Working with OneNote

Working with

OneNote

Contents

1.

Introduction ...................................................................................... 4

2.

Quick Reference Card I .................................................................... 5

3.

Start usingOneNote 2013 ................................................................. 7

3.1

Open OneNote 2013 for the First Time ..................................... 7

3.2

Use the Backstage View ........................................................... 9

3.3

OneNote’s Ribbon ................................................................... 10

3.4

Personalize your OneNote 2013 ............................................. 11

4.

Organize Notebooks ...................................................................... 12

4.1

Use the Notebooks Pane ........................................................ 12

4.2

Create Notebooks ................................................................... 13

4.3

Add Sections to Notebooks ..................................................... 15

4.4

Add Pages to Notebook Sections ............................................ 16

4.5

Organize Pages ...................................................................... 17

4.6

Use Page Templates ............................................................... 18

5.

Take Notes with OneNote .............................................................. 19

5.1

Type, Write and Draw Notes ................................................... 19

5.2

Add Links to Webpages .......................................................... 21

5.3

Add Screenshots ..................................................................... 23

5.4

Print Documents into OneNote ................................................ 24

5.5

Add Voice or Video Notes ....................................................... 26

5.6

Use Send to OneNote to Make Notes ..................................... 27

6.

Add Tags to Notes ......................................................................... 29

6.1

Add Tags ................................................................................. 29

6.2

Use the Tags Summary Pane ................................................. 30

6.3

Use the Summary Page .......................................................... 31

7.

Search Notebooks and Use the Translation Feature ...................... 32

7.1

Use the Search Bar ................................................................. 32

7.2

Make Handwritten Text Searchable......................................... 33

7.3

Transform Handwritten Notes into Text ................................... 35

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7.4

Make Text on Pictures Searchable .......................................... 35

7.5

Use the Translation Feature .................................................... 37

8.

Additional Learning Resources ...................................................... 39

8.1

Frequently Asked Questions ................................................... 39

8.2

Technical Support ................................................................... 39

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1. Introduction

The Microsoft OneNote 2013 program is a digital notebook for capturing, storing, and sharing all kinds of information

— notes, pictures, webpages, and media. You can access your OneNote information wherever you go, on your favorite devices. Use OneNote to create notes, sketch diagrams, record lectures and connect them to related presentation files, save photos, videos, web links, and much more.

The first thing you will see when opening OneNote 2013 is a clean look that helps focus on your thoughts and ideas instead of on the interface.

Full integration with online solutions through Microsoft OneDrive for

Business means you c an free your files from your computer’s hard drive.

You can access your notes on OneDrive for Business from your tablet or

Windows Phone, or virtually from any browser.

This eBook explains in detail some essential functionalities of the

Microsoft OneNote 2013. By no means is the eBook fully exhaustive and as it does not cover all al OneNote

’s functionalities, remember to explore them on your own.

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2. Quick Reference Card I

Manage files

Open, create, share, and print your notes. You can also change your account settings here.

Switch between touch and mouse

If you are using OneNote on a touch device, you can add this switch to the

Quick Access Toolbar.

Show notebooks

Click the notebook icon to see all of your open notebooks.

Show note box

Hover the mouse over any text to show its content.

Grab the top bar to move it around.

Tag important information

Prioritize and organize notes with instantly searchable tags.

Display or hide the ribbon

Click any ribbon tab to display its commands. To keep it open, click the small pin icon near the lower right.

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View or switch between online accounts

Click your account ID to change settings or switch accounts.

Find your notes

Use the Search box to find any item in your notebooks, or press Ctrl+E.

Create pages

Click Add Page to insert a new page.

View a full page

Click the double arrow for full page view.

Handwrite, draw, and sketch

Take notes in your own handwriting on a touch PC.

2. Quick Reference Card II

Use the list below to find some of the more common tools and commands in OneNote 2013.

To...

Open, create, share, convert, export, send, or print notes.

Apply formatting to text, apply note tags, and email a notebook page.

Insert tables, pictures, links, files, audio and video clips, or apply page templates

Draw sketches or shapes, take notes in your own handwriting, customize pens, rotate objects, or convert ink to text.

