AGENDA
CITY OF ALLEN
CITY COUNCIL REGULAR MEETING
MAY 24, 2016 7:00 P.M.
COUNCIL CHAMBERS
ALLEN CITY HALL
305 CENTURY PARKWAY
ALLEN, TEXAS 75013
Call to Order and Announce a Quorum is Present.
Pledge of Allegiance.
Public Recognition.
1.
Citizens' Comments. [The City Council invites citizens to speak to the Council on any topic not
on the agenda or not already scheduled for Public Hearing. Prior to the meeting, please complete a
"Public Meeting Appearance Card" and present it to the City Secretary. The time limit is three
minutes per speaker, not to exceed a total of fifteen minutes for all speakers.]
2.
Administration of Oaths-of-Office and Presentation of Certificates-of-Election.
Consent Agenda. [Routine Council business. Consent Agenda is approved by a single majority vote. Items
may be removed for open discussion by a request from a Councilmember or member of staff.]
3.
Approve Minutes of the May 10, 2016, Regular Meeting of the Allen City Council.
4.
Approve Minutes of the May 17, 2016, Special Meeting for the Canvass of the
General, Bond and Special Local Option Elections.
5.
Adopt an Ordinance Approving a Negotiated Settlement Between the Atmos Cities
Steering Committee and Atmos Energy Corporation, Mid-Tex Division Regarding
the Company's 2016 Rate Review Mechanism (RRM) Filing.
6.
Adopt a Resolution Supporting the Texas Department of Transportation Plan to
Reconstruct Angel Parkway (FM 2551) from East Main Street to Parker Road as a
Six Lane Divided Arterial.
7.
Adopt a Resolution Approving the Allen Public Art Master Plan Update 2016
Establishing a Guide for Public Art in the City of Allen.
8.
Authorize the City Manager to Negotiate and Execute an Interlocal Agreement with
Dallas Area Rapid Transit (DART) for the Provision of Demand Response
Transportation Services for the Elderly and Disabled.
9.
Award Bid and Authorize the City Manager to Purchase a Point of Sale Hardware &
Software System Including Three (3) Years of Maintenance & Support for Allen
Event Center and Parks and Recreation Food & Beverage Services with Bypass
Mobile, LLC in the Amount of $197,453.
10. Authorize the City Manager to Purchase Four (4) Vehicle Replacements for the
Allen Police and Fire Departments through the Buyboard Cooperative Purchasing
Agreement for an Amount of $114,804.70.
11. Authorize the City Manager to Execute an Annual Contract with G&K Services to
Provide Rental and Purchase of Uniforms for the City of Allen through the Buyboard
Cooperative Agreement with Two Optional One-Year Renewals for an Estimated
Annual Expenditure of $85,000.
12. Authorize the City Manager to Execute a Contract with Mural Art Studio in the
Amount of $50,000 for the Design, Fabrication, and Installation of Mosaic
Enhancements at the New Ford Pool House.
13. Receive the Capital Improvement Program (CIP) Status Reports.
14. Receive the Summary of Property Tax Collections as of April 2016.
Regular Agenda.
15. Adopt a Resolution Establishing Rates and Fees for Commercial and Residential
Solid Waste, Recycling, and Household Hazardous Waste Services.
Other Business.
16. Calendar.
May 30, June 6 & 13 - Summer Sounds Concert Series, Joe Farmer Recreation
Center Amphitheater, 7 p.m.
17. Items of Interest. [Council announcements regarding local civic and charitable
events, meetings, fundraisers, and awards.]
Executive Session. (As needed)
Legal, Section 551.071.
As authorized by Section 551.071(2) of the Texas Government Code, the Workshop
Meeting and/or the Regular Agenda may be Convened into Closed Executive Session for
the Purpose of Seeking Confidential Legal Advice from the City Attorney on any Agenda
Item Listed Herein.
(Closed to Public as Provided in the Texas Government Code.)
18. Reconvene and Consider Action on Items Discussed During Executive Session.
Adjournment.
This notice was posted at Allen City Hall, 305 Century Parkway, Allen, Texas, at a place
convenient and readily accessible to the public at all times. Said notice was posted on Friday,
May 20, 2016, at 5:00 p.m.
____________________________
Shelley B. George, City Secretary
Allen City Hall is wheelchair accessible. Access to the building and special parking are
available at the entrance facing Century Parkway. Requests for sign interpreters or special
services must be received forty-eight (48) hours prior to the meeting time by calling the City
Secretary at 214.509.4105.
Item # 2
CITY COUNCIL AGENDA COMMUNICATION
AGENDA DATE:
May 24, 2016
SUBJECT:
Administration of Oaths-of-Office
Presentation of Certificates-of-Election.
STAFF RESOURCE:
Shelley B. George, City Secretary
and
BACKGROUND
According to Section 2.15 of the Allen City Charter, "the first meeting of each newly elected
council, for induction into office, shall be held at the first regular meeting following its election
… ."
The General Election of the Allen City Council was held on May 7, 2016. The Allen City
Council conducted the Canvass of the Election on May 17, 2016, at which time the following
were declared duly elected:
Councilmember Place No. 4: Robin L. Sedlacek
Councilmember Place No. 6: Baine Brooks
City Secretary Shelley George will administer the Oath-of-Office to each duly elected
Councilmember and Mayor Terrell will present each with a Certificate-of-Election.
Item # 3
CITY COUNCIL AGENDA COMMUNICATION
AGENDA DATE:
May 24, 2016
SUBJECT:
Approve Minutes of the May 10, 2016,
Regular Meeting of the Allen City Council.
STAFF RESOURCE:
Shelley B. George, City Secretary
ATTACHMENT
Minutes
Item # 3\nAttachment N
ALLEN CITY COUNCIL
REGULAR MEETING
MAY 10, 2016
Present:
Stephen Terrell, Mayor
Councilmembers:
Gary L. Caplinger, Mayor Pro Tem
Kurt Kizer
Ross Obermeyer
Joey Herald
Robin L. Sedlacek
Baine Brooks
City Staff:
Peter H. Vargas, City Manager
Shelli Siemer, Assistant City Manager
Eric Ellwanger, Assistant City Manager
Shelley B. George, City Secretary
Teresa Warren, Director, Public and Media Relations Office
Rebecca Vice, Assistant to the City Manager
Pete Smith, City Attorney
Workshop Session
With a quorum of the Councilmembers present, the Workshop Session of the Allen City Council was called to
order by Mayor Terrell at 6:25 p.m. on Tuesday, May 10, 2016, in the Council Conference Room of the Allen
City Hall, 305 Century Parkway, Allen, Texas.
Update Regarding Demand Response Transportation Services
Committee Updates from City Council Liaisons
Questions on Current Agenda
With no further discussion, the Workshop Session of the Allen City Council was adjourned at 7:05 p.m. on
Tuesday, May 10, 2016.
Call to Order and Announce a Quorum is Present
With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7:09 p.m. on Tuesday, May 10, 2016, in the Council Chambers of the Allen City
Hall, 305 Century Parkway, Allen, Texas.
Pledge of Allegiance
Public Recognition
Item # 3\nAttachment N
ALLEN CITY COUNCIL
REGULAR MEETING
MAY 10, 2016
1.
PAGE 2
Citizens’ Comments.
Bonnie Borrello, 1722 Lancaster Gate, Allen, Texas 75013, spoke regarding new exhibits opening at
the Depot Museum for the Allen Heritage Guild.
2.
Presentation of Proclamations by the Office of the Mayor:
3.
Presentation of a Proclamation to Danielle Shubert, Event Chair for Relay for Life, Proclaiming
May 21, 2016, as "Relay for Life Day."
Presentation of a Proclamation to Allison Harper, Animal Control Supervisor with the City of
Allen, Proclaiming May 15-21, 2016, as "Bite Prevention Week."
Presentation of a Proclamation to Stephen Massey, Director of Community Services with the City
of Allen, Proclaiming May 15-21, 2016, as "Public Works Week."
Annual Report by Greg Roemer, President of Community Waste Disposal, Inc. (CWD).
Consent Agenda
MOTION:
Upon a motion made by Councilmember Obermeyer and a second by Councilmember
Herald, the Council voted seven (7) for and none (0) opposed to adopt all items on the
Consent Agenda as follows:
4.
Approve Minutes of the April 26, 2016, Regular Meeting of the Allen City Council.
5.
Motion to Reappoint Dr. Joe Farmer to the North Texas Municipal Water District Board as a
Representative for the City of Allen for a Two-Year Term Effective June 1, 2016, through
May 31, 2018.
6.
Adopt an Ordinance Amending the Code of Ordinances, Chapter 9, 'Motor Vehicles and
Traffic,' Amending the Maximum Prima Facie Speed Limit on Montgomery Boulevard from
Bethany Drive to US 75 to 35 miles per hour.
ORDINANCE NO. 3376-5-16: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, AMENDING THE CODE OF ORDINANCES, BY
AMENDING CHAPTER 9, “MOTOR VEHICLES AND TRAFFIC,” ARTICLE V, “OPERATION
OF VEHICLES,” DIVISION 2, “SPEED REGULATIONS,” SECTION 9-135(a), TO AMEND THE
MAXIMUM PRIMA FACIE SPEED LIMIT FOR MONTGOMERY BOULEVARD FROM
BETHANY DRIVE TO US 75 WITHIN THE CORPORATE LIMITS OF THE CITY OF ALLEN;
PROVIDING FOR A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING FOR A SAVINGS CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO
EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200) FOR EACH OFFENSE; AND
PROVIDING FOR AN EFFECTIVE DATE.
7.
Adopt an Ordinance Amending the Code of Ordinances, Chapter 8 to add Article II 'Alcoholic
Beverages,' Prohibiting the Sale of Alcoholic Beverages Near Churches, Schools, and Hospitals.
ORDINANCE NO. 3377-5-16: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, AMENDING CHAPTER 8 OF THE CODE OF
ORDINANCES OF THE CITY OF ALLEN, TEXAS, BY ADDING ARTICLE II, “ALCOHOLIC
BEVERAGES”; PROVIDING A REPEALING CLAUSE; PROVIDING A SAVINGS CLAUSE;
Item # 3\nAttachment N
ALLEN CITY COUNCIL
REGULAR MEETING
MAY 10, 2016
PAGE 3
PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO
EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000) FOR EACH OFFENSE; AND
PROVIDING FOR AN EFFECTIVE DATE.
8.
Approve the Recommendation from the Tax Increment Financing (TIF) Reinvestment Zone
Number One (Garden District) Board of Directors Relating to Payments to Watters Creek
Owner, LLC, from the TIF Fund in the Amount of $657,994.74 from the City Tax Increment,
$125,318.72 from the County Tax Increment, and a Payment to the City from the TIF Fund in
the Amount of $15,000 for Administrative Support.
9.
Receive the Investment Report for the Period Ending March 31, 2016.
10.
Receive the Unaudited Financial Report for the Period Ending March 31, 2016.
The motion carried.
Councilmember Obermeyer along with the entire City Council expressed appreciation to Dr. Farmer for his
service to the City of Allen by serving on the North Texas Municipal Water District Board.
Regular Agenda
11.
Conduct a Public Hearing and Adopt an Ordinance for Specific Use Permit SUP No. 147 for an
Approximate 5,474 Square Foot Portion of a Building Located at 604 W. Bethany Drive, Suite
200 for a Dance/Martial Arts Studio Use [Plano Dance Theater].
Mayor Terrell opened the Public Hearing and asked anyone wishing to speak for or against this item
to do so at this time.
With no one speaking, Mayor Terrell closed the public hearing.
ORDINANCE NO. 3378-5-16: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, AMENDING THE ALLEN LAND DEVELOPMENT CODE
AND ZONING MAP, AS PREVIOUSLY AMENDED, BY GRANTING SPECIFIC USE PERMIT
NO. 147 TO ALLOW A 5,474± SQUARE FOOT PORTION OF THE BUILDING LOCATED ON
LOT 3, BLOCK 1, ALLEN TECH CENTER ADDITION, CITY OF ALLEN, TEXAS (ALSO
KNOWN AS 604 W. BETHANY DRIVE, SUITE 200) PRESENTLY ZONED PLANNED
DEVELOPMENT NO. 68 FOR CORRIDOR COMMERCIAL “CC” TO BE USED FOR A
DANCE/MARTIAL ARTS STUDIO USE; PROVIDING A CONFLICTS RESOLUTION CLAUSE;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A
PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000)
FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE.
MOTION:
Other Business
Upon a motion made by Councilmember Sedlacek and a second by Councilmember Herald,
the Council voted seven (7) for and none (0) opposed to adopt Ordinance No. 3378-5-16, as
previously captioned, for Specific Use Permit SUP No. 147 for a Dance/Martial Arts Studio
use for the property located at 604 W. Bethany Drive, Suite 200, for the Plano Dance Theater.
The motion carried.
Item # 3\nAttachment N
ALLEN CITY COUNCIL
REGULAR MEETING
MAY 10, 2016
12.
Calendar.
13.
PAGE 4
May 17 – Canvass of the General, Bond and Special Local Option Elections; City Hall, 3:00 p.m.
May 24 – City Council Reception, City Hall, 6:00 p.m.
Items of Interest.
Councilmember Sedlacek encouraged the public to volunteer and attend the Change the World
Allen weekend event sponsored by the Allen Ministerial Alliance on May 13-14.
Council recognized Boy Scouts from Troop #1299 in attendance as a requirement in earning
merit badges.
Council recognized an American Heritage Girl from Troop #5413 in attendance.
Council wished happy birthday to Mayor Pro Tem Caplinger and Ms. Warren.
Executive Session
The Executive Session was not held.
Adjournment
MOTION:
Upon a motion made by Councilmember Herald and a second by Councilmember Brooks, the
Council voted seven (7) for and none (0) opposed to adjourn the Regular Meeting of the
Allen City Council at 7:52 p.m. on Tuesday, May 10, 2016. The motion carried.
These minutes approved on the 24th day of May 2016.
APPROVED:
Stephen Terrell, MAYOR
ATTEST:
Shelley B. George, TRMC, CITY SECRETARY
Item # 4
CITY COUNCIL AGENDA COMMUNICATION
AGENDA DATE:
May 24, 2016
SUBJECT:
Approve Minutes of the May 17, 2016,
Special Meeting for the Canvass of the
General, Bond and Special Local Option
Elections.
STAFF RESOURCE:
Shelley B. George, City Secretary
ATTACHMENT
Minutes
Item # 4\nAttachment N
ALLEN CITY COUNCIL
SPECIAL CALLED MEETING
CANVASS OF THE ELECTION
MAY 17, 2016
Present:
Stephen Terrell, Mayor
Councilmembers:
Gary L. Caplinger, Mayor Pro Tem
Kurt Kizer (absent)
Ross Obermeyer (absent)
Joey Herald (absent)
Robin L. Sedlacek
Baine Brooks
City Staff:
Peter H. Vargas, City Manager
Shelley B. George, City Secretary
Peter G. Smith, City Attorney (absent)
Shelli Siemer, Assistant City Manager
Eric Ellwanger, Assistant City Manager
Rebecca Vice, Assistant to the City Manager
Rocio Gonzalez, Senior Administrative Assistant
Call to Order and Announce a Quorum is Present
With a quorum of the Councilmembers present, the Special Called Meeting of the Allen City Council was
called to order by Mayor Terrell at 3:00 p.m. on Tuesday, May 17, 2016, in the Council Chambers of the
Allen City Hall, Allen Civic Plaza, 305 Century Parkway, Allen, Texas.
Consider All Matters Incident and Related
to the General Election Held on May 7, 2016
1.
Canvass of Election Returns.
City Secretary Shelley George reviewed for the City Council the election returns for the City Council
General Election of Councilmember Place Nos. 4 and 6. She distributed and reviewed handout
materials including early voting totals, Election Day totals, and the combined Election Day totals. She
also reviewed voting statistics including 55,569 registered voters and 4,503 total votes, which
indicated a 8.1 % voter turnout. Votes cast by military overseas ballots (FPCA - Federal Post Card
Application) and provisional ballots have been verified by the Early Voting Ballot Board and are
included in the verified totals. The totals verified the following results:
Item # 4\nAttachment N
ALLEN CITY COUNCIL
CANVASS OF THE ELECTION
MAY 17, 2016
PAGE 2
EARLY
VOTES
CAST
REGULAR
VOTES
CAST
COUNCILMEMBER PLACE NO. 4
BILLY HANCHETT
ROBIN L. SEDLACEK
449
1,910
214
984
663
2,894
COUNCILMEMBER PLACE NO. 6
TABASSUM “MUNIA” AHMAD
BAINE BROOKS
232
2,393
182
1,225
414
3,618
2.
TOTAL
VOTES
CAST
Adopt a Resolution Declaring the Results of the General Election for City Councilmembers.
RESOLUTION NO. 3379-5-16(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, DECLARING THE RESULTS OF THE GENERAL
ELECTION OF THE CITY OF ALLEN HELD MAY 7, 2016, FOR CITY COUNCILMEMBERS;
AND PROVIDING AN EFFECTIVE DATE.
MOTION:
Upon a motion by Councilmember Sedlacek and a second by Councilmember Brooks, the
Council voted four (4) for and none (0) opposed to approve Resolution No. 3379-5-16(R), as
previously captioned, declaring the results of the May 7, 2016, General Election. The motion
carried.
Consider All Matters Incident and Related
to the Bond Election Held on May 7, 2016
3.
Canvass of Election Returns.
City Secretary Shelley George reviewed for the City Council the election returns for the City of Allen
Bond Election. Votes cast by military overseas ballots (FPCA - Federal Post Card Application) and
provisional ballots have been verified by the Early Voting Ballot Board and are included in the
verified totals. The totals verified the following results:
EARLY
VOTES
CAST
REGULAR
VOTES
CAST
TOTAL
VOTES
CAST
PROPOSITION NUMBER 1: “THE ISSUANCE OF $24,445,000 GENERAL OBLIGATION BONDS
FOR PUBLIC SAFETY FACILITIES, INCLUDING FIRE STATIONS AND A POLICE TRAINING
FACILITY”
FOR
AGAINST
2,469
418
1,306
230
3,775
648
Item # 4\nAttachment N
ALLEN CITY COUNCIL
CANVASS OF THE ELECTION
MAY 17, 2016
PAGE 3
EARLY
VOTES
CAST
REGULAR
VOTES
CAST
TOTAL
VOTES
CAST
PROPOSITION NUMBER 2: “THE ISSUANCE OF $27,000,000 GENERAL OBLIGATION BONDS
FOR PARK AND RECREATIONAL FACILITIES”
FOR
AGAINST
2,259
620
1,268
274
3,527
894
PROPOSITION NUMBER 3: “THE ISSUANCE OF $16,045,000 GENERAL OBLIGATION BONDS
FOR MUNICIPAL LIBRARY FACILITIES”
FOR
AGAINST
2,177
695
1,168
360
3,345
1,055
PROPOSITION NUMBER 4: “THE ISSUANCE OF $23,890,000 GENERAL OBLIGATION BONDS
FOR STREET IMPROVEMENTS”
FOR
AGAINST
2,524
365
1,347
189
3,871
554
PROPOSITION NUMBER 5: “THE ISSUANCE OF $1,770,000 GENERAL OBLIGATION BONDS
FOR PUBLIC ART PROJECTS”
FOR
AGAINST
4.
1,542
1,327
868
655
2,410
1,982
Adopt a Resolution Declaring the Results of the Bond Election.
RESOLUTION NO. 3380-5-16(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, CANVASSING THE RETURNS AND DECLARING
THE RESULTS OF THE SPECIAL ELECTION HELD MAY 7, 2016.
MOTION:
Upon a motion by Councilmember Sedlacek and a second by Councilmember Brooks, the
Council voted four (4) for and none (0) opposed to approve Resolution No. 3380-5-16(R), as
previously captioned, declaring the results of the May 7, 2016, Bond Election. The motion
carried.
Consider All Matters Incident and Related to the
Special Local Option Election Held on May 7, 2016.
5.
Canvass of Election Returns.
City Secretary Shelley George reviewed for the City Council the election returns for the City of Allen
Special Local Option Election. Votes cast by military overseas ballots (FPCA - Federal Post Card
Application) and provisional ballots have been verified by the Early Voting Ballot Board and are
included in the verified totals. The totals verified the following results:
Item # 4\nAttachment N
ALLEN CITY COUNCIL
CANVASS OF THE ELECTION
MAY 17, 2016
PAGE 4
EARLY
VOTES
CAST
REGULAR
VOTES
CAST
TOTAL
VOTES
CAST
PROPOSITION NO. 1: THE LEGAL SALE OF ALL ALCOHOLIC BEVERAGES FOR OFFPREMISE CONSUMPTION ONLY.
FOR
AGAINST
6.
1,768
1,102
856
691
2,624
1,793
Adopt a Resolution Declaring the Results of the Special Local Option Election for the Purpose
of Legalizing the Sale of All Alcoholic Beverages for Off-Premise Consumption Only.
RESOLUTION NO. 3381-5-16(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, DECLARING THE RESULTS OF THE SPECIAL
LOCAL ELECTION OF THE CITY OF ALLEN HELD MAY 7, 2016, FOR THE PURPOSE OF
LEGALIZING THE SALE OF ALL ALCOHOLIC BEVERAGES FOR OFF-PREMISE
CONSUMPTION ONLY; AND PROVIDING AN EFFECTIVE DATE.
MOTION:
Upon a motion by Mayor Pro Tem Caplinger and a second by Councilmember Brooks, the
Council voted four (4) for and none (0) opposed to approve Resolution No. 3380-5-16(R), as
previously captioned, declaring the results of the Special Local Election of the City of Allen
held May 7, 2016, for the purpose of legalizing the sale of all alcoholic beverages for offpremise consumption only. The motion carried.
Adjourn
MOTION:
Upon a motion by Councilmember Brooks and a second by Councilmember Sedlacek, the
Council voted four (4) for and none (0) opposed to adjourn the Special Called Meeting of the
Allen City Council at 3:07 p.m. on Tuesday, May 17, 2016. The motion carried.
These minutes approved on the 24th day of May 2016.
APPROVED:
Stephen Terrell, MAYOR
ATTEST:
Shelley B. George, TRMC, CITY SECRETARY
Item # 5
CITY COUNCIL AGENDA COMMUNICATION
AGENDA DATE:
May 24, 2016
SUBJECT:
Adopt an Ordinance Approving a Negotiated
Settlement Between the Atmos Cities Steering
Committee and Atmos Energy Corporation,
Mid-Tex Division Regarding the Company's
2016 Rate Review Mechanism (RRM) Filing.
STAFF RESOURCE:
Eric Ellwanger, Assistant City Manager
PREVIOUS COUNCIL ACTION:
On June 11, 2013, City Council adopted an
Ordinance approving Rate Schedule "RRM Rate Review Mechanism" for Atmos Energy
Corporation, Mid-Tex Division.
On May 26, 2015, City Council adopted an
Ordinance approving a negotiated settlement
between the Atmos Cities Steering Committee
and Atmos Energy Corp., Mid-Tex regarding
the 2014 and 2015 RRM filings.
ACTION PROPOSED:
Adopt an Ordinance Approving a Negotiated
Settlement Between the Atmos Cities Steering
Committee and Atmos Energy Corporation,
Mid-Tex Division Regarding the Company's
2016 Rate Review Mechanism (RRM) Filing.
BACKGROUND
The City of Allen, along with other similarly situated cities served by Atmos Energy Corp.,
Mid-Tex Division ("Atmos Mid-Tex" or "Company"), is a member of the Atmos Cities
Steering Committee ("ACSC"). The Rate Review Mechanism ("RRM") Tariff was originally
adopted by ACSC member cities in 2007 as an alternative to the Gas Reliability Infrastructure
Program ("GRIP"), the statutory provision adopted by the state legislature that allows Atmos to
bypass the City's rate regulatory authority to increase its rates annually to recover capital
investments. The RRM Tariff has been modified several times, most recently in 2013.
The 2016 RRM filing is the fourth RRM filing under the renewed RRM Tariff. On March 1,
2016, Atmos made a filing requesting $35.4 million in additional revenues on a system-wide
basis.
Environs customers (ratepayers outside municipal limits) remain under the Railroad
Commission's exclusive original jurisdiction and have their rates set through the GRIP process.
If the Company had used the GRIP process rather than the RRM process it would have received
Item # 5
a $41 million increase, or about $11 million more than will be approved by the Ordinance.
ACSC and the Company have reached an agreement, reflected in the Ordinance, to reduce the
Company's request by $5.5 million, such that the Ordinance approving new rates reflects an
increase of $29.9 million on a system-wide basis.
The tariffs attached to the Ordinance approve rates that will increase the Company's revenues
by $29.9 million for the Mid-Tex Rate Division, effective for bills rendered on or after June 1,
2016. The monthly residential customer charge will be $19.10. The consumption charge will be
$0.11378 per one hundred cubic-feet (Ccf). The monthly bill impact for the typical residential
customer consuming 46.8 Ccf will be an increase of $1.26, or about 2.43%. The typical
commercial customer will see an increase of $3.81, or 1.43%.
The ACSC Executive Committee and its designated legal counsel and consultants recommend
that all Cities adopt the Ordinance with its attachments approving the negotiated rate settlement
resolving the 2016 RRM filing, and implementing the rate change.
STAFF RECOMMENDATION
Staff recommends adopting an Ordinance approving a negotiated settlement between the
Atmos Cities Steering Committee and Atmos Energy Corporation, Mid-Tex Division regarding
the company's 2016 Rate Review Mechanism (RRM) filing.
MOTION
I make a motion to adopt an Ordinance approving a negotiated settlement between the Atmos
Cities Steering Committee and Atmos Energy Corporation, Mid-Tex Division regarding the
company's 2016 Rate Review Mechanism (RRM) filing.
ATTACHMENT
Ordinance
Item # 5\nAttachment N
ORDINANCE NO. _________
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN
COUNTY, TEXAS, APPROVING A NEGOTIATED SETTLEMENT BETWEEN THE
ATMOS CITIES STEERING COMMITTEE AND ATMOS ENERGY
CORPORATION, MID-TEX DIVISION REGARDING THE COMPANY’S 2016
RATE REVIEW MECHANISM FILING; DECLARING EXISTING RATES TO BE
UNREASONABLE; ADOPTING TARIFFS THAT REFLECT RATE ADJUSTMENTS
CONSISTENT WITH THE NEGOTIATED SETTLEMENT; FINDING THE RATES
TO BE SET BY THE SETTLEMENT TARIFFS TO BE JUST AND REASONABLE
AND IN THE PUBLIC INTEREST; REQUIRING THE COMPANY TO REIMBURSE
REASONABLE RATEMAKING EXPENSES; PROVIDING A SAVINGS CLAUSE;
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of Allen, Texas (“City”) is a gas utility customer of Atmos Energy Corp., Mid-Tex
Division (“Atmos Mid-Tex” or “Company”), and a regulatory authority with an interest in the rates and
charges of Atmos; and,
WHEREAS, the City is a member of the Atmos Cities Steering Committee (“ACSC”), a coalition of
similarly-situated cities served by Atmos Mid-Tex (“ACSC Cities”) that have joined together to facilitate the
review of and response to natural gas issues affecting rates charged in the Atmos Mid-Tex service area; and,
WHEREAS, ACSC and the Company worked collaboratively to develop a new Rate Review Mechanism
(“RRM”) tariff that allows for an expedited rate review process by ACSC Cities as a substitute to the Gas
Reliability Infrastructure Program (“GRIP”) process instituted by the Legislature, and that will establish rates
for the ACSC Cities based on the system-wide cost of serving the Atmos Mid-Tex Division; and,
WHEREAS, on March 1, 2016, Atmos Mid-Tex filed its 2016 RRM rate request with ACSC Cities; and
WHEREAS, ACSC coordinated its review of the Atmos Mid-Tex RRM filing through its Executive
Committee, assisted by ACSC’s attorneys and consultants, to resolve issues identified in the Company’s
RRM filing; and,
WHEREAS, the Executive Committee, as well as ACSC’s counsel and consultants, recommend that ACSC
Cities approve an increase in base rates for Atmos Mid-Tex of $29.9 million on a system-wide basis; and,
WHEREAS, the attached tariffs implementing new rates are consistent with the recommendation of the
ACSC Executive Committee, are agreed to by the Company, and are just, reasonable, and in the public
interest; and,
WHEREAS, the RRM Tariff contemplates reimbursement of ACSC’s reasonable expenses associated with
RRM applications.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ALLEN,
COLLIN COUNTY, TEXAS, THAT:
SECTION 1. The findings set forth in this Ordinance are hereby in all things approved.
SECTION 2. The City Council finds that the settled amount of an increase in revenues of $29.9 million on a
system-wide basis represents a comprehensive settlement of gas utility rate issues affecting the rates,
operations, and services offered by Atmos Mid-Tex within the municipal limits arising from Atmos Mid-
Item # 5\nAttachment N
Tex’s 2016 RRM filing, is in the public interest, and is consistent with the City’s authority under Section
103.001 of the Texas Utilities Code.
SECTION 3. The existing rates for natural gas service provided by Atmos Mid-Tex are unreasonable. The
new tariffs attached hereto and incorporated herein as Attachment A, are just and reasonable, and are
designed to allow Atmos Mid-Tex to recover an additional $29.9 million in revenue over the amount allowed
under currently approved rates, as shown in the Proof of Revenues attached hereto and incorporated herein as
Attachment B; such tariffs are hereby adopted.
SECTION 4. The ratemaking treatment for pensions and other post-employment benefits in Atmos’ next
RRM filing shall be as set forth on Attachment C, attached hereto and incorporated herein.
SECTION 5. Atmos Mid-Tex shall reimburse the reasonable ratemaking expenses of the ACSC in
processing the Company’s 2016 RRM filing.
SECTION 6. To the extent any resolution or ordinance previously adopted by the Council is inconsistent
with this Ordinance, it is hereby repealed.
SECTION 7. If any one or more sections or clauses of this Ordinance is adjudged to be unconstitutional or
invalid, such judgment shall not affect, impair or invalidate the remaining provisions of this Ordinance and
the remaining provisions of the Ordinance shall be interpreted as if the offending section or clause never
existed.
SECTION 8. Consistent with the City Ordinance that established the RRM process, this Ordinance shall
become effective from and after its passage with rates authorized by attached tariffs to be effective for bills
rendered on or after June 1, 2016.
SECTION 9. A copy of this Ordinance shall be sent to Atmos Mid-Tex, care of Chris Felan, Vice President
of Rates and Regulatory Affairs Mid-Tex Division, Atmos Energy Corporation, 5420 LJB Freeway, Suite
1862, Dallas, Texas 75240, and to Geoffrey Gay, General Counsel to ACSC, at Lloyd Gosselink Rochelle &
Townsend, P.C., 816 Congress Avenue, Suite 1900, Austin, Texas 78701.
DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN
COUNTY TEXAS, ON THIS 24TH DAY OF MAY 2016.
APPROVED:
Stephen Terrell, MAYOR
APPROVED AS TO FORM:
ATTEST:
Peter G. Smith, CITY ATTORNEY
Shelley B. George, TRMC, CITY SECRETARY
Ordinance No.
, Page 2
Item # 5\nAttachment N
Attachment A
RRC Tariff No:
MID-TEX DIVISION
ATMOS ENERGY CORPORATION
RATE SCHEDULE:
R – RESIDENTIAL SALES
APPLICABLE TO:
ALL CUSTOMERS IN THE MID-TEX DIVISION EXCEPT THE CITY OF
DALLAS AND UNINCORPORATED AREAS
EFFECTIVE DATE:
Bills Rendered on or after 06/01/2016
PAGE: 12
Application
Applicable to Residential Customers for all natural gas provided at one Point of Delivery and measured
through one meter.
Type of Service
Where service of the type desired by Customer is not already available at the Point of Delivery, additional
charges and special contract arrangements between Company and Customer may be required prior to
service being furnished.
Monthly Rate
Customer's monthly bill will be calculated by adding the following Customer and Ccf charges to the
amounts due under the riders listed below:
Charge
Amount
Customer Charge per Bill
$ 19.10 per month
Rider CEE Surcharge
$ 0.02 per month1
Total Customer Charge
Commodity Charge – All Ccf
$ 19.12 per month
$0.11378 per Ccf
Gas Cost Recovery: Plus an amount for gas costs and upstream transportation costs calculated
in accordance with Part (a) and Part (b), respectively, of Rider GCR.
Weather Normalization Adjustment: Plus or Minus an amount for weather normalization
calculated in accordance with Rider WNA.
Franchise Fee Adjustment: Plus an amount for franchise fees calculated in accordance with Rider
FF. Rider FF is only applicable to customers inside the corporate limits of any incorporated
municipality.
Tax Adjustment: Plus an amount for tax calculated in accordance with Rider TAX.
Surcharges: Plus an amount for surcharges calculated in accordance with the applicable rider(s).
Agreement
An Agreement for Gas Service may be required.
Notice
Service hereunder and the rates for services provided are subject to the orders of regulatory bodies
having jurisdiction and to the Company’s Tariff for Gas Service.
1
Reference Rider CEE - Conservation and Energy Efficiency as approved in GUD 10170. Surcharge billing effective July 1, 2015.
Item # 5\nAttachment N
Attachment A
RRC Tariff No:
MID-TEX DIVISION
ATMOS ENERGY CORPORATION
RATE SCHEDULE:
C – COMMERCIAL SALES
APPLICABLE TO:
ALL CUSTOMERS IN THE MID-TEX DIVISION EXCEPT THE CITY OF
DALLAS AND UNINCORPORATED AREAS
EFFECTIVE DATE:
Bills Rendered on or after 06/01/2016
PAGE: 13
Application
Applicable to Commercial Customers for all natural gas provided at one Point of Delivery and measured
through one meter and to Industrial Customers with an average annual usage of less than 30,000 Ccf.
Type of Service
Where service of the type desired by Customer is not already available at the Point of Delivery, additional
charges and special contract arrangements between Company and Customer may be required prior to
service being furnished.
Monthly Rate
Customer's monthly bill will be calculated by adding the following Customer and Ccf charges to the
amounts due under the riders listed below:
Charge
Amount
Customer Charge per Bill
$ 41.75 per month
Rider CEE Surcharge
$ 0.02 per month1
Total Customer Charge
Commodity Charge – All Ccf
$ 41.77 per month
$ 0.08494 per Ccf
Gas Cost Recovery: Plus an amount for gas costs and upstream transportation costs calculated
in accordance with Part (a) and Part (b), respectively, of Rider GCR.
Weather Normalization Adjustment: Plus or Minus an amount for weather normalization
calculated in accordance with Rider WNA.
Franchise Fee Adjustment: Plus an amount for franchise fees calculated in accordance with Rider
FF. Rider FF is only applicable to customers inside the corporate limits of any incorporated
municipality.
Tax Adjustment: Plus an amount for tax calculated in accordance with Rider TAX.
Surcharges: Plus an amount for surcharges calculated in accordance with the applicable rider(s).
Agreement
An Agreement for Gas Service may be required.
Notice
Service hereunder and the rates for services provided are subject to the orders of regulatory bodies
having jurisdiction and to the Company’s Tariff for Gas Service.
1 Reference Rider CEE - Conservation and Energy Efficiency as approved in GUD 10170. Surcharge billing effective July 1, 2015.
Item # 5\nAttachment N
Attachment A
RRC Tariff No:
MID-TEX DIVISION
ATMOS ENERGY CORPORATION
RATE SCHEDULE:
I – INDUSTRIAL SALES
APPLICABLE TO:
ALL CUSTOMERS IN THE MID-TEX DIVISION EXCEPT THE CITY OF
DALLAS AND UNINCORPORATED AREAS
EFFECTIVE DATE:
Bills Rendered on or after 06/01/2016
PAGE: 14
Application
Applicable to Industrial Customers with a maximum daily usage (MDU) of less than 3,500 MMBtu per day
for all natural gas provided at one Point of Delivery and measured through one meter. Service for
Industrial Customers with an MDU equal to or greater than 3,500 MMBtu per day will be provided at
Company's sole option and will require special contract arrangements between Company and Customer.
Type of Service
Where service of the type desired by Customer is not already available at the Point of Delivery, additional
charges and special contract arrangements between Company and Customer may be required prior to
service being furnished.
Monthly Rate
Customer's monthly bill will be calculated by adding the following Customer and MMBtu charges to the
amounts due under the riders listed below:
Charge
Amount
Customer Charge per Meter
$ 738.00 per month
First 0 MMBtu to 1,500 MMBtu
$ 0.3096 per MMBtu
Next 3,500 MMBtu
$ 0.2267 per MMBtu
All MMBtu over 5,000 MMBtu
$ 0.0486 per MMBtu
Gas Cost Recovery: Plus an amount for gas costs and upstream transportation costs calculated
in accordance with Part (a) and Part (b), respectively, of Rider GCR.
Franchise Fee Adjustment: Plus an amount for franchise fees calculated in accordance with Rider
FF. Rider FF is only applicable to customers inside the corporate limits of any incorporated
municipality.
Tax Adjustment: Plus an amount for tax calculated in accordance with Rider TAX.
Surcharges: Plus an amount for surcharges calculated in accordance with the applicable rider(s).
Curtailment Overpull Fee
Upon notification by Company of an event of curtailment or interruption of Customer’s deliveries,
Customer will, for each MMBtu delivered in excess of the stated level of curtailment or interruption, pay
Company 200% of the midpoint price for the Katy point listed in Platts Gas Daily published for the
applicable Gas Day in the table entitled “Daily Price Survey.”
Replacement Index
In the event the “midpoint” or “common” price for the Katy point listed in Platts Gas Daily in the table
entitled “Daily Price Survey” is no longer published, Company will calculate the applicable imbalance fees
utilizing a daily price index recognized as authoritative by the natural gas industry and most closely
approximating the applicable index.
Item # 5\nAttachment N
MID-TEX DIVISION
ATMOS ENERGY CORPORATION
Attachment A
RRC Tariff No:
RATE SCHEDULE:
I – INDUSTRIAL SALES
APPLICABLE TO:
ALL CUSTOMERS IN THE MID-TEX DIVISION EXCEPT THE CITY OF
DALLAS AND UNINCORPORATED AREAS
EFFECTIVE DATE:
Bills Rendered on or after 06/01/2016
PAGE: 15
Agreement
An Agreement for Gas Service may be required.
Notice
Service hereunder and the rates for services provided are subject to the orders of regulatory bodies
having jurisdiction and to the Company’s Tariff for Gas Service.
Special Conditions
In order to receive service under Rate I, Customer must have the type of meter required by Company.
Customer must pay Company all costs associated with the acquisition and installation of the meter.
Item # 5\nAttachment N
Attachment A
RRC Tariff No:
MID-TEX DIVISION
ATMOS ENERGY CORPORATION
RATE SCHEDULE:
T – TRANSPORTATION
APPLICABLE TO:
ALL CUSTOMERS IN THE MID-TEX DIVISION EXCEPT THE CITY OF
DALLAS AND UNINCORPORATED AREAS
EFFECTIVE DATE:
Bills Rendered on or after 06/01/2016
PAGE: 16
Application
Applicable, in the event that Company has entered into a Transportation Agreement, to a customer
directly connected to the Atmos Energy Corp., Mid-Tex Division Distribution System (Customer) for the
transportation of all natural gas supplied by Customer or Customer’s agent at one Point of Delivery for
use in Customer's facility.
Type of Service
Where service of the type desired by Customer is not already available at the Point of Delivery, additional
charges and special contract arrangements between Company and Customer may be required prior to
service being furnished.
