null  null
COUNTY COUNCIL OF BEAUFORT COUNTY
D. PAUL SOMMERVILLE
CHAIRMAN
GERALD W. STEWART
VICE CHAIRMAN
ADMINISTRATION BUILDING
BEAUFORT COUNTY GOVERNMENT ROBERT SMALLS COMPLEX
100 RIBAUT ROAD
POST OFFICE DRAWER 1228
BEAUFORT, SOUTH CAROLINA 29901-1228
GARY T. KUBIC
TELEPHONE: (843) 255-2000
COUNTY ADMINISTRATOR
FAX: (843) 255-9401
_____________
www.bcgov.net
JOSHUA A. GRUBER
DEPUTY COUNTY ADMINISTRATOR
SPECIAL COUNSEL
_____________
COUNCIL MEMBERS
____________
CYNTHIA M. BENSCH
RICK CAPORALE
GERALD DAWSON
BRIAN E. FLEWELLING
STEVEN G. FOBES
ALICE G. HOWARD
WILLIAM L. MCBRIDE
STEWART H. RODMAN
ROBERTS “TABOR” VAUX
AGENDA
PUBLIC FACILITIES COMMITTEE
Monday, March 21, 2016
4:00 p.m.
Executive Conference Room, Administration Building
Beaufort County Government Robert Smalls Complex
100 Ribaut Road, Beaufort
Committee Members:
Gerald Dawson, Chairman
Roberts “Tabor” Vaux, Vice Chairman
Cynthia Bensch
Rick Caporale
Steve Fobes
Alice Howard
William McBride
THOMAS J. KEAVENY, II
COUNTY ATTORNEY
_____________
SUZANNE M. RAINEY
CLERK TO COUNCIL
Staff Support:
Colin Kinton, Division Director
Transportation Engineering
Eric Larson, Division Director
Environmental Engineering
Robert McFee, Division Director
Facilities and Construction Engineering
1. CALL TO ORDER – 4:00 P.M.
2. CONSIDERATION OF CONTRACT AWARDS
A. Pickup Trucks from State Contract for Stormwater Utility Section (backup)
B. Two Dump Trucks from State Contract for Stormwater Utility Section (backup)
C. CCTV Pipe Inspection Equipment (backup)
D. Change Order for Design Build Construction for Dirt Road Paving Contract 49 – Wimbee Landing
Road from Community Center Road to Kinloch Road (backup)
3. REMOVAL OF MCPHERSONVILLE ROAD,
MAINTENANCE INVENTORY (backup)
COUNCIL
DISTRICT
1,
FROM
COUNTY
4. DISCUSSION OF PRIVATE ROAD MAINTENANCE / REVIEW OF EXISTING POLICY, DISCUSS
PROBLEMS, OFFER POSSIBLE SOLUTIONS
5. CONSIDERATION OF REAPPOINTMENTS AND APPOINTMENTS
A. County Transportation Committee
B. Seabrook Point Special Purpose Tax District
6. ADJOURNMENT
2016 Strategic Plan Committee Assignments
Solid Waste Curbside Pick Up / Recycling / Convenience Centers / Landfill
Ditch Maintenance and Drainage Policy
Detention Center Study
Windmill Harbour Entrance Solution
Bridge Replacement Plan (Hilton Head Island)
Daufuskie Island Public Improvements
County Facilities Condition Assessment and Plan
Sidewalks / Biking in Rural Areas Plan and Funding
COUNTY COUNCIL OF BEAUFORT COUNTY
PURCHASING DEPARTMENT
106 Industrial Village Road, Bldg 2, Post Office Drawer 1228
Beaufort, South Carolina 29901-1228
TO:
Councilman Gerald Dawson, Chairman, Public Facilities Committee
FROM: Dave Thomas, CPPO, Purchasing Director ~
SUBJ:
Request to Purchase two Pickup Trucks from State Contract for Beaufort County's Stormwater
Utility Section
DATE: February 26, 2016
BACKGROUND: The Purchasing Department received a request from the Director of Public Works to
purchase two 2016 Chevrolet Colorado pickup trucks from a State contract vendor. The new equipment
is a replacement for two pickup trucks assigned to the Stormwater Infrastructure Section. Both vehicles
were included on the equipment replacement schedule. Truck #22769, a 2003 Chevrolet 1500, has over
147,000 miles and truck #22961 , a 2006 Ford F350, has 83,000 miles. Although truck #22961 doesn' t
have extraordinarily high mileage, it is scheduled to be replaced due to very high ongoing maintenance
costs. The current cost to repair this vehicle is more than $10,000. The cost to purchase both trucks is
included in the current Stormwater Utility budget. The department utilizes these pickup trucks to
transport employees, supplies and small tools. The old vehicles will be sold on GovDeals.
STATE CONTRACT VENDOR INFORMATION:
COST EACH
TOTAL
Love Chevrolet Company, Columbia, SC
$32,906.00 X 2
$65,812.00*
*Price includes all applicable taxes, delivery and upgrades listed in the attachments.
~ FUNDING:
Account# 50250011-54000
FOR ACTION : Public Facilities Committee meeting on March 21 , 2016
RECOMMENDATION: The Purchasing Department recommends that the Public Facilities Committee
approve the contract award of$65,812.00 to purchase two 2016 Chevrolet pickup trucks from the
aforementioned vendor in support of Stormwater Infrastructure operations.
rrl,
h'--
cc: Gary Kubic, County Administrat~~
f'
Joshua Gruber, Deputy County Administrator/Special Counselj'ft'
Alicia Holland, ChiefFinancial Officer .1M'
Eric Larson, Director of Environmental !Yn'g i~eering
David Wilhelm, Director, Public Works .~
.J,
{JUJ/.
Att: State Contract Pricing, Maintenance Evaluation First Vehicle
Wallace, Carolyn
Martin, Cynthia
Wednesday, February 17, 2016 3:55PM
Sexton, Lori
Miller, Ezekial; Wallace, Carolyn ; Wilhelm, David; Larson, Eric
FW: Love Chevrolet Fleet
Contract Specs - Colorado.pdf
From:
Sent:
To:
Cc:
Subject:
Attachments:
Lori,
Infrastructure is purchasing (2) Chevy Colorado's off the state contract. The emailed thread dated 2/10 is the final quote for these trucks. Zeke is requesting that
you proceed with the process. I've attached a copy of the specs as well. John Myrick is the point of contact and his information is at th e beginning of this e-mail
thread. The purchase order can bee-mailed to him .
If you need additional information, please let me know. Thank you .
Regards,
etptlliia Mwdin
adtnini6~
5 eclinician 3
!Beau.{Avtt ~~ !J>ufj_fic WOJtiL,
stoJunwaWt J t~fltuctwte.
120 SfuuriUin :JWad
:JJeaufwd, se 29906
l9f/iu: (843) 255-28C2
:iwx: (843) 255-9478
E-ma.i£: cmaxtin([l 6CfPW-.ttd
From: John Myrick [mailto:[email protected]]
Sent: Wednesday, February 10, 2016 5:16PM
To: Martin, Cynthia
Subject: RE: Love Chevrolet Fleet
Cynthia,
Here is the updated quote with the Classic Tonneau cover.
1
Chevrolet Colorado
Tow Package
4x4 Package
Splash Guards
Plastic Bed Liner
Crew Cab
Classic T. Cover
Delivery
Sale Price
SC Sale Tax
Total Sale Price Each
$23,257
$ 556
$ 3,498
$ 170
$ 295
$ 3,640
$ 1,035
$ 155
$32,606
$
300
$32,906
Let me know if you need anything else . We will look for the order by email.
Thank you,
John Myrick
From: Martin, Cynthia [mailto:[email protected]]
Sent: Wednesday, February 10, 2016 1:56 PM
To: John Myrick
Subject: RE: Love Chevrolet Fleet
Hi John,
After reviewing the website, the classic is what we had put on our last pickup truck we ordered from Love and we would like to have th e sa me one for these 2
trucks. Please make the necessary changes and forward the updated quote.
Also, according to my calcu lation, the tota l shou ld have been $33,256. I wi ll have purchasing forward the purchase order to you.
Regards,
eymtUa .lKwdUt
aclmini6~
5 eclmicialt 3
$umf.o-d ~ :JulUic WOJtiu,
s~ J~tliUdwre
120 sfianlifiJt fiUuui
$umf.o-d, se 29906
l9tf.ice: ( 843) 255-2802
!faa:: ( 843) 255-9478
E-mail: [email protected] &gcw..nd
2
From: John Myrick [mailto:[email protected]]
Sent: Wednesday, February 10, 2016 11:35 AM
To: Martin, Cynthia
Subject: RE: Love Chevrolet Fleet
Cynthia,
The website for the tonneau cover is undercoverinfo.com .
The paint to match we quoted is the model LUX at a price of $1,385.
The base model (black) is the model Classic at a price of $1,035.
The Black cover is the model SCat a price of $1,150.
I hope this helps.
If you would email the purchase order to me I will process the ord er and give it to
Place the order.
Let me know what else you might need .
John Myrick
From: Martin, Cynthia [ mailto:[email protected]]
Sent: Wednesday, February 10, 2016 7:09 AM
To: John Myrick
Subject: RE: Love Chevrolet Fleet
Good Morning John,
Thanks again for the quote on the (2) Colorado's. On the Tonneau Cover, what is the base cost for one without being painted? Is the standard color black? If at
all possible, can you send me a picture of the one that would be installed on the trucks?
We would like to forward to this information to Finance today to start t he process. Also, who should the purchase order be sent to? Most likely they will e-mail
it.
Thanks in advance for your assistance.
Regards,
0pttliia Mwdin
~btativ.e !Jec.liniciatt 3
9Jeauf,old 0uutu; :fuGlic WOJt!u,
3
SUvunwaWt. J ~tJau:.twte
120 Sftan/Uin !Rcuul
!BeauJtvd, se 29906
{91'Jic:e: ( 843) 255-2802
( 843) 255-9478
E.mai£: [email protected]
!faa::
From: John Myrick [ mailto:[email protected]]
Sent: Thursday, February 04, 2016 12:10 PM
To: Martin, Cynthia
Subject: RE: Love Chevrolet Fleet
Cynthia,
The installed price for a hard Tonneau Cover, paint to match, is $1,385 each .
SC Sales Tax is $300. Delivery is $155 each, includes 3 drivers, fuel, and a chase vehicle.
Chevrolet Colorado
Tow Package
4x4 Package
Splash Guards
Plastic Bed Liner
Crew Cab
Tonneau Cover
Delivery
Sale Price
SC Sales Tax
Total Sale Price Each
$23,257
$ 556
$ 3,498
$ 170
$ 295
$ 3,640
$ 1,385
$ 155
$32,956
300
$
$32,956
I totaled everything up for you, is this what you want ?
Any questions? let me know. Delivery 12 weeks+/-.
Thanks,
John
From: Martin, Cynthia [ mailto :[email protected] ]
Sent: Thursday, February 04, 2016 10:42 AM
To: John Myrick
Cc: Miller, Ezekial
Subject: RE: Love Chevrolet Fleet
4
John,
Thank you for forwarding to me the options list. We would like to add the following items.
,.-
:r
,.,..
).>
,..
Tow package
4x4 Package
Splash Guards
Plastic Bed Liner
Crew Cab
Tonneau Cover (This option is not listed)
This quote is for 2 Colorado' s and we are requesting the color to be white. Also, please include tax and delivery. If there is anything in addition you may need
please let me know.
eyntltia .Mmdin
admini6tladW.e 5 eclmiciaJt 3
9Jeaujwd 0Jwrhj [Ju.f}fk. WCJJtiio
Stwurunafe.'t Jnf-m~tJtu.cl.wt£.
12C SfuurlUUt !!Wad
91eauJwd, se 29906
f.9f/i.ce: (843) 255-2802
fiwx: (843) 255-9478
E-mail: cnuvdin(a Og;ou..nd
From: John Myrick [ mailto :[email protected]]
Sent: Thursday, February 04, 2016 9:43 AM
To: Martin, Cynthia
Subject: Love Chevrolet Fleet
Cynthia,
I have attached the SC State Contract sheet for the Colorado. Page 2 has option adds for the Colorado for your consideration .
Please let me know if you have any questions or how I can help you .
Sincerely,
John Myrick Fleet Sales 803-794-9004 [email protected]
love Chevrolet Fleet
100 Parkridge Drive Columbia SC 29212
5
Michael Speakmon, Procurement Manager
Phone: (803) 737-9816
Email: [email protected]
Materials Management Offi ce
Section: V
Page: 3
1201 Main Street, Suite 600
Columbia, South Carolina 29201
Date: 11/1/2015
PU-2: Truck. Pick-Up. 4 x 2. Intermediate. Extended Cab
Contract Number:
4400011585
Contractor:
love Chevrolet Company
Initial Contract Term :
11/1/15 -10/31/16
Address:
PO Box 8387 Columbia, SC 29202
Vendor#:
7000044959
Contact·
Donna Casey
Email :
[email protected]
Tele~hone :
(803) 794-9004
Fax:
(803) 926-7467
Contract Rollover Dates:
Order Cutoff Date:
Model: Chevrolet Colorado 2WT
Commodity Code :
07202
Delivery:
90-120 days ARO
BASE PRICE
=$23,257.00
* Click on the link above for an itemized listing of items included in the base price.
Optional Additions
4 x 4 Package ........................................................................... .................................................... $3,498.00
Towing Package- Standard State Spec ...................................................................................$556.00
(includes Lockmg Rear Dofferentlal)
Vehicle Backup Camera System ................................................................................................ Factory Standard
Optional Deductions
Auxiliary Power Connection -Standard State Spec ............................................................... $50.00
Power Door Locks, Mirrors & Windows ................................................................................... Factory Standard
Satellite Radio, Navigation, OnStar Type Equip ...................................................................... Not Available
Return
to Index
STANDARDIZED SPECIFICATIONS (re' ised 09/11/20 15)
The following 14 specifications are applicable ifthe) are listed as "Factory Installed Items .. (included in the ··Base Price'')
or "Option Equipment" (Add or Deduct Pricing). If they are not referenced by the spec item name (example: To''
Package) in the indi vidual vehicle spec, they do not apply. Should it be necessary to deviate from a standard spec, the
deviation(s) will be expressly stated within the individual vehicle spec. The individual \Chicle spec takes precedence over
the standardized vehicle spec. Unless stated otherwise in an individual vehicle's specification. the following standardized
specifications apply:
I.\ I PORTA:\ T :XO"J ICE: Contractors should review purchase orders carefully for items such as drawbar, pin, clip
and shank configuration information as well as anything else needing further description for that order as
pro\'ided in the contract documents. They should notify the governmental entity when needed information is
missing. This office will require delivery of all specified items unless the governmental entity provides specific
notice of relief from same in writing. THESE TYPE ITEMS ARE INCLUDED IN THE CONTRACT PRICES!
AUXILIARY POWER CONNECTION: A fa(;tory installed two wire power connection shall be provided in the engine
compartment. If the specified connection is NOT offered by the manufacturer, said connection may be installed by an
up fitter. Documentation of non-avai lability from the manufacturer is to be obtained from the manufacturer and included
in the bid submittal. The circuit shall be a minimum 5 amp fused with a minimum 14 gauge automotive grade cable. The
circuit shall operate with the ignition switch in the ''Accessory'' or ··On" position and shall include one blue wire for
igni tion and one red wi re for accessory. The power connection will allow installation of addit ional high amperage
accessories.
AUXILIARY POWER OUTLET: A factory installed 12 volt single port power outlet shall be provided in the dashboard
or fron t console of the vehicle. The power outlet shall operate independently from other electronic components with a
minimum 20 amp circuit. The outlet shall operate with the vehicle ignition switch in the ··orr· or "On' position and shall
be accessible from the driver's seat position. If not available from the manufacturer. the auxil iary power outlet may be
installed by an up-filler.
DAYTIME RUNNING LIGHTS: If standard equipment, daytime running lights are to be made inoperable prior to
deli\·ery on vehicles pur(;hased by law enforcement entities.
ENGINES - GASOLINE I UNLEADED I ElO:
For gasoline powered vehicles and equipment, fuel system components and gasoline engines shall be com patible with E I 0
ethanol blends, minimum. These engines are to perfonn as follows:
No noticeable degradation in vehicle drivability,
Minimal impact on veh icle operating efficiency (dc!fined to be no more than 10% decrease in fuel economy)
Maintenance sensors and warning systems are to display nonnally (example: use of E I 0 is not to ca use the check engine
light to di splay)
1\'0TICE: The State has transitioned to the EIO Unleaded Fuel Blend. The fuel contracts reflect same.
FLOOR MATS: Unless stated otherwise in the individual vehicle specifications the following applies:
a) When floor mats are available through the manufacturer, the mats provided "ill be either the
manufacturer's mats or equal. The equal must meet or exceed the manufacturer's mat fit and quality
characteristics. This applies to both carpeted and rubber/ vinyl mats. If an equal is being offered, it will be
identified in the offer as a dealer installed item.
b) Vehicles with carpeted interiors will include high grade factory carpeted floor mats or equal.
c) In the event required floor mats (listed as a factory installed item in the individual vehicle specification) are not
available through the manufacturer; high quality, heavy duty floor mats will be offered and identified in the offer
as a dealer installed item. The floo r mat type will be the same as that listed in the indi vidual vehicle specification
(Ribberh.~R)•I er carpeted).
1\'0TE: Should a vehicle with carpeted interior specify rubber or vinyl floor mats, the mats will be high quality,
heavy duty rubber/vinyl mats. Item A (above) applies.
4 x 4 WHEEL DRIVE PACKAGE - The following items are included:
Transfer Case \\ith Auto Locking Hubs (operator can lock in hubs without leaving the cab)
Factory Skid Plates (minimum set includes transfer case and fuel cell protection)
Locking or Limited Slip Differential or Electronic Traction Control
Suspension - all changes recommended by the manufacturer for 4 x 4 operation.
All Terrain Tires
IMPORTANT DISTINCTION: The State does NOT consider All Wheel Drive (AWD) to be equivalent to Four
Wheel Drive (4 x 4). Therefore, A WD will NOT IJe accepted as a substitute for 4 x 4.
FUEL SYSTEM: For Diesel powered vehicles and equipment, fuel system components and Diesel engines shall be
compatible with 820 bio-diesel blends, minimum.
HEAD RESTRAINTS: All outboard seating positions shall have factory installed head restraints via head rests or high
back seats. The head restraints shall meet all requirements of U. S. Department of Transportation National I lighway
Traffic Safety Administration and Federal Motor Vehicle Standards.
NOTE: If head restraints are not available, the contactor shall provide each ordering governmental entit)•
notification from the manufacturer verifying that head restraints are not available.
If he•ad 1·estr·aints are
a'ailahll' from the manufacturer a~ either a ~tandard or option item. thev must he included in the offer and
incorpontt('(l into the• ba~e price of the Hhid('.
MIRRORS - EXTENDED, BREAKAWAY: The primar)- mirror will be a minimum of6" x 14". The convex mirror
will be a minimum of5". The purpose of the mirror is to improve the driver's view to the rear when towing and backing.
RADIO NOISE SUPPRESSION: The vehicle is to be used as a governmental Oeet vehicle and will have an
approximate !50-watt mobile (two-way) radio installed, operating on frequencies designated by the FCC for use in the
Public Safety Radio Service (47 CFR 90). The vehicle shall be fully compatible with the above radio installation, and
vehicle components and equipment shall not interfere with operation (transmitting or receiving) of the mobile radio.
