Document
1
OS Deptt., Eastern Zonal Office, Hindusthan Buildings, 4, C.R.Avenue, Kolkata – 700 072 e-mail:
ez_os@licindia.com, Fax: (033) 2212-4971, Tel: (033) 2212-7302
TENDER DOCUMENT
Ref:EZO/OS/CCTV/2016-17
(Dated:21.09.2016)
Last Date for submission: 17.10.2016 at 12.00 hrs.
Opening of Tender
: 17.10.2016 at 15.00 hrs.
(For
Supply,
Installation,
Commissioning,
Testing,
Training
Maintenance of CCTV Systems at Life Insurance Corporation of India,
&
NOTICE FOR TENDER
S.No Activity
1
Tender Date
Details
21.09.2016
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EMD
3
Tender Fee
Rs.20250/- ( Rupees Twenty Thousand two hundred
fifty Only)
Rs.500/- (`Five Hundred only)(non refundable)
by way of Demand Draft drawn on any
Scheduled Bank payable at Kolkata.
4 Address for submission of bid
to be put in Tender Box at
5th Floor, Stores Deptt.
Life Insurance Corporation of India
Hindustan Building,
4 C.R. Avenue, Kolkata-700072
5 Submission of Bids Date and Time
Bidders fulfilling the eligibility conditions of CCTV System Supply as
per Technical Specifications mentioned in the Tender should submit
technical and financial bids in separate sealed covers superscribed as
“Technical Bid” & “Financial Bid” put together in a large sealed cover
super scribed as “ Tender for the Supply, Installation, Commissioning,
Testing, Training and Maintenance of CCTV System, Tender Ref. No:
EZO/OS/CCTV/2016-17/, Name of Tenderer” by 17.10.2016
at 12.00
hours at the above address
6 Pre Bid Meeting Will be held on : 03.10.2016 at 11.00 am
Venue: LIC of India,
Eastern Zonal Office,
Hindustan Building,
4 C.R. Avenue, Kolkata-700072
Only 1(one) representative per bidder will be allowed to attend the
meeting. Officials attending the pre bid meeting will have to bring
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their company I.D Cards/authorization letters at the time of Pre-Bid
meeting for verification.
7 Technical Bid / Opening Date/ Venue
The sealed covers having Technical Bids will be opened by the tender
opening committee on 17.10.2016 at 15.00 hrs in the presence of
bidders or one of their representatives who choose to attend. Venue as
in the address above.
8 Financial Bid
The Financial Bid will be opened on a later date which
intimated separately to technically qualified bidders only.
will
be
9 Contact Details
Name : Mr. Tapas Kr. Das,AS (OS)
Telephone No. (033)2212-7145
E mail Id: ez_os@licindia.com
10 Official Website
The
Tender
Document
can
be
downloaded
http://www.licindia.in under Tenders.
In case there is any change
displayed on our web site.
in
the
schedule,
from
the
our
same
website
will
be
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TENDER NOTICE
Ref: EZO/OS/CCTV/2016-17/
Dated:21.09.2016
Re: Tender for CCTV Systems
Sealed Tenders are invited for Supply, Installation, Commissioning,
Testing, Training and Maintenance of CCTV Systems under two bid system
to be installed at Hindustan Building & Queens Mansion.
The bid contains two parts:
1. Technical Bid
2. Financial Bid
GENERAL QUALIFICATIONS
i.This tender document is open to all Indian Firms / Companies who are
eligible to do business in India under relevant Indian Laws as in
force at the time of bidding.
ii. Firm/Company declared by Central Governments / State Governments/
Public Sectors to be ineligible to participate on account of corrupt,
fraudulent or any other unethical business practice shall not be
eligible during the period for which such ineligibility is declared.
Simultaneously the companies blacklisted by any such Government
Department/established Institutions shall also be ineligible for the
tender.
iii. The tenderer must be a ISO 9001: 2008 certified company.
MINIMUM ELIGIBILITY CRITERIA
The preliminary evaluation will be done on the following parameters
and offers from firms not conforming to any of these parameters will
be rejected.
Financial & Technical Parameters:
Sr.No
Parameters
Remarks
1.
Average Sales Volume of the Firm - The firms should have average
annual sales turnover of 10 lacs or above during each of the last 3
financial years.(2014-15;2013-14& 2012-13)(Financial Balance Sheets to
be enclosed ).
2. Works executed in the last 3 FY - The bidding Firm / Company must
have supplied CCTV Systems for at least Rs. 10.80 lacs in a single
order to at least three Government Departments/ Public Sector Bank/
Large Institutions/Corporate in the last 3 years. The copies of
Purchase Orders/ Satisfactory Working Certificate are required to be
enclosed with the Technical Bid.
3. Years in CCTV business - Minimum 3 years in the CCTV business
required. Documentary evidence to be enclosed.
4. Own Office & Service Centre at Kolkata. - The Firm should have its
own office and service centre at Kolkata. List of offices along with
address and phone number of service centre to be provided with
tender.*
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5. TWO BID SYSTEM OFFER - The offer will be in two parts; Technical &
Financial.
A) The envelope containing Technical bid super scribed with the
wording “Technical Bid for Supply of CCTV System, Tender Ref No :
:Dt
, Name of Tenderer” should not contain any price
information and should comprise of following in the below mentioned
order:
i) Technical Bid in the prescribed format (Annexure-A) duly
signed by authorised person with rubber stamp of the firm indicating
whether the equipment is as per the specifications in the tender
enquiry and other requirements as asked with reference to Annexure
‘B’.
ii) Earnest Money Deposit of Rs.20250/-(Rupees Twenty Thousand two
hundred fifty Only) in the form of a demand draft / pay order issued
by a scheduled commercial bank favouring LIC of India, payable at
Kolkata.
iii) Tender Fee in form of Demand Draft favouring Life Insurance
Corporation of India for Rs.500/- ( Five Hundred)( non-refundable)
payable at Kolkata.
iv) Compliance of Technical Specifications as per Annexure ‘B’.
v) Duly signed Terms & Conditions as per Annexure ‘C’.
vi) Supplier’s profile in Annexure ‘E’.
vii) CE, FCC and any other standard certificate in the field.
viii) Documentation (Product Brochures, leaflets, manuals etc.
ix) List of Addresses of Office and service centre of tenderer
/OEM at Kolkata.
x) Certificate of Incorporation & Memorandum of Article of the
Company are required to be enclosed.
xi) An undertaking to the
letterhead as per Annexure ‘G’.
Corporation
on
the
Supplier’s
xii) List of Clients as per Annexure ‘H’ along with Copies of
Purchase Orders/ Satisfactory Working Certificate of at least three
orders of more than 2 lacs in last three years.
xiii) Financial Balance Sheets of last three fin. Years 2014-15;
2013-14 & 2012-13, to be enclosed.
xiv) Documentary evidences confirming Registration with Sales
Tax, Service Tax etc.
xv) An undertaking from the OEM in Annexure ‘I’ stating that The
CCTV System including all components delivered to the Corporation will
be brand new. The supplier should also guarantee that all the software
/ components supplied by the supplier is licensed and legally obtained
and that the spares for the products offered should be available for
after sales service for at least 06 years.
xvi) Copy of document of authorization from manufacturer to
Indian dealer and from Indian dealer to supplier.
xvii) An undertaking/ declaration on a Stamp Paper of Rs.100.00
that tenderer shall honour the warranty & AMC commitments independent
of the continuation of the tenderer’s partnership with the OEM.