Monthly Rate
Customer's bill will be calculated by adding the following Customer and MMBtu charges to the amounts
and quantities due under the riders listed below:
Charge
Amount
Customer Charge per Meter
$ 738.00 per month
First 0 MMBtu to 1,500 MMBtu
$ 0.3096 per MMBtu
Next 3,500 MMBtu
$ 0.2267 per MMBtu
All MMBtu over 5,000 MMBtu
$ 0.0486 per MMBtu
Upstream Transportation Cost Recovery: Plus an amount for upstream transportation costs in
accordance with Part (b) of Rider GCR.
Retention Adjustment: Plus a quantity of gas as calculated in accordance with Rider RA.
Franchise Fee Adjustment: Plus an amount for franchise fees calculated in accordance with Rider
FF. Rider FF is only applicable to customers inside the corporate limits of any incorporated
municipality.
Tax Adjustment: Plus an amount for tax calculated in accordance with Rider TAX.
Surcharges: Plus an amount for surcharges calculated in accordance with the applicable rider(s).
Imbalance Fees
All fees charged to Customer under this Rate Schedule will be charged based on the quantities
determined under the applicable Transportation Agreement and quantities will not be aggregated for any
Customer with multiple Transportation Agreements for the purposes of such fees.
Monthly Imbalance Fees
Customer shall pay Company the greater of (i) $0.10 per MMBtu, or (ii) 150% of the difference per MMBtu
between the highest and lowest “midpoint” price for the Katy point listed in Platts Gas Daily in the table
entitled “Daily Price Survey” during such month, for the MMBtu of Customer’s monthly Cumulative
Imbalance, as defined in the applicable Transportation Agreement, at the end of each month that exceeds
10% of Customer’s receipt quantities for the month.
Item # 5\nAttachment N
MID-TEX DIVISION
ATMOS ENERGY CORPORATION
Attachment A
RRC Tariff No:
RATE SCHEDULE:
T – TRANSPORTATION
APPLICABLE TO:
ALL CUSTOMERS IN THE MID-TEX DIVISION EXCEPT THE CITY OF
DALLAS AND UNINCORPORATED AREAS
EFFECTIVE DATE:
Bills Rendered on or after 06/01/2016
PAGE: 17
Curtailment Overpull Fee
Upon notification by Company of an event of curtailment or interruption of Customer’s deliveries,
Customer will, for each MMBtu delivered in excess of the stated level of curtailment or interruption, pay
Company 200% of the midpoint price for the Katy point listed in Platts Gas Daily published for the
applicable Gas Day in the table entitled “Daily Price Survey.”
Replacement Index
In the event the “midpoint” or “common” price for the Katy point listed in Platts Gas Daily in the table
entitled “Daily Price Survey” is no longer published, Company will calculate the applicable imbalance fees
utilizing a daily price index recognized as authoritative by the natural gas industry and most closely
approximating the applicable index.
Agreement
A transportation agreement is required.
Notice
Service hereunder and the rates for services provided are subject to the orders of regulatory bodies
having jurisdiction and to the Company’s Tariff for Gas Service.
Special Conditions
In order to receive service under Rate T, customer must have the type of meter required by Company.
Customer must pay Company all costs associated with the acquisition and installation of the meter.
Item # 5\nAttachment N
Attachment A
MID-TEX DIVISION
ATMOS ENERGY CORPORATION
RIDER:
WNA – WEATHER NORMALIZATION ADJUSTMENT
APPLICABLE TO:
ALL CUSTOMERS IN THE MID-TEX DIVISION EXCEPT THE CITY OF
DALLAS AND UNINCORPORATED AREAS
EFFECTIVE DATE:
Bills Rendered on or after 11/01/2016
PAGE: 41
Provisions for Adjustment
The Commodity Charge per Ccf (100 cubic feet) for gas service set forth in any Rate Schedules utilized
by the cities of the Mid-Tex Division service area for determining normalized winter period revenues shall
be adjusted by an amount hereinafter described, which amount is referred to as the "Weather
Normalization Adjustment." The Weather Normalization Adjustment shall apply to all temperature
sensitive residential and commercial bills based on meters read during the revenue months of November
through April. The five regional weather stations are Abilene, Austin, Dallas, Waco, and Wichita Falls.
Computation of Weather Normalization Adjustment
The Weather Normalization Adjustment Factor shall be computed to the nearest one-hundredth cent
per Ccf by the following formula:
WNAFi
=
Ri
(HSFi
x
(BLi
+
(NDD-ADD) )
(HSFi
x
ADD) )
Where
i
=
WNAFi
=
Ri
=
any particular Rate Schedule or billing classification within any such
particular Rate Schedule that contains more than one billing classification
Weather Normalization Adjustment Factor for the ith rate schedule or
classification expressed in cents per Ccf
Commodity Charge rate of temperature sensitive sales for the ith schedule or
classification.
HSFi
=
heat sensitive factor for the ith schedule or classification divided by the
average bill count in that class
NDD
=
billing cycle normal heating degree days calculated as the simple ten-year
average of actual heating degree days.
ADD
=
billing cycle actual heating degree days.
Bli
=
base load sales for the ith schedule or classification divided by the average
bill count in that class
The Weather Normalization Adjustment for the jth customer in ith rate schedule is computed as:
WNAi =
WNAFi x qij
Where qij is the relevant sales quantity for the jth customer in ith rate schedule.
Item # 5\nAttachment N
Attachment A
MID-TEX DIVISION
ATMOS ENERGY CORPORATION
RIDER:
WNA – WEATHER NORMALIZATION ADJUSTMENT
APPLICABLE TO:
ALL CUSTOMERS IN THE MID-TEX DIVISION EXCEPT THE CITY OF
DALLAS AND UNINCORPORATED AREAS
EFFECTIVE DATE:
Bills Rendered on or after 11/01/2016
PAGE: 42
Base Use/Heat Use Factors
Weather Station
Abilene
Residential
Base use
Heat use
Ccf
Ccf/HDD
10.09
0.1392
Commercial
Base use
Ccf
98.01
Heat use
Ccf/HDD
0.6440
Austin
11.21
0.1551
203.36
0.8564
Dallas
13.72
0.2048
189.83
0.9984
Waco
9.89
0.1411
129.75
0.6695
11.49
0.1506
122.35
0.5967
Wichita
Falls
Weather Normalization Adjustment (WNA) Report
On or before June 1 of each year, the company posts on its website at atmosenergy.com/mtx-wna, in
Excel format, a Weather Normalization Adjustment (WNA) Report to show how the company calculated
its WNAs factor during the preceding winter season. Additionally, on or before June 1 of each year, the
company files one hard copy and an Excel version of the WNA Report with the Railroad Commission of
Texas' Gas Services Division, addressed to the Director of that Division.
Attachment B
Proof of Revenues
File Date: March 1, 2016
ATMOS ENERGY CORP., MID-TEX DIVISION
PROPOSED TARIFF STRUCTURE (BEFORE RATE CASE EXPENSE RECOVERY)
TEST YEAR ENDING DECEMBER 31, 2015
(b)
(a)
1
2
3
4
5
6
7
8
9
10
11
12
(c)
Proposed Change In Rates:
Proposed Change In Rates without Revenue Related Taxes:
Residential
Commercial
Industrial and Transportation
Net Revenue Requirements GUD No. 10170
$ 29,603,205
$ 27,447,850
Revenue Requirements
$
338,431,486
84,223,622
11,490,316
$
434,145,424
Allocations
77.95%
19.40%
2.65%
(d)
(e)
28
29
Current
Residential Base Charge
Residential Consumption Charge
Commercial Base Charge
Commercial Consumption Charge
I&T Base Charge
I&T Consumption Charge Tier 1 MMBTU
I&T Consumption Charge Tier 2 MMBTU
I&T Consumption Charge Tier 3 MMBTU
$
$
$
$
$
$
$
$
18.56
0.09931
39.87
0.08020
697.35
0.2937
0.2151
0.0461
0.48
0.01540
1.81
0.00480
38.03
0.0166
0.0121
0.0026
(h)
(i)
(j)
(k)
Per GUD 10170 Final Order
Per GUD 10170 Final Order
Per GUD 10170 Final Order
Prospective
$
$
$
$
$
$
$
$
(g)
Schedule A
Ln 1 divided by factor on WP_F-5.1
13
14
15
16 With Proportional Increase all classes but Residential and a 40% residential base charge increase:
17
18
19
20
21
22
23
24
25
26
27
(f)
With Customer Charges Rounded Off and residential base charge increase for 2015 limited to $0.50 per RRM tariff:
Proposed Change
Revenues
$
8,558,622
12,837,933
2,662,423
2,662,423
363,224
172,167
139,070
51,988
$
27,447,850
Proposed
Change In
Revenues
Residential Base Charge
Residential Consumption Charge
Commercial Base Charge
Commercial Consumption Charge
I&T Base Charge
I&T Consumption Charge Tier 1 MMBTU
I&T Consumption Charge Tier 2 MMBTU
I&T Consumption Charge Tier 3 MMBTU
$
$
$
$
$
$
$
$
0.52
0.01447
1.83
0.00474
39.65
0.0159
0.0116
0.0025
$
9,335,278
12,061,297
2,697,162
2,626,475
378,728
165,150
132,888
49,955
$
27,446,933
Proposed
Rates
$
$
$
$
$
$
$
$
19.08
0.11378
41.70
0.08494
737.00
0.3096
0.2267
0.0486
Proposed Revenues
$
339,813,673
94,839,970
61,390,268
47,065,984
7,039,815
3,215,747
2,597,042
971,117
$
556,933,616
WP_J-5
Page 2 of 4
Attachment C
File Date: March 1, 2016
ATMOS ENERGY CORP., MID-TEX DIVISION
PENSIONS AND RETIREE MEDICAL BENEFITS ADJUSTMENT
TEST YEAR ENDING DECEMBER 31, 2015
Line
No.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
Description
(a)
Fiscal Year 2016 Towers Watson Report as adjusted (1), (3)
O&M Expense Factor (2)
Fiscal Year 2016 Actuarially Determined O&M Benefits (Ln 1 x Ln 2)
Allocation to Mid-Tex (2)
Mid-Tex Benefits Expense Included in Rates - Proposed (Ln 3 x Ln 4)
Shared Services
PostPension
Retirement
Account Plan
Medical Plan
("PAP")
("FAS 106")
(b)
(c)
Pension
Account Plan
("PAP")
(d)
Supplemental
Executive Benefit
Plan ("SERP")
(e)
PostRetirement
Medical Plan
("FAS 106")
(f)
$
2,896,450 $
96.41%
2,792,473 $
40.56%
1,132,659 $
7,840,683 $
37.42%
2,933,599 $
71.52%
2,098,222 $
Mid-Tex Benefits Expense per GUD 10359 and RRM Test Year Ending
December 31, 2014 Benchmark (4)
$
2,831,859
2,013,260
2,925,600
Test Year Adjustment (Line 5 minus Line 7)
$
(836,844) $
(880,601) $
(827,379) $
(3,561) $
(1,500,472) $
(4,048,856)
$
(836,844) $
(836,844) $
(880,601) $
(880,601) $
$
(827,379)
(827,379) $
$
(3,561)
(3,561) $
$
(1,500,472)
(1,500,472) $
(1,717,445)
(2,331,412)
(4,048,856)
$
$
$
$
$
150,433 $
20.77%
31,249 $
100.00%
31,249 $
Adjustment
Total
(g)
5,101,680 $
96.41%
4,918,540 $
40.56%
1,995,016 $
Adjustment Summary:
Account 922
Account 926
Total (Ln 12 plus Ln 13)
$
Mid-Tex Direct
34,809
$
4,466,430
37.42%
1,671,119
71.52%
1,195,248 $
2,695,721
$
6,452,393
10,501,250
Notes:
1. Studies not applicable to Mid-Tex or Shared Services are omitted.
2. The factors on Lines 2 and 4 are based on the factors in 2016 RRM (Test Year Ending December 31,2015).
3. SSU amounts exclude cost centers which do not allocate to Mid-Tex for rate making purposes.
4. GUD No. 10359 is the benchmark for January-May which is the same benchmark as used in the RRM TYE December 31, 2014 for June-December.
WP_F-2.3
Page 1 of 2
Attachment C
ATMOS ENERGY CORP., MID-TEX DIVISION
PENSIONS AND RETIREE MEDICAL BENEFITS FOR CITIES APPROVAL
TEST YEAR ENDING DECEMBER 31, 2015
Shared Services
Line
No.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
Description
(a)
Fiscal Year 2016 Towers Watson Report (excluding Removed Cost
Centers)
Allocation to Mid-Tex
FY16 Towers Watson Benefit Costs (excluding Removed Cost
Centers) Allocated to MTX (Ln 1 x Ln 2)
O&M and Capital Allocation Factor
FY16 Towers Watson Benefit Costs To Approve (excluding
Removed Cost Centers) (Ln 3 x Ln 4)
Pension
Account Plan
("PAP")
(b)
Mid-Tex Direct
Post-Retirement
Medical Plan
("FAS 106")
(c)
Pension
Account Plan
("PAP")
(d)
Supplemental Post-Retirement
Executive Benefit Medical Plan
Plan ("SERP")
("FAS 106")
(e)
(f)
$
5,101,680 $
40.56%
2,896,450 $
40.56%
7,840,683 $
71.52%
150,433 $
100.00%
4,466,430
71.52%
$
2,069,299 $
100.00%
1,174,833 $
100.00%
5,607,955 $
100.00%
150,433 $
100.00%
3,194,561
100.00%
$
2,069,299
$
1,174,833
$
5,607,955
150,433
$
3,194,561
$
2,069,299
$
5,607,955
$
1,174,833
$
3,194,561
$
1,174,833
$
3,194,561
$
Adjustment
Total
(g)
$
12,197,081
$
$
7,677,254
4,369,394
150,433
12,197,081
$
6,452,393
Summary of Costs to Approve:
Total Pension Account Plan ("PAP")
Total Post-Retirement Medical Plan ("FAS 106")
Total Supplemental Executive Retirement Plan ("SERP")
Total (Ln 10 + Ln 11 + Ln 12)
$
O&M Expense Factor
Expense Portion (Ln 13 x Ln 16)
2,069,299
96.41%
$
Capital Factor
1,995,016
$
96.41%
$
3.59%
1,132,659
5,607,955
$
$
37.42%
$
3.59%
2,098,222
150,433
150,433
20.77%
$
62.58%
31,249
37.42%
$
79.23%
1,195,248
62.58%
Capital Portion (Ln 13 x Ln 20)
$
74,283
$
42,174
$
3,509,733
$
119,184
$
1,999,313
$
5,744,687
Total (Ln 18 + Ln 22)
$
2,069,299
$
1,174,833
$
5,607,955
$
150,433
$
3,194,561
$
12,197,081
Item # 6
CITY COUNCIL AGENDA COMMUNICATION
AGENDA DATE:
May 24, 2016
SUBJECT:
Adopt a Resolution Supporting the Texas
Department of Transportation Plan to
Reconstruct Angel Parkway (FM 2551) from
East Main Street to Parker Road as a Six Lane
Divided Arterial.
STAFF RESOURCE:
Chris Flanigan, Director of Engineering
ACTION PROPOSED:
Adopt a Resolution Supporting the Texas
Department of Transportation Plan to
Reconstruct Angel Parkway (FM 2551) from
East Main Street to Parker Road as a Six Lane
Divided Arterial.
BACKGROUND
The Angel Parkway (FM 2551) improvement project from Main Street to Parker Road marks
an important partnership between Collin County, TxDOT, the Town of Lucas, the City of
Parker, and the City of Allen.
The reconstruction of Angel Parkway (FM 2551) will improve mobility and access for
residents of the City of Allen, as well as surrounding areas. Since 1977, the City of Allen
Master Thoroughfare Plan has contemplated this portion of roadway as being a 6-lane divided
section. According to forecasts provided within the 2014 update to the Collin County Mobility
plan, traffic volumes along this roadway continue to increase and are expected to reach over
30,000 vehicles per day. Even today, with current traffic volumes, the existing two-lane asphalt
roadway is becoming functionally obsolete.
On May 16, 2016 the Collin County Commissioner's Court adopted a Resolution supporting
this improvement project.
STAFF RECOMMENDATION
Staff recommends that City Council adopt a Resolution supporting the Texas Department of
Transportation plan to reconstruct Angel Parkway (FM 2551) from East Main Street to Parker
Road as a six lane divided arterial.
MOTION
Item # 6
I make a motion to adopt Resolution No.____________ supporting the Texas Department of
Transportation plan to reconstruct Angel Parkway (FM 2551) from East Main Street to
Parker Road as a six lane divided arterial.
ATTACHMENT
Resolution
Location Map
Item # 6\nAttachment N
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN
COUNTY,
TEXAS,
SUPPORTING
THE
TEXAS
DEPARTMENT
OF
TRANSPORTATION AND THE PLAN TO RECONSTRUCT ANGEL PARKWAY (FM
2551) FROM EAST MAIN STREET TO PARKER ROAD; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the City of Allen Master Thoroughfare Plan has contemplated Angel Parkway (FM2551) as being
a six-lane roadway since 1977; and,
WHEREAS, rapid growth and development continues throughout Collin County, requiring capacity
improvements to arterial roadways; and,
WHEREAS, the traffic volumes along Angel Parkway (FM 2551) continue to increase and are expected to
reach in excess of 30,000 vehicles per day, according to forecasts provided within the 2014 update to the Collin
County Mobility plan; and,
WHEREAS, Collin County has identified the reconstruction of Angel Parkway as a priority project to improve
regional level-of-service by 2020 within that same Mobility Plan; and,
WHEREAS, even with existing traffic volumes, existing Angel Parkway (FM 2551) is becoming functionally
obsolete; and,
WHEREAS, the reconstruction of Angel Parkway (FM 2551) will improve mobility and access for residents of
the City of Allen, as well as surrounding areas.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALLEN,
COLLIN COUNTY, TEXAS, THAT:
SECTION 1. The City Council of the City of Allen supports the Texas Department of Transportation
schematic design to reconstruct Angel Parkway from Main Street to Parker Road as a six-lane divided roadway
and to move forward with the reconstruction as soon as practical.
SECTION 2. The City Secretary shall forward a certified copy of this Resolution to the Texas Department of
Transportation.
SECTION 3.
This Resolution shall take effect immediately from and after its passage.
DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN
COUNTY, TEXAS, ON THIS THE 24TH DAY OF MAY 2016.
APPROVED:
Stephen Terrell, MAYOR
ATTEST:
Shelley B. George, TRMC, CITY SECRETARY
Item # 6\nAttachment N
LOCATION MAP
FM 2551 / Angel Parkway
Main Street to Parker Road
(May 24, 2016)
Item # 7
CITY COUNCIL AGENDA COMMUNICATION
AGENDA DATE:
May 24, 2016
SUBJECT:
Adopt a Resolution Approving the Allen
Public Art Master Plan Update 2016
Establishing a Guide for Public Art in the City
of Allen.
STAFF RESOURCE:
Tim Dentler, Director of Parks and Recreation
BOARD/COMMISSION ACTION:
On May 17, 2016, the Public Art Committee
reviewed the plan and recommend adoption.
ACTION PROPOSED:
Adopt a Resolution Approving the Allen
Public Art Master Plan Update 2016
Establishing a Guide for Public Art in the City
of Allen.
BACKGROUND
Since the adoption of the City of Allen Public Art Master Plan in 2005, the City has established
a public art committee, allocated funds for public art, and begun to build its public art
collection. The City contracted with Via Partnership, facilitators of the original 2005 plan, to
review the program and work with community members and staff to develop this updated
Master Plan that ensures artwork continues to be acquired based on best practices in the field.
This update serves as a stand-alone document intended to guide public art decisions. An
Executive Summary has been provided for additional detail and reference.
STAFF RECOMMENDATION
Staff recommends the City Council adopt a resolution approving the Allen Public Art Master
Plan Update 2016 establishing a guide for public art in the City of Allen.
MOTION
I make a motion to adopt Resolution No. ________ approving the Allen Public Art Master
Plan Update 2016 establishing a guide for public art in the City of Allen.
ATTACHMENT
Item # 7
Resolution
Public Art Master Plan
Item # 7\nAttachment N
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN
COUNTY, TEXAS, ADOPTING THE ALLEN PUBLIC ART MASTER PLAN
UPDATE 2016, ATTACHED HERETO AS EXHIBIT “A”; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the Public Art Committee has reviewed the Allen Public Art Master Plan Update 2016 and
recommends that the Allen City Council adopt the Allen Public Art Master Plan Update 2016; and,
WHEREAS, the Allen City Council has determined that the adoption of the Allen Public Art Master Plan
Update 2016 would be in the best interest of its citizens.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALLEN,
COLLIN COUNTY, TEXAS, THAT:
SECTION 1. The Allen City Council herby adopts the Allen Public Art Master Plan Update 2016,
attached hereto as Exhibit “A.”
SECTION 2.
This Resolution shall become effective immediately from and after its passage.
DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN
COUNTY, TEXAS, ON THIS THE 24TH DAY OF MAY 2016.
APPROVED:
Stephen Terrell, MAYOR
ATTEST:
Shelley B. George, TRMC, CITY SECRETARY
Item # 7\nAttachment N
Item # 7\nAttachment N
D raf t for
Cit y Council Review
APRIL 19, 2016
PREPARED BY:
Meridith C. McKinley / Via Partnership
Item # 7\nAttachment N
Item # 7\nAttachment N
cover image: Andrea Mylkebust & Stanton Sears, Blackland Prairie Song, 2011, Allen City Hall
preceding page image: Roger White Stoller, Oceano, 2009, Allen Public Library
4
ALLEN PUBLIC ART MASTER PLAN
Item # 7\nAttachment N
TABLE OF CONTENTS
I.
EXECUTIVE SUMMARY
6
II. INTRODUCTION
10
III. PUBLIC ART ALLEN: VISION AND MISSION
12
IV. INVENTORY OF OPPORTUNITIES
14
a. Activate Community Gathering Places
b. Bring Character and Creativity To Everyday Places
c. Contribute to Allen’s Identity as Welcoming and Unique
d. Criteria for Evaluating City-Led Public Art Opportunities
e. Strategies for Public Art in Private Development Areas
V. COMMUNICATIONS AND COMMUNITY PROGRAMS
26
a. Communications and Community Programs Goals
b. Message and Identity
c. Catalog of the Collection
d. Project-Specific Communications Strategy
e. Community Partnership Programs
VI. PUBLIC ART PROGRAM IMPLEMENTATION GUIDELINES
28
a. Definitions
b. Roles and Responsibilities
c. Sources and Uses of Funds
d. Planning Tools
e. Artist Selection
f. Project Implementation
g. Public Art in Private Development
h. Gifts and Loans of Artwork
i. Collection Management
APPENDICES
A. Survey Results
58
B. Public Art Collection
68
ALLEN PUBLIC ART MASTER PLAN
5
Item # 7\nAttachment N
I. EXECUTIVE SUMMARY
Since the adoption of the City of Allen Public Art Master
Plan in 2005, the City has established a public art
committee, allocated funds for public art, and begun to
build its public art collection. The City contracted with Via
Partnership, facilitators of the original 2005 plan, to review
the program and work with community members and staff
to develop an updated Master Plan that ensures artwork
continues to be acquired based on best practices in the field.
VISION
The original vision for public art in Allen focused on the ways public art can
build upon the community’s strengths: its well-preserved natural beauty; its
strong network of parks, trails, and recreational opportunities; its well-defined
transportation corridors; and its close-knit community. Thoughtfully planned public
art was envisioned to be – and has become -- a key part of what makes this wellplanned community a desirable place to live, work, and play.
Recognizing the growth and development of the entire greater Dallas-Fort Worth
Metroplex over the last decade, the new vision for public art emphasizes that
public art can be used to help Allen stand out among neighboring municipalities
and express the identity, spirit, and energy of the community. To this end, public
art can help make great public spaces that are unique, welcoming gathering places
and compelling destinations. With quality design, public art can add to the texture
of Allen’s everyday places, giving them a distinctive character that continues to set
Allen apart.
A NEW APPROACH TO PROJECTS
Allen Public Art should focus its efforts on commissioning new work that supports
the central ideas of the new vision statement: contribute to Allen’s identity as a
unique and welcoming community, activate community gathering spaces, and
bring character and creativity to everyday places. This Plan identifies categories of
projects to fulfill these goals.
6
ALLEN PUBLIC ART MASTER PLAN
Item # 7\nAttachment N
Contribute to Allen’s Identity as Welcoming and Unique
A small number of larger-scale public artworks can be commissioned over
the next five to ten years that can become well-known community icons or
landmarks, building Allen’s identity as a unique and welcoming community.
These works could be sculpture; large-scale design enhancements on bridges,
overpasses, roundabouts, or other public infrastructure; or architectural-scale
design enhancements to buildings or parking garages. Future redevelopment
efforts for the Central Business District, in particular, should give consideration
to siting a work of art to create gateway or focal point for downtown. Potential
or known opportunities in this category include the Allen Drive Overpass and the
Montgomery Road Roundabout.
Activate Community Gathering Places
While a few gathering places already exist in Allen, there is the potential for
more of these places that are so important to community life to be developed
as part of Allen’s parks, civic buildings and commercial areas. As a part of good
overall public space design, public art can anchor, define, and activate both formal
and informal spaces where people come together, encounter each other, and
socialize. Artists can be engaged to design functional elements such as seating,
tables, or shade structures for these spaces, or be involved in designing the entire
space either participating on or leading the design team. Public art projects
that activate community gathering places should be considered for new or
renovated Community and Special Use Parks, the Allen Public Library, major visitor
destinations, retail or mixed-use centers and downtown. Capital projects at Molsen
Farm, Watters Branch Community Park Phase 2, and the Allen Public Library
present the potential for public art opportunities that support gathering places.
Bring Character and Creativity to Everyday Places
Public art can continue to add to the texture of Allen’s everyday places, bringing
an attention to detail, revealing the personality of a particular space, and over time
creating the expectation for unexpected visual surprises, rich texture, and enduring
quality. Artwork could include traditional sculpture, murals, or other design
interventions; artist designed functional elements or streetscapes, parks, or plaza;
or public spaces or infrastructure designed with the involvement of an artist. Public
art that brings character and creativity to everyday places should be considered
ALLEN PUBLIC ART MASTER PLAN
7
Item # 7\nAttachment N
for new or renovated City facilities that are built to be used by the community or
in highly visible locations, pedestrian-oriented streetscapes, and trails. Specific
opportunities over the next five to ten years include art related to Rowlett Creek
Community Park Recreation and Athletic Center, Allen Public Library, Fire Station
No. 6 and various trail tunnels.
UPDATED IMPLEMENTATION GUIDELINES
Along with a new vision and a new approach to projects, this updated plan includes
some changes to Allen’s Public Art Implementation Guidelines, which were adopted
in 2005 and have been effective in building the Allen Public Art Collection. The
changes are mostly clarifications of terms or processes and are based upon best
practices in the field of public art. New recommendations for how the City works
with developers to support the growth of public art are also included.
A new Project Plan phase has been added to the project development process
and to the list of planning tools. The respective responsibilities of the Allen City
Council, Public Art Committee, Artist Selection Panels, Allen Public Art Staff, and
Project Managers with regard to Project Plans has been outlined in the Roles and
Responsibilities section. The Allen Public Art Program Coordinator position has
been defined and a team approach to managing the program is described. What is
to be included in the annual Public Art Work Plan has been more fully described, as
well. Additional clarity has been provided regarding the use of General Funds and
other project funding sources have been named.
While no significant changes have been made to the Artist Selection, Project
Implementation or Collection Management guidelines, Allen Public Art should
consider increasing its use of processes such as invitational artist selection and
interview-based selection to identify the best and most qualified artists for
projects. Regarding gifts or loans of artwork, more specific proposal requirements
for potential artwork donors are outlined, and steps for technical and aesthetic
review of potential gifts are laid out.
Perhaps the most significant change is the addition of new recommendations for
encouraging Public Art in Private Development. Many of the private development
projects in Allen will offer opportunities to fulfill the new vision for public art in
Allen; the City of Allen should take a more active stance in encouraging private
developers to take advantage of these opportunities.
8
ALLEN PUBLIC ART MASTER PLAN
Item # 7\nAttachment N
Christopher Fennell, Rail Ladder Fire, City of Allen Fire Station #5, 2011
ALLEN PUBLIC ART MASTER PLAN
9
Item # 7\nAttachment N
II. INTRODUCTION
The 2005 City of Allen Public Art Master Plan set the
stage for the formation of the City’s public art program
(now “Allen Public Art”). That plan set forth how the public
art program would be funded and staffed, the role of
community stakeholders and the City Council in selecting
artists and artwork, and a broad range of projects for the
program to consider. With the passing of the 2007 General
Obligation Bond program and allocation of funds for public
art, the Parks and Recreation staff and the newly formed
Public Art Committee, working closely with community
groups and interested citizens, began to build the City of
Allen Public Art Collection.
Now, almost a decade after the launch of the program, with eight new works on
view in parks, along trails, at community facilities, and at major entry-points to the
community, and three in process, it was time to revisit the City’s Public Art Master
Plan to chart a course for the future and ensure that new artwork is being acquired
based on best practices in the field.
In 2015, the City of Allen contracted with Via Partnership, the facilitators of the
2005 Public Art Master Plan, to work with the City to develop this update. Via
worked with an Advisory Committee comprised of Allen citizens and City staff, as
well as the Public Art Committee, to provide guidance and feedback during the
planning process. As part of the process of working with the Advisory Committee,
Via conducted a tour of public art in neighboring communities. A public survey
asking questions related to both the current Allen Public Art Collection and
goals and sites for future projects received 298 responses, and community input
conducted as part of the Allen 2030 Comprehensive Plan was also reviewed. Via
also conducted numerous one-on-one interviews with City leaders, City staff and
10
ALLEN PUBLIC ART MASTER PLAN
Item # 7\nAttachment N
community groups to ensure that the recommendations in this plan update align
with broader community goals and the way the City manages projects.
Andrea Mylkebust & Stanton Sears,
Blackland Prairie Song, 2011, Allen City Hall
As in 2005, the public art master planning process revealed that art and culture is
important to quality of life in Allen. New public artworks in Allen have contributed
to community vitality and helped create a sense of place. Growing the City’s Public
Art Collection will be important as Allen itself continues to grow. As stated in the
Allen 2030 Comprehensive Plan, “(r)esidents, and potential businesses, are attracted
to intangible qualities such as distinctive character, unique developments and
uses, and a sense of place and identity. Such qualities make the community more
appealing and valuable over time.” This update to the Public Art Master Plan hones
Allen Public Art’s focus to support these overarching community goals.
ALLEN PUBLIC ART MASTER PLAN
11
Item # 7\nAttachment N
III. ALLEN PUBLIC ART:
VISION AND MISSION
Since City Council adopted the City’s first Public Art Master
Plan in 2005 and the voters approved the 2007 General
Obligation Bond program that allocated two percent of the
total bond value for public art, the City of Allen and the
Public Art Committee have worked steadily to commission
public art projects that create a sense of community pride
and enhance public places.
Allen Public Art’s vision statement articulates the impact that the program will have
in the community’s future, and brings clarity to public art’s role in the community.
This vision will be a benchmark for decision making regarding the prioritization
of project opportunities and for measuring the success of the individual projects
themselves. While many of the works in the Allen Public Art Collection support this
vision, the statement gives the program a sharper focus moving forward.
Public Art Allen’s mission statement is related to the vision and describes what
the program does to make the vision a reality. It guides the specific actions of the
program.
VISION
Public art in Allen will contribute to Allen’s identity as a unique and welcoming
community, activate community gathering spaces, and bring character and
creativity to everyday places.
This vision builds upon three central ideas:
• Identity. Public art can be a tool that is used to help Allen stand out among
its neighbors. A few, well-known great works of art can become important
community icons and express the spirit and energy of the community.
•G
reat public spaces. Public art can be a component of what makes Allen’s
gathering places special and unique destinations.
•Q
uality of design. Public art can add to the texture of everyday places, making
them special and giving them a distinctive character.
12
ALLEN PUBLIC ART MASTER PLAN
Item # 7\nAttachment N
MISSION
Public Art Allen:
Randolph Rose, Maxey and Me, 2010, Allen
Public Library
• Fosters the commissioning, acquisition, presentation and preservation of
permanent and temporary public art.
• Engages the public with the collection.
• Acts as a steward of the City’s public art collection.
ALLEN PUBLIC ART MASTER PLAN
13
Item # 7\nAttachment N
IV. INVENTORY OF
OPPORTUNITIES
Allen Public Art’s efforts should be focused on
commissioning new work that supports one or more of
the three central ideas of the vision statement: contribute
to Allen’s identity as a unique and welcoming community,
activate community gathering spaces, and bring character
and creativity to everyday places. These ideas have been
translated into categories of projects, each with its own
siting strategies and process considerations.
For each category, we have also identified potential upcoming opportunities
related specifically to projects led by Allen Public Art and funded in whole or in part
through Allen’s Art Projects Account or other City funds. With a few exceptions,
the upcoming opportunities are connected to new construction, and are therefore
based upon the City’s CIP, the proposed 2016 G.O. Bond Program, and other public
and private capital projects that are planned or in process. This list is intended to be
a starting point for planning, as the CIP may change in future years, the G.O. Bond
Program has yet to be approved by voters, and plans may change over time.
CONTRIBUTE TO ALLEN’S IDENTITY AS WELCOMING
AND UNIQUE
Over the next five to ten years, the City of Allen has the opportunity to
commission a small number of larger-scale public artworks that can become wellknown community icons or landmarks. These will be artworks that are in highly
visible, highly traveled locations. They will be visually compelling, site-specific and
unique to Allen. Works of art could be sculpture; large-scale design enhancements
on bridges, overpasses, or other types of public infrastructure; or architecturalscale design enhancements to buildings or parking garages.
Siting Strategies
Projects supporting this element of the vision would be accomplished by the City,
by private developers, and through public-private partnerships, and would generally
be located at these types of locations.
14
ALLEN PUBLIC ART MASTER PLAN
Item # 7\nAttachment N
• P
ublic Infrastructure: Major infrastructure projects such as highway overpasses,
sound walls, bridges, pedestrian bridges, transit facilities and more can be an
opportunity to create a unique visual statement at a grand scale. These projects
are best accomplished when an artist is brought onboard early in the process
and he or she is able to collaborate with engineers, architects and landscape
architects so that his or her work is integral to the infrastructure design and
not an “add on.” Some of these infrastructure projects are led by the City,
while others may be led by other public agencies, the Allen EDC, or even
private developers. For projects not led by the City, the City should look for
opportunities to partner to ensure the incorporation of artwork on the project.
• P
arking Garages: When the City or a developer builds a parking garage that
faces a major thoroughfare, consideration should be given to commissioning an
artist to create a work for the façade. What can be considered an eyesore can
instead become a large-scale canvas for a high-impact work of art.
• R
oundabouts: These traffic management design elements can also be excellent
locations for works of art that serve as gateways into the City or a particular
area of the City. Roundabouts that are larger in scale, in highly visible locations,
and could be perceived as gateway locations into areas that are community
destinations should be studied for the feasibility of siting public art.
• C
entral Business District: Future redevelopment plans for downtown should
give consideration to the siting of a work of art that either creates a gateway or
focal point for downtown. The artwork could be commissioned by the City, by a
developer, or through a public-private partnership.
Process
Through the process of developing the Public Art Work Plan, the Allen Public Art
Program Coordinator would review potential opportunities with City Departments
and the Public Art Committee and, when the right opportunity surfaces, include it
in the Work Plan.
Due to the potential complexity of these projects, the process of developing a
Project Plan should include an in-depth study of the site and a detailed description
of the art opportunity and the artist’s scope of work.
The artist selection for these projects should use an invitational process. This type
of process will ensure that the pool of artists being reviewed has the capability to
design, fabricate and install a work of this complexity and scale. Well established
artists often do not respond to open calls. In some cases, selecting a single artist
based upon qualifications and an interview will be preferable to asking 3-5 finalists
to create concept proposals. This will give the selected artist the ability to do indepth research and work collaboratively with the City and other design disciplines
in the development of the concept.
Upcoming Opportunities
The following are potential or known opportunities for public art projects that will
contribute to the identity of Allen.
ALLEN PUBLIC ART MASTER PLAN
15
Item # 7\nAttachment N
Governor’s Community Achievement Award / Allen Drive Overpass
In 2012, the City of Allen received a $270,000 Governor’s Community
Achievement Award to use toward a gateway monument project / interchange
enhancement along Interstate 75. This Award is being matched by Allen Public Art
($270,000) and the Allen Community Development Corporation ($270,000). The
designated site is the Allen Drive interchange. With the involvement of a significant
contribution from the Art Projects Account, the design effort should be led by
an artist with experience working with DOT or similar infrastructure projects. The
artist should be paired with a local landscape architect and engineer.
Montgomery Road Roundabout
Montgomery Road is currently being extended across Watters Creek to U.S.
Highway 75. Portions of the road are being constructed by the adjacent developer,
and the bridge and part of the roadway are being constructed by the City. The
road will include a roundabout near the bridge. This could be the location for a
large-scale work of art visible from the nearby developments and potentially U.S.
Highway 75.
ACTIVATE COMMUNITY GATHERING PLACES
An important component of community life are gathering places: both the formal
places and plazas for official and organized events and the informal spaces where
people can have a chance encounter each other, gather with friends, and socialize.
A few of these types of places exist in Allen, and there is the potential for more to
be developed as part of Allen’s parks, civic buildings and commercial areas.
Coupled with good overall public space design, public art can play a role in
anchoring, defining and activating gathering places. These are art projects that live
at a human scale. They can also be interactive, giving people not just something to
“see”, but also something to “do.” Or they can simply create visual interest and the
sense of being somewhere special.
Artworks that support community gathering places could include sculpture or
fountains. Or artists could be engaged in designing functional elements such as
seating, tables, or shade structures. Or the art could be the entire gathering place,
designed with an artist participating on or leading the design team. The artwork
“Stratum” by Brad Goldberg at Allen City Hall illustrates how an artwork can make
a gathering place unique and comfortable to be in. Many of the works of art at the
Watters Creek at Montgomery Farm also demonstrate the power of well-placed
sculpture to help make a space a destination.
Siting Strategies
Public art projects supporting this element of the vision could be accomplished by
both the City and by private developers.
• C
ommunity and Special Use Parks: When building new community parks, or
making major community park renovations, the park designers should give
consideration to creating places for community gathering, be they plazas,
pavilion areas, seating areas or lawn areas. These places should be considered
16
ALLEN PUBLIC ART MASTER PLAN
Item # 7\nAttachment N
the primary focus area for public art. Over time, all of Allen’s Community Parks
should have public art that helps define gathering places, creating a stronger
sense of place. Select Special-Use Parks may also be candidates for gathering
place public art projects.
Brad Goldberg, Stratum, 2004,
Allen Civic Plaza
• A
llen Public Library: Libraries are important civic and community spaces, and
are more and more becoming places for formal and informal gathering. Public
art can help anchor a gathering place or places at the library.
• V
isitor Destinations: Many major destinations such as the Allen Event Center,
the soon-to-be-built Allen Convention Center, major retail centers, and major
sporting venues have one or more spaces designed for formal or informal
public gathering. These spaces should be considered for public art installations.
• R
etail or Mixed-Used Centers: When a developer builds a pedestrian-oriented
retail or mixed-use center, art should be encouraged that defines gathering
places.
• C
entral Business District: As the downtown area redevelops, consideration
should be given to including a civic gathering place and to the role that art can
play in making it unique.
ALLEN PUBLIC ART MASTER PLAN
17
Item # 7\nAttachment N
Process
The best time to initiate a discussion about public art related to gathering places
in new capital or development projects is when these projects are still in the
planning phase. When appropriate, Allen Public Art staff should inquire about
what kinds of public gathering places are being developed for a project and how
public art can help support these spaces. When new capital projects in the abovementioned types of places are being designed, Allen Public Art staff should meet
with the Project Manager (for City projects) or developer (for private development
projects) to discuss the possibilities regarding scope of artist involvement, siting
and scale. A Project Plan would then be developed for each specific City-led public
art project.
