GAIL (India) Limited (A Government of India

GAIL (India) Limited (A Government of India
GAIL (India) Limited
(A Government of India Undertaking)
A Maharatna Company
7th Floor, ‘B’ Wing, Priyadarshini Building,
Eastern Express Highway, Sion (E), Mumbai-400 022.
BID DOCUMENT NO. GAIL/MU/C&P/O&M/14/51
E-Tender no. 8000007524
BID DOCUMENT FOR
IMPLEMENTATION OF CCTV SYSTEM AT THE SV / IP
STATIONS OF DUPL & DPPL.
LIMITED DOMESTIC COMPETITIVE BIDDING
Tender Document No
Tender Subject
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF
DUPL & DPPL.
Invitation for Bid (IFB)
Ref.: GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
24.01.2015
SUB: IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATIONS OF DUPL & DPPL
Dear Sir,
GAIL (India) Limited invites bids from eligible bidders for supply of subject items UNDER TWO BID SYSTEM
as per technical specification and other terms and conditions enclosed (refer Index/Content) with this
document.
1.0
(A)
Salient Features of Tender Document:
ITEM
MODE OF TENDERING
IMPLEMENTATION OF CCTV SYSTEM AT SV/IP
STATIONS OF DUPL & DPPL.
“E-Tendering” on Limited DOMESTIC Competitive Basis
(Bids must be submitted only through e-Tendering mode
using
GAIL’s
Portal
https://etender.gail.co.in,
For
necessary/security setting in your PC and detailed instruction
regarding e-tendering process, please read ‘Ready
Reckoner’, FAQs and “Help Document” available on above
mentioned website)
(B)
(D)
TENDER FEE
(NON-REFUNDABLE)
BID
SECURITY
/
EARNEST
MONEY DEPOSIT (EMD)
(E)
COMPLETION PERIOD
(F)
DATE OF PRE-BID MEETING
04.02.2015 (1100 Hrs)
(G)
VENUE FOR PRE-BID MEETING &
OPENING OF UN-PRICED BIDS
7 Floor, ‘B’ Wing, Priyadarshini Building, Eastern Express
Highway, Sion (East), Mumbai-400022.
(H)
LAST DATE & TIME OF BID
SUBMISSION (UPLOADING)
17.02.2015 (1400 Hrs)
(Offer must be submitted within above stipulated date and
time through e-tendering mode only)
(I)
DATE & TIME OF UN-PRICED BID
OPENING
17.02.2015 (1500 Hrs.)
(J)
BID EVALUATION CRITERIA (BEC)
Please see Annexure-I to IFB
(C)
2.0
Not Applicable
Rs. 2,80,000/As per clause no.36 of Special Conditions of Contract
th
DOWNLOADING AND SUBMISSION OF BIDS:
Bidder may download the Bid Document from GAIL’s website http://gailtenders.in or
https://etender.gail.co.in (as a guest user). The complete Bid consisting copy of Tender
Fee, EMD, Technical Document (Part-I) and Price Bid (Part-II) etc. must be submitted only on
our e-Tendering Portal (https://etender.gail.co.in). Bidders must digitally sign complete Bid
Documents using a valid "Class-3 Digital Certificate”. Bids submitted through Fax/e-mail or
physical form by courier/post/in person shall not be accepted.
Bids complete in all respect should be uploaded on the GAIL’s portal online on or before the
BID DUE DATE AND TIME.
2
Tender Document No
Tender Subject
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF
DUPL & DPPL.
Corrigendum(s) and Record Notes of pre-bid discussions, if any, shall also be available on the
referred web sites. It’s bidder’s responsibility to check above website regularly for such
information.
3.0
Bidder must obtain Login ID and Password from GAIL, Digital Signature of class 3 and also
required to carry out necessary security setting in their PC/Laptop before submission of
tender. A detailed instruction of the same along with detailed step-by-step guideline of etendering process is available on website (https://etender.gail.co.in), namely ‘Ready
Reckoner’ “Help Document” after login and FAQs, and same may be downloaded and read
carefully before submission of tender.
4.0
EARNEST MONEY DEPOSIT (EMD)/BID BOND/BID SECURITY:
The Earnest Money Deposit (EMD) for the amount as mentioned above shall be submitted in
the form of Bank Guarantee or Bank Demand Draft or Banker’s Cheque or Letter of Credit.
The EMD if submitted in form of “crossed payee account only” bank Demand Draft/Banker’s
Cheque must be in favour of ‘GAIL (India) Limited’, payable at Mumbai. Validity of EMD
(submitted in form of BG/LC) must be minimum 2 months beyond the validity of the offer.
5.0
DOCUMENTS AGAINST BEC:
The bidder is required to read BEC [Refer Annexure -1 to IFB] carefully and ensures to furnish
complete documentary evidences towards meeting BEC, as bid of only those bidders who
meet BEC in totality based on submitted document(s) shall only be considered for further
evaluation.
6.0
SUBMISSION OF ORIGINAL CERTIFICATES/ DOCUMENTS:
The following original document(s) (along with any other document(s) which are asked in
tender document for submission in original) must reach us on due date and time of bid
submission (or within 7 days from the final “due date for bid submission” in exceptional cases)
as under, failing which bid may not be considered for further evaluation:
(i)
(ii)
(iii)
DD/BG/BC towards EMD (MSME / NSIC certificate as per clause no. 34)
Original Power of Attorney (Refer Article 11 of ITB (sub-section 1) and 2.1 of ITB
(sub-Section 2)
Integrity Pact in Original
The above document(s) must be sending in a sealed envelope super scribing as “Original
EMD & Documents against Tender Reference No. GAIL/MU/C&P/O&M/14/51 [E-Tender No.
8000007524] so as to reach at following address:
GAIL (India) Limited
7th Floor, ‘B’ Wing, (Not for Tender Box)
Attn.: Dy. Manager (C&P)
Priyadarshini Building,
Eastern Express Highway,
Sion (East), Mumbai-400022.
Phone – 022 24045453/56, Extn. 382/384/386
Bidder must ensure that these documents must reach GAIL on or before 7th day from the final
due date & time of bid opening (Part-1), failing which the bid will not be evaluated further
irrespective of their status/ranking in tender and notwithstanding the fact that a copy of EMD
was earlier uploaded by the bidder
7.0
PRE-BID MEETING:
a) The Bidder(s) or his official representatives are invited to attend a pre-bid meeting on date,
time and venue specified above.
b) The bidder is requested to submit their queries /clarifications through e-mail/fax/ courier so
as to reach GAIL at least one week before the Pre-bid meeting. These questions shall be
Signature of Bidder:
Tender Document No
Tender Subject
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF
DUPL & DPPL.
replied during the Pre-bid meeting.
c) The salient queries raised, including the text of the questions raised (without identifying
the sources of the query) and the responses given will be uploaded on GAIL’s website and
intimation to this effect shall be transmitted to all intended bidders.
d) This being a e-Tender process, a Session will also be arranged for bidders to demonstrate
the e-Tendering system to facilitate bidders to submit the Bid Online.
e) Non-attendance of the pre-bid meeting will not be a cause for disqualification of a bidder.
8.0
Bid Document is non-transferable. Bidder must buy the bid document in his own name and
submit the bid directly i.e. bids received from bidders in whose name bid document has been
purchased (bidder who submitted tender fee in e-tender) shall only be considered.
9.0
Immediately upon receipt of tender information, interested bidder must submit F-10
“Acknowledgement Cum Consent Letter” duly filled-in & signed through e-mail/fax. In case of
non participation in the tender, the bidder is required to submit the reason(s) for nonparticipation in the format F-10 “Acknowledgement Cum Consent Letter” attached in the
tender failing which GAIL may not issue any tender to such bidder in future.
GAIL reserves the right to accept or reject any or all offers without assigning any reason, whatsoever
or to place order for part quantity at the sole discretion of GAIL.
Thanking You,
Yours faithfully,
for GAIL (India) Limited
K. Balakrishnan
DM (C&P)
E-mail: [email protected]
 NOTE
1. Bidders are requested to go through the document named, "Section-II: Instructions to Bidders
(ITB) for participation in E-Procurement" which has been made available in the Tender. This
document shall over-ride and supersede any of the clause(s) found contradictory / conflicting
elsewhere in the Tender Documents. This document aims at providing guidelines / instructions to
bidders for submitting their bids through GAIL's "e- Tendering" system at
https://etender.gail.co.in.
2. Bidders are advised, in their own interest, to ensure that their bids are submitted well before the
"Due Date & Time of Bid-Submission" of the Tender as GAIL's "e-Tendering" system at
https://etender.gail.co.in will not allow submission of bids once the closing date and time of the
Tender [i.e. Due Date & Time of Bid-Submission] is reached.
3. Bidders are required to submit their bids along with a covering letter under the firm's / company's
letterhead specifying the name and designation of the authorized person signing the bid,
complete postal address of firm / company, telephone no., fax no., e-mail ID, etc.
4
Tender Document No
Tender Subject
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF
DUPL & DPPL.
Annexure – 1 to IFB
BID EVALUATION CRITERIA (BEC)
Technical BEC:
(i)
Bidder should either be a MANUFACTURER of CCTV SYSTEM OR should be
Direct Authorized System Integrator/distributor in India of the Manufacturer of
CCTV System. In case bidder is a Manufacturer, bidder to submit Companies /
Firms registration certificate/any other document issued by statutory authorities
clearly indicating the products manufactured. In case bidder is an Authorized
System Integrator/Distributor in India, valid authorization certificate (valid as on
date of submission of bid) issued directly by their principals (OEM) along with
OEM’s company registration certificate / any other document issued by
statutory authorities should be submitted with bid. All the documents must be
duly certified / attested by Chartered Engineer and notary public with
legible stamp.
(ii)
The bidder must have executed at least one single order in Govt. Deptts. /
PSUs / Reputed Companies registered under Companies Act (Ltd / Pvt. Ltd) for
Design, supply, installation and commissioning of CCTV network system
integrating WAN sites having client / server architecture with atleast 20 IP
based cameras in the previous 07 years for a minimum value of Rs. 70 lakhs.
Bidders are required to submit Copies of Purchase orders and execution
certificate/proof of execution (covering both supply and installation of the total
system) thereof issued by client towards proof of having executed the order.
The copies of PO as well as proof of delivery and execution/installation
must be duly certified / attested by Chartered Engineer and notary public
with legible stamp.
Jobs executed by subsidiary/fellow subsidiary/Holding company:
A job executed by a bidder for its own plant/projects cannot be considered as experience for the
purpose of meeting the requirements of BEC of the tender. However, jobs executed for
subsidiary/fellow subsidiary/Holding company will be considered as experience for the purpose of
meeting BEC subject to submission of tax paid invoice(s) duly certified by Statutory Auditor of the
bidder towards payment of statutory tax in support of the job executed for subsidiary/fellow
subsidiary/Holding company. Such bidders are required to submit these documents in addition to the
documents specified in the bidding documents to meet BEC of the tender.
Financial Criteria:
(i)
ANNUAL TURNOVER: Bidder must have achieved minimum annual turnover
of Rs. 70 lakhs during in any one of the last three preceding financial years.
Bidder must submit copy of AUDITED Balance sheet & Profit and loss account
for the relevant FY(s) 2011-12, 2012-13 & 2013-14 duly certified / attested by
notary public with legible stamp along with the technical bid. Bidder shall also
submit “Details of financial capability of bidder” in prescribed format provided in
the tender document duly signed and stamped by Chartered Accountant.
(ii)
NET WORTH: Net worth of the bidder must be positive as per the last audited
financial statement i.e. for FY 2013-14. Bidder must submit copy of AUDITED
Balance sheet & Profit and loss account for the relevant FY(s) 2011-12, 2012-
Signature of Bidder:
Tender Document No
Tender Subject
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF
DUPL & DPPL.
13 & 2013-14 duly certified / attested by notary public with legible stamp
along with the technical bid. Bidder shall also submit “Details of financial
capability of bidder” in prescribed format provided in the tender document duly
signed and stamped by Chartered Accountant.
(iii)
WORKING CAPITAL: The working capital of the bidder shall not be less Rs.
14 lakhs as per the last audited financial statement i.e. for FY 2013-14. Bidder
must submit copy of AUDITED Balance sheet & Profit and loss account for the
relevant FY(s) 2011-12, 2012-13 & 2013-14 duly certified / attested by
notary public with legible stamp along with the technical bid. Bidder will also
submit “Details of financial capability of bidder” in prescribed format provided in
the tender document duly signed and stamped by Chartered Accountant.
If the bidder’s working capital is inadequate, then the bidder should
supplement this with a letter from the bidder’s bank, having net worth not less
than Rs.100 Crores, confirming the availability of line of credit to meet the
current working capital requirement.
6
Tender Document No
Tender Subject
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF
DUPL & DPPL.
:
:
CUT OUT SLIP
DO NOT OPEN - THIS IS A QUOTATION
Bid Document No.
: GAIL/MU/C&P/O&M/14/51
(E-tender no. 8000007524)
IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF DUPL & DPPL.
Due Date & Time
From:
: Upto 14:00 Hrs. (IST) on 17.02.2015
To:
Dy. Manager (C&P)
GAIL (India) Limited,
7th Floor, ‘B’ Wing,
Priyadarshini Building,
Eastern Express Highway,
Sion (E), Mumbai-400022.
Ph. 022-2404 5453/56
(To be pasted on the envelope containing physical document i.e. Original EMD/BID
SECURITY/ MSME / NSIC certificate (as per clause 34), Power of Attorney, Integrity pact
etc.)
Signature of Bidder:
Tender Document No
Tender Subject
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF
DUPL & DPPL.
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GAIL (India) Limited
(A Government of India UndertakingA Maharatna Company)
VOLUME 1 of 2 (Commercial)
Contents
Section I.
Instructions to Bidders (ITB) for participation in E-Procurement
(Sub Section -1)
General Instructions to Bidders (ITB) (Sub Section -2)
Section II
General Conditions of Contract-Goods (GCC-Goods)
Section III
Special Conditions of Contract, Scope of work & Technical
Specifications
Section IV
Forms and Formats
Section V
Price Schedule
8
Tender Document No
Tender Subject
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF
DUPL & DPPL.
SECTION -I
INSTRUCTIONS TO BIDDERS
CONTENTS
Sub Section -1
Instructions to Bidders (ITB) for participation in E-Procurement
Sub Section - 2
General Instructions to Bidders (ITB)
Table of Clauses
A.
Introduction
B.
Bidding Documents
C.
Preparation of Bids
D.
Submission of Bids
E.
Bid Opening and Evaluation
F.
Award of Contract
Signature of Bidder:
Tender Document No
Tender Subject
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF
DUPL & DPPL.
Sub Section -1
Instructions to Bidders (ITB) for participation in E-Procurement
GAIL (India) Ltd., has developed a secured and user friendly system which will enable
Vendors/Bidders to Search, View, Download tenders directly from GAIL (India) Ltd. secured
website and also enables them to participate and submit Online Bids/Offers in the EProcurement site directly from the website in secured and transparent manner maintaining
confidentiality and security throughout the tender evaluation process and award.
Bidders are requested to read following conditions in conjunction with various conditions,
wherever applicable appearing with this bid invitation for e-Procurement. The conditions
mentioned here in under shall supersede and shall prevail over the conditions enumerated
elsewhere in the tender document.
1) How to submit On-line Bids/Offers electronically against E-Procurement tenders?
Vendor/Bidder who wish to participate for E-tenders which are uploaded on GAIL (India)
Ltd. Website https://etender.gail.co.in should follow the following steps which shall permit
them to Search, Display/View, Download and Submit their electronic Bids/Offers online in
a secured manner ensuring confidentiality.
Vendors/Bidders are advised to read the following instructions for participating in
the electronic tenders directly through Internet:
i)
No Late and delayed Bids/Offers after due date/time shall be permitted in Eprocurement system. Time (IST) being displayed on our e-Tendering System
shall be final & binding on bidder and bids have to be submitted by bidder(s)
considering this time only and not the time as per their location/ country. No bid
can be submitted after the last date and time of submission has reached, however if
bidder intends to change the bid already entered may change/revise the same on or
before the last date and time of submission deadline .The system time (IST) that will
be displayed on e-Procurement webpage shall be the time for bidding purpose and no
other time shall be taken into cognizance.
ii)
Bidders are advised in their own interest to ensure that bids are uploaded in eProcurement system well before the closing date and time of bid.
iii)
No bid can be modified after the dead line for submission of bids.
iv)
No Manual Bids/Offers shall be permitted. The offers submitted through etendering system shall only be considered for evaluation.
2) HOW TO SEARCH, VIEW AND DOWNLOAD E-TENDER?
Vendors/Bidders must go to e-tender website https://etender.gail.co.in and logon using
their user-id and password. In the case of vendors not possessing the User Id and
Password, they can access through Guest Login as guest. This facilitates viewing of
10
Tender Document No
Tender Subject
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF
DUPL & DPPL.
tenders in display mode in Collaboration folder (C Folder). If the vendor desires to
download the NIT and attached e-tender at this stage, he may download the same for
viewing free of cost.
Note: All e-tender notices and tender documents are available only in soft copies such as
Microsoft Word, Excel, PDF files. For downloading / viewing PDF files use Adobe 6
Software utility which can be installed free of cost from Vendors home page link by any
vendor onto his own computer.
3) PARTICIPATION IN BID, REQUEST FOR USER ID and PASSWORD:
To participate in Bid submission, it is Mandatory on the part of Vendor(s) to have User ID
and Password. To obtain User ID and Password Vendor/Bidder must open
https://etender.gail.co.in site and perform the following steps:
i)
ii)
Click on button Request User ID (For new Bidders)
Fill the on line form and submit. Ensure that the email address given in the form is
valid and active. If you have already been provided with the Vendor Code of GAIL,
please mention the 10 digit Vendor code in specified field, otherwise leave blank.
iii) Ensure that all the mandatory fields (identified with a star mark) are filled in application
form for User ID creation.
E-Procurement administrator would take possible care to allot an User id and Password
within 4 working days. An Email (system generated) shall be sent to your email – Id
(mentioned by you in the Registration form) giving details of your User- ID and password.
On Receipt of User Id, Please reset the password immediately by logging to our Etendering site.
User Id and passwords are unique to each vendor and the vendor can use the same to
view/download/participate in all e-tenders of GAIL.
Note: Without login registration ID, vendor cannot participate in e-tender. There will be
single login ID permission for one single vendor. There can be more than one ID for the
same vendor at different location address.
Obtaining User ID is an on-going process and is not linked to any particular Bid Invitation
(tender). Any vendor willing to participate in GAIL tenders can obtain User ID as
described above. Each vendor will get one user ID. Vendors are requested to designate
one officer from their organization who will submit bids on line.
Vendors are advised to apply for user id at least 7 days prior to the last date of bid
submission in their own interests. User ids shall be given within 4 days subject to
condition that information furnished by the bidder is complete in all respects. GAIL shall
not be responsible for any delays in allocation of user id/password and the ensuing
consequences including but not limited to timely submission of bids.
4) WHAT IS A DIGITAL SIGNATURE?
Signature of Bidder:
Tender Document No
Tender Subject
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF
DUPL & DPPL.
This is a unique digital code which can be transmitted electronically and primarily identifies
a unique sender. The objective of digital signature is to guarantee that the individual
sending the message is who he or she really claims to be just like the written signature.
The Controller of Certifying Authorities of India (CCA) has authorized certain trusted
Certifying Authorities (CA) who in turn allot on a regular basis Digital Certificates.
Documents which are signed digitally are legally valid documents as per the Indian IT Act
(2000).
5) WHY IS A DIGITAL SIGNATURE REQUIRED?
In order to bid for GAIL e-tenders all the vendors are required to obtain a legally valid
Digital Certificate as per Indian IT Act from the licensed Certifying Authorities (CA)
operating under the Root Certifying Authority of India (RCAI), Controller of Certifying
Authorities (CCA) of India.
6) HOW TO OBTAIN DIGITAL CERTIFICATE FROM CERTIFYING AUTHORITY (CA)?
Vendors/Bidders cannot submit online Bids/Offers under e-tenders without obtaining valid
Digital Certificate from Certifying Agency (C.A). A hyperlink on Vendor/Bidder home page
gives link to Controller of Certifying Agency’s (C.C.A.) website from there the bidder can
access web sites of various CA sites, using the links provided. One Digital Certificate is
valid for specified period and can be used for signing any number of quotations against
enquiries issued by GAIL during such validity period.
Note: In terms of I.T Act 2000, only a digitally signed document will be considered as valid
signed document.
The Digital Certificate is issued by C. A. in the name of a person authorized for filing
Bids/Offers on behalf of his Company. The certificate is installed / stored in his computer or
preferably received by him (his authorized person) in form as USB token. A Vendor/Bidder
can submit their Bids/Offers On-line only after digitally signing the bid/documents with the
above allotted Digital Signatures.
7) STEPS FOR OBTAINING DIGITAL CERTIFICATE:
Digital Certificate can be obtained by the following steps:
i)
ii)
Visit the site of the licensed CA* using internet browser.
Apply for a class 3 Digital Certificate for the designated individual with the name of
Organization. Ensure the Digital Certificate is legally valid in India.
iii) For making payment and submission of documents required for issue of the Digital
Certificate, follow the instructions on the CA's website.
iv) Use the class 3 Digital Certificate thus obtained for online bidding on GAIL eProcurement site.
*Links to some licensed CA's are provided below
1. http://www.ncodesolutions.com
2. http://www.safescrypt.com/
3. http://www.tcs-ca.tcs.co.in/
4. http://www.mtnltrustline.com/
12
Tender Document No
Tender Subject
8)
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF
DUPL & DPPL.
PRE-BID CONFERENCE:
Subsequent to opening of bids, GAIL may not seek clarifications. Therefore, clarifications,
if any, are to be sought by the bidders during the pre-bid conference (if applicable)/ 10
days before final date of closing of Tender.
During the pre-bid conference, GAIL may also arrange demonstration of the eProcurement portal to the interested vendors.
9)
TENDER FEE/BID DOCUMENT FEE:
Bidders are required to submit the DD (tender fee, if applicable) along with EMD in
physical form. The bidder who has already submitted tender fee or accompanied with DD
during meeting, will only be allowed to attend pre-bid meeting.
10) EARNEST MONEY DEPOSIT
Bidders are required to submit the EMD in original in the prescribed formats and in the
manner prescribed in the tender at the time of bid submission in sealed envelope.
However, if the bidder is unable to submit EMD in original on the due date, he may
upload a scanned copy of the EMD while submitting the bid electronically, provided the
original EMD, copy of which has been uploaded, is received within 7 days from the date
of un priced bid opening, failing which the bid will be rejected irrespective of their status/
ranking in tender and notwithstanding the fact that a copy of EMD was earlier uploaded
by the bidder.
11) SUBMISSION OF DOCUMENTS:
Bidders are required to upload all Tender forms and supporting documents which form
part of the bid/tender in the e-Procurement (Collaboration/C-Folders) site only. However,
documents specified to be submitted physically viz. Bid document fee (tender fee) &
EMD, etc, need to be submitted in a sealed envelope in accordance with the method
described in RFQ. The same should reach GAIL (India) Limited, Attn: Deputy Manager
(C&P), 7th Floor, ‘B’ Wing, Priyadarshini Building, Eastern Express Highway, Sion
(East), Mumbai-400022. Bidder shall ensure that all the documents relevant to bid are
uploaded in time and failure to upload the same before bid submission date is the sole
responsibility of bidder. Under no circumstances, GAIL shall entertain any request for
acceptance of bid documents in physical form, which were required to be uploaded in eform.
Note:
1. Bidder is required to save/store their bid documents for each item into their
PC/computers before submitting their bid into e-tendering system by pressing the Hold
Button.
2. Bidder is required to fill up the price/rate strictly in the Price Schedule/Schedule of
Rate (SOR) format appearing/attached with the tender.
Signature of Bidder:
Tender Document No
Tender Subject
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF
DUPL & DPPL.
Inadvertently, if a incorrect/wrong document(s) is uploaded in Collaboration Folder (C
Folder) by the bidders, such document can be deleted by the Bidder and in it’s place a
new/modified document can be uploaded. The new/modified document will be required to
be signed digitally. Where two similar documents are existing in the folder, the latest
version of the document shall only be taken into cognizance for evaluation and earlier
versions shall be ignored.
Bidders are requested to upload small sized documents preferably (up to 2 MB) at a time
to facilitate easy uploading into e-Procurement site. GAIL does not take any responsibility
in case of failure of the bidder to upload the documents within specified time of tender
submission.
12) PRICES, OTHER DOCUMENTS AND DIGITAL SIGNATURE:
The Prices are to be submitted online strictly as per the Schedule of Rates (SOR). GAIL
shall not be responsible for any failure on the part of the bidder to follow the instructions.
Un-priced techno-commercial bid document should be placed in the private area
earmarked in the C-folder.
Before the bid is uploaded, the bid comprising of all attached documents should be
digitally signed using digital signatures issued by an acceptable Certifying Authority (CA)
in accordance with the Indian IT Act 2000. If any modifications are required to be made to
a document after attaching digital signatures, the digital signature shall again be attached
to the modified documents before uploading the same.
The Authenticity of above digital signatures shall be verified through authorized CA after
bid opening and in case the digital signature is not authorized / valid, the bid will be
rejected. Bidder shall be responsible for ensuring the validity of digital signatures and
proper usage of the same by responsible persons who can bind the bidder. Scanned
copy of Power of Attorney of the signatory issued by the bidding company should be
submitted on line along with other documents as per tender conditions.
BIDDERS SHALL OBTAIN THE DIGITAL CERTIFICATE DIRECTLY FROM
CERTIFYING AUTHORITY (CA) ONLY AND DIGITAL CERTIFICATE ISSUED BY SUB
CA / AGENT WILL NOT BE COMPATATIBLE WITH OUR e-TENDERING SYSTEM.
*Links to some licensed CA’s in India are provided below. Foreign Bidders may
obtain the Digital certificate from these CAs.
1.
2.
3.
4.
http://www.ncodesolutions.com
http://www.safescypt.com
http://www.tcs-ca.tcs.co.in
http://www.mtnltrustline.com
In case of Proprietorship/Partnership- Both Class III Digital Signatures issued to authorized
individuals on their KYC basis and Class IIIB Digital Signatures issued to authorized
individuals with their organization KYC basis are acceptable.
14
Tender Document No
Tender Subject
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF
DUPL & DPPL.
In case of Firm/ Company- Only Class IIIB Digital Signature is acceptable where individuals
are using their digital signatures on behalf of the Organization and digital Signature should be
in the name of authorized signatory who has signed the bid on behalf of bidder.
13) PRICES:
The bidder needs to enter the prices on line strictly as per the SOR format provided in our
E-Tender. No new conditions/bidder’s own Price Schedule Format etc. shall be added by
the bidder, as same will not be considered for evaluation.
14) SUBMISSION AND OPENING OF BIDS:
The bid along with all the copies of documents should be submitted in e-form only
through GAIL e-Procurement portal. No hard copy of bid/any document against this
tender in physical form, is acceptable.
15) LAST DATE FOR SUBMISSION OF BIDS:
System does not allow for submission of bids beyond the deadline for bid submission.
However, if the bidder for some reason intends to change the bid already entered, he
may change/revise the same on or before the last date and time of submission. The
system time displayed on GAIL’s e-Procurement webpage shall be final and binding on
the bidders for all purposes pertaining to various events of the subject tender and no
other time shall be taken into cognizance.
Bidders are advised in their own interest to ensure that bids are uploaded in eProcurement system well before the closing date and time of bid.
Bidders must use any computer having Windows 2000 or Windows XP versions or
higher of Window operating system and an internet Web Browser version Internet
explorer V6.0 or higher recommended.
16) Proxy:
If any bidder is unable to access GAIL’s e-Procurement site or Bid Documents, the bidder
may please check whether they are using proxy to connect to internet or their PC is
behind any firewall and may contact their system administrator to enable connectivity.
Please note that Port 443 and Port 8443 should be enabled on proxy/firewall for HTTPS
connectivity. Dial-up internet connectivity without Proxy settings is another option.
Signature of Bidder:
Tender Document No
Tender Subject
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF
DUPL & DPPL.
Sub Section - 2
GENERAL INSTRUCTIONS TO BIDDERS
A. INTRODUCTION
1.0
1.1
Scope of Bid:
The Purchaser as defined in the General Conditions of Contract-Goods, hereinafter
“the Purchaser” wishes to receive bids for the supply of goods as described in Volume
–II/II (Technical Specifications and Scope of Supply).
1.2
The successful bidder will be expected to complete the Scope of supply within the
delivery period stated in Special Conditions of Contract.
1.3
Throughout these bidding documents, the terms “bid” and “tender” and their
derivatives (“bidder/ tenderer”, “bid/tender/offer”, “bidding / tendering”, etc.) are
synonymous, and day means calendar day. Singular also means plural.
2.0
2.1
Eligible Bidders:
Bidders shall, as part of their bid, submit a written power of attorney authorizing the
signatory of the bid to bind the bidder.
2.2
This Invitation for Bids is open to any bidder.
2.3
Bidders should not be associated or have been associated in the past, directly or
indirectly, with a firm or any of its affiliates which have been engaged by the
Purchaser to provide consulting services for the preparation of the design,
specifications and other documents to be used for the procurement of the goods to be
purchased under this Invitation for Bids.
2.4
The bid should be from actual manufacturers. The bids from sole selling agents /
authorized distributors/ authorized dealers/ authorized supply houses can also be
considered, provided such bids are accompanied with back-up authority letter from the
concerned manufacturers who authorize them to market their product, provided further
such an authority letter is valid at the time of bidding. Offers without back-up authority
from manufacturer will not be considered. Required warranty cover of the
manufacturers for the product will be provided by such supplier.
2.5
The bidder shall not be under a declaration of ineligibility by Purchaser for corrupt or
fraudulent practices as defined in ITB.
2.6
While evaluating the bids, pursuant to Bid Evaluation Criteria as specified in the
Global notice of IFB, bidders past performance shall also be assessed for ascertaining
the responsiveness of the bid. In such a case, the decision of Purchaser shall be final
and binding on the bidder.
2.7
The bidder is not put on holiday by GAIL or black listed by any Government
Department/ Public Sector including GAIL.
16
Tender Document No
Tender Subject
3.0
3.1
4.0
4.1
5.0
5.1
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF
DUPL & DPPL.
One Bid per Bidder:
A bidder who submits or participates in more than one bid will cause all the proposals
in which the bidder has participated to be disqualified.
Bid Evaluation Criteria:
The Bid Evaluation Criteria (BEC) is as per Annexure - 1 to IFB. The bids of only
those bidders shall be considered for further evaluation and award who is meeting
BEC in totality and have submitted sufficient documentary evident in support of
meeting BEC.
Cost of Bidding:
The bidder shall bear all costs associated with the preparation and submission of the
bid, and PURCHASER (GAIL), will in no case, be responsible or liable for these costs,
regardless of the conduct or outcome of the bidding process.
6.0
SITE VISIT
6.1
The bidder is advised to visit and examine the site or / locations and its surroundings
and obtain for itself, at its own responsibility, all the information that may be necessary
for preparing the bid and entering into the Contract. The cost of visiting the site shall
be at the bidder’s own expense.
6.2
The bidder or any of its personnel or agents will be granted permission by the GAIL to
enter upon its premises and land for the purpose of such visits, but only upon the
express condition that the bidder, its personnel, and agents will indemnify the GAIL
and its personnel and agents from and against all liabilities in respect thereof, and will
be responsible for death or personal injury, loss of or damage to property, and any
other loss, damage, costs, and expenses incurred as a result of the inspection.
B.
BIDDING DOCUMENTS
7.0
Content of Bidding Documents:
The bidding documents are those stated below and should be read in conjunction with
any addenda issued in accordance with ITB Clause
7.1
VOLUME 1 of 2 (Commercial)
Section I.
Instructions to Bidders (ITB) for participation in E-Procurement
(Sub section 1)
General Instructions to Bidders (ITB) (Sub section 2)
Section II
General Conditions of Contract-Goods (GCC-Goods)
Section III
Special Conditions of Contract & Technical Specifications & Scope of
supply
Section IV
Forms and Formats
Section V
Price Schedule
7.2
The Bidder is expected to examine all instructions, forms, terms and specifications in
the bidding documents. The Invitation for Bids (IFB) together with all its attachments
thereto, shall be considered to be read, understood and accepted by the bidders.
Failure to furnish all information required by the bidding documents or to submit a bid
Signature of Bidder:
Tender Document No
Tender Subject
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF
DUPL & DPPL.
not substantially responsive to the bidding documents in every respect will be at the
Bidder’s risk and may result in the rejection of its bid.
8.0
8.1
Clarification of Bidding Documents:
A prospective bidder requiring any clarification of the Bidding Documents may notify
GAIL in writing or by fax or e-mail at GAIL’s mailing address indicated in the Invitation
for Bids. GAIL will respond in writing to any request for clarification of the Bidding
documents which it receives not later than date of Pre-Bid meeting/10 days prior to
the deadline (in exceptional case) for the submission of bids prescribed by GAIL.
Written copies of GAIL’s response (including an explanation of the query but without
identifying the source of the query) will be sent to all prospective bidders who have
received the bidding documents. Any Clarification or information required by the
bidder but same not received by the Purchaser, ten days prior to the bid due date, the
same is liable to be considered as no clarification/information required.
[All questions/queries should be referred to GAIL on or before scheduled date of pre-bid
conference or 10 days before bid closing date. The questions/queries received by GAIL prior
to pre-bid conference will be addressed in the pre-bid conference & no separate
communication will be sent to bidders.]
9.0
9.1
Amendment of Bidding Documents:
At any time prior to the bid due date, the PURCHASER may, for any reason, whether
at its own initiative or in response to a clarification requested by a prospective bidder,
modify the bidding documents, by issuing addenda/corrigenda.
9.2
Any addendum/corrigendum thus issued shall be part of the Bidding Documents
pursuant to ITB Clause-7.1 and shall be notified in writing by fax/post to all
prospective bidders who have received the bidding documents. Prospective bidders
shall promptly acknowledge receipt of each addendum by fax/post to the Purchaser.
9.3
The PURCHASER may, at its discretion, extend the bid due date in order to allow
prospective bidders, a reasonable time to furnish their most competitive bid taking into
account the amendments issued.
C. PREPARATION OF BIDS
10.0
10.1
10.2
Language of Bid:
The bid prepared by the bidder as well as all correspondence /drawings and
documents relating to the bid exchanged by bidder and the PURCHASER shall be
written in English language, provided that any printed literature furnished by the bidder
may be written in another language so long as accompanied by an ENGLISH
translation, in which case, for the purpose of interpretation of the bid, the ENGLISH
translation shall govern.
In the event of submission of any document/certificate by the Bidder in a language
other than English, the English translation of the same duly authenticated by Chamber
of Commerce of Bidder’s country shall be submitted by the Bidder. Metric
measurement system shall be applied.
18
Tender Document No
Tender Subject
11.0
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF
DUPL & DPPL.
Documents Comprising the Bids:
Bid must be submitted online thru' GAIL's "e-Tendering" system at
https://etender.gail.co.in. Bidder shall submit both "Un-Priced Bid" and "Price Bid"
through GAIL's "e-Tendering" portal only. Bids submitted in any other form, such as
hard copy though courier /post / in-person / fax / telegram / telex/e-mail etc. shall not be
accepted against this Tender.
Please read “Rejection criteria” and all other document of tender before
submitting bid.
The "Un-Priced Bid" and "Price Bid" shall contain the documents in the manner
specified below:

