User manual | INVITATION TO TENDER - Edinburgh International Science Festival

INVITATION TO TENDER: PLAY ON EXHIBITION
Edinburgh International Science Festival (the Festival) is seeking expressions of interest
from a company (or companies) to design and build key elements of our newest flagship
exhibition, Play On.
Exploring how technology is changing the way we spend our leisure time and play, Play On
is a modular, interactive, family-friendly exhibition that will be showcased in the National
Museum of Scotland for the duration of the Festival from 1–16 April 2017.
The successful company/companies will work collaboratively with the Festival to design,
prototype and fabricate various exhibition components – elements of infrastructure, digital/
multimedia content and interactives – that will sit alongside and complement existing
exhibition structures (pods) developed for a previous Science Festival exhibition.
Full details of the project and tender process can be found in this document and include:
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Project overview (Section 1)
Project expectations and requirements (Section 2)
Timeline (Section 3)
Content (Section 4)
To tender for all, some of, or individual elements of this project please send your
application to Oli Melia, Head of Operations at [email protected] by no later than
5pm, Friday 2 December 2016.
SECTION 1 : PROJECT OVERVIEW
About us
Edinburgh International Science Festival (the Festival) is an educational charity, one of the
biggest science festivals in Europe and the world’s longest standing celebration of science
and technology of this sort. Our mission is to encourage people of all ages and backgrounds
to discover the wonders of the world around them.
With an emphasis on giving audiences engaging experiences that are both inspiring and
entertaining, we have a strong reputation for creating and developing events that appeal
to all ages. We are best known for our annual Science Festival but just as important is our
touring programme that brings elements of science to life in schools.
About the project
*NB: It is envisaged that Play
Exploring how technology is changing the way we spend our leisure time and play, Play On
(see Appendix 1) is a modular, interactive, family-friendly exhibition that will be showcased in
the National Museum of Scotland for the duration of the Festival from 1–16 April 2017 (see
Appendix 2).*
On will then travel to Universum
Bremen (Bremen, Germany)
during the summer of 2017, with
the potential for future touring
Split into four ‘zones’ (Picture This; Make Some Noise; Game Theory and Toy Box), Play
On will be highly interactive in nature, with a combination of physical and multimedia
components in each zone.
opportunities
The Festival is seeking a company/companies to work collaboratively with us to design,
prototype and fabricate these components – elements of infrastructure, software/multimedia
content and interactives – that will sit alongside and complement existing exhibition
structures (pods) developed for a previous Science Festival exhibition (see Appendix 3).
Further information on our expectations and requirements, and details of the proposed
content can be found in Sections 2 and 4.
Detail of the tender process and the documents required is in Section 3.
The budget for design and fabrication of all new elements (outwith existing structures) for
Play On is £32,000 excluding VAT, to be split approximately equally between the four
zones.
SECTION 2: EXPECTATIONS AND REQUIREMENTS
Expectations
We would like to work collaboratively with a company/companies throughout the process
of design, prototyping and fabrication to provide creative input and so as to ensure that:
»» All components work within the practical/logistical constraints of the current pod design,
which will form the main structure of the exhibition
»» The content and design appeal to a wide range of ages, reflecting the diverse audiences
that visit the museum
–– The overall exhibition ‘look and feel’ is family-friendly yet sleek and modern and reflects
the themes of digital technology and play at its core
–– All components are in keeping with the overall ‘look and feel’ of the exhibition, as created
by the Festival graphic designer
»» Interactive elements are intuitive to use and accessible to a wide audience demographic
»» Interactive elements are high quality, durable, robust, easily moved, simple to install and
reset
We will expect the successful company/companies to:
»» Produce detailed drawings/descriptions of the components before they are built
»» Prototype all components before the final exhibits are produced
»» Ensure that health and safety and risk assessments are carried out and taken into
consideration as part of the prototyping
»» Take disability awareness into account as part of the design and build
»» Provide maintenance and build instructions for the end products
Requirements
Due to the nature of the exhibition, its location within the Grand Gallery of the National
Museum of Scotland and the intention to tour post-Festival, the following particular
constraints and requirements should be taken into account:
*The museum may need the
gallery space for evening events
and consequently the exhibition
must be easily movable to
another location in the museum
(by a crew of non-specialists) in no
more than 30 minutes
»» Easily installed: Must be suitable for installation into the Grand Gallery of the National
Museum of Scotland in one evening. As such, the end product must be something that is
pre-built with little fit-up required on-site. See Appendix 2 (details of exhibition space at the
National Museum of Scotland)
»» Movable: All individual elements need to be lightweight (moveable by no more than two
people) and quickly and easily movable once installed in the venue*
Robust: All items must be robust and durable (the expected footfall in the exhibition space
during the Festival will be in excess of 10,000 per day)
»» Storable/transportable: All items must have suitable storage solutions (boxing/casing etc.)