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xviii) An Undertaking/declaration to be submitted on Tenderer’s letter
head that All parts of CCTV system including Hard Disk and wiring are
covered under Comprehensive AMC
xix) NEFT/RTGS Details of the tenderer.
xx) Letter of Authorization from the Company for the Authorized
signatory who will sign the Technical & Financial Bids.
B) The envelope No.2 super scribed with the wording “Financial Bid for
Supply of CCTV System, Tender Ref No, EZO/OS/CCTV/2016-17/1,” Name of
Tenderer” should contain only Financial bid as per Annexure ‘D’. It
must give all the relevant price information, (both, in figures &
words). This work includes every work and material related to the job
and training in Handling and Operating of CCTV system. For calculation
of
comparative
costs, total
cost of
CCTV
systems, cost of
COMPREHENSIVE AMC for 5 years, rates for cables – Power & Video and
Conduit at all locations will be taken into account. All quotations
are to be inclusive of all applicable taxes.
The financial offer should not contradict the technical offer in any
manner. The price schedule must be filled in completely without any
error, cutting or alterations in rates (both in figures & words). The
Financial bid of only those Tenderers who will qualify in Technical
bid will be opened.
The Technical Bid Envelope & Financial Bid Envelope prepared as above
are to be kept in a single sealed envelope super scribed with the
wording “ Tender for the Supply, Installation, Commissioning, Testing,
Training
and
Maintenance
of
CCTV
System,
Tender
Ref
No:
EZO/OS/CCTV/2015-16/1 , Name of Tenderer”. No tender documents will be
considered unless & until all the documents are properly signed &
Stamped and all corrections must also be signed by the bidder. The
envelope should also indicate Name, Address, Phone No, Fax No. & Email
Address of the Bidder.
6) PRE BID MEETING
A Pre bid meeting will be held on 03.10.2016 at 11 A.M., details of
which are mentioned in Tender Notice enclosed with the tender. The
Corporation reserves the right to change the technical specifications
after the Pre-Bid meeting. Any modification will be published on our
website www.licindia.in and will form part of the original tender. A
Demonstration may be required to be given by the tenderers who qualify
in Technical Bid.
7) EVALUATION OF BIDS:a) To evaluate the Technical Bid the committee constituted by the
Corporation shall examine the documents enlisted in the qualification
& specification of the tender. The Corporation may also seek technical
presentation or any other mode of evaluation as desired by the
Corporation.
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b) The Financial Bids of those Bidders who are technically qualified
by the committee after the successful demonstration of their CCTV
Systems will only be opened.
8) CRITERIA OF DISQUALIFICATION
The Corporation may adopt such criteria for disqualification of a
bidder as it may consider appropriate. Such Criteria may include
without limitations of the following:a) Failure of any Bidder (s) to provide all of the information /
documents required in the bid proposal or any additional information /
documents as sought by the Corporation including supporting documents.
b) Non receipt of Bid proposal on or before due date and time
c) Misrepresentation in the Bid proposal
d) Non Payment of Tender Fee
e) Non Payment of Earnest Money Deposit (EMD)
f) Incomplete or conditional Bid
g) Use of unfair means /misrepresentation
h) Bid found in unsealed envelop, unsigned bids, bids signed by
unauthorized person and any unconfirmed material alteration.
i) Technical Bids containing any price information.
j) Tenderer will not be allowed to quote on behalf of more than
one manufacturer. If tenderer quotes rates for more than one OEM,
their total tender will be rejected.
k) Conditional/Subject to tenders are liable to be rejected.
9) ACCEPTANCE OF BIDS
The Corporation reserves the right to accept the lowest or any bid and
reject any or all bids with / without assigning any reason.
8) CROSS CHECKING
The Corporation shall have the right to contact and verify bidder’s
information, references and data submitted in the bid proposal without
further reference to the bidder.
10) EARNEST MONEY REFUND
a) The Earnest Money Deposit to the Bidder(s), who fails to qualify
for the Financial Bid, will be returned through the NEFT/RTGS mode
without any interest within 30 days from the date of their
disqualification in the technical bid of the tender.
b) The Earnest Money of the bidder (s) who qualify(s) for the
Financial Bid, but do not get the order for the project will be
returned through the NEFT/RTGS mode without any interest within 30
days from the date of finalization of the tender.
c) The Earnest Money of the successful Bidder(s), will be returned
through the NEFT/RTGS mode without any interest within 30 days on
submission of Security Deposit.
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11) SECURITY DEPOSIT
The Tenderer whose tender would be approved will have to submit
security deposit equivalent to 10% of the total order value/contracted
value with the Office within 15 days from the date of placing order or
date of start of supply whichever is earlier by way of Demand Draft
favouring Life Insurance Corporation of India payable at Kolkata.
Security deposit will be refunded after completion of warranty period
/ one year , which ever is later. The successful bidder should also to
submit a performance Bank Gurantee of 10 percent of the total order
value after the expiry of warranty period for the next five years (
during CAMC period)
12. FORFEITURE OF EMD
Earnest Money Deposit (E.M.D) will be forfeited in case the tenderer
refuses to execute the order, either in full or part, if placed at
their quoted/agreed rates. In that event LIC may decide to
debar/blacklist the concerned Supplier and the decisions will be final
and binding on all concerned. Once the tender is submitted, no
tenderer will be allowed to withdraw the tender. Even if, any tenderer
withdraws the tender, E.M.D. of that tenderer will be forfeited in
full.
a) Any error on the part of the tenderer while quoting the rates
will not be accepted as an excuse for refusal to execute the order for
any or all items, if order is placed on the basis of the quoted rates.
For refusal of the order, the E.M.D. of the tenderer will be forfeited
in full.
12.PRODUCT SPECIFICATIONS
Tenderer will have to essentially mention the name of the Company
whose product is to be supplied and the country of origin of the
product along with the technical specifications. They will also have
to submit certificate in respect of the country of origin. Tenderer
should quote on behalf of only one manufacturer for the entire CCTV
System i.e. NVR and Cameras should be of same OEM . If tenderer quotes
for more than one OEM, their total tender will be rejected.
a) Tendering Firm has to submit a certificate from the
manufacturers along with technical specifications that they are the
authorised agents for the sale and service of their product and
manufacturer undertakes to support the after sales service of the
product.
b)Tenderer will have to submit a certificate from the
manufacturer that the spare parts for the supplied product will be
available for after sales service.
c) Tenderer should clearly specify the exact make & model of the
product to be supplied in the technical bid. In no case change in make
& model will be allowed after submission of bid. In case make & model
is not clearly stated in the Technical Bid, the respective bid is
liable to be rejected. Models quoted as “XXX” or “YYY” will not be
accepted.
d) If, after the supply, it is discovered that the equipment
supplied do not conform to the specifications, such equipment may be
rejected at the supplier’s cost who will have to supply the equipment
exactly according to specifications. In the event of noncompliance
with this condition, the Corporation shall be at liberty to take such
action as it may deem fit. In addition to penalty clause, such
additional cost as may be incurred by the supplier in replenishing it
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with supplies from other sources will be borne by the supplier
himself.Equipments rejected after receipt will have to be taken back
by the Supplier at their own risk and cost.
e) All Tenderers must certify that all products are strictly in
conformity with the precise specifications & requirements given in
Annexure-B
13. TRAINING
Qualified Bidder will provide free of cost training to the authorized
representatives of the Corporation.