STEP BAR - ENTRY I EGRESS: On level ground , where the vertical clearance from the ground to door threshold
(place where the driver and passenger(s) place the1r foot when entering the cab) exceeds nineteen inches, a 3 inch
diameter step bar shall be installed on both sides of the vehicle so the ground clearance to the bar does not exceed
nineteen inches. For vehicles with extended, quad, or crew cabs, an extended or double step bar shall be installed that
services entry to and egress from all doors. In all cases, overall manufacturer desired vehicle ground clearance must be
main tained. The bar shall be the type customarily manufactured and marked for this purpose. It may be factory, dealer.
or approved up-finer installed. The step bar shall be a BULLY single, extended, or double step bar, or equal. For 'am
and utili tit•<> (Sl \''') with steps that exceed nineteen inches, a full running board type step with a platform measuring no
less than six inches deep must be installed to allow entry and egress from all side doors (including all doors mounted on
drivers side.) A step is not required for rear door access.
Step Bar Color: Black Powder Coated
OEM molded plastic nmning boards are acceptable (black).
THREE (3) KEYS: Three (3 ) complete sets of keys to include remote entry key fobs are to be provided for each vehicle
delivered. The cost for same is included in the base price. This requirement applies to all types of key systems
(traditional ~ key sets, traditional I ke), programmable I keys, keys with remote fobs, etc.). Doe~ 11t1l appl) to l.~yl~ss
!!Ill F) lt!ll'!EIIt!' unle~.i tntegrtlto!'d IBIO the key . .\II !•)' >!em·; of' tite-+t>fitde mu.lt iuneHOil \\ ith the-tlttr~ey With the c:''u.:ef+ten
t+4 lt'lfltllc:' t'llll) .
TIRES: Tires will be mounted with black walls turned to the outside. All tire walls with contrasting colors such a white
walls, red walls, raised white letters, etc. will be turned to the inside. The buying governmental entity may reject delivery
if black walls are not turned to the outside.
TOW PACKAGE **FACTORY INSTALLED**: Factory installed hitch plus all necessary components to match or
exceed the maximum rated towing capacity of \Chicle are to be included. Wiring will include everything necessary to
hook-up both 4 \\ay and 7way wiring harnesses. Contractor to provide (at no additional charge) the drawbar, pm, clip.
ball , and shank configuration specified by the owner when each order is placed (example: Dept. of Natural Resources
standard configuration unless specified otherwise on their purchase order is as follows : Drawbar w/2"' drop, pin. clip. and
2" ball w/ , .. solid shank).
NOTE: If the drawbar, pin, clip, and shank configuration is inadvertently left off a purchase order, it does not
relie,·e the contractor of the requirement to provide same as specified in the contract documents.
WINCH: Electric, Front Mount, 9,000 lb. with Roller Fair Lead (5742) and 125' cable. Grill Guard and Mounting
Bracket, Warn model XD9000i . :\1ounting bracket must not extend down below the height of the front bumper.
(May be installed by l>ealer or approved Upfitter)
------------------------------------------------------------Remainder of Page Intentionally Left Blank
Specification: Truck, Pickup, 4x2, Intermediate, Extended Cab
Fleet Vehicle Designation: PU-2
State Specification
Truck, Pickup, 4x2, Intermediate, Extended Cab
STANDARD FLEET SPECIFICATIONS
Dealer: Please refer to State Standard Specifications for
more detailed Information
Vehicle must meet or exceed all federally required, and
standard manufacturer installed safety components (air
bags, restraints, etc.)
PU- 2
YES
BRAKING SYSTEM:
HD 4-Wheel Disc, w/HD front & rear calipers
ABS
NO
YES
ELECTRICAL COMPONENTS:
Attemator- Minimum Amperage
Auxiliary Power Connection (See State Standard Spec)
Auxiliary Power Outlet (See State Standard Spec)
Battery Cold Cranking Amps
Daytime Running Lights (See State Standard Spec)
Dome & Cargo Lights (Pickups Only)
Radio Noise Suppression (See State Standard Spec)
100
YES
YES
590
No, unless factory std.
YES
YES
ENGINE:
Cylinders
Minimum Displacement
Minimum Horsepower
Minimum Torque (ft. lbs.)
Oil Cooler Required?
N/A
N/A
210
180
NO
EXTERIOR COLORS:
Additional Required Colors
Standard Factory Base Colors
Black
YES
EXTERIOR COMPONENTS:
Capacity: GVWR shall not be less than: (pounds)
Rear Bumper
Side Mirrors - Power, Driver & Passenger, Standard
Factory Size
Side Mirrors- Power, Driver & Passenger w/Dual Low
Mount (Min. 8 inches)
Step Bar/ Running Board (See State Standard Spec)
Tow Package (See State Standard Spec)
Page 22
5000
Factory Standard
NO
YES
State Standard Spec
Optional Add
I
I
Specification: Truck, Pickup, 4x2, Intermediate, Extended Cab
Fleet Vehicle Designation: PU-2
NO
NO
NO
NO
Winch (See State Standard Spec)
Recovery Hooks
Backup Alarm (107 db)
Bug Shield, Smoke Color
EXTERIOR DIMENSIONS:
4
70
Minimum Doors:
Minimum Height (ln.)
Minimum Wheel Base (in.)
Minimum Width (in.), incl. side mirrors
Minimum Bed Length (ft.)
126
72.5
6
FUEL TYPE:
NO
NO
NO
YES
Diesel (B20 minimum)
Flex Fuel (ESS)
Gas/Electric Hybrid
Regular Unleaded Gasoline, ElO Capable
Min. Gallons
15
INTERIOR COLORS:
N/A
YES
Additional Colors
Factory Standard
INTERIOR COMPONENTS:
At m inimum, must contain all components as a retail base
model (i.e . center consoles), unless otherwise noted
Air Conditioning
AM/FM Stereo Radio
Cruise Control w/Resume
Day/Night Rearview Mirror
Floor Mats (for carpet flooring only, front & rear)(See
State Standard Spec)
Flooring Material (Carpet, Vinyl/Rubber)
Glass, Complete Body
Glass, Tinted, All
Intermittent Windshield Wipers
Power Brakes
Power Door Locks (All Doors}, Includes Keyless Entry
Power Steering
Power Windows (All Doors)
Rear Window Defroster
Seating - Driver, Power
Seating Material, Front (Cloth, Vinyl/Rubber)
Seating Material, Rear (Cloth, Vinyl/Rubber)
l'ag~
YES
YES
YES
YES
NO
NO
Vinyl/Rubber HD
NO
YES
YES
YES
YES
YES
YES
NO
NO
Vinyl/Rubber
Vinyl/Rubber
23
I
Specification: Truck, Pickup, 4x2, Intermediate, Extended Cab
Fleet Vehicle Designation: PU-2
Seating, Front- Bucket, Bench, Split Bench
Seating, Rear- Bench, Folding Bench
Tilt Steering Column
Split Bench
Folding Bench
YES
INTERIOR DIMENSIONS:
Min. Front Head Room (in.)
Min. Front Leg Room (in.)
Minimum Cargo Volume (cu. Ft.)
Minimum Passenger Capacity
Min. Rear Head Room (in.}
Min. Rear Leg Room (in.)
40
42.5
N/A
4
35
27.5
KEYS:
#Required (w/keyless remotes if power locks are NOT
deducted)
3
I
YES
I
SIDE & REAR DOOR TYPES (Vans, Utilites, Pickups):
Tail Gate (Pickups Only) - Hinged, locking
SUSPENSION:
Heavy Duty
Heavy Duty Front Stabilizer Bar
Curb-to-Turn Radius
NO
YES
N/A
TRANSMISSION/TRANSAXLE/DRIVE AXLE:
Vendor: For All Wheel & 4x4, refer to State Standard Specs
Drive Type (Front, Rear, All Wheel, 4x4)
Manual Transmission
Min. Speed Automatic or Continuously Variable
Transmission (CVT)
Positive Traction or limited Slip Differential
Transmission Fluid Cooler Required?
Min. Axle Ratio
Rear
NO
Min. 4 speed Auto
NO
YES, HD
3.4
TIRES & WHEELS (See State Standard Spec):
Requires Full Size Spare, Jack & Lug Wrench
YES
Requires Space Saver Spare, Jack & Lug Wrench
NO
Page 24
Specification: Truck, Pickup, 4x2, Intermediate, Extended Cab
Fleet Vehicle Designation: PU-2
Size
Wheel Color
Wheel Covers
Wheel Type
Factory Standard
Factory Standard
Factory Standard
Factory Standard
TOWING& PAYLOAD RATINGS:
Payload Minimum lbs.
Towing Minimum lbs.
OPTIONAL EQUIPMENT ADDITIONS:
(Vendor: In s12.ace, list additions, & 12.rovide l!.ridng tor
each}
4x4 package (State Standard Spec)
Cab- Crew
Cab - Extended
Diesel Engine
Increased Payload (Specify Capacity & Price)
Larger Axle Ratio (specify)
Long Bed (Specify Length & Price}
Seating Material, Front (Cloth)
Seating Material, Rear (Cloth}
Tow Package
Vehicle Backup Camera System
Winch
1700
4000
YES
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
YES
YES
N/A
OPTIONAL EQUIPMENT DEDUCTIONS:
Vendor: In Sl!_ace, list deductions, & f!_rovide 12.ricing tor
each}
Auxiliary Power Connection (Standard State Spec.)
Cab - Extended
Cab - Regular
Cruise Control w/Resume
Deduct to Standard Axle Ratio
From 4x4 to 4x2
Gas Engine (See specific type in spec above)
Power Door Locks, Mirrors & Windows
Satellite Radio, Navigation, OnStar Type Equip.
Seating - Driver, Power
Seating Material, Front (Cloth)
Seating Material, Rear (Cloth)
Tow Package
Winch
Page25
YES
N/A
N/A
N/A
N/A
N/A
N/A
YES
YES
N/A
N/A
N/A
N/A
N/A
I
State of South Carolina
Invitation For Bid
Bid
Version:
3
Status:
5500041194 Bid Submitted
Created:
09129/2015 14·27·50 EST
Bid invitation number: 5400010109
DONNA CASEY
Description:
Last upd:
10/01/2015 14·57:03 EST
MICHAEL SPEAKMON
Bidder
LOVE CHEVROLET COMPANY
CIO ALLY
VEHICLES-STATEWIDE FOR PICKUPS
Buyer name.
MICHAEL SPEAKMON
Buyer email:
[email protected] gov
Buyer phone:
Valid From:
11/01/2015
Valid To:
10/31/2017
Estimated award date:
10/1 3/2015
SCBO catg:
Equipment
P 0 Box 8387
COLUMBIA SC 29202
Bid invitation rules
Bidd1ng procedure: Public bid inv1tat1on
Requested price information. Normal price
T1mezone: EST
End date/time· 09/30/2015 14:30:00 EST
Bid may be changed? Yes
B1ds requ1red for all items? No
B1dder can add items? No
Bid Basic Data
Target Value B1d· 3,589,205.00 (United States Dollar)
Terms of Payment: net 30 days
Currency: USD
United States Dollar
Information from purchaser · header attachment(s)
Description
IFB-540001 01 09-Pickups
Questionnaire 2015
Amendment #t
Header attributes
The Subm1tter has read and understands the terms and condit1ons of th1s solicitation.
8 1dder Response:
Yes. I have read and understand the terms and conditions.
Permitted Values • Yes I have read and understand the terms and conditions
2 The offer is in accordance with the terms and conditiOns of this solicitation.
B1dder Response:
Yes, I am in accordance with the terms and conditions .
Perm1tted Values- Yes. I am in accordance with the terms and conditions
The b1dder has read and understands all Amendments.
B1dder Response· Y
4. The B•dder Cer11f1es That All Veh1cles B1d Include All Standard and Factory Installed Items as Specified
Bidder Response:
Y
Invitation For Bid
Version:
Page 2 /'
3
Bid invitation number: 5400010109
Description:
VEHICLES-STATEWIDE FOR PICKUPS
Bidder Cert1fies that they are Current w1th all Adm1n Fee Reportmg and Payments for Curren t and preVIously held StateWide Term
Contracts
B1dder Response:
Y
Bid details
Line Number: 0001
PU-2: Truck, Pickup, 4x2 Intermediate,
Item Category: Material
Vendor Product Number: 12M 53
Product Category. 07202 - Class 2 Trucks (6001 · 10000 lb GVWR)
Internal Item Number. 1
Target Quantity of B1d InVItation. 5.00 each
Pnce. 23,257.00 (United States Dollar) Per 1 each
Target Value B1d· 116,285.00 (United States Dollar)
Delivery T1me (Duration): 120 days
Information from purchaser - Item tendering teKt
PU-2: Truck P1ckup. 4x2 Intermediate, Extended Cab
Item attributes
Are you
enter~ng
a b1d for th1s hne dem? If so. then all remam1ng attnbute quest1ons must be answered Fa1lure to respond to any attnbute
question may result 1n your bid bemg det.ermmed non-respons1ve
B1dder Response:
Y
Quest1onna1re - Year
B1dder Response.
2016
QuestiOnnaire • Make
B1dder Response.
CHEVROLET
Quest1onna1re - Model to Include Model Number
81dder Response
Quest1onna~re
·
COLORADO
Ser~es
8 1dder Response.
2WT
Quest1onna1re · Eng1ne (Cylinder)
B1dder Response
6
Quest1onna1re · Engine (Liter)
8 1dder Response:
3.6
Quest1onna1re ·Standard Factory Colors Extenor
Bulder Response:
WHITE, BLACK, GRAY, SILVER, LASER BLUE, BROWNSTONE
Invitation For Bid
Version:
Page 3 /'
3
Bid invitation number: 5400010109
Description:
VEHICLES-STATEWIDE FOR PICKUPS
QuestiOnnaire · Standard Factory Colors lntenor
Bidder Response
GRAY
Ouest1onna1re- Days ARO
Bidder Response
90-120
Add · 4x4 Package (Standard State Spec)
Brdde1 Response.
3,498.00 (United States Dollar)
Add· ToWing Package (Standard State Spec)
B1dder Response
Comments
556.00 (United States Dollar)
INCLUDES LOCKING REAR DIFFERENTIAL
Add - Veh1cle Backup Camera System
81dder Response.
Comments
0.01 (United States Dollar)
STO
ADDS· TOTAL OF ALL ADDS
B1dder Response
4,054.00 (United States Dollar)
ADDS TOTAL ADDS X 0 25
B1dder Response·
1,013.00 (United States Dollar)
Deduct • Auxiliary Power Connection • Standard State Spec
B1dder Response·
50.00 (United States Dollar)
Deduct • Power Door Locks. M~rrors & Wmdows
Bidder Response:
Comments
0.01 (United States Dollar)
STD
Deduct - Satell1te Rad1o, NavigatiOn, OnStar Type Equ1p
Brdder Response.
Comments·
0.01 (United States Dollar)
NA
DEDUCTS · TOTAL OF ALL DEDUCTS
Btdder Response:
50.00 (United States Dollar)
DEDUCTS· TOTAL DEDUCTS X 0.25
Btdder Response.
13.00 (United States Dollar)
EVALUATED AMOUNT· (BASE PRICE) PLUS (TOTAL ADDS X 0.25) MINUS (TOTAL DEDUCTS X 0 25)
B1dder Response.
24,220.00 (United States Dollar)
Line Number: 0002
PU-4: Truck, Pickup, 4x2, 1/2 Ton
Item Category Matenal
Vendor PrOduct Number. CC15753
fFarst~ Vehicle Services
First Vehicle Services
Beaufort County Divisio n
P.O. Box 6016
Beaufort, SC 29902-6016
To:
Zeke Miller
Department:
Stormwater
Subject: Evaluation of Equipment #22769
Subject equipment was evaluated on Date: January 20, 2015
Inspection Sheet is attached.
It is our opinion at First Vehicle Services that if the cost of repair exceeds one third of the
assets value consideration for removal and or replacement should be taken. Yearly cost
evaluation will accompany any evaluation requiring consideration.
Kelly Blue book value of this unit is $6039.00
Estimate future and present repair cost are $2,500.00
This unit meets APWA guidelines for replacement, based on present condition, age (12 years)
and mileage (147590}.
Quality Assurance- FVS/Beaufort Co.
FirstGroup vehicle Equipment inspection Report
Dept.# Asset # 22769
Type of Eq - Picku~
Make- Chevy
Miles- 147590
Component
Model - 1500 - 4x4
Year-2003
Remarks or Condition
Est. Cost Of Repair
Rough idle at times, minor hesitation when cold.
Tune-up and fuel system service should resolve
issues. Has minor oil leak at valve cover and
timing chain housing.
Engine
$725.00
Play in transfer case shaft (not excessive) possible
bearing failure, in reasonably good operating
shape considering age, mileage and working
Transmission
conditions.
$700.00
3rd member
No apparent issues- normal performance
$0.00
Suspension/Steering
Excessive play in steering gear willl require
replacing.
$325.00
Body
OK
Minor scratches and dents in body (no repair
required at this time) Seats and headliner need
repair.
Electrical And
Headlight domes need replacing to increase
Hydraulics
visibility.
Brakes
$0.00
$530.00
$220.00
$2,500.00
Total
Inspected By: Rand~ Gardner
(i]
yes
lxxxxxxx
I
NO
I
I
Recommended for replacement
Date: 01-20-2015
Signed:
f~
_
.....
-
I
: ' ) Kelley Slue Book
The Trusted Resource·
11Sii~~~~~~~~itf~;p
;/1/fll ·
r~ !'-><:!!!~~~A'"Q;;
CHEVROLET
--·
Why ads7
Sell To Private Party
2003 Chevrolet Silverado 1500 Extended Cab
Pricing Report
Style: Pldwp o40 s tt
0
Mileage: 147,590
i
I
I
I Vehicle Highlights
I
I
I
I
Mn Seating: 6
Fuel Economy:
Prtvate Party Values nlld for your area through
2/12/2015
City 13/Hwy 16/Comb 14 MPG
Doors: 4
Engine: V8, 5.3 Liter
Drivetrain: 4WO
Transmission: Automatic
EPA Class: Standard Pickup Trucks
Body Style: Pickup
Country of Origin: United States
Country of Assembly: United States
Your Configured Options
Our pre-selected options, based on typical equipment for tilts car.
.I Options that you added while c:onflgur1ng tl11s car.
Engine
-' VB, 5.3 Liter
Transmission
Automatic
Drivetrain
./ 4WD
Braking and Traction
ABS (4-Wheel)
Comfort and Convenience
Air Conditioning
steering
Power Steering
Tilt Wheel
Entertainment and Instrumenl:llltion
AM/FM Stereo
Safety and Security
Dual AJr Bags
Wheels and Tires
Steel Wheels
Glossary of Terms
Tip:
Kelley Blue llook® Tracle-ln Value -This Is the amount yoo can expect ID reoeJve when yoo trade In
yo~r car IDa dealer. This value Is detl!rmloed based on the style. condition, mneage and optlons
IndicatEd.
Trade-In Range - The T1'11de-In Range ts Kelley Blue Book's estimate d Mlat yoo can reasonably expect
to ~ tills week based on the style, conditiOn, mileage and options or vour vehicle when you trade tt
In ttl a deiller. However, f!llfr/ dealer Is different and values 1111! not guaran!Eed.
It's crucial to know your car's
true condition when you sell it,
so that you can price it
appropriately. Consider having
your mechanic give you an
objective report.