PART-I: UN-PRICED (TECHNO-COMMERCIAL BID):
The "Un-Priced Bid" must be complete with the following:
(A)
(B)
(C)
(D)
(E)
(F)
'Covering Letter' on Bidder's 'Letter head'
Copy of DD for Tender Fee (if applicable)
Copy of Original EMD / Bid Security
Copy of Power of Attorney
Documents against BEC
An undertaking on letter head that content of tender document has not been
modified / altered, as per format given in IFB.
(G) Blank Price Schedule (i.e. price schedule format without the prices/rates but
mentioning “QUOTE/NOT QUOTED”) towards proof of submission of prices as
per price schedule in “Price Bid (Part-II)” submitted separately
(H) Format of AGREED TERMS & CONDITIONS (F 11) duly filled-in
(I) All other Forms & Format of Section V (including F1, F2, F3, F4, F5, F6, F-7, F-8,
F-9, etc.) duly filled in
(J) Complete Tender Document duly signed digitally
(K) All technical and commercial details other than the rate/price, bidder willing to
submit
(L) Any other information/details required as per bidding document including
addendum /corrigendum to this bidding document, if issued.
All the documents should be 'digitally signed' through a valid "Class-3 Digital
Certificate" to be obtained from certifying agencies as detailed in the Instruction for
participation in e-tendering.
All above documents must be uploaded in collaboration folder, on GAIL’s portal.

PART-II: PRICE BID [PRICE SCHEDULE]
Priced Bid shall contain only prices mentioned in all Field/Box strictly in the “Price
Schedule” format Section- V of tender duly signed digitally.
Signature of Bidder:
Tender Document No
Tender Subject
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF
DUPL & DPPL.
No stipulation, deviation, terms & conditions, presumption, basis or any documents etc.
shall be stipulated / submitted in Priced bid. GAIL shall not take cognizance of any such
statement and may at their discretion reject such price bids.
Bidders are advised NOT to mention Rebate/Discount separately, either in the
Price Schedule format or anywhere else in the offer. In case bidder(s) intend to
offer any Rebate/Discount, they should include the same in the item rate(s) itself
under the “Price Schedule” and indicate the discounted unit rate(s) only.
In case, it is observed that any of the bidder(s) has/have mentioned Discount/Rebate
separately, the same shall not be considered for evaluation. However, in the event of
the bidder emerging as the lowest bidder, the Discount/Rebate offered by the bidder
shall be considered for placement of order and the same will be conclusive and binding
on the bidder.
Please ensure that no Rate/Price or price related information is mentioned in Part-I Un
Priced Bid OR Part-III (collaboration folder of e-tender portal), as such bids shall be outrightly rejected as per rejection Criteria of Tender Document.

PART-III: EARNEST MONEY DEPOSITE [EMD]
This section only contains copy of EMD and no other document(s)/conditions.
All above documents must be uploaded on appropriate place for Techno-Commercial, EMD (in
Collaboration Folder) and Price Bid, on GAIL’s portal.
GAIL (India) Limited assumes no responsibility for inability of a bidder to submit bids through
GAIL's "e-Tendering" system on account of delay in submission at bidder's end. Bidder shall
ensure that they submit the bid well before the "Due Date & Time of Bid-Submission". GAIL
shall not be responsible if bidder is not able to submit the bid on account of failure in network /
internet connection at bidder's end. Bidder shall obtain a "Digital Certificate [Class-3]" on their
own and GAIL (India) Limited will be not at all responsible for a bidder not having acquired the
valid "Class-3 Digital Certificate". Bidder may refer to addendum to "Instructions to Bidders
[ITB]" for getting a valid "Class-3 Digital Certificate".
12.0
12.1
13.0
13.1
13.2
A)
Bid Form & Price Schedule:
The bidders shall complete the Bid Form and appropriate Price schedule furnished in
the Section - V of Bidding Document, indicating the required information for all the
goods to be supplied, a brief description of the goods, their country of origin and
quantity.
Bid Prices:
The bidder shall indicate on the appropriate format for “Price Schedule” enclosed as
part of Bidding Document. If quoted in separate typed sheets and any variation in
item description, unit or quantity is noticed, the bid is liable to be rejected.
Bidders shall indicate the following separately (as per Price Schedule, Annexure-V)
Ex-works Price including packing and forwarding charges (such price to include all
costs as well as duties and taxes paid or payable on components and raw materials
incorporated or to be incorporated in the goods).
20
Tender Document No
Tender Subject
B)
C)
D)
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF
DUPL & DPPL.
Excise Duty & Sales Tax (rates) which will be payable on the finished goods, if this
contract is awarded.
The bidders shall indicate breakup of the quantum of imports involved for import of
necessary raw materials and components giving CIF value of Import in applicable
currency considered and included in bid price. Purchaser will not issue/provide any
Essentiality certificate for imports.
The statutory variation in Excise Duty & Sales Tax within the contractual
delivery period (except due to increase in turnover) shall be to GAIL’s account.
However, any increase in the rate of these taxes and duties beyond the contractual
completion period shall be to bidder's account and any decrease shall be passed on to
GAIL.
14.0
Bid Currencies:
14.1
Indian Rupees
15.0
Documents Establishing Bidder’s Eligibility and Qualification:
15.1
Bid Evaluation Criteria (As per IFB )
15.1.1 Pursuant to evaluation Criteria specified in Invitation for Bids (IFB) the bidder shall
furnish all necessary supporting documentary evidence to establish the bidder’s claim
of meeting Bid evaluation criteria.
15.2
Bidders Eligibility Criteria
15.2.1 The bidder shall furnish, as part of his bid, documents establishing the bidder’s
eligibility to bid and its qualification to perform the contract if its bid is accepted.
15.2.2 The documentary evidence of the bidder’s qualifications to perform the contract if his
bid is accepted, shall establish to the PURCHASER’S satisfaction:
a)
That the Bidder has the financial, technical and production capacity necessary to
perform the contract;
15.2.3 The PURCHASER will determine to its satisfaction whether the bidder selected as
having submitted the lowest evaluated, responsive bid is qualified to satisfactorily
perform the contract. An affirmative determination will be pre-requisite for award of the
Contract.
15.3
Bidder is required to furnish the complete and correct information / documents
required for evaluation of their bids. If the information / documents forming basis of
evaluation is found to be false / forged, the same shall be considered adequate
ground for rejection of the bids and forfeiture of Earnest Money deposit.
In case the information / document furnished by the vendor / contractor forming the
basis of evaluation of his bid is found to be false / forge after award of the contract,
GAIL shall have full right to terminate the contract and get the remaining job executed
at the risk & cost of such vendor /contractor without any prejudice to the rights
Signature of Bidder:
Tender Document No
Tender Subject
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF
DUPL & DPPL.
available to GAIL under the contract such as forfeiture of CPBG/security Deposit,
withholding of payment etc.
In case this issue of submission of false document comes to the notice after execution
of work, GAIL shall have full right to forfeit any amount due to the Vendor/Contractor
along with forfeiture of CPBG/Security Deposit furnished by the Vendor/Contractor.
Further, such bidder/vendor/Contractor shall be put on Blacklist/Holiday list of GAIL
debarring them from future business with GAIL.
16.0
Documents Establishing
Documents:
Goods’
Eligibility
and
Conformity
to
Bidding
16.1
Pursuant to ITB Clause 11, the bidder shall furnish, as part of the bid, documents
establishing the eligibility and conformity to the Bidding Documents of all goods and
services which the bidder proposes to supply under the Contract.
16.2
The documentary evidence of the goods and services’ conformity to the Bidding
Documents may be in the form of literature, drawings or data, and shall furnish:
a)
Detailed description of the essential technical and performance characteristics of the
goods;
b)
16.3
A clause-by-clause commentary on the PURCHASER’S Technical specifications
demonstrating the goods and services’ substantial responsiveness to the
specifications.
For purpose of the commentary to be furnished under Clause-15.2 above, the bidder
shall note that standards for workmanship, material and equipment, and reference to
brand names or catalogue numbers, designated by the PURCHASER in its Technical
Specifications are intended to be descriptive only and not restrictive.
17.0
Period of Validity of Bids:
17.1
The bid shall remain valid for acceptance for Three (3) months from the final bid due
date. PURCHASER shall reject a bid valid for a shorter period being non-responsive.
17.2
In exceptional circumstances, prior to expiry of the original bid validity period, the
PURCHASER may request that the bidder to extend the period of bid validity for a
specified additional period. The requests and the responses thereto shall be made in
writing (by fax / post/ e-mail). A bidder may refuse the request without forfeiture of his
bid security. A bidder agreeing to the request will not be required or permitted to
modify his bid, but will be required to extend the validity of its bid security for the
period of the extension and in accordance with ITB Clause 17.0 in all respects.
18.0
EMD / Bid Security:
18.1
Pursuant to ITB Clause-10, the bidder shall furnish, as part of his bid, bid security in
the amount specified in the Invitation for Bids.
22
Tender Document No
Tender Subject
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF
DUPL & DPPL.
18.2
The bid security is required to protect the PURCHASER against the risk of bidder’s
conduct which would warrant the security’s forfeiture, pursuant to ITB Clause-18.7
18.3
The bid security in Indian Rupees shall be in the form of Demand Draft/ Banker’s
Cheque in favour of GAIL (India) Limited, payable at Mumbai (issued by Indian
Nationalized / Scheduled bank or first class International bank) or in the form of Bank
Guarantee as per format enclosed in the Bidding Document.
GAIL shall not be liable to pay any bank charges, commission or interest on the
amount of bid security.
In case, bid security is in the form of Bank Guarantee, the same shall be from any
Indian scheduled bank or a branch of an International bank situated in India and
registered with Reserve bank of India as scheduled foreign bank in case of Domestic
and from any reputed International bank or Indian scheduled bank in case of foreign
bidder. However, in case of Bank Guarantee from banks other than the Nationalized
Indian banks, the bank must be commercial bank having net worth in excess of
Rs.100 crores and a declaration to this effect should be made by such commercial
bank either in the Bank Guarantee itself or separately on its letterhead.
The Bid Security submitted through BG/Letter of Credit shall be valid for two (02)
months beyond the validity of the Bid as specified in Clause 17 of ITB.
18.4
Any bid not secured in accordance with ITB Clause 18.1 and 18.3 may be rejected by
the PURCHASER as non-responsive.
18.5
Unsuccessful bidder’s bid security will be discharged/returned ,as promptly as
possible but not later than 30 days after the expiration of the period of bid validity
prescribed by the PURCHASER, pursuant to ITB Clause-17.
18.6
The successful bidder’s bid security will be discharged upon the bidder’s accepting the
Order, pursuant to ITB Clause-41 and furnishing the Contract Performance Guarantee
pursuant to ITB Clause-42.
18.7
The bid security may be forfeited:
a)
If a bidder withdraws his bid during the period of bid validity.
b)
in the case of a successful bidder, if the bidder fails:
i)
to accept the Purchase Order in accordance with ITB Clause-41 or
ii)
to furnish Performance Guarantee in accordance with ITB Clause-42
iii)
to accept correction of errors pursuant to ITB Clause-31.0
c)
If the Bidder changes the proposed manufacturer/technical specification etc.
after submission of his bid.
18.8
Bid Security should be in favour of GAIL (India) Limited and addressed to GAIL
Mumbai. Bid Security must indicate the Bid Document number and the item for
which the bidder is quoting. This is essential to have proper co-relation at a later date.
The Bid Security in the form of Bank Guarantee shall be in the form provided in the
Bidding Document.
Signature of Bidder:
Tender Document No
Tender Subject
18.9


19.1
19.2
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF
DUPL & DPPL.
Exemption of submission of EMD/Bid bond granted for the following firms against
submission of documentary proof.


