Setting the Distinctive Ringing Function ................................................
7-17
Chapter 9.
Chapter i0'
How to Turn the Distinctive Ringing Function ON or OFF .................... 7-18
E) CALLER ID ............................................................................................
7-19
What is Caller ID? ...................................................................................
Advantages of Caller ID ..........................................................................
7-19
7-19
How Does Caller ID Work? ....................................................................
The Caller ID Appears on the Display When Your Telephone
7-19
Rings ..................................................................................................
7-19
The Caller ID is Stored in Your Machine's Memory ........................
7-20
Scanning through the Caller IDs stored in Memory ................................
7-20
• Clearing a Caller IDs Stored in Memory ..........................................
7-21
Printing the Caller ID List .......................................................................
F) RECEIVE PASSWORD ..........................................................................
7-21
7-22
Turning Receive Password ON or OFF ...................................................
7-22
•"- HOW TO USE THE COPY FUNCTION
Making Single and Multiple Copies ................................................................
Making a Single Copy .....................................................................................
Making Multiple Copies ..................................................................................
Reducing and Enlarging Copies ......................................................................
• What to Do When You Get a MEMORY FULL Message while
Making Copies ...........................................................................................
8-3
•:* POLLING 9-1
•
What Is Polling? ........................................................................................
• How Does It Work? ...................................................................................
• When to Use Polling ..................................................................................
Polling Another Fax Machine (Calling) ..........................................................
Setting Up Polled Waiting (Being Called) ......................................................
Delayed Polling ................................................................................................
9-2
9-3
Setting Up Polled Waiting with Super Quick-Scan .........................................
9-4
Sequential Polling ............................................................................................
9-4
9-1
9-1
9-1
9-2
8-1
8-1
8-1
8-2
8-2
•:* REMOTE FAX OPTIONS 10-1
Setting Up Fax Storage ..................................................................................
10-1
Paging/Fax Forwarding ..................................................................................
10-2
Setting Up Paging (Registering the Paging Number) ....................................
10-3
Setting Up Fax Forwarding (Registering the Fax Forwarding Number) ....... 10-4
What Is Remote Control Access? ..................................................................
10-5
Setting the Remote Access Code ...................................................................
10-5
How to Use Remote Access and Control Codes ............................................
10-6
Remote Retrieval ...........................................................................................
10-6
• When to Press the Remote Access Code .................................................
Remote Control Commands ...........................................................................
Printing a Fax Message ..................................................................................
10-6
10-7
10-7
Retrieving the Memory Status List and Fax Messages Remotely ................. 10-8
Changing the Fax Forwarding Number Remotely .........................................
10-8
.:° PRINTING REPORTS AND LISTS
How to Print Reports and Lists ......................................................................
Activity Report Interval .................................................................................
11-1
11-2
11-2
ChapterI2.
Chapter 13.
Chapter 15.
Chapter 16.
Printing the All Dial List ...............................................................................
Transmission Verification (Xmit) Report ......................................................
Memory Status List ........................................................................................
o'° SPECIFICATIONS
11-3
11-4
11-5
THE
TONER
CARTRIDGE AND DRUM
UNIT
Toner Empty Indicator ...................................................................................
Replacing the Toner Cartridge .......................................................................
Replacing the Drum Unit ...............................................................................
°:° REGULAR MAINTENANCE AND TROUBLESHOOTING
Regular Maintenance .....................................................................................
Cleaning the Drum Unit .................................................................................
Repacking and Shipping the Machine ...........................................................
Paper Jams .....................................................................................................
Fixing a Document Jam ............................................................................
Fixing a Recording Paper Jam .................................................................
Optional Memory Board ................................................................................
Installing the Optional Memory Board ..........................................................
Troubleshooting .............................................................................................
Error Messages ........................................................................................
Other Problems ......................................................................................
Q & A ...........................................................................................................
12-1
12-1
12-1
12-5
13-1
13-1
13-2
13-3
13-5
13-5
13-5
13-7
13-7
13-8
13-9
13-11
13-13
o:°IMPORTANT INFORMATION 14-1
Standard Telephone and FCC Notices (Applies only to 120V model) .......... 14-1
Important Safety Instructions .........................................................................
14-3
o_°INDEX
15-1
16-1
: 5EIUP & PI4I-PAI, AIION Bl:krOi41
I. SETUP& PREPARATIONBEFOREUSE
Choosing a Suitable Place for Your Fax Machine
Use the following list as a guide to find a suitable place for your fax machine.
The Good Places...
Place your machine in a location where the temperature stays between 50-90.5°F(10-32.5°C).
Place your fax machine on a flat, stable surface, such as a desk.
Select a place that is free from vibration and shocks.
The mains plug on this equipment must be used to disconnect mains power.
Please ensure that the socket outlet is installed near the equipment and shall be easily accessible.
And
the
Bad Places...
Avoid setting it up in a high-traffic area.
Avoid setting up the machine near heaters, air conditioners, water, chemicals, or refrigerators.
Do not select a place that exposes your fax machine to direct sunlight, excessive heat, humidity moisture, or dust.
Do not connect your fax machine to electrical
outlets
controlled by wall switches or automatic timers.
This will cause a disruption of power and can wipe out information from the unit's memory.
Do not connect your fax machine to electrical outlets on the same circuit as large appliances or other equipment that might disturb the power supply.
Avoid placing the machine close to interference cordless phones.
sources, such as speakers or the base units of
I
Ill III
1-1
Packing List
Please check to see that you have the following items:
Telephone line cord
Wire extension
Telephone handset
*Manual
feed slot
_Multipurpose
sheet feeder
Dust cover
Handset curled cord
Drum unit assembly
Document tray
Wire extension
Papertrsy
Owner's manual
Quick setup guide
Quick reference guide
Remote control access card
* Manual feed slot is only for use as a printer with Multi-Function Link
option.
If you have not purchased then ignore this slot.
this option,
1-2
Never inb_all telephone wiring duriug a lightning b_m'm.
Never install telephone jacks in wet locations unless the jack is spccdically designed for wet locations.
Never touch telephone wires or terminals that are not insulated telephone line has been disconnected at the network interface.
unless the
Use caution when installing or modifying telephone lines.
Avoid using a telephone (other than a cordless type) during an electrical storm.
There may be a remote risk of electric shock from lightning.
Do not use the telephone to report a gas leak in the vicinity of the leak.
For PLUGGABLE EQUIPMENT, the socket-outlet equipment and should be easily accessible.
should be installed near the
Setting up Your Fax Machine
Follow these steps to set up your fax machine:
STEP A. Attach the document and paper trays.
STEP B.
Install the Drum unit assembly(with Toner cartridge).
1)
1) Unpack the drum unit assembly including
the
toner
cartridge
and gently rock it from side to side five or six times.
Unseal the tape on the toner cartridge lever.
unit assembly
WARNING
Do not expose the drum unit to light for longer than a few minutes, because it will damage the drum.
Do NOT remove the Starter Sheet
/
i
WARNING
Do not remove the starter sheet.
This sheet will be ejected while the new drum unit.
(See page
1-73
1-3
5t::IUP & PI41::PARAIION BEI-C)I,_EUSE
2) Open the top cover of the fax machine until the latch clicks into place.
2)
Top cover
3) Holding the drum unit by its handles, insert it into the fax machine.
3)
Drum unit
4) Close the top cover.
(See page 12-1 for more information about replacement of toner cartridge.)
4)
Top cover
1-4
STEP C. Load Paper into the fax machine.
1) Hook the wire extension
Multipurpose sheet feeder.
into the 1)
Wire extension
2) To install the paper, fan the paper well and then tap the leading edge of the pages on a flat surface so they are even.
3) Open the Multipurpose cover.
sheet feeder
Multipurpose sheet feeder
4) Load paper into the Multipurpose sheet feeder.
WARNING
The feeder can hold up to 200 sheets of plain paper or up to 10 envelopes (only for use as a printer with Multi-Function Link option). Excessive sheets may cause paper jams.
Make sure the paper is stacked below the • mark.
4)
Multipurpose sheet feeder cover
1-5
SEIUP & PREPARATION BEFORE USE
FOR YOUR INFORMATION
About the Recording Paper...
Please use standard copier paper for the recording paper as below :
Width : 216mm(8.5")/210mm(8.3")
Length : Letter/Legal/A4
Weight : 17lb. to 241b.
The feeder can accept letter, A4, and legal sized paper.
The default setting of the recording paper size is letter.
If you insert A4 or legal paper, you have to change the
Recording Paper Size setting, which is function 5-6. (See page 7-5.)
5) Move the paper guide to fit the paper width.
--
WARNING
--
Failure to set the paper guide to the paper
width
may cause paper to skew and jam.
5)
Pape uide
/
Dust cover
6) Attach the dust multipurpose sheet cover feeder to cover.
the
NOTE
• It is essential to use the dust cover for your fax machine to prevent dust from entering the drum unit and causing damage.
• Using the dust cover on your fax machine will prolong the drum unit life.
6)
7) Close the Multipurpose cover.
sheet
feeder
7)
1-6
SETUP & PREPARATION BEFORE USE
STEP D. Connect the handset.
STEP E. Connect the power cord and turn on the power switch is located on the left side of your machine.
When you connect the power cord and turn on the power switch, the fax machine's display will show "01/01/1997 00:00".
While the machine is warming up, make sure the machine automatically ejects the starter sheet.
g
[.
'].'jll_
i_tX litduhlhu _lLul.-,[ tgu BloLll_dL'd Ltblllg thl_' _j-ljzUli B p[u_.
2. Since the machine is grounded through the power outlet, you can protect _ _,u, ._c:lt from potentially hazardous electrical conditions on the telephone network by plugging in the power cord before you connect the machine to the telephone line.
Similarly, you can protect yourself when you want to move your machine, by disconnecting the telephone line first, and then the power cord.
1-7
SETUP & PREPARATION BEFORE USE
STEP F. Connect the telephone line.
Telephone line cord
* PC UFjack is only for use with Multi-Function Link option.
It you have not purchased this option, then ignore this jack.
Handset curled cord
1-8
....
'1 I I ]11
SETUP & PREPARATION BEFORE USE
FOR YOUR INFORMATION
Roll Over Phone Lines
A roll over phone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy. The calls are usually passed down or
"rolled over" to the next available phone line in a preset order.
Your fax machine can work in a roll over system as long as it is the last
number in the sequence so the call can not roll away.
Do not put the fax machine on any of the other numbers.
When the other lines are busy and a second fax call is received, the fax call is transferred to a line that does not have a fax machine.
Two Line Phone System
A two line phone system is nothing more than two separate phone numbers on the same wall outlet.
The two phone numbers can be on separate jacks (RJll) or combined into one jack (RJ14).
Your fax machine must be plugged into an RJll jack. RJll and RJ14 jacks may be equal in size and appearance and both may contain 4 wires (black, red, green, yellow).
To test the type ofjack, plug in a two line phone and see if it can access both lines.
If it can, you must separate the lines for your fax machine.
Converting Telephone Wall
Outlets
There are three ways to convert to an RJll receptacle.
The first two ways may require assistance from the telephone company.
You can change the wall outlet from one RJ14 jack to two RJ11 jacks.
Or, you can have an RJ11 wall outlet installed and slave or jump one of the phone numbers to it. The third way is the easiest.
Buy a triplex adapter.
You can plug a triplex adapter into an RJ14 wall outlet.
It will separate the wires into two separate RJ11 jacks (line 1, line 2) and a third RJ14jack (lines 1 and 2). Plug the fax machine into L2 of the triplex adapter.
--RJ14
RJII RJI1 RJI4
Triplex Adapter
1-9
SETUP & PREPARATION BEFORE USE
1-10
FOR YOUR INFORMATION
Installing a Fax Machine, Two Line TAD and Two Line Telephone
When you are installing a two line telephone answering device (TAD) and a two line telephone, your fax machine must be isolated on one line at both the wall jack and at the TAD. The most common connection is to put the fax machine on line 2. The back of the two line TAD must have two telephone jacks: one labeled L1 or L1 and L2 and the other labeled L2. You will need at least three telephone line cords: the one that came with your fax machine and two for your two line TAD. You will need a fourth line cord if you add a two line telephone.
Place the two line TAD and two line telephone beside your fax machine.
Plug one end of the telephone line cord for your fax machine into the L2jack of the triplex adapter; plug the other end into the LINE jack in the back of the fax machine.
Plug one end of the first telephone line cord for your TAD into the L1 jack of the triplex adapter; plug the other end into the L1 or L1 and L2 jack in the back of the two line TAD. Plug one end of the second telephone line cord for your TAD into the L2 jack in the back of the two line TAD; plug the other end into the EXT jack in the back of the fax machine.
The two line TAD hookup is complete.
It will answer both lines as usual.
You can keep two line telephones on other wall outlets as always.
There are two ways to add a two line telephone to the fax machine's wall outlet.
Plug the telephone line cord from the two line telephone into the LI+L2 jack of the triplex adapter.
If you prefer, you can plug it into the TELE jack in the back of the two line TAD instead.
Triplex Adapter
÷o)
L2 LI+L2 I i L
Two Line Phone
LI/L2
I I
IIII
LI L2
Ext Line I
Fax Machlne Two Line TAD
Connecting Your Machine to a Multi Line System (PBXs)
Most offices use a central telephone system.
While it is often relatively simple to connect the machine to a key system or a PBX (private branch exchange), we suggest you contact the company that installed your telephone system and ask them to connect the fax machine for you.
It is advisable to have a separate line for the fax machine.
You can then leave the machine in Fax Answer Mode to receive faxes at any time of the day or night.
If the fax machine is to be connected to a multi-line system, ask your installer to connect the unit to the last line on the system.
This will prevent the unit from being activated each time a telephone call is received.
• As with all fax units this machine must be connected to a two wire system.
If your line has more than two wires, proper connection of the fax machine can not be made.
IIII
SETUP& PREPARATION BEFOREUSE
FoRYOUR INFORMATION
Connecting to a Private Branch Exchange
The following points should be kept in mind if you are installing the machine to work with a private branch exchange(PBX).
1) It is not guaranteed that the unit will operate correctly under all circumstances with PBXs.
Any cases of difficulty should be reported first to the company that handles your PBX.
2) Ifallincomingcalls will be answered by a switchboard operator, it is recommended that the Answer Mode be set to Manual.
(See page 7-1-2.) All incoming calls should initially be regarded as telephone calls.
3) The unit may be used with either pulse or tone dialing telephone types.
Custom Features on Your Phone Line
If you have Call Waiting, Ring Master, Voice Mail, an Answering Service, Alarm
System or any other custom calling feature on your telephone line it may create a problem in the operation of your fax machine.
1-11
THE CONTROL PANEL KEYS
2. THECONTROL PANELKEYS
2-]
_m
fv_
w _.3
i
!
_0
@@_@I
@_0@@',
I
0,
I
ioio
iI
0
TELEPHONE AREA
THE CONTROL PANEL KEYS
1. Number Keys
These twelve keys are used to dial phone and fax numbers (see page 5-1), and also can be used as an alphanumeric keyboard for entering information into the fax machine.
(See page 3-7-8.)
2. Hook
This key lets you dial telephone and fax numbers without lifting the handset.
(See page 5-1.)
\
3. Hold
You can use this key to put a call on hold. (See page 5-1.)
4. Redial/Pause
This key dials the last number called.
(See page 6-5.) This key also inserts a pause in autodial numbers.
(See page 4-5, 5-1.)
5. Speed-Dial
This key lets you access previously stored speed-dial phone numbers with a two-digit number.
(See page 4-6~7, 5-1.)
IntelllFAX 3550
6. Tel-Index
This key allows you to look up numbers stored in the dialing memory alphabetically.
(See page 5-2.)
2-2
THE CONTROL PANEL KEYS
•
ONE-TOUCH AREA
2-3
7. One-Touch
Dial Keys
These 20 keys give you instant access to previously stored phone numbers.
(See page 4-4-5, 5-1.)
8. Stop
This key stops a fax, cancels an operation, or exits from function mode.
(See page 3-2.)
9. Copy
Press this
key to make
a copy.
(See page 8-1-3.)
-_ o, _ m O_ _ O_ _
O_
_I
/
___ _---_'_
l
I =c::::_E::::_c::::_-TtC:::_tl
copy
1 I _
VSh_t
=
[_--11C_
37
[_::DI[_I
I
r--
I_-------
_---I_-----'-I
I /
Start
t_ _-__=__ _' _--
2
I j.
_ Ship
This key is used to access the "21" through "40" One-Touch keys.
(See page 4-4.)
11. Start
Use this key to start an operation, such as sending a fax. (See page 6-4.)
THE CONTROL PANEL KEYS
•
LCD & USER SETUP AREA
o
000
L , o000'o1_
@
12.
"_
(Left
Arrow)
This key moves the LCD cursor to the left.
It also allows you to back up one step when you are in function mode
(see page 3-1) or Telephone Index.
14. Liquid
Crystal Display
The LCD displays messages that will help you set up and operate your fax machine (On-Screen
(See page 3-1.)
Programming).
r
13. _
(Right
Arrow)
This key moves the LCD cursor to the right, and it also lets you advance one step when you are in function mode
(see page 3-1) or Telephone Index.
15. Toner
Empty
This LED will start flashing when the amount of toner drops to a low level, and when there is no toner, the
LED will stay lit. (See page 12-1.)
lntefliFAX 3550
Set Function Clear m,,--
16. Set
This key is used for storing a function setting into the fax machine.
(See page 3-2.)
18. Function
This key accesses programming mode the
(OSP), function and so you can alter various settings.
(See page 3-1.)
17. Clear
This key deletes entered data or backs up one step in a function procedure.
(See page 3-2.)
2-4
THE CONTROL PANEL KEYS
0
LCD & USER SETUP AREA
_--L=_.
° ooo _
o
000 _
_. -_,
=, I
_==
/
11'
19. Mode
This key is used to specify how the fax machine should handle incoming calls.
(See page 7-1.)
21. Resolution
This key is used to set the resolution requirements when sending a fax. (See page 6-2.)
20. Help
Press this key whenever you want a quick reference Help List printed.
This
Help Lists will give you information on how to perform settings for a function, how to register information, or how to get basic information for sending or receiving faxes.
(See page
3-7.)
2-5
22. Super Q.Scan
This key enables you to scan in your originals at twice the normal speed, by storing them in the memory before actual transmission.
(See page 6-6.) When it is pressed, Broadcasting is available.
(See page 6-8-9.) When Super Q.Scan
is pressed together with Shift, Multi TX is available.
(See page 6-9-10.)
J
23. Enlarge/
Reduce
This Enlarge/Reduce key will reduce or enlarge copies depending on the ratio you select: 200%, 150%, 125%,
120%, 100%, 93%, 87%, 75% and 50%.
You can also use the Auto Reduction function to have the machine automatically calculate the reduction ratio to fit to the size of your recording paper.
(See page 8-2-3.)
HOW TO USEON-SCREEN PROGRAMMING (OSP) AND HELPKEY
User-friendly Programming
We have designed your fax machine with on-screen programming programming helps you take full advantage of all the functions and a Help your key. User-friendly fax machine has to offer.
On-screen
Programming (OSP)
Since your fax programming is done on the LCD, we created step-by-step on-screen prompt messages to help you program your fax machine.
instructions as they guide you through the function
All you have menu selections to do is follow and programming the prompt options and settings.
Using the Function Mode to Access
On-screen
Programming (OSP)
You can access the function mode by pressing
Function
found in the Function and User Setting
Area of your fax Control Panel.
(See page 2-4.)
When you enter function mode, your fax machine will display a list of Level One Functions to choose from (see pages 3-2 through 3-6 for these Level One Functions), as seen below.
Press
Function
€
(::_NTER-NO.
& _°_"_T-_]
Left arrow sequence
€
€
( 3.PRINT
€
I
REP[]"RTS )
[ 4.
S E T AO_(_" "6_A L "
_ _
(. 5, US ER 0 PT I 0 N_
_
)
€ i
( 7_.S_'E_OP " SYSTEM )
€ i
[ B.REMOTEFAX OPT]
€ f
( O.INTERRUPT
€ I
]
Right arrow or
autoscroll
sequence
3-1
HOW TO USEON-SCREEN PROGRAMMING (OSP) AND HELPKEY
These function options will appear one after the other on the display.
You can then choose one of these options by pressing Set when the option you want appears on the LCD.
You can also move through the function menu options at a faster rate by pressing ,..(right arrow).
(See page 2-4 to locate this key on your Control Panel.) When you find the option you want, press Set.
You can simply press the Level One Function number associated with each option (refer to pages
3-2 through 3-6).
Helpful Hints
If you want to exit function mode, simply press Stop.
Also, if you select the wrong menu, and wish to return to the previous step, press
Clear.
Alternating
(( SELECT
Displays
ALTERNATE
for
On-screen
<- ÷ & SET)
)
Programming (OSP)
When you see alternating displays, the LCD will usually alternate between the currently selected option, and a help message giving brie finstructions on how to proceed.
The example shows the current speaker volume is high and prompts you to use -9=
(left arrow) and _ (right arrow) to change the setting, and then to press Set to store it.
Function Selection Table
If you have a basic understanding of how to program a fax machine, you can perform most of the programming settings without the Owner's Manual.
To help you understand the function selections, options, and settings that are found in your fax programs, we have the following
Function Selection Table.
Read through this table to gain a basic understanding of what your new fax model can do, and then the next section will begin instructing you how to use On-Screen Programming.
Level one function
Level two function
1. TIMER
1. TEMP.
2. POLLING
(TEMPORARY)
SETTINGS
3. CALL
RESERVE
Explanation of Options
Use TIMER to send your documents at a later time.
Factory setting Page
6-7-8
Polling is the process of retrieving from another machine.
ON/OFF faxes
You can send a fax and then talk to the recipient using the CALL RESERVE function.
ON/OFF.
OFF
OFF
9-1-4
6-18~19
3-2
HOW 10 USE ON-SCREEN PRO®RAMMIN® ((OSP) AINU HI-LP KI-Y
Level one function
Level two function
4. CONTRAST
Explanation of Options
There are three types of contrast settings.
Usually the AUTO setting is acceptable.
But if you want to send or copy an especially light or dark document, you should change this setting.
AUTO: Default setting is AUTO.
Contrast setting always reverts to AUTO after one transmission.
S. LIGHT: To send very light documents.
S. DARK: To send very dark documents.
Factory setting
AUTO
Page
6-3
1. TEMP.
(TEMPORARY)
SETTINGS
5. RESOLUTION
If you need to send a set of originals at various resolutions, this function will allow you to set the required resolution page by page.
(If all documents are the same resolution, use the Resolution key. See page
2-5 #21.)
STANDARD/FINE/S.
FINE/PHOTO
STAN-
DARD
6-13
6. OVERSEAS
MODE
If you have trouble when sending overseas, you may want to set OVERSEAS MODE to
ON.
ON/OFF
7. COVERPAGE
An automatic Cover Page will allow you to send details of who the fax is going to, who it is from and when it was sent.
ON/OFF
OFF
OFF
6-12
6-17-18
2. CANCEL
JOB
If you wish to cancel a job that has been set with the timer, a polled job etc., use this function.
3. PRINT
REPORTS
See page 11-1for a list of reports.
You can print several different lists and reports, which are available under function item 3. PRINT REPORTS.
1.ONE-TOUCH
DIAL
4. SET AUTO
DIAL
2. SPEED-DIAL
3. SETUP
GROUPS
If you register names and numbers on One-
Touch dial keys, you can dial a number automatically just by pressing a One-Touch key. (Max.
of 40 locations)
If you register names and numbers as Speed-
Dial numbers, you can dial a number automatically just by pressing the Speed-
Dial key and a two-digit number.
(Max.
of
100 locations)
This is used for setting up a group number used for broadcasting.
6-11
11-1-5
4-4-5
4-6-7
4-8-9
3-3
HOW TO USEON-SCREEN PROGRAMMING (OSP) AND HELP KEY
Level one function
Level two function
Explanation of Options
1. SMOOTHING
Smoothing enhances incoming faxes.
If you set SMOOTHING the appearance to ON, you of will receive messages enhancement.
ON/OFF with the smoothing
Factory setting Page
ON 7-4
2. BEEPER
You can adjust the volume of the beeper with this function.
OFF/LOW/HIGH
LOW 4-1~2
3. COVERPG
ON/OFF
6. RCD PAPER
If you set COVERPAGE to ON, you can send your documents with a Cover Page generated by your machine.
When the COVERPAGE setting is ON, you can select a Cover Page comment.
ON/OFF
OFF
5. USER
OPTIONS
4. ERRORRE-TX
If you set ERROR RE-TRANSMISSION
ON, the machine automatically page again after an error occurs.
ON/OFF to sends the
5. REDUCTION
You can avoid having your incoming data separated by printing a reduced copy of the incoming document.
