Operating Instructions

Operating Instructions
FPG391C-PFQX2077ZB-en.PDF Page 1 Tuesday, August 31, 2004 10:12 AM
5.8 GHz Expandable
Cordless Phone System with FAX and Copier
Operating Instructions
Model No.
KX-FPG391C
Please read these Operating
Instructions before using the unit
and save for future reference.
This unit is compatible with
Call Display. To use this
feature, you must subscribe
to the appropriate service of
your service provider.
For assistance, please call
1-800-300-4644 or visit us at
www.panasonic.ca
This model is designed to be
used only in Canada.
FPG391C-PFQX2077ZA-en.book Page i Tuesday, August 31, 2004 10:12 AM
Location of Controls
How to use the operating instructions
When following operating instructions, always keep the front cover page (next page) open for easy
reference to the buttons.
OPEN
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FPG391C-PFQX2077ZA-en.book Page ii Tuesday, August 31, 2004 10:12 AM
Location of controls
Please keep this page open when following operating instructions. For a description of each button, see
page 10.
A B
J K
C
D
E F
G
M N OP
L
H
Q R S
Buttons (Listed in alphabetical order)
AUTO ANSWER H
HELP M
CALL DISPLAY C
HOLD F
CONF E
LOCATOR/INTERCOM B
COPY J
MAILBOX G
ERASE D
MEMO O
FAX/START K
MENU N
FLASH/CALL WAIT U
MIC A
GREETING/CHECK R
MUTE T
GREETING/REC P
NAVIGATOR Q
A
B
C
D
E
F
G
H
I
J
I
T
U
V
REDIAL/PAUSE V
SET K
SP-PHONE S
STOP L
TONE I
TRANSFER B
VOLUME Q
Buttons
FLASH/CALL WAIT I
HOLD/INTERCOM E
MENU H
Navigator F
OFF G
REDIAL J
Soft keys A
SP-PHONE C
TALK B
TONE D
VOL. F
ii
FPG391C-PFQX2077ZA-en.book Page 2 Tuesday, August 31, 2004 10:12 AM
Thank you for purchasing a Panasonic fax machine.
Things you should keep a record of
Attach your sales receipt here.
For your future reference
Date of purchase
Serial number (found on the rear of the unit)
Dealer’s name and address
Dealer’s telephone number
You can select English or French for the language.
The voice guidance, display and reports will be in the selected language. The default setting is English.
If you want to change the setting to French, see feature #48 and #50 on page 78.
Caution:
L Note that the images of copied or received documents will remain on the used ink film. Use discretion
when disposing of the used ink film.
L Do not rub or use an eraser on the printed side of recording paper, as the print may smear.
Copyright:
L This material is copyrighted by Panasonic Communications Co., Ltd., and may be reproduced for
internal use only. All other reproduction, in whole or in part, is prohibited without the written consent
of Panasonic Communications Co., Ltd.
© 2004 Panasonic Communications Co., Ltd. All Rights Reserved.
2
FPG391C-PFQX2077ZA-en.book Page 3 Tuesday, August 31, 2004 10:12 AM
Important Information
Important
Safety
Instructions
Information
Important safety
instructions
When using this unit, basic safety precautions
should always be followed to reduce the risk of
fire, electric shock, or personal injury.
1. Read and understand all instructions.
2. Follow all warnings and instructions marked
on this unit.
3. Unplug this unit from power outlets before
cleaning. Do not use liquid or aerosol
cleaners. Use a damp cloth for cleaning.
4. Do not use this unit near water, for example
near a bathtub, wash bowl, kitchen sink, etc.
5. Place the unit securely on a stable surface.
Serious damage and/or injury may result if
the unit falls.
6. Do not cover slots and openings on the unit.
They are provided for ventilation and
protection against overheating. Never place
the unit near radiators, or in a place where
proper ventilation is not provided.
7. Use only the power source marked on the
unit. If you are not sure of the type of power
supplied to your home, consult your dealer or
local power company.
8. For safety purposes this unit is equipped with
a grounded plug. If you do not have this type
of outlet, please have one installed. Do not
defeat this safety feature by tampering with
the plug.
9. Do not place objects on the power cord.
Install the unit where no one can step or trip
on the cord.
10. Do not overload power outlets and extension
cords. This can result in the risk of fire or
electric shock.
11. Never push any objects through slots in this
unit. This may result in the risk of fire or
electric shock. Never spill any liquid on the
unit.
12. To reduce the risk of electric shock, do not
disassemble this unit. Take the unit to an
authorized service centre when service is
required. Opening or removing covers may
expose you to dangerous voltages or other
risks. Incorrect reassembly can cause
electric shock when the unit is subsequently
used.
13. Unplug this unit from power outlets and refer
servicing to an authorized service centre
when the following conditions occur:
A. When the power cord is damaged or
frayed.
B. If liquid has been spilled into the unit.
C. If the unit has been exposed to rain or
water.
D. If the unit does not work normally by
following the operating instructions.
Adjust only controls covered by the
operating instructions. Improper
adjustment may require extensive work
by an authorized service centre.
E. If the unit has been dropped or physically
damaged.
F. If the unit exhibits a distinct change in
performance.
14. During thunderstorms, avoid using
telephones except cordless types. There may
be a remote risk of an electric shock from
lightning.
15. Do not use this unit to report a gas leak, when
in the vicinity of the leak.
SAVE THESE
INSTRUCTIONS
CAUTION:
Installation
L Never install telephone wiring during a
lightning storm.
L Never install telephone jacks in wet locations
unless the jack is specifically designed for
wet locations.
L Never touch uninsulated telephone wires or
terminals unless the telephone line has been
disconnected at the network interface.
L Use caution when installing or modifying
telephone lines.
L Do not touch the plug with wet hands.
L Consult the manufacturer of any personal
medical devices, such as pacemakers or
hearing aids, to determine if they are
adequately shielded from external RF (radio
frequency) energy. (The unit operates in the
frequency range of 5760 MHz to 5840 MHz,
and the power output level can range from
0.25 to 0.5 watts.) Do not use the unit in
health care facilities if any regulations posted
in the area instruct you not to do so. Hospitals
or health care facilities may be using
equipment that could be sensitive to external
RF (radio frequency) energy.
Battery
To reduce the risk of fire or injury to persons,
read and follow these instructions.
L Use only the battery(ies) specified.
3
FPG391C-PFQX2077ZA-en.book Page 4 Tuesday, August 31, 2004 10:12 AM
Important Information
L Do not dispose of the battery(ies) in a fire.
They may explode. Check with local waste
management codes for special disposal
instructions.
L Do not open or mutilate the battery(ies).
Released electrolyte is corrosive and may
cause burns or injury to the eyes or skin. The
electrolyte may be toxic if swallowed.
L Exercise care when handling the battery(ies).
Do not allow conductive materials such as
rings, bracelets or keys to touch the
battery(ies), otherwise a short circuit may
cause the battery(ies) and/or the conductive
material to overheat and cause burns.
L Charge the battery(ies) provided with or
identified for use with this product only in
accordance with the instructions and
limitations specified in this manual.
WARNING:
L To prevent the risk of fire or electrical shock,
do not expose this product to rain or any type
of moisture.
4
FPG391C-PFQX2077ZA-en.book Page 5 Tuesday, August 31, 2004 10:12 AM
Important Information
For Best Performance
3 Raising the antennas vertically.
For best performance
Note:
L If you use the handset near a microwave
oven which is being used, noise may be
heard from the receiver or the speaker. Move
away from the microwave oven and closer to
the base unit.
L If you use the handset near another cordless
phone’s base unit, noise may be heard. Move
away from the other cordless phone’s base
unit and closer to your base unit.
Battery charge
L Place the handset on the charger for about 6
hours before initial use.
L For details, see page 22.
Operating distance and noise
L The base unit and handset use radio waves
to communicate with each other.
For maximum distance and noise-free
operation, we recommend the following:
1
2
Environment
L Keep the unit away from electrical noise
generating devices, such as fluorescent
lamps and motors.
L The unit should be kept free from dust, high
temperature and vibration.
L The unit should not be exposed to direct
sunlight.
L Do not place heavy objects on top of the unit.
L When you leave the unit unused for a long
period of time, unplug this unit from power
outlet.
L The unit should be kept away from heat
sources such as heaters, kitchen stoves, etc.
It should not be placed in rooms where the
temperature is less than 5 °C (41 °F) or
greater than 35 °C (95 °F) (base unit)/40 °C
(104 °F) (handset, charger unit). Damp
basements should also be avoided.
L Operating near 5.8 GHz electrical appliances
may cause interference. Move away from the
electrical appliances.
Recording paper
L Store unused paper in the original packaging,
in a cool and dry place. Not doing so may
affect print quality.
3
Routine care
L Wipe the outer surface of the unit with a soft
cloth. Do not use benzine, thinner, or any
abrasive powder.
1 Placing the unit away from electrical
appliances such as a TV, personal computer
or another cordless phone.
2 Placing the unit in a HIGH and CENTRAL
location with no obstructions such as walls.
5
FPG391C-PFQX2077ZA-en.book Page 6 Tuesday, August 31, 2004 10:12 AM
Expanding Your Phone
Expanding your
Your phone
Phone
Expanding your phone
This unit includes 1 handset and 1 base unit. You
can expand the system by adding up to 3
accessory handsets, sold separately.
A maximum of 4 handsets can be registered to
the base unit.
See page 10 for accessory information.
+
Up to 3 accessory handsets can be added.
L Any combination of the 2 different accessory
handsets is possible.
KX-TGA520C
KX-TGA523C
KX-TGA523
The included handset is pre-registered at the
factory and assigned the extension number 1.
After purchasing accessory handsets, you must
register each to the base unit. (Please read the
accessory handset’s installation manual.)
6
FPG391C-PFQX2077ZA-en.book Page 7 Tuesday, August 31, 2004 10:12 AM
Table of Contents
1. Introduction and
Installation
1. Table of Contents
Accessories
1.1 Included accessories..........................9
1.2 Accessory information ......................10
Finding the Controls
1.3 Description of base unit buttons ....... 10
1.4 Description of handset buttons......... 11
1.5 Overview .......................................... 13
Installation (Base Unit)
1.6 Ink film .............................................. 14
1.7 Paper tray .........................................16
1.8 Recording paper...............................17
Installation (Handset)
1.9 Battery installation ............................18
1.10 Battery replacement ......................... 18
1.11 Belt clip............................................. 19
1.12 Headset (optional) ............................ 19
2. Preparation
Connections and Setup
2.1 Connections .....................................20
2.2 Wall mounting the charger................ 21
2.3 Battery charge ..................................22
2.4 Selecting the way to use your fax
machine............................................23
2.5 Case 1: TAM/FAX (Telephone
Answering Machine/Fax) .................. 24
2.6 Case 2: Distinctive Ring (1 phone line
with 2 or more phone numbers) ....... 25
2.7 Case 3: TEL ONLY ...........................26
2.8 Case 4: FAX ONLY ...........................28
Help Button
2.9 Base unit help function .....................29
Volume
2.10 Adjusting handset volume ................ 29
2.11 Adjusting base unit volume............... 30
Initial Programming
2.12 Date and time ................................... 31
2.13 Your logo...........................................32
2.14 Your fax number ............................... 34
3. Telephone
Making and Answering Calls
3.1 Making phone calls...........................35
3.2 Answering phone calls......................37
Automatic Dialing
3.3 Storing names and telephone numbers
into the phone book..........................38
3.4 Making a phone call using the phone
book.................................................. 39
3.5 Editing a stored item.........................40
3.6 Erasing a stored item ....................... 41
3.7 Copying phone book items ............... 41
Call Display
3.8 Call Display service .......................... 43
3.9 Viewing and calling back using caller
information........................................ 44
3.10 Erasing caller information ................. 46
3.11 Storing caller information into the
phone book.......................................47
Other Features
3.12 Intercom ........................................... 48
3.13 Transferring a call ............................. 48
3.14 Conference .......................................50
3.15 Call share ......................................... 50
3.16 Room monitor feature....................... 51
3.17 Call Waiting Deluxe service (Handset
only).................................................. 51
4. Fax
Sending Faxes
4.1 Sending a fax manually .................... 53
4.2 Documents you can send ................. 54
4.3 Sending a fax using the phone book 55
4.4 Broadcast transmission .................... 55
Receiving Faxes
4.5 Receiving a fax manually – Auto answer
OFF .................................................. 57
4.6 Receiving a fax automatically – Auto
answer ON........................................ 58
4.7 Junk fax prohibitor (preventing fax
reception from undesired callers) ..... 60
4.8 Storing undesired callers.................. 60
5. Distinctive Ring
Distinctive Ring
5.1 Distinctive Ring service from your
phone company ................................61
5.2 Using two or more phone numbers on a
single telephone line.........................61
5.3 Using three or more phone numbers on
a single telephone line...................... 61
5.4 Programming the ring pattern assigned
for fax................................................ 62
6. Copy
Copying
6.1 Making a copy ..................................63
7. Answering Machine
Voice Mailbox
7.1 Mailbox features ............................... 65
Greeting
7.2 Recording your greeting message.... 66
Incoming Messages
7.3 Listening to recorded messages using
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FPG391C-PFQX2077ZA-en.book Page 8 Tuesday, August 31, 2004 10:12 AM
Table of Contents
7.4
the base unit.....................................67
Listening to recorded messages using
the handset (Remote operation)....... 69
Memo Message
7.5 Leaving a message for others or
yourself ............................................. 70
Remote Operation
7.6 Operating from a remote location..... 71
8. Programmable Features
Features (Base Unit)
8.1 Base unit programming ....................74
8.2 Basic features...................................75
8.3 Advanced features............................76
8.4 Direct commands for base unit
programming features ...................... 80
Features (Handset)
8.5 Handset programming ......................82
8.6 Direct commands for handset
programming features ...................... 88
9. Option
Handset Registration
9.1 Cancelling the handset registration .. 91
9.2 Re-registering the handset ............... 91
10.Help
Error Messages
10.1 Error messages – Reports ............... 93
10.2 Error messages – Display ................ 93
Troubleshooting
10.3 When a function does not work, check
here .................................................. 98
Jams
10.4 Recording paper jams ....................103
10.5 Document jams – sending.............. 106
Cleaning
10.6 Document feeder/scanner glass
cleaning ..........................................106
10.7 Thermal head cleaning................... 107
11.General Information
Printed Reports
11.1 Reference lists and reports (Base unit
only)................................................ 109
Specifications
11.2 Technical data about this product... 110
Limited Warranty
11.3 Limited Warranty ............................ 112
Important information
11.4 Important information .....................113
8
12.Index
12.1 Index.............................................. 114
FPG391C-PFQX2077ZA-en.book Page 9 Tuesday, August 31, 2004 10:12 AM
1. Introduction and Installation
1 Introduction and Installation
1.1 Included accessories
Item
Part number*1
Quantity
1
Power cord
PFJA1030Z
1
----------
2
Telephone line cord
PQJA10075Z
1
----------
3
Cordless handset
1
----------
4
Battery cover
PQKK10142Z1
1
----------
5
Battery
HHR-P104
1
----------
6
Belt clip
PQKE10377Z1
1
----------
7
Charger unit
Charger:PQLV30024YM
AC adaptor:KX-TCA1-G
(KX-TCA1)
1
----------
8
Paper tray
PFKS1088Z1
1
----------
9
Ink film (10 metres long)
j
Operating instructions
No.
k
Quick installation guide
----------
----------
Notes
1
prints about 30 lettersized pages.*2
PFQX2077Z
1
English
PFQX2093Z
1
French
PFQW2193Z
1
----------
*1 Part numbers are subject to change without notice.
*2 For replacement film, see page 10.
1
2
3
4
5
6
7
8
9
j
k
Note:
L If any items are missing or damaged, contact the place of purchase.
L Save the original carton and packing materials for future shipping and transportation of the unit.
9
FPG391C-PFQX2077ZA-en.book Page 10 Tuesday, August 31, 2004 10:12 AM
1. Introduction and Installation
Finding the Controls
1.2 Accessory information
– Replacement film*1 (KX-FA54A): 35 m
(114') × 2 rolls (Each roll will print about 113
letter-sized pages.)
– Battery (HHR-P104)
– Headset (KX-TCA86, KX-TCA91, KXTCA92): Allows hands-free telephone
conversations.
– Additional handset*2 (KX-TGA520C, KXTGA523C)
*1 To ensure the unit operates properly, we
recommend the use of a Panasonic
replacement film. The ink film is not
reusable. Do not rewind and use the
ink film again.
*2 A charger is included with each
accessory handset. KX-TGA523C has a
charger with a clock radio.
L Please contact your local Panasonic dealer
for purchase.
1.3 Description of base
unit buttons
L Keep the front cover page open for button
locations.
A {MIC}
L The built-in microphone.
B {LOCATOR/INTERCOM}{TRANSFER}
L To page or locate the handset
(page 48).
L To transfer a call (page 49).
C {CALL DISPLAY}
L To use Call Display features (page 45).
D {ERASE}
L To erase recorded messages (page 68).
L To erase a recorded greeting message
(page 66).
E {CONF}
L To make a conference call (page 50).
F {HOLD}
L To put a call on hold (page 36).
G {MAILBOX}
L To use mailbox feature (page 67).
H {AUTO ANSWER}
L To turn the AUTO ANSWER setting
ON/OFF (page 57, 58).
I {TONE}
L To change from pulse to tone temporarily
during dialing when your line has rotary
pulse services.
J {COPY}
L To copy a document (page 63).
K {FAX/START}{SET}
L To start sending or receiving a fax.
L To store a setting during programming.
L {STOP}
L To stop an operation or programming.
M {HELP}
L To print helpful information for quick
reference (page 29).
N {MENU}
L To initiate or exit programming (page 74).
O {MEMO}
L To record a memo message (page 70).
P {GREETING/REC}
L To record a greeting message (page 66).
Q {VOLUME}{NAVIGATOR}
L To adjust volume (page 30).
L To search for a stored item (page 40, 55).
10
FPG391C-PFQX2077ZA-en.book Page 11 Tuesday, August 31, 2004 10:12 AM
1. Introduction and Installation
L To select features or feature settings
during programming (page 74).
L To navigate to the next operation.
R {GREETING/CHECK}
L To check a greeting message (page 66).
S {SP-PHONE}
L For speakerphone operation (page 36,
37).
T {MUTE}
L To mute your voice to the other party
during a conversation. Press this button
again to resume the conversation.
U {FLASH/CALL WAIT}
1.4 Description of handset
buttons
L Keep the front cover page open for button
locations.
A Soft keys
L These 3 keys are used to select functions
displayed directly above each key.
Functions displayed above the keys will
change depending on the state of usage.
Example:
[1]
L To access special telephone services
such as call waiting (page 43) or for
transferring extension calls.
L The flash time can be changed (feature
#72 on page 79, or page 87).
PLAY
C
1
2
V {REDIAL/PAUSE}
L To redial the last number dialed from the
base unit (page 36).
L To insert a pause during dialing.
Description of base unit display (Example)
1 2 3
10
MAILBOX MESSAGE(S)
1
2
1 MAILBOX icons
L An icon will flash when there is at least
one new message in its mailbox (page
67).
L An icon will light when there are only old
messages in its mailbox.
2 MESSAGE(S)
L The total number of recorded messages
will be displayed (page 67).
“PLAY” is displayed above the middle soft
key (1) and “C” is displayed above the
right soft key (2).
To select “PLAY” function, press the middle
soft key (1).
To select “C” function, press the right soft
key (2).
L When a function does not appear above a
soft key, the soft key has no function.
B {TALK}
L To make/answer calls (page 35, 37).
C {SP-PHONE}
L For speakerphone operation (page 35,
37).
D {TONE}
L To change from pulse to tone temporarily
during dialing when your line has rotary
pulse services.
E {HOLD/INTERCOM}
L To put a call on hold (page 36).
L To page or locate another handset (page
48).
L To transfer a call (page 48).
F {VOL.}, Navigator
L To adjust volume (page 29).
L To search for a stored item (page 39).
L To select features or feature settings
during programming (page 83).
L To navigate to the next operation.
G {OFF}
L To hang up (page 35, 37).
11
FPG391C-PFQX2077ZA-en.book Page 12 Tuesday, August 31, 2004 10:12 AM
1. Introduction and Installation
L To stop an operation or programming.
H {MENU}
L To initiate programming (page 82).
I {FLASH/CALL WAIT}
L To access special telephone services
such as call waiting (page 43) or for
transferring extension calls.
L The flash time can be changed (feature
#72 on page 79, or page 87).
J {REDIAL}
L To redial one of the last 5 numbers dialed
from the handset (page 36).
Description of handset display (Example)
1 23 4
IN USE SP VE PRIVACY
7
5 6
[1]
01
PLAY
C
8
1 “IN USE” icon
OFF
(invisible)
The line is free.
ON
The line is being used.
Flashing
A call is on hold on the
handset or base unit, or the
answering machine is
answering a call.
Flashing
quickly
A call is being received.
2 Speakerphone icon
L This icon will be displayed when you are
using the handset speakerphone.
3 Voice enhancer icon
L This icon will be displayed when the voice
enhancer feature is ON (page 35).
4 “PRIVACY” icon
L This icon will be displayed when the call
privacy feature is ON (page 50). The
base unit and other handsets cannot join
your conversation.
5 Battery icon
L This icon shows the battery strength
(page 22).
6 Extension number
L The extension number of your handset is
displayed if it has been registered to the
base unit (page 6, 91).
12
7 Extension icon and number
L This will be displayed during an intercom
(page 48), a conference call (page 50), or
while room monitoring (page 51).
8 Soft key icons
L Each icon indicates the functions of the
corresponding soft keys which are
located directly below the display (page
11).
FPG391C-PFQX2077ZA-en.book Page 13 Tuesday, August 31, 2004 10:12 AM
1. Introduction and Installation
1.5.2 Handset
1.5 Overview
1
2
1.5.1 Base unit
12 3 4 5
67
3
6
4
5
1 Ringer/Message alert indicator
2 Antenna
3 Receiver
4 Headset jack
5 Microphone
6 Speaker
8 9 j
kl m
1 Antennas
2 Document guides
3 Paper tray
4 Metal recording paper guide
5 Recording paper entrance
6 Recording paper exit
7 Tension plate
8 Front cover
9 Document entrance
j Document exit
k Speaker
l Green button (Back cover release button)
m Back cover
13
FPG391C-PFQX2077ZA-en.book Page 14 Tuesday, August 31, 2004 10:12 AM
1. Introduction and Installation
Installation (Base Unit)
3
Open the back cover.
4
Insert the front ink film roll by inserting its
blue gear into the left slot of the unit (1).
Insert the rear ink film roll by inserting its
white gear into the left slot of the unit (2).
L The ink film is safe to touch and will not
rub off on your hands like carbon paper.
L Make sure the blue gear (1) and white
gear (2) are installed as shown.
1.6 Ink film
The included film roll is a starter ink film.
1.6.1 Installing the ink film
Important:
L Remove all the blue shipping tape from
the unit before installation.
1
2
Open the front cover by pulling up the centre
part.
Release the back cover by pushing the green
button (1).
L You can also release the back cover by
pushing in the green lever (2).
2
1
1
2
14
FPG391C-PFQX2077ZA-en.book Page 15 Tuesday, August 31, 2004 10:12 AM
1. Introduction and Installation
5
Turn the gear of the blue core (1) in the
direction of the arrow until the ink film is tight
(2).
Incorrect
The ink film is not wrapped
around the blue core.
Slack/Crease
1
Reverse
6
Close the back cover securely by pushing
down on the notched area at both ends (1).
1
2
7
Close the front cover securely.
L Make sure that the ink film is wrapped
around the blue core (3) at least once.
Correct
3
1 turn
Tight
15
FPG391C-PFQX2077ZA-en.book Page 16 Tuesday, August 31, 2004 10:12 AM
1. Introduction and Installation
1.6.2 Replacing the ink film
To ensure that the unit operates properly, we
recommend the use of Panasonic replacement
film. See page 10 for accessory information.
L We cannot be responsible for any damage to
the unit or degradation of print quality which
may occur from the use of non-Panasonic
replacement film.
1
Open the covers (see steps 1 to 3 on page
14).
2
Remove the used core (1) and used ink film
(2).
1.7 Paper tray
Insert the tabs on the paper tray (1) into the
slots on the back of the unit (2).
1
1
2
2
3
Remove the stoppers (1) and tags (2) from
the new ink film (3).
2
1
3
4
16
1
Insert the ink film and close the covers (see
steps 4 to 7 on page 14).
FPG391C-PFQX2077ZA-en.book Page 17 Tuesday, August 31, 2004 10:12 AM
1. Introduction and Installation
3
Insert the paper, print-side down (1).
1.8 Recording paper
The unit can hold:
– Up to 30 sheets of 60 g/m2 to 80 g/m2 (16 lb.
to 21 lb.) paper.
– Up to 20 sheets of 90 g/m2 (24 lb.) paper.
– No more than 20 sheets of legal paper.
1
Please refer to page 111 for information on
recording paper.
1
Pull the tension plate forward (1).
1
4
2
Push the tension plate back (1).
Fan the paper to prevent paper jams.
1
L If the paper is not inserted correctly,
readjust the paper, or the paper may jam.
Correct
Incorrect
Installation (Handset)
17
FPG391C-PFQX2077ZA-en.book Page 18 Tuesday, August 31, 2004 10:12 AM
1. Introduction and Installation
1.9 Battery installation
1.10 Battery replacement
1
If battery performance diminishes, make sure
you have cleaned the charge contacts and fully
charged the battery. After recharging if
“Recharge battery” is displayed and/or
0688754 continues to flash, or “Charge for 6
HRS” and 68885 are displayed, the battery
needs to be replaced.
Please use only Panasonic batteries. See
page 10 for accessory information.
L Only use rechargeable batteries. If you
install non-rechargeable batteries and
start charging them, the batteries may
leak electrolyte.
Insert the battery (1), and press it down until
it snaps into the compartment.
1
2
Close the battery cover.
1
Press the notch on the battery cover firmly,
and slide the cover.
2
Replace the old battery with a new one, and
close the cover (see the battery installation
procedure, left).
Attention:
A nickel metal hydride battery that is recyclable
powers the product you have purchased.
Please call 1-800-8-BATTERY for information on
how to recycle this battery.
18
FPG391C-PFQX2077ZA-en.book Page 19 Tuesday, August 31, 2004 10:12 AM
1. Introduction and Installation
1.11 Belt clip
1.12 Headset (optional)
You can hang the handset on your belt or pocket
using the included belt clip.
Connecting an optional headset to the handset
allows hands-free phone conversations. Please
use only a Panasonic headset. See page 10
for accessory information.
To attach the belt clip
To connect an optional headset to the
handset
To remove the belt clip
While pressing the top of the clip (1), pull the
right edge in the direction of the arrow (2).
1
2
L Model shown is KX-TCA86.
To switch to the speakerphone while using
the headset:
Press {SP-PHONE}. To return to the
headset, press {TALK}.
19
FPG391C-PFQX2077ZA-en.book Page 20 Tuesday, August 31, 2004 10:12 AM
2. Preparation
Please attach the filter (1) to the telephone line
cord of the fax machine.
2 Preparationand Setup
Connections
2.1 Connections
Caution:
L When you operate this product, the power
outlet should be near the product and
easily accessible.
2.1.1 Base unit
1 Telephone line cord
L Connect to a single telephone line jack
(CA11A).
2 Power cord
L Connect to the power outlet
(120 V, 60 Hz).
1
2.1.2 Charger unit
1 AC adaptor
L Connect to the power outlet
(120 V, 60 Hz).