Mark notes as read or unread, find notes by author, view page versions, and history, or empty the notebook

’s Recycle Bin.

Check spelling, do online research, translate text, protect notes with a password, or take linked notes.

Maximize screen space, turn rule lines and page titles on or off, set page margins, zoom the page, or create quick notes.

Click...

File

Home

Insert

Draw

History

Review

View

And then look in the...

Backstage view (click the commands in the left pane).

Basic Text, Styles, Tags, and Email groups.

Tables, Files, Images, Links, Recording, and Pages groups.

Tools, Shapes, and Edit groups.

Unread, Authors, and History groups.

Spelling, Language, Section, and Notes groups.

Views, Page Setup, Zoom, and Window groups.

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3. Start usingOneNote 2013

3.1 Open OneNote 2013 for the First Time

OneNote 2013 allows you to work both from a computer or online, from your OneDrive for Business or SharePoint. To open OneNote 2013 for the first time:

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1. Click the Windows Start button.

2. After opening the All Programs list, click

Microsoft Office 2013.

3. Click OneNote 2013.

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When you open OneNote 2013 for the first time:

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4. By default, a notebook called My

Notebook, is created. When you click the drop-down arrow next to the notebook’s name, you see all other existing notebooks (this is possible if someone has shared a notebook with you).

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Every notebook in OneNote 2013 consists of sections (they are like typical color tabs in a paper notebook) and pages, where you actually take notes:

5. Sections are visible as tabs next to the notebook

’s name. By default My Notebook has one section

– Quick Notes.

6. On the right side of OneNote 2013 you find the Page Pane. In this pane you can see that Quick Notes section has two pages. You can take a look at each page by clicking their name.

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Note: In the Quick Notes section, you will find a number of videos and information on how to use OneNote 2013. Take a few minutes to review this helpful guide.

Important: OneNote 2013 does not have a save button

– your work is automatically saved, no matter how small or large the changes you make are.

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3.2 Use the Backstage View

. Use the Backstage view for important actions such as exporting, printing, managing accounts, etc. This view also allows to access the

OneNote

’s options dialog box.

To open the Backstage view:

1. Click the FILE option.

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To close it:

1. Click the arrow or press ESC on your keyboard.

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In the bottom part of the Backstage view, in the Account tab, you can manage your account settings

– verify your user information, add new accounts, sign out, etc.

To access these options, conduct the following steps:

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1. Click the Account tab. or

2. Click your name displayed in the upper-right corner.

A drop-down menu opens.

3. In the menu, click Account settings.

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3.3

OneNote’s Ribbon

The ribbon is the row of tabs at the top of the window. As a default setting in OneNote 2013, the ribbon is collapsed, providing more space to work with notes.

To use the ribbon:

1. Click any option you want to use.

2. Select an icon and function.

3. Click on the notebook page to close the ribbon.

If you prefer to keep the ribbon open:

1. Double click any tab.

Or

2. Click any tab and then click the pin icon in the lower-right corner of the ribbon.

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To close the ribbon when it is open:

1. In the ribbon, click the arrow that appears in the lower-right corner.

Note: The most commonly used ribbon's tools are in the

HOME tab. Use the INSERT tab to add screen clippings, audio, or video. Open the DRAW tab to set ink preferences and convert ink to text. In the HISTORY tab, you can manage versions of your pages. To check the spelling, go to the REVIEW tab. Use the VIEW tab to set sizes and change views.

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3.4 Personalize your OneNote 2013

OneNote 2013 gives you options to personalize your interface, such as changing colors and theme or the default font. To adjust your settings:

1. Click the FILE tab to open the Backstage view.

2. Click Options: the OneNote Options dialog box opens.

3. Adjust your settings in the General tab: a. In User Interface

Options, choose if

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you want the mini toolbars and screen tips to be displayed. b. Choose the desired font in the

Default font

section.

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c. In Personalize

your copy of

Microsoft Office, choose the colors of your OneNote (Office Background) and the images that appear in the upper-right corner (Office

Theme).

a b c

4. You can also change the Office Background and Office Theme by going to the Backstage view, and clicking the

Account tab.