14. PRICE COMPOSITION
The price to be quoted in Financial Bid should be only in Indian
rupees and inclusive of following
a)Cost of the ‘CCTV System’ with accessories including cables,
b) The price shall be inclusive of all taxes including duties,
octroi, VAT, levies and service tax as applicable.
c) Installation and commissioning charges, if any.
d) Cost of training.
e) One year comprehensive onsite warranty maintenance covering
all parts, service, and visits to the site.
f) Post warranty comprehensive AMC for 5 years after expiry of
one year or warranty period whichever is later covering the entire
CCTV System encompassing all software/hardware items, accessories,
spares and consumables. The rates for Comprehensive Maintenance would
be subject to terms & conditions mentioned in Clause (20).
g) All the above compositions taken together will be the basis
for deciding L1 bidder.
15.NO PRICE VARIATIONS
The Financial Bid shall be on a fixed price basis. No upward revision
in the price will be considered on account of subsequent increase in
foreign exchange, customs duty, excise tax, sales tax, etc. However,
if there is any reduction in government levies/taxes, during the offer
validity period, the same shall be passed on to the Corporation.
16. DELIVERY, INSTALLATION, COMMISSIONING & TESTING
a) Installation of CCTV Systems must be completed within one
month from the date of receipt of order.
b) Tenderer must arrange to obtain Entry Permits, Road Permits
and Certificates that might be required, from all concerned
local/other authorities for final delivery and should not look to
Corporation to obtain such entry permits. Delay arising in the final
delivery because of delay in obtaining such permits and certificates
for whatsoever reasons will also attract penalty as defined under
Liquidated Damages of the tender. Custom duty, if imported has to be
borne by the tenderer himself. Further charges that may become payable
towards demurrage or similar expenses will be borne by the tenderer or
will be deducted from the bill. Corporation will provide support to
obtain Road Permits wherever necessary.
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c) The Successful bidder shall comply with all Local, State &
Central Govt Rules, Regulations, Ordinances, Codes & Law relating to
the work or the conduct thereof.
d) The tenderers shall be solely responsible for any damages
arising during transit. Any damages arising on delivery or while
installing the CCTV System for whatsoever reasons should be made good
forthwith by the tenderer.
e)The tenderer has to acknowledge that he has made himself fully
acquainted with all the conditions & circumstances under which Supply,
Installation, Testing, Commissioning & Maintenance required under the
contract will have to be made or furnished & with all the terms,
clauses, conditions, specifications & other details of the contract &
the bidder shall not plead ignorance of any of those as excuse in case
of complaint against or rejection of supplies tendered by him or with
a view either of asking for encashment of any rates agreed to the
contract or the evading any of his obligations under the contract.
f) The Corporation reserves the right to add/delete any point
not exclusively mentioned in the bid document but found necessary for
incorporation at any time during the period of Technical discussion
before placement of order. The same shall be considered a part of
tender and shall be mandatory and binding on the Vendor.
17. INSPECTION/TEST OF EQUIPMENTS/SYSTEM.
a)
The tenderer shall not be paid for supplies rejected/
damaged products.
b) Rejected / damaged products Supplies shall be removed by the
tenderer at his own expenses within 10 days after notice has been
issued to him of such rejection.
18. LIQUIDATED DAMAGES
A)In the event of delayed delivery /installation of CCTV Systems
after the stipulated period, the tenderer shall be liable to pay
liquidated damages at a percentage of the total order value subject to
minimum of Rs.5000.00 and maximum of 3% as detailed below:
a. @ 1% for the first week
b. @ 2% for the second week
c.@ 3% for the third week & above For calculating the delay as
above, part of the week will be considered as full week. Delay in the
delivery obligations may also attract any or all of the following
action in addition to the above:
i) Imposition of Penalty
ii) Termination of Contract.
iii)Blacklisting of Firm
B)The liquidated damages as mentioned above may not be enforced if the
contractor applies for extension of time mentioning the reasons for
such extension subject to approval by the Corporation. Corporation may
grant such extension in case it is found that the contractor is not at
fault for extending the work beyond the stipulated date of completion.
The decision of the Corporation will be final in this regard.
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19. WARRANTY & MAINTENANCE CLAUSE
a) All products will stand for minimum one year on site all
comprehensive warranty against all manufacturing defects including
Hard Disk of NVR. During the warranty period the Tenderer shall have
to provide quarterly preventive service calls and shall have to attend
to all break-down calls within 24 hours free of cost upto expiry of
warranty period.
b)Tenderer has to provide comprehensive AMC for Five years after
the expiry of warranty period. One service in each quarter has to be
provided in addition to breakdown/complaint call.
c) The repair/maintenance will be carried out by the tenderer at
the site of installation of the equipments and satisfactory
certificate will be obtained on the Service report from the office. If
the repairs have to be carried out at the tenderer’s workshop/
factory, the Corporation will allow the necessary parts to be removed
and taken by the Tenderer.
d) In case of failure on the part of the supplier to attend all
the defects within 72 hours, the Corporation on its own will get the
defects rectified through another agency at the risk and cost of
supplier and repairs rectified through another agency, in such
circumstances will not affect the liabilities of the supplier on the
warranty for its remaining period nor it will affect the supplier’s
liabilities on the stipulated post-warranty Annual Maintenance
Contracts.
e) The AMC charges will be paid at the end of every year after
the expiry of the warranty period on submission of a satisfactory
service report duly signed by the authorized official.
f) The name of service engineer along with the address and phone
numbers of service centre should be provided with the tender.
g) For any problem arising in functioning of CCTV system, shall
be rectified by the service engineer within 24 hrs from time of
lodgement of complaint. In case of failure in providing service within
the above time frame, Corporation has the discretion/reserves the
right to impose penalty as mentioned hereunder:• 1-7 days excluding
date of lodgement of complaint : Rs. 500/= per day
• From 8th day to 30 days : Rs. 750/= per day
• More than 30 days : Rs. 1000/= per day
The penalty amount will be recovered from the AMC payment.
Complaint(s) will be deemed to be resolved only on the availability of
the Customer Call Report (CCR) signed by both the service engineer and
Corporation’s authorized official, confirming that the complaint is
resolved. Date and time of resolution of the complaint shall be
indicated clearly.
h) Warranty Period of all parts of CCTV system including wiring
and hard disk are to be mentioned separately in the Technical Bid.
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i)
month as
j)
/ check
shall be
The tenderer shall inspect the equipments at least once in a
a part of preventive maintenance.
During the preventive Maintenance the tenderer shall inspect
the equipment and record the following in log book, which
verified and confirmed by the LIC’s representative.
a. CCTV System: Any malfunctioning of the components.
b. Any other remarks regarding the Electrical System.
c. Ant steps to be taken by LIC for working of CCTV System.
k) During the preventive Maintenance inspection tenderer shall
carry out the following apart from the other requirements for the
smooth functioning of the CCTV system as per tender parameters and
same shall be recorded in a log book which shall be verified and
confirmed by LIC’s representative.