The reduction methods are AUTO or Fixed ratio:
AUTO/100%/93%/87%/75%
OFF
AUTO
You can select one of 3 sizes of recording paper.
The machine automatically will adjust the size of the incoming document or original document so that it fits the paper size you have selected.
LETTER/LEGAL/A4
LETTER
6-16
6-20
7-6~7
7-5
7. TONER SAVE
You can extend the life of the toner by conserving its use.
ON/OFF
OFF
8. SLEEP MODE
This mode reduces power consumption when the machine is idle. The time period before the machine drops into Sleep Mode is user selectable.
9. PRINT
DENSITY
You can adjust Print Density with this function.
OOMIN
7-8
3-9
7-8
3-4
HOW |O US1-ON-SCI¢I-I:::N PI L) I tAIVItVIIIXlL (.L)SP) AI',,IU MI:::LPKI::::Y
Level one function
Level two function
Explanation of Options
1. TONE/PULSE
There are two different dial types and you must select the type of signal suitable for your telephone line.
TONE/PULSE
Factory setting
TONE
Page
4-1
2. RINGDELAY
This is the number of rings before the fax machine answers the call when in F/T or Fax
Mode.
0/1/2/3/4 rings
7-2
6. TEL
OPTIONS
3. SPEAKER
VOLUME
4. Ffl" RING
TIME
You can adjust the speaker volume with this function.
OFF!LOW/HIGH
Ffr RING TIME sets the time for simulated ringing in Fff mode.
10/20/30/60 seconds
LOW
2O
5. RINGVOLUME
The settings are OFF/LOW/HIGH.
6. DISTINCTIVE
If you have distinctive ringing service from your phone company, you can use this function to register the ringing pattern of your fax number.
And if you set it to ON, you number as a fax can use the registered number only.
OFF/ON/SET
HIGH
OFF
7-9
7-4
7-9
7-17-18
7. CALLER ID
1. DATEf'I'IME
You can display the last 30 Caller IDs that are stored in the memory.
7-20
If you enter the date and time in 24-hour format, the LCD will display the date and time and they will be printed on outgoing faxes.
01/01/1997
00:00
4-2
7. SETUP
SYSTEM
2. DAILY TIMER
3. INTERVAL
If you frequently have delayed jobs, all for execution at same time each day, you can program that time. Once you register it, you do not need to enter that time,just set Timer
Transmission in temporary settings.
You can select the time interval at which the activity report is printed.
6/12/24 hours, 2/4/7 days, OFF
4. STATIONID
You can enter your name or company name, fax number and telephone number in
STATION ID.
It is printed at the top of each page of every outgoing fax.
It is also printed on the automatic Cover Page.
00:00
OFF
6-7
11-2-3
4-3
3-5
HOW TO USEON-SCREEN PROGRAMMING (OSP) AND HELPKEY
Level one function
7. SETUP
SYSTEM
Level two function
5. REMOTE
CODE
Explanation
of Options
Factory setting Page
If you enter REMOTE CODE, you can activate or deactivate the fax machine from a remote telephone.
ON/OFF
ON
.51 _ACT )
#51(DEACT.)
7-12
6. SET
COVERPAGE
You can register your own two custom comments on the Cover Page.
7. SET
PASSWORD
Limits fax receiving to only from a fax number stored as one of your One-Touch numbers.
ON/OFF
OFF
6-15
7-22
8. MF LINK
(Only with Multi-
FunctionLink option)
You can select the output device that will receive fax messages.
Link is connected.
This function available when the optional Multi-Function is
FAX RECEIVE ONLY/PC PRIMARY/PC
RECEIVE ONLY
See the
PC Multi-
PRIMARY Function
Link
Manual
1. FAXSTORAGE
You can store incoming fax messages in the memory.
Then you can use the convenient remote control functions.
ON/OFF
OFF 10-1
8. REMOTE
FAX OPT
O.INTERRUPT
2. FAX FWD/
PAGING
3. REMOTE
ACCESS
4. PRINT FAX
You can choose either PAGING,
FORWARDING or OFF.
PAGING
FAX
ON will cause the fax machine to page you when it receives a fax message.
FAX FORWARDING
ON will cause the fax machine to send any stored faxes that are received to another predetermined fax number.
OFF/PAX FORWARD/PAGING
You can register REMOTE ACCESS ID (3 digits) allowing you remotely operate the machine.
(Example : Retrieving an incoming fax message)
You can print incoming faxes that were stored in the memory.
You can send a fax without canceling the
Timer or Polled waiting, even if there are documents in the feeder, by "interrupting" it.
OFF
159$
10-3-5
10-5
10-7
6-11
r
iiimllHlr
3-6
HOW TO USEON-SCREEN PROGRAMMING (OSP) AND HELPKEY
Help Key
Press this key whenever you need a quick reference Help List printed.
This Help List will give you information on how to perform settings for a function, how to register information, or how to get some basic information for sending or receiving faxes.
How
to Print
a Help List
Press
Help
to get a printout of the Help List.
Use it when you need
information
about how to register or set one of the functions, or how to send or receive faxes.
You can request a printout whenever the machine meets the following conditions:
-while the LCD displays the date and time.
-while the machine is timer waiting.
-while the machine is polled/polling waiting.
-while the machine is at level one or two of the function menu.
-while you are using the phone.
How
to Enter
Text in Function
Mode
Each number key has three or four letters printed above them.
The keys "0", "#" and "'*" have special characters, instead of letters.
DEF ABC
@(2)@
GHI
JKL
@@(3)
PORS TUV
(2)@@
MNO
WXYZ
By pressing the appropriate the character you want.
number
When you are
key the
setting
correct certain number functions, of times, you can
such as the Station
access
ID, you will have to enter
text into your fax machine.
Key
7
8
5
6
9
2
3
4 once
M
P
T
A
D
G
J
W twice
B
E
H
K
N
Q
U
X
three times
C
F
I
L
O
R
V
Y four times
6
S
4
5
8
Z
2
3 five times
A
D
G
J
M
7
T
9
Let's say that you want to enter the initials "BR". Follow the example on the next page.
IIIIIII"
3-7
HOW TO USEON-SCREEN PROGRAMMING (OSP) AND HELP KEY
IIIIIIII
1. Press 2 twice to enter the letter B.
2. Press
7 three
times to enter the letter
R.
3. Press
Set.
(
C
.AME:
ENTER & SET
( NAME:B
( NA°M_E: BR
_
"- :--_
)
FOR YOUR INFORMAliON ............
,.
i,
If you want to enter a blank space, press _ (right arrow) twice.
2.
If you entered a letter incorrectly and want to change it, you can use -9' (left arrow) to move the cursor back. When you reach the letter, you can enter a new one in it's place. You can only overwrite letters, not insert them, so you may have to go back and overwrite a lot of letters if you forget to enter a letter.
3°
If you have to enter a character that is assigned to the same number key as the previous character, press _ (right arrow) to move the cursor to the right.
How to Enter Special
Marks in Function
Characters,
Mode
Symbols and Punctuation
* key
(space) !"#$%&'0*+,-./
# key ................
:;<=>?@[]^_
The "0" key contains all the accented characters.
The"*" and the "#" key are used for punctuation marks and symbols. Let's say that you want to enter the Symbol "&". Follow the example below.
1. Press
2. Press
3. Press
* to show a list of characters.
*, *, *, *, *, * (6 times).
D-- (right arrow).
nu_ j | I:IID] _,']_ l-..l'|','j I I I']" [olVi',l_,,mw
( NAME:JAMES
( MARK-__,!"#$%&"
( MARK!"#$%&'()*
[ NAME:JAMES
&_
( )* )
)
)
)
3-8
HOW TO USEON-SCREEN PROGRAMMING (OSP) AND HELPKEY
How to Set the Sleep Time
Sleep mode reduces power consumption when the machine is idle. The time period before the machine drops into sleep mode is user selectable.
The following settings are available for sleep mode:
You can select the time period before the machine drops into sleep mode from 00 to 99 minutes by using the number keys.
The sleep timer is automatically reset when a fax is received, the machine starts to copy, or the machine is receiving PC data to print from Multi-Function Link. The factory setting is 0 minute.
Use the following sequence to set up sleep time.
--|:1:
[t_][,,"]
1. Press Function.
You will see scrolling options on the display.
Choose one.
2. Press
5.
3. Press
8.
4. Enter sleep time (00 to 99) by using number keys.
Example: 05.
5. Press
Set.
6. Press
Stop
to exit.
( 1.TEMP.SETTINGS
( 5. USER
( 8.SLEEP
(.SLEEP
(SLEEP
OPTI--O-N_S---T)
MODE
TIME:OONII-N
Y_I_ME:OSMIN
(
8. SLEEP MODE
.]
_-]
)
)
)
.'_IL'Cp .\ludL' l._ actl\ dted wllll_ Lhe heatel continue to run until the machine has cooled stop_, down.
tlu',,
The
_.\ L'l, Lht actual time cuu|mg before fan the will fan stops will vary depending upon the operating conditions.
- It will take approximately 12 to 30 seconds for the machine to warm up from sleep mode before you can start printing or copying.
The LCD will show WARMING UP during this time.
When the machine is ready it will automatically start the last job you entered.
NOTE: The cooling fan will continue to run until the temperature of the machine reaches a certain level.
Even after the heater stops, the machine will have to warm up before copying and printing.
3.9
, TELEPHONE FUNCTION SETTINGS
4. TELEPHONE FUNCTION SETTINGS _
....................
There are some settings, such as the date and time, you should set on your tax nmchme betbre you begin using it. Once entered, these settings will remain in the machine until you change them.
You can begin customizing the settings by pressing Function on the control panel. This activates the function mode and On-Screen Programming in this mode.
prompts.
You can complete a variety of settings
Setting
the
Dialing Mode (Tone/Pulse)
Your fax machine supports both tone (multi-frequency) and pulse (rotary) dialing.
It is initially set to TONE, so you do not have to change the setting if you use that kind of line. If you are using a pulse dial line, you can change the setting to PULSE by following the steps below:
, m • _
,
t,'[oI'Am
(
01/01/1997 00:00
(
1. TEMP.SEI=T_IN_GS
...... )
]
1. Press
Function.
You will see scrolling options on the display.
You can choose one.
2. Press 6.
3. Press 1.
After two seconds you will be prompted to select pulse or tone.
(6.TEL
OPTIONS
(
1.TONE/PULSE
(
( DIALING:TONE
,
( DIALING:PULSE
)
)
)_
SET)
]
.
Press --_ (left arrow) or _-(right arrow) to find the dialing that matches
Example: PULSE.
your telephone mode line.
5. PressSet.
6. Press Stop
to return to the date
and time.
(
1 .TONE/PULSE
Setting the Beeper Sound Level
If the beeper setting is LOW or HIGH, it will "beep" every time you press a key, make an error, or at the end of sending or receiving a fax.
The initial setting on your fax machine for the beeper is LOW. If you do not want the beeper on, select OFF, and if you want it loud, select HIGH.
4.1
TELEPHONE FUNCTION SETTINGS
1. Press
Function.
2. Press
5.
3. Press
2.
_ i: I:nm]6,',]
( 01/01/1997 00:00 )
( I.TEMP.SETTINGS
(
5.USER
(
2.BEEPER
OPTIONS
)
]
)
(
(
BEEPER:LOW
[ SELECT
)
÷
*
& SET] j
( BEEPERiOFF )
4. Press --_ (left arrow) or _ (right arrow) until you get the setting you want.
Example: OFF.
5. Press
Set.
6. Press
Stop
to return to the date and time.
C
2. B E E P E R
Setting the Date and Time
Your fax machine shows the date and time on the display and prints it on every fax page you send.
You can set the date and time in function mode.
1. Press
Function.
2. Press
7.
3. Press
1.
4. Enter the last two digits of the year.
Example: 96.
5. Enter two digits for the month.
(JAN = 01, OCT = 10, etc.)
Example:
09.
6. Enter two digits for the day.
Example: 12.
7. Enter the time in 24-hour format.
Example: 15:25 (3:25 P.M.).
8. Wait for two seconds.
9. Press Stop to exit and to view the new date and time.
m_ d: I:mm]H.J IL.Vjkv,vjII II..,]: [e_v,la,qm
( 01/01/1997
(
1.TEMP.SETTINGS
00:00
( 7.SETUP
SYSTEM
(
I.DATE/TIME
(
ENTER YEAR:XX
( ENTER YEAR:96
(
ENTER MONTH:XX
(
ENTER MONTH:09
(
ENTER DAY:XX
[
(
[
ENTER
ENTER
ENTER
DAY:12
TIME:XX:XX
TIME:I5:25
_ )
,)
)
)
)
)
)
:)
]
]
)
( 1.DATE/TIME
( o9/12/1996
]
)
4-2
TELEPHONE FUNCTION SETTINGS
Setting the Station ID
The Station ID is for identification purposes.
Here you can store your name, fax number, and telephone number.
Your machine prints this information on the electronic Cover Page and every fax page you send.
• The telephone number that you stored above is only used for the Call Back Message and the
Cover Page features.
• If you do not enter a fax number, no additional information can be entered.
•
When you want to enter a blank space, use _ (right arrow).
You can back up to change entries by using the --9 (left arrow).
If the Station ID has been programmed, then after Step 3 the name will be displayed with the prompt 'T' to change "2" to exit.
Press "1" to change information.
Press "2" to exit from the function.
mmmmmm,,,
:4
:lk'+,l [el
"-J
1. Press
Function.
2. Press
7.
3. Press 4.
You will be prompted to enter your fax number.
(
09/12/1996
(
I.TEMP.SETTINGS
(*
s
(4.sTaT:,'0N
(
[TFAx ....
+i-g:2g-)
)
)
)
3
( FAX:41+S+54444_
)
.
Enter your fax number (up to 20 digits).
Example:
4155554444.
.
Press
Set.
You will be prompted telephone number.
to enter your
.
Enter your telephone number (up to 20 digits).
If your telephone number and fax number share the same line, enter the same number again.
Example:
4155554445.
.
Press
Set.
You will be prompted to enter your name or company's name.
.
Enter your name by using the number keys (up to 20 characters).
Example: BROTHER.
Refer to the section "How to Enter Text in Function Mode" on pages 3-7-8.
"(
(
(
TEL:
........
ENTER & SET
( TEL:4155554445_
((
NAME:
(-ENTER
++.........
&
+sE_
°::_i.
+ )3
]
CI:NAME : BROTHER
)
)
.... -}
. [
+
4-3
9. Press Set to confirm the entry.
10. Press Stop to return to the date and time.
TELEPHONE FUNCTION SETTINGS
4.STATION
ID
The Telephone Consumer Protectlol_ Act.
ut
1991 makes _t unlawfhl for any person to use a computer or electronic device to send any message via a telephone fax machine unless such messages clearly contain in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machines or such business, other entity, or individual.
To program this information previous page.
into your fax machine, complete the steps on the
Storing One-Touch Dial Numbers
You can dial numbers automatically by storing telephone or fax numbers as One-Touch dial numbers.
You can also store names with the numbers so when you call, you can verify the destination by the name on the display.
You can store a maximum of 40 phone numbers.
To access numbers 21 to 40, hold down the Shift key.
For example, One-Touch location "21" is accessed by pressing Shift+One-Touch key"0r' simultaneously.
Here is how to store a telephone number as a One-Touch dial number (See page 2-3) :
1. Press
Function.
2. Press 4.
3. Press 1.
4. Press the
One-Touch
key where you want to store a number.
Example: One - Touch 05.
Note:
The One-Touch keys are not the number keys.
m
D
_ A _J__
[_09/12/I_96 15:25 ]
( 1.TEMP.SETTINGS
)
( 4.SET
AUTO DIAL
( 1.ONE-TOUCH DIAL
)
)
( SELECT ONE-TOUCH)
((
ENTER & SET
I)
4-4
TELEPHONE FUNCTION SETTINGS
.
Enter a number (up to 20 digits).
Example:
14155551212.
.
Press
Set.
You will be prompted to enter the name or company associated with this number.
,
Enter the name by using the number keys (up to 15 characters).
Example: NJ OFFICE.
(See page 3-7~8 for how to enter text.)
8. Press
Set.
( m05:14155551212_
(( NAME:
( ENTER & SET
]
(
9. Select the type of number (FAX,
TEL, F/T, CHAIN) after using --9
(left arrow) or D._ (right arrow) to display the type you want.
(See For Your Information on page 4-6.)
Example: FAX.
10.Press
Set.
ll.Return
to Step 4 to enter another number, or press
Stop
to return to the date and time.
(_--_?P-E : FAX ]
Helpful Hints
If you must wait for a dial tone to access an outside line, insert a pause by pressing the Redial/Pause key. When you press Redial/Pause, a dash"-" will appear on the display.
By storing the numbers with a pause, you can create a delay of 3.5 seconds.
4.5
TELEPHONE FUNCTION SETTINGS
- _ FOR YOUR INFORMATION
Types of Numbers
When you store a number as a One-Touch or as a Speed-Dial number, you have a choice of choosing the type of number.
There are 4 options:
1. FAX (A fax number).
2. TEL (A telephone number).
3. F/T (Both a fax number and a telephone number)
4. CHAIN (A number, usually an access code, for chain dialing).
Chain Dialing
Chain dialing is used to store a very long dialing sequence.
You can spread the number over two or more keys if you register the first key(s) in the sequence as type
"Chain".
Chain
tells the
system
that the dialing
sequence
is not completed and that there is more to follow.
The last key in the sequence must be any other dial type (either FAX, TEL or F/T). You can use any combination
Speed-Dial and manually dialed numbers in a chain.
of One-Touch,
If you must wait for another dial tone at any point in the dialing sequence, store a pause at that point in the number by pressing the Pause/Redial key. (If you need a pause that is longer than 3.5 seconds, call our Fax Diagnostic Center at 1-800-284-
4329 (USA), 1-800-853-6660 (CANADA) for assistance.) Only
one
pause
can
be
stored
in each One-Touch and Speed-Dial number.
When you are ready to dial the chain number, simply press the keys one after the other in sequence and then press the Start key.
Chain dialing makes using access codes easy.
Sometimes'you from among several long-distance carriers when you make may want a call; rates to choose may vary depending upon the time and destination.
To take advantage of low rates, you can store the access code of a long-distance carrier as you would a regular number and register it as a"chain" number.
Then to dial, press this (access code) number followed by the regular number and the Start key.
You can set up chain dialing for phone/credit card numbers, the same way. However, when using chain dialing, do NOT
send
a cover page because your credit card number will be on it.
Storing Speed-Dial Numbers
When you store a phone or fax number as a Speed-Dial number, you must enter a two-digit number, from 01 to 00 (00=100) for using the number keys.
For example, you cannot enter "5".
You must enter "05". You can store as many as 100 numbers as Speed-Dial numbers.
•
..
1. Pre_Function.
2. Press4.
(
09/12/1996 15:25
(
1.TEMP.
( 4. SET
SETTINGS
AUTO DIAL lr rl! ::
-
r_rr_r_mT nrrmr_lr
TELEPHONE FUNCTION SETIINGS
3. Press 2.
4. Use the number keys to enter a two-digit number.
Example: 05.
,
Enter the number (up to 20 digits).
Example:
5555151.
6. Press
Set.
You will be prompted to enter the name or company associated with this number.
.
Use the number keys to enter a name (up to 15 characters).
Example:
MANCHESTER.
(See page 3-7~8 for entering text.)
8. Press
Set.
( SPEED-DIAL?
( SPEED-DIAL?
(
(ENTER
( #o5
&
SET
#_
#05
-....... )
]
]
]
([( :_AME &
:_./;_[ii
" ]] )
_'_N-_R-E-_
......
]
(F_ELEcT <-4 & SET ]_
9. Select the type of number (FAX,
TEL, F/T, CHAIN) by using -9
(left arrow) or _ (right arrow) to display the type you want.
Example: TEL.
10. Press
Set.
ll.You
are ready to enter another
Speed-Dial number.
Or press
Stop
to return to the date and time.
Helpful Hints
1. Print the All Dial List to make sure you have stored the correct numbers.
(See page 11-3~4.) This list will contain the type of number: FAX, TEL, F/T, or
CHAIN.
2. Even
if there is a loss of electrical telephone and fax numbers you have power stored to your will fax machine, not be lost.
the
4-7
TELEPHONE FUNCTION SETTINGS
.........................
FOI_ YOUR INFORMATION
When You Wish to Change the Stored One-Touch
Numbers (During Step 4 on Page 4-4, 7) and Speed-Dial
When you access the function for a One-Touch key or Speed-Dial number, that is already in use, you will be asked if you wish to change it or to exit and select a different One-Touch or Speed-Dial number.
This display does not appear if the One-
Touch key or Speed-Dial number you chose is not assigned.
1. Press 1 to assign a new number to the One-Touch key or Speed-Dial number, or press 2 to choose a different One-Touch key or Speed-Dial number.
(_(
*05:NJ
( 1. CHANGE
OFFICE
_,]
)
2. If you are replacing an existing number with a new one, the old number and name will appear in the display.
Press Clear to erase the old number and name.
Then, enter the new number and name and press Set to store the entry.
Memory Storage
Your fax machine is equipped with an internal battery that will keep the date and time information for up to two hours after power has been cut off. After that time, the date and time will be lost and you will have to reenter the information.
All other settings in the SET AUTO DIAL, USER OPTIONS and SETUP SYSTEM functions
(see page 3-3-6) are stored permanently and will be retained even in the event of a power failure.
However, the data stored in the memory during Out-of-Paper
Reception and Memory Transmission will be lost when the power is disconnected.
Helpful Hints
If your fax machine is connected to a PBX, you may have to insert an additional number before each fax or telephone number to access an outside line.
Setting Up Number
Groups
Number Groups allow you to send the same fax message to many fax numbers by pressing only one One-Touch key. (This is called Broadcasting.) You must store each fax number first as a One-
Touch or Speed-Dial number.
Then you can combine the stored numbers into a Group.
You can have up to 6 smaller Groups (each group uses a One-Touch key) or can assign up to 139 numbers to be in one Group.
You can use the same stored number in several groups.
Groups can have a name up to 15 characters long.
• I_
"
•
TT • • Vl!
!
1. Press
Function.
2. Press
4.
3. Press
3.
( 09/12/1996 15:25
( 1.TEMP.SETTINGS
( 4.SET
AUTO DIAL
( 3. SETUP
( SELECT
GROUPS
ONE-TOUCH
)
)
)
1
4-8
i
TELEPHONE FUNCTION SEfflNGS
.
Press the One-Touch key where you wish to store the group number.
Example: select "One-Touch 02" as a group.
.
After two seconds, enter a number for the group, using the number keys.
Example: 1.
.
Enter the One-Touch or Speed-Dial numbers in this group.
Example: #03, #05, $02.
(Note: Press the Speed-Dial key and number keys for Speed-Dial numbers, and the One-Touch keys for One-Touch numbers.)
7. Press
Set.
8. Enter the group's name.
Example: ALL BROTHER.
9. Press
Set.
10.Press
Stop
to return to the date and time.
(.SETUP
{(.
ENTER
( GOI :#03#05*02_
((. ENTER
(
( NAME:ALL
GROUP:G01
&
&
SET
SET
3 ,S+Ei"OP++
BROTHER)
)
I_
)
.)
)
)
Helpful Hints
You can print a list of all One-Touch numbers and Speed-Dial numbers.
Group numbers will be listed under One-Touch and Speed-Dial numbers.
(See page
11-3~4.)
$ : One-Touch
# : Speed-Dial
4-9
USING THE UNIT AS A TELEPHONE
5. USING THE UNIT AS A TELEPHONE
............
Your fax machine can be used to make regular telephone calls.
You can dia| numbers manually, by pressing the number keys, or by using One-Touch or Speed-Dialing.
Manual Dialing
1. Pick up the handset, or press Hook.
2. When you hear a dial tone, you can begin dialing by pressing the number keys.
3. If you used Hook, pick up the handset when the call is answered.
One-Touch Dialing
1. Pick up the handset, or press Hook.
2. When you hear a dial tone, press the desired One-Touch key.
3. If you used Hook, pick up the handset when the call is answered.
If you try to use a One-Touch number that has not been registered, you will hear a warning sound and the display will carry normal after 2 seconds.
a message reading, NOT REGISTERED.
The display will return to
Speed Dialing
1. Pick up the handset or press
Hook.
2. When you hear a dial tone, press
Speed-Dial
and then the two-digit Speed-Dial number.
3. If you used Hook, pick up the handset when the call is answered.
FOR YOUR INFORMATION
Using Keys with
the Telephone
- Press
RedialfPause
to insert a 3.5 second pause between numbers.
- Press Hold to put a call on hold. You can replace the handset without disconnecting the call.
