SUDDEN VALLEY COMMUNTIY ASSOCIATION BOARD OF

SUDDEN VALLEY COMMUNTIY ASSOCIATION BOARD OF
SUDDEN VALLEY COMMUNTIY ASSOCIATION
BOARD OF DIRECTORS MEETING
THURSDAY, MAY 14, 2015
Dance Barn
5:00 P.M.
I.
CALL TO ORDER
II.
ROLL CALL
III.
ADOPTION OF AGENDA
IV.
CLOSED SESSION TO DISCUSS LEGAL ISSUES
V.
BEGIN OPEN SESSION AT 7:00 PM
VI.
ANNOUNCEMENTS
VII.
PROPERTY OWNER COMMENTS
VIII.
BOARD COMMENTS
IX.
CONTINUING BUSINESS AND VOTING AS NECESSARY
X.
NEW BUSINESS AND VOTING AS NECESSARY
XI.
1. Capital Funding Request – Plotter Printer
pg. 1 - 4
2. Bad Debt Policy Revision
pg. 5
3. Quarterly Billing Policy Revision
pg. 6
ADJOURNMENT
CAPITAL REQUEST MEMO
TO:
Finance Committee/Board of Directors
FROM:
Mitch Waterman
DATE:
May 6, 2015
TOPIC:
Funding Request Replacement of Plotter Printer
Purpose: Provide funding to purchase and install a new plotter printer for Sudden
Valley use.
Background: The current Sudden Valley Community Association printer is over 10
years old and is no longer supported by HP or our IT/printer support. Overall the printer
is beyond technical obsolescence and has exceeded its life cycle.
The plotter printer is crucial to print maps for staff and property owners alike. It is also
used to advertise for community events and announce Board meetings, the AGM, and
other pertinent information.
The quote provided includes a warranty, service contract, installation, and training on
the new printer, as well as recycling of our old printer.
Single source: CRRF funding has been allocated to this capital request.
Request: Funding for the purchase of a HP T520 24” plotter printer.
CRRRF Manager Recommendation: Recommends the Finance Committee approve
the expenditure with recommendation for Board approval for an amount not to exceed
$2,390.00 (cost + tax + 10% contingency) for a new plotter printer from the CRRRF
account.
Approved:
Disapproved:
by the SVCA Board of Directors.
BOD Meeting 5.14.15
1
OASYS, Inc.
1575 Port Drive
Burlington, WA 98233
360.755.0309 Phone
360.757.1489 Fax
www.oasysinc.com
Wednesday, April 08, 2015
Sudden Valley Communities
Nicole
4 Clubhouse Circle
Bellingham, WA 98229
Equipment Proposed
# QTY
1
1
1
1
Model
HP T520 24”
Warranty
Delivery and install
Return/Recycle
Description
1 roll color inkjet printer on STAND
Machine service for 1 years
HP Designjet 110
Purchase Price
$1995.00
Maintenance and Supplies
HP 1 year warranty
Thank you for the opportunity to submit a proposal. Please contact us if you have any
questions or need any additional information at (425) 445-1903.
Sincerely,
Steve Hayford
OASYS, Inc.
BOD Meeting 5.14.15
2
Data sheet
HP Designjet T520
ePrinter series
Professional, web-connected, 24- and 36-inch printer
Fast and professional results
Print from virtually anywhere3
•Achieve accurate lines, sharp details up to 2400 dpi from the first
print with a long-life printhead.
•Use your Apple® or Android™ smartphone or tablet to print from
virtually anywhere3.
•Process complex files at high speeds, A1/D prints in 35 seconds,
thanks to 1 GB RAM and HP-GL/2 technology.
•Access and print projects when you’re away from your studio, using
HP Designjet ePrint & Share3.
•Deliver architectural designs, maps, photos, and presentations with
consistent, high-quality results.
•Automatically save copies of your work to the cloud when you print
using HP Designjet ePrint & Share3.
•Help reduce downtime and improve productivity by using Original HP
inks.
•Email projects to your HP Designjet T520 ePrinter and print, thanks
to its web connectivity features3.
Easy and convenient printing
•The intuitive, full-color, 4.3-inch (109 mm) touchscreen simplifies
navigation and printing.
•Rely on true print previews from the driver to complete your work
quickly and accurately.
•Two printers in one. Print using the built-in A3/B+ tray and up to A0/
E1 on the front-loading media roll.
•Easily set up your printer and connect everyone in your studio,
thanks to built-in Wi-Fi2.
For more information, please visit
hp.com/go/DesignjetT520
HP Designjet ePrint & Share allows you to print to your HP Designjet
ePrinter from your Apple® or Android™ smartphone or tablet—helping
you get work done even when you’re away from the studio3.
hp.com/go/eprintandshare
Only with 36-inch model. Print up to A1/D with 24-inch model.
Wireless performance is dependent on physical environment and distance from access point, and
may be limited during active VPN connections. Supports IEEE 802.11 b/g.
