Working with OneNote
Working with
OneNote
Contents
1. Introduction ...................................................................................... 4
2.
Quick Reference Card I .................................................................... 5
3.
Start usingOneNote 2013 ................................................................. 7
4.
5.
6.
7.
3.1
Open OneNote 2013 for the First Time ..................................... 7
3.2
Use the Backstage View ........................................................... 9
3.3
OneNote’s Ribbon ................................................................... 10
3.4
Personalize your OneNote 2013 ............................................. 11
Organize Notebooks ...................................................................... 12
4.1
Use the Notebooks Pane ........................................................ 12
4.2
Create Notebooks ................................................................... 13
4.3
Add Sections to Notebooks ..................................................... 15
4.4
Add Pages to Notebook Sections ............................................ 16
4.5
Organize Pages ...................................................................... 17
4.6
Use Page Templates ............................................................... 18
Take Notes with OneNote .............................................................. 19
5.1
Type, Write and Draw Notes ................................................... 19
5.2
Add Links to Webpages .......................................................... 21
5.3
Add Screenshots ..................................................................... 23
5.4
Print Documents into OneNote ................................................ 24
5.5
Add Voice or Video Notes ....................................................... 26
5.6
Use Send to OneNote to Make Notes ..................................... 27
Add Tags to Notes ......................................................................... 29
6.1
Add Tags ................................................................................. 29
6.2
Use the Tags Summary Pane ................................................. 30
6.3
Use the Summary Page .......................................................... 31
Search Notebooks and Use the Translation Feature ...................... 32
7.1
Use the Search Bar ................................................................. 32
7.2
Make Handwritten Text Searchable......................................... 33
7.3
Transform Handwritten Notes into Text ................................... 35
2
8.
7.4
Make Text on Pictures Searchable .......................................... 35
7.5
Use the Translation Feature .................................................... 37
Additional Learning Resources ...................................................... 39
8.1
Frequently Asked Questions ................................................... 39
8.2
Technical Support ................................................................... 39
3
1. Introduction
The Microsoft OneNote 2013 program is a digital notebook for capturing,
storing, and sharing all kinds of information — notes, pictures,
webpages, and media. You can access your OneNote information
wherever you go, on your favorite devices. Use OneNote to create notes,
sketch diagrams, record lectures and connect them to related
presentation files, save photos, videos, web links, and much more.
The first thing you will see when opening OneNote 2013 is a clean look
that helps focus on your thoughts and ideas instead of on the interface.
Full integration with online solutions through Microsoft OneDrive for
Business means you can free your files from your computer’s hard drive.
You can access your notes on OneDrive for Business from your tablet or
Windows Phone, or virtually from any browser.
This eBook explains in detail some essential functionalities of the
Microsoft OneNote 2013. By no means is the eBook fully exhaustive and
as it does not cover all al OneNote’s functionalities, remember to explore
them on your own.
4
2. Quick Reference Card I
Manage files
Open, create,
share, and print
your notes. You
can also change
your account
settings here.
Switch between touch and mouse
If you are using OneNote on a touch
device, you can add this switch to the
Quick Access Toolbar.
Display or hide the ribbon
Click any ribbon tab to display
its commands. To keep it
open, click the small pin icon
near the lower right.
View or switch between
online accounts
Click your account ID to
change settings or switch
accounts.
Find your notes
Use the Search
box to find any
item in your
notebooks, or
press Ctrl+E.
Show notebooks
Click the notebook
icon to see all of
your open
notebooks.
Create pages
Click Add Page to
insert a new page.
Show note box
Hover the mouse
over any text to
show its content.
Grab the top bar
to move it around.
View a full page
Click the double
arrow for full page
view.
Tag important
information
Prioritize and
organize notes
with instantly
searchable tags.
Handwrite, draw,
and sketch
Take notes in your
own handwriting on
a touch PC.
5
2. Quick Reference Card II
Use the list below to find some of the more common tools and commands in OneNote 2013.
To...
Open, create, share, convert, export, send, or print
notes.
Apply formatting to text, apply note tags, and email
a notebook page.
Insert tables, pictures, links, files, audio and video
clips, or apply page templates
Draw sketches or shapes, take notes in your own
handwriting, customize pens, rotate objects, or
convert ink to text.
Mark notes as read or unread, find notes by
author, view page versions, and history, or empty
the notebook’s Recycle Bin.
Check spelling, do online research, translate text,
protect notes with a password, or take linked
notes.