Camera & Housing:
a. Camera / lens focus and auto iris adjusted property.
b. Camera field of view is adjusted as per the requirement.
c. Camera /. Housing viewing window are clean, inside & out.
d. Camera lens is dust free.
e. Interior of Camera enclosure is clean and dry.
Wire and Cable:
f. Check wiring and cable harnesses for wear and tear.
g. Check to make sure cable is dressed properly.
h. Check connectors and cable entry points for loose wiring.
i. Coaxial cable is transmitting an adequate video signal to
control room. Signal should be free of distortion, tearing,
hum-bars, Electro magnetic interference and rolling etc.
j. Make sure all coaxial connectors are insulated from conduit
and pull boxes.
Control Equipments:
k. Monitors are free from picture burn-in and distortion.
l. Monitors have proper contrast and brightness.
m. NVRs’ are functioning properly and provided distortion free
recording.
n. All control equipments is operational. Switchers allow proper
sequencing and call up. Multiplexers are properly encoding and
decoding.
o. Clean Monitor Screens, control panels and keyboards with a
diluted cleaning solution.
p. Check all coaxial connectors on the panels for loose
connection.
q. Check all power connections to insure AC plugs are not loose
or power cables frayed.
l) Penalty of 0.4% of the cost of the equipment will be charged
every quarter, if the Preventive Maintenance is not done by
tenderer. Penalty for Preventive Maintenance not done will not
be charged for the quarter in which the machine has been
delivered/ installed.
m) The penalty will be recovered from the AMC payment. However,
if the failure to carry out the Preventive Maintenance was because LIC
could not make the systems available, this penalty will be waived. A
certificate to this effect should be obtained from the Corporation’s
authorized Officials.
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n) If the damage to the CCTV System is due to the power
fluctuations or physical damage due to mishandling by LIC personnel or
the damage by external factors, LIC would bear the cost of the parts
damaged but the onus of proving this will be on the Tenderer. However,
the tenderer will be required to provide immediate system/solution as
standby with same configuration or higher and with all services
restored as if it is a normal breakdown.
o) In case of Partial/Full damage or loss of the equipment due
to reasons beyond the control of LIC, like Theft, Fire etc, the
tenderer should be in a position to supply working standby equipment
with same configuration or higher with all services restored, as if it
is a normal breakdown.
p) Whenever any equipment is taken out of any LIC premises for
repair the same piece has to be returned after repair unless it is
declared to be irreparably damaged. When any CCTV equipment is taken
out of any LIC Office for repair, such shifting should be done with
the prior permission of authorized personnel, and the tenderer shall
make all arrangements for removal of the equipment, its transportation
to the workshop and back to LIC’s site and its reinstallation. Transit
Insurance of such equipment also has to be arranged by the Tenderer
and all expenses for the above shall be borne by the tenderer. The
Tenderer shall hand over the systems in 100% working condition after
repair/maintenance/rectification.
Thereafter,
the
Tenderer
shall
reinstall the same machine after repair unless it is declared to be
irreparable.
q) In the event of replacement of any part of the system, it
should be done with a part of equivalent or higher configuration which
is compatible with the system.
r) If, during the warranty period, any equipment has a hardware
failure on four or more occasions in a quarter, it shall be replaced
by equivalent new equipment by the tenderer at no cost to the LIC of
India within 45 days from the date of last failure. The warranty for
the replaced equipment will start afresh. However, till the
replacement, the original equipment has to be kept in running
condition or else a standby provided and all services restored.
However, penalties for breakdown as defined in the tender will be
applicable.
s) However extension of warranty/replacement of equipment will
not be applicable if the breakdown is due to reasons not attributable
to the tenderer. However, the onus of proving the same would be on the
tenderer.
t) If the systems’ defect is attributable to mishandling,
negligence, damage due to rodents, high neutral to earth voltage or
operation by unauthorized staff, the tenderer will not be liable to
repair the same under the contract. The tenderer under such
circumstances shall charge extra for spare & service rendered.
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20) CABLING
The cables required for the installation of the equipment will be
provided by the tenderer as per the specifications provided in
Annexure “B”.
21) FORCE MAJEURE CLAUSE :
a) The tenderer shall be liable for any delay in execution or
failure of their respective obligations under this agreement except
for delay caused by occurrence of events beyond control of the
tenderer, including but not limited to natural calamities, fire,
explosions, floods, power shortages, acts of God, hostility, acts of
public enemy, wars, riots, strikes, sabotage, order/action or
regulations of government, local or other public authorities.
b) In case a Force Majeure situation arises, the tenderer shall
immediately notify LIC of India in writing of such conditions and the
cause thereof within two calendar days and prove that such is beyond
the control and affect the implementation of the agreement.
c) Unless otherwise directed by LIC of India in writing, the
tenderer shall continue to perform its obligations under the contract
as far as it is reasonably practical, and shall seek all reasonable
means for performance not prevented by the Force Majeure event.
22) CERTIFICATION
The tenderer should quote for Models of the OEM who has CE, FCC &
OTHER standard certifications valid in the field. The Tenderer should
submit a duly attested copy of these certifications .
23) PAYMENTS
a) No interim payment will be made on the delivery of the CCTV
equipments.
b) 90% payment shall only be made after successful installation,
commissioning, testing & training of the CCTV equipment at all
locations.
c) Remaining
warranty period.
10%
will
be
paid
after
the
completion
of
the
24) TERMINATION OF CONTRACT
The Corporation reserves the right to terminate/cancel the whole or
part of the agreement at their sole discretion after giving one
month’s notice to the service provider. If the contract is terminated
by the service provider, it would be liable for penalty which would be
equivalent to 10% of the contractual amount of the unexpired period of
maintenance contract.
25) LIMITATION OF LIABILITY
Except in cases of criminal negligence or willful misconduct and in
case of infringement of intellectual property rights, both parties
14
shall not be liable, whether in contract tort or otherwise, for any
indirect or consequential loss of damage, loss of use, loss of
production or loss of profits or interest costs, provided that this
exclusion shall not apply to any obligation of supplier/tenderer to
pay liquidated damages to the
Corporation and the aggregate liability of both the parties whether
under the Contract,in tort or otherwise, shall not exceed the total
Contract price with LIC under this Contract provided that this
limitation shall not apply to the cost of repairing or replacing
defective equipment.
26) DISPUTES
In the event of any dispute or disagreement over the interpretation of
any of the terms herein above contained or claim of liability the same
will be referred to an arbitrator mutually appointed by both the
parties, whose decision shall be final and binding upon both the
parties. Such reference shall be deemed to be a submission to
arbitration under the Arbitrations and Conciliations Act 1996. The
venue of arbitration shall be Kolkata. Subject here to the court in
Kolkata-shall have exclusive jurisdiction to the exclusion of all
other courts. Notwithstanding the above, the decision of LIC of India
shall be final and binding on the Tenderer.
27) VALIDITY OF CONTRACT
The rates should be valid for six months from the date of contract
between the Corporation and the successful bidder/s.