3
Requires an HP Designjet ePrint & Share account, Internet connection to the printer, and connected
Internet-capable device. When using the HP Designjet ePrint & Share mobile app, a compatible
Apple® iOS or Android™ device and Internet connection are required. Data or connection charges
may apply. Print times may vary. For more information visit
hp.com/go/eprintandshare.
1
2
BOD Meeting 5.14.15
3
Data sheet | HP Designjet T520 ePrinter series
Technical specifications
Ordering information
Print
Media
Line drawings4
35 sec/page on A1/D, 70 A1/D prints per hour
Product
Color images
Fast: 25.6 m²/hr/ (275 ft²/hr) on coated media5
Best: 2.3 m²/hr (25 ft²/hr) on glossy media6
Accessories
Print resolution
Up to 2400 x 1200 optimized dpi
Margins (top x
bottom x left x
right)
Roll: 5 x 5 x 5 x 5 mm (0.2 x 0.2 x 0.2 x 0.2 in)
Sheet: 5 x 17 x 5 x 5 mm (0.2 x 0.67 x 0.2 x 0.2 in)
Technology
HP Thermal Inkjet
Ink types
Dye-based (C, M, Y); pigment-based (K)
Ink drop
5.5 pl (C, M, Y); 12 pl (K)
Printheads
1 (C, M, Y, K)
Original HP
printhead
Original HP
ink cartridges
Line accuracy
+/- 0.1%7
Minimum line
width
0.02 mm (0.0008 in) (HP-GL/2 addressable)
Guaranteed
minimum line
width
0.07 mm (0.0028 in) (ISO/IEC 13660:2001(E))8
Handling
Sheet feed, roll feed, input tray, media bin, automatic cutter
Weight
60 to 280 g/m² (roll/manual feed); 60 to 220 g/m² (input tray)
Size
24-in printer: Rolls: 279 to 610 mm (11 to 24 in)
Sheets: 210 x 279 to 610 x 1897 mm (8.3 x 11 to 24 x 74.7 in)
Standard sheets: A4, A3, A2, A1 (A, B, C, D)
36-in printer: Rolls: 279 to 914 mm (11 to 36 in)
Sheets: 210 x 279 to 914 x 1897 mm (8.3 x 11 to 36 x 74.7 in)
Standard sheets: A4, A3, A2, A1, A0 (A, B, C, D, E)
Thickness
Connectivity
Interfaces
(standard)
Fast Ethernet (100Base-T), Hi-Speed USB 2.0 certified, Wi-Fi
Print languages
(standard)
HP-GL/2, HP-RTL, HP PCL 3 GUI, JPEG, CALS G4
Printing paths
Printer driver, HP Designjet ePrint & Share, HP Instant Printing,
Apple AirPrint
Drivers (included) HP-GL/2, HP-RTL drivers for Windows® (optimized for AutoCAD
2000 and higher); HP PCL 3 GUI driver for Mac OS X
What's in the
box
Printer
24-in printer: 987 x 530 x 932 mm (38.9 x 20.9 x 36.7 in)
36-in printer: 1292 x 530 x 932 mm (50.9 x 20.9 x 36.7 in)
Shipping
24-in printer: 1123 x 577 x 626 mm (44.2 x 22.7 x 24.6 in)
36-in printer: 1423 x 577 x 626 mm (56 x 22.7 x 24.6 in)
Printer
24-in printer: 34 kg (75 lb)
36-in printer: 39.2 kg (86.4 lb)
Shipping
24-in printer: 50 kg (110.2 lb)
36-in printer: 62 kg (136.7 lb)
HP Designjet T520 ePrinter, printhead, ink cartridges9, printer stand, quick, reference
guide, setup poster, startup software, power cord
Environmental Operating temperature: 5 to 40�C (41 to 104�F)
ranges
Storage temperature: -25 to 55�C (-13 to 131�F)
Sound pressure: 48 dB(A) (active); < 16 dB(A) (standby)
C6029C
Service and
support
24-in
U1W23E
U1V85E
U1V90PE
U1V93PE
HP Coated Paper (PEFC™ certified)11
610 mm x 45.7 m (24 in x 150 ft)
< 35 watts (printing), < 4.5 watts (sleep), < 0.3 watts (standby)
Certification
Safety
USA and Canada (CSA certified), EU (LVD and EN 60950-1
compliant), Russia (GOST), Singapore (PSB), China (CCC), Mexico
(NYCE)
Electromagnetic
Compliant with Class B requirements, including: USA (FCC rules),
Canada (ICES), EU (EMC/R&TTE Directives), Australia (ACMA), New
Zealand (RSM), China (CCC), Japan (VCCI); Certified as Class A
product: Korea (KCC)
Environmental
ENERGY STAR, WEEE, EU RoHS, REACH, EuP, FEMP, EPEAT Bronze
Input voltage (auto ranging) 100 to 240 VAC (+/- 10%), 50/60 Hz (+/- 3 Hz), 1200 mA
max
12
HP Heavyweight Coated Paper (PEFC™ certified)11
610 mm x 30.5 m (24 in x 100 ft)
HP Premium Satin Photo Paper (FSC® certified)11
610 mm x 15.2 m (24 in x 50 ft)
36-inc
U6T83E
HP 3 year Next Business Day Onsite Support
U6T88E
HP 3 year 4-hour response, 13x5 Onsite Support13
U6U05PE
HP 1 year Post Warranty, Next Business Day
Onsite Support
U6T84PE
HP 1 year Post Warranty, 4-hour response, 13x5
Onsite Support13
HP Designjet Support Services offer solutions for business critical
environments — installation, support and maintenance, as well as secure
printing, job accounting and color usage controls.