Kelley Blue Book® Private Party Value - ThiS Is the S13rttng point for neqotiatlon or a use!k:ar safe
between a private buyer and seller. ThiS Is an ' as Is' value lhat does not lndude any Wllrrantles. The final
pr1cl! depends on the car's adllal condition and local maritet ~
httn://www.khh.com/chevrolet/silver;:uio-1 SOO-extencieci-c..:~h/?.001-chevrnlet-silverl'!no-1 SOO... ?.17/?.01 ';;
Worle
order
1979854
IVSI059
1740495
1991402
2001192
2014932
2033639
2053281
1933387
2053987
2203947
2204638
2382476
2445831
1996057
2586358
2363163
2604857
2820060
2593510
2995413
3058108
Doacrlpllon
22769- CHECK TIAE
22769- NEED JACK HANDLE KIT
22769- C·PM
22769- REPlACE TAIL GATE:: HANDLE/ TIRE HANGER DOESIn COME DOWN
22789· RIGHT TAIL UGHT CRACKED
22769- STEERING PROBLEM /STIFF ON HAND STEERING
22769- RIGHT DOOR GLASS BROKEN
22769· BRAKE PAD COVER
22769-S· PM
22769 • 8-PM • SVC N3 REQUIRED • WlNTERIZ£
22769 ·TOWED IN · NO ACCEL.
227BG- PM B
22769- NEEDS 6TEERING WHEEL RUBBER COVER
22769· BAlANCE WHEEl/ BOLT TOOL BOX
22769 • C.PM • 130
22769· BRAKE WORK PADS/ SHOES
22769- PM B I 6RAKES SMOKING
22769· FIX OR CHARGE N:.
22789- REMO'VE GAS TANK
22769-PM B
22769· CORNER STROBE
2276G- FlAT TIRE REAR LEFT SlOE
Parent Vln
v...
Manu
2278;
22769
22789
227M!
22789
22789
22769
22769
227119
227&9
22769
22769
2276V
22789
22789
22789
22789
22789
22769
2276V
22789
22789
2003
CHVRL SILVERADO
CHVRL SILVERADO
CHVRL SILVERADO
CHVRL SILVERADO
CHVRL SILVERADO
CHVRL SILVERADO
CHVRL StLVERADO
CHVRL·SILVERADO
CHVRL SILVERADO
CHVRL SILVERADO
CHVRL ·SILVERAOO
CHVRL SILVERADO
CHVRL SILVERADO
cHVRL SILVERADO
CHVR1. SILVERADO
CHVRL SILVERADO
CHVRL SILVERADO
CHVRL SILVERADO
CHVRL SILVERADO
CHVRL SILVERADO
CHVRL' SILVERADO
CHVRL SILVERADO
E317758
E317758
E317758
E317758
E317758
E317788
E317758
E317768
E317758
E317768
E317758
El17758
E3177S8
E317758
ES177S8
E317758
6317758
E317758
E317768
E317758
E317768
E317788
2003
2003
2003
2003
2003
2003
2003
2003
2003
2003
2003
2003
2003
2003
2003
2003
2003
2003
2003
2003
2003
Model
Dtpt
Clue
3631.0
3531·D
3531·D
3631-D
3531-0
3531-o
50250011·
50250011·
60250011·
60250011·
60250011·
60260011·
~60011 ·
c
NC
c
NC
NC
c
NC
NC
c
c
NC
c
NC
50260011· c
50260011· c
60250011· c
5025001 1· c
50250011· NC
60250011· NC
5025001 1· c
60250011· c
~500 11·
c
Date
2128113
3/4113
3/19/13
3119/13,
412113
4122113
5/18/13
6/17/13
6/17/13
10/10/13
10/10/13
1110114
1110114
2/20114
3120114
5130114
614114
6/11114
6/20/14
10110114
10110114
10/22/14
Meter
Houre Lab<lr labor Coot
worleod Coli1Mr
121,5&5
3.47 57.00
1!17.79
122.565
0.20 57.00
11.40
122,473
3.70 57.00
210.90
57,00
122,473
1.00 57.00
123,302
0.80 57.00
34.20
123,303
7.80 57.00
43!.20
123,358
0.00 57.00
0.00
123,422
1.10 57.00
62.70
123,422
2.80 57.00
148.20
57.00
126,001
1.00 57.00
126,001
1.50 57.00
85.50
l ,g() 57.00
126,.476
108.50
li.SO
126.o476
0.60 51.00
68AO
12U66
1.20 57.00
127,434
1.00 57.00
57.00
129,563
1.20 57.00
~.40
129,7;6
2.30 57.00
131.10
2,00 57.00
129,796
114.00
141.50
130,126
2.50 57.00
119.70
139,128
2.10 57.00
11.40
139,128
0.20 57.00
140,351
1.00 57.00
llil!l
2,20c.l.9
Perta
114.03
336.43
43.64
220.98
122.15
335.23
0.00
7,16
225.34
13.07
303.07
11.82
248.8Q
114.03
14.08
77.03
99.57
73.53
2.96
27.32
275.00
.llim
2,7711.34
Sublet
Sublet
Lob or
Poria
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
49.95
163.66
81.94
0.00
0.00
0.00
0.00
0.00
0.00
0.00
es.oo
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0,00
0.00
0.00
0.00
l2.J1Q
Q.ll2
153.«15
176.69
Total
l11.12
! 47.8!
254.54
277.96
156.55
818.38
215.59
69.86
373.54
70.07
45!.57
120.11
l77.39
1Sl.4!
71.08
145.43
230.67
187.53
145.4&
147.Dl
286.<40
l.Z1M
5,U4.07
F1rstrl Vehicle Services
First Vehicle Services
Beaufort County Division
P.O. Box 6016
Beaufort, SC 29902-6016
To:
Zeke Miller
Department:
Stormwater
Subject: Eva luation of Equipment #22961
Subject equipment was evaluated on Date: January 23, 2015
Inspection Sheet is attached.
It is our opinion at First Vehicle Services that if the cost of repair exceeds one third of the
assets value consideration for removal and or replacement should be taken. Yearly cost
evaluation will accompany any evaluation requiring consideration.
Kelly Blue book value of this unit is $18,159.00
Estimate future and present repair cost are $10,155.00
This unit meets APWA guidelines for replacement, based on condition and age (9 years).
Curtis McDaniel, General Manager
Quality Assurance- FVS/Beaufort Co.
FirstGroup vehicle Equipme nt inspection Report
Dept.#
Asset # 22961
Make - Ford
Model - F-350
Miles - 75469
Type of Eq - Crew-Cab Truck
Year-2006
Component
Remarks or Condition
Est. Cost Of Repair
Engine
Low compression, Smoking, High oil
consumption(will require rebuild ing) and
excessive noise from Turbo Charger.
$6,500.00
Transmission
Jerks in overdrive, possible bad torque convertor.
$1,100.00
3rd member
Poor condition, Excessive noise from ring and
pinion, replacement requ ired .
$925.00
Suspension/Steering
Springs require re-arching, showing signs of
fatigue.
$330.00
Brakes
Body
Electrical And
Hydraulics
OK
Left rear fender and rear bumper requires
replacement, seats need repair. Complet unit
cou ld use a paint job ( not included in estimated
repair cost.) .
$1,300.00
No problems noted at this time.
$0.00
$0.00
$10,155.00
Total
Inspected By: Randy Gardner
~
Recommended for replac:=~
Date: 01-23-2015
Signed:
yes
lxxxxxxx I
NO
I
I
Worl<
order
tBq'll\82
195353<4
1U52047
7515946
2157500
?018645
26038?4
<310369
1495G74
1773740
Parent Vln
Year Manu
Model
Dept
12961· 8 PM ICK TRUCK HORN
2:!961
~
,S"'t ·O
22961 • Cl< BATTERY AND CHARGING SYSTEM
12961· 8 · PM
::2961· LEAKING ANT1FREE2E
~?"61· BILLING ONLY· RE: WO 1 n11~0
22991- PM B I CEL
12961· RUNNING HOT· SLOW TAKE OFF· SMOKING
229!'1· PM B I SMOKE COMING FRO M EXHAUST PIPE
: 2991· BILLINO ONLY· RE· WO 23103R9
.12961
22961
7:>981
22961
12991
22'lfi1
.22961
22961
22961
22961
2006 FOROX
?006 FOROX
2006 FOROX
2006 FOROX
2006 FOROY
2006 FORDX
2008 FORDX
2006 FOROX
2006 FORDX
2006 FOROX
2006 FORD~
F3~CREWCA8
3531·0
J531·0
5025001 1·0
50250011 -0
Desc ription
2310350
7513144
?551503
'22961· PM C/CK TIRE /CK AC
22961· WATER LEAKING FROM ENGINE COMPARTMENT
nl!61· RUN PROBLEM
~2961· FUEL INJECTION REPAIRS
?.2961· TRUCK GOES TO HOT WITH AC OR HEAT O N· NEEDS ANTIFREEZE
25~55 10
?~961· WATER IN FUEL TANK
?456450
}2961·
:2991·
22961·
22961·
20'27!>1l!l
?6.17'77
?fi90067
:1475806
PM Bl ENGINE liGHT ON
RUNNING HOT· SLOW TA'<E OFF· SMO~ING
RUNNING liOT SLOW TAKE OFF· SMOKING- RE: WO 2637577
RIIN PROBLEM· OVERHEATING
22961
27991
22991
m61
22961
EC23709
EC23709
EC23700
EC23709
EC7.~709
EC23709
EC7.370q
EC23709
EC?3709
EC23709
EC?3709
EC23709
EC23709
EC23709
EC?.3709
EC23709
?.2'W\1 EC7.l709
22961 EC23709
L29fl1 EC?3709
2006
:!006
2008
2006
2006
2006
2006
2006
FOROX
FOROX
FOROX
FORDX
FORDX
FORDX
FORDX
FORDX
350 CREW CAB
F 350 CREW CAB
F 3"0 CREW CAB
F 3~0CREWCA8
F 350CREW CA8
F 350 CREW CAB
F 350 CREW CAB
F 350 C REW CAB
F 350 CREW CAB
F 350 CREW CA8
F 350 CREW CA8
F 350 CREW CAB
F 3~0 CREW CAB
~ 350 CREW CA8
F 350 CREW CAB
F 350 CREW CA8
F 350 CREW CAB
F 350 CREW CA8
Cla ss
~o;r)011-0
c
c
c
c
c
c
c
c
c
c
c
c
~025001 1 ·0
NC
5025001 1·0
c
c
c
~0250011 · 0
502'i00 11·0
~250011 0
~250011 ·0
<;0250011·0
50250011·0
50250011· 0
"0250011· 0
50250011-D
50250011· 0
~250011·0
NC
NC
NC
0 1te
M&ter
t'24113
60.45.~
112911~
60,476
63.476
74.168
R4,895
71,766
75.317
74 ,091
74,()<11
4/2611~
4110114
919/13
12/1011~
611111<
313/14
::tll/14
812211':. 64,895
CJ711~ 64,895
17110/1:0 71,761\
419114 74,901
511114 74.300
515114 74,300
5/3011 4 75015
6130/14 75.311
7123114 7512!•
12/22114 75 417
Houra
Labor Labor Cost Ports
worked Co,t/Hr
220 5709
125.40
86.51
0.9(' ~7 00
51.!0
110 26
142.50
2505700
32.51
1m 57.00
57 00
000
QOO ~7.00
0.00
27 16
1.00 57 00
57.00
35.37
I()(' 57.00
57.00
ODO
2 50 57 00
142.50
48 1P
000 ~700
0.00
2869
2.50 $7 00
142.50
263n
150 5700
85.50
8726
5.00 5700
28500
7567
0.00 57 00
0.00
000
I 50 57 00
8 5.50
251 .09
1m 57oo
57.00
19 39
2. 10 5700
119.70
28
1.60 57 00
91.20
959.25
0 50 ~7 00
78 so
0.00
0 .00 5700
0.00
0.00
1.527.60 2 ,053 38
1e
Sublet
P~rt•
0.00
0.00
000
oon
01)()
0.00
0.00
0.00
0()(1
Subl et
Labor
0.00
000
000
0.00
000
0.00
000
000
000
000
000
0 .00
oon
~ 114 J2
~'1E'60
0 .00
000
000
()()I'
191 14
n.oo
0.00
2,305.46
000
0.00
o.on
0.00
75':100
60.00
4500
1,513,80
To ta l
211.91
161.56
175.01
57.00
27.16
92.37
57.00
190.69
28.69
405.73
172.78
360.67
2,751.12
3 36.59
76.39
148.48
1.993.59
108 .50
45.00
7,400.24
Kelley Blue Book
Page 1 of2
Kelley Blue Boo · The Trusted Resource'
2006 Ford F350 Super Duty Crew Cab
Pricing Report
Sell To Private Party
....··
,,
Style: XL PICkup 10 6 3/4 It
Mileage: 75,469
Vehicle Highlights
Private Party Values valid for your area through 2/5/2015
Fuel Economy:
Max Seating: 6
N/A
Doors: 4
Engine: VB. Turbo Dst 6.0L
Drivetrain: 4WD
Transmission: Automatic
EPA Class: Standard Pickup Trucks
Body Style: Pickup
Country of Origin: Unit ed States
Country of Assembly: United States
Your Configured Options
Our pre-selected options, based on typical equipment for this car.
Options that )"'U added while configuring th1s car.
Engine
VB, Turbo Dsl 6.0L
Transmission
Automatic
Drivetrain
J 4WD
Braking and Traction
ASS ( 4-Wheel)
Steering
Power Steering
Entertai nment ;md Instrumentation
AM/FM Stereo
Safety and Security
Dual Alr Sags
cargo and Towing
Towing Pkg
Wheels and Tires
Steel Wheels
Glossary of Terms
Tip:
Kelley Blue Book® Trade-i n Value - This is the amount you can expect to receive when you trade In
)"'ur car to a dealer. This value IS determined based on the style, cond1tion, mileage and options
lnd1cated.
Trade-In Range ·The Trade-In Range Is Kelley Blue Book's estimate of what you can reasonably expect
to receive this week based on the style, condition, mileage and options of your vehlde when you trade it
in to a dealer. However, every dealer is different and values are not guaranteed.
Kelley Blue
It's crucial to know your car's
true condition when you sell it.
so that you can price it
appropriately. Consider having
your mechanic give you an
objective report
Book® Private Party Value - This is the starting po1nt for negotiation of a used-car sate
between a pnv<~te buyer and seller. Tn.s is an •as is" value that does not 1ndude any warrantJes. The final
price depends on the car's actual cond,tion and local market factors.
http://www .kbb. corn/ford/f3 50-super-duty -crew-cab/2006-ford- f3 50-super-duty-crew-cab/xl-picku .. _ 2/5/2015
~~ ­
.
.
~TO:
COUNTY COUNCIL OF BEAUFORT COUNTY
PURCHASING DEPARTMENT
106 Industrial Village Road, Bldg 2, Post Office Drawer 1228
Beaufort, South Carolina 29901-1228
Councilman Gerald Dawson, Chairman, Public Facilities Committee
FROM: Dave Thomas, CPPO, Purchasing Director
SUBJ:
~
Request to Purchase Two Dump Trucks from State Contract for Beaufort County' s Stormwater
Utility Section
DATE: February 26, 2016
BACKGROUND: The Purchasing Department received a request from the Public Works Director to
purchase two 2016 dump trucks from a State contract vendor. The new equipment is a replacement for
two dump trucks assigned to the Storm water Infrastructure Section, with dump truck #230 I 1 having over
224,000 miles of operation and dump truck #23012 having over 121 ,000 miles of operation. Both trucks
are included in the equipment replacement schedule. The cost to purchase both is included in the current
Stormwater Utility budget. The department utilizes the dump trucks to haul materials, aggregate supplies,
and debris. The old vehicles will be sold on GovDeals.
STATE CONTRACT VENDOR INFORMATION:
COST EACH
TOTAL
Carolina International Trucks, Inc., Columbia, SC
SC State Tax
$151 ,785.06 X 2
$300.00 X 2
$303,570.12*
600.00
$
$304,170.12
*Includes International tractor and installation of ox body purchased from Truck Bodies and Equipment
International, Inc .
.jtf. FUNDING: Account #502500 11-54000, Stonnwater Operations-Vehicle Purchases.
FOR ACTION: Public Facilities Committee meeting on March 21,2016
RECOMMENDATION: The Purchasing Department recommends that the Public Facilities Committee
approve and recommend to County Council the contract award of $304,170.12 to purchase two dump
trucks from the aforementioned vendor in support of Stonnwater Infrastructure operations.
Administrat.(,r~J!,'(....../
~/
cc: Gary Kubic, County
Joshua Gruber, Deputy County Administrator/Special Counsef
Alicia Holland, Chief Financial Officer
C)
J
Eric Larson, Director of Environmental Engineering CW(j.
David Wilhelm, Public Works Directo~
Jtk
Attachment: Pricing Information and Maintenance Evaluations
d~
Quote Response Form
En111 1~er: UNKNOWN
('ustomct·: 33498
KEITH \VII .I.F'I I
('1\ROLINA INTERNA TIONA I.
lli l9 llLUFF ROI\D
COI.LII'vlBII\ SC:
USA
TRUCK BODIES & EQUIPMENT INTERNAnONAl, Inc.
1)1 ll<. he~ C ; •.1:·" 1 .o.tl:ld:i'·l l<u;\>;· 1J t:r,1f\I IIUOOI;
THEI -Ox l3odi.:s
719 Columbus Str.:.:t l· nst
PO nn, !!8(•
Faycllc AI. .15 555
800-844-2519
l'lwnr: 84 3-X 19-7315
Fa\: SOJ-779--1063
Talmt fl y: Ashton lluhbcrt
l::slim:ttc
Term~
Quotl' Dalt·
F/\00075090
Net 30 Days
2/3/20 16
l 'l\1
Et\
Quantity
1.000
Yard;Tgc 17
l'agl' I of 2
Custunt cr Currency
3/~ /20 16
i\-11\ NN. CHARI.I:S
Item
1854352
lnit Pricl'
SPS51700-17YI>-74 13J-56/52/5SSTR-III.I -
13od) : Stmnpcdc
llml~ : 17' STAMPEDE
I Joist Model: 74133
Frumc Sty le: 2x8 RT (fi·ameless)
R<!ar Styli!: Straight
Fmnt Exhaust Notch: No
l:ront Htight: 56"
Sicle Height Front: 52" 114 I lardOx 450
Side Height Rear: 52"
Rear I Ieight: 58" 1/4 HartiOx 450
Floor Material: 1/4" Hurdox 450
C'uhshieltl Style: Full Width
Cah~hicld Projection: 24"
Cabshicld Width: 85"
Tarp Style: Electric- Mountain Tarp
Tailgntc Type: Hi-Lin I ailgatc
Se-aled Tailgate: No
Coal Chute: None
I ailgatc Opcrution: 12489 14-A ir Tailgate
Tni lgate Brncing Style: I Hori/.untul (Hi height 37" 10 54")
Side 'I op Rnil : Slandard-3116"X3"X4"
Dump Assist Vibrator: YEsuu
Oump Apron : Sch # 80- I0"
Side Light Cutouts: l.ower Front/Rear Clearance
Cahshield Cutouts: I set Amber/ I set Am her Strllbe- side of cuh shcild
Metro Light Cutouts: I set
Dirt Shedding Angle: None
13oard llolder I Ieight: 8"
ID: 85"
Cover Skirts with Alum: No
u c~h llciglu ..To be Verified: Not Avnilable
•• P~int.. To he Verified: Bluck
t'ruck: International
1 ruck: lnstnllt:d
Side Bomtls: 1248918-Wood I!"- Up to 17' body
H)drmolic l'ank: 1250596-Pyramid Flat Bottom Standard
R~:m Hing.c:: Standurd - Removab l~: l'in
lloist: 74133
19.5119.00
I JSD
~:\tcnllctl
l'rice
19.589.00
Quote Response Form
Ok llo:loC:; C·,st.r·t·t : , ,,r;tro:.:.- 1Hu;\,·1 1J· G• MtJitrr~;o
"fUEl - o~ Rodi.:'
7 19 Columbus Strt:t:l l·:ast
1'0 13o ~ 886
Fuycnc AI. 35555
!!00-1!4-1-25 11)
l'hon c: 8-13-!!1\1-73 15
Fax: 803-779--1063
Tnl<~nll~ :Ash t nnllubhcrt
Quote
Estimnh·
N.:t 30 Days
Quanti!)
l i~ J
2 of 2
End ll~c r: UNKNOWN
Customer: 33-1'.)1!