You must pick up the fa___x to release the call from Hold.
- Press # to switch the dialing type from "pulse" to "tone" temporarily.
This key also is used for push-button services, such as those offered by banks, credit card companies, or paging services.
On Hook
Dialing
When you make a call using Hook, you can listen to the other end through the oneway speaker of the machine, but the other party can not hear you unless you pick up the handset.
Also, if you press Hook again before you pick up the handset, the call will be disconnected.
5-1
USING ]-HE UNI]- AS A ]-ELEPHONE
Searching the Telephone Index
Once you have stored a name and number as a One-Touch number or as a Speed-Dial number, you can search for that name alphabetically using the Telephone Index.
You can dial a number directly from the Telephone Index.
•
•
"[
;,11L','AYJ
[el,,v_
( 09/12/1996 15:25
(.NJ
OFFICE
)
._
)
1. Press
Tel-Index.
2. Use the number keys to enter the first character of the stored name, and press --_ (left arrow) or _--
(right arrow) to find the name.
3. Pick up the handset, or press
Hook.
4. Press
Start
to begin dialing.
-Return the handset to its cradle or press
Hook to cancel
the call.
5-2
DOCUMENT BASICS
SENDING FAXES
6. SENDING FAXES
A) DOCUMENT BASICS
The Size of Your Documents
216mm (8.5")
Maximum
7
I
I
I 900mm
(35.4")
I
t
/
/
148mm
_<(5.8") _
-"
i i
MlnlmumJ
i i
11
I lOOmm
(3.9") scanned
(printed) area
4mm
E
_I"
E
216mm (8.5")
=,
208ram (8,2") = I
_4mm
The size of the documents you want to send by fax should not be larger (or smaller) than your fax machine can accommodate.
The documents should each be between 5.8 and 8.5 inches (148 and
216 mm) wide and between 3.9 and 35.4 inches (100 and 900 mm) long.
The maximum width of the scanned area, that can be printed on the recording paper of the recipients fax, is 8.2 inches (208 mm).
How to Insert
the
Document
To send a fax, first insert the document you wish to send, face down, in the document feeder.
The top edge of the document should go in first, or the fax will be received upside down.
To prevent the document from going crooked as it is fed, adjust the paper guides to fit the width of the document.
.About
the
Doc'lam=,nlls You
Send...
Do not use documents
that are
curled, wrinkled, folded,
ripped, or that
contain
staples,
paper clips, paste,
or tape.
Also, do not use cardboard, newspaper, or fabric.
curled folded staples tape wrinkled ripped paper clip
[]
fabric
I
J
6-1
SENDING FAXES
DOCUMENT
The Auto Document Feeder (ADF)
The Auto Document Feeder (ADF) automatically feeds documents
(up to 30 pages)
into the fax machine, one at a time. The thickness and weight of the documents should fall into the following categories:
Thickness: For one sheet: 2.8 x 10 .3 to 4.7 x 10 .3 inches (0.07 to 0.12 mm).
For multiple sheets: 2.8 x 10 .3 to 3.9 x 10 .3 inches (0.07 to 0.10 mm).
Weight: For one sheet: 0.07 x 10 .3 to 0.121 x 10 .3 lbs/inch 2 (52 to 85 g/m2).
For multiple sheets: 0.07 x 10 .3 to 0.114 x 10 .3 lbs/inch 2 (52 to 80 g/m_).
As a reference, please note that the paper used for this manual has the following thickness and weight:
Thickness: 3.1 x 10 .3 inches (0.08 mm)
Weight: 0.091 x 10 .3 lbs/inch 2 (64 g/m 2)
Before inserting documents into the document feeder, fan the sheets of paper to make sure the documents are not stuck together.
Then tap the leading edge on a flat surface so all the pages are even when placed in the feeder.
Make sure you always place the documents in face down.
Getting Ready to Send a Fax
Setting the Resolution
You can choose a setting (STANDARD, FINE, SUPERFINE, or PHOTO) for the resolution any time before you press Start or Copy. You can choose a setting by pressing the Resolution key.
(O means light off. _/means light on.)
STANDARD
0
Fine
- Photo
O S.Fine
The STANDARD resolution can be used for most typewritten text. When the STANDARD setting is on, both lights are off.
Transmission speed is normal.
FINE
_\ / /
•
Fine
_ Photo
O S.Fine
SUPERFINE
PHOTO
O Fine
- Photo
_0.. S.Fine
"Q" Fine
-Photo
_0. S.Fine
The FINE resolution is an ideal setting to use if you want to send documents that have small print.
When the FINE setting is on, the FINE light will be lit.
Transmission speed is slower
than STANDARD.
The SUPERFINE resolution is a good setting to use for documents with very small print or artwork.
When the SUPERFINE is on, the S. FINE light will be lit.
Transmission speed is slower than FINE.
setting
The PHOTO resolution is ideal for sending documents that have varying shades of gray, such as photographs.
is on when both lights are lit.
The PHOTO setting
Transmission speed is slower than FINE.
To set different resolutions for each page ofa multipage document, refer to "Multiple Resolution
Transmission" on page 6-13.
6-2
DOCUMENT BASICS
SENDING FAXES
Setting
the Contrast
The fax machine has automatic contrast control, but if you are sending or copying a document that is very light or very dark, you may want to set the contrast yourself.
Use SUPBR LIGHT to send a very light document.
Use SUPER DARK to send a very dark document.
1. Insert the documents into the feeder.
face down
2. Press
Function.
3. Press
1.
4. Press
4.
The display will alternate messages.
09/12/1996 15:25 ]
(FAX:'_°-_O*:"&
"START
)]
( icoPY: #R- *s -cspY1
(
I.TEMP.SETTtN_S
( I.TEMP.SETTINGS
(
4.
CONTRAST
)
)
)
(
"*[
( CONTRAST:AUTO
SELECT ÷ -_ & SET )
]]
( CONTRAST:S.LIGHT
)
5. Use "-9 (left arrow) or D._
(right arrow) to select one of the settings,
AUTO, S.LIGHT, or S. DARK.
Example: S.LIGHT.
6. Press
Set.
7. Press
Stop
to exit.
(
4. CONTRAST
)
_(
FAX:
( COPY:
NO.
&
PRESS
START
COPY )
)]
Then start the fax sending operation (see page 6-4) or copy (see page 8-1).
6-3
SENDING FAXES
BASIC FAX TRANSMISSIONS
B) BASIC FAX TRANSMISSIONS
FOR YOUR INFORMATION
Sending a Fax
There are 3 basic ways to send a fax:
1) Manual transmission:
You can talk or listen to the other party before you send a fax by picking up the handset and dialing the number.
After the other party has finished talking and has pressed the Start button, you will be able to send your fax by pressing your
Start key and placing the handset in its cradle.
(If you call and all you hear is the chirping sound of a fax machine, you can go ahead and press your Start key, and then replace the handset.)
2) Automatic transmission:
You can send a fax without picking up the handset or without pressing
Hook
by dialing the fax number and then pressing Start.
a. One-Touch Dialing
Press one of the One-Touch keys. (The numbers must be stored beforehand.
See page 4-4.) Then press Start.
b. Speed-Dialing
Press Speed-Dial, then use the number keys to enter a two-digit number.
For example, press "05" for 5. (The numbers must be stored beforehand.
See page 4-6.) Then press Start.
c. Telephone Index
You can use the Tel-Index to make telephone or fax calls.(See page 5-2.)
3) Timer transmission:
It is possible to send documents at a later time by using the TIMER function.
(See page 6-7~8.)
Talking
to the Other
Party When Sending a Fax
When you are sending a fax manually and you hear the recipient's voice instead of fax tones, you can use the handset to have a conversation.
When or if you want to then send a fax, ask the person on the other line to press Start on his/her fax machine and when you hear fax tones you can press Start to begin sending your fax.
Sending a Fax Automatically
1. Insert the documents into the feeder.
thce down
!!1
I ' [_L_ k_
roll i _1:11 _ I'_.l_'&','j
[ 09/12/1996 15:25 ]
[FAx: .o.
START
_2
(
COPY: PRESS COPY
]
L_ IIIIIIII
6-4
2. Enter a fax number.
Example: One-Touch dialing.
3. Press
Start.
Sending a Fax Manually
BASIC FAX TRANSMISSIONS
SENDING FAXES
(_NJ OFFICE
(
DIALING
( SENDING P.01
)
)
]
(i_09/12/1996 15:25 )
1. Insert
the documents into the feeder.
face down
2. Pick up the handset or press
Hook
and listen for the dial tone.
3. Enter the fax number.
You can use manual dialing, One-Touch dialing, Speed Dialing, or Tel-Index.
4. When you hear a fax tone, press
Start.
Your fax machine will begin sending the documents.
5. Return the handset to its cradle, if you did not use Hook.
((_;-C0_:
Q(
(
(
ENTER
NO
( SENDING
_S
FAX
OFFICE
NO.
COPY
)
]
I)
Automatic and Manual Redialing
Ifa number you have dialed is busy or your call did not go through for some other reason, you can redial that number.
There are two ways to redial: "automatic" and "manual." Automatic redialing can be used only for faxes that were sent using automatic transmission---not for telephone calls.
The fax machine up. When automatically you press the Redial/Pause last number that was dialed.
will redial the number 3 times at 5 minute intervals before giving key (manual redialing), the fax machine will redial the
6-5
SENDING FAXES
BASZCFAXTRANSMISSIONS
FOR YOUR INFORMATION
Optional Settings When You Send a Fax Manually
• Resolution (See page 6-2, 6-13.)
• Cover Page (See page 6-14-18.)
• Call Reservation (See page 6-18-19.)
* Contrast (See page 6-3.)
• Overseas Mode (See page 6-12.)
Printing
Page
Headers
Your fax machine can print a page header on the top of every fax you send.
It is printed on the receiving party's fax paper.
It contains the date and time of transmission, your fax number and name (Station ID), and page number.
Of course you must register your Station ID beforehand for that information to be available.
Transmission Date and Time
I
I
Station ID
I
1
Page Number
PAGE 01
I
09/12/1996 15:25 4155554444 BROTHER
C) ADVANCED FAX
TRANSMISSIONS
Sending a Fax
by Using
Super Quick-Scan (Memory Transmission)
If you are faxing a set of documents that are confidential in nature or you just need your original documents right away, you do not have to stand at the machine and wait for the transmission each page to be completed.
You can use Super Quick-Scan in order to get your original documents back before transmission.
of
1. Insert feeder.
the documents into the
2. Press
Super Q.Scan.
The display will indicate how much memory is available.
3. Enter the fax number.
4. Press
Start
to begin scanning the documents into memory.
Once completed,the the destination.
fax machine will dial
( o 9 / 12
/ 19
9 6 -i-5v-25-_)
([ COPY:
(
( ENTER
PRESSCOPY )
FAX NO.
)
_Y
( NJ OFFICE
( MEMORY 100% ]
)
..........
FOR YOUR INFORMATION
•
Setting
If You Get a MEMORY FULL Message When Trying to Send a Fax by
Using Super Quick.Scan
If the memory becomes full when scanning page 1 and the display shows PRESS
STOP KEY, then press Stop to abort the job
If the memory becomes full on page 2 or more of a multipage document, you will be prompted to press Start to send the portion already scanned, or to press Stop to abort the job.
the
Daily Timer (for Delayed Transmissions)
J
The Daily Timer function lets you send a fax at a preset time every day.
This is handy for sending delayed jobs that must go out at the same time daily.
Once you enter the time, you don't have to enter it again.
The setting will stay the same until you change it. So you can use it every day, or only on days when you need it.
[4_'t-I l:e]l 'J"1*_
m 1-"11 D]1.,1
( 09/12/1996 15:25 ]
1. Press Function.
2. Press 7.
3. Press 2.
4. Enter the time
in 24-hour
format using the number keys.
Example: 19:45 (7:45 P.M.).
5. Wait for two seconds, press
Stop to
exit.
( 7.SETUP
SYSTEM
[°2
:bA i L Y__- I*'M
( ENTER TIME:_O-O0-)
( ENTER TIME:19:45
( 2.DAILY
TIMER
]
-)
,)
)
Delayed Transmission
You can use the timer to send documents at a later time (up to 24 hours later).
When the preset time is displayed, accept it or enter a new time if needed.
Your fax machine also will produce a report, the "Delayed Sending Report", after the fax is sent.
You can set up to three different documents for delayed transmission.
_ ! !1=11
( 09/12/1996 15:25 )
1. Insert the documents feeder.
into the
(
FAX:
COPY:
NO"" &
PRESS
START
COPY
)
)_
-
6-7
2. Press
Super Q.Scan
if you wish to use memory transmission, or you can send your fax normally.
3. Press
Function.
4. Press
1.
5. Press
1.
6. Enter the time in 24-hour using the number keys.
Example:
19:45
(7:45 P.M.).
format
7. Wait for two seconds.
8. Press
Stop.
((
(
MEMORY
ENTER
'
FAX NO.
100%
(, 1.TEMP'f_-'ETTINGS
( 1.TEMP.SETTINGS
( I. TIMER
( SET TIM-E=_O :0:_ .....
)
)
( SET TIME=19:45 )
]
)
( 1. TIMER )
9. Enter the fax number.
10. Press
Start.
The fax machine will wait until the specified time to call.
(" NJ
OFF_['°C_E
)
Broadcasting
By using the numbers you have stored for One-Touch dialing, Speed-Dialing, or group dialing, you can automatically send faxes to a maximum of 140 different locations at once. Remember, each group you created reserves one of the One-Touch keys.
You can not broadcast to a number that has not been stored in memory.
Use the Telephone Index to help you choose the numbers to which you wish to broadcast.
(See page 5-2.)
After transmission the results.
is completed, a Broadcast Report will be printed automatically to let you know
FOR
Your INFORMATION
with the Broadcasting Function Getting Familiar
* To stop the broadcast in progress, press Stop.
Enter the chain dialing numbers as you normally would, but keep in mind that each key counts as one location, so the number of locations you can call becomes limited.
(You have up to 140 locations you can call with One-Touch, Speed-
Dialing, and group numbers.)
* If the line is busy or for some other reason a connection could not be made while broadcasting,
6-5.) the fax machine will redial the number automatically.
(See page
* If the memory is full, press
Stop
to abort the job or press
Start
to send the portion that is in the memory (if more than one page has been scanned.) (See page 6-7.)
6-8
_e,
ADVANCED FAX TRANSMISSIONS
SENDING FAXES
1. Insert the documents feeder.
2. Press Super Q.Scan. into the
( 09/12/1996 15:25 ]
(FAX:
( COPY:
NO.
& START
PRESS COPY
)
)_
( MEMORY
[ ENTER
( ALL
' 100% )_
J
FAX N°O'........
BROTHER )
3. Enter the One-Touch, Speed-
Dial, or group number, one after the other.
Example: Group number.
4. Press Start and the fax machine will read the documents into memory, and then start sending faxes to all the numbers you entered.
(:_M E_M0-'I_Y_""_:T _?_:_::_"00 % )
( D I A L I N G )
(.:SE N
D
ING P.
01 )
Sending
by Multiple
Transmissions
Use this function to send several different faxes to several distinations can automatically fax"Document A" to one destination and Document at once. For example,
B to another destination.
you
This is not to be confused destinations.
with Broadcasting, which is sending the same document to many
If you wish, you can combine this function with broadcasting so you can fax different documents to different lists of people at the same time.
To do this, store various sets of documents in memory.
Then, for example, you can automatically fax "Document A" to one list of people and "Document
B" to another list of people.
You can preset 3 different documents (including timer transmission) in memory; if you set one timer transmission, destination, multiple transmissions are available for two other
If you press
only
Super Q.Scan
instead of
Shift + Super Q.Scan
for the last document, your
fax
machine
will start dialing without waiting
for 30 seconds. i I."I_1D]H'J!r_','&v,'l
( 09/12/1996 lS:ZS
]
1. Insert feeder.
"Document A" into the
2. Press
Shift + Super Q.Scan
together transmission.
to
send by multiple
The display shows remaining memory.
I COPY:
.(
L
MULTI
( ENTER
PRESS COPY
TX
FAX NO.
100% )
]-J
6-9
SENDING FAXES
ADVANCED
FAX TP_NSMISSIONS
3. Enter the fax number.
(Or enter a series of numbers if you are broadcasting.)
4. Press Start to start documents.
scanning
.
Insert "Document B" within 30 seconds after "Document A" has been scanned.
(If you wait more than 30 seconds to scan another document, the machine will begin to send document "A".) Repeat Step
2, 3, 4, for document "B".
.
Repeat Steps 1, 2, 3, 4 for document
'_C".
.
After 30 seconds, your fax machine will start sending the documents in scanned order.
C(
(
(
(
( N J
MULTI
0 F F I C E
09/i'2/'1_96
ENTER
[ PRESS
MULT-i--
( _DIALING
TX
FAX
START
TX
'i5:.27_
NO.
100%
KEY
70%
-_
After scanning documents, your fax machine will start sending them in scanned order.
.)
)
)
)
]
)_
Interrupting
the
Timer and Polled Job
You can send a fax without canceling the Timer (see page 6-7-8) or Polled Waiting with documents in the feeder (see page 9-2-3) by "interrupting" it. When you interrupt the Timer to send a "new" set of documents, the fax machine does not automatically redial the number if it was busy. Also, you can not use the function mode if you have interrupted the Timer or Polled Waiting.
Example: TIMER WAITING with a document in the feeder.
:4:1"61(el "],'_:[..'_
IJ
" • 'Y!
hi'
• y?
1. Press Function.
2. Press
0.
3. Wait for two seconds.
4. Remove documents machine.
from the fax
5. Place the "new" documents into the feeder.
.
Enter the new fax number for the documents you are sending now, then press
Start.
(
( TIMER WAITING
( 1. TEMP.SETTINGS
:0.
INTERRUPT
[ REMOVE
(
INSERT
DOCUMENT
DOCUMENT
( FAX OR COPY
""( FUNC 0 TO RESET
(:ib_i A E*_NG
(
SENDING
)
)
)
)
)
)_
)
, :]
P.Ol
)
_I_I 1__LI LA A .....
U
.....
................
6-10
"DVANCED
FAX TRANSMISSIONS
SENDING FAXES
7. After the transmission is finished, place the "old" documents back into the feeder.
8. Press Function and 0 to restore the timer.
(_INSERT'DO_O'MENT)
_( FAX OR COPY
(-FUNC 0 TO RESET
( 0.INTERRUPT
( TIMER WAITING
Canceling a Job
Use the Cancel
Waiting machine.
Job function
(see page 9-2~3) and to permanently
Timer (Delayed remove scheduled tasks such as Polling or Polled
Transmission) (see page 6-7-8) from your fax
Example: TIMER WAITING with documents in the feeder.
))
)
)
,]
(
TIMER WAITING
( 1.TEMP.SETTINGS
.
Press
Function.
2.
Press 2.
Any waiting jobs that have been set up will appear in the display.
If no jobs are waiting to be processed, a
NO JOB WAITING message will appear in the display.
.
Use -_ (left arrow) or _ (right arrow) to select the job you wish to cancel.
,
Press
Set.
.
Press I to cancel the selected job, or
2 to exit without canceling.
If 1 is selected, the job will be canceled and the next job in the queue will appear in the display.
.
To cancel the next job, press 1 again.
To exit, simply press 2.
(( i9:45
( 1.CLEAR
NJ 0FFIC
2.EXIT
)
)_
)
]
(( 19:45
NJ
0FFIC
( SELECT e ÷ & SET
]
))
( 19:45
NJ OFFIC
]
I 11 flllf]'
_ -
---
6-11
SENDING FAXES
FAx
TRANSMISSION
D) FAX TRANSMISSION
Setting
the Overseas
Mode
OPTIONS
If you experience difficulty with sending faxes overseas, you may want to use the Overseas mode.
Using the Overseas mode is an effective way to send faxes overseas.
1. Insert feeder.
the documents
2. Press
Function.
3. Press
1.
4. Press
6.
into the
.
Press --_ (left arrow) or _-(right arrow) to switch to ON.
.
Press
Set.
7.
Press
Stop
to exit.
8. Then start the fax sending operation.
(See page 6-4.)
After sendingyour fax, the overseas mode will switch itself OFF.
( 0 9
/
12
/
I-9_0-6 °_)
( FAX: NO. _,_START
((
COPY: P_E_ C_PY )
( 1.TEMP.SETTINGS
( 1. TEMP.SETTINGS
)
)
(
[ OVERSEAS:OFF
-[_ SELECT
))
,- -, _ SET)
(
OVERSEAS :ON _ )
(
[ PRESS _-ART KEY
)
J
6-12
I I
I ' ll_ []r
FAX TRANSMISSION OPTIONS
SENDING FAXES
Setting Your Fax Machine for Multiple Resolution Transmission
This is a temporary setting for the current transmission job only. You can set the resolution of the documents you send by pressing Resolution.
Once you set the resolution, all the pages will be sent at the same resolution.
However, there may be times when you want to send some pages at one resolution, such as "standard", and other pages in another resolution, such as "Photo." If you send all pages in Photo resolution, for instance, it would take a great deal of time.
It is better to specify the resolution for each page to minimize the 1.TEMP.
SETTINGS function.
transmission time. This is made possible by using
__
I: 11 *] [,1_ IL'_'Av,vlIII I!,1: [elvlv_
( 09/12/1996 15:25 )
1. feeder.Insert
documents into the ( ((-_FAX & STARTcoPY)))
2. Press Function.
3. Press 1.
4. Press 5.
(
( i.
("5.
1.TEMP.SETTINGS
TF'MP.SETTINGS
RESOLUTION
]
]
)
(_PAGE
( SELECT
01:STANDARD
÷ ÷ & SET )
])
5. Press --_ (left arrow) or ...(right arrow) to find the resolution you page of your want for the first documents.
Example: FINE.
6. Press Set.
Return to Step 5 to set the resolution for
Page 2 and the following pages.
7. When you finish setting the resolution for all your pages, press
Stop.
8. Enter the fax number.
9. Press
Start.
The resolution will revert to STANDARD after the documents have been sent.
(_-COPY: PRESS COPY )
SENDING FAXES
FAX TRANSMISSION OPTIONS
Sending
a Fax
with
an
Electronic Cover Page
Message
An automatic Cover Page will allow you to send details of who the fax is going to, who it is from and when it was sent. This is what the Cover Page looks like:
09/12/1996 15:25
---
COVER PAGE ---
TO: NJ OFFICE
EAX:14155551212
FROM:
BROTHER
FAX: 4155554444
TEL: 4155554445
03
PAGE[S] TO FOLLOW
COMMENT: PLEASE CALL
(1)
(2)
(3)
(4)
(1) The "TO" information comes from the One-Touch or the Speed-Dial memory.
If you are dialing manually, the name of the destination will be left blank.
(2) The "FROM" information comes from the Station ID.
(3) The number of pages you are sending.
When Cover Page is sent each time by using the automatic settings (see page 6-16), the number of pages will be left blank.
If you have used the temporary Cover Page setting (see page 6-17-18), the number of pages you entered will be listed.
14) Your comments.
You may customize the comments.
,-_
: FORYOUR INFORMATION
Selecting a Comment
for the Cover
Page
You can choose one comment from among 6 options.
The first option is to send no comment at all. The next 3 are built-in comments, and the last two are ones you can enter yourself.
Comment".)
(For more information see below "Customizing Your Cover Page
1. COMMENT OFF
2. PLEASE CALL
3. URGENT
4. CONFIDENTIAL
5. (Your own customized comment).
6. (Your own customized comment).
6-14
FAX TRANSMISSION OPTIONS
SENDING FAXES
Customizing Your Cover Page Comment
You can customize the comment on your Cover Page as follows:
_ I -"1:11
I IIII_,]-"[o]hv_
1. Press
Function.
2. Press
7.
3. Press
6.
( I.TEMPJ_ETTtNGS
( 7.SEYUP
SYSTEM
)
)
( 6. SET COVERPAGE )
(
(
5.
"_( SELECT <" ")' & SET )
(s.
.1
4. Press --9 (left arrow) or _-- (right arrow) to select 5 or 6 where you wish to store a comment.
Example: 5.
5. Press Set.
6. Enter your customized comment by using the number keys (up to 27 characters).
(See page 3-7-8 for more details.)
Example: TOP SECRET.
7. Press
Set.
8. Press
Stop
to exit.
(5._
(
5. TOP SECRET
-
( 6.SET
COVERPAGE ]
)
)
Printing a Sample Cover Page
You can print a sample Cover Page to check the format.
•
D
• _,
,
"]:[eIV_
1.
Press Function.
2. Press3.
3. Press4.
4.
Press Start.