Upcoming Opportunities
Capital projects at the following sites create the potential for public art
opportunities that support gathering places.
Molsen Farm
Molsen Farm will be a Special-Use park that will preserve Allen’s agricultural
heritage. Plans for Molsen Farm include a permanent tree farm, community
gardens, prairie habitat restoration areas, pond enhancements, soft surface
trails, day camping and a potential site for an environmental education center.
Partnerships with select non-profit groups may allow for additional educational
opportunities and social benefits. Molsen Farm presents a unique opportunity to
explore the intersection of agriculture and culture.
Phase 1 for Molsen Farm is proposed as part of the 2016 G.O. Bond Package.
When the design work for this phase commences, Allen Public Art should initiate
a conversation with the design team about how public art can be incorporated
into Phase 1 as well as future phases of design and construction. Options for
public art projects could include creative design of seating and gathering areas,
environmental projects that support LEED goals, or artwork incorporated into
other elements of the garden area design. As the programming for Molsen Farm
is established, consideration should also be given to how art and cultural programs
can be incorporated into the overall program for Molsen Farm.
Watters Branch Community Park Phase 2
Design and development for Watters Branch Park Phase 1 is underway. The
four baseball/softball field facility will include artwork by May + Watkins that
marks entrances and seating areas. Phase 2 of Watters Branch Community
Park is proposed for the 2016 G.O. Bond package. This phase will add additional
sports fields, solidifying Watters Branch as a signature sports facility that will
be a destination for tournament play. The park will also have neighborhood park
amenities and preserve the natural beauty along the wooded creek corridor. Of
particular importance to the design of this park will be places for team gathering,
both formal and informal. Teams, as well as friends and family of players, will
congregate for group talks, celebrations, meals, team photos, and to just get
organized and psyched up for a match. Allen Public Art should commission at least
one artwork in one of these places to help make it distinct, and serve as a fun and
unique backdrop to these activities.
18
ALLEN PUBLIC ART MASTER PLAN
Item # 7\nAttachment N
Allen Public Library
The Allen Public Library is already home to “Oceano” by Roger White Stoller. The
proposed expansion of the library may impact the courtyard. This could create
the need to re-site this work in the re-designed courtyard or move it to another
location at the library. If “Oceano” is relocated, its placement should take into
account scale and adjacent uses, and another work of art should be commissioned
for the courtyard. The goal for “Oceano” or any artwork in the courtyard should be
to create a focal-point as part of a well-designed, usable public space. Bill Fitzgibbons & George Schroeder,
Current Drift, 2015, Cottonwood Trail
BRING CHARACTER AND CREATIVITY TO EVERYDAY PLACES
Public art in Allen can continue to make an impact on the quality of design
throughout the city, whether it is a place designed and built by the City, another
public agency, or a private entity. These public art projects bring an attention to
detail and reveal the personality of a specific place. Over time, they create an
expectation for unexpected visual surprises, rich texture, and enduring quality.
Public art projects could include traditional sculpture, murals, or other design
interventions; artist designed functional elements of streetscapes, parks, or plazas; or
public spaces or infrastructure designed holistically with the involvement of an artist.
“Current Drift” by Bill FitzGibbon and George Shroeder on the Cottonwood Creek
Trail Bridge demonstrates this approach, as will the new mosaic work at Ford Pool.
ALLEN PUBLIC ART MASTER PLAN
19
Item # 7\nAttachment N
Siting Strategies
Projects supporting this element of the vision could be accomplished by both
the City and by private developers at specific types of places, mostly focusing on
places that are being newly built or are undergoing a major renovation.
• City Facilities: When the City of Allen builds or renovates civic and community
facilities that are purpose-built for community use or in a highly visible location,
these should be considered priorities for public art projects that aesthetically
enhance the design of the facility.
• S
treetscapes: When the City builds or renovates streets that are pedestrian
oriented, consideration should be given to involving an artist on the design
team or commissioning an artist to design functional elements of the
streetscape such as street furniture.
• T
rails: Trailheads, trail bridges, trail underpasses and places where new trail
segments intersect with significant community destinations such as parks or
schools can be places for artist-designed enhancements. Trail projects can add
beauty to the system and draw attention to places where the trail intersects
important places. Priority should be given to sites that are highly visible from
both the trail and adjacent uses (i.e. roadways or destinations) and in welltraveled locations.
Process
Due to the integrated nature of many of these opportunities, in most cases the
specific public art opportunity should be defined early in the process of developing
the facility, streetscape or trail, and an artist should be brought in with time to
incorporate their work into the overall design and construction of the facility. In
some cases, such as trail underpasses, artwork can be added at any time. Artists
should generally be found using an open call or invitational process. Allen Public Art,
depending on the nature of the project, can opt to select 3-5 finalists to develop
concept proposals, or select an artist based on qualifications and an interview.
Upcoming Opportunities
Over the next five to ten years, Allen Public Art should consider commissioning art
related to the following sites.
Rowlett Creek Community Park Recreation and Athletic Center
Identified as a need in the Parks, Recreation and Open Space Master Plan and
proposed as part of the 2016 G.O. Bond Program, Rowlett Creek Recreation
Center will be a state-of-the-art recreation center located in the newly developed
Rowlett Creek Community Park north of Exchange Parkway and west of Rowlett
Creek (Estevie Property). Public art at the recreation center should enhance and
complement the overall facility design. Work should be oriented toward Recreation
Center users, and can be interior or exterior to the building. Consideration
should also be given to commissioning or purchasing permanent or rotating twodimensional works of art for inside the facility.
20
ALLEN PUBLIC ART MASTER PLAN
Item # 7\nAttachment N
Allen Public Library
As discussed above, Allen Public Library is already home “Oceano” by Roger
White Stoller. In addition to ensuring that there is a well-sited “Gathering Place”
work of art in the Library courtyard, the Library could also be a location for works
integrated into the library design that create an overall sense of place.
Fire Station No. 6
Fire Station No. 6 will be located at the southwest corner of Ridgeview Drive and
Watters Road. Like the highly successful artwork “Rail Ladder Fire” at Fire Station
No. 4 by artist Christopher Fennell, a public artwork that honors firefighting could
be appropriate for the front of this facility. The work should be sited so that it is
viewable from Ridgeview and/or Watters and be at a scale so that that is highly
visible to passers-by.
Trail Tunnels
Trail tunnels can be an excellent place to contribute art to the trail system. These
projects could be accomplished by a lead artist working in-residence at one of
Allen’s Middle Schools or Allen High School, whereby the artist would lead the
design of the project, with input from students, and students can be involved in the
execution of the project. Relatively lower in budget, not tied to a specific capital
project, and able to be accomplished on a shorter timeline, these projects can
demonstrate new ways that artists can work collaboratively with the community.
Selected artists should have experience working collaboratively with students.
PRIORITIZING OPPORTUNITIES
The Upcoming Opportunities identified above represent the best opportunities for
public art that could be anticipated at the time of the writing of this plan.
The viability of these specific opportunities may change over time, and new
opportunities will arise. Each year Allen Public Art will produce an annual Public
Art Work Plan that will identify specific opportunities for the coming year. This
Master Plan is a guiding document to inform each Work Plan. The Work Plan will
also be informed by updated Capital Improvement Programs, other City plans, and
information gained through meetings with possible project stakeholders.
The following criteria should be used to evaluate opportunities for City-led public
art projects.
• S
upport the vision. Priority should be given to projects that support one or
more of the three areas of emphasis in the City’s public art vision: activate
community gathering places, bring character and creativity to everyday places,
and contribute to Allen’s identity as welcoming and unique.
• Artistic outcome. The project presents a good opportunity to incorporate the
work of an artist that will result in a strong artistic outcome.
• V
isual impact. Priority should be given to projects in highly trafficked locations
that reach a broad and diverse audience.
• Timing. Consideration should be given to art projects that can be done in
ALLEN PUBLIC ART MASTER PLAN
21
Item # 7\nAttachment N
Douglas Clark, Ducks at Watters Creek,
Watters Creek at Montgomery Farm
conjunction with a major capital building or infrastruc¬ture project so that an
artist can integrate their work into the design process. Consideration should
also be given to ensuring there is adequate time to incorporate the artwork.
• F
unding and staffing. Priority should be given to projects where there is
adequate funding to support the project and staffing resources to administer it.
STRATEGIES FOR PUBLIC ART IN PRIVATE DEVELOPMENT
The Public Art Implementation Guidelines in this Master Plan outlines general
guidelines for developers that are interested in including public art as part of their
development. Developers should be encouraged to commission or acquire public art
that helps support the City’s vision for public art. There are also different approaches
to public art that will be appropriate for any particular development. The following
provides a starting point for thinking about different ways to approach public art
in the City’s different Growth Areas, as outlined in the Allen 2030 Comprehensive
Plan, and how these approaches can support the City’s vision for public art. As each
Growth Area has different development patterns and types, the public art considered
for each should help build each Growth Area’s distinctive character and sense of
identity. In addition to the Growth Areas, recommendations are made for the U.S.
Highway 75 corridor and pedestrian-oriented retail areas. These strategies may not
apply to every development project within these Growth Areas.
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ALLEN PUBLIC ART MASTER PLAN
Item # 7\nAttachment N
Growth Area 1 – State Highway 121 Corridor
The State Highway 121 (SH 121) Corridor is the strip of property south of SH 121
from Custer Road to U.S. Highway 75. As stated in the City’s Comprehensive Plan,
this area should be developed as “quality employment centers to include high
and low-rise offices, selected high quality technology and light industrial uses,
and campus-type corporate development.”1 The properties are highly visible and
accessible from SH 121 and its frontage road, and from the north-south streets.
Ridgeview Drive, still under development in some places, will provide access on the
south, but also serves as a transition from the largely commercial uses in the SH 121
corridor to the residential areas to the south.
Public art at the developments along the SH 121 Corridor can help fulfill two of
the elements of Allen’s vision for public art. Large-scale works of art situated to
be viewed from SH 121 (and the frontage road) could help build a stronger identity
for Allen. The City should work with developers that are fronting SH 121 to look
for opportunities to commission large-scale, iconic art. Other opportunities may
present themselves, especially in mixed-use or campus-style development, to
create public art that complements gathering spaces.
Growth Area 2 – Twin Creeks Urban Center
Most of Twin Creeks is guided by PD 108, a special zoning overlay for the district.
PD 108 specifically calls out civic spaces to be created by developers. These
locations should be considered for the incorporation of public art, with a focus on
both anchoring gathering places and adding design enhancements to these spaces.
Growth Area 3 – Watters Creek
The Watters Creek Growth Area includes property west of U.S. Highway 75,
north and south of Bethany Road, including Allen Central Park, Watters Creek at
Montgomery Farm, and undeveloped property west of Watters Creek.
The new Allen Convention Center will be built in the Allen Central Park business
park, north of Bethany at U.S. Highway 75. This new facility creates an opportunity
to commission a large-scale identity project that is visible from either Bethany
and/or U.S. Highway 75 and complements the design of the facility. The new
roundabout on Montgomery Road west of U.S. Highway 75, referenced above, also
presents an opportunity for a work of art that creates an icon or gateway into this
part of Allen.
Watters Creek at Montgomery Farm has been very successful in incorporating
public art into its development, mostly to help anchor and define its gathering and
open spaces. As this development expands, this strategy should continue. If outdoor
public gathering places are planned for the Convention Center, this approach to
siting art could be extended to these spaces as well.
Growth Area 4 – McDermott Land
As stated in the City’s Comprehensive plan, the McDermott Land “is well suited for
development as a premier high quality residential neighborhood.”2 As a dominantly
residential development area, it would not fall into Allen’s priority areas for
encouraging or requiring public art in private development. However, to the extent
ALLEN PUBLIC ART MASTER PLAN
1A
llen 2030 Comprehensive Plan, Chapter 5 – Growth Areas,
p 111, October 2014
2A
llen 2030 Comprehensive Plan, Chapter 5 – Growth Areas,
p 132, October 2014
23
Item # 7\nAttachment N
that the developer is designing major arterial roadways or open space features,
approaches such as those utilized for the design of Bethany Road east of Alma,
where artist Brad Goldberg was part of the design team, and the retention pond
at Bethany and Alma, with Goldberg’s project Cisterna, would be welcomed and
extend the quality of design and attention to detail that these projects represent.
Growth Area 5 – Central Business District (CBD)
The Central Business District, Allen’s historic downtown, has experienced a
decline in activity. The City’s Comprehensive Plan calls for an update to the CBD
Redevelopment Plan to both guide public investment and set the stage for private
redevelopment. Allen Public Art should, in conjunction with this planning effort,
develop a detailed strategy for public art in the CBD. This plan should consider
public art at multiple scales, both incorporated into City capital projects and
development projects. The CBD has the potential for works of art that relate
to all three elements of Allen’s vision. As the symbolic and historic center of
the city, a large-scale artwork can strengthen Allen’s identity. As a center of the
community, the CBD can be a gathering place for community events, which can bring
opportunities for art. And as a pedestrian-oriented place, art projects there can
bring interesting texture and attention to detail to both buildings and infrastructure.
U.S. Highway 75 Corridor
The U.S. Highway 75 corridor is how most people arrive in Allen. It serves as an
important gateway and defines the community’s identity. Commissioning works
of art that are visible from vehicles on U.S. Highway 75, however, is extremely
challenging. For a work of art to be readable at that scale, often by people in
moving vehicles, it would need to be at or near an architectural scale. In most
cases, the City should continue to work with developers to ensure that their
developments are well-designed and provide an aesthetic improvement to the
corridor. In some cases it may be a possibility to incorporate an artwork into the
façade of a building or parking structure facing the highway. In limited cases, a
property may be situated in such a way that a large-scale work of art could be sited
that makes an impact from U.S. Highway 75.
Pedestrian-Oriented Retail and Mixed-Use Development
Pedestrian-oriented retail and mixed-use developments in Allen can provide
excellent opportunities for artwork in gathering places and to enhance the overall
design quality of places people walk and congregate.
24
ALLEN PUBLIC ART MASTER PLAN
Item # 7\nAttachment N
Todd Griggs, Wave Machine, 2015, Cotton Crossing Trailhead
ALLEN PUBLIC ART MASTER PLAN
25
Item # 7\nAttachment N
V. COMMUNICATIONS AND
COMMUNITY PROGRAMS
COMMUNICATIONS AND COMMUNITY PROGRAMS GOALS
Allen Public Art should be a well-known asset that fosters community pride.
Through an effective communications strategy, the City of Allen should:
• Raise the profile of Allen Public Art and the Allen Public Art Collection.
• Inform people about the process used to select artists and works of art for the City.
• E
ncourage people to get involved on the Public Art Committee or on an Artist
Selection Panel.
• E
ducate people about the works of art, the artists that create them, the
processes they use, etc.
• Draw attention to Allen, Texas as an innovator and an arts destination.
MESSAGE AND IDENTITY
Allen Public Art should create and maintain an enhanced program identity. This
identity should clearly identify Allen Public Art as a program of the City of Allen
and should be used consistently in all program materials and traditional and social
media. This applies to print materials, press releases, website, social media and
identification labels.
When developing materials, Allen Public Art should also consider developing key
messages that are reinforced through all communications channels. Potential key
messages are:
• Celebrate the talents of commissioned artists.
• P
romote the role that the community has played in the selection of the artist
or creation of the work.
• Relate projects back to the vision of program and major initiatives.
• U
nderscore that the approach taken toward planning, funding and
implementation is related to best practices in public art.
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ALLEN PUBLIC ART MASTER PLAN
Item # 7\nAttachment N
CATALOG OF THE COLLECTION
A full inventory of the collection, including high-quality images and descriptions,
should continue to be accessible via the City’s website. Print brochures about
the collection and specific works in the collection can also be a resource that
is distributed at community facilities and shared with people interested in the
program.
PROJECT-SPECIFIC COMMUNICATIONS STRATEGY
Allen Public Art staff, working with the City and Parks and Recreation Department
communications staff, will develop a communications strategy for each public art
project that includes messaging opportunities during the commissioning process
through unveiling the artwork. The strategy should identify target audiences,
messages, and vehicles for communication, as well as a timeline linked to the public
art project milestones. The communications strategy can also be a tool to identify
strategies for stakeholder engagement and community involvement during the
commissioning process.
COMMUNITY PARTNERSHIP PROGRAMS
Allen Public Art should work with local and regional nonprofits, educational
institutions, regional partners and others to develop programs designed to engage
people more deeply in Allen’s public art collection. Programs should focus on
activities that expose the community to selected artists such as studio tours,
lectures, workshops or exhibitions; and programs that engage people more directly
in the Allen Public Art Collection such as tours and curriculum materials.
ALLEN PUBLIC ART MASTER PLAN
27
Item # 7\nAttachment N
VI. PUBLIC ART
IMPLEMENTATION
GUIDELINES
The following guidelines are an update to the Public Art Implementation Guidelines
adopted in Allen’s 2005 Public Art Master Plan. The implementation process, as
outlined in the 2005 guidelines, has been effective in building the Allen Public Art
Collection. This update makes a few changes, mostly to clarify certain terms or
processes, and are based upon best practices in the field of public art. This section
also includes new recommendations for how the City of Allen can encourage
developers to support the growth of public art in the community. Updates are
summarized at the opening of each section.
DEFINITIONS
Updates: The definition of artist and concept proposal are clarified, and new definitions
are added for project plan, gift, loan, and donor. “Allen Public Art” is defined
as the name of Allen’s public art program.
The following terms are used throughout the Public Art Master Plan.
ccession – The act of adding or acquiring a work of art to the Allen Public Art
A
Collection through commission, purchase or gift.
Allen Economic Development Corporation (AEDC) – The Allen Economic
Development Corporation is charged with facilitating expansions and relocations
of new and existing businesses that in turn will bring additional tax revenue,
local spending and job opportunities to the community. A five-member board of
directors, appointed by the City Council, oversees the corporation’s operations.
As a Type-A Corporation, the Allen Economic Development Corporation receives
dedicated revenue from a 0.5% sales tax.
Allen Public Art – The name of the City of Allen’s public art program.
Allen Public Art Collection – Works of art owned by the City of Allen.
rt Projects Account – All monies appropriated for the City of Allen Public Art
A
Program will be maintained in separate Art Projects Account. The Art Projects
Account will be managed by the City of Allen Parks and Recreation Department.
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ALLEN PUBLIC ART MASTER PLAN
Item # 7\nAttachment N
Artist – An individual generally recognized by critics and peers as a professional
practitioner of the visual, performing or language arts, based on his or her body of
work, educational background, experience, exhibition history, publication and/or
creation of artworks. For commissioning and acquisition purposes, an artist cannot
be a City employee, a member of the Public Art Committee or the relevant Art
Selection Panel. If the artwork is part of a Capital Project, the artist cannot be a
member of the Prime Consultant’s firm or team.
Artist Selection Panel – An ad-hoc subcommittee of the Public Art Committee,
which is responsible for recommending the selection of an artist or artwork
for a particular project. The Artist Selection Panel should have a minimum of
four members and include at least one member of the Public Art Committee.
Other Panel members should have an art, architecture or design background,
or an intimate knowledge of or connection to the site. Allen Public Art Program
Coordinator runs the meeting. The Project Manager and Prime Consultant may be
invited as non-voting members of the Panel.
Artwork – An aesthetic creation of permanent or temporary medium or
combination of media resulting from the skill and creativity of an artist or artists.
Call to Artists – General term for a request for artists to apply for a public art
commission. Can be a Request for Qualifications or a Request for Proposals.
Capital Improvement Program (CIP) – Document which outlines the identified
capital expenditures to be undertaken, plus the recommended provision for
financing. The purpose of the CIP is to provide a coherent plan for the physical
development of the City’s infrastructure. The City prepares a five-year CIP Plan
and annually develops a CIP Budget.
Capital Projects – Building projects outlined in the CIP. Same as Capital
Improvement.
Community Development Corporation – The City of Allen, under the State of
Texas Development Corporation Act, Section 4B, is permitted to collect sales tax
for eligible capital improvements, which may include public art, and equipment
purchases. The Community Development Corporation is a City Council appointed
board that oversees the spending of these funds.
Concept Proposal – The initial design phase of a public art project where an artist
creates a proposal, generally including the design, presented in a diagram or
maquette, plus a projected budget, project narrative, and timeline for the creation
of the work.
De-accession – The act of removing a work of art from the Allen Public Art
Collection.
Design Collaboration – A multidisciplinary design team approach wherein artists
work on project teams with architects, engineers, landscape architects, and others
to design and create public places.
Donor – An individual or entity that proposes to donate an artwork to the City or
make a monetary contribution to the Art Projects Account.
ALLEN PUBLIC ART MASTER PLAN
29
Item # 7\nAttachment N
Final Design and Engineering – The completion of the design of a public art
project when an artist finalizes the design, placement, installation specifications,
cost estimate, and has relevant components prepared and stamped by a certified
engineer.
Gift – Art donated to the City of Allen from a private individual, institution or other
outside source.
General Obligation (G.O.) Bonds – Debt instruments authorized by a vote of the
electorate to finance capital improvements. The bonds are subject to covenants
and the issuance of bonds is based on the full faith and credit of the City.
Loan – Artworks provided to the City of Allen for its use for a period of time and to
be returned to the owner after the loan period expires.
Maquette – Term for a scale model of a proposed work of art.
Percent for Art – A public art funding mechanism in which a certain percent of
capital project funds are set aside for the commissioning of public art.
Prime Consultant – The architect, landscape architect, engineer, or other design
professional hired by the City of Allen to design a Capital Project.
Project Manager – The City staff person charged with responsibility for the
implementation of the design and/or construction of a City of Allen-owned facility.
P
roject Plan – A document developed by Allen Public Art staff with input from the
Public Art Committee which outlines the work that must be done to undertake
a specific public art commission or acquisition and establishes the goals against
which the project will be reviewed. The Project Plan is approved by the Public Art
Committee before a project begins.
Public Art – Temporary or permanent elements of a public space that are designed
by an artist or artist team, that reflect an awareness of and enrich the site, and
whose selection and/or creation generally involves the community.
ublic Art Committee – Committee appointed by City Council, responsible for
P
advising and making recommendations to staff and the Council regarding the Allen
Public Art Program.
Public Art Program Staff – The City staff person assigned to coordinate and
facilitate the implementation of the Allen Public Art Program.
Public Art Work Plan – The annual plan developed by Allen Public Art staff and
Public Art Committee and approved by the Council that outlines the public art
projects and programs to be undertaken in a given year, the budgets for those
projects, and sources of funds.
Qualifications – Materials sent by an artist upon request of the Allen Public Art
Program that demonstrate the capabilities of the artist. Qualifications generally
include images of the artist’s relevant previous artwork with a corresponding image
list, a resume, cover letter or statement of interest, and references.
30
ALLEN PUBLIC ART MASTER PLAN
Item # 7\nAttachment N
Request for Proposals – Term for a document soliciting proposals from artists for a
specific public art project.
Brad Goldberg, Cisterna, 2006,
Montgomery Farm
Request for Qualifications – Term for a document soliciting qualifications from
artists for a specific public art project or for an artist roster.
Site-specific – Works of art that are inspired by and created to fit the context of
a particular place.
Temporary Public Art – Works of art that are created to be in a public place for a
limited period of time, generally less than five years.
ALLEN PUBLIC ART MASTER PLAN
31
Item # 7\nAttachment N
ROLES AND RESPONSIBILITIES
Updates: Responsibilities updated to reflect a new Project Plan phase of project
development and the review of public art in private development. The Allen
Public Art Program Coordinator position is defined, and a team approach to
managing the program is described.
Allen City Council
Roles and Responsibilities
• Make appointments to the Public Art Committee.
• R
eview the recommendations of the Public Art Commission regarding the
selection of artists and artwork for public property.
• Approve contracts over a certain threshold.
• Review and provide feedback on Project Plans.
• E
nsure that General Obligation Bond elections for CIP projects include a
proposition for public art funding that is in compliance with the Public Art
Ordinance.
• Update public art policies as needed.
Public Art Committee
Composition
Allen Public Art will be advised by a citizen’s Public Art Committee, appointed
by the City Council. In accordance with City of Allen rules regarding Councilappointed boards and committees, Public Art Committee members must be
current residents of the City, registered voters, and shall have been residents
of the City for a period of at least one year. The Commission shall have seven
(7) members. It is recommended that at least one of the Public Art Committee
members shall be a visual artist and at least three shall have the following
backgrounds.
• Architect
• Landscape architect
• Interior designer
• Urban planner or designer
• Art or architectural historian
• Arts administrator
• Curator
• Arts community volunteer
A liaison from City Council serves as an ex-officio member of the Committee.
The Allen Public Art Program Coordinator will staff the Committee. Committee
members will serve for two-year terms with no term limits. Terms are staggered,
with half of the membership appointed each year.
32
ALLEN PUBLIC ART MASTER PLAN
Item # 7\nAttachment N
Gordon Huether, A is for Allen, 2012, Exchange Parkway
ALLEN PUBLIC ART MASTER PLAN
33
Item # 7\nAttachment N
Roles and Responsibilities
The Public Art Committee shall have the following responsibilities.
• Work with Allen Public Art staff to develop an annual Public Art Work Plan.
• M
ake an annual report to the City Council regarding public art program
accomplishments.
• Approve Project Plans.
• M
ake recommendations to the City Council regarding the placement or
removal of artwork on public property, including the selection of artists for
public art projects, the acquisition of artwork, the acceptance of works of art
as gifts or loans, and the de-accession of artwork.
• Serve on Artist Selection Panels and report back to the Public Art Committee.
• E
ncourage private developers to commission public art as part of development
projects and guide them, when requested, in the selection of artwork for their
facilities.
• Identify collaborations and sources of funds.
• Other responsibilities as requested by the City Council.
Artist Selection Panels
Composition
Each Artist Selection Panel should have a minimum of four members and should
consist of the following types of individuals:
• A representative from the Public Art Committee.
• A community representative.
• A representative from the arts community.
• A design professional (not the Prime Consultant).
• A
collaborating partner representative (i.e.: Park Board, Community
Development Corporation, Library Foundation Board)
Roles and Responsibilities
The Artist Selection Panel will have the following responsibilities, depending upon
the type of selection process employed:
• Review artist qualifications, proposals, or interview artists.
• Review community feedback on proposals (if applicable).
• M
ake final recommendations to the Public Art Committee to bring before the
City Council.
34
ALLEN PUBLIC ART MASTER PLAN
Item # 7\nAttachment N
Allen Public Art Staff
Roles and Responsibilities
Allen Public Art will be staffed by members of the City of Allen Parks and
Recreation Department staff.
Day to day management of the public art program should be the responsibility
of the Allen Public Art Program Coordinator, reporting to the Director of Parks
and Recreation. The Program Coordinator can be a full time position, a parttime position, or the part-time responsibility of full-time Parks and Recreation
Department employee.
The Allen Public Art Program Coordinator has the following responsibilities.
• Working with the Public Art Committee and other City staff to develop and
implement the Public Art Work Plan.
• Staffing the Public Art Committee.
• O
verseeing the commissioning and installation of new works of art for the
City’s Public Art Collection, including project planning, management of
the artist selection process, project implementation, documentation and
community education.
ALLEN PUBLIC ART MASTER PLAN
Chance Dunlap, Monstrum Incarnata, 2012,
Allen Senior Recreation Center Center
35
Item # 7\nAttachment N
• E
nsuring that the City’s adopted public art policies and procedures are
followed.
• E
nsuring that the Public Art Collection is properly documented, maintained
and conserved.
• P
ursuing potential collaborations and funding opportunities, including writing
grants.
The Allen Public Art Program Coordinator is supported by Parks Planning Services,
especially in the scoping of public art projects, and in working with artists, Project
Managers and contractors through project implementation.
The Program Coordinator is also supported by the Parks and Recreation Marketing
Manager on issues related to communications and community programs.
Project Managers
Roles and Responsibilities
The Project Managers for the CIP projects play an important role in the successful
implementation of Allen Public Art, and at times may have the following
responsibilities:
• M
eet with Allen Public Art staff to review upcoming CIP projects and discuss
public art goals, level of artist involvement, project timelines, etc. Provide Allen
Public Art staff with appropriate documents related to the project.
• D
efine artist involvement in the RFQ and/or RFP when selecting the Prime
Consultant. Keep the selected Prime Consultant informed about the details of
the artist’s involvement in the project.
• Serve as ex officio members of the Artist Selection Panels.
• P
rovide Allen Public Art staff and selected artist(s) with appropriate documents
needed to develop preliminary and final designs, such as architectural design
drawings and specifications, structural, electrical or mechanical drawings, etc.
• R
eview artists’ concept and final designs and consult with appropriate parties
regarding safety, liability, timelines, code requirements, installation schedules, etc.
• Ensure that special maintenance needs, as documented by the artist and on file
with the Allen Public Art staff, for the completed artwork are communicated to the
proper person/entity. 36
ALLEN PUBLIC ART MASTER PLAN
Item # 7\nAttachment N
Amanda Dunbar, The Allen Historic Dam, 2000, Allen City Hall
ALLEN PUBLIC ART MASTER PLAN
37
Item # 7\nAttachment N
SOURCES AND USES OF FUNDS
Updates: Guidelines clarify use of general fund and call out other project funding
sources.
Percent for Art
In 2005, the City of Allen passed Ordinance No. 2429-08-05, which states that
“(a)n amount up to or equivalent to two percent (2%) of the total amount of the
General Obligation (G.O.) Bond funds for the Capital Improvement Program, minus
land acquisition and environmental remediation costs, shall be allocated for the
commissioning of public art. When the sale of GO bonds for CIP projects is taken
to the voters, the Percent for Art shall be placed as a separate proposition on the
ballot. Percent for Art funds can be used for public art projects at new or existing
facilities, as well as other public spaces.”
As part of the 2007 GO Bond Program, voters approved $1,390,000.00 for public art.
This funding strategy should remain in place for future GO Bond programs.
Community Development Corporation
Community Development Corporation funds may be used for public art related to
park or other recreation, tourism or economic development projects. Should the
Public Art Committee wish to approach the CDC board to fund a public art project
or projects related to parks, a proposal should first be made to the Parks Board.
The Parks Board will then include the public art project or projects in their annual
request to the CDC.
Grants
Parks and Recreation Department and other related City Departments and
partners can seek grants to help support the activities of Allen Public Art. In
addition, when the City seeks grant funds for Capital Improvement Projects of
$100,000 or more, the grant application should include an amount equal to 2% of
construction costs, minus land acquisition and environmental remediation costs,
for public art, when permissible.
Private Fundraising
The City should consider seeking support from individuals, corporations and
foundations and other granting organizations to support the commissioning and
acquisition of public art, as well as activities necessary to the success of Allen Public
Art, such as education, community engagement, maintenance and conservation.
The Allen Parks Foundation, a 501(c)3 organization, can be used as a funding
mechanism for those desiring to donate funds for public art within the community.
General Fund
As a part of the City’s annual budgeting process, the Parks and Recreation
Department should request funds to support the following elements:
• S taffing and administrative support. The General Fund should cover staffing from
the Parks and Recreation Department, including any future dedicated staff. The
General Fund can also be used to hire consultants to manage or curate specific
public art projects.
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ALLEN PUBLIC ART MASTER PLAN
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• C
ollection management. The General Fund should support keeping good
documentation of the City’s collection, as outlined below, a regular collection
assessment, and professional conservation when needed.
• C
ommunications. The General Fund should cover communications efforts and
materials related to works in the collection.
• Other. Requests can be made of support from the General Fund for other
expenses related to the successful implementation of the Allen Public Art.
Uses of Project Funds
Percent for art and other designated public art project funds may only be used for:
• A
rtist fees and artist travel and expenses that are related to the City’s purchase
of an art fixed asset as stipulated in a contract with the artist.
• Artwork fabrication, storage, and installation per contract.
• Acquisition of existing works of art.
• R
equired permits and insurance during the fabrication and installation of the
artwork per contract.
• Documentation and interpretive plaques.
• Project consultants and contracted services.
• B
ond funds shall only be used for eligible purchases for fixed assets meeting
the minimum purchase price of $5,000.
Percent for art and other designated public art project funds may not be used for:
• Mass produced work, with the exception of limited editions controlled by the artist.
• Artwork not produced or designed by a Public Art Committee-recommended
artist.
• P
rofessional graphics, unless designed or executed by an artist or used in the
development of collateral material for Allen Public Art.
• D
ecorative, ornamental or functional elements that are designed by the
Prime Consultant.
• Routine maintenance.
• Purchase of existing works of art outside of the selection process.
• Bond funds shall not be used for operating or related expenses.
Art Projects Account
All monies appropriated for Allen Public Art will be maintained in a separate Art
Projects Account. Art Projects sources not expended at the conclusion of the fiscal
year will roll over into the following fiscal year. The City may also utilize the Art
Projects Account to accept gifts, grants, contributions, and donations made for
Allen Public Art.
ALLEN PUBLIC ART MASTER PLAN
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Item # 7\nAttachment N
The Allen Public Art Program Coordinator will prepare an annual budget in
support of the Public Art Work Plan that will allocate funds for the planned public
art projects and related programming. The annual budget will be prepared in
conjunction with the City’s Operating and Maintenance (O&M) and CIP budgets.
PLANNING TOOLS
Updates: Guidelines clarify what is included in the Public Art Work Plan and also outline
a requirement for the creation of a Project Plan for each public art project,
developed by staff and approved by the Public Art Committee.
Public Art Work Plan
The Public Art Work Plan is an annual document that outlines the public art
projects, related community and educational programs, and maintenance and
conservation that will be initiated or will be in process during the coming fiscal
year. The Allen Public Art Program Coordinator will lead the development of
the Work Plan in consultation with the Public Art Committee. The Work Plan is a
tool for Allen Public Art staff, the Public Art Committee and project partners to
use to plan for the coming year, and can be modified with approval of the Public
Art Committee if circumstances around specific projects or initiatives change
throughout the year.
The Work Plan should specifically address:
• W
hich public art projects will be funded and the budget and funding source for
each project.
• Planned maintenance and conservation with a budget.
• Planned communications activities with a budget.
• Any other anticipated projects or needs for Allen Public Art with associated costs.
Allen Public Art staff will take the following steps to develop the Public Art Work Plan:
1. Meet with the City Finance Department staff to verify available Percent for
Art funds and project budgets, as well as grant and other available funds.
2. M
eet with appropriate Project Managers to review plans for upcoming capital
projects and project timetables, as well as special project opportunities.
3. Review conservation or maintenance needs.
4. C
onsult with the Public and Media Relations Office and the Parks and Recreation
Department Marketing Division to discuss communications strategies for the
coming year.
5. At an annual planning session with the Public Art Committee:
a. R
ecommend options for public art opportunities, prioritize opportunities,
and discuss goals for these projects.
b. Review and prioritize options for community and educational programs.
c. Review and prioritize maintenance and conservation needs.
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ALLEN PUBLIC ART MASTER PLAN
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6. Develop a draft Public Art Work Plan, as described above.
7. Present the draft Plan to the Public Art Committee for its review and approval.
Walt Horton, Out of the Park, 1999, Allen
Station Park
Annual Report to City Council
Each year the chair of the Public Art Committee delivers an Annual Report to City
Council at a City Council work session, outlining the accomplishments of Allen Public
Art from the previous year and a preview of projects that may be coming to City
Council in the coming year.
Project Plan
Prior to commencing a public art project, Allen Public Art staff will develop a
Project Plan for the project. The Project Plan should outline each aspect of the
project, including:
• A
description of the project’s location and other information regarding the
proposed siting.
• T
he project goals and how the project relates to the overall vision for public art
in Allen.
• E
valuation criteria against which the artist selection and Concept Proposal can
be evaluated.
ALLEN PUBLIC ART MASTER PLAN
41
Item # 7\nAttachment N
• The budget and funding sources.
• The project schedule.
• Project stakeholders.
• The artist’s scope of work.
• The artist selection method.
• Recommended Artist Selection Panel members with alternates.
• A communications strategy.
The Project Plan should be informed by the Public Art Master Plan and other
planning documents related to the site.
The Project Plan is developed by Allen Public Art staff, in collaboration with
relevant City Departments and the input of stakeholders. The Public Art
Committee approves the Project Plan and presents it to City Council at a Council
workshop for feedback prior to the commencement of a project.
Other City Plans
Other City plans, developed by the Community Development Department, or
created as part of a complex capital project, such as a specific park master plan,
are an important tool for identifying public art opportunities as public spaces
are being planned. For plans looking at a specific part of the city, identifying
public art opportunities during the planning process can ensure that the art takes
into account specific community interests as well as a better understanding of
future infrastructure and development patterns. For specific capital projects,
incorporating thinking about public art during planning can ensure the art
complements the uses or program for the facility. ARTIST SELECTION
Updates: While there are no significant changes to guidelines, Allen Public Art should
carefully consider increasing the utilization of tools such as an Invitational
process for identifying potential artists and interview-based selection in order
to secure the best and most qualified artists for projects.
Artist Selection Guiding Principles
One of the most important steps in developing a public art project, and ultimately
the City’s public art collection, is selecting the best possible artist/artwork for the
project. When deciding upon the appropriate process for selecting artists/artwork,
the following should be considered:
• The decision-making process should be open and transparent.
• T
he process should take into consideration the needs of the site, the
community the project will serve, and the identified public art project goals.
• T
he Artist Selection Pabel should include people with knowledge and
experience in art and design as well as people with a stake in the final project.
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ALLEN PUBLIC ART MASTER PLAN
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• B
oth open and invitational processes should be the main methods of artist
solicitation considered, carefully weighing which option will attract the best
candidates for the project.
• A
selection process that engages the community can be an enriching
experience and help build support for Allen Public Art.
Artist Eligibility
All artists and artist teams should be encouraged to apply for specific projects, with
the following exceptions:
• T
he Prime Consultant or other design professionals already working on the
project or others from the same firm.
• Projects by undergraduate or graduate students done as a class requirement.
• City employees or their relatives.
• A
rtists who are members of, or are related to members of the Artist Selection
Panel, Public Art Committee, City Council or City Staff.
Methods of Solicitation
Open Competition
In an Open Competition any artist may submit his/her qualifications or proposal,
subject to any requirements established by Allen Public Art staff and/or Public Art
Committee. The Requests for Qualifications (RFQs) or Requests for Proposals
(RFPs) should be sufficiently detailed to permit artists to determine whether their
work is appropriate for consideration. Open Competition allows for the broadest
range of possibilities for a site and can bring in new, otherwise unknown, and
emerging artists. In most cases, proposals are only solicited after reviewing artist
qualifications and selecting a small pool of finalists. Open Competitions, however,
sometimes discourage established artists who prefer to respond to invitational
competitions.
Invitational
In an Invitational process, several pre-selected artists are invited to submit their
qualifications and/or proposals. This method may be appropriate when the Public
Art Committee is looking for a small group of experienced artists, for larger-scale
projects, when there is a limited time frame, or if the project requirements are so
specialized that only a limited number of already identified artists would be eligible.
It is possible that this list of artists would come from a pre-qualified artist roster.
Direct Selection
On occasion, artists may be chosen directly by the Artist Selection Panel. Direct
selection may be useful on projects where an urgent timeline, low budget, or very
specific project requirements exist. It is possible that this artist would come from a
pre-qualified list or roster. Approval of the City Council and the City Manager must
be secured prior to utilizing this selection method.
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Direct Purchase
Some projects require the purchase of a specific artwork due to the exacting
nature of the project or a very limited project timeline. In this case, the work must
be “one-of-a-kind” and not mass-produced or off-the-shelf, unless it is part of a
limited edition. It is possible that this artwork would come from an artist on a prequalified list. Approval of the City Council and the City Manager must be secured
to prior to utilizing this selection method.