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4. Organize Notebooks

4.1 Use the Notebooks Pane

The Notebooks Pane is where you find the list of all notebooks you own or that have been shared with you. It is an essential tool to organize your notebooks. By default it is collapsed. To open the Notebook Pane:

1. Click the name of the currently open notebook to see the

Notebook Pane as a drop-down menu. In the presented example, the name of the open notebook is

My Notebook. On the pane, you can see that the user has also another notebook

My Project.

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2. Click the pin icon in the upper-right corner of the menu if you want the pane to stay open. The Notebook Pane opens on the left.

3. The opened Notebook Pane gives you access not only to the names of the notebooks but also to the names of sections of every notebook. In the pane you can perform different

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actions:

Using the drop-down arrow, you can open and collapse the list of sections of every notebook.

You can organize the hierarchy of the notebooks and sections by simply dragging them to new positions.

If you right click the notebook

’s name, a section’s name, or anywhere else on the Notebook Pane, a drop-down menu with further options appears.

4. To collapse the Notebook Pane, click the pin icon in the upperright corner of the pane.

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4.2 Create Notebooks

When you first start OneNote 2013, a sample notebook is created

My

Notebook. You can use this notebook or quickly create a new one on your own. To create a new notebook:

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1. Click the name of the notebook

My

Notebook to open the drop-down menu and click Add Notebook. The

Backstage view opens in the New tab.

If your Notebook Pane is open, right click somewhere on the pane to see the New Notebook command.

or

2. Open the Backstage view and click

New.

3. Select one of the available locations where to store the new notebook and follow the steps described.

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If you have selected Computer:

4. Type the name of the notebook in the

Notebook Name field.

5. By default, the new notebook will be saved in My Documents/ OneNote

Notebooks folder. Change the destination folder by clicking Create in

a different folder.

If you have selected OneDrive - BASF:

6. Select one of the Recent Folders you used before or click Browse to choose the destination folder where you want to save your notebook.

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7. In the

Create New

Notebook dialog box, choose the folder where you want to save your notebook, type the desired name of the notebook and click Create.

Tip: You do not have to share your notebook when you create it

– you can invite others at any time, using the

Share tab of the Backstage view. You can share your notebook also with colleagues who do not have OneNote

2013 installed

– they will be able to see and edit the notebook in the OneNote Web Application.

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Note: If you save your Notebook to One Drive for Business, you will be able to share this Notebook with others and invite them to work collectively. When you invite others, you can allow them not only to see the notebook, but also to make changes to it. When a notebook is shared with a group of people, they are able to edit it at the same time and see the changes made by others in real time.

Note: When your new notebook is ready, it opens to a new section with a single blank page.

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4.3 Add Sections to Notebooks

Sections in OneNote are like the color tabs in a typical paper notebook.

Unlike paper, OneNote lets you create as many sections as you want. To add a section to your notebook, conduct the following steps:

1. , Click the plus icon, next to the last tab.

Or

2. Right click any tab to open the drop-down menu and click New

Section.

3. Type a title for the new section and press Enter.

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Tip: New sections always contain one blank page. Start taking notes on this page or, if you prefer a more decorative page style, add a new page using a Page Templates feature (see section 4.6 Use Page Templates).

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4.4 Add Pages to Notebook Sections

Every notebook section can have as many pages as you need. To see the number of pages in a section, check the Page Pane on the right side.

To add a new page, conduct the following steps:

1. While you work on a notebook’s section and you want to add a new page to it, in the Page Pane, click Add Page. The page will be added as the last page.

Or

2. In the Page Pane, click the plus icon to

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add a new page. The icon appears when you hover the mouse over the page’s names. The page will be added in the place indicated by the plus icon.

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3. After adding a page, the page bar is highlighted

– type the desired page title and press Enter. The title will also appear in the page header.

To change the page title:

1. On the page, click the page header (in the example:

Project Contact List) and type a new title. In the page header you can also change the date and time of the page.

Or

2. In the Page Pane, right click the page bar to open the drop-down menu, click Rename and just start typing.

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4.5 Organize Pages

The easiest way of organizing anything in OneNote 2013

– notes, pages, sections, is by dragging them. To organize the hierarchy of pages, use the Page Pane:

1. To change the place of a page in the page hierarchy, click the page bar and drag it to the right place. You can also drag pages between sections and notebooks.