(
(
I.TEMP.SETTINGS
(
3. PRINT REPORTS
( 4.COVERPAGE
(
PRESS START KEY
PRINTING
)
,]
)
)
6-15
5LNDIN® FAXES
FAX TRANSMISSION OPTIONS
To Always Send a Cover Page
If you often send an automatic Cover Page, you can set it to ON to avoid having to set up the details of the Cover Page each time.
Here is how you can switch the setting for the automatic
Cover Page to ON or OFF:
• •
"_
.
1. Press
Function.
2. Press
5.
3. Press
3.
4. Press --_ (left arrow) or ,,.(right arrow) to choose ON or OFF.
Example: ON.
5. Press
Set.
( 09/12/1996 15:25
( 1. TEMP ._SE'fl'_l NGS )
(i
5.USER
OPT_YONS
(
3._O-VERP_
ONIOFF
)
COVERPAGE
I:,,.SELEC
:OFF ))
T ÷, ÷ & SET ]
( COVERPAGE:ON )
(
,--, SET)
C2.PLEA_CA_[ .]
6. If you selected ON, you must select a comment, by pressing arrow) or m,-- (right arrow).
--_ (left
Example: 2.PLEASE
CALL. (See page
6-15.)
7. Press
Set.
8. Press
Stop
to exit.
(
3.COVERPG
ON/OFF )
FOR YOUR INFORMATION
Sending an Automatic Cover Page
If you have the Cover Page ON/OFF setting to ON, the total number of pages will not be printed on the Cover Page.
Also, the comment you selected when you set it to ON will be printed on all the Cover Pages you send.
6-16
FAX TRANSMISSION OPTIONS
SENDING FAXES
Sending a Fax When the Cover Page Is ON
1. Insert the documents into the feeder.
The display
COVERPAGE will say
ON for one second.
2. Enter the fax number.
3. Press
Start.
Your transmitting machine the will
Cover Page begin and original document.
Sending a Cover Page Temporarily
(.09/12/1996
15:25
(
( COVERPAI_°E-O_-N
(. FAX: cOPY:
.....
,
.]
NO,
&
PRESS
START
COPY )
)-,._
J
( NJ
OFFICE
_"E N D COVERPAGE
( SENDING P.01
)
)
)
1. Insert feeder.
the documents
2. Press
Function.
3. Press
1.
4. Press
7.
into the
_J71:
27_9-g6--T_.-- 2-5- )
_-N'dT--&---STKRT
( I_TEMP.SETTINGS
F-i-.T"EMP. S ETT INGS
(
7.COVERPAGE
(
--(
COVE RP#(_-E :'0_"
SELECT ÷ ÷ & SET
(,,,COVERPAGE : ON
)
_
.)
]
)
)
5. Press --q [left arrow) or _ (right arrow) to select ON or OFF.
Example: ON.
6. Press
Set.
7. Press -41 (left arrow) or _-(right arrow) to select the comment you want.
Example: 2.PLEASE
CALL.
8. Press
Set.
9. Enter the number of pages you are sending.
(Enter 00 to leave the number of pages blank.)
(
"_( SELECT
( 2".PLEASE
÷ ÷ & SET ]
CALL )
( TOTAL
(
TOTAL
PAGES?
PAGES?":'02
:_0
]
)
6-1Y
SENDING FAXES
FAXTRANSMISSION
10.Wait
for two seconds.
ll.Press
Stop
to exit.
12.Enter
the fax number.
13.Press
Start.
( 7.COVERPAGE
(
( ENTER FAX N0.
_= ....
)
,)_
J
(
NJ
OFFICE
[ SEND
( SENDING
C0VERPAGE
P.01)
)
)
Sending a Fax with Call Reservation party after fax transmission.)
(Talking to the receiving
You can send a fax and then talk to the recipient using the Call Reservation feature.
After your fax has been printed on the receiving end, the receiving fax machine will ring as if it were receiving a telephone call. If the recipient picks up the handset, your fax machine will ring. Then you can pick up your handset and start a conversation.
If you have both Call Reservation and Call Back
Message set to ON and the recipient does not pick up the handset when it rings, your fax machine will leave a fax message asking the recipient to call you.
Using
the
Call Reservation Function
• There are some fax machines that will not respond to this function.
• When you use auto redialing, you cannot use the Call Reservation function, but if Call Back Message is ON, your fax machine will leave a Call Back Message asking ask the other party call you.
• You can not use Call Reservation
Polling function.
with the Delayed Transmission or with the
•
You must register your Station ID number to turn the Call Back Message:
ON. (See page 4-3.)
1. Insert
the documents feeder.
2. Press Function.
3. Press1.
4. Press3.
into the
I
( 09/12/1996 ][°_*:_25 )
_ FAX: NO.
&
L [ COPY
:
PRESS
START
COPY )
)_
( 1. T EM P. S ETT I N G S .)
( 1.TEMP.SETTINGS
]
( 3.CALL
RESERVE _i ]
(( SELECT ÷ ÷ & SET )_
6-18
FAX TRANSMISSION OPTIONS
SENDING FAXES
5. Press --_ (left arrow) or _ (right arrow) to select Call Reservation
ON or OFF.
Example: Call Reserve ON.
6. Press
Set.
( CALL RESERVE:ON
(-
"(
(cA,, B,CK:O F
SELECT ÷ ÷ & SET )
( CALL
7. Press --_ (left arrow) or _ (right arrow) to select Call Back Message
ON or OFF.
Example: Call Back Message ON.
8. Press
Set.
9. Press
Stop.
10.Enter
the fax number.
11.Press
Start.
12.Pick
up your handset if it rings.
( 3.CALL
(
(*i_NTER
"C-PRESS
( NJ
09/12/1996 15:25
=== CALL BACK MESSAGE ===
TO:
NJ OFFICE
FAX: 14155551212
FROM: BROTHER
PLEASE CALL AT [TEL] 4155554445
[FAX] 4155554444
OFFICE
(DIALING
_I_SE_RVE
FAX NO.
START KEY
]_
]
)
]
)
)
Printing
the
Call Back Message
You can print a Call Back Message to check the format.
:_'_,II
*'I,_
1.
Press
Function.
2. Press 3.
3. Press
5.
4. Press
Start.
_
( 09/12/1996 15:25 ]
( 1.TEMP.SETTING
( 3.PRINT
REPORTS
[
5.CALL
(PRESS
[
PRINTING
BACK MSG
START KEY
]
)
)
)
)
6-19
ECM (Error Correction
Mode)
The Error Correction Mode (ECM) is a way for the machine to check the integrity of a fax transmission while it is in progress.
ECM transmissions are possible only between machines that both have the ECM feature.
If they do, you may send and receive fax messages that are
continuously
checked for their integrity.
Sufficient memory must be available in your machine for this feature to work.
Error Retransmission
Error Retransmission is helpful when the receiving machine does not have ECM.
Even though your machine can not check the integrity of the message, it will send the affected page(s) again after occurrances of accidental noise have caused an error.
This feature page 6-6-10).
is available only for memory transmission using Super Quick-Scan (see
I
1. Press Function.
2. Press
5.
3. Press
4.
( 09/12/1996 15:25 )
[ I .TEMP.
SETTINGS
[ .USEROPTIONS)
)
(
4.ERROR
RE-TX
]
(-
(
ERROR RE-TX:OFF
.))
"-(
SELECT<-÷ SET)
( ERROR RE-TX:ON ]
4. Press --_ (left an'ow) or _ (right arrow) to choose either ON or OFF.
Example: ON.
5. Press Set.
6. Press Stop to exit.
(
4. ERROR RE-TX )
6-20
FAX TRANSMISSION OPTIONS
SENDING FAXES
Next-FAX Reservation
You can use Next-FAX Reservation for sending a fax when the fax nmchine is busy receiving or transmitting from memory.
This function saves you from having to wait until the incoming fax has printed or the fax stored in memory has finished transmission.
To use the Next-FAX
Reservation
feature, insert the documents as you normally would and follow a few other simple steps.
............................
f:0 #-yO_-R.irq.#-(T:)#_o-N-- _-
Next-FAX Reservation can not be used when there are documents in the document feeder awaiting function is in use.
Delayed Transmission or Polled Waiting or when the Interrupt
When you are making a call using Next-FAX Reservation, you can dial manually, or use One-Touch, Speed-Dial, Redial, or Chain dialing.
However, when you use
One-Touch dialing, the screen will display only the number of the One-Touch number you are using, such as ".01" and not the name of the person you are calling.
Similarly, if you use Speed-Dialing,
Speed-Dial number, such as "#02".
the screen will show you only the
You can set the resolution for Next-FAX Reservation by pressing Resolution, you can not change any settings using the Function not change a setting for multiple resolution transmission key. (For example, by using function but you can mo de.)
To cancel a Next-FAX Reservation, remove the documents and press Stop.
1. Insert feeder.
the documents
2. Enter a fax number.
3. Press
Start.
4. Press
Set.
into the
_
'_,,-u
P.01
]
No
& START ) C_ER
( 14155551234
C_Pi_ESS_-S__t-
]
_'-i )
N E XT - FA,X,. RE S E,R,V,D .J
(T_t)_l A L I NG
_1_9/12/1996 15:2"[5 _-)
)
If a One-Touch or Speed-Dial number is selected that is not stored, a warning beep will sound.
6-21
RECEIVING FAXESAND OTHERCALLS BASICSETUP
FAZES
7. RECEIVING FAXES AND OTHER CALLS
......
A) BASIC SETUP TO RECEIVE
Selecting an Answer Mode
FAXES
There are four different answer modes for your fax machine.
You may choose the mode that best suits your needs by pressing the Mode button repeatedly until you have changed the Auto and
F/T lights to the setting you want to use. For more detailed information about a particular mode, please refer to the page number in the right column.
Note: the lighted
indicators
mean O = not selected "_" = is selected and lit
Mode
Light
How It works When to use it
1. Manual
(manual
receive)
0 Fax
TAD
0
FIT
You control the phone line and must answer every call yourself.
Use this mode when you are using a
computer
modem on the same line or if you receive very few fax messages.
You can also use this mode with Distinctive
Ringing.
2. Fax
(automatic receive)
"0" Fax
TAD
0
FIT
The fax machine automatically answers every call as a fax.
For dedicated fax lines.
You can not receive a voice call but you can call out.
Page #
7-2
7-2
3. Ffr
(Fax/Telephone)
0 Fax
TAD
.O
FIT
The controls fax machine the line and automatically answers every call. If the call is a fax it will receive the fax.
If the call is not a fax it will ring for you to pick up the call.
This
mode is for when you are not using an answering machine.
You can
not
have an answering machine on the same line, even if it is on a separate jack on the same line.
You can not use the telephone company's this mode.
Voice Mail in
7-3
4. TAD
(External
Telephone
Answering
Device or machine)
"0_ Fax
-TAD
_O.
FIT
The answering machine controls the phone line and answers every call.
As soon as the TAD answers, the fax machine listens for fax tones.
If it hears them it will take over the call and receive the fax message.
You must have an external answering machine plugged into the fax machine for this mode to work properly.
It will not work with the telephone company's Vmce Mail services.
The TAD mode can be set so you have time to answer calls before the
TAD picks up. You do not have to change modes when you are in or out.
7-13
*NOTE:
•
In TAD mode the Ring Delay and Ffr Ring Time settings apply!
The number the settings on the of rings
is set on the
fax machine.
external answering on the machine, fax machine which do not overrides
•
In F/T mode you must set the Ring Delay and Ffr Ring Time.
If you have extension phones on the line, set the Ring Delay to 4 rings.
II
7-1
;
BASIC SETUP TO RECEIVE FAXES
RECEIVING FAXESAND OTHERCALLS
Manual Reception
(Manual Mode)
When you set the Answer Mode to Manual, you must answer each incoming call yourself.
Here is what you should do when using Manual Mode:
If You Get a...
Then You Should...
1. Regular phone call
2. Phone call and request to send a fax
3. Fax tone...
Talk as you normally would.
Press Start when finished talking, and replace the handset.
Note: Sender must also press Start.
Press Start, and replace the handset.
Automatic Fax Reception
(Fax Mode)
You can automatically
receive all your faxes in Automatic Fax Reception
mode (Fax light is ON).
Select this mode by pressing Mode.
Setting
the
Ring Delay
You can set the number of rings before the fax machine will answer the line.
_
,'4:k'_.ll lie] "J"_:[.$_
l. Press
Function.
2. Press
6.
3. Press
2.
m i --I=I D][.:]_ _'_VAv,vjI tt_"1 "-[e]v,V,r..n_
( 09/12/1996
( 1.TEMP.SETTINGS
( 6.TEL
OPTIONS
15:25
)
)
)
([RING
(:SELECT
DELAY :02 )>
<--.->& SE_T _-)
___.RING
DELAY:O0
)
,
Press
-9= (left arrow)
or ,,.-- (right arrow) repeatedly until you find the number of rings you want.
Example: 00.
When you set 00, you can receive your incoming faxes with no rings.
.
Press
Set.
6.
Press
Stop
to exit.
(
2.RING
DELAY
L I11111r ZLZZi :::S__
7-2
RECEIVING FAXESAND OTHERCALLS
BASICSETUP FAXES
The FIT Switch (Fax/Telephone Mode)
When you share one line for your telephone
and fax machine,
in the Ffr switch
mode,
the fax
machine
can determine whether an incoming call is a fax or a telephone call. (See Chart below.)
I Incoming Call I
The fax machine picks up after Ring I All extensions in the home I
Delay elapses.
I will ring for 0-4 rings
I
I (Ring Delay-see page 7-2).
You pick up any extension within Ring
Delay selection.
The fax machine picks up the call and automatically detects whether it is a fax or voice call.
determine if it is a
I
ou must manually I
Automatic
I
Voice call or manual fax call fax caw automatically activated.
is
I The fax message is received.
I
I
Only the fax handset rings (double ring) for you to pick up.
The handset will ring for 10-60 seconds
(F/r Ring Time-see page 7-4).
Automatic or manual fax call
f
A) If you are at the fax machine, press
START.
B) If you are at an extension phone, you can transfer the fax call to the fax unit by pressing your
Remote Activation
Code (three digits-see page 7-10-12).
Voice call
I Talk as I
normal. I
The caller may hang up, but the F/T ringing will continue for 10-60 seconds.
The caller stays on the line through the entire 10-60 second
Ring Time.
Talk as normal, or press Start key to receive a manual fax.
I
I The caller may hang up. I
7-3
BASIC SETUP TO RECEIVE FAXES
RECEIVING FAXESAND OlHER CALLS
Setting
the
FIT Ring Time
You can specify the maxinmm time you want the fax machine to ring (double ring) to notify you after it has answered a telephone call; there are four predefined settings: 10, 20, 30, or 60 seconds.
During this time, only the fax machine will ring.
No other phones on the same line will ring.
1. Press Function.
2. Press
6.
3. Press
4.
( 6.TEL
OPTIONS ]
( 4.F/T RING TIME )
_( RING TIME:20 SEC ]
(SELECT+ + SET
h
( RING TIME:IO SEC ]
4. Press -'9 (left arrow) or ,,.--(right arrow) repeatedly until you find the setting you want.
Example: 10 sec.
5. Press Set.
6. Press Stop to exit.
( 4.F/T RING TIME )
Smoothing
The smoothing feature enhances the appearance of incoming faxes by making the lines smooth and takes no additional time. This function does not apply to outgoing faxes, or to lists or reports you print.
The initial setting is ON.
Illll i • I1 _1
( 0911211996
•
i,
TY
i I1111 [ili
YY
I
15:25 )
1. Press
Function.
2. Press
5.
3. Press
1.
_"_J. UD:ER OPTIONS
(- _I'. SMOOTH I NG
(( SMOOTHING:ON
( SELECT <-- "-> & SET )
))
( SMOOTHING:OFF )
)
)
4. Press --9 (left arrow) or ..-- (right arrow) to choose ON or OFF.
Example: OFF.
5. PressSet.
6. Press
Stop
to exit.
(
I.SMOOTHING
7-4
RECEIVING FAXESAND OTHERCALLS
BASIC SETUP TO RECEIVE FAXES
Setting the Size of the Recording Paper
There are three different settings for the size of the recording (printing) paper.
The machine will automatically reduce and print the incoming data according to the size setting of the recording paper.
, • ","
1. Press
Function.
2. Press
5.
3. Press
6.
mill
( 09/12_/1-996 15:25 )
(
I. TEMP
:,S_I:'f]_'N-G-S )
( 5.USER
_)#TlO'_S ........._)
( 6.
RCD P/_#ER _" ..........°'--]
((
( RCD e -> & SET
I_
,
Press --q (left arrow) or _ (right arrow) to select either LETTER,
LEGAL or A4.
Example : A4
,
Press
Set.
See the REDUCTION setting in Function menu 5-5. (See page 7-6.)
.
Press --9 (left arrow) or ..-- (right arrow) to select either AUTO, 100%,
93%, 87%, or 75%.
Example: AUTO
.
Press
Set.
8.
Press
Stop
to exit.
(
(
(, REDUCTION:AUTO
"_( SELECT
6. RCD
<- "> & SET )
( REDUCTION:AUTO
PAPER "
]
)_
:,
Regardless
of the actual stze of the _ucor(hng p_q)c,, [he ut_lchmc _ tll calculate the reduction ratio by this setting.
So when you change the recording paper, you must also change this setting to get the correct reduction.
Your machine can be set to receive incoming fax documents on only letter, legal or A4 paper.
7-5
II L !_tt[ltL L[LI_ L11 i 1111] i3Z; !
-
-
-
BASIC SETUP TO RECEIVE FAXES
RECEIVING FAXESAND OTHERCALLS
Printing a Reduced Copy of the Incoming Document
You can avoid separating data even if the document is longer than the recording paper by using this function to print a reduction of the document.
There are two types of reduction: Auto
Reduction and Fixed Reduction.
Auto Reduction
Regardless of the original size of the incoming document, it will be reduced to fit on one page of recording paper.
The machine will automatically calculate the reduction ratio by taking into account the size of the incoming document and the size of the recording paper you selected in
Function menu 5-6. (See page 7-5.)
Using Fixed Reduction Ratios
You can choose to have incoming documents regardless of the size of the recording paper.
The reduction ratios can be selected from among four choices: 100%, 93%, 87%, or 75%.
1. Press
Function.
2. Press
5.
3. Press
5.
4. Press --_ (left arrow) or _-- (right arrow) to select the reduction ratio you want :
-If you want Auto Reduction, choose "AUTO".
- Choose 93%, 87%, or 75% if you want Fixed Reduction.
Example: 93%
- Choose 100% if you want to record the same size.
5. Press
Set.
6. Press
Stop
to exit.
( 09/12/1996
( 1.
TEMP.SETTIN_-_
( 5.
( 5.
REDUCTION
15:25 )
)
-- ]
)
((
(
(
REDUCTION:AUTO
SELECT <- "> & SET
))
)
REDUCTION: 93% ]
5.REDUCTION
RECEIVING FAXESAND OTHERCALLS
BASICSETUPTORECEIVEFAXES
7-7
]t)U t.tl) U.st' .AUTO
l{u{_lt_J_[lOll 1o leduce lllCOllllllg doCUIIILqI[.S
{o tl[ Oh tJl,t _a,t_t ol recording paper, only as long as the original document is not longer than legal size.
If the original is longer than legal size, the data will not be reduced (see For Your
Information below) and will carry over to print on a second page.
When you use Auto Reduction and you receive an incoming document that is smaller than your recording paper, no reduction will take place.
When selecting Fixed Reduction, you must consider the size of the recording paper as registered in Function menu 5-6. (See page 7-5.) If you selected letter size, you can choose a reduction of 93%, 87%, or 75%. If you selected A4 size, you can choose a reduction of only 93% or 87%. And if you selected legal size, you can choose only
93%.
Selecting
FORYOORiNFORM,_Ti©N
the Ratios of Fixed Reduction
.........
i.-i
Otherparty sendsyoua documentthe size of...
Your recordingpapersizeis:
Letter
A4 document(8.2"xl1.6")
(mostlyInternationalcommunications)
A4, Legal
Letter
A4
Legal
Letter
Legal
Recommended Reduction
Ratio is:
93%
100%
87%
93%
100%
75%
93%
-
FOR YOUR INFORMATION
into Memory (Out
of Paper
Reception)
Reception
If the multipurpose sheet feeder is empty, the LCD will display the message CHECK
PAPER.
Then please add more recording paper.
(See page 1-5~6.)
Your fax machine will store incoming faxes in its memory automatically if it runs out of paper.
The contents of the memory will be printed automatically when you replace the new recording paper.
The memory will not be lost as long as you do not turn off the machine or disconnect the power
BASIC SETUP
TO RECEIVE
FAXES
RECEIVING FAXESAND OTHERCALLS
Setting the Print Density
You can set print conditions with the following steps.
Press --9 (left arrow) to make the print lighter and _ (right arrow) to make the print darker.
If the print is still too light or too dark, you can adjust it further by turning the Print Density Dial located in the right corner under the top cover.
(Remove the drum unit to find the dial. See page 13-12 for more information.)
1. Press Function.
2. Press5.
3. Press9.
The display messages.
will alternate
4. Use --_ (left arrow) or _ arrow) to change the settings.
(right
5. Press
Set.
6. Press
Stop
to exit.
(
09/12/1996
(
1.TEMP.SETTINGS
15:25
(
5.USER
(
9.PRINT
OPTIONS
DENSITY
-)
)
]
f (-glmEImtlEJE]E]E][::_E]+)
_(
SELECT <" ">
&
SET
)J
( 9 :P°'R I_N_i"_]__'T_ .....
Toner Save Function
This function lets you extend the life of the toner by conserving its use. When the Toner Save is set to ON, the print appears somewhat lighter.
This feature is also available when copying.
The default setting is OFF.
1. Press
Function.
2. Press
5.
3. Press
7.
,,,,.I1_ LD][.1;,,]!_I6_1[! _,[e v]h_--
( 09 7I-2iT_9-di5 :25 )
_, 1.TEMP.SETTINGS
( 5.USER
OPTIONS
( 7.TONER
SAVE
)
,)
,,,)
_(
TONER
( SELECT
TONER
SAVE:OFF
))
<- -> & SET )
SAVE:ON
--]
4. Press
--_ (left arrow)
or _-- (right arrow) to select either ON or OFF.
Example: ON.
5. Press
Set.
6. Press
Stop
to exit.
(
7.TONER
S'£q_
7-8
RI-Ci::IVING FAXESAND OTHERCALLS
BASICSETUPTORECEIVEFAXES
Speaker Volume
There are three settings available for the Speaker Volume, OFF, LOW, or HIGH.
This setting controls the loudness of the fax machine's speaker, which is connected to the phone line. The initial setting is LOW.
1. Press
Function.
2. Press
6.
3. Press
3.
_m
| -"1:11
[ 0971-2"T:I'9"_'_-_'6--*-2B--'']
(
1.TEMP.SETTINGS
(
6. TEL OP_FIONS
( 3.
SPEAKER VOLUME )
]
)
4. Press -_ (left arrow) or _ (right arrow) to choose a setting
OFF, LOW, or HIGH.
either
Example: HIGH.
5. Press
Set.
6. Press
Stop
to exit.
Ring Volume
((
SPEAKER: LOW
&
I_
(
SPEAKER:HIGH .....
( 3.SPEAKER
VOLUME )
You can set the Ring Volume to either OFF, LOW or HIGH.
The initial setting is HIGH.
Even if you select OFF, the Ring Volume is set LOW for FFI_ringing, Call Reservation ringing and when the Distinctive Ringing mode is SET.
1. Press
Function.
2. Press
6.
3. Press
5.
_J:l D " ,.
i
,e
A
( 09/12/1996 15:25
( 1.TEMP.SETTINGS
( 6.TEL
OPTIONS
(
5.RING
VOLUME
( RING VOLUME:HIGH
( SELECT ÷ ÷ & SET
( RING VOLUME:LOW
]
)
)
]
)_
J
4. Press -9 (left arrow) or ..-(right arrow) to choose either OFF, LOW, or HIGH.
Example: LOW.
5. Press
Set.
6. Press
Stop
to exit.
(
5.RING
VOLUME
)
7-9
RECEIVING FAXES AND OTHER CALLS
REMOTEACTIVATION
B) REMOTE ACTIVATION
What is Remote Activation
If you answer a call that is a fax message, you can use the Remote Activation Code to make your fax machine take over the call. If your fax machine answers a telephone call that is for you, you can use the Remote Deactivation Code to pick up the call at an extension phone.
(You do not need a code to take over a call at the fax machine.) You must use a touch tone phone.
FOR YooR]NF()l_M-,_ri©-Iq ........
_ ::
-"
Connecting an External or Extension Telephone
You may connect an external telephone to your fax machine, as shown below. Use the
"EXT."jack on your fax machine.