Maximize screen space, turn rule lines and page
titles on or off, set page margins, zoom the page,
or create quick notes.
Click...
File
Home
And then look in the...
Backstage view (click the commands in the
left pane).
Basic Text, Styles, Tags, and Email
groups.
Insert
Tables, Files, Images, Links, Recording,
and Pages groups.
Draw
Tools, Shapes, and Edit groups.
History
Unread, Authors, and History groups.
Review
Spelling, Language, Section, and Notes
groups.
View
Views, Page Setup, Zoom, and Window
groups.
6
3. Start usingOneNote 2013
3.1 Open OneNote 2013 for the First Time
OneNote 2013 allows you to work both from a computer or online, from
your OneDrive for Business or SharePoint. To open OneNote 2013 for
the first time:
2
1. Click the Windows Start button.
2. After opening the All Programs list, click
Microsoft Office 2013.
3
3. Click OneNote 2013.
1
When you open OneNote 2013 for the first
time:
4
5
4. By default, a
notebook
called My
Notebook,
is created. When you click the drop-down arrow next to the
notebook’s name, you see all other existing notebooks (this is
possible if someone has shared a notebook with you).
6
Every notebook in OneNote 2013 consists of sections (they are like
typical color tabs in a paper notebook) and pages, where you actually
take notes:
5. Sections are visible as tabs next to the notebook’s name. By
default My Notebook has one section – Quick Notes.
6. On the right side of OneNote 2013 you find the Page Pane. In this
pane you can see that Quick Notes section has two pages. You
can take a look at each page by clicking their name.
7
Note: In the Quick Notes section, you will find a number of
videos and information on how to use OneNote 2013. Take
a few minutes to review this helpful guide.
Important: OneNote 2013 does not have a save button
– your work is automatically saved, no matter how small or
large the changes you make are.
8
3.2 Use the Backstage View
. Use the Backstage view for important actions such as exporting,
printing, managing accounts, etc. This view also allows to access the
OneNote’s options dialog box.
To open the Backstage view:
1
1. Click the FILE option.
1
To close it:
1. Click the arrow or press ESC on your keyboard.
In the bottom part of the Backstage view, in the Account tab, you can
manage your account settings – verify your user information, add new
accounts, sign out, etc.
To access these options, conduct the following steps:
1
1. Click the Account tab.
or
2. Click your name displayed in the
upper-right corner.
A drop-down menu opens.
3. In the menu, click Account settings.
9
2
3
3.3 OneNote’s Ribbon
The ribbon is the row of tabs at the top of the window. As a default
setting in OneNote 2013, the ribbon is collapsed, providing more space
to work with notes.
To use the ribbon:
1
1. Click any option
you want to use.
2. Select an icon
and function.
2
3. Click on the
notebook page
to close the ribbon.
If you prefer to keep the ribbon open:
1. Double click any tab.
Or
2. Click any tab and then click the
pin icon
in the lower-right corner of the ribbon.
2
To close the ribbon when it is open:
1. In the ribbon, click the
corner.
arrow that appears in the lower-right
Note: The most commonly used ribbon's tools are in the
HOME tab. Use the INSERT tab to add screen clippings,
audio, or video. Open the DRAW tab to set ink preferences
and convert ink to text. In the HISTORY tab, you can
manage versions of your pages. To check the spelling, go
to the REVIEW tab. Use the VIEW tab to set sizes and
change views.
10
3.4 Personalize your OneNote 2013
OneNote 2013 gives you options to personalize your interface, such as
changing colors and theme or the default font. To adjust your settings:
1. Click the FILE tab to open the Backstage view.
2. Click Options: the OneNote Options dialog box
opens.
2
3. Adjust your settings in the General tab:
a. In User Interface
3
Options, choose if
you want the mini
a
toolbars and
screen tips to be
b
displayed.
b. Choose the
desired font in the
c
Default font
section.
c. In Personalize
your copy of
Microsoft Office,
choose the colors of your OneNote (Office Background) and
the images that appear in the upper-right corner (Office
Theme).
4. You can also change
the Office Background
and Office Theme by
going to the Backstage
view, and clicking the
Account tab.
4
11
4. Organize Notebooks
4.1 Use the Notebooks Pane
The Notebooks Pane is where you find the list of all notebooks you own
or that have been shared with you. It is an essential tool to organize your
notebooks. By default it is collapsed. To open the Notebook Pane:
1. Click the name of the currently
1
open notebook to see the
2
Notebook Pane as a drop-down
menu. In the presented example,
the name of the open notebook is
My Notebook. On the pane, you
can see that the user has also
another notebook – My Project.