1
2
1
3
Note:
L To avoid malfunction, do not position the fax
machine near appliances such as TVs or
speakers which generate an intense
magnetic field.
L If any other device is connected to the same
telephone line, this unit may disturb the
network condition of the device.
Using surge protectors
L The warranty does not cover damage due to
power line surges or lightning. For additional
protection, we recommend the use of a surge
protector (3).
If you use this unit with a computer or
subscribe to an xDSL service
Fax transmission/reception may be disturbed,
noise interference may be heard during
telephone conversation, or Call Display (page
43) may not function properly. A filter to prevent
this is provided from your service company.
20
Note:
L USE ONLY WITH the included Panasonic AC
adaptor.
L The AC adaptor must remain connected at all
times. (It is normal for the adaptor to feel
warm during use.)
L The AC adaptor should be connected to a
vertically oriented or floor-mounted AC
outlet. Do not connect the AC adaptor to a
ceiling-mounted AC outlet, as the weight of
the adaptor may cause it to become
disconnected.
FPG391C-PFQX2077ZA-en.book Page 21 Tuesday, August 31, 2004 10:12 AM
2. Preparation
2.2 Wall mounting the
charger
The charger can be wall mounted. Install screws
(1) using the wall template below. Mount the
charger (2), slide it down (3), then slide down
to the right (4) until it is secured.
2.45 cm
(31/32")
1
2
3
4
Wall Template
2.45 cm
(31/32")
21
FPG391C-PFQX2077ZA-en.book Page 22 Tuesday, August 31, 2004 10:12 AM
2. Preparation
2.3 Battery charge
Place the handset on the charger for about 6
hours before initial use.
L The unit beeps once, the [CHARGE]
indicator (1) will light, and “Charging” will
be displayed.
L When the battery is fully charged, “Charge
completed” will be displayed if there is no
new caller information received (page 43).
2
3
1
Note:
L To ensure the battery charges properly,
clean the handset charge contacts (2)
and the charger charge contacts (3) with
a soft, dry cloth once a month. Clean more
often if the unit is subject to grease, dust
or high humidity.
L The battery cannot be overcharged.
Battery strength
You can confirm the battery strength on the
handset display.
Battery icons
Battery strength
67775
Fully charged
68775
Medium
68875
Low
0688754
(flashing)
Needs to be recharged.
68885
Discharged
Battery life
L After your Panasonic battery is fully charged,
you can expect the following performance:
22
– it should last up to 5 hours while in use (in
conversation).
– it should last up to about 11 days while not
in use (off the charger).
– it should last up to 3 hours while using the
clarity booster feature (page 35).
Note:
L Battery power is consumed whenever the
handset is off the charger even when the
handset is not in use. The longer you leave
the handset off the charger, the time you can
actually talk on the handset will be
shortened. Actual battery performance
depends on a combination of how often the
handset is in use (in conversation) and how
often it is not in use (off the charger).
L Once the battery is fully charged, you do not
have to place the handset on the charger until
“Recharge battery” is displayed and/or
0688754 flashes. This will maximize the
battery life.
Recharge
Recharge the battery when:
– “Recharge battery” is shown and/or
0688754 flashes on the handset display.
– the handset beeps intermittently while it is in
use.
L Recharge the handset battery for more than
15 minutes, or the display will continue
showing the indication.
L If the battery has been discharged, the
handset will display “Charge for 6 HRS”
and 68885 when you place the handset on
the charger. The handset will not work unless
the battery is charged. Continue charging.
FPG391C-PFQX2077ZA-en.book Page 23 Tuesday, August 31, 2004 10:12 AM
2. Preparation
2.4 Selecting the way to
use your fax machine
Depending on your situation, you can select the
way you prefer to use your fax machine in Quick
Setup feature #00.
You can print out the Quick Setup Guide as a
reference.
– Case 1: TAM/FAX (Telephone Answering
Machine/Fax) (page 24)
– Case 2: Distinctive Ring (1 phone line with 2
or more phone numbers) (page 25)
– Case 3: TEL ONLY (page 26)
– Case 4: FAX ONLY (page 28)
{STOP}
{A}{B}
{MENU}
{SET}
1
2
Press {MENU}.
Press {#} then {0}{0}.
QUICK SETUP
PRESS SET
3
Press {SET}.
PRINT SETUP?
YES:SET/NO:STOP
4
Press {SET} again to print the Quick Setup
Guide.
L If you do not wish to print it, press
{STOP}.
5
Press {A} or {B} repeatedly to display the
desired setting.
6
7
Press {SET}.
Press {MENU}.
23
FPG391C-PFQX2077ZA-en.book Page 24 Tuesday, August 31, 2004 10:12 AM
2. Preparation
2.5 Case 1: TAM/FAX
(Telephone Answering
Machine/Fax)
2.5.1 Your situation
You wish to answer phone calls using the
telephone answering machine and receive faxes
automatically.
2.5.2 How to setup
AUTO ANSWER
{STOP}
{A}{B}
{MENU}
{SET}
1
2
Press {MENU}.
Press {#} then {0}{0}.
QUICK SETUP
PRESS SET
3
Press {SET}.
PRINT SETUP?
YES:SET/NO:STOP
4
Press {SET} again to print the Quick Setup
Guide.
L If you do not wish to print it, press
{STOP}.
5
Press {A} or {B} repeatedly to display the
following.
SELECT A SETUP
=TAM/FAX
[±]
6
Press {SET}.
L The {AUTO ANSWER} indicator turns
ON.
7
Press {MENU}.
Note:
L You can change the ring setting in TAM/FAX
mode (feature #06 on page 75, or page 84).
24
L Do not connect an answering machine to the
same telephone line. If one is connected, set
the automatic answer feature on this unit to
OFF.
2.5.3 How phone calls and faxes
are received
When receiving calls, the unit works as a fax and
answering machine.
L If the call is a phone call, the fax machine will
record the caller’s message automatically.
If a fax calling tone is detected, the fax
machine will receive the fax automatically.
FPG391C-PFQX2077ZA-en.book Page 25 Tuesday, August 31, 2004 10:12 AM
2. Preparation
2.6 Case 2: Distinctive
Ring (1 phone line with 2
or more phone numbers)
2.6.1 Your situation
You wish to use this unit to receive faxes using
one phone number and to handle phone calls
using another phone number. You must get an
additional phone number by subscribing to your
telephone company’s Distinctive Ring service.
L Distinctive Ring service may be called Smart
Ring service. The name of the service
depends on the telephone company.
2.6.2 How to setup
AUTO ANSWER
L The {AUTO ANSWER} indicator turns
ON.
8
Press {MENU}.
Note:
L You can change the ring setting in TAM/FAX
mode (feature #06 on page 75, or page 84).
2.6.3 How phone calls and faxes
are received
If the number assigned for phone calls is called,
the fax machine will ring and record a voice
message automatically.
If the number assigned for fax is called, the fax
machine will ring and start fax reception
automatically.
If you subscribe to three or more phone
numbers on a single telephone line
Each phone number will be assigned a different
ring pattern by the phone company.
To use one number for fax, program the ring
pattern assigned for fax (feature #32 on page 62)
by referring to the ring pattern table (page 61).
{STOP}
{A}{B}
{MENU}
{SET}
1
Subscribe to Distinctive Ring service with
your local telephone company to get a new
phone number.
2
3
Press {MENU}.
Press {#} then {0}{0}.
QUICK SETUP
PRESS SET
4
Press {SET}.
PRINT SETUP?
YES:SET/NO:STOP
5
Press {SET} again to print the Quick Setup
Guide.
L If you do not wish to print it, press
{STOP}.
6
Press {A} or {B} repeatedly to display the
following.
SELECT A SETUP
=DIST. RING [±]
7
Press {SET}.
25
FPG391C-PFQX2077ZA-en.book Page 26 Tuesday, August 31, 2004 10:12 AM
2. Preparation
6
Press {SET}.
L The {AUTO ANSWER} indicator turns
OFF.
2.7.1 Your situation
7
Press {MENU}.
You wish to use the fax machine and an
extension telephone in a different room. Most
incoming calls are phone calls and the fax
machine is seldom used for fax reception.
2.7.3 How to receive phone calls
and faxes
2.7 Case 3: TEL ONLY
2.7.2 How to setup
AUTO ANSWER
{FAX/START} {MENU} {A}{B}
{SET}
{STOP}
{SP-PHONE}
{TALK}
{SP-PHONE}
1
2
Press {MENU}.
Press {SET}.
PRINT SETUP?
YES:SET/NO:STOP
4
Press {SET} again to print the Quick Setup
Guide.
L If you do not wish to print it, press
{STOP}.
5
Press {A} or {B} repeatedly to display the
following.
SELECT A SETUP
=TEL ONLY
[±]
26
With the base unit
1. Press {SP-PHONE} to answer the call.
2. When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press {FAX/START}.
L The fax machine will start fax reception.
With the handset
1. Lift the handset and press {TALK} or {SPPHONE} to answer the call.
2. When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press {*}{#}{9} (default fax activation
code) firmly.
L The fax machine will start fax reception.
L You can also press {FAX/START} on the
base unit.
Note:
L To receive fax documents using the handset,
make sure remote fax activation is turned ON
(feature #41 on page 77) beforehand. The
default setting is OFF.
Press {#} then {0}{0}.
QUICK SETUP
PRESS SET
3
You have to answer all calls manually.
You can receive a fax with the base unit, handset
or an extension telephone.
With an extension telephone
If you have another telephone connected to the
same line (extension telephone), you can use
the extension telephone to receive faxes.
1. When the extension telephone rings, lift the
handset of the extension telephone.
2. When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press {*}{#}{9} (default fax activation
code) firmly.
L The fax machine will start fax reception.
3. Replace the handset.
FPG391C-PFQX2077ZA-en.book Page 27 Tuesday, August 31, 2004 10:12 AM
2. Preparation
Note:
L To receive fax documents using the
extension telephone, make sure remote fax
activation is turned ON (feature #41 on page
77) beforehand. The default setting is OFF.
27
FPG391C-PFQX2077ZA-en.book Page 28 Tuesday, August 31, 2004 10:12 AM
2. Preparation
2.8 Case 4: FAX ONLY
2.8.1 Your situation
You wish to use the fax machine only for fax
reception/transmission.
2.8.2 How to setup
AUTO ANSWER
{STOP}
{A}{B}
{MENU}
{SET}
1
2
Press {MENU}.
Press {#} then {0}{0}.
QUICK SETUP
PRESS SET
3
Press {SET}.
PRINT SETUP?
YES:SET/NO:STOP
4
Press {SET} again to print the Quick Setup
Guide.
L If you do not wish to print it, press
{STOP}.
5
Press {A} or {B} repeatedly to display the
following.
SELECT A SETUP
=FAX ONLY
[±]
6
Press {SET}.
L The {AUTO ANSWER} indicator turns
ON.
7
Press {MENU}.
Note:
L You can change the ring setting in feature
#06 (page 75).
2.8.3 How faxes are received
Leave AUTO ANSWER turned ON. When the
other party sends a fax, the fax machine will
receive it automatically.
28
FPG391C-PFQX2077ZA-en.book Page 29 Tuesday, August 31, 2004 10:12 AM
2. Preparation
Help Button
Volume
2.9 Base unit help function
2.10 Adjusting handset
volume
The unit contains helpful information which can
be printed for quick reference.
Basic settings:
How to set the date, time, your logo and fax
number.
Feature list:
How to program the features.
{TALK}
{SELECT}{SAVE}
Telephone answering machine operation:
How to use the telephone answering machine.
{e}{v}
{OFF}
Fax sending/receiving:
Help with problems sending/receiving faxes.
Copier:
How to use the copier function.
Reports:
List of available reports.
Call Display:
How to use the Call Display features.
{SET}
1
2
3
{<}{>}
{HELP}
Press {HELP}.
Press {<} or {>} repeatedly to display the
desired item.
Press {SET}.
L The selected item will be printed.
{SP-PHONE}
{HOLD/
INTERCOM}
{MENU}
Ringer volume
4 levels (high/medium/low/off) are available.
Make sure the handset and base unit are not
being used. The handset must be operated
near the base unit and while OFF the charger.
1. Press {MENU}.
2. Press the soft key ({SELECT}) at “Ringer
setting”.
3. Press the soft key ({SELECT}) at “Ringer
volume”.
4. Press {v} or {e} to select the desired
volume.
5. Press the soft key ({SAVE}).
To turn the ringer OFF
Press {v} repeatedly until “Off ?” is displayed
in step 4.
L The handset will display “Ringer off”
while not in use.
L The handset will not ring for outside calls.
The handset will ring at the low level for
intercom calls.
L To turn the ringer back ON, press {e} in step
4.
To turn the ringer OFF temporary
While the handset is ringing for an outside call,
you can turn the ringer OFF temporarily by
pressing {OFF}. The handset will ring the next
time a call is received.
Ringer tone
L You can select the handset ringer tone from
one of 7 patterns for outside calls (page 83).
Handset receiver volume
3 levels (high/medium/low) are available.
29
FPG391C-PFQX2077ZA-en.book Page 30 Tuesday, August 31, 2004 10:12 AM
2. Preparation
While using {TALK} or {HOLD/INTERCOM},
press {v} or {e}.
Speaker volume
6 levels (high to low) are available.
While using {SP-PHONE}, press {v} or {e}.
2.11 Adjusting base unit
volume
{SET}
{A}{B}
Ringer volume
4 levels (high/medium/low/off) are available.
While the unit is idle, press {A} or {B}.
L If any documents are in the document
entrance, you cannot adjust the volume.
Confirm that there are no documents in the
entrance.
To turn the ringer OFF
1. Press {B} repeatedly to display “RINGER
OFF= OK?”.
2. Press {SET}.
L The base unit will not ring for outside calls.
The base unit will ring at the low level for
intercom calls.
L To turn the ringer back ON, press {A}.
Ringer tone
L You can select the base unit ringer tone from
one of 7 patterns for outside calls (feature
#17 on page 75, or page 83).
Speaker volume
8 levels (high to low) are available.
While using the speakerphone, press {A} or
{B}.
Voice guidance volume
9 levels (high to off) are available.
While listening to voice guidance, press {A}
or {B}.
Answering machine volume
9 levels (high to off) are available.
While listening to recorded messages, press
{A} or {B}.
30
FPG391C-PFQX2077ZA-en.book Page 31 Tuesday, August 31, 2004 10:12 AM
2. Preparation
Example: 10:15 PM (12 hour clock entry)
Initial Programming
1. Press {1}{0}{1}{5}.
2.12 Date and time
2. Press {*} repeatedly to display “PM”.
The date and time can be set using either the
handset or the base unit.
Date:08.01.2004
Time:10:15 PM
0-9=Date&Time
=AM/PM
2.12.1 With the handset
SAVE
6
Press the soft key ({SAVE}).
L If the handset beeps 3 times, the setting
is not correct. Start again from step 4.
{OFF}
7
Press {OFF}.
{MENU}
Note:
L If you select French for the language (feature
#48 on page 78), the time is set using a 24
hour clock.
Example: 15:15
Press {1}{5} {1}{5}.
{>}
{<}
{e}{v}
{SELECT}{SAVE}
Make sure the base unit and the handset are
not being used.
1
2
Press {MENU}.
Scroll to “Date and time” by pressing
{v} or {e}.
Date and time
BACK
3
SELECT
Press the soft key ({SELECT}).
L The cursor (|) will appear on the display.
To check the date and time
Repeat steps 1 to 3.
L The date and time will be displayed. When
finished, press {OFF}.
To correct a mistake
Press the soft key ({<}) or ({>}), {v} or {e} to
move the cursor to the incorrect number, and
make the correction.
2.12.2 With the base unit
Date:01.01.2004
Time:12:00 AM
0-9=Date&Time
=AM/PM
SAVE
4
Enter the current month/date/year by
selecting 2 digits for each.
Example: August 10, 2004
Press {0}{8} {1}{0} {0}{4}.
Date:08.10.2004
Time:12:00 AM
0-9=Date&Time
=AM/PM
S AVE
5
Enter the current hour/minute by selecting 2
digits for each. Press {*} to select “AM” or
“PM”.
{SET}
1
{<}{>}
{MENU}
Press {MENU}.
SYSTEM SETUP
PRESS NAVI.[( )]
2
Press {<} or {>} repeatedly to display the
following.
SET DATE & TIME
PRESS SET
3
Press {SET}.
31
FPG391C-PFQX2077ZA-en.book Page 32 Tuesday, August 31, 2004 10:12 AM
2. Preparation
L The cursor (|) will appear on the display.
M:|
01/D:01/Y:04
TIME: 12:00AM
4
Enter the current month/date/year by
selecting 2 digits for each.
Example: August 10, 2004
Press {0}{8} {1}{0} {0}{4}.
2.13 Your logo
The logo can be your name or the name of your
company.
M:08/D:10/Y:04
TIME: |
12:00AM
5
Enter the current hour/minute by selecting 2
digits for each. Press {*} to select “AM” or
“PM”.
Example: 10:15 PM (12 hour clock entry)
1. Press {1}{0} {1}{5}.
{STOP} {MENU}
{<}{>}{A}{B}
{SET}
M:|
08/D:10/Y:04
TIME: 10:15AM
2. Press {*} repeatedly to display “PM”.
1
Press {MENU}.
SYSTEM SETUP
PRESS NAVI.[( )]
M:|
08/D:10/Y:04
TIME: 10:15PM
6
7
Press {SET}.
L The next feature will be displayed.
L If 3 beeps sound, the setting is not
correct. Start again from step 4.
2
Press {MENU} to exit.
3
Note:
L The other party’s fax machine will print the
date and time on the top of each page you
send according to your unit’s date and time
setting.
L If you select French for the language (feature
#48 on page 78), the time is set using a 24
hour clock.
Example: 15:15
Press {1}{5} {1}{5}.
L The accuracy of the clock is approximately
±60 seconds a month.
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect number, and make the correction.
If you have subscribed to a Call Display
service
The date and time will be automatically set
according to the received caller information.
L If the time has not previously been set, Call
Display will not adjust the clock.
32
Press {<} or {>} repeatedly to display the
following.
YOUR LOGO
PRESS SET
Press {SET}.
L The cursor (|) will appear on the display.
LOGO=|
4
Enter your logo, up to 30 characters. See the
following character table for details.
5
Press {SET}.
L The next feature will be displayed.
6
Press {MENU} to exit.
Note:
L Your logo will be printed on the top of each
page sent from your unit.
To select characters with the dial keypad
Keypad
Characters
{1}
#
&
/
1
{2}
a
{3}
’
(
)
@
,
b
c
A
B
C
2
d
e
f
D
E
F
3
{4}
g
h
i
G H I
4
{5}
j
k
l
J
5
K
L
–
.
FPG391C-PFQX2077ZA-en.book Page 33 Tuesday, August 31, 2004 10:12 AM
2. Preparation
L If you press {A}, the order will be
reversed.
Keypad
Characters
{6}
m n
o
M N
O 6
{7}
p
q
r
s
P
Q R S
{8}
t
u
v
T
U
V
8
{9}
w
x
y
z
W X
Y
{0}
0
(Space)
{STOP}
To delete a digit
2. Press {>} to insert the character.
Z
7
3. Return to step 1 to enter the next character.
9
Note:
L To enter another character that is located on
the same dial key, press {>} to move the
cursor to the next space.
To enter your logo
Example: “BILL”
1. Press {2} 5 times.
LOGO=|
B
2. Press {4} 6 times.
LOGO=B|
I
3. Press {5} 6 times.
LOGO=BI|
L
4. Press {>} to move the cursor to the next
space and press {5} 6 times.
LOGO=BIL|
L
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect character, and make the correction.
To delete a character
Press {<} or {>} to move the cursor to the
character you want to delete and press {STOP}.
L To erase all of the characters, press and hold
{STOP}.
To select characters using {A} or {B}
Instead of pressing the dial keys, you can select
characters using {A} or {B}.
1. Press {B} repeatedly to display the desired
character. Characters will be displayed in the
following order:
1 Lowercase letters
2 Number
3 Symbol
4 Uppercase letters
33
FPG391C-PFQX2077ZA-en.book Page 34 Tuesday, August 31, 2004 10:12 AM
2. Preparation
2.14 Your fax number
{STOP}
{SET}
1
{<}{>}
{MENU} {FLASH/CALL WAIT}
Press {MENU}.
SYSTEM SETUP
PRESS NAVI.[( )]
2
Press {<} or {>} repeatedly to display the
following.
YOUR FAX NO.
PRESS SET
3
Press {SET}.
L The cursor (|) will appear on the display.
NO.=|
4
Enter your fax number, up to 20 digits.
Example:
NO.=1234567|
5
Press {SET}.
L The next feature will be displayed.
6
Press {MENU} to exit.
Note:
L Your fax number will be printed on the top of
each page sent from your unit.
L The {*} button enters a “+” and the {#}
button enters a space.
Example: +234 5678
Press {*}{2}{3}{4}{#}{5}{6}{7}{8}.
L To enter a hyphen in a telephone number,
press {FLASH/CALL WAIT}.
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect number, and make the correction.
To delete a number
Press {<} or {>} to move the cursor to the
number you want to delete and press {STOP}.
34
L To erase all of the numbers, press and hold
{STOP}.
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3. Telephone
3 Telephone
Making
and Answering Calls
3.1 Making phone calls
3. Press {v} or {e} to select “On”.
3.1.1 With the handset
4. Press the soft key ({SAVE}).
1
{(VE)}{ERASE}
{TALK}
{SP-PHONE}
{HOLD/
INTERCOM}
2
1
2
3
2. Scroll to “Voice enhancer” by pressing
{v} or {e}, then press the soft key
({SELECT}).
{MUTE}{SAVE}
{SELECT}
{e}{v}
{OFF}
{MENU}
{REDIAL}
Lift the handset and press {TALK}.
Dial the telephone number.
When finished talking, press {OFF} or place
the handset on the charger.
Note:
L To use the “PRIVACY” (call privacy) feature,
see page 50.
To mute your conversation
During a call, you can mute your unit so the other
party cannot listen to you. When the call is
muted, you will be able to hear the other party.
Press the soft key ({MUTE}).
L “Mute” will be displayed for a few seconds
and “{MUTE}” will flash.
L To release the mute, press the soft key
({MUTE}).
L When you switch between the receiver and
speaker, the mute will be released.
Voice enhancer feature
This feature clarifies the voice of the person you
are talking to, reproducing a more naturalsounding voice that is easier to hear and
understand.
Press the soft key ({(VE)}) during a conversation
to turn this feature ON.
L “{VE}” will be displayed.
L To turn this feature OFF, press the soft key
({(VE)}).
L The selected setting will be valid for the next
call.
You can also turn this feature ON when the
handset is not in use.
1. Press {MENU}.
5. Press {OFF}.
Clarity booster feature
This feature can improve sound clarity when the
handset is used in an area where there may be
interference. During an outside call, this feature
will be turned ON automatically when necessary.
This feature will turn OFF when you hang up, put
a call on hold, or make a conference call. It will
not turn OFF automatically during a call. You can
also turn this feature ON or OFF manually.
1. Press {MENU} during an outside call.
2. Press {2} to select “2=Booster on” or
“2=Booster off”.
L You can also select the desired setting by
pressing {v} then pressing the soft key
({SELECT}).
L “Booster on” will flash on the display.
L If this feature is turned OFF manually during
a call, it will not be turned ON automatically
during the same call.
L When this feature is turned ON automatically
or manually, battery life will be shortened
(page 22).
L The maximum number of extensions which
can be used at a time may be decreased.
Making hands-free phone calls
1. Lift the handset and press {SP-PHONE}.
2. Dial the telephone number.
3. When the other party answers, talk into the
microphone (2).
4. When finished talking, press {OFF} or place
the handset on the charger.
Speakerphone operation
L Adjust the handset speakerphone volume
using {v} or {e}.
L Talk alternately with the caller in a quiet
room.
L If the other party has difficulty hearing you,
press {v} to decrease the speaker
volume.
L While talking using {TALK}, you can
switch to a hands-free phone conversation
by pressing {SP-PHONE}. To switch back,
press {TALK}.
35
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3. Telephone
To put a call on hold
Press {HOLD/INTERCOM} 2 times.
L “Hold” will be displayed.
L To release the hold, press {TALK} or {SPPHONE} on the handset or {SP-PHONE} on
the base unit.
L If you do not press a button for more than 6
minutes, beeps will start to sound and the
Ringer/Message alert indicator (1) will flash
rapidly. After 4 additional minutes on hold, the
call will be disconnected.
To redial the last number dialed from the
handset
Press {TALK} or {SP-PHONE}, then press
{REDIAL}.
To redial using the redial list (Memory
redial)
The last 5 phone numbers dialed from the
handset are stored in the redial list.
1. Press {REDIAL}.
L The last number dialed will be displayed.
2. Press {v} or {e} repeatedly to select the
desired number.
L You can also scroll through the list by
pressing {REDIAL} repeatedly.
L To delete the displayed number, press the
soft key ({ERASE}).
L To exit the list, press {OFF}.
3. Press {TALK} or {SP-PHONE}.
3.1.2 With the base unit
2
Dial the telephone number.
L When the other party answers, talk into
{MIC}.
3
When finished talking, press {SP-PHONE}.
Speakerphone operation
L Adjust the base unit speaker volume using
{A} or {B}.
L Talk alternately with the caller in a quiet
room.
L If the other party has difficulty hearing you,
press {B} to decrease the speaker
volume.
L If the other party’s voice from the speaker
cuts in/out during a conversation, press
{B} to decrease the speaker volume.
To mute your conversation
During a call, you can mute your unit so the other
party cannot listen to you. When the call is
muted, you will be able to hear the other party.
Press {MUTE}.
L “SP-PHONE MUTE” will be displayed.
L To release the mute, press {MUTE}.
To put a call on hold
Press {HOLD}.
L “HOLD” will be displayed.
L To release the hold, press {SP-PHONE} on
the base unit or press {TALK} or {SPPHONE} on the handset.
L If you do not press a button for more than 6
minutes, beeps will start to sound. After 4
additional minutes on hold, the line will be
disconnected.
To redial the last number dialed from the
base unit
Press {SP-PHONE}, then press
{REDIAL/PAUSE}.
{MIC} {A}{B}
{HOLD}
{MUTE} {REDIAL/PAUSE}
{SP-PHONE}
1
36
Press {SP-PHONE}.
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3. Telephone
3.2.2 With the base unit
3.2 Answering phone calls
3.2.1 With the handset
{TALK}
{OFF}
{SP-PHONE}
{e}{v}
1
1
2
Lift the handset and press {TALK}.
L You can also answer a call by pressing
any button except {v}, {e} or {OFF}
(Any key talk feature).
When finished talking, press {OFF} or place
the handset on the charger.
{MIC}
{SP-PHONE}
1
2
Press {SP-PHONE} and talk into {MIC}.
When finished talking, press {SP-PHONE}.
Automatic Dialing
Answering phone calls hands-free
1. Lift the handset and press {SP-PHONE},
and talk into the microphone (1).
2. When finished talking, press {OFF} or place
the handset on the charger.
Auto talk feature (Handset)
This feature allows you to answer a call by simply
lifting the handset off the charger, without
pressing {TALK} or {SP-PHONE}. The default
setting is OFF. To activate this feature, see page
86.
37
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3. Telephone
To select characters with the dial keypad
3.3 Storing names and
telephone numbers into
the phone book
For rapid access to frequently dialed numbers,
the base unit and handset provide the phone
book (50 items each).
L Items stored in the phone book can be copied
between a handset and a base unit, or
between 2 handsets (page 41).