Pre-Qualified Artist Roster
Allen Public Art staff and Public Art Committee may decide to develop a prequalified pool of artists, or Artist Roster, from which it can choose artists for
Limited Competition, Direct Selection and Direct Purchase. This Roster would be
developed based on a comprehensive review of qualifications from artists who
responded to an Open Call to Artists to be on the roster. This list could be updated
annually or bi-annually, depending on the frequency of
new projects.
Artist Selection Panels
Due to the site-specificity of public art a different Artist Selection Panel should
be convened for each public art project. The panelists should be briefed on the
project by Allen Public Art staff, the Project Manager and, the Prime Consultant
(if applicable) and given a tour of the project site (if possible) at the onset of the
project. A description of the Artist Selection Panel is outlined in the Roles and
Responsibilities section of this document.
Allen Public Art staff facilitates Artist Selection Panel meetings. The Project
Manager
and the Prime Consultant (if applicable) should attend meetings in an ex-officio
capacity
to answer questions, provide insights, and ensure that relevant information is
shared with the Committee.
Basis of Selection
Regardless of the method used for selecting artists, the Artist Selection Panel
should utilize one or more of the following tools to become acquainted with the
applying artists, their bodies of work, their work approach, and their specific
concept proposals for the project.
Review of Qualifications
Artists may be invited, through any of the methods described above, to submit
their qualifications. A qualifications package generally includes a cover letter or
statement expressing the artist’s interest in the project and approach to public art,
a resume, images of their previous artwork, an annotated list of those projects that
includes relevant project data, and references.
These qualifications should be reviewed by the Artist Selection Panel. When
reviewing qualifications, the following criteria should be considered:
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ALLEN PUBLIC ART MASTER PLAN
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• D
emonstrated excellence of past work in conceptual, aesthetic and technical
terms.
Jim Budish, Chauncy too, Abby & Carrot,
Watters Creek at Montgomery Farm
+ Submitted work’s quality.
• Professional qualifications and relevant experience.
+ Record of artist’s professional training and achievements.
+ E
xperience working on projects requiring relevant technical or collaborative
skills.
+ Participation by minority and women-artists
• Stated interest and approach.
+ S
tated interest in project and evidence of approach in keeping with project
goals.
+ S
tated interest in working with the community in the development of the
project and/or its execution (if applicable).
• Demonstrated ability to create work that meets the specific project goals.
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Review of Concept Proposals
After a review of qualifications, a short list of artists may be selected as finalists
to submit their specific Concept Proposals for a project. Artists should be paid a
stipend for their Concept Proposal and, if applicable, reimbursed for their travel
expenses. Artists should be given at least six to eight weeks to prepare a Concept
Proposal. Concept Proposals generally should include a letter or statement
describing the Proposal, a scaled diagram or maquette, a proposed project
schedule, and a budget. Qualification materials should be re-reviewed along with
Concept Proposal materials.
Artists should be invited to present their own Concept Proposals to the Artist
Selection Panel and for questions and answers.
When reviewing Concept Proposals, the following criteria should be considered:
• Proposed project meets the goals for the site.
• Artistic merit of proposed concept.
+ Proposed project’s potential for visual impact.
+ Submitted project’s conceptual merit.
• E
vidence of project’s feasibility, compatibility to the site and technical
requirements.
+ Proposal’s adaptation to the site, scope, and community.
+ P
roposal shows an understanding of technical considerations, site-induced
limitations, and operational requirements.
+ P
roposal appears to be safe and durable relative to theft, vandalism and
the environment; and maintenance and conservation requirements are
reasonable.
• Artist’s proven ability to undertake comparable projects.
+ Record of past success.
+ Proposed design’s fit with project.
• Reasonable budget and timeline.
+ Proposed budget is detailed, supported by current data and appropriate.
+ Timeline meets project needs.
Artist Interviews
For certain projects, after reviewing qualifications, the Artist Selection Panel may
wish to interview a short list of artists in lieu of requesting Concept Proposals.
This is especially effective for design collaboration projects where the artist will
be collaborating with the Prime Consultant and other design team members to
integrate artistic enhancements into the site, or to lead the design of the entire
site. Interviews allow for the artist who is ultimately selected to work in depth
to develop the initial Concept Proposal and for the Artist Selection Panel to
understand the artists’ personality and professional working style. Some well-
46
ALLEN PUBLIC ART MASTER PLAN
Item # 7\nAttachment N
established artists also prefer to be selected based on a review of qualifications and
interview and will not submit for projects where there is a competitive proposal
phase. Interview formats may vary, but artists should be given time to present their
qualifications and work approach to the Panel prior to questions and answers.
When interviewing artists, the following criteria should be considered:
• Professionalism and relevant experience.
+ Record of artist’s professional training and achievements.
+ E
xperience working on projects requiring relevant technical or collaborative
skills.
+ Proposed design’s fit with project.
+ Proven ability to undertake comparable projects.
• Aesthetic and design approach.
+ Interest in and enthusiasm for project.
+ Evidence of design approach in keeping with project goals.
+ Aesthetic sensibilities in keeping with project goals.
+ Stated interest in working with the community in the development of the
project and/or its execution (if applicable).
ALLEN PUBLIC ART MASTER PLAN
47
Item # 7\nAttachment N
RECOMMENDED ARTIST SELECTION PROCESS
Each artist selection process should be uniquely designed to match the conditions of
the project. However, the process should follow the basic procedures shown below.
Selection of artists must be made in accordance with state law and City policy.
REVIEW ARTIST QUALIFICATIONS
Staff collects artist qualifications through an Open Competition or Invitational RFQ.
Staff presents artist qualifications to the Artist Selection Panel.
Panel chooses one of the following:
a. Selection of 3-5 finalists to submit a proposal
b. Selection of 3-5 finalists to interview
c. Selection of a single artist based upon their qualifications
d. Revise and re-issue the RFQ to get different artists
REVIEW OF ARTIST PROPOSALS OR INTERVIEWS
Finalists are invited to prepare a proposal or to interview with the Artist Selection Panel.
Panel recommends one of the following to the Public Art Committee:
a. Selection of one of the finalist concept proposals
b. Selection of one of the artists based on the interview
c. Asking one or more of the artists to revise and re-submit their proposals
d. N
ot selecting one of the artists or proposals and going back to review
qualifications
PREPARATION OF CONTRACT AND PRESENTATION TO CITY COUNCIL
Once the final artist is approved by the Public Art Committee, staff should work with
the artist to prepare a contract.
a. If the artist is selected based upon a proposal, the contract should be for the final
design, engineering, fabrication and installation of the artwork.
b. I f the artist is selected based upon an interview, the first contract should be for
the Concept Proposal. The second contract should be for the above-listed tasks.
For contracts $50,000 or greater, the contract will be presented to City Council
for approval. For contracts less than $50,000 the project will be presented to City
Council as an information item.
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ALLEN PUBLIC ART MASTER PLAN
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PROJECT IMPLEMENTATION
Updates: Allen Public Art staff, including the Program Coordinator and Parks Planning
Services staff, should continue to implement projects with a high level of
professionalism. No changes to guidelines.
Artist Contract
Upon the decision of the Artist Selection Panel, Allen Public Art staff will prepare
a contract that includes the scope of work, fee, schedule, and relevant terms and
conditions. The scope of work will vary depending on the project, but will generally
include final design and engineering, fabrication of the artwork, and installation of
the artwork. For artists selected based on an interview process, Allen Public Art
staff may recommend that the contract be phased such that the scope of work in
the initial contract is for a Concept Proposal and the scope in the second contract
is for the final design, engineering, fabrication and installation of the work. Before
the contract is submitted for approval, Allen Public Art staff will meet with the
appropriate Project Manager to review and coordinate the schedule.
Concept Proposal (interviews only)
If the artist is selected through an interview process, the initial step is to develop
a Concept Proposal. Allen Public Art staff should organize a kickoff meeting with
the relevant staff, contractors and consultants to allow the artist to become
familiar with the site, project, and schedule. To develop the design, the artist may
also need to meet with other project stakeholders. The Concept Proposal should
be presented to the Public Art Committee and/or the Artist Selection Panel for
their review and approval. The Concept Proposal may also be presented to the City
Council.
Final Design and Engineering
Once the Concept Proposal is approved, or if the artist is selected based on his/her
proposal, the artist will develop final design and engineering drawings for review
and approval by the City before proceeding with fabrication. Allen Public Art staff
will schedule meetings with the appropriate offices to review and approve the plans.
If the artist proposes any significant design changes, Allen Public Art staff will
secure the approval of the Public Art Committee and the City before approving
said changes in writing, per the terms and conditions of the contract. If the
City requests any modifications due to changes in the project, Allen Public Art
staff will review the proposed changes with the artist. If the parties are not in
agreement, the City Manager or designee will act as arbiter. If the change will
affect the budget, scope or schedule, Allen Public Art staff will initiate a contract
modification.
Fabrication of Artwork
Once the final design and engineering drawings have been approved by the City,
and upon receipt of Notice to Proceed, the artist may begin with the fabrication of
the artwork. The fabrication may be done by the artist, or part or all may be done
by subcontractors supervised by the artist. Allen Public Art staff may request a
studio visit or written updates from the artist.
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Installation of Artwork
In most cases, the artist will be responsible for the installation of the artwork. Allen Public
Art staff should coordinate that installation with the artist and the Project Manager.
Dedication, Submittal of Project Documentation and Project Closeout
Once the artwork has been installed, and the related CIP project is complete, a
celebratory dedication should be planned by Allen Public Art staff and the Public
Art Committee. The artist should be required to submit all required paperwork,
including all drawings and a maintenance and conservation worksheet, prior to
project closeout and final payment.
STEP
1. Artist Contract
OUTCOME
Agreement between the artist(s) and the City
outlining scope of work, fee, schedule and
relevant terms and conditions.
RESPONSIBILITIES
• Prepared by Allen Public Art staff in consultation with
selected artist and Project Manager (if applicable).
• Approved by City Council over a certain threshold.
• Signed by City Manager.
2. Concept Proposal
Approved Concept Proposal
(if no already prepared through
selection process).
• Allen Public Art staff coordinates kickoff meeting and
stakeholder input.
• Artist develops design and presents it to the PAC for approval.
• Project Manager and project architect (if applicable)
participate in kickoff and review final Concept Proposal.
3. F
inal Design and
Engineering
Approved final design and engineering
drawings.
• Artist prepares, or oversees the preparation of the necessary
drawings and documents.
• Allen Public Art staff coordinates review by appropriate
offices, including the Project Manager and project architect
(if applicable).
• Significant changes from the initial Concept Proposal must be
review by the PAC and the City and approved in writing.
4. Fabrication of Artwork
Complete fabrication of the artwork.
• Artist fabricates or oversees fabrication of the artwork.
• Allen Public Art staff receives periodic updates and milestone
reviews.
5. Installation of Artwork
Complete installation of the artwork.
• Artist oversees installation of artwork.
• Artist works with Project Manager to schedule and coordinate
with contractors.
6. D
edication,
Documentation,
Closeout
Community celebration of artwork,
documentation on file, and all payments made.
• PAC and staff plan dedication, install plaque.
• Allen Public Art staff receives documentation from artist.
• Allen Public Art staff facilitates final acceptance of artwork.
• Final payment made to artist.
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ALLEN PUBLIC ART MASTER PLAN
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PUBLIC ART IN PRIVATE DEVELOPMENT
Updates: The City of Allen should be more proactive in encouraging private developers
to commission or acquire public art as part of new development projects.
Many of the private development projects in Allen will offer opportunities to
further the vision outlined in this Public Art Master Plan. New tools provide
guidance for developers to have successful public art projects.
Options for Supporting Public Art
Developer wanting to support public art have different options.
1. P
ay into the Arts Projects Account. Funds would be spent to commission public art
projects in keeping with the vision and opportunities outlined in the public art
master plan.
2. Directly Commission or Acquire Art on Site. The developer would take the lead
in commissioning or acquiring art for their development.
3. O
utsource Commissioning of Art to Allen Public Art. Allen Public Art staff,
working with the Public Art Committee, would select an artist and manage
the project using the City’s implementation guidelines, with the developer
involved both as a stakeholder and having final approval over artist selection
and all phases of design.
Expectations
Allen’s priority is for the public art commissioned or acquired by developers to
reflect the vision and opportunities outlined in this plan. If the project is in any of
the Growth Areas identified in the Comprehensive Plan, along the U.S. Highway 75
corridor, or in a pedestrian or mixed use development, the developer should also
refer to the considerations for public art in these areas outlined in the public art
master plan when identifying opportunities and selecting artists.
Commercial Expression
Public art projects should not include any form of commercial expression, including
logos, color or audio motifs, slogans, themes or any other components that are
suggestive of a commercial entity’s identity, branding or marketing. The only
exception would be a logo indicating the sponsorship of a project on signage or
digital media placed near the project that identifies the project. Public art projects
should not be seasonal or thematic displays (e.g., lights related to holidays or
fundraising causes).
Architectural Integration
Public art may be integrated into the architectural design or ornamentation of a
building.In all cases, architecturally integrated art should be visible to the public,
generally by incorporation into facades visible from major streets or public spaces,
or at public entryways.
Landscape or Plaza Integration
In the event that a development project includes a publicly accessible outdoor
space, public art may be incorporated into the design of that space. The goal should
ALLEN PUBLIC ART MASTER PLAN
51
Item # 7\nAttachment N
be to integrate the public spaces (visually, functionally, or through programming)
into the broader public realm, and for the public art to support that. The art project
should be visible and easily accessible from a public street, not behind or between
buildings or in semi-private areas like courtyards or upper-level spaces. The space,
and the art, should be designed to provide full benefit to the entire community, not
just the users of the property.
Streetscape Integration
Public art integrated with streetscape design should be encouraged only to the
extent that it supports the goals and recommendations of area plans that relate to
that section of the city.
Recognition
The City of Allen should pursue opportunities to recognize private developments
that work with the City to install public art on private property. Recognition
opportunities could include a plaque/medallion placed near the artwork to
recognize their contribution to public art in Allen or promotion of the art and the
business’s contribution in City publications.
GIFTS OR LOANS OF ARTWORK
Updates: Guidelines include more specific proposal requirements for donors and outline
steps for technical and aesthetic review.
As with the acquisition of any new artwork, the Public Art Committee shall make
recommendations to the City Council regarding the acceptance and display of
gifts and long-term loans of works of art (greater than 90 days). The Public Art
Committee may choose to include additional stakeholders in the review process.
Loans of 90 days or fewer can be approved by the City Manager.
Proposal Requirements for Gifts and Loans
Donors who express an interest in making a gift or loan of a work of art to the City
should be required to submit a proposal that includes:
1. Drawings, photographs and written descriptions of the artwork. This should
include size, colors, weight, materials, and any information that will establish
that the item has the requisite physical integrity to be placed on public display
and withstand exposure to the natural elements.
2. An explanation of how the artwork supports Allen’s vision for public art.
3. Background on the artist (resume or bio).
4. The proposed location for the installation.
5. The method of display, and required site improvements (i.e.: hardscaping,
landscaping, buildings, utilities, security devices, anchoring, etc.).
6. Cost estimates for installing the artwork, including but not limited to
site improvements, foundations, landscaping, seating, lighting and other
improvements and the funding source to cover these costs.
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ALLEN PUBLIC ART MASTER PLAN
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7. W
ritten explanation of legal issues, including but not limited to, certifying the
current legal owner of the artwork, the existence of any copyrights, patents or
other title rights in or to the artwork, and an explanation of any conditions or
limitations on the donation of the artwork.
8. The estimated fair market value of the artwork.
9. A condition report, an estimate of ongoing maintenance and conservation
costs, and the funding source to cover these costs.
10. The anticipated date(s) for the gift or loan to occur.
11. Any additional information the City deems necessary or appropriate.
Technical Review Criteria for Gifts and Loans
The City staff should first conduct a technical review of the proposed gift or loan.
The review should focus on the following issues:
• An appropriate site has been identified.
• The work fits the vision of Allen Public Art.
• T
he work in question can legally be loaned or given to the City by the donor/
lender.
• T
he financial costs connected with accepting the gift are known and can be
met, including, but not limited to, shipping, shipping insurance, site preparation,
installation, proper signage, insurance, landscaping, lighting, conservation and
maintenance.
• The work poses no safety or liability concerns.
• Appropriate recognition for donors and lenders of artworks can be provided.
• Maintenance and conservation requirements can be met.
Aesthetic Review Criteria for Gifts and Loans
The Public Art Committee should review the proposed gift or loan for aesthetic
and site considerations. When reviewing the work the Public Art Committee should
take into account the following:
• T
he artist should meet definition of artist that is included in the Public Art
Master Plan.
• T
he artwork supports the City’s vision for public art, contributes to the
diversity of the City’s public art collection, and upholds artistic standards.
• T
he artwork demonstrates excellence in aesthetic quality, workmanship and
creativity.
• T
he artwork is appropriate to the site in scale and form and is of materials/
media suitable for the site.
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Once the loan or gift has been approved, a written agreement should be prepared
detailing the roles and responsibilities of the City of Allen and the entity lending or
donating the work of art.
COLLECTION MANAGEMENT
Updates: Allen Public Art staff should continue to uphold collection management
practices. No changes to guidelines.
Maintenance
Works of art in the Allen Public Art Collection should be cleaned regularly and/
or otherwise maintained by the City Department responsible for the facility,
building or site in which the work of art resides. Works of art should be maintained
in a manner appropriate to the medium and characteristics of the artwork, and in
accordance with the Visual Artists Rights Act of 1990. The City Department should
report any damage or conservation needs to Allen Public Art staff and should not
do any non-routine maintenance unless requested.
To assist in this maintenance, a maintenance and conservation worksheet
containing information on each work of art leased, loaned, or owned outright by
the City should be kept on file with Allen Public Art staff and the City department
responsible for maintenance.. Works of art on loan should be maintained in
accordance with the requirements of, and in collaboration with, the lender.
Conservation
In some cases, works of art in the Allen Public Art Collection will need special
attention to ensure their proper appearance and longevity. For newly commissioned
or purchased works of art, the artist should guarantee the work of art against any
repairs for one year (unless otherwise stipulated in the contract). Once every 3-5 years,
Allen Public Art staff should oversee a comprehensive survey of the Allen Public Art
Collection and ensure all necessary repairs are conducted. The artist should be given
the opportunity to participate, on a contractual basis, in the conservation of his/her
work, either directly or in an advisory capacity.
Record Keeping
Allen Public Art staff should be responsible for keeping comprehensive records of all
works in the Allen Public Art Collection. This information may include, but should not
be limited to:
• Artist information
• Current contact information
• Resume or biography
• Basic artwork information (title, media, dimensions, date completed)
• Statement describing the work
• Maintenance and Conservation Worksheet
54
ALLEN PUBLIC ART MASTER PLAN
Item # 7\nAttachment N
• Artist drawings, construction drawings or other technical information
• Fabrication information, including name and contact information for fabricator
• Funding source or source of artwork (if gift or loan)
• Documentation of the artist selection process and other community outreach
or involvement
• Related documentation provided to the Finance Department for inclusion of
the artwork in the list of City fixed assets
De-accession and Relocation
De-accessioning is a procedure for the withdrawal of artwork from the public
collection. Relocation of artwork should be carefully considered if the work is
considered site-specific and relocating the work would damage the work or alter
the work from what the artist intended. Consideration of de-accessioning shall
involve the same degree of careful review as a decision to commission a work of
art. Decisions will be informed by professional judgment and made in the interests
of the public.
Procedure
1. The City should not remove any artwork from the site for which it was
selected, nor remove it from display, without prior review by the Public Art
Committee.
2. T
he Public Art Committee shall review the circumstances surrounding the
proposed de-accession, relocation or removal. The Public Art Committee
may choose to hold a public meeting for the purpose of gathering community
feedback on a proposed de-accession, relocation or removal or gather
community input through other methods.
3. The Public Art Committee may recommend de-accession, relocation or
removal of a work of art for any of the following conditions:
• The condition or security of the artwork cannot be reasonably guaranteed;
• T
he artwork requires excessive maintenance or has defaults of design or
workmanship and repair or remedy is impractical or unfeasible;
• The artwork has been damaged and repair is impractical or unfeasible;
• The artwork endangers public safety;
• S
ignificant changes in the use, character, or design of the site have occurred
which affect the integrity or relevance of the work;
• S
ignificant adverse public reaction has been documented over an extended
period of time (a minimum of three years);
• T
he work is of inferior quality or is judged to have little aesthetic and/or
cultural value;
ALLEN PUBLIC ART MASTER PLAN
55
Item # 7\nAttachment N
• A
suitable location for the artwork has been identified that better satisfies
the original goals of the project; or
• The artist requests removal due to concerns listed above.
4. A
llen Public Art staff should make a good faith effort to notify the artist that
his or
her work is being considered for de-accession. If the artwork is site-specific,
staff should make a good faith effort to notify the artist that his or her work is
being considered for relocation.
5. During the review process, unless there is imminent danger to the public, the
artwork shall remain accessible to the public in its original location.
6. The Public Art Committee will make a decision and forward it to the City
Council. De-accession, relocation, or removal requires the approval of the
Public Art Committee and City Council.
7. D
e-accession, relocation or removal of artwork shall be done in a manner that
complies with all other applicable City, state and federal procedures, policies
and regulations. For example, de-accession, relocation and removal actions
must comply with applicable procedures and laws relating to the disposition
of City property and with laws protecting artists’ rights, such as the Visual
Artists Rights Act. No works will be sold to City of Allen staff or Public Art
Committee members.
8. P
roceeds from the sale of any de-accessioned artwork will be used to support
the Public Art Program.
56
ALLEN PUBLIC ART MASTER PLAN
Item # 7\nAttachment N
ALLEN PUBLIC ART MASTER PLAN
57
Item # 7\nAttachment N
APPENDIX A SURVEY RESULTS
As part of the development of a Public Art Master Plan for
the City of Allen, we developed, and with the assistance of
the Parks and Recreation Department, launched an online
survey. The survey was designed to gather input regarding
people’s awareness of public art currently on view in Allen,
to learn more about people’s perceptions of the City and
its most important places, and to gather input on a broad
set of possible directions for public art. The survey is one
of several tools being used to gather input into the master
planning process. The survey was launched on January 4,
2016. The survey received 298 responses.
58
ALLEN PUBLIC ART MASTER PLAN
Item # 7\nAttachment N
1. Are you aware that the City of Allen has a Public Art Program?
Value
Percent
Yes
63.5%
No
36.5%
2. What examples of public art in Allen are you familiar with?
Please click on each image that you recognize.
Value
Percent
“Blackland Prairie Song,” Andrea Myklebust and Stanton Sears,
Allen City Hall
54.7%
“Out of the Park (boy),” Walt Horton, Allen Station Park
45.7%
“Jazz Medley,” Rich Morgan, Stacy Road medians east of US 75
93.4%
“Ducks at Watters Creek,” Douglas B. Clark, Watters Cree
64.5%
“Rail Ladder Fire,” Christopher Fennell, Fire Station #5
71.9%
“Cisterna,” Brad Goldberg, West Bethany Drive at Alma Drive
69.5%
“Oceano,” Roger White Stoller, Allen Public Library
49.6%
“Stratum,” Brad Goldberg, Allen City Hall
53.5%
“A is for Allen,” Gordon Huether, Exchange Parkway medians east
of US 75
ALLEN PUBLIC ART MASTER PLAN
76.6%
59
Item # 7\nAttachment N
3. Of the projects that you picked, which is your favorite work of art and why?
• Ducks at Watters Creek (39)
+ Symbolizes that animals are welcome part of Allen
+ Interactive for children
+ Makes sense for location, site specific
+ Whimsical
• Rail Ladder Fire (37)
+ Simple
+ Powerful
+ Makes sense for location, site specific
+ Use of materials
+ Eye catching, impressive, modern
• Cisterna (15)
+ Beautiful and practical
+ Natural movement
+ Connection to nature and sustainability
+ Connection to past as farming community
• Blackland Prairie Song (14)
+ Beautiful
+ Lighting, lit at night
+ Represents area history, past and present, celebrates natural surrounding
+ Approachable and recognizable
• Out of the Park (boy) (14)
+ Art is meaningful to location
+ Suggests commitment to community and youth
+ Represents Allen as a sports town
+ Relatable
+ Realistic
• Jazz Medley (9)
+ Prominent public statement of Allen’s commitment to public art
+ Makes you think about the meaning behind dates and numbers on leaves
+ Colorful
• Stratum (9)
+ Natural movement
+ Water feature
60
ALLEN PUBLIC ART MASTER PLAN
Item # 7\nAttachment N
• A is for Allen (9)
+ Reminiscent of Santa Claus
+ Visual representation of transformation
+ Eye catching
+ Good placement, visible
• Oceano (5)
+ Elegant, sophisticated
+ Interesting
+ Abstract
+ Modern
4. Of these projects, pick up to three you think are visually interesting and
represent the type of art you think would be successful in Allen.
Value
Percent
“Butterfly Gate,” Mike Pennypacker, Clayton, MO
31.0%
“Emoji Energy,” Ben Volta, Philadelphia, PA
7.4%
“Double Play,” Robin Brailsford,, Frisco, TX
27.5%
“Moto Wall Digital,” MOMO and Re-Public, St. Louis, MO
20.5%
“Ocotillo,” Howard Kalish, El Paso, TX
26.7%
“Cuerpos Celestiales,” Rolando Briseno, Frisco, TX
19.8%
“Turtle Park,” Bob Cassilly, St. Louis, MO
43.4%
“Mistree,” Douglas Hollis, Houston, TX
46.1%
“Jaguar,” John Henry, Frisco, TX
3.5%
“Bubblegum Postcard,” Kawandeep Virdee, Grand Rapids, MI
11.2%
“Dawn’s Silver Lining,” Barbara Grygutis, Salina, KS
37.2%
“Texas Rising,” Blessing Hancock, Lubbock, TX
27.5%
“Bulls,” Peter Woytuk, Santa Fe, NM
16.3%
“Laumeier Pavilion,” Frank Schwaiger, Sunset Hills, MO
18.6%
“Arlington Boulevard / Hwy 50,” Vicki Scuri, Arlington, VA
20.2%
ALLEN PUBLIC ART MASTER PLAN
61
Item # 7\nAttachment N
5. Of the projects you chose, what did you like about them?
• Interactive/ engaging (24)
• Beautiful/beautifying (23)
• Kid/ Family friendly (22)
• Colorful (17)
• Visually appealing/ eye catching (13)
• Nature influenced (9)
• Modern (7)
• Appropriate to setting/ site-specific (5)
• Practical use (5)
• Realistic (3)
6. W
hat is the IMPACT public art should have in the City of Allen? Please choose
up to four. Public Art in Allen should:
62
Value
Percent
Make signature visual statements.
35.0%
Add to the uniqueness and quality of design of community
facilities and infrastructure.
55.4%
Provide opportunities for people to experience art that
enriches their lives.
50.4%
Attract people to the city.
25.4%
Enhance, define and activate public spaces.
59.6%
Tell important stories about what makes Allen unique.
27.9%
Create whimsy and delight in everyday spaces.
46.1%
Encourage walking and exploration.
50.7%
Invite play and interaction.
50.0%
Provide opportunities for community engagement and
participation.
23.2%
Other
3.6%
ALLEN PUBLIC ART MASTER PLAN
Item # 7\nAttachment N
Other:
• Intellectually stimulating and challenging.
• Bring beauty, nature, history, and “class”. We aren’t bring “class” with some of
this out-of-touch modern art.
• Significance
• Spots for photographs - Art should be “Go to the _____, you’ve got to see it, it
is fabulous” It needs to be remarkable
• Stimulate art within the city students and adults alike
• It should be only the highest quality, but as much as the city can afford.
Especially in densely frequented places like Allen Outlet area, Watters Creek,
Fairview area, Allen High, and down McDerrmott...
• Be “in scale” with its setting.
• Provide cohesion to tie together architecture that is not consistent or
well-planned
• Don’t care about the art
• Differentiate Allen from typical suburbs
7. W
hat are the priority LOCATIONS in Allen for new public artworks? Please
choose up to four. Public art in Allen should be located at:
Value
Percent
Gateways to the city
53.4%
Gateways to downtown
22.9%
Roundabouts
27.2%
Bridges
21.9%
New development sites
14.3%
New convention center
33.7%
Larger, regional and community-scale parks (e.g. Allen Station
Park, Bethany Lakes Park, Celebration Park, Ford Park East,
Ford Park West)
58.4%
Neighborhood parks
44.8%
Greenways and trails
40.1%
Recreation and aquatic centers
22.6%
Allen Public Library
23.3%
Schools
25.5%
Other
7.2%
ALLEN PUBLIC ART MASTER PLAN
63
Item # 7\nAttachment N
Other:
• Other various thoroughfares throughout the city
• Appreciation for established neighborhoods
• Places that have significant public pedestrian traffic
• Old development sites
• Replace all concrete blocks on Exchange and donate to charity. Start with
something either classy or natural
• Eagle Stadium would be a great location for public art
• Public art should be located where it can be enjoyed by the public without
being a visual nuisance to neighboring residences.
• Can be seen from 75 or Tollway. Draw excitement into Allen from people just
“passing by”
• Places that the general public visits rather than places that a person has to
specifically make the effort to go to outside of their normal route.
• Any place that offers space for the most interaction
• I really choose all of these choices. I believe that they are all important
• Would be great to have it along sidewalks and street corners to encourage
walking on the great sidewalks we have, for example, near Twin Creeks
• AHS, Gateway to shopping, restaurant areas, on McDermmott near
downtown...
• Shopping centers
• Along Bethany drive in East Allen
• Spend money on other things
• Anywhere!!
• Use land on exchange for amphitheater and a sculpture garden
• Public spaces such as Watters Creek, Shops at Fairview, Downtown, City Hall, etc
64
ALLEN PUBLIC ART MASTER PLAN
Item # 7\nAttachment N
8. What types of PROJECTS would you like to see in Allen? Please choose up to
four. Allen should commission public art projects that are:
Value
Percent
Large scale, iconic, highly recognizable and memorable.
42.8%
Incorporated into community buildings, parks and other
facilities.
49.3%
Temporary installations that come and go and can be events in
and of themselves.
17.6%
Pedestrian-scale visual surprises.
31.7%
Artworks that mark the entries to important areas of the
community.
37.8%
Anchors of focal points of community gathering places.
50.4%
Peaceful, reflective, contemplative.
39.2%
Interactive and playful.
50.0%
Fun and functional (artist designed benches, bike racks,
pavilions and more).
54.0%
Other
3.6%
Other:
• Multicultural art
•A
mix of fun/function, interactive/playful and peaceful/reflective/contemplative
depending on location and purpose.
• I like all the options EXCEPT temporary
• All! What if Allen became known for it’s art!
• Again I would support all of these choices
• I love ALL of these ideas!
• Chicago Bean, murals, geometric sculptures like Ray Parish
• At schools so kids can be surrounded by art.
• Focus on other needs
• One large scale, iconic piece of art
ALLEN PUBLIC ART MASTER PLAN
65
Item # 7\nAttachment N
9. What places in Allen do you take people to show them what Allen is all about?
• Watters Creek (69)
• Parks (45)
• Eagle Stadium (34)
• Celebration Park (21)
• Downtown (17)
• Heritage Center (16)
• Historic dam (12)
• City Hall (10)
• Allen Station (6)
• Connemara Conservancy (3)
• Old downtown (3)
• Biking trails (2)
10. W
hat should public art say about Allen and the people who work, live and
play here?
• Community oriented (38)
• Family oriented (26)
• Historic (19)
• High quality (19)
• Fun (18)
• Active (18)
• Innovative/ unique (16)
• Diverse (15)
• Welcoming (14)
• Creative (11)
• Vibrant (6)
• Open/inclusive (6)
• Progressive (5)
11. What is your zip code?
66
Zip
Count
75002
150
75013
98
Other
28
ALLEN PUBLIC ART MASTER PLAN
Item # 7\nAttachment N
12. Do you live in Allen? If so, how long have you lived here?
Value
Percent
Less than 1 year
3.3%
1 to 5 years
14.8%
6 to 10 years
18.1%
More than 10 years
56.0%
I do not live in Allen.
7.9%
13. Do you work in Allen? If so, how long have you worked here?
Value
Percent
Less than 1 year
4.4%
1 to 5 years
14.7%
6 to 10 years
9.9%
More than 10 years
20.9%
I do not work in Allen.
50.2%
14. What is your age? (optional)
Value
Percent
Younger than 18.
2.7%
18-24
1.2%
25-34
9.9%
35-49
42.8%
50-64
33.2%
65 or older
10.3%
ALLEN PUBLIC ART MASTER PLAN
67
Item # 7\nAttachment N
APPENDIX B ALLEN PUBLIC ART
COLLECTION
The following represents works of art owned by the City of Allen.
Artist
Title
Location
Medium
Year
Walt Horton
Out of the Park (boy)
Allen Station Park
Baseball, 301 E.
Exchange Pkwy.
Bronze
1999 Sponsored by
Allen Arts Alliance,
funded by Allen
Community
Development
Corporation
Allen Station Park
Softball, 301 E.
Exchange Pkwy.
Bronze
1999 Sponsored by
Allen Arts Alliance,
funded by Allen
Community
Development
Corporation
Parks and Recreation
Offices, 301 Century
Pkwy.
Bronze
1999 Sponsored by
Allen Arts Alliance,
funded by Allen
Community
Development
Corporation
#17 of 50
Walt Horton
Out of the Park (girl)
#1 of 50
Walt Horton
Fish Tales
#36 of 50
Amanda Dunbar
Historic Dam
City Hall Rotunda,
305 Century Pkwy.
Oil on canvas
2000 Arts Alliance
Amanda Dunbar
9/11 MIA
Central Fire Station,
310 Century Pkwy.
Oil on canvas
2001 Arts Alliance
Amanda Dunbar
9/11 MIA
Fire Station 2 , 1100 E.
Exchange; Station 3,
1021 E. Bethany;
Station 4, 615 N. Alma
Giclee on paper
2001 donated by
artist
Brad Goldberg
Stratum
Allen City Hall,
305 Century Pkwy.
Limestone, Water,
Concrete, Planting
2004
Chance Dunlap
Monstrum
incarnata
Allen Senior
Recreation Center,
451 E. St. Mary
Welded metal and
paint
2008, donated by
Connie Rodenbaugh
in 2012
68
ALLEN PUBLIC ART MASTER PLAN
Item # 7\nAttachment N
Artist
Title
Location
Medium
Year
Roger White Stoller
Oceano
Allen Public Library,
300 N. Allen Dr
Bronze and
black granite
2009
Andrea Myklebust &
Stanton Sears
Blackland Prairie Song
City Hall Entry,
305 Century Pkwy.
Indiana limestone,
stainless steel w/
bronze and glass
accents
2011
Christopher Fennell
Rail Ladder Fire
Fire Station #5, 1950
W. McDermott Dr.
Decommissioned fire
ladders and steel train
rails
2011
Randolph Rose
Maxey and Me
Allen Public Library,
300 N. Allen Dr
Bronze
2010, donated by the
Friends of the Allen
Public Library
Gordon Huether
‘A’ is for Allen
1280 E. Exchange
Pkwy. (Exchange
Pkwy. medians east of
US 75 Hwy.)
Limestone, steel &
dichroic glass
2012
Sandy Stein
Chac
Cinemark Trailhead,
Ridgeview Dr.
Limestone
1987, donated by the
Robert Nellis Family
in 2007, installed in
2014
Todd Griggs
Wave Machine
number 2, in
pastels
Cottonwood Crossing
Neighborhood
Trailhead
Metal and paint
2015, In collaboration
with Wynne/Jackson,
Inc.
Bill FitzGibbons &
George Schroeder
Current Drift
Cottonwood Creek
Trail Pedestrian
Bridge, northeast of
US Hwy 75
and Exchange Pkwy.
Marine grade
aluminum
2015
ALLEN PUBLIC ART MASTER PLAN
69
Item # 7\nAttachment N
Item # 8
CITY COUNCIL AGENDA COMMUNICATION
AGENDA DATE:
May 24, 2016
SUBJECT:
Authorize the City Manager to Negotiate and
Execute an Interlocal Agreement with Dallas
Area Rapid Transit (DART) for the Provision
of Demand Response Transportation Services
for the Elderly and Disabled.
STAFF RESOURCE:
Eric Ellwanger, Assistant City Manager
BOARD/COMMISSION ACTION:
On June 15, 2015, the Allen Community
Development Corporation (CDC) approved
funding
of
$150,000
for
Demand
Response/Paratransit Transportation.
ACTION PROPOSED:
Authorize the City Manager to Negotiate and
Execute an Interlocal Agreement with Dallas
Area Rapid Transit (DART) for the Provision
of Demand Response Transportation Services
for the Elderly and Disabled.
BACKGROUND
On December 7, 2015, the Texoma Area Paratransit System (TAPS) Board of Directors voted
to cease all services in Collin County immediately. Previous to that date, the City of Allen
utilized TAPS to provide Demand Response transportation service to the elderly and disabled
residents of Allen.
The North Central Texas Council of Governments (NCTCOG) negotiated an agreement with
Dallas Area Rapid Transit (DART) to provide emergency Demand Response transportation
service in the communities of Allen, Fairview and Wylie for a pre-determined time period of 90
days. That service began on February 29, 2016 and the 90 day time period will end on May 27,
2016.
In an effort to continue service for seniors 65 years of age and older and the disabled, the
attached Interlocal Agreement (ILA) contemplates extending the current service with DART
and their subcontractor (MV transportation) until September 30, 2016. The ILA also provides
for the ability to transition from the current Demand Response service to a Taxi Voucher
system.
DART Board Policy III.07 requires that any entity outside of the DART service area who
wishes to contract with DART must partner with DART to prepare a transit system plan and
supporting financial plan within the first 36 months of the contract service. The attached ILA
suggests that the City of Allen cooperate with DART and consultants to prepare a Collin
Item # 8
County Service and Financial Plan to fulfill the requirements of Policy III.07. Cooperation in
the planning would include participating on policy, stakeholder and technical advisory
committees, providing information about economic development, demographic projections, and
financial projections, and reviewing and commenting on the Collin County Service Plan as
necessary.
The ILA requires monthly payments of $12,500, which is a continuation of the payment that
was being made to TAPS for Demand Response services and which the City has previously
funded through Community Development Corporation (CDC) funds. The ILA also stipulates
that DART shall provide a projected pricing schedule for continuation of any service beyond
the term of the agreement, and provides for the ability of either party to unilaterally terminate
the agreement for any reason with 120 days written notice.
BUDGETARY IMPACT
Funding of $150,000 annually for Demand Response transportation service has been approved
by the Allen Community Development Corporation.
STAFF RECOMMENDATION
Staff recommends authorizing the City Manager to negotiate and execute an Interlocal
Agreement with Dallas Area Rapid Transit (DART) for the provision of demand response
transportation services for the elderly and disabled.
MOTION
I make a motion to authorize the City Manager to negotiate and execute an Interlocal
Agreement with Dallas Area Rapid Transit (DART) for the provision of demand response
transportation services for the elderly and disabled.
ATTACHMENT
Interlocal Agreement
Item # 8\nAttachment N
THE STATE OF TEXAS
COUNTIES OF DALLAS
AND COLLIN
§
§
§
§
KNOW ALL MEN BY THESE PRESENTS:
INTERLOCAL PUBLIC TRANSIT SERVICE AGREEMENT
THIS AGREEMENT (“Agreement”) by and between Dallas Area Rapid Transit Bus Service,
LGC (“LGC”), a Texas local government corporation organized and existing pursuant to
Subchapter D of Chapter 431 of the Texas Transportation Code, and the City of Allen, Texas
(hereafter referred to as “CITY”) a Texas municipal corporation whose address is 305 Century
Parkway Allen, Texas 75013 (collectively, referred as the “the Parties” or individually, as a
“Party”) ”) acting by and through their respective representatives.