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2. You can group pages into groups consisting of a heading page and subpages. To convert pages into subpages, drag them to the right when they are below the heading page. You can select many pages and drag them together. To undo grouping, drag the subpages to the left.

3. You can collapse and expand a group of pages by clicking the arrow in the heading page bar.

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Tip: In One Note 2013, you can drag almost everything. To see how it works, drag pages between sections, change sections order or drag sections between notebooks.

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4.6 Use Page Templates

OneNote new pages are typically blank. If you prefer a more decorative design, you can apply a template. To add a new page that has a template applied:

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1. In the ribbon, In the INSERT tab, in the

Pages group, click Page Templates.

2. The Templates pane opens on the right side. You will find names of different templates there.

3. Click the name of the desired template

– a new page with the template applied will be added.

4. To add a page with a formerly used template, click the arrow next to the

Page Templates button to open the drop-down menu.

5. Choose the name of the desired template from the drop-down list to create a new page with the selected template applied.

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Tip: If you use handwriting, it may be useful to have the ruler or gridlines on the page. For this purpose use College

Rules or Small Grid template, which you can find on the templates pane, in Blank group.

Note: If you have installed OneNote in more than one language, templates in all installed languages will be displayed in the template pane.

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5. Take Notes with OneNote

5.1 Type, Write and Draw Notes

Taking notes is the essential function of OneNote. Typing in OneNote is like working in Microsoft Word

– you just type the text. When you are ready to take notes:

1. On a page, click anywhere you want to insert a note and start typing.

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Whenever you want to begin a new note elsewhere on the page, just click and start typing there. You can also move your notes by simply dragging them.

To make notes easier to read, use the formatting options:

1. When you select the text, a mini toolbar opens (if you cannot see it, check your settings in the

Backstage view).

2. Further formatting options are available in the ribbon, in the

HOME tab, in the Basic Text group.

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If your device supports handwriting, you can draw or write directly on your screen:

1. In the ribbon, in the

DRAW tab, in the Tools group, click a desired ink and start drawing or writing.

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2. Use the Color & Thickness button to adjust the ink you use.

3. To erase what you have drawn or written, go to the DRAW tab and in the Tools group, click

Eraser. By clicking the drop-down arrow of the

Eraser button, you can choose the size of the eraser.

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Important: To see how to make handwritten notes

searchable, please see chapter 7.2 Make Handwritten Text

Searchable. To see how to transform handwritten text into

typed text, please see chapter 7.3 Transform Handwritten

Notes into Text.

Tip: If you do not have a device that supports handwriting, you can still use the tools from the DRAW tab to draw pictures, math equations, highlighter, etc.

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5.2 Add Links to Webpages

In OneNote, adding links to webpages is very easy and can be done in various ways. To add a link to a webpage you can choose one of the following options:

1. Whenever you type the webpage address on a page,

OneNote automatically formats it into a link, for example, by typing www.basf.com.

2. To add any other content from the internet (such as text, picture), you can simply copy it and paste it into OneNote. The link to the source web address will be automatically pasted underneath the object. To paste objects press Ctrl + V

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on your keyboard or right click the page and use the paste option. Another possibility is to use the Paste button in the Clipboard group from the HOME tab.

3. In the ribbon, in the INSERT

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tab, in the Links group, click

Link. A Link dialog box opens. Use this box to insert links to webpages , files

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that are on the computer or other places in OneNote.

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4. When you use Internet Explorer and you decide you would like to save the webpage you are reading as a note in OneNote: a. In Internet Explorer, right click anywhere on the webpage to open a drop-down menu. In this menu, click Send to OneNote.

a

b. A Select location in

OneNote dialog box opens. Use it to specify where you want to save the webpage and click OK. c. OneNote creates a new page in the selected section and pastes there all the text, pictures and other objects from the webpage.

b

Note: OneNote uses the title of the webpage and the link to the webpage is automatically pasted at the bottom of the note.

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5.3 Add Screenshots

One feature of OneNote allows you to insert screenshots as notes

– it is called Screen Clipping. To insert a screenshot to your notebook, conduct the following steps:

1. Open the object you want to insert (such as a webpage from which you want to make a screenshot) and then open OneNote and go to the page where you want to insert the screenshot.

