quick start guide - Time Clock Express

quick start guide - Time Clock Express

TOTALPASS

SMALL BUSINESS PREMIUM • BIOMETRIC

QUICK START GUIDE

PLEASE READ THIS FIRST

Version: 020115

1

UNPACK THE BOX

Please confirm the contents of your system. If any item is missing, contact our support line for a replacement: 1-800-847-2232.

2 Screws

2 Keys

TotalPass Biometric Time Clock

The comprehensive User Guide is available for download at: www.icontime.com/totalpassuserguide.com

2

MOUNT ON THE WALL

A.

Mount the time clock between

48 and 54 inches from the floor, to enable the clock to capture images for your shortest and tallest employees.

B.

Use the 2 Wall Mount screws to mount the bracket to the wall.

C.

Insert the Key, turn it clockwise a quarter of a turn.

D.

Push the time clock onto the mounting bracket so that the tabs fit into the 3 matching slots on the back of the clock.

E.

Slide the clock downward until the tabs click into place.

Use the key to lock the clock to the mounting bracket.

F.

Remove the key.

3

3

SET THE DATE AND TIME

B. Wall Outlet

A. Biometric Time Clock

. . . .

A

. Plug the Power Supply into the Power Supply port located on the bottom

B.

Plug the Power Supply into the wall outlet.

C.

D.

^

^

E.

Follow the same procedure to advance through each step, setting the date

F.

Once complete, the time clock will display Date and Time Set.

4

CHOOSE YOUR CONNECTION OPTION

A

. Plug the Power Supply into the Power Supply port located on the bottom

The TotalPass Small Business Premium Biometric time clock includes two standard connection options. Choose your preferred connection method below, follow the corresponding instructions later in the guide.

Network Connection

Recommended Method

System Requirements

Compatible with Windows PC,

Mac, Smart-phone, or any

other device using a web

browser

• Available network port on

router, DSL modem, or wall

mount

Benefits

Connect Direct to PC

Using USB or Ethernet

System Requirements

• Windows PC (XP or above)

• Either an available USB port

or Ethernet port on the PC

Benefits

• Offers a connection option

if network connection is not

available

For Direct to PC Connection

instructions, go to Panel 6

B.

C.

D.

E.

Plug the Power Supply into the wall outlet.

The display will state Set Date.

Press

Follow the same procedure to advance through each step, setting the date

including, multi-user access

and employee web punch

entry

• Faster reports

• Option to connect remotely

over the Internet

PLEASE CHOOSE

ONE CONNECTION OPTION

BEFORE MOVING FORWARD

F.

Once complete, the time clock will display Date and Time Set.

For Network Connection instructions, go to panel 5

5

CONNECT VIA NETWORK

. . . .

Connecting Your Time Clock To The Network

A

. Plug the Ethernet cable into the Ethernet port located on the bottom

B.

Connect the other end of the Ethernet cable into an available port on

C.

Disconnect the Power Supply from the time clock and reconnect it

D.

Check to see that the green and amber Ethernet link lights turn on where

Tip:

required for accessing the time clock application and running reports.

5

CONNECT VIA NETWORK - continued

A. Press Padlock Key

Find the clock’s IP address

A.

Press the key on the time clock, to enter Supervisor Mode,

B.

Enter default security code – 00 00 00.

C.

On the clock, press

^

to scroll through and find the View IP Address option.

D.

Write down the clock’s assigned IP address below, for later reference.

E.

Open your computer’s Web browser and enter the clocks IP Address in the

F.

Go to Panel 7.

IP Address:

6

CONNECT DIRECT TO PC - USB

. . . .

Connect your clock to the PC using USB

To connect to your time clock using USB, download the USB Connection

Guide at: www.connectusb.icontime.com

7

LOG INTO YOUR TIME CLOCK

A.

Enter the default login information, click Submit.

• Default User Name: admin

• Default Password: admin

Submit

B.

Set Your Password – type the default Administrator password admin.

• Enter the Current Password

• Enter your New Password

• Confirm your New Password

Submit

| Home | Lists | Reports | Print | Files | Settings | Logout | Help |

C.

For instructions on adding your employees and completing setup click

the Help menu from the navigation bar.

8

SET UP PAY PERIOD, ADD EMPLOYEES

Step 1 - Set up your Pay Period

Go to the Settings menu, click on

Preferences.

Under the Pay tab, select the applicable

Pay Period type. Complete the rest of the settings accordingly.

Step 2 - Add Employees

To access the Employee List go to Lists, clock on Employees.

The Employee List is used for maintaining employees in the time clock including, adding, editing and terminating employees.

Each employee is assigned a default

4-digit PIN. This PIN is used to enroll their finger for biometric entry and to assist in punching on the time clock

Step 3 - Give Employees Their PIN

Make sure that each employee knows their PIN. Post the Fingerprint clock. Have the employees follow the instructions listed to enroll their fingerprint and begin clocking In and Out at the time clock.

9

AVAILABLE UPGRADES

Web Punch Entry:

• Allows designated employees to punch

using a browser.

• Licenses can be reused and reassigned

to other employees, as desired.

• Add additional employee Web Punch Entry

Licenses or a one-time license fee. 15 Web

Punch Entry licenses are included free, with

on maximum of 50 licenses available

per system.

• IP Restriction and GPS location tracking makes it an ideal solution to track

remote and mobile employees.

• Network connection is required, additional network setup required for remote

employee access.

Benefit Tracking

:

Benefit tracking and accruals, sick, vacation and personal time. Set revision zones for IN/OUT punches up to 32 departments.

Employee Capacity:

Need to add more employees? Purchase a software code to instantly unlock more employees in your time and attendance system. The system-wide maximum employee capacity is 500.

Proximity Badges:

Add proximity badge entry to replace employee PIN entry.

Web Punch Entry:

• Allows designated employees to punch

using a browser.

• Licenses can be reused and reassigned

to other employees, as desired.

• Add additional employee Web Punch Entry

Licenses or a one-time license fee. 15 Web

Punch Entry licenses are included free, with

on maximum of 50 licenses available

per system.

10

TECHNICAL SUPPORT CONTRACTS

Technical Support You Can Count On

Annual Support Contracts allow you to optimize the convenience, productivity and peace-of-mind of your time and attendance system.

With an annual support contract you have unlimited access to highly trained Technical

Support Specialists on our toll-free support line.

Platinum Support

, the most popular option for new customers, includes:

• Time Clock Insurance that covers both hardware and software issues

• Unlimited telephone and email support

• Remote Login Assistance to fix any issues that may arise

• If anything were to happen to your clock, like getting zapped by

lightning, we will replace it, along with all purchased upgrades, and

ship overnight.

Gold Support

includes:

• Unlimited telephone and email support

• Remote Login Assistance to fix any issues that may arise as well as

preform annual maintenance

Call 1-800-847-2232, option 1

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