W I T N E S S E T H:
WHEREAS, the LGC has begun demand responsive transportation program within Collin County
that is available to residents of CITY who are 65 years of age or older or who have a disability
(hereafter referred to as the “SERVICE”); and
WHEREAS, the LGC has received a grant from a private corporation for the purpose of funding
the SERVICE and the LGC anticipates additional grant funding for the SERVICE from the North
Central Texas Council of Government; and
WHEREAS, the LGC anticipates receipt of grant funding to prepare or cause to be prepared a
County-wide Service and Financial Plan within three years of SERVICE as required under Dallas
Area Rapid Transit Board Policy III.07 (“DART Policy III.07”); and
WHEREAS, CITY may reduce the amount that CITY residents pay for the SERVICE through
this Agreement.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained
herein, the receipt and sufficiency of which is hereby acknowledged, the Parties agree as follows:
1. Term and Termination.
1.01. The term of this Agreement shall begin on the 31st day of May, 2016 and terminate
at midnight on the 30th day of September, 2017, unless earlier terminated as herein provided (“the
Term”).
1.02. In addition to any other termination provision contained herein, either Party shall
have the right to unilaterally terminate this Agreement by giving the other Party written notice not
later than the 120th calendar day prior to the date of termination.
Item # 8\nAttachment N
1.03. In the event that either Party shall fail to perform any of their respective obligations
under this Agreement, the non-defaulting Party shall have the right to terminate this Agreement if
the defaulting Party has not cured any such failure to perform on or before the thirtieth (30th)
calendar day after receipt of written notice detailing the default from the non-defaulting Party.
1.04. In the event that CITY fails to make any payment required by Section 5.05 of this
Agreement, LGC shall have the option, at its sole discretion, to suspend the SERVICE within
CITY or require that residents of the CITY pay a higher fare or percentage share of taxi vouchers
for the SERVICE on the fifth (5th) calendar day after providing written notice to CITY of the late
payment if by that date CITY has still not paid LGC. The suspension of SERVICES may continue
until CITY has paid LGC all fees which are due and payable, at which time the SERVICE shall
resume.
2. Service Description.
2.01. SERVICE includes weekday contract demand responsive service as operated by the
LGC contractor. During the term of this Agreement, the SERVICE may be replaced with a taxi
voucher subsidy program to provide accessible public transportation services for the eligible
residents of Collin County including CITY.
2.02. Except as may be limited in accordance with Section 1.04, SERVICE shall be
available to residents of Collin County who are 65 years of age or older or who have a disability
and who have no access to alternative private or public transportation.
2.03. Eligible users of SERVICE provided under this Agreement will be required to pay a
fare per trip and/or percentage share of the voucher subsidy value provided for the SERVICE.
2.04. Eligible users of the SERVICE shall be required to call DART between the hours of
8:00 am and 5:00 pm on weekdays at least one service day in advance to schedule all ride requests.
2.05. SERVICE shall require that users who fail to cancel a scheduled trip at least onehour in advance of the pickup time shall pay a fee as required by the LGC.
3. LGC Duties and Responsibilities.
3.01. LGC shall provide or cause a contractor to provide the SERVICE, including vehicles,
drivers, supervisors, call center and scheduling staff, and any other staff or services required to
provide the SERVICE;
3.02. LGC shall cause its contractor to clean, fuel and otherwise maintain any vehicles
needed to provide the SERVICE.
3.03. LGC shall provide or cause a contractor to provide any taxi services, voucher
management services, technology, software or other services, supplies, or equipment necessary to
operate a user side taxi voucher program.
Item # 8\nAttachment N
3.04. LGC shall be responsible for customer information, complaint resolution, data
collection, accounting, passenger ridership, invoicing, reconciliation of all invoices, and payment
of LGC contractors and suppliers.
3.05. LGC shall provide CITY with monthly information regarding ridership, on-time
performance of the SERVICE, costs, and number of users within 30 days of receipt of such
information from the contract provider.
3.06. LGC shall convene periodic meetings with CITY staff to discuss the SERVICE.
3.07. LGC shall cause to be prepared a Transit Service and Financial Plan for Collin County
during the term of this Agreement, as required by Policy III.07 and referenced in 4.04 below. It is
anticipated that the Transit Service and Financial Plan for Collin County will include CITY.
3.08. LGC will distribute and analyze any surveys of users of SERVICE to evaluate the
SERVICE. CITY may provide input regarding the design of the survey instruments. Results of
any surveys shall be provided to CITY.
4. CITY Duties and Responsibilities.
4.01. CITY agrees to allow the LGC to operate the SERVICE on CITY streets.
4.02. CITY shall permit MV Transportation or another LGC contractor to store, fuel, and
clean up to 10 vehicles at the CITY’s vehicle service center in accordance with the procedures and
rates defined by CITY and agreed by MV Transportation through September 30, 2016, unless
extended by mutual agreement.
4.03. CITY shall assist in marketing and communications of SERVICE to residents using
the CITY website, resident newsletters, or other methods of communication controlled by the
CITY to inform residents about SERVICE.
4.04 CITY shall cooperate with the LGC and LGC’s consultants to prepare a Collin County
Service and Financial Plan as required by DART Policy III.07. Cooperation shall include
participating on policy, stakeholder and technical advisory committees, providing information
about CITY economic development, demographic projections, and financial projections, and
reviewing and commenting on the Collin County Service Plan.
4.05. Commencing June 1, 2016, and on the first day of every month thereafter during the
Term, CITY shall pay LGC $12,500 as the CITY’s share of the transportation program to the
following address:
Dallas Area Rapid Transit
Accounts Receivable
P.O. Box 840009
Dallas, TX 75284-0009.
Any payments made under this Agreement shall be made from revenues currently available to the
CITY. The provisions of Chapter 2251 of the Texas Government Code shall apply to payments
Item # 8\nAttachment N
under this Agreement. The amount due hereunder is subject to change in the event that CITY
requests a change in the program or LGC grant funds are depleted.
5. Joint Marketing and Communications. The Parties acknowledge that marketing and
communications regarding the SERVICE may require the use of marks and logos that are owned
by each of the Parties. The Parties agree to such limited use of their individually owned or
registered marks, logos, and trade names in connection with providing and promoting the
SERVICE under this Agreement. Any right to use such marks and logos granted herein shall
terminate upon the termination or expiration of this Agreement.
6. Force Majeure. LGC shall at all times use reasonable commercial efforts to provide or
cause the SERVICE to be provided continuously, however, neither LGC nor its contractor warrant
or guarantee uninterrupted SERVICE and neither shall be liable for any special, direct or
consequential damages relating to or arising from an interruption in SERVICE. The obligations of
LGC to perform under this Agreement shall be suspended to the extent that either LGC or its
contractor, or both, are unable to perform as a result of causes beyond the respective party’s
reasonable control and without such party’s fault or negligence, including but not limited to,
equipment breakdown, accidents, acts of nature and governmental action. In such event, LGC shall
use reasonable efforts to eliminate the cause as quickly as possible.
7. Planning. On July 1, 2017, LGC shall provide a projected pricing schedule for
continuation of the SERVICE beyond the Term. CITY shall notify LGC prior to July 1, 2017 in
the event that, CITY determines not to participate in providing funding for the SERVICE after
September 30, 2017.
8. Audit and Retention of Records. Any Party shall have the right to request an audit of
another Party’s records related to the operation of the SERVICE. The Parties shall retain adequate
records for auditing purposes for a period of three years after final payment hereunder.
9. Liability.
9.01. Nothing stated herein shall be construed as a waiver of all the protections
afforded LGC as a local government corporation pursuant to Chapter 431 of the Texas
Transportation Code, as amended, or the law applicable to Texas non-profit corporations,
including, but not limited to those set forth in Chapters 20 and 22 of the Texas Business
Organizations Code, or any other Texas Statutes, as amended. To the extent afforded by the
Texas Tort Claims Act, LGC shall be responsible only for claims, demands, judgments and
the like attributable to the sole acts and omissions of its officers, employees and/or agents.
LGC assumes no liability or responsibility for the acts and omissions of CITY, its officers,
employees, agents, contractors, or others working through them in any capacity.
9.02. Nothing stated herein shall be construed as a waiver of all the protections
afforded CITY as a sovereign governmental unit. To the extent afforded by the Texas Tort
Claims Act, CITY shall be responsible only for claims, demands, judgments and the like
attributable to the sole acts and omissions of its officers, employees, and/or agents. CITY
assumes no liability or responsibility for the acts and omissions of LGC, its officers,
employees, agents, contractors, or others working through them in any capacity.
Item # 8\nAttachment N
9.03. Nothing in this Agreement shall be construed as a waiver by either Party of their
common law, constitutional, and/or statutory immunity from suit or liability with respect to
any claims which may arise from or relate to the performance of the Parties pursuant to this
Agreement.
9.04. In the event of joint or concurring negligence or fault of both Parties, liability,
if any, shall be apportioned comparatively in accordance with the law of the State of Texas.
The provisions of this Section are solely for the benefit of the Parties hereto and not intended
to create or grant any rights, contractual or other vise, to any other person or entity, nor
limit the right of LGC, DART, or CITY to assert any governmental immunity defense to any
claim of another Party or entity. The provisions of this Section 11 shall survive termination
or expiration of this Agreement.
10. Insurance.
10.01 LGC shall cause MV Transportation to obtain and maintain during the Term the
following insurance policies and coverage:
(a)
Insurance Policy for (i) a commercial general liability policy of insurance
for bodily injury, death and property damage including the property of CITY, its officers,
contractors, agents and employees (collectively referred to as the “CITY”) insuring against
all claims, demands or actions relating to the work and services provided pursuant to this
Agreement with a minimum combined single limit of not less than $1,000,000.00 per
occurrence for injury to persons (including death), and for property damage and
$1,000,000.00 aggregate including products and completed operations coverage of
$1,000,000.00. This policy shall be primary to any policy or policies carried by or available
to CITY; (ii) policy of automobile liability insurance covering any vehicles owned, nonowned and hired and/or operated by LGC contractor, its officers, agents, and employees,
and used in the performance of this Agreement with policy limits of not less than
$1,000,000.00 combined single limit for bodily injury, death and property damage.
(b)
A specific endorsement shall be added to all policies, with a copy of the
endorsement provided to CITY that indicates the insurance company will provide to the
CITY at least a thirty (30) day prior written notice for cancellation, and/or non-renewal of
the policy. In the event the companies providing the required insurance are prohibited by
law to provide any such specific endorsements, the LGC shall provide written notice to
CITY of any material changes to any of the policies of insurance.
(c)
All insurance companies providing the required insurance shall be
authorized to transact business in Texas and rated at least “A” by AM Best or other
equivalent rating service. All policies must be written on a primary basis, non-contributory
with any other insurance coverage and/or self-insurance maintained by CITY.
(d)
A certificate of insurance and copies of policy endorsements evidencing the
required insurance shall be submitted to CITY prior to commencement of services.
Item # 8\nAttachment N
10.02 LGC shall cause any contract provider of taxi service hereunder to obtain
and maintain during the Term the following insurance policies and coverage:
(a)
Insurance Policy for (i) a commercial general liability policy of insurance
for bodily injury, death and property damage including the property of CITY, its officers,
contractors, agents and employees (collectively referred to as the “CITY”) insuring against
all claims, demands or actions relating to the work and services provided pursuant to this
Agreement with a minimum combined single limit of not less than $1,000,000.00 per
occurrence for injury to persons (including death), and for property damage and
$1,000,000.00 aggregate including products and completed operations coverage of
$1,000,000.00. This policy shall be primary to any policy or policies carried by or available
to CITY; (ii) policy of automobile liability insurance covering any vehicles owned, nonowned and hired and/or operated by LGC contractor, its officers, agents, and employees,
and used in the performance of this Agreement with policy limits of not less than
$500,000.00 combined single limit for bodily injury, death and property damage.
(b)
A specific endorsement shall be added to all policies, with a copy of the
endorsement provided to CITY that indicates the insurance company will provide to the
CITY at least a thirty (30) day prior written notice for cancellation, and/or non-renewal of
the policy. In the event the companies providing the required insurance are prohibited by
law to provide any such specific endorsements, the LGC shall provide written notice to
CITY of any material changes to any of the policies of insurance.
(c)
All insurance companies providing the required insurance shall be
authorized to transact business in Texas and rated at least “A” by AM Best or other
equivalent rating service. All policies must be written on a primary basis, non-contributory
with any other insurance coverage and/or self-insurance maintained by CITY.
(d)
A certificate of insurance and copies of policy endorsements evidencing the
required insurance shall be submitted to CITY prior to commencement of services.
11. Miscellaneous Provisions.
11.01. Notices. Any notice by any Party shall be in writing and shall be deemed to
have been duly given only if delivered personally or sent by United States mail, certified,
return receipt requested, in a postage paid envelope addressed to the Parties as set out
below:
LGC:
c/o DALLAS AREA RAPID TRANSIT
P.O. Box 660163
Dallas, Texas 75266-7213
Attention: Todd Plesko
Vice President, Planning and Development
Item # 8\nAttachment N
CITY:
City of Allen
305 Century Parkway
Allen, TX 75013
Attention: Assistant City Manager
With a copy to:
Peter G. Smith
Nichols, Jackson, Dillard, Hager & Smith, L.L.P.
1800 Ross Tower
500 N. Akard Street
Dallas, Texas 75201
A Party may designate another address by giving notice thereof to the other Parties.
11.02. Binding Effect. The provisions of this Agreement shall be binding upon and inure
to the benefit of the Parties and their respective successors and permitted assigns. There shall be
no third party beneficiaries of this Agreement.
11.03. Fiscal Funding. CITY is a political subdivision of the State of Texas. Accordingly,
CITY shall have the right, upon the failure of the governing body of CITY to appropriate sufficient
finances to fund of this Agreement, to terminate this Agreement as of the effective date of such
lack of fiscal funding. When exercising this right, CITY shall give notice to LGC of any such
failure of funding at the earliest possible time.
11.04. Construction and Drafting. The paragraph headings in this Agreement are intended
for convenience only and shall not be taken into consideration in the construction or interpretation
of this Agreement. Whenever used herein, unless the context otherwise provides, the singular
number shall include the plural, the plural the singular, and the use of any gender shall include all
other genders. Both Parties have participated in the drafting hereof and accordingly no party shall
be given credit therefor in the interpretation of this Agreement.
11.05. Partial Invalidity. Any portion of this Agreement being declared by law to be invalid
shall not invalidate the remaining provisions which shall remain in full force and effect.
11.06. Merger and Amendment. This instrument constitutes the entire agreement of the
Parties with respect to the matters contemplated herein and it may be modified or amended only
in writing, signed by the Parties and in accordance with the terms hereof.
11.07. No partnerships or Joint Enterprise. It is mutually understood and agreed that this
Agreement is intended by the Parties to establish only an independent contractual relationship and
is not intended to create a partnership or joint venture between the Parties.
11.08. Use of Contractors. Nothing in this Agreement shall prevent a Party from using a
contractor or agent to perform the duties and responsibilities contemplated by this Agreement.
Item # 8\nAttachment N
11.09. Exhibits and Attachments. The exhibits attached to this Agreement are
incorporated by reference as if written word for word herein. In the event of conflict between the
exhibits and this Agreement, the terms of this Agreement shall prevail.
11.10. Assignment. No Party may assign its rights and obligations or either under this
Agreement, in whole or in part, without first obtaining the prior written consent of the other Party,
which consent may be withheld for any reason. No assignee or successor may further assign, in
whole or in part, its rights and obligations without prior written consent of the other Party to this
Agreement.
11.11. Incorporation of Recitations. The recitations and “whereas” provisions of this
Agreement are incorporated herein as part of this Agreement for all purposes.
11.12. DART Board Policy. The Provisions of the DART Board Policy are incorporated
herein and binding on the Parties hereto. Any renewal of this Agreement must be approved by
each Party and the DART Board of Directors regardless of whether the Agreement complies with
DART policies.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in multiple originals
as of the ______ day of ____________, 2016.
DALLAS AREA RAPID TRANSIT BUS SERVICE, LGC
By: _________________________________
David Leininger, President
CITY OF ALLEN
By: __________________________________
Peter H. Vargas, City Manager
Item # 9
CITY COUNCIL AGENDA COMMUNICATION
AGENDA DATE:
May 24, 2016
SUBJECT:
Award Bid and Authorize the City Manager to
Purchase a Point of Sale Hardware &
Software System Including Three (3) Years of
Maintenance & Support for Allen Event
Center and Parks and Recreation Food &
Beverage Services with Bypass Mobile, LLC
in the Amount of $197,453.
STAFF RESOURCE:
Sid Hudson, Information Technology Director
Dave Angeles, Assistant Director, Parks and
Recreation
ACTION PROPOSED:
Award Bid and Authorize the City Manager to
Purchase a Point of Sale Hardware &
Software System Including Three (3) Years of
Maintenance & Support for Allen Event
Center and Parks and Recreation Food &
Beverage Services with Bypass Mobile, LLC
in the Amount of $197,453.
BACKGROUND
On April 19, 2016, the Purchasing Division solicited one hundred and twenty-six (126) vendors
and received one (1) response for Point of Sale Hardware & Software System for the Allen
Event Center.
The Food and Beverage Point of Sale (POS) hardware and software for the Allen Event Center
(AEC) is currently 7 years old and is not EMV/PCI compliant. Further, the existing hardware is
obsolete and no longer manufactured. A need has been identified for the AEC to address the
outdated system as well as to become compliant with the 2016 PCI/EMV requirements. The
inflexibility of the current system is not able to address numerous challenges incurred by the
Food and Beverage staff in their attempt to accommodate requests of and deliver exceptional
service to tenants and guests. Because premium level servers are not able to take an order,
process it and accept payment while in the suite with a guest, PCI violations occur. In addition,
COA finance department is forced to do a vast amount of manual data entry because the current
system does not export data in a format that can be imported into Tyler Munis, the City's
administrative software system.
It is also relevant to note the Bypass system is a hardware agnostic system. The hardware
purchased from the vendor is not proprietary and could be repurposed in the future. All of the
Bypass units are based on hardware from Clover POS systems and are 100% PCI and EMV
compliant. The new POS system will enable the premium level servers to process an order and
accept payment in the suite. The new units will also replace the current credit card machines
Item # 9
currently used on the concourse level, making the entire AEC PCI/EMV compliant. In addition
to being in compliance, AEC will realize a cost savings in eliminating the rent payment on the
current hand held credit card machines. The Ticketmaster integration function of the Bypass
system will create the ability to load monetary value onto a guest ticket which, in turn, will
allow the pre-paid funds to be used in both the concession and premium levels. With the new
system, every Food and Beverage transaction will be entered directly into the system,
eliminating the need to add transactions manually after the event. Bypass also supports the
ability to export their data out to an XML or XLS file which will allow data to be exported
directly into Tyler Munis.
BUDGETARY IMPACT
Project funds are budgeted and available in GY2016 Event Center Budget, GY2016 IT Budget
and GY2016 Fund 390 Non Bond Fund Project PR1602
STAFF RECOMMENDATION
Award Bid and Authorize the City Manager to Execute a three (3) Year Contract for Point of
Sale Hardware & Software System for the Allen Event Center and Parks and Recreation F&B
Services with Bypass Mobile, LLC. in an amount, not-to-exceed $197,453
MOTION
Award Bid and Authorize the City Manager to Purchase a Point of Sale Hardware &
Software System including (3) Three Years of Maintenance & Support for the Allen Event
Center and Parks & Recreation F&B Services with Bypass Mobile, LLC. in an amount, notto-exceed $197,453.
ATTACHMENT
Bid Tabulation
RFP #2016-1-66 Vendor Response
Item # 9\nAttachment N
RFP #2016-1-66
PREMIUM LEVEL POINT OF SALE SOFTWARE SYSTEM FOR THE ALLEN EVENT CENTER
Due: 4/19/2016 @ 2PM
BYPASS MOBILE, LLC.
THREE-YEAR CAPEX MODEL
POS Hardware for Bars/stations, mini scanner,
printer & cash drawer
POS Hardware for In-Suite Service/Mobile,
bluestooth printer & stand, ELO fulfillment terminal,
USB Printer, Epson Ethernet printer
Venue Set up/Configuration
Onsite Implementation & Training Including travel
Live Support
Miscellaneous Hardware & Supplies/Installation Kit,
USB Manager/Card creator, Authorization cards (100
pk), Master Cash Drawer Key & Receipt Paper (case
of 50)
PRICING
1
LS
$
55,862.00
1
LS
$
31,292.00
1
1
1
LS
LS
LS
$
$
$
2,500.00
11,865.00
5,440.00
1
LS
$
1,145.00
THREE YEAR-Software Subscription/Standsheets &
Cash Room, Stored Value Sofstware Module, Suites
Pre-Order Admin Software Module, Suites Customerfacing Onlines Pre-Order Portal Software Modeul,
Ticketmaster Loaded Ticket Integration, Credi tCard
Secure Gateway Costs
1
LS
$
97,434.00
Hardware/S&H
1
LS
$
4,415.00
Multi-Year Award Discount
1
LS
THREE YEAR TOTAL
($12,500)
$
197,453.00
RFP #2016-1-66
PREMIUM LEVEL POINT OF SALE SOFTWARE SYSTEM FOR THE ALLEN EVENT CENTER
Opened: 4/19/2016
DESCRIPTION
QTY
UOM
PRICING SCHEDULE:
HARDWARE:
7-10 inch tablets with camera ability to read and or
scan barcodes. Unit will contain PCI compliant credit
card swipe
BYPASS MOBILE
UNIT PRICE
EXTENDED PRICE
UNIT PRICE
EXTENDED PRICE
18
EA
$
-
$
-
4
EA
$
-
$
-
3
EA
$
-
$
-
18
EA
6
EA
$
$
-
$
$
-
Portable Tablets
Fixed
Manager Terminal
Software
Training
Installation
Extended Maintenance (5 years)
Subscription
Warranty
Ticketmaster integration
Inventory Management
18
EA
3
EA
2
EA
1
LS
1
LS
-
$
$
$
$
$
$
$
$
$
$
$
-
Online Suite Ordering
Table top POS units with pedestals- PCI/EMV
compliant fixed position for bar area and suite pantry
Cash Drawers w/ removable cash trays
Portable Bluetooth receipt printers
Tabletop receipt printers
MANAGEMENT & SYSTEM:
TOTAL
1
LS
12
MO
12
MO
1
LS
1
LS
1
LS
$
$
$
$
$
$
$
$
$
$
$
1
LS
$
-
$
-
$
-
$
-
Item # 9\nAttachment N
Item # 9\nAttachment N
Item # 9\nAttachment N
Allen Event Center
Three-Year Capex Model
Go Live Date: August 2016
Bypass Mobile
901 S. Mopac Expressway
Building 3, Suite 200
Austin, TX 78746
Quote No:
Quote Date:
Quote Expires:
Full Venue & Golf Course
DM - Allen - 5.11.16
11-May-16
10-Jun-16
Shipping and Handling
Applicable Hardware
Rate 5.0%
Danielle Madison
(512) 960-2145
Account:
Allen Event Center
Scope: POS for full venue - fixed stands, portable stands, suites and bar
Number of Years
Multi-Year Discount
3
17.5%
Bypass Mobile Product
Unit Cost
Units
Total
Platform includes:
POS Hardware - Fixed Stands & Bars (28 for Arena, 3 for Golf Course)
Clover Station (includes printer and cash drawer)
$
1,100
31
$34,100
Clover Mini (includes EMV/NFC capability)
$
499
31
$15,469
Scanner (USB 2D with Stand)
$
203
31
$6,293
$55,862
POS Hardware - In-Suite Service & Portables (18 for suite attendants and in-seat, 11 for portables, 2 for golf carts)
Clover Mobile (includes EMV/NFC, Barcode scanning, bluetooth printer and stand)
$
945
31
$29,295
Bypass ELO Fulfillment Terminal (15")
$
956
1
$956
Star USB Printer
$
231
1
$231
EPSON Ethernet Printer
$
405
2
$810
$31,292
Venue Set Up
Venue Configuration
$
2,500
1
$2,500
Onsite Implementation & Training
$
680
10
$6,800
Live Support
$
680
8
$5,440
Travel Expense (Capped)
$
5,065
1
$5,065
$19,805
Miscellaneous Hardware & Supplies
Installation Kit
$
$
500
51
1
2
$500
USB Manager/Server Card Creator
Authorization Cards (Qty. 100/pack)
$
115
3
$345
Master Cash Drawer Key
$
10
6
$60
Receipt Paper (Case of 50)
$
69
2
$138
$102
$1,145
Annual Software Subscriptions & Annual Recurring Costs
Multi-Year Discount
Bypass Software Subscription
$
375
63
$
(12,403)
$58,472
Inventory Module
$
3,000
1
$
(1,575)
$7,425
Bypass Bucks Stored Value Software Module
$
2,500
1
$
(1,313)
$6,188
Suites Pre-Order Admin Software Module
$
3,000
1
$
(1,575)
$7,425
Suites Customer-Facing Online Pre-Order Portal Software Module
$
3,000
1
$
(1,575)
$7,425
Ticketmaster Loaded Ticket Integration
$
3,000
1
Credit Card Secure Gateway Costs (includes secure P2PE decryption)
$
500
1
$9,000
$1,500
($18,441)
Information to Customer:
- Payment terms: 50% on contract and 50% on Implementation
- Software Subscription Term 3 Years: Billed up front.
- Software Subscription Renewal Period starts on Anniversary of Contract Date
- Quote includes 18-day on-site implementation charge
- Quote amount does not include any applicable taxes
- Connectivity and power supplied by client
Hardware Subtotal
$97,434
$88,299
Shipping and Handling Subtotal
$4,415
Software Subscription Subtotal
$97,434
Implementation Subtotal
$19,805
Subtotal
$209,953
CapEx Hardware Discount
$12,500
TOTAL
$197,453
Annual Recurring Fee Years 4+
$32,478
- Credit Card Gateway Fees and Credit Card Merchant Processing Fees Paid by Client
- Implementation availability subject to 60-day advance notice
City of Allen:
Item # 9\nAttachment N
Allen Event Center
Three-Year Capex Model
Go Live Date: August 2016
Bypass Mobile
901 S. Mopac Expressway
Building 3, Suite 200
Austin, TX 78746
Quote No:
Quote Date:
Quote Expires:
Full Venue & Golf Course
Shipping and Handling
Danielle Madison
(512) 960-2145
Signature
Print Name
Title
Date
DM - Allen - 5.11.16
11-May-16
10-Jun-16
Applicable Hardware
Rate 5.0%
Accounts Receivable Contact:
Billing Name (Bypass Internal): In house - In house - Allen Event Center - Allen
Name:
Email:
Item # 10
CITY COUNCIL AGENDA COMMUNICATION
AGENDA DATE:
May 24, 2016
SUBJECT:
Authorize the City Manager to Purchase Four
(4) Vehicle Replacements for the Allen Police
and Fire Departments through the Buyboard
Cooperative Purchasing Agreement for an
Amount of $114,804.70.
STAFF RESOURCE:
Brian E. Harvey, Chief of Police
Kenneth A. Myers, Deputy Chief of Police
Kurt Hall, Assistant Fire Chief
Debra Morris, Purchasing Manager
ACTION PROPOSED:
Authorize the City Manager to Purchase Four
(4) Vehicle Replacements for the Allen Police
and Fire Departments through the Buyboard
Cooperative Purchasing Agreement for an
Amount of $114,804.70.
BACKGROUND
The Allen Police Department is requesting the purchase of three (3) Silsbee Ford Taurus
vehicles totaling $74,361.40 with emergency equipment of $7,500 for a total amount of
$81,861.40. These three vehicles will replace the following vehicles:
1. 2008 Dodge Charger currently assigned to Deputy Chief Ken Myers. The vehicle has
over 93,000 miles, was scheduled for replacement in the 2017-18 fiscal year. The vehicle
was significantly damaged in one of the recent hail storms. The replacement of this
vehicle has been recommended by the City Risk Administrator.
2. 2009 Dodge Charger currently assigned to the Criminal Investigations Division. The
vehicle was involved in a crash in March and sustained considerable front-end damage.
TML has declared the vehicle a total loss. The City has received an insurance settlement
offer of $13,624.00.
3. 2008 Dodge Charger currently assigned to Lt. L.C. Dodson. The vehicle has received
substantial damages as a result of two separate hail storms while in Wylie. The City Risk
Administrator has come to a settlement agreement with TML.
The Allen Fire Department is requesting the purchase of one (1) Silsbee Ford F250 to replace a
totaled 2007 Chevy Tahoe due to hail damage. The City Risk Administrator has come to a
settlement agreement with TML. The total cost of the Ford F250 is $32,943.30.
BUDGETARY IMPACT
Item # 10
Funding for these purchases has been budgeted in the FY2016 Vehicle and Equipment
Replacement Fund.
STAFF RECOMMENDATION
Staff recommends authorizing the City Manager to purchase four (4) vehicle replacements and
associated equipment for the Allen Police and Fire Departments for a total amount of
$114,804.70.
MOTION
I make a motion to authorize the City Manager to purchase four (4) vehicles and associated
equipment for the Allen Police and Fire Departments for a total amount of $114,804.70.
ATTACHMENT
Silsbee Ford Buyboard Quote
Silsbee Ford F250 buyboard Quote
Item # 10\nAttachment
Item # 10\nAttachment
Item # 11
CITY COUNCIL AGENDA COMMUNICATION
AGENDA DATE:
May 24, 2016
SUBJECT:
Authorize the City Manager to Execute an
Annual Contract with G&K Services to
Provide Rental and Purchase of Uniforms for
the City of Allen through the Buyboard
Cooperative Agreement with Two Optional
One-Year Renewals for an Estimated Annual
Expenditure of $85,000.
STAFF RESOURCE:
Debra Morris, Purchasing Manager
Rosanne Lemus, Buyer
PREVIOUS COUNCIL ACTION:
In January, 2004, the City Council approved
Resolution No. 2258-1-04, authorizing the
City
Manager
to
purchase
various
commodities including uniforms through the
Texas
Local
Government
Purchasing
Cooperative.
ACTION PROPOSED:
Authorize the City Manager to Execute an
Annual Contract with G&K Services to
Provide Rental and Purchase of Uniforms for
the City of Allen through the Buyboard
Cooperative Agreement with Two Optional
One-Year Renewals for an Estimated Annual
Expenditure of $85,000.
BACKGROUND
The City of Allen is currently under contract for rental and purchase of uniforms with G&K
Services. G&K has provided these services to the City of Allen for eight years delivering
quality products while meeting the needs of the various departments that are served. The new
contract with G&K through the Buyboard Cooperative Purchasing program reflects no changes
to the current discounted pricing structure. The new contract with G&K Services will be
renewable annually for two additional years upon approval of the City of Allen with term
expiration on June 10, 2019. The contract will provide services that meet or exceed the City's
needs and provide the best value to the City of Allen.
BUDGETARY IMPACT
Expenditures for annual uniform services are included in the FY 2016 approved budget.
Item # 11
STAFF RECOMMENDATION
Staff recommends authorizing the City Manager to execute an annual contract with G&K
Services to provide rental and purchase of uniforms for the City of Allen with two optional
one-year renewals for an estimated annual expenditure of $85,000.
MOTION
I make a motion to authorize the City Manager to execute an annual contract with G&K
Services to provide rental and purchase of uniforms for the City of Allen with two optional
one-year renewals for an estimated annual expenditure of $85,000.
ATTACHMENT
Buyboard Agreement
G&K Contract
Item # 11\nAttachment
Item # 11\nAttachmen
Item # 11\nAttachmen
Item # 11\nAttachmen
Item # 11\nAttachmen
Item # 11\nAttachmen
Item # 11\nAttachmen
Item # 11\nAttachment
Item # 11\nAttachmen
Item # 11\nAttachmen
Item # 12
CITY COUNCIL AGENDA COMMUNICATION
AGENDA DATE:
May 24, 2016
SUBJECT:
Authorize the City Manager to Execute a
Contract with Mural Art Studio in the Amount
of $50,000 for the Design, Fabrication, and
Installation of Mosaic Enhancements at the
New Ford Pool House.
STAFF RESOURCE:
Tim Dentler, Director of Parks and Recreation
BOARD/COMMISSION ACTION:
The Public Art Committee voted on January
19, 2016 to recommend to Allen City Council
the concept presented by artist Joshua Winer,
for the Ford Pool Mosaic Art Project.
ACTION PROPOSED:
Authorize the City Manager to Execute a
Contract with Mural Art Studio in the Amount
of $50,000 for the Design, Fabrication, and
Installation of Mosaic Enhancements at the
New Ford Pool House.
BACKGROUND
An Artist Selection Panel interviewed three artists on December 15, 2015 for the Ford Pool
Mosaic Art Project. The artists interviewed were: Joshua Winer of Waltham, Massachusetts,
Morna Simon-McGuffey of Houston, Texas and Amy Cheng of New Paltz, New York.
Following the interviews and discussion, the Selection Panel recommended the concept
presented by Joshua Winer to the Public Art Committee. On January 19, 2016 the Public Art
Committee reviewed the recommendation of the Selection Panel and voted to recommend this
project to City Council.
The artist has been tasked to create engaging artwork that is timeless and complementary to the
building color scheme and design. The artist will provide the design, fabrication and
installation of artistic mosaic elements for the enhancement of six columns total; four in the
front entry and two within the facility.
BUDGETARY IMPACT
Project funds are available from the sale of Public Art Master Plan Implementation General
Obligation Bonds. A total project budget of $80,000 includes the design, fabrication and
installation of mosaic tiles and the construction of concrete columns and supporting structure
throughout the Ford Pool project.
Item # 12
STAFF RECOMMENDATION
Staff recommends that the City Council authorize the City Manager to execute a contract with
Mural Art Studio in the Amount of $50,000 for the design, fabrication and installation of
mosaic enhancements at the new Ford Pool House.
MOTION
I make a motion to authorize the City Manager to execute a contract with Mural Art Studio
in the Amount of $50,000 for the design, fabrication and installation of mosaic
enhancements at the new Ford Pool House.
ATTACHMENT
Concept Drawings
Professional Services Agreement
Item # 12\nAttachment
THE STATE OF TEXAS
COUNTY OF COLLIN
§
§
§
Professional Services Agreement
This Agreement (“Agreement”) is made by and between Mural Art Studio (“Artist”) and
City of Allen, Texas, (“City”), acting by and through their respective authorized officers.
WITNESSETH:
WHEREAS, City desires to engage the services of Artist as an independent contractor
and not as an employee in accordance with the terms and conditions set forth in this; and
WHEREAS, Artist desires to render professional services for City in accordance with the
terms and conditions set forth in this Agreement;
NOW THEREFORE, in exchange for the mutual covenants set forth herein and other
valuable consideration, the sufficiency and receipt of which are hereby acknowledged, the parties
agree as follows:
Article I
Definitions
For the purposes of this Agreement and the various covenants, conditions, terms and
provisions which follow, the definitions and identifications set forth below are assumed to be
true and correct and are agreed upon by the parties.
“Artist” shall mean Mural Art Studio
“Contract Administrator” shall mean the Landscape Architect of City of Allen.
“City” shall mean the City of Allen, a municipal corporation in the State of Texas.
“Force Majeure” shall mean any contingency or cause beyond the reasonable control of a
party including, without limitation, acts of God or the public enemy, war, riot, civil commotion,
insurrection, City delay of permits or other approvals, government or de facto governmental
action (unless caused by acts of omissions of the party), fires, explosions or floods, strikes,
slowdowns or work stoppages.
“Notice to Proceed” shall mean a written notice directing Artist to proceed with
performance of the Scope of Work issued by the Contract Administrator.
“Project” shall mean the final design, implementation, fabrication and installation of the
Mosaics on six (6) Columns for the Ford Pool Building, outlined in Exhibit “A”, including
artwork of appropriate durable, weather resistant materials that meets the design intent and scope
of the project, including professional services required for a complete turn-key system.
CITY OF ALLEN/MURAL ART STUDIO
PROFESSIONAL SERVICES AGREEMENT – PAGE 1
Item # 12\nAttachment
“Work” or “Artwork” shall mean the completed form of artwork created by Artist,
including all activities undertaken to complete the performance of the Scope of Work for the
Project, in conformity with the design of the proposed Work as submitted by Artist and selected
by City, a graphic representation of which shall be provided for review and approval to the
Public Art Committee and Contract Administrator during the design phase.
Article II
Scope of Work
2.1
Artist shall furnish all services as described in Exhibit “A” of this Agreement, as
the “Scope of Work” for the Project, subject to the provisions of Article 3, below.
2.2
City shall issue a notice to proceed to Artist prior to Artist initiating any work on
the phases set out in Exhibit “A.”
2.3
City shall be responsible for providing Artist, without cost, copies of designs,
drawings, reports, and other relevant data needed by Artist in order to design and execute the
Work.
2.3
Artist shall provide monthly progress reports and/or deliverables, as provided in
the Scope of Work, to Contract Administrator, in a manner acceptable to the Contract
Administrator.
Article III
Changes in Scope and Additional Work
3.1
Artist shall, whenever required during the term of this Agreement by the terms of
this Agreement or at the request of the Contract Administrator, present to City in writing,
drawing or other appropriate media for further review and approval, any Significant Change in
the scope, design, color, size, material, utility and support requirements, texture, or location of
the site or of the Work. A Significant Change is any change which affects the installation,
scheduling, site preparation or maintenance of the Work, or the concept of the Work as
represented in the original approved design.
3.2
No services for which additional compensation will be charged shall be provided
by Artist without the prior written authorization by City.
3.3
Upon completion of the Design Phase, City reserves the right to make such
alterations as may be deemed necessary or advisable and to require such extra work as may be
required for the proper completion of the Project contemplated by Artist. Any such changes will
be set forth in an amendment which will specify, in addition to the work done in connection with
the change made, adjustments of contract time, if any, and the basis of compensation for such
work.
Article IV
Responsibilities of Artist
CITY OF ALLEN/MURAL ART STUDIO
PROFESSIONAL SERVICES AGREEMENT – PAGE 2
Item # 12\nAttachment
4.1
Artist agrees that an essential element of this Agreement is his artistic skill and
creativity. Artist shall not assign the creative or artistic portions of the Work to another party for
the production of the Work without the written consent of City. Failure to conform to this
provision may be cause for termination of this Agreement, at the sole discretion of City.
4.2
Artist shall be responsible for providing services described in Exhibit “A”
including, but not limited to, the quality and timely completion of the services. Artist shall be
responsible for designing the Artwork so that it can be fabricated and installed without exceeding
the approved overall budget for the Project. Artist shall, without additional compensation,
correct or revise any errors, omissions, or other deficiencies in his Work.
4.3
In the event the services of Artist are integrated into, combined, or otherwise
coordinated with services by third parties not within Artist’s control, Artist shall not be
responsible for such third party services. If any part of Artist's Work depends for proper
execution or results upon the work of City, or a third party responsible to City, Artist shall, prior
to proceeding with his or her Work, promptly report to City any apparent discrepancies or other
defects in such other work which renders it unsuitable for proper execution and results by Artist.
Artist shall not be responsible for any liability or failure to fulfill his obligations because of such
discrepancies or defects, subject to confirmation by the Contract Administrator and timely notice
provided by Artist. Failure of Artist to report a discrepancy or defect shall constitute an
acceptance of City’s or third party's work as fit and proper to receive Artist's Work. Any costs
caused by defective or ill-timed work shall be borne by the party responsible therefore. Nothing
in this section shall limit the responsibility of Artist to take all reasonable steps to coordinate his
Work with the work of City or a third party on the project.