2. Click the
pin icon in the
upper-right corner of the menu if
you want the pane to stay open. The Notebook Pane opens on the
left.
3. The opened Notebook Pane gives
4
you access not only to the names of
the notebooks but also to the names
of sections of every notebook. In the
pane you can perform different
3
actions:
 Using the drop-down arrow, you
can open and collapse the list of
sections of every notebook.
 You can organize the hierarchy of
the notebooks and sections by simply dragging them to new
positions.
 If you right click the notebook’s name, a section’s name, or
anywhere else on the Notebook Pane, a drop-down menu with
further options appears.
4. To collapse the Notebook Pane, click the
pin icon in the upperright corner of the pane.
12
4.2 Create Notebooks
When you first start OneNote 2013, a sample notebook is created – My
Notebook. You can use this notebook or quickly create a new one on
your own. To create a new notebook:
1. Click the name of the notebook – My
Notebook to open the drop-down
menu and click Add Notebook. The
Backstage view opens in the New tab.
If your Notebook Pane is open, right
click somewhere on the pane to see
the New Notebook command.
or
2. Open the Backstage view and click
New.
3. Select one of the available
locations where to store the new
notebook and follow the steps
described.
1
2
3
If you have selected Computer:
4. Type the name of the notebook in the
Notebook Name field.
5. By default, the new notebook will be
saved in My Documents/ OneNote
Notebooks folder. Change the
destination folder by clicking Create in
a different folder.
4
5
If you have selected OneDrive - BASF:
6. Select one of the Recent Folders you used
before or click Browse to choose the
destination folder where you want to save
your notebook.
13
6
7. In the
Create New
Notebook
dialog box,
choose the
folder where
you want to
save your
notebook,
type the
desired
name of the
notebook
and click Create.
7
Tip: You do not have to share your notebook when you
create it – you can invite others at any time, using the
Share tab of the Backstage view. You can share your
notebook also with colleagues who do not have OneNote
2013 installed – they will be able to see and edit the
notebook in the OneNote Web Application.
Note: If you save your Notebook to One Drive for Business,
you will be able to share this Notebook with others and
invite them to work collectively. When you invite others, you
can allow them not only to see the notebook, but also to
make changes to it. When a notebook is shared with a
group of people, they are able to edit it at the same time
and see the changes made by others in real time.
Note: When your new notebook is ready, it opens to a new
section with a single blank page.
14
4.3 Add Sections to Notebooks
Sections in OneNote are like the color tabs in a typical paper notebook.
Unlike paper, OneNote lets you create as many sections as you want. To
add a section to your notebook, conduct the following steps:
1. , Click the
plus
icon, next to the last
tab.
1
Or
2. Right click any tab to
open the drop-down
menu and click New
Section.
2
3
3. Type a title for the new section and press Enter.
Tip: New sections always contain one blank page. Start
taking notes on this page or, if you prefer a more decorative
page style, add a new page using a Page Templates
feature (see section 4.6 Use Page Templates).
15
4.4 Add Pages to Notebook Sections
Every notebook section can have as many pages as you need. To see
the number of pages in a section, check the Page Pane on the right side.
To add a new page, conduct the following steps:
1. While you work on a notebook’s section
and you want to add a new page to it, in
the Page Pane, click Add Page. The page
will be added as the last page.
Or
1
2
2. In the Page Pane, click the
plus icon to
add a new page. The icon appears when
you hover the mouse over the page’s
names. The page will be added in the
place indicated by the plus icon.
3
3. After adding a page, the page bar is highlighted – type the desired
page title and press Enter. The title will also appear in the page
header.
To change the page title:
1. On the page, click the page
header (in the example:
Project Contact List) and
type a new title. In the page
header you can also change
the date and time of the page.
Or
2. In the Page Pane, right click the
page bar to open the drop-down
menu, click Rename and just start
typing.
16
1
2
4.5 Organize Pages
The easiest way of organizing anything in OneNote 2013 – notes, pages,
sections, is by dragging them. To organize the hierarchy of pages, use
the Page Pane:
1. To change the place of a page in the
page hierarchy, click the page bar and
drag it to the right place. You can also
drag pages between sections and
notebooks.