19.0
:
:
Public Sector Undertakings.
Firms registered with NSIC will be exempted from payment of Earnest
money/Bid Bond provided they are registered for the items they intend to quote
against GAIL tender.
Small scale Industries units registered with the NSIC, under its single point
registration scheme.
Also refer Public procurement Policy for MSEs clause no 34 in this section.
Pre-Bid meeting:
The bidder(s) or his designated representative, who are interested to submit their bid
are invited to attend a pre-bid meeting which will take place at GAIL (India) Limited, 7th
Floor, ‘B’ Wing, Priyadarshini Building, Eastern Express Highway, Sion (East),
Mumbai-400022 on the schedule date & time as specified in the IFB.
The purpose of the meeting will be to clarify issues and to answer questions on any
matter that may be raised at that stage.
19.3
The bidder is requested, as far as possible, to submit any questions by fax/e-mail to
reach GAIL’s office not later than one week before the meeting. It may not be
practicable at the meeting to answer questions received late, but questions and
responses will be transmitted in accordance with the following sub-clause.
19.4
The salient queries raised and the responses thereof will be transmitted (without
identifying the sources of the question) through an Addendum/Corrigendum.
19.5
Non-attendance of the pre-bid meeting will not be a cause for disqualification of a
bidder.
20.0
Format and Signing of Bid (Please see Annexure-I, ITB for e-tendering):
The documents of the bid shall be typed or written in indelible ink and shall be signed
by the person or persons duly authorised to sign on behalf of the bidder. The name
and position held by each person signing, must be typed or printed below the
signature. All pages of the bid, except any catalogues/ literatures shall be signed and
sealed by the person or persons signing the bid.
The bid shall contain no alterations, omissions or additions, unless such corrections
are initialed by the person or persons signing the bid.
20.1
20.2
21.0
21.1
Zero Deviation:
Bidders to note that this is a zero deviation tender. GAIL will appreciate submission
of offer based on the terms and conditions in the enclosed General Conditions of
Contract (GCC-Goods), Special Conditions of Contract (SCC), Instructions to Bidders
(ITB), Scope of supply, technical specifications etc. to avoid wastage of time and
money in seeking clarifications on technical/ commercial aspects of the offer. Bidder
may note that GAIL may not seek any technical and commercial clarifications after the
receipt of the bids. Bids with any deviation to the bid conditions shall be liable for
rejection.
24
Tender Document No
Tender Subject
22.0
22.1
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF
DUPL & DPPL.
E-Payment:
GAIL (India) Limited has initiated payments to Indian suppliers and contractors
electronically, through e-banking be made to the bidder, in case order is placed on
him. Further, the bidder should give their account number and other details in any one
of the above banks to facilitate payment through e-banking.
D.
SUBMISSION OF BIDS
23.0
Sealing and Marking/Uploading of Bids: Please refer IFB.
24.0
Deadline for Submission of Bid:
The PURCHASER may, at its discretion, on giving reasonable notice by fax or any
written communication to all prospective bidders who have been issued the bid
documents, extend the deadline for the submission of bids in which case all rights and
obligations of the PURCHASER and the bidders, previously subject to the bid due
date, shall thereafter be subject to the deadline as extended.
24.1
25.0
25.1
26.0
26.1
26.2
E.
27.0
28.0
28.1
Late Bids:
The e-tendering system does not allow any bids to be submitted after the scheduled
due date and time.
Modification and Withdrawal of Bids:
The bidder may modify or withdraw his bid after the bid submission, but before the
due date of submission.
No bid can be modified after the deadline for submission of bids.
OPENING AND EVALUATION OF BIDS
Bid Opening:
UNPRICED TECHNO-COMMERCIAL BID OPENING:
The Purchaser will open bids (Part-I & III) including withdrawals and modifications
made pursuant to Clause 26 of ITB), at date, time as stipulated in IFB.
27.1.1 Process to be Confidential:
27.1.1.1 Information relating to the examination, clarifications, evaluation and comparison of
bids and recommendations for the order, shall not be disclosed to bidders or any other
person officially concerned with such process. Any effort by a bidder to influence the
GAIL while processing the bid or award decision in any manner may result in rejection
of such bid(s) and GAIL may initiate action against such bidders as deemed fit
including putting them on “Holiday List”.
27.1.2 Contacting the Purchaser
27.1.2.1 From the time of the bid opening to the time of the release of order, if any bidder
wishes to contact the Purchaser for any matter relating to the bid it should do so in
writing.
27.1.3 Preliminary Examination of Bids:
27.1.3.1 Techno-Commercial Bid Evaluation:
27.1.3.2 The PURCHASER will examine the bids to determine whether they are complete,
whether any computational errors have been made, whether required securities have
Signature of Bidder:
Tender Document No
Tender Subject
27.1.3.3
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF
DUPL & DPPL.
been furnished, whether the documents have been properly signed and whether the
bids are generally in order.
Prior to the detailed evaluation, the PURCHASER will determine whether each bid is
of acceptable quality, is generally complete and is responsive to the Bidding
Documents. For purposes of this determination, a responsive bid is one which
conforms to all the terms, conditions and specification of the bidding document,
without deviations, objections, conditionality or reservations.
No deviation, whatsoever, is permitted in the Bidding Documents.
27.1.3.5 The Purchaser will carry out a detailed evaluation of the bids previously determined to
be responsive in order to determine whether the technical aspects are in accordance
with the requirements set forth in the Bidding Documents. In order to reach such a
determination, the Purchaser will examine and compare the technical aspects of the
bids on the basis of the information supplied by the bidders, taking into account the
following factors:
(a)
Overall completeness and compliance with the Technical Specifications; quality
function and operation of any process control concept included in the bid. The bid that
does not meet minimum acceptable standard of completeness, consistency and detail
will be rejected as non-responsive.
(b)
Any other relevant factor, if any that the Purchaser deems necessary or prudent to be
taken into consideration.
(c)
Requisite forms contain all necessary information including those required for meeting
qualifying criteria stipulated in the Bidding Document.
27.1.4 The PURCHASER will evaluate and compare the bids previously determined to be
substantially responsive, pursuant to ITB Clause – 32 Bids not conforming to Bid
Evaluation Criteria Appendix – 1 to IFB and technical specifications/requirements shall
be rejected.
27.1.3.4
29.0
REJECTION CRITERIA:
Bidders are advised to submit their bid strictly as per the terms and conditions of the
bid document. In the event of deviation(s) stipulated by the bidder their bid shall be
considered incomplete/non-responsive and the bid shall be liable for rejection. The
following shall constitute REJECTION CRITERIA for this tender and bid may be
summarily rejected if any deviation(s) to these conditions found in bid –
i)
ii)
iii)
iv)
v)
vi)
vii)
viii)
ix)
x)
xi)
xii)
Non-submission of EMD
Non-meeting BEC
Bids not submitted thru’ e-tendering portal.
Bid Validity less than 3 months from final bid closing
Non-acceptance of delivery period
Non-acceptance of Performance Guarantee
Non-acceptance of PRS clause
Non acceptance of Guarantee /Warranty clause
Non-submission of Firm and Fixed Price
Non-submission of rate as per price schedule format
Non-acceptance of Resolution of Disputes/Arbitration Clause, applicable laws &
Jurisdiction clause and force majeure etc.
Any deviation to scope of supply, specification etc.
26
Tender Document No
Tender Subject
30.0
30.1
30.2
30.3
31.0
31.1
31.2
31.3
32.0
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF
DUPL & DPPL.
Priced Bid Opening:
The Purchaser shall inform the time, date and venue for priced bid opening to all such
bidders who qualify pursuant to techno-commercial bid evaluation.
The PURCHASER will open priced bids of all bidders notified to attend priced bid
opening, in the presence of authorized bidders’ representatives. The bidders’
representatives, who are present, shall sign bid-opening register evidencing their
attendance.
The bidders’ names, bid prices, and such other details as the PURCHASER, at its
discretion, may consider appropriate will be announced at the opening.
Arithmetic Correction
The bids will be checked for any arithmetical errors as follows:
In case of any discrepancy between prices in words and prices in figures, the prices in
words shall be valid and binding. In case of any error in total indicated by the Bidder,
the unit price alone shall be considered valid and binding on the Bidder.
If the bidder does not accept the correction of errors, its bid will be rejected and the
bid security will be forfeited.
EVALUATION AND COMPARISON OF BIDS
The evaluation of all the responsive bids for supplies shall be done on overall
quoted rate basis for all items including Supply & services parts in the Price
Schedule. Non-quoting of any item will be liable for rejection of bid.
a. Ex-works price quoted by the bidder
b. (+)Packing & Forwarding (if any) as quoted (if percentage mentioned, then
calculated on a.)
c. (+)Quoted rate of Excise Duty & Educational cess (if any) [if percentage
mentioned, then calculated on (a+b)]
d. (+)Quoted rate of Sales tax (GAIL will not provide concessional form) / VAT [if
percentage mentioned, then calculated on (a+b+c)]
e. (+)Transportation charges up to site as quoted [if percentage mentioned, then
calculated on (a)]
f. (+) Charges towards Service items as per Price Schedule
g. (-) Amount of Cenvat benefit against ED to be passed on to GAIL
h. (-) CENVAT benefit against Service tax quoted against installation and
commissioning part.
In case of statutory changes, the rate of ED & Cess, CST/VAT / Service tax
considered for evaluation shall be prevailing rate as on final date of Un priced Bid
opening.
The evaluated price of all the bidders as above shall be compared together to arrive at
the lowest offer as per F.O.T. site basis inclusive of all duties and taxes and freight up
to respective sites + Co
mmercial/Technical loading, (if any) (-) cenvat benefit for ED & Cess and Service tax
as mentioned above.
Bidders are required to provide cenvat / tax invoice to enable GAIL to avail cenvat
benefit. In case the % or the amount of cenvat benefit is not mentioned (left blank)
then same shall be considered as included and the ED/VAT mentioned will be taken
as the cenvat benefit to be passed on to GAIL
Signature of Bidder:
Tender Document No
Tender Subject
NOTE:
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF
DUPL & DPPL.
Price has to be quoted strictly in the price schedule format only with all
desired break-up i.e. Ex-works, taxes, duties, freight etc.
33.1
Purchase Preference:
Purchase preference to Central Government Public Sector Undertaking shall be
allowed as per Government instructions in vogue.
34.0
Public Procurement Policy from (MSEs):
34.1
Following provision has been incorporated in tender for MSEs, in line with notification
of Government of India, vide Gazette of India No. 503 dated 26.03.2012 proclaiming
the Public Procurement Policy on procurement of goods and services from Micro and
Small Enterprises (MSEs)
33.0
i) Issue of Tender Documents (in case of Open Tenders) to MSEs free of cost.
ii) Exemption to MSEs from payment of EMD/Bid Security.
iii) In Tender, participating Micro and Small Enterprises quoting price within price
band of L-1 +15% shall also be allowed to supply a portion of requirement by
bringing down their prices to L1 price in a situation where L-1 price is from
someone other than a micro and small enterprises and such micro and small
enterprises shall be allowed to supply upto 20% of the total tendered value. In
case of more than one such Micro and Small Enterprises, the supply shall be
shared proportionately (to tendered quantity). Further, out of above 20%, 4% (20%
of 20%) shall be from MSEs owned by SC/ST entrepreneurs. This quota is to be
transferred to other MSEs in case of non-availability of MSEs owned by SC/ST
entrepreneurs.
iv) The quoted prices against various items shall remain valid in case of splitting of
quantities of the items as above.
v) In case of tendered item is non-splitable or non-dividable, MSE quoting price within
price band L1(other than MSE) + 15%, may be awarded for full/complete value of
supplies/contract subject to matching L1 price.
vi) The MSE owned by SC/ST entrepreneurs shall mean:
a) In case of Proprietary MSE, Proprietor(s) shall be SC/ST.
b) In case of partnership MSE, the SC/ST partner shall be holding at least 51%
share in the unit.
c) In case of Private Limited Companies, at least 51% share is held by SC/ST.
If the MSE is owned by SC/ST Entrepreneurs, the bidder shall furnish
appropriate documentary evidence in this regard.
vii) In case bidder is a Micro or Small Enterprise under the Micro, Small and Medium
Enterprises Development Act, 2006, the bidder shall submit the following:
a) Documentary evidence that the bidder is a Micro or Small Enterprises
registered with District Industries Centers or Khadi and Village Industries
Commission or Khadi and Village Industries Board or Coir Board or
National Small Industries Corporation or Directorate of Handicrafts and
28
Tender Document No
Tender Subject
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF
DUPL & DPPL.
Handloom or any other body specified by Ministry of Micro, Small and
Medium Enterprises.
b) If the MSE is owned by SC/ST Entrepreneurs, the bidder shall furnish
appropriate documentary evidence in this regard.
The above documents submitted by the bidder shall be duly certified by the
Statutory Auditor of the bidder or a practicing Chartered Accountant (not being an
employee or a Director or not having any interest in the bidder’s company/firm)
where audited accounts are not mandatory as per law.
If the bidder does not provide the above confirmation or appropriate document or
any evidence, then it will be presumed that they do not qualify for any preference
admissible in the Public Procurement Policy (PPP), 2012.
34.2
If against an order placed by GAIL, successful bidder(s) (other than Micro/Small
Enterprise) is procuring material/services from their sub-vendor who is a Micro or
Small Enterprise registered with District Industries Centers or Khadi and Village
Industries Commission or Khadi and Village Industries Board or Coir Board or
National Small Industries Corporation or Directorate of Handicrafts and Handlooms or
any other body specified by Ministry of Micro, Small and Medium Enterprises with
prior consent in writing of the purchasing authority/Engineer-in-charge, the details like
Name, Registration No., Address, Contact No. details of material & value of
procurement made, etc. of such Enterprises shall be furnished by the successful
bidder at the time of submission of invoice/bill.
35.0
CENTRAL EXCISE DUTY
35.1
The quoted rate should be inclusive of all taxes duties as well as Central Excise Duty
and applicable cess thereon. The bidder is required to mention the applicable rate and
amount of Central Excise duty and cess thereon, as applicable on the final due date of
the bid submission. Central Excise Duty and cess thereon shall be paid as per the
rates/amount mentioned by the bidder in their offer on submission of documentary
evidence / invoices issued under applicable provisions of Central Excise Law. Even in
the event of statutory variation of Central Excise Duty and Cess thereon within the
contract period (except on account of variation / change in the turnover of contractor),
the same shall be paid by GAIL against documentary evidence.
35.2
The supplies shall be accompanied with proper Excise Invoice as required under the
Central Excise Law as applicable on the date of dispatch.
35.3
The bidder shall hand over the proper Invoice to GAIL, Mumbai in order to enable
GAIL to avail CENVAT Credit. It shall be the responsibility of the bidder to pass on the
CENVAT Credit benefit to GAIL (India) Limited, Mumbai, wherever applicable. In case
GAIL losses any benefit/amount of CENVAT Credit, due to any fault of the bidder (eg.
non submission of proper invoice timely), which could otherwise have been availed by
GAIL (India) Limited, as per Rules, the same shall be recoverable from the contractor
/ not paid to the contractor.
Signature of Bidder:
Tender Document No
Tender Subject
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF
DUPL & DPPL.
F. AWARD OF CONTRACT
36.0
36.1
36.2
36.3
37.0
37.1
Post Qualification:
In the absence of prequalification, the PURCHASER will determine to its satisfaction
whether the bidder selected as having submitted the lowest evaluated, responsive bid
is qualified to satisfactorily perform the contract.
The determination will take into account the bidder’s financial, technical and
production capabilities. It will be based upon an examination of the documentary
evidence of the bidder’s qualifications submitted by the Bidder, pursuant to ITB
Clause-10, as well as such other information as the PURCHASER deems necessary
and appropriate.
An affirmative determination will be a prerequisite for award of the contract to the
bidder. A negative determination will result in rejection of the bidder’s bid.
Award Criteria:
The Purchaser will award the contract to the successful Bidder whose bid has been
determined to be substantially responsive and has been determined to be the lowest
evaluated bid, provided further that the Bidder is determined to be qualified to perform
the contract satisfactorily.
38.0
PURCHASER’s Right to Vary Quantities at Time of Award:
PURCHASER reserves the right at the time of award of ORDER to increase or
decrease by upto 15 % the quantity of GOODS specified in the Material Requisition,
without any change in unit price or other terms and conditions. Variation beyond this
limit will be subject to mutual agreement between the PURCHASER and the Seller.
39.0
PURCHASER’s Right To Accept Any Bid And To reject Any or All Bids:
PURCHASER reserves the right to accept or reject any bid, and to annul the bidding
process and reject all bids, at any time prior to award of contract, without thereby
incurring any liability to the affected bidder or bidders or any obligations to inform the
affected bidder or bidders of the ground for the PURCHASER’S ACTION.
40.0
Notification of Award / Fax of Intent:
Prior to the expiration of period of bid validity the PURCHASER will notify the
successful bidder in writing by fax or e-mail to be confirmed in writing, that his bid has
been accepted. The notification of award / Fax of Intent will constitute the formation of
the Contract.
Delivery shall be counted from the date of notification of award / Fax of Intent.
Upon the successful bidder’s furnishing of contract performance bank guarantee,
pursuant to ITB Clause-43, the PURCHASER will promptly notify each unsuccessful
bidder and will discharge his bid security, pursuant to ITB Clause-17.
40.1
40.2
40.3
41.0
Acceptance of Purchase Order:
PURCHASER will issue the Purchase Order to the successful bidder, who, within 15
days of receipt of the same, shall sign all pages and return the acceptance copy to the
PURCHASER.
42.0
Performance Guarantee:
30
Tender Document No
Tender Subject
42.1
42.2
42.3
42.4
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF
DUPL & DPPL.
Within 30 days of the receipt of the notification of award / Fax of Intent from the
PURCHASER, the successful bidder shall furnish the performance guarantee for 10%
of order value through DD/BG/LC in accordance with provisions of General
Conditions of Contract (GCC-Goods) in the form provided in the bidding documents.
The proceeds of Performance Guarantee shall be appropriated by the PURCHASER
as compensation for any loss resulting from the SELLER’s failure to complete his
obligations under the CONTRACT without prejudice to any of the rights or remedies
the PURCHASER may be entitled to as per terms and conditions of CONTRACT. The
proceeds of this Performance Guarantee shall also govern the successful
performance of Goods and Services during the entire period of Contractual
Warrantee/Guarantee.
The performance guarantee shall be denominated in the currency of the CONTRACT.
The Performance Guarantee shall be valid for the duration of 90 days beyond the
expiry of Defect Liability period.
42.5
The performance guarantee shall be towards faithful performance of the contractual
obligations and performance of equipment. This Bank Guarantee shall be from any
Indian scheduled bank or a branch of an International bank situated in India and
registered with Reserve bank of India as scheduled foreign bank. However, in case of
bank guarantees from banks other than the Nationalised Indian banks, the bank must
be a commercial bank having net worth in excess of Rs 100 Crores and a declaration
to this effect should be made by such commercial bank either in the Bank Guarantee
itself or separately on its letterhead. This bank guarantee shall be valid for a period as
stated in Clause-12 of General Conditions of Contract (GCC-Goods).
42.6
Failure of the successful bidder to comply with the requirements of this clause shall
constitute sufficient grounds for the annulment of the award and forfeiture of the bid
security.
43.0
Income Tax Liability:
The bidder will have to bear all income tax liability, if any both Corporate as well as for
his personnel.
43.1
44.0
44.1
Corrupt or Fraudulent Practices:
The Purchaser requires that Bidders/Suppliers observe the highest standard of ethics
during the procurement and execution of the order. In pursuance of this policy, the
Purchaser:
a)
i)
ii)
b)
Defines, for the purposes of this provision, the terms set forth below as follows:
“corrupt practice” means the offering, giving, receiving or soliciting of anything
of value to influence the action of a public official in the procurement process or
in contract execution; and
“fraudulent practice” means a misrepresentation of facts in order to influence a
procurement process or the execution of a contract to the detriment of the
Purchaser, and includes collusive practice among Bidders (prior to or after bid
submission) designed to establish bid prices at artificial non-competitive levels
and to deprive the Purchaser of the benefits of free and open competition;
will reject a proposal for award if it determines that the Bidder recommended for
award has engaged in corrupt or fraudulent practices in competing for the
contract in question;
Signature of Bidder:
Tender Document No
Tender Subject
c)
45.0
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF
DUPL & DPPL.
will declare a firm ineligible, either indefinitely or for a stated period of time, if at
any time the Purchaser determines that the firm has engaged in corrupt or
fraudulent practices in competing for or in executing a contract.
Settlement of disputes between Government Department and another and One
Government Department and Public Enterprise and one Public Enterprise and
another:
Settlement of disputes between Government Department and another and One
Government Department and Public Enterprise and one Public Enterprise and
another, the Arbitration shall be as follows:
"In the event of any dispute or difference between the parties hereto, such
dispute or difference shall be resolved amicably by mutual consultation or
through the good offices of empowered agencies of the Government. If such
resolution is not possible, then, the unresolved dispute or difference shall be
referred to arbitration of an arbitrator to be nominated by Secretary, Department
of Legal Affairs ("Law Secretary") in terms of the Office Memorandum
No.55/3/1/75-CF, dated the 19th December 1975 issued by the Cabinet
Secretariat (Department of Cabinet Affairs), as modified from time to time. The
Arbitration Act 1940 (10 of 1940) shall not be applicable to the arbitration under
this clause. The award of the Arbitrator shall be binding upon parties to the
dispute. Provided, however, any party aggrieved by such award may make a
further reference for setting aside or revision of the award to Law Secretary
whose decision shall bind the parties finally and conclusively.
46.0
ERRANT BIDDERS:
In case after price bid opening, the lowest evaluated bidder (L1) is not awarded
the job for any mistake committed by him in bidding or withdrawal of bid or
varying any term in regard thereof leading to re-tendering, GAIL shall forfeit
Earnest Money paid by the bidder and such bidders shall be debarred from
participation in re-tendering of the same job (s) / item(s).
47.0
REASON FOR REJECTION:
Bidder if so desires may seek in writing the reasons for rejection of their bid, to which
GAIL shall respond quickly
48.0
SUBMISSION OF FALSE/FORGED DOCUMENTS:
a.
Bidder is required to furnish the complete and correct information / documents
required for evaluation of their bids. If the information/ documents forming basis
of evaluation is found to be false / forged, the same shall be considered
adequate ground for rejection of the Bids and forfeiture of Earnest Money
Deposit.
b.
In case, the information / documents furnished by the vendor/contractor,
forming basis of evaluation of his bid is found to be false / forged after the
award of the contract, GAIL shall have full right to terminate the contract and
get the remaining job executed at the risk & cost of such vendor/contractor
32
Tender Document No
Tender Subject
c.
d.
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF
DUPL & DPPL.
without any prejudice to other rights available to GAIL under the contract such
as forfeiture of CPBG/Security Deposit, withholding of payment etc.
In case the issue of submission of false documents comes to the notice after
execution of work, GAIL shall have full right to forfeit any amount due to the
vendor/contractor along with forfeiture of CPBG/Security Deposit furnished by
the vendor/contractor.
Further, such bidder/vendor/contractor shall be put on Banned/Holiday List of
GAIL debarring them from future business with GAIL.
49.0
ROAD PERMIT
Not applicable
50.0
SERVICE TAX (applicable for Service items) :
The responsibility of compliance of provisions of Service Tax law shall be of the
bidder. The quoted rate should be inclusive of all taxes duties, service tax and
education cess thereon. However, the applicable amount of Service Tax and cess
thereon shall be paid on submission of documentary evidence / invoices issued under
rule 4A of service tax rules. Even in the event of statutory variation of Service Tax and
cess thereon within the contract period on account of variation, the same shall be paid
by GAIL.
The bidder shall also furnish copy of service tax registration along with the offer,
wherever service tax is applicable. Alternatively bidder shall furnish the same within
one month from the date of issue of letter of award or along with first invoice. The
bidder liable to pay service tax for the services rendered to GAIL shall specifically
mention the service tax registration number in their invoice. Further, the amount and
rate of service tax shall be separately mentioned in the invoices. The Service Provider
shall submit proper Invoice as required under the Service Tax Law. At present Rule 4A
of Service Tax Rules provides the relevant provisions for issuance of proper Invoice by
the service providers. In case any other particulars of GAIL, Mumbai as receiver of
services are required to be mentioned, if any, under Service Tax law and / or CENVAT
Credit Rules, on the date of providing services to GAIL, the same shall also be
mentioned on the Invoice. As per exiting Rule 4A, bidder shall raise a serially
numbered invoice stating the following particulars on the face of the invoice:
(a)
(b)
(c)
(d)
Name, address and registration number of service provider,
Name and address of GAIL, Mumbai as receiver of service,
Description, classification and value of taxable services
The amount of services tax and cess thereon both in figure and words.
It shall be the responsibility of the bidder to pass on the CENVAT Credit benefit to
GAIL, wherever applicable. In case GAIL looses any benefit/amount of CENVAT
Credit, due to any fault of the bidder (e.g. non submission of proper invoice timely),
which could otherwise have been availed by GAIL as per Rules, the same shall be
recoverable from the bidder / not paid to the bidder.
The bid rates should be inclusive of all taxes & duties applicable during the contract
period except Service Tax and Education Cess thereon. Service Tax and Education
Cess thereon to be quoted separately in percentage as well as its total amount in SOR
and same shall be reimbursed wherever service provider is liable to pay service tax on
Signature of Bidder:
Tender Document No
Tender Subject
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF
DUPL & DPPL.
submission of documentary evidence/invoice(s) as per Rule 4A of Service Tax Rule,
1994.
However, where GAIL as a service receiver is liable to pay service tax, in such case
also bidder shall quote applicable Service Tax and Education Cess thereon both in
percentage as well as its total amount in SOR and shall also submit proper invoice as
per Rule 4A of Service Tax Rules, 1994 in order to ascertain the amount of service tax
payable by GAIL.
A.
In case a bidder does not indicate the rate & amount of service tax in the SOR or
makes any other statement (e.g. “NIL”, “Inclusive”, “Kept as Blank” etc.), their quoted
price shall be considered inclusive of service tax at the rate applicable at the time of
bid opening (i e presently @ 12.36 %) and the job shall be awarded accordingly to the
L-1 bidder after reduction of the applicable service tax amount ascertained in this
regard.
B.
In case a bidder indicate the rate & amount of service tax in the SOR as “Extra at
Actuals” their quoted price shall be evaluated after loading of service tax at the rate
applicable at the time of bid opening without any abatement ( i. e. presently @ 12.36 %
), which will be completely sole discretion of GAIL.
C.
In case the bidder quotes any other rate which is less than prevailing rate as per
service tax rules by virtue of any abatement/ exemption then the bidder shall make
note of such abatement/ exemption in SOR, else their quoted price shall be evaluated
after loading of service tax at the rate applicable without any abatement (i. e. presently
@ 12.36 %), at the time of bid opening instead of lower rate of service tax as quoted
by the bidder, which will be completely sole discretion of GAIL. However
reimbursement of service tax will be restricted to the rates as quoted by bidder in
percentage as well as its total amount in SOR, and contractor shall be liable to pay
differential service tax at its own to government department. During the execution of
the contract, (GAIL may ask for copy of challan to ensure the payment by contractor of
such differential service tax )
D.
In case, rate of service tax quoted by bidder is higher than maximum applicable rate as
per prevailing service tax rules, it shall be restricted to the prevailing maximum rate ( i.
e. presently @ 12.36 %), for reimbursement purpose, and in the same line for
evaluation purpose also the prevailing maximum rate ( i. e. presently @ 12.36 %) shall
only be considered. The Higher rate of service tax quoted by bidder as stated above in
percentage as well as its total amount in SOR shall be termed as void, and not be
considered in any case, which will be completely sole discretion of GAIL.
The bidder who is exempted to pay Service Tax and Education Cess thereon due to
annual turnover at the time of bid submission and later on if it becomes applicable,
evaluation shall be made based on information available in their bid. Further, after
placement of order/contract, if Service Tax and Education Cess thereon due to
increase in annual turnover become leviable, GAIL shall not reimburse Service Tax &
Education Cess thereon and contractor shall be liable to pay Service Tax & Education
Cess thereon to Government department during the execution of the contract.
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GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF
DUPL & DPPL.
The bidder shall indicate in its bid the Service Tax Registration no. and in case the
Service Tax registration no. is not available, the bidder will give confirmation for
obtaining registration with a copy of application for registration.
The Service Provider shall specifically mention the Service Tax Registration No. in
their Invoice(s). Further, the amount and rate of Service Tax shall be separately and
distinctly specified in the Invoice(s). In addition to above invoice / bill shall be serially
numbered and should also specify following:
(i) The name, address and registration number of the service provider
(ii) The name and address of the recipient of the taxable service
(iii) Description, classification and value of taxable service provided and
(iv) The service tax payable on such services
51.
CENVAT BENEFIT
Bidders shall provide required documents for availing Cenvat Credit applicable on
Service Tax as per prevailing rules.
“Bidders are advised to ensure timely submission of correct invoice (s) with all
required supporting document (s) within a period specified in Contracts / LOA to
enable GAIL to avail CENVAT credit.
If CENVAT credit with respect to excise duty or service tax is not available to GAIL for
any reason which is not attributable to GAIL, then GAIL shall not be obligated or liable
to pay reimburse excise duty or service tax charged in the invoice (s) and shall be
entitled to / deduct / setoff / recover the such service tax or excise duty together with
all penalties and interest if any, against any amounts paid or payable by GAIL to
bidder.”
“Where GAIL has the obligation to discharge service tax liability under reverse charge
mechanism and GAIL has paid or is / liable to pay service tax to the Government on