2. In the ribbon, go to the

Images group of the

INSERT tab, and click

Screen Clipping.

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3. OneNote automatically minimizes itself.

4. Select the screen area you want to capture and release the mouse button.

5. The captured image is automatically pasted onto the OneNote page.

Alternatively, when OneNote is running in the background and you come across something you want to screenshot while you are working on your computer (for instance browsing the Internet), to make a screenshot without opening OneNote first:

1. Just press the Windows Logo Key + S on your keyboard (if you use Windows 8.1 the short cut is Windows Logo Key + Shift

+ S). The screen colors will become lighter.

2. Right click and hover the

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mouse over the area you want to capture. Release it when you finish taking the screenshot.

3. The Select Location in

OneNote dialog box opens.

Use it to save your screenshot in the desired location in or copy it to the Clipboard.

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5.4 Print Documents into OneNote

Inserting file printout into OneNote can be very useful, as it allows you to see all pages of the document on the page of the notebook and additionally you can add notes to it with your annotations. You can print into OneNote almost all types of documents

– Microsoft Office files, PDF files, pictures, etc. To print a document into OneNote:

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1. In the INSERT tab of the ribbon, in the

Files group, click File Printout.

2. A Choose Document to Insert dialog box opens. Find the document you want to print and click Insert.

3. OneNote inserts the printouts of the document on the current page of the notebook. If the document has many pages, every page is

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printed as a separate image.

4. Moreover, OneNote attaches a link to the original document above the printout.

5. If changes were made to the original document, right-click the

OneNote’s link of the original document and from the drop-down menu choose Refresh Printout.

The file will be printed into

OneNote once again.

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Tip: If you want to add to your notebook only a link to the document, without a printout, use the File Attachment button which can be found in the ribbon, in the INSERT tab, in the File group, next to the File Printout button. The next button

– Spreadsheet, can be used to insert Excel spreadsheets (existing or new ones) that will be active for editing directly in OneNote).

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5.5 Add Voice or Video Notes

OneNote allows you to record voice or video notes. It can be very useful if you want to leave a message for someone who also has access to the notebook. To add a voice or video note:

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1. In the INSERT tab of the ribbon, in the Recording group, click Record Audio or Record Video, depending on what type of note you want to add.

2. The recording starts immediately and the

RECORDING

tab opens.

3. A note with a recorded file is created on the current page. The name of the file is the same as the page’s title. If the page does not have a title, the file i s simply named “Audio Recording” or “Video

Recording”.

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4. Press the Pause or Stop button to stop the recording (if you use the Pause button, to un-pause the recording click the Pause button again).

5. After clicking the Stop button, the name of the tab changes from

RECORDING... into

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PLAYBACK.

6. After finishing recording, play the record using the Play button on the ribbon or click on the recorded file

– a popout menu where you can find all control buttons will pop out.

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To rename the recorded file:

1. Right click the file and from the dropdown menu choose Rename.

2. A Rename File dialog box opens. Type the desired name and click OK.

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5.6 Use Send to OneNote to Make Notes

A very useful tool is automatically installed in parallel to OneNote 2013

Send to OneNote. It opens together with OneNote and can be opened from the Start Menu as well. In order to do so:

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1. Click the Windows Start button.

2. After opening the All Programs list, click

Microsoft Office 2013.

3. Click Send to OneNote 2013.

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Sent to OneNote 2013 allows you to insert documents, screenshots and notes to your notebooks without opening OneNote. It has three useful buttons:

Screen

Clipping (S)

– this button allows making screenshots and pasting them into notebook or saving them in the clipboard.

After clicking the Screen Clipping button, please proceed in the same way as when you use the keyboard shortcut (Windows Logo

Key + S) to insert screen shots (see chapter 5.3 Add Screenshots).

Send to OneNote (D)

– use this button to insert file printouts of the document you are currently working on to your notebook. After you have clicked this button, simply select where you want to insert the

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printout on the Select Location in OneNote dialog box (to see more

about inserting printouts into OneNote, please see chapter 5.4

Print Documents into OneNote).

New Quick Note (N)

– regardless of the number of notebooks you have in your OneNote, in the Notebook Pane you can find a Quick

Notes section. In this section, you find all the quick notes you make. In order to make a quick note:

1. Click New Quick Note (N) in Send to OneNote.

2. A dialog box opens. Click anywhere in the box and start typing.

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3. If you click on the three dots at the top

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of the box, the ribbon opens, allowing you

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to format your note.

4. After you finish typing your note, click the cross in the lowerright corner of the box to close it.

5. A notification about placing the note in your

OneNote appears.

6. To find your quick note in OneNote, click Quick Notes on the Notebook

Pane (see chapter 4.1 Use the

Notebooks Pane).

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7. In the Quick Notes section you can see all your quick notes. Every quick note is added to the Quick Notes section as a new page.

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6. Add Tags to Notes

6.1 Add Tags

One way of staying on top of the notes is by using tags. You can add tags to all kinds of objects. In case of text, you can separately add tabs to every text line. To add a tag to an object, conduct the following steps:

1. On the page, select the object to which you want to add a tag.

2. In the HOME tab of the ribbon, in the Tags group, click the tag you want to add.

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3. Click the drop-down arrow to see all available tags.

4. You can also use Outlook Tasks as tags (this future feature will be available after the mail migration to Microsite Outlook).

5. When you add a tag to an object, a tag

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icon appears next to it.

6. To remove a tag, just click it one more time, in the same way as in step 2.

Tip: An easier way to add tags, while you are typing, is to use keyboard shortcuts. For example, to add a To Do tag, press Ctrl + 1 and to add Important tag, press Ctrl + 2 on your keyboard.

Note: You can add more than one tag to an object

– in this case, all tag icons will appear next to each other. In the example above you can see To Do and Important tags added to La Trattoria Rucola object.

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6.2 Use the Tags Summary Pane

To find tags, use the Tags Summary Pane where you can see a list of all tags that are in the section. Open the pane as follows:

1. In the HOME tab of the ribbon, in the Tags group, click Find Tags. The Tags

Summary Pane opens on the right.

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The Tags Summary Pane is an essential tool for working with tags. Use it to perform many different actiond:

When you click a tag on the

Tags Summary

Pane, you are taken to the tab on the page and the tag’s text is selected.

You can find a number of different options of tags grouping. Try them to see which one you prefer.

You can choose to see on the Tags Summary

Pane only the tags that have not been completed.

If you mark a

To Do tag as completed on the Tags

Summary

Pane, it will be marked as completed on the page.

In the Search dropdown menu, you can choose where to search for tags: in the whole notebook, only in one section, only from notes over a specific period of time, etc.

Click the Refresh

Results button if you made any changes to the tags in the notebook.

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6.3 Use the Summary Page

If you have a lot of tags, it is easier to work with them on the Summary

Page than in the Tags Summary Pane. To create a Summary Page conduct the following steps:

1. At the bottom of the Tags Summary Pane, click Create Summary Page.

2. The Summary Page will be created in the section where you currently are, at the bottom of the page hierarchy. Check it on the

Page Pane.

3. For your convenience, you can change the title of the

Summary Page.

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4. Tags on the Summary Page are copies of the originals, with a link to the originals. A

link icon appears when you hover your mouse over the tags. Clicking the link icon will take you to the original tag. If you right click the

link icon, you see more options available in a drop-down menu.

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Important: As tags on the Summary Page are copies of the originals, changing tags on it (such as marking a To Do tag as completed) will not change the original tags. Go to the original tag to make your changes. Moreover, if you change the original tag, the change will not be visible on the Summary Page.

Keep in mind that the changes made to the tags on the

Summary Page will be visible in the Summary Pane as a new entry after the user refreshes the Pane data.

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7. Search Notebooks and Use the Translation

Feature

7.1 Use the Search Bar

One of the features in OneNote 2013 that paper notebooks cannot provide is a search function available via the search bar. Below you find some tips on how to use the search bar:

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1. The Search bar is located above the page pane.

2. You can define many options for the search scope. To do so, open the dropdown menu by clicking the arrow on the search bar. Then choose the desired search option.

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3. To search for any term or topic in OneNote, just type what you are looking for in the search bar. A list with found items will be displayed. Click the desired item on the list to be taken to the page where it originally appears.

