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SANDHURST VILLAGE HALL
INFORMATION FOR HIRERS
5
GENERAL INFORMATION
1
2
3
4
Hall facilities

Ramped entrance for easy wheel chair access

Toilet facilities with disabled access

3 large tables, 20 small tables, and 64 chairs that can be arranged to suit

Cutlery and crockery for up to 75 settings

Modern kitchen

Separate bar area with wine and beer glasses
To Turn ON Press the ‘Heating Advance’ or ‘Hot Water Advance’ button, on
the front of the controller. Each has an indicator light to show it is turned on.
To Turn OFF Press the ‘Heating Advance’ or ‘Hot Water Advance’ button as
required. Ensure that both indicator lights are extinguished.
Please do not press any buttons under the flap or adjust any other settings.
Temperature The heating system is very efficient once it has warmed up. It
will seldom be necessary to set the temperature higher than 20 degrees.
Setting it higher will not cause the hall to warm up any quicker.
Car parking

Available in the church car park opposite the hall

There is one disabled parking space outside the hall by the roadside

The concrete driveway to the front doors can be used for loading and
unloading only. This is the main fire escape route and for safety reasons
vehicles must not be parked there while the hall is in use.
End of hire

Leave tea towels for washing by our cleaner

Blue recycling bin for glass, paper and plastic and green bin for general
waste located outside the back door are available for use. NO FOOD
WASTE TO BE PUT IN THESE BINS – PLEASE TAKE HOME FOR DISPOSAL.

Leave the hall in a clean and tidy condition

Shut all windows but DO NOT lock them

Turn the heating off (control panel by back door in kitchen)

Turn the thermostat to 18C or under (control panel by bar hatch)

Turn off the hot water (control panel by back door in kitchen)

Drain all water from the wall mounted water boiler and switch it off

Put all tables and chairs away

Turn all lights off (remember to check the lights in the toilets)

Remove all personal belongings and equipment

Lock the external doors

Please keep noise to minimum on arrival and departure, particularly late
at night and early in the morning

Return the keys to the Booking Secretary
Table tennis tables
The table tennis tables are not to be used during the hire unless permission
has been granted by The Committee.
Heating and Hot water
The controller for the heating and hot water is in the kitchen, next to the
external door. Please remember to turn them both off when you leave.
The room temperature thermostat is positioned above, and to the right of,
the bar serving hatch. The big numbers show the room temperature, the
small numbers show the thermostat setting. If you need the temperature to
be higher (or lower) then it may be adjusted using the buttons on the unit,
but please return it to 18C or less when you leave.
To conserve oil please do not turn the heating on more than one hour
before your hire period starts - this is ample time for the hall to warm up.
LICENCES AND LIABILITIES
6
Sale of alcohol
Permission is required from the Licensee. Times of sale permitted by under
Licence are Sunday 12:00-22:30 hours, other days 10:00-23:00 hours.
7
Regulated entertainment
The Premises Licence permits the performance of music (live and recorded),
dance, plays and indoor sports between the hours of 09:00-00:00 hours.
8
Maximum capacity
The maximum capacity of 100 people permitted in the hall at any one time,
including organiser/performers, must not be exceeded. However, if using
tables, the recommended number for safe and comfortable seating is 75.
9
Fire escape routes
Ensure all fire escape exits are clear of obstruction at all times. These are the
main external doors and the external door from the bar. Recommended
empty space around fire door is 1m sq. No chairs or tables allowed on the
concrete area outside these doors.
HEALTH AND SAFETY
1
Fire instructions
2
The Hirer (or their Authorised Representative) must

Familiarise themselves with all emergency exit routes

Ensure all fire exits and routes to them are kept clear and unobstructed at all
times

Ensure guests are aware of where the fire exits are before the event starts
Any electrical appliances bought into the hall can only be used during the
period of hire if they have been formally Portable Appliance Tested (PAT).
3
First Aid boxes
Basic First Aid boxes are located in the bar and kitchen. If you have a First
Aid incident and/or use anything from box, please log details in the First Aid
book situated in the glass fronted wall case and report the incident to a
committee member as soon as possible.
IN THE EVENT OF FIRE
DO NOT attempt to use the fire extinguishers
Electrical appliances
4
If you discover a fire:

Shout fire

Activate one of the breakglass points

Evacuate the building and assemble everyone on the cricket field
Food hygiene
There is no refrigerator on the premises and there is no provision for the
disposal of food waste. The Hirer is responsible for ensuring all food waste is
removed from the premises at the end of the period of hire.
If you hear a shout of fire or the fire alarm:

Leave the building by the nearest fire exit

Assemble on the cricket field, leave the entrance ramp and road clear
If you are The Hirer:

Ensure all rooms in the hall are unoccupied

Dial 999 from one of the neighbouring houses. (The mobile signal in, and
around, the hall is poor.) The property address is: Sandhurst village Hall,
Sandhurst Lane, Sandhurst, Gloucester, GL2 9NP.

Contact the Premises Supervisor to advise them of the situation. If they are
unavailable, contact the Booking Secretary.
5
Available information on the premises








List of committee members and contact details – in lobby
Fire Risk Register – in glass cupboard
Premises Licence- in glass cupboard
Insurance Cover details – in glass cupboard
First Aid Incident book – in glass cupboard
Fire Instructions – by every fire point (‘Break the Glass’)
Address of hall for 999 call – in lobby
Health and Safety policy – in glass cupboard
COMMITTEE CONTACT DETAILS
Footpath
Assembly Point
Cricket field
Entrance
R
O
A
D
Hall
Chairman
Treasurer
Secretary
Bookings
Philippa Dancey 739031
Frances Seeney 730354
Sarah Watson
731443
Katrina Humphris 730155
[email protected]
[email protected]
[email protected]
[email protected]
Licensee and Premises Supervisor
Sarah Watson 731443 [email protected]
Fire exits
V 21/02/2014
Page 2 of 2
Sandhurst Village Hall is a registered charity organised for the benefit of Sandhurst residents
Registered Charity Number 266696
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