which interest or penalties becomes payable as per Point of Taxation Rule, 2011 for
any reason which is not attributable to GAIL or CENVAT credit with respect to such
payments is not available to GAIL for any reason which is not attributable to GAIL,
then GAIL shall be entitled to deduct / setoff / recover such amounts against any
amounts paid or payable by GAIL to bidder.”
Signature of Bidder:
Tender Document No
Tender Subject
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF
DUPL & DPPL.
SECTION- II
General Conditions
Of
Contract-Goods
(GCC-Goods)
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GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF
DUPL & DPPL.
General Conditions of Contract-GOODS
INDEX
Article
Title
1.
2.
3
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
32.
33.
34.
35.
36.
37.
38.
39.
40.
41.
42.
Definitions
Seller to inform
Application
Country of origin
Scope of Contract
Standards
Instructions, direction & correspondence
Contract Obligations
Modification in Contract
Use of Contract Documents & Information
Patent Rights, Liability & Compliance of Regulations
Performance Guarantee
Inspection, Testing & Expediting
Time
Schedule & Progress Reporting
Delivery & Documents
Transit Risk Insurance
Transportation
Incidental Services
Spare Parts, Maintenance Tools, Lubricants
Guarantee
Terms of Payment
Prices
Subletting & assignment
Time as Essence of Contract
Delays in the Seller’s Performance
Price Reduction Schedule for Delayed delivery
Rejections, Removal of rejected equipment & replacement
Termination of Contract
Force Majeure
Resolution of disputes/arbitration
Governing Language
Notices
Taxes & Duties
Books & Records
Permits & Certificates
General
Import License
Fall clause
Publicity & Advertising
Repeat Order
Limitation of Liability
Integrity Pact
Signature of Bidder:
Tender Document No
Tender Subject
1
1.1
1.2
1.3
1.4
1.5
1.6
1.7
1.8
1.9
1.10
1.11
1.12
1.13
1.14
1.15
1.16
1.17
1.18
1.19
1.20
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GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF
DUPL & DPPL.
Definitions
In this document, General Conditions of Contract (GCC-Goods), the following terms shall have the
following respective meanings:
BIDDER : Designates the individual or legal entity which has made a proposal, a tender or a bid with the
aim of concluding a Contract with the PURCHASER.
CONTRACT shall mean Purchase Order/Contract and all attached exhibits and documents referred to
therein and all terms and conditions thereof together with any subsequent modifications thereto.
CONTRACT PRICE shall mean the price payable to the Seller under the Contract for the full and proper
performance of his contractual obligations.
COMPLETION DATE shall mean the date on which the goods are successfully commissioned by the
Seller and handed over to the PURCHASER.
COMMERCIAL OPERATION shall mean the condition of the operation in which the complete
equipment covered under the Contract is officially declared by the PURCHASER to be available for
continuous operation at different loads upto and including rated capacity.
DELIVERY terms shall be interpreted as per INCO TERMS 2000 in case of Contract with a foreign
Bidder and as the date of LR/GR in the case of a contract with an Indian Bidder.
DRAWINGS shall mean and include Engineering drawings, sketches showing plans, sections and
elevations in relation to the Contract together with modifications and/or revisions thereto.
ENGINEER or Engineer-in-Charge of the Project SITE shall mean the person designated from time to
time by PURCHASER at SITE and shall include those who are expressly authorized by him to act for
and on his behalf for operation of this CONTRACT.
FINAL ACCEPTANCE shall mean the PURCHASER’s written acceptance of the Works performed
under the Contract after successful completion of performance and guarantee test.
GOODS shall mean articles, materials, equipment, design and drawings, data and other property to be
supplied by Seller to complete the contract.
INSPECTOR shall mean any person or outside Agency nominated by PURCHASER to inspect
equipment, stagewise as well as final, before dispatch, at SELLER’s works and on receipt at SITE as
per terms of the CONTRACT.
INITIAL OPERATION shall mean the first integral operation of the complete equipment covered under
the Contract with sub-systems and supporting equipment in service or available for service.
PURCHASER/ OWNER/GAIL shall mean GAIL (INDIA) LIMITED (GAIL) having its registered office at
16, BHIKAIJI CAMA PLACE, R.K.PURAM, NEW DELHI-110066 (INDIA). The term PURCHASER
includes successors, assigns of GAIL.
PERFORMANCE AND GUARANTEE TESTS shall mean all operational checks and tests required to
determine and demonstrate capacity, efficiency and operating characteristics as specified in the
Contract documents.
PROJECT designates the aggregate of the Goods and/or Services to be provided by one or more
Contractors.
Quantities – Bills of quantities
Bills of quantities
Designate the quantity calculations to be taken into account when these calculations are made from
detailed or construction drawings, or from work actually performed, and presented according to a jointly
agreed breakdown of the Goods and/or Services.
SELLER shall mean the person, firm or company with whom PURCHASE ORDER/CONTRACT is
placed/entered into by PURCHASER for supply of equipment, materials and services. The term Seller
includes its successors and assigns.
SERVICE shall mean erection, installation, testing, commissioning, provision of technical assistance,
training and other such obligations of the Seller covered under the Contract.
SITE designates the land and/or any other premises on, under, in or across which the Goods and/or
Services have to be supplied, erected, assembled, adjusted, arranged and/or commissioned.
SPECIFICATIONS shall mean and include schedules, details, description, statement of technical data,
performance characteristics, standards (Indian as well as International) as applicable and specified in
the Contract.
SUB-CONTRACT shall mean order placed by the Seller, for any portion of the contracted work, after
necessary consent and approval of PURCHASER.
SUB-CONTRACTOR shall mean the person named in the CONTRACT for any part of the work or any
person to whom any part of the CONTRACT has been sub-let by the SELLER with the consent in
writing of the PURCHASER and will include the legal representatives, successors, and permitted
assigns of such person.
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GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF
DUPL & DPPL.
1.21
START-UP shall mean the time period required to bring the equipments covered under the Contract
from an inactive condition, when construction is essentially complete to the state of readiness for trial
operation. The start-up period shall include preliminary inspection and check out of equipment and
supporting subsystems, initial operation of the complete equipments covered under the Contract to
obtain necessary pre-trial operation data, perform calibration and corrective action, shutdown inspection
and adjustment prior to the trial operation period.
1.22
TESTS shall mean such process or processes to be carried out by the Seller as are prescribed in the
Contract or considered necessary by PURCHASER or his representative in order to ascertain quality,
workmanship, performance and efficiency of equipment or part thereof.
TESTS ON COMPLETION shall mean such tests as prescribed in the Contract to be performed by the
Seller before the Works are taken over by the PURCHASER.
1.23
2
Seller To Inform
2.1
The Seller shall be deemed to have carefully examined all contract documents to his entire satisfaction.
Any lack of information shall not in any way relieve the Seller of his responsibility to fulfill his obligation
under the Contract.
3
Application
3.1
These General Conditions of Contract (GCC-Goods) shall apply to the extent that they are not
superseded by provisions of other parts of the Contract.
4
Country of Origin
4.1
For purposes of this Clause “origin” means the place where the Goods were mined, grown or produced,
or from which the services are supplied. Goods are produced when, through manufacturing, processing
or substantial and major assembling of components, a commercially recognized new product results
that is substantially different in basic characteristics or in purpose or utility from its components.
5
Scope of Contract
5.1
Scope of the CONTRACT shall be as defined in the PURCHASE ORDER/CONTRACT specifications,
drawings and Annexure thereto.
Completeness of the EQUIPMENT shall be the responsibility of the SELLER. Any equipment, fittings
and accessories which may not be specifically mentioned in the specifications or drawings, but which
are usual or necessary for the satisfactory functioning of the equipment (successful operation and
functioning of the EQUIPMENT being SELLER’s responsibility) shall be provided by SELLER without
any extra cost.
The SELLER shall follow the best modern practices in the manufacture of high grade EQUIPMENT
notwithstanding any omission in the specifications. The true intent and meaning of these documents is
that SELLER shall in all respects, design, engineer, manufacture and supply the equipment in a
thorough workmanlike manner and supply the same in prescribed time to the entire satisfaction of
PURCHASER.
The SELLER shall furnish 2 (two) copies in English language of Technical documents, final drawings,
preservation instructions, operation and maintenance manuals, test certificates, spare parts catalogues
for all equipments to the PURCHASER.
The documents once submitted by the SELLER shall be firm and final and not subject to subsequent
changes. The SELLER shall be responsible for any loss to the PURCHASER consequent to furnishing
of incorrect data/drawings.
All dimensions and weight should be in metric system.
All equipment to be supplied and work to be carried out under the CONTRACT shall conform to and
comply with the provisions of relevant regulations/Acts(State Government or Central Government) as
may be applicable to the type of equipment/work carried out and necessary certificates shall be
furnished.
The Seller shall provide cross sectional drawings, wherever applicable, to identify the spare part
numbers and their location. The size of bearings, their make and number shall be furnished.
5.2
5.3
5.4
5.5
5.6
5.7
5.8
Signature of Bidder:
Tender Document No
Tender Subject
5.9
5.10
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF
DUPL & DPPL.
Specifications, design and drawings issued to the SELLER alongwith RFQ and CONTRACT are not
sold or given but loaned. These shall remain property of PURCHASER or its assigns and are subject to
recall by PURCHASER The SELLER and his employees shall not make use of the drawings,
specifications and technical information for any purpose at any time except for manufacture against the
CONTRACT and shall not disclose the same to any person, firm or corporate body, without written
permission of PURCHASER. All such details shall be kept confidential.
SELLER shall pack, protect, mark and arrange for despatch of EQUIPMENT as per instructions given in
the CONTRACT.
6
Standards
6.1
The GOODS supplied under the CONTRACT shall conform to the standards mentioned in the Technical
Specifications, or such other standards which ensure equal or higher quality, and when no applicable
standard is mentioned, to the authoritative standard appropriate to the GOODS’ country of origin and
such standards shall be the latest issued by the concerned institution.
7
Instructions, Direction & Correspondence
7.1
The materials described in the CONTRACT are to be supplied according to the standards, data sheets,
tables, specifications and drawings attached thereto and/or enclosed with the CONTRACT, itself and
according to all conditions, both general and specific enclosed with the contract, unless any or all of
them have been modified or cancelled in writing as a whole or in part.
a. All instructions and orders to SELLER shall, excepting what is herein provided, be given by
PURCHASER.
b. All the work shall be carried out under the direction of and to the satisfaction of PURCHASER
c. All communications including technical/commercial clarifications and/or comments shall be
addressed to PURCHASER and shall always bear reference to the CONTRACT.
d. Invoices for payment against CONTRACT shall be addressed to PURCHASER.
e. The CONTRACT number shall be shown on all invoices, communications, packing lists, containers
and bills of lading/LR, etc.
8
Contract Obligations
8.1
Once a contract is confirmed and signed, the terms and conditions contained therein shall take
precedence over the Seller’s bid and all previous correspondence.
9
Modification In Contract
9.1
All modifications leading to changes in the CONTRACT with respect to technical and/or commercial
aspects including terms of delivery, shall be considered valid only when accepted in writing by
PURCHASER by issuing amendment to the CONTRACT. Issuance of acceptance or otherwise in such
cases shall not be any ground for extension of agreed delivery date and also shall not affect the
performance of contract in any manner except to the extent mutually agreed through a modification of
contract.
PURCHASER shall not be bound by any printed conditions or provisions in the SELLER’s Bid Forms or
acknowledgment of CONTRACT, invoices, packing list and other documents which purport to impose
any conditions at variance with or supplemental to CONTRACT.
9.2
10
Use of Contract Documents & Information
10.1
The Seller shall not, without the Purchaser’s prior written consent, disclose the CONTRACT or any
provision thereof, or any specification, plan, drawing, pattern, sample or information furnished by or on
behalf of the PURCHASER in connection therewith, to any person other than a person employed by the
SELLER in the performance of the CONTRACT. Disclosure to any such employed person shall be
made in confidence and shall extend only so far as may be necessary for purpose of such performance.
The SELLER shall not, without the PURCHASER’s prior written consent, make use of any document or
information enumerated in Article 10.1. except for purpose of performing the CONTRACT.
10.2
11
Patent Rights, Liability & Compliance of Regulations
40
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11.1
11.2
11.3
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GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF
DUPL & DPPL.
SELLER hereby warrants that the use or sale of the materials delivered hereunder will not infringe
claims of any patent covering such material and SELLER agrees to be responsible for and to defend at
his sole expense all suits and proceedings against PURCHASER based on any such alleged patent
infringement and to pay all costs, expenses and damages which PURCHASER may have to pay or
incur by reason of any such suit or proceedings.
The SELLER shall indemnify the PURCHASER against all third party claims of infringement of patent,
trade mark or industrial design rights arising from use of the GOODS or any part thereof in the
PURCHASER’s country.
SELLER shall also protect and fully indemnify the PURCHASER from any claims from SELLER’S
workmen/employees or their heirs, dependants, representatives, etc. or from any other person/persons
or bodies/companies etc. for any acts of commissions or omission while executing the CONTRACT.
11.4
SELLER shall be responsible for compliance with all requirements under the laws and shall protect and
indemnify completely the PURCHASER from any claims/penalties arising out of any infringements.
12
Contract cum Performance Bank Guarantee (CPBG)
Within 15 days after the SELLER’s receipt of notification of award of the CONTRACT, the SELLER
shall furnish Performance Guarantee in the form of Bank Guarantee/irrevocable Letter of Credit to the
PURCHASER, in the form provided in the Bidding Documents, for an amount equivalent to 10% of
the total value of the CONTRACT.
The proceeds of Performance Guarantee shall
be appropriated by the PURCHASER as
compensation for any loss resulting from the SELLER’s failure to complete his obligations
under the CONTRACT without prejudice to any of the rights or remedies the PURCHASER may
be entitled to as per terms and conditions of CONTRACT. The proceeds of this Performance
Guarantee shall also govern the successful performance of Goods and Services during the entire
period of Contractual Warrantee / Guarantee.
The performance guarantee shall be denominated in the currency of the CONTRACT.
The Performance Guarantee shall be valid for the duration of 90 days beyond the expiry
o f Warrantee/Guarantee period. The Bank Guarantee will be discharged by PURCHASER not later
than 6 months from the date of expiration of the Seller’s entire obligations, including any warrantee
obligations, under the CONTRACT.
13
Inspection, Testing & Expediting
13.1
The PURCHASER or its representative shall have the right to inspect and/or to test the GOODS to
confirm their conformity to the CONTRACT specifications. The special conditions of CONTRACT and/or
the Technical Specifications shall specify what inspections and tests the PURCHASER requires and
where they are to be conducted. The PURCHASER shall notify the SELLER in writing the identity of any
representative(s) retained for these purposes.
The inspections and tests may be conducted on the premises of the SELLER or his sub-contractor(s),
at point of DELIVERY and/or at the GOODS’ final destination, When conducted on the premises of the
SELLER or his sub-contractor (s), all reasonable facilities and assistance including access to the
drawings and production data shall be furnished to the inspectors at no charge to the PURCHASER.
Should any inspected or tested GOODS fail to conform to the specifications, the PURCHASER may
reject them and the SELLER shall either replace the rejected GOODS or make all alterations necessary
to meet Specifications’ requirements, free of cost to the PURCHASER.
The PURCHASER’s right to inspect, test and where necessary reject the GOODS after the GOODS’
arrival in the PURCHASER’s country shall in no way be limited or waived by reason of the GOODS
having previously been inspected, tested and passed by the PURCHASER, or their representative prior
to the GOODS shipment from the country of origin.
The INSPECTOR shall follow the progress of the manufacture of the GOODS under the CONTRACT to
ensure that the requirements outlined in the CONTRACT are not being deviated with respect to
schedule and quality.
SELLER shall allow the INSPECTOR to visit, during working hours, the workshops relevant for
execution of the CONTRACT during the entire period of CONTRACT validity.
In order to enable PURCHASER’s representatives to obtain entry visas in time, SELLER shall notify
PURCHASER two months before assembly, testing and packing of main EQUIPMENT. If requested,
13.2
13.3
13.4
13.5
13.6
13.7
Signature of Bidder:
Tender Document No
Tender Subject
13.8
13.9
13.10
13.11
13.12
13.13
13.14
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF
DUPL & DPPL.
SELLER shall assist PURCHASER’s representatives in getting visas in the shortest possible time
(applicable only in case of foreign order).
SELLER shall place at the disposal of the INSPECTOR, free of charge, all tools, instruments, and other
aPelargonic Acidratus necessary for the inspection and/or testing of the GOODS. The INSPECTOR is
entitled to prohibit the use and dispatch of GOODS and/or materials which have failed to comply with
the characteristics required for the GOODS during tests and inspections.
SELLER shall advise in writing of any delay in the inspection program at the earliest, describing in detail
the reasons for delay and the proposed corrective action.
ALL TESTS and trials in general, including those to be carried out for materials not manufactured by
SELLER shall be witnessed by the INSPECTOR. Therefore, SELLER shall confirm to PURCHASER by
fax or e-mail about the exact date of inspection with at least 30 days notice. SELLER shall specify the
GOODS and quantities ready for testing and indicate whether a preliminary or final test is to be carried
out.
If on receipt of this notice, PURCHASER should waive the right to witness the test, timely information
will be given accordingly.
Any and all expenses incurred in connection with tests, preparation of reports and analysis made by
qualified laboratories, necessary technical documents, testing documents and drawings shall be at
SELLER’s cost. The technical documents shall include the reference and numbers of the standards
used in the construction and, wherever deemed practical by the INSPECTOR, copy of such standards.
Nothing in Article-13 shall in any way release the SELLER from any warrantee or other obligations
under this CONTRACT.
Arrangements for all inspections required by Indian Statutory Authorities and as specified in technical
specifications shall be made by SELLER.
13.15
Inspection & Rejection of Materials by consignees
When materials are rejected by the consignee, the supplier shall be intimated with the details of such
rejected materials, as well as the reasons for their rejection, also giving location where such materials
are lying at the risk and cost of the contractor/supplier. The supplier will be called upon either to
remove the materials or to give instructions as to their disposal within 14 days and in the case of
dangerous, infected and perishable materials within 48 hours, failing which the consignee will either
return the materials to the contractor freight to pay or otherwise dispose them off at the contractor’s risk
and cost. The PURCHASER shall also be entitled to recover handling and storage charges for the
period, during which the rejected materials are not removed @ 5% of the value of materials for each
month or part of a month till the rejected materials are finally disposed off.
14
Time Schedule
14.1
Time Schedule Network/Bar Chart
14.1.1 Together with the Contract confirmation, SELLER shall submit to PURCHASER, his time
schedule regarding the documentation, manufacture, testing, supply, erection and
commissioning of the GOODS.
14.1.2 The time schedule will be in the form of a network or a bar chart clearly indicating all main or
key events regarding documentation, supply of raw materials, manufacturing, testing, delivery,
erection and commissioning.
14.2
14.2.1
14.2.2
14.2.3
14.3.1
14.3.2
Progress Trend Chart/Monthly Report
SELLER shall report monthly to PURCHASER, on the progress of the execution of CONTRACT
and achievement of targets set out in time bar chart.
The progress will be expressed in percentages as shown in the progress trend chart attached to
the Time Schedule specification.
The first issue of the Progress Trend Chart will be forwarded together with the time bar chart
alongwith CONTRACT confirmation.
PURCHASER’s/CONSULTANT’s representatives shall have the right to inspect SELLER’s
premises with a view to evaluating the actual progress of work on the basis of SELLER’s time
schedule documentation.
Irrespective of such inspection, SELLER shall advise CONSULTANT, with copy to
PURCHASER, at the earliest possible date of any anticipated delay in the progress.
42
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GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF
DUPL & DPPL.
14.4
Notwithstanding the above, in case progress on the execution of contract at various stages is not as per
phased time schedule and is not satisfactory in the opinion of the PURCHASER which shall be
conclusive or SELLER shall neglect to execute the CONTRACT with due diligence and expedition or
shall contravene the provisions of the CONTRACT, PURCHASER may give notice of the same in
writing to the SELLER calling upon him to make good the failure, neglect or contravention complained
of. Should SELLER fail to comply with such notice within the period considered reasonable by
PURCHASER, the PURCHASER shall have the option and be at liberty to take the CONTRACT wholly
or in part out of the SELLER’s hand and make alternative arrangements to obtain the requirements and
completion of CONTRACT at the SELLER’s risk and cost and recover from the SELLER, all extra cost
incurred by the PURCHASER on this account. In such event PURCHASER shall not be responsible for
any loss that the SELLER may incur and SELLER shall not be entitled to any gain. PURCHASER shall,
in addition, have the right to encash Performance Guarantee in full or part (if applicable),.
15
Delivery & Documents
15.1
Delivery of the GOODS shall be made by the SELLER in accordance with terms specified in the
CONTRACT, and the goods shall remain at the risk of the SELLER until delivery has been completed.
Delivery shall be deemed to have been made :
a) In the case of FOB, CFR & CIF Contracts, when the Goods have been put on board the ship, at
the specified port of loading and a clean Bill of Lading is obtained. The date of Bill of Lading shall
be considered as the delivery date.
b) In case of FOT despatch point contract (For Indian bidder), on evidence that the goods have been
loaded on the carrier and a negotiable copy of the GOODS receipt obtained. The date of LR/GR
shall be considered as the date of delivery.
c) In case of FOT site (for Indian bidders) on receipt of goods by PURCHASER/ at the designated
site(s).
The delivery terms are binding and essential and consequently, no delay is allowed without the written
approval of PURCHASER. Any request concerning delay will be void unless accepted by PURCHASER
through a modification to the CONTRACT.
Delivery time shall include time for submission of drawings for approval, incorporation of comments, if
any, and final approval of drawings by PURCHASER.
In the event of delay in delivery, Price Reduction Schedule as stipulated in Article – 26 shall apply.
The documentation, in English Language, shall be delivered in due time, in proper form and in the
required number of copies as specified in the contract.
The additional copies of final drawings and instructions will be included in the package of goods,
properly enveloped and protected.
The SELLER should comply with the Packing, Marking and Shipping Documentation & Specifications
enclosed.
15.2
15.3
15.4
15.5
15.6
15.7
15.8
16
Transit Risk Insurance
16.1
All goods supplied under the contract shall be fully insured in a freely convertible currency against loss
or damage incidental to manufacture or acquisition, transportation, storage and delivery.
16.2
Where delivery is on FOB or CFR basis, marine insurance shall be the responsibility of the Purchaser.
Insurance Requirements:
Indigenous Bidders
:
Transit risk insurance from F.O.T. despatch point onwards shall be
arranged and borne by GAIL.
Foreign Bidders
:
Marine insurance as well as transit insurance in Purchaser’s country shall be
arranged and borne by GAIL.
The SELLER shall ensure that in effecting despatch of materials, the primary responsibility of the
carriers for safe movement is always retained so that the PURCHASER’s interests are fully
safeguarded and are in no way jeopardized. The Seller shall furnish the cost of materials against each
equipment.
17.
Transportation
17.
Where the SELLER is required under the CONTRACT to deliver the GOODS FOB, transport of the
GOODS until delivery, that is, upto and including the point of putting the GOODS on board the export
conveyance at the specified port of loading, shall be arranged and paid for by the SELLER and the cost
thereof shall be included in the Contract price.
Signature of Bidder:
Tender Document No
Tender Subject
17.2
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF
DUPL & DPPL.
Where the SELLER is required under the CONTRACT to deliver the GOODS CFR or CIF, transport of
the Goods to the port of discharge or such other point in the country of destination as shall be specified
in the CONTRACT shall be arranged and paid for by the SELLER and the cost thereof shall be included
in the Contract price.
18
18.1
18.1.1
18.1.2
18.1.3
Incidental Services
The Seller may be required to provide any or all of the following services:
Performance or supervision of onsite assembly and/or start-up of the supplied Goods:
Furnishing tools required for assembly and/or maintenance of the supplied Goods:
Performance or supervision or maintenance and/or repair of the supplied Goods, for a period of time
agreed by the parties, provided that this service shall not relieve the Seller of any warrantee/guarantee
obligations under the Contract.
18.1.4 Training of the Purchaser’s personnel at the Seller’s plant and/or at Site, in assembly, start-up
operation, maintenance and/or repair of the supplied Goods at no extra cost. However, Purchaser will
bear boarding, lodging & personal expenses of Trainees.
18.2
Prices charged by the Seller for the preceding incidental services, shall not exceed the prevailing rates
charged to other parties by the Seller for similar services.
18.3 When required, Seller shall depute necessary personnel for supervision and/or erection of the
Equipment at site for duration to be specified by Purchaser on mutually agreed terms. Seller’s
personnel shall be available at Site within seven days for emergency action and twenty-one days for
medium and long-term assistance, from the date of notice given by Purchaser.
18.4
The cost of incidental services shall not be included in the quoted prices. The cost of applicable
incidental services should be shown separately in the price schedules, if asked.
19
Spare Parts and Maintenance Tools
19.1
Seller may be required to provide any or all of the following materials and notification pertaining to spare
parts manufactured or distributed by the Seller.
19.1.1 Such spare parts as the Purchaser may opt to purchase from the Seller, provided that his option shall
not relieve the Seller of any warrantee obligations under the Contract, and
19.1.2
In the event of termination of production of the spare parts:
i)
Advance notification to the Purchaser of the pending termination, in sufficient time to permit the
Purchaser to procure needed requirements, and
ii)
Following such termination, furnishing at no cost to the Purchaser, the blue prints, drawings and
specifications of the spare parts, if any when requested.
19.2
Seller shall supply item wise list with value of each item of spare parts and maintenance tools
requirements, along with full details of manufacturers/vendors for such spares/maintenance tools for
19.2.1
The construction, execution and commissioning.
19.2.2
Two years operation and maintenance.
19.3
19.7
Spare parts shall be new and of first class quality as per engineering standards/ codes, free of any
defects (even concealed), deficiency in design, materials and workmanship and also shall be
completely interchangeable with the corresponding parts.
Type and sizes of bearings shall be clearly indicated.
Spare parts shall be packed for long storage under tropical climatic
conditions in suitable cases,
clearly marked as to intended purpose.
A list of special tools and gauges required for normal maintenance and special handling and lifting
appliances, if any, for the Goods shall be submitted to Purchaser.
Bidders should note that if they do not comply with Clause 19.2 above, their quotation may be rejected.
20
Guarantee
20.1
All Goods or Materials shall be supplied strictly in accordance with the specifications, drawings, data
sheets, other attachments and conditions stated in the Contract.
No deviation from such specifications or alterations or of these conditions shall be made without
PURCHASER’S agreement in writing which must be obtained before any work against the order is
commenced. All materials supplied by the SELLER pursuant to the Contract (irrespective of whether
engineering, design data or other information has been furnished, reviewed or approved by
PURCHASER) are guaranteed to be of the best quality of their respective kinds (unless otherwise
19.4
19.5
19.6
44
Tender Document No
Tender Subject
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF
DUPL & DPPL.
specifically authorized in writing by PURCHASER) and shall be free from faulty design, workmanship
and materials, and to be of sufficient size and capacity and of proper materials so as to fulfill in all
respects all operating conditions, if any, specified in the Contract.
If any trouble or defect, originating with the design, material, workmanship or operating characteristics
of any materials, arises at any time prior to 12 months from the date of installation or 18 months
from the date of delivery whichever is earlier, and the SELLER is notified thereof, SELLER shall, at
his own expense and as promptly as possible, make such alterations, repairs and replacements as may
necessary to permit the materials to function in accordance with the specifications and to fulfill the
foregoing guarantees.
PURCHASER may, at his option, remove such defective materials, at SELLER’S expense in which
event SELLER shall, without cost to PURCHASER and as promptly as possible, furnish and install
proper materials. Repaired or replaced materials shall be similarly guaranteed by the SELLER for a
period of no less than twelve (12) months from the date of replacement/repair.
In the event that the materials supplied do not meet the specifications and/or not in accordance with the
drawings data sheets or the terms of the Contract and rectification is required at site, PURCHASER
shall notify the SELLER giving full details of differences. The SELLER shall attend the site within seven
(7) days of receipt of such notice to meet and agree with representatives of PURCHASER, the action
required to correct the deficiency. Should the SELLER fail to attend meeting at Site within the time
specified above, PURCHASER shall immediately rectify the work/materials and SELLER shall
reimburse PURCHASER all costs and expenses incurred in connection with such trouble or defect.
20.2
PERFORMANCE GUARANTEE OF EQUIPMENT
20.2.1 SELLER shall guarantee that the performance of the EQUIPMENT supplied under the CONTRACT
shall be strictly in conformity with the specifications and shall perform the duties specified under the
CONTRACT.
20.2.2 If the SELLER fails to prove the guaranteed performance of the EQUIPMENT set forth in the
specification, the SELLER shall investigate the causes and carry out necessary
rectifications/modifications to achieve the guaranteed performance. In case the SELLER fails to do so
within a reasonable period, the SELLER shall replace the EQUIPMENT and prove guaranteed
performance of the new equipment without any extra cost to PURCHASER.