KEf I II WILLETT
CAROI.INA IN I ERN/\ TIONAI.
1619 HI.UFF ROA D
COI.UMHIA SC
l iSA
TRUCK BODIES &EQUIPMENT INTERNATIONAL, Inc.
FA00075090
ra~c
Dat~
21:1/2016
E~pirntion
l>ntl'
3/4/201 6
S:tlcsperMJII
C ustomer C urrency
MANN. CHARL ES
US D
Item
11nit I' rice
Extended I' rice
1.140.00
I. 100.00
1,140.00
1,100.00
Cab Controls: Auto Transmission: 1250507-J::S I'TO/CS Pmp/Aut I rs/ Eiec l'vll I p
Pump - Auto l"ransmission: 1249981-CS/Autoll'ump 0 102-01 -2.0(07:>) Cl
I' 10 · Auto Transmission: 1249993-PTO KIT ELEC AT CS2•1-A 1006-H:l KX
Mud rlaps: 1250015- 30" Standard Mud Flap~ \\/GG
l)nd.up Alonn: 1248915-Back-Up Alarm
Side Lighl Quantity: Lower Front Amber I Rear Cleurunct: Red
Cab Shield Light Quantity: I set Amber/ I set Amber Strobe- sid.: of cub sln:ilcl
Metro Light Quantity: I set Red
1.000
1249366
"IARI' ELEC MTMSH N/ FI, AL 1606-1 1! 11'1.000
1757567
HITCII 22" 25TON W/GLAOS 7-I'IN INST.
EA
EA
"•••*- ny signing below 1111:knowlcdgc that I have reviewed the specs above .. ., ... ..,
and conlirmcd they are \!Orrect. I understand that once my order is placed
anti sen I into production thnt I wi ll not be able 10 make changes to the order.
I assume full ownership of the body once production hegins.
X
VI N: _ _ __
N~w/l he d :
E"I A : _ _ _ __ _
Trnnsmiss ion:
Gross S11fes:
Totnl Discounts:
S~le Amount:
22.920.00
1,()9 1.00
21.829.00
Freil!hl:
Sales Tu:
FET Cha rl!cs :
1.200.00
0.00
0.00
Total Amount:
23.029.00
Base Truck Price
Descriptton
62,140.00
AOOS/hature Code & O.Kr
Uperade fro 2016 7300 to 2016 7600 MODEL
12BCS · Upgrade to 450 HP, N13 Engine
13AUW • Uperade to Allison 4500 RDS 6 Speed Transmissoon
2ARY • Upt~de to Mentor 20,000 lb. Front Alcle
3AHU • Uper>de to 20,000 lb. Front Suspension
5710 · Upgrade to Ttltlnc and Telescopina Steennc Column
SPTB • Uparade to Sheppard M·lOO Dual Power Steering Gear
13WAW ·Upgrade Transm issiOn Oil Cooler
13WlM • Upcr.~de Transmission Oil to 76 Pints
14HRL • Uperadeto Merotor 46,000 lb. Rnr Axle
14ULY • UPir.~de to 46000 lb, Rur Sprinc Suspension
14WMA · Add Lift Axle • 13,200 lb Capacity
14RAA · Add Lift Axle Controls
14WBN ·Add Dill Switch Controls
lSSTM • Uperade to 100 Gallon Fuel Tank
16SJX ·Add Hood Mounted Convex M~rrors
16WJU · Add Power Windows and Locks (packl&e)
27DHH • Uperade to Polished Alumonum 22.5 Fron~ Wheels
27DRA · Upgrade to Polished Aluminum Rear Wheels
40MCS • Uptrade to 7600 60 Month Ext. En1fne WJrranty
40WKT • Upgr>deto 7600 DEF 60 Month Extended Warranty
n92545416 • UPiradeto 315/BOr22.5 Front Torts
7382135420- UPirade to 488 rev/mtle load ranc:e H rear ttres
Totll Adds
Beaufort Covntv Public Works,
l1yd. Dump
S amount
o.ducu/Fe11ure Code & Ouc:r
9,336.06
$3,933.00
$24,418.00
$2,153.00
$550.00
$463.00
$1,169.00
$667.00
$405.00
$6,599.00
$703.00
$8,644 .00
$1,088.00
$265.00
$469.00
S •mount
Enter the base truck prkt In cell A2.
Enter odds fnture code and brief description In column A. Cells A4through A3Z. Enter Ust price In Column 8 cells 84-832.
Enter deducts feature eode and brief description In Column C.
Cell H33 will display the base price plus the adds minus the deducts.
Save as a template and delete thfs Instruction area when necessary.
$269.00
$367.00
$504.00
$926.00
$1,200.00
$500.00
$740.00
$1,248.00
$66.616.06 Total deducts
so.oo 1.nn-;;.;,; 1
$66~616.06
F1rst ~ Vehicle Services
First Vehicle Services
Beaufort County Division
P.O. Box 6016
Beaufort, SC 29902-6016
To : Ezekial Miller
Department: Stormwater
Subject: Evaluation of Equipment #23011
Subject equipment was evaluated on Date: February 18, 2016
Inspection Sheet is attached.
It is our opinion at First Vehicle Services that if the cost of repair exceeds one third of the
assets value consideration for removal and or replacement should be taken. Yearly cost
evaluation will accompany any evaluation requiring consideration.
Kelly Blue book value of this unit is: NA
Total repair cost to date for the unit is: $68,064.81
Estimate future and present repair cost are $13,612.96
This unit exceeds APWA guidelines for replacement, based on age ( 11 years}, present
condition and mileage/hours (224196).
FVS recommends replacement of this unit.
Quality Assurance- FVS/Beaufort Co.
F1rst
Vehicle Services
First Vehicle Services
Beaufort Co unty Division
P.O. Box 6016
Beaufort, SC 29902-6016
To : Ezekial Miller
Department: Stormwater
Subject: Evaluation of Equipment #23012
Subject equipment was evaluated on Date: February 18, 2016
Inspection Sheet is attached.
It is our opinion at First Vehicle Services that if the cost of repair exceeds one third of the
assets value consideration for removal and or replacement should be taken. Yearly cost
evaluation will accompany any evaluation requiring consideration.
Kelly Blue book value of this unit is: NA
Total repair cost to date for the unit is: $70,573.28
Estimate future and present repair cost are $14,114.66
This unit exceeds APWA guidelines for replacement, based on age ( 11 years), present
condition and mileage/hours (121208).
FVS recomm!!'
replacement of this unit.
Quality Assurance- FVS/Beaufort Co.
(JO~
UNTV SO(J~
COUNTY COUNCIL OF BEAUFORT COUNTY
PURCHASING DEPARTMENT
:r ,..-.-· • ;;
0
..._ ,
:et: > "
w
~
,"
n
0
:.:.!.·~~ r-
106 Industrial Village Road, Bldg 2, Post Office Drawer 1228
Beaufort, South Carolina 29901-1228
z
4
, 769
David L. Thomas, Purchasing Director
[email protected] bcgov.net, 843.255.2353
TO:
Councilman Gerald Dawson, Chairman, Public Facilities Committee
FROM: Dave Thomas, CPPO, Purchasing Director
SUBJ:
gf-
Contract Recommendation for CCTV Pipe Inspection Equipment for Stormwater, Public
Works, IFB #031016
DATE: March 17,2016
BACKGROUND: The Purchasing Department received four bids from qualified vendors on March 10,
2016, for the Stormwater Department. The camera and video recording equipment and accessories will
be used for the Stormwater Department's underground infrastructure inspection program to inspect the
County's stormwater underground infrastructure to verify the structural integrity of the underground
system and to develop a maintenance and pipe replacement program.
BIDDER INFORMATION:
1.
2.
3.
4.
Southern Municipal Equipment Company, Lexington, SC
Optical Robotics LLC dba Cobra Tech, Smyrna, Ga
Rodders and Jets Supply Company, Sumter, SC
Jet-Vac Equipment Company LLC, Sumter, SC
BID COST
$ 88,086
$ 90,100*
$113,594
$171,969
*Staff recommends purchasing the CCTV Inspection Equipment from Optical Robotics LLC. Southern
Municipal Equipment Company charges a $3,600 fee for 5 years of software support which would total
$91 ,686 while Optical Robotics LLC provides 5 years of support for free. All of the vendors listed
provided a demonstration of their equipment. The Cobra system demonstrated by Optical Robotics was a
well integrated system. The hardware configuration was sturdy, it is powered by an inverter versus a
generator, and the company has full time technicians to help our operators troubleshoot issues and if the
equipment needs repairs, the repair service is completed at the same facility the components are
manufactured.
~ FUNDING:
Account #50250011-54200, Specialized Equipment
FOR ACTION: Public Facilities Committee meeting on March 21 , 2016
RECOMMENDATION: The Purchasing Department recommends that the Public Facilities Committee
approve the contract award of $90,100 to Optical Robotics LLC dba Cobra Tech to purchase the CCTV
Pipe Inspection Equipment from the aforementioned vendor in support of Storm water operations.
cc: Gary Kubic, County AdministratorGL
Joshua Gruber, Deputy County Administrator/Special Counsel
Alicia Holland, Assistant County Administrator, Finance
Eric Larson, Director of Environmental Engineering
David Wilhelm, Public Works Director
Jc'*
Attachment: Pricing Information
Results from demonstration
Bid Tab
jv
THIS IS NOT AN ORDER
*VENDOR
0
·vENDOR COPY
0
ORIGINAL
"ONE VENDOR ORIGINAl & ONE VENDOR COPY TO BE
Dotes Advertised: February 23. 2016
Pa es
Page _1_ of 26
SUBMITTED BY EACH BIDDER
INVITATION
FORBID
(IFB)
FORMAL SEALED BID (X)
REQUEST FOR QUOTE (
BIDS SHOULD BE MAILED TO:
Purchasing Department
Beaufort County
P.O. Drawer 1228
Beaufort, SC 29901-1228
Phone: (843) 255-2350
HAND DELIVERED AND/OR
EXPRESS MAIL BIDS TO.
*BIDS WILL BE RECEIVED UNTIL 3:00P.M. ON :
March 10, 2016
Purchasing Department
Beaufort Industrial VIllage
106 Industrial Village Rd .. , Bldg. 2
FAX BID NOT ACCEPTED
Beaufort, SC 29906-4291
Bid No. (No., Date, Time of Opening and State License
Numbers to be shown on Envelope)
IFB # 031016
LOCAL TIME-THEN PUBLICLY OPENED IF SEALED BID
BID TITLE: BID for CCTV Inspection Equipment
PREBID CONFERENCE: A Non-mandatory pre-bid conference will be held on February 25 at 3:00pm in the
Public Works Conference room located at 120 Shanklin Road, Beaufort, SC 29907. This is a non-mandatory
meetin , all interested bidders are encoura ed to attend.
FAX o r E-MAIL QUESTIONS TO:
David L. Thomas, CPPO
Mailing Date
Dave Thomas - (843) 255-9437
Purchasing Director
[email protected]
Lmda Malena - (843) 255-9437
[email protected]
At least calendar 10 days before bid opening Email uestions are referred .
umber(s) Received:
S.C. TAX NO.
I certify that this bid is made without pnor understanding, agreement, or
connection With any corporation, firm or any corporation, firm, or person ..__..
submitting a bid for the same materials, supplies. or equipment, and is in all 1-"'"""'-.<.='-'-"~~==~~~~~=-=:,..,==:-:::r----­
respects fair and without collusion or fraud. I agree to abide by all
conditions of this bid and certify that I am authorized to sign this bid for the .
bidder.
Bid Security is attached (if required) in the amount of:
5% of Bid if over $30 ,000.00.
IF A SUMMARY OF BIDS IS DESIRED, ENCLOSE A SELF-ADDRESSED STAMPED
BID ACCEPTANCE AND DELIVERY (Prices bid must be firm for a minimu~f90 days). In compliance with the Invitation, and subje<:t to all conditions
thereof, the above signed offers and agrees, if this bid is accepted within
days from date of opening, to furnish any or all items quoted on at prices
as set forth after the item and to make delivery within~ays after receip of order with transportation cost included and prepaid. Unless otherwise
I
stated and accepted herein, I agree to complete this proposed contract in less than sixty (60) days after issue date of purchase order. The Beaufort
County School District or any other Beaufort County Department at their option, shall be eligible for use of any contract awarded pursuant to this
solicitation.
DISCOUNTS
Discount will be allowed as follows: Thirty (30) calendar days .fl. per cent.
IMPORTANT
IF YOU CONSIDER THESE SPECIFICATIONS AS RESTRICTI VE
SEE GENERAL PROVISIONS PARAGRAPH 1120. QISCREPANCIES
• Bids received after the time specified for opening cannot be considered and will be returned to the bidder
unopened.
PART 1
Background:
Beaufort County is requesting bids from qualified vendors who offer camera and video recording
equipment and accessories for our Stormwater Department's underground infrastructure inspection
program. The Department will use this new equipment to develop a maintenance and pipe replacement
program and to inspect all of th e county's stormwater underground infrastructure.
PART2
INTENT
The Department will need the specified equipment to help identify underground structures that need
sediment and debris removal, infrastructure system repaired or replaced, and to verify the structura l
integrity of the underground system. This equipment must be able to inspect from 12" up to 72"
diame ter underground structures.
PART 3 SPECIFICATIONS
CCTV INSPECTION EQUIPMENT SPECIFICATIONS
SPECIFICATIONS FOR COLOR VIDEO PIPELINE INSPECTION SYSTEM
The purpose of these specifications is to secure for Beaufort County Public Works - Stormwater
the necessary equipment and accessories that will comprise a pipeline video inspection system
described herein. A detailed list of components requ ired is included, and is the basis on which
the supplier's proposal must be made. All necessary items needed to operate the unit even
though not mentioned in the Specifications must be supplied. All equipment, materials and
workmanship shall be of the highest grade and constructed under modern manufacturing
practices. All equipment provided will be manufactured from component levels, no re-packaging
or modifications of another manufacturer's equipment will be allowed. The equipment supplied
will be new and unused except for the necessary testing, calibration and transportation unless
otherwise agreed as part of the resulting contract.
DEMONSTRATION OF EQUIPMENT:
The purchaser may require each supplier to demonstrate the equipment specified in this bid
document. Failure to successfully demonstrate equipment in a live environment may be cause
for disqualification of the proposal. As part of this demonstration process , each proposer will be
subject to an evaluation upon which each proposer will be graded as to overall performance.
Results will be factored into the final decision.
2
BEAUFORT COUNTY REQUIRES THAT EACH PROPOSER
TRUTHFULLY RESPOND TO ALL SECTIONS AND LINE
ITEMS IN THIS BID DOCUMENT. FAILURE TO FULLY
DISCLOSE ALL INFORMATION RELATING TO EQUIPMENT
DEVIATIONS AND EXCEPTIONS WILL BE CAUSE FOR
IMMEDIATE DISQUALIFICATION OF THE PROPOSAL.
3
SPECIFICATIONS FOR COLOR VIDEO PIPELINE INSPECTION SYSTEM
COMPLY
YES NO
I.
GENERAL REQUIREMENTS
COLOR VIDEO PIPELINE INSPECTION SYSTEM
A.
The system proposed must be capable of providing color
video inspection of Stormwater pipelines from
12" - 72" in diameter with large stormwater steerable crawler.
B.
All system components shall be new and unused . All
equipment is made in USA.
C.
Final price is to be complete with inspection equipment
with 7'x12' trailer, full conversion.
D.
Single conductor systems will not be acceptable. Multiconductor only.
E.
Unit must be delivered, complete to Beaufort County
Public Works, at no cost.
_L__
-AX
SPECIFICATIONS FOR COLOR VIDEO PIPELINE INSPECTION SYSTEM
COMPLY
YES NO
II.
TRAINING
A. A three day (3) Operational Training Course shall be included
at the customers facility for all personnel operating the
equipment proposed. All costs shall be included.
B . Manuals and warranty information on the vehicle and
conversion items (such as generator. monitors, etc.) shall be
included .
C. All special and spare parts tools necessary for CCTV system
maintenance and configuration shall include but not
limited to:
•
•
•
•
•
•
Voltage Meter
Allen wrench set
Required Hand Tools
Spare o-rings for all components
Screws for all wheels
Re-term Kit
4
'I
K
K
'l
SPECIFICATIONS FOR COLOR VIDEO PIPELINE INSPECTION SYSTEM
COMPLY
YES NO
Ill.
SERVICE I LOANER POLICY
A.
The successful bidder shall have a fully staffed, main
production facility within the United States that has been
in operation for a minimum of SEVEN (7) years , List
location below:
B.
The main production and service facility shall maintain an
inventory of spare parts and accessories necessary to
support the CCTV inspection systems it manufacturers .
List Location Below:
C.
Loaner equipment will be available if not repaired with
t;; cu~llJit -_)){[.
~~.~0.~~ ~ ~~~
t
5
Nyand contact ;ntonnat;on of
SPECIFICATIONS FOR COLOR VIDEO PIPELINE INSPECTION SYSTEM
COMPLY
YES NO
IV.
WARRANTY
All items furnished in accordance with these specifications shall
be covered by the manufacturers and/or supplier's standard
warranty or guarantee on new equipment. The minimum
warranty period of the new video pipeline inspection equipment
manufactured must be two (2) years for parts and labor,
warranty documents must be attached to be considered,
proposals without warranty documents will not be considered .
V.
MANUFACTURES TERM
The equipment to be furnished shall be the product of a
qualified firm that is regularly engaged in the
manufacturing and supply of this
tvpe of equipment. All
equipment must be mainline equipment. Portable
VI.
EQUIPMENT COMPONENT LIST
•
•
•
•
•
•
•
Pan & Tilt Zoom Camera
Camera & Crawler Controls, Rack mounted
Power Supply Unit, Rack mounted
Motorized Cable Reel With Level Wind
1000 Feet of Cable Multi Conductor Kevlar Reinforced
Steerable Stormwater Large Crawler, 12" - 72"
Wheels Sets for Specified Pipe Range
Spacers Required for Wheel Mounts
Auxiliary Lights
Remote Elevation Device
Tiger Tail Down Hole Cable Protection
Top Manhole Roller
NASSCO approved PACP software V6.0
Rack Mounted Computer/monitor and printer.
Lowering Rope with Secured Hook
17" Rackmount Monitor.
6
SPECIFICATIONS
INSPECTION SYSTEM
FOR
COLOR
VIDEO
PIPELINE
COMPLY
YES
VII.
CCTV INSPECTION EQUIPMENT and
NO
TRAILER
COLOR PAN & TILT CAMERA
• Pan, Tilt and Zoom Camera Systems to Include:
• Solid State Color Sewer TV Camera with a Pan & Rotate Camera Head,
1Ox Optical zoom, NTSC Color Standard
Universal
Camera Controller Desk Mounted to include focus, iris, auto
•
and manual, pan and rotate functions, auto centering and zoom
capability
• Camera Transportation and Storage Case
• Built in Lighting System
y
-r--
MOTORIZED CABLE DRUM
•
•
•
Motorized Drum W!Level Wind
Integrated Counter W!Display
1000 foot Cable Multi Conductor
Reinforced
Kevlar
CABLE PROTECTION EQUIPMENT
•
•
Top Hole Roller
Tiger Tail Cable Guide
CRAWLER ASSEMBLY
•
•
•
•
•
•
Steerable Stormwater Crawler for 12" - 72" diameter pipe .
Lowering and Recovery Harness
90 Degree Stainless Steel Swivel Connector to Video Cable
3116" adjustable tow chains
Motorized Elevator
Auxiliary Lights
1--
7
COMPLY
YES
NO
TRAILER 7'X12' and
CONVERSION (WITH SIDE ENTRY DOOR)
Control Room to include:
•
Finished Walls and Ceilings
Roof Mounted A/C & Heater
Bulkhead wall with door into Equipment Room
Lighting . dual receptacles, operator's chair. ·) (
Flooring
(
•
Equipment Room to include:
Finished Walls and Ceilings
Flooring
Dual Electrical Receptacles
Rear View Monitor.
Work Bench with 5 drawer tool box.
Hose Reel with 10 gallon water tank.
•
Trailer to include:
Directional Light Board with controls
5000watt generator with shore power and cables .
Roof mounted Strobes with controls
Rear swing out barn doors with lock.
Side Entry Door.
8
BID SCHEDULE
PRICES INDICATED HEREIN REFLECT STRICT COMPLIANCE WITH TERMS, CONDITIONS,
PROVISIONS AND SPECIFICATIONS OF THIS INVITATION FOR BID, OR WITH EXCEPTION
DETAILED IN AN ENCLOSURE APPENDED HERETO.
ITEM.
UIM
1
EA
COMMODITY OR SERVICES
TOTAL COST OF EQUIPMENT INCLUDES
SHIPPING, WARRANTY, AND 6% TAX
UNIT
PRICE
$ NA
TOTAL
PRICE
$3 (917 l&a . m
BID SURETY~ REQUIRED ON BIDS OVER $30,000.00 IN THE FORM OF A BIDDER'S BOND,
CASHIER'S CHECK OR CERTIFIED CHECK IN AN AMOUNT OF 5% OF THE BID AMOUNT,
PAYABLE TO THE BEAUFORT COUNTY TREASURER.
**BIDDER MUST ATTACH SPECIFICATIONS AND BROCHURE OF EQUIPMENT ALONG
WITH THE DESCRIPTION OF WARRANTY**
9
I, the undersigned , certify that this bid does not violate any Federal or State Antitrust Laws.
Bidders Federal Social Security Identification (E.I.} No._ _ _ _ _ _ _ _ __
\2 db l- S L( C
~i,~~Ad~ess>\.V a_ 'CJh1 »\2. 2> \ c\s,
(J} ft
'
(Company Name)
(Cfi-Y/STAT
ZIP)
c_
AL
G
iC
d.-b-A (b h Qft Tc?cJ\
Q_,"
)
(Signature - Bids Must Be Signed)
TELEPHONE
~~ 0
4 '-13 3 jbj
DATE
3 . ~ ' j lo
7Jo L/}.5 ()i-/0.?"--EMAIL ADDRESs ;/ oM .S'CJJ, mlflldt e C 0 bt2A- Tee,.. C 0'7'1
'
FAX#:
10
LOCAL VENDOR PREFERENCE- PARTICIPATION AFFIDAVIT
SECTION 2.537.1
A competr!lve procurement made by Beaufort County shall be made from responsive and responsible
resident vendors in the County for procurement, if such bid does not exceed the lowest qualified bid from a noncounty vendor by more than five (5%) percent or Ten Thousand ($10,000.00) Dollars, whichever is less, of the
lowest non-county bidder. The resident vendor has the discretion to match the bid submitted by the non-county
vendor and receive the contract award.
A vendor shall be deemed to be a "local vendor" if such vendor is an individual, partnership, association or
corporation that is authorized to transact business within the state, maintains an office in Beaufort County, has a
busmess license of Beaufort County or one of the municipalities within Beaufort County~ and maintains a
representative inventory of commodities within Beaufort County or one of the municipalities on which the bid is
submitted and has paid all taxes duly assessed.
If no bids are received from a Beaufort County Local Vendor a vendor shall be deemed to be a "local
vendor" if such vendor is an individual, partnership, association or corporation that rs authorized to transact business
within the state, maintains an office in Jasper. Hampton, and Colleton Counties (local preference only applies if
Jasper, Hampton and Colleton Counties offer reciprocity to Beaufort County) . A competitive procurement made by
the county shall be made from responsive and responsible resident vendors in the respective counties for
procurement, rf such bid does not exceed the lowest qualified bid from a non-local vendor by more than five (5%)
percent or $10,000.00, whichever is less. local vendor has the discretion to match the bid submitted by the non-local
vendor and receive the contract award.
If the procurement is to be made pursuant to state or federal guidelines which prohibit or restrict a local or
state preference , there shall be no local or state preference unless a more restricted variation is allowed under the
guidelines Local/state preference shall not be applied to the procurement of construction services.
The undersigned hereby attests that the criteria of the "RESIDENT VENDOR PREFERENCE, SECTION
2.537.1" are met for the purposes of bid document
, dated
Company Name:_ _ _ _ _ _ _ _ _ _ _ _ _ _ _Principal Name:_ _ __ __ _ _ _
Company Address.
Secretary of State Designation: (Corporation, Individual. Partnership, other),_ _ _ __ _
Beaufort County Business License/Classification:_ _ __ _ _ _ _ _ __ _ _ __ _ __
Tax Obligation Current:
Signature of Principal/Date:_ _ _ _ _ _ __ _ _ _ __ _ _ __ _ _ _ _ __ _ _ _
Witness/Date:_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ _ _ _ _ _ _ _ __
II
LIST OF EXCEPTIONS TO SPECIFICATIONS
Proposer must itemize all deviations in detail to the specifications herein. If this is not
sufficient space , attach additional copies of this sheet as required . A statement referring
to manufacturer's literature or specifications without stating the actual deviation will be
cause for disqualification . Unless otherwise stated by the proposer in the space provided
below, the proposal will be considered as being in strict accordance with the
specifications outlined herein even though the manufacturer's literature may indicate
deviations from the attached specifications.
DEVIATIONS FROM TERMS, CONDITIONS, PROVISIONS, SPECIFICATIONS,
AND ENCLOSED CONTRACT
If you do not have any deviations, write "NONE."
IFB # : _ _....i..Q~?__.\~.-O~\_,\o~--
PAGE#
ITEM#
DESCRIPTION
EXPLAIN DIFFERENCES BELOW
I agree to abide by all the terms , conditions, provisions, and specifications of this bid ; except those as
listed above.
Date
12
Equipment
List enclosures: Attach list of all Sub-contractors, showing license numbers and licensing
authority as applicable.
Earliest start date: _ _ _ _ _ , 20_. Completion date: _ _ _ _ _ _ _ _ , 20_.
List description/location of all equipment that you will furnish and install in accordance
with the specifications as listed herein in the section below:
Description
Model#
Manufacturer
13
Applicable Rating
Location
REFERENCES
Each bidder shall furn ish all information requested below. Bids shall be received from
qualified contractors.
Years in business:
J 3 ':\ZA-<20
Please list at least five (5) customer references .
Company
U/frJYI M9c' J J&;JAsT.
0 ;.\- 'f q{
f(JYJ(·c~/
Contact
Address
-:r;r¥1 J'iN) )1't1Pf2
U-tAH-
~v, a b10L c?zj=
K.ohl~t fle«/R; /SC?1
)!_.:..;__Jj_ _ _ __
f/edp{jsv;~:. Jk ut.L:J/ p,.>J.
I
jJ
(/1 vt i-:.e.-eSbcr£2! l/.M~€. ·tSPuifL
I tJ
PoA-J/r ~#IJ-(oth1j f /hod
N'M
:Ji
111m v .5j,tJc:ev
.-.- r
1
'-JO~n
14
6-\.(.·ytf/lll[
I
Phone Number
&2L
L.IJ?
<ff_-:;, 76 /)
..,..?
·c
lYcJ..), d"Yo. .5 iJ(J
{Jlf5 .5Ytr.aA9f3
~/.5:8'P3,).)...A_3
575:5~· Ss.Jy
COUNTY COUNCIL OF BEAUFORT COUNTY
Title VI Statement to Contractors and Subcontractors
It 1s the policy of the County Council of Beaufort County, South Carolina. hereafter referred to as "Beaufort County" or
"the County", to comply with Title VI of the 1964 Civ11 Rights Act (Title VI) and its related statutes To this end, Beaufort
County g1ves notice to all Prime Contractors, Subcontractors. Architects, Engineers, and Consultants that the County
assures full compliance with Title VI and its related statues in all programs, activities, and contracts . It is the policy of
Beaufort County that no person shall be excluded from participation in, denied the benefit of, or subjected to
discrimination under any of its programs , activities. or contracts on the basis of race, color, national origin , age, sex,
disability, religion. or language regardless of whether those programs and activities are Federally funded or not.
Pursuant to Title VI requirements, any entity that enters into a contract with Beaufort County including . but not limited to
Pnme Contractors. Subcontractors, Architects, Engineers, and Consultants, may not d iscriminate on the basis of race.
color. national origin. age, sex, disability, religion, or language in their selection and retention of first -tier subcontractors.
and first-t1er subcontractors may not discriminate in their election and retention of second-tier subcontractors. including
those who supply materials and/or lease equipment Further. Contractors may not d iscriminate in their employment
practices in connection with highway construction projects or other projects assisted by the U .S Department of
Transportation (USDOT) and/or the Federal Highway Administration (FHWA).
In all solicitations either by competitive bidding or negotiation made by the Contractor for work to Beaufort
County to be performed under a subcontract, including procurements of materials or leases of equipment, each
potential subcontractor or supplier shall be notified by the Contractor of the Contractor's obligations under the
contract and the Title VI regulations relative to nondiscrimination on the basis of race, color, national origin, age,
sex, disability, religion, or language by providing such a statement in its bidding and contract documents.
Upon request, the Contractor shall provide all information and reports required by Title VI requirements issued pursuant
thereto . and shall perm it access to its books , records, accounts and other sources of information. and its facilities as may
be determined by Beaufort County, USDOT. and/or FHWA to be pertinent to ascertain compliance with such regulations.
orders. and instructions . Where any information required of a Contractor is in the exclusive possession of another who
fa1ls or refuses to furnish this information. the Contractor shall so certify to USDOT or FHWA, as appropriate and via
Beaufort County, and shall set forth what efforts it has made to obtain the information. In the event of the Contractor's
non-compliance with nondiscrimination provisions of this contract. US DOT may impose such contract sanctions as it or
FHWA may determine to be appropriate . including, but not limited to
•
W ithholding of payments to the Contractor under the contract until the Contractor complies. and/or
Cancellation. termination. or suspension of the contract. in whole or in part
In the event a Contractor becomes involved in. or is threatened with , litigation with a subcontractor or supplier as a result
of this direction to comply with Title VI, the Contractor may request USDOT to e nter into such litigation to protect the
interests of US DOT and FHWA. Additionally, the Contractor may request the United States to enter into such litigation to
protect the interests of the United States.
Any person or Subcontractor who believes that they have been subjected to an unlawful discriminatory practice under
Title VI has a right to file a formal complaint within one hundred eighty (180) days following the alleged discriminatory
action Any such complaint must be filed in writing or in person:
Beaufort County Compliance Department
Post Office Drawer 1228 · Beaufort, SC 29901-1228
843.255.2354 Telephone · 843.255.9437 Facsimile
E-mail : [email protected]
15
PAGES
1
T H R 0 UGH 14 AND PAGE 26
TO
BE
IN
YOUR
BID
RETURNED
SEALED
P A C K AG E.
OTHER
SHALL
PAGES
REMAIN
PART
THE
OF
BID
BY
REFERENCE.
AND
IS
T0
NOT
IT
NECESSARY
R E TURN
16
THESE.
BEAUFORT COUNTY STANDARD CONDITIONS/PROVISIONS
CORRECTION OF ERRORS ON THIS BID FORM
All prices and notations should be printed in ink or typewritten. Errors should be crossed out.
corrections entered and initialed by the person signing the bid. Erasures or use of typewriter
correction tluid may be cause for rejection . No bid shall be altered or amended after specified for
opening.
AMENDMENTS
All amendments to and interpretations of this so licitation shall be in writing. The County shall
not be legally bound by an amendment or interpretation that is not in writing.
ADDITIONAL lNFORMA TlON
Bidders requiring additional information may submit their question(s) in writing to the
Purchasing Department. Answers to questions received that would change and/or clarify this
so licitation will be provided, in writing, to all firms that have received the original Invitation for
Bid .
DISCUSSIONS/NEGOTIATIONS
By submission of a bid, vendor agrees that during the period following issuance of a bid and
prior to final award of contract, vendor shall not discuss this procurement with any party, except
members of the Purchasing Department or other parties designated in this solicitation. Vendor
shall not attempt to discuss with or attempt to negotiate with the using Department any aspects of
the procurement, wi thout prior approval of the Buyer responsible for the procurement.
INSTRUCTIONS TO BIDDERS
1.
2.
3.
4.
5.
6.
7.
8.
9.
One clearly marked original and one copy of each bid must be submitted on the forms
furnished by the Purchasing Department.
Bids, amendments thereto, or withdrawal requests received after the time advertised
for bid opening will be void, regardless of when they were mailed.
Quote prices on units specified, with packing included.
Attach complete specifications for any permitted substitutions offered.
If specifications or descriptive papers are submitted with bids, enter bidder's name
thereon.
If the article bid upon has a trade name or brand, show same in the bid with the model
number.
Sample, when required, must be submitted free of expense, unless otherwise specified,
in accordance with the conditions and instructions in the body of this bid notice.
Show delivery time required after order is received in appropriate space provided on
bid forms.
Bids must be submitted in a sealed envelope/container showing the bid number,
opening date, title and appropriate license number(s) on the outside of the
envelope/container. BEAUFORT COUNTY ASSUMES NO RESPONSIBILITY FOR
UNMARKED ENVELOPES BEING CONSIDERED FOR AWARD.
17
10. The commodities and/or services must be furnished as described and specified,
delivered f .o.b. destination, freight prepaid. The term f .o.b. destination shall mean
delivered, removed from crate, and placed inside of building, when applicable . County
buildings do not have loading docks.
11. Bidders to visibly mark as "Confidential" each part of their bid that they consider to be
proprietary information.
12. Bids concerning separate bid invitations are not to be combined on the same form or
placed in the same envelope. Bids submitted in violation of this provision may be
determined invalid.
CON DITIONS
1. All bids must be subm itted on the forms furnished. Number of amendments received,
if any, must be shown on page #1 of the Invitation for Bid. Altered or incomplete bid
invitat ions or use of substitute forms may render the bidder non -responsive.
2. Unit prices will govern over extended prices, unless otherwise stated in notice.
3. Payment in connection with discount offered will be computed from the time of
inspection/or acceptance.
4. In case of default by Contractor, the County reserves the right to purchase any or all
items in default open market, cha rging the Contractor with any additional costs.
SHOULD EACH CHARGE BE ASSESSED, NO SUBSEQUENT BIDS OF THE DEFAULTING
CONTRACTOR WILL BE CONSIDERED UNTIL THE ASSESSED CHARGE HAS BEEN SATISFIED.
5. All materials and products offered must be guaranteed to meet the requirements of the
specifications indicated and operate satisfactory on the County' s existing equipment (as
applicable). Prices bid must be based upon payment in thirty (30) days after delivery
and acceptance.
6. Tie b ids will be resolved as outlined in the County' s Procurement Ordinance.
7. The right is reserved to reject any bid in which the delivery time indicated is considered
sufficient to delay the operation for which the commodity is intended.
8. Unless otherwise indicated in the bid notice, prices must be firm.
9. The successful bidder shall indemnify and save harmless Beaufort County and all County
officers, agents, and employees from all suits or claims of any character brought by
reason of infringing on any patent trademark or copyright.
10. Beaufort County, its officers, agents and employees shall be held harmless from liability
from any claims, damages, and actions of any nature arising from the use of any
materials furnished by the Contractor, provided that such liability is not attributa ble to
negligence on the part of the using agency.
11. Ambiguous bids which are uncertain as to terms, delivery, quantity, or compliance with
specifications may be rejected or otherwise disregarded.
12. Any contract entered into by the County or its departments, institutions, agencies,
political subdivisions, or other entities resulting from this bid notice shall be subject to
cancellation without penalty, at the end of any fiscal or appropriated year, unless
otherwise provided by law.
18
13. Request for quotes must be received by the Purchasing Department by the date and
t ime designated but w ill not be publicly opened. Formal sealed bids shall be publicly
opened.
14. All taxes on any item(s) that the County may be required to pay must be shown
separately, not included in the bid price.
GENERAL PROVISIONS
1. PROHIBITIONS OF GRATUITIES: It shall be unethical for any person to offer, or give, or
agree to give any County employee or former County employee, or for any County
employee or former County employee to solicit, demand, accept, or agree to accept
from another person, a gratuity or an offer of employment in connection with any
decision, approval, disapproval, recommendation, or preparation of any part of a
program requirement or purchase request, influencing the content of any specification
or procurement standard, rendering of advice, investigation, auditing, or in any other
advisory capacity in any proceeding or application, request for ruling, determination,
claim or controversy, or other particular matter pertain ing to any program requirement
or a contract or subcontract or to any solicitation or proposal therefore.
1.1 Kickbacks: It shall be unethical for any payment, gratu ity, or offer of employment
to be made by or on behalf of a subcontractor under a contract to the prime
contractor, or higher tier subcontractor under a contract to the prime contractor,
or higher t ier subcontractor or any person associated therewith, as an inducement
for the award of a subcontractor order.
2. ORDER OF PRECEDENCE : In the event of inconsistency between provisions of this
solicitation, the inconsistency shall be resolved by giving precedence in the following
order: (A) the Bidding Schedule, (B) General Provisions, (C) Instructions to Bidders and
Conditions, (D) Other Provisions of the Contract, whether incorporated by reference or
otherwise, and (E) the Specifications .
3. COMPETITION: There are no Federal or State laws that prohibit bidders from
submitting a bid lower than a price or bid given to the U.S. Government. Bidders may
bid lower than U.S. Government Contract price without any liability because the County
is exempt from the provisions of the Robinson-Pat man Act and other related laws.
4. TERMINATION : Subject to the Provisions below, the contract may be terminated by the
Purchasing Department.
4.1 Termination for Convenience : The County may, without cause, terminate the
contract in whole or in part at any time for its convenience. In such instance, an
adjustment shall be made to the Contractor for the reasonable costs of work
performed through the date of termination . Termination costs do not include lost
profits, consequential damages, delay damages, unabsorbed or under absorbed
19
overhead of the Contractor or its subcontractors and/or fa ilure of Contractor to
include a termination for convenience clause into its subcontracts and material
purchase orders shall not expose the County to liability for lost profits in
conjunction with a termination for convenience settlement or equitable
adjustment. Contractor expressly waives any damages, delay damages, or indirect
costs which may arise from County's election to terminate this contract in whole or
in part for its convenience.
4.2 Termination for Cause: Termination by the County for cause, default, or negligence
on the part of the Contractor shall be excluded from the foregoing provisions.
Termination costs, if any, shall not apply. The ten (10) days advance notice
requirement is waived and the default provision in this bid shall apply . (See Bid
Condition #4.)
5. EXCUSABLE DELAY: The Contractor shall not be liable for any excess costs if the failure
to perform the contract arises out of causes beyond the control and without the fault
or negligence of the Contractor. Such causes may include, but are not restricted to, acts
of God or of the public enemy, acts of the Government in either its sovereign or
contractual capacity, fires, floods, epidemics, quarantine, restrictions, strikes, freight
embargoes, and unusually severe weather; but in every case, the failure to perform
must be beyond the control and without the fault of negligence of the Contractor. If
the failure to perform is caused by the default of a subcontractor, and if such default
arises out of causes beyond the control of both the Contractor and subcontractor, and
without the fault or negligence of either of them, the Contractor shall not be liable for
any excess costs for failure to perform, unless the supplies or services to be furnished
by the subcontractor were obtainable from other sources in sufficient time to permit
the Contractor to meet the required delivery schedule.
6. BID SCHE DULE: Enter the manufacturer, brand, and catalog number bid and prices
quoted for each item in the spaces provided on the Bid Schedule sheet. Additional
pages may be attached, when applicable, for quantity prices. Quote prices in units of
standard pack, pricing each item separately, unless indicated otherwise in bid
instructions.
7. BIDDER'S QUALIFICATION: Bidders must, upon request of the County, furnish
satisfactory evidence of their ability to furnish products or services in accordance with
the terms and conditions of these specifications. The Purchasing Department reserves
the right to make the final determination as to the bidder' s ability to provide the
products or services requested herein.
8. BIDDER'S RESPONSIBILITY: Each bidder shall fully acquaint himself with conditions
relating to the scope and restrictions attending the execution of the work under the
cond itions of this bid . It is expected that this will sometimes require on-site
observation. The failure or omission of a bidder to acquaint himself with existing
20
conditions shall in no way rel ieve him/her of any obligation with respect to this bid or to
the contract.
9. AWARD CRITERIA: Award will be made to the responsible and responsive bidder(s)
whose bid is the most economical for the purpose intended, according to the criteria
designated in the Invitation for Bid.
9.1 In addition to price, the Bid Evaluation will include the following factors (as they
apply} :
9.1.1 The quality of performance/workmanship of previous contracts, services,
equipment or products; or references which attest to the specific
experiences of others.
9.1.2 The timely completion of previous contracts or services or the timely delivery
of past orders; or references that attest to the specific experiences of others.
9.1.3 The sufficiency of financial resources and its impact on ability of the bidder
to perform the contract or provide the services.
9.1.4 The County reserves the right to conduct on-site inspections of any bidder's
facilities prior to award. The results of said inspection will be considered by
the County in determining bidder' s capabilities of successfully administering
to the contract.
9.1.5 The ability and availability of the bidder to provide both quality and timely
maintenance, service, and/or parts.
9.1.6 The resale value, life cycle costing (which includes the cost of maintenance}
and value analysis.
9.1.7 The availability and capability of local and regional vendor support as it
affects the quantity, quality, and timeliness of the work or products
required.
9.1 .8 De livery of a product and timely completion of a project as stated by vendor
in the bid .
9.1.9 Substantial compliance or non-compliance with specifications set forth in the
bid as determined by the County.
9.1.10 Product or parts inventory capability as it relates to a particular bid .
9.1.11 Results of product/equipment testing.
9.1.12 Warranty- Terms and Conditions.
10. REJECTION: This solicitation does not commit Beaufort County to award a contract, to
pay any costs incurred in the preparation of a bid, or to procure or contract for the
articles of goods or services. The County reserves the right to waive minor informalities
21
and irregularities, to accept or reject any or all bids received as a resu lt of this request,
or to cancel in part or in its entirety this bid, if it is in the best interest of the County to
do so. In addition, the County reserves the right to reject any bid that contains prices
for individual items or services that are inconsistent or unrealistic when compared to
other prices in the same or other bids, if such action would be in the best interest of t he
County.
I0. 1 Rejection of Lowest Bid: Substantial negative findin gs from the Bid Evaluation as
listed in paragraph 9, Award Criteria. and/or the factors as listed below. may resu lt
in the rejection of the lowest bid, if in the best interest of the County of Beaufort.
I0.1. 1 Additional purchase of repair/replacement parts for the low bid item. as
opposed to an existing inventory of parts for a higher bid item.
I0. 1.2 Greater service costs for the low bid item.
I0. 1.3 I,onger service time for the low bid item, which would cause longer down
time of the item.
I0. I .4 Proven reliab ility of the higher bid item.
I0. 1.5 Compatibility of the higher bid item with existing equipment.
11. ASSIGNMENT: The Contractor shall not sublet, assign, nor by means of a stock transfer
or sale of its business, assign or transfer this contract without the written consent of
the Purchasing Director.
12. CONTRACT ADMINISTRATION : Questions or problems arising after award of t his
contract shall be directed to the Purchasing Director.
13. AFFIRMATIVE ACTION : The successful bidder will take affirmative action in complying
with all Federal and State requirements concerning fair employment and employment
of the handicapped, and concerning the treatment of all employees, without regard or
discrimination by reason of race, religion, sex, age, national origin, or physical handicap.
14. WAIVER: The County reserves the right to reject any or all bids, to waive any General
Provisions, Special Provisions, or minor specification deviation when considered to be in
the best interest o f the County.
15. RESTRICTIONS/liMITATIONS : No purchases are to be made from this Contract of any
item that is not listed, nor of any item that is currently authorized under any contract
awarded prior to this Contract.
16. PURCHASES FROM OTHER SOURCES: The Purchasing Department reserves the right to
bid separat ely any u nusual requirements or large quantities of the items specified in
this proposed contract.
17. QUALITY OF PRODUCT: Unless otherwise indicated in this bid, it is understood and
agreed that any item offered or shipped on this bid shall be new, the latest model, and
in first class condition, and when applicable, all containers shall be new and suitable for
storage or shipment, and that prices include standard commercial packaging.
Any deviations from the Specifications/Conditions listed herein must be clearly
identified and explained with each bid.
22
18. ISSUANCE OF PURCHASE ORDERS: Beaufort County shall not be responsible for
invoices of $500 or more that do not have a purchase order covering them.
19. ITEM SUBSTITUTIONS: No substitutes w ill be allowed on pu rchase orders received
form agencies, without permission from the Purchasing Department.
20. DISCREPANCIES: A bidder who discovers a discrepancy or omiss ion in the specification,
or is in doubt of the interpretation of any part of the Invitation for Bid, or considers the
Specification or Invitation for Bid is restrictive or discriminatory, shall notify the
Purchasing Director, in writing, not later than ten (10) days prior to the scheduled bid
opening, or at a pre-bid conference, should one be scheduled. Exceptions taken do not
obligate Beaufort County to change or alter specifications. Nothing will change the
Invitation for Bid, unless a written amendment is provided by the Purchasing Director at
least three (3) working days before the bid opening.
21. BRAND NAMES: The name of any manufacturer, trade name, or manufacturer's or
vendor' s catalog or model number set forth in the specification is for the purpose of
describing the minimum standard of quality, type, or performance. Such references are
not intended to be restrictive. Bids will be considered for any brand that meets or
exceeds the quality or performance specified.
22 . NON-RESIDENT TAXPAYERS: If the bidder is a South Carolina non-resident taxpayer
and the contract amount is $10,000.00 or more, the bidder acknowledges and
understands that in the event he is awarded a contract, bidder shall submit a Non Resident Taxpayer Registration Affidavit (State Form #1-312-6/94) to the Beaufort
County Purchasing Department before a contract can be signed . Affidavit must certify
that the non-resident taxpayer is registered w ith the S.C. Department of Revenue or the
S.C. Secretary of State' s Office, in accordance with Section 12-9-310(A)(2)(3) of S.C.
Code of Laws (1976)) as amended.
23 . BUSINESS LICENSE: In accordance with the Beaufort County Business License Ordinance
99-36, Article Ill, as enacted November 22, 1999, any business or individual generating
income in the unincorporated area of Beaufort County is required to pay an annual
license fee and obtain a business license. The ordinance referenced is available on the
Beaufort County website at www .bcgov.net or by calling the Business license
Administrator at (843) 255-2270 for a list of schedules.
24. BID GUARANTY AND BOND: Bidder agrees to forfeit Bidder' s Bond, when required on
the Bid Schedule, in the event of failure to contract with County Council within t en (10)
days after award of Bid. Checks or Bid Bond of the unsuccessful bidders will be
returned once bid is awarded. Check or Bid Bond of the successful bidder will be
returned after delivery and acceptance of item.
25 . REQUIREMENTS CONTRACT QUANTITIES OR USAGE: Whenever a bid is sought seeking
a source of supply for a requirements contract for products or services, the quantities
or usage shown are estimates only. No guarantee or warranty is given or implied by
Beaufort County as to the total amount that may or may not be purchased from any
resulting contracts. These quantities are for Bidder's information only and will be used
for tabulation and presentation of bid .
23
26. CHOICE OF VENUE: Any disputes under this contract that cannot be resolved between
the County of Beaufort and the vendor must be resolved in a circuit court of Beaufort
County, Beaufort, SC, and the Fourteenth Judicia l Circuit.
27. LICENSES, PERMIT AND FEES: All bids submitted must include the price of any bus iness
and professional licenses, permits or fees as required by Federal, State or Local
Government Agencies.
28. ADDITIONAL ELIGIBILITY: Other Beaufort County Public Procurement un its shall, at
their option, be eligible for use of any contracts awarded pursuant to this invitation.
29 . INSURANCE REQUIREMENTS: Prior to commencing work/delivery hereunder,
contractor/vendor, at his expense, shall furnish insurance certification showing the
certificate holder as Beaufort County, P. 0. Drawer 1228, Beaufort, SC 29901, Attention:
Purchasing Director, and with a special notation naming Beaufort County as an
additional insured on the liability coverages . Minimum coverage shall be as follows :
29.1 Worker's Compensation Insurance - Contractor shall have and maintain, during
the life of this contract, Worker's Compensation Insurance for his employees
connected to the work/delivery, in accordance with the Statutes of the State of
South Carolina and any applicable laws.
29.2 Commercial General Liability Insurance - Contractor shall have and maintain,
during the life of this contract, Commercial General Liability Insurance. Said
Commercial General liability Policy shall contain Contractual Liability and
Products/Completed Operations Liability subject to the following minimum limits:
BODILY INJURY of at least $1,000,000 PER PERSON, $1,000,000 PER OCCURRENCE ;
PROPERTY DAMAGE of at least $1,000,000 PER OCCURRENCE, or BODILY
INJURY/PROPERTY DAMAGE of at least $2,000,000 COMBINED SINGLE LIMIT.
29.3 Comprehensive A utomobile Liability Insurance - The Contractor shall have and
maintain. during the life ofthis contract, Comprehensive Automobile Liability.
includ ing non-owned and hired vehicle, of at least $1.000,000 PER PERSON,
$1,000,000 PER OCCURRENCE; PROPERTY DAMAGE of at least $1,000,000
PER OCCURRENCE, or BODILY INJURY/ PROPERTY DAMAGE of at least
$2.000,000 COMBINED SINGLE LIMIT.
29.3. 1 ADDITIONAL INSURANCE REQUIREMENTS : (A) Builder's Ri sk
Insurance - A Builder's Risk and Boiler and Machinery Coverage will be
obtained by OWNER to cover the project. Any payment under Builder's
Risk or Boiler and M achinery Coverages will be made j ointly to OWNER
AND CONTRACTOR . Further, OWNER AND CONTRACTO R agree that
any payment under Builder' s Risk or Boiler and Machinery Coverages w ill
be placed into a joint account unti I such funds are reinvested in the
construction project: (13) Subcontractors- CONTRACTOR shall be req ui red
to veri fy that all subcontractors maintain general liability insurance. worker' s
compensation insurance and automobile liability insurance. Furthermore.
CONTRACTOR agrees to indemnify and defend Morris Trust for any claim
24
or cause of action, whatsoever which was caused by the negligence, or other
actionable fault of an uninsured subcontractor.
29.4 The required insurance policy at the time of issue must be written by a company
licensed to do business in the State of South Carolina and be acceptable to the
Coun ty.
29.5 The Contractor/vendor shall not cause any insurance to be canceled or penn it any
insurance to lapse. All insurance policies shall contain a clause to the effect that the
policy shall not be canceled or reduced, restricted or limited, until fifteen (15) days
after the County has received written notice, as evidenced by return receipt of
registered or certified letter. Cert ificates of Insurance shall contain transcript from
the proper office of the insurer, the location. and the operation s to which the
insurance applies, the expiration date, and the above-mentioned notice of
cancellation clause.
29.6 The information described above sets forth minimum amounts and coverages and is
not to be construed in any way as a limitation on the Contractor's liability.
30. RIGHT TO PROTEST:
30. 1 Any actual or prospective bidder, offeror, or contractor who is aggrieved in
connection with the solicitation or award of a contract may protest to the
Purchasing Director. The protest shall be submitted in writing fourteen ( 14) days
after such aggrieved person knows or should have known of the facts giving rise
thereto. The protest must be accompanied by a detailed statement ind icating the
reasons for such protest.
30.2 Authority to Resolve Protest: The Purchasing Director shall have authority, prior
to the commencement of an action in court concerning the controversy, to settle
and resolve a protest of an aggrieved bidder, offeror. or contractor, actual or
prospective, concerning the solicitation or award of a contract.
30.3 Decision: If the protest is not resolved by mutual agreement. the Purchasing
Director shall issue a decision, in writing, within ten (I 0) days. The decision
shall:
30.3.1 State the reasons for the action taken : and
30.3.2 Inform the protestant of its right to administrative review as provided in
this Section.
30.4 Notice of Decision: A decision under Subsection (3) of this Section shall be
mailed or otherwise furni shed immediately to the protestant and any other party
intervening.
30.5 Finality of Decision: A decision under Subsection (3) of this Section shall be final
and conclusive, unless fraudulent, or
30.5.1 Any person adversely affected by the decision appeals administratively,
25
with in ten (I 0) days after receipt of decision under Subsection (3) to the
County Council in accordance with this Section.
30.5.2 Any protest taken to the County Council or court shall be subject to the
protestant paying all administrative costs. attorney fees, and court costs.
when it is determined that the protest is without standing.
3 I. CERTIFICATION REGARDING DEBARMENT, SUSPENSION,
INELIGIBILITY, AND VOLUNTARY EXCLUSION: The contractor certifies, by
submission ofthis document or acceptance of a contract. that neither it nor its principals
is presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from pa1ticipation in this transaction by any State. Federal
department or agency. It further agrees b) submitt ing this qualification statement that it
will include this clause without modification in all lower tier transactions, solicitati ons.
proposals, contracts. and subcontracts. Where the bidder/contractor or any lower tier
participant is unable to certify this statement, it shall attach an explanation to this
solicitation/bid .
State whether or not your company has been involved in any litigation'\\~ the
past five (5) years arising out of your performance by circling YES or~
If you circled YES, explain fully in a separate attachment.
32. Contractor is responsible for all permits, licenses, and fees for all projects.
26
Limited Two Year Warranty
Cobra Technologies"" warrants the entire television Inspection system manufactured by Cobra Technologiesr"' to be free from manufacturing
defects under normal use and serv1ce for which it is 1ntended m materials and workmanship for a penod of two years, though in no case shall
the warranty period begin no later than thirty days after delivery. Purchaser must notify Cobra Technologies"" of a breach of warranty not later
than the last day of the warranty period: otherwise such claims shall be deemed waived.
To obtain performance under this warranty, Cobra Technologiesr"' shall be notified by phone at their corporate offices, 770-435-3309,
of any product suspected of having a manufactunng defect in material and workmanship. The product shall be returned to the factory for
inspection, freight prepaid. Should Cobra Technologies"" deem there to be a manufacturing defect in materials and/or workmanship, Cobra
TechnologiesTM shall, at 1ts expense and election, either repair or replace the defective product or parts thereof. Consumable parts, such as
light bulbs, fuses , connectors, etc., are excluded from this warranty.
This warranty shall be invalid in the event of (a) alteratiOn, (b) m1suses, negligence. acc1dent or (c) operation 1n a manner other than that for
which it was designed or (d) 1nterfac1ng with another supplier's equipment without the prior approval from Cobra Technologiesr.. or (e) been
repa1red or altered by anyone other than Cobra Technologies"' without Cobra Technologies"" wntten consent.
Cobra Technologiesr"' neither assumes nor authorizes any person (Including employees, agents, or representatives of Cobra Technologies"')
to assume for 1t any other liability, guarantee or warranty in connection with the sale or use of the materials. No oral agreements, warranties or
understandings exist collateral to or affecting this warranty.
Cobra Technotoglesr.. shall not be liable for any loss or damage resulting directly or indirectly from the use or loss of the materials or for
spec1al 1ndirect or consequential damages, economic losses, loss of profits, loss of business or loss of business opportunity. This exclusion
from liability embraces Purchaser's downtime or for making up downtime, damages to property and injury to or death of any persons. Purchaser
assumes all nsk and 11ab1hty whatsoever resulting from the use of its products, whether used smgly or in combination w1th other products,
machines or equipment and in no way holds Cobra Technologiesr.. liable.
Major items of equipment. such as vehicles, generators, etc., furnished but not manufactured by Cobra Technologlesr.. will be covered only
under the warranty of the th1rd party manufacturer of such equipment.
There are no warranties which extend beyond the limited warranty set forth herem and all Implied warranties of merchantability or fitness are
excluded.
TECHNOLOGIES
THIS P0\1\ER OF ATTORNEY SUPERCEDE:S AIW PREVIOUS POW:R BEARING THIS SAI\IE
PO\I\£R II AND ISSUED PRIOR TO 1CY15115 FOR MN PERSON OR PERSONS NAI\IED BELOW.
PO WER NO. 101142215
General
Westfield Insurance Co.
Westfield National Insurance Co.
0 hio Farmers Insurance Co.
Power
of Attorney
CE RTIFI ED COPY
Westfi eld CentEr. Ohio
Know All Mn by Tlre:;e Plesent~ rhat W'>HifLD INSURANCE COM>ANY. W::STriELD NATIONAL INSURANCF COM>ANY and OHIO
FARM- RS INSURANCl COrvPANY. corpora nons. t1ere111afmr referred to mdrv1duall}' as a Company and collectively as ·compan1e~" dL.Iy
01yan1Led am.! ex1snng under ttle laws of me State or 01110. and 11av111g rts prmopal office 111 \1\Cstfield CentEr. ~d1na COt.nty Oh1o, do by 01ese
presents make consotute and appo1nt
SHANNON STOVER, ROBERT HAM LTON. DENNIS ROBI NSON, JOINTLY OR SEVERALLY
of ATLANTA
and State of GA 1ts true and lawful Attorncy(s) m Fact w!ll fUll poiM:!r and aut110nty hereby confe1red u1 1u. name
place and stead to execute acknov.Aedge and deliver any and all bonds, recogn zances. undertaki ngs, or other tnstruments or contracts of
suretyship- - • •• - • . • • • • • . - • • . • • • . • _ • • • _ • . _ _ • _ . ____ . • • • • • • • • • • •• •• __ ••• _ __ .
LI M TAl iON. THIS POW:R OF ATTORNEY CANNOT BE USED TO EXECUTE NOTE GUARANT EE, IVORTGAGE DEFICIENCY, IVORTGAGE
GUARANTEE. OR BAM< DEPOSITORY BONDS .
and to b1nd any of01e Compan1es thereby as lirlly and to the same extent as 1fsuch bonds were s1gned by the Pres1dc11L sealed v~ th lite corporate
seal of me applrcable Company and duly attested by rts Secret<~ry. hereby raofy111g a11d confirmrng all tlrattlle sard A tlorney(s) ~ n-Fact may do rn
the premses Sard apporntment rs made under and by authorrty of me folloiMng resoluoon adopted by t.11e Board of Or rectors of eact1 of t11e
\1\ESTrl[lD lr-<SURANCE COM>ANY. \1\.ESTriELD NATIONAL INSURANCE COrvPANY and OHIO FARM.RS INSURANC[ COM 'ANY.
Be /1 Resolved. t11ar the Presrdent any Scnror Execuove. any Sccremry or any Frdelrt:y & Surety Operaoons Execuuve or oll1er rxe<.:unve ~hcrll
be and rs he · e!Jy vested IM!Il fi1ll poiM:!r and authorrt:y to appotntany one or more surmble persons as Attorney(s) m I act to represent and act for
and on behalf of the Company subJeCt to the foii0\.'1.4119 provrsrons
The A ttorney~n-Fact may be grven full power and authorr ty for and rn the name of and on behalf of llle Company. to execute. acknow eclge and
de/rver. any and all bonds recogn1tances contracts. agreements of rndemnrty and ot11er condroonal or oblrgatory undermkmgs and any and all
rrooces and documents canceli ng or termrna ong the Company's lrabrl rty thereunder. and any such rr1s truments so executed by any such
Attorney~n fact shill/ he a~ brmtrng upon the Company as rfsrgned by the Presrdentand sealed and aucst.cd by l11e Coqx.Jrate Secretary"
··ae 11 Furrt1e1 Resolved. that the srgnature o f any such desrgnated person and the seal or the Company heretofore or hereafter affixed to any
poiM!r of auorney or any ceroficate relaong lttercto oy facsrmrle. and any po\'l.er of attorney or cer oficate beanng facsrmrle ~rgna11.rr es or facsimrle
seal shall lle valro and brndrng upon me Company wt.ll respect to any bond or undertak1ng to 111/hrch rt rs atmched
(Each adopted at a meeong
held on r ebruary R ::riX:l
In Wu1ess W uHeof. \M:SHII U1 INSURANCE COM>ANY. IJI.(STIIEI.O NATIONAl INSURANCI: COM>/\NY and OHIO ~/\ R MRS INSURANCE
C:OrvPANY have caused lllP~P prPsenrs to be srgned by !herr Nabonal Surety Leader and Senror Executive and tlterr cor poraw seals tn be hereto
afflxed lltrs 1!lll day of OCTOBER A.D. <DIS
Cuq.>or<~tc /;~w·;~;,~···~
...···~·.:0·~~;··;~···
...·•\ii'if#';~··
WES Tfi EL 0 INSU RANCE COMPANY
WES TFIELD NATIONA L INSURANCE CO M PA NY
. . o (~:~W (f~~--.~.--. :J~l (~:~~~J) : b= ?
N2::
Seals /:Q~---·--······.C'~'·\
.·· ._;._ ......... s··.
,,··~..... -.~":'\
·A
.·.·.·.·••L
Smte of Ohro ' - .,_,..,.,
County of ~drna
ss
...........
Dennis
P. Baus. Naoonal Sure ry Leader and
Semor Executive
On tJu~ 1!lll day of OCTOBER AD.. <015 before me per~onally came Dennis P. Bau s to me knovvn. who herng by me duly s\Mlr n. drd
depose and ~ay Utat he re~rdes rn W:>oster , Oh io; tha t trc ·~ N ational Surety Lead er and Sen1o r Executive of W::ST IIHD INSURANC£
COM>/\ NY. \M:STFI[LD N/\ TION/\L INSURANCE COrvPANY and OHIO FARMRS INSURANCE COM =>ANY me companres de~crr b ed rn and 111/hrch
executed tlte above rrls tr rrment. tllat he knows tile seals of sard Comparues; !/ rat t11e seals a ffixed ID sard rrlstrument are such corporate seals: mat
!tley were so affixed by order of the Boards of Drrectors ofsard Cornpanres. and t11ar he srgned hrs name !lleretD by lrke order
Notaual
Seal
Affixed
David A. K otnik, A tiDrney at Law. Noli:Jry Publrc
Mf Commrssron Does Not Exp•re (Sec 1470.101lro Revrse<f \.ocJt>)
St;Jtc of Ollro
County of 11/Pdrna
ss
1. Frank A . Carrino, Secretary of \1\.lS fFifLO INSlJRANC[ COM>ANY 11\fSTFIFl DNA TIONAl INSURANCE COI\IPANY and OHIO FARM RS
INSURANCE COM 'ANY. do hrreby cerofy that the above and foreqorng rs a oue and correct copy of a Power of Attorney executed by sarr1
Companres. wtHch IS sull rrr full force and etfect and furthermor e. lite resolunorrs of tl1e Boards of Orrectors setorrt rn the Power of /\uorney are
rn full force and effect
In Wtness W1ereof I have hereunto set my hand and <lffixcd me seals of sard Comparues at 11\estFeld Center. 0/lro. thrs 3rd day of
March, 2016 , .....~..lL,
i
~·· ·'!o'JJI..(~""'·..
~'f.····-·---..~~.,,
/~/
eo; ·
~: t;!
\,_)\
-
·-. .c:,\
SE•l.
'i~Ji
"~
•.M
"',........
_
I;,..
\"J
··., ....·...
. . . . .../V
/i
.......
BPOAC2 (comb ined) (()3..()2)
Frank A . Carrino, Secretary
~
~6aRA
~TECHNOLOGIES
..
COBRA MAINLINE INSPECTION TRAILER
TO:
Company:
DATE:
FOB:
Beaufort County Public Works
February 24, 2016
Beaufort County, SC
TRAILER
CCTV INSPECTION TRAILER:
1 -TV Trailer Model:
1- 7' x 12' Tandem axle Trailer- White
1 - Rear swing out locking doors
1 - Side entry door
1 - Roof mounted Amber Strobes (2)
1 - Directional Light Board
TRAILER CONVERSION AS DETAILED BELOW:
TRAILER CONTROL ROOM:
1 -TV Trailer Control Room Interior to include:
1 - Industrial Non Slip Floor Covering
1 - Finished spray liner Wall Covering (Medium gray)
1 - Spray liner Ceiling Covering
1 - Roof Mounted AC/Heater.
1 - Bulkhead Wall with window for visual access to rear of vehicle
1 - Built In Control Console for Electronic Equipment
1 - Operator Desk with sufficient space for all specified components
1 - LED overhead lighting
4 - Electrical Outlet Dual Receptacles
1 - Operator Chair with wheels.
1 - Shore Power Connection with cables. ·
EQUIPMENT ROOM:
1 -TV Trailer Equipment Room Interior to include:
1 - Spray lined Walls and ceiling and floor
1 - Diamond Plate floor
1 - LED Light Fixture one on each side of the equipment room
1 - Electrical Outlet Dual Receptacle above work bench
1 - Diamond Plate Flooring
1 - Installation of 17" LCD Monitor with wall mounting
1 - Full length Work bench on passenger side
1 - Tool box 5 drawer minimum installed under work bench
1 - Hose reel with retractable hose and sprayer plumbed to 10 gal. water tank
LEADING THE INDUSTRY IN DATA COLLECTION
COBRA TECHNOLOGIES
Sales: 800.443.3761 TEL: 770.435.8991 FAX: 770.435.0402
E-Mail: [email protected] Web Site: www.cobratec.com
TRAILER POWER SYSTEM:
1 - 5000 Watt Gasoline Generator
1 - Electric Start with remote StarUStop
1- Tongue mounted
1 -Fuel Tank with external filler
COBRA SYSTEM CONTROL UNIT:
1 - Cobra System control unit package to include:
1 - Single, compact design with integrated control center
1 - Built-in DVR recording device
1 - Pan, Tilt & Zoom camera controls with auto center button
1 -Camera Iris and Focus over-ride buttons
1 -Crawler controls: Steerable, Fwd/Rev.
1 - QWERTY keyboard for text overlay.
COBRA MAINLINE INSPECTION CABLE & REEL ASSEMBLY:
1 - Self-Layering TV Inspection Cable Reel to include:
1 - 1 000' of Kevlar reinforced TV Inspection cable
1 -Footage Counter, electronic
V9 PAN TILT ZOOM CAMERA
1 - Pan Rotate & Zoom Camera to Include:
1 -Solid State Color Sewer TV Camera with a Panning and Rotational Camera Head
1 - NTSC Color Standard
1 - Stainless Steel housing
1 - 1OX Optical Zoom
1 - Auto center feature
1 - Auto Iris with manual override
1 - Auto focus with manual override
1 - Luxeon Star LED with Collimators Lighting System
1 -Camera and Storage Transport case
1 - PTZ Desk mount controller
C806 STEERABLE CRAWLER ASSEMBLY: 12" to 72" pkg.
1
Crawler Camera Assembly to include:
1
Hi-torque Planetary Gear Motor with Left/Right, Forward/Reverse and
Freewheel Drive with full control of crawler speed.
1
Lowering Device and Recovery Harness
1
Built-in 512 Hz sonde for underground locating
90 Degree Stainless Steel Swivel with single connector to video cable
1
1
Set of 3/16" adjustable tow chain I strain relief
1
Wheel sets for 12" - 72" diameter Pipe
1
Remote Gantry (elevator) with additional light head.
LEADING THE INDUSTRY IN DATA COLLECTION
COBRA TECHNOLOGIES
Sales: 800.443.3761 TEL: 770 435.8991 FAX: 770.435 0402
E-Mail: [email protected] Web Site: www.cobratec.com
COBRA DATA COLLECTION SOFTWARE & HARDWARE
COBRA TOUCH PRO
A comprehensive and user friendly "Touch Screen" software application
developed from an operator's perspective. Cobra Touch Pro simplifies the
data entry process, resulting in the rapid assessment of pipeline inspection
surveys. This software package is PACP/LACP certified by NASSCO. Standard
offerings include PACP/LACP compliant exports, tabular reports, plan view reports,
ond Cobra Viewer exports for a professional final product, available for viewing finalized video surveys complete
with all observation entries. System can be fully integrated with ESRI ArcMap to create inspections using the
optional Cobra GIS Tools Module.
DATA LOGGER WITH INTEGRATED MPEG VIDEO COMPRESSION PACP
Certified
ENCLOSURE REQUIREMENTS
Rack Mounted Industrial Computer 3U
Characteristics
1 • 120 GB Removable Solid State Hard drive installed
2 ·Front-Access USB Connectors
INTERNAL HARDWARE
Intel Core 13 Processor or better
64GB, SATA OS Solid State Hard Drive
On-Board Audio
10/100/1 OOOBase-T Ethernet (RJ45 Port)
1 min Serial Port
6 min USB ports
4GB min RAM
SATA DVD±RW/CD±RW Drive
MPEG Capture Card, PCI
Operating System: Microsoft® Windows TM 7
Pre-Installed and supplied with media
OEM License visible on outside of chassis
LEADING THE INDUSTRY IN DATA COLLECTION
COBRA TECHNOLOGIES
Sales: 800.443.3761 TEL: 770 435.8991 FAX: 770.435.0402
E-Mail: [email protected] com Web Site: www cobratec.com
TOUCH SCREEN
1
ELO 15" Industrial LCD monitor shall be supplied with Touch Screen interface for data entry (Included
above in Equipment Quote)
Data Logger Software Suite to include:
PACP data format with other formats available as required
Image capture button to capture JPEG images for storage on database or immediate
printing
1
Footage Display for primary and selectable secondary footage (lateral footage)
1
Footage Calibration software module
1
Comparator display on 15" LCD screen displaying JPEGs of PACP/ WRc published defects fo
comparison with live video
Hardware Video compressor MPEG 1, MPEG 2 to include:
Fully standard compliant IPB frame video and synchronous audio MPEG capture in real
time at a minimum of SIF Resolution at 1.5Mb/sec based on MPEG 1 specifications.
Customer to select MPEG Codec required.
Preview screen of decoded MPEG compressed video allowing users to check the
mpeg video file configuration. Operator has on screen controls to adjust the
video settings when the mpeg video file is open to optimize the recorded file.
Certified Pause function integrated into MPEG software to generate a single Mpeg file
Irrespective of the number of pauses encountered during an inspection. The resulting file can
be replayed
on any commercially available player.
1
Composite and SVHS Video input with audio
Integrated Elapsed time Codec
1
LEADING THE INDUSTRY IN DATA COLLECTION
COBRA TECHNOLOGIES
Sales: 800.443.3761 TEL. 770.435.8991 FAX· 770.435.0402
E-Mail. [email protected] com Web S1te: www.cobratec.com
COBRA CENTRALIZED ASSET MANAGEMENT SYSTEM (CAMS)
Cobra CAMS is o Centralized Asset Management System, running in SQL server,
Designed for easy and user friendly data import/export of PACP/LACP/MACP inspections,
Survey editing, providing full reporting capabilities and the architecture for full
ArcG/S mopping integration using Cobra GIS Tools.
The CAMS software can be tnstalled as a stand-alone single user database or in a centralized database. Powered by
Microsoft SOL Server (MS SQL Express acceptable). This system was designed to store and managed al your data/video
and images from your pipeline (mainline and laterals) as well as Manhole inspections data collected in the fie ld. The
system will rate your pipeline inspection following NASSCO rules and provides an ample set of reports that will help you
manage your assets/work orders and crew.
The system supports MPEG , mp2, mp4 and h.264 video format. Includes ability to export inspectton/videos and images to
DVD and or USB device (hard drive, thumb drive, etc.) including CAMS Viewer for easy data review. Other functtonalities
include:
o ability to email reports or generate a pdf file
o Ability to import inspections in PACP/LACP and MACP inspections generated on any NASSCO Certified
software.
o Fast observation/defect review with automatic video location of observations/defects.
o Ability to capture additional images during video playing using CIMS Viewer.
o PACP color code highlight
o At glance graph review for instance identification of footage, defects and pipes rated 4 or higher
according to NASSCO rules.
o Automatic video/image linking at data import.
o Grouting reports
o Sonar reports
o Pipe Cleaning reports
o Crew time management reports
o User permission management for added levels of security
o Multiple database manipulation with individual Projects and Clients
o Windows 7 (32bit and 64 bit) and Windows 8 compatible.
o Validation of PACP data before data import.
o Data Sorting/Filtering for easy data manipulation
o Reports include: Cross Section, Plan View, Image report, Footage, Pipe and Project Scoring, Inspection
detail report with and w/o scoring, Structural/Construction and O&M Defect Reports. All reports can be
customtzed to include Company information and logo
Software Support - Cobra Technologies provides software support for all its software application (Cobra Touch
Pro, CAMS, and Cobra GIS Tools). Support is available M-F 8 am to 5 pm EST. Our Software support
department can also assist you with your custom software/data requirements (please contact our sciles
department for additional information on customized solutions). Manufacturers having third party suppliers of
software require the customer to contact a third party for warranty and support services Cobra Technologies is
a One Source Supplier providing the only Totally Integrated Data Solution .
The first 6 month of annual Support Contract for the office database is a part of the Budget Quote
LEADING THE INDUSTRY IN DATA COLLECTION
COBRA TECHNOLOGIES
Sales. 800.443.3761 TEL: 770.435.8991 FAX: 770.435 .0402
E-Mail. [email protected] com Web Site: www cobratec.com
CABLE MANHOLE GUIDE SYSTEM
1 Cable Manhole Guide System to 1nclude:
1
Manhole Top Roller Assembly
1
Downhole Roller (Tiger Tail)
COBRA ACCESSORIES - Required for Cobra crawler/camera operation
1
Maintenance Tool KiVSpare Parts Kits for crawler/camera
1
Camera Test Cable
TRAINING
ON-SITE TRAINING
1
3 Days Training
$85,000.00
$5,100.00
$90,100.00
SUB TOTAL :
6% SALES TAX:
TOTAL
LEADING THE INDUSTRY IN DATA COLLECTION
COBRA TECHNOLOGIES
Sales. 800 443.3761 TEL· 770.435 8991 FAX. 770.435.0402
E-Mail· [email protected] Web Site· www.cobratec.com
Demonstration: CCTV Inspection Equipment
Vendor: Cobra Tech
Date: 120815
Cobra Inspection System provides an integrated system. The hardware seems sturdy and built to
last. Our operators prefer their remote control.
Software seems designed for this specific use and appears to provide all we need for data
collection and reporting.
Camera rotates, records and take pictures. When employed the video of the pipe was clear.
Cobra system is powered by an inverter that provides consistent power to equipment and
eliminates the need to use a generator. The inverter draws power from a 225 AMP battery tied in
to the truck' s alternator. With a fully charged battery the system can work for 3 hours. With the
truck running idle it can work 24 hours a day.
For simple repairs that can be accomplished in the field , Cobra Tech provides telephone trouble
shooting and their technicians are available to guide our operators through the trouble shooting
process. However, if equipment needs repair, 98% of the time the equipment must go back to
the manufacturer for repair. They manufacture and repair their equipment in their facility in
Smyrna, Ga. Their facility is convenient to airfreight and overnight parcel service. Turnaround
time for repairs is normally same day or 24 hours. Maximum service time is 72 hours. Seems to
provide the best service so far of all of the vendors ' demonstrations.
PRELIMINARY BID TABULATION
PURCHASING DEPARTMENT
•
Project Name:
Project Number:
Project Budget:
Bid Opening Date:
Time:
Location:
Bid Administrator:
Bid Recorder:
.
CCTV Inspection Equipment
IFB 03101 6
10-Mar-16
3:00
BIV #2 Conference Room
Dave Thomas
-
- - - -
-
-
The following bids were received for the above referenced project:
BIDDER
ALL
BID
ADDE
FORM BID BOND NDA
SCHOF
VALUES
SUB
LISTING SMBEDOCS
Grand Total Price
II
Southern Municipal Equipment Co.
X
X
X
n/a
n/a
n/a
JET-VAC Equipment Co.
X
X
X
n/a
n/a
n/a
$171,969.10
Optical Robotics
X
X
X
n/a
n/a
n/a
$90,100.00
Rodders and Jets Supply
X
X
X
n/a
n/a
n/a
$113,593,84 CHECK
$88,086.00 CHECK
Bftufon County posts PRELIMINARY bid t~latlon lnfonnatlon within 2 business days of the advertiHd bid opening. lnfonnaflon on tha PRELIMINARY bid
tabulation Is posted as It was rNid during the bid opening. s.aufon County makes no guarantNs as to the accuracy of any Information on the PRELIMINARY
tabulation. The bid tesults Indicated hera do not necessarily tepresent the final compliance teVI- by Bftufon County end ate subject to change. After the
tevlew, the final award will be made by Bftufon County Council and a cenmad bid tab will be posted online.