4. To clean the search results in the search bar, click the cross on the right.

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7.2 Make Handwritten Text Searchable

If you handwrite a text or insert a screenshot that contains a text,

OneNote, thanks to its OCR feature, can make it searchable. A text is searchable when you can see it in the search results list while using the search bar.

When your page contains handwritten notes, OneNote 2013 can identify any handwritten text or drawn picture. To see how OneNote classified your note:

1. Select the handwritten note.

2. Right click the selected object to open a drop-down menu.

3. Click Treat Selected Ink

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As and see which option is active. If the Handwriting option is not available, it means that OneNote treated the note as handwritten text by default. If both options (Handwriting and

Drawing) are active, it means that OneNote was not able to identify what type of note you have written by hand.

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The language used by OneNote for handwriting recognition is the same language as the one used by proofing tools. In order to change the proofing language:

1. In the REVIEW tab of the ribbon, in the Language group, click

Language and Set Proofing

Language…

2. A Proofing Language pane opens on the right.

1

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3. Select the desired language from the list and close the pane.

3

If OneNote treated what you have handwritten as text by default, it means the text should be searchable (check it by trying to search for it in the search bar). If OneNote did not recognize your handwriting as text or you chose the option Treat Selected Ink As Drawing, you can still make the handwritten text searchable:

1. Select the handwritten text you want to make searchable.

2. Right click the selected object.

3. In the drop-down menu, choose

Treat Selected Ink As and click

Handwriting.

1

When the drawn object is a math equation it may be more useful to choose the option Treat Selected Ink As Drawing.

3

Tip: To select many objects at the same time, use the

Lasso Select function

– you can find it in the DRAW tab of the ribbon, in the Tools group. Just click its button and draw a circle around the objects you want to select.

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7.3 Transform Handwritten Notes into Text

If you have handwritten notes in your notebook and want to have them appear as typed text, you do not have to do it yourself. OneNote 2013 does this for you. In order to change handwriting into typed text,

OneNote needs to identify the handwritten note as text

– to see how to

check it if your note is treated as handwriting , please see chapter 7.2

Make Handwritten Text Searchable).

If a handwritten note is treated as handwriting, in order to change it into typed text, you need to:

1. Select all handwritten text that you want to change into typed text.

2. Right click the selected text.

3. From the drop-down menu, choose Ink

to Text.

Note: OneNote 2013 also allows you to change handwritten notes into typed math equations, using the Ink

to Math option that can be found under the Ink to Text option in the drop-down menu. When you click this option, an Insert Ink Equation dialog box opens. It allows you to rewrite and correct your equation.

7.4 Make Text on Pictures Searchable

If you insert a screen shot that contains text, OneNote, just like in the case of handwritten text, can make it searchable (to see how to insert

screenshots as pictures, see chapter 5.3 Add Screenshots). To make

text that appears on a screenshot searchable, after inserting the screenshot, complete the following step:

1. Right click the screenshot to open the drop-down menu.

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2. In the drop-down menu click

Make Text in Image

Searchable and choose the right language.

2

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7.5 Use the Translation Feature

If you typed a text and you need to translate it, OneNote can help you. In order to translate a word or a whole sentence:

Or

1. On the page, select the text you want to translate.

2. In the REVIEW tab of the ribbon, in the Language group, click Translate and

Translate Selected Text.

3. Right click the selected text and from the drop-down menu, choose the option Translate.

4. A Research pane opens on the right. If you are using the translation feature for the first time, you need to choose your source and target languages.

5. The proposed translation is displayed below the name of the source text (in the presented example it is Microsoft®

Translator).

6. If the translation proposed by OneNote meets your expectations, you can Insert it or Copy it.

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4

2

3

6

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Tip: If you use the translation feature a lot and you want

OneNote to suggest you translations of words or sentences when you select them directly on the page where they appear, activate the Mini Translator feature (you can find it in the drop-down menu of the Translate button, in the ribbon).

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8. Additional Learning Resources

8.1 Frequently Asked Questions

Please find the list of FAQ on the Connected Enterprise page .

8.2 Technical Support

If you have any further questions, please contact your IS Service Desk .

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