20.2.3 If the SELLER fails to prove the guarantee within a reasonable period, PURCHASER/ shall have the
option to take over the EQUIPMENT and rectify, if possible, the EQUIPMENT to fulfill the guarantees
and/or to make necessary additions to make up the deficiency at Seller’s risk and cost. All expenditure
incurred by the PURCHASER in this regard shall be to SELLER’s account.
21
Terms of Payment
21.1
The method of payment to be made to the SELLER under this CONTRACT shall be specified in the
Special Conditions of Contract.
The type(s) of payment to be made to the SELLER under this CONTRACT shall be specified in the
Special Conditions of Contract.
21.2
21.3
21.5
The SELLER’s request(s) for payment shall be made to the PURCHASER in writing accompanied by an
invoice describing, as appropriate, the Goods delivered and services performed, and by shipping
documents submitted, and upon fulfillment of other obligations stipulated in the Contract.
Payment will be made in the currency or currencies in which the Contract Price has been stated in the
SELLER’s bid, as well as in other currencies in which the SELLER had indicated in his bid that he
intends to incur expenditure in the performance of the Contract and wishes to be paid. If the
requirements are stated as a percentage of the bid price alongwith exchange rates used in such
calculations these exchange rates shall be maintained.
General Notes:
1. All foreign currency payments to foreign bidder shall be released through an irrevocable Letter of
Credit, which shall be opened through Government of India Nationalized Bank and hence shall not
be confirmed. In case any bidder insists on confirmation, charges towards confirmation shall be
borne by him. L/C shall be established within 30 days after receipt of unconditional acceptance of
Letter /Fax of Intent.
2. For dispatches on FOT dispatch point (in India) basis, the payment shall be through PURCHASER’s
bank. Payment through Bank, wherever applicable, shall be released as per normal banking
procedures.
Signature of Bidder:
Tender Document No
Tender Subject
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF
DUPL & DPPL.
3. Payment shall be released within 30 days after receipt of relevant documents complete in all
respects.
4. All bank charges incurred in connection with payments shall be to Seller’s account in case of Indian
bidders and to respective accounts in case of Foreign bidder.
5. Unless otherwise specifically stated in bid document, all payments shall be made in the currency
quoted.
6. No interest charges for delay in payments, if any, shall be payable by PURCHASER.
7. In case of Indian bidder, variation, if any, on account of customs duty on their built-in- import
content, as per terms of bid document, shall be claimed separately by bidder after receipt of goods
at site (s). However, any price benefits to the PURCHASER, on account of such variation as per
terms specified in the bid document, shall be passed on to the PURCHASER along with invoicing
itself.
8. Agency commission, if any, to Indian agent for Foreign bidders, indicated in prices, shall be paid to
the agent in equivalent Indian Rupees on receipt and acceptance of material at site.
22
Prices
22.1
Prices charged by the SELLER for Goods delivered and services performed under the CONTRACT
shall not, with the exception of any price adjustments authorized by the Contract vary from the prices
quoted by the SELLER in his bid.
23
Subletting & Assignment
23.1
The contractor shall not without previous consent in writing of the PURCHASER authority, sublet,
transfer or assign the contract or any part thereof or interest therein or benefit or advantage thereof in
any manner whatsoever. Provided, nevertheless, that any such consent shall not relieve the contractor
from any obligation, duty or responsibility under the contract.
24
Time as Essence of Contract
24.1
The time and date of delivery/completion of the GOODS/SERVICES as stipulated in the Contract shall
be deemed to be the essence of the Contract.
25
Delays In The Seller’s Performance
25.1
If the specified delivery schedule is not adhered to or the progress of manufacture or supply of the items
is not satisfactory or is not in accordance with the progress schedule the PURCHASER has the right to:
i)
hire for period of delay from elsewhere goods which in PURCHASER’s opinion will meet the same
purpose as the goods which are delayed and SELLER shall be liable without limitation for the hire
charges; or
ii) cancel the CONTRACT in whole or in part without liability for cancellation charges. In that event,
PURCHASER may procure from elsewhere goods which PURCHASER’s opinion would meet the
same purpose as the goods for which CONTRACT is cancelled and SELLER shall be liable
without limitations for the difference between the cost of such substitution and the price set forth in
the CONTRACT for the goods involved; or
iii) hire the substitute goods vide (I) above and if the ordered goods continue to remain undelivered
thereafter, cancel the order in part or in full vide (ii) above.
25.1
Any inexcusable delay by the SELLER or his sub-contractor shall render the SELLER liable, without
prejudice to any other terms of the Contract, to any or all of the following sanctions: forfeiture of
Contract performance guarantee (if applicable), imposition of price reduction for delay in delivery and
termination of the contract for default.
26
Price Reduction Schedule For Delayed Delivery
26.1
Subject to Article -29, if the SELLER fails to deliver any or all of the GOODS or performance the
services within the time period (s) specified in the CONTRACT, the PURCHASER shall, without
prejudice to his other remedies under the CONTRACT, deduct from the CONTRACT PRICE, a sum
calculated on the basis of the CONTRACT PRICE, including subsequent modifications.
26.1.1 Deductions shall apply as per following formula:
46
Tender Document No
Tender Subject
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF
DUPL & DPPL.
26.4
In case of delay in delivery of equipment/materials or delay in completion, total contract price shall be
reduced by 1/2% (Half percent) of the total contract price per complete week of delay or part thereof
subject to a maximum of 5% (Five percent) of the total contract price.
In case of delay in delivery on the part of Seller, the invoice/document value shall be reduced
proportionately for the delay and payment shall be released accordingly.
In the event the invoice value is not reduced proportionately for the delay, the PURCHASER may
deduct the amount so payable by SELLER, from any amount falling due to the SELLER or by recovery
against the Performance Guarantee (if applicable).
In a supply contract, the portion of supply completed in all respect which can be used for commercial
operation shall not be considered for applying PRS, if delivered within contractual delivery period. The
remaining supplies which are completed beyond the contractual delivery shall attract price reduction
schedule @½ % of the delayed delivery value maximum upto 5% of the total order value
Both seller and PURCHASER agree that the above percentages of price reduction are genuine pre
estimates of the loss/damage which the PURCHASER would have suffered on account of delay/breach
on the part of the SELLER and the said amount will be payable on demand without there being any
proof of the actual loss/or damage caused by such breach/delay. A decision of the PURCHASER in the
matter of applicability of price reduction shall be final and binding.
27
Rejections, Removal of Rejected Equipment & Replacement
27.1
Preliminary inspection at SELLER’s works by INSPECTOR shall not prejudice Purchaser’s claim for
rejection of the EQUIPMENT on final inspection at SITE or claims under warranty provisions.
If the EQUIPMENTS are not of specification or fail to perform specified duties or are otherwise not
satisfactory the PURCHASER shall be entitled to reject the EQUIPMENT/MATERIAL or part thereof
and ask free replacement within reasonable time failing which obtain his requirements from elsewhere
at SELLER’s cost and risk.
Nothing in this clause shall be deemed to deprive the PURCHASER AND/OR AFFECT ANY rights
under the Contract which it may otherwise have in respect of such defects or deficiencies or in any way
relieve the SELLER of his obligations under the Contract.
EQUIPMENT rejected by the PURCHASER shall be removed by the Seller at his cost within 14 days of
notice after repaying the amounts received against the SUPPLY. The PURCHASER shall in no way be
responsible for any deterioration or damage to the EQUIPMENT under any circumstances whatsoever.
In case of rejection of EQUIPMENT, PURCHASER shall have the right to recover the amounts, if any,
from any of CONTRACTOR’S invoices pending with PURCHASER or by alternative method(s).
26.2
26.3
27.2
27.3
27.4
27.5
28
Termination of Contract
28.1
Termination for Default
28.1.1 The PURCHASER may, without prejudice to any other remedy for breach of CONTRACT, by written
notice of default sent to the SELLER, terminate the CONTRACT in whole or in part:
A) If the SELLER fails to deliver any or all of the GOODS within the time period(s) specified in the
CONTRACT; or
B) If the SELLER fails to perform any other obligation(s) under the CONTRACT, and
C) If the SELLER, in either of the above circumstances, does not cure his failure within a period of 30
days (or such longer period as the PURCHASER may authorize in writing) after receipt of the
default notice from the PURCHASER.
28.1.2 In the event the PURCHASER terminates the CONTRACT in whole or in part, pursuant to Article
28.1.1, the PURCHASER may procure, upon such terms and in such manner as it deems appropriate,
goods similar to those undelivered and the SELLER shall be liable to the PURCHASER for any excess
costs for such similar GOODS. However, the SELLER shall continue performance of the CONTRACT
to the extent not terminated.
28.1.3 In case of termination of CONTRACT herein set forth (under clause 28) except under conditions of Force
Majeure and termination after expiry of contract, the VENDOR shall be put under holiday [i.e. neither any
enquiry will be issued to the party by GAIL (India) Ltd. Against any type of tender nor their offer will be
considered by GAIL against any ongoing tender (s) where contract between GAIL and that particular
VENDOR (as a bidder) has not been finalized] for three years from the date of termination by GAIL (India)
Ltd. to such VENDOR.
28.2
Termination for Insolvency
The PURCHASER, may at any time, terminate the CONTRACT by giving written notice to the SELLER,
without compensation to the SELLER, if the SELLER becomes bankrupt or otherwise insolvent,
Signature of Bidder:
Tender Document No
Tender Subject
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF
DUPL & DPPL.
provided that such termination will not prejudice or affect any right of action or remedy which has
accrued or will accrue thereafter to the PURCHASER.
28.3
Termination for Convenience
28.3.1 The PURCHASER may, by written notice sent to the SELLER, terminate the CONTRACT, in whole or
part, at any time for his convenience. The notice of termination shall specify that termination is for the
PURCHASER’s convenience, the extent to which performance of work under the CONTRACT is
terminated and the date upon which such termination becomes effective.
28.3.2 The GOODS that are complete and ready for shipment within 30 days after the SELLER’s receipt of
notice of termination shall be purchased by the PURCHASER at the CONTRACT terms and prices. For
the remaining GOODS, the PURCHASER may opt:
a) to have any portion completed and delivered at the CONTRACT terms and prices, and /or
b) to cancel the remainder and pay to the SELLER an agreed amount for partially completed GOODS
and for materials and parts previously procured by the SELLER.
29
Force Majeure
29.1
Shall mean and be limited to the following:
a) War/hostilities
b) Riot or Civil commotion
c) Earthquake, flood, tempest, lightening or other natural physical disaster.
d) Restrictions imposed by the Government or other Statutory bodies which prevents or delays the
execution of the Contract by the SELLER.
The SELLER shall advise PURCHASER by a registered letter duly certified by the local Chamber of
Commerce or statutory authorities, the beginning and end of the above causes of delay within seven (7)
days of the occurrence and cessation of such Force Majeure Conditions. In the event of delay lasting
over one month, if arising out of causes of Force Majeure, PURCHASER reserves the right to cancel
the Contract and the provisions governing termination stated under Article 28.0 shall apply.
For delays arising out of Force Majeure, the SELLER shall not claim extension in completion date for a
period exceeding the period of delay attributable to the causes of Force Majeure and neither
PURCHASER nor SELLER shall be liable to pay extra costs provided it is mutually established that
Force Majeure Conditions did actually exist.
SELLER shall categorically specify the extent of Force Majeure Conditions prevalent in their works at
the time of submitting their bid and whether the same have been taken into consideration or not in their
quotations. In the event of any force majeure cause, the SELLER or the PURCHASER shall not be
liable for delays in performing their obligations under this order and the delivery dates will be extended
to the SELLER without being subject to price reduction for delayed deliveries, as stated elsewhere.
30
30.1
30.2
30.3
30.4
Resolution of Disputes/Arbitration
The PURCHASER and the SELLER shall make every effort to resolve amicably by direct informal
negotiations any disagreement or dispute arising between them under or in connection with the
contract.
If, after thirty days from the commencement of such informal negotiations, the PURCHASER and the
SELLER have been unable to resolve amicably a Contract dispute, either party may require that the
dispute be referred for resolution to the formal mechanism as specified hereunder.
Legal Construction
The Contract shall be, in all respects be construed and operated as an Indian Contract and in
accordance with Indian Laws as in force for the time being and is subject to and referred to the Court of
Law situated within Union Territory of New Delhi.
Arbitration
All disputes, controversies, or claims between the parties (except in matters where the decision of the
Engineer-in-Charge is deemed to be final and binding) which cannot be mutually resolved within a
reasonable time shall be referred to Arbitration by a sole arbitrator.
The PURCHASER (GAIL (India) Limited) shall suggest a panel of three independent and distinguished
persons to the Seller to select any one among them to act as the sole Arbitrator.
In the event of failure of the Seller to select the Sole Arbitrator within 30 days from the receipt of the
communication suggesting the panel of arbitrators, the right of selection of Sole Arbitrator by the other
party shall stand forfeited and the PURCHASER shall have discretion to proceed with the appointment
48
Tender Document No
Tender Subject
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF
DUPL & DPPL.
of the Sole Arbitrator. The decision of the PURCHASER on the appointment of Sole Arbitrator shall be
final and binding on the parties.
The award of the Sole Arbitrator shall be final and binding on the parties and unless directed/awarded
otherwise by the Sole Arbitrator, the cost of arbitration proceedings shall be shared equally by the
parties. The arbitration proceeding shall be in English language and the venue shall be at New Delhi,
India.
Subject to the above, the provisions of (Indian)Arbitration & Conciliation Act, 1996 and the rules framed
thereunder shall be applicable. All matters relating to this contract are subject to the exclusive
jurisdiction of the Courts situated in the State of Delhi (India).
Seller may please note that the Arbitration & Conciliation Act 1996 was enacted by the Indian
Parliament and is based on United nations Commission on International Trade Law (UNCITRAL model
law), which were prepared after extensive consultation with Arbitral Institutions and centers of
International Commercial Arbitration. The United Nations General Assembly vide resolution 31/98
adopted the UNCITRAL Arbitration rules on 15 December 1996.
The WORK under the CONTRACT shall, however, continue during the Arbitration proceedings and no
payment due or payable to the Seller shall be withheld on account of such proceedings.
30.5 Addendum to this Clause No. 30:
i)
GAIL (India) Limited has framed the conciliation rules 2010 in conformity with supplementary to Part – III of
the Indian Arbitration and conciliation act 1986 for speedier, cost effective and amicable settlement of
disputes through conciliation. A copy of the said rules made available
on GAIL’s web site
www.gailonline.com for reference. Unless otherwise specified. The matters where decision of
the Engineer-in-Charge is deemed to be final and binding as provided in the Agreement and the
issues/ disputes which can not be mutually resolved within a reasonable time, all disputes shall be
settled in accordance with Conciliation Rules 2010.
ii)
Any disputes(s)/difference(s)/issue(s) of any kind whatsoever between/ amongst the Parties arising
under/out of/in connection with this contract shall be settled in accordance with the afore said rules.
iii)
In case of any disputes(s)/difference(s)/issue(s), a Party shall notify the other Party (ies) in writing about
such a disputes(s) / difference(s) / issue(s) between b / amongst the Parties and the such a Party
wishes to refer the disputes(s)/difference(s)/issue(s) Conciliation such invitation for Conciliation shall
contain sufficient information as to the disputes(s)/difference(s)/issue(s) to enable the other Party (ies)
to be fully informed as to the nature of the disputes(s)/difference(s)/issue(s), the amount of monetary
claim, if any, and cause(s) of action.
iv)
Conciliation proceedings commence when the other Party (ies) accept(s) the invitation to conciliate and
confirmed in writing. If the other Party (ies) reject(s) the invitation, there will be no conciliation
proceeding.
v)
If the Party initiating conciliation dose not receive a reply within thirty days from the date on which
he/she send the invitation, or within such other period of time as specified in the invitation. He/she may
elect to treat this as a rejection of the invitation to conciliation. If he/she so elect, he/she shall inform the
other Party(ies) accordingly.
vi)
Where invitation for Conciliation has been furnished, the parties shall attempt to settle such disputes(s)
amicably under part-III of the Indian Arbitration and Conciliation Act. 1996 and GAIL (India) Limited
Conciliation Rules, 2010. It would be only after exhausting the option of Conciliation as an Alternate
Disputes Resolution Mechanism that the parties hereto shall go for Arbitration. For the purpose of this
clause. The option of ‘Conciliation’ shall be deemed to have been exhausted even in case of rejection of
‘Conciliation’ by any of the Parties.
vii)
The cost of Conciliation proceeding including but not limited to fees for Conciliation(s), Airfare, Local
Transport, Accommodation, Cost towards conference facility etc. shall be borne by the parties equally.
viii)
The Parties shall freeze claim(s) of interest, if any and shall not claim the same during the pendency of
Conciliation proceeding. The Settlement Agreement, as and when reached/agreed upon, shall be
signed between the Parties and Conciliation proceedings shall stand terminated on the date Settlement
Agreement.
Signature of Bidder:
Tender Document No
Tender Subject
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF
DUPL & DPPL.
31
Governing Language
31.1
The Contract shall be written in English language as specified by the PURCHASER/ in the Instruction to
Bidders. All literature, correspondence and other documents pertaining to the Contract which are
exchanged by the parties shall be written in English language. Printed literature in oth7er language
shall only be considered, if it is accompanied by an English translation. For the purposes of
interpretation, English translation shall govern and be binding on all parties.
32
Notices
32.1
32.2
Any notice given by one party to the other pursuant to the Contract shall be sent in writing or by
telegram or fax, telex/cable confirmed in writing.
A notice shall be effective when delivered or on the notice’s effective date, whichever is later.
33
Taxes & Duties
33.1
A foreign Seller shall be entirely responsible for all taxes, stamp duties, license fees, and other such
levies imposed outside the PURCHASER’s country.
33.2
A domestic Seller shall be entirely responsible for all taxes, duties, license fees etc. incurred until the
delivery of the contracted goods to the PURCHASER. However, Sales Tax and Excise duty on finished
products shall be reimbursed by PURCHASER.
33.3
Customs duty payable in India for imported goods ordered by PURCHASER on foreign Seller shall be
borne and paid by PURCHASER.
33.4
Any income tax payable in respect of supervisory services rendered by Seller under the Contract shall
be as per the Indian Income Tax Act and shall be borne by SELLER. It is upto the bidder/seller to
ascertain the amount of these taxes and to include them in his bid price.
34
Books & Records
34.1
SELLER shall maintain adequate books and records in connection with Contract and shall make them
available for inspection and audit by PURCHASER or their authorized agents or representatives during
the terms of Contract until expiry of the performance guarantee. Fixed price (lumpsum or unit price)
Contract will not be subject to audit as to cost except for cost reimbursable items, such as escalation
and termination claims, transportation and comparable requirements.
35
Permits & Certificates
35.1
SELLER shall procure, at his expense, all necessary permits, certificates and licenses required by virtue
of all applicable laws, regulations, ordinances and other rules in effect at the place where any of the
work is to be performed, and SELLER further agrees to hold PURCHASER harmless from liability or
penalty which might be imposed by reason of any asserted or established violation of such laws,
regulations, ordinances or other rules. PURCHASER will provide necessary permits for SELLER’s
personnel to undertake any work in India in connection with Contract.
General
36
36.1
36.2
36.3
In the event that terms and conditions stipulated in the General Conditions of Contract should deviate
from terms and conditions stipulated in the Contract, the latter shall prevail.
Losses due to non-compliance of Instructions
Losses or damages occurring to the PURCHASER owing to the SELLER’s failure to adhere to any of
the instructions given by the PURCHASER in connection with the contract execution shall be
recoverable from the SELLER.
Recovery of sums due
All costs, damages or expenses which the PURCHASER may have paid, for which under the
CONTRACT SELLER is liable, may be recovered by the PURCHASER (he is hereby irrevocably
authorized to do so) from any money due to or becoming due to the SELLER under this Contract or
other Contracts and/or may be recovered by action at law or otherwise. If the same due to the SELLER
50
Tender Document No
Tender Subject
36.4
36.5
36.6
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF
DUPL & DPPL.
be not sufficient to recover the recoverable amount, the SELLER shall pay to the PURCHASER, on
demand, the balance amount.
Payments, etc. not to affect rights of the PURCHASER
No sum paid on account by the PURCHASER nor any extension of the date for completion granted by
the PURCHASER shall affect or prejudice the rights of the PURCHASER against the SELLER or relieve
the SELLER of his obligation for the due fulfillment of the CONTRACT.
Cut-off Dates
No claims or correspondence on this Contract shall be entertained by the PURCHASER after 90 days
after expiry of the performance guarantee (from the date of final extension, if any)
Paragraph heading
The paragraph heading in these conditions shall not affect the construction thereof.
37
Import License
31.7
No import license is required for the imports covered under this document.
38
FALL CLAUSE -NOT APPLICABLE
39
Publicity & Advertising
39.1
Seller shall not without the written permission of PURCHASER/Consultant make a reference to
PURCHASER/ Consultant or any Company affiliated with PURCHASER/Consultant or to the destination
or the description of goods or services supplied under the contract in any publication, publicity or
advertising media
40
Repeat Order
40.1
PURCHASER reserves the right, within 6 months of order to place repeat order upto 50% of the total
order qty. without any change in unit price or other terms and conditions.
41
Limitation of Liability
41.1
Notwithstanding anything contrary contained herein, the aggregate total liability of Seller under the
Agreement or otherwise shall be limited to 100% of Agreement / Order price. However, neither party
shall be liable to the other party for any indirect and consequential damages, loss of profits or loss of
production.
42.
Integrity Pact
Bidders are required to sign the integrity pact with GAIL (as per the format and terms & conditions
enclosed in tender) failing which their bid shall be liable for rejection.
The “Principal” means “GAIL (INDIA) LIMITED” and “Counterparty” means “Vendor /
Supplier / Contractor”.
The following two independent external monitors (IEMs) have been appointed by GAIL, in
terms of Integrity Pact (IP) which forms part of GAIL tenders / contracts.
(i) Shri V.K.Gupta (email id: [email protected] )
(ii)Shri Naresh Narad (email id: [email protected] )
(iii) Shri Anil Kumar (email id: [email protected] )
This panel is authorized to examine / consider all references made to it under this tender. The bidder
(s), in case of any dispute (s) / complaint (s) pertaining to this tender may raise the issue either with
the designated Tender Issuing Officer in GAIL or directly with the panel C/O Chief Vigilance
Officer, GAIL (India) Limited, GAIL Bhavan, 16-Bhikaji Cama Place, R. K. Puram, New Delhi – 110
066
Signature of Bidder:
Tender Document No
Tender Subject
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF
DUPL & DPPL.
Commitments and obligations of the “counterparty” :
I. The Counterparty, directly or indirectly (through agent, consultant, advisor etc), shall not pay
any bribe / influence or give undue / unlawful benefit to anyone to gain undue advantage in
dealing with GAIL.
II.The Counterparty will not engage in collusion of any kind including price fixation etc. with other
Counterparts.
III.The Counterparty will not pass GAIL’s confidential information to any third party unless
specifically authorized by GAIL in writing.
IV.The Counterparties shall promote and observe best ethical practices within their respective
organizations.
V.The Counterparty shall inform the Independent External Monitor.
a) If it received any demand, directly or indirectly, for a bribe / favor or any illegal gratification /
payment / benefit;
b) If it comes to know of any unethical or illegal payment / benefit;
c) If it makes any payment to any GAIL associate;
VI.
The Counterparty shall not make any false or misleading allegations against GAIL or its
associates.
VIOLATIONS AND CONSEQUENCES:
a) If a Counterparty commits a violation of its Commitments and Obligations under the Integrity
Pact Program during bidding process, their entire Earnest Money Deposit / Bid Security, would
be forfeited and in addition, they may be blacklisted from the GAIL business in future.
b) In case of violation of the Integrity Pact by Counterparty after award of the Contract GAIL
shall be entitled to terminate the contract. GAIL would forfeit the Security Deposits, encash
the Bank Guarantee (s) and other payments to Counterparty in such cases.
c) Subject to satisfaction of the Independent External Monitor, GAIL may ban / blacklist / put on
holiday and exclude the Counterparty from future dealings until GAIL is satisfied that
Counterparty shall not commit any such violation in future.
d) In addition to above, GAIL reserves its right to initiate to criminal proceedings against the
violating Counterparty, it the allegations by Counterparty are found frivolous, untrue and
misleading and may also impose exemplary cost for the same.
e) The Counterparty will be entitled to claim as determined by the Independent External Monitor, if the
above (d) is found incorrect.
*************************
52
Tender Document No
Tender Subject
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF
DUPL & DPPL.
SECTION - III
SPECIAL CONDITIONS OF CONTRACT
(SCC), SCOPE OF WORK & TECHNICAL
SPECIFICATIONS
53
Tender Document No
Tender Subject
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF
DUPL & DPPL.
Section-III
SCOPE OF WORK
1.0
1.1
INTRODUCTIION:
GAIL (India) Limited operating more than 6000 Km cross country network of gas
pipeline. GAIL supply natural gas through pipeline and its branch pipelines to various
customers such as Power Plants, Fertiliser Plants, Chemical Plants, etc. in the States
of Maharashtra, Gujarat, Madhya Pradesh, Rajasthan, Uttar Pradesh, Haryana and
Delhi through a network of pipelines.
1.2
In GAIL Maharashtra region IP based CCTV system is operational at 4 sites and 2
offices with a server at IP-4 (near Panvel) and local recording facility at all stations.
The schematic diagram of the existing setup of the CCTV network is given in
Annexure-1.
1.2
GAIL now intends to set up IP based CCTV surveillance system at its all remaining
pipeline stations in Maharashtra falling on DUPL (Dahej-Uran Pipeline) and
DPPL(Dabhol-Panvel Pipeline) as per list given in Annexure-2. All these stations
shall be setup with IP based CCTV camera nearby watchman Tower/Main Gate or at
vulnerable locations from security point of view.
2.0
BREIF SCOPE OF WORK:
Survey, Design, supply, installation, testing & commissioning of IP based CCTV
surveillance system equipped with PTZ IP HD cameras and fixed IP HD camera,
mounted on pole or on available structure, trenching, ducting and power/CAT6 cable
works, other associated accessories, operation instruction manual, maintenance
manual and training at site to meet Technical & general specifications as mentioned
in tender.
2.1
The scope of work includes survey, design,
commissioning but not limited to the following.
installation,
testing
&
The scope of work shall include the survey, complete Design, Engineering,
Manufacture, Supply, Delivery, Installation, Testing and Commissioning of a
fully functional and complete IP Based CCTV surveillance system comprising
of IP PTZ cameras and IP Fixed camera at GAIL pipeline Stations. Integration
of all cameras with centralised data server (to be installed at IP-4) capable of
maintaining 30 days Recording contents of streamed Video through suitable
switch, integration of Cameras with Video Recording through NVR (Network
Video Recorder), Video Management & Analytic Software, integration of Local
Recording Stations and client WS for viewing with server, All accessories and
fitting hardware such as brackets / poles (if required at site) together with
associated trenching duct laying, cable pulling, masonry & civil work, site
restoration, Power and CAT6 cabling, integration with suitable Fast Ethernet
over E1 converters, are included in the scope of work of the vendor.
1.
The proposed solution should allow GAIL officials to have CCTV surveillance
remote monitoring from Priyadarshini, IP-4 and Belapur office. The system
54
Tender Document No
Tender Subject
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF
DUPL & DPPL.
shall be transporting stored and live streamed video to Priyadarshini, IP-4 and
Belapur office or any other office in future through GAIL’s existing LAN/WAN;
bandwidth (E1 link between NVR & site locations) shall be arranged by GAIL.
Vendor should give demo for this at each site after commissioning.
2.
The cameras shall be capable of bringing the entire video data over the
cables and then the images should be made available to the Local as well as
centralised NVR and viewing client PCs to be installed at Control Room/
Security Room for supervision.
3.
The solution should be able to capture and store digital video images to
enable central monitoring, increase operational efficiency, reduce liability,
minimize risk and secure people and property.
4.
The solution should be user friendly and should work as Graphic User
Interface (GUI).
5.
The system should be provided with weather proof outdoor Pure IP PTZ
camera, fixed box camera with housing & mountings to receive the video on
transmission cables which would be viewed & controlled through the video
management software, recorded and stored.
6.
Vendor shall be able to set up a new LAN N/W to integrate Local recording
Systems and viewing Client’s WS PC with Server at Panvel. GAIL’s existing
LAN N/W shall not be utilised for this.
7.
The existing system has IndigoVision 9000 Fixed box cameras (12 nos.) and
one Indigo Vision 9000 PTZ camera. The software used for
recording/playback and video management is Indigo Vision Control Center
Version 4.5 (Build 31). The software existing may be used to configure the
video management & video recording the new system if cameras/NVRs are
compatible.
Once the installation and setup are complete the video
management server should run seamlessly in the background to manage the
access and storage.
8.
If the existing IndigoVision cameras and the Control Center Software need
any update/upgrade for integration with new cameras/central NVR etc.; the
same shall be in the scope of the bidder. If any cameras/NVRs offered, is not
interoperable with the existing system, it shall be responsibility of the bidder to
integrate the systems for seamless functioning. Any support/NOC etc required
from IndigoVision shall be the responsibility of the bidder without any cost
implication to GAIL
9.
It shall be possible to control, view and record the events occurring within the
range of camera at a centrally located PC at control location.
10.
Supply, installation, testing and commissioning of all other associated
hardware and software for smooth functioning of the system.
55
Tender Document No
Tender Subject
11.
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF
DUPL & DPPL.
Training on system operation and maintenance for GAIL’s staff at the site.
The system shall comprise of the following sub-systems:

Outdoor weatherproof IP High Speed Day Night PTZ HD Camera (inbuilt or
programmable Encoder) having 25 FPS transmission capacity with Pan/ Tilt /
Zoom facility.

Outdoor weatherproof IP High Speed Day Night HD fixed Camera

Monitoring, Recording and control equipment, Network Video Recorder
(Server) and Controller.
 Encoders, LAN system and Central Server, Local Recording Stations, etc.
 Associated hardware and software for smooth functioning of the system.
 Training on system operation and maintenance for GAIL staff at the sites.

The scope is deemed to include all components, accessories and equipment
required to implement a fully functional CCTV system regardless of whether
they are explicitly mentioned or not.

Documentation to be submitted shall include but not be limited to schematic
drawings of the CCTV system with all the components shown, data sheets
and catalogues of equipment offered, and operation and maintenance
manuals.

All associated accessories mounted on pole shall be kept inside a suitable
water/weather proof junction box.

The CAT6 and Power cable to be pulled in duct and duct shall be laid in
trench as specified

System to be designed in open architecture to integrate more PTZ, indoor
dome and fixed camera in future if required and capable of transporting of
streamed videos to GAIL HQ Office through GAIL’s existing LAN/WAN
systems.

All software to be provided in Media and licensed

All equipment shall be provided with surge and spike protection devices to
safeguard the equipment against induced transients and voltage surge.

The bidder shall furnish comprehensive onsite warranty for the entire system for a
defect liability period of thirty Six (36) months after final official hand over, date of
56
Tender Document No
Tender Subject
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF
DUPL & DPPL.
installation and commissioning. This period shall include maintenance, replacement
of parts, and regular periodic visit by qualified personnel of the Contractor and
attending to emergency calls at short notice.
2.2Scope of the project is briefly listed below:
The project comprises of supply, installation, testing and commissioning of CCTV
system surveillance at following GAIL sites, geographically spread across
Maharashtra. The details of camera distribution, placement of Central NVR/ Local
NVR are shown below:S. no
Location
1
SV 14, Vaghadi
2
IP3, Aaptibudruk
3
4
SV 16, Dongaste
SV 20,
HaziMalangwadi
5
SV 1, Savroli
6
IP1, Kargaon
7
SV 2, Bharje
8
SV 3, Nizampur
9
IP2, Usarghar
10
SV 4, Kadakhurd
11
SV 5, Hatip
12
SV 6, Jalgaon
13
SV 8, Balsai
14
SV 9, Dhankoni
15
SV 10, Kusgaon
16
SV 11, Wadivali
17
SV 12, Nanoli
18
IP-4 Borle
Camera details
Recording Server
One No. PTZ and One no.
fixed IP cameras
One No. PTZ and One no.
fixed IP cameras
One No. PTZ and One no.
fixed IP cameras
One No. PTZ and One no.
fixed IP cameras
One No. PTZ and One no.
fixed IP cameras
One No. PTZ and One no.
fixed IP cameras
One No. PTZ and One no.
fixed IP cameras
One No. PTZ and One no.
fixed IP cameras
One No. PTZ and One no.
fixed IP cameras
One No. PTZ and One no.
fixed IP cameras
One No. PTZ and One no.
fixed IP cameras
One No. PTZ and One no.
fixed IP cameras
One No. PTZ and One no.
fixed IP cameras
One No. PTZ and One no.
fixed IP cameras
One No. PTZ and One no.
fixed IP cameras
One No. PTZ and One no.
fixed IP cameras
One No. PTZ and One no.
fixed IP cameras
Nil
Network Video recorder for local
recording
Network Video recorder for local
recording
Network Video recorder for local
recording
Network Video recorder for local
recording
Network Video recorder for local
recording
Network Video recorder for local
recording
Network Video recorder for local
recording
Network Video recorder for local
recording
Network Video recorder for local
recording
Network Video recorder for local
recording
Network Video recorder for local
recording
Network Video recorder for local
recording
Network Video recorder for local
recording
Network Video recorder for local
recording
Network Video recorder for local
recording
Network Video recorder for local
recording
Network Video recorder for local
recording
Centralised enterprise NVR for integrating
the recording of the video of all cameras,
storing and for viewing/ analysing at
57
Tender Document No
Tender Subject
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF
DUPL & DPPL.
client stations
The existing client Workstation PCs at IP-4, Priyadarshini and Belapur office shall be
integrated and utilized for entire CCTV network after integration of existing cameras and
commissioning of new cameras.
2.2.1 INSTALLATION OF CAMERAS
Fixed Cameras should be placed on stable supports/poles to minimize camera
movements. For PTZ cameras, mounting shall be properly secured. In outdoor
situations, sturdy mounting equipment should be used to avoid vibrations caused by
strong winds. The configuration of the cameras includes the following:
a.
b.
c.
d.
Cameras should be assigned with proper IP address.
All Cameras except the PTZ are to be powered PoE.
Cameras to be configured for Outdoor Day and Night appropriately
Alert when Change in scene / change in the direction of Camera / Sprayed on
the camera should be configured.
e. PTZ camera to be configured with Auto track
f. I/O Contacts to be properly terminated in camera
g. Cameras to be configured for Motion Detection
The scope also includes making good of any damage caused in the process and to
provide a smooth finish to the job including incidental civil work.
2.2.2 INSTALLATION OF CENTRAL SERVER,
CLIENT VIEWING WORKSTATIONS:-
RECORDING SYSTEMS AND
The Central NVR shall be installed at IP-4, Borle near Panvel. Local recording NVRs
shall be installed at the site locations mentioned in Annexure-2. The Video Analytic
and Management Software should be installed and configured for the following:a. The software should be configured for Recording at each site in local control
room and simultaneously at Central Control room NVR at IP-4, Panvel.
b. The software should be configured for Local Recording at all site location as
per Annexure-2.
c. The software should be configured for Central recording and Management of
all the cameras from IP-IV Panvel
d. The software should have to be configured for watermarking for evidence
e. The software should be configured to generate alerts in case of
i.
Motion Detection.
ii.
Change in scene/change in the direction of Camera.
iii.
Cable cut.
iv.
Video Loss
v.
Failure of Local Recording Servers
58
Tender Document No
Tender Subject
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF
DUPL & DPPL.
f.
The software should be configured to issue notification in case of alerts via
Mail, SMS, activation of I/O Contacts, etc.
g. Software should be configured for Audit Trail and Logging.
h. The Storage should be configured for 30 Days and HDD space calculations to
be supported @ 25FPSx24Hrx7 at D1 WITH RAID 6
i. The software should support and to be configured for Minimum 10 Clients for
viewing and if required recording on client Workstation PC.
j. The software should be configured for access of 5 Client Workstation PCs at
different location where any client PC shall be able to see any camera or
group of camera if assigned or permitted.
k. Software should be configured for possible fail over recording on remote
failover server.
l. Software should be able to record each frame and not the change in previous
frame.
2.2.3 NETWORK SETUP AND CONFIGURATION
OFC Network is available with GAIL and GAILTEL 2 Mbps E1 connectivity shall be
provided at each location on Ethernet (Refer attached Network Diagram at
Annexure-3). GAILTEL E1 shall be extended using the supplied Fast Ethernet over
converters by the vendor.
The following configuration shall be done for all network equipment:


Enable SNMP in all the Fast Ethernet over E1 converters and switches for
remote management.
Assigning unique IP addresses for all the networking equipment and final list
to be submitted to GAIL.
2.2.4 NETWORK CABLING:CAT6 Cable is to be laid from Ethernet LAN/POE switch to cameras for proving POE
and IP based connectivity to the cameras (all cameras except PTZ shall be POE).
The supplier shall visit the sites to get the details of location of rack, switch, Fast
Ethernet over E1 converters etc. As per the GAIL’s plan the supplier shall draw a
wiring diagram to show the connectivity of each camera properly numbered onto the
jack panel. The patch cord from jack panel to switch shall have proper identification
tie on both ends. The Cat-6 cable between I/O point and Jack panel will be laid using
PVC conduit/channel of suitable size.
The scope also includes making good of any damage caused to the building in the
process and to provide a smooth finish to the job including incidental civil work.
Vendor should assess the actual quantities of Cat-6 cable before procuring the
same. GAIL shall make the payment based on the actual usage of these materials.
59
Tender Document No
Tender Subject
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF
DUPL & DPPL.
All the norms of CAT-6 cabling shall be maintained and certification from OEM is to
be provided by supplier. The supplier shall submit the final diagram after completion
of cabling.
Wherever there is any building to building connectivity using the Cat-6 cabling, the
cable shall be laid within HDPE pipe.
60
Tender Document No
Tender Subject
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF
DUPL & DPPL.
TECHNICAL SPECIFICATIONS COMPLIANCE STATEMENT
(MUST BE SUBMITTED ALONGWITH THE UN-PRICED BID)
Instructions: Compliance to each & every Specification/ parameter shall be clearly indicated
as YES/NO in COMPLIANCE (In case of compliance write YES in column “YES” & in case
of non-compliance/deviation write NO in column “NO”)
S. No
Specifications
Compliance
1.0
General Requirements
Yes
1.1
It is intended from vendor to survey, design, engineering, supply,
installation, testing & commissioning of CCTV surveillance System to
cover sensitive areas of GAIL pipeline stations/terminals as mentioned
in Annexure-2 The connectivity of all cameras shall be through CAT6
cable for completion of project.
The CCTV system to be monitored from Panvel (IP-4), Priyadarshini,
Belapur. However, the entire surveillance system shall also have
capability to be monitored simultaneously from GAIL’s other office/ HQ
or any other places in future.
The CCTV over IP (LAN) shall provide best quality video at 4 CIF
resolutions @ 25 FPS per camera and record the same video of all
cameras for a period of one month.
The bidder shall submit offered CAT6, power cables layout and cable
lengths with all connectivity details, Converter, poles, cameras,
central/local recording servers, client PCs etc. to complete project.
The make of all connecting devices such as IP encoders and Software,
camera and housing shall be of one make only. For e.g. IP encoders,
cameras, software and Video Analytics software shall be of one make
only.
The CCTV System shall be based on I.P. (LAN) and shall provide HD
viewing and recording of video at 4-CIF resolutions @ 25 FPS for PAL
or @ 30 FPS for NTSC.
All the offered Cameras (PTZ & fixed with vari-focal) shall be true IP
Cameras with inbuilt encoders.
1.2
1.3
1.4
1.5
1.6
1.7
1.8
Possible applications of the proposed CCTV System include viewing the
movement and recognition of persons and objects including vehicles. The
recording of the scene of incident can be used in investigation in recreating
the scene and establishing the truth.
1.9
The requirement, calls for a complete working system and not components
thereof. Bids must be complete with all equipment and required accessories
along with, video connectors, patch connectors, patch leads/cords, mounting
poles and fitting hardware, plugs, sockets and any hardware/software, etc. as
required for complete installation of the System under this contract on turnkey
basis.
61
No
Tender Document No
Tender Subject
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF
DUPL & DPPL.
1.10
Following certificates relating to the CCTV component, IT component
and Networking component from the concerned System manufacturers
shall be enclosed with the technical bid: Authorization for participating in the tender on manufacturer's
behalf.
 Authorization that the items quoted by the renderer are in
production and would be serviceable at-least 5 years from the
date of tender. No obsolete products should be quoted.
 Certificate that the installed systems shall be under
comprehensive onsite warranty for three years from the
completion date of the contract.
 Technical compliance to the specifications of the products quoted
 Authorization for providing test reports complying the
specifications at the time of inspection.
 The bidder has to provide certificate that they will integrate the
offered system with central Video System at corporate office in
future when the requirement arises.
1.11
Manufacturer/Integrator has to provide their office addresses, service
centers (phone nos.) in India. Supporting document to be submitted
along with the bid.
Manufacturer has to provide quality system certificate compliance with
the I.S./ISO 9001/EN 29001 issued for their firm/Company and if bidder
is System Integrator then Integrator also has to provide relevant IS/ISO
certificates
Manufacturer/Integrator has to provide quality System certificates along
with EMC Test Reports compliance with CE (Conformite Europeanne),
and either FCC (Federal Communications Commissions) USA OR UL
(Under Laboratories) USA for quoted camera product with model nos
Bidder is aware that the quoted products are suitable for Indian
environment for operational in all-weather condition of India as there is a
36 months of warranty of the systems after successful completion of the
project.
All equipments of external fitment should be IP-66 complied and vandal
proof.
Manufacturer/integrator must provide reference list of installation for
similar products/ components.
Bidder must confirm to provide three years comprehensive on-site
warranty service support (including spare parts support) for three years
from the date of acceptance of the installed CCTV System. Supporting
letter is to be provided from CEO of the company or authorized
signatory and should be enclosed along with the bid. The warranty
shall consist of repairing or replacing defective parts for a period of 3
years from the date of commissioning and acceptance by GAIL.
All software and firmware updates shall be free of charge.
1.12
1.13
1.14
1.15
1.16
1.17
1.18
62
Tender Document No
Tender Subject
1.19
2.0
2.1
2.2
2.3
2.4
2.5
2.6
2.7
2.8
2.9
2.10
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF
DUPL & DPPL.
All equipments shall be easy to integrate in 19” Racks with dedicated
kits supplied by the Bidder. The Bidder shall provide All poles and
fixtures required for installation of camera.
The cable shall be
underground wherever possible.
PTZ HD IP Camera of approved make - American Dynamics /
Infinova / Vicon / Axis / IndigoVision / Sony / Panasonic / Bosch /
Pelco / Honeywell / DVTel / Mobotix / Polixel / Vivotek
Sensor 1/2.8” Progressive CMOS
Active Pixels (HxV)
2MP (1920 x 1080)
Horizontal Resolution
> 800 TVL
Minimum Sensitivity
Day: 1.0 Lux (30 IRE, F1.8, 1/15s
shutter)
Night: 0.1 Lux (30 IRE, F1.8, 1/15s
shutter)
Dynamic Range
On/Off
Gain Control
Auto/Manual setting
Back Light Compensation
On/Off
White Balance Mode
Auto/Manual
Day/Night
True Day/Night with mechanical IR
Cut filter
Video Resolution
1920x1080 pixels (1080p);
1280x720 pixels (720p); 720x480
pixels (D1); 352x288 pixels (SIF)
Signal/Noise Level
> 50dB
2.11
2.12
2.13
2.14
2.15
Lens Options
4.7mm - 94mm Horizontal view
angle 52.2°(W) 4.1° (T)
20x optical + 10x digital
Zoom
Shutter
Rolling; Auto from 1/30 - 1/10000
/s
Auto/Manual/Slow AE/Shutterpriority/Iris-priority
Full frame rate, full colour:
H.264/MJPEG ; up to 25fps (ISO
14496-10)
User-configurable bit rates from
64Kbps up to 8Mbps
Up to 16Mbps total video output;
Unlimited multicast connections. Up
to four 4Mbps unicast connections;
Up to four 1Mbps unicast
connections
Up to three simultaneous resolutions
including: 1080p (25fps), 720p
(25fps), D1 (25fps)
Exposure Control
Video Compression
2.16
2.17
Video Bit Rate
Video Multi-Streaming
2.18
Video Multi-Encoder
2.19
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Tender Document No
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GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF
DUPL & DPPL.
2.20
Video Analytics
Motion Detection, Hooded
2.21
Audio Compression
G.711
Audio Bit Rate
2.24
Audio Input
User-configurable bit rates from
64Kbps to 80Kbps per channel
Full Duplex 8kHz sample rate.
Mono Input, Mono Output
Line in
2.25
Audio Output
Line out
2.26
Binary Input/Output
4 inputs; 2 outputs
Network Interface
IEEE802.3 and IETF standards:
10/100 Base-T Ethernet, TCP, UDP,
RTP, RTSP, ICMP, IGMP, SNMP,
HTTP, HTTPS, PPPoE, uPnP, QoS,
DHCP
HTTPS / IP Filter / IEEE 802.1x
2.22
2.23
Audio Resolution
2.27
2.28
Network Security
2.31
Protection Rating
Embedded real-time clock, NTP
client
Vandal resistant aluminium alloy
with polycarbonate dome
IP66/IK10 (IEC 62262)
2.32
ONVIF License
Required
2.33
Datasheet Submitted: Yes/No
Details of the System submitted
Make:
Model No.:
2.29
2.30
2.33
Time
Housing
3.0
IP Fixed Box outdoor Day Night HD camera with required
Accessories:- Approved Makes- American Dynamics / Infinova / Vicon /
Axis / Indigo Vision /
Sony / Panasonic / Bosch / Pelco / Honeywell / DVTel /
Mobotix / Polixel / Vivotek
3.1
Sensor
1/2.7” Progressive CMOS
3.2
Active Pixels (HxV)
1MP (1280 x 720)
3.3
Horizontal Resolution
> 600 TVL
Minimum Sensitivity
3.5
Dynamic Range
Day: 0.7 lux (colour). Night: 0.035
lux (mono). 50 IRE, F1.2, 1/30s
shutter
WDR 115dB Max
3.6
Gain Control
Auto setting across a 33dB range
3.7
Back Light Compensation
On/Off
3.4
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3.8
3.9
3.10
3.11
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF
DUPL & DPPL.
White Balance Mode
Auto
Day/Night
True Day/Night with Mechanical IR
Cut Filter
720p: 1280x720 pixels; SD:
640x360 pixels; 16:9 ratio
> 39dB
Video Resolution
Signal/Noise Level
Lens Options
3.13
Iris Control
Standard: 3.1mm - 8mm, Horizontal
view angle 97.8° (W) 39.4° (T),
F1.2, P-iris, Vari-focal, CS mount
Telephoto: 12.5mm - 50mm,
Horizontal view angle 24.4° (W)
6.3° (T), F1.4, P-iris, Vari-focal, CS
mount
Auto-iris/Electronic Shutter/Manual
3.14
Shutter
Rolling; Auto from 1/2 to 1/100,000
3.15
Exposure Control
Auto/Manual/Slow AE
Video Compression
3.12
3.21
Audio Compression
Full frame rate, full colour: H.264
(ISO 14496-10); 25fps guaranteed
User-configurable from 32Kbps up
to 8Mbps
Up to 32Mbps total video output;
Unlimited multicast connections. Up
to seven 4Mbps unicast connections;
Up to sixteen 1Mbps unicast
connections
Up to two simultaneous resolutions
with guaranteed frame rate
including: 720p (25fps), SD (25fps)
Standard: ACF, ACF+, Motion
Detection, Hooded. Advanced: Dual
Tripwire, Congestion, Counterflow,
Museum
AAC-LC (ISO 14496-3)
3.22
Sensor
1/2.7” Progressive CMOS
Audio Bit Rate
User-configurable bit rates from
32Kbps to 160Kbps per channel
RTP (RFC 3640)
3.16
3.17
Video Bit Rate
Video Multi-Streaming
3.18
Video Multi-Encoder
3.19
Video Analytics
3.20
3.23
3.24
Audio Protocol
Audio Dual Encoder
Encoder A: 1 Stream Configuration
plus Encoder B: 1 Stream
Configuration
Full Duplex 16 Bit, 16kHz sample
rate Mono/Stereo Input, Mono
Output
Stereo / Mono line in terminal block
connector. Nominal voltage: 1V p-p,
3.25
Audio Resolution
3.26
3.27
Audio Input
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GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF
DUPL & DPPL.
Audio Output
3.28
Binary Input/Output
3.29
3.30
Data Input/Output
Network Interface
3.31
Network Security
3.32
3.33
3.34
3.35
3.36
3.37
4.0
Time
Housing
Electrical
NVR Low-End-- for Local Recording:- Approved Makes --American Dynamics
/ Infinova / Vicon / Axis / Indigo Vision /
Sony / Panasonic / Bosch / Pelco / Honeywell / DVTel /
Mobotix / Polixel / Vivotek
Disk Space (GB)
4.4
4.5
ONVIF Compliance
Operating System
Video
Audio
Thumbnails
4.6
4.7
PoE (802.3af Class 0) or 24V DC @
0.29A / 6W max
Datasheet Submitted: Yes/No
Details of the System submitted
Make:
Model No.:
4.1
4.2
4.3
Mic 30mV p-p. Mic type: dynamic
or electret
Mono line out terminal block
connector. 1V p-p, Minimum load
impedance: 16 Ohms
2 Pull up inputs for non- powered
contacts; 1 solid state opto-isolated
relay output @500mA, LED output
@20mA
1 Data/Console port: RS232 up to
115.2 Kbps
IEEE802.3 and IETF standards:
10/100 Base-T Ethernet, TCP, UDP,
RDP, ICMP, IGMP, SNMP, HTTP,
HTTPS
HTTPS / Embedded Linux Firewall.
Salted passwords, with MD5
encryption
Embedded real-time clock, NTP
client with battery backup
Diecast aluminium alloy
Alarms
3TB (Enough to store 30 days
recording from 2 cameras, 1 Fixed
box and 1PTZ at site)
Required
Embedded Linux/Windows
Simultaneously record and playback
in full frame rate.
Recording and playback of AAC
and G.711 audio
Indexed recordings for rapid display
of time-based, alarm-based or
motion-based thumbnails
Recording and logging of alarms
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IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF
DUPL & DPPL.
and events
Recording and logging of
bookmarks in association with
recordings
Recording and logging of hundreds
of thousands of data records from
LPR, EPOS and other integrations
Recording and playback of motion
analysis data from cameras
Full DNA support, sophisticated
failover and mirroring strategies
amongst multiple NVRs for
increased resilience and redundancy
Policy based management options
for automatic deletion or protection
of old footage
Digital signing at point of recording
and at export
SATA/SAS HDD optimised for
24x7 video storage.
Hardware RAID Controller
configured as RAID0
40 Mbps in; 40 Mbps out; 80 Mbps
total
Dual redundant 100/1000 BaseT RJ45 Connections, TCP, UDP, ICMP,
IGMP, SNMP, HTTP, NTP, Telnet,
FTP
Embedded Linux/Windows firewall
Operating Voltage: Input 100-240V
~ 47-63Hz 1A. Connector for
redundant external power supply.
Power consumptions: 53W (max)
Intel IOP341 1.2GHz/latest
equivalent
Rack Mount Kit (brackets),
removable lockable fascia and PSU
Bookmarks
4.8
Integrated Data
4.9
4.10
Analytics
Redundancy and Failover
4.11
Automatic Storage Management
4.12
4.13
4.14
4.15
4.16
Digital Watermarking
Recording Hard Drive
RAID Controller
Performance (Throughput)
Network Interface
4.17
4.18
Network Security
Electrical
4.19
4.20
4.21
4.22
4.23
5.0
Processor
Supplied Accessories
Datasheet Submitted: Yes/No
Details of the System submitted
Make:
Model No.:
NVR –High-End for Central Recording Approved Makes --American
Dynamics / Infinova / Vicon / Axis / Indigo Vision /
Sony / Panasonic / Bosch / Pelco / Honeywell / DVTel /
Mobotix / Polixel / Vivotek
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5.1
5.2
5.3
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF
DUPL & DPPL.
Form Factor
2U
Disk Space (TB)
Min. 24
Recording Hard Drive Bays
12 (Hot-swappable)
Operating System
Windows Server® 2008 R2 for Embedded
Systems Essentials/Linux Embedded
equivalent
Dual redundant separate mirrored drives
5.4
5.5
Operating System Hard Drive Bays
5.6
RAID Controller
5.7
Performance (Streams)
5.8
Performance (Throughput)
Video
5.9
5.10
Audio
Thumbnails
5.11
5.12
Alarms
Bookmarks
5.13
Integrated Data
5.14
5.15
Analytics
Redundancy and Failover
5.16
Automatic Storage Management
5.17
5.18
5.19
Digital Watermarking
Recording Hard Drive
Network Interface
5.20
Hardware RAID Controller with Flash
Backed Cache configured as RAID6
200 Recording plus simultaneous playback
of 25 streams
500 Mbps in; 200 Mbps out; 700
Mbps total
Simultaneously record and playback
full frame rate, full resolution video
streams
Recording and playback of AAC
and G.711 audio
Indexed recordings for rapid display
of time-based, alarm-based or
motion-based thumbnails
Recording and logging of alarms
and events
Recording and logging of
bookmarks in association with
recordings
Recording and logging of millions
of data records from LPR, EPOS
and other integrations
Recording and playback of motion
analysis data from cameras
Full DNA support, sophisticated
failover and mirroring strategies
amongst multiple NVRs for
increased resilience and redundancy
Policy based management options
for automatic deletion or protection
of old footage
Digital signing at point of recording
and at export
3.5in Nearline SATA/SAS
equivalent
Quad Port Redundant 100/1000
Base-T RJ-45 Connections, TCP,
UDP, ICMP,
68
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5.21
5.22
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF
DUPL & DPPL.
IGMP, SNMP, HTTP, NTP, Telnet,
FTP
Enhanced Windows/Linux Firewall,
Network Access Protection (NAP)
Mild Steel Chassis and Fascia
750W, 100-240VAC, 50/60 Hz,
Auto Switching, Single Hot
Swappable PSU,
Secondary Dual-Redundant Hot
Swap PSU support
Intel Xeon E5/ latest
8GB RAM (4 x 2GB) or higher
Disk, Redundancy, Controllers,
Enclosures, Fans, Power Supplies,
Temperatures
Required
Network Security
Housing
Electrical
5.23
5.24
5.25
Processor
Memory
On-board Diagnostics
5.26
5.27
6.0
6.1
6.2
6.3
6.4
ONVIF Compliance
Datasheet Submitted: Yes/No
Details of the System submitted
Make:
Model No.:
Video Management Software (if required) of Approved Makes Cisco /
Genetec / Milestone / MindTree / Mirasys / NICE /
UltraIP / Verint / i2V / Approved Make of Camera-OEMs
[American Dynamics / Infinova / Vicon / Axis / Indigo Vision /
Sony / Panasonic / Bosch / Pelco / Honeywell / DVTel /
Mobotix / Polixel / Vivotek]
Architecture: The Video Management software architecture should be
based on an Internet Protocol (IP) open platform concept. As an
enterprise platform, it should have flexible, open architecture built on
accepted industry standards that facilitate integration with IT
infrastructures and enable the use of standard Servers like
HP/IBM/Dell/HCL or better.
Redundancy: Software shall have a distributed fault-tolerant, failover
database architecture. The replicated database shall be initially and
continuously synchronized with a master server database to ensure that
it is always up to date and ready for failover. No SPOF (Single Point Of
Failure).
System Lockup: Software shall possess an internal watchdog to detect
and recover from the unlikely occurrence of system lockup.
Video Motion Detection: Software shall be able to support video
motion detection natively. This operation can be executed by the video
encoder. Enabling motion detection shall be performed either:
• On a continuous basis
• Scheduled for particular times, dates, days, months, etc.
• Defined areas of interest through an easy-to-use user interface using
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6.5
6.6
6.7
6.8
6.9
6.10
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF
DUPL & DPPL.
simple editing tools
• At a defined level of sensitivity
Site Deployment: Software shall support both single and multi-site
deployments. A single site can easily migrate to a multi-site
environment. The software can be launched from any machine where
the Control Center is installed. If several sites are installed, a user can
log into any one of them by entering the information in the Software Site
field.
Open Architecture: The software shall be designed to work with
cameras that generate a standard PAL composite video signal. Software
shall support a variety of video matrix switcher devices, code
generators, and PTZ cameras from different manufacturers.
Storage Options: Software shall support a wide range of automated
storage options, ranging from as little as a few hours of online storage to
months of long-term storage using the Software Recorder or Enterprise
Storage Manager (ESM) based on the standard offering or any other
cost-effective long-term storage media.
Alerts: Software shall generate alerts on disabled camera inputs or
when the coaxial cable used between an edge device and a camera is
faulty or tampered with in any way that would cause loss of the video
signal and/or if the camera is not operational. Alarms shall be
propagated to the operator through the Review stations or through the
system alerts.
Supported Frame Rates by Software:
PAL 25, 12.5, 8.33, 6.25, 5, 4.16, 3.125, 2.08, 1& NTSC 30
Graphical User Interface (GUI): The Software GUI should enable to
apply and control the following settings:
 All cameras and recorders configurations
 Create schedules & apply to camera/group using Global settings.
 The users to show also have the ability to configure cameras and
recorders individually and as a group in system components
 The user shall have the ability to add & edit site plans and Maps.
 All work schedules
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6.11
6.12
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF
DUPL & DPPL.
Software Functions: Following software component functions should
be performed by Video management software:
 Activity detection
 Schedule setup
 Video recording quality profiles
 Centralized storage system editor
 Viewing of system logs
 Audit trail
 System alerts and troubleshooting information for systems
running the Management Pack.
 Performance analysis
Maps Functionality: Software shall offer a Maps application that
enables a user to integrate interactive maps in the system. A map is a
visual representation of where cameras are located at a site. When you
view them in you can see where cameras are placed, and then you can
click a camera to view live video and view following information:
• Import maps
• Creating maps
• Linking maps
• Editing maps
Review and Web Review
Software shall have a Review / Web Review stations shall allow users to
view live video, retrieve recorded video, and export video from a Review
thick client or Web browser interface. The Review/Web Review
workstations shall also include the following functions:
• Alarm notification, monitoring, and acknowledgement
• Incident management
• Bookmark management