2. You can group pages into groups consisting
of a heading page and subpages. To
convert pages into subpages, drag them to
the right when they are below the heading
page. You can select many pages and drag
them together. To undo grouping, drag the
subpages to the left.
1
2
3. You can collapse and expand a group
of pages by clicking the arrow in the
heading page bar.
Tip: In One Note 2013, you can drag almost everything. To
see how it works, drag pages between sections, change
sections order or drag sections between notebooks.
17
3
4.6 Use Page Templates
OneNote new pages are typically blank. If you prefer a more decorative
design, you can apply a template. To add a new page that has a
template applied:
1
1. In the ribbon, In the INSERT tab, in the
Pages group, click Page Templates.
2
2. The Templates pane opens on the
right side. You will find names of
different templates there.
3. Click the name of the desired template
– a new page with the template applied
will be added.
4. To add a page with a formerly used
template, click the arrow next to the
Page Templates button to open the
drop-down menu.
3
4
5
5. Choose the name of the desired
template from the drop-down list to
create a new page with the selected
template applied.
Tip: If you use handwriting, it may be useful to have the
ruler or gridlines on the page. For this purpose use College
Rules or Small Grid template, which you can find on the
templates pane, in Blank group.
Note: If you have installed OneNote in more than one
language, templates in all installed languages will be
displayed in the template pane.
18
5. Take Notes with OneNote
5.1 Type, Write and Draw Notes
Taking notes is the essential function of OneNote. Typing in OneNote is
like working in Microsoft Word – you just type the text. When you are
ready to take notes:
1. On a page, click anywhere you
want to insert a note and start
typing.
1
Whenever you want to begin a new note elsewhere on the page, just
click and start typing there. You can also move your notes by simply
dragging them.
To make notes easier to read, use the formatting options:
1. When you select the text, a mini
toolbar opens (if you cannot see
it, check your settings in the
Backstage view).
2
1
2. Further formatting options are
available in the ribbon, in the
HOME tab, in the Basic Text
group.
19
If your device supports handwriting, you can draw or write directly on
your screen:
1. In the ribbon, in the
DRAW tab, in the Tools
group, click a desired ink
and start drawing or
writing.
1
2
2. Use the Color & Thickness button to adjust the ink you use.
3. To erase what you have drawn or written, go to
the DRAW tab and in the Tools group, click
Eraser. By clicking the drop-down arrow of the
Eraser button, you can choose the size of the
eraser.
Important: To see how to make handwritten notes
searchable, please see chapter 7.2 Make Handwritten Text
Searchable. To see how to transform handwritten text into
typed text, please see chapter 7.3 Transform Handwritten
Notes into Text.
Tip: If you do not have a device that supports handwriting,
you can still use the tools from the DRAW tab to draw
pictures, math equations, highlighter, etc.
20
3
5.2 Add Links to Webpages
In OneNote, adding links to webpages is very easy and can be done in
various ways. To add a link to a webpage you can choose one of the
following options:
1. Whenever you type the
webpage address on a page,
OneNote automatically formats
it into a link, for example, by
typing www.basf.com.
1
2. To add any other content
from the internet (such as
text, picture), you can
2
simply copy it and paste it
into OneNote. The link to
the source web address will
be automatically pasted
underneath the object. To
paste objects press Ctrl + V
on your keyboard or right
click the page and use the paste option. Another possibility is to
use the Paste button in the Clipboard group from the HOME tab.
3. In the ribbon, in the INSERT
tab, in the Links group, click
Link. A Link dialog box
opens. Use this box to insert
links to webpages , files
that are on the computer
or other places in OneNote.
3
3
21
4. When you use Internet Explorer and you decide you would like to
save the webpage you are reading as a note in OneNote:
a. In Internet Explorer, right click
anywhere on the webpage to
open a drop-down menu. In this
menu, click Send to OneNote.
b. A Select location in
OneNote dialog box
opens. Use it to specify
where you want to save
the webpage and click OK.
a
b
c. OneNote creates a new
page in the selected
section and pastes there
all the text, pictures and
other objects from the
webpage.
Note: OneNote uses the title of the webpage and the link to
the webpage is automatically pasted at the bottom of the
note.
22
5.3 Add Screenshots
One feature of OneNote allows you to insert screenshots as notes– it is
called Screen Clipping. To insert a screenshot to your notebook, conduct
the following steps:
1. Open the object you want to insert (such as a webpage from which
you want to make a screenshot) and then open OneNote and go to
the page where you want to insert the screenshot.