4.4
Artist shall, if and when working on City property, supervise such clean-up as
may be reasonably requested by City. At the close of Artist's Work, Artist shall remove his
equipment, excess materials, etc., promptly and as requested by City.
4.5
City and any third party contractor on the project shall notify Artist of their
operation, construction and maintenance schedules in and around the area where Artist's Work is
to be performed. Artist shall perform his services in a manner and time so as not to cause
interference with any of the operations, construction, or maintenance of City or third party
contractor. In the event of a conflict between the schedules of the contractor and/or City and
Artist, the conflict will be resolved by City. If the resolution of the conflict results in a
significant delay of Artist’s performance, Artist shall have the right to renegotiate this
Agreement to compensate him for any reasonable costs or expenses incurred by the delay.
Article V
Responsibilities of City
5.1
City shall assist Artist by placing at Artist's disposal all public information it has
available pertaining to the Project.
5.2
City shall perform in a timely manner each and every activity as set forth in the
Scope of Services. If delays occur when deliverables of Artist are dependent upon City’s
timeliness, Artist's schedule of performance shall be adjusted accordingly.
CITY OF ALLEN/MURAL ART STUDIO
PROFESSIONAL SERVICES AGREEMENT – PAGE 3
Item # 12\nAttachment
5.3
City shall:
(a)
Arrange for access so that Artist may enter upon public property as required for
Artist to perform the services under this Agreement;
(b)
Give prompt written notice to Artist whenever City observes or otherwise
becomes aware of any development that affects the scope or timing of Artist's
services; and
(c)
Arrange appointments, meetings, and/or consultations as needed for Artist to
fulfill his obligations under this Agreement.
Article VI
Warranties/Standards
6.1
Artist warrants that: (a) the design or Work being commissioned is the original
product of his own creative efforts; (b) that the Work is original; and (c) that Artist shall not sell
or reproduce the Work, or allow others to do so without the prior written consent of City; unless
the Work is destroyed or modified while in City’s control or custody.
6.2
Artist shall guarantee his Work to be free from faults of material and
workmanship for a period of one (1) year after installation and final acceptance by City. Artist
shall deliver the Work to City free and clear of any liens from any source whatsoever. These
guarantees shall apply only to that Work which is entirely that of Artist or persons responsible to
Artist, as installed, and shall not apply to materials or workmanship of projects in which the
Work of Artist is integrated or combined, or to materials purchased, acquired, or installed by a
person or entity not responsible to Artist.
6.3
Artist shall faithfully perform the Work required under this Agreement in
accordance with standards of care, skill, training, diligence and judgment provided by highly
competent professionals who perform work of a similar nature to the Work described in this
Agreement.
Article VII
Compensation and Time of Performance
7.1
City shall compensate Artist for the services performed under this Agreement
pursuant to the Payment Schedule set forth in Exhibit “B” in an amount not to exceed the fixed
sum of Fifty Thousand Dollars ($50,000.00).
7.2
When all of the Work is finally complete and Artist is ready for a final inspection,
Artist shall notify City thereof in writing. Thereupon, City will make final inspection of the
Work and, if the Work is complete in accordance with this Agreement and this Agreement has
been fully performed, City will promptly issue a final Certificate for Payment certifying that the
CITY OF ALLEN/MURAL ART STUDIO
PROFESSIONAL SERVICES AGREEMENT – PAGE 4
Item # 12\nAttachment
Work is complete and Artist is entitled to the remainder of the unpaid Contract Price, less any
amount withheld pursuant to this Agreement.
7.3
Any costs incurred by Artist in excess of the Contract Price shall be the sole
responsibility of Artist.
7.4
Artist shall submit invoices and receipts to City for payment in accordance with
the schedule set forth in Exhibit “B” in a form reasonably requested by City. City shall
compensate Artist within thirty (30) days after receiving Artist’s invoice, provided there are no
errors or discrepancies and that all work noted on the invoice has been completed.
7.5
In the event City determines that the portion of the Work for which it has been
invoiced does not meet the contract specifications and that it intends to withhold payment, City
shall provide detailed written notice to Artist within fifteen (15) days after receipt of invoice,
specifying the failure of performance for which City intends to withhold payment. Artist shall
thereafter meet contract standards to the satisfaction of City or advise City that he disputes City's
determination that the specifications have not been met.
7.6
The services to be required of Artist under this Agreement shall be completed in
accordance with the schedule for completion of the Work as proposed by Artist and approved by
City, provided that such time limits may be extended or otherwise modified by written
agreement between Artist and City.
7.7
If, when Artist completes fabrication or procurement of the Work in accordance
with the approved schedule and notifies City that the Work is ready for installation, Artist is
delayed from supervising the installation of the Work within the time specified in the schedule as
a result of the construction on the Site not being sufficiently complete to reasonably permit
installation of the Work, or City otherwise does not make the Site available to Artist in
accordance with the approved schedule, City shall promptly reimburse Artist for reasonable
transportation and storage costs incurred for the period of time provided in the schedule for
commencement of installation to the date upon which the Site is made available to Artist for
installation of the Work.
7.8
Artist shall bear any transportation and storage costs resulting from the
completion of the Work prior to the time provided in the schedule for installation of the Work.
7.9
City shall grant a reasonable extension of time to Artist in the event that there is a
delay on the part of City in performing its obligations under this Agreement or in completing the
underlying capital project, or for events of Force Majeure. Failure to fulfill contractual
obligations due to conditions beyond either party's reasonable control will not be considered a
breach of contract, provided that such obligations shall be suspended only for the duration of
such conditions and providing notice of the existence of any such circumstance is provided to the
other party not less than ten (10) days after such occurrence.
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PROFESSIONAL SERVICES AGREEMENT – PAGE 5
Item # 12\nAttachment
Article XIII
Artist's Rights
8.1
City shall, at its expense, prepare and install at appropriate locations, after
consultation with Artist, a plaque or sign, identifying Artist, the title of the Work and the year of
completion, and any other information agreed to between the parties and shall reasonably
maintain such notice in good repair against damages due to normal wear and tear over time,
vandalism, and the elements.
8.2
City recognizes that maintenance of the Work on a regular basis is essential to the
integrity of the Work. City shall reasonably assure that the Work is properly maintained and
protected, taking into account the recommendations of the Artist.
8.3
City agrees that it shall not commit or authorize the intentional commission of any
physical defacement, mutilation, alteration, destruction, damage, modification, change or
relocate the Work of Artist without first conferring with Artist and taking reasonable measures to
obtain the prior written approval of Artist to the proposed modification. City reserves the right to
remove the Work of Artist in the event such work has been substantially altered or such Work
becomes an immediate safety hazard to the public due to its condition or location.
8.4
Not withstanding Section 8.3, City, in its sole discretion, shall have the right to
remove any Work of Art providing the following terms and conditions are met.
(a)
The removal proposal shall first be submitted to and considered by the Public Art
Committee. Following review and consideration of the removal proposal by the
Public Art Committee, a recommendation on removal shall be submitted to City
Council.
(b)
City Council shall have the right to remove a Work of Art after recommendation
from the Public Art Committee.
(c)
In the event that City Council shall decide to remove the Work, Artist shall have
the right of first refusal to purchase his Work, providing it stands alone and is not
integrated into a larger artwork, building or structure and can be removed without
expense to City; the right to have his name removed from the Work; and, the
election to keep the plaque installed pursuant to Section 8.1.
8.5
City shall have the right to determine, after consultation with a professional
conservator, when and if repairs and restorations to the Work shall be made. During Artist's
lifetime, Artist shall have the right to review all major repairs and restorations. In the event that
City makes repairs or restorations not reviewed and approved by Artist, Artist shall have the
right to have Artist's name and association with the Work severed. To the extent practical,
Artist, during Artist's lifetime, may be given the reasonable opportunity to make or supervise
significant repairs and restorations, and be paid a mutually agreed fee for any such services.
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PROFESSIONAL SERVICES AGREEMENT – PAGE 6
Item # 12\nAttachment
8.6
All repairs and restorations, whether performed by Artist or City, or by third
parties responsible to Artist or City, shall be made in accordance with professionally recognized
principles of conservation of artworks.
Article IX
Copyrights
9.1
Artist shall retain all copyrights and all other rights in and to any Artwork(s)
created under this Agreement, provided that Artist hereby grants to City an irrevocable license to
graphically depict the Artwork for any non-commercial purpose whatsoever. For the purposes of
this limitation, the graphic depiction of the Artwork(s) on materials designed to promote City
shall be deemed to be a non-commercial use. City shall not be responsible for any third party
infringement of Artist’s copyright.
9.2
If, for any reason, the approved design is not implemented, all rights to the
proposed Artwork shall be retained by Artist.
9.3
Artist agrees that all Work performed under this Agreement shall comply with all
applicable patent, trademark and copyright laws, rules, regulations and codes of the State of
Texas and the United States. Artist hereby represents and warrants that the Work does not, and
Artist has not and will not, utilize any protected patent, trademark or copyright in performance
under this Agreement unless and until Artist has obtained proper permission and all releases and
other necessary documents. If Artist specifies any material, equipment, process or procedure
which is protected, Artist shall disclose such patents, trademarks and copyrights in the
construction drawings and technical specifications, such listing to be appended to this Agreement
and shall be incorporated by this reference.
9.4
Artist agrees to release, indemnify, defend and save harmless City, its officers and
employees from any and all claims, damages, suits, costs, expenses, liabilities, actions or
proceedings of any kind resulting from the performance under this Agreement which a court has
determined infringes upon any patent, trademark or copyright.
Article X
Time for Performance
10.1 Prior to beginning the performance of the services under this Agreement, Artist
must receive a written Notice to Proceed.
10.2 In the event Artist is unable to complete the above services because of delays
resulting from untimely issuance of a "Notice to Proceed", or from untimely review and approval
by City, and such delays are not the fault of Artist, City shall grant a reasonable extension of
time for completion.
10.3 City requires that the Scope of Work outlined in Exhibit “A” be completed within
140 calendar days of the date of written Notice to Proceed.
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PROFESSIONAL SERVICES AGREEMENT – PAGE 7
Item # 12\nAttachment
Article XI
Termination
11.1 Either party may terminate this Agreement with cause by providing thirty (30)
days notice, in writing, to the other party. Upon the expiration date of said notice, this
Agreement shall become of no further force or effect whatsoever and each of the parties shall be
relieved and discharged from all rights and further duties and responsibilities under this
Agreement.
11.2 In the event that the Agreement is terminated by City, City shall pay Artist for all
Work performed and services rendered up to the effective date of the termination. City shall
have no rights to Artist's creative Work, designs or unfinished Artwork(s).
11.3 In the event that this Agreement is terminated by Artist without cause, Artist shall
promptly reimburse City for all payments made under this Agreement prior to the termination by
Artist.
11.4 In the event that City determines that Artist has substantially failed to fulfill his
obligations as provided under this Agreement, City shall provide Artist with written notice
detailing the specific obligations which City claims Artist has failed to fulfill and notifying Artist
that he is deemed to be in breach of the Agreement. If the breach is not cured or if City and
Artist cannot agree on a schedule for curing the breach, the Agreement will be deemed
terminated on a date specified by City which will be no sooner than ten (10) days from the date
of issuance of the notice. In the event that this Agreement is so terminated by City, Artist shall
promptly reimburse City for payments of any amount attributable to the alleged breached work
only, made under this Agreement prior to the termination by City.
11.5 If, because of the death of Artist, or any other catastrophic occurrence, Artist’s
estate and/or employees will complete the Project. If it becomes impossible for Artist’s estate
and employees to render services or perform under this Agreement, the Agreement shall be
terminated, upon written notice to City and with the concurrence of City.
Article XII
Insurance
Insurance.
(a)
Artist shall during the term hereof maintain in full force and effect the following
insurance: (i) a comprehensive general liability policy of insurance for bodily
injury, death and property damage insuring against all claims, demands or actions
relating to Artist’s performance of services pursuant to this Agreement with a
minimum combined single limit of not less than $500,000 per occurrence and
$1,000,000 in the aggregate for injury to persons (including death), and for
property damage; (ii) policy of automobile liability insurance covering any
vehicles owned and/or operated by Artist, its officers, agents, and employees, and
used in the performance of this Agreement with policy limits of not less than
CITY OF ALLEN/MURAL ART STUDIO
PROFESSIONAL SERVICES AGREEMENT – PAGE 8
Item # 12\nAttachment
$500,000 combined single limit and aggregate for bodily injury and property
damage; (iii) statutory Worker’s Compensation Insurance at the statutory limits
and Employers Liability covering all of Artist’s employees involved in the
provision of services under this Agreement with policy limit of not less than
$1,000,000; and (iv) Professional Liability covering negligent acts, errors and
omissions in the performance of professional services with policy limit of not less
than $1,000,000 per claim.
(b)
All insurance and certificate(s) of insurance shall contain the following
provisions: (1) name City, its officers, and employees as additional insureds as to
all applicable coverage with the exception of Workers Compensation Insurance
and Professional Liability; (2) provide for at least thirty (30) days prior written
notice to City for cancellation or non-renewal of the insurance; (3) provide for a
waiver of subrogation against City for injuries, including death, property damage,
or any other loss to the extent the same is covered by the proceeds of insurance,
except for Professional Liability Insurance. Artist shall provide written notice to
City of any material change of or to the insurance required herein.
(c)
All insurance companies providing the required insurance shall be authorized to
transact business in Texas and rated at least “A” by AM Best or other equivalent
rating service.
(d)
A certificate of insurance evidencing the required insurance shall be submitted
prior to commencement of services.
Article XIII
Indemnification
CITY SHALL NOT BE LIABLE FOR ANY LOSS, DAMAGE, OR INJURY OF ANY
KIND OR CHARACTER TO ANY PERSON OR PROPERTY ARISING FROM THE
SERVICES OF ARTIST PURSUANT TO THIS AGREEMENT. ARTIST HEREBY WAIVES
ALL CLAIMS AGAINST CITY, ITS OFFICERS, AGENTS AND EMPLOYEES
(COLLECTIVELY REFERRED TO IN THIS SECTION AS THE “CITY”) FOR DAMAGE TO
ANY PROPERTY OR INJURY TO, OR DEATH OF, ANY PERSON ARISING AT ANY
TIME AND FROM ANY CAUSE OTHER THAN THE NEGLIGENCE OR WILLFUL
MISCONDUCT OF CITY. ARTIST AGREES TO INDEMNIFY AND SAVE HARMLESS
CITY FROM AND AGAINST ANY AND ALL LIABILITIES, DAMAGES, CLAIMS, SUITS,
COSTS (INCLUDING COURT COSTS, ATTORNEYS’ FEES AND COSTS OF
INVESTIGATION) AND ACTIONS BY REASON OF INJURY TO OR DEATH OF ANY
PERSON OR DAMAGE TO OR LOSS OF PROPERTY TO THE EXTENT CAUSED BY
ARTIST’S NEGLIGENT PERFORMANCE OF SERVICES UNDER THIS AGREEMENT OR
BY REASON OF ANY ACT OR OMISSION ON THE PART OF ARTIST, ITS OFFICERS,
DIRECTORS,
SERVANTS,
AGENTS,
EMPLOYEES,
REPRESENTATIVES,
CONTRACTORS, SUBCONTRACTORS, LICENSEES, SUCCESSORS OR PERMITTED
ASSIGNS (EXCEPT WHEN SUCH LIABILITY, CLAIMS, SUITS, COSTS, INJURIES,
CITY OF ALLEN/MURAL ART STUDIO
PROFESSIONAL SERVICES AGREEMENT – PAGE 9
Item # 12\nAttachment
DEATHS OR DAMAGES ARISE FROM OR ARE ATTRIBUTED TO SOLE OR PARTIAL
OR ANY NEGLIGENCE OF CITY).
Article XIV
Miscellaneous
14.1 Entire Agreement. This Agreement constitutes the sole and only agreement
between the parties and supersedes any prior understandings written or oral agreements between
the parties with respect to this subject matter.
14.2 Assignment. Artist may not assign this Agreement in whole or in part without
the prior written consent of City. In the event of an assignment by Artist to which City has
consented, the assignee shall agree in writing with City to personally assume, perform, and be
bound by all the covenants and obligations contained in this Agreement.
14.3 Successors and Assigns. Subject to the provisions regarding assignment, this
Agreement shall be binding on and inure to the benefit of the parties to it and their respective
heirs, executors, administrators, legal representatives, successors and assigns.
14.4 Governing Law. The laws of the State of Texas shall govern this Agreement;
and venue for any action concerning this Agreement shall be in the State District Court of Collin
County, Texas. The parties agree to submit to the personal and subject matter jurisdiction of said
court.
14.5 Amendments.
agreement of the parties.
This Agreement may be amended by the mutual written
14.6 Severability. In the event any one or more of the provisions contained in this
Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect,
such invalidity, illegality or unenforceability shall not affect any other provisions, and the
Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never
been contained in it.
14.7 Independent Contractor. It is understood and agreed by and between the parties
that Artist in satisfying the conditions of this Agreement, is acting independently, and that City
assumes no responsibility or liabilities to any third party in connection with these actions. All
services to be performed by Artist pursuant to this Agreement shall be in the capacity of an
independent contractor, and not as an agent or employee of City. Artist shall supervise the
performance of its services and shall be entitled to control the manner and means by which its
services are to be performed, subject to the terms of this Agreement. There is no intended third
party beneficiary to this agreement.
14.8 Subcontractors. In the event Artist, during the course of performance under this
Agreement, requires the service of any subcontractors or other professional associates in
connection with services or activities covered by this Agreement, Artist has identified in the
exhibits to this Agreement, or if Artist requests changes or additions, Artist must secure the prior
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Item # 12\nAttachment
written approval of City’s Contract Administrator. Artist shall directly pay any such
subcontractor and is solely responsible for assuring subcontractor(s) provide proof of insurance
and provided in Article12, above. Artist is solely responsible for evaluation of the qualifications,
expertise and selection of any subcontractor(s), for supervision of and payment of any and all
subcontractors. City shall in no way be liable to or responsible for the acts or activities of any
subcontractor.
14.9 Right-of-Access. City will furnish right-of-access on the land for Artist to
perform the required assessments, or other necessary investigations. Artist will take reasonable
precautions to minimize damage to the land in the performance of such assessments and
investigations.
14.10 Notice. Any notice required or permitted to be delivered hereunder may be sent
by first class mail, overnight courier or by confirmed telefax or facsimile to the address specified
below, or to such other party or address as either party may designate in writing, and shall be
deemed received three (3) days after delivery set forth herein:
If intended for City:
Peter H. Vargas, City Manager
City of Allen, Texas
305 Century Parkway
Allen, Texas 75013
214-509-4118 Fax
With a copy to:
Nichols, Jackson, Dillard, Hager & Smith, L.L.P.
Attn: Peter G. Smith
1800 Lincoln Plaza
500 North Akard
Dallas, Texas 75201
214-965-0010 Fax
If intended for Artist:
Joshua C. Winer
Mural Arts Studio
144 Moody Street, Building 18
Waltham, Massachusetts 02453
617-930-6010
14.11 Counterparts. This Agreement may be executed by the parties hereto in separate
counterparts, each of which when so executed and delivered shall be an original, but all such
counterparts shall together constitute one and the same instrument. Each counterpart may consist
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Item # 12\nAttachment
of any number of copies hereof each signed by less than all, but together signed by all of the
parties hereto.
14.12 Exhibits. The exhibits attached hereto are incorporated herein and made a part
hereof for all purposes.
14.13 Audits and Records. Artist agrees that during the term hereof, City and its
representatives may, during normal business hours and as often as deemed necessary, inspect,
audit, examine and reproduce any and all of Artist’s records relating to the services provided
pursuant to this Agreement for a period of one year following the date of completion of services
as determined by City or date of termination if sooner.
14.14 Survival of Obligations. Any of the representations and obligations of the
parties, as well as any rights and benefits of the parties pertaining to a period of time following
the termination of this Agreement shall survive termination.
14.15 Time. Both parties recognize that time is of the essence in the performance of the
provisions of this Agreement.
14.16 All Prior Agreements Superseded. This document incorporates and includes all
prior negotiations, correspondence, conversations, agreements or understandings applicable to
the matters contained herein; and the parties agree that there are no commitments, agreements, or
understandings concerning the subject matter of this Agreement that are not contained in this
document. Accordingly, the parties agree that no deviation from the terms hereof shall be
predicated upon any prior representations or agreements, whether oral or written.
14.17 Authority to Execute. The undersigned represent and warrant they are each duly
authorized by the parties to execute this Agreement.
[signature page to follow]
CITY OF ALLEN/MURAL ART STUDIO
PROFESSIONAL SERVICES AGREEMENT – PAGE 12
Item # 12\nAttachment
EXECUTED this ____ day of ________________, 2016.
CITY OF ALLEN, TEXAS
By:
____________________________________
Peter H. Vargas, City Manager
Attest:
By:
___________________________________
Shelley B. George, City Secretary
Approved as to Form:
By:
____________________________________
Peter G. Smith, City Attorney
(PGS/JJG/06-01-11/49583)
EXECUTED this ____ day of _________________, 2016.
ARTIST:
MURAL ART STUDIO
By:
Joshua C. Winer, Artist
CITY OF ALLEN/MURAL ART STUDIO
PROFESSIONAL SERVICES AGREEMENT – PAGE 13
Item # 12\nAttachment
EXHIBIT A
Scope of Work
The following is a detailed description of each phase within the Scope of Work:
1a. Final Design Phase
Artist will design mosaics for 6 columns at the new Ford Pool House. Columns 1,2,3,4 (in
front of the building) all measure 8’- 4” x 9’-8” high. Columns 5 & 6 (behind the building)
each measure approximately 8’-4” diameter x 8’-8” high.
City or Contractor will provide Artist with field measurements of all columns once they are
built. Any supporting pictures, available drawings or as-built documents will be sent to the
Artist. Artist will utilize this information in order to match the creation of work to built
conditions.
Artist’s Design will follow colored Drawing A (Columns 1 &2), Drawing B (3 & 4), Drawing
C (5 & 6), as attached.
City will provide Artist with the following samples, to allow for the Artist to choose
coordinating colors for the mosaic:
• Exterior brick/block
• Turquoise paint color
• Any other colors or material choices that may influence the mosaic design
Artist shall keep the City’s designated (Landscape Architect) informed of the progress being
made throughout the design process. Such updates shall be provided on a regular basis and
through appropriate means as listed below.
Artist shall provide the following:
• Meetings (Skype, conference calls, etc.)
• Material Samples
• Concepts (models, drawings, illustrations)
• Mock-ups (partial sample boards representing the various mosaics and mortar
intend to be used on the project. Sample boards shall provide guidance on colors,
finishes, sizes, material type, thickness, etc. for review and approval)
Note: All samples and mock-ups created for this project by Artist are for the purpose of the
studio’s continual research and development of techniques and materials that are utilized for
specific projects. Should samples or mock-ups be created specifically for this project, they
shall remain the sole property of Artist unless specifically agreed upon in writing.
1b.
Design Services
Artist agrees to provide the design services as outlined in 1a. within the criteria specified. If
the criteria change during the assignment, the fee may be revised accordingly.
Item # 12\nAttachment
This includes changes in design direction necessitating project re-design and/or concept
revisions beyond the agreed upon services.
Additional Services include, but are not limited to, changes in the scope of work, changes in
schedule, and changes made after a design is approved. Artist shall obtain approval from the
client prior to commencing with work for any such Additional Services.
1c. Fabrication Phase
All Artist mosaic materials will be frost-proof vitrified exterior products, including glass and
porcelain mosaic, polymer fortified thin-set mortar for tile installation, and sanded grout for
filling all tile joints and edges.
Artist shall provide all materials, labor, engineering and project management for complete
transcription of the design into the medium(s) specified herein. Client is welcome to visit the
studio during fabrication.
1d.
Crating
Crating will be provided by Artist if needed.
1e.
Shipping/ Delivery
Shipping is included. Artist shall arrange for work to be delivered or shipped fully insured via
common carrier, or regular ground.
1f.
Installation
Artist shall be responsible for site preparation and installation of work on-site. Artist shall
coordinate site preparation and installation with City’s designated landscape architect.
The City will deliver or provide the Artist a total of six (6) columns in a “tile ready” state.
The City will use the specifications provided by the Artist, or an approved equal method or
specification that meets the same requirements for the column preparation.
Artist shall provide all materials, tools, equipment, labor, and project management necessary
for a complete and in place installation of the design.
Artist shall remove all excess and discarded material including debri generated from the
mosaic installation. Artist shall restore site conditions disturbed by the mosaic installation to
original conditions.
Item # 12\nAttachment
1g.
Preliminary Timeline
Receipt of deposit
2 weeks
Material procurement
2 weeks
Shop drawings
2 weeks
Fabrication
Shipping and Installation
TOTAL
12 weeks
2 weeks
20 weeks
Item # 12\nAttachment
EXHIBIT B
Compensation
Payment Schedule
The payment amounts for the Work shall be payable as follows:
Billing Phase/ Description
Payment Due
Amount
•
60% Fabrication Deposit
$30,000
•
20% Progress Payment
•
20% Final Payment
Upon final execution of contract. To
procure materials and begin
fabrication.
Upon Completion of work in studio,
at the time of crating and shipping.
Upon Installation and Acceptance of
Finished Work.
$10,000
$10,000
Item # 13
CITY COUNCIL AGENDA COMMUNICATION
AGENDA DATE:
May 24, 2016
SUBJECT:
Receive the Capital Improvement Program
(CIP) Status Reports.
STAFF RESOURCE:
Eric Cannon, Chief Financial Officer
ATTACHMENT
Active CIP Projects report for May 2016
Completed CIP Projects Report for May 2016
Item # 13\nAttachment
CAPITAL IMPROVEMENT PROJECTS
Active Status
Prepared by Finance Department
Project
Number
Project Description
Funding Sources
Estimate
Completion
Date
Date: 5/16/2016
Project
Estimate
Total
Expenditures
Total
Encumbrances
Percent
Encumbered
& Expended
DR1401 COTTONWOOD CREEK BANK
STABILI
GO BONDS, NON BONDS,
CDC
9/30/2016
$750,000
$682,199
$3,119
91.4%
IT1201
ADMINISTRATION SOFTWARE
REPLACEMENT FUND, GF
9/30/2017
$2,158,995
$1,598,154
$513,915
97.8%
IT1401
PS DISPATCH & RECORD PHASE II
GO BONDS, NON BONDS
9/30/2016
$424,403
$152,199
$138,028
68.4%
IT1501
PUBLIC SAFETY SOFTWARE PHASE
II
NON BONDS
9/30/2017
$30,000
$11,100
$0
37.0%
IT1601
EVENT CENTER WI-FI
NON BONDS
2/10/2017
$200,000
$0
$144,866
72.4%
IT1602
EVENT CENTER POS
NON BONDS
3/8/2017
$185,000
$0
$0
0.0%
PR1206 COTTONWOOD CREEK TRAIL HPP
CDC, COUNTY, FEDERAL
GRANTS, GO BONDS
12/31/2016
$1,218,135
$1,204,845
$12,629
99.9%
PR1208 PUBLIC ART
GO BONDS, NON-BONDS
9/30/2017
$602,974
$362
$0
0.1%
PR1209 WATTERS BRANCH COMMUNITY
GO BONDS, PARK
DEDICATION
9/30/2018
$4,150,000
$469,144
$100,678
13.7%
PR1302 PARK LAND ACQUISITION
GO BONDS
9/30/2018
$3,038,442
$1,383
$0
0.0%
PR1401 ALLEN HERITAGE VILLAGE (CD1401) CDC, NON BONDS
9/30/2016
$1,646,412
$1,604,956
$25,630
99.0%
PR1404 TRAIL CONSTRUCTION
CDC
9/30/2017
$721,584
$53
$0
0.0%
PR1412 FORD POOL RECONSTRUCTION
CDC, GO BONDS
9/30/2016
$3,922,576
$1,503,908
$2,359,573
98.5%
PR1416 TWIN CREEK PARK PHASE 2
PARK DEDICATION
9/30/2016
$246,453
$3,500
$0
1.4%
PR1417 ORCHARDS NEIGHBORHOOD PARK
CDC
9/30/2016
$698,258
$107,705
$534,181
91.9%
PR1422 RECREATION LED SIGNS
CDC
12/31/2015
$102,000
$0
$0
0.0%
PR1502 BETHANY LAKES CONNECTOR
TRAIL
CDC
12/31/2016
$74,500
$67,829
$1,706
93.3%
PR1508 JFRC BRIDGE REPLACEMENT
NON BONDS
12/31/2016
$400,000
$42,365
$2,035
11.1%
PR1509 REED PARK IMPROVEMENTS
PARK DEDICATION
12/31/2016
$61,330
$0
$0
0.0%
PR1601 ROWLETT CREEK COMMUNITY
PARK
GO BONDS
12/31/2018
$3,400,000
$650
$0
0.0%
PR1606 ALLEN WATER STATION TRAIL
CDC
12/31/2016
$1,300,000
$154,961
$1,073,207
94.5%
PR1607 WATER STATION SECURITY
CAMERAS
CDC
12/31/2016
$54,208
$0
$0
0.0%
PS1303 FIRE STATION #2 RECONTRUCTION
GO BONDS, NON BONDS
9/30/2017
$5,596,030
$3,414,435
$1,864,877
94.3%
PS1401 PUBLIC SAFETY SYSTEMS
GO BONDS, NON BONDS
9/30/2017
$461,508
$0
$0
0.0%
PS1501 CITY HALL BASEMENT REMODEL
NON BONDS
9/30/2016
$703,756
$679,921
$9,854
98.0%
PS1601 LIBRARY CHILLER REPLACEMENT
GO BONDS
3/15/2017
$205,000
$0
$201,810
98.4%
PS1602 ANIMAL SHELTER MONUMENT SIGN
GO BONDS
3/15/2017
$45,000
$0
$5,000
11.1%
ST0316 FM 2551
FACILITY AGREEMENT
9/30/2016
$1,094,147
$0
$0
0.0%
ST0704 STACY PHASE II GREENVILLE TO
ANGEL
NON BONDS
9/30/2017
$1,100,605
$1,070,616
$1,500
97.4%
ST1104 STACY / GREENVILLE TRAFFIC
SIGNAL
NON BONDS
10/31/2017
$130,000
$12,334
$0
9.5%
ST1202 RIDGEVIEW - WATTERS TO US 75
GO BONDS, NON BONDS
9/30/2016
$1,835,051
$499,575
$0
27.2%
ST1302 EXCHANGE PHASE 1 ALMA-ALLEN
HEIGHT
GO BONDS, NON BONDS
12/31/2015
$5,396,389
$5,392,297
$4,092
100.0%
Page 1 of 2
Item # 13\nAttachment
CAPITAL IMPROVEMENT PROJECTS
Active Status
Prepared by Finance Department
Project
Number
Project Description
Funding Sources
Estimate
Completion
Date
Date: 5/16/2016
Project
Estimate
Total
Expenditures
Total
Encumbrances
Percent
Encumbered
& Expended
ST1303 CHAPARRAL STREET LIGHTS
NON BONDS
9/30/2016
$72,861
$0
$0
0.0%
ST1308 RIDGEVIEW - ALMA TO STACY
NON BONDS, GO BONDS
4/30/2016
$6,080,905
$5,585,067
$131,437
94.0%
ST1314 TRAFFIC SIGNAL WATTERS & BOSSY NON BONDS
BOOT
12/31/2015
$150,000
$662
$0
0.4%
ST1403 MONTGOMERY BLVD EXTENSION
NON BONDS
9/30/2016
$3,270,667
$2,831,359
$96,944
89.5%
ST1501 OLSEN & BEVERLY EL SIDEWALK
NON BONDS
9/30/2016
$200,000
$2,310
$0
1.2%
ST1502 FY15 STREET & ALLEY REPAIR
GO BONDS, NON BONDS
9/30/2016
$1,400,000
$0
$1,300,751
92.9%
ST1503 ALMA DRIVE IMPROVEMENT
NON BONDS
12/31/2017
$3,430,000
$177,963
$649,419
24.1%
ST1504 2015 INTERSECTION IMPROVEMENT NON BONDS
12/31/2016
$311,850
$70,392
$16,458
27.8%
ST1505 2015 TRAFFIC SIGNAL FLASHING
YELLOW
NON BONDS
9/30/2016
$50,000
$6,803
$0
13.6%
ST1601 EXCHANGE PKWY SIDEWALK AT
RACETRAC
NON BONDS
2/19/2017
$85,000
$28,660
$45,597
87.4%
WA0401 US 75 LIFT STATION +12" FRC MN
W&S CIP
9/30/2017
$450,054
$12,443
$0
2.8%
WA1105 EDC WATERLINE PROJECTS
W&S CIP
9/30/2017
$1,910,638
$29,733
$0
1.6%
WA1203 PUMP STATION IMPROVEMENTS
W&S CIP
9/30/2017
$462,079
$115,280
$380
25.0%
WA1204 LIFT STATION IMPROVEMENTS
W&S CIP
9/30/2017
$344,871
$123,586
$4,936
37.3%
WA1308 RIDGVIEW DR WATERLINE
W&S CIP
10/31/2015
$119,095
$99,593
$19,502
100.0%
WA1402 W&S SCADA SYSTEM UPGRADE
W&S CIP
9/30/2017
$500,000
$55,516
$313,285
73.8%
WA1403 FOUNTAIN PARK 1&2 W/S
REHABILITATIO
W&S CIP
9/30/2017
$2,656,776
$2,402,549
$155,888
96.3%
WA1501 COTTONWOOD CREEK 21" SEWER
LINE
W&S CIP
9/30/2017
$1,050,000
$738,255
$122,539
82.0%
WA1503 MONTGOMERY BLOULEVARD
EXTENSION
W&S CIP
3/31/2016
$129,333
$129,332
$0
100.0%
WA1601 CUSTER TOWER INTERIOR REPAINT W&S CIP
3/31/2016
$395,000
$327,710
$5,072
84.2%
WA1603 FOUNTAIN PARK W/S REHAB PH 2
9/30/2018
$3,700,000
$0
$3,269,701
88.4%
W&S CIP
Page 2 of 2
Item # 13\nAttachment
CAPITAL IMPROVEMENT PROJECTS
Completed Status
Prepared by Finance Department
Project
Number
Project Description
Funding Sources
Date: 5/16/2016
Completion
Date
Approved
Funds
Project Total
Costs
PR0204 TREE FARM
CDC, NON BONDS
12/31/2015
$35,782
$35,781
PR0418 HERITAGE VILLAGE LANDSCAPE
NON BONDS
9/30/2016
$7,909
$7,909
PR0804 MOLSEN FARM
CDC, GO BONDS, COLLIN COUNTY
12/31/2016
$102,175
$102,175
PR1308 ASP ARTIFICIAL TURF
CDC
12/31/2015
$1,371,461
$1,371,461
PR1310 ALLEN STATION PARK IMPROVEMENT
CDC
9/30/2015
$115,114
$115,114
PR1313 SECURITY CAMERAS PHASE II
CDC
12/31/2015
$195,792
$195,792
PR1403 JFRC OFFICE CONSTRUCTION
CDC
9/30/2015
$38,908
$38,908
PR1405 EAST ROWLETT CREEK TRAIL
CONNECTION
CDC, NON-BONDS
6/30/2015
$193,478
$193,478
PR1406 AEC DASHER BOARDS & STORAGE
CDC
9/30/2015
$152,031
$152,031
PR1408 HILLSIDE POCKET PARK DESIGN
CDC
9/30/2015
$282,888
$282,888
PR1409 CELEBRATION PARK SPRAYGROUND
CDC
12/31/2015
$87,216
$87,216
PR1410 DRN RENOVATION POOL & PUMP
CDC, NON BONDS
9/30/2015
$309,244
$309,244
PR1418 ASP FIELD #4 RECONSTRUCTION
CDC
12/2/2015
$337,074
$337,074
PR1501 SPECIAL SERVICES EQUIPMENT
CDC
12/31/2015
$54,582
$54,582
PR1503 CARDIO FITNESS EQUIPMENT
CDC
11/24/2015
$280,887
$280,887
PR1506 AEC CHILLER & BRINE SYSTEM
CDC
12/31/2015
$186,525
$186,525
PR1507 TCWC MISC EQUIPMENT
CDC
12/31/2015
$31,844
$31,844
PR1511 TRAIL MAINTENANCE FY2015
CDC
8/28/2015
$18,473
$18,473
PR1512 DRN POOL DECK
CDC
9/30/2015
$26,913
$26,913
PS1408 EXISTING FACILITIES UPGRADE
GO BONDS
7/8/2015
$144
$144
ST1309 BRAY CENTRAL WIDENING
NON BONDS, GO BONDS
9/25/2015
$1,189,423
$1,189,423
ST1313 US 75 TRAFFIC SIGNALS
NON BONDS
12/31/2016
$153,529
$153,529
ST1401 FY14 STREET & ALLEY REPAIR
GO BONDS, NON BONDS
9/30/2015
$1,179,477
$1,179,477
ST1402 SHARROWS BIKE ROUTE
CDC
12/31/2014
$11,603
$11,603
9/30/2015
$80,825
$80,825
WA1303 EXCHANGE PHASE 1 ALMA-ALLEN HEIGHT W&S CIP
Page 1 of 1
Item # 13\nAttachment
CAPITAL IMPROVEMENT PROJECTS
Prepared by Finance Department
Project
Number
CD0102
CD0201
CD0401
CD1101
CD1301
DR0311
DR0401
DR0601
DR0602
DR0701
DR0801
DR0803
DR1101
DR1201
DR1202
DR1301
DR9301
DR9905
DR9906
EC0801
EC0802
EC0803
ED0201
ED0301
ED0302
ED8900
ED8910
G05011
G10007
GRA002
GRA003
GRA004
GRA005
GRA006
IS0305
IS0306
IS0406
IS0501
Fixed
Assets #
88
1416
628
9999
1650
742
703
1096
1188
1100
1230
1258
1464
1516
1540
9999
576
445
339
1356
1259
1231
322
318
628
862
768
697
1441
1330
1457
1370
1389
1541
313
998
388
866
Closed to Fixed Assets
Project
Description
FIRE & WEATHER SAFETY TRL
HERITAGE GLD HISTORIC VLG
HISTORICAL VLG LAND
HERITAGE GLD HISTORIC VLG
HERITAGE VILLAGE RESTROOM
TWIN CREEKS DRAINAGE
DRAINAGE REPLACEMENTS
FOREST GROVE
BOWLING ALLEY DRAINAGE
ROWLETT CREEK FLOODPLAIN
BUCKINGHAM DRAINAGE REHAB
FOUNTAIN GATE ALLEY DRAIN
WATTERS CREEK FLP TRAILS
PALACE WAY RE-ROUTE INLET
SPRING MEADOW DRAINAGE
OLD STONE DAM GABION EXT
MUSTANG CREEK
HILLSIDE DRAINAGE
HISTORIC DAM
EVENT CENTER BUILDING
EVENT CTR PARKING GARAGE
EVENT CTR INFRASTRUCTURE
MILLENIUM TECH
MILLENIUM TECH, PH 2
CENTURY @ BUTLER LAND
RIDGEMONT
MILLENIUM CORPORATE CNTR
SW GRAPPLE TRUCK
ALLEN ST PK RECYCLING PRG
ARRA-FIRE STATION #5
ARRA ENERGY EFF BLOCK
ARRA-JAG-DIGTAL VIDEO SYS
TRRA-TRAFFIC SYNCH/REPLMT
ARRA E E ONCOR REBATE
IT CONDUIT/PHONE SYS,PH1
IT CONDUIT/PHONE SYS,PH2
CIVIC BLDGS IMPRV, PH3
SERVICE CTR LAND ACQUISIT
Completion
Date
9/30/2001
4/22/2011
9/30/2004
12/19/2014
4/9/2013
9/30/2005
9/30/2005
9/12/2008
4/16/2009
9/18/2008
8/10/2009
12/14/2009
1/23/2012
8/17/2012
11/30/2012
3/13/2015
9/30/2003
9/30/2004
9/30/2003
9/27/2010
1/13/2010
9/30/2009
9/30/2002
6/7/2006
6/7/2006
9/30/2006
6/7/2006
9/30/2005
9/30/2011
4/26/2013
9/26/2011
8/19/2011
6/30/2012
1/31/2013
9/30/2005
12/20/2007
9/30/2005
8/31/2006
Date: 8/12/2015
Project
Estimate
$39,722
$1,271,706
$126,549
$426
$161,965
$703,849
$72,991
$18,993
$439,863
$30,133
$23,569
$97,839
$28,321
$65,069
$122,010
$440,694
$1,123,034
$252,944
$333,226
$51,938,486
$8,090,000
$13,281,025
$963,788
$1,017,817
$597,488
$547,613
$3,277,340
$89,473
$60,753
$4,192,446
$721,273
$227,445
$488,803
$352,066
$80,240
$83,225
$52,666
$2,451,091
Project
Total Costs
$39,722
$1,271,704
$126,549
$426
$161,965
$703,847
$72,991
$18,992
$439,863
$30,132
$23,569
$97,838
$28,320
$65,068
$122,010
$440,693
$1,123,034
$252,944
$333,226
$51,938,482
$8,090,000
$13,281,025
$963,588
$1,017,817
$587,361
$547,613
$3,277,340
$89,410
$27,763
$5,995,568
$721,272
$227,444
$881,303
$352,065
$80,240
$83,225
$52,666
$2,451,091
Report: N:\Finance\Accounting Division\Project Accounting\Report Masters\CIP Completed Projects.imr
Page 1
Item # 13\nAttachment
CAPITAL IMPROVEMENT PROJECTS
Prepared by Finance Department
Project
Number
IS0503
IS0504
IS0505
IS0601
IS0602
IS0702
IS0703
IS0704
IS0705
IT0701
IT0801
IT1202
LB0101
LB0401
LB0501
LB0601
LB0701
PR0002
PR0003
PR0004
PR0005
PR0006
PR0007
PR0008
PR0009
PR0011
PR0101
PR0102
PR0103
PR0104
PR0105
PR0106
PR0107
PR0109
PR0110
PR0111
PR0112
PR0113
Fixed
Assets #
850
313
545
877
387
377
1121
984
984
1649
1251
9999
693
848
863
1301
885
575
357
580
743
334
561
420
233
227
233
746
456
864
987
764
368
566
566
570
432
369
Closed to Fixed Assets
Project
Description
PUMP STATION PWR FACTOR C
CITY HALL BLDG IMPROVEMNT
NATATORIUM POWER FACTOR C
CITY HALL REMODEL 2006
CITY HALL ANNEX RMDL 2006
FIRE STATION #2 ROOF
IT DATA CENTER @CITY HALL
FIRE STATION #1 CARPET
FIRE STATION #1 WRK ROOM
PS DISPATCH & RECORDS SYS
IT PUBLIC SAFETY WIRELESS
GIS PLAN
MAIN LIBRARY
LIBRARY-ADAPTIVE RE-USE
LIBRARY BOOKS
LIBRARY ARTWORK OCEANO
MAIN LIBRARY PHASE II
NATATORIUM
BETHANY LAKES AMEN.BLDG.