Video export management






PTZ control
Viewing live or recorded video in multiple windows.
Controlling PTZ cameras
Exporting video to digital media output device such as a CD
Submitting and managing multiple requests for video
Support for time synchronized play back of video on up to 16
windows
Support for camera groups and maps
Support for camera presets in a user-defined, multi-level tree
structure


6.13
:
:
Datasheet Submitted: Yes/No
71
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6.14
7.0
7.1
7.2
7.3
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF
DUPL & DPPL.
Details of the System submitted
Make:
Model No.:
Video Analytics Software:- Approved Makes:- Video IQ / Mate / Object
Video / Agent VI / NICE / Verint /
iOmniscent / Approved Make of Camera OEMs [American
Dynamics / Infinova / Vicon / Axis / Indigo Vision / Sony /
Panasonic / Bosch / Pelco / Honeywell / DVTel / Mobotix /
Polixel / Vivotek]
Video Analytic software shall provide a suit of intelligent video analytics
which will assist in improving safety and security whilst increasing the
efficiency of general security surveillance operations compatible with
data server and clients WS PC. It should have the features of Intrusion
detection, Parametric protection, loitering, running, directional alarms etc
Licence: Bidders to clearly mention about the master and Client
licensing requirements with reference to number of cameras, number of
monitoring stations and video analytics. Original software CD packs to
be handed over after the commissioning. All the updates are to be
provided free of cost latest within 15 days of release during the warranty
/ AMC period.
Video Export: The Software application shall allow users to select video
to be exported and its precise start time and end time. Software shall be
capable of exporting video to disk.
Software shall support the Image Toolkit. When viewing live or recorded
video, the Image Toolkit software provides functions to work with an
individual video image in a paused video window. It shall include the
following capabilities:
• Add the date and time to the image
• Add text annotation to the image
• Copy the image to the clipboard so that it can be pasted into other
applications
• Print the image
• Save the image to disk in various standard file formats
• Adjust the brightness and/or contrast of the image
• Convert a color image to grayscale
• Apply filters to the image to smooth or sharpen
• Apply edge detection to highlight borders and surfaces of objects within
the image.
Software shall support Windows Bitmap, JPEG (Joint Photographic Experts
Group), ability of PSD format (Photoshop format), TIFF (Tag Image File
Format), a widely used lossless bitmap format that can be opened by most
graphics programs.
7.4
GUI Function; Software shall provide a GUI function to authenticate
video that has been retrieved for playback. Authentication enables users
to verify that the video has not been modified since it was recorded.
Software shall:
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7.6
7.7
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GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF
DUPL & DPPL.
• Calculate a digital signature for each video file as the file is being
recorded.
• Incorporate the digital signature into the video file in a way that will not
interfere with playback.
PTZ Management with Software: Software shall control PTZ cameras,
that is, enable users to control PTZ operations with the mouse by
clicking directly on the live video images when viewing live video from a
PTZ camera.
Software shall allow the entire live video window to be a mousesensitive area for PTZ control, enabling users to control PTZ operations
without taking their eyes off the live video images.
Software shall provide the ability to view camera tours through a
graphical, icon-based user interface allowing users to watch a sequence
of camera views in a single video pane.
Forensic Analysis: Software shall provide a Forensics software
application that detects past and real-time security events using stored
forensics data collected from surveillance video feeds. With Forensics
Analyzer, you no longer need to watch hours of recorded video to look
for a security event.
Software Forensics Analyzer shall allow the user to quickly search for
and detect security events that occurred in the past. Examples include:
• Scan days and weeks of pre-recorded video within minutes
• Locate and extract information about potential security breaches
• Allow users to run regular queries to detect patterns
• Allow users to apply any rule to any amount of collected or stored
video data
Video Analytics: Software shall offer intelligent viewing and shall work
“out-of-the-box” with any existing video infrastructure. It shall detect,
identify, classify, and track objects in real time. Software shall provide
the ability to acquire and track an object within a predefined field of view
on selected cameras.
Software shall support object-based algorithms and must be able to
provide the following functionality:
• Learn the scene
• Detect and track objects
• Adapt to a changing outdoor environment
• Ignore environmental changes including rain, hail, wind, swaying trees,
and
gradual light changes
• Classify objects
• Detect single/multi-line tripwire events
• Detect “enters”, “exits”, “appears”, “disappears”, “inside of”, “loitering”,
“leave
behind”, “taken away” events
• Detect scene change events
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GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF
DUPL & DPPL.
Software shall classify objects groups as the following:
• Person
• Vehicle
• Unknown
• Anything
The user shall be able to configure the following scene change event
parameters for each camera:
• Tripwire
• Multi-line tripwire
• Scene change
• Partial view
• Full view
• Direction flow (to detect people traveling the wrong way in crowded
environments)
7.8
7.9
Rules and Responses: Software shall be able to create rules and
responses based on digital or contact closure input events from external
devices, such as:
• Critical infrastructure-related events
• Network connection failures
• Fatal errors
• Hard disk failures
• Fatal errors
• Software service down
• Video encoder failures
• Security-related events
• Digital input pin change
• Video lost
• Intelligent viewing alarms.
• Maintenance-related events
• User event notification using Review, Web Review, NetSend and
SMTP (Mail)
Video Security: Software shall be capable of supporting dual
streaming. It shall be able to perform the following tasks simultaneously:
• Digitizing and compressing video and calculating digital signatures for
video authentication.
• Writing video to files on local hard disks and maintaining an accurate
index of the stored video files.
• Deleting older video files as needed, to free up space to record newer
video files.
• Selectively transferring recorded video to long-term storage media.
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IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF
DUPL & DPPL.
:
:
Multiple Recorder Support and Redundancy: Software shall be
capable of supporting multiple recorders, including the ability to:
• Add, modify, and remove recorders from the system
7.10
7.11
• Perform failover of recorders
• Define recording modes: centralized and distributed.
• Associate cameras, recorders, and schedule assignments.
Software supports failover recording. Software shall constantly monitor
Recorders to ensure that each one is online and functioning normally. If
a recorder unit stops recording, Software shall automatically switch its
camera inputs to other available recorder ports so that recording can be
resumed with minimal video interruption.
The failover ‘Archiver’ can support a 1-to-N architecture or failover to
groups of recorders. Cameras from multiple Recorders can be assigned
to the failover recorder.
Alarms: Software shall be able to configure alarm sources and
responses in a schedule. The alarm source configuration and response
shall depend on the time of day and/or day of the week.
Datasheet Submitted: Yes/No
Details of the System submitted
Make:
Model No.:
8.0
21U
Rack
with
door
and
lock
accessories
Approved
makes-
MTS/EMERSON/VALRACK
Rack height-21U compatible with standard 19”rack equipments
Air vents at top and bottom panels and ports for cable routing
Removable side panels
Floor standing style/ casters and Levelling feet
Datasheet Submitted: Yes/No
Details of the System submitted
Make:
Model No.:
9.0
9.1
9.2
9.3
9.4
9.5
Armoured Power Cable- ISI Marked
Type of Cable: Armoured, 3 cores, voltage of 1100 V, with conductor
size of 2.5 (sq mm) annealed bare copper as per IS 8130/1984 with 7
strands of 0.67 mm each
Insulation Material: 5831/1984, PVC, Type-A as per BIS , with thickness
0.71 (min)
Sheath Material: PVC, ST-1 as per BIS 5831/1984
Armouring Size:
1.4mm as per IS 3975
Outer sheath Material:
PVC, ST-1 as per IS 5831/1984
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GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF
DUPL & DPPL.
9.6
9.7
Applicable Standard: IS 1554, Part – I/88
Conductor Resistance: <7.410 ohms/KM at 20 Deg C.
9.8
Insulation Resistance: >100M Ohms
10.3
CAT-6 Cable :Approved Makes -AMP /Dax /Commscope /BirlaEricsson / Digilink/ Molex / D Link
4 Pair Cable, 23 AWG Copper with integral cross-member pair separator
(bidirectional tape, strips and others will not be accepted) for uniform
characteristic impedance.
Able to transmit 10 Base-T, 100 base-Tx, 1000 Base-T (Gigabit Ethernet
Connection
Compliant of EIA/TIA 568C.2 and IEC-60603-7-4 specifications.
10.4
UL Listed. Should be certified by independent test lab (ETL etc.) to meet Cat-6
Standards.
10.0
10.1
10.2
11.0
11.1
11.2
11.3
12.0
12.1
12.2
12.3
13.0
13.1
14.0
14.1
15.0
15.1
Weather Proof Junction Box
Suitable weather proof box with heavy metal or high class PVC with
suitable gasket to protect ingress of water with interlocking
Sufficient space for placing of adapters, converter, routing of cables,
optical patch cords, UTP/RJ 45 patch cords etc
All in/out Cables shall be through rubber gasket to protect ingress of
water
Camera Poles- ISI Marked
Camera mounting poles shall be self-lowering/wind down, high strength,
deep galvanised with height as per site conditions as the discretion of
EIC.
Pole should be able withstand the wind speed 150 KM/hr in grouting
construction
MS pole shall be non-rusting with suitable dia used for camera mounting
with sufficient thickness to bear the load of wind speed at the worst case
PVC Conduit- ISI Marked
The PVC conduit/channel of suitable size with sufficient strength and
capable of drawing of minimum 2 CAT6 cables in single duct
MS Conduit- ISI Marked
The MS conduit of internal diameter of 25mm with sufficient strength
having ISI mark to be used for CAT6 cables laid outside the building
Fast Ethernet over E1 converter- Approved makes- RAD/MROTEK
Min. 4 FE over 4 E1/T1 ports
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15.2
15.3
15.4
15.5
15.6
15.7
15.8
15.9
15.10
16.0
16.1
16.2
16.3
16.4
16.5
16.6
17.0
17.1
:
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GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF
DUPL & DPPL.
EoPDH encapsulation- HDLC, GFP
E1 interface:- Bit Rate, 2.048Mbps
E1 mode - Framed, PCM31 and Unframed
E1 interface Compliance- ITU-T Rec. G.703, G.706, G.732, G.823
Fast Ethernet Interface:- 10/100 Mbps, full/half duplex, RJ 45, IEEE 802.3x in
full duplex mode
LED Indicators : System Indicator, Power Supply Indicator, Indicators for
Ethernet ports- LNK/ACT and 100 Mbps; Indicators for E1 ports- LOS (Loss of
signal)
System Management - CLI, ARP, Management address configuration, Telnet
Console, SNMP, Bridge MIB (RFC1493), System log, Hierarchical alarms,
Link alarm per
port, Keep-alive report, Fault pass through, Module information management
Datasheet Submitted: Yes/No
Details of the System submitted
Make:
Model No.:
Inverse Multiplexing Gateway- Approved makes- RAD/MROTEK
EoPDH—2 GE over STM-1 (up to 63 E1 channels)
Standard GFP encapsulation
GFP-63VCG , 1-16 members allowed in one VCG
SDH port – 2 STM-1 SFP/LC ports
1+1 low path protection
Support SFP DDMI and ALS
Master-Slave clock
Internal/External Loopback
SDH overhead bytes readable and configurable
SDH MS, HP, LP performance statistics and monitoring
SDH alarm reports
E1 channel – up to 63 E1 channels,
Framed, PCM31, FAC+CRC4
Ethernet port- 2 gigabit Ethernet
GE: 10/100/1000 Mbps auto-negotiation
MTU-1916 bytes
MAC address table – 16K MAC address
Link aggregation to be supported
Datasheet Submitted: Yes/No
Details of the System submitted
Make:
Model No.:
1 KVA online UPS with four hours backup time Approved makesAPC/EMERSON/NUMERIC
Input voltage range
Line low transfer – Based on load %
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IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF
DUPL & DPPL.
Line low comeback – Line Low Loss + 110VAC (+/- 3%)
Line high transfer- 300VAC (+/- 3%)
Line high comeback – 290VAC (+/- 3%)
Frequency Range-50/60 Hz auto-sensing
Phase-single phase with ground
Power Factor-0.99 to unity
THDi <5% with full load
17.2
17.3
Nominal Output Voltage -230V
Voltage regulation +/- 1%
Frequency 50/60Hz +/- 0.2Hz
Battery:
Battery type- sealed lead acid maintenance free, lead acid tubular
Battery rating - AH and quantity depending on backup time to be provided
17.4
17.5
17.6
Display and Indication – User-friendly LCD display
Audible Alarm – Alarms for mains failure, low-battery, overload, fault
Standards- IEC 62040-1 safety /IEC62040-2 EMC
Datasheet Submitted: Yes/No
Details of the System submitted
Make:
Model No.:
18.0
8 port POE switch- Approved Makes CISCO / HP
Ports
8 RJ-45 autosensing 10/100 PoE ports
(IEEE 802.3 Type 10BASE-T, IEEE
802.3u Type 100BASETX,
IEEE 802.3af PoE); Media Type: AutoMDIX; Duplex: half or full
Web management
Intuitive Web GUI to allow for easy
management of device
Secure Web GUI
secure, easy-to-use graphical
interface for configuring the module
via HTTPS
SNMPv1, v2c
be discovered and monitored from an
SNMP management station
Port mirroring
To allow traffic to be mirrored on any
port or a network analyzer to assist
with diagnostics or
detecting network attacks
IEEE 802.1AB Link Layer Discovery automated device discovery protocol
Protocol (LLDP):
for easy mapping by network
management applications
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IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF
DUPL & DPPL.
Auto-MDIX:
Front-panel LEDs:
To automatically adjust for straightthrough or crossover cables on all
ports
To provide LED for status, activity,
speed, and full-duplex operation
Datasheet Submitted: Yes/No
Details of the System submitted
Make:
Model No.:
19.0
19.1
19.2
19.3
19.4
Trenching, duct cable laying and site restoration
CAT6 Cable shall be laid underground through HDPE/MS pipe with
minimum depth of 1.0 mtr without damage of existing utility
systems/cables etc. if any
While trenching if any damage of existing system occurs, the same shall
be repaired/restored without any extra payment
If PCC/road cutting work/ 100 mm GI pipe with manual moling is
required during trenching/duct laying, the same shall be restored as
original after completion of laying works
The site shall be restored and cleared with no debris after completion of
Trenching/Laying of duct/cable pulling works
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GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF
DUPL & DPPL.
PHILOSOPHY OF THE SYSTEM
CCTV SURVEILLANCE SYSTEM
The primary objective of implementing a surveillance system is to ensure effective
surveillance of the GAIL offices and pipeline stations/terminals in Maharashtra region
and also create a record for post event analysis. The Surveillance System shall
provide an on-line display of live streamed video images on monitors of Viewing Client
Workstation PCs & stored video image when required. The Digital Video Recording &
Management System shall comprise of high-resolution colour day/night Pure IP High
Speed PTZ HD Dome Cameras and IP fixed Day Night HD Camera as required in
weather proof & vandal-proof housings. Each such camera should be streamed on the
LAN network. One highly efficient PC capable of maintaining 30 days storing of
captured Video stream through high capacity Ultra Graphic card on the LAN shall host
as the Database Server containing a database of all the cameras connected to the
network and their configurations and two other WS PCs shall be clients PC. The
Server shall also host all the client machines in the live viewing, PTZ controlling,
playback and recording of the cameras as well as some other activities. The server or
Client PC to be installed at Room shall also be an administrator station on the LAN
that shall manage and control the entire CCTV system and assign rights and
permissions to all the client station(s). The system shall support Internet Explorer
based clients that shall enable authorized users to view live video, record live video,
control PTZ cameras, start camera or PTZ sequences, access recorded video clips
etc.
It should not require proprietary hardware based solution and GAIL will choose off-theshelf hardware for integration. It should provide inter-operability hardware, OS
software, networking, printing, database connectivity, and reporting and
communication protocols. The Equipments offered should conform to open standard
protocols existing for digital video surveillance.
The equipment offered shall meet the minimum standards as stated in the
specifications.
All the equipment offered shall be suitable for operation on 230v + 10% or –15 %, 50
Hz ± 5% single phase power supply. Power for all the equipment will be made
available from the nearest point, which shall be in the scope of GAIL. If any equipment
operates on any voltage other than the supply voltage and supply frequency,
necessary conversion/correction device for supply shall be in the scope of vendor.
A. The Functions of Application Software are as follows:
1. Live Video
The live output from cameras shall be viewed through a series of displays. These shall
support:
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DUPL & DPPL.
Single camera view and Quad view of up to four cameras in 2x2 matrix. Also the
software should support 4x4 and 5x5 matrix.
Sequence view of camera preset positions
Modifying settings for a camera
Modify recording settings for a camera
Adding and deleting cameras
Creating schedules for recordings and video motion detection
Modifying Video Analytics settings and tuning for:
1. Video Motion Detection
2. Object Tracking
3. Object Classification
Users shall be able to select a camera from a tree control listing the cameras available
to the user.
For the future up-gradation the system shall have the provision to support multiple
Alarm monitoring in the following way:
Alarm monitor: When an alarm occurs in the Security or Control System Server, the
live video output of the camera associated with that alarm shall be switched directly to
an alarm monitor. The user shall be able to acknowledge the alarm to clear the
monitor using the numeric keypad. Cameras that are directed to alarm monitors will
not be removed from the queue unless explicitly cleared by the operator. It shall be
possible to create a queue of alarm monitors to manage multiple alarm views
simultaneously.
Cyclic Alarm Monitors: An alarm monitor shall be available at the end of an alarm
monitor queue to cycle the camera views from unacknowledged alarms if the number
of cameras to view exceeds the number of alarm monitors. Once the alarm monitor
queue is filled, any new alarm will be placed in the queue relative to its priority and
time of occurrence. Existing activated alarm camera views shall reshuffle to
accommodate the new alarm. In the event that all the available alarm monitors are
used, the oldest active alarm camera shall be added to the cycling alarm monitor. The
alarm views shall cycle on this finalalarm monitor until acknowledged and cleared by
an operator in the event of multiple alarms added to this monitor.
Monitors shall be able to be configured to act as both Alarm and Surveillance
monitors. In this case, the monitor behaves as a Surveillance monitor until an alarm
occurs, in which case it shall show the alarm video. Once the alarm is acknowledged,
the video previously shown (as a surveillance monitor) should be displayed again.
In each of these cases, these additional monitors shall be either connected to an
Operator Station using a multi-monitor PC card or to other PCs.
2. Single Camera
From this display, the user shall be able to:
 View the live output from the selected camera
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IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF
DUPL & DPPL.
 Pan, tilt, zoom and focus the camera using a joystick / Software at the Operator
Station PC For cameras which support continuous pan, tilt, zoom (PTZ), a
mouse shall be able to be used for continuous PTZ directly in the live video
window. By dragging the mouse up or down, left or right in the video window, the
operator shall be able to tilt the camera up or down, or pan the camera left or
right. Zooming must also be provided using the mouse in a similar way.
 Manually record live video. Recording will continue for the configured period of
time. Once recording has begun, a stop button shall be provided as well as a
counter showing the recording time remaining.
 Manually store the current frame of video (snapshot) as a bitmap image file. The
file name shall be automatically generated by the software and include the
camera name, date and time of the recording (to millisecond precision).
 Indicate whether video motion detection is currently enabled for the selected
camera.
3. Quad View
The software shall support multiple views in 2x2, 4x4, 5x5 views. A quad view consists
of up to four related cameras viewed simultaneously on a single display. The quad
view shall be divided into four quadrants. For each quadrant the quad view shall have
a camera or be blank. Within each quadrant the quad view shall be configured to cycle
between any of the cameras accessible to the user on a configurable time basis.
There shall be no limit to the number of cameras that can be assigned to a single
Quad View. There shall also be no limit to the number of available Quad Views.
4. Sequence View
The software shall support sequence views. A sequence view consists of a single
camera view, which can be cycled on a time basis. Pan-tilt-zoom cameras, which
support preset positions, can have these presets cycled on a time basis. In this way
an operator can view a variety of presets on a series of PTZ cameras. Fixed cameras
can also be included in the sequence and cycled accordingly. There shall be no limit
to the number of cameras that can be assigned to a single Sequence View. There
shall also be no limit to the number of available Sequence Views. Each salvo should
be made available for a specified length of time.
B. Camera settings
Users shall be able to change important settings for an individual camera. The details
are grouped into several sections:
 Camera Details
 Camera Connection
 Camera PTZ Control
 Security
 Camera Deletion
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IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF
DUPL & DPPL.
Only users with the highest level of security are permitted to modify camera
connection details, camera PTZ control or delete cameras.
1. Camera Details:
The user shall be able to configure the following parameters for each camera:
 Name
 Location
 Description
 Camera Number (for fast numeric keypad call-up)
 Choice of frame rate or bandwidth limited streaming
 Unicast or multicast transmission of video
2. Camera Control:
The user shall be able to configure any appropriate camera to be PTZ controllable.
The following PTZ characteristics shall be tuneable on a camera-by-camera basis
from the camera definition pages:
 Pan speed
 Tilt Speed
 Zoom speed
 Focus speed
 Iris speed
 Increment step size
3. Security:
The following parameters shall be configurable for each camera:
Area: Allows the system to be configured to only allow users to view specified
cameras.
Control Level: Determines if a user is allowed to operate the PTZ controls for a
camera and also used to allow higher-level users to take control of cameras.
Control Reservation Period: Once a particular user has controlled the camera no
other user can control the camera until this reservation period has expired. If this
user controls the camera again within the period, the reservation period is reset.
Users with higher security permissions shall be able to take control of the camera at
any time.
4. Camera Deletion
The “Delete” function shall allow a only user with the highest-level security to delete
the camera from the system. Deleting a camera should delete all the records relating
to the camera from the database. The name of the camera will no longer appear in
the list of cameras. All camera settings will be deleted.
The user shall also be asked if they also wish to delete video clips captured for the
camera. If the video clips are not deleted they will stay on the Camera Server and
archive media unless they are later individually deleted. The camera name will also
continue to appear in the list of cameras used for searching the video clip database.
If the user chooses to delete video clips captured for the deleted camera, all video
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IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF
DUPL & DPPL.
clips related to the deleted camera will be deleted. The camera name will be
removed from the list of cameras used for searching the video clip database.
5. Video Loss Alarm
The software shall support the Video Loss Alarm feature. The Video Loss Alarm
feature shall provide operators with a notification when the video signal from the
camera to the video streamer is lost.
C. Recording
The following methods of recording live video shall be supported:
 User activated
 Event activated
 Scheduled
 Continuous background recording
 Video motion detection
 Snapshot
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1. User Activated
The user shall be able to configure the following parameters for each camera:
Pre-Record Duration: The amount of pre-recorded video that will be associated with
a user request for recorded video. This will allow the Camera Server to capture video
prior to the user request, as well as after the request. Shall be selectable from a list
of values ranging between 0 seconds and 5 minutes.
Frame Rate: Video quality required for user activated recording. It shall be possible
to have different frame rates for user and event-activated recordings. Shall be
selectable from the entire range of frame rates supported for the camera.
Record Duration: User activated recordings shall terminate after this period. Shall be
selectable from a list of values ranging between 0 seconds and 5 minutes.
Retention Period: The default period that the Camera Server shall retain user
activated recordings before being deleted. The retention period of individual
recordings shall be able to be changed on a per-recording basis. Shall be selectable
from a list of values ranging between one hour and forever.
2. Event Activated
There shall be at least four priorities of alarms/events in the Security or Control
System:
 Event (journal priority)
 Low priority alarms
 High priority alarms
 Urgent priority alarms
The following settings shall be individually configurable for each alarm and each
camera:
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DUPL & DPPL.
 Pre-Record Duration: The amount of pre-recorded video that will be associated
with an alarm/event. This shall allow the Camera Server to capture video prior to the
alarm/event, as well as after the alarm/event. Shall be selectable from a list of values
ranging between 0 seconds and 5 minutes.
 Post-Record Duration: Event activated recordings shall terminate after this period.
Shall be selectable from a list of values ranging between 0 seconds and 5 minutes.
 Frame Rate: Video quality required for event activated recording. It shall be possible
to have different frame rates for user, event-activated, scheduled and motion
detection activated recordings. Shall be selectable from the entire range of frame
rates supported for the camera/streamer. For MPEG encoding, support shall be
provided to record only the Index frames, or a subset of the Index frames.
 Retention period: The default period the Camera Server will retain event activated
recordings before being deleted. The retention period of individual recordings shall
be able to be changed as necessary. Shall be selectable from a list of values ranging
between one hour and forever. The pre-record and post-record durations in the
paragraph above define the maximum allowable limits for each camera. They shall
be configured on a camera-by-camera basis. However each alarm or event causing
video to be recorded shall also be capable of individual configuration with pre and
post alarm periods being selected from a range defined by the maximum settings for
the camera. In the case of multiple alarms/events relating to the same camera, a
video clip shall be created for each alarm/event.
3. Scheduled
The system shall support the ability to schedule recordings for each individual
camera for times in the future. For each scheduled recording the user shall be able
to configure the following (with descriptions as per User Activated and Event
Activated recordings):
 Start time
 Stop time
 Frame rate for the recording
 Retention period before the recording will be deleted
 Recurrence (if this is to be a recurring schedule)
 Description
There shall be no limit on the number of schedules that can be entered for the
system.
There shall be no limit to the number of schedules per camera.
4. Continuous background recording
The system shall support the ability to provide continuous background recording
from any camera(s) managed by the system. Background recordings will be stored
as a discrete series of clips and will continue to operate background recording of the
all Cameras on data Server while doing any other activity on data server and same
shall be available at client PCs. For each camera the user shall be able to configure
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GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF
DUPL & DPPL.
the following (with descriptions as per User Activated and Event Activated
recordings):
Enable / disable background recording
Duration of the recorded clip
Frame rate for the recording
Enable / disable archiving of the clip and the period after which to archive
Retention period before the recording will be deleted
Enable or disable audio recording (if available)
Systems that require the configuration of multiple time periods to manage
background recordings will not be accepted. Data server is required to be
Continuous background recording.
5. Video Motion Detection
The system must be able to support video motion detection algorithms, which can be
executed by the video streamer or the Camera Server. The enabling of Video Motion
Detection shall be either:
 On a continuous basis
 Scheduled for particular times, dates, days, months etc
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The Camera Server-based algorithm must be able to provide the following
functionality:
Detect and track objects
Learn the scene
Adapt to a changing outdoor environment
Ignore environmental changes including rain, hail, wind, swaying trees and gradual
light changes. The user shall be able to configure the following parameters for each
camera:
Detection Type: Continuous or scheduled
Actions to Perform When Motion is Detected: When motion is detected, the following
actions shall be performed automatically:
Generate an alarm in the Security System.
Start a recording, with the following configurable settings
Pre-Record Duration: The amount of pre-recorded video, allowing the Camera
Server to capture video prior to the detection of motion, as well as after the detection
of motion. Shall be selectable from a list of values ranging between 0 seconds and 5
minutes.
Post Record Duration: Motion detection activated recordings will terminate after this
period. Shall be selectable from a list of values ranging between 0 seconds and 5
minutes or until motion has stopped.
Frame Rate. Video quality required for motion detection activated recordings shall be
selectable from the entire range of frame rates supported for the camera/streamer.
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DUPL & DPPL.
For MPEG encoding, support shall be provided to record only the Index frames, or a
subset of the Index frames.
 Retention period. The default period that motion detection activated recordings will
be retained by the Camera Server before being deleted. The retention period of
individual recordings shall be able to be changed as necessary. Shall be selectable
from a list of values ranging between one hour and forever.
 Send video to an operator station or alarm monitor: Automatically switch an operator
station or alarm monitor to view the camera which has motion detected.
 Motion Finished Time: The amount of time where no motion (inactivity) is detected
before the previous motion is classified as completed. This shall be used for allowing
recordings to continue until motion has finished. The software must also provide the
ability to only detect motion in particular regions of the camera view. The ability to
graphically select these regions using the mouse must be provided, with an unlimited
number of regions permitted per camera. The regions of interest will be multi-vertices
shapes with a minimum of 6 vertices to allow the region to be properly matched to
the scene being detected. It shall be possible to add and remove vertices from the
defined region of interest as needed. Solutions providing only rectangular regions of
interest will not be accepted. Each region must be able to be individually tuned and
have separate tuning parameters. This method of tuning must also provide a live
tuning window whereby these settings and regions can be altered and tested prior to
be being used. This live tuning window shall show the live video as well as the
regions of interest. During the time that motion is detected within a region, the border
of the region shall change to a different color. In this way, tuning can be performed to
achieve the desired performance. Text shall also be provided in the window to alert
the user that motion has been detected.
6. OBJECT DETECTION / TRACK:
The software must provide the ability to acquire and track an object within a
predefined field of view on selected cameras. The Camera Server-based algorithm
must be able to provide the following functionality:
 Detect and track objects
 Learn the scene
 Adapt to a changing outdoor environment
 Ignore environmental changes including rain, hail, wind, fog, swaying trees
and gradual light changes
The user shall be able to configure the following parameters for each camera:
 Actions to Perform When an Object is detected and tracked: When the
event/alarm is raised, the following actions shall be performed automatically:
 Generate an alarm in the Security System Start a recording, with the following
configurable settings
 Pre-Record Duration: The amount of pre-recorded video, allowing the
Camera Server to capture video prior to the alarm/event, as well as after the
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alarm/event, shall be selectable from a list of values ranging between 0
seconds and 5 minutes.
 Record Duration: The period that the recording is active relating to the period
of activity in the region of interest. Activated recordings will terminate after this
period. Shall be selectable from a list of values ranging between 0 seconds
and 5 minutes or the object is no longer in the region of interest.
 Frame Rate: Video quality required for Object Tracking activated recordings.
Shall be selectable from the entire range of frame rates supported for the
camera/streamer. For MPEG encoding, support shall be provided to record
only the Index frames, or a subset of the Index frames.
 Retention period: The default period that Object Tracking activated
recordings will be retained by the Camera Server before being deleted. The
retention period of individual recordings shall be able to be changed as
necessary. Shall be selectable from a list of values ranging between one hour
and forever.
 Archive data: enable/disable archiving and set the period after which the
recording will be automatically archived
 Deletion data: Set the period after which the recording will be automatically
deleted
 Send video to an operator station or alarm monitor: Automatically switch an
operator station or alarm monitor to view the camera which has motion
detected. The video management software must provide a means of
automatic and manual tuning of the Object Tracking for each camera.
Incorporated within this tuning are the following:
 Selection of the frame rate used for detection
 Optimization for directions of movement
- In any direction
- Motion to left, right, top, bottom or any direction into a region
- Motion to left, right, top, bottom or any direction out of a region
 Sensitivity level to fine tune the detection algorithm
 Specification of a minimum object size to allow noise filtering in the system to
reduce false detections and alarms. The software must also provide the ability
to only track objects in particular regions of the camera view. The ability to
graphically select these regions using the mouse must be provided, with an
unlimited number of regions permitted per camera. The regions of interest will
be multi-vertices shapes with a minimum of 6 vertices to allow the region to be
properly matched to the scene being detected. It shall be possible to add and
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remove vertices from the defined region of interest as needed. Solutions
providing only rectangular regions of interest will not be accepted. Each
region must be able to be individually tuned and have separate tuning
parameters. This method of tuning must also provide a live tuning window
whereby these settings and regions can be altered and tested prior to be
being used. This live tuning window shall show the live video as well as the
regions of interest. During the time that motion is detected within a region, the
border of the region shall change to a different color. In this way, tuning can
be performed to achieve the desired performance. Text shall also be provided
in the window to alert the user that motion has been detected.
7. Snapshot
The software system must provide every operator (client) with the ability to record
the current frame of video. This snapshot of video shall be stored as a bitmap file.
The file name shall be automatically generated by the software and include the
camera name, date and time of the recording (to millisecond precision). An audible
sound shall be produced by the Client computer, to ensure that the operator has
feedback when the snapshot is taken.
8. Search
The software shall provide a simple search for all video recorded. The user selects
the time indicator which shows a calendar and time line. The user selects the
required search period. Once the time criterion is entered, the “search” is selected.
Video recorded during the selected period will be returned by the search. The user
shall be able to search on combinations of cameras by clicking on an “Advanced
Search” icon as described in the next section.
Advanced Search
The software shall provide an advanced search of recorded video. The search shall
be based on recording time, camera and recording details. The user shall select from
the list of cameras. It shall also include any cameras that have been deleted from the
system but still have video stored on a Camera Server or on archived media. If a
camera has been deleted and all video associated with the camera has been
deleted, the camera name will not appear in this list. The time criterion shall be
selected from a calendar and time line control. Days containing recorded video shall
be shown in bold on the calendar control. Cameras shall be able to be added and
removed from the search list.
The user shall be able to choose to filter the search based on the following criteria:
 Alarm or event type for alarm/event activated recordings
 Recording type (schedule, event, operator, video motion detection, all)
 Area
 Point name
 Event description
 Operator name
 Camera name or number
 Any comments entered by users in the comments field of recordings
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DUPL & DPPL.
Search Results
The software shall show the results of the basic and advanced searches in a table
format, such that the user is able to select columns within the list to sort the output.
Functionality shall be provided to allow the user to see a list of recordings for a
camera from the past 24 hours without needing to use one of the searches.
9. Viewing Recordings
The recorded video shall be available to all clients, which have adequate security.
Each user shall only be able to view recordings from cameras they have security
access to view. A display shall be provided to view recordings from any Operator
Station. From this display, the operator can select the recording he/she wishes to
view, which shall be immediately shown in an embedded video player. System
should be capable of providing facility of viewing, recording & replaying
simultaneously without compromising the quality.
The following information and controls shall be provided on this display:
 A navigation panel to allow the user to select the required camera
 A calendar control (similar to Microsoft Outlook) to select the desired date. All
days which have recordings for the chosen camera shall be displayed in bold
font.
 A table listing all the recordings on the chosen camera for the chosen day.
The user shall be able to select the required recording from this table. Each
column shall be able to be sorted by selecting the column heading. This table
shall display the following information as a minimum:
 The time each recording was activated
 The duration of each recording
 The type of recording (operator activated, alarm/event activated, video motion
detected, or scheduled)
 The Operator or user that activated the recording (for operator activated
recordings)
 The Name, Description and Value of the Security System Server or Control
System Server which activated the recording (for alarm/event activated
recordings)
 The time and date of the frame being displayed
 A slider control which is used to move backwards and forwards through the
recording
 Play, pause and stop buttons
 Step forward and step backward buttons, to move through the recording
frame by frame
 Fast forward and rewind buttons, to play the recording at speeds of x2, x4, x8,
x16, etc .
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IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF
DUPL & DPPL.
 A snapshot button, to allow for the frame being displayed to be stored as a
bitmap file (in a similar way to the snapshot button for live video).
 Information about the chosen recording.
The following information as a minimum shall be displayed with the chosen
recording:
 The type of recording (operator activated, alarm/event activated, video motion
detection or scheduled)
 The Operator or user that activated the recording (for operator activated
recordings)
 The Name, Description and Value of the Security System, Building Control
System or Industrial Control System which activated the recording (for
alarm/event activated recordings)
 The sub-priority of the recording (for alarm/event activated recordings)
 The frame rate that the recording was recorded at.
 The resolution of the recording
 The compression used
 The recording start time and date (including pre-record)
 The recording end time and date
 The date and time that the recording will be deleted by default (which can be
changed as required)
 Operator comments and notes about the recording (made by the scheduled
recording configuration automatically or by an operator)
 When a recording is displayed, the exact frame of video when the recording
was activated shall be shown. The slider shall be positioned accordingly along
with the frame time. It is not appropriate to show the first frame in the
recording, as the recording may have pre-record.
 Buttons to allow the operator to archive, delete or export the chosen recording
 A button is provided to playback the recording at the recorded resolution. This
shall be done using a display that pops up containing the embedded video
control with full playback functionality as described above.
10. System and User Audit Trail
It is a requirement that all user actions on the Operator Station be recorded in a log
file along with the Security System. System should ensure that once recorded, the
video cannot be altered, ensuring the audit trail intact for evidential purpose. User
actions include:
 Interventions such as manual recording and configuration setting changes
 Cameras viewed
 Video replayed
 Video exported
 Cameras pan/tilt/zoomed
This log must also contain a history of the status of the system components. It shall
list the status of all cameras, streamers, servers and other system components
including when they were disabled or failed.
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IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF
DUPL & DPPL.
The log of user and system actions shall be available in text format and automatically
included with any video recordings that are exported.
Digitally Signed Recordings and Audit Logs
 It is a requirement for all exported recordings and exported audit logs to be
digitally signed. This is required to prove authentication (origin of the
recording and audit log) and integrity (exported recording and audit log have
not been altered or tampered with).
 The system shall provide a default digital certificate for signing the exported
recordings and audit logs. Customization shall also be provided to allow for
the user to supply his/her own digital certificate.
 A utility shall be provided to display the exported recording, view the audit log
and verify the digital signatures. A visual indication shall be provided to
whether the exported recording and audit log have been altered or tampered
with.
 The system shall be able to provide user activity Log (audit trail) with user Id,
time stamp and action performed etc.
D. Storage
1. Online Storage
 The system shall hold a configurable amount of video in online storage. The
amount of video stored on-line shall only be limited by the Camera Server’s disk
capacity.
2. Off-line Storage
 The data Server shall be able to manage several off-line media devices for archiving
and restoring video. The data Server must use a standard archiving method such as
Microsoft Remote Storage Services to handle offline media through DVD RW
dual/single side media or DDS 5Tape Media (35/70 GB)
E. Automatic Archiving
The system shall provide the ability to automatically archive all recordings. It shall be
possible to automatically archive any type of recording at a preconfigured period
after the recording has completed.
Operator (Clients) Station:
Video Integration User Tasks
The following system tasks shall be performed from the Operator Station at least:
 View live video
 Adjust the PTZ position of a camera
 Live video is automatically displayed on a monitor when an event occurs
 Search through the stored video clips of a camera
 An operator records an incident
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IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF
DUPL & DPPL.