2. In the ribbon, go to the
2
Images group of the
INSERT tab, and click
Screen Clipping.
3. OneNote automatically
minimizes itself.
4. Select the screen area you want to capture and release the mouse
button.
5. The captured image is automatically pasted onto the OneNote
page.
Alternatively, when OneNote is running in the background and you come
across something you want to screenshot while you are working on your
computer (for instance browsing the Internet), to make a screenshot
without opening OneNote first:
1. Just press the Windows Logo Key
+ S on your keyboard (if
you use Windows 8.1 the short cut is Windows Logo Key + Shift
+ S). The screen colors will become lighter.
2. Right click and hover the
3
mouse over the area you want
to capture. Release it when you
finish taking the screenshot.
3. The Select Location in
OneNote dialog box opens.
Use it to save your screenshot
in the desired location in or
copy it to the Clipboard.
23
5.4 Print Documents into OneNote
Inserting file printout into OneNote can be very useful, as it allows you to
see all pages of the document on the page of the notebook and
additionally you can add notes to it with your annotations. You can print
into OneNote almost all types of documents – Microsoft Office files, PDF
files, pictures, etc. To print a document into OneNote:
1. In the INSERT tab of the ribbon, in the
Files group, click File Printout.
1
2. A Choose Document to Insert dialog
box opens. Find the document you want to print and click Insert.
2
3. OneNote inserts the
printouts of the
document on the
current page of the
notebook. If the
document has many
pages, every page is
printed as a separate
image.
4. Moreover, OneNote attaches a link to the original document above
the printout.
5. If changes were made to the
original document, right-click the
OneNote’s link of the original
document and from the drop-down
menu choose Refresh Printout.
The file will be printed into
OneNote once again.
24
4
5
Tip: If you want to add to your notebook only a link to the
document, without a printout, use the File Attachment
button which can be found in the ribbon, in the INSERT tab,
in the File group, next to the File Printout button. The next
button – Spreadsheet, can be used to insert Excel
spreadsheets (existing or new ones) that will be active for
editing directly in OneNote).
25
5.5 Add Voice or Video Notes
OneNote allows you to record voice or video notes. It can be very useful
if you want to leave a message for someone who also has access to the
notebook. To add a voice or video note:
1
1. In the INSERT tab of the ribbon, in the Recording
group, click Record Audio or Record Video,
depending on what type of note you want to add.
2. The recording starts immediately and the
RECORDING… tab opens.
3. A note with a recorded file is created on the current page. The
name of the file is the same as the page’s title. If the page does not
have a title, the file is simply named “Audio Recording” or “Video
Recording”.
4
4. Press the Pause or Stop button to stop the
recording (if you use the Pause button, to
un-pause the recording click the Pause
button again).
5. After clicking the Stop button, the name of the tab changes from
RECORDING... into
6
PLAYBACK.
6. After finishing
recording, play the
record using the Play
6
button on the ribbon
or click on the
recorded file – a popout menu where you can find all control
buttons will pop out.
To rename the recorded file:
1. Right click the file and from the dropdown menu choose Rename.
1
2
2. A Rename File dialog box opens. Type
the desired name and click OK.
26
5.6 Use Send to OneNote to Make Notes
A very useful tool is automatically installed in parallel to OneNote 2013 –
Send to OneNote. It opens together with OneNote and can be opened
from the Start Menu as well. In order to do so:
2
1. Click the Windows Start button.
2. After opening the All Programs list, click
Microsoft Office 2013.
3
3. Click Send to OneNote 2013.
1
Sent to OneNote 2013 allows you to insert documents, screenshots and
notes to your notebooks without opening OneNote. It has three useful
buttons:
 Screen
Clipping (S)
– this button
allows making
screenshots
and pasting
them into
notebook or
saving them in
the clipboard.
After clicking the Screen Clipping button, please proceed in the
same way as when you use the keyboard shortcut (Windows Logo
Key + S) to insert screen shots (see chapter 5.3 Add Screenshots).
 Send to OneNote (D) – use this button to insert file printouts of the
document you are currently working on to your notebook. After you
have clicked this button, simply select where you want to insert the
27
printout on the Select Location in OneNote dialog box (to see more
about inserting printouts into OneNote, please see chapter 5.4
Print Documents into OneNote).