L If you register additional handsets (page 6),
each handset has its own phone book.
3.3.1 With the handset
{PAUSE}{<}
{ADD}{CLEAR}
{C}{SAVE}{>}
Make sure the handset and base unit are not
being used. The handset must be operated
near the base unit and while OFF the charger.
Press the soft key ({C}).
L The display shows the number of items in
the phone book.
2
3
Press the soft key ({ADD}).
4
5
Press {v}.
6
7
Press {v}.
8
Press {OFF}.
38
Characters
{1}
#
& ’
/
1
{2}
a
b
c
A B C 2
{3}
d
e
f
D E F
3
{4}
g
h
i
G H I
4
{5}
j
k
l
J
5
{6}
m n
o
M N O 6
{7}
p
q
r
s
P Q R S 7
{8}
t
u
v
T
U V 8
{9}
w x
y
z
W X Y Z
{0}
0
({CLEAR})
(soft key)
To delete a digit.
(
)
@
K L
,
–
.
9
(Space)
{v}
{OFF}
1
Keypad
Enter the name, up to 16 characters. See the
following character table for details.
Enter the telephone number, up to 32 digits.
L To enter a pause, press the soft key
({PAUSE}).
Press the soft key ({SAVE}).
L To program other items, repeat steps 2 to
7.
Note:
L To enter another character that is located on
the same dial key, press the soft key ({>}) to
move the cursor to the next space.
To correct a name
Press the soft key ({<}) or ({>}) to move the
cursor to the incorrect character/number, and
then make the correction.
To delete a character/number
Press the soft key ({CLEAR}).
L To erase all of the characters/numbers, press
and hold the soft key ({CLEAR}).
L You can move the cursor to the
character/number you want to delete by
pressing the soft key ({<}) or ({>}) in step 3.
FPG391C-PFQX2077ZA-en.book Page 39 Tuesday, August 31, 2004 10:12 AM
3. Telephone
3.3.2 With the base unit
L You can also send faxes using the phone
book (page 55).
3.4 Making a phone call
using the phone book
Before using this feature, store the desired
names and telephone numbers in the phone
book (page 38, 39).
L Keep the front cover page open for button
locations.
3.4.1 With the handset
Make sure the handset is not being used.
{STOP} {MENU}
{SET}
{<}{>}
1
Press the soft key ({C}).
L You can press the soft key ({SEARCH})
to display the first item.
1
Press {MENU} repeatedly to display “PHONE
BOOK SET”.
2
Press {v} or {e} repeatedly to display the
desired item.
2
Press {*}.
L The display shows the number of items in
the phone book for a few seconds.
3
Press {TALK}, {SP-PHONE} or the soft key
({CALL}).
L The unit will start dialing automatically.
3
Enter the name, up to 16 characters. (see
page 32 for instructions).
4
5
6
Press {SET}.
7
Press {MENU}.
Enter the telephone number, up to 32 digits.
Press {SET}.
L To program other items, repeat steps 3 to
6.
Helpful hints:
L You can confirm the stored items by printing
the telephone number list (page 109).
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect character/number, and then make the
correction.
To delete a character/number
Press {<} or {>} to move the cursor to the
character/number you want to delete, and press
{STOP}.
L To erase all of the characters/numbers, press
and hold {STOP}.
To search for a name by initial
Example: “LISA”
1. Press the soft key ({C}).
2. Press {5} repeatedly to display any name
with the initial “L” (see the character table,
page 38).
L To search for symbols (not letters or
numbers), press {1}.
3. Press {v} repeatedly to display “LISA”.
L To stop the search, press {OFF}.
L To dial the displayed number, press
{TALK}, {SP-PHONE} or the soft key
({CALL}).
Chain dial feature
You can dial a combination of phone book items
during the same call. This feature is useful if for
example, you want to dial a number, then enter a
PIN. All items must be stored in the phone book
beforehand (page 38).
1. During a phone call, press {MENU}.
2. Press the soft key ({SELECT}) at “1=Phone
book”, or press {1}.
3. Press {v} or {e} repeatedly to display the
desired item.
4. Press the soft key ({CALL}).
L The unit will start dialing automatically.
L If required, repeat steps 1 to 4 for any
remaining numbers.
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3. Telephone
Note:
L If you have rotary or pulse service, you need
to press {*} before pressing {MENU} in
step 1 to change the dialing mode
temporarily to tone.
L To prevent misdialing, we recommend you
add pauses where needed when storing
numbers. For example, add pauses after a
telephone number when storing in the phone
book (page 38) if a PIN number is to be dialed
after it.
3.5 Editing a stored item
L Keep the front cover page open for button
locations.
3.5.1 With the handset
Make sure the handset is not being used.
1
2
3.4.2 With the base unit
Press {v} or {e} repeatedly to display the
desired item.
3
Press {A} or {B} repeatedly to display the
desired item.
Press the soft key ({EDIT}).
L If you do not need to edit the name, skip
to step 5.
4
Press {SP-PHONE}.
L The unit will start dialing automatically.
Edit the name. For further details, see the
storing procedure on page 38.
5
Press {v}.
L If you do not need to edit the telephone
number, skip to step 7.
6
Edit the telephone number. For further
details, see the storing procedure on page
38.
7
8
9
Press {v}.
1
2
Press {>}.
3
To search for a name by initial
Example: “LISA”
1. Press {>}.
2. Press {A} or {B} to initiate the phone book.
3. Press {5} repeatedly to display any name
with the initial “L” (see the character table,
page 38).
L To search for symbols (not letters or
numbers), press {1}.
4. Press {B} repeatedly to display “LISA”.
L To stop the search, press {STOP}.
L To dial the displayed number, press {SPPHONE}.
40
Press the soft key ({C}).
Press the soft key ({SAVE}).
Press {OFF}.
3.5.2 With the base unit
1
2
Press {>}.
Press {A} or {B} repeatedly to display the
desired item.
3
4
Press {MENU}.
5
Edit the name. For further details, see the
storing procedure on page 39.
6
Press {SET}.
L If you do not need to edit the telephone
number, skip to step 8.
7
Edit the telephone number. For further
details, see the storing procedure on page
39.
8
Press {SET}.
Press {*}.
L If you do not need to edit the name, skip
to step 6.
FPG391C-PFQX2077ZA-en.book Page 41 Tuesday, August 31, 2004 10:12 AM
3. Telephone
3.6 Erasing a stored item
L Keep the front cover page open for button
locations.
3.6.1 With the handset
Make sure the handset is not being used.
1
2
Press the soft key ({C}).
Press {v} or {e} repeatedly to display the
desired item.
3
4
Press the soft key ({ERASE}).
5
Press {OFF}.
Press the soft key ({YES}).
L To cancel erasing, press the soft key
({NO}).
L To erase other items, repeat steps 2 to 4.
3.6.2 With the base unit
1
2
Press {>}.
3
4
Press {MENU}.
5
Press {A} or {B} repeatedly to display the
desired item.
Press {#}.
L To cancel erasing, press {STOP}.
Press {SET}.
Another method to erase a stored item
1. Press {>}.
2. Press {A} or {B} repeatedly to display the
desired item.
3. Press {ERASE}.
4. Press {SET}.
3.7 Copying phone book
items
You can copy one or all of the phone book items
between a handset and the base unit or between
two handsets. The destination unit will save the
items in its phone book.
L Keep the front cover page open for button
locations.
Important:
L Make sure the base unit, your handset
and the destination unit are not being
used when copying directory items.
Handsets must be operated near the base
unit and while OFF the charger.
L Once copying has started, do not place
your handset on the charger until it is
complete, otherwise, copying will be
stopped.
L If an outside call is received during the
phone book copy, copying will be
stopped. You will need to copy the item(s)
later.
3.7.1 From a handset to the base
unit or another handset
Copying one phone book item
1
2
Press {MENU}.
Scroll to “Copy phone book” by pressing
{v} or {e}, then press the soft key
({SELECT}).
3
Press the soft key ({SELECT}) at “Copy 1
item”.
4
To copy to the base unit, press {0}.
To copy to another handset, enter its
extension number ({1} to {4}).
L You can also select the extension number
by pressing {v} or {e} (“0” for the base
unit, “1” to “4” for another handset).
5
6
Press the soft key ({NEXT}).
7
Press {v} or {e} repeatedly to display the
desired item.
L To search for the item by initial, see page
39.
Press the soft key ({SEND}).
L When the item has been copied,
“Complete” will be displayed and a
beep will sound.
41
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3. Telephone
L When the item has been copied,
“COMPLETE” will be displayed and a
beep will sound.
L The destination handset display will show
“Phone book Receiving”, then
“Phone book Received”.
L To copy another item, repeat steps 7 and
8.
L The destination unit display will show
“PHONE BOOK RECEIVING”, then
“PHONE BOOK RECEIVED”.
L To copy another item, repeat steps 6 and
7.
8
Press {OFF}.
Copying all the phone book items
1
2
3
4
Press {MENU}.
9
Scroll to “Copy phone book” by pressing
{v} or {e}, then press the soft key
({SELECT}).
Copying all the phone book items
Scroll to “Copy all items” by pressing
{v} or {e}, then press the soft key
({SELECT}).
To copy to the base unit, press {0}.
To copy to another handset, enter its
extension number ({1} to {4}).
L You can also select the extension number
by pressing {v} or {e} (“0” for the base
unit, “1” to “4” for another handset).
5
Press the soft key ({SEND}).
L When all items have been copied,
“Complete” will be displayed and a
beep will sound.
L The destination unit display will show
“PHONE BOOK RECEIVING”, then
“PHONE BOOK RECEIVED”.
L To copy items to another extension,
repeat steps 3 to 5.
6
Press {OFF}.
3.7.2 From the base unit to a
handset
Copying one phone book item
1
2
3
Press {MENU}.
4
5
Press {SET}.
6
7
Press {SET}.
8
Press {SET}.
42
Press {#}, then {5}{9}.
Press {A} or {B} repeatedly to display “1
ITEM”.
Enter the extension number ({1} to {4}).
L You can also select the extension number
by pressing {A} or {B} (“1” to “4”).
Press {A} or {B} repeatedly to display the
desired item.
L To search for the item by initial, see page
40.
Press {MENU}.
1
2
3
Press {MENU}.
4
5
Press {SET}.
6
Press {SET}.
L When all items have been copied,
“COMPLETE” will be displayed and a
beep will sound.
L The destination handset display will show
“Phone book Receiving”, then
“Phone book Received”.
Press {#}, then {5}{9}.
Press {A} or {B} repeatedly to display “ALL
ITEMS”.
Enter the extension number ({1} to {4}).
L You can also select the extension number
by pressing {A} or {B} (“1” to “4”).
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3. Telephone
Call Display
3.8 Call Display service
This unit is compatible with the Call Display
service offered by your local telephone
company. To use this unit’s Call Display
features, you must subscribe to a Call
Display service.
Make sure the following ring settings are set
to 2 or more rings beforehand.
– TAM ring setting (feature #06 on page 75)
and FAX ring setting (feature #06 on page 75)
L Keep the front cover page open for button
locations.
3.8.1 How Call Display is
displayed and announced
The calling party’s name or telephone number
will be displayed after the 1st ring, then the
handset and base unit will announce the
displayed name (example: “Call from SAM LEE”)
after the 2nd ring (Talking Call Display feature,
page 43). You then have the option of whether or
not to answer the call.
The unit will automatically store caller
information (name, telephone number, date and
time of the call, the number of times called) from
the 30 most recent callers. Caller information is
stored by the most recent to the oldest call.
When the 31st call is received, the oldest call is
deleted.
Caller information can be viewed on the display
one item at a time (page 44) or confirmed by
printing the callers list (page 109).
L If the unit is connected to a PBX (Private
Branch Exchange) system, caller information
may not be received properly. Consult your
PBX supplier.
L If the unit cannot receive caller information,
the following will be displayed:
“UNAVAIL NAME&NO”: The caller dialed
from an area which does not provide Call
Display service.
“PRIVATE CALLER”: The caller requested
not to send caller information.
“LONG DISTANCE”: The caller made a long
distance call.
L The name display service may not be
available in some areas. For further
information, please contact your telephone
company.
L If the handset has lost communication with
the base unit when a call is received, caller
information will not be recorded in the
handset.
To confirm caller information using the
callers list (Base unit only)
– To print manually, see page 109.
– To print automatically after every 30 new
calls, activate feature #26 (page 77).
Call Waiting Call Display feature
If you subscribe to both Call Display and Call
Waiting services, when a second call is received
during a conversation, you will hear a call-waiting
tone and the display will show the second caller’s
information.
Press {FLASH/CALL WAIT} to answer the
second call.
L The first call is put on hold and you can
answer the second call.
L To return to the first caller, press
{FLASH/CALL WAIT} again.
Note:
L The second caller’s information will not be
displayed when:
– the first call is placed on hold.
– the answering machine is recording an
incoming message,
– an extension telephone on the same line
is in use, or
– you are sending or receiving a fax
document.
L Please contact your telephone company for
details and availability of this service in your
area.
Talking Call Display feature
You can set the Talking Call Display feature
ON/OFF for the handset and base unit
separately. The default setting is ON.
– To set the Talking Call Display feature for the
handset, see page 84.
– To set the Talking Call Display feature for the
base unit, see feature #21 on page 76.
You can also set the Talking Call Display
feature for the base unit using the handset
(page 84).
L If the unit does not receive Call Display
information, the unit will announce “Call from
private caller”, or “Call from long distance”. If
a call is received from an area where name
display service is not available, “Number
available” will be announced and the caller’s
number will be displayed.
L If the ringer volume of the handset and the
base unit is OFF, caller names will not be
announced. The announcement is heard at
the handset ringer volume (page 29) or base
unit ringer volume (page 30).
43
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3. Telephone
L If an outside call is received during on an
intercom call between the handset and base
unit, other handsets will ring, but the caller’s
name will not be announced.
If you have Call Waiting service, the second
caller’s information will be displayed but not
announced (For Call Waiting Service users,
see page 43).
L Names may not always be pronounced as
expected.
L The unit will announce each letter of
abbreviations, such as “Co.” and “Inc.”.
L Call Display supports names of up to 15
characters. If the caller’s name has more
than 15 characters, the name will not be
displayed or announced correctly.
L If you subscribe to a Distinctive Ring Service
from your telephone company with 2 or 3
consecutive rings, your unit may mute one or
more of the rings in order to announce the
name of the caller.
L The unit will announce the caller’s name after
the 2nd ring. If you set the TAM/FAX ring
setting to “2”, the unit will not announce the
caller’s name. If “Toll saver” is selected,
and there is a new message, the unit will not
announce the caller’s name. The TAM/FAX
ring setting can be changed by feature #06
on page 75, or page 84.
3.9 Viewing and calling
back using caller
information
Using caller information, you can easily see who
has called you and return their calls.
Important:
L Calling back will not be possible if the
caller information does not include a
telephone number.
3.9.1 With the handset
{EDIT}
{CID}
{e}{v}
{TALK}
{OFF}
{SP-PHONE}
The unit will tell you how many calls you missed
while you were out or unavailable to answer the
phone.
10 missed calls
CID
PLAY
1
Note:
L {CID} (1) will also appear when the unit has
received new calls.
Make sure the handset is not being used.
1
Press the soft key ({CID}), {v} or {e} to
display “Caller list”.
2
Press {v} to search from the most recently
received caller information.
L If you press {e}, the display order will be
reversed.
3
Press {TALK} or {SP-PHONE} to return the
call.
L The unit will start dialing automatically.
Note:
L The same caller information which has been
answered or viewed on one handset will be
44
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3. Telephone
displayed as “missed” on the other
handsets.
3.9.2 With the base unit
{CALL DISPLAY}
What “,” means
“,” on the display means the call has already
been viewed or answered.
Example:
SMITH,JACK
1-555-333-4444
3:10P JUN.10
L If the same caller calls again, the call entry
with “,” will be replaced with the new call
entry.
If the same caller calls more than once
The number of times the same caller called
(“×2” to “×9”) will be displayed. Only the date
and time of the most recent call will be stored.
Example: The same person called 3 times.
SMITH,JACK
1-555-333-4444
3:10P JUN.10 3
L After checking “×2” to “×9” will be replaced
with a “,”.
To stop viewing
Press {OFF} after step 2.
To edit a telephone number before calling
back/storing
Press the soft key ({EDIT}) repeatedly after step
2. Each time you press the soft key ({EDIT}), the
telephone number will be changed as follows:
1 Local telephone number only (area code
omitted)
2 Area code – Local telephone number
3 1 – Area code – Local telephone number (“1”
added)
L To return a call, press {TALK} or {SPPHONE}.
L To store a number in the phone book, follow
from step 3 of the handset storing procedure
on page 47.
{STOP}
{FAX/START}
1
2
3
{A}{B}
{SP-PHONE}
Press {CALL DISPLAY}.
Press {B} to search from the most recently
received caller information.
L If you press {A}, the display order will be
reversed.
Press {SP-PHONE} to return the call.
L The unit will start dialing automatically.
L To send a fax, insert the document FACE
DOWN and press {FAX/START}.
Note:
L When the unit could not receive a name, the
display will show “NO NAME RCVD”.
To change the way caller information is
displayed
Press {CALL DISPLAY} repeatedly after step 2.
Example:
SAM LEE
11:20A Jul 20
b
1345678
11:20A Jul 20
What “,” means
“,” on the display means the call has already
been viewed or answered.
Example:
SAM LEE
11:20A Jul 20 ,
L If the same caller calls again, the call entry
with “,” will be replaced with the new call
entry.
If the same person calls more than once
The number of times the same caller called
(“×2” to “×9”) will be displayed. Only the date
and time of the most recent call will be stored.
Example: The same person called 3 times.
SAM LEE
10:30P Jul 20 ×3
45
FPG391C-PFQX2077ZA-en.book Page 46 Tuesday, August 31, 2004 10:12 AM
3. Telephone
L After checking “×2” to “×9” will be replaced
with a “,”.
To stop viewing
Press {STOP} after step 2.
To edit a telephone number before calling
back/storing
Press {*} repeatedly after step 2. Each time
you press {*}, the telephone number will be
changed as follows:
1 Local telephone number only (area code
omitted)
2 Area code – Local telephone number
3 1 – Area code – Local telephone number (“1”
added)
L To return a call, press {SP-PHONE}.
L To store the number in the phone book, follow
from step 3 of the base unit storing procedure
on page 47.
3.10 Erasing caller
information
L Keep the front cover page open for button
locations.
3.10.1 Erasing all caller
information
With the handset
Make sure the handset is not being used.
1
Press the soft key ({CID}), {v} or {e} to
display “Caller list”.
2
Press the soft key ({ERASE}).
L To cancel erasing, press the soft key
({NO}).
3
Press the soft key ({YES}).
With the base unit
1
Press {MENU} repeatedly to display
“CALLER SETUP”.
2
Press {SET}.
L “CALL LIST ERASE” will be displayed.
3
Press {SET}.
L To cancel erasing, press {STOP} 2 times.
4
5
Press {SET}.
Press {STOP}.
3.10.2 Erasing specific caller
information
With the handset
Make sure the handset is not being used.
1
Press the soft key ({CID}), {v} or {e} to
display “Caller list”.
2
Press {v} or {e} repeatedly to display the
desired item.
3
Press the soft key ({ERASE}).
L To erase other items, repeat from step 2.
4
Press {OFF}.
With the base unit
1
2
46
Press {CALL DISPLAY}.
Press {A} or {B} repeatedly to display the
desired item.
3
Press {ERASE}.
L To erase other items, repeat from step 2.
4
Press {STOP}.
FPG391C-PFQX2077ZA-en.book Page 47 Tuesday, August 31, 2004 10:12 AM
3. Telephone
3.11 Storing caller
information into the phone
book
L The unit can only store names of up to 16
characters long.
L To edit a name and number, see page 40.
L Keep the front cover page open for button
locations.
Important:
L This feature is not available in the
following cases.
– The caller information does not
include a telephone number.
3.11.1 Into the handset
Make sure the handset is not being used.
1
Press the soft key ({CID}), {v} or {e} to
display “Caller list”.
2
Press {v} or {e} repeatedly to display the
desired item.
L If the number requires editing, see page
45.
3
Press the soft key ({SAVE}).
Note:
L If there is no name information for the
caller, “Enter name” will be displayed.
You can enter a name by performing the
following steps:
1. Enter the name (see page 38 for
instructions.),
2. Press {v}, and
3. Press the soft key ({SAVE}).
If a name is not required, press {v}, then
press the soft key ({SAVE}).
L To continue storing other items, repeat
from step 2.
4
Press {OFF} to exit.
3.11.2 Into the base unit
1
2
Press {CALL DISPLAY}.
3
4
5
Press {MENU}.
Press {A} or {B} repeatedly to display the
desired item.
Press {SET}.
Press {SET}.
Note:
L You can confirm the items stored in the base
unit by printing the telephone number list
(page 109).
47
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3. Telephone
4
Other Features
3.12 Intercom
Intercom calls can be made between a handset
and the base unit, and between two handsets.
You can page all handsets at once from the base
unit, and announce the page to all handsets
(Voice paging feature).
Page the desired unit(s) by entering the
extension number, shown in the top right of each
handset’s display. The base unit’s extension
number is 0.
L Keep the front cover page open for button
locations.
3.12.1 Making intercom calls
Handset
1
2
Press {HOLD/INTERCOM}.
To page the base unit, press {0}.
L The base unit will beep for 1 minute.
L To stop paging, press {OFF}.
To page another handset, enter its
extension number ({1} to {4}).
L The destination handset will beep for 1
minute.
3
4
When the paged party answers, talk into the
handset.
L You can switch to the speaker by pressing
{SP-PHONE}. To switch back to the
receiver, press {TALK}.
To end the intercom, press {OFF} or place
the handset on the charger.
Base unit
You can also locate a misplaced handset by
paging it (Handset locator).
1
2
48
3.12.2 Answering intercom calls
Handset
When a handset is being paged, it will ring and
the Ringer/Message alert indicator will flash
rapidly. The display will show the paging
extension’s number.
1
Press {TALK}, {SP-PHONE} or
{HOLD/INTERCOM} to answer the page.
2
To end the intercom, press {OFF} or place
the handset on the charger.
Base unit
When the base unit is being paged, it will ring
and display the paging extension’s number.
1
Press {LOCATOR/INTERCOM} or {SPPHONE} to answer the page.
2
To end the intercom, press {SP-PHONE} or
{LOCATOR/INTERCOM}.
Note:
L When the ringer volume is OFF (page 29,
30), the handset and the base unit will ring at
the low level when paged.
During an intercom call
L If you have difficulty hearing the other
party, decrease the speaker volume.
L If you receive a phone call while talking on
the intercom, you will hear 2 tones (feature
#73 on page 79, or page 83). To answer
the call, if you are using the handset, press
{OFF}, then press {TALK} or {SPPHONE}. If you are using the base unit,
press {SP-PHONE} 2 times.
Press {LOCATOR/INTERCOM}.
To page one handset, enter its extension
number ({1} to {4}).
L The handset will beep for 1 minute.
L To stop paging, press {SP-PHONE} or
{LOCATOR/INTERCOM}.
To page all handsets, press {0}.
L All handsets will beep for 1 minute.
L If you press {5} instead, you can make a
voice announcement that can be heard
through the speaker of all handsets
(Voice paging feature).
L You can talk with the handset user who
answers first.
3
To end the intercom, press {SP-PHONE} or
{LOCATOR/INTERCOM}.
When the paged party answers, talk into
{MIC}.
3.13 Transferring a call
A telephone call can be transferred between two
extensions using the intercom feature.
L Keep the front cover page open for button
locations.
3.13.1 To transfer a call from the
handset
1
During a phone call, press
{HOLD/INTERCOM}.
L The call will be put on hold.
2
To page the base unit, press {0}.
To page another handset, enter its
extension number ({1} to {4}).
FPG391C-PFQX2077ZA-en.book Page 49 Tuesday, August 31, 2004 10:12 AM
3. Telephone
L If you do not wish to announce the
transfer, skip to step 4.
3
4
Wait for the paged party to answer.
L If the paged party does not answer, press
{TALK} or {SP-PHONE} to return to the
phone call.
To complete the transfer, press {OFF}.
To answer a transferred call with the base
unit:
– If the paging party announces the
transfer, the paging extension’s number is
displayed. Press {SP-PHONE} or
{TRANSFER} to answer the page.
L After the paging party hangs up the call,
you can talk to the outside caller.
– If the paging party hangs up before you
answer the page, “INCOMING CALL” will
be displayed. Press {SP-PHONE} to take the
transferred call.
To answer a transferred call with another
handset:
– If the paging party announces the
transfer, the calling extension will be
displayed. Press {TALK}, {SP-PHONE} or
{HOLD/INTERCOM} to answer the page.
L After the paging party hangs up the call,
you can talk to the outside caller.
– If the paging party hangs up before you
answer the page, “Incoming call.” will
be displayed. Press {TALK} or {SP-PHONE}
to take the transferred call.
3.13.2 To transfer a call from the
base unit
1
During a phone call, press {TRANSFER}.
L The call will be put on hold.
2
To page a handset, enter its extension
number ({1} to {4}).
To page all handsets, press {0}.
L If you do not wish to announce the
transfer, skip to step 4.
3
Wait for the paged party to answer.
L If the paged party does not answer, press
{SP-PHONE} 2 times to return to the
outside call.
4
To complete the transfer, press {SPPHONE}.
Note:
L Even if you call all handsets, only the handset
user who answers first can take the
transferred call.
To answer a transferred call with the
handset:
– If the paging party announces the
transfer, the paging extension’s number is
displayed. Press {TALK}, {SP-PHONE} or
{HOLD/INTERCOM} to answer the page.
Example: Base unit is calling
Call from Base
L After the paging party hangs up the call,
you can talk to the outside caller.
– If the paging party hangs up before you
answer the page, “Incoming call.” will
be displayed. Press {TALK} or {SP-PHONE}
to take the transferred call.
During a transfer
L If you do not announce the transfer and
the paged party does not answer within 60
seconds after you hang up, your extension
will ring and the call will be returned to
your phone. You can speak to the caller
again by pressing {TALK}, {SP-PHONE}
on the handset or {SP-PHONE} on the
base unit. When answering the call again,
you may also transfer the caller into a
mailbox (page 68).
If you still do not answer the call within 4
minutes, the call will be disconnected.
49
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3. Telephone
3.14 Conference
3.15 Call share
A conference call allows two extensions to speak
together with an outside caller. While you are
talking with a caller, page the base unit or a
handset to start the conference call.
L Keep the front cover page open for button
locations.
2 additional extensions can join an existing
phone call, for a total of 4 people (including the
outside caller) taking part in the conference by
purchasing additional handsets.
L Keep the front cover page open for button
locations.
3.14.1 Handset
3.15.1 To join a conversation
(Call share feature)
1
2
3
During a phone call, press
{HOLD/INTERCOM}.
L “IN USE” will flash on the display and the
call will be put on hold.
To page the base unit, press {0}.
To page another handset, enter its
extension number ({1} to {4}).
When the paged party answers, press the
soft key ({CONF}) on your handset to make
a conference call.
L To leave the conference, press {OFF}.
The other two parties can continue the
conversation.
3.14.2 Base unit
1
During an outside call, press
{LOCATOR/INTERCOM}.
L The call will be put on hold.
2
To page a handset, enter its extension
number ({1} to {4}).
To page all handsets, press {0}.
3
When the paged party answers, press
{CONF} on the base unit to make a
conference call.
L To leave the conference, press {SPPHONE}. The other two parties can
continue the conversation.
During a conference call
L The phone call can be put on hold by
pressing {HOLD/INTERCOM} on the
handset or {HOLD} on the base unit.
Communications between extensions are not
suspended. Only the person who placed the
call on hold can resume the full conference;
by pressing the soft key ({CONF}) on the
handset or {CONF} on the base unit.
L One more extension can join the conference
call (Call share feature, right).
50
Handset:
Press {TALK} or {SP-PHONE}.
Base unit:
Press {SP-PHONE}.
3.15.2 To prevent other users
from joining your conversation
(Call privacy feature)
You can turn the feature ON during a call using
the handset. This feature is only available for the
handset.
Press the soft key ({PRIVACY}) during a phone
call.
L “PRIVACY” will be displayed on the first line.
L To turn the feature OFF, press the soft key
({PRIVACY}) again.
Note:
L This feature will return to OFF after you hang
up the call.
FPG391C-PFQX2077ZA-en.book Page 51 Tuesday, August 31, 2004 10:12 AM
3. Telephone
3
To call the base unit, press {0}.
To call another handset, enter its extension
number ({1} to {4}).
L Your handset will start to monitor the
room through the destination unit.
L To monitor from the speaker, press {SPPHONE}. To switch back to the receiver,
press {TALK}.
L The monitored unit will display “Room
monitor”.
4
To end monitoring, press {OFF}.
L The base unit user can stop being
monitored by pressing
{LOCATOR/INTERCOM} or {SPPHONE}. The monitored handset user
can stop being monitored by pressing
{OFF}.
3.16 Room monitor feature
This feature allows you to listen in on a room
where a handset or base unit is located. The
monitored extension will not ring, allowing you to
easily monitor, for example, a baby’s room from
different areas of the house. If you want to
prevent your unit from being monitored by other
extensions, leave this feature OFF (default
setting). An extension currently in use cannot be
monitored.
L Keep the front cover page open for button
locations.
3.16.1 Turning ON the room
monitor feature (Handset)
This allows the handset to be monitored.
With the base unit
Make sure the handset is not being used.
1
1
2
Press {MENU}.
Press {LOCATOR/INTERCOM}, then press
{MUTE}.
2
3
Scroll to “Room monitor” by pressing {v}
or {e}, then press the soft key ({SELECT}).
To call the handset, enter its extension
number ({1} to {4}).
L The base unit will start to monitor the
room through the handset.
L The monitored unit will display “Room
monitor” then the duration time.
4
5
6
Press {v} or {e} to select “On”.
3
To end monitoring, press
{LOCATOR/INTERCOM} or {SP-PHONE}.
L The monitored handset user can stop
being monitored by pressing {OFF}.
Scroll to “Initial setting” by pressing
{v} or {e}, then press the soft key
({SELECT}).
Press the soft key ({SAVE}).
Press {OFF}.
3.16.2 Turning ON the room
monitor feature (Base unit)
This allows the base unit to be monitored.
1
2
3
4
5
Press {MENU}.
Press {#}, then {7}{4}.
Press {A} or {B} repeatedly to select “ON”.
Press {SET}.
Press {MENU}.
Note:
L You can turn ON the base unit room monitor
feature using the handset (page 87).
3.16.3 Monitoring a room
Important information:
The unit to be monitored must not be in use.
With the handset
1
2
Note:
L If the room monitor feature of the destination
unit is OFF, “DENIED” will be displayed and
busy tone will sound.
Press {HOLD/INTERCOM}.
3.17 Call Waiting Deluxe
service (Handset only)
This unit is compatible with the Call Waiting
Deluxe service offered by your local telephone
company.
After subscribing, Call Waiting Deluxe service
not only allows your handset to display the
second caller’s information, but also offers you a
variety of ways to deal with the second call.
Turn ON the Call Waiting Deluxe service
beforehand (feature #57 on page 79, or page
84).
L Keep the front cover page open for button
locations.
Press the soft key ({MONITOR}).
51
FPG391C-PFQX2077ZA-en.book Page 52 Tuesday, August 31, 2004 10:12 AM
3. Telephone
3.17.1 To use Call Waiting Deluxe
service
L The option menu is displayed.
You can choose from the options on the display
as shown below.
Display
Signification
“Ans” (Answer)
Answers the second call,
while keeping the first
call on hold.
“Hold”
Plays the pre-recorded
hold message from the
telephone company for
the second caller and the
second call is put on
hold.
“Annc”
(Announcement)
Plays the pre-recorded
busy message from the
telephone company for
the second caller (e.g.
“We are not available
now.”) and hangs up the
second call.
“Fwd” (Forward)
Forwards the second call
to a voice mail service
provided by your
telephone company, if
applicable. Consult your
telephone company
about voice mail
services.
“Drop”
Hangs up the current call
and answers the waiting
call.
“Conf”
(Conference)
Answers the second call
and combines it with the
first call to make a
conference call.
During a conference
call, you can choose
either “Drop caller1” or
“Drop caller2” to hang up
the first or second call.
“Return”
1
52
Returns to the waiting
caller while keeping the
current call on hold.
When you hear a call-waiting tone while
talking, the second caller’s information is
displayed. Press {FLASH/CALL WAIT}.
2
Enter the number (1 to 6) of the desired
option.
L The length of the call is displayed.
3
When finished talking, press {OFF} or place
the handset on the charger.
Note:
L In step 2, you can also select an option by
pressing {v} or {e} until the desired option
flashes, and then pressing {FLASH/CALL
WAIT}.
L If no option is selected within 20 seconds, the
handset display will again show the length of
the current call.
L The call waiting service cannot be used when
a parallel connected telephone is in use.
L Please contact your local telephone
company for details and availability of this
service in your area.
FPG391C-PFQX2077ZA-en.book Page 53 Tuesday, August 31, 2004 10:12 AM
4. Fax
4 Fax
Sending
Faxes
4.1 Sending a fax manually
1
the other party has a compatible fax
machine.
– “PHOTO”: For documents containing
photographs, shaded drawings, etc.
L Using the “FINE”, “SUPER FINE” and
“PHOTO” settings will increase transmission
time.
L If the resolution setting is changed during
feeding, it will be effective from the next page.
To redial the last number
1. Press {REDIAL/PAUSE}.
2. Press {FAX/START}.
L If the line is busy, the unit will automatically
redial the number.
L To cancel redialing, press {STOP}.
To send more than 10 pages at a time
Insert the first 10 pages of the document. Add
the other pages (up to 10 at a time) before the
last page feeds into the unit.
{STOP}
{FAX/START}
{A}{B}
{SP-PHONE}
{REDIAL/PAUSE}
1
Adjust the width of the document guides (1)
to fit the actual size of the document.
2
Insert the document (up to 10 pages) FACE
DOWN until a single beep is heard and the
unit grasps the document.
L If the document guides are not adjusted
to fit the document, re-adjust them.
3
If necessary, press {A} or {B} repeatedly to
select the desired resolution.
4
5
6
Press {SP-PHONE}.
Dial the fax number.
When a fax tone is heard:
Press {FAX/START}.
When the other party answers your call:
Ask them to press their start button. When
the fax tone is heard, press {FAX/START}.
To select the resolution
Select the desired resolution according to the
type of document.
– “STANDARD”: For printed or typewritten
documents with normal-sized characters.
– “FINE”: For documents with small print.
– “SUPER FINE”: For documents with very
small print. This setting is effective only when
Pre-dialing a fax number
You can dial the fax number first before inserting
the document. This is convenient if you need to
refer to the document for the other party’s fax
number.
1. Enter the fax number.
2. Insert the document.
3. Press {FAX/START}.
Sending from memory (Quick scan feature)
You can scan the document into memory before
sending. To use this feature, activate feature #34
(page 77) beforehand.
1. Insert the document.
2. Enter the fax number.
3. Press {FAX/START}.
L The document will be fed into the unit and
scanned into memory. The unit will then send
the data. If the document exceeds the
memory capacity, transmission will be
cancelled and this feature will be turned OFF
automatically. You must send the entire
document manually.
L This feature cannot be used if {SP-PHONE}
on the base unit, {TALK} or {SP-PHONE} on
the handset is pressed.
To stop transmission
Press {STOP}.
53
FPG391C-PFQX2077ZA-en.book Page 54 Tuesday, August 31, 2004 10:12 AM
4. Fax
Printing a sending report
A sending report provides you with a printed
record of transmission results. To print sending
reports, make sure feature #04 is activated
(page 75). For an explanation of error messages,
see page 93.
Printing a journal report
A journal report provides you with a printed
record of the 30 most recent faxes. To print it
manually, see page 109. To print it automatically
after every 30 new fax transmissions and
receptions, make sure feature #22 is activated
(page 76). For an explanation of error messages,
see page 93.
4.2 Documents you can
send
128 mm
(5")
Minimum document size
128 mm
(5")
600 mm
(23 5/8")
Maximum document size
216 mm
(8 1/2")
Effective scanning area
L Shaded area will be scanned.
2 mm(1/16")
2 mm
4 mm
4 mm(5/32")
208 mm(8
3/16")
216 mm(8 1/2")
54
Document weight
L Single sheet:
45 g/m2 to 90 g/m2 (12 lb. to 24 lb.)
L Multiple sheets:
60 g/m2 to 80 g/m2 (16 lb. to 21 lb.)
Note:
L Remove clips, staples or other fasteners.
L Do not send the following types of
documents: (Make a copy of the document
and send the copy.)
– Chemically treated paper such as carbon
or carbonless duplicating paper
– Electrostatically charged paper
– Badly curled, creased or torn paper
– Paper with a coated surface
– Paper with a faint image
– Paper with printing on the opposite side
that can be seen through the other side,
such as newsprint
L Check that ink, paste or correction fluid has
dried completely.
L To send a document with a width of less than
210 mm (81/4"), we recommend using a copy
machine to copy the original document onto
A4 or letter-sized paper, then sending the
copied document.
FPG391C-PFQX2077ZA-en.book Page 55 Tuesday, August 31, 2004 10:12 AM
4. Fax
4.3 Sending a fax using
the phone book
4.4 Broadcast
transmission
Before using this feature, store the desired
names and telephone numbers into the base
unit’s phone book (page 39).
L Keep the front cover page open for button
locations.
By storing the base unit’s phone book items
(page 39) into the broadcast memory, you can
send the same document to multiple parties (up
to 20). Your programmed items will remain in the
broadcast memory, allowing frequent re-use.
L Keep the front cover page open for button
locations.
1
Adjust the width of the document guides to fit
the actual size of the document.
2
Insert the document (up to 10 pages) FACE
DOWN until a single beep is heard and the
unit grasps the document.
L If the document guides are not adjusted
to fit the document, re-adjust them.
3
If necessary, press {A} or {B} repeatedly to
select the desired resolution (page 53).
4
5
Press {>}.
Press {A} or {B} repeatedly to display the
desired item and press {FAX/START}.
Fax auto redial
If the line is busy or if there is no answer, the unit
will automatically redial the number.
L To cancel redialing, press {STOP}.
If your unit does not send a fax
L Confirm that you have entered the number
correctly, and that the number is a fax
number.
L Confirm that the other party’s fax machine is
answering by turning ON the connecting tone
feature (feature #76 on page 79).
4.4.1 Programming items into
the broadcast memory
1
Press {MENU} repeatedly to display “PHONE
BOOK SET”.
2
Press {#}.
L The number in brackets indicates the
number of registered items.
3
Press {A} or {B} repeatedly to display the
desired item.
4
Press {SET}.
L To program other items, repeat steps 3
and 4 (up to 20 items).
5
Press {SET}.
Note:
L If you program the wrong item, press {STOP}
after step 4 to erase the item.
L Confirm the stored items by printing a
broadcast programming list (page 109).
4.4.2 Adding a new item into the
broadcast memory
After initial programming, you can add new items
(up to a combined total of 20).
1
2
3
4
5
Press {>}.
Press {A} or {B} repeatedly to display
“<BROADCAST>”.
Press {MENU}.
Press {*}.
Press {A} or {B} repeatedly to display the
desired item.
6
Press {SET}.
L To add other items, repeat steps 5 and 6
(up to 20 items).
7
Press {STOP}.
55
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4. Fax
4.4.3 Erasing a stored item from
the broadcast memory
1. Insert the document.
2. Press {>}.
1
2
Press {>}.
3. Press {A} or {B} repeatedly to display
“<ONE TIME BROAD>”.
Press {A} or {B} repeatedly to display
“<BROADCAST>”.
4. Press {SET} to start programming the
parties you want to send the document to.
3
4
5
Press {MENU}.
5. Press {A} or {B} repeatedly to display the
desired party.
Press {#}.
Press {A} or {B} repeatedly to display the
desired item you want to erase.
L To cancel erasing, press {STOP}.
6
7
Press {SET}.
8
Press {STOP}.
Press {SET}.
L To erase other items, repeat steps 5 to 7.
4.4.4 Sending the same
document to pre-programmed
parties
1
2
Insert the document FACE DOWN.
3
4
Press {>}.
5
Press {START}.
L The document will be fed into the unit and
scanned into memory. The unit will then
send the data to each party, calling each
number sequentially.
L After transmission, the stored document
will be erased from memory
automatically, and the unit will
automatically print a report (Broadcast
sending report).
If necessary, press {A} or {B} repeatedly to
select the desired resolution (page 53).
Press {A} or {B} repeatedly to display
“<BROADCAST>”.
Note:
L If you select “FINE”, “SUPER FINE” or
“PHOTO” resolution, the number of pages
that the unit can send will decrease.
L If the document exceeds the memory
capacity, transmission will be cancelled.
L If a party is busy or does not answer, it will be
skipped and redialed later.
To send the same document to a one-time
group of items
You can also select a one-time group of parties
to send the same document to. After
transmission, this group will be deleted.
56
6. Press {SET}.
L To program other parties, repeat steps 5
and 6 (up to 20 items).
7. Press {START} to start transmission to the
programmed parties.
To cancel broadcast transmission
1. Press {STOP} while “BROADCASTING” is
displayed.
L The display will show “SEND
CANCELLED?”.
2. Press {SET}.
FPG391C-PFQX2077ZA-en.book Page 57 Tuesday, August 31, 2004 10:12 AM
4. Fax
Receiving Faxes
4.5 Receiving a fax
manually – Auto answer
OFF
4.5.1 Activating TEL mode
Set the fax machine to TEL mode by pressing
{AUTO ANSWER} repeatedly to display the
following.
TEL MODE
L The {AUTO ANSWER} indicator turns OFF.
{STOP}
{FAX/START}
{SP-PHONE}
AUTO ANSWER
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press {FAX/START}.
CONNECTING.....
L The unit will start fax reception.
L If you do not answer the call within 15
rings, the unit will temporarily activate the
answering machine. The greeting
message will then be played and the other
party can then send a fax. Then the AUTO
ANSWER mode will be changed to ON
from OFF. The receiving mode will be set
to FAX ONLY or TAM/FAX mode,
depending on the setting of feature #77
(page 80).
How to receive phone calls and faxes with
the handset
1. Lift the handset and press {TALK} or {SPPHONE} to answer the call.
2. When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press {*}{#}{9} (default fax activation
code) firmly.
L You can also press {FAX/START} on the
base unit.
Note:
L To receive fax documents using the handset,
make sure remote fax activation is turned ON
(feature #41, page 77) beforehand. The
default setting is OFF.
To stop receiving
Press {STOP}.
{TALK}
{SP-PHONE}
How to receive phone calls and faxes with
the base unit
1. Press {SP-PHONE} to answer the call.
2. When:
– document reception is required,
How to receive faxes with an extension
telephone
If you have another telephone connected to the
same line (extension telephone), you can use
the extension telephone to receive faxes.
1. When the extension telephone rings, lift the
handset of the extension telephone.
2. When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press {*}{#}{9} (default fax activation
code) firmly.
L The fax machine will start reception.
3. Replace the handset.
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4. Fax
Note:
L To receive fax documents using the
extension telephone, make sure remote fax
activation is turned ON (feature #41 on page
77) beforehand. The default setting is OFF.
4.6 Receiving a fax
automatically – Auto
answer ON
4.6.1 Activating TAM/FAX mode
(Telephone Answering
Machine/Fax mode)
1
Make sure feature #77 is set to “TAM/FAX”
(page 80) beforehand.
2
Press {AUTO ANSWER} repeatedly to
display the following.
TAM/FAX MODE
3 RINGS
L The unit announces “Answer set” and the
current day and time.
L The unit will announce the remaining
recording time if it is less than 3 minutes.
L The display will show the ring setting in
TAM/FAX mode. If you wish to change it,
press {A} or {B} repeatedly to display
the desired setting, and press {SET}.
L The {AUTO ANSWER} indicator turns
ON.
L If “GREETING ONLY” is displayed, the
unit will not record any incoming
messages (feature #10 on page 75, or
page 85).
L The remaining time for recording
messages will be displayed.
{SET}
{A}{B}
AUTO ANSWER
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4. Fax
Note:
L The maximum incoming message recording
time can be changed (feature #10 on page
75, or page 85).
L While an incoming call is being recorded, you
can monitor it through the speaker. If this
feature is not required, turn OFF feature #67
(page 79).
L If the unit announces “Memory full” and “ALL
MAILBOX FULL” is displayed on the base
unit, erase unnecessary messages (page 68,
page 70).
How phone calls and faxes are received
When receiving calls, the unit works as an
answering machine and/or fax.
L If the call is a phone call, the unit will record
the caller’s message automatically.
L If a fax calling tone is detected, the unit will
receive the fax automatically.
4.6.2 Activating FAX ONLY mode
1
Make sure feature #77 is set to “FAX ONLY”
(page 80) beforehand.
2
Press {AUTO ANSWER} repeatedly to
display the following.
FAX ONLY MODE
3 RINGS
L The display will show the ring setting in
FAX ONLY mode. If you wish to change it,
press {A} or {B} repeatedly to display
the desired setting, and press {SET}.
L The {AUTO ANSWER} indicator turns
ON.
How faxes are received
When receiving calls, the unit will automatically
answer all calls and only receive fax documents.
Receiving a voice message and fax
document in one call
The caller can leave a voice message and send
a fax document during the same call. Inform the
caller of the following procedure beforehand.
1. The caller calls your unit.
L The answering machine will answer the
call.
2. The caller can leave a message after the
greeting message.
3. The caller presses {*}{9}.
L The unit will activate the fax function.
4. The caller presses the start button to send a
fax.
Changing the ring setting in TAM/FAX
mode
You can select from “2”, “3” (default), “4”, “5”,
“6”, “7” or “TOLL SAVER”. This setting can be
changed by feature #06 on page 75, or page 84.
– “TOLL SAVER”: The unit answers after 2
rings when new messages have been
recorded, and after 4 rings when there are no
new messages. If you call your unit from a
remote location to listen to new messages
(page 71), you will know that there are no
messages when the unit rings for the 3rd
time. You can then hang up without being
charged for the call.
Note:
L If you set to “4”, “5”, “6” or “7”, receiving
faxes may not be possible.
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4. Fax
6
Press {STOP} to exit the program.
4.7 Junk fax prohibitor
(preventing fax reception
from undesired callers)
Note:
L If there is no space to store new items, “LIST
FULL” is displayed in step 3 or step 5. Erase
unnecessary items.
If you subscribe to Call Display service, this
feature prevents fax reception from calls that do
not show caller information.
Additionally, faxes originating from numbers that
match a programmable junk fax prohibitor list will
not be accepted by the fax machine (page 60).
L Keep the front cover page open for button
locations.
To display the junk fax prohibitor list
1. Press {MENU} repeatedly to display “JUNK
FAX PROH.”.
2. Press {>} repeatedly to display “JUNK
LIST DISP.”.
3. Press {SET}.
4. Press {A} or {B} to display the item.
5. Press {MENU} to exit the program.
Important:
L This feature does not work when:
– the unit is set to the TEL mode, or
– manual reception is performed.
4.7.1 Activating the junk fax
prohibitor
1
Press {MENU} repeatedly to display “JUNK
FAX PROH.”.
2
3
4
5
Press {>}.
Press {A} or {B} repeatedly to select “ON”.
Press {SET}.
Press {MENU} to exit the program.
L While the junk fax prohibitor is activated,
“JUNK FAX ON” is displayed.
4.8 Storing undesired
callers
You can register up to 10 undesired numbers
from the caller’s list if you do not wish to receive
faxes from them.
L Keep the front cover page open for button
locations.
1
Press {MENU} repeatedly to display “JUNK
FAX PROH.”.
2
Press {>} repeatedly to display “JUNK
LIST SET”.
3
4
Press {SET}.
5
Press {SET}.
L To program other items, repeat steps 4 to
5.
60
Press {A} or {B} repeatedly to display the
item you wish to prevent the fax reception
from.
To print the junk fax prohibitor list
1. Press {MENU} repeatedly to display “JUNK
FAX PROH.”.
2. Press {>} repeatedly to display “JUNK
LIST PRINT”.
3. Press {SET}.
4. Press {MENU} to exit the list.
To erase an item from the junk fax
prohibitor list
1. Press {MENU} repeatedly to display “JUNK
FAX PROH.”.
2. Press {>} repeatedly to display “JUNK
LIST DISP.”.
3. Press {SET}.
4. Press {A} or {B} repeatedly to display the
desired item.
5. Press {<}.
L To cancel erasing, press {STOP}, then
press {MENU}.
6. Press {SET}.
L The item is erased.
7. Press {MENU} to exit the list.
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5. Distinctive Ring
5 Distinctive
Distinctive
Ring
Ring
5.1 Distinctive Ring
service from your phone
company
This service is convenient if you wish to have a
different number for your fax machine and
telephone, even when you use them on a single
telephone line.
Distinctive Ring is a service offered by your local
telephone company which allows you to use
several telephone numbers on one telephone
line. When a call is made to one of your phone
numbers, the telephone company sends a ring
pattern to your telephone line to indicate which
number the call is intended for. By setting up this
unit for Distinctive Ring, you can make the fax
machine automatically start fax reception when
a call comes to the fax number.
To use this service, you must subscribe to
the Distinctive Ring service offered by your
local telephone company.
5.2 Using two or more
phone numbers on a
single telephone line
5.2.1 Activating the Distinctive
Ring feature
How phone calls and faxes are received
If the incoming call is for the fax number, the fax
machine will ring with the assigned ring pattern
and automatically start fax reception.
If the incoming call is for the phone number:
– the fax machine will keep on ringing in TEL
mode.
– the fax machine will record a voice message
in TAM/FAX mode.
– fax communication will be attempted in FAX
ONLY mode.
5.3 Using three or more
phone numbers on a
single telephone line
You may wish to use three or more phone
numbers for a single telephone line. In order to
distinguish which number the call was
addressed to, a different ring pattern must be
assigned for each number.
Example: Using three phone numbers
Telephone
number
Ring pattern
Use
012 1234
Standard
ring
Personal
012 5678
Double ring
Business
012 9876
Triple ring
Fax
To use one phone number for the fax, program
the ring pattern assigned for the fax in feature
#32 (page 62). In the example, the ring pattern
assigned for fax is a triple ring, so you should
program “C” (triple ring).
{SET}
1
2
3
4
5
{A}{B}
{MENU}
Ring pattern
Settings in
feature #32
Standard ring (one long
ring)
“A”
Press {MENU}.
Press {#}, then {3}{1}.
Press {A} or {B} repeatedly to select “ON”.
1st ring
2nd ring
Double ring (two short rings)
“B”
Press {SET}.
Press {MENU}.
1st ring
2nd ring
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5. Distinctive Ring
Ring pattern
Settings in
feature #32
Triple ring (short-long-short
rings)
“C”
1st ring
2nd ring
Other triple ring (shortshort-long rings)
1st ring
“D”
2nd ring
5.4 Programming the ring
pattern assigned for fax
L Keep the front cover page open for button
locations.
1
2
3
4
Set feature #31 to “ON” (page 61).
5
6
Press {SET}.
62
Press {MENU}.
Press {#}, then {3}{2}.
Press {A} or {B} repeatedly to select the
ring pattern assigned for fax.
“A”: Standard ring (one long ring)
“B”: Double ring (two short rings)
“C”: Triple ring (short-long-short-rings)
“D”: Other triple ring (short-short-long rings)
“B-D” (default): The fax will respond to calls
with any of ring tone patterns “B”, “C” and
“D”
Press {MENU}.
FPG391C-PFQX2077ZA-en.book Page 63 Tuesday, August 31, 2004 10:12 AM
6. Copy
6 Copy
Copying
6.1 Making a copy
1
Quick scan feature
This feature is helpful when you want to copy the
document, then remove it for other uses. To use
this feature, activate feature #34 (page 77)
beforehand. The default setting is OFF.
L The document will be fed into the unit and
scanned into memory. The unit will then print
the data.
If the document exceeds the memory
capacity, copying of the exceeded document
will be cancelled and this feature will be
turned OFF automatically.
To stop copying
Press {STOP}.
6.1.1 More copying features
{STOP}
{START} {>}{A}{B}
{COPY}
1
Adjust the width of the document guides (1)
to fit the actual size of the document.
2
Insert the document (up to 10 pages) FACE
DOWN until a single beep is heard and the
unit grasps the document.
L If the document guides are not adjusted
to fit the document, re-adjust them.
3
If necessary, press {A} or {B} repeatedly to
select the desired resolution.
4
Press {COPY}.
L If necessary, enter the number of copies
(up to 30).
5
Press {START}, or wait for 15 seconds.
L The unit will start copying.
Note:
L Any document which can be sent as a fax can
also be copied (page 54).
To select the resolution
Select the desired resolution according to the
type of document.
– “FINE”: For printed or typewritten
documents with small print.
– “SUPER FINE”: For documents with very
small print.
– “PHOTO”: For documents containing
photographs, shaded drawings, etc.
L If you select “STANDARD”, copying will be
done using “FINE” mode.
To enlarge a document
1. Insert the document, then press {COPY}.
2. Press {>}.
3. Press {A} repeatedly to select “150%” or
“200%”, then press {START}.
L The unit will enlarge the centre of the
upper part of the document. To make an
enlarged copy of the bottom of the
document, turn the document around,
and then make a copy.
Example: 150% enlarged copy
Original document
Enlarged copy
A B
A B
C D
C D
To reduce a document
1. Insert the document, then press {COPY}.
2. Press {>}.
3. Press {B} repeatedly to select “92%”, “86%”
or “72%”, then press {START}.
Setting
Recording
paper size
Original
document
size
“100%”
(default)
Letter
Letter
Legal
Letter, A4,
Legal
“92%”
Letter
A4
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6. Copy
Setting
Recording
paper size
Original
document
size
“86%”
Letter
A4
“72%”
Letter
Insert more paper, press {START} then try
copying again.
Legal
(81/
Letter = 216 mm × 279 mm
2" × 11")
Legal = 216 mm × 356 mm (81/2" × 14")
A4 = 210 mm × 297 mm (81/4" × 1111/16")
Note:
L If the appropriate reduction rate is not
selected, the document may be divided and
the top of the second page will be deleted.
L If the image at the bottom of the document is
not copied when you copy a document that is
the same length as the recording paper, try
92% or 86%.
To collate multiple copies
The unit can collate multiple copies in the same
order as the original document pages.
1. Insert the document, then press {COPY}.
2. Enter the number of copies (up to 30).
3. Press {>} 2 times to display “COLLATE
OFF”.
4. Press {A} or {B} repeatedly to display
“COLLATE ON”.
5. Press {START}.
Example: Making 2 copies of a 4-page
original document
4
3
1
2
1
1
2
2
3
4
3
3
4
2
1
Collated pages
4
Uncollated pages
Note:
L The unit will store the documents into
memory while collating the copies. If memory
becomes full while storing, the unit will only
print out the stored pages.