Alternatively, you may wish to use this "EXT."jack to connect a telephone answering device (TAD). An extension phone is a telephone that is plugged into a separate wall jack on the same line.
External
Telephone
Extension
Telephone
If the external telephone is in use, the warning message EXT. TEL IN USE will be displayed on the fax LCD. When the handset on the fax machine is picked up, an alarm will sound.
You can disconnect the external phone and switch to the fax machine's handset by pressing
Hook.
Using Remote Codes
The Remote Activation Code (.51) is used m Ffr and TAD modes.
The Deactivation is used only in F/T mode.
Code (#51)
I IIII1
7.10
REMOTE
FAXES AND OTHER CALLS
Using
the Activation
Code
When you are at the fax machine, you will probably answer incoming calls before your fax machine or answering machine is programmed to pick up. If you answer a call and no one seems to be on the line, assume it is a fax message.
Do not hang up. You must activate your fax machine to take over the call first. (If you are holding the fax handset, just press the Start key and hang up.) If you are on an extension/external phone,
press
$51 and wait for your fax machine to respond before you hang up. After 3 seconds you will hear receiving tones (chirps) through the handset of the extension phone.
Then hang up. You can repeat the code as many times as needed.
Your fax machine will take over the call and print the fax message.
If your caller wants to talk before sending the fax, you can have a conversation machine with the code.
first and then activate your fax
The Remote Activation Code also can be used by your callers.
When you are using a TAD, your outgoing message (OGM) should end with the statement "to send a fax, press $51".
(See the section on Connecting a Telephone Answering Device for more information.)
Using the Deactivation Code
When your fax machine is in F/T mode, sometimes it will answer a call that is not fax calling tones
(a telephone call or manual fax). It will respond with a double ring (short, short) to alert you to take over. Because it has already answered the call, only the fax machine will ring, extension phones are no longer connected to the call. Pick up any phone on the line, except an external phone connected to the fax machine.
To take over the call at the fax machine:
Pick up the handset of the fax machine and talk to the caller as usual.
If no one is there or someone is trying to send you a manual fax, press the Start key and replace the handset.
Your fax machine will display RECEIVING and print the incoming fax message.
To take over the call at an extension phone:
Pick up the handset on another telephone and press #51 quickly during the silence between
the double ring pattern.
When the fax machine hears the code it will stop ringing and let you speak with the caller.
If no one is on the line or someone is trying to send you a manual fax, send the call back to the fax machine ($51).
Making the Remote Codes Easier to Use
You can change the codes at any time. It may be easier for you and your callers to press the same key three times (Example: $$$ and ###). Although you can change the codes to any numbers you want, try to avoid using digits for the Activation Code. The Remote Activation Code can not match any number you dial. If you try to dial a phone number that includes the Activation Code, your fax machine will go into receiving mode.
Troubleshooting
Sometmles other equipment on your phone line reserves a key that is in the Activation or
Deactivation code. (Some answering machines reserve the "$" key.) If the code you use to retrieve messages from your answering machine causes the line to be disconnected, try changing the
Remote Codes. Change $51 to ### and #51 to 999. The Remote Activation and Deactivation Codes may not work with some telephone systems or telephone sets.
NOTE: If you accidentally pick up an extension phone when a fax message is being received, you may disrupt the transmission or render some portions unreadable.
7-11
RECEIVING FAXES AND OTHER CALLS
REMOTE
Changing and Registering
1. Press Function.
2. Press 7.
3. Press 5.
.
Press --9 (left arrow) or =..-- (right
arrow)
to choose ON or OFF.
Example: ON.
.
Press
Set.
6.
Enter new remote code to activate.
(Factory setting is *51.) Then press
Set.
.
Enter new remote
code
to deactivate.
(Factory setting is #51.)
.
Press
Set.
9.
Press
Stop
to exit.
Remote Codes
m i," 1:41
F+O97+I+_7+[zJ96 ++1-5{25 ]
( 1.TEMPJSETTiNGS
++]
[ 7.SETU# SYSTI_M
C-5 .'_R-_MOTE CODE
[ REMOTE
_(+
SELECT
]
)
A_T.:ON )
<" +' &
SET ]_
-
][Iml -:--
7-12
C) CONNECTING
(TAD)
A TELEPHONE
How
to Use
an External TAD with
ANSWERING
the
Fax
DEVICE
When you have a Telephone Answering Device on the fax phone line, the TAD will answer all the incoming calls.
Your Brother fax machine will listen in on the line for fax CNG tones.
If it hears them, it will take over the call and receive the fax message.
If it does not hear fax tones, it will let the TAD continue playing the outgoing message so the caller can leave a voice message.
The TAD must answer within 4 rings (2 rings are recommended).
The fax machine can not hear the CNG calling tones until the TAD answers the call. When the Ring Delay is set for 4 rings, only
8-10 seconds instructions of CNG calling for recording tones are left for the "handshake".
your OGM.
So you must strictly follow the
You must erase the incoming messages frequently on your TAD. When the TAD's memory is full it will not answer any incoming calls (fax or voice).
Set your fax machine's answer mode to TAD (Fax and Ffr lights on).
FOR YOUR INFORMATION
Connecting an External TAD
to the
Unit
You may connect an external
TAD to your fax machine,
as shown
below.
Use the
"EXT."jack
on your fax machine.
:=_
- Do not connect
a TAD
elsewhere on the same phone line.
This will cause problems because your fax machine and
TAD will both try to control the line.
7.13
RECEIVINGFAXESAND OTHERCALLS
CONNECr NOArELEP ON SWERINaDEVIC r
Flowchart of External TAD Reception
I Incoming Call]
I
The call is picked up by the external TAD.
(Maximum 4 rings.)
I
Hookup
Fax reception is automatically activated by fax tones.
Auto dialed fax call
l
The fax message is received on paper.
The external TAD outgoing message begins.
Voice call
l
I voice message on the external TAD,
The caller must
.a-- Tua,
Activation Code dialed to activate the fax machine.
fax
711
I
I
I
I
,,
] The fax message is
__ j , received on paper.
The caller can also send a fax message.
There is only one way you can hook up a Telephone Answering Device (TAD) on the fax phone line.
The TAD must be plugged into the back of the fax machine in the jack labeled EXT. Your fax machine can not work properly if you plug the TAD into a wall jack.
Follow these steps:
1. Plug the telephone line cord from the wall jack into the back of the fax machine in the jack labeled LINE.
2. Plug the telephone line cord from your TAD into the back of the fax machine in the jack labeled
EXT. (Double check that the telephone line cord comes from the jack in the TAD for telephone line and not for telephone set.)
3. Put your fax machine in TAD mode by turning both the Fax and Ffr lights on.
4. Set your TAD to 4 rings or less. (The fax machine's Ring Delay setting does not apply).
5. Turn the TAD's Answer mode to ON.
6. Record the OGM (outgoing message) on your TAD as explained below.
Recording
the
TAD's
Outgoing
Message (OGM)
The TAD's outgoing message is important because it must be set up to handle two kinds of fax receptions: automatic and manual.
Timing is important.
1. Record 5 seconds of silence as the beginning of your message.
(Your fax machine will be able to hear the fax calling tones, of automatic
2. Limit your speaking to 20 seconds.
fax transmissions, before they stop.)
3. End your 20 second message by giving your Remote Activation Code for people sending manual
faxes:
"After the beep, leave a message or send a fax by pressing .51."
NOTE: Do not assume that most callers send faxes automatically.
Many people do not realize they are not sending fax tones when they lift the handset or press the Hook key. Also, some machines may not send fax tones.
I
7-14
DISTINCTIVE
RECEIVING FAXES AND OTHER CALLS
D) DISTINCTIVE
Distinctive Ringing
RINGING
What Is Distinctive
Ringing?
Distinctive ringing is a service offered by the telephone carriers that allows you to have several different numbers on one phone line, so you can have a separate number for your fax machine.
Each number has its own distinctive ringing pattern.
This way, when you get an incoming call, you can identify the number being called by its ring. Your local telephone company can provide more
information
about this service.
The service is usually offered as a monthly charge to your normal telephone bill.
What
is the Advantage
of Using
the Distinctive
Ringing Function ?
Using Distinctive Ringing is the most efficient way to receive both fax and telephone calls on the same line. It is much easier for your callers who dial manually.
The fax machine will answer with receiving tones so they will not have to press an activation code (TAD mode) or wait 30 seconds to hear fax tones (Ffr mode).
And the people who call to talk on your main number, will not have to talk to your fax machine.
Basically, it gives you two independent numbers without the higher cost of a second line.
Can My Fax Machine Use Distinctive Ringing?
Yes, it has a distinctive ringing function that allows you to register the distinctive ringing pattern of an additional phone number on the line. The number you register must be the number you want to use as your dedicated fax number.
Once you register the ringing pattern, the fax machine will be able to identify its own incoming calls and automatically receive faxes at that number.
You can register only one ringing pattern.
There are some ringing patterns that can not be registered.
Can I Change
the
Setting
Later?
Yes, you can change or cancel the distinctive ringing setting at any time. You can switch it OFF temporarily and then turn it back ON. When you move or get a new fax number, change the distinctive ringing mode to SET so you can register the new number.
How Will
the Fax Machine
Treat
All
Other Numbers?
As long as the fax machine is set to Manual mode and you have registered its distinctive ringing number, the fax machine will answer only the registered number.
When a call comes in to your main number (or additional distinctive ringing numbers), all the phones will ring until you or an answering machine pick up the call. (See the chart on page 7-16.)
If you w ant the fax machine to allow a telephone answering device (TAD) to answer _ number(s), you must leave the fax machine in Manual mode.
You can plug the the main telephone answering device into either the EXTjack of the fax machine or into a separate phone jack.
If the
TAD is in the EXTjack, you will not hear the first two rings on the TAD. The TAD must be set to its maximum number of rings (at least 4 ring cycles).
Otherwise, it will answer the registered distinctive ringing number before the fax machine has time to recognize the ringing pattern.
If you change the answer mode on the fax machine to Fax or F/T, that setting will override the
Distinctive Ringing setup.
In Fax or Ffr modes, your fax machine will answer all the
phone numbers (including its own ring pattern).
7-15
RECEIVING FAXES AND OTHER CALLS
DISTINCTIVE
How
Does
the Distinctive Ringing Function Work ?
Your telephone number will have the standard ring pattern of long long, while the new number could have a ring pattern of short short, long short, etc. When Distinctive Ringing is ON, you will not hear the first two rings of all incoming calls on the fax machine.
Extension phones will ring as usual.
If the fax machine recognizes the ring pattern, all ringing will stop and the fax machine will answer and automatically receive the fax message.
Otherwise, you will hear the extension phones and the fax machine continue to ring. The fax machine always listens to at least two ring patterns before it answers, so do not pick up the phone during that time.
You will quickly learn to recognize the ring pattern for faxes, so you will not be tempted to answer that number.
Either you or a telephone answering device can answer the main number(s).
Flowchart
of an Incoming
Call
I Incoming Call I
All extension phones ring, fax machine is silent.
Registered
Distinctive
Ringing Number
1
(The answer mode must be Manual.)
I I
Fax machine automatically receives and prints fax message.
L
Main number and other
Distinctive Ringing Number(s).
,l
I Fax machine begins l
I I
I
I
I YOU answer the call. I
Device (TAD) l Telephone Answering
Which Phone Number Should I Register?
It is a good idea to keep your old number for its original purpose and to register the new number as your fax number.
Remember to give the new fax number
to your customers and colleagues.
What Must
I Do to Set up Distinctive
Ringing?
To use the Distinctive Ringing feature you must:
1. Get the distinctive ringing service from your telephone carrier.
2. When your distinctive ringing number is available, register it in the function called Setting the Distinctive Ringing Function.
3. Keep the fax machine in Manual answer mode (both Fax and Ffr lights turned off.)
7-16
DISTINCTIVE
RECEIVING FAXES AND OTHER CALLS
Setting the Distinctive Ringing Function
This function is a one-time procedure to register a distractive ringing number with your fax machine.
Your fax machine will answer the registered number automatically, simulating Fax answer mode on a dedicated fax line. You can register only one number.
Do not try to set up
this function if you
do not have
machine to malfunction.
the distinctive ringing service.
It may cause your fax
This procedure is in two parts: First, you must put the fax machine in SET mode; D/R SET MODE will be on the display screen.
Second, you must wait for a friend to call the distinctive ringing number so you can register the ringing pattern.
When a call comes in, do not pick up the handset until the fax display says PICK UP TO SET. Then pick up the fax handset.
If the caller dialed your distinctive ringing number, press the Start key and check that the display says REGISTERED before you hang up. If the caller dialed the other number, press the Stop key and hang up to try again.
Before you
begin this
function:
1. Ifyour fax machine is connected to a telephone answering device or to the telephone company's
Voice Mail system, disconnect it before you begin this function.
2. Have a friend ready to call your distinctive ringing number.
1. Press
Function.
2. Press
6.
3. Press
6.
_.
I ="I':11
(_'0_7i271996 15:25 )
(--I.T°i[B"h_._"E-i"T
(
6.TEL
OPTIONS
I NGS )
)
(
-(
( DISTINCTIVE:OFF
szt.ZCT,- s r)
( DISTINCTIVE:SET )
])
4. Press -._ (left arrow)
or _
(right
arrow)
to find the SET
mode.
5. Press
Set.
6. Press
Stop.
NOTE:
The display should say
D/R SET MODE.
Also, the answer mode lights will flash.
You must now wait for someone to call the distinctive number.
ringing fax
7. When the phone rings, listen carefully to check that the ringing pattern is the one you want to register.
If it is, wait (at least two ring cycles) until the display says
PICK UP TO SET.
Then pick up the fax handset.
7-17
(
6.DISTINCTIVE
(-D/R SET MODE
(
PICK UP TO SET
([
START TO SET
(STOP TO CANCEL
)
)
)
)))
---:EIVING FAXES AND OTHER CALLS
DISTINCTIVE
8. Press
Start
to set.
Check that
REGISTERED.
the display says
(If the other number was called, press
Stop
to cancel.)
9. Hang up the handset.
(,REGISTERED
After you complete this one-time setup:
1. The Distinctive Ringing function automatically will be changed from SET to ON. Distinctive
Ringing operates
in Manual mode, so you must keep the Fax and Ffr lights turned
off.
2. Be sure to have a friend call you on both numbers to test that everything is set up correctly.
3. If you do not complete this function by pressing the Start key to register a number, your machine will stay in D/R SET MODE.
So, if you decide
not
to register a number, you must repeat Steps 1~6 and in Step 4 change the mode to OFF.
How
to Turn
the Distinctive Ringing Function
ON
or OFF
The distinctive ringing function is designed to accommodate the distinctive ringing service (a telephone service that provides you with multiple numbers, each with a distinctive ring pattern, on one line). You can change the distinctive ringing function setting to ON or OFF as needed after you have registered the distinctive ringing number in the function called Setting the Distinctive
Ringing Function.
To change the setting, repeat Steps 1~6; Step 4 is where you can select either
ON or OFF.
/L--:-------
::::::::::::::::::::::::::::::::::::::
7-18
CALLER
RECEIVING FAXES AND OTHER CALLS
E) CALLER ID
What is Caller ID?
Caller ID is a telephone service that allows the subscriber to see a display of the caller's phone number (or name in certain states) as the telephone rings. It is a fast way to screen your calls. You can respond quickly to calls you missed, because Caller IDs are received and stored in your machine's memory.
To get the Caller ID Service: apply for the Caller ID service at your local telephone company.
The type of service varies from state to state and is determined by your telephone company.
Your particular service may display only the caller's phone number or the caller's number and/or name.
J
Advantages of Caller ID
For Business
All businesses profit from a quicker response to customer calls.
Businesses that provide mail order services, money-lending services or provide confidential information, can protect themselves from false orders or acceptance of false identification.
At Home
Residential
customers
can protect themselves from unwanted calls.
How Does Caller ID Work?
The Caller ID Appears on
the
Display When Your Telephone Rings
As your telephone rings, the Display shows you the caller's phone number (or caller's name m certain states).
You will know who is calling before you pick up the handset or before your machine automatically receives the call.
Once you pick up the handset, the caller's ID disappears.
If both the caller's phone number and name are received, only the name will appear on the Display.
You will see the first 16 characters of the number or name.
Helpful Hints
• If OUT OF AREA appears on the Display, it means that the call came from outside your
caller
ID service area.
• If PRIVATE CALL appears on the Display, it means the caller intentionally blocked the transmission of his/her ID.
• Ifno caller ID was transmitted toyour fax machine, CALL PICKUPwill remain on the display.
NOTE: Please set the number of rings to more than 02 to use Caller ID. If you set the number of rings to 01, you can not receive the Caller ID.
7.19
I
. . RECEIVING FAXES AND OTHER CALLS
CALLERID
The Caller ID is Stored in Your Machine's Memory
The machine can store a maximum of the last 30 incoming caller IDs in the inemory, along with the time and date of reception.
The 31st call will cause the oldest ID to be erased.
The Caller ID infornmtion stored in the memory can be scrolled through on the display.
And you can also print the Caller ID list and review calls you received by checking the Caller
IDs in memory.
This report will list the Date, Time, Phone Number (Caller ID), Name (in certain states), and type of call (Comment).
(See page 7-21-22.)
Scanning through the Caller IDs stored in Memory
You can display the caller IDs that are stored in the memory as follows.
(You can skip to Step 4 below by pressing the Shift and Tel-index keys simultaneously.)
_',(:t'b'lll[o]_:l:&"__
1. Press
Function.
2. Press
6.
3. Press
7.
4. Press
Set.
The Caller ID of the last call will appear on the display.
If no ID is stored, the beeper will sound and NO CALLER ID will appear on the display.
5. Press -_ (left arrow) or _ (right arrow) key to scroll through the
Caller IDs in the memory.
In this example, press the --9 key 5 times.
Pressing the --9 key will cycle backward through the stored caller
IDs from the latest to the oldest.
If you press the -4= key when the oldest ID appears, the latest one will appear.
The _ key cycles forward.
After 2 seconds, the date and time the caller ID was received will appear.
6. Press
Stop
to exit.
( 09/12/1996
[ 1.TEMP.SETTINGS
( 6.TEL
OPTIONS
( :7-f(__ L-LE R I D
(
30)1455551212
15:25
]
]
]
]
]
( 25)5555151
7-20
CALLER
RECEIVING FAXES AND OTHER CALLS
FOR YOUR INFORMATION
Clearing a Caller IDs Stored in Memory
For effective use of the memory, it is recommended that you clear the Caller ID stored in memory by pressing
Clear
when the display shows the number or name.
Printing the Caller
ID List
You can print a listing of the Caller IDs for the last 30 calls received.
Both telephone and fax calls will be listed.
:4
:k'i-']ll
:_._
( 09/12/1996 15:25 ]
F_ITEMP.SETTINGS
]
1. Press
Function.
2. Press
3.
3. Press
9.
4. Press
Set or wait
2 seconds until you see the prompt at the right.
5. Press
Start.
(
9.CALLER
ID
( PRESS START KEY
]
]
( PRINTING
•
Sample
of Caller
ID List
I
DATE
-01
06
07
08
09
02
03
04
05
10
09/04
11 09/04
09/04
09/04
09/04
09/04
09/04
09/04
09/04
09/04
09/04
L
TIME
13:45
13:45
13:45
13:45
13:45
13:45
13:45
13:45
13:45
13:45
13:45
CALLER ID
5551212
5551212
5551111
5551010
5552222
5552323
5550000
5551212
5551234
5551010
5550101
CALLER ID LIST
®
I
TIME
NAME
FAX
TEL
®
: 09/i_/1996
: BROTHER
: 908-469-4547
: 908-356-8880
14:05
®
NAME
KOUJI
KOUJI
TAKEYAMA
TAKEYAMA
COMMENT
TEL RX
TEL
TEL RX
SMITH
KOUJI
SHARON
TAKEYAMA
SMITH
JONES
SHARON
JENNIFER
TEL RX
TEL TX
RX
TX
RX
7-21
RECEIVING FAXES AND OTHER CALLS
CALLERID
The Caller ID is Stored in Your Machine's Memory
The machine can store a maxinmm of the last 30 incoming caller IDs in the memory, along with the time and date of reception.
The 31st call will cause the oldest ID to be erased.
The Caller ID information stored in the memory can be scrolled through on the display.
And you can also print the Caller ID list and review calls you received by checking the Caller
IDs in memory.
This report will list the Date, Time, Phone Number (Caller ID), Name (in certain states), and type of call (Comment).
(See page 7-21~22.)
Scanning through the Caller
IDs
stored
in Memory
You can display the caller IDs that are stored in the memory as follows.
(You can skip to Step 4 below by pressing the Shift and Tel-index keys simultaneously.)
_ t!-"1:11 m-.
(
(
09/12/1996
1.TEMP.SETTI°NG-S
( 6.TEL
OPTIONS
15":25
)
......
,-)
:-i ")
1. Press
Function.
2. Press
6.
3. Press
7.
4. Press
Set.
The Caller ID of the last call will appeal' on the display.
If no ID is stored, the beeper will
sound and NO CALLER ID will appear on the display.
5. Press -9, (left arrow) or P-_ (right arrow) key to
scroll
through
Caller IDs in the memory.
the
In this example, press the -._
key 5 times.
Pressing the _ key will cycle backward through the stored caller
IDs from the latest to the oldest.
If you press the --9 key when the oldest ID appears, the latest one will appear.
The ..key cycles forward.
After 2 seconds, the date and time the caller ID was received will appear.
6. Press
Stop
to exit.
( 30)1455551212
(
25)5555151
)
'_rllIUU-:::-[2-.L
q_
7-20
RECEIVING FAXES AND OTHER CALLS
CALLERID
NOTE: "TX" means Transmit, "RX" means Receive.
CONTENTS OF THE LIST:
DATE & TIME _)
CALLER ID _
NAME (ONLY WHEN AVAILABLE) (_
COMMENT (_
COMMENTS WILL INCLUDE:
• TX means your machine sent a fax message when it was polled or called.
• RX means your machine received a fax message (except Polling or Call Reservation).
•
TEL means you answered a telephone call at your fax machine, external TAD or external phone.
• BLANK means the call was not answered or you answered on an extension phone.
F) RECEIVE PASSWORD
If you set this function to ON, you can prevent reception of"junk faxes" that can interfere with your daily operations.
However, then your machine will receive only faxes from sending machines whose fax number is registered as one of your One-Touch numbers.
(Your machine compares the last four digits of the sending fax machine's number to the fax numbers stored in your One-Touch keys.)
Turning Receive Password
ON
or OFF
You can set receive password status to ON or OFF.
--
I" !:1 D][,"];dlIK.,V&v,vJ
1. Press
Function.
2. Press
7.
3. Press
7.
(ii]b9]--i2/i997
15"25
(
1.TEMP.SETTINGS
( 7.
SETUP SYSTEM ' ]
]
( 7.SET
PASSWORD )
]
(
[ RX PASSWORD:OFF
"*[
SELECT
)]
<- ÷ & SET )
( RX PASSWORD:ON ]
4. Press --_ (left arrow) or _'_ (right arrow) to choose ON or OFF.
Example: ON.
5. Press
Set
or wait for two seconds.
6. Press
Stop
to exit.
( 1.SET
PASSWORD )
I n M11 y?_'_ --
7-22
HOW TO USE THE COPY FUNCTION
8. HOW TO USE THECOPY FUNCTION
Making Single and Multiple Copies
Use thin function to make a single copy or multiple copies.
When making copies, make sure the text or image on the original document is not too close to the edge. Your fax machine can not read anything closer than 1/8 inch (4 ram) from the edge of the paper.
Original documents should be straight and not wrinkled or they may jam.
Also, do not pull on the paper while copying is in propress.
This may distort the image and damage your machine.
Set the resolution to either PHOTO, FINE or S.FINE.
If you select STANDARD, the resolution will change automatically to S.FINE.
However, when you make a single copy and select S.FINE, the resolution may change automatically to FINE in case memory is used for memory transmission.
Make sure there is enough recording paper in the machine.
And when making multiple copies, do not let the receiving tray become overstacked.
Remove copied paper from the receiving tray frequently.
NOTE: If you purchase the optional 1 or 2 MB of memory for your machine, the copy function will include an additional step allowing you to sort multiple copies.
Making a Single Copy
Use this function to make a single copy.
1. Insert the documents into the feeder.
2. Press
Copy.
face down
3. Press Copy or just wait for 5 seconds.
( 09/12/1996 15:25 ]
((
LFAx: .o.
coPY)
C
"'(
No.oFcoP,,:s:o, ))
ENTER & COPY KEY)
(_ COPYING
(
COPYING
( COPYING
P.01
)
P.02
l[q]ll] I r II llrr_ J
8-1
HOW ]-0 USE THE COPY FUNCTION
Making Multiple
Copies
1. Insert the documents into the feeder.
2. Press
Copy.
face down
(- 09/12/1996
C FAX:
C coPY:
15:25 ]
NO.