All Tenderers will submit the bids only if they agree to all the terms
and conditions mentioned in the tender document and subsequent
modifications, if any. Any other requests for the change in the
specifications of hardware, terms and conditions of the tender
document, will not be accepted. The tenderer must sign each page of
terms and conditions enclosed herewith as confirmation of acceptance
of our terms and conditions. The successful bidder will have to enter
into a separate agreement on a stamp paper of requisite value with LIC
of India accepting the terms and conditions laid down in the tender
document. “Technical Bid” in full conformity with the aforesaid
conditions and with the
Annexures as per 3(A)(I to XX) of the tender document attached hereto
and “Financial Bid” as per Annexure ‘D’ in separate sealed envelopes
properly super scribed and both kept in another single sealed envelope
super scribed as “Tender for the Supply, Installation, Commissioning,
Testing, Training and Maintenance of CCTV System, Tender Ref No:
EZO/OS/CCTV/2016-17/ , Name of Tenderer” and addressed to
Regional Manager (OS)
Life Insurance Corporation of India,
Hindusthan Building,
4 C.R.Avenue, Kolkata – 700 072.
& should be dropped in the Tender Box at the aforesaid address kept
specifically for this purpose latest by 17.10.2016 by 12:00 hours.
15
The Technical Bids will be opened on 17.10.2016 at 15.00 hours at the
above address. One representative of the Tenderer may remain present
on the stipulated date and time, if they so desire.
L.I.C. of India reserves its right to cancel this order and/or retender with revised specifications and Terms and Conditions in case of
non-qualification of any tenderer as per Technical Bids without
assigning any reasons.
It may be noted that participation of the Bidder in this Tender itself
will be construed as acceptance of all the terms and conditions
mentioned in this tender document and subsequent modifications to this
tender, if any by the tenderer.
Regional
Manager (OS)
Encl :
1) Proforma Tender form Annexure ‘A’ for Technical Bid.
2) Technical Specifications
: Annexure ‘B’
3) General Terms & Conditions
: Annexure ‘C’
4) Financial Bid
: Annexure ‘D’
5) Suppliers’ Profile
: Annexure ‘E’
6) List of Locations
: Annexure ‘F’
I/We have read and examined the Notice Inviting Tender, Annexures,
Specifications Applicable, General Rules and Instructions, General
Conditions of Contract, and all other documents referred to in the
conditions of contract and all other contents in the tender document
for the work and accept the terms and conditions of the tender in full
conformity.
Date :
Place :
SEAL & SIGNATURE OF THE VENDOR
16
ANNEXURE ‘A’
Tender Ref.No.:EZO/OS/CCTV/2016-17/
Dated:21.09.2016
TECHNICAL BID FOR CCTV SYSTEM
( To be submitted on tenderer’s Letter-Head )
CCTV SYSTEM WITH COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT FOR
FIVE (5) YEARS AFTER EXPIRY OF WARRANTY PERIOD.
SL.NO.
GENERAL REQUIREMENTS
TENDERER’S RESPONSE
1. Name of the OEM of
the CCTV System
2. Whether the letter of the OEM
authorizing the tenderer to
quote on behalf of them is
enclosed.
3. Whether the letter of the firm
confirming the validity of rates
during the period of supply
is enclosed.
4. Whether certified copy of Registration
confirming that the tenderer is in the
business for last 3 years is enclosed.
5. Whether the order copies for having
executed such order/s earlier by the
tenderer in any one of the preceding
3 Financial Years are enclosed.
6. Whether the list of clients of the
tenderer is enclosed.
7. Whether the firm has in house facility
for maintenance and testing of the
equipment as per specifications?
8. Whether the firm has its offices and
service centres at Kolkata.
9. Whether the CCTV equipment for which
the rates are quoted in Financial Bid
is strictly as per specifications
given in annexure “B”. Annexure ‘B’
to be enclosed with specific remarks
10. Indicate if comprehensive AMC up to
5 years will be undertaken.
11. Whether all enclosures are called in
Tender Form as in 3(A) (I to XX)
are enclosed
17
12. Whether all parts of the CCTV System
including Hard Disk of DVR and wiring
will stand minimum of One Year on
site warranty.
13. Whether all parts of CCTV System are
CE and FCC certified.
14. Whether the vendor is registered under MSME / NSIC ( if yes,
attach certificates)
I/We have read and examined the Notice Inviting Tender, Annexures,
Specifications Applicable, General Rules and Instructions, General
Conditions of Contract, and all other documents referred to in the
conditions of contract and all other contents in the tender document
for the work and accept the terms and conditions of the tender
in full conformity.
Date:
Place:
SEAL & SIGNATURE OF THE VENDOR
18
Annexire-B ( Contd)
Tender Ref.No.:EZO/OS/CCTV/2016-17/
Dated:21.09.2016
TECHNICAL SPECIFICATION
1.3 MP IP FIXED DOME CAMERA
DESCRIPTION
Image Device
SPECIFICATION
1/3" image sensor
Effective Pixels
1280 x 1024 pixels
Lens
3.3 - 12mm vari-focal lens
Iris
DC Iris
Min. Illumination
0.5 Lux @ F1.4
0 Lux (IR ON)
IR LED
12 IR LEDs
IR Beam Distance
15m IR distance
Video Encoding
H.264, MPEG4 and MJPEG
simultaneously
Video Profile
12-profiles simultaneously
H.264 high profile, main profile and
baseline.
Profile has Independent CBR/ VBR/
EVBR/ GOP/ Frame rate setting
Frame Rate
720P mode: 1280x720, 720x576,
320x180, 160x80 @ 60fps
1.3M mode: 1280x1024, 800x600,
720x576, 320x240 @ 25/30fps
Region & Area of
Interest
Max. 3 ROI @ 720p mode. Editable
range
Max. 2 AOI. Editable range
Iris Exposure Control
Image Setting
Auto mode / Outdoor mode / Manual
mode
Manual mode: 1/25 - 1/47,000
seconds
AE, AWB; 3D Noise reduction; Digital
WDR; Color, brightness, sharpness,
contrast, Hue; Mirror/Flip; Privacy
Masks; Text, time and date overlay;
Overlay image on video
Streaming
Simultaneously multi-profile
COMPLIANCE
19
streaming; Streaming over UDP, TCP,
HTTP, or HTTPS; M-JPEG streaming
over HTTP (server push); Controllable
frame rate and bandwidth; Constant
and variable bit rate (MPEG4 / H.264);
Region of Interest (ROI)
Supported Protocols
IPv4, IPv6, TCP, UDP, HTTP, HTTPS,
SMTP, FTP, NTP, DNS, DDNS, DHCP,
DIPS, ARP, Bonjour, UPnP, RTSP, RTP,
RTCP, IGMP, PPPoE, Samba, ICMP,
SNMP
Audio - Encoder
/Streaming /
Microphone /Output
RTSP: G.711 64kbps, G.726 32kbps,
AAC /
One-way or two-way / External
microphone in /
Adjustable audio gain
Interface
Alarm Events
ONVIF
File upload via FTP or email; File
upload via Samba to NAS; Notification
via email, HTTP, and TCP; External
output activation; Audio alerting
output; mSD card local storage
Event Detection
Intelligent motion detection 10-zone video motion detection with
included or excluded options; audio
detection Audio level 0 – 100; camera tampering
Camera dis-focus / move direction /
mask
OS & Browser
Power Supply
Windows 7 & IE 8.0 or Advanced
12V DC or 24V AC external power
adapter
Or POE - IEEE 802.3af
Connectors
RJ-45 10Base-T/100BaseTX/1000Base-T; 12VDC power jack; 1
alarm input and 1 output; Audio out;
External MIC input; Video out; Factory
default reset; mSD card
Construction
Humidity
Certificate
Approved Make
Vandal-proof. Indoor use
10% ~ 90% Non-condensing
UL/ CE, FCC
Honeywell/Bosch/Pelco /
Axis/Panasonic /Sony
20
3 MP IP BULLET IR CAMERA
DESCRIPTION
Image Device
Effective Pixels
Lens
Day & Night
Min. Illumination
IR LED & Control
IR Beam Distance
Video Encoding
Video Profile
Frame Rate
Region of Interest
Image Setting
Streaming
Supported Protocols
SPECIFICATION
1/2.8" progressive scan Megapixel
CMOS image sensor
2096 x 1561 (3 Megapixel)
Vari-focal lens 3 - 9mm
TDN (Auto ICR)
0.5 Lux (Color) / 0 Lux (IR ON)
24 IR LEDs & Auto (Photo Sensor
Mode) IR LED ON when less than 15
Lux Manual: User Programmable
20 -25 Mtr
H.264 (base line, main-profile, and
hi-profile) and MJPEG
3 Megapixel Mode (H.264 and MJPEG)
– 2048 x 1536; 1280 x 960; 640 x 480;
320 x 240
· Full HD Mode (H.264 & MJPEG) –
1920 x 1080; 1280 x 720; 640 x 360;
320 x 180
· Dual Streams – H.264 2048 x 1536
(30fps) + H.264 2048 x 1536 (30fps)
· Triple Streams – H.264
1920x1080(30fps) x 2 + H.264
1280x720 (30fps)
Up to 25/30fps in all resolutions
COMPLIANCE
Max. 2 ROI @ 3M pixels mode.
Editable range
Max. 3 ROI @ 1080P mode. Editable
range
BLC, AGC, AE, AWB; 3D Noise
reduction; WDR; Color, brightness,
sharpness, contrast, Hue; Image
Mirror/Flip; Privacy Masks: 7 areas
Simultaneously multi-profile
streaming; Streaming over UDP, TCP,
HTTP, or HTTPS; M-JPEG streaming
over HTTP (server push); Controllable
frame rate and bandwidth; Constant
and variable bit rate; ROI
IPv4, IPv6, TCP, UDP, HTTP, HTTPS,
SMTP, FTP, NTP, DNS, DDNS, DHCP,
DIPS, ARP, Bonjour, UPnP, RTSP,
RTP, RTCP, IGMP, PPPoE, 3GPP,
Samba, ICMP
21
Audio - Encoder
/Streaming /
Microphone /Output
Interface
Alarm Events
Event Detection
Browser
Power Supply
Connectors
Construction
Operating
Temperature
Humidity
Certificate
Approved Make
RTSP: G.711 64kbps, G.726 32kbps,
AAC /
One-way or two-way / External
microphone in /
Adjustable audio gain
ONVIF
File upload via FTP or email; File
upload via Samba to NAS; Notification
via email, HTTP, and TCP; External
output activation; Audio alerting
output
Intelligent motion detection 10-zone video motion detection with
included or excluded options; audio
detection; Digital input
IE 8.0 or Advanced
12V DC or 24V AC external power
adapter
Or POE - IEEE 802.3af
RJ-45 10Base-T/100BaseTX/1000Base-T; 12VDC power jack;
AC24V Terminal; 1 alarm input and 1
output; RS485; Audio out; External
MIC input; Composited video out;
Factory default reset
Vandal-proof. IP66
-20°C to 60°C
10% ~ 90% Non-condensing
UL/ CE, FCC
Honeywell/Bosch/Pelco /
Axis/Panasonic /Sony
NETWORK VIDEO RECORDER ( NVR)
DESCRIPTION
Processor
Operating System
IP camera Input
Two way talk
Video O/P
Compression
Video Resolution
Video Recording.
Video Display Split
SPECIFICATION
Intel quad-core processor 3.1
GHz,64 bit
Windows 7
Min 26 Channel
1 Channel O/P and 1 Channel I/P
1 HDMI , 1 VGA
H.264 / MJPEG
2560 X 1920 , 2048 X 1536, 1920 X
1080, 1280 X 720
: 120 Mbps
COMPLIANCE
1/4/8/9/16
22
Video Loss
Camera Blank
Alarm
Input/Output
Hard Disk
Protocol
User Account
Trigger Event
Support
Support
Min 12 channel / Min 3 Channel
Min 4 SATA ports , up to 16TB , Raid
(Redundancy)
Protocol : IPv4/IPv6, HTTP, HTTPS,
SSL, TCP/IP, UDP, UPnP, ICMP,
IGMP, SNMP,RTSP, RTP, SMTP, NTP,
DHCP, DNS, PPPOE, DDNS, FTP, IP
Filter, ONVIF Profile S
10 Users
Recording, Alarm, Video Push,
Email, FTP
Manual , Schedule , STOP
Recording Mode
Search Mode
Play Back
Back Mode
Power input
Operating
Temperature
Relative Humidity
Certificate
Approved makes
Time/Date , Alarm , Motion
Detection , Exact Search (accurate
to second), Smart Search
Play, Stop, Pause, Rewind, Fast
Play, Next file, Previous file, Next
Camera, Previous Camera, Full
Screen, Backup Selection
USB Device / Internal SATA /
Network
100-240 V AC, 50 HZ
10 deg C to 35 deg C
8% - 90%, non- condensing
UL/CE,FCC
Honeywell/Bosch/Pelco/Axis/Panaso
nic/Sony
APPROVED MAKES
HDD
CAT 6
SWITCH
MONITOR
COPPER WIRES
CONDUIT
RACK
SEAGATE/HONEYWELL/WD
LEGRAND/MOLEX/ D-LINK
BINATONE/ZYXEL/CISCO/ALLIED TELESIS
SAMSUNG/SONY/LG
FINOLEX/HAVELLS/RR CABLES
PRECISION/MODY/SUDHAKAR
VALRACK/HCL/DIGITRON
23
ANNEXURE ‘C’
Tender Reference No : EZO/OS/CCTV/2016-17/
Date:21.09.2016
GENERAL TERMS AND CONDITIONS
1. The tender form should be completed and sent so as to reach our
office on or before the last date. Quotation not received within the
stipulated time & date will be summarily rejected.
2. Please note the description and specification of equipment/machine
as in Annexure ‘B’ and your offer should be in accordance with the
same.
3. The Corporation reserves the right to accept any quotation in full
or part. This does not necessarily mean that the lowest quotation will
be accepted.
4. The Tenderer shall remove all malba etc. wash and clean the floors
at their own cost and hand over the site in proper manner on
completion of the work.
5. The Tenderer shall make adequate arrangement for Watch and Ward of
his materials and shall ensure safety, breakage and any theft of
materials fixed or unfixed by them.
6. The work executed should be got approved from the Corporation and
the Tenderer shall rectify any bad workmanship pointed out at any
stage and remove from site all the rejected materials immediately.
7. The Tenderer shall be responsible for application of labour laws,
compensation for injury and accident to person, whether employed by
them or by their sub-contractor(s).
8. The Tenderer shall ensure that no damage is caused to Corporation’s
property/ or any decorative structure/fittings, while carrying out the
work. The Tenderer will have to rectify / make good such damages at
their cost.
9. The Tenderer shall ensure that the workmen employed by them for
execution of the work are suitably covered against Workmens’
Compensation Act, ESI and other legislative enactments
applicable for such works and the Corporation shall not be liable for
payment of any compensation etc in this regard.
10. The Tenderer shall be responsible for any damages done due to
accident during progress of work in every cases in which by virtue of
the provision of section 12,subsection (1) of the workmen compensation
Act 1925 LIC of India is obliged to pay compensation to the workmen
employed by the Contractor in execution of works, LIC of India will
recover from the Contractor the amount of the compensation so paid and
without prejudice to the rights of LIC of India, under section 12,
subsection (2) of the said Act, LIC of India shall be at liberty to
recover such amount of any part thereof by deducting it from the
Security Deposit or from any sum due by the LIC of India to the
Contractor whether under this not withstanding the above, the
Contractor shall have to arrange for necessary cover that are
imperative for the respective jobs and premium thereof will have to be
borne by the Contractor.
11. The Tenderer shall pay rates of Wages and observe hours of work
and condition of employment according to existing rules under minimum
wages Act. Further, it shall be Contractor's responsibility to ensure
that he pays wages to his worker, which are not lower than the minimum
prescribed by the Union Govt. and State Govt.
12. The Contractor shall be responsible for register themselves under
the Contract Labour (Regulation and Abolition) Act 1970 and rules
24
there under and must comply with and carry out all the provisions and
obligations under the said Act & rules and furnish all information to
employer as may be required by it and shall also indemnify the
employer against any penalties, claims etc., arising from any default
on their part.
13.No alterations in quality of the items indented or in the period of
execution or enhancement in the rate of articles shall be allowed
unless previously ratified by the Corporation in writing.
Reduction or addition in the Order by the Corporation will be at the
discretion of the Corporation. However, these changes will be notified
to the suppliers within 15 days of Order/delivery schedule
14 .The work shall be carried out as per Corporation’s instructions
and the work which creates noise/ disturbances are to be carried out
during non office hours and no extra payment shall be made on this
account.
15.The Tenderer shall give due notice to the Corporation to check the
measurements of any work, which is likely to be hidden before covering
the same.
16. Statutory deductions like income tax and other applicable taxes
shall be deducted at source from each payment of the Tenderer.
14. In case the delay in completion of the work is from the
Corporation’s side, Corporation will grant extension of time for
completion of the work and the Tenderer shall not make any claim for
compensation or damages in relation thereof.
17 .The Corporation is not bound to accept the lowest tender and
reserves the right to accept or reject any or all the tenders without
assigning any reasons whatsoever and/or re-tender with revised
specifications and terms and conditions. Conditional / ‘Subject to’
tenders are liable to be rejected.
I/We have read and examined the Notice Inviting Tender, Annexures,
Specifications applicable, General Rules and Instructions, General
Conditions of Contract, and all other documents referred to in the
conditions of contract and all other contents in the tender document
for the work and accept the terms and conditions of the tender in full
conformity.
Date :
Place : SEAL & SIGNATURE OF THE VENDOR
25
Annexire-D
Tender Ref.No:EZO/OS/CCTV/2016-17/
Financial Bid for CCTV
Dated: 21.09.2016
(To be submitted in the Tenderers Letter Head)
Requirement- CCTV Systems with Comprehensive Annual Maintenance for 5 years after expiry of
Warranty Period..
ITEM
NO
DESCRIPTION
QTY
RATE IN
FIGURES AND
WORDS
UNIT
AMOUNT
A
1
Supplying, Installation, testing and
commissioning of 25 fps 1.3
Megapixel IP IR Dome Camera as
per specification
8
Set
34
Set
1
Set
1
Set
5
Set
( Make -
2
Supplying, Installation, testing and
commissioning of 25 fps 3
Megapixel IP IR Bullet Camera as
per specification
(Make -
3
Supply, installation,testing and
commissioning of 32 channel NVR
as per specifications
(Make -
4
5
Supply, installation,testing and
commissioning of 16 channel NVR
as per specifications
Supply, installation, testing and
commissioning of 4 TB HDD
26
6
Supply, installation,testing and
commissioning of 16 port net
work switch
3
Set
7
SITC of Monitor - LCD 40" Monitor
1
8
SITC of Monitor - LCD 20”/21”
Monitor
1
Set
45
Set
1000
RM
1000
RM
( Make -
9
10
11
SITC of SMPS Power supply for
cameras
Supply and laying of 2 core PVC
insulated copper conductor, 2 X
1.5 sq mm power cable for
cameras
Supply and laying of CAT 6 cable
( Make -
12
Supply and laying of PVC pipe
(a)
19 mm dia
500
RM
(b)
25 mm dia
500
RM
13
Supply and erection of of 3 mtr
50mm dia 'B' classd G.I pipe with
all accessories including painting
of the pole.
5
set
27
2
14
ITEM
NO
Set
Supply and fixing of 6 U Rack with
suitable spike
DESCRIPTION
QTY
RATE IN
FIGURES AND
WORDS
UNIT
AMOUNT
B
1
Rate for Comprehensive Annual
Maintenance
Contract
for
above system for FIVE years
after completion of 1 year
Defects Liability Period. Rate
should be inclusive of all taxes
and duties. No extra will be
payable on any account.
However service tax will be
paid/reimbursed as per the
rules
a) First Year
1
b) Second Year
c) Third Year
1
1
d) Fourth Year
e) Fifth Year
1
1
TOTAL = B
=
Total A +B = (Rupees ------------------------------------------------------------------------------Only)
NOTE : (1)The tender will be evaluated based on the rates quoted for both A and B.
The lowest contractor will be decided based on the total amount i.e A + B
(2) The quantity given is approximate and payment will be made on actual quantity
executed
(3) The rate quoted should inclusive of all taxes, duties etc., except service tax.
(4) The rate quoted should include all software and their permissions and complete
hardware for operation of the above system
28
ANNEXURE ‘E’
Tender Reference No:EZO/OS/CCTV/2016-17/
Dated: 21.09.2016
SUPPLIER’S PROFILE
1. Name of the Organization and Address:
2. Year of Establishment:
3. Status of the firm:
(Whether Pvt. Ltd. company / Pubic Ltd. company/ Partnership Firm /
Proprietorship Firm)
4. Name of the Chairman/Managing Director/CEO/Country Head (as the
case may be):
5. Whether registered with the Registrar of Companies/Registrar of
Firms in India. If so, mention number and date and enclose
Registration Certificate copy.
6. a) Name and address of Bankers :
With NEFT Details
b) Turnover of the Company/Firm in:
(Please attach a copy of audited Balance Sheet and Profit & Loss
Account for the
Years 2012-13 ;2013-14& 2014-15)
2012-13:
2013-14:
2014-15:
7. Whether registered for sales tax purposes. If so, mention number
and date. Also furnish copies of sales tax clearance certificate.