Bid Recorder
3/1612016
03/18 /2 016 09:59
aho11and
BEAUFORT COUNTY
COUNTY - STATEMENT OF
REVENUES, EXPENDITURES AND FUND BALANCE
1
p
!BEAUFORT
l g1ytdbud
FOR 2016 13
ACCOUNTS FOR:
5025
STORMWATER UTILITY
ORIGINAL
APPROP
TRANFRS/
ADJSTMTS
REVISED
BUDGET
YTD ACTUAL
AVAILABLE
BUDGET
-518301881
- 21 771
0
2481262
0
0
0
0
-5,8301881
-21771
0
2481262
- 51021,140.00
.00
- 798.00
.00
.00
.00
.00
.00
-809 1741.00
-21771.00
798.00
2481262.00
86.1%
.0%
100.0%
.0%
-515851390
0
-515851390
- 5,0211938.00
.00
-5631452.00
89.9%
119601337
9741406
3261734
5731290
2311980
4951908
0
0
0
0
0
0
119601337
9741406
3261734
5731290
2311980
4951908
111471055.61
303 145 8.50
164,545.51
.00
77,327.00
. 00
.00
604,720.93
20,595.72
4001189 . 12
. 00
.00
8131281.39
66,226.57
141,592.77
173,100.88
1541653.00
495,908.00
58.5%
93.2%
56 . 7%
69.8%
33 . 3%
.0%
415621655
0
415621655
11692,386.62
110251505.77
11844,762.61
59.6%
325 1149
451 552
7 1340
51826
0
0
0
0
3251149
4 5 15 5 2
71340
51826
223193 0 .20
331906.03
51713.46
11942.50
.00
2,685.26
126.00
.00
1011218.80
8,960.71
1,500 . 54
3,883.50
68.9%
80.3%
79.6%
33.3%
3831867
0
3831867
26 5 ,492.19
2 1811.26
1151563.55
69.9%
27 7 1739
2881204
24,250
38,000
10,675
0
0
0
0
0
2 77 , 7 39
288 , 204
24,250
38,000
101675
126,972.47
14,925.86
4 ,4 13.43
31,212.00
3 1558.75
.00
571921.63
1,547.08
.00
.00
150,766.53
2151356.51
181289 . 49
6,788.00
7,116.25
45.7%
25.3%
24.6%
82.1%
33.3%
6381868
0
6381868
1811082.51
591468.71
3981316. 7 8
37.7%
ENC/ REQ
PCT
USED
50250001 STORMWATER UTILITY
44
46
47
48
CHARGES FOR SERVICES
INTEREST
MISCELLANEOUS
OTHER FIN SOURCES
TOTAL STORMWATER UTILITY
50250011 STORMWATER UTILITY OPERATIONS
50
51
52
54
58
59
PERSONNEL SERVICES
PURCHASED SERVICES
SUPPLIES
CAPITAL OUTLAY
PURCHASES(ENTERPR'S)
TRANSFERS OUT
TOTAL STORMWATER UTILITY OPERATIONS
50250012 STORMWATER UT ILITY ADMIN
50
51
52
58
PERSONNEL SERVICES
PURCHASED SERVICES
SUPPLIES
PURCHASES(ENTERPR ' S)
TOTAL STORMWATER UTILITY ADMIN
50250013 STORMWATER REGULATORY
50
51
52
54
58
PERSONNEL SERVICES
PURCHASED SERVICES
SUPPLIES
CAPITAL OUTLAY
PURCHASES(ENTERPR'S)
TOTAL STORMWATER REGULATORY
03/18 / 2016 09:59
aho11and
2
p
BEAUFORT COUNTY
COUNTY - STATEMENT OF
REVENUES, EXPENDITURES AND FUND BALANCE
lglytdbud
!BEAUFORT
FOR 2016 13
ACCOUNTS FOR:
5025
STORMWATER UTILITY
ORIGINAL
APPROP
TRANFRS/
ADJSTMTS
REVISED
BUDGET
YTD ACTUAL
0
0
0
-2, 882,976.68
1,087,785.74
1,795,190 . 94
-5,585,390
5,585,390
0
0
-5,585 , 390
5,585 , 390
-5,021,938 . 00
2,138,961.32
.00
1,087,785.74
-563,452 . 00
2,358 , 642.94
TOTAL STORMWATER UTILITY
TOTAL REVENUES
TOTAL EXPENSES
PRIOR FUND BALANCE
CHANGE I N FUND BALANCE
CURRENT FUND BALANCE
967,141.81
2,882,976.68
3 , 850,118.49
ENC / REQ
AVAILABLE
BUDGET
PCT
USED
100.0%
COUNTY COUNCIL OF BEAUFORT COUNTY
BEAUFORT COUNTY ENGINEERING DEPARTMENT
104 Industrial Village Road, Building #3, Beaufort, SC 29906
Post Office Drawer 1228, Beaufort, SC 29901-1228
Telephone: 843-255-2700 Facsimile: 843-255-9420
TO:
Councilman Gerald Dawson, Chairman, Public Facilities Committee
VIA:
Gary Kubic, County AdministratorG-k. ~
Josh Gruber, Deputy County Administrate
Alicia Holland, Assistant County Administr or for Finance
~
FROM:
Robert McFee, PE, Division Director for Engineering, Construction & Facilities
SUBJ:
Change Order for Design Build Construction for Dirt Road Paving Contrac
Wimbee Landing Road from Community Center Road to Kinloch Road
DATE:
March 14, 20 16
BACKGROUND. Wimbee Landing Road is a County maintained road in Sheldon Township from
Keans Neck Road to the Wimbee Creek Boat Landing with a total approximate length of3.3 miles. In
2015, a section ofWimbee Landing Road (1.4 miles) from Kinloch Road to the Wimbee Creek Boat
Landing was paved under Dirt Road Paving Contract #48.
Beaufort County Council awarded Dirt Road Design Build Contract 49 to J H Hiers Construction
Company/ Andrews & Burgess on December 8, 2014 for $ 1,311 ,080. The county dirt roads in this original
contract award was Mayor Road, Gator Lane, Turtle Lane, Hobcaw Drive and Huspah Court North &
South. Substantial completion of Contract 49 is scheduled for June 2016.
On August 24, 2015, County Council approved by change order to Contract 49 the design build
construction for the improvements and paving of 1.05 miles of Wimbee Landing Road from Keans Neck
Road to Community Center Road at a total cost of $733,675.
The County has received numerous inquiries from residents on when the final dirt road section of Wimbee
Landing Road (0.88 miles) from Community Center Road to Kinloch Road would be paved. In order to
address these concerns in the most efficient way, staff asked J. H. Heirs. what. if any, cost savings would
be realized if this last portion of Wimbee Landing Road was incorporated into their existing work.
County Engineering Department has received the enclosed proposal from the Contract 49 design/build
team to engineer, reconstruct and pave the remaining 0.88 miles (4,625 feet) ofthe dirt road section of
Wimbee Landing Road. The total design/build proposal amount is $597,525. Since Contract 49 is
active, it is an estimated that there will be approximately $70,000 in both immediate and short term
savings by designing and paving the remaining 4,625 feet of Wimbee Landing Road in Contract 49
instead of bidding it in a future dirt road design/build contract.
County Engineering staff have reviewed this change order proposal for adding the dirt portion of Wimbee
Landing Road between Community Center Road to Kinloch Road and determined that it is a fair,
reasonable and responsive quote for engineering design and reconstruction of roadway.
Because the County purchased the old railroad right of way in the 1980' s from Seaboard Air Line
Railroad, the necessary right of way is in place in order the remaining dirt road portion of Wimbee
Landing Road. At the present time, this dirt road portion of Wimbee Landing Road is ranked #39 in the
CTC paving list and is scheduled for reconstruction in FY 20 17 so adding this last portion of road does
not accelerate it in front of any other candidate roads.
~ FUNDING.
The paving ofthe remaining dirt portion ofWimbee Landing Road could be funded from
'f ,. County TAG Funds which has an available fund balance of $2. 1 million.
FOR ACTION. Public Facilities Committee Meeting on March 21, 2016.
RECOMMENDATION. This item is presented as a discussion item for consideration of approval and
award recommendation by the Public Facilities Committee to County Council for a change order to
Contract #49 with J. H. Hiers Construction/Andrews & Burgess to design and construct the remaining dirt
road section portion of Wimbee Landing Road between Community Center Road and Kinloch Road for a
total contract amount of $597.525.
JRM/ mjh
Attachments:
1) Location Map
2) Andrews & Burgess Change Order Proposal
3) 12/8/ 14 & 8/24/ 15 County Council Minutes
cc: David Wilhelm
2
p
I
0
IV
I
....
"C
IV
CJ)
0:
·-
c
c
"C
..J
Ql
Ql
E
.D
~
I
Atherton. Andrea
From:
Sent:
To:
Subject:
Attachments:
Steve Andrews <[email protected]>
Tuesday, March 15, 2016 4:23 PM
Atherton, Andrea
Contract #49 Change Order - Wimbee Road from Community Center to Kinloch
Discount Bid Wibmee-Kinloch_16-0315.pdf; CO 2 Turtle Lane Additional Drainage.pdf;
CO #1 - Wimbee (Keans Neck to Community).pdf
Andrea,
As you requested I reevaluated the engineering fee for the Wimbee Road (Community to Kinloch) change order in
search of a possible reduction. A minor reduction in scope is now available, because OCRM will allow us to amend the
recently secured land disturbance permit for the portion of Wimbee from Keans Neck to Community Center. This ability
to amend the existing OCRM permit does reduce some of the paper work required by OCRM . We can offer a 5%
reduction in the engineering effort. This reduction in the engineering fee is $2,500, which is a minimal amount in
dollars, but hopefully demonstrates our appreciation of Beaufort County as a client and our willingness to cooperate
with the county.
For your convenience I attached copies of the two previous approved change orders to Contract #49, and the spread
sheet outlining the original Wimbee Road change order breakdown. I assume that this current request to add the
balance of Wimbee to the contract will be change order #3. The benefits and hopefully justification for issuing change
order #3 are:
1.
2.
3.
Construction Credit for reducing the mobilization fee:
Engineering Credit for amending the existing permit:
Cost savings of three years of inflation cost increase:
$19,500
$ 2,500
$47,000
Taking into account the credit for mobilization and a reduced permitting effort the change order amount is as follows:
1.
2.
3.
Surveying & Engineering Cost: $ 66,319.00
Construction Cost:
$531,205.69
Total Change Order Amount: $597,524.69
Original CO Amount:
Original CO Amount:
Original CO Amount:
$68,819.00
$ 550,705.69
$619,524.69
I also want to request a contract time extension of 120 days. This is the amount we requested for change order #1,
which is a comparable amount of work. The current contract date of June 9, 2016 will be extended to October 7, 2016,
the new date of substantial completion.
Please let me know if you have any questions.
Thanks,
Steve Andrews, P.E.
Andrews
@ngine~~!ng.
2712 Bull Street, Suite A
Beaufort, SC 29902
(843) 379.2222 tel. (ext. 225)
(843) 379.2223 fax
1
December 8, 2014 .html l Council Minutes I Beaufort County, SCI Municode Library
Page 1 of 1
DESIGN BUILD CONSTRUCTION AWARD FOR DIRT ROAD PAVIN G CO NTRACT #49/
HUSPAH COURT NORTH. HUSPAH COURT SOUTH . HOBCAW DRIVE (COU NTY COUNCIL
DISTRICT #11: GATOR LANE. TURTLE LANE (COUNTY COUNCIL DISTRICT # 21: AND MAJOR
ROAD (COUNTY COUNCIL DISTRICT #31
This item comes before Council under the Consent Agenda. Discussion occurred at the
November 17, 2014 meeting of the Pub lic Facilities Committee.
It was moved by Mr. Dawson. seconded by Mr. Fobes. that Council award a contract to I. H.
Hiers Construction/Andrews & Burgess to design and bui ld Dirt Road Paving Contract #49
(Huspah Court North. Huspah Court South. Hobcaw Drive. Gator Lane. Turtle Lane. and Major
Road) in the amount of $1.311.080. The source of funding is Beaufort County Transportation
Committee funds (CTC) and County $10 Motorized Vehicle funds (TAG) for dirt road
improvements. The vote: YEAS- Mrs. Bensch. Mr. Caporale. Mr. Dawson. Mr. Flewel ling. Mr.
Fobes. Mr. McBride. Mr. Rodman. Mr. Sommerville. Mr. Stewart and Ms. Von Harten. ABSENT
-Mr. Vaux. The motion passed.
https://www.municode.com/library/sc/ beaufort_ county/munidocs/council_ minutes?nodeld ...
3/ 14/20 16
August 24, 2015 .html l Council Minutes I Beaufort County, SC I Municode Library
Page I of 1
CONTRACT AWARD I CHANGE ORDER I DESIGN BUILD CONSTRUCTION DIRT ROAD
PAVING CONTRACT 49 FOR KEANS NECK ROAD TO COMMUNITY CENTER ROAD PORTION
OF WIMBEE LANDING ROAD, DALE
This item comes before Coun ci l under the Consent Agenda. Discussion occurred at the
August 17, 201 5 meeti ng of t he Public Facilities Committee.
It was moved by Mr. Stewart. seconded by Mr. Rodman. that Council award a contract/change
order to I. H. Hiers Construction. LLC. Walterboro. South Carolina with Andrews & Burgess.
Inc.. Beaufort. South Ca rolina in the amount of $733.675 for Design Build Construction Dirt
Road Paving Contract 49 for Keans Neck Road to the Community Center Road portion of
Wim bee Land Road. Dale. The source of funding is County C funds. The vote: YEAS- Mr.
Caporale. Mrs. Bensch. Mr. Dawson. Mr. Flewell ing. Mr. Fobes. Mrs. Howard. Mr. McBride. Mr.
Rodman. Mr. Sommerville. Mr. Stewart and Mr. Vaux. The motion passed.
https://www.municode.com/library/sc/beaufort_county/munidocs/council_minutes?nodeld. ..
3/ 14/2016
1
p
BEAUFORT COUNTY
COUNTY - STATEMENT OF
REVENUES, EXPENDITURES AND FUND BALANCE
03/18 / 2016 10:12
ahol1and
lg1ytdbud
!BEAUFORT
FOR 2016 13
ACCOUNTS FOR :
2342
COUNTY-WIDE ROAD IMPRV'S
ORIGINAL
APPROP
TRANFRS /
ADJSTMTS
REVISED
BUDGET
YTD ACTUAL
AVAILABLE
BUDGET
-8,000,000
- 1,550,000
-8 ,000
-20,000
0
0
0
0
-8,000,000
-1,550 ,000
-8,000
-20,000
-6,657,510 . 19
-1 ,43 0,532 .54
-5,792 . 07
-20,000.00
.00
.00
.00
.00
-1,342,489.81
-119,467 .46
-2,207.93
.00
83.2%
92.3%
72 . 4%
100 . 0%
-9 ,578,000
0
-9,578,000
- 8,ll3,834 . 80
.0 0
- 1,464 ,1 65.20
84.7%
34,559
1,501
1,000
373,130
0
0
0
0
34,559
1,501
1 ,000
373,130
26,583.23
534.13
.00
373,129.28
.00
.00
. 00
.00
7,975.77
966 . 87
1,000 . 00
. 72
76.9%
35.6%
.0%
100.0%
410,190
0
410,190
40 0,246.64
.00
9,943.36
97.6%
1,000,000
5,347,810
0
0
1,000,000
5,347,810
29,153.11
963,604.15
. 00
1,046,860 .93
97 0,84 6 .89
3,337,344 . 92
2.9%
37.6%
6,347,810
0
6,347,810
992,757.26
1,046,860.93
4,308,191.81
32.1%
210,000
llO,OOO
2,500,000
0
0
0
210,000
llO,OOO
2,500,000
80,322.05
9,161.09
230,582.66
9,500 . 00
.0 0
4 59 ,24 0 . 89
120,177.95
100,838.91
1,810 ,1 76. 4 5
42.8%
8.3%
27.6%
2,820,000
0
2,820,000
320,065.80
468,740.89
2,031,193.31
28.0%
0
0
0
-6 ,400,765 .10
1,515,601.82
4,885,163.28
100.0%
-9,578,000
9,578,000
0
0
-9 ,578,000
9,578,000
-8,113,834.80
1,713 , 069.70
.0 0
1,515,601.82
-1,464,165.20
6,349,328 . 48
ENC/ REQ
PCT
USED
23420001 CO-WIDE RD IMPRV REVS
43
44
46
47
INTERGOVERNMENTAL
CHARGES FOR SERVICES
INTEREST
MISCELLANEOUS
TOTAL CO- WIDE RD IMPRV REVS
23420011 CO - WIDE ROAD I MPROVEMENTS
50
51
52
53
PERSONNEL SERVICES
PURCHASED SERVICES
SUPPLIES
DEBT SERVICE
TOTAL CO-WIDE ROAD IMPROVEMENTS
2342001C ' C' FUNDED ROAD IMPRV'S
52 SUPPLIES
54 CAPITAL OUTLAY
TOTAL ' C' FUNDED ROAD I MPRV' S
23 42 001T 'TAG' FUNDED ROAD IMRPV'S
51 PURCHASED SERVICES
52 SUPPLIES
54 CAPITAL OUTLAY
TOTAL 'TAG ' FUNDED ROAD IMRPV ' S
TOTAL COUNTY-W IDE ROAD IMPRV ' S
TOTAL REVENUES
TOTAL EXPENSES
PRIOR FUND BALANCE
CHANGE IN FUND BALANCE
6,096,647.83
6,400,765.10
2
p
BEAUFORT COUNTY
BEAUFORT COUNTY - STATEMENT OF
REVENUES, EXPENDITURES AND FUND BALANCE
03/18/2016 10:12
ahol1and
lglytdbud
'
FOR 2016 13
ACCOUNTS FOR:
2342
COUNTY-WIDE ROAD IMPRV'S
ORIGINAL
APPROP
CURRENT FUND BALANCE
TRANFRS/
ADJSTMTS
REVISED
BUDGET
YTD ACTUAL
12 ,4 97,412.93
Note: This report includes state funds (C funds -gasoline tax) as well as County TAG funds.
ENC/REQ
AVAILABLE
BUDGET
PCT
USED
•
tu
COUNTY COUNCIL OF BEAUFORT COUNTY
BEAUFORT COUNTY ENGINEERING DEPARTMENT
104 Industrial Village Road, Building #3, Beaufort, SC 29906
Post Office Drawer 1228, Beaufort, SC 29901-1228
Telephone: 843-255-2700 Facsimile: 843-255-9420
TO:
VIA:
Councilman Gerald Dawson, Chairman, Public Facilities Committee
t~v..~~ c.-Gary Kubic, County Administrator ___
Thomas J. Keaveny, County Attorney 'P
c
v
FROM:
Robert McFee, PE, Division Director for Engineering, Construction & Facilities
SUBJ:
Removal ofMcPhersonville Road from the County Maintenance Inventory
BACKGREOUND. McPhersonville Road is a 1.8 mile long dirt road located in the northwest corner of
Beaufort County (Council District # 1). It runs from Trask Parkway (U.S. Hwy. 17) to the Hampton
County line.
Although the County maintains this road, it does not own the right-of-way nor does it have an easement.
The annual cost of maintenance is approximately $12,000.
A recent traffic study undertaken by the Traffic Engineering Department indicated that only 8 vehicles
used McPhersonville Road during the measured peak travel times: 7 AM - 9 AM and 4 PM - 6 PM.
County staff requested a 50' right-of-way from the 4 adjacent property owners in order to establish an
ownership interest in McPhersonville Road. Two of the owners did not respond to the request. The third
owner refused outright to honor the request. The fourth owner. Chilton Timber and Land Company, LLC,
which is headquartered in Connecticut, offered to give the County an easement rather than fee simple
right-of-way.
Based on the fact that the County does not have an ownership interest in McPhersonville Road, that the
adjacent landowners are reluctant to donate right-of-way, and that the road is infrequently used, it is
staff's opinion that the road should be dropped from the inventory.
FOR ACTION. Public Facilities Committee on March 2 1, 2016
RECOMMENDATION. The Publi c Facilities Committee approve and recommend to Council the
removal ofMcPhersonville Road from the County maintenance inventory.
JRM/EWK/mjh
Attachment:
Location Map
cc: David Wilhelm
McPhersonville Road
March 14, 2016
1:27,258
Road Classifications
PRIVATE , UNPAVED
<all other values>
PRIVATE, UNDETERMINED
STATE , PAVED
TOWN. PAV ED
STATE. UNPAVED
TOWN, UN PAVED
COUNTY. PAVED
MILITARY I PAVED
COUNTY, UNPAVED
MILITARY I UNPAVED
PRIVATE , PAVED
0
0
0.225
I
I
0
I
0.45
I
I
0.375
I
I
0.75
0.9 mi
I
I
I
I
I
I
I
I
1.5 km
Parcels
The nformation and images cortaned on 1h1s web s1te IJ'efor v11M'1ng Md informationa l p<rposes on~ AJihoug, much
a the data 1s com pled from official socrces.
The document(s) herein were provided to Council for
information and/or discussion after release of the official
agenda and backup items.
Topic:
Date Submitted:
Submitted By:
Venue:
CCTV Pipe Inspection Equipment Photographs
March 21, 2016
Eric Larson
Public Facilities Committee
Eric Larson
March 21, 2016
Public Facilities Committee
Topic:
Date Submitted:
Submitted By:
Venue:
2016 Dump Truck Photographs
March 21, 2016
Eric Larson
Public Facilities Committee
Eric Larson
March 21, 2016
Public Facilities Committee
Was this manual useful for you? yes no
Thank you for your participation!

* Your assessment is very important for improving the work of artificial intelligence, which forms the content of this project

Download PDF

advertisement