& Si__,_R_* ]-,._
J
PRESS COPY )
_-:--_-NTER& COPY KEY-
I)
3. Enter two digits for the number of copies you want using the number keys (Max.
99 copies).
Example:
05
4. Press
Copy
or just wait for 5 seconds.
Reducing and Enlarging Copies
Use this function to make reduced or enlarged copies of a document.
Select Auto Reduction
(AUTO) if you want to reduce the size of the original, regardless of its size, to the size of the recording paper.
To enlarge or reduce a document, select one of the enlargement/reduction ratios: 200%, 150%, 125%, 120%, 93%, 87%, 75%, or 50%.
If you want to reproduce the same size, select 100%. When enlarging, any portion that extends outside the edge of the recording paper will be cut off.
1. Insert the documents into the feeder.
2. Press
Enlarge/Reduce.
thce down
3. Press _ (left arrow) or m.- {right arrow) to choose the setting.
- IfyouwantAuto
AUTO or the
Reduction, reduction select or enlargement
Example: 93% ratio.
4. Press
Copy.
irk,.
(
(
(
(
(
(
09/12/1996
FAX:
COPY:
NO.
PRESS
93%
15:25
& START
COPY,)
ELG/RDC:AUTO
SELECT e÷ & COPY
ELG/RDC:
)_
J
]_
)
)
(( NO.OF
( ENTER
COPIES:01 ]_
& COPY KEY )
8-2
HOW I0 USE THE COPY FUNCTION
5. Enter two digits for the number of copies you want, using the number keys (Max.
99 copies).
Example: 05
6. Press
Copy
or just wait for 5 seconds.
( NO.OF
COPIES:_5
COPY STACK
)
.... : _: -.,i2:;_:--_ -1" :FOR-Y(::)UR INFORMATION
What
to Do When You
Get a MEMORY FULL Message while Making
Copies.
When you are making copies, if the memory becomes full and the display will show
PRESS STOP KEY, then press the Stop key to abort the job. In this case, you can make only a single copy that is not reduced or enlarged.
8.3
[ ....
POLLING
L
9. POLLING
FOR YOUR INFORMATION
What Is Polling?
Polling is the process of retrieving faxes from another fax machine.
You may use your machine to "poll" other machines, or you may ask someone to poll your machine.
The party who polls pays for the cost of the call.
How Does It Work ?
First all parties set up their fax machines so that they can accommodate polling.
Then one party leaves documents in the fax machine so that the other party can call and have the documents sent to them.
Polling Polled side
Call r
Receive document
When to Use Polling
Use polling to control the cost of who pays for sending a fax.
1. If you want to pay for the cost of the call: Send faxes to other parties as you normally would, and if another party has documents to send you, ask if you can poll for them.
2. Ifyou want others to pay for the cost ofthe calh Ask them to poll your fax machine for documents they want, and have them fax any documents that you want.
* There are some fax machines that will not respond to the this function.
Helpful Hints
Using
Polling Effectively (Examples)
Problem
No.
1: You want another party to send you a long fax, but they do not
Solution: want to pay for the call.
Ask them to leave the document in their fax machine so you can poll for it.
Problem No.
2: Sales representatives have difficulty sending faxes to the head office's fax machine because it is busy much of the time.
Solution: Head office can poll the sales representatives' fax machines.
Problem No.
3: Because of the time or location, it is cheaper for someone to call
Solution: you than it is for you to make the call.
Ask the other party to poll for the documents and offer to pay for the call at their lower rate.
III
9-1
POLLING
Polling Another Fax
Machine
(Calling)
Once you have set up polling, as described below, and the other party has set their fax machine to POLLED WAITING, you can receive their documents automatically.
I IIIIIIII
l i :i4'] m"Jr-.,_A i,_: [._','_-u
( 09/12/1996 15:25 )
Make sure no documents are in the feeder.
1. Press
Function.
2. Press
1.
3. Press
2.
4. Wait for two seconds.
( 1.
TE--_\_=:_TT_INGS
_]:T_B P_.__E TT IN G S]
_IY=2:iP°b--L Li N G ]
]
(
[
POLLING:OFF
I SELE-C_ _L':_÷ & SET
_
1
( _ 0[ L°I_G :' 0 N )
5. Press --9 (left arrow) or ..-(right arrow) to select Polling ON.
6. Press
Set.
7. Press
Stop.
(
(
2. POLLIN-G
C PRESS
]
FAx NO.
START KEY
__
J
(NJ OFFICE
)
8. Enter the fax number.
Example: One-touch dialing.
9. Press
Start.
(
D I A(-i_NG
RECEIVING
P.OI
Setting Up Polled Waiting (Being Called)
Polled Waiting is when you place a document in your fax machine and set your machine to allow another fax machine to retrieve that document.
Your fax machine will print a Polled Report after the transmission.
1. Place the documents into the feeder.
2. Press
Function.
3. Press
1.
4. Press
2.
9-2
(
__AX:
NO.
&
START_
C_COPY: PRESS COPY ]
( I.TEMP.SETTINGS
[, I.TEMP.SETTINGS
)
((_.
POLLI NG
POLLING
5. Wait for two seconds.
6. Press -9 (left arrow) or _ (right arrow) to select Polling ON or OFF.
7. PressSet.
8. Press
Stop.
9. Press Start and wait for the polling call to come in.
(
( SELECT <- ÷ & SET ]
( POLLING:ON ]
( 2. POLLIN_ ...... _.....................
( PRESS START KEY ]
(
POLLED WAIT_iNG ]
Delayed Polling
You can set the time when you want polling to take place. After you select POLLING:ON, press
Set, then press I and use the number keys to enter the time when you want polling to take place.
Make sure no documents feeder.
1. Press
Function.
2. Press
1.
3. Press 2.
4. Wait for two seconds.
are in the
5. Press -_1 (left arrow) or _ (right arrow) to select Polling ON.
6. Press Set.
7. Press
1.
8. Enter the time.
Example: 19:45 (7:45P.M.).
9. Wait for two seconds.
10.Press
Stop.
11.Enter
the fax number.
Example: One-Touch dialing.
12. Press
Start.
The fax machine will wait until the specified time to call.
09/12/1996 15:25 )
( I.TEMP.SETTING_
( I.TEMP.SETTING_
......]
( 2.POLLING
]
( POLLING:OFF
_SELECT <--÷ &
)
S_Y_) J
(
POLLING:ON . -)
(
2.POLLING
(
1.TIMER
(,,_ET"YiME=P_O:O0
I SET TIME=19:45
)
)
)
C"
I--°'T_''_ ......
J
(
( ENTER FAX
NO.
( PRESS START KEY )
]_
J
(
NO OFFICE
]
(
09/12/1996
15:25
J
9-3
L
POLLING
Setting Up Polled Waiting with Super Quick-Scan
Before pressing
Start,
press
Super Q.Scan
so you can store your polled waiting document in the memory.
If you use Super
Q.Scan
to place the Polled Waiting documents into the memory, they will not be erased automatically after they are polled. To erase them you must use the Cancel Job
function.
(See page 6-11.)
Sequential Polling
This function is the reverse of Broadcasting, in which your machine sends a document to several destinations.
In a sequential polling operation, your machine will request documents from several fax units in a single operation.
After all the polling operations are finished, a Sequential
Polling Report will be printed automatically.
( 09/12/1996 15:25
1. Make sure there are no documents in the feeder.
2. Press
Function.
3. Press
1.
4. Press 2.
5. Press "9 (left arrow) or _-- (right arrow) to select Polling ON.
6. Press Set.
7. Press
Stop.
.
Specify machines entering the destination fax that you wish to poll by the One-Touch key(s) and/ or Speed-Dial numbers, the other, or pressing one after only a Group number.
Example: Group key.
.
Press
Start.
Your machine will poll each number or group member in turn for a document.
( I.TEMP.SETTINGS
(
1.TEMP.SETTINGS
(
2.POLLING
(
(
POLLING:OFF
(
POLLING:ON
)
)
]
]
(
( 2.POLL!N_ ' :-:,;_:,;,]
(ENTER
(
PRESS
FAX NO.
START KEY
(
ALL BROTHER
)
)-%
J
(
DIALING
9-4
REMOTE FAX OPTIONS
10. REMOTE FAX OPTIONS
__ .......
Since the machine can store incoming data as well as print it, you can use the convenmnt FAX
Forwarding, Paging and Remote Retrieval functions.
Setting Up Fax Storage
Set this function to "ON" if you want the incoming data to be stored in the memory as well as printed.
Since the data can be stored in the memory, you can use the Fax Forwarding, Paging, and Remote Retrieval functions.
It is a good idea to set the Fax Storage function to "ON" when you go out. The initial setting is OFF.
m!"
14 _ _']'JIr.,_'&v,
[" 09/12/1996 15:25 )
1. Press
Function.
2. Press
8.
3. Press
1.
( 8.REMOT_E
FAX OPT )
(
1.
FAX STORAGE
)
((
(,
FAX STORAGE:OFF
SELECT
÷ +
& SET ]
))
FAX STORAGE:ON )
4. Press ---I (left arrow)
or _
Lright arrow) to select ON or OFF.
Example: ON
5. Press
Set.
6. Press
Stop
to exit.
( 1.FAX
STORAGE )
FOR YOUR INFORMATION
•
When you have FAX STORAGE:ON, your incoming faxes will be stored in the memory and the LCD will show the number of incoming calls:
(
F
A X i N
H+E_+fiV+.-O*]:
• When you want to change the Fax Storage setting from ON to OFF and there is fax data still in the memory, you will get the following message after you select
OFF:
((
ERASEAt_,
( 1.CLEAR
2.EXIT
)--"
If you select 1 you will erase all the fax data in the memory and the function will be set to OFF. If you press 2, the data will not be erased, and the setting will remain ON.
I II IIIIIIIIIIIIIIII II
II
I
10-1
REMOTE FAX OPTIONS
PaginglFax Forwarding
Fax Storage mode provides the additional option of either Paging or Fax Forwarding after fax messages have been received into memory.
(Function menu 8-1 to ON, see page 10-1)
How Paging works (Paging ON)
I Incoming fax I
I
The fax is stored in the memory.
Paging function is activated.
I
I
The fax will dial the registered pager telephone number.
How Fax Forwarding works (Fax Forwarding ON)
I Incoming
fax I
The fax is stored in the memory.
i
I
Fax Forwarding function is activated,
I
I m
The registered fax forwarding number is dialed,
I
I
m
Once connected the fax dials your registered PIN number
(Personal ID number).
I
Your personal pager is activated.
I
Once connected the machine sends the fax tone to another fax machine,
I
I
The machine sends stored fax from the memory to forwarding location.
I
I
I
1. You cm_ ,tot wate either Paging or Fax Forwarding ; they are very similar features and can not be used simultaneously.
2. If Paging is ON, you will be paged every time a fax message is received into the memory.
10-2
REMOTE FAX OPTIONS
Setting Up Paging (Registering
1.
Prc_
Function.
2. Press
8.
3. Press
2.
4. Press
--_ (left arrow)
and D.- (right arrow) to select PAGING.
5. Press
Set.
.
Enter a paging number up to 20 digits (this is the telephone number of your pager), followed by two # signs.
Do not include the area code if it is the same for your fax machine and pager.
Example:
18002844329##.
7. Press
Set.
the Paging Number)
' " l
?T
[eli,
TT
( 0 9 / 1 2-i 1"€]9"6 Tg_-2 5 ]
(
I.TEMP._ETT'tNGS
( 8.REMOTE
FAX OPT)
)
( 2. FAX
(
(OFF
"_( SELECT
(PAGING
FWD/PAGING 1
<-> &
SET )
))
)
(
( PAG#:
"_(
ENTER & SET
(_°#: 180028443_29##_ )
)
)_
((
PIN#:
(:ENTER & SET
_-'-_# - 19085551234## )
]
)_
8. Enter a PIN (Personal Identification
Number), #, press the
Redial/
Pause
key, your fax telephone number, and ##.
Example:
12345#-19085551234##.
- If you do not use a PIN, you must enter the
telephone
number of your fax machine.
Press
Redial/Pause
before entering your fax number and add ##.
Example: -19085551234##.
9. Press
Set.
10. Press
Stop
to exit.
(
2.
FAX FWD/PAGING
)
- Paging number and PIN number can not be changed remotely.
- Redial/Pause appears as a hyphen on the display.
I IR
L
10-3
REMOTE FAX OPTIONS
FoR YOUR INFORMAYION ...........
The PIN (Personal Identification Number)you enter depends upon the type of paging company you use.
There are generally two types of paging companies...
1) Satellite Pagers: In this case we recommend you enter your actual satellite PIN# plus your return fax telephone/fax number (or special alpha message).
PIN# Return#
For Example: 12345#19085551234##
PIN# Alpha Message or 12345#329329329##
FAXFAXFAX
2) Radio Pagers: Most* radio pagers do not require a PIN #, and in this case you should use the PIN # in only for the return number or special alpha message.
ForExample:
Return# f9085551234##
Alpha Message or ;2932932;##
FAXFAXFAX
* If your radio pager utilizes a PIN # then use satellite sequence above.
The "##" symbols at the end of the special message (or return #) are used to signify the end the PIN #/Message.
Setting
Number)
Up Fax Forwarding (Registering the Fax Forwarding
1. Press
Function.
2. Press
8.
3. Press
2.
4. Press -_m (lef_arz'ow)and _ (right arrow) to select FAX FORWARD.
5. Press
Set.
_w. I; 14 D][-'liIIr'-¥&Vl I! I-']: [elYl, m_
(
09/12/1996 15:25 ]
( 1.TEMP.SETTINGS
( 8.REMOTE
FAX OPT )
( 2.
FAX FWD/PAGING )
]
((
OFF
(
SELECT ÷ ÷
&
SET ]
)]
( FAX
FORWARD
]
( ENTER & SET )
10-4
REMOTE FAX OPTIONS
6. Enter a fax forwarding number up to 20 digits.
Example:
18005551234.
7. PressSet.
8. Press
Stop
to exit.
( WD#:18005551234_
(
2.FAX
FWD/PAGING
)
)
What Is Remote Control Access?
When you leave your home or office, you will turn on your FAX STORAGE to receive fax messages.
(See page 10-1.) But if you would like to activate or deactivate this FAX STORAGE feature, you can control and program your fax by remote control.
You can call your fax from any touch tone phone, enter your remote access code, followed by programming commands.
Setting the Remote Access Code
The initial setting for the remote access code on your new fax is "1595".
When you use the Remote
Access Code, you must press all four keys (three-digit number plus 5). Change the remote control code and use it as a "secret password" to limit access to your REMOTE FAX OPTIONS.
i. Pre_
Function.
2. Press
8.
3. Press 3.
4. Enter a three digit number 000 to
999.
The last digit, an asterisk, not be changed.
can
Example: 160_.
The three digit number nmst not be the same as the remote activation and deactivation codes.
(See page 7-11-12.)
Example: When the remote access code is 160., don't use 160 or 605 for the activation and deactivation code.
5. Wait for two seconds.
6. Press
Stop
to exit.
(09/12/1§96
( I.Y_MP.SETTINGS
( 8.REMOTE
_3[REMOTE
( ACCESS
(IACCESS
15:25 )
FAX OPT)
CODE:!59_
CODE:160_
(
3.REMOTE
ACCESS
]
]
)
.......
IL
10-5
REMOTE FAX OPTIONS
How to Use Remote Access and Control Codes
1. Pickup the handset of a touch tone phone.
2. Enter your fax machine's number.
3. When your fax machine answers with a beep, immediately
Access Code
1595
(factory setting).
(See page 10-5.) press your Remote
4. If you hear a long beep, it means your machine has received fax message(s).
If you do not hear a long beep, it means your fax machine did not receive message(s).
5. As soon as you hear two short beeps, press a Remote Control Command.
page 10-7.)
(See
Each time your fax machine completes an instruction, it gives two (2) short beeps telling you to enter the next command; if you wait longer than 30 seconds to enter the command, your machine will disconnect the line.
If you perform a wrong operation, you will hear three (3) short beeps.
6. When you are ready to exit remoto control mode, press
90 to reset
your machine.
Remote Retrieval
If you have set your FAX STORAGE: ON to store incoming fax messages, you have the ability to retrieve these fax messages from any remote group 3 facsimile machine.
Remote fax retrieval is accomplished in the remainder of this chapter.
via remote control access commands, which are described
When to Press the Remote Access Code
Just after the line is connected, you should enter the remote access code from any touch tone phone.
Make sure that you enter the remote access code while you do NOT hear any chirping sound of a fax machine.
If the fax machine is set to MANUAL mode, it will answer the call after about 20 rings (about 100 seconds).
You will have
30 seconds to press the remote access code or the line will be disconnected.
if
10-6
REMOTE FAX OPTIONS
Remote Control Commands
You can control your fax machine
95
Remote control command
Changing Fax Forwarding
/Paging
setting
1 OFF
2 Fax Forwarding
3 Paging
4 FAX FWD No.
5 FWD No. Confirm with the following remote
Detail
control
Operation
commands.
If you hear one long beep, the change is accepted.
If you hear three short beeps, you can not change it because registering fax forwarding or paging number) the have conditions not been
(ex.
completed.
You can register your fax forwarding number by using 4.
FAX FWD No. (see page 10-8). Once you have registered the number, the machine automatically will turn to FAX FWD:ON mode.
To receive a Memory Status List, enter 961 (see page 10-8). Check the
List to make sure the Fax Forwarding correct.
Then enter the confirmation number you registered is command 955.
Now the machine will start Fax Forwarding.
You can set FAX STORAGE ON or OFF.
96
97
6 Fax Storage ON
7 Fax Storage OFF
Retrieve FAX
1 Memory Status List
2 00 Retrieve all FAXES
2 "MSG No." 00
Retrieve by MSG number
3 Erase FAX in the memory
Check the receiving status
98
90
1 FAX
Change Answer Mode
1 TAD
2 Ffr
3 Fax
Exit
You must
Status call from
List or stored
After a long beep, a remote fax machine fax message(s).
you can exit remote control.
to receive
(See page 10-8.)
If you hear one long beep, you can erase fax message(s) memory.
the Memory from the
You can check whether your fax machine message(s).
If yes, you will hear has one long beep.
received any fax
If no, you will hear three short beeps.
If you hear one long beep, you can change the Answer Mode.
If you hear three short beeps, you can not change it.
Printing a Fax Message
You can print a fax message that is stored in the memory.
l. Press Function.
2. Press
8.
3. Press
4.
4. Press
Start.
5. Press
Stop
to exit.
LJLL_L_!
_2r
r%_.3_
_ ILL ....
( FAX IN MEMORY:03 1
( I.TEMP.SETTINGS
]
( 8.REMOTE
FAX OPT )
( 4.
PRINTFAX
)
( PRESS START KEY )
(:_PRINTING
( 4.
PRINT FAX
)
)
__LL ....
iLL
10-7
REMOTE FAX OPTIONS
Retrieving the Memory Status List and Fax Messages Remotely
From a remote fax machine, you can retrieve your Memory Status List to see if you have any stored fax messages in the memory.
Then you can retrieve all or only specified fax messages that are on the list.
1. Pick up the handset of a remote touch tone fax machine.
2. Dial your fax machine's number.
3. When your fax machine answers with a beep, immediately
Access Code (159*).
press your Remote
4. As soon as you hear two (2) short beeps, press
961.
5. When you hear your fax machine
through the handset responding with a fax tone, press Start and hold the handset if you want to retrieve
fax messages also. (If you
wish to retrieve only the Memory Status List, re__place the handset.)
6. Your remote
fax machine will print
the Memory Status
List. (See page
11-5.)
7. Look at the Memory Status
List to see if there are any fax messages
you want to retrieve.
8. Press
96 2 as soon as you hear two (2) short beeps.
After 96 2, enter the two-digit
message numbers
from the Memory Status List
(Example:
01) and end
by pressing
00.
Example: To receive
NO.1 and NO.2 messages, press
96 2 01 02 00.
If you want to retrieve
all messages,
simply
press 00.
Example: To retrieve
all fax messages,
press 96 2 00.
9. When
you hear your fax machine
through
the handset responding with a fax tone,
press
Start.
10.Replace
the handset.
ll.Your
remote fax machine will print the fax messages.
Changing
the
Fax Forwarding Number Remotely
1. Pick up the handset of a remote fax machine.
2. Dial your fax machine's number.
3. When your fax machine answers with a beep, immediately
Access Code (159.).
4. As soon as you hear two (2) short beeps, press 954.
press your Remote
5. Enter your new Fax Forwarding number using the number keys (up to 20 digits).
You can not register
* and
# as dial numbers.
Use * to create a pause between the dial numbers.
6. Press # after entering the new number.
7. As soon as you hear the next two (2) short beeps, press 961.
8. When you hear your fax machine through the handset responding with a fax tone, press
Start and hold the handset.
9. Your remote fax machine will print the Memory Status List.
Look at the list to make sure the new Fax Forwarding number you registered is correct.
10.If the new number is correct, wait for the next two (2) short beeps, and press 955.
(If the new number is incorrect, press
954 and reenter
the number beginning at
Step 5.)
11.Replace
the handset.
Your new Fax Forwarding number is activated.
10-8
PRINTING REPORTS AND LISTS
1I. PRINTING REPORTSAND LISTS
.................
You can print the following lists and reports under funcnon item 3. PRINT REPORTS.
Level one function
3. PRINTREPORTS
Level two function
1. ACT.REPORT
2. ALLDIAL
3. TEL. INDEX
4. COVERPAGE
5. CALL BACK MSG
6. USER OPTIONS
7. XMIT REPORT
Content
The Activity Report lets you know whether transmissions faxes were received.
and incoming
This report is a list of the names and numbers that are stored in One-Touch and Speed-Dial memory, printed in One-
Touch and Speed-Dial number order.
This is the same report as the All Dial list printed in alphabetical order.
This report lets you to check the Cover
Page format.
This sample Call Back message allows you to see the format.
The settings for Function 5 to 8 (USER
OPTIONS, TEL OPTIONS, SETUP
SYSTEM and REMOTE FAX OPT) are listed.
You can choose whether the
Transmission Verification Report will be printed after all faxes you send.
ON/OFF
8. MEMORYSTATUS
Summary information and the amount of occupied memory for items stored in the memory will be listed.
9. CALLERID
You can review calls you received checking this list. by
Page
11-2~3
11-3 ~4
6-15
6-19
11-4-5
11-5
7-21~22
NOTE: If the machine's engine has entered the sleep mode (see page 3-9) and has started to cool down (the cooling fan may still be running), the machine will have to warm up before printing the above lists and reports.
The LCD will show WARMING UP.
Other
Reports
The following reports are printed automatically, for your information.
Help List (By pressing
Help
on the control panel.)
Polled Report
Delayed Transmission
Broadcast Report
Report
Sequential Polling Report
Transmission Verification Report
11-1
.
PRINTING REPORTSAND LISTS
How to Print Reports and Lists
All the reports and lists may be printed as follows:
ip_j: I_
D][,"]dlr:¥Av, vjIIII_']: [e]h'_
I II1|1
i. Press Function.
2. Press3.
3. Press the number of the level two function you wish to print.
Example: 1.ACT.REPORT.
4.
Press
Start.
( 09/12/19'96 15i25
( I.TEMP.S'ETTINGS
( 3.PRINT
REPORTS
(_ 1. ACT.
REPORT
(PRESS START KEY
(__P R I NT I NG )
)
)
)
)
_}
Activity Report Interval
An Activity Report can be printed at certain intervals that you specify.
You can set the journal period to "OFF", "6 hours", "12 hours", "24 hours", "2 days". "4 days" or "7 days".
The Activity
Report will list all outgoing and incoming faxes (only the last 50) during that period.
The factory default setting is OFF.
After the Activity Report has printed at the preset interval, the information will be deleted and can not be recovered.
However, at any time between these scheduled reports, you can manually print the Activity Report and the information will remain.
NOTE: Ifyour Activity Report is not listing all your transactions, select a shorter interval period.
m I: 1:11
II!q.'_: [elY,rill
1. Press
Function.
2. Press
7.
3. Press
3.
(- 09/12/1996 15:25
(
1.TEMP.SETTINGS
(__7.
SETUP
(
3.
INTERVAL
SYSTEM
)
)
_(
ACT.RPT.
( SELECT
:OFF
<- -> &
( EVERY**_._
HOURS
SET
)
]
]_
.
Press --9 (left arrow) or _ (right arrow) to choose the setting.
Example: 12 HOURS.
If you select seven days, you will be prompted to choose the base day of the week.
,
Press
Set.
6.
Enter the time to print in 24-hour format using the number keys.
Example: 19:45 (7:45P.M.).
11-2
(
( START
START
AT-:__-O_--O_O
AT:19{45
)
)
PRINTING REPORTS AND LISTS
7. Wait for two seconds.
8. Press
Stop
to exit.
I ACTIVITY REPORT J
TIME : 09/12/1996
NAME : BROTHER
FAX : 4155554444
TEL : 4155554445
19:45
DATE TIME
09/12
09/12
09/12
10:00
10:10
14:53
FAX NO./NAME
BROTHER BOSTON
NJ OFFICE
BROTHER BOSTON
DURATION
04:23
O0
48
BUSY: BUSY/NO
NG : POOR LIN
ESPONSE
CONDITION
CV : COVERPAGE
CA : CALL BACK MSG
POL : POLLING
RET : RETRIEVAL
PAGE(S)
20 CV CA
O0
01CV CA
RESULT
OK
BUSY
OK
COMMENT
TX
TX
TX
Note : "TX" means Transmit, "RX" means Receive.
Printing the All Dial List
You can print a list of all One-Touch numbers and Speed-Dial numbers.
ALL DIAL LIST
I
TIME : 09/12/1996
NAME : BROTHER
FAX : 4155554444
TEL : 4155554445
15:25
ONE-TOUCH DIAL
NUMBER
.01
*02
*03
*04
*05
FAX/TEL
334-5566
NUMBER
61-2018285881
234-5678
14155551212
DESTINATION
FAX I AUSTRIAN OFFICE
TEL I ABC COMPANY
FAX
I HEAD OFFICE
FAX NJ OFFICE
GROUP
@:CHAIN
11-3
PRINTING REPORTS AND LISTS
I ALL DIAL LIST 1
SPEED-DIAL
NUMBER
#01
I#o2_
FAX/TEL NUMBER
5892786
1234567
03-256-1121
Fil
i
FAX
I
I DESTINATION
I BROWNE M.
I W. COMPANY
TOKYO OFFICE
TIME
NAME
FAX
TEL
: 09/12/1996
: BROTHER
: 4155554444
: 4155554445
GROUP
15:25
MANCHESTER __
Transmission Verification (Xmit) Report
The Transmission Verification Report can be used as proof that you sent a fax. It lists the name or fax number of the receiving party, the time and date of transmission, and whether the transmission was successful.
The factory default setting is OFF.
OFF: The report will be printed automatically only ifan error occurs during transmission.
Ifthe report says "Result: NG" then send all the pages again.
If the report says "Result: Check readability of transmitted page(s) 02, 05" then send only pages 2 and 5 again.
ON: A report will be printed automatically.
check that the transmission
It is important was successful.
to read the result of each report to
1. Press
Function.
2. Press
3.
3. Press 7.
_l-'l_ D][-']d !'-'VAVJ III I![-'1"[e],v,_.l-_
09/12/1996 15:25
)
( 1.TEMP.SETTINGS
REPORTS ( 3.PRINT
7.XMIT
REPORT
(
{
(
XMIT
'REPORT
:OFF
( XMIT REPORT:ON )
)
)
)
))_
4. Press --9 (left arrow) or m,_ fright arrow) to choose the setting.
Example: ON.
5. Press
Set.
6. Press
Stop
to exit.
7.XMIT
REPORT )
I T I
11-4
PRINIING REPORIS AND LISIS
DATE,TIME
FAX NO./NAME
DURATION
PAGE(S)
RESULT
MODE
I TRANSMISSION VERIFICATION REPORT ]
TIME : 09/12/1996
NAME : BROTHER
FAX : 4155554444
TEL : 4155554445
15:25
09/12 15:24
NJ OFFICE
00:00:45
01
COVERPAGE
OK
STANDARD
Memory Status List
The MEMORY STATUS LIST will show you summary information and the amount of occupied memory for items stored in the memory such as Delayed Transmissions and Polled Waiting.
You will see the combined total of stored fax messages for retrieval.
The available memory is expressed as percentage of remaining memory.
I
/1LIIuR_
5IAIU5 LIbl
I
TIME.
NAME:
FAX
TEE
09/1211996
BROTHER
: 4155554444
:
4155554445
15'25
STORED IA,_E5 FOR RETRIEVAL
MESSAGE Ol
MESSAGE 02
I
09/1211996
09/12/1996
(A)
T_]]:i.L
RECEIVED FROM
12'00 0528242787
14'42 18002844329
Jl
(B)
'
#OFPAGES
01
03
10%
MEMORY USED FOR FAX FEATURES
TIMER
REDIAL
POLLING
WAITING
WAITING
FAX FORWARD NUMBER
1) i)
23.45
DESTINATION
(BROADCAST)
BROTHER BOSTON
: 18005551234 rl[MbR_ AVAILABLE
FktL
# OF PAGES
Ol
10%
02 05%
02 12%
_3_
}
You received two FAX messages;
(A) When the fax came in
(B) Sending party's number
}
This shows that you have three items in the fax's memory for timer, polling and redial transmissions.
<___
This shows the Fax Forwarding number.
This shows the amount of available
memory.
11-5
REPLACING IHE TONER CARTRIDGE AND DRUM UNIT
12. REPLACING THETONER CARTRIDGE AND DRUM UNIT []
Toner Empty Indicator
When the toner cartridge is running low, the display will show CHANGE TONER and the Toner
Empty LED on the control panel will flash on and off to indicate the toner is low.
Display Toner Empty LED
b(oU[_
intell, FAX 3550
!
-,,I
P!
Set
P!
Function
JI
Clear
II
Ii,--
I [
T¢-In_;
I
0
SFine 0 FIT
I
Relo4utlon
II
Mode
I
, opY s, -_ [L M
Super Q Scan
I JI
Help
II
I
o
......
l ,fOl l f
co,__,
The Toner Empty LED will light and the display will show CHANGE TONER and TONER
EMPTY alternately to indicate that the toner is empty.
Once this indication appears, your machine will not resume printing until you have installed a new toner cartridge.
Replacing the Toner Cartridge
The machine can print approximately 2,200 pages with one toner cartridge.
When the toner cartridge is running low, the display shows CHANGE TONER.
The machine is supplied with a starter toner cartridge that must be replaced after 1,000 pages.
NOTE: • Actual page count will vary depending on your average document type (i.e.: standard letter, detailed graphics, etc).
• It is recommended that you always keep a new toner cartridge ready for use for when you see the toner low warning.
• Discard the used toner cartridge according to local regulations.
If you are not sure of them, consult with Brother Customer Service.
Be sure to seal the toner cartridge tightly so toner powder does not spill out of the cartridge.
When discarding used toner cartridges, keep them separate from domestic rubbish.
• It is recommended that you clean the machine when you replace the toner cartridge.
12-1
REPLACING THE TONER CARTRIDGE AND DRUM UNIT
Follow these steps to replace the toner cartridge:
1) _
1) Turn offthe power switch and unplug the power cord.
2)
I : ON
0 : OFF
Drum unit
•
Inside of the machine
2) Open the top cover.
To remove the drum unit, hold each side of the drum by its handles and gently lift the drum forward toward you.
NOTE
• Make sure the top cover is completely open, by lifting it until the latch clicks into place.
• We recommend you place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering the toner.
WARNING
some internal parts of the machine will be extremely HOTX So, never
I Just after you have used the machine, left illustration.
12-2
REPLACING THE TONER CARTRIDGE AND DRUM UNIT
3)
Toner cartridge
3) Gently turn the lever
on the
toner cartridge forward until it stops. The toner cartridge can not be removed unless the shutter is completely closed, by turning the lever fully to the front.
4)
Drum unit
4) Remove the old toner
cartridge
from the drum unit by gently pulling it out.
Handle the toner cartridge carefully.
If toner scatters on your hands or clothes, immediately i
WARNING
wash it with cold water.
wipe it off or
5)
J
New toner cartridge
F
Old toner cartridge
5) Unpack the new toner cartridge.
Place the used toner cartridge into the aluminum bag and discard it according to local regulations.
--WARNING
• Wait to unpack the toner cartridge untilimmediatelybefore you install it into the machine.
If a toner cartridge is left unpacked for a long period of time, the toner life is shortened.
•
You can use
only
a genuine
Brother toner cartridge (TN-
5000PF series), specially formulated which to ensure is top print quality.
Using another brand of toner cartridge could void your machine's warranty.
12-3
6)
REPLACING THE TONER CARTRIDGE AND DRUM UNIT
6) Gently rock the toner cartridge from side
to side five or six times.
Toner cartridge
/
/
7)
Toner cartridge
7) Slide the new toner cartridge into the opening on the right hand side of the drum unit.
To ensure that the toner cartridge and drum unit fit together correctly, make sure the toner cartridge guide bar is exactly aligned with the guide slot in the drum unit.
8_
Drum unit
Toner cartridge
8) Gently turn the lever oll the toner cartridge backward until it stops.
9)
Drum unit
Drum unit
Top cover
9) Reinstall the drum unit into the nlachine and close the top cover. Then, turn on the power switch or plug in the power cord.
12-4
REPLACING THE TONER CARTRIDGE AND DRUM UNIT
Replacing the Drum Unit
The machine uses a drum unit to create the print iinages on paper.
If the display shows CHANGE
DRUM, it indicates the drum unit is nearly at the end of its life. We recommend you prepare a new drum unit to replace the current one. Even if the display shows CHANGE DRUM, you may be able to continue to print without replacing the drum unit for a while.
If there is a noticeable deterioration in the output print quality even before CHANGE DRUM is shown, then the drum unit should be replaced.
*
\% hen
zumOVLltg
tile druln UllLt, handle carel'ully because it contains toner.
•
You should clean the machine when you replace the drum unit.
See page 13-1.
NOTE:
The drum unit is a consumable, and it is necessary to replace it periodically.
The drum unit is rated at approximately 20,000 pages.
There are many factors that determine the actual drum life, such as temperature, humidity, type of paper and toner that you use and the number of pages per print job, etc... The drum life is estimated at approximately 20,000 pages at 20 page per job and 8,000 pages at 1 page per job. The actual number of pages your drum will print may be significantly less than these estimates.
Because we have no control over the many factors that determine the actual drum life, we can not guarantee a minimum number of pages that will be printed by your drum.
For best performance, use only genuine toner, and the product should be used only in a clean, dust-free environment with adequate ventilation.
Follow these steps to replace the drum unit:
1) Turn offthe power switch or unplug the power cord.
2) Open the top cover.
3)
Drum unit
Top cover
3) Remove the old drum unit. (See page
12-2.)
-- WARNING
Just after you have used the machine, some internal parts of the machine are extremely
HOT!
So please be careful.
(See page 13-2.)
12-5
4)
REPLACING THE TONER CARTRIDGE AND DRUM UNIT
4) Remove the toner cartridge from the drum unit and keep it in a safe place. For more information, see "Replacing the Toner
Cartridge" on page 12-1-4.
Drum unit
Toner cartridge
NOTE: * Discard the used drum unit according to local regulations.
If you are not sure of them, consult with Brother Customer Service.
Be sure to seal the drum unit tightly so toner powder does not spill out of the unit.
When discarding used drum units, keep them separated from domestic rubbish.
We recommend you place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering the toner.
5)
New drum unit
5) Wait to unpack the new drum unit until immediately before installing it. Place the old drum unit into the aluminum bag and discard regulations.
it according to local
Old drum unit
12-6
I
REPLACING THE TONER CARTRIDGE AND DRUM UNIT
6)
Drum unit
Do NOT remove starter sheet
6) Gently rock the new drum unit side to side five or six times.
-WARNING
•
Do not remove sheet.
the starter
• Wait to unpack the drum unit until immediately before installing into the machine.
If an unpacked it drum unit is subjected to excessive direct sunlight or room light, the unit may be damaged.
• Handle the toner cartridge and the drum unit carefully because it contains toner.
If toner scatters and your hands or clothes get dirty, immediately wipe or wash it off with cold water.
7) Reinstall the toner cartridge into the new drum unit. For more infornmtion, see "Replacing the
Toner Cartridge" on page 12-1-4.
8)
Top cover
8) Holding the new drum unit by its handles, install it. Close the top cover.
Drum unit
9)
//oo_o_o
"_...__
9) Turn on the power switch or plug in the power cord. The machine automatically will eject the starter sheet.
12-7
REGULAR MAINTENANCE AND TROUBLESHOOTING
13. REGULARMAINTENANCE AND TROUBLESHOOTING
Regular Maintenance
You can keep your fax machine in optimum condition by cleaning it on a regular basis.
It is a good idea to replace the toner cartridge and the drum unit during this routine.
Avoid using thinners or other organic solvents to clean the machine and do not use water.
Follow the four steps below:
1. Unplug
the telephone line and then the power cord.
When you reconnect these lines later, make sure to connect the power cord first, then the telephone line.
2. Wipe
dirt off the machine using a slightly damp clean cloth.
3. Clean
the white plate and the glass cover:
Moisten
a small piece of clean soft, lint-free cloth with
isopropyl
alcohol and carefully remove dirt from the glass cover and the white plate of the scanner.
* Do not use isopropyl alcohol to remove dirt from the control panel.
It may cause a crack on the panel.
4. Wipe the gears (see page 13-2) and electric terminals with isopropyl alcohol on a cotton swab.
Gently wipe the scanner window and toner sensor with a clean soft dry cloth.
13-1
REGULAR MAINIENANCE AND IROUBLESHOOIlNG
-
IJo itol+ Lt.',L' t,_tJi)lLJiJ?l _tlcohoJ to Ci('dti th_ ._L,titlit I +_£lldO\_
• Do not touch the scanner window with your finger.
LJi LII( + LOtit I ._t h._tJl
• Handle the drum unit carefully because it contains toner.
If toner scatter+ and
your hands or cloths get dirty, immediately wipe or wash it offwith cold water.
Gears
_
Electric terminal
.J
Gears Scanner window
WARNING
Just aider you have used the fax machine, some internal parts of the machine are extremely HOTI When you open the top cover of the machine, never touch the shaded parts shown in the diagram to the left.
e/ i
•
Inside the machine
Cleaning the Drum Unit
NOTE: We recommend you place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering the toner.
1. Turn the drum unit upside down slowly.
Home Position (&)
13-2
Tab corona wire
RE®ULAR MAINIENANCE AND IROUBLESHOOIlN®
2. Clean the primary corona wire inside the drum unit by gently sliding the tab from right to left several times.
3. Return the tab to the home position (A mark position) before reinstalling the drum unit.
4. Install the drum umt into the machine.
See the section "REPLACING THE DRUM UNIT" on page 12-5.
5. Close the top cover.
6. Plug in the power cord and turn on the power switch.
Repacking
and
Shipping the Machine
Whenever you transport the machine, use the packing materials that are provtded w,th your nmchine.
Follow the steps below which will void the machine's to pack warranty.
the machine or the machine may be damaged,
1. Turn off the power switch and unplug the machine from the AC outlet.
2. Open the top cover.
3. Remove the drum unit assembly.
To remove the drum unit, please refer to the previous section
(See page 12-5.)
NOTE: Remove the drum unit and toner cartridge.
Leave the toner cartridge installed in the drum unit.
Drum unit
__
REGULAR MAINTENANCE AND TROUBLESHOOTING
4. Place the drum unit and toner cartridge assemply into the zip lock bag and seal the bag completely.
Zip lock bag cartridge
5. Close the top cover.
Remove the wire extension, document tray, paper tray, dust cover and handset and pack them.
6. Wrap the machine in the plastic bag and place it in the original carton box with the original packing material.
7. Place any documents (manual and any documentation explaining the reason for shipping the machine) and the drum unit and toner cartridge assembly into the carton box as shown below.
8. Close the carton box and tape it shut.
13-4
REGULAR MAINTENANCE AND II ©UBLESH©OIIN®
Paper Jams
Your fax machine will sound
an alarm if the document jams while going through the feeder or if the recording paper becomes
stuck.
The display will show DOCUMENT
JAM or PRINTER JAM.
Fixing a Document Jam
1. Open the control panel.
2. Remove the jammed documents.
3. Close the control panel.
4. Press
Stop.
Fixing
a Recording Paper Jam
Before you can clear a paper jam error, you must find out where the paper is stuck.
Use the diagram below to help locate the position of the paper.
Top Cover
Paper
Multipurpose
Sheet Feeder
Drum Unit
• Do not three the jammed paper irom the paper tray because you may damage the machine and cause toner to scatter on the next printed page(s).
• After you have used the machine, some internal parts of the machine are extremely
HOT!
When you open the top cover of the machine, never touch the shaded parts shown in the following diagram.
•
Inside the machine
HOT!
I tllll
13-5
J
REGULAR MAINTENANCE AND TROUBLESHOOTING
1. Clearing a Paper Jam in the Multipurpose Sheet Feeder.
Ira paper
jam has occurred inside the Multipurpose sheet feeder, open the Multipurpose sheet feeder to pull the jammed
paper upward
out of the feeder; then close the Multipurpose sheet feeder.
Also, open the top cover and check that a torn piece of paper does not remain
inside the
machine.
Cover
Multipurpose sheet feeder
2. Clearing a Paper Jam near the Drum Unit.
Ifa paper
jam has occurred
near the drum unit, open the top cover and remove the drum unit.
Then, pull thej ammed paper upward and out of the machine.
Reinstall the drum unit and close the top cover.
Top cover
Drum unit
3. Clearing a Paper Jam in the Fuser Unit.
If a paper jam has occurred in the fuser unit, open the top cover and remove
the drum unit.
Then, pull the jammed
paper out of the fuser. Reinstall
the drum unit and close the top cover.
13-6
REGULAR MAINTENANCE AND TROUBLESHOOIIN®
Optional Memory Board
The memory board is installed on the nmin controller board inside the machine.
You can add the optional memory board for the fax.
<When
faxing>
Additional memory is available and useful to expand the memory for sending and receiving faxes.
Model Name
FAX 3550
300 KB (30 Pages)
Optional
Memory
1 MB (100 Pages) or
2 MB (200 Pages)
Brother chart standard resolution MMR coding method.
<When copying>
Additional memory will allow you to sort multiple copeies (Max.
60 pages)
Total
1.3 MB (130 Pages) or
2.3 MB (230 Pages)
Installing
_"
the Optional
"_"-Q
Memory Board
1. Unplug the power cord from the AC outlet and disconnect the interface cable.
Unplug the power cord before installing (or removing) the memory
2. Unscrew the three screws securing the main controller board plate and pull out the board.
Do not touch the surface of the main i WARNING board.
Screw
.
_J
Main controller board
13-7
REGULAR MAINTENANCE AND 1ROUBLESHOO11NG
Memory board
3. To install the memory board onto the main controller board ,use the attached spacer and plugging it into the lower right connectors of the main controller boards.
Main controller board
Hold the edge of the memory board.
Do not touch the surface of the board.
i WARNING the memory board is securely seated in the main controller board.
4. Reinstall the main controller board in the machine by sliding it into guide rails.
5. Secure the main controller board with the three screws.
6. Reconnect the interface cable.
7. Plug the power cord into the AC outlet.
Troubleshooting
BROTHER CUSTOMER SERVICE HAS INSTALLED AN EASY TO USE FAX-BACK sM
SYSTEM SO YOU CAN GET INSTANT ANSWERS TO COMMON TECHNICAL
QUESTIONS AND PRODUCT INFORMATION FOR ALL BROTHER PRODUCTS.
THIS
SYSTEM IS AVAILABLE 24 HOURS A DAY 7 DAYS A WEEK.
YOU CAN USE THE
SYSTEM TO SEND FAXES TO ANY FAX MACHINE, NOT JUST THE ONE FROM WHICH
YOU ARE CALLING.
PLEASE CALL
1-800-521-2846
FAXED INSTRUCTIONS
AND FOLLOW THE VOICE
PROMPTS
TO RECEIVE
ON HOW TO USE THE SYSTEM AND FOR YOUR INDEX OF
FAXBACK SUBJECTS.
(IN THE USA ONLY)
LiiLpl=aa=la=a
HHIIIT1
13-8
REGULAR MAINII-NANCIAINU II<UUBLi:::SHUOliNG
If additional help is needed, please contact the following Customer Service numbers :
U.S.A.
1-800-284-4FAX (4329)
1-908-271-1937 (Fax)
(Voice)
Canada 1-800-853-6660
(Calling from within Canada 8:00 A.M. - 8:00 P.M.E.S.T.)
For products and Service information you may also contact us via the Brother Bulletin Board and the Internet:
1-714-859-2610 (BBS) http://www.brother.com
(Internet)
Accessory Orders:
If you have a Visa, Master Card or Discover credit card, you can order accessories for your product directly from Brother:
1-800-284-4357
1-800-947-1445
(Voice)
(Fax)
Error Messages
Occasionally you may encounter a problem with your fax machine or telephone line.
If this happens, your fax machine often identifies the problem and displays an error message.
When you see an error message on the display, refer to the following list:
CHANGE DRUM
You can clear a print quality problem by replacing the drum unit with a new one if the display shows CHANGE DRUM.
The drum unit is at the end of its life.
CHANGE TONER
If the display shows CHANGE TONER and at the same time, the toner empty LED on the control panel flashes on and off, you can still print.
But the toner is depleted, it is telling you that the toner will soon run out within 100 pages.
Order a new toner cartridge.
CHANGE TONER and TONER EMPTY
The toner is used up and printing is not possible.
Replace the toner cartridge with a new one. (See page 12-1)
CHECK PAPER SIZE
Your Recording Paper size setting may not be set correctly for the recording paper you are using
(see page 7-5). When you see this error, the reduction ratio automatically will be changed to AUTO if you have used a fixed reduction ratio (see page 7-6~7).
COMM. ERROR XX YY
A poor quality phone line caused a communications error.
Try the call again.
CHECK PAPER
The machine is out of paper or the paper is not properly loaded in the multipurpose
Refill the paper or remove the paper and load it again.
sheet feeder.
13-9
RI::®ULAI, MAIN II-NANCIAINU I I UUBLI--SHUUIIIN
--
Error Codes
20 XX, This error code is usually caused by a poor telephone line, or having a special
80 01, telephone service such as "Call Waiting" assigned to this line.
90 01
74 00
A0 11
The sending machine sent a disconnect command from their location.
This could be caused by a document jam, a recording paper empty, or mechanical problems on their unit, or there may be problems on the telephone line.
The sending side disconnected stopping the transmission before the transmission.
completion.
This could be caused by their
FF XX This is a mechanical error on your fax machine.
For example: FF EA"Document
Jam".
Please clear the jam and try to send again.
CONNECTION FAIL
You requested the polling function even though the remote station does not have the polling feature.
COOLING DOWN and PLEASE WAIT
When the temperature of the drum unit or toner cartridge becomes too hot, the machine will pause its current print job and go into Cooling Down mode.
During the Cooling Down mode you will hear the cooling fan running while the display on the machine shows COOLING DOWN and PLEASE
WAIT.
You must wait and allow the machine to resume printing when it is ready.
COVER OPEN
The top cover or Multipurpose of them.
sheet feeder cover was not completely closed.
Please check each
DISCONNECTED
The telephone line was disconnected by the other party during the communication.
the other party to see what happened.
Try calling
DOCUMENT JAM
The documents were not inserted properly, or the documents were not fed properly, or the documents were too long.
Open the control panel and remove the documents.
(See page 13-5-6.) Then close the control panel, press Stop and insert the documents again, adjusting the guides on either side of the document, and try sending the fax again.
Original documents should be straight, non wrinkled, to be correctly fed.
Otherwise documents may occasionally jam.
the
MACHINE ERROR XX and PRESS STOP KEY
Turn off the power.
Then contact the Customer Service number listed on page 13-9.
NO RESPONSE/BUSY
The number you called does not answer or is busy.
Or, you may have reached a number that is not connected to a fax machine.
Check the number and try again.
NOT REGISTERED
The One-Touch key or Speed-Dial number you pressed has no number assigned to it. You will have to register a phone number.
(See page 4-4~7.)
L
13-10
REGULAR MAINTENANCE AND I I OUBLI::::SHLPOIING
PRINTER JAM
The recording paper is stuck in the recording area.
Remove the jammed paper.
(See page 13-5~6.)
SET CARTRIDGE
A toner cartridge is not installed.
Reinstall the toner cartridge.
Other
Problems
When the Receiving Party Says the Picture is Not Clear:
Sometimes the setting
of the resolution mode
is not appropriate.
Send the fax again
using
the
FINE or SUPERFINE
mode. Also, your machine's scanner may be dirty, so try cleaning
it. (See
page
13-1)
When
the Receiving Party Says Vertical Streaks Appear on the Faxes
They
Receive:
Your machine's scanner may be dirty or the receiving party's printer head may be dirty.