to ensure they are protected in transit and storage when the exhibition is not on display
»» Coherent with existing structures: All new exhibition components must be in keeping with
the current pod design and mounting methods (as they will form an adjunct to the existing
structures detailed in Appendix 3)
Submissions will be assessed on the basis of adherence to the above criteria.
SECTION 3: THE TENDER PROCESS
Project timeline:
5pm Friday 2 December Friday 9 December w/c 12 December
w/c 19 December
w/c 23 January 2017
w/c 27 February 2017
6–30 March 2017
1 –16 April 2017
Tender closes
Successful company/companies notified
Successful company/companies invited for kick-off meetings
Successful company/companies to view existing pods
Company/companies contracted
Designs agreed and signed-off
Builds complete
Relevant elements inserted into existing pods
Play On live at the National Museum of Scotland
The budget for design and fabrication of all new elements (outwith existing ‘pod’
structures) for Play On is £32,000 excluding VAT.
SECTION 4: CONTENT
An overview of the Play On exhibition and its component zones can be found in Appendix 1.
Based around the existing pod structures detailed in Appendix 3, it is our intention that each
zone comprises a combination of graphic panels, text panels, multimedia content, electronic
and mechanical interactive exhibits, a showcase of digital technology and facilitated drop-in
workshops.
New elements include:
»
»
»
Infrastructure: workstations, plinths etc.
Digital/multimedia components
Interactives: bespoke exhibition elements
See Table for full details of components we propose including in the exhibition, with an
indication of whether these elements are deemed essential or ‘nice to have’. As part of the
tender process, companies may pitch for all, some of, or individual components of the
elements outlined therein.
The budget for design and fabrication of all new elements (outwith existing structures) for
Play On is £32,000 excluding VAT, to be split approximately equally between the four
zones.
Please note we have outlined more elements than we envisage including. Following the
tender process we will select elements from those proposed based on budget and technical
constraints. We have noted within the Table our preferred elements and those which will only
be included if budget and technical constraints allow.
Embedded
Embedded
Embedded
Embedded
Embedded
Embedded
PRIORITY**
NOTES
CONTENT TYPE
DESCRIPTION
ZONE
INTERACTIVE
ELEMENT
TYPE OF
INTERACTIVE*
PROPOSED COMPONENTS OF PLAY ON
All
Requires approx. 10-15 tablets and/
or touchscreens of various sizes to be
embedded in pod structures. Some will
require headphone attachments. Must be
safe, durable and easy to reset screens if
necessary
Chronologies
All
Requires displays of physical elements as
part of a chronology on each pod (e.g.
records, tapes and CDs or toy trains,
blocks and Lego). Approx. 5 objects per
timeline will be required to be embedded
in pod which visitors can explore by
touching and looking
Physical
EISF will source the
objects for display.
A display method is
required
Stereoscope
Picture
This
Stereoscopic viewer embedded in
pod, ideally with images which can be
changed by the viewer to explore depth
perception and the creation of 3D image
Physical
Complete
interactive required
2
Picture
This
Glasses that can be worn by visitors
which invert what they are looking at
and explore physiology of vision. Glasses
need to be fixed to the pod in a safe and
durable manner
Physical
Complete
interactive required
2
Picture
This
Flipbooks which are attached to pod by
wire/cord and visitors can interact with
by ‘flicking’ pages to explore animation.
Should durable, however if necessary to
replace during exhibition run this should
be simple to do
Physical
Complete
interactive required,
EISF to advise on
content
2
Picture
This
Large pinscreen which visitors can press
against to create an image which can
be used to explain pixellation. Needs to
be large enough for visitors to interact
with easily. This could be considered
as a stand-alone element, or as a core
component of the main pod structure
Physical
Complete
interactive required
1
Various
Elements
Upside-Down
Glasses
Flipbook
Pinscreen
Physical
EISF will source the
content for these
and supply screens.