8. Whether an assessee of Income Tax. If so, mention Permanent Account
Number.
9. Service Tax Number.
10. Is the Company/Firm a manufacturer of CCTV SYSTEM System? If yes,
a) Give the Name of the country where manufacturing unit is located.
b) Mention the address and phone number of the company’s office
inIndiabelow:
c) Give the date of opening of Companies Office in India.
11. Since when and how long your Company/firm has been manufacturing
CCTV SYSTEMS .
12.Furnish the names of renowned organizations, where you have
installed CCTV Systems in the last
three years ending 31 March 2015 – Furnish Details in Annexure’H’
Place : SIGNATURE
Date :
NAME & DESIGNATION ( SEAL OF ORGANISATION )
29
Annexire-F
Tender Ref.No.:EZO/OS/CCTV/2016-17/
Dated:21.09.2016
LOCATION OF CAMERAS AT HINDUSTHAN BUILDINGS
Sl.No.
Location of Camera
Type of
Camera
Number of
Camera
1.
Ground Floor (2 wheeler parking gate)
Bullet
1
2.
Ground Floor (Library Gate)
Bullet
1
3.
Ground Floor Car parking area at entry
point
Bullet
1
4.
Lift Lobby (Parking area side lift) [1st to
5th floor]
Bullet & Dome
3&3
5.
Lift lobby (Lift No.5) [ AXIS Bank ATM
side]
Bullet &
Dome
4
6.
Main Gate lift lobby
Dome
3
7.
Library Gate (lift lobby)
Bullet
3
8.
Stair Case (Parking area side)
Bullet
2
9.
Stair Case (beside Main Panel Room)
Bullet
3
10.
Panel Room and surrounding area
Bullet
1
11.
Pump Room
Bullet
1
12.
PTZ Camera- Parking Area
PTZ
1
Total
27
LOCATION OF CAMERAS AT QUEENS’ MANSION
Sl.No.
Location of Camera
Type of
Camera
Number of
Camera
1.
Entry Gate at Russel Street side
Bullet
1
2.
Entry Gate at Park Street side
Bullet
1
3.
Gate No.1 at entry point
Bullet
1
4.
Gate No. 1 (at 2nd Floor VIP GH Entry
gate)
Bullet
1
30
5.
Gate No. 1 (at 3rd Floor VVIP GH Entry
gate)
Bullet
1
6.
Gate No. 2 at entry point
Bullet
1
7.
Gate No. 3 at entry point
Bullet
1
8.
Gate No. 4 at entry point
Bullet
1
9.
Gate No. 4 (at 1st Floor Ordinary GH
Entry gate)
Bullet
1
10.
Gate No. 4 (at 5th t Floor VIP GH Entry
gate)
Bullet
1
11.
Gate No. 5 at entry point
Bullet
1
12.
Parking Area Surrounding the Central
Park
Bullet
4
Total
15
31
Annexure ‘G’
(UNDERTAKING Letter to the Corporation on the Supplier’s letterhead )
To,
The
LIC of India,
Dear Sir/Madam,
Sub: Tender Reference No:
Dated :
With reference to the above tender notice, having examined and
understood the instructions, terms and conditions forming part of the
tender forms, we hereby enclose our offer for the supply of the CCTV
Systems as detailed in your above referred tender notice. I/We hereby
confirm that we have not been black-listed by LIC or any PSU/ BFSI
organization/ Government / Semi-Govt/ Quasi Govt. Departments in
India, as on date of submission of bid in response to the above
Tender.
I/We further confirm that the offer is in conformity with the terms
and conditions as mentioned in the tender form. I/We also confirm that
the offer shall remain valid for six Months from the last date for
submission of the offer.
I/We do hereby also confirm that all the products will be supplied as per
exact requirements and specifications mentioned in Annexure-B
I/We understand that the Corporation is not bound to accept the offer
either in part or in full and that the Corporation has the right to
reject the offer in full or in part without assigning any reason
whatsoever. I/We have read the instructions appended and all terms and
conditions and I / We understand that if any false information is
detected at a later date, any future contract made between ourselves
and LIC of India, on the basis of the information given by me / us can
be treated as invalid by the Corporation and I / We will be solely
responsible for the consequences.
I/We agree that the decision of LIC of India in selection of
contractors will be final and binding to me / us.
All the information furnished by me hereunder is correct to the best
of my knowledge and belief. I/We agree that I / we have no objection
if enquiries are made about the work listed by me / us in the
accompanying sheets. I/We agree that I / We have not applied in the
name of sister concern for the subject tender process. We enclose
herewith a Demand Draft/Pay Order for Rs.7000/- (Rupees Seven Thousand
only) favoring LIC of India and payable at Kolkata towards Earnest
Money Deposit, and Demand Draft/Pay Order for Rs.500/-( Rupees Five
Hundred only) favoring LIC of India and payable at Kolkata towards
Tender Fees details of the same areas under :Particulars
Demand Draft/ Amount Name of
Tender Fee
Earnest
Pay Order No
Issuing Bank
Money Deposit
----------------------------------------------------------------Yours faithfully,
Authorised Signatories
( Name & Designation, seal of the firm )
Place :
Date :
32
Annexure-‘H’
( Ref: No: EZO/OS/CCTV/2016-17/ Dated : 21.09.2016
Top 3 customers for orders executed during the last 3
Years
Customer 1
Customer 2
Customer 3
Name
of
The
Organisation
Quantum of Order
Date on which the PO
supply is complete
Name
& NAME OF
contact
Official
details of Land
client / s Line
for
the No
purpose of Mobile
reference
No
E-Mail
Id
( Please attach attested
Certificate from customer )
copies
of
Purchase
Orders
executed
or
Authorized Signatory
Signature :
Name :
Designation :Name & Address of the company :
33
Annexure I
( Ref: No: EZO/OS/CCTV/2016-17/
Dated :21.09.2016 )
MANUFACTURER’S AUTHORIZATION FORM (MAF)
To,
L.I.C. of India,
Address of Office
Dear Sir,
Reg : LIC’s Tender Ref No : EZO/OS/ CCTV/2015-16/ (Dated: 21.09.2016)
We, M/s. _________________________________________ who are established
and reputed manufacturers of ______________________________ having
factories / Depot as at ___________________________________________
and
________________________
do
hereby
authorize
M/s.
_________________________________________________ (Name and address of
bidder) to offer their quotation and conclude the contract with you
against the above invitation for the Bid, as one of our Authorized
Dealers.
We hereby confirm that the CCTV System including all components
delivered to the Corporation will be brand new. We also guarantee that
all the software / components supplied by the supplier is licensed and
legally obtained.
We, hereby, extend our full guarantee and comprehensive warranty as
per terms and conditions of the Tender for our products offered
against this invitation for Bid by the above firm.
We, hereby confirm that the spares for the product offered should be
available for after sales service
for at least 06 years.
Dated at ___________ this _______________ day of ______________ 20
_____.
Authorized Signatory
Signature :
Name :
Designation :Name & Address of the company :
Seal of the Company*
To be submitted on Company /OEM’s letter head duly signed by the
Authorized signatory of Company
34
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