Clean your scanner, (See page 13-1) and make a copy to see if the problem was caused by your machine.
Vertical Streaks Appear on the Faxes You Receive:
Sometimes you may see vertical streaks on the faxes you receive.
Either
your machine's primary corona wire for printing may be dirty, or the sending party's fax scanner may be dirty.
Clean your primary corona wire.
(See page 13-3) Make a copy to see if the vertical streaks are still there.
Vertical Streaks Appear in Copies:
Sometimes you may see vertical streaks on your copies.
Either the scanner or the primary corona wire for printing is dirty.
Clean them both.
(See page
13-1-3)
* If the printed pages are still blurred at the center or either edge as below:
• Make sure that the printer is placed on a flat, horizontal surface.
• Remove the drum unit with the toner cartridge installed.
Hold the unit horizontally with both hands and tap it firmly against a flat surface 3 or 4 times.
Re-install the drum/toner unit and try printing again.
If the print quality is acceptable, continue using this drum unit.
If the print quality is not acceptable, please contact Brother Customer Service or your local Authorized
Service Center for further assistance.
--_-.T.-_
Horizontal Streaks
You may get a fax with horizontal streaks or with missing lines.
Usually this is caused by a poor telephone connection.
Ask the other party to send the fax again.
Poor Printing Quality
If the printing quality is not at an acceptable level, please replace your drum unit with a new one.
13-11
RE®ULAR MAIN IENANCI:: AND I I, C)UI:SLI::,SH(DUIIIXI
The Print is too Light or too Dark:
The print density dial is located in the corner under the paper cover.
(Remove the drum unit.) You can use it to adjust print density by increasing or decreasing the Print Density function setting you chose.
The print may become darker or lighter as conditions change (such as changing the toner cartridge and drum unit or if the machine has become overheated from heavy use).
Use a straight blade screwdriver to turn the print density dial clockwise for darker print and counterclockwise for lighter print.
The dial has been set to the middle position.
Make five or six copies to bring the toner up to the level of the new setting.
If the print is still too light, check to see if the Toner Save feature is ON (see page 7-8).
Received Faxes Appear
as Split
or Blank Pages:
If the received data is divided and printed onto 2 pages or if you get an additional blank page your recording size may not be set correctly for the recording paper you are using (see page 7-5). If you are using the fixed reduction feature, check to see if the reduction ratio is suitable for the real recording paper (see page 7-7).
When Dialing Doesn't Work:
You may have the wrong dialing mode.
Change the TONE/PULSE setting.
(See page 4-1) You should check all the telephone line connections (such as to the handset and to the wallj ack). Check also that the power cord is connected.
(See page 1-7-8.) Check by pressing
Hook
to see if you hear a dial tone. Also try dialing by first pressing
Hook
or lifting the handset.
Wait until you hear the fax tones and then press
Start.
Cover Page Comment Always Prints
"Please
Call":
The Cover Page report is only a sample of the format and always prints "Please Call".
The comment you programmed will be generated at the receiving machine.
Fax Machine Does
Not
Answer
When
Called:
Make sure the fax machine is not in Manual mode (Fax and Ffr lights out). Check it is in the correct receiving mode for your setup (either Fax, F_ or TAD). Check for a dial tone.
If possible, call your fax machine to hear what is happening.
No Dial Tone
on the
Handset:
Press
Hook.
If there is no dial tone, check telephone line connections at fax machine and wall jack. You can connect a regular telephone into the wall jack to see if the phone line is working.
13-12
REGULAR MAINTENANCE AND TROUBLESHOOTING
Q&A
This section contains questions and answers for using your fax machine.
If you have encountered a problem, the problem.
find the question relating to your problem and take the steps recommended to correct
Setting Up the Fax Machine
Question
The fax machine does not print.
Recommendation
Check the following:
•
The machine is turned on.
•
The toner cartridge and drum unit are installed properly.
• Check to see if the LCD is showing an error message.
(see page 13-9~ 10.)
Paper Handling Problems
Question
The fax machine does not load paper.
The LCD shows CHECK
PAPER or PRINTER JAM.
Recommendation
• Check to see if the CHECK PAPER or PRINTER JAM message appears on the LCD. If so, the multipurpose sheet feeder may be out of paper or not properly installed.
If it is empty, load a new stack of paper into the feeder.
• If there is paper in the multipurpose sheet feeder, make sure it is straight.
If the paper is curled, you should straighten it.
Sometimes it is helpful to remove the paper, turn the stack over and put it back into the paper tray.
• Reduce the amount ofpaper in the multipurpose then try again.
sheet feeder,
Reinsert the paper firmly, one sheet at a time.
The fax machine does not load paper from the manual feed stop.
How can I clear paper jams?
See "Paper Jams" on page 13-5.
Ill ....
13-13
REGULAR MAINTENANCE AND TROUBLESHOOTING
Print Quality Problems
Question
Printouts light.
are too dark or
Reconnnendation
Adjust the print conditions by setting the Print Density function, or turn the print density dial counterclockwise for lighter images and clockwise for darker images.
It has been factory set to the middle position.
See "The Print is too Light or too Dark" on page 13-12.
Printed pages contain white stripes.
You may fix this by wiping soft cloth. (See "Regular
Unit" on page 13-1~3.) the scanner
Maintenance" windows and "Cleaning with a clean the Drum
If the same problem occurs and the display shows CHANGE
DRUM, replace the drum unit with a new one.
White Stripes or Faint Images
Printed pages are stained with toner or have vertical stripes.
--I ....
•
Clean the machine interior and the primary corona wire of the toner cartridge.
See "Regular Maintenance" and "Cleaning the Drum Unit" on page 13-1-3.
• Make sure that the tab of the corona wire is at the home position.
If the same print problem occurs and the display shows CHANGE
DRUM, after cleaning, replace the drum unit with a new one.
Dark Stripes or Toner Stains
Printed pages have white spots in black text and graphics area.
Make sure that you use paper that meets the specifications.
Rough surface or thick media can cause the problem.
If you still have the same problem and the display shows
CHANGE DRUM, replace the drum unit with a new one.
m
White Spots
II
13-14
REGULAR MAINTENANCE AND TROUBLESHOOTING
Question
Toner scatters and stains the printed page.
,_ ,,_ ,__
'_',,.
Scattering Toner
The whole page is printed in black.
_ _._._
Recommendation
If toner scattered over the whole printing surface, adjust the print density dial inside the printercounterclockwise.
Print is too Light or too Dark" on page 13-12.
See "The
Clean the printer interior.
See "Regular Maintenance"
"Clean the Drum Unit" on page 13-2.
Make sure that you use paper that meets specifications.
page 1-6.
and
See
If you still have the same problem and the display shows
CHANGE DRUM, replace the drum unit with a new one.
Wipe the electric terminals referring to page 13-2. Also, do not use heat-sensitive paper as it will cause this problem.
If the same problem occurs and the display shows CHANGE
DRUM, on after cleaning, replace the drum unit with a new one.
Black Page
Nothing is printed on the page.
• Make sure that the toner cartridge is not empty.
• Wipe the electric
Maintenance"
1-3.
terminals referring to "Regular and "Cleaning the Drum Unit" on page 13-
• Make sure that a torn piece of paper does not remain on the scanner window.
Printed at regular
White page
pages
-----
i
are intervals.
marked
..
=
Example of Regular Marking
The problem may disappear by itself.
Try copying multiple pages to clear this problem.
This may occur if the machine has not been used for a long time.
This also may occur if the surface of the drum is scratched.
You must then replace the drum unit with a new one.
If the problem does not disappear, it may be that the drum was marked or damaged by excessive exposure to light.
In this case, replace the drum unit with a new one.
13-15
REGULAR MAINTENANCE AND TROUBLESHOOTING
Question
Printed pages are blurred at the center or at either edge.
I
Blurred Page
Recommendation
Certain environmental conditions such as humidity, high temperatures, etc. may cause this condition to occur.
• Make sure the machine is placed on a flat, horizontal surface.
• Remove the drum unit with the toner cartridge installed.
Try rocking them from side to side.
• You may clear the problem by wiping the scanner windows with a clean soft cloth.
(See "Regular Maintenance" and
"Cleaning the Drum Unit" on page 13-1~3.)
If the same problem occurs after cleaning and the display shows CHANGE DRUM, replace the drum unit with a new one.
Ghost images appear on printed pages.
B
•
Turn the print density dial counterclockwise for lighter images.
See "The Print is too Light or too Dark" on page 13-
12.
• Make sure that you use paper that meets the spacifications.
Rough surface or thick media can cause the problem.
Ghost Images
I
NOTE
unit is a consumable item, and it is necessary to replace it periodically.
13-16
IMPOR IANI INI-ORMAI ION
14. IMPORTANT INFORMATION
"""
Standard Telephone and FCC Notices (Applies only
to 120V
model)
These notices are in effect on models sold and used in the U.S.A.
This equipment is hearing aid compatible.
When programming emergency numbers and/or making test calls to emergency numbers:
• Remain on the line and briefly explain before hanging up.
to the dispatcher the reason for the
• Perform such activities in the off-peak hours, such as early morning or late evening.
call
This equipment complies with Part 68 of FCC Rules.
On the rear panel of this equipment is a label that contains, among other information, the FCC Registration Number and Ringer equivalence
Number (REN) for this equipment.
You must, upon request, provide this information to your telephone company.
You may safely connect this equipment to the telephone network by means of a standard modular jack, USOC RJllC.
An FCC compliant telephone cord and modular plug is provided with this equipment.
This equipment is designed to be connected to the telephone network or premises wiring using a compatible modular jack which is Part 68 compliant.
See page 1-9-10 for details.
The REN is useful to determine the quantity of devices you may connect to your telephone line and still have those devices ring when your telephone number is called.
In most, but not all areas, the sum of the RENs of all devices connected to one line should not exceed five (5). To be certain of the number of devices you may connect to your line, as determined by the REN, you should contact your local telephone company to determine the maximum REN for your calling area.
If your IntelliFAX3550 damages the telephone network, the telephone company may discontinue your service temporarily.
If possible, they will notify you in advance.
But if advanced notice is not practical, you will be notified as soon as possible.
You will be informed of your right to file a complaint with the FCC.
Your telephone company may make changes to its facilities, equipment, operations or procedures that could affect the proper functioning of your equipment.
If they do, you will be notified in advance to give you an opportunity to maintain uninterrupted telephone service.
If you experience trouble with the machine, please contact the manufacturer's authorized service agency for information on obtaining service or repair.
The telephone company may ask that you disconnect this equipment from the network until the problem has been corrected or until you are sure that the equipment is not malfunctioning.
If you are not able to solve a problem with your IntelliFAX3550, contact Brother service personnel at 1-800-284-4FAX (Voice) (U.S.A.
Only).
1-908-271-1937 (Fax)(U.S.A.
Only)
14-1
IMPORTANT INFORMATION
Warning
For protection against the risk of electrical shock, always disconnect all cables from the wall outlet before servicing, modifying or installing the equipment.
This equipment may not be used on coin service lines provided by the telephone company or connected to party lines.
This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules.
These limits are designed to provide reasonable protection against harmful interference in a residential installation.
This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications.
However, there is no guarantee that interference will not occur in a particular cause harmful interference to radio or television reception, installation.
which
If this equipment can be determined does by turning the equipment offand on, the user is encouraged to try to correct the interference by one or more of the following measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the fax equipment and the receiver.
• Connect the fax equipment on a separate circuit.
• Consult with the dealer or an experienced radioflW technician for help.
Laser Safety (For 110-120 V Model Only)
This equipment is certified as a Class I laser product under the U.S. Department of Health and Human Services (DHHS) Radiation Performance Standard according to the Radiation
Control for Health and Safety Act of 1968. This means that the equipment does not produce hazardous laser radiation.
Since radiation emitted inside the equipment is completely confined within protective housings and external covers, the laser beam can not escape from the machine during any phase of user operation.
FDA Regulations
U.S. Food and Drug Administration (FDA) has implemented indicates compliance with the FDA regulations marketed in the United States.
regulations for laser products manufactured on and after August 2, 1976.
Compliance is mandatory for products marketed in the United States.
One of the following labels on the back of the printer and must be attached to laser products
MANUFACTURED :
BROTHER INDUSTRIES, LTD.
15-1 Naeshiro-cho Mizuho-ku Nagoya, 467 Japan
This product complies with FDA radiation performance standards, 21 CFR Subchapter
J.
Caution
Use of controls, adjustments or performance of procedures other than those specified in this manual may result in hazardous invisible radiation exposure.
I II1[
14-2
IMPORTANT INFORMATION
" • L
International Energy Star Compliance Statement
The purpose of the International popularization of energy-efficient
Energy Star Program is to promote the development and office equipments, which includes computers, monitors, printers, facsimile receivers and copy machines world-wide.
As an International Energy Star partner, Brother Industries, product meets the guideline of the program.
Ltd. has decided that this
Brother can not accept any financial of your use of this information,
There are no warranties extended or other including responsibilities direct, or granted special by this or consequential document.
that may be the result damages.
The serial number may be found on the label affixed to the back of the unit.
For your convenience, note the number below and retain this Owner's Manual to serve as a permanent record of your purchase, in the event of a theft or fire, or for future reference.
MODEL NO. IntelliFAX3550 SERIAL NO.
NAME OF DEALER
DATE OF PURCHASE
Important Safety Instructions
1.
Read all of these instructions
2.
Save them for later reference.
3.
Follow all warnings and instructions marked on the product.
4.
Unplug this product from the wall outlet before cleaning.
Do not use liquid or aerosol cleaners.
Use a damp cloth for cleaning.
5.
Do not use this product near water.
6.
Do not place this product on an unstable cart, stand, or table.
The product may fall, causing serious damage to the product.
7.
Slots and openings in the cabinet and the back or bottom are provided for ventilation; to ensure reliable operation of the product and to protect it from overheating, these openings must not be blocked or covered.
The openings should never be blocked by placing the product on a bed, sofa, rug, or other similar surface.
This product should never be placed near or over a radiator or heater.
This product should not be placed in a built-in installation unless proper ventilation is provided.
-
14-3
IMPORTANT INFORMATION
8.
This product should be operated from the type of power source indicated on the label.
If you are not sure of the type of power available, consult with your dealer or local power company.
9.
This product is equipped with a 3-wire grounding type plug, a plug having a third (grounding) pin. This plug will fit only into a grounding-type power outlet.
This is a safety feature.
If you are unable to insert the plug into the outlet, contact your electrician to replace your obsolete outlet.
Do not defeat the purpose of the grounding-type plug.
10. Do not allow anything to rest on the power cord. Do not locate this product where people can walk on the cord.
11. If an extension cord is used (see page 1-9-10) with this product, make sure that the total ampere ratings on the products plugged into the extension cord do not exceed the extension cord ampere rating.
Also, make sure that the total of all products plugged into the wall outlet does not exceed 15 amperes (U.S.A.
only).
12. Never push objects of any kind into this product through cabinet slots since they nmy touch dangerous voltage points or short out parts resulting in a risk of fire or electric shock.
Never spill liquid of any kind on the product.
13. Do not attempt to service this product yourself because opening or removing covers may expose you to dangerous voltage points and/or other risks and may void your warranty.
Refer all servicing to an Authorized Service Personnel.
A list of Authorized Service Centers has been included for your convenience, or you may contact the following Customer Service
Numbers for your nearest Authorized Service Center:
U.S.A.
1-800-284-4FAX (4329) (Voice)
1-908-271-1937
1-800-521-2846
(Fax)
(Fax-Back sMSystem)
Canada 1-800-853-6660 (Calling from within Canada 8:00 A.M. - 8:00 P.M.E.S.T.)
14. Unplug this product from the wall outlet and refer servicing to Authorized Service Personnel under the following conditions:
A. When the power cord or plug is damaged or frayed.
B. If liquid has been spilled into the product.
C.
If the product has been exposed to rain or water.
D.
If the product does not operate normally when the operating instructions are followed.
Adjust only those controls that are covered by the operating instructions since improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation.
E. If the product has been dropped or the cabinet has been damaged.
F.
If the product exhibits a distinct change in performance, indicating a need for service.
15. To protect your product against power surges, we recommend the use of a power protection device (Surge Protector).
I I11 .......
-Z-_
14-4
INDEX
15. INDEX
A
Accessory
Orders ..................................
13-9
Activity Report ....................................
11 -I ~3
ADF ............................................................
6-2
All Dial List .................................
11-I,
11-3~4
Answer Mode
....................................
2-5, 7- I
Automatic
Transmission ......................
6-4-5
B
Battery (See Memory Storage)
...............
4-8
Beeper ...................................................
4- 1-2
Broadcasting
........................................
6-8~9
F
Fax Forwarding .........................
10-2, I0-4-5
Fax Mode ..............................................
7-1-2
Fax Storage .............................................
FCC Notices ........................................
Fine ..................................................
10- I
14-I-2
6-2, 6-13
Frf Mode (Fax/Telephone)
............. 7-I,
7-3
F/T Ring Time .........................................
7-3-4
Function ........................................
2-4, 3-1-6
C
Call Back Message .......................
6-19, 1I-I
Call Reservation ...............................
6-18~ 19
Caller ID ............................................
7-19~22
Canceling
...............................................
Chain Dialing ............................................
6-11
4-6
Cleaning
.............................................
13-I ~3
Connecting
............ I-7~8,
10~I I, 7-10, 7-13
Contrast .....................................................
6-3
Control Panel Keys ...............................
2-I~5
Copy ..............................................
2-3, 8-I ~3
Cover Page ............................
6-14~18, 1I-I
Custom Features on Phone Line ...........
I - 11
G
Group ....................................................
H
Help ...................................................
Hook ..................................................
Hold ...................................................
4-8-9
2-5, 3-7
2-2, 5-I
2-2, 5- I
I
Interrupting
.......................................
6-10~ 11
J
Jacks ................................
I-9-I0, 7-10, 7-13
Jam ......................................................
13-5~6
D
Daily Timer ................................................
Date and Time ..........................................
6-7
4-2
Delayed
Transmission ..........................
6-7-8
Delayed
Polling ........................................
9-3
Distinctive Ringing ............................
7-15~ 18
Document
.............................................
6- I-2
E
ECM .........................................................
6-20
Enlarging Copies ..................................
8-2~3
Error Retransmission ...............................
6-20
Error Message/Codes
......................
13-9~ 11
External Telephone
................................
7-10
L
Loading Paper ......................................
1-5-7
M
Manual
Mode .......................................
7-1-2
Manual
Dial ..............................................
5-I
Memory ............................................
4-8, 13-7
Memory Transmission ........................
6-6-10
MEMORY FULL....................................
6-7, 8-3
Multiple Copies ....................................
8- I ~2
Multiple Resolution Transmission .......... 6-13
IIII
INDEX
N
Next-FAX Reservation ........................... 6-21
Number Groups ................................... 4-8-9
0
One-touch Dial ...... 2-3, 4-4-5, 4-8, 5-I, 6-4
On-Screen Programming ........................ 3-I
On Hook Dial ............................................ 5-I
Overseas Mode ...................................... 6-12
P
Packing and Shipping Machine ....... 13-3-4
Packing List............................................... 1-2
Paging ................................................. 10-I-4
Password................................................. 7-22
Pause .......................................... 2-2, 4-5, 5-I
PBXs........................................... I - 10-1 I, 4-8
Photo ........................................ 6-2, 6-13, 8- I
Polling.................................................... 9-I -4
Power .............................................. I-7, 16-I
Programming Your Fax (OSP) ................. 3-I
Ring Volume ............................................. 7-9
Roll Over Phone Lines.............................. 1-9
S
Safety Instructions .............................. 14-3-4
Sending Faxes .......................................... 6-4
Sequential Polling .................................... 9-4
Setting Up ............................................ 1-2-I I
Shift............................................. 2-3, 4-4, 6-9
Sleep Mode .............................................. 3-9
Smoothing ................................................. 7-4
Speaker Volume ...................................... 7-9
Specifications ......................................... 16- I
Speed Dial ..................... 2-2, 4-6-8, 5-I, 6-4
Station ID .................................. 4-3, 6-6, 6-14
Standard Mode ............................... 6-2, 6-13
Super Dark Mode ..................................... 6-3
Super fine Mode ....................................... 6-2
Super Light Mode ..................................... 6-3
Super Quick Scan .............................. 6-6-10
Q
Q&A .......................................................
13-13
R
Receive Password.................................. 7-22
Receiving Faxes ....................................... 7-I
Recording Paper size............................... 7-5
Redial ................................................ 2-2, 6-5
Reduction ..................................... 7-6, 8-2-3
Remote Access/Retrieval ................. 10-5-8
Remote Activation ........................... 7-10-12
Remote Code ................................... 7-10-12
Remote Control Commands ................. 10-7
Remote Deactivation ...................... 7-10-12
Replacing Drum Unit.......................... 12-5-7
Replacing Toner Cartridge ............... 12-I -4
Reports ................................................ 1I-I -5
Resolution ................................ 2-5, 6-2, 6-13
Ring Delay ................................................ 7-2
Ring Time ............................................... 7-3-4
T
TAD Mode .............................. 7-I, 7-10, 7-13
Telephone Answering Device Hookup 7-14
Telephone Index ...................................... 5-2
TransmissionVerification
Report ........................................ 1I-I,
1I-4-5
Tone/Pulse ................................................ 4- I
Toner Save ................................................ 7-8
Troubleshooting ................................ 13-8-16
Two Line Phone Systems.......................... I-9
li III
15-2
SPI--CIt-ICAI ION5
16. SPECIFICATIONS
Type
Compatibility
Coding system
Modem speed
Document input width
Scanning/Printing width
Paper size
Cassette capability
Printer type
Gray scale
Display
Polling types
Contrast control
Resolution
One-touch dial
Speed-dial
Automatic redial
Speaker type
Auto answer
Communication source
Operating environment
Power source
Power consumption
Print Media
.....
.............
Desktop facsimile tran_ceive_'
ITU-TS Group 3
MH/MWMMR
14400/12000/9600/7200/4800/2400; Automatic Fallback
148 mm to 216 mm (5.8 inches to 8.5 inches)
208 mm (8.2 inches)
Letter/Legal/A4
200 sheets (20 lbs)
Laser Printer
Laser Wavelength
Laser Output
64 levels
: 780nm
: 5mWmax
LCD, 16 characters
Standard, Delay, Sequential
Automatic/Super Light/Super Dark (manual setting)
• Horizontal 8 dot/mm (203 dot/inch)
• Vertical Standard 3.85 line/mm (98 line/inch)
Fine, Photo (copy) 7.7 line/mm (196 line/inch)
Superfine, Photo 15.4 line/mm (392 line/inch)
40 stations
100 stations
3 times at 5 minute intervals
Monitor
0, 1, 2, 3 or 4 rings
Public switched telephone network
50 - 90.5°F (10-32.5°C)
120V AC 50/60Hz (U.S.A., Canadian Version Only)
Sleep Mode : under 9 watts
Standby : under 30 watts (25°C)
Operating (Copying) : under 160 watts (25°C>
Toner cartridge:
Life expectacy: 2,200 pages/new toner cartridge
1,000 pages/starter
(when printing A4 or letter-size coverage) toner paper cartridge at 5% print
NOTE: Toner _ife expectacy
will
vary depending type of average print job printed.
on the
16-i
:
SPECIFICAI-IONS
Dimensions
Weight
Drum Unit:
Life expectancy: 20,000 pages at 20 pages per job
8,000 pages at 1 page per job
NOTE: There
are many factors that determine the actual drum life, such as temparature, humidity, type of paper and toner that you use, the number of pages per joint job, etc.
15.1 x 17.8 x 9.9 (inches)/383 x 452 x 251 (mm)
18.8 lbs/8.5
kg
Specifications are subject to change for improvement without prior notice.
16-2
!l] IF .....
Brother International Corporation
200 Cottontail Lane,
Somerset, NJ 08875-6714, U.S.A.
, _.ot_er international Corporation (Canada) LtO.
1 rue H6tel de Ville, l.)ollard-des-Qrmeaux, QC, CANADA H9B 3H6
These machines are made for use in the USA or CANADA only. We can not recornmend using them overseas because it may violate the Telecommunications Regulations of that country and the power requirements of your fax machine may not be compatible with the power available in foreign countries. Using USA or CANADA models overseas is at your own risk and will void your warranty.
:_ Manufactured by Brother Industries Ltd. whose quality system is registered by BSl and JQA.
BSI Certificate of registration No. FM27391
JQA Certificate of registration No. JQA-0340
UF7225001,b
Printed in Japan

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Key features
- auto document feeder
- super quick scan
- delayed transmission
- broadcasting
- remote fax options
- polling
- distinctive ringing
- caller id
- receive password