A display method is
required
1
1
Embedded
Embedded
Embedded
Embedded
Coding
Game
Complexity
Physics
Engines
Movement
Detection
Content
Creation
PRIORITY**
NOTES
CONTENT
TYPE
DESCRIPTION
ZONE
INTERACTIVE
ELEMENT
TYPE OF
INTERACTIVE*
Embedded
2
Game
Theory
Using embedded touchscreen in pod,
supply a simple app to explore basics of
coding/programming. The app should
feature drag and drop programming
which then controls something else
external to the touchscreen. App needs
to have auto-reset, short play/time limits,
inability to exit, be intuitive etc.
Game
Theory
Comparison of two video games which
can be played using the same controllers.
One game should be simplistic in its
audio-visual content, while the other
very advanced. Should use embedded
screens, but will require easy controllers,
short play/time limits and auto-reset
capabilities
Game
Theory
Using a screen embedded in pod this
requires either an alterable physics
engine (i.e. space with animation which
changes when you change the physics
settings using a slider on the screen) or a
game which allows visitors to explore the
effects of changing physics within a game
envrionment. Needs to have auto-reset
functionality and short time limit
Game
Theory
See your movements detected by a kinect
and turned into an avatar on a screen
which is embedded in the pod. Requires
development of programme which can do Digital
this and provision of technology required.
All should be securely fitted to pod and
have simple reset function etc.
Game
Theory
Using a screen embedded in the pod this
requires identification of a simple app or
program which can be used to explore
the simplicity of game/content creation.
Depending on the content which is used
this will have auto reset, inability to exit
etc.
Digital
Screen supplied
by EISF. All other
components
required
2
Digital
Two screens
supplied, all other
hardware and
software required
1
Digital
Screen supplied, all
other hardware and
software required
2
Screen supplied, all
other hardware and
software required
2
Digital
Screen supplied, all
other hardware and
software required
Embedded
Embedded
Embedded
Embedded
Directional
Sound
Make
Some
Noise
Headphones connected to pod, visitors
press button to play soundtrack which is
an example of directional sound. Needs
to have auto-reset, short duration and
be durable. Headphones must be high
quality to have 3D soundscape potential
Playlist
Technology
Make
Some
Noise
On an embedded touchscreen, visitors
will interact with playlist-ing technology.
Visitors must be able to explore playlists,
can’t exit from site or app and have autoreset etc
Synthesised
Sound
Make
Some
Noise
Headphones connected to pod that
visitors can use to listen to sounds which
are played by pressing a button. Up to
eight different sounds will be available
(i.e. eight buttons) and visitors will listen
to the difference between real and
synthesised instruments
Changing
Sounds
Make
Some
Noise
Interactive which allows visitors to explore
frequency, pitch, tone etc. of a sound
Physical
by enabling them to interact with and
change the sounds it produces. This
element must be analogue
Complete
interactive required
Image of brain which visitors can interact
with by pressing buttons to light up
Physical
different areas. Should reset automatically
EISF will design the
graphic element of
this; we require the
light-up element to
be created
Brain
Infographic
Toy Box
Physical
PRIORITY**
NOTES
CONTENT
TYPE
DESCRIPTION
ZONE
INTERACTIVE
ELEMENT
TYPE OF
INTERACTIVE*
Embedded
EISF will identify
the soundscape,
requires play
button, hardware/
software for
playback and
headphone
elements
1
2
Digital
Complete
interactive required
Physical
EISF will provide
the sounds;
we require the
headphones,
hardware/software
for playback and
button interaction
to be created
1
2
2
Stand-alone
Stand-alone
Stand-alone
Plinths
Work Benches
Zoetrope
Synthesiser
All
EISF will create
and purchase all
components for
display, we require
the plinth structures
All
Requires 3–4 work spaces to be created
which can be used by up to eight visitors
to participate in short table-top activities
with inbuilt storage for consumables/
kit and ability to run power cables from
underneath. Seating should also be
considered
EISF will create
and purchase all
components for
the activities; we
require the bench/
storage space
Picture
This
Large stand-alone zoetrope which is
located near pod to explore animation
and frame rate. To be operated solely by
visitors and intuitive to use. Images to be
linked to exhibition themes
Make
Some
Noise
Synthesiser which visitors can interact
with to produce variety of sounds. Must