 New Quick Note (N) – regardless of the number of notebooks you
have in your OneNote, in the Notebook Pane you can find a Quick
Notes section. In this section, you find all the quick notes you
make. In order to make a quick note:
1. Click New Quick Note (N) in Send to OneNote.
2. A dialog box opens. Click anywhere in the box and start
typing.
4
3
3. If you click on the
2
three dots at the top
of the box, the ribbon
opens, allowing you
to format your note.
4. After you finish typing your note, click the cross in the lowerright corner of the box to close it.
5. A notification about
placing the note in your
OneNote appears.
5
6. To find your quick note in OneNote,
click Quick Notes on the Notebook
Pane (see chapter 4.1 Use the
Notebooks Pane).
7. In the Quick Notes section you can
see all your quick notes. Every quick
note is added to the Quick Notes
section as a
new page.
28
6
7
6. Add Tags to Notes
6.1 Add Tags
One way of staying on top of the notes is by using tags. You can add
tags to all kinds of objects. In case of text, you can separately add tabs
to every text line. To add a tag to an object, conduct the following steps:
1. On the page, select the object to which you want to add a tag.
2. In the HOME tab of the
ribbon, in the Tags group,
click the tag you want to
add.
2
4
3
3. Click the drop-down arrow
to see all available tags.
4. You can also use Outlook Tasks as tags (this future feature will be
available after the mail migration to Microsite Outlook).
5
5. When you add a tag to an object, a tag
icon appears next to it.
6. To remove a tag, just click it one more
time, in the same way as in step 2.
Tip: An easier way to add tags, while you are typing, is to
use keyboard shortcuts. For example, to add a To Do tag,
press Ctrl + 1 and to add Important tag, press Ctrl + 2 on
your keyboard.
Note: You can add more than one tag to an object – in this
case, all tag icons will appear next to each other. In the
example above you can see To Do and Important tags
added to La Trattoria Rucola object.
29
6.2 Use the Tags Summary Pane
To find tags, use the Tags Summary Pane where you can see a list of all
tags that are in the section. Open the pane as follows:
1. In the HOME tab of the
ribbon, in the Tags group,
click Find Tags. The Tags
Summary Pane opens on
the right.
1
The Tags Summary Pane is an essential tool for working with tags. Use
it to perform many different actiond:
You can find a number
of different options of
tags grouping. Try
them to see which one
you prefer.
When you click
a tag on the
Tags Summary
Pane, you are
taken to the
tab on the
page and the
tag’s text is
selected.
You can choose to see
on the Tags Summary
Pane only the tags that
have not been
completed.
In the Search dropdown menu, you can
choose where to
search for tags: in the
whole notebook, only
in one section, only
from notes over a
specific period of time,
etc.
If you mark a
To Do tag as
completed on
the Tags
Summary
Pane, it will be
marked as
completed on
the page.
Click the Refresh
Results button if you
made any changes to
the tags in the
notebook.
30
6.3 Use the Summary Page
If you have a lot of tags, it is easier to work with them on the Summary
Page than in the Tags Summary Pane. To create a Summary Page
conduct the following steps:
1. At the bottom of the Tags Summary Pane,
click Create Summary Page.
2. The Summary Page will be created in the
section where you currently are, at the
bottom of the page hierarchy. Check it on the
Page Pane.
3. For your convenience, you
can change the title of the
Summary Page.
1
2
3
4. Tags on the Summary Page
are copies of the originals,
with a link to the originals. A
link icon appears when you hover
your mouse over the tags. Clicking
the link icon will take you to the
original tag. If you right click the
link icon, you see more options
available in a drop-down menu.
4
Important: As tags on the Summary Page are copies of
the originals, changing tags on it (such as marking a To Do
tag as completed) will not change the original tags. Go to
the original tag to make your changes. Moreover, if you
change the original tag, the change will not be visible on
the Summary Page.
Keep in mind that the changes made to the tags on the
Summary Page will be visible in the Summary Pane as a
new entry after the user refreshes the Pane data.
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7. Search Notebooks and Use the Translation
Feature
7.1 Use the Search Bar
One of the features in OneNote 2013 that paper notebooks cannot
provide is a search function available via the search bar. Below you find
some tips on how to use the search bar:
1. The Search bar is located above the
page pane.
2. You can define many options for the
search scope. To do so, open the dropdown menu by clicking the arrow on the
search bar. Then choose the desired
search option.