L After copying, the collating feature will turn
OFF automatically.
L If the unit has run out of recording paper, the
unit will scan the document but will not print,
and the data will not be stored in the memory.
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7. Answering Machine
7 Answering
Voice
MailboxMachine
7.1 Mailbox features
This unit provides 3 mailboxes (mailbox 1, 2, 3)
for recording voice messages. Callers using a
touch tone phone can leave a message in a
specific mailbox by entering a mailbox number.
Callers who use rotary phones or do not specify
a mailbox can leave messages in mailbox 1.
Also, passwords can be assigned to mailboxes 2
and 3. This is useful if you share the unit with
other people, because only the person who
knows the mailbox password can listen to
messages in a mailbox.
L A maximum of 64 messages (including the
greeting message and memo messages) can
be recorded.
L If the person that the caller wants to talk to is
unavailable, you can transfer the call to that
person’s mailbox (page 68).
Caller’s recording time
You can select the caller’s recording time
(feature #10 on page 75, or page 85). The
default setting is 3 minutes.
7.1.1 To use a mailbox
1
Record your TAM/FAX greeting message
(page 66).
2
Program a password for mailbox 2 or 3, if
necessary.
– For mailbox 2 password, see feature #51
of the base unit programming (page 78).
– For mailbox 3 password, see feature #52
of the base unit programming (page 78).
L You can also program a password using
the handset (page 85).
3
Set the unit to TAM/FAX mode (page 58).
7.1.2 When a caller calls
1
Call your unit from a remote touch tone
telephone.
L The TAM/FAX greeting message will be
played.
2
To record a message in mailbox 1, press
{#}{1}.
To record a message in mailbox 2, press
{#}{2}.
To record a message in mailbox 3, press
{#}{3}.
L If the caller does not enter a mailbox
number, the message will be recorded in
mailbox 1.
3
After your unit announces “Please leave your
message.”, leave a message.
Note:
L The total recording time of all messages
(greeting, incoming and memo) is about 14
minutes (about 6 minutes if “ENHANCED” is
selected for the recording quality. See feature
#53 on page 79 for details). If messages are
recorded in noisy rooms, the time may be
shortened by up to 3 minutes.
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7. Answering Machine
Greeting
7.2 Recording your
greeting message
You can record your own greeting message for
TAM/FAX mode, for a maximum of 16 seconds
(default) or 60 seconds in length. We
recommend you record a message of less than
12 seconds to make it easier to receive faxes. If
a greeting message is not recorded, one of two
pre-recorded greetings will be played when a call
is received (page 66).
Sample message: “This is (your name). We are
unable to answer right now. To send a fax, start
transmission. To leave a message for John,
press {#} and {1}, for Jane press {#} and {2},
for Jack press {#} and {3}. Or just stay on the
line and leave a message after the beep. Thank
you.”
Note:
L If 6 beeps sound and the unit announces
“Your greeting was not recorded. Record your
greeting again.”, start again.
L You can change the maximum TAM/FAX
greeting message recording time to 60
seconds (feature #54 on page 79).
– If you change the setting to 60 seconds,
we recommend that you tell the caller in
your TAM/FAX greeting message to press
*9 before starting fax transmission.
– If you change the setting from 60 seconds
to 16 seconds, your current greeting
message will be deleted. The prerecorded greeting message will be played
when a call is received.
To check the greeting message
Press {GREETING/CHECK}.
L The unit will play the greeting message.
7.2.1 Erasing your recorded
greeting message
Press {GREETING/CHECK}, and then press
{ERASE} while your greeting message is
played.
L The unit will answer a call with a pre-recorded
greeting message.
7.2.2 Pre-recorded greeting
message
{MIC} {ERASE}
{STOP}
{GREETING/CHECK}
{GREETING/REC}
1
Press {GREETING/REC}.
L The unit announces “To record greeting,
press record again.”.
2
Within 10 seconds, press
{GREETING/REC} again.
L A long beep will sound.
3
Speak clearly about 20 cm (8 inches) away
from {MIC}.
L The display will show the remaining
recording time.
4
To stop recording, press {GREETING/REC}.
L You can also stop recording by pressing
{STOP}.
66
If you do not record a greeting message, one of
two pre-recorded messages will be played when
a call is received, depending on the caller’s
recording time (feature #10 on page 75, or page
85).
To check the pre-recorded greeting, press
{GREETING/CHECK}.
L A pre-recorded greeting will be played as
follows:
– When the recording time is set to “1 MIN”, “2
MIN” or “3 MIN”:
“Hello! We are unable to answer right now. To
send a fax, please start transmission. To
leave a voice message, please speak after
the beep. Thank you.”
– When the recording time is set to “GREETING
ONLY”:
“Hello! We are unable to answer right now.
Please try again later. Thank you.”
FPG391C-PFQX2077ZA-en.book Page 67 Tuesday, August 31, 2004 10:12 AM
7. Answering Machine
Incoming Messages
7.3 Listening to recorded
messages using the base
unit
When the unit has recorded new voice
messages:
– The {AUTO ANSWER} indicator will flash
when AUTO ANSWER is turned ON.
– The mailbox icons which contain new
messages will flash on the base unit display.
If only old messages exist in a mailbox:
– The {AUTO ANSWER} indicator will be lit but
will not flash when AUTO ANSWER is turned
ON.
– The mailbox icons will be lit but will not flash.
Example: 10 messages exist in total;
Mailbox 1 has new messages;
Mailbox 2 has old messages;
Mailbox 3 has no messages.
1 2
10
MAILBOX MESSAGE(S)
7.3.1 To play back messages
{HOLD/INTERCOM}
Press the {MAILBOX} button whose icon is
flashing on the display ({MAILBOX 1},
{MAILBOX 2} or {MAILBOX 3}).
L The unit will announce “Mailbox (no.)” and
the number of new messages in the mailbox,
and will play back the new messages.
L If old messages exist with new messages in
the mailbox, only new messages will be
played back.
L When the mailbox has no new messages,
the unit will announce “Mailbox (no.), no new
messages. All message playback”, and will
play back all messages in the mailbox.
L If you press another {MAILBOX} button
during play back, new messages in the
selected mailbox will be played back.
When mailbox 2 or 3 has the password
{TRANSFER}
{ERASE}
{STOP} {MAILBOX}
{<}{>}{A}{B}
{SP-PHONE}
AUTO ANSWER
1
Press {MAILBOX 2} or {MAILBOX 3}.
L The unit will announce “Enter mailbox
password” and “PASSWORD=” will be
displayed.
2
Enter the mailbox password (feature #51 on
page 78, feature #52 on page 78, or page
85).
L The unit will announce “Mailbox (no.)”
and the number of new messages in the
mailbox, and will play back the new
messages. If there are no new
messages, all messages in the mailbox
will be played back.
During playback
L The display shows the message number of
the mailbox.
Example: While the first message of the
mailbox is being played back.
REPEAT, SKIP 01
L Adjust the speaker volume using {A} or {B}.
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7. Answering Machine
L At the end of the last message of the mailbox,
the unit announces “End of final message”.
The unit will announce the remaining
recording time if it is less than 3 minutes.
L If a call is received, the unit will ring and
playback will stop. To answer the call, press
{SP-PHONE}. For playback, start again from
the beginning after hanging up.
L If the unit announces “Memory full” after
playback, erase unnecessary messages
(page 68).
To repeat a message
Press {<} while listening to the message.
L If you press {<} within 5 seconds of the
beginning of the message, the previous
message will be played.
L To play back a specific message, press {<}
or {>} and search for the message you want
to listen to.
2. Within 5 seconds, press the desired
{MAILBOX} button ({MAILBOX 1},
{MAILBOX 2} or {MAILBOX 3}).
L If mailbox 2 or 3 has a password, enter it
(feature #51 on page 78, feature #52 on
page 78, or page 85).
L The unit will announce “Mailbox (no.), no
messages.”.
7.3.3 Transferring a call to a
mailbox
When you answer a call and the caller wants to
talk to someone who is not available, you can
transfer the caller into one of the mailboxes,
where the caller can leave a message.
Tell the outside caller you will transfer them to the
desired party’s mailbox.
Remind the caller to press {#} and the mailbox
number of the desired party (if necessary).
1
Press {HOLD/INTERCOM} on the handset
or press {TRANSFER} on the base unit
during a call.
L The call will be put on hold.
2
Press {9} to hang up the call.
L After you press {9}, the caller can then
access a mailbox and leave a message
there (page 65).
To skip a message
Press {>} to play the next message.
To stop playback temporarily
Press {STOP}.
L To resume playback, press the {MAILBOX}
button ({MAILBOX 1}, {MAILBOX 2} or
{MAILBOX 3}) whose playback was stopped
within 1 minute.
Voice time/day stamp
During playback, the unit will announce the day
of the week and time that each message was
recorded.
For Call Display service users (page 43)
During playback, the display shows the name
and/or number of the caller whose message is
being played.
7.3.2 Erasing recorded
messages
To erase a specific message
Press {ERASE} while listening to the message
you want to erase.
To erase all messages
All of the recorded messages in the desired
mailbox can be erased at one time.
1. Press {ERASE}.
L The unit will announce “To erase all
messages, please select mailbox.”.
68
Note:
L Even if you subscribed to a Call Display
service (page 43), caller information will not
be displayed while the transferred caller is
recording a message or while that message
is being played. The unit will store the caller
information if the transferred call is an
incoming call.
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7. Answering Machine
7.4 Listening to recorded
messages using the
handset (Remote
operation)
When the unit has recorded new voice
messages:
– “{PLAY}” will flash on the handset display.
If only old messages exist in a mailbox:
– “{PLAY}” will be lit but will not flash.
{PLAY}{BOX2}
{SKIP}
{BOX3}
{CALL}
{BOX1}{REPEAT}
{e}{v}
{TALK}
{OFF}
{SP-PHONE}
7.4.1 To play back messages
1
Press the soft key ({PLAY}).
L A beep will sound and the unit will
announce “Please select mailbox.”. To
switch to the receiver, press {TALK}. To
switch back to the speaker, press {SPPHONE}.
L The mailboxes that have new messages
will flash.
Example: Mailbox 1 has new
messages.
Example:
Remote operation
BOX1
2
BOX2
L After playback, the voice menu will start
(below).
3
Press {OFF} to end the operation.
Note:
L If you do not select a mailbox in step 2,
messages in mailbox 1 will be played.
During playback
L Adjust the speaker or receiver volume using
{v} or {e}.
L At the end of the last message of the mailbox,
the unit announces “End of final message”.
The unit will announce the remaining
recording time, if it is less than 3 minutes.
L If a call is received, the unit will ring and
playback will stop. To answer the call, press
{TALK} or {SP-PHONE}. For playback, start
again from the beginning after hanging up.
L If the unit announces “Memory full” after
playback, erase unnecessary messages
(page 70).
Voice menu
If you do not press any keys at the end of the last
message, the unit will announce “End of final
message”, and the voice menu will begin.
The unit will announce “Press 4 to play back new
messages. Press 5 to play back all messages.”
L You can press buttons for other playback
options even if the voice menu has started.
To switch to another mailbox
Press {#} and the mailbox number ({1}, {2} or
{3}) during playback.
To repeat a message
Press the soft key ({REPEAT}) or {1} while
listening to the message.
L If pressed within 5 seconds of the beginning
of the message, the previous message will be
played.
BOX3
Press the soft key ({BOX1}, {BOX2} or
{BOX3}).
L If “Enter mailbox password” is announced
and displayed, mailbox 2 or 3 has a
password. Enter it (feature #51 on page
78, feature #52 on page 78, or page 85).
L The unit will announce “Mailbox (no.)”
and the number of new messages in the
mailbox, and will play back the new
messages.
To skip a message
Press the soft key ({SKIP}) or {2} to play the
next message.
To playback new messages
Press {4}.
L Only new messages are played back.
To playback all messages
Press {5}.
L All messages are played back.
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7. Answering Machine
Memo Message
To stop playback temporarily
Press {9}.
L To resume operation, enter a remote
command within 15 seconds, or the voice
menu will start (page 69).
To turn OFF the AUTO ANSWER mode
Press {0}.
L The receiving mode will be set to TEL mode.
To turn ON the AUTO ANSWER mode
Press {8}.
L When AUTO ANSWER is turned ON, the
receiving mode will be set to FAX ONLY or
TAM/FAX mode, depending on the setting of
feature #77 (page 80).
For Call Display service users (page 43)
During playback, the display shows the name
and/or number of the caller whose message is
being played.
To call the displayed number:
1. Press the soft key ({CALL}).
L The unit stops playback.
L If you need to edit the phone number to
call back, see page 45.
2. Press the soft key ({CALL}), {TALK}, or
{SP-PHONE}.
L The unit dials the phone number.
7.4.2 Erasing recorded
messages
To erase a specific message
Press {*}{4} while listening to the message you
want to erase.
L A short beep will sound and the next
message will be played.
To erase all messages
Press {*}{5} while listening to a message.
L A long beep will sound and the unit will
announce “Mailbox (no.), no messages.”.
70
7.5 Leaving a message for
others or yourself
You can record a voice memo to leave a private
message for yourself or someone else.
L Keep the front cover page open for button
locations.
1
Press {MEMO}.
L The unit will announce “Please select
mailbox.”.
2
Within 5 seconds, press a {MAILBOX}
button ({MAILBOX 1}, {MAILBOX 2} or
{MAILBOX 3}).
L A long beep will sound.
3
Speak clearly about 20 cm (8 inches) away
from {MIC}.
4
To stop recording, press {MEMO}.
L You can also stop recording by pressing
{STOP}.
Note:
L If you record for over 3 minutes, the unit will
stop recording.
L If 6 beeps sound and the unit announces
“Your message was not recorded. Record
your message again.”, start again.
L If 6 beeps sound and the unit announces
“Memory full”, the unit will exit recording
mode. Erase unnecessary messages (page
68, 70) and try again.
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7. Answering Machine
Remote Operation
7.6 Operating from a remote location
You can call your unit from a remote location and access the answering machine.
Important:
L Program the remote operation ID beforehand (feature #11 on page 75, or page 85).
L Set the unit to TAM/FAX mode before going out (page 58).
L Use a touch tone telephone for remote operations.
Helpful hints:
L When you press a key, press firmly.
L Please make a copy of the following table, and carry it with you when you go out.
Answering machine remote operation
1. Call your unit.
{4}
New message playback
2. During or after the greeting message,
– to access mailbox 1, enter the remote
operation ID.
– If mailbox 2 or 3 has a password, enter the
password of the mailbox you want to
access.
{5}
All message playback
{7}
Records greeting message
{9}
Stops the operation temporarily
{*}{4}
Erases a specific message
3. Enter a remote command within 10 seconds.
{*}{5}
Erases all messages
{0}
Turns OFF the answering machine
L To record a message, call your unit, press
{#} and the mailbox number (1, 2 or 3), then
leave a message.
Key
Remote command
{#}{1}
Selecting mailbox 1
{1}
Repeats a message
{#}{2}
Selecting mailbox 2
{2}
Skips a message
{#}{3}
Selecting mailbox 3
7.6.1 Summary of remote
operation
4
1
2
After 3 seconds, the voice menu will start
(page 72). Follow the menu or enter a remote
command (page 72).
5
To end remote operation, hang up.
OR
To listen to messages in another mailbox,
press {#}{1} (mailbox 1), {#}{2} (mailbox
2) or {#}{3} (mailbox 3).
L If the unit announces “Enter mailbox
password.”, mailbox 2 or 3 has a
password (feature #51 on page 78,
feature #52 on page 78, or page 85).
Enter the password.
Call your unit.
During or after the TAM/FAX greeting
message;
For mailbox 1
Press the remote operation ID.
For mailbox 2 or 3 (when you program the
password)
Enter the password.
3
Erase any unnecessary messages.
When there are new recorded messages
L The unit will announce “Mailbox (no.)”
and the number of new messages in the
mailbox, and will play back the new
messages.
When there are no new messages
Voice guide:
“Mailbox (no.), no new messages.”
Note:
L The unit will announce the remaining
recording time after playback, if it is less than
3 minutes.
L The messages are saved.
When voice memory is full
Voice guide:
“Memory full”
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7. Answering Machine
7.6.2 Remote operations
following voice menu
During remote operation, the unit will provide
voice prompts in the following order.
1 “Press 1 to play back all messages.
Press 2 for other functions.”
{1}: All recorded messages in the mailbox will be
played back.
{2}: Voice prompt 2 is announced.
2 “Press 1 to play back new messages.
Press 2 for other functions.”
{1}: Only new messages in the mailbox will be
played back.
{2}: Voice prompt 3 is announced.
3 “Press 1 to record your message.
Press 2 for other functions.”
{1}: The unit will announce “Please leave your
message.” and a long beep will sound, then you
can leave your own voice message in the
mailbox. When you finish recording, hang up.
{2}: Voice prompt 4 is announced.
4 “Press 1 to erase all messages.
Press 2 for other functions.”
{1}: All recorded messages in the mailbox will be
erased and the unit will announce “Mailbox (no.),
no messages.”.
{2}: Voice prompt 5 is announced.
5 “Press 1 to record your greeting.
Press 2 for other functions.”
{1}: The unit will announce “Press 7 to record
your greeting. Press 9 to end recording”.
Press {7}. After the long beep, talk for up to 16
seconds. Press {9} to end. Your new greeting
message will be played back for confirmation.
{2}: Voice prompt 1 is announced.
Note:
L If you do not press any keys within 10
seconds after a voice prompt, “Thank you for
your call” will be heard and the call will be
disconnected.
7.6.3 Remote operation using
remote commands
{1} Repeat (During playback)
L The current message is repeated.
L If pressed within 5 seconds of playback, the
previous message will be played.
72
{2} Skip (During playback)
L The current message is skipped. The next
message is played.
{4} New message playback
L Only new messages are played back.
{5} All message playback
L All messages are played back.
{7} Record greeting message
L After the long beep, talk for up to 16 seconds.
Press {9} to end. The new greeting message
will be played back.
{9} Stop
L Operation is stopped temporarily.
L To resume operation, enter a remote
command within 15 seconds, or the voice
menu will start (page 72).
{*}{4} To erase a specific message (During
playback)
L The current message is erased.
L A short beep will sound and the next
message will be played.
{*}{5} To erase all messages
L All recorded messages in the mailbox are
erased.
L A long beep will sound and the unit will
announce “Mailbox (no.), no messages.”.
{0} To turn OFF the answering machine
L The unit hangs up and will not answer calls
until turned ON again (page 58, 72).
{#}{1} To select mailbox 1
L Mailbox 1 is selected and the unit announces
the number of new messages in the mailbox.
{#}{2} To select mailbox 2
L If mailbox 2 has a password (feature #51 on
page 78, or page 85), enter it. Mailbox 2 is
selected and the unit announces the number
of new messages in the mailbox.
{#}{3} To select mailbox 3
L If mailbox 3 has a password (feature #52 on
page 78, or page 85), enter it. Mailbox 3 is
selected and the unit announces the number
of new messages in the mailbox.
To turn ON the AUTO ANSWER mode
Call your unit and let it ring 15 rings.
L The unit will answer your call with the
greeting message, and AUTO ANSWER
mode will be turned ON.
L When AUTO ANSWER is turned ON, the
receiving mode will be set to FAX ONLY or
TAM/FAX mode, depending on the setting of
feature #77 (page 80).
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7. Answering Machine
7.6.4 Interrupting remote
operation
If you mistakenly answer the call while a user is
accessing a mailbox from a remote location:
1
Press {HOLD/INTERCOM} on the handset
or {TRANSFER} on the base unit.
2
Press {9}.
L The user can then access a mailbox by
entering the remote code or the mailbox
password.
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8. Programmable Features
8 Programmable
Features
(Base Unit)
Features
8.1 Base unit
programming
6
Press {SET}.
L The setting you selected is set, and the
next feature will be displayed.
7
To exit programming, press {MENU}.
Note:
L To exit programming, press {MENU} at any
time.
{SET}
{MENU}
{<}{>}{A}{B}
8.1.1 Programming basic
features
1
2
Press {MENU}.
Select the feature you wish to program.
Press {<} or {>} repeatedly to display the
desired feature.
L The current setting of the feature will be
displayed.
3
Press {A} or {B} repeatedly to display the
desired setting.
L This step may be slightly different
depending on the feature.
4
Press {SET}.
L The setting you selected is set, and the
next feature will be displayed.
5
To exit programming, press {MENU}.
8.1.2 Programming advanced
features
1
2
3
4
5
74
Press {MENU}.
Press {<} or {>} repeatedly to display
“ADVANCE SETTINGS”.
Press {SET}.
Select the feature you wish to program.
Press {<} or {>} repeatedly to display the
desired feature.
L The current setting of the feature will be
displayed.
Press {A} or {B} repeatedly to display the
desired setting.
L This step may be slightly different
depending on the feature.
Programming by entering the program
code number directly
You can select a feature by directly entering its
program code (# and a 2-digit number) instead of
using {<} or {>}.
1. Press {MENU}.
2. Press {#} and the 2-digit code (page 75 to
page 80).
3. Press {A} or {B} repeatedly to display the
desired setting.
L This step may be slightly different
depending on the feature.
4. Press {SET}.
5. To exit programming, press {MENU}.
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8. Programmable Features
8.2 Basic features
Code #00: Setting the Quick Setup
QUICK SETUP
PRESS SET
See page 23 for details.
Code #01: Setting the date and time
SET DATE & TIME
PRESS SET
Note:
L You can also program this feature with the
handset (page 84).
Code #10: Changing the maximum recording
time for incoming messages
RECORDING TIME
=3 MIN
[±]
“1 MIN”, “2 MIN” or “3 MIN” (default): 1
minute to 3 minutes.
“GREETING ONLY”: Only plays your greeting
message.
See page 32 for details.
Note:
L If you select “GREETING ONLY”, the unit will
answer a call with the greeting message, and
then hang up. The unit will not record any
incoming messages.
L You can also program this feature with the
handset (page 85).
Code #03: Setting your fax number
Code #11: Setting the remote operation ID
See page 31 for details.
Code #02: Setting your logo
YOUR LOGO
PRESS SET
YOUR FAX NO.
PRESS SET
REMOTE TAM ID
ID=11
See page 34 for details.
1. Press {MENU}.
Code #04: Printing a sending report
SENDING REPORT
=ERROR
[±]
To print a sending report for fax transmission
results (page 54).
“ERROR” (default): A sending report will be
printed only when fax transmission fails.
“ON”: A sending report will be printed after every
transmission.
“OFF”: Sending reports will not be printed.
Code #06: Changing the ring setting in FAX
ONLY mode
FAX RING COUNT
RINGS=3
[±]
To change the number of rings before the unit
answers a call in FAX ONLY mode.
You can select “1”, “2”, “3” (default) or “4”.
Code #06: Changing the ring setting in
TAM/FAX mode
TAM RING COUNT
RINGS=3
[±]
To change the number of rings before the unit
answers a call in TAM/FAX mode. You can select
“2”, “3” (default), “4”, “5”, “6”, “7” or “TOLL
SAVER”. See page 59 for details.
2. Press {#}, then {1}{1}.
3. Enter a 2-digit number (00–99).
L The default ID is “11”.
4. Press {SET}.
5. Press {MENU}.
Note:
L You can also program this feature with the
handset (page 85).
Code #13: Setting the dialing mode
DIALING MODE
=TONE
[±]
If you cannot make calls, change this setting
depending on your telephone line service.
“TONE” (default): For tone dial service.
“PULSE”: For rotary pulse dial service.
Note:
L You can also program this feature with the
handset (page 86).
Code #17: Setting the ringer tone for outside
calls
RINGER TONE
=TONE 1
[±]
To set the base unit ringer tone from one of 7
patterns for outside calls. You can select “TONE
1” (default), “TONE 2”, “TONE 3”, “MELODY
1”, “MELODY 2”, “MELODY 3” or “MELODY 4”.
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8. Programmable Features
Note:
L You can also program this feature with the
handset (page 83).
L To set the handset ringer tone, see page 83.
8.3 Advanced features
Code #21: Activating the Talking Call Display
feature
TALK CALLER ID
=ON
[±]
“ON” (default): Caller names will be announced
from the speakerphone.
“OFF”: Deactivates this feature.
Note:
L If the ringer volume is OFF, caller names will
not be announced.
Code #22: Setting the journal report to print
automatically
AUTO JOURNAL
=ON
[±]
“ON” (default): The unit will print a journal report
automatically after every 30 new fax
transmissions and receptions (page 54).
“OFF”: The unit will not print a journal report, but
will keep a record of the last 30 fax transmissions
and receptions.
Code #23: Sending documents overseas
OVERSEAS MODE
=ERROR
[±]
If you cannot send a fax overseas even if the
number is correct and the line is connected,
activate this feature before sending the fax.
This feature improves the reliability by reducing
the transmission speed.
“NEXT FAX”: This setting is effective only for the
next attempted fax transmission. After
transmission, the unit will return to the previous
setting.
“ERROR” (default): When the previous fax
transmission fails and you wish to re-send the
document.
“OFF”: Deactivates this feature.
Note:
L This feature is not available for broadcast
transmission.
L Calling charges may be higher than usual.
Code #25: Sending a fax at a specific time
DELAYED SEND
=OFF
[±]
This feature allows you to take advantage of lowcost calling hours offered by your telephone
company. This feature can be set up to 24 hours
in advance of the desired time.
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8. Programmable Features
To send a document:
1. Insert the document.
2. If necessary, press {A} or {B} repeatedly to
select the desired resolution (page 53).
3. Press {MENU}.
4. Press {#} then {2}{5}.
5. Press {A} or {B} repeatedly to select “ON”.
6. Press {SET}.
7. Enter the fax number.
8. Press {SET}.
9. Enter the transmission start time.
L Press {*} repeatedly to select “AM” or
“PM”.
L If you select French for the language
(feature #48 on page 78), the time is set
using a 24 hour clock.
10. Press {SET}.
11. Press {MENU}.
will release the document before sending or
copying.
“ON”: The unit will scan the document and store
it into memory first, then the unit will start
sending or copying.
“OFF” (default): Deactivates this feature.
Note:
L If the document exceeds the memory
capacity, sending of the whole document or
copying of the exceeded document will be
cancelled and this feature will be turned OFF
automatically.
Code #36: Receiving oversized documents
RCV REDUCTION
=92%
[±]
If the size of the document sent by the other
party is as large as or larger than the recording
paper, the unit can reduce the document and
print it. Select the desired reduction rate.
Note:
L To cancel after programming, press {STOP}
then {SET}.
Setting
Recording
paper size
Original
document
size
Code #26: Setting the callers list to print
automatically
“100%”
Legal
Letter, A4
“92%”
(default)
Letter
Letter
Legal
Legal
“86%”
Letter
A4
“72%”
Letter
Legal
AUTO CALL. LIST
=OFF
[±]
“ON”: The callers list will be printed automatically
each time the base unit logs 30 different callers
(page 43).
“OFF” (default): The callers list will not be
printed, but the unit will keep a record of the
information for the last 30 different callers.
Code #31: Activating the Distinctive Ring
feature
DISTINCTIVE RING
=OFF
[±]
See page 61 for details.
Code #32: Setting the ring pattern for fax
(Distinctive Ring feature)
FAX RING PATTERN
RING=B–D
[±]
See page 62 for details.
Code #34: Setting the quick scan
QUICK SCAN
=OFF
[±]
This feature is helpful when you want to remove
the document for other uses, because the unit
Code #39: Changing the base unit display
contrast
LCD CONTRAST
=NORMAL
[±]
“NORMAL” (default): For normal contrast.