be intuitive to use, easy to reset and
durable. Can be either a physical or
digital synthesiser. Will require users to
listen through headphones at most times,
however option for headphone-free use
would be ideal
Physical
PRIORITY**
NOTES
CONTENT TYPE
DESCRIPTION
ZONE
INTERACTIVE
ELEMENT
TYPE OF
INTERACTIVE*
Stand-alone
1
Requires approx. 3-5 plinths to be created
to display different interactive objects
(i.e. toys such as Beasts of Balance or a
3D printer). Approx. dimensions of top
surface to be 500mm x 500mm. Plinths
should have the possibility to attach a lip
Physical
to the top edge to prevent objects falling
off or for objects to be attached directly
to surface. They should also include
storage space for spare components and
power cables plus options for display of
text
1
1
Physical
Complete
interactive required
1
Physical
Complete
interactive required
*These ‘opportunities for interaction’ have been classified in 2 ways:
Embedded: elements to be embedded within existing pod structures (should include a coherent design solution)
Stand-alone: elements that appear alongside existing pods in a specific zone (but don’t require embedding)
** These priorities indicate our preferred elements for the exhibition:
1: elements which will take priority over other elements as they form an integral part of the story we are trying to tell
2: elements which will only be included following the tender process if budget and technical constraints allow
APPENDIX 1: PLAY ON OVERVIEW
#animation, #augmentedreality, #bigdata,
#coding, #creativeindustries,, #datavisualisation,
#digitaleducation, #digital/electronic art,
#digitaltech, #film, #gaming, #innovation,
#immersivetech, #interactivemedia,
#internetofthings, #IT&computing,
#seriousgaming, #specialeffects, #technology,
#transmediaart, #virtualreality, #wearabletech/
computing
Play On will deliver a high-profile,
family-friendly, interactive exhibition,
plus an exciting series of associated
events and workshops, exploring how
technology is influencing the ways in
which we spend our leisure time and play
in the Information Age.
Play is a universal – yet ever-changing – activity
which isn’t restricted to the world of the child; it
is a simple desire to explore and discover. Play is
social, creative, entertaining, spontaneous, active
and more. It helps us learn about the world we live
in and the ways in which we interact with it.
The way we play is changing as technology
develops and changes. A decade ago, smartphones
didn’t exist. Three decades earlier, no one even
owned a computer, while today it is commonly
said that we have more computing power in our
pockets than took us to the moon. The ubiquity of
personal electronics has for many been one of the
most visible impacts of the Information Age and
is transforming how we spend our leisure time
and play.
Science and technology lie at the heart of the
tools and techniques that enable creatives to
realise their visions across a multitude of artforms
and platforms such as film, music, visual art
and gaming. This intersection of science and
technology with the digital and creative industries
makes for an exciting space in which creativity and
innovation are king – and the possibilities to Play
On, and on and on… are seemingly endless. We
can now be not simply consumers but creators of
our own content like never before.
Exhibition
Workshops
Housed in the iconic Grand Gallery of the
National Museum of Scotland for the duration
of the Science Festival (1– 16 April 2017), this
high-profile, family-friendly, interactive exhibition
will take a playful look at how we occupy our free
time in an increasingly technological world.
An associated programme of interactive
workshops will let children and adults get
hands-on and creative with science and digital
technology: from coding and app development to
film, animation and augmented/virtual reality and
everything in between.
With exhibits, hands-on activities, familiar
objects and state of the art examples, the Play
On exhibition will explore – from zoetropes
to augmented reality, china dolls to robots –
how technology is influencing how we play,
explaining some of the core concepts behind
digital technology in the process. It will focus
on digital technology, innovation and design and
the showcasing of Scottish expertise across four
main themes:
Previous Festival workshops have included:
• Conductive DJ – re-mix and create your
own music.
• Video Game Design with Kodu – create and
play your own video game.
• Explore our World in Minecraft – design
your own space in Minecraft.
• Robot Brain Surgery – convert a mechanical
toy into a programmable robot.