3. To search for
any term or topic
in OneNote, just
type what you
are looking for in
the search bar. A
list with found
items will be
displayed. Click
the desired item
on the list to be taken to the page where it originally appears.
4. To clean the search results in the
search bar, click the cross on
the right.
32
1
2
3
4
7.2 Make Handwritten Text Searchable
If you handwrite a text or insert a screenshot that contains a text,
OneNote, thanks to its OCR feature, can make it searchable. A text is
searchable when you can see it in the search results list while using the
search bar.
When your page contains handwritten notes, OneNote 2013 can identify
any handwritten text or drawn picture. To see how OneNote classified
your note:
1. Select the handwritten note.
1
2. Right click the selected
object to open a drop-down
menu.
3
3. Click Treat Selected Ink
As and see which option is
active. If the Handwriting
option is not available, it means that OneNote treated the note as
handwritten text by default. If both options (Handwriting and
Drawing) are active, it means that OneNote was not able to
identify what type of note you have written by hand.
The language used by OneNote for handwriting recognition is the same
language as the one used by proofing tools. In order to change the
proofing language:
1. In the REVIEW tab of the ribbon, in
the Language group, click
Language and Set Proofing
Language…
2. A Proofing Language pane opens
on the right.
33
1
3. Select the desired language from the
list and close the pane.
3
If OneNote treated what you have handwritten as text by default, it
means the text should be searchable (check it by trying to search for it in
the search bar). If OneNote did not recognize your handwriting as text or
you chose the option Treat Selected Ink As Drawing, you can still make
the handwritten text searchable:
1. Select the handwritten text you
want to make searchable.
1
2. Right click the selected object.
3
3. In the drop-down menu, choose
Treat Selected Ink As and click
Handwriting.
When the drawn object is a math equation it may be more useful to
choose the option Treat Selected Ink As Drawing.
Tip: To select many objects at the same time, use the
Lasso Select function – you can find it in the DRAW tab of
the ribbon, in the Tools group. Just click its button and draw
a circle around the objects you want to select.
34
7.3 Transform Handwritten Notes into Text
If you have handwritten notes in your notebook and want to have them
appear as typed text, you do not have to do it yourself. OneNote 2013
does this for you. In order to change handwriting into typed text,
OneNote needs to identify the handwritten note as text – to see how to
check it if your note is treated as handwriting , please see chapter 7.2
Make Handwritten Text Searchable).
If a handwritten note is treated as handwriting, in order to change it into
typed text, you need to:
1. Select all handwritten text that you want
to change into typed text.
2. Right click the selected text.
3. From the drop-down menu, choose Ink
to Text.
Note: OneNote 2013 also allows you to change
handwritten notes into typed math equations, using the Ink
to Math option that can be found under the Ink to Text
option in the drop-down menu. When you click this option,
an Insert Ink Equation dialog box opens. It allows you to
rewrite and correct your equation.
7.4 Make Text on Pictures Searchable
If you insert a screen shot that contains text, OneNote, just like in the
case of handwritten text, can make it searchable (to see how to insert
screenshots as pictures, see chapter 5.3 Add Screenshots). To make
text that appears on a screenshot searchable, after inserting the
screenshot, complete the following step:
1. Right click the screenshot to open the drop-down menu.
35
2. In the drop-down menu click
Make Text in Image
Searchable and choose the
right language.
2
36
7.5 Use the Translation Feature
If you typed a text and you need to translate it, OneNote can help you. In
order to translate a word or a whole sentence:
1. On the page, select the text
you want to translate.
2
2. In the REVIEW tab of the
ribbon, in the Language
group, click Translate and
Translate Selected Text.
Or
3. Right click the selected text and
from the drop-down menu, choose
the option Translate.
4. A Research pane opens on the
right. If you are using the
translation feature for the first time, you
need to choose your source and target
languages.
3
5. The proposed translation is displayed
below the name of the source text (in the
presented example it is Microsoft®
Translator).
4
6. If the translation proposed by OneNote
meets your expectations, you can Insert
it or Copy it.
5
6
37
Tip: If you use the translation feature a lot and you want
OneNote to suggest you translations of words or sentences
when you select them directly on the page where they
appear, activate the Mini Translator feature (you can find it
in the drop-down menu of the Translate button, in the
ribbon).
38
8. Additional Learning Resources
8.1 Frequently Asked Questions
Please find the list of FAQ on the Connected Enterprise page.
8.2 Technical Support
If you have any further questions, please contact your IS Service Desk.
39
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