“DARKER”: Used when the display contrast is too
light.
Note:
L To change the handset display contrast, see
page 86.
Code #41: Changing the fax activation code
FAX ACTIVATION
=OFF
[±]
If you wish to use a handset (page 57) or an
extension telephone (page 57) to receive faxes,
activate this feature and program the activation
code.
1. Press {MENU}.
2. Press {#}, then {4}{1}.
3. Press {A} or {B} repeatedly to select “ON”.
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8. Programmable Features
4. Press {SET}.
5. Enter your code from 2 to 4 digits, using 0–9,
{*} and {#}.
L The default code is “;#9”.
L Do not enter “0000”.
6. Press {SET}.
7. Press {MENU}.
Code #44: Setting the memory reception alert
RECEIVE ALERT
=ON
[±]
To alert you with a beeping sound when a
received fax document is stored into memory
due to some existing problem.
The slow beeps will continue until you clear the
printing problem and make sure the unit is
supplied with enough paper to print the stored
document.
“ON” (default): You will hear a beeping sound.
“OFF”: Deactivates this feature.
Code #46: Setting friendly reception
FRIENDLY RCV
=ON
[±]
To receive a fax automatically when you answer
a call and hear a fax calling tone (slow beep).
“ON” (default): You do not have to press
{FAX/START} for fax reception.
“OFF”: You have to press {FAX/START} for fax
reception.
Code #48: Selecting the language
DISPLAY
=ENGLISH
[±]
The display and reports will be in the selected
language.
“ENGLISH” (default): English is used.
“FRENCH”: French is used.
Code #50: Selecting the voice prompt
VOICE PROMPT
=ENGLISH
[±]
The voice guidance will be heard in the selected
language.
“ENGLISH” (default): English is used.
“FRENCH”: French is used.
Note:
L You can also set this feature with the handset
(page 87).
Code #51: Setting the mailbox 2 password
BOX2 PASSWORD
ID=
78
To prevent other users from retrieving your
messages, program a password for mailbox 2.
1. Press {MENU}.
2. Press {#}, then {5}{1}.
L If the password has already been
assigned to the mailbox, it is displayed.
3. Enter a 2-digit number (00–99).
L If you entered a wrong number, press
{STOP} and enter the password again.
4. Press {SET}.
5. Press {MENU}.
To check the password
Repeat steps 1 and 2.
L The password is displayed. When finished,
press {MENU}.
To erase the password
Press {STOP} in step 3, and press {SET}.
L You will be able to access the mailbox without
entering the password.
Note:
L You can also program this feature with the
handset (page 85).
Code #52: Setting the mailbox 3 password
BOX3 PASSWORD
ID=
To prevent other users from retrieving your
messages, program a password for mailbox 3.
1. Press {MENU}.
2. Press {#}, then {5}{2}.
L If the password has already been
assigned to the mailbox, it is displayed.
3. Enter a 2-digit number (00–99).
L If you entered a wrong number, press
{STOP} and enter the password again.
4. Press {SET}.
5. Press {MENU}.
To check the password
Repeat steps 1 and 2.
L The password is displayed. When finished,
press {MENU}.
To erase the password
Press {STOP} in step 3, and press {SET}.
L You will be able to access the mailbox without
entering the password.
Note:
L You can also program this feature with the
handset (page 85).
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8. Programmable Features
Code #53: Changing the recording sound
quality for incoming messages
RECORDING MODE
=STANDARD
[±]
Code #67: Setting the incoming message
monitor
ICM MONITOR
=ON
[±]
“STANDARD” (default): Recording sound quality
is standard, and the maximum recording time is
approximately 14 minutes.
“ENHANCED”: Recording sound quality is
clearer, and the maximum recording time is
approximately 6 minutes.
To hear an incoming message (ICM) from the
speaker when the answering machine is
recording the message.
“ON” (default): You can monitor the incoming
message.
“OFF”: Deactivates this feature.
Code #54: Changing the recording time for
your TAM/FAX greeting message
Code #72: Setting flash time
GREETING TIME
=16s
[±]
“16s” (default): Maximum recording time is 16
seconds.
“60s”: Maximum recording time is 60 seconds.
See page 66 for details.
Code #57: Setting the Call Waiting Deluxe
service
C. WTG OPTIONS
=OFF
[±]
“ON”: You can select call waiting options with the
handset when receiving a call.
“OFF” (default): Deactivates this feature.
See page 51 for details.
Note:
L You can also program this feature with the
handset (page 84).
L After this feature is set to on, you can only
use this option with the handset.
Code #59: Copying phone book data from the
base unit to a handset
COPY PHONE BOOK
=1 ITEM
[±]
See page 42 for details.
Code #62: Setting line mode
SET LINE MODE
=B
[±]
The default setting of the line mode is “B”.
Generally leave this setting to “B”. If a change of
the line mode setting is required by our customer
call centre or service personnel, change the line
mode to “A”.
Note:
L You can also program this feature with the
handset (page 87).
SET FLASH TIME
=700ms
[±]
The flash time depends on your telephone
exchange or host PBX.
You can select “90ms” (milliseconds), “100ms”,
“110ms”, “250ms”, “300ms”, “400ms”,
“600ms” or “700ms” (default).
Note:
L If the unit is connected via a PBX, PBX
functions (transferring a call etc.) might not
work correctly. Consult your PBX supplier for
the correct setting.
L You can also program this feature with the
handset (page 87).
Code #73: Setting incoming call tone
INCOMING CALL
TONE=2
[±]
During an intercom call (page 48) or while using
the room monitor feature (page 51), you can be
informed by 2 tones if a call arrives.
“2” (default): The incoming call tone will sound 2
times.
“ON”: The incoming call tone will be heard for as
long as the line rings.
“OFF”: Deactivates this feature.
Note:
L You can also program this feature with the
handset (page 84).
L To set the handset incoming call tone, see
page 83.
Code #74: Setting room monitor
ROOM MONITOR
=OFF
[±]
See page 51 for details.
Code #76: Setting the connecting tone
CONNECTING TONE
=ON
[±]
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8. Programmable Features
If you often have trouble when sending faxes,
this feature allows you to hear connecting tones:
fax tone, ring back tone and busy tone. You can
use those tones to confirm the status of the other
party’s machine.
“ON” (default): You will hear connecting tones.
“OFF”: Deactivates this feature.
Note:
L If the ring back tone continues, the other
party’s machine may not be a fax machine or
may have run out of paper. Check with the
other party.
L The connecting tone volume cannot be
adjusted.
Code #77: Changing the receiving mode in
the AUTO ANSWER setting
AUTO ANSWER
=TAM/FAX
You can also select the desired setting by directly
entering the program code (# and a 2-digit
number) and direct command.
For more details on the features, see page 75 to
page 80.
1
2
3
Press {MENU}.
4
5
Press {SET}.
[±]
“TAM/FAX” (default): Telephone Answering
Machine/Fax mode (page 58)
“FAX ONLY”: Fax only mode (page 59)
Code #80: Resetting advanced features to
their default settings
SET DEFAULT
RESET=NO
8.4 Direct commands for
base unit programming
features
[±]
To reset the advanced features:
1. Press {MENU}.
2. Press {#}, then {8}{0}.
3. Press {A} or {B} repeatedly to select “YES”.
4. Press {SET}.
5. Press {SET} again.
6. Press {MENU}.
L The language setting (feature #48 on
page 78) and the voice prompt (feature
#50 on page 78) will not be reset.
Press {#} and the 2-digit code number.
Press the desired direct command to display
the desired setting.
L This step may be slightly different
depending on the feature.
To exit programming, press {MENU}.
8.4.1 Program code and direct
command button
{#}{0}{0} Quick Setup
– {1}: “TAM/FAX” (default)
– {2}: “DIST. RING”
– {3}: “TEL ONLY”
– {4}: “FAX ONLY”
L Press {SET} 2 times before pressing the
direct command button.
{#}{0}{1} Date and time
L Enter the date and time using the dial
keypad. See page 31 for details.
{#}{0}{2} Your logo
L Enter your logo using the dial keypad. See
page 32 for details.
{#}{0}{3} Your fax number
L Enter your fax number using the dial keypad.
See page 34 for details.
{#}{0}{4} Sending report
– {1}: “ON”
– {2}: “OFF”
– {3}: “ERROR” (default)
{#}{0}{6} FAX ring count
– {1}: “1”
– {2}: “2”
– {3}: “3” (default)
– {4}: “4”
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8. Programmable Features
{#}{0}{6} TAM ring count
– {2}: “2”
– {3}: “3” (default)
– {4}: “4”
– {5}: “5”
– {6}: “6”
– {7}: “7”
– {0}: “TOLL SAVER”
{#}{1}{0} Caller’s recording time
– {1}: “1 MIN”
– {2}: “2 MIN”
– {3}: “3 MIN” (default)
– {0}: “GREETING ONLY”
– {2}: “OFF” (default)
{#}{3}{2} Fax ring pattern
– {1}: “A”
– {2}: “B”
– {3}: “C”
– {4}: “D”
– {5}: “B-D” (default)
{#}{3}{4} Quick scan
– {1}: “ON”
– {2}: “OFF” (default)
{#}{1}{1} Remote operation ID
L Enter a 2-digit number (00-99).
{#}{3}{6} Receiving reduction
– {1}: “72%”
– {2}: “86%”
– {3}: “92%” (default)
– {4}: “100%”
{#}{1}{3} Dialing mode
– {1}: “PULSE”
– {2}: “TONE” (default)
{#}{3}{9} Display contrast
– {1}: “NORMAL” (default)
– {2}: “DARKER”
{#}{1}{7} Ringer tone
– {1}: “TONE 1” (default)
– {2}: “TONE 2”
– {3}: “TONE 3”
– {4}: “MELODY 1”
– {5}: “MELODY 2”
– {6}: “MELODY 3”
– {7}: “MELODY 4”
{#}{4}{1} Fax activation code
– {1}: “ON”
– {2}: “OFF” (default)
{#}{2}{1} Talking Call Display
– {1}: “ON” (default)
– {2}: “OFF”
{#}{2}{2} Automatic journal report
– {1}: “ON” (default)
– {2}: “OFF”
{#}{2}{3} Overseas mode
– {1}: “NEXT FAX”
– {2}: “OFF”
– {3}: “ERROR” (default)
{#}{2}{5} Delayed send
– {1}: “ON”
– {2}: “OFF” (default)
L If you select “ON”, next enter the fax number
and transmission time using the dial keypad
(see feature #25 on page 76 for details).
{#}{2}{6} Automatic callers list
– {1}: “ON”
– {2}: “OFF” (default)
{#}{3}{1} Distinctive Ring
– {1}: “ON”
L If you select “ON”, next enter your code from
2 to 4 digits using 0–9, {*} and {#}.
{#}{4}{4} Memory reception alert
– {1}: “ON” (default)
– {2}: “OFF”
{#}{4}{6} Friendly reception
– {1}: “ON” (default)
– {2}: “OFF”
{#}{4}{8} Display language
– {1}: “ENGLISH” (default)
– {2}: “FRENCH”
{#}{5}{0} Voice prompt
– {1}: “ENGLISH” (default)
– {2}: “FRENCH”
{#}{5}{1} Mailbox 2 password
L Enter a 2-digit number (00-99).
{#}{5}{2} Mailbox 3 password
L Enter a 2-digit number (00-99).
{#}{5}{3} Recording sound quality mode
– {1}: “STANDARD” (default)
– {2}: “ENHANCED”
{#}{5}{4} Greeting time
– {1}: “16s” (default)
– {2}: “60s”
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8. Programmable Features
Features (Handset)
{#}{5}{7} Call Waiting Deluxe
– {1}: “ON”
– {2}: “OFF” (default)
8.5 Handset programming
{#}{5}{9} Copy phone book
– {1}: “1 ITEM” (default)
– {2}: “ALL ITEMS”
{#}{6}{2} Line mode
– {1}: “A”
– {2}: “B” (default)
{SELECT}{SAVE}
{CLEAR}
{e}{v}
{OFF}
{#}{6}{7} Incoming message monitor
– {1}: “ON” (default)
– {2}: “OFF”
{MENU}
{#}{7}{2} Flash time
– {1}: “90ms”
– {2}: “100ms”
– {3}: “110ms”
– {4}: “250ms”
– {5}: “300ms”
– {6}: “400ms”
– {7}: “600ms”
– {8}: “700ms” (default)
Important information
L Make sure the handset and base unit are
not being used. The handset must be
operated near the base unit and while OFF
the charger.
{#}{7}{3} Incoming call tone
– {1}: “OFF”
– {2}: “2” (default)
– {3}: “ON”
After pressing {MENU}, the main menu is
displayed. Most items in the main menu have a
sub-menu. See the corresponding pages for
function details.
{#}{7}{4} Room monitor
– {1}: “ON”
– {2}: “OFF” (default)
Note:
L To exit programming, press {OFF} at any
time.
8.5.1 Function menu table
Main menu
Sub-menu
Ringer setting
Ringer volume (page 29)
Ringer tone (page 83)
{#}{7}{6} Connecting tone
– {1}: “ON” (default)
– {2}: “OFF”
{#}{7}{7} AUTO ANSWER
– {1}: “TAM/FAX” (default)
– {2}: “FAX ONLY”
{#}{8}{0} Set default
– {1}: “YES”
– {2}: “NO” (default)
L If you select “YES”, press {SET} 2 times,
then press {MENU} to exit programming.
82
Incoming call
(for handset) (page 83)
Date and time
(page 31)
----------
Voice enhancer
(page 35)
----------
Copy phone
book
Talking Call
Display (page
84)
Copy 1 item (page 41)
Copy all items (page 42)
----------
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8. Programmable Features
Main menu
Sub-menu
Initial setting
Set answering
L Number of rings
(page 84)
L Recording time
(page 85)
L Remote code
(page 85)
L Set mailbox2&3
(page 85)
L Recording mode
(page 85)
Message alert (page 86)
LCD contrast (page 86)
Key tone (page 86)
Auto talk (page 86)
Room monitor
(for handset) (page 51)
Set tel line
L Set dial mode
(page 86)
L Set flash time
(page 87)
L Set line mode
(page 87)
Set base unit
L Ringer tone
(for base unit)
(page 83)
L Incoming call
(for base unit)
(page 84)
L Room monitor
(for base unit)
(page 87)
L Talking Call Display
(for base unit)
(page 84)
Registration
L HS registration
(page 91)
L Deregistration
(page 91)
Change language
(page 87)
8.5.2 Programmable functions
Setting ringer tone for outside calls
To set the handset ringer tone from one of 7
patterns for outside calls. You can select “Tone
1” (default), “Tone 2”, “Tone 3”, “Melody
1”, “Melody 2”, “Melody 3” or “Melody 4”.
– Handset ringer tone
1. Press {MENU}.
2. Press the soft key ({SELECT}) at “Ringer
setting”.
3. Scroll to “Ringer tone” by pressing {v} or
{e}, then press the soft key ({SELECT}).
4. Press {v} or {e} repeatedly to select the
desired setting.
L You can also select the ringer tone by
pressing {1} to {7}.
5. Press the soft key ({SAVE}).
6. Press {OFF}.
– Base unit ringer tone
Use the handset
1. Press {MENU}.
2. Scroll to “Initial setting” by pressing
{v} or {e}, then press the soft key
({SELECT}).
3. Scroll to “Set base unit” by pressing {v}
or {e}, then press the soft key ({SELECT}).
4. Press the soft key ({SELECT}) at “Ringer
tone”.
5. Press {v} or {e} repeatedly to select the
desired setting.
L You can also select the ringer tone by
pressing {1} to {7}.
6. Press the soft key ({SAVE}).
7. Press {OFF}.
Note:
L To set the base unit ringer tone using the
base unit, see feature #17 on page 75.
Setting incoming call tone
During an intercom call (page 48) or while using
the room monitor feature (page 51), you can be
informed of incoming calls by 2 tones.
“2” (default): The incoming call tone will sound 2
times.
“On”: The incoming call tone will be heard for as
long as the line rings.
“Off”: Deactivates this feature.
– Handset incoming call tone
1. Press {MENU}.
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8. Programmable Features
2. Press the soft key ({SELECT}) at “Ringer
setting”.
3. Scroll to “Incoming call.” by pressing
{v} or {e}, then press the soft key
({SELECT}).
4. Press {v} or {e} repeatedly to select the
desired setting.
5. Press the soft key ({SAVE}).
6. Press {OFF}.
– Base unit incoming call tone
Use the handset.
1. Press {MENU}.
2. Scroll to “Initial setting” by pressing
{v} or {e}, then press the soft key
({SELECT}).
3. Scroll to “Set base unit” by pressing {v}
or {e}, then press the soft key ({SELECT}).
4. Scroll to “Incoming call.” by pressing
{v} or {e} repeatedly, then press the soft
key ({SELECT}).
5. Press {v} or {e} repeatedly to select the
desired setting.
6. Press the soft key ({SAVE}).
7. Press {OFF}.
Note:
L You can also program the base unit incoming
call tone with the base unit (feature #73 on
page 79).
Setting the Call Waiting Deluxe service
To use the Call Waiting Deluxe service, see page
51.
Make sure the base unit and the handset are
not being used.
1. Press {MENU}.
2. Scroll to “Initial setting” by pressing
{v} or {e}, then press the soft key
({SELECT}).
3. Scroll to “Set tel line” by pressing {v}
or {e}, then press the soft key ({SELECT}).
4. Scroll to “C.WTG options” by pressing
{v} or {e}, then press the soft key
({SELECT}).
5. Press {v} or {e} repeatedly to select the
desired setting.
6. Press the soft key ({SAVE}).
7. Press {OFF}.
Note:
L You can also set this feature with the base
unit (feature #57 on page 79).
84
Setting the Talking Call Display feature
See page 43 for details on the Talking Call
Display feature.
– Handset Talking Call Display
1. Press {MENU}.
2. Scroll to “Talk Caller ID” by pressing
{v} or {e}, then press the soft key
({SELECT}).
3. Press {v} or {e} repeatedly to select the
desired setting.
4. Press the soft key ({SAVE}).
5. Press {OFF}.
– Base unit Talking Call Display
Use the handset
1. Press {MENU}.
2. Scroll to “Initial setting” by pressing
{v} or {e}, then press the soft key
({SELECT}).
3. Scroll to “Set base unit” by pressing {v}
or {e}, then press the soft key ({SELECT}).
4. Scroll to “Talk Caller ID” by pressing
{v} or {e}, then press the soft key
({SELECT}).
5. Press {v} or {e} repeatedly to select the
desired setting.
6. Press the soft key ({SAVE}).
7. Press {OFF}.
Changing the ring setting in TAM/FAX
mode
To change the number of rings before the unit
answers a call in TAM/FAX mode. You can select
“2”, “3” (default), “4”, “5”, “6”, “7” or “Toll
saver”. See page 59 for details.
1. Press {MENU}.
2. Scroll to “Initial setting” by pressing
{v} or {e}, then press the soft key
({SELECT}).
3. Press the soft key ({SELECT}) at “Set
answering”.
4. Press the soft key ({SELECT}) at “Number
of rings”.
5. Press {v} or {e} repeatedly to select the
desired setting.
L You can also select the number of rings by
pressing {0} (“Toll saver”), or {2} to
{7}.
6. Press the soft key ({SAVE}).
7. Press {OFF}.
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8. Programmable Features
Note:
L You can also program this feature with the
base unit (feature #06 on page 75).
Changing the maximum recording time for
each incoming message
“1min”, “2min” or “3min” (default): 1 minute to
3 minutes.
“Greeting only”: Only plays your greeting
message.
1. Press {MENU}.
2. Scroll to “Initial setting” by pressing
{v} or {e}, then press the soft key
({SELECT}).
3. Press the soft key ({SELECT}) at “Set
answering”.
4. Scroll to “Recording time” by pressing
{v} or {e}, then press the soft key
({SELECT}).
5. Press {v} or {e} repeatedly to select the
desired setting.
L You can also select the recording time by
pressing {1} (1 minute), {2} (2 minutes),
{3} (3 minutes) or {0} (“Greeting
only”).
6. Press the soft key ({SAVE}).
7. Press {OFF}.
Note:
L If you select “Greeting only”, the unit will
answer a call with the greeting message, and
then hang up. The unit will not record any
incoming messages.
L You can also program this feature with the
base unit (feature #10 on page 75).
Setting remote operation code
1. Press {MENU}.
2. Scroll to “Initial setting” by pressing
{v} or {e}, then press the soft key
({SELECT}).
3. Press the soft key ({SELECT}) at “Set
answering”.
4. Scroll to “Remote code” by pressing {v} or
{e}, then press the soft key ({SELECT}).
5. Enter a remote code using a 2-digit number
(00–99).
L The default setting is “11”.
6. Press the soft key ({SAVE}).
7. Press {OFF}.
Note:
L You can also program this feature with the
base unit (feature #11 on page 75).
Setting the mailbox 2 or 3 password
To prevent other users from retrieving your
messages, program a password for mailbox 2 or
3.
1. Press {MENU}.
2. Scroll to “Initial setting” by pressing
{v} or {e}, then press the soft key
({SELECT}).
3. Press the soft key ({SELECT}) at “Set
answering”.
4. Scroll to “Set mailbox2&3” by pressing
{v} or {e}, then press the soft key
({SELECT}).
5. Select the desired mailbox by pressing {e}
(“Mailbox2”) or {v} (“Mailbox3”).
L If the password has previously been
assigned to the mailbox, it is displayed.
6. Enter a 2-digit number (00–99).
L If you entered a wrong number, press the
soft key ({CLEAR}), then enter the
password again.
7. Press the soft key ({SAVE}).
8. Press {OFF}.
To check the password
Repeat steps 1 to 5.
L The password is displayed. When finished,
press {OFF}.
To erase the password
Press the soft key ({CLEAR}) in step 6, and
press the soft key ({SAVE}), then press {OFF}.
L You will be able to access the mailbox without
entering the password.
Note:
L You can also program this feature with the
base unit (feature #51 on page 78 and
feature #52 on page 78).
Changing the recording sound quality for
incoming messages
2 recording modes are available. “:Standard
recording 14min” (default) provides more
recording time (14 minutes) and standard sound
quality. “:Enhanced recording 6min”
provides less recording time (6 minutes) but
clearer sound quality.
1. Press {MENU}.
2. Scroll to “Initial setting” by pressing
{v} or {e}, then press the soft key
({SELECT}).
3. Press the soft key ({SELECT}) at “Set
answering”.
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8. Programmable Features
4. Scroll to “Recording mode” by pressing
{v} or {e}, then press the soft key
({SELECT}).
5. Press {v} or {e} repeatedly to select the
desired setting.
L You can also select the recording mode
by pressing {1} (“Standard”) or {2}
(“Enhanced”).
6. Press the soft key ({SAVE}).
7. Press {OFF}.
Setting the message alert
You can select whether or not the
Ringer/Message alert indicator on the handset
will flash when new messages have been
recorded (page 67). The default setting is OFF.
1. Press {MENU}.
2. Scroll to “Initial setting” by pressing
{v} or {e}, then press the soft key
({SELECT}).
3. Scroll to “Message alert” by pressing
{v} or {e}, then press the soft key
({SELECT}).
4. Press {v} or {e} to select the desired
setting.
5. Press the soft key ({SAVE}).
6. Press {OFF}.
Note:
L The Ringer/Message alert indicator will not
flash for new messages while the handset is
in use.
L The Ringer/Message alert indicator acts as a
ringer indicator and as a message alert
indicator. This indicator will flash rapidly
when a call is received whether this feature is
ON or OFF.
L Battery life may be shortened when using this
feature (page 22).
Changing the handset display contrast
You can adjust the handset display contrast.
There are 6 levels. The default setting is level 3.
1. Press {MENU}.
2. Scroll to “Initial setting” by pressing
{v} or {e}, then press the soft key
({SELECT}).
3. Scroll to “LCD contrast” by pressing {v}
or {e}, then press the soft key ({SELECT}).
4. Press {v} or {e} repeatedly to select the
desired setting.
5. Press the soft key ({SAVE}).
6. Press {OFF}.
86
Note:
L To change the base unit display contrast, see
feature #39 on page 77.
Setting the key tone
You can select whether or not key tones are
heard when keys are pressed. Includes
confirmation tones and error tones. The default
setting is ON.
1. Press {MENU}.
2. Scroll to “Initial setting” by pressing
{v} or {e}, then press the soft key
({SELECT}).
3. Scroll to “Key tone” by pressing {v} or
{e}, then press the soft key ({SELECT}).
4. Press {v} or {e} repeatedly to select the
desired setting.
5. Press the soft key ({SAVE}).
6. Press {OFF}.
Setting auto talk feature
This feature allows you to answer a call by lifting
the handset off the charger without pressing
{TALK} or {SP-PHONE}. The default setting is
OFF.
1. Press {MENU}.
2. Scroll to “Initial setting” by pressing
{v} or {e}, then press the soft key
({SELECT}).
3. Scroll to “Auto talk” by pressing {v} or
{e}, then press the soft key ({SELECT}).
4. Press {v} or {e} repeatedly to select the
desired setting.
5. Press the soft key ({SAVE}).
6. Press {OFF}.
Note:
L If you subscribe to Call Display service and
want to view the caller’s information on the
handset display after lifting up the handset to
answer a call, turn OFF this feature.
Setting dialing mode
If you cannot make calls, change this setting
depending on your telephone line service.
“Tone” (default): For tone dial service.
“Pulse”: For rotary pulse dial service.
1. Press {MENU}.
2. Scroll to “Initial setting” by pressing
{v} or {e}, then press the soft key
({SELECT}).
3. Scroll to “Set tel line” by pressing {v}
or {e}, then press the soft key ({SELECT}).
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8. Programmable Features
4. Press the soft key ({SELECT}) at “Set
dial mode”.
6. Press the soft key ({SAVE}).
5. Press {v} or {e} repeatedly to select the
desired setting.
Note:
L You can also program this feature with the
base unit (feature #62 on page 79).
6. Press the soft key ({SAVE}).
7. Press {OFF}.
7. Press {OFF}.
Note:
L You can also program this feature with the
base unit (feature #13 on page 75).
Setting the flash time
The flash time depends on your telephone
exchange or host PBX.
You can select: “90ms” (milliseconds),
“100ms”, “110ms”, “250ms”, “300ms”,
“400ms”, “600ms” or “700ms” (default).
1. Press {MENU}.
2. Scroll to “Initial setting” by pressing
{v} or {e}, then press the soft key
({SELECT}).
3. Scroll to “Set tel line” by pressing {v}
or {e}, then press the soft key ({SELECT}).
4. Scroll to “Set flash time” by pressing
{v} or {e}, then press the soft key
({SELECT}).
5. Press {v} or {e} repeatedly to select the
desired setting.
6. Press the soft key ({SAVE}).
7. Press {OFF}.
Note:
L If the unit is connected via a PBX, PBX
functions (transferring a call etc.) might not
work correctly. Consult your PBX supplier for
the correct setting.
L You can also program this feature with the
base unit (feature #72 on page 79).
Setting line mode
The line mode is preset to “B” and generally
should not be adjusted. If “IN USE” is not
displayed on the handset properly, the line mode
selection is incorrect. Set line mode to “A”.
1. Press {MENU}.
2. Scroll to “Initial setting” by pressing
{v} or {e}, then press the soft key
({SELECT}).
3. Scroll to “Set tel line” by pressing {v}
or {e}, then press the soft key ({SELECT}).
4. Scroll to “Set line mode” by pressing {v}
or {e}, then press the soft key ({SELECT}).