•
•
•
•
Picture This: film and animation, imagery
Make Some Noise: sound and music
Game Theory: gaming
Toy Box: physical play, games and toys
Events
Impact and Legacy
A series of creative conversations, performances,
screenings and exhibitions – think music, film,
visual art, theatre, dance, etc – on some of the
hottest topics of the Information Age. Leading
digital and creative visionaries and some of
the brightest minds in science will share their
thoughts on what’s new/exciting in the sector
and what trends to look out for as the way we
play changes.
Interactive and highly visual, Play On will engage
audiences of all ages. The digital assets will
provide us with a variety of rich content elements
which can be hosted and distributed via our
media channels. This is a great opportunity to
expand the reach of the exhibition and attract
more users.
Potential events include:
• Gaming for Good – an interactive introduction
to serious gaming and how gaming technology
is being used for good, from education and
training to medical research and treatment.
• Can computers be creative? – With
advancements in computer technology, we ask
can they be programmed to be creative in their
own right?
• Future Music – The way we create, record
and listen to music is changing. How is
technology influencing music? And what will be
the big changes in the future?
• Party On – An adults-only evening event
featuring exclusive access to the Play On
exhibition, short talks from experts at the
cutting edge of digital creativity and technology
and hands-on activities. Our previous sell-out
evening events have also included themed
cocktails, science buskers and musical
entertainment all in the amazing surrounds of
the National Museum of Scotland.
1 – 16 April 2017 | sciencefestival.co.uk | #EdSciFest
1 – 16 April 2017 | sciencefestival.co.uk | #EdSciFest
APPENDIX 2: NATIONAL MUSEUM OF SCOTLAND GRAND GALLERY
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potential 'spill' area for Temporary Projects
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Plan
STACK GG LEVEL 1
FOR CONSTRUCTION
Fish ponds removed and finished
with limestone flooring by base build
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Date
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Note
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Drawing Title: Grand Gallery Setting Out Plan
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This drawing is for design control only and may not be used in lieu
of Contractor's shop drawing. Written dimensions on drawings
shall have authority over scaled. Contractors and manufacturers
shall verify and be responsible for all dimensions and conditions
on the job and inform RAA of all variations from drawing prior to
performing the work. RAA shall first see and approve Contractor's
full-size shop details before fabrication. It is the Contractor's
responsibility to verify and ensure the structural integrity of this
design with a licensed structural engineer.
Revision
Notes:
017
Neither this drawing, nor any of such ideas, arrangements,
designs or plans shall be appropriated or disclosed to any person,
firm or corporation for any use whatsoever, except by the specific
and written permission of Ralph Appelbaum Associates (RAA).
Date: 08.09.09
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Dwg. No.:
Scale: 1:250
RMP_GG_L1_202
File Name: RMP_GG_L1.mcd
Drawn: K.B
Checked:
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APPENDIX 3: EXHIBITION PODS
PLAY ON – POD NOTES
To assist with your tender, please note the following with regard to the existing structures
(pods):
»
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»
»
»
»
»
»
Pods have been used for two other designs
The pods are made of wood and are constructed/assembled individually on site
They have a basic frame which can be adapted to have various panel sides
They are built as open structures so please consider cabling solutions
Internet is not always available so work towards an independent internet supply if required
Each pod has two screens that can be mounted on top (as shown below)
Insert bolts can be used
Interactive elements can be mounted on the pod (embedded) or sit further out from the
structure (stand-alone)
»
»
»
Wood and metal are the advised materials
Securing items to the pod should be considered
The pods will be viewable for mounting considerations during the week of 12 December
2016
MakingItPodSize
EachPodhasthefollowingdimensions:
2.80mx2.80msq
3.90mdiagonalsqmeasurement
2.30mheight
2.45mheightonmovementwheelsifrequired
2.30m
3.96m
2.80m
2.80m
EXAMPLESOF
INTERACTIVESONAPOD
SCREENSHAVEBEEN
POSITIONEDHERE
INTERACTIVESHAVEBEEN
POSITIONEDHERE
THISISABOXTHAT
HOUSEDCOMPUTER
HARDWARE
INTERACTIVEEXTERNALTOTHE
PODWITHALINKTOTHESCREEN
INTERACTIVESWITHINTHEPOD
BUILDITSELFORATTACHEDTO
THESTRUCTURE
INTERACTIVESWITHINTHEPODBUILD
ITSELFANDUSINGTHESIDEPANELS

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