CELEBRATION PARK
TRAILS CONSTRUCTION
MEDIAN BEAUTIFICATION
ALLEN STA PRK PH.1B
GLNDVR,BETHNY,TWNCRK
BOLIN/SUNCREEK PRK
CITY HALL LANDSCAPE PH2
BOLIN PARK FENCE
ALLEN STATION PARK, PH 2
HERITAGE HOUSE TRAINDEPOT
CIVIC CENTER PLAZA
SPRING MEADOWS PARK
COM. PARK ACQUISITION #1
LOST CREEK PARK
FORD EAST PARK RENOVATION
FORD WEST PLAYGROUND
CTTNWOOD BEND PLAYGROUND
REED PARK PLAYGROUND
CELEBRATION PLAYGROUND
Completion
Date
9/7/2006
2/28/2006
3/22/2006
6/20/2007
3/22/2007
9/21/2007
9/30/2008
9/21/2007
9/21/2007
3/26/2014
2/10/2010
4/29/2015
8/31/2006
9/30/2007
8/25/2006
8/10/2010
9/6/2007
9/30/2003
9/30/2003
9/30/2003
11/4/2005
9/30/2002
9/30/2003
9/30/2003
9/30/2002
9/30/2002
9/30/2002
6/4/2007
9/30/2003
8/18/2006
1/2/2008
3/30/2006
9/30/2003
9/30/2005
9/30/2003
9/30/2003
9/30/2003
9/30/2003
Date: 8/12/2015
Project
Estimate
$27,666
$18,802
$30,000
$29,700
$19,722
$50,038
$506,061
$14,535
$2,301
$2,015,320
$569,951
$26,980
$11,855,075
$1,162,673
$100,000
$130,192
$7,533
$9,983,369
$355,158
$6,797,817
$606,464
$131,333
$640,777
$803,452
$866,922
$455,665
$85,408
$6,545,273
$605,706
$1,701,449
$574,240
$2,860,834
$310,140
$232,147
$47,937
$58,008
$65,847
$206,276
Project
Total Costs
$27,666
$18,800
$30,000
$29,700
$19,720
$50,038
$506,060
$14,534
$2,301
$2,015,318
$569,951
$26,980
$11,855,075
$1,162,672
$99,999
$130,192
$7,532
$9,983,369
$355,146
$6,797,814
$606,464
$131,333
$640,777
$803,452
$866,922
$455,665
$85,408
$6,545,273
$605,706
$1,701,446
$574,238
$2,860,834
$310,140
$232,147
$47,937
$58,007
$65,846
$206,277
Report: N:\Finance\Accounting Division\Project Accounting\Report Masters\CIP Completed Projects.imr
Page 2
Item # 13\nAttachment
CAPITAL IMPROVEMENT PROJECTS
Prepared by Finance Department
Project
Number
PR0114
PR0115
PR0116
PR0117
PR0201
PR0202
PR0203
PR0206
PR0207
PR0208
PR0211
PR0302
PR0303
PR0304
PR0306
PR0307
PR0308
PR0309
PR0401
PR0402
PR0403
PR0405
PR0406
PR0407
PR0409
PR0410
PR0412
PR0413
PR0414
PR0415
PR0419
PR0420
PR0422
PR0503
PR0504
PR0505
PR0507
PR0508
Fixed
Assets #
391
711
359
577
896
1384
716
376
336
9999
301
1289
1011
696
233
389
840
660
820
1529
865
1365
763
432
904
456
817
818
819
740
937
748
765
821
1206
911
1012
1403
Closed to Fixed Assets
Project
Description
PARK ACQUISITION #2
STACY RIDGE PARK
MAIN ST LANDSCAPING
VALCON SYSTEM
COLLIN SQUARE GREENBELT
HILLSIDE PARK
STORY PARK
FIRE STA #1 REMODEL
SIX CITIES TRAIL
PERFORMING ARTS (ACC)
BLUFF @ LOST CREEK PH 2
JUPITER PARK
PARK SIGNAGE
WATTERS CREEK TRAIL
BOLIN/SUNCREEK PARK PH2
FORD POOL RENOVATION
SENIOR CITIZENS CENTER
TWN CRK 3, IRRIGATION
LOST CREEK, PH 3
DAYSPRING NATURE PRESERVE
CELEBRATION ADDITIONS #1
TRAILS CONSTRUCTION, PH 3
ALLENWOOD PARK DEVELOPMNT
REED PARK, PH 2
NATATORIUM PH 1B
HERITAGE CNTR,PH1B
GLENDOVER NP, PH2
BETHANY RIDGE NP, PH2
DAYSPRING NP (TWN CRK)
QUAIL RUN PARK
JUPITER RD STORAGE FAC
CHASE OAKS GC-TAX EXEMPT
CHASE OAKS GC-TAXABLE
BETHANY LAKES PLAYGROUND
ALLEN BARK PARK
HERITAGE PARK BRIDGE
BRIDGEWATER CROSSING R.A.
FOX HOLLOW RECREATION A.
Completion
Date
9/30/2003
9/30/2005
9/30/2003
9/30/2003
12/14/2006
12/13/2010
9/30/2005
9/30/2004
9/30/2002
4/30/2015
9/30/2002
5/12/2010
1/15/2008
9/30/2005
9/30/2003
9/30/2003
9/7/2007
9/30/2004
12/30/2005
9/30/2012
8/18/2006
9/29/2010
4/14/2009
9/30/2005
1/2/2007
9/30/2004
12/31/2005
12/31/2005
12/31/2005
8/16/2006
6/22/2007
7/3/2007
9/30/2006
12/31/2005
6/17/2009
3/14/2007
1/17/2008
3/16/2011
Date: 8/12/2015
Project
Estimate
$587,080
$557,444
$205,907
$130,207
$4,700
$18,105
$609,312
$123,736
$7,500
$2,880,739
$300,000
$20,990
$56,336
$231,979
$3,927
$83,753
$4,807,328
$39,723
$340,000
$532,154
$400,406
$367,674
$1,031,507
$10,320
$5,000
$21
$277,024
$173,514
$39,208
$403,664
$36,331
$5,350,272
$919,887
$114,201
$21,323
$184,255
$120,653
$102,355
Project
Total Costs
$587,080
$557,444
$205,907
$130,207
$4,700
$18,105
$609,312
$123,736
$7,500
$3,020,738
$300,000
$20,990
$56,336
$231,979
$3,927
$83,317
$4,804,321
$39,723
$340,000
$532,153
$400,404
$367,672
$1,031,506
$10,320
$4,850
$21
$277,024
$173,514
$39,208
$403,664
$36,331
$5,350,268
$919,883
$114,201
$21,323
$184,255
$120,652
$102,354
Report: N:\Finance\Accounting Division\Project Accounting\Report Masters\CIP Completed Projects.imr
Page 3
Item # 13\nAttachment
CAPITAL IMPROVEMENT PROJECTS
Prepared by Finance Department
Project
Number
PR0509
PR0511
PR0512
PR0513
PR0514
PR0602
PR0603
PR0604
PR0605
PR0607
PR0608
PR0609
PR0610
PR0612
PR0613
PR0615
PR0701
PR0702
PR0703
PR0704
PR0705
PR0706
PR0707
PR0708
PR0709
PR0711
PR0722
PR0801
PR0802
PR0803
PR0805
PR0807
PR0808
PR0809
PR0810
PR0811
PR0812
PR0813
Fixed
Assets #
1221
390
383
744
1449
1116
1135
1213
870
849
859
1450
1079
871
1003
1290
952
903
1451
1136
1390
1252
1222
989
1219
951
986
1253
1077
1047
1223
1076
1137
1547
1452
1043
1262
1372
Closed to Fixed Assets
Project
Description
FORD POOL REDEVLPMNT PLAN
FORD PARK EAST IMPRVMNTS
J FARMER RCQTBL CT REPLCM
COTTONWOOD PARK PH 1B
6 CITIES TRL CONNECTION 8
CMPTR CNTRLS/IRRIG+LIGHTS
CELEBRATION #2 SPRAYGRD
COUNTRY MEADOW PARK IMP#2
BETHANY LAKES DISCGOLF EQ
CHASE OAKS CLUBHOUSE IMP
FORD PARK WEST-HOCKY WALL
BETHANY LAKES VETERAN'S
HOCKEY STORAGE FACILITY
RESERVATION MESSAGE BOARD
CHASE OAKS PAVILION ENCLO
CHASE OAKS IMPROVEMENT II
PARK LAND ACQUISITION #3
WINDRIDGE NEIGHBORHOOD PK
SHADOW LAKES GREENBELT
JFRC RENOVATION PHASE 1
PARK COMP SECURITY SYSTEM
MOLSEN FARM MASTER PLAN
SHADE STRUC @ BALLFIELDS
EX EQUIPMENT @ JFRC & DRN
ASP II BRIDGE DECK
WATER FORD PARK PH 5 NP
CHASE OAKS GC-TAXABLE PH2
SHADE @ CELEBRATION PARK
FORD SOFTBALL IMPROVEMENT
DRN UV H20 TREATMENT PKG
BETHANY LAKES PIER
TWIN CREEK NP
POLICE MONUMENT SIGN
MORGAN CROSS PARK
CELEBRATION PASS PED TRL
BOLIN PARK ACCESSIBILITY
WATTERS BRANCH BRIDGE
CANCER WALK OF HOPE
Completion
Date
7/24/2009
9/30/2005
9/30/2005
9/30/2005
9/20/2011
9/30/2008
12/11/2008
6/30/2009
9/7/2006
12/31/2007
8/30/2006
9/20/2011
8/19/2008
9/7/2006
12/14/2007
5/11/2010
9/24/2010
2/13/2013
9/21/2011
12/17/2008
6/30/2012
2/3/2010
7/24/2009
6/2/2008
7/9/2009
5/28/2010
12/26/2007
1/28/2010
8/12/2008
3/31/2008
7/30/2009
8/7/2008
12/11/2008
2/14/2013
9/21/2011
3/25/2008
3/2/2010
9/30/2010
Date: 8/12/2015
Project
Estimate
$74,500
$2,505
$51,899
$4,750
$712,027
$143,995
$125,545
$211,153
$21,071
$175,619
$24,980
$263,513
$5,000
$4,880
$210,800
$239,603
$6,961
$144,320
$78,423
$22,170
$153,000
$25,000
$215,513
$275,790
$36,162
$745,350
$19,811
$78,936
$59,366
$60,650
$43,883
$465,191
$33,750
$422,414
$686,942
$12,178
$175,659
$46,347
Project
Total Costs
$74,500
$2,505
$51,899
$4,750
$712,026
$143,995
$125,545
$211,152
$21,070
$175,618
$24,980
$263,513
$5,000
$4,880
$210,799
$239,602
$6,960
$144,320
$78,422
$22,169
$152,999
$25,000
$215,512
$275,790
$36,162
$745,349
$19,811
$78,935
$59,366
$60,650
$43,883
$465,190
$33,750
$422,412
$687,604
$12,178
$175,658
$46,347
Report: N:\Finance\Accounting Division\Project Accounting\Report Masters\CIP Completed Projects.imr
Page 4
Item # 13\nAttachment
CAPITAL IMPROVEMENT PROJECTS
Prepared by Finance Department
Project
Number
PR0815
PR0816
PR0901
PR0902
PR0903
PR0904
PR0905
PR0906
PR0907
PR0909
PR0910
PR1001
PR1002
PR1003
PR1004
PR1005
PR1006
PR1008
PR1101
PR1102
PR1103
PR1105
PR1106
PR1107
PR1201
PR1202
PR1205
PR1207
PR1210
PR1211
PR1212
PR1213
PR1214
PR1304
PR1305
PR1306
PR1307
PR1309
Fixed
Assets #
1539
1132
1196
1291
1232
1191
1237
1220
1214
1292
1600
1509
1647
1442
1619
1350
1396
1446
1386
1448
1417
1648
1567
1447
1606
1465
1466
1508
1573
1500
1518
1522
9999
9999
1543
1674
9999
1620
Closed to Fixed Assets
Project
Description
CELEBRATION PARK PHASE II
OUTDOOR CINEMA SYSTEM
PATIENT MOBILE TRANSPORT
IRRIGATION CONTROL
GRAFFITI REMOVAL MACHINE
SCOREBOARDS (ASP/BOLIN)
STORAGE SHED
TREE SPADE
STACY RD - VILLAGES TRAIL
WALDEN PARK RENOVATION
BETHANY LAKES IMPROVEMENT
FIRE STATION #5 ARTWORK
CHASE OAKS IMPROVEMENTIII
JUPITER PARK II
HILLSIDE WELLNESS PARK
IRRIGATION CONTROL FY2010
SUNCREEK PK DRAINAGE IMP
CH ART BLACKLAND PRAIRIE
EVENT CENTER PHASE II
WATTERS BRANCH PARK LAND
JFRC DUMPSTER ENCLOSURE
WATTERS CROSSING IMPROVE
EXCHANGE PARKWAY ART
ORCHARDS LAND ACQUISITION
RECYCLING @ CELEBRATION
STARCREEK LAND
EVENT CENTER SCOREBOARD
BOLIN ATHLETIC FENCE UPGR
FORD PARK N TRAIL IMPROVE
ATHLETIC FIELD FENCE SLAT
PARKS IRRIGATION CONTROL
FENCE ARCHEOLOGICAL RUINS
EVENT CENTER RECYCLING
TRAIL CONSTRUCTION FY2013
WOODLAND PK TRAIL CONNECT
EVENT CENTER PHASE III
E BETHANY DR LANDSCAPING
FORD PARK LIGHTING SYSTEM
Completion
Date
11/12/2012
1/28/2009
8/18/2009
5/12/2010
8/20/2009
4/22/2009
9/16/2009
7/16/2009
6/30/2009
8/30/2010
7/10/2013
7/16/2012
3/16/2014
8/10/2011
9/30/2013
8/12/2010
7/31/2011
9/14/2011
2/22/2013
9/20/2011
4/27/2011
3/16/2014
4/9/2013
9/14/2011
7/10/2013
9/18/2012
4/22/2012
7/12/2012
4/22/2013
5/14/2012
8/24/2012
9/18/2012
8/8/2014
9/30/2013
1/31/2013
9/30/2014
11/20/2013
9/30/2013
Date: 8/12/2015
Project
Estimate
$3,689,341
$19,902
$24,963
$83,835
$53,850
$35,554
$8,380
$31,819
$70,181
$89,892
$155,702
$60,180
$9,679,670
$248,961
$419,121
$124,941
$93,528
$205,045
$156,295
$4,249,854
$17,776
$371,037
$203,015
$121,333
$79,151
$42,802
$500,000
$43,331
$92,877
$17,708
$54,915
$5,878
$73,620
$34,016
$16,542
$153,244
$287,408
$16,200
Project
Total Costs
$3,689,339
$19,902
$24,962
$83,835
$53,850
$35,554
$8,380
$31,819
$70,181
$89,892
$155,702
$60,179
$9,679,669
$248,961
$419,120
$124,941
$93,528
$205,044
$156,294
$4,249,853
$17,776
$371,037
$203,015
$121,333
$79,150
$42,801
$500,000
$43,331
$92,876
$17,707
$54,915
$5,878
$32,144
$34,016
$16,542
$153,222
$287,408
$16,200
Report: N:\Finance\Accounting Division\Project Accounting\Report Masters\CIP Completed Projects.imr
Page 5
Item # 13\nAttachment
CAPITAL IMPROVEMENT PROJECTS
Prepared by Finance Department
Project
Number
PR1312
PR1407
PR1413
PR1415
PR1419
PR1420
PS0001
PS0004
PS0201
PS0301
PS0302
PS0304
PS0305
PS0306
PS0401
PS0402
PS0403
PS0701
PS0801
PS0802
PS0803
PS0901
PS1001
PS1002
PS1003
PS1101
PS1102
PS1105
PS1106
PS1201
PS1202
PS1203
PS1204
PS1205
PS1301
PS1302
PS1304
PS1306
Fixed
Assets #
9999
9999
9999
9999
1673
9999
388
546
730
629
374
546
630
691
388
927
546
1352
1240
1361
1597
1618
1360
1455
1461
9999
1393
1484
9999
1519
9999
9999
1521
9999
9999
9999
9999
9999
Closed to Fixed Assets
Project
Description
ADVERTISING MONITORS
EDGE ASP RESTROOM PARTITI
GREENVILLE HEIGHTS IMPROV
SENIOR RC SOUND SYSTEM
COTTONWOOD CK SCULPTURE
ACIR ACOUSTIC BAFFLES
POLICE BLDG EXPANSION
CENTRAL FIRE STATION
FIRE STA APPARATUS
EMERGENCY MGMT WARNG SYST
EXHST SYS STA3&4
CNTRL FIRE ST GARAGE
CNTRL FIRE STA RENVATION
FIRE STA 2 3&4 RENVATION
POLICE STA ADDITIONS
PARKING LOT EXPNSN-POLICE
FIRE STATION IMPRVMNT
SERVICE CTR/PS TRAINING
JAIL EXPANSION
ANIMAL SHELTER EXPANSION
FIRE STATION #6
PS COMMUNICATION SYSTEMS
COMMUNICATIONS/DISPATCH
PD HVAC REPLACEMENT
FIRE STATION ALERTING SYS
CITY HALL ANNEX RENOVATIO
SALLY PORT LANDSCAPING
K-9 FACILITY RESTROOMS
CITY HALL SOFFIT REMODEL
SERVICE CENTER PHASE 2
POLICE STATION RENOVATION
MCPAR HVAC
WINDOW TINTING CITY WIDE
NATATORIUM LIGHTING
IT OFFICE SPACE CONSTRUCT
CITY HALL CCTV
MCPAR C R IMPROVEMENT
PD CCTV & SECURITY UPGRAD
Completion
Date
4/14/2015
8/8/2014
9/18/2014
9/18/2014
12/16/2014
5/12/2015
9/30/2003
9/30/2003
9/30/2005
9/30/2005
9/30/2003
9/30/2004
9/30/2004
9/30/2005
9/30/2004
4/16/2007
9/30/2005
7/18/2012
9/25/2009
3/18/2011
6/10/2013
11/14/2013
5/10/2012
9/22/2011
9/30/2011
3/12/2012
3/24/2011
5/10/2012
9/28/2012
7/17/2013
4/15/2015
11/13/2013
9/18/2012
5/14/2013
8/22/2013
7/8/2013
11/13/2013
11/13/2013
Date: 8/12/2015
Project
Estimate
$9,720
$5,930
$53,435
$14,844
$17,750
$22,014
$4,628,393
$4,300,041
$349,981
$294,713
$17,110
$143,452
$31,902
$36,975
$60,867
$245,443
$11,980
$14,179,521
$735,220
$1,065,565
$59,199
$4,203,220
$585,376
$464,229
$193,809
$77,863
$17,915
$61,094
$180,569
$51,658
$867,822
$79,353
$45,074
$132,873
$53,618
$46,076
$25,066
$41,404
Project
Total Costs
$9,720
$5,930
$53,434
$14,843
$17,750
$22,013
$4,628,393
$4,300,041
$349,981
$294,713
$17,110
$143,452
$31,902
$36,975
$60,867
$245,442
$11,980
$14,179,518
$735,220
$1,065,564
$59,199
$4,203,218
$585,375
$464,228
$193,809
$77,862
$17,915
$61,094
$180,568
$51,657
$867,820
$79,353
$45,074
$132,873
$53,618
$46,076
$25,066
$41,403
Report: N:\Finance\Accounting Division\Project Accounting\Report Masters\CIP Completed Projects.imr
Page 6
Item # 13\nAttachment
CAPITAL IMPROVEMENT PROJECTS
Prepared by Finance Department
Project
Number
PS1404
PS1406
PS1407
PS1408
ST0035
ST0036
ST0101
ST0110
ST0111
ST0113
ST0123
ST0127
ST0136
ST0137
ST0141
ST0142
ST0146
ST0148
ST0201
ST0202
ST0203
ST0204
ST0205
ST0206
ST0207
ST0249
ST0301
ST0302
ST0304
ST0306
ST0309
ST0310
ST0311
ST0312
ST0313
ST0315
ST0317
ST0318
Fixed
Assets #
1675
9999
9999
9999
574
574
728
762
761
854
671
367
672
330
395
556
195
231
396
876
674
360
361
193
670
1089
731
652
364
895
664
766
1058
1402
628
767
1202
351
Closed to Fixed Assets
Project
Description
FIRE STATION #1 OH DOOR
SECURITY CARD FS #1,3,4
FS #4 KITCHEN REMODEL
EXISTING FACILITIES UPGRA
ANGEL PKWY & MALONE
ANGEL PKWY,BY DVLPR
ALLEN HTS,BTHNY-PRKMEDIAN
SH5, EXCHANGE-STACY
FM2170E, ALLEN HTS-FM2551
BETHANY E, US75-ALLEN HTS
E EXCHANGE,SH5-1378
SGNL [email protected]
ALMA DR,TATUM-BELAIR
WATTERS RD, PH I
ASPHALT PAVEMENT,PH I
CONCRETE ALLEY REPLCMNT
MAIN/MALONE INTERSECTION
101 S BUTLER,ASBSTS
SH 5 SIDEWALKS, PH2
ALLEN DRIVE
ST MARY'S DRIVE
STREET LIGHT INSTALLATION
ASH DRIVE
TEN OAKS
BETHANY SIGNAL
ALLEN CENTRAL DRIVE
RIDGEMONT DRIVE
ASPHLT RPLCMNT PH2
RIDGEVIEW, US75-STACY RD
ANGEL PKWY, LANDSCAPE& LT
CONCRETE ALLEY PH 11
ALLEN DRIVE, PHASE 2
INTERSECTION IMPROVEMENTS
SIGNAL UPGRADE/COM.SYSTEM
BEL AIR DR ROW
BETHANY DRIVE EAST
N BETHANY LAKES-WALL PRJ
BTHNY @AYLSBY SGNL
Completion
Date
9/22/2014
8/19/2014
9/18/2014
7/8/2015
9/30/2003
9/30/2003
9/30/2005
7/19/2010
9/12/2007
5/8/2006
9/30/2004
9/30/2003
9/30/2004
9/30/2002
9/30/2003
9/30/2003
9/30/2002
9/30/2002
9/30/2003
9/27/2006
9/30/2004
9/30/2003
9/30/2003
9/30/2002
9/30/2004
9/10/2008
9/30/2005
9/30/2004
9/30/2004
11/20/2006
9/30/2004
9/7/2006
4/30/2008
3/10/2011
9/30/2004
12/8/2006
6/11/2009
9/30/2004
Date: 8/12/2015
Project
Estimate
$51,483
$24,089
$82,822
$144
$3,290,404
$131,042
$333,386
$1,378,140
$7,014,185
$3,915,419
$3,014,641
$445,783
$1,181,982
$351,626
$361,382
$672,824
$150,000
$14,086
$314,059
$3,036,182
$550,731
$425,933
$320,736
$58,880
$151,140
$48,116
$824,510
$648,681
$227,250
$418,831
$476,646
$674,124
$95,194
$1,417,049
$186,099
$1,825,519
$66,000
$74,840
Project
Total Costs
$51,483
$24,089
$82,822
$144
$3,290,404
$131,042
$333,385
$1,378,138
$7,014,185
$3,915,419
$3,014,641
$445,783
$1,181,982
$351,626
$361,381
$672,823
$148,279
$14,086
$314,059
$3,036,182
$550,729
$425,933
$320,735
$58,880
$151,140
$48,116
$824,510
$648,681
$227,250
$418,830
$476,035
$674,124
$95,193
$1,417,049
$186,099
$1,825,519
$66,000
$74,840
Report: N:\Finance\Accounting Division\Project Accounting\Report Masters\CIP Completed Projects.imr
Page 7
Item # 13\nAttachment
CAPITAL IMPROVEMENT PROJECTS
Prepared by Finance Department
Project
Number
ST0319
ST0320
ST0321
ST0338
ST0403
ST0404
ST0406
ST0407
ST0415
ST0416
ST0501
ST0503
ST0504
ST0505
ST0506
ST0507
ST0508
ST0509
ST0601
ST0603
ST0604
ST0606
ST0607
ST0608
ST0610
ST0697
ST0701
ST0702
ST0703
ST0705
ST0706
ST0707
ST0708
ST0709
ST0710
ST0711
ST0712
ST0715
Fixed
Assets #
373
673
657
703
812
853
672
739
720
940
953
886
855
979
739
1090
856
822
1101
1260
935
941
939
1117
1204
892
1113
1120
923
1091
1083
954
980
1106
1438
1154
1092
1093
Closed to Fixed Assets
Project
Description
RDGVIEW/RWLT CR BRG
EXCHNGE [email protected]
TRAFFIC SIGNALS
CONCRETE REPLACEMENTS
ST. MARY DRIVE, PH 2
HEDGCOXE RD,DCHSS-LNGWOOD
BEL AIR - ALMA SIGNAL
TWIN CREEKS 7A1 AND 7A2
WATTERS RD,TWN CRK-WTRAIL
HILLSIDE/WNDRDGE ST.LIGHT
EXCHANGE,WATTERS-W.BRANCH
EXCHANGE PK,TWN CRK-SH121
LED SIGNAL LIGHTS
RIDGEVIEW/CUSTER INTRSCTN
TEN OAKS LANDSCAPE
ST. MARY DRIVE, PH 3
MCDERMOTT/75 INTERSECTION
[email protected] DR INTRSCTN
FIRE STA 2&3 EMERG SIGNAL
STACY RD-US 75 TO GREENVI
DUCHESS AND HEDGCOXE
CUMBERLAND CROSSING
SHALLOWATER BRIDGE
STACY-WATTERS TRAFFIC SIG
ANGEL PARKWAY, PH III
SIDEWALK
ALLEN DRIVE, PHASE 3
EXCHANGE PKWY SIGNALS
WINDRIDGE EXCHANGE PKWY
ALMA/HEDGCOXE
JUPITER RD REPLACEMENT
US 75/SH 121 ROW
MCDERMOTT TURN LANE
COUNTRY BROOK LANE
RIDGEVIEW ALIGNMENT PH 1
MAIN STREET LANDSCAPING
2551/MAIN ST SIDEWALKS
HEDGCOXE ROAD
Completion
Date
9/30/2003
9/30/2004
9/30/2004
9/30/2005
2/10/2006
5/2/2006
9/30/2005
9/30/2005
9/30/2005
7/5/2007
2/4/2010
6/23/2011
5/11/2006
8/31/2007
9/30/2005
9/10/2008
5/11/2006
2/20/2006
9/18/2008
1/11/2010
6/21/2007
7/5/2007
7/2/2007
9/30/2008
6/11/2009
9/30/2006
9/30/2008
9/30/2008
3/22/2007
9/9/2008
9/5/2008
9/9/2008
9/12/2007
2/10/2010
7/21/2011
1/19/2009
9/12/2008
9/10/2008
Date: 8/12/2015
Project
Estimate
$74,376
$92,298
$130,700
$835,525
$617,417
$144,283
$106,916
$133,380
$244,935
$7,248
$2,364,907
$5,153,414
$42,027
$153,014
$24,210
$2,007,891
$158,835
$132,508
$130,870
$2,852,290
$120,958
$43,954
$180,000
$146,318
$803,965
$17,308
$361,098
$141,638
$78,432
$410,322
$193,810
$150,000
$25,044
$484,081
$54,575
$289,681
$19,613
$370,052
Project
Total Costs
$74,375
$92,298
$130,700
$835,525
$617,417
$144,282
$106,916
$133,380
$244,935
$7,248
$2,364,905
$5,153,410
$42,026
$153,014
$24,210
$2,007,890
$158,835
$132,508
$130,871
$2,852,290
$120,958
$43,953
$180,000
$140,317
$803,964
$17,308
$361,098
$141,638
$78,431
$410,322
$193,809
$150,000
$25,044
$484,080
$54,575
$289,681
$19,612
$370,051
Report: N:\Finance\Accounting Division\Project Accounting\Report Masters\CIP Completed Projects.imr
Page 8
Item # 13\nAttachment
CAPITAL IMPROVEMENT PROJECTS
Prepared by Finance Department
Project
Number
ST0717
ST0801
ST0802
ST0805
ST0806
ST0809
ST0810
ST0811
ST0812
ST0813
ST0902
ST0903
ST0904
ST1001
ST1002
ST1006
ST1008
ST1009
ST1010
ST1101
ST1102
ST1103
ST1106
ST1107
ST1201
ST1204
ST1205
ST1206
ST1208
ST1301
ST1304
ST1305
ST1306
ST1311
ST1312
ST9508
ST9512
ST9809
Fixed
Assets #
1094
1439
1239
1167
1300
1119
1261
1373
1254
1293
1272
1374
1375
1376
1440
1501
9999
1616
1401
1467
1430
1612
1545
1454
9999
9999
9999
1569
9999
1550
9999
9999
9999
9999
9999
719
229
572
Closed to Fixed Assets
Project
Description
MCDERMOTT PAVEMENT REHABI
RIDGEVIEW-CUSTER TO ALMA
WATTERS RD BOSSY TO RIDGE
STREET & ALLEY REPAIR
ALMA IMP ROWLETT/TATUM
BETHANY TRAFFIC SIGNALS
ALMA/HEDGCOXE TRAFFIC SIG
2009 TRAFFIC SIGNALS
FY09 STREET& ALLEY REPAIR
SHALLOWATER DRIVE
RIDGEVIEW-ALMA-US75 LAND
CHELSEA DR & COMMERCE PKY
2010 TRAFFIC SIGNALS
FY10 STREET& ALLEY REPAIR
AISD STADIUM INTERSEC IMP
SERVICE CTR/FIRE #5 SIGNA
CABELA'S TREE MITI & SITE
MAIN ST-ALLEN DR TO US75
CABELA'S ACCELERATION LN
FY11 STREET& ALLEY REPAIR
GREENVILLE STREET LIGHTS
E BETHANY DR WIDENING
EXCHANGE PKWY MEDIAN IMP
CHELSEA BOULEVARD PHASE I
FY12 STREET& ALLEY REPAIR
STACY RD PAVEMENT MARKING
BIKE ROUTE MARKINGS
CABELA'S NBFR LANE
FY12 STREET& SIDEWALK REP
RIDGEVIEW-WATTERS TO STAC
TS WATTERS & BRAY CENTRAL
FY13 STREET &ALLEY REPAIR
SHARROWS BIKE ROUTE PH 2
BOSSY BOOTS & EXCHANGE TS
US75 / SH121 ROW
SH5 MEDIANS,CHP-XCH
MCDERMOTT,CUSTER-US75
COLLECTOR SIDEWALKS
Completion
Date
9/10/2008
7/21/2011
3/10/2011
2/12/2009
6/30/2010
9/30/2008
2/17/2010
9/30/2010
11/19/2009
8/31/2010
5/10/2012
9/30/2010
9/30/2010
9/30/2010
9/30/2012
6/30/2012
2/17/2012
9/16/2013
2/28/2011
12/19/2011
6/23/2011
8/26/2013
2/12/2013
4/8/2013
8/3/2012
8/22/2013
4/10/2012
4/15/2013
1/31/2013
9/16/2013
2/11/2015
9/30/2014
8/30/2013
2/24/2015
11/20/2013
9/30/2005
9/30/2002
9/30/2003
Date: 8/12/2015
Project
Estimate
$348,729
$5,916,100
$1,977,913
$297,649
$255,742
$8,750
$43,092
$591,823
$396,223
$205,456
$2,905,653
$1,261,385
$636,103
$853,376
$503,944
$279,996
$3,213,122
$1,005,418
$18,800
$729,582
$140,319
$2,279,906
$484,740
$2,535,922
$557,453
$13,632
$49,690
$668,352
$374,415
$1,241,540
$250,134
$1,037,427
$48,535
$192,687
$738,570
$1,367,605
$11,638,037
$559,631
Project
Total Costs
$348,728
$5,916,099
$1,977,912
$297,648
$255,742
$8,750
$43,092
$591,823
$396,222
$205,455
$2,905,652
$1,261,385
$636,102
$853,375
$503,943
$279,995
$3,213,121
$1,005,418
$18,800
$729,581
$140,319
$2,279,904
$484,740
$2,535,920
$557,452
$13,632
$49,690
$668,352
$374,414
$1,241,539
$250,133
$1,037,426
$48,535
$192,686
$738,570
$1,367,605
$11,638,037
$559,225
Report: N:\Finance\Accounting Division\Project Accounting\Report Masters\CIP Completed Projects.imr
Page 9
Item # 13\nAttachment
CAPITAL IMPROVEMENT PROJECTS
Prepared by Finance Department
Project
Number
ST9828
ST9829
ST9903
ST9904
ST9918
WA0009
WA0016
WA0027
WA0030
WA0036
WA0112
WA0118
WA0120
WA0132
WA0133
WA0134
WA0214
WA0215
WA0216
WA0217
WA0218
WA0219
WA0240
WA0301
WA0302
WA0303
WA0305
WA0335
WA0402
WA0403
WA0407
WA0415
WA0507
WA0511
WA0601
WA0602
WA0701
WA0702
Fixed
Assets #
230
538
541
1238
366
228
87
560
537
579
872
1241
632
557
356
356
392
677
578
731
308
358
1264
1122
735
676
1194
781
698
811
739
720
936
932
950
1203
579
1095
Closed to Fixed Assets
Project
Description
ALMA DR, EXCHANGE-SH121
STACY RD,US75-SH121
BETHANY WEST
CHAPARRAL BRIDGE
WATTERS,BETHANY-MCDERMOTT
LOST CREEK LIFT STATION
HIGHPOINT WATER LINE
ALLEN HTS IMPROVEMENTS
ALLEN HTS,PH II WATERLINE
STACY RD PUMP STA#2
PRESTIGE CIR WATER TOWER
ALLENWOOD SANITARY SEWER
LOST CREEK RANCH PH2A
S.C.A.D.A.