5. Press {v} or {e} repeatedly to select the
desired setting.
Setting the room monitor feature
See page 51 for details. To turn ON the base unit
room monitor feature using the handset,
program as follows:
1. Press {MENU}.
2. Scroll to “Initial setting” by pressing
{v} or {e}, then press the soft key
({SELECT}).
3. Scroll to “Set base unit” by pressing {v}
or {e}, then press the soft key ({SELECT}).
4. Scroll to “Room monitor” by pressing {v}
or {e}, then press the soft key ({SELECT}).
5. Press {v} or {e} repeatedly to select the
desired setting.
6. Press the soft key ({SAVE}).
7. Press {OFF}.
Note:
L You can also set the base unit room monitor
feature using the base unit (feature #74 on
page 51).
Changing the display language
You can select either “English” (default) or
“Français” for the display language.
1. Press {MENU}.
2. Scroll to “Initial setting” by pressing
{v} or {e}, then press the soft key
({SELECT}).
3. Scroll to “Change language” by pressing
{v} or {e}, then press the soft key
({SELECT}).
4. Scroll to “Display” by pressing {v} or
{e}, then press the soft key ({SELECT}).
5. Press {v} or {e} repeatedly to select the
desired language.
L You can also select by pressing the soft
key ({ENGLISH} or {FRENCH}).
6. Press the soft key ({SAVE}).
7. Press {OFF}.
Selecting the voice prompt
You can select to hear voice guidance in
ENGLISH or FRENCH. The default setting is
English.
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8. Programmable Features
Make sure the base unit and the handset are
not being used.
1. Press {MENU}.
2. Scroll to “Initial setting” by pressing
{v} or {e}, then press the soft key
({SELECT}).
3. Scroll to “Change language” by pressing
{v} or {e}, then press the soft key
({SELECT}).
4. Scroll to “Voice prompt” by pressing {v}
or {e}, then press the soft key ({SELECT}).
5. Select the desired language by pressing {v}
or {e}.
8.6 Direct commands for
handset programming
features
You can also select the desired setting by directly
entering the program code ({0} to {9}, {*} and
{#}) and direct command.
For more details on the features, see page 83 to
page 87.
1
2
Press {MENU}.
3
Press the desired direct command to display
the desired setting.
L This step may be slightly different
depending on the feature.
4
Press the soft key ({SAVE}).
6. Press the soft key ({SAVE}).
7. Press {OFF}.
Note:
L You can also set this feature with the base
unit (feature #50 on page 78).
Press the code number ({0} to {9}, {*} and
{#}).
8.6.1 Program code and direct
command button
{1}{1} Ringer volume
– {1}: Low
– {2}: Medium
– {3}: High (default)
– {0}: Off
{1}{2} Ringer tone (handset)
– {1}: “Tone 1” (default)
– {2}: “Tone 2”
– {3}: “Tone 3”
– {4}: “Melody 1”
– {5}: “Melody 2”
– {6}: “Melody 3”
– {7}: “Melody 4”
{1}{3} Incoming call tone (handset)
– {1}: “On”
– {2}: “2” (default)
– {0}: “Off”
{4} Date and time
L Enter the date and time using the dial
keypad. See page 31 for details.
{5} Voice enhancer
– {1}: “On”
– {0}: “Off” (default)
{9} Talking Call Display
– {1}: “On” (default)
– {0}: “Off”
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8. Programmable Features
{#}{1} Copy phone book (1 item)
L Select the destination extension number ({0}
to {4}). See page 41 for details.
{#}{2} Copy phone book (all items)
L Select the destination extension number ({0}
to {4}). See page 42 for details.
{0}{1} LCD contrast
– {1}: Level 1
– {2}: Level 2
– {3}: Level 3 (default)
– {4}: Level 4
– {5}: Level 5
– {6}: Level 6
{0}{2} Key tone
– {1}: “On” (default)
– {0}: “Off”
{0}{3} Auto talk
– {1}: “On”
– {0}: “Off” (default)
{0}{5}{1} Set dial mode
– {1}: “Pulse”
– {2}: “Tone” (default)
{0}{5}{2} Set flash time
– {1}: “700ms” (default)
– {2}: “600ms”
– {3}: “400ms”
– {4}: “300ms”
– {5}: “250ms”
– {6}: “110ms”
– {7}: “100ms”
– {8}: “90ms”
{0}{5}{3} Set line mode
– {1}: “A”
– {2}: “B” (default)
{0}{5}{4} Call Waiting options
– {1}: “On”
– {0}: “Off” (default)
{0}{6}{1} Number of rings
– {2}: “2”
– {3}: “3” (default)
– {4}: “4”
– {5}: “5”
– {6}: “6”
– {7}: “7”
– {0}: “Toll saver”
{0}{6}{2} Recording time
– {1}: “1min”
– {2}: “2min”
– {3}: “3min” (default)
– {0}: “Greeting only”
{0}{6}{3} Remote code
L Enter a 2-digit number (00-99). See page 85
for details.
{0}{6}{4} Recording mode
– {1}: “:Standard recording 14min”
(default)
– {2}: “:Enhanced recording 6min”
{0}{6}{5} Mailbox 2/Mailbox 3 password
L Select the desired mail box by pressing {e}
(“Mailbox2”) or {v} (“Mailbox3”). See
page 85 for details.
{0}{8}{1} Display language
– {1}: “English” (default)
– {2}: “Français”
{0}{9} Room monitor (handset)
– {1}: “On”
– {0}: “Off” (default)
{0}{#} Message alert
– {1}: “On”
– {0}: “Off” (default)
{0}{*}{1} Ringer tone (base unit)
– {1}: “Tone 1” (default)
– {2}: “Tone 2”
– {3}: “Tone 3”
– {4}: “Melody 1”
– {5}: “Melody 2”
– {6}: “Melody 3”
– {7}: “Melody 4”
{0}{*}{2} Incoming call tone (base unit)
– {1}: “On”
– {2}: “2” (default)
– {0}: “Off”
{0}{*}{3} Room monitor (base unit)
– {1}: “On”
– {0}: “Off” (default)
{0}{0}{1} Handset registration
L Press {LOCATOR/INTERCOM} on the base
unit until “HS REGISTRATION” is displayed.
See page 91 for details.
{0}{0}{2} Handset deregistration
L Press {3}{3}{5}.
See page 91 for details.
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8. Programmable Features
{0}{*}{4} Talking Call Display (base unit)
– {1}: “On” (default)
– {0}: “Off”
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9. Option
9 Option Registration
Handset
9.1 Cancelling the handset
registration
9.2 Re-registering the
handset
If you no longer need to use the handset or if you
want to use the handset with a different base unit
of the same model, it is necessary to cancel the
handset’s registration from the current base unit.
Only one handset can be cancelled at a time.
Make sure the handset and the base unit are
near each other and not being used.
L Keep the front cover page open for button
locations.
If you want to re-register the handset to the base
unit or a different base unit of the same model,
you need to register it to that base unit. The
handset will be given a new extension number of
that base unit. Only one handset can be
registered at a time.
Make sure the base unit and the other
handsets are near each other and not being
used. Registration must be completed within
1 minute.
L If you have cancelled the handset registration
at the previous base unit (page 91), start from
step 5.
L Keep the front cover page open for button
locations.
9.1.1 With the handset
1
2
Press {MENU}.
3
Scroll to “Registration” by pressing {v}
or {e}, then press the soft key ({SELECT}).
4
Scroll to “Deregistration” by pressing
{v} or {e}, then press the soft key
({SELECT}).
5
Press {3}{3}{5} (DEL.) to delete the
registration memory.
6
Press the soft key ({OK}).
L A beep will sound and the registration
memory will be erased on both the
handset and the base unit.
L “[-]” is shown on the top right of the
cancelled handset’s display.
Scroll to “Initial setting” by pressing
{v} or {e}, then press the soft key
({SELECT}).
1
Handset:
Press {MENU}.
2
Scroll to “Initial setting” by pressing
{v} or {e}, then press the soft key
({SELECT}).
3
Scroll to “Registration” by pressing {v}
or {e}, then press the soft key ({SELECT}).
4
Press the soft key ({SELECT}) at “HS
registration”.
5
Base unit:
Press and hold {LOCATOR/INTERCOM}
until “HS REGISTRATION” is displayed.
6
Handset:
9.1.2 With the base unit
1. Press the soft key ({OK}).
1
Press and hold {LOCATOR/INTERCOM}
until “HS REGISTRATION” is displayed.
2
Press the desired extension number you
want to cancel ({1} to {4}).
3
Press {SET}.
L A beep will sound and the registration
memory will be erased on the base unit
only.
2. Wait until a long beep sounds and the
display shows the registered number.
The registration will be complete.
L The registered number “[1]” to
“[4]” will be shown on the top right of
the display.
Note:
L After cancelling registration, the handset
cannot be used. If you want to use it again,
re-register the handset to the base unit.
Example: Extension number 2
[2]
Handset [2]
Registered
Note:
L To stop registration, press {OFF} on the
handset and press {LOCATOR/INTERCOM}
on the base unit.
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9. Option
L If “Wrong handset Refer to manual” is
displayed, the handset you tried to register is
not compatible with this base unit. See page
10 for accessory information.
L If you have not cancelled the handset’s
registration at the previous base unit (page
91), the handset number still remains in that
base unit’s memory. To erase the handset
number from the previous base unit, see the
base unit’s operating instructions. For this
base unit:
1. Press and hold {LOCATOR/INTERCOM}
until a beep sounds.
2. Enter the handset number that you do not
want ({1} to {4}).
3. Press {SET}.
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10. Help
10 Help
Error
Messages
10.1 Error messages –
Reports
If a problem occurs during fax transmission or
reception, one of the following messages will be
printed on the sending and journal reports (page
54).
COMMUNICATION ERROR
(Code: 40-42, 46-72, FF)
L A transmission or reception error occurred.
Try again or check with the other party.
COMMUNICATION ERROR
(Code: 43, 44)
L A line problem occurred. Connect the
telephone line cord to a different jack and try
again.
L An overseas transmission error occurred. Try
using the overseas mode (feature #23 on
page 76).
DOCUMENT JAMMED
L The document is jammed. Remove the
jammed document (page 106).
ERROR-NOT YOUR UNIT
(Code: 54, 59, 70)
L A transmission or reception error occurred
because of a problem with the other party’s
fax machine. Check with the other party.
JUNK FAX PROH. REJECT
L The junk fax prohibitor feature of this unit
rejected fax reception.
MEMORY FULL
L The memory is full of received documents
due to a lack of recording paper or a
recording paper jam. Install paper (page 17)
or clear the jammed paper (page 103).
NO DOCUMENT
L The document was not fed into the unit
properly. Re-insert the document and try
again.
OTHER FAX NOT RESPONDING
L The other party’s fax machine is busy or has
run out of recording paper. Try again.
L The other party’s fax machine rang too many
times. Send the fax manually (page 53).
L The other party’s machine is not a fax
machine. Check with the other party.
L The number you dialed is not in service.
OK
L Fax transmission or reception was
successful.
10.2 Error messages –
Display
If the unit detects a problem, one or more of the
following messages will appear on the display.
10.2.1 Base unit
—————————————————————
ALL MAILBOX FULL
L There is no room left in memory to record
voice messages, or the number of recorded
messages has reached 64. Erase
unnecessary messages (page 68, 70).
—————————————————————
BUSY
L The called handset is in use.
L The handset you tried to copy phone book
items to is in use.
L The handset you are calling is too far from the
base unit.
L Privacy mode is turned ON for the call you
tried to join (page 50).
—————————————————————
CALL SERVICE
L There is something wrong with the unit.
Contact our service personnel.
—————————————————————
CHECK DOCUMENT
L The document was not fed into the unit
properly. Re-insert the document. If
misfeeding occurs frequently, clean the
document feeder rollers (page 106) and try
again.
L Attempted to send a document longer than
600 mm (235/8"). Press {STOP} to remove
the document. Divide the document into two
or more sheets, and try again.
—————————————————————
CHECK MEMORY
PROB. MÉMOIRE
PRESSED THE STOP KEY
L {STOP} was pressed, and fax transmission
or reception was cancelled.
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10. Help
L The base unit memory (telephone numbers,
parameters, etc.) has been erased. Reprogram.
—————————————————————
CHECK PAPER
L The recording paper is not installed or the
unit has run out of paper. Install paper and
press {START} to clear the message.
L The recording paper was not fed into the unit
properly (page 105). Reinstall paper (page
17) and press {START} to clear the
message.
L The recording paper has jammed near the
recording paper entrance. Clear the jammed
paper (page 103) and press {START} to
clear the message.
—————————————————————
COVER OPEN
b
recording paper jam. Install paper (page 17)
or clear the jammed paper (page 103).
L When performing memory transmission, the
document being stored exceeded the
memory capacity of the unit. Send the entire
document manually.
—————————————————————
FILM EMPTY
b
COVER OPEN
L The ink film is empty. Replace the ink film
with a new one (page 16).
L The ink film is slack. Tighten it (see step 5 on
page 15) and install again.
L The fax machine is positioned near
appliances such as TVs or speakers which
generate an intense magnetic field.
—————————————————————
FILM NEAR EMPTY
CHECK FILM
L The covers are open. Close them.
L The ink film is empty. Replace the ink film
with a new one (page 16).
L The ink film is not installed. Install it (page
14).
L The ink film is slack or creased. Tighten it
(see step 5 on page 15).
—————————————————————
DENIED
L When you tried to monitor an extension, the
room monitor feature of the destination
extension was set to OFF (page 51).
—————————————————————
ERROR!!
L A handset tried to copy phone book items
(page 41) but the copy has been stopped.
—————————————————————
FAX IN MEMORY
L The unit has a document in memory. See the
other displayed message instructions to print
out the document.
—————————————————————
FAX MEMORY FULL
L The memory is full of received documents
due to a lack of recording paper or a
94
L The remaining ink film is low. Prepare a new
ink film (page 10).
—————————————————————
INCOMPLETE
L The phone book copy stopped because the
destination handset was out of range.
—————————————————————
INVALID
L The called handset has not been registered
to the base unit.
—————————————————————
MEMORY FULL
L When making a copy, the document being
stored exceeded the memory capacity of the
unit. Press {STOP} to clear the message.
Divide the document into sections.
—————————————————————
MODEM ERROR
L There is something wrong with the unit’s
modem. Contact our service personnel.
—————————————————————
NO FAX REPLY
L The other party’s fax machine is busy or has
run out of recording paper. Try again.
FPG391C-PFQX2077ZA-en.book Page 95 Tuesday, August 31, 2004 10:12 AM
10. Help
—————————————————————
NO ITEMS STORED
L You tried to copy your phone book items to a
handset, but your phone book was empty.
—————————————————————
OPEN CABINET
CHECK FILM SLACK
b
OPEN CABINET
CHECK FILM TYPE
L Please use genuine Panasonic replacement
film (page 10).
L The ink film is slack. Tighten it (see step 5 on
page 15).
L The fax machine is positioned near
appliances such as TVs or speakers which
generate an intense magnetic field.
—————————————————————
PAPER JAMMED
L A recording paper jam occurred. Clear the
jammed paper (page 103).
—————————————————————
PHONE BOOK FULL
L There is no space to store new items in the
phone book. Erase unnecessary items (page
41).
L The phone book memory of the destination
handset is already full, or became full when
copying phone book items. Copying was
stopped. Press {STOP} to exit the mode
(page 42). Erase other stored items in the
destination handset phone book (page 41),
then try again.
—————————————————————
PLEASE WAIT
L The other party’s fax machine is busy or has
run out of recording paper. Try again.
—————————————————————
REMOVE DOCUMENT
L The document is jammed. Remove the
jammed document (page 106).
L Press {STOP} to eject the jammed paper.
—————————————————————
SERIAL ERROR
L There is something wrong with the unit.
Contact our service personnel. The base unit
will not work. So, if you make a call, use the
handset.
—————————————————————
SYSTEM IS BUSY
L Radio communication between the handset
and the base unit is partially impaired.
L More than one unit is in use, such as when
conducting an outside/intercom call. Try
again later.
L Another user is listening to messages. Try
again later.
—————————————————————
TRANSMIT ERROR
L A transmission error occurred. Try again.
L If you send a fax overseas, try the following:
– Use the overseas transmission mode
(feature #23 on page 76).
– Add 2 pauses at the end of the telephone
number or dial manually.
—————————————————————
UNIT OVERHEATED
L The unit is too hot. Stop using the unit for a
while and let the unit cool down.
L The unit is checking that there is no slack or
crease on the ink film. Wait for a moment
while the check is completed.
—————————————————————
RECORDING ERROR
L The greeting message or voice memo you
recorded was under 1 second long. Record a
longer message.
—————————————————————
REDIAL TIME OUT
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10. Help
10.2.2 Handset
—————————————————————
Busy
handset user re-send the items to you (page
41).
—————————————————————
Error!!
4 handsets have
already been
registered.
L The called handset/base unit is in use.
L The unit you tried to copy phone book items
to is in use.
L The handset you are calling is too far from the
base unit.
L Privacy mode is turned ON for the call you
tried to join (page 50).
—————————————————————
Charge for 6 HRS
L 4 handsets have already been registered to
the base unit. To cancel a handset’s
registration, see page 91.
L You may have registered one of your
handsets to another base unit without
deleting its registration to this base unit.
Erase the handset’s registration from the
base unit as follows.
1. Press and hold {LOCATOR/INTERCOM}
until a beep sounds.
2. Enter the handset number that you do not
want ({1} to {4}).
3. Press {SET}.
L The battery has been discharged. The
handset will not work. Fully charge the
battery (page 22).
—————————————————————
Denied
L When you tried to monitor an extension, the
room monitor feature of the destination
extension was set to OFF (page 51).
—————————————————————
Error!!
L When you tried to register or deregister the
handset, the handset and the base unit could
not link for some reason, such as interference
from electrical appliances. Move the handset
and the base unit away from the electrical
appliances and try again.
L If more than one handset is in use, you may
not be able to register/deregister a handset.
Try again later.
L Another unit tried to send phone book items
to you but there was an error. Have the other
96
—————————————————————
–––Incomplete–––
Tom Jones
098-765-4321
Phone book full
(The name/number is an example.)
L When the displayed item was being sent to
the destination unit, the phone book memory
was full and copying was stopped. If you tried
to send all of the items, the item displayed
with “Incomplete” and items after it have not
been copied to the destination unit. Press
{OFF} to exit (page 41). To erase items from
the destination unit phone book, see page
41.
L If “Phone book full” is not displayed,
copying was stopped for another reason,
such as:
– the destination handset was out of range,
or
– the destination unit user pressed {TALK},
{SP-PHONE} on the handset or {SPPHONE} on the base unit.
—————————————————————
Invalid
FPG391C-PFQX2077ZA-en.book Page 97 Tuesday, August 31, 2004 10:12 AM
10. Help
L The called handset has not been registered
to the base unit or you selected your
extension number.
—————————————————————
Invalid.
Please register
to the base unit
L The handset you tried to make a call from has
not been registered to the base unit. Register
it (page 91).
—————————————————————
No link to base.
Move closer to
base and try
again.
L The handset has lost communication with the
base unit. Move closer to the base unit, and
try again.
L Raise the base unit antennas.
L The handset’s registration may have been
cancelled. Re-register the handset (page
91).
—————————————————————
Phone book full
L There is no space to store new items in
phone book. Erase unnecessary items (page
41).
—————————————————————
L A handset button was pressed while the
handset was on the charger. Lift the handset
and press the button again.
—————————————————————
Recharge battery
L The battery needs to be charged. Recharge
the battery (page 22).
—————————————————————
System is busy.
Please try again
later.
L The handset has lost communication with the
base unit. Move closer to the base unit and
try again.
L More than one unit is in use, such as
conducting an outside/intercom call. Try
again later.
L Another user is listening to messages. Try
again later.
—————————————————————
Wrong handset
Refer to manual
L This handset is not compatible with this base
unit. For additional handsets, see page 10.
Phone book
No items stored
L You tried to copy your phone book items to
another extension, but your phone book is
empty.
—————————————————————
Please lift up
and try again.
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10. Help
Troubleshooting
10.3 When a function does
not work, check here
10.3.1 Initial settings
I cannot hear a dial tone.
L If you used a splitter to connect the unit,
remove the splitter and connect the unit to the
wall jack directly. If the unit operates properly,
check the splitter.
L Disconnect the unit from the telephone line
and connect a known working telephone. If
the working telephone operates properly,
contact our service personnel to have the unit
repaired. If the working telephone does not
operate properly, contact your telephone
company.
L The power cord or telephone line cord is not
connected. Check the connections.
L If you connected the fax machine through a
computer modem, connect the fax machine
directly to a telephone line jack.
I cannot make calls.
L The dialing mode setting may be wrong.
Change the setting (feature #13 on page 75,
or page 86).
The unit does not work.
L Check the battery is installed correctly (page
18).
L Check the connections (page 20).
L Fully charge the battery (page 22).
The unit does not ring.
L The ringer volume is turned OFF. Adjust it
(page 29, 30).
10.3.2 General
The unit displays “CHECK PAPER” even
though paper is inserted.
L The paper is inserted halfway. Insert it
correctly (page 17) and press {START} to
clear the message.
The other party complains they only hear a
fax tone and cannot talk.
L FAX ONLY mode is set. Tell the other party
the number is only used for faxes.
L Change the receiving mode to TEL mode
(page 57) or TAM/FAX mode (page 58).
98
L If you use a Distinctive Ring service, turn
AUTO ANSWER OFF so that the fax
machine is in TEL mode.
L If you use a Distinctive Ring service, make
sure you have set the same ring pattern
assigned by the telephone company (page
61).
The {REDIAL/PAUSE} button does not
function properly.
L If this button is pressed during dialing, a
pause will be inserted. If pressed
immediately after a dial tone is obtained, the
last number dialed will be redialed.
The receiving mode does not function
properly.
L The Distinctive Ring is set (feature #31 on
page 77).
During programming, I cannot enter the code
or ID number.
L All or part of the number is the same as
another code or ID. Change the number:
– remote operation ID (code): feature #11
on page 75, or page 85,
– fax activation code: feature #41 on page
77,
– password for mailbox 2: feature #51 on
page 78, or page 85,
– password for mailbox 3: feature #52 on
page 78, or page 85.
L You entered a one-digit number for the
password of mailbox 2 or 3. Enter 2-digit
number (00–99) (feature #51 on page 78,
feature #52 on page 78, or page 85).
The ink film runs out quickly.
L Even if there are only a few sentences, every
page that comes out of the machine is
considered a full page.
L Turn OFF the following features:
– sending report: feature #04 on page 75.
– journal report: feature #22 on page 76.
– Callers list: feature #26 on page 77.
The unit beeps.
L Recording paper/ink film has run out. Press
{STOP} to stop the beeps and install
paper/ink film.
Whenever I try to retrieve my voice mail
messages, I am interrupted by the fax tone.
L You are probably entering {*}{#}{9}. This
is the default setting for the fax activation
code. If you use a voice mail service, turn the
FPG391C-PFQX2077ZA-en.book Page 99 Tuesday, August 31, 2004 10:12 AM
10. Help
fax activation feature OFF or reprogram the
activation code (feature #41 on page 77).
The speakerphone is not working.
L Use the speakerphone in a quiet room.
L If you have difficulty hearing the other party,
adjust the volume.
I cannot page the handset or base unit.
L The called handset is too far from the base
unit.
L The called unit is in use. Try again later.
L If more than one other user is using the
handsets and base unit, you may not be able
to page. Try again later.
The unit does not display the caller’s name
and/or telephone number.
L You need to subscribe to a Call Display
service.
L Other telephone equipment may be
interfering with your phone. Disconnect it and
try again.
L Other electrical appliances connected to the
same outlet may be interfering with the Call
Display information.
L Telephone line noise may be affecting the
Call Display information.
L The caller requested not to send his/her
information (page 43).
L If a call is being transferred to you, the caller
information will not be displayed.
The displayed caller’s name is not
announced.
L The handset and/or base unit ringer volumes
are turned OFF. Set to high, medium, or low
(page 29, page 30).
L The Talking Call Display feature is turned
OFF. Turn it ON (page 84).
The displayed caller’s name is not
announced properly.
L Names may not always be pronounced as
expected.
L The handset and/or base unit will announce
each letter of abbreviations, such as “Co.”
and “Inc.”.
L Call Display supports names of up to 15
letters. If the caller’s name has more than 15
letters, the name will not be announced
correctly.
The display exits the callers list while viewing
caller information.
L Do not pause for over 1 minute on the
handset or 3 minutes on the base unit while
searching.
10.3.3 Cordless handset
The handset does not work.
L Make sure that the battery is installed
correctly (page 18).
L Fully charge the battery (page 22).
L Clean the charge contacts and charge again
(page 22).
L Unplug the base unit’s power cord and the
handset’s AC adaptor to reset. Plug in, and
try again.
L The handset has not been registered to the
base unit. Register the handset (page 91).
L Re-install the battery (page 18) and fully
charge it.
The handset does not ring.
L The ringer volume is set to OFF. Adjust it
(page 29).
L If more than one other user is using the
handsets and base unit, the handset/base
unit may not ring. Those users will hear
incoming call tones (feature #73 on page 79,
or page 83).
The display shows “No link to base.
Move closer to base and try again.”
and an alarm tone sounds.
L The handset is too far from the base unit.
Move closer and try again.
L Plug in the base unit’s power cord.
L Raise the base unit antennas.
Static, sound cuts in/out, fades. Interference
from other electrical units.
L Move the handset and the base unit away
from other electrical appliances.
L Move closer to the base unit.
L Raise the base unit antennas.
L Turn ON the clarity booster feature (page 35).
The handset stops working while being used.
L Place the handset on the charger, and
disconnect the power cord to reset the unit.
Connect the power cord, and try again.
I cannot store an item in the phone book.
L You cannot store an item in the phone book
while the handset is in the talk,
99
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10. Help
speakerphone, intercom, room monitor or
remote operation mode.
L Do not pause for over 1 minute while storing.
While storing an item in the phone book, the
handset starts to ring.
L To answer a call, press {TALK} or {SPPHONE}. Storing will be cancelled. Store the
name and number again.
I cannot redial by pressing {REDIAL}.
L If the last number dialed was more than 48
digits long, the number will not be redialed
correctly.
“Recharge battery” is displayed, 0688754
flashes or the handset beeps intermittently.
L Fully charge the battery (page 22).
“Charge for 6 HRS” and 68885 are
displayed and the handset does not work.
L The battery has been discharged. Fully
charge the battery (page 22).
I charged the battery fully, but “Recharge
battery” is still displayed and/or 0688754
continues to flash, or “Charge for 6 HRS”
and 68885 are displayed.
L Clean the charge contacts and charge again
(page 22).
L The battery may need to be replaced (page
18). If you install a new battery, fully charge it
(page 22).
The [CHARGE] indicator does not go out
after the battery has been charged.
L This is normal.
I cannot receive documents by pressing
{*}{#}{9} on the handset.
L You must set remote fax activation to ON
(feature #41 on page 77) beforehand.
L Press {*}{#}{9} firmly.
L The memory is full of received documents
due to a lack of recording paper or a
recording paper jam. Install paper or clear the
jammed paper.
The handset display is blank.
L Fully charge the battery (page 22).
I cannot make a call with the handset.
L If more than one other user is using the
handset and/or base unit, you may not be
able to make a call. Try again later.
100
L The handset is in the remote operation mode.
Exit by pressing {OFF} (page 69).
I cannot have a conversation using the
headset.
L Make sure that an optional headset is
connected properly (page 19).
L If “SP-phone” or “SP” is displayed on the
handset, press {TALK} to switch to the
headset.
I cannot program items.
L Programming is not possible while the
handset and/or base unit is being used.
L Do not pause for over 1 minute while
programming.
L Move closer to the base unit.
L While another user is listening to messages
or the telephone answering machine is
answering a call, you cannot program. Try
again later.
I cannot register a handset to the base unit.
L Fully charge the battery (page 22).
L The maximum number of handsets have
already been registered to the base unit.
L Although you may be using fewer than 4
handsets with your base unit, if you have
registered one of the handsets to another
base unit, your base unit still contains the
registration of that handset until it is erased
from your base unit. Erase the handset
registration from this unit as follows:
1. Press and hold {LOCATOR/INTERCOM}
until a beep sounds.
2. Enter the handset number that you do not
want ({1} to {4}).
3. Press {SET}.
10.3.4 Fax – sending
I cannot send documents.
L The other party’s fax machine is busy or has
run out of recording paper. Try again.
L The other party’s machine is not a fax
machine. Check with the other party.
L The other party’s fax machine failed to
answer the fax automatically. Send the fax
manually (page 53).
I cannot send a fax overseas.
L Use the overseas transmission mode
(feature #23, on page 76).
L Add two pauses at the end of the telephone
number or dial manually.
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10. Help
The other party complains that letters on
their received document are distorted or not
clear.
L If your line has special telephone services
such as call waiting, the service may have
been activated during fax transmission.
Connect the unit to a line that does not have
these services.
L An extension telephone on the same line is
off the hook. Hang up the extension
telephone and try again.
L Try copying the document with this unit. If the
copied image is clear, there may be
something wrong with the other party’s
machine.
The other party complains that black lines,
white lines or smudges appear on their
received document.
L The scanner glass or rollers are dirty with
correction fluid, etc. Clean them (page 106).
Please do not insert a document before
correction fluid has dried completely.
10.3.5 Fax – receiving
I cannot receive documents.
L When you have a single telephone line and
subscribe to a voice mail service, you must
also subscribe to a Distinctive Ring service
(page 61).
L The ink film is empty. Replace the ink film
with a new one (page 16).
I cannot receive documents automatically.
L The receiving mode is set to TEL mode.
Change the receiving mode:
– TAM/FAX mode (page 58) or FAX ONLY
mode (page 59).
L The time taken to answer the call is too long.
Decrease the number of rings in feature #06
(page 75).
L The greeting message is too long. Record a
shorter message (page 66).
The display shows “CONNECTING.....”, but
faxes are not received.
L The receiving mode is set to FAX ONLY
mode and the incoming call is not a fax.
Change the receiving mode:
– TAM/FAX mode (page 58) or TEL mode
(page 57).
A blank sheet is ejected.
L If a blank sheet is ejected after the received
document is printed out, the size of the
document sent by the other party is as large
as, or larger than, the recording paper, or the
receiving reduction rate is not programmed
correctly. Program the proper rate in feature
#36 (page 77).
L The other party placed the document in their
fax machine facing the wrong way. Check
with the other party.
The printing quality is poor.
Please do not reuse the ink film!
Please use genuine Panasonic replacement
film. Refer to page 10 for further details.
L The thermal head is dirty. Clean it (page
107).
L If documents can be copied properly, the unit
is working normally. The other party may
have sent a faint document or there may be
something wrong with the other party’s
machine. Ask them to send a clearer copy of
the document or to check their fax machine.
L Some paper has instructions recommending
which side to print on. Try turning the
recording paper over.
I cannot receive documents by pressing
{*}{#}{9} on the handset.
L You must set remote fax activation to ON
(feature #41 on page 77) beforehand.
L Press {*}{#}{9} firmly.
L The memory is full of received documents
due to a lack of recording paper or a
recording paper jam. Install paper (page 17)
or clear the jammed paper (page 103).
The other party complains that they cannot
send a document.
L The receiving mode is set to TEL mode.
Receive the document manually (page 57) or
change the receiving mode to TAM/FAX
mode (page 58) or FAX ONLY mode (page
59).
L The memory is full of received documents
due to a lack of recording paper or a
recording paper jam. Install paper (page 17)
or clear the jammed paper (page 103).
I cannot select the desired receiving mode.
L If you want to set TAM/FAX or FAX ONLY
mode:
– select the desired mode using feature #77
(page 80), and
– press {AUTO ANSWER} repeatedly until
the desired mode is displayed.
L If you want to set TEL mode:
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10. Help
– press {AUTO ANSWER} repeatedly until
TEL mode is displayed.
10.3.6 Copying
The unit will not make a copy.
L The ink film is empty. Replace the ink film
with a new one (page 16).
L You cannot make a copy during
programming.
L You cannot make a copy during a telephone
conversation.
A black line, white line or smudge appears on
the copied document.
L The scanner glass or rollers are dirty with
correction fluid, etc. Clean them (page 106).
Please do not insert a document before
correction fluid has dried completely.
The copied image is distorted.
L Adjust the width of the document guides to fit
the actual size of the document.
The printing quality is poor.
Please do not reuse the ink film!
Please use genuine Panasonic replacement
film. Refer to page 10 for further details.
Original
Copy
ABC
L The thermal head is dirty. Clean it (page
107).
L Some paper has instructions recommending
which side to print on. Try turning the
recording paper over.
L You may have used paper with a cotton
and/or fibre content that is over 20%, such as
letterhead or resume paper.
10.3.7 Answering machine
I cannot listen to messages from a remote
location.
L Press the remote operation ID (code)
correctly and firmly (feature #11 on page 75,
or page 85).
L If the unit announces “Enter Mailbox
password.”, mailbox 2 or 3 has a password.
Enter the password (feature #51 on page 78,
feature #52 on page 78, or page 85).
L The unit is not in TAM/FAX mode. Change to
TAM/FAX mode (page 72).
102
Messages in the mailbox do not play back.
L The mailbox password is wrong. Enter the
correct password.
– For mailbox 2, see feature #51 on page
78, or page 85.
– For mailbox 3, see feature #52 on page
78, or page 85.
The other party complains that they cannot
leave a voice message.
L The recording time is set to “GREETING
ONLY”. Select “1 MIN”, “2 MIN” or “3
MIN” (feature #10 on page 75, or page 85).
L The memory is full. Erase unnecessary
messages (page 68, 70).
I cannot operate the answering machine with
the handset.
L Someone is operating the answering
machine.
L You are too far from the base unit. Move
closer to the base unit.
During message playback, the unit rings.
L A call is being received. To answer the call, if
you are using the base unit, press {SPPHONE} on the base unit. If you are using
the handset, press {TALK} or {SP-PHONE}
on the handset. For playback, start again
from the beginning after hanging up.
I cannot erase messages in a mailbox.
L While another user is accessing the mailbox
or a caller is leaving a message in the
mailbox, you cannot erase messages in the
same mailbox.
I cannot remember the mailbox password,
and cannot listen to recorded messages.
L Confirm the mailbox password using the
base unit (page 78) or the handset (page 85).
The Ringer/Message alert indicator flashes
slowly when the handset is not ringing and in
use.
L The message alert is turned ON and new
messages have been recorded. Turn the
message alert OFF (page 86) or listen to the
new messages (page 67, 69).
Call Display information does not display
during message playback.
L The caller information will not be displayed
– if a message is recorded by using
{MEMO} (page 70), or
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10. Help
– if a call is transferred to a mailbox, and the
caller leaves a message (page 68).
10.3.8 If a power failure occurs
L The unit will not function.
L The unit is not designed for making
emergency telephone calls when the power
fails. Alternative arrangements should be
made for access to emergency services.
L Fax transmission and reception will be
interrupted.
L If delayed transmission (feature #25, page
76) is programmed and a power failure
prevents the document from being sent at the
set time, the document will be sent after
power is restored.
L If any fax documents are stored in the
memory, they will be lost. When power is
restored, a power down report will be printed
stating which documents in memory have
been erased.
Jams
10.4 Recording paper jams
10.4.1 When the recording paper
has jammed in the unit
The display will show the following.
PAPER JAMMED
1
Open the front cover by pulling up the centre
part.
2
Release the back cover by pushing the green
button (1).
L You can also release the back cover by
pushing in the green lever (2).
1
2
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10. Help
3
Open the back cover.
5
Turn the gear of the blue core (1) in the
direction of the arrow until the ink film is tight
(2).
1
4
Remove the jammed recording paper (1).
1
2
L Make sure that the ink film is wrapped
around the blue core (3) at least once.
Correct
3
1 turn
Tight
104
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10. Help
8
Incorrect
Remove the recording paper and straighten.
Pull the tension plate forward (1) and insert
the paper. Then push the tension plate back.
The ink film is not wrapped
around the blue core.
Slack/Crease
Reverse
6
Close the back cover securely by pushing
down on the notched area at both ends (1).
1
1
10.4.2 When the recording paper
was not fed into the unit properly
The display will show the following.
CHECK PAPER
7
Close the front cover securely.
Remove the recording paper and straighten. Pull
the tension plate forward (1) and insert the
paper. Push the tension plate back, then press
{START} to clear the message.
{START}
1
105
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10. Help
10.5 Document jams –
sending
1
Open the front cover by pulling up the centre
part. Remove the jammed document
carefully (1).
1
2
Note:
L Do not pull out the jammed paper forcibly
before opening the front cover.
Close the front cover securely.
Cleaning
10.6 Document
feeder/scanner glass
cleaning
Clean the document feeder/scanner glass when:
– Documents frequently misfeed.
– Smudges or black/white lines appear on the
original document when sending or copying.
106
1
Disconnect the power cord and the
telephone line cord.
2
Open the front cover by pulling up the centre
part.
FPG391C-PFQX2077ZA-en.book Page 107 Tuesday, August 31, 2004 10:12 AM
10. Help
3
Clean the document feeder rollers (1) and
rubber flap (2) with a cloth moistened with
isopropyl rubbing alcohol, and let all parts
dry thoroughly. Clean the scanner glass (3)
with a soft, dry cloth.
Caution:
L Do not use paper products, such as
paper towels or tissues.
2
1
10.7 Thermal head
cleaning
If smudges or black/white lines appear on a
copied/received document, check whether there
is dust on the thermal head. Clean the thermal
head to remove the dust.
1
Disconnect the power cord and the
telephone line cord.
2
Open the front cover by pulling up the centre
part.
3
4
Close the front cover securely.
5
Connect the power cord and the telephone
line cord.
107
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10. Help
3
Release the back cover by pushing the green
button (1).
L You can also release the back cover by
pushing in the green lever (2).
5
Remove the ink film (1).
1
1
6
2
4
Clean the thermal head (1) with a cloth
moistened with isopropyl rubbing alcohol,
and let it dry thoroughly.
Caution:
L To prevent a malfunction due to static
electricity, do not use a dry cloth and
do not touch the thermal head directly.
Open the back cover.
1
108
7
Reinstall the ink film and close the covers
(see steps 4 to 7 on page 14).
8
Connect the power cord and the telephone
line cord.
FPG391C-PFQX2077ZA-en.book Page 109 Tuesday, August 31, 2004 10:12 AM
11. General Information
11 General
Printed
Reports
Information
11.1 Reference lists and
reports (Base unit only)
You can print out the following lists and reports
for your reference.
Setup list:
Provides you with the current settings of the
base unit programming features (page 75 to
page 80).
Telephone number list:
Provides you with names and numbers which
are stored in the phone book of the base unit.
Journal report:
Keeps a record of fax transmission and
reception. This report can be printed
automatically after every 30 fax communications
(feature #22 on page 76).
Printer test:
Allows you to check the print quality of your unit.
If the test print has a smudge, or blurred points or
lines, clean the thermal head (page 107).
Broadcast programming list:
Provides you with names and numbers which
are stored in the broadcast memory (page 55).
Callers list:
Keeps a record of the last 30 different callers of
the base unit after subscribing to a Call Display
service. To print automatically after every 30 new
calls, activate feature #26 (page 77).
{STOP} {MENU}
{SET}
{<}{>}
1
Press {MENU} repeatedly to display “PRINT
REPORT”.
2
Press {<} or {>} repeatedly to display the
desired item.
3
Press {SET} to start printing.
L To stop printing, press {STOP}.
4
Press {MENU}.
109
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11. General Information
Specifications
11.2 Technical data about
this product
11.2.1 Base unit
Applicable lines:
Public Switched Telephone Network
Document size:
Max. 216 mm (81/2") in width, Max. 600 mm
(235/8") in length
Effective scanning width:
208 mm (83/16")
Effective printing width:
Letter/Legal: 208 mm (83/16")
Transmission speed*1:
Approx. 15 s/page*2
Scanning density:
Horizontal: 8 pels/mm (203 pels/inch)
Vertical: 3.85 lines/mm (98 lines/inch) (standard
resolution)
7.7 lines/mm (196 lines/inch) (fine/photo
resolution)
15.4 lines/mm (392 lines/inch) (super fine
resolution)
Photo resolution:
64 levels
Scanner type:
Contact Image Sensor
Printer type:
Thermal Transfer on plain paper
Data compression system:
Modified Huffman (MH), Modified READ (MR)
Modem speed:
9,600 / 7,200 / 4,800 / 2,400 bps; Automatic
Fallback
Operating environment:
5 °C – 35 °C (41 °F – 95 °F), 20 % – 80 % RH
(Relative Humidity)
Dimensions:
Approx. height 128 mm × width 324 mm × depth
242 mm (51/32" × 123/4" × 917/32")
Mass (Weight):
Approx. 3.1 kg (6.8 lb.)
Power consumption:
Standby: Approx. 4.5 W
Transmission: Approx. 12 W
Reception: Approx. 50 W (When receiving a 20
% black document)
Copy: Approx. 50 W (When copying a 20 % black
document)
110
Maximum: Approx. 135 W (When copying a 100
% black document)
Power supply:
120 V AC, 60 Hz
Fax memory capacity*3:
Transmission: Approx. 25 pages
Reception: Approx. 28 pages
Voice memory capacity*4:
Standard recording mode: approx. 14 minutes of
recording time.
Enhanced recording mode: approx. 6 minutes of
recording time.
*1 Transmission speed varies depending on
page content, resolution, telephone line
conditions, and the other party’s machine.
*2 Transmission speed is based upon the ITU-T
No. 1 Test Chart and original mode. If the
capabilities of the other party’s machine are
inferior to your unit, the transmission speed
may be lower.
*3 If an error occurs during fax reception, such
as a paper jam or if the recording paper runs
out, the fax and subsequent faxes will be
retained in memory.
*4 Including greeting messages. Total recording
time may be reduced by the calling party’s
background noise.
ITU-T No. 1 Test Chart
FPG391C-PFQX2077ZA-en.book Page 111 Tuesday, August 31, 2004 10:12 AM
11. General Information
Recording paper specifications
Recording paper size:
Letter: 216 mm × 279 mm (81/2" × 11")
Legal: 216 mm × 356 mm (81/2" × 14")
Recording paper weight:
60 g/m2 to 90 g/m2 (16 lb. to 24 lb.)
Note for recording paper:
L Do not use the following types of paper:
– Paper with a cotton and/or fibre content
that is over 20 %, such as letterhead
paper or paper used for resumes
– Extremely smooth or shiny paper, or
paper that is highly textured
– Coated, damaged or wrinkled paper
– Paper with foreign objects attached, such
as tabs or staples
– Paper which has dust, lint or oil stains
– Paper that will melt, vaporize, discolor,
scorch or emit dangerous fumes near 200
°C (392 °F), such as vellum paper. These
materials may transfer onto the fusing
roller and cause damage.
– Moist paper
L Some paper only accepts print on one side.
Try using the other side of the paper if you are
not happy with the print quality or if
misfeeding occurs.
L For proper paper feeding and best print
quality, we recommend using long-grained
paper.
L Do not use paper of different types or
thickness at the same time. This may cause a
paper jam.
L Avoid double-sided printing.
L Do not use paper printed from this unit for
double-sided printing with other copiers or
printers. This may cause a paper jam.
L To avoid curling, do not open paper packs
until you are ready to use the paper. Store
unused paper in the original packaging, in a
cool and dry location.
11.2.2 Handset
Operating environment:
5 °C – 40 °C (41 °F – 104 °F)
Frequency:
5.76 GHz – 5.84 GHz
Dimensions:
Approx. height 220 mm × width 53 mm × depth
37 mm (821/32" × 23/32" × 115/32")
Mass (Weight):
Approx. 210 g (0.46 Ib.)
Power supply:
Ni-MH battery (3.6 V, 830 mAh)
Security codes:
1,000,000
11.2.3 Charger unit
Operating environment:
5 °C – 40 °C (41 °F – 104 °F)
Dimensions:
Approx. height 69 mm × width 74 mm × depth
100 mm (223/32" × 229/32" × 315/16")
Mass (Weight):
Approx. 95 g (0.21 lb.)
Power consumption:
Standby: Approx. 0.8 W
Maximum: Approx. 4.0 W
Power supply:
AC adaptor (120 V AC, 60 Hz)
Note:
L Design and specifications are subject to
change without notice.
L The pictures and illustrations in these
instructions may vary slightly from the actual
product.
111
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11. General Information
Limited Warranty
11.3 Limited Warranty
Panasonic Canada Inc.
5770 Ambler Drive, Mississauga, Ontario L4W 2T3
PANASONIC PRODUCT – LIMITED WARRANTY
Panasonic Canada Inc. warrants this product to be free from defects in material and workmanship and agrees
to remedy any such defect for a period as stated below from the date of original purchase.
Facsimile Product – One (1) year, parts and labour
LIMITATIONS AND EXCLUSIONS
This warranty does not apply to products purchased outside Canada or to any product which has been
improperly installed, subjected to usage for which the product was not designed, misused or abused, damaged
during shipping, or which has been altered or repaired in any way that affects the reliability or detracts from the
performance, nor does it cover any product which is used commercially. Dry cell batteries, toner cartridge /
drum unit and ink / print cartridges are also excluded from coverage under this warranty. Rechargeable
batteries are warranted for ninety (90) days from date of original purchase.
This warranty is extended to the original end user purchaser only. A purchase receipt or other proof of date
of original purchase is required before warranty service is performed.
THIS EXPRESS, LIMITED WARRANTY IS IN LIEU OF ALL OTHER WARRANTIES, EXPRESS OR
IMPLIED, INCLUDING ANY IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A
PARTICULAR PURPOSE.
IN NO EVENT WILL PANASONIC CANADA INC. BE LIABLE FOR ANY SPECIAL, INDIRECT OR
CONSEQUENTIAL DAMAGES.
In certain instances, some jurisdictions do not allow the exclusion or limitation of incidental or consequential
damages, or the exclusion of implied warranties, so the above limitations and exclusions may not be
applicable.
WARRANTY SERVICE
For product operation and information assistance, please contact your Dealer or our Customer Care
Centre at: Telephone #: (905) 624-5505
Fax #: (905) 238-2360
Web: www.panasonic.ca
For product repairs, please contact one of the following:
• Your Dealer who will inform you of an authorized Servicentre nearest you.
• Our Customer Care Centre at (905) 624-5505 or www.panasonic.ca
• A Panasonic Factory Servicentre listed below:
Richmond,
British Columbia
Panasonic Canada Inc.
12111 Riverside Way
Richmond, BC, V6W 1K8
Tel: (604) 278-4211
Fax: (604) 278-5627
Calgary, Alberta
Mississauga, Ontario
Lachine, Québec
Panasonic Canada Inc.
6835-8th St. N. E.
Calgary, AB, T2E 7H7
Tel: (403) 295-3955
Fax: (403) 274-5493
Panasonic Canada Inc.
5770 Ambler Drive
Mississauga, ON,
L4W 2T3
Tel: (905) 624-8447
Fax: (905) 238-2418
Panasonic Canada Inc.
3075, rue Louis A. Amos
Lachine, QC, H8T 1C4
Tel: (514) 633-8684
Fax: (514) 633-8020
IF YOU SHIP THE PRODUCT TO A SERVICENTRE
Carefully pack and send prepaid, adequately insured and preferably in the original carton.
Include details of the defect claimed, and proof of date of original purchase.
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FPG391C-PFQX2077ZA-en.book Page 113 Tuesday, August 31, 2004 10:12 AM
11. General Information
Important information
11.4 Important information
SAFETY PRECAUTIONS
This unit may only be connected to electrical
outlets that supply 120 V AC.
NOTICE:
This equipment meets the applicable Industry
Canada Terminal Equipment Technical
Specifications. This is confirmed by the
registration number. The abbreviation, “IC:”,
before the registration number signifies that
registration was performed based on a
Declaration of Conformity indicating that
Industry Canada technical specifications were
met. It does not imply that Industry Canada
approved the equipment.
And, the term “IC:” signifies that Industry
Canada radio technical specifications were
met.
Before installing this equipment, users should
ensure that it is permissible to be connected to
the facilities of the local telecommunications
company. The equipment must also be
installed using an acceptable method of
connection. The customer should be aware
that compliance with the above conditions
may not prevent degradation of service in
some situations.
Repairs to certified equipment should be
coordinated by a representative designated
by the supplier. Any repairs or alterations
made by the user to this equipment, or
equipment malfunctions, may give the
telecommunications company cause to
request the user to disconnect the
equipment.
Users should ensure, for their own protection,
that the electrical ground connections of the
power utility, telephone lines and internal
metallic water pipe system, if present, are
connected together. This precaution may be
particularly important in rural areas.
CAUTION:
Users should not attempt to make such
connections themselves, but should contact
the appropriate electric inspection authority,
or electrician, as appropriate.
NOTICE:
The Ringer Equivalence Number (REN)
assigned to each terminal device provides an
indication of the maximum number of
terminals allowed to be connected to a
telephone interface. The termination on an
interface may consist of any combination of
devices subject only to the requirement that
the sum of the Ringer Equivalence Numbers
of all the devices does not exceed 5.
The Ringer Equivalence Number of This Unit:
(found on the rear of the unit)
Operation is subject to the following two
conditions:
(1) This device may not cause harmful
interference, and (2) this device must accept
any interference received, including
interference that may cause undesired
operation.
Privacy of communications may not be
ensured when using this phone.
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12. Index
12. Index
12.1 Index
# #00 Quick Setup: 23
#01 Date and time: 31
#02 Your logo: 32
#03 Your fax number: 34
#04 Sending report: 54, 75
#06 FAX ring count: 75
#06 TAM ring count: 59, 75
#10 Caller’s recording time: 75
#11 Remote operation ID: 75
#13 Dialing mode: 75
#17 Ringer tone: 75
#21 Talking Call Display: 43, 76
#22 Automatic journal report: 54, 76
#23 Overseas mode: 76
#25 Delayed send: 76
#26 Automatic callers list: 77
#31 Distinctive Ring: 61
#32 Fax ring pattern: 62
#34 Quick scan: 53, 63, 77
#36 Receiving reduction: 77
#39 Display contrast: 77
#41 Fax activation code: 77
#44 Memory reception alert: 78
#46 Friendly reception: 78
#48 Language selection: 78
#50 Voice prompt: 78
#51 Mailbox 2 password: 78
#52 Mailbox 3 password: 78
#53 Recording sound quality mode: 79
#54 Greeting time: 79
#57 Call Waiting Deluxe service: 79
#59 Copy phone book: 42
#62 Line mode: 79
#67 Incoming message monitor: 79
#72 Flash time: 79
#73 Incoming call tone: 79
#74 Room monitor: 51
#76 Connecting tone: 79
#77 AUTO ANSWER: 80
#80 Set default: 80
Charge: 22
Installation: 18
Replacement: 18
Broadcast transmission: 55
Button description
Base unit: 10
Handset: 11
C Call Display
Calling back: 44
Storing: 47
Talking: 43, 76
Callers list: 43, 77, 109
Caller’s recording time: 75, 85
Call share: 50
Call Waiting Call Display: 43
Call Waiting Deluxe service: 51, 79
Chain dial feature: 39
Character table: 32, 38
Cleaning: 106
Conference: 50
Connecting tone: 79
Connections: 20
Copy: 63
Collation: 64
Enlarge/Reduce: 63
D Date and time: 31
Delayed transmission: 76
Dialing mode: 75, 86
Display (Base unit)
Contrast: 77
Description: 11
Error messages: 93
Display (Handset)
Contrast: 86
Description: 12
Error messages: 96
Language: 87
Distinctive Ring service: 61
Document size: 54
E Error messages: 93
Extension number: 48, 91
Extension telephone: 26, 57
A Accessories: 9
Belt clip: 19
Paper tray: 16
Advanced features: 76
AUTO ANSWER setting: 80
Auto talk feature: 37, 86
F Fax activation code: 77
Fax number: 34
Flash time: 79, 87
Friendly reception: 78
B Basic features: 75
Battery
H Handset
114
G Greeting message
TAM/FAX: 66
FPG391C-PFQX2077ZA-en.book Page 115 Tuesday, August 31, 2004 10:12 AM
12. Index
Cancelling (Deregistration): 91
Locator: 48
Registration: 91
Headset: 19
Help: 29
I
Incoming call tone: 79, 83
Incoming message monitor: 79
Ink film
Installing: 14
Replacing: 16
Intercom: 48
J Jams
Document: 106
Recording paper: 103
Journal report: 54, 76
Junk fax prohibitor: 60
K Key tone feature: 86
L Language selection: 78
Line mode: 79, 87
Listening to recorded messages: 67, 69, 71
Logo: 32
M Mailbox: 65
Password: 78, 85
Transferring a call: 68
Memory redial: 36
Message alert feature: 86
O Overseas mode: 76
P Phone book
Copying: 41
Making a phone call: 39
Sending faxes: 55
Storing: 38
Power failure: 103
Privacy feature: 50
Programming
Base unit programming: 74
Handset programming: 82
Q Quick scan: 53, 63, 77
Quick Setup: 23
R Receiving alert: 78
Receiving faxes
Automatically: 58
Manually: 57
Receiving reduction: 77
Recording
Greeting message: 66
Memo message: 70
Recording paper: 17, 111
Recording sound quality: 79, 85
Recording time
Incoming message: 75, 85
TAM/FAX greeting: 79
Redialing
Base unit: 36, 53, 55
Handset: 36
Redial list: 36
Registration: 91
Remote operation: 71
Remote operation ID: 75, 85
Reports
Broadcast programming: 109
Broadcast sending: 56
Call Display: 77, 109
Journal: 54, 109
Power down: 103
Printer test: 109
Sending: 54, 75
Setup: 109
Telephone number: 109
Reset: 80
Resolution: 53, 63
Ringer tone
Base unit: 75
Handset: 83
Ring pattern for Distinctive Ring: 62
Ring setting
FAX ONLY (Base unit): 75
TAM/FAX (Base unit): 75
TAM ring setting (Handset): 84
Room monitor: 51, 87
S Sending faxes
Broadcast: 56
From memory: 53
Manually: 53
Phone book: 55
Sending report: 54, 75
Soft keys: 11
Storing
Broadcast: 55
Phone book: 38
T Toll saver: 59
Transferring a call: 48, 68
V Voice enhancer: 35
Voice menu: 69, 72
Voice prompt: 78, 87
Voice time/day stamp: 68
Volume
Base unit: 30
Handset: 29
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12. Index
W Wall mounting: 21
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FPG391C-PFQX2077ZA-en.book Page 120 Tuesday, August 31, 2004 10:12 AM
Panasonic Canada Inc.
5770 Ambler Drive, Mississauga, Ontario L4W 2T3
www.panasonic.ca
PFQX1855YB
CM0503MK2073
1/2
PFQX2077ZB
CM0804DH01094
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