For more information, please visit hp.com/go/designjet/support.
Use Original HP inks and printheads to experience consistent high quality and
reliable performance that enable less downtime. These critical components
are designed and engineered together as an optimized printing system to
provide precise line accuracy as well as dark blacks.
For more information, visit hp.com/go/OriginalHPinks.
6
7
Mechanical printing time. Printed in Fast mode on plain paper with Original HP inks.
Mechanical printing time with Original HP inks. Measured on a 36-in printer.
Mechanical printing time with Original HP inks. Measured on a 24-in printer.
+/-0.1% of the specified vector length or +/-0.2 mm (whichever greater) at 23�C (73�F), 50-60
relative humidity, on A0/E printing material in Best or Normal mode with HP Matte Film and
Original HP inks.
8
Measured on HP Matte Film.
9
Standard ink cartridges included with 36-in printer. Introductory ink cartridges included with 24-in
printer.
10
Only certified for the following workflows: WJA, FTP printing, IPsec.
11
FSC® trademark license code FSC®-C017543, see fsc.org. PEFC™ trademark license code
PEFC™/29-31-198, see pefc.org. Not all FSC®- or PEFC™-certified products are available in all
regions.
12
Can be recycled through commonly available recycling programs.
13
Not available in North America, and Latin America.
For more information, please visit
hp.com/go/DesignjetT520
© Copyright 2012-2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. The only warranties
for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed
as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein.
ENERGY STAR and the ENERGY STAR mark are registered U.S. marks. Windows is a U.S. registered trademark of Microsoft Corporation. Mac and the Mac logo are
trademarks of Apple Computer, Inc., registered in the U.S. and other countries. Apple is a trademark of Apple Inc., registered in the U.S. and other countries.
Android is a trademark of Google Inc.
4AA4-1675ENW, October 2013
12
12
5
Power
consumption
One-year limited hardware warranty
C1860A
C6035A
4
Sound power: 6.5 B(A) (active); < 3.4 B(A) (standby)
Warranty
HP 711 38-ml Black Ink Cartridge
HP 711 29-ml Cyan Ink Cartridge
HP 711 29-ml Magenta Ink Cartridge
HP 711 29-ml Yellow Ink Cartridge
HP 711 80-ml Black Ink Cartridge
HP 711 3-pack 29-ml Cyan Ink Cartridges
HP 711 3-pack 29-ml Magenta Ink Cartridges
HP 711 3-pack 29-ml Yellow Ink Cartridges
HP Bright White
Inkjet Paper
North America, Latin America
(FSC® certified)11
Europe, Asia
610 mm x 45.7 m
(24 in x 150 ft)
For the entire HP Large Format Printing Materials portfolio,
please see hp.com/go/lfprinting/materials-supplies.
Operating humidity: 20 to 80% RH
Acoustic
CZ129A
CZ130A
CZ131A
CZ132A
CZ133A
CZ134A
CZ135A
CZ136A
CZ987A
1GB
Weight
HP Designjet T520 24-in ePrinter
HP Designjet T520 36-in ePrinter
HP Designjet T520 36-in Spindle
HP Designjet T120/T520 24-in Spindle
HP Jetdirect ew2500 802.11b/g Wireless Print Server10
HP 711 Designjet Printhead Replacement Kit
C6019B
Up to 11.8 mil
Memory
Dimensions
(w x d x h)
Original HP
large format
printing
materials
CQ890A
CQ893A
B3Q37A
B3Q36A
J8021A
C1Q10A
BOD Meeting 5.14.15
4
Sudden Valley Community Association
Policy:
Policy #:
Date:
Page:
Bad Debt Policy
2015.05
May 14, 2015 Board
21
Policy:
All delinquent member accounts that are unpaid as of the close of
business on the last business day of each month will be written off
to bad debt expense. Although the delinquent member account
balance will have been written off, all collection methods as
approved and directed by the Board of Directors will continue.
Definition:
For the purpose of this policy, a member account will be defined as
delinquent if unpaid as of the last business day of the quarter for
which it was billed.
BOD Meeting 5.14.15
5
Sudden Valley Community Association
Policy:
Policy #:
Date:
Page:
Bad Debt Policy
2006.03
October 23, 2006 Board
21
Policy:
All delinquent member accounts that are unpaid as of the close of
business on the last business day of each quarter will be written off
to bad debt expense. Although the delinquent member account
balance will have been written off, all collection methods as
approved and directed by the Board of Directors will continue.
Definition:
For the purpose of this policy, a member account will be defined as
delinquent if unpaid as of the last business day of the quarter for
which it was billed.
BOD Meeting 5.14.15
6
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