HEDGCOXE WATERLINE
OVERSIZING W&S
WATERLINE REPLACEMENT
OLA SEWER
COTTONWOOD CREEK SEWER
RIDGEMONT SEWERLINE
STACY RIDGE LIFT STATION
BETHANY RIDGE LIFTSTATION
CUSTER RD PMP STA#3 EXPNS
TWN CREEKS 36" WTRLINE 6B
WATER TOWER SECURITYLIGHT
FAIRVIEW WSTWTR INTR
COVENTRY II OVERSIZING
WESTSIDE WATERLINE
36" WATERLINE TC6A
ST. MARY DRIVE, PH 2
TWIN CREEKS 7A1 AND 7A2
WATTERS RD-QUAIL RUN
ST MARY DR PH III WATER
EAST MAIN WATER LINE
JUPITER RD SEWER REPLACEM
EXCHANGE PARKWAY WATERLIN
STACY RD GROUND STORAGE
COUNTRY CLUB WATERLINE
Completion
Date
9/30/2002
9/30/2003
9/30/2003
3/15/2013
9/30/2003
9/30/2001
9/30/2001
9/30/2003
9/30/2003
9/30/2003
9/12/2006
9/30/2009
9/30/2004
9/30/2003
9/30/2003
9/30/2003
9/30/2003
9/30/2004
9/30/2003
9/30/2005
9/30/2002
9/30/2003
3/11/2010
9/30/2008
9/30/2005
9/30/2004
5/26/2009
2/10/2010
9/30/2005
2/9/2006
9/30/2005
9/30/2005
6/20/2007
6/12/2007
1/19/2009
6/11/2009
9/12/2007
9/9/2008
Date: 8/12/2015
Project
Estimate
$3,566,608
$9,672,319
$5,671,564
$3,359,160
$1,689,394
$88,000
$57,271
$1,170,306
$1,205,493
$5,130,942
$4,165,604
$1,098,600
$348,230
$352,456
$255,881
$14,654
$124,375
$936,723
$835,838
$225,000
$218,550
$113,616
$5,779,059
$734,100
$423,572
$104,682
$131,109
$3,388,382
$211,242
$83,000
$237,435
$29,470
$57,000
$1,554,666
$488,201
$71,546
$555,816
$96,121
Project
Total Costs
$3,566,608
$9,672,319
$5,671,564
$3,359,157
$1,689,394
$87,879
$57,271
$1,170,302
$1,205,491
$5,130,942
$4,165,604
$1,098,599
$348,230
$352,456
$255,881
$14,654
$124,375
$936,720
$835,838
$225,000
$218,550
$113,616
$5,779,058
$734,099
$423,572
$104,682
$131,109
$3,388,382
$211,242
$82,798
$237,435
$29,470
$57,000
$1,554,666
$488,200
$71,545
$555,816
$96,121
Report: N:\Finance\Accounting Division\Project Accounting\Report Masters\CIP Completed Projects.imr
Page 10
Item # 13\nAttachment
CAPITAL IMPROVEMENT PROJECTS
Prepared by Finance Department
Project
Number
WA0703
WA0704
WA0801
WA0802
WA0803
WA0804
WA0805
WA0806
WA0807
WA0808
WA0901
WA0902
WA0903
WA0904
WA0905
WA0906
WA0907
WA0909
WA1001
WA1002
WA1003
WA1005
WA1103
WA1205
WA1206
WA1207
WA1208
WA1209
WA1301
WA1302
WA1401
WA1404
WA1405
WA9822
WA9923
WA9925
WA9931
Fixed
Assets #
1189
1212
1084
1156
1255
1380
1482
1190
1263
1377
1256
1378
1243
1205
1299
1354
1379
1257
1355
1471
1472
1443
1542
1574
1596
1523
1555
9999
1617
8888
9999
9999
9999
226
224
225
636
Closed to Fixed Assets
Project
Description
BEACON HILL/MCDERMOTT W/L
CUSTER ROAD WATERLINE
ALLEN DRIVE PHASE III
FAIR MEADOW SANITARY SEWE
LIFT STATION IMPROVEMENTS
PUMP STATION IMPROVEMENTS
HILLSIDE WATER TOWER
STACY TANK CATHODIC PROTE
HIGH MEADOWS SEWER LINE
MAIN ST WATERLINE REPLAC
ROWLETT WATER TOWER FENCE
TIMBERCREEK SANITARY SEWE
RIDGEVIEW-CUSTER TO ALMA
EXCHANGE PKWY WATERLINE
GREENVILLE WATERLINE REPL
SHALLOWATER WATER/SEWER
CHELSEA & COMMERCE W/S
BRAY CENTRAL WATERLINE LO
ROWLETT WT LANDSCAPING
US 75 WATERLINE REPLACEME
WALDEN PARK WATER/SEWER
CHAPARRAL FORCE MAIN & LS
WALDEN PARK W&S PHASE II
STACY TANK IMPROVEMENT
WEST MAIN ST W&S RECONSTR
ROWLETT TOWER MIXING SYS
CHELSEA BLVD PHASE 1 W&S
WHIS-LYNGE & ROLLING W&S
RIDGEVIEW-WATTERS TO STAC
ALLEN HEIGHTS/BETHANY
755 HERITAGE PKWY S S EXT
MILLWOOD LN WATERLINE REL
POLLO TROPICAL WL EXT
PUMP STA #3 & 2 TNK
LNDSCP 2 ELEV TANK
CUSTER PMP ST3 LDSC
ALMA,TATUM-BELAIR
Completion
Date
4/16/2009
3/2/2010
9/5/2008
1/19/2009
1/25/2010
9/30/2010
5/21/2012
4/16/2009
3/2/2010
9/30/2010
1/11/2010
9/30/2010
9/30/2009
6/11/2009
6/29/2010
8/31/2010
9/30/2010
1/25/2010
9/13/2010
2/13/2012
3/13/2012
8/22/2011
1/31/2013
5/20/2013
6/26/2013
9/20/2012
3/15/2013
3/30/2015
9/16/2013
4/17/2015
9/30/2014
9/30/2014
7/10/2015
9/30/2002
9/30/2002
9/30/2002
9/30/2004
Date: 8/12/2015
Project
Estimate
$53,399
$343,520
$161,198
$123,876
$23,198
$72,718
$5,600,203
$9,813
$762,976
$534,850
$132,412
$666,299
$221,175
$362,972
$188,366
$24,109
$249,529
$20,928
$54,596
$1,354,309
$1,189,002
$2,806,430
$1,198,809
$310,718
$244,324
$146,291
$400,000
$4,057,852
$113,400
$459,882
$33,250
$34,581
$95,000
$9,552
$6,645
$89,488
$20,921
Total Expenditures:
Project
Total Costs
$53,399
$343,518
$161,198
$123,876
$23,197
$72,717
$5,600,202
$9,813
$762,975
$534,850
$132,412
$666,298
$221,175
$362,972
$188,366
$24,109
$249,528
$20,928
$54,595
$1,354,308
$1,189,002
$2,806,428
$1,198,808
$310,717
$244,323
$146,290
$400,000
$4,057,852
$113,399
$459,882
$33,250
$34,581
$81,621
$9,552
$6,645
$89,488
$20,920
$404,414,891
Report: N:\Finance\Accounting Division\Project Accounting\Report Masters\CIP Completed Projects.imr
Page 11
Item # 14
CITY COUNCIL AGENDA COMMUNICATION
AGENDA DATE:
May 24, 2016
SUBJECT:
Receive the Summary of Property Tax
Collections as of April 2016.
STAFF RESOURCE:
Eric Cannon, Chief Financial Officer
ATTACHMENT
Summary of Property Tax Collections as of April 2016
Item # 14\nAttachment N
Item # 14\nAttachment N
Item # 14\nAttachment N
Item # 14\nAttachment N
Item # 14\nAttachment N
Item # 15
CITY COUNCIL AGENDA COMMUNICATION
AGENDA DATE:
May 24, 2016
SUBJECT:
Adopt a Resolution Establishing Rates and
Fees for Commercial and Residential Solid
Waste, Recycling, and Household Hazardous
Waste Services.
STAFF RESOURCE:
Steve Massey, Community Services Director
Donna Kliewer, Waste Services Manager
PREVIOUS COUNCIL ACTION:
On September 22, 2015, City Council
approved current Rate and Service Resolution
No. 3332-9-15(R).
ACTION PROPOSED:
Adopt a Resolution Establishing Rates and
Fees for Commercial and Residential Solid
Waste, Recycling, and Household Hazardous
Waste Services.
BACKGROUND
Residential Rates
The residential rate paid by a resident of Allen to the City of Allen for solid waste and
household hazardous waste services is currently $15.59 and there is no proposal to change
this rate.
Residential rates paid by the City to Community Waste Disposal (CWD), the City's franchise
waste services provider, are subject to the following annual rate increases:
An annual Consumer Price Index (CPI) increase.
An adjustment to compensate CWD for increased/decreased yard waste and brush
collection expenses.
The Department of Labor CPI for the one year period ending March 2016, showed a CPI
increase of 0.6%. This CPI translates to an increase in the City's monthly payment to CWD for
residential services of $0.04 per month. CWD's expenses for yard waste and brush collection
has decreased by $0.02 per month. Combining these results in a net increase in payment to
CWD of $0.02 per month per residential account.
The increase also results in an additional $0.02 for each additional garbage poly cart per month,
and an increase of $0.01 for each additional recycle poly cart per month.
Item # 15
The net change to CWD's charges is an increase in charges to the City of about $9,000 in the
upcoming year. CWD's Market Adjustment letter is provided as an attachment.
Commercial Rates
There are no proposed changes to commercial waste services fees in this Rate Resolution.
Commercial waste services accounts are billed directly to the customer by CWD. CWD then
provides a payment to the City from the funds they collect to reimburse the Solid Waste Fund
the NTMWD waste disposal costs and provide the City a 15% franchise fee payment on
commercial services.
During the current CWD contract that runs through May 31, 2019, commercial rates are only
affected by two factors:
Adjustment to the disposal cost component of CWD's charges that is charged by the
North Texas Municipal Water District. City Staff dictates the disposal costs that CWD
collects from commercial customers in the Rate Resolution. Because NTMWD's solid
waste rates have leveled out between $40 and $41 per ton and the fact that the Solid
Waste's Fund Reserve is healthy, there is no need to consider a disposal cost adjustment
this year.
The City's contract with CWD allows for a Variable Fuel Adjustment Fee (VFAF). When
the VFAF is in effect it is adjusted monthly and causes an increase in commercial fees.
Beginning June 1, 2016, the VFAF is not initiated until diesel fuel prices are above $4.35
per gallon. The April 25, 2016, US Department of Energy (DOE) report on diesel fuel
prices reflects a cost of $1.91 per gallon. There is a considerable buffer before a diesel
fuel VFAF would again come into effect. However, should diesel fuel process exceed the
$4.35 level, passing along the VFAF is automatic based on contract terms. The VFAF
Table is provided in the Rate Resolution.
Summary
The strength of the Solid Waste Fund's fund reserve and projected revenue and expenses allows
the City to maintain current commercial and residential waste services rates. The slight
adjustment in the first paragraph on the first page of the proposed ordinance reflects the slight
increase in payments to CWD for residential charges.
BUDGETARY IMPACT
The Solid Waste Fund is projected to maintain its fund reserve at or above the desirable 120
day of reserve level through the end of FY16.
STAFF RECOMMENDATION
Staff recommends the City Council approve the attached resolution that sets new rates and fees
for commercial and residential solid waste, recycling, and household hazardous waste services.
Item # 15
MOTION
I make a motion to adopt Resolution No. _____________ that sets new rates and fees for
commercial and residential solid waste, recycling, and household hazardous waste services.
ATTACHMENT
Resolution
Proposed Rate Resolution in Track Changes
CWD's Letter on waste
Item # 15\nAttachment
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN
COUNTY, TEXAS, ESTABLISHING FEES AND RATES FOR RESIDENTIAL AND
COMMERCIAL SOLID WASTE COLLECTION SERVICES; PROVIDING A
REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Code of Ordinances of the City of Allen authorizes the City Council to amend the fees and
rates for solid waste and household hazardous waste collection services by Resolution.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALLEN,
COLLIN COUNTY, TEXAS, THAT:
SECTION 1. The City Council of the City of Allen, Texas, hereby establishes the following residential and
commercial solid waste and household hazardous waste collection service fees:
1. RESIDENTIAL Solid Waste Services(Garbage, bulk, recycling, yard waste, Christmas tree haul, and Household Hazardous Waste
(HHW))
Residential rate per month to CWD
$7.23
Residential rate per month to City
$15.59
Senior rate (residential customers who are 65 years of age or older and who own or lease and occupy
the residence) per month (20% discount from standard rate)
$12.47
Additional garbage poly-cart per month to CWD
$4.10
Additional garbage poly-cart per month to City
$8.89
Additional recycle poly-cart per month to CWD
$2.10
Additional recycle poly-cart per month to City
$2.10
Replace lost/stolen garbage or recycle poly-cart to CWD
$76.04
2. COMMERCIAL Solid Waste ServicesAll commercial costs in Paragraph 2 include the City of Allen’s 15% Franchise Fee
Side Loading Commercial Poly-Carts (All Disposal Weight Charges Included in Cost)
One (1) poly-cart per month
$18.72
Two (2) poly-carts per month
$35.00
Three (3) poly-carts per month
$49.36
Each additional poly-cart thereafter
$14.37
Front Loading Dumpsters (All Disposal Weight Charges Included in Cost)
Monthly rates:
3 Cubic Yard Container
One time per week
Two times per week
Three times per week
$93.22
$180.68
$248.92
4 Cubic Yard Container
One time per week
Two times per week
$102.17
$191.92
Item # 15\nAttachment
Three times per week
Four times per week
$278.13
$354.00
6 Cubic Yard Container
One time per week
Two times per week
Three times per week
Four times per week
Five times per week
Six times per week
$126.16
$236.28
$337.81
$430.73
$515.04
$589.48
8 Cubic Yard Container
One time per week
Two times per week
Three times per week
Four times per week
Five times per week
Six times per week
$148.68
$276.45
$396.27
$506.20
$606.35
$696.56
Extra pickups
3 cu. yd. containers per pickup
4 cu. yd. containers per pickup
6 cu. yd. containers per pickup
8 cu. yd. containers per pickup
$43.93
$46.29
$50.99
$55.66
Refills
3 cu. yd. containers per refill
4 cu. yd. containers per refill
6 cu. yd. containers per refill
8 cu. yd. containers per refill
$31.56
$33.78
$38.67
$43.37
Front Load Compactors
2 cu. yd. containers per pickup
6 cu. yd. containers per pickup
8 cu. yd. containers per pickup
$83.88
$132.16
$180.83
Rolloff Compactor Containers- Disposal Weight Charge of $44.20
per ton added for all tonnage over 6 tons (12,000 pounds)
Trip Charge (Dry Run) - weekday
Trip Charge (Dry Run) - weekend
Haul charges 20 cu. yd. per load - weekday
20 cu. yd. per load - weekend
35 cu. yd. per load - weekday
35 cu. yd. per load - weekend
42 cu. yd. per load - weekday
42 cu. yd. per load - weekend
$117.62
$152.43
$329.21
$364.02
$460.71
$495.52
$513.67
$548.48
Open Top Rolloff Containers- Disposal Weight Charge of $44.20
per ton added for all tonnage over 6 tons (12,000 pounds)
Delivery – weekday
$117.62
Resolution No.
, Page 2
Item # 15\nAttachment
Delivery – weekend
Trip Charge (Dry Run) - weekday
Trip Charge (Dry Run) - weekend
Weekly Rental
Monthly Rental
Haul charge to Melissa Landfill - weekday
Haul charge to Melissa Landfill - weekend
$152.43
$117.62
$152.43
$44.83
$194.06
$533.40
$568.22
Commercial Variable Fuel Adjustment Fee (VFAF)
The contractor may add a VFAF to commercial charges based on the following table.
City of Allen
Commercial Fuel Adjustment
June 1, 2013 to May 31, 2019
Fuel Price
$
4.00
$
4.05
$
4.10
$
4.15
$
4.20
$
4.25
$
4.30
$
4.35
$
4.40
$
4.45
$
4.50
$
4.55
$
4.60
$
4.65
$
4.70
$
4.75
$
4.80
$
4.85
$
4.90
$
4.95
$
5.00
$
5.05
$
5.10
$
5.15
$
5.20
$
5.25
$
5.30
$
5.35
$
5.40
$
5.45
$
5.50
$
5.55
$
5.60
$
5.65
$
5.70
$
5.75
$
5.80
$
5.85
$
5.90
$
5.95
Fuel Surcharge Fuel Surcharge Fuel Surcharge Fuel Surcharge Fuel Surcharge Fuel Surcharge
Effective
Effective
Effective
Effective
Effective
Effective
June 1, 2013
June 1, 2014
June 1, 2015
June 1, 2016
June 1, 2017
June 1, 2018
0.00%
0.39%
0.78%
0.00%
1.17%
0.39%
1.56%
0.78%
0.00%
1.95%
1.17%
0.39%
2.34%
1.56%
0.78%
0.00%
2.73%
1.95%
1.17%
0.39%
3.12%
2.34%
1.56%
0.78%
0.00%
3.51%
2.73%
1.95%
1.17%
0.39%
3.90%
3.12%
2.34%
1.56%
0.78%
0.00%
4.29%
3.51%
2.73%
1.95%
1.17%
0.39%
4.68%
3.90%
3.12%
2.34%
1.56%
0.78%
5.07%
4.29%
3.51%
2.73%
1.95%
1.17%
5.46%
4.68%
3.90%
3.12%
2.34%
1.56%
5.85%
5.07%
4.29%
3.51%
2.73%
1.95%
6.24%
5.46%
4.68%
3.90%
3.12%
2.34%
6.63%
5.85%
5.07%
4.29%
3.51%
2.73%
7.02%
6.24%
5.46%
4.68%
3.90%
3.12%
7.41%
6.63%
5.85%
5.07%
4.29%
3.51%
7.80%
7.02%
6.24%
5.46%
4.68%
3.90%
8.19%
7.41%
6.63%
5.85%
5.07%
4.29%
8.58%
7.80%
7.02%
6.24%
5.46%
4.68%
8.97%
8.19%
7.41%
6.63%
5.85%
5.07%
9.36%
8.58%
7.80%
7.02%
6.24%
5.46%
9.75%
8.97%
8.19%
7.41%
6.63%
5.85%
10.14%
9.36%
8.58%
7.80%
7.02%
6.24%
10.53%
9.75%
8.97%
8.19%
7.41%
6.63%
10.92%
10.14%
9.36%
8.58%
7.80%
7.02%
11.31%
10.53%
9.75%
8.97%
8.19%
7.41%
11.70%
10.92%
10.14%
9.36%
8.58%
7.80%
12.09%
11.31%
10.53%
9.75%
8.97%
8.19%
12.48%
11.70%
10.92%
10.14%
9.36%
8.58%
12.87%
12.09%
11.31%
10.53%
9.75%
8.97%
13.26%
12.48%
11.70%
10.92%
10.14%
9.36%
13.65%
12.87%
12.09%
11.31%
10.53%
9.75%
14.04%
13.26%
12.48%
11.70%
10.92%
10.14%
14.43%
13.65%
12.87%
12.09%
11.31%
10.53%
14.82%
14.04%
13.26%
12.48%
11.70%
10.92%
15.21%
14.43%
13.65%
12.87%
12.09%
11.31%
Resolution No.
, Page 3
Item # 15\nAttachment
Fuel Price
$
6.00
$
6.05
$
6.10
$
6.15
$
6.20
$
6.25
$
6.30
$
6.35
$
6.40
$
6.45
$
6.50
$
6.55
$
6.60
$
6.65
$
6.70
$
6.75
$
6.80
$
6.85
$
6.90
$
6.95
$
7.00
$
7.05
$
7.10
$
7.15
$
7.20
$
7.25
$
7.30
$
7.35
$
7.40
$
7.45
$
7.50
$
7.55
$
7.60
$
7.65
$
7.70
$
7.75
$
7.80
$
7.85
$
7.90
$
7.95
$
8.00
$
8.05
$
8.10
$
8.15
$
8.20
$
8.25
$
8.30
$
8.35
$
8.40
$
8.45
Fuel Surcharge Fuel Surcharge Fuel Surcharge Fuel Surcharge Fuel Surcharge Fuel Surcharge
Effective
Effective
Effective
Effective
Effective
Effective
June 1, 2013
June 1, 2014
June 1, 2015
June 1, 2016
June 1, 2017
June 1, 2018
15.60%
14.82%
14.04%
13.26%
12.48%
11.70%
15.99%
15.21%
14.43%
13.65%
12.87%
12.09%
16.38%
15.60%
14.82%
14.04%
13.26%
12.48%
16.77%
15.99%
15.21%
14.43%
13.65%
12.87%
17.16%
16.38%
15.60%
14.82%
14.04%
13.26%
17.55%
16.77%
15.99%
15.21%
14.43%
13.65%
17.94%
17.16%
16.38%
15.60%
14.82%
14.04%
18.33%
17.55%
16.77%
15.99%
15.21%
14.43%
18.72%
17.94%
17.16%
16.38%
15.60%
14.82%
19.11%
18.33%
17.55%
16.77%
15.99%
15.21%
19.50%
18.72%
17.94%
17.16%
16.38%
15.60%
19.89%
19.11%
18.33%
17.55%
16.77%
15.99%
20.28%
19.50%
18.72%
17.94%
17.16%
16.38%
20.67%
19.89%
19.11%
18.33%
17.55%
16.77%
21.06%
20.28%
19.50%
18.72%
17.94%
17.16%
21.45%
20.67%
19.89%
19.11%
18.33%
17.55%
21.84%
21.06%
20.28%
19.50%
18.72%
17.94%
22.23%
21.45%
20.67%
19.89%
19.11%
18.33%
22.62%
21.84%
21.06%
20.28%
19.50%
18.72%
23.01%
22.23%
21.45%
20.67%
19.89%
19.11%
23.40%
22.62%
21.84%
21.06%
20.28%
19.50%
23.79%
23.01%
22.23%
21.45%
20.67%
19.89%
24.18%
23.40%
22.62%
21.84%
21.06%
20.28%
24.57%
23.79%
23.01%
22.23%
21.45%
20.67%
24.96%
24.18%
23.40%
22.62%
21.84%
21.06%
25.35%
24.57%
23.79%
23.01%
22.23%
21.45%
25.74%
24.96%
24.18%
23.40%
22.62%
21.84%
26.13%
25.35%
24.57%
23.79%
23.01%
22.23%
26.52%
25.74%
24.96%
24.18%
23.40%
22.62%
26.91%
26.13%
25.35%
24.57%
23.79%
23.01%
27.30%
26.52%
25.74%
24.96%
24.18%
23.40%
27.69%
26.91%
26.13%
25.35%
24.57%
23.79%
28.08%
27.30%
26.52%
25.74%
24.96%
24.18%
28.47%
27.69%
26.91%
26.13%
25.35%
24.57%
28.86%
28.08%
27.30%
26.52%
25.74%
24.96%
29.25%
28.47%
27.69%
26.91%
26.13%
25.35%
29.64%
28.86%
28.08%
27.30%
26.52%
25.74%
30.03%
29.25%
28.47%
27.69%
26.91%
26.13%
30.42%
29.64%
28.86%
28.08%
27.30%
26.52%
30.81%
30.03%
29.25%
28.47%
27.69%
26.91%
31.20%
30.42%
29.64%
28.86%
28.08%
27.30%
31.59%
30.81%
30.03%
29.25%
28.47%
27.69%
31.98%
31.20%
30.42%
29.64%
28.86%
28.08%
32.37%
31.59%
30.81%
30.03%
29.25%
28.47%
32.76%
31.98%
31.20%
30.42%
29.64%
28.86%
33.15%
32.37%
31.59%
30.81%
30.03%
29.25%
33.54%
32.76%
31.98%
31.20%
30.42%
29.64%
33.93%
33.15%
32.37%
31.59%
30.81%
30.03%
34.32%
33.54%
32.76%
31.98%
31.20%
30.42%
34.71%
33.93%
33.15%
32.37%
31.59%
30.81%
Fuel prices cited are the Department of Energy diesel fuel prices for the Gulf Coast Region as
published by the U.S. Energy Information Administration (www.eia.doe.gov). Surcharges are
adjusted the first of each month based on the most recent weekly report for the prior month. If
diesel fuel prices exceed $8.45 per gallon, the surcharge percentage increases 0.39 percent for
each $0.05 increase in diesel fuel price.
Resolution No.
, Page 4
Item # 15\nAttachment
3. SPECIAL COLLECTIONS
Appliances: Listed Below
Stoves, ovens, water heaters, furnaces, garbage compactors, etc.; refrigerators,
freezers & ice makers (refrigerant professionally removed and certified)
Furniture: Listed Below
Couch, bed, love seat, tables, EZ chairs, etc.
4. COMMERCIAL SPECIAL SERVICES
Mandatory commercial apartment recycling
Price per month per apartment unit charged to apartment owner/operator
95-gallon ASL Recycling Cart- charge per month
Additional ASL Recycling Carts- charge per extra Cart per month
Franchisee will provide site specific fees for commercial recycling
collections based on the type and volume of recyclables, the type of
recycling container, and the frequency of collection
$30.17
$21.74
$0.65
$13.00
$10.42
5. COMMERCIAL SPECIAL SERVICES
All commercial costs in paragraph 5 include the City of Allen’s 15% Franchise Fee
Deodorize containers – per cont. (Not subject to VFAF)
$62.97
To unlock gates – per pickup
$8.83
Caster container– per collection per container moved by contractor (≤ 4 cu. yd.) $11.32
Trip fee for caster containers not placed out for collection by customer
$35.29
To unlock and/or open gates – per pickup
$8.83
To unlock secured trash containers – per pickup
$8.83
Signed receipts – per pickup
$8.83
6. OTHER CHARGES
Returned check fee (Not subject to VFAF)
$25.00
SECTION 2. All provisions of the Resolutions of the City of Allen, Texas, in conflict with the provisions of this
Resolution be, and the same are hereby, repealed, and all other provisions not in conflict with the provisions of this
Resolution shall remain in full force and effect.
SECTION 3. Should any word, sentence, paragraph, subdivision, clause, phrase or section of this Resolution, be
adjudged or held to be void or unconstitutional, the same shall not affect the validity of the remaining portions of
said Resolution which shall remain in full force and effect.
SECTION 4. This Resolution shall take effect from and after its passage except that service fees
established herein shall take effect for services provided beginning June 1, 2016.
DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN
COUNTY, TEXAS, ON THIS THE 24TH DAY OF MAY 2016.
APPROVED:
Stephen Terrell, MAYOR
ATTEST:
Shelley B. George, CITY SECRETARY
Resolution No.
, Page 5
Item # 15\nAttachment
RESOLUTION NO. ____________(R)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN
COUNTY, TEXAS, ESTABLISHING FEES AND RATES FOR COMMERCIAL
SOLID WASTE COLLECTION SERVICES; PROVIDING A REPEALING CLAUSE;
PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the Code of Ordinances of the City of Allen authorizes the City Council to amend the fees and
rates for solid waste and household hazardous waste collection services by Resolution; and,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALLEN,
COLLIN COUNTY, TEXAS, THAT:
SECTION 1. The City Council of the City of Allen, Texas, hereby establishes the following residential
solid waste and household hazardous waste collection service fees:
1. RESIDENTIAL Solid Waste Services(Garbage, bulk, recycling, yard waste, Christmas tree haul, and Household Hazardous Waste
(HHW))
Residential rate per month to CWD
$7.21 $7.23
Residential rate per month to City
$15.59
Senior rate (residential customers who are 65 years of age or older and who own or lease and occupy
the residence) per month (20% discount from standard rate)
$12.47
Additional garbage poly-cart per month to CWD
$4.08 $4.10
Additional garbage poly-cart per month to City
$8.89
Additional recycle poly-cart per month to CWD
$2.09 $2.10
Additional recycle poly-cart per month to City
$2.10
Replace lost/stolen garbage or recycle poly-cart to CWD
$75.59 $76.04
2. COMMERCIAL Solid Waste ServicesAll commercial costs in Paragraph 2 include the City of Allen’s 15% Franchise Fee
•
Side Loading Commercial Poly-Carts (All Disposal Weight Charges Included in Cost)
One (1) poly-cart per month
$18.72
Two (2) poly-carts per month
$35.00
Three (3) poly-carts per month
$49.36
Each additional poly-cart thereafter
$14.37
•
Front Loading Dumpsters (All Disposal Weight Charges Included in Cost)
Monthly rates:
3 Cubic Yard Container
One time per week
Two times per week
Three times per week
4 Cubic Yard Container
One time per week
Two times per week
Three times per week
Four times per week
$93.22
$180.68
$248.92
$102.17
$191.92
$278.13
$354.00
Item # 15\nAttachment
•
•
•
•
6 Cubic Yard Container
One time per week
Two times per week
Three times per week
Four times per week
Five times per week
Six times per week
$126.16
$236.28
$337.81
$430.73
$515.04
$589.48
8 Cubic Yard Container
One time per week
Two times per week
Three times per week
Four times per week
Five times per week
Six times per week
$148.68
$276.45
$396.27
$506.20
$606.35
$696.56
Extra pickups
3 cu. yd. containers per pickup
4 cu. yd. containers per pickup
6 cu. yd. containers per pickup
8 cu. yd. containers per pickup
$43.93
$46.29
$50.99
$55.66
Refills
3 cu. yd. containers per refill
4 cu. yd. containers per refill
6 cu. yd. containers per refill
8 cu. yd. containers per refill
$31.56
$33.78
$38.67
$43.37
Front Load Compactors
2 cu. yd. containers per pickup
6 cu. yd. containers per pickup
8 cu. yd. containers per pickup
Rolloff Compactor Containers- Disposal Weight Charge of $44.20
per ton added for all tonnage over 6 tons (12,000 pounds)
Trip Charge (Dry Run) - weekday
Trip Charge (Dry Run) - weekend
Haul charges 20 cu. yd. per load - weekday
20 cu. yd. per load - weekend
35 cu. yd. per load - weekday
35 cu. yd. per load - weekend
42 cu. yd. per load - weekday
42 cu. yd. per load - weekend
•
$83.88
$132.16
$180.83
$117.62
$152.43
$329.21
$364.02
$460.71
$495.52
$513.67
$548.48
Open Top Rolloff Containers- Disposal Weight Charge of $44.20
per ton added for all tonnage over 6 tons (12,000 pounds)
Delivery – weekday
Delivery – weekend
$117.62
$152.43
Resolution No. _________(R), Page 2
Item # 15\nAttachment
Trip Charge (Dry Run) - weekday
Trip Charge (Dry Run) - weekend
Weekly Rental
Monthly Rental
Haul charge to Melissa Landfill - weekday
Haul charge to Melissa Landfill - weekend
•
$117.62
$152.43
$44.83
$194.06
$533.40
$568.22
Commercial Variable Fuel Adjustment Fee (VFAF)
The contractor may add a VFAF to commercial charges based on the following table.
City of Allen
Commercial Fuel Adjustment
June 1, 2013 to May 31, 2019
Fuel Price
$
4.00
$
4.05
$
4.10
$
4.15
$
4.20
$
4.25
$
4.30
$
4.35
$
4.40
$
4.45
$
4.50
$
4.55
$
4.60
$
4.65
$
4.70
$
4.75
$
4.80
$
4.85
$
4.90
$
4.95
$
5.00
$
5.05
$
5.10
$
5.15
$
5.20
$
5.25
$
5.30
$
5.35
$
5.40
$
5.45
$
5.50
$
5.55
$
5.60
$
5.65
$
5.70
$
5.75
$
5.80
$
5.85
$
5.90
$
5.95
$
6.00
Fuel Surcharge Fuel Surcharge Fuel Surcharge Fuel Surcharge Fuel Surcharge Fuel Surcharge
Effective
Effective
Effective
Effective
Effective
Effective
June 1, 2013
June 1, 2014
June 1, 2015
June 1, 2016
June 1, 2017
June 1, 2018
0.00%
0.39%
0.78%
0.00%
1.17%
0.39%
1.56%
0.78%
0.00%
1.95%
1.17%
0.39%
2.34%
1.56%
0.78%
0.00%
2.73%
1.95%
1.17%
0.39%
3.12%
2.34%
1.56%
0.78%
0.00%
3.51%
2.73%
1.95%
1.17%
0.39%
3.90%
3.12%
2.34%
1.56%
0.78%
0.00%
4.29%
3.51%
2.73%
1.95%
1.17%
0.39%
4.68%
3.90%
3.12%
2.34%
1.56%
0.78%
5.07%
4.29%
3.51%
2.73%
1.95%
1.17%
5.46%
4.68%
3.90%
3.12%
2.34%
1.56%
5.85%
5.07%
4.29%
3.51%
2.73%
1.95%
6.24%
5.46%
4.68%
3.90%
3.12%
2.34%
6.63%
5.85%
5.07%
4.29%
3.51%
2.73%
7.02%
6.24%
5.46%
4.68%
3.90%
3.12%
7.41%
6.63%
5.85%
5.07%
4.29%
3.51%
7.80%
7.02%
6.24%
5.46%
4.68%
3.90%
8.19%
7.41%
6.63%
5.85%
5.07%
4.29%
8.58%
7.80%
7.02%
6.24%
5.46%
4.68%
8.97%
8.19%
7.41%
6.63%
5.85%
5.07%
9.36%
8.58%
7.80%
7.02%
6.24%
5.46%
9.75%
8.97%
8.19%
7.41%
6.63%
5.85%
10.14%
9.36%
8.58%
7.80%
7.02%
6.24%
10.53%
9.75%
8.97%
8.19%
7.41%
6.63%
10.92%
10.14%
9.36%
8.58%
7.80%
7.02%
11.31%
10.53%
9.75%
8.97%
8.19%
7.41%
11.70%
10.92%
10.14%
9.36%
8.58%
7.80%
12.09%
11.31%
10.53%
9.75%
8.97%
8.19%
12.48%
11.70%
10.92%
10.14%
9.36%
8.58%
12.87%
12.09%
11.31%
10.53%
9.75%
8.97%
13.26%
12.48%
11.70%
10.92%
10.14%
9.36%
13.65%
12.87%
12.09%
11.31%
10.53%
9.75%
14.04%
13.26%
12.48%
11.70%
10.92%
10.14%
14.43%
13.65%
12.87%
12.09%
11.31%
10.53%
14.82%
14.04%
13.26%
12.48%
11.70%
10.92%
15.21%
14.43%
13.65%
12.87%
12.09%
11.31%
15.60%
14.82%
14.04%
13.26%
12.48%
11.70%
Resolution No. _________(R), Page 3
Item # 15\nAttachment
Fuel Price
$
6.00
$
6.05
$
6.10
$
6.15
$
6.20
$
6.25
$
6.30
$
6.35
$
6.40
$
6.45
$
6.50
$
6.55
$
6.60
$
6.65
$
6.70
$
6.75
$
6.80
$
6.85
$
6.90
$
6.95
$
7.00
$
7.05
$
7.10
$
7.15
$
7.20
$
7.25
$
7.30
$
7.35
$
7.40
$
7.45
$
7.50
$
7.55
$
7.60
$
7.65
$
7.70
$
7.75
$
7.80
$
7.85
$
7.90
$
7.95
$
8.00
$
8.05
$
8.10
$
8.15
$
8.20
$
8.25
$
8.30
$
8.35
$
8.40
$
8.45
Fuel Surcharge Fuel Surcharge Fuel Surcharge Fuel Surcharge Fuel Surcharge Fuel Surcharge
Effective
Effective
Effective
Effective
Effective
Effective
June 1, 2013
June 1, 2014
June 1, 2015
June 1, 2016
June 1, 2017
June 1, 2018
15.60%
14.82%
14.04%
13.26%
12.48%
11.70%
15.99%
15.21%
14.43%
13.65%
12.87%
12.09%
16.38%
15.60%
14.82%
14.04%
13.26%
12.48%
16.77%
15.99%
15.21%
14.43%
13.65%
12.87%
17.16%
16.38%
15.60%
14.82%
14.04%
13.26%
17.55%
16.77%
15.99%
15.21%
14.43%
13.65%
17.94%
17.16%
16.38%
15.60%
14.82%
14.04%
18.33%
17.55%
16.77%
15.99%
15.21%
14.43%
18.72%
17.94%
17.16%
16.38%
15.60%
14.82%
19.11%
18.33%
17.55%
16.77%
15.99%
15.21%
19.50%
18.72%
17.94%
17.16%
16.38%
15.60%
19.89%
19.11%
18.33%
17.55%
16.77%
15.99%
20.28%
19.50%
18.72%
17.94%
17.16%
16.38%
20.67%
19.89%
19.11%
18.33%
17.55%
16.77%
21.06%
20.28%
19.50%
18.72%
17.94%
17.16%
21.45%
20.67%
19.89%
19.11%
18.33%
17.55%
21.84%
21.06%
20.28%
19.50%
18.72%
17.94%
22.23%
21.45%
20.67%
19.89%
19.11%
18.33%
22.62%
21.84%
21.06%
20.28%
19.50%
18.72%
23.01%
22.23%
21.45%
20.67%
19.89%
19.11%
23.40%
22.62%
21.84%
21.06%
20.28%
19.50%
23.79%
23.01%
22.23%
21.45%
20.67%
19.89%
24.18%
23.40%
22.62%
21.84%
21.06%
20.28%
24.57%
23.79%
23.01%
22.23%
21.45%
20.67%
24.96%
24.18%
23.40%
22.62%
21.84%
21.06%
25.35%
24.57%
23.79%
23.01%
22.23%
21.45%
25.74%
24.96%
24.18%
23.40%
22.62%
21.84%
26.13%
25.35%
24.57%
23.79%
23.01%
22.23%
26.52%
25.74%
24.96%
24.18%
23.40%
22.62%
26.91%
26.13%
25.35%
24.57%
23.79%
23.01%
27.30%
26.52%
25.74%
24.96%
24.18%
23.40%
27.69%
26.91%
26.13%
25.35%
24.57%
23.79%
28.08%
27.30%
26.52%
25.74%
24.96%
24.18%
28.47%
27.69%
26.91%
26.13%
25.35%
24.57%
28.86%
28.08%
27.30%
26.52%
25.74%
24.96%
29.25%
28.47%
27.69%
26.91%
26.13%
25.35%
29.64%
28.86%
28.08%
27.30%
26.52%
25.74%
30.03%
29.25%
28.47%
27.69%
26.91%
26.13%
30.42%
29.64%
28.86%
28.08%
27.30%
26.52%
30.81%
30.03%
29.25%
28.47%
27.69%
26.91%
31.20%
30.42%
29.64%
28.86%
28.08%
27.30%
31.59%
30.81%
30.03%
29.25%
28.47%
27.69%
31.98%
31.20%
30.42%
29.64%
28.86%
28.08%
32.37%
31.59%
30.81%
30.03%
29.25%
28.47%
32.76%
31.98%
31.20%
30.42%
29.64%
28.86%
33.15%
32.37%
31.59%
30.81%
30.03%
29.25%
33.54%
32.76%
31.98%
31.20%
30.42%
29.64%
33.93%
33.15%
32.37%
31.59%
30.81%
30.03%
34.32%
33.54%
32.76%
31.98%
31.20%
30.42%
34.71%
33.93%
33.15%
32.37%
31.59%
30.81%
Fuel prices cited are the Department of Energy diesel fuel prices for the Gulf Coast Region as
published by the U.S. Energy Information Administration (www.eia.doe.gov). Surcharges are
adjusted the first of each month based on the most recent weekly report for the prior month. If
diesel fuel prices exceed $8.45 per gallon, the surcharge percentage increases 0.39 percent for
each $0.05 increase in diesel fuel price.
3. SPECIAL COLLECTIONS
• Appliances: Listed Below
Resolution No. _________(R), Page 4
$30.17
Item # 15\nAttachment
•
Stoves, ovens, water heaters, furnaces, garbage compactors, etc.; refrigerators,
freezers & ice makers (refrigerant professionally removed and certified)
Furniture: Listed Below
Couch, bed, love seat, tables, EZ chairs, etc.
4. COMMERCIAL SPECIAL SERVICES
• Mandatory commercial apartment recycling
Price per month per apartment unit charged to apartment owner/operator
• 95-gallon ASL Recycling Cart- charge per month
• Additional ASL Recycling Carts- charge per extra Cart per month
• Franchisee will provide site specific fees for commercial recycling
collections based on the type and volume of recyclables, the type of
recycling container, and the frequency of collection
$21.74
$0.65
$13.00
$10.42
5. COMMERCIAL SPECIAL SERVICES
All commercial costs in paragraph 5 include the City of Allen’s 15% Franchise Fee
• Deodorize containers – per cont. (Not subject to VFAF)
$62.97
• To unlock gates – per pickup
$8.83
• Caster container– per collection per container moved by contractor (≤ 4 cu. yd.) $11.32
• Trip fee for caster containers not placed out for collection by customer
$35.29
• To unlock and/or open gates – per pickup
$8.83
• To unlock secured trash containers – per pickup
$8.83
• Signed receipts – per pickup
$8.83
6. OTHER CHARGES
● Returned check fee (Not subject to VFAF)
$25.00
SECTION 2. All provisions of the Resolutions of the City of Allen, Texas, in conflict with the provisions of this
Resolution be, and the same are hereby, repealed, and all other provisions not in conflict with the provisions of this
Resolution shall remain in full force and effect.
SECTION 3. Should any word, sentence, paragraph, subdivision, clause, phrase or section of this Resolution, be
adjudged or held to be void or unconstitutional, the same shall not affect the validity of the remaining portions of
said Resolution which shall remain in full force and effect.
SECTION 4. This Resolution shall take effect from and after its passage except that service fees
established herein shall take effect for services provided beginning June 1, 2016.
DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN
COUNTY, TEXAS, ON THIS THE 24ND DAY OF MAY 2016.
APPROVED:
Stephen Terrell, MAYOR
ATTEST:
Shelley B. George, CITY SECRETARY
Resolution No. _________(R), Page 5
Item # 15\nAttachment
Item # 15\nAttachment
Item # 15\nAttachment
Item # 15\nAttachment
Item # 15\nAttachment
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