An operator records a snapshot of the current viewed video
Add a new camera to the system
Change the configuration settings for a camera
Search for video clips from different cameras
Create a sequence (camera tour)
Create a quad view
View a quad view
View live video from a custom schematic
Add live video to a custom schematic
Configure, schedule and tune Video Analytics (video motion detection, object
tracking & recognition and non-motion detection)
 View the audit log
The following tasks shall also be performed from the Operator Station:
 View the organization’s Intranet from within the Operator Station window.
F. Services
The vendor should be capable of providing supporting services as detailed in the
following sections.
1.
Training
The vendor shall provide standard training on all aspects of the system at
sites.
2.
Configuration Services
The vendor should be able to supply all necessary configuration services if
required including controller configuration, database configuration, etc.
3.
Installation Services
The vendor should be able to provide installation services for the system
including hardware maintenance and spare parts or addition of cameras
support if required after warranty.
4.
Software Enhancement & Software Support
The vendor should be able to provide a comprehensive software maintenance
and enhancement program for on-going support of the system. Advance
Analytic Software for Fixed Camera at Main Entrance Gate if required in
future
 The analytics software should be loaded at the encoder or camera with provision
of separate profiles for each camera whenever required
 The advance analytic should support the advance features like Virtual Trip Wire,
Abandoned object detection, Museum mode, Wire cut, Scene change detection
and motion based detection.
 The Software should be seamlessly integrated with recording software.
 The software shall raise an alarm for any vehicle movement as well as for any
object/ human movement.
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IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF
DUPL & DPPL.
SPECIAL CONDITIONS OF CONTRACT
1.0
GENERAL INFORMATION:
1.1
The "Special Conditions of Contract [SCC]" shall be read in conjunction with the
"General Conditions of Contract [GCC]", "Schedule of Rates [SOR]", "Scope of Work"
and any other document forming part of the Contract, wherever the context so
requires.
1.2
Notwithstanding, the sub-divisions of the documents into separate sections, each part
shall be deemed to be supplementary of every other part and shall be read with and
into the Contract so far as it may be practicable to do so.
1.3
Where any portion of the "GCC" is repugnant to or at variance with any provisions of
the "SCC", unless a different intention appears the provisions of the "SCC" shall be
deemed to override the provisions of "GCC", and shall to the extent of such
repugnancy or variations, prevail. In case of any contradiction, the decision of the
"Engineer-in-Charge [EIC]" will be final and binding on the Seller.
1.4
The Seller shall deploy diligent, experience, smart, intelligent and hard-working
Persons in the skilled, semi-skilled categories as required to complete the whole
work in scheduled time.
2.0
SITE INFORMATIION:
It is understood that before quoting the rates, the Bidder has visited the work-site and
has acquainted himself fully with the nature and quantum of job to be carried out by
him in case of award of contract. Ignorance of this will not be considered after the
award of Contract. The Seller will be responsible to complete the entire job in all
respects, including any other work necessary to complete the job satisfactorily,
though specifically not covered in the "Scope of Work”.
3.0
3.1
WATER, POWER AND OTHER UTILITIES:
No water and power shall be provided by the OWNER. It shall be the responsibility of
the SELLER to arrange water and power at his own cost for execution of work.
Incase of water logging in the excavated portion, the SELLER has to arrange dewatering pump and generator.
3.2
4.0
4.1
4.2
5.0
ORDER OF WORKS:
The order in which the work shall be carried out subject to the approval of the
Engineer-In-Charge and shall be so as to suit the detailed methodology adopted by
the SELLER, as well as the agreed joint programme. The work shall be carried out in
a manner so as to enable the other SELLER, if any, to work concurrently.
OWNER reserves the right to fix up priorities which will be conveyed by Engineer-InCharge and theSELLER shall plan and execute work accordingly.
SCOPE OF WORK:
Survey, Design, supply, installation, testing & commissioning of IP based CCTV
surveillance System utilizing PTZ IP CCTV cameras, fixed IP CCTV camera and
indoor dome IP camera with 30 days recording capacity in all Recording data Server
equipped with WindowsOperating system, Video management Network Recording &
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GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF
DUPL & DPPL.
Video Analytic Software integrated with Viewing Client work station PCs for
monitoring purpose complete in all respects along with trenching, ducting, CAT6 and
power cable pulling and laying, road cutting & restoration through PCC structure/PCC
work for mounting poles, mounting of weather proof box to keep power supply
Adapter, patch cords etc. inside the box&other associated accessories, operation &
maintenance manual to meet Technical & general specifications as mentioned in
tender.
6.0
SELLER’S SCOPE OF SUPPLY & OBLIGATIION:
Apart from OWNER’s obligation mentioned in the clause no. 5 of SCC, all other
obligations/responsibilities are with the SELLER to complete the entire job to the
satisfaction of the OWNER.
7.0
7.1
7.1.1
ENTRY PASSES, GATE PASSES, WORK PERMITS & SAFETY REGULATIONS:
ENTRY PASSES:
The SELLER has to apply for photo entry passes for his workers & staff in a
prescribed Performa available with OWNER. The photo entry passes shall be issued
by OWNER for a maximum period of three months and if extension is required by the
SELLER, he has to apply separately for extension. As a special case temporary entry
passes for a maximum period of seven days may be issued.
Non-utilized/Expired entry passes shall have to be submitted immediately to
OWNER.
Identity card issued by the security section should always be carried /displayed by
SELLER’s employee on person while working inside the plant/platform.
7.1.2
7.1.3
7.2
GATE PASSES:
To bring materials/equipments/tools/ tackles etc. inside the plant for Construction
Work, the SELLER has to produce challans/proper documents to the OWNER’s
personnel at gate. The materials shall be checked thoroughly by the OWNER’s
personnel at gate and recorded in their register before allowing any materials to bring
inside the Plant/platform by SELLER/his representative. It is SELLER’s responsibility
to see that the Recorded Entry No., Date, Signature of OWNER’s authorized
representative personnel with stamp are there on the challan/supporting documents
before taking any materials inside the plant. In addition to above, entry of the material
will be permitted only during the stipulated working hour, and more so, if consignee is
available to receive the said material.
To take SELLER’s materials out of the plant, the SELLER has to apply with specific
purpose/reasons to the Engineer-In-Charge, attaching challans/ supporting
documents signed by OWNER’s personnel at gate during entry. Moreover, a
certificate from the Management certifying that the nomenclature and specification
shown in the challan confirms to the original one as correct, will be issued. The
SELLER shall abide by security regulations as enforced by OWNER from time to
time.
7.3
WORK PERMIT:
COLD WORK permits are to be obtained for the jobs which are not coming under the
category of HOT WORK and where there is not risk of fire like:
(i) Transportation/backfilling of ordinary soil in manual process.
(ii) Arrangement for making Welding/Hot WORK both, setup for temporary
power/water connection, shed for protecting M/Cs from rain etc.
(iii) Shuttering, fixing of reinforcement, hand mix concreting, plastering, brickwork,
etc.
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IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF
DUPL & DPPL.
According to the nature of WORK and use of various types of equipments & tools the
SELLER has to apply for Cold/Hot permits in a prescribed format at least three days
before the WORK is planned to start. No WORK permit shall be issued by the
competent authority unless proper arrangement is made by the SELLER at site to
ensure safe performance of WORK inside the plant/platform. Job wise and area wise
permit shall be issued to the SELLER and against each permit at least one
construction supervisor and one safety supervisor of required level shall always be
made available at site by the SELLER. The supervisor shall have sufficient
experience in relevant field.
7.4
VEHICLE PERMIT:
Permits are to be obtained separately for Entry/use of vehicles/Trailers etc. inside the
plant. The following requirements are to be met to obtain vehicle permit:
(l) Vehicle/Equipment etc. should be brought to site in good condition.
(2) Muffler/Spark arrestor of approved quality is to be provided at exhaust pipe end
and fuel tank should be locked.
(3) Cover should be provided on battery.
(4) Valid road tax certificate, fitness certificate and insurance policy from competent
authority.
(5) Valid operating/driving license of driver/operator.
(6) Valid load test certificate from competent authority.
7.5
VALIDITY OF THE PERMIT:
(l) Permit is valid between 9.30 hrs and 17.30 hrs.
(2) No permit is valid if it is not renