TOTALPASS
SMALL BUSINESS PREMIUM • BIOMETRIC
QUICK START GUIDE
PLEASE READ THIS FIRST
Version: 020115
1
UNPACK THE BOX
Please confirm the contents of your system. If any item is missing, contact our support line for a replacement: 1-800-847-2232.
2 Screws
2 Keys
TotalPass Biometric Time Clock
The comprehensive User Guide is available for download at: www.icontime.com/totalpassuserguide.com
2
MOUNT ON THE WALL
A.
Mount the time clock between
48 and 54 inches from the floor, to enable the clock to capture images for your shortest and tallest employees.
B.
Use the 2 Wall Mount screws to mount the bracket to the wall.
C.
Insert the Key, turn it clockwise a quarter of a turn.
D.
Push the time clock onto the mounting bracket so that the tabs fit into the 3 matching slots on the back of the clock.
E.
Slide the clock downward until the tabs click into place.
Use the key to lock the clock to the mounting bracket.
F.
Remove the key.
3
3
SET THE DATE AND TIME
B. Wall Outlet
A. Biometric Time Clock
. . . .
A
. Plug the Power Supply into the Power Supply port located on the bottom
B.
Plug the Power Supply into the wall outlet.
C.
D.
^
^
E.
Follow the same procedure to advance through each step, setting the date
F.
Once complete, the time clock will display Date and Time Set.
4
CHOOSE YOUR CONNECTION OPTION
A
. Plug the Power Supply into the Power Supply port located on the bottom
The TotalPass Small Business Premium Biometric time clock includes two standard connection options. Choose your preferred connection method below, follow the corresponding instructions later in the guide.
Network Connection
Recommended Method
System Requirements
•
Compatible with Windows PC,
Mac, Smart-phone, or any
other device using a web
browser
• Available network port on
router, DSL modem, or wall
mount
Benefits
Connect Direct to PC
Using USB or Ethernet
System Requirements
• Windows PC (XP or above)
• Either an available USB port
or Ethernet port on the PC
Benefits
• Offers a connection option
if network connection is not
available
For Direct to PC Connection
instructions, go to Panel 6
B.
C.
D.
E.
Plug the Power Supply into the wall outlet.
The display will state Set Date.
Press
Follow the same procedure to advance through each step, setting the date
including, multi-user access
and employee web punch
entry
• Faster reports
• Option to connect remotely
over the Internet
PLEASE CHOOSE
ONE CONNECTION OPTION
BEFORE MOVING FORWARD
F.
Once complete, the time clock will display Date and Time Set.
For Network Connection instructions, go to panel 5
5
CONNECT VIA NETWORK
. . . .
Connecting Your Time Clock To The Network
A
. Plug the Ethernet cable into the Ethernet port located on the bottom
B.
Connect the other end of the Ethernet cable into an available port on
C.
Disconnect the Power Supply from the time clock and reconnect it
D.
Check to see that the green and amber Ethernet link lights turn on where
Tip:
required for accessing the time clock application and running reports.
5
CONNECT VIA NETWORK - continued
A. Press Padlock Key
Find the clock’s IP address
A.
Press the key on the time clock, to enter Supervisor Mode,
B.
Enter default security code – 00 00 00.
C.
On the clock, press
^
to scroll through and find the View IP Address option.
D.
Write down the clock’s assigned IP address below, for later reference.
E.
Open your computer’s Web browser and enter the clocks IP Address in the
F.
Go to Panel 7.
IP Address:
6
CONNECT DIRECT TO PC - USB
. . . .
Connect your clock to the PC using USB
To connect to your time clock using USB, download the USB Connection
Guide at: www.connectusb.icontime.com
7
LOG INTO YOUR TIME CLOCK
A.
Enter the default login information, click Submit.
• Default User Name: admin
• Default Password: admin
Submit
B.
Set Your Password – type the default Administrator password admin.
• Enter the Current Password
• Enter your New Password
• Confirm your New Password
Submit
| Home | Lists | Reports | Print | Files | Settings | Logout | Help |
C.
For instructions on adding your employees and completing setup click
the Help menu from the navigation bar.
8
SET UP PAY PERIOD, ADD EMPLOYEES
Step 1 - Set up your Pay Period
Go to the Settings menu, click on
Preferences.
Under the Pay tab, select the applicable
Pay Period type. Complete the rest of the settings accordingly.
Step 2 - Add Employees
To access the Employee List go to Lists, clock on Employees.
The Employee List is used for maintaining employees in the time clock including, adding, editing and terminating employees.
Each employee is assigned a default
4-digit PIN. This PIN is used to enroll their finger for biometric entry and to assist in punching on the time clock
Step 3 - Give Employees Their PIN
Make sure that each employee knows their PIN. Post the Fingerprint clock. Have the employees follow the instructions listed to enroll their fingerprint and begin clocking In and Out at the time clock.
9
AVAILABLE UPGRADES
Web Punch Entry:
• Allows designated employees to punch
using a browser.
• Licenses can be reused and reassigned
to other employees, as desired.
• Add additional employee Web Punch Entry
Licenses or a one-time license fee. 15 Web
Punch Entry licenses are included free, with
on maximum of 50 licenses available
per system.
• IP Restriction and GPS location tracking makes it an ideal solution to track
remote and mobile employees.
• Network connection is required, additional network setup required for remote
employee access.
Benefit Tracking
:
Benefit tracking and accruals, sick, vacation and personal time. Set revision zones for IN/OUT punches up to 32 departments.
Employee Capacity:
Need to add more employees? Purchase a software code to instantly unlock more employees in your time and attendance system. The system-wide maximum employee capacity is 500.
Proximity Badges:
Add proximity badge entry to replace employee PIN entry.
Web Punch Entry:
• Allows designated employees to punch
using a browser.
• Licenses can be reused and reassigned
to other employees, as desired.
• Add additional employee Web Punch Entry
Licenses or a one-time license fee. 15 Web
Punch Entry licenses are included free, with
on maximum of 50 licenses available
per system.
10
TECHNICAL SUPPORT CONTRACTS
Technical Support You Can Count On
Annual Support Contracts allow you to optimize the convenience, productivity and peace-of-mind of your time and attendance system.
With an annual support contract you have unlimited access to highly trained Technical
Support Specialists on our toll-free support line.
Platinum Support
, the most popular option for new customers, includes:
• Time Clock Insurance that covers both hardware and software issues
• Unlimited telephone and email support
• Remote Login Assistance to fix any issues that may arise
• If anything were to happen to your clock, like getting zapped by
lightning, we will replace it, along with all purchased upgrades, and
ship overnight.
Gold Support
includes:
• Unlimited telephone and email support
• Remote Login Assistance to fix any issues that may arise as well as
preform annual maintenance
Call 1-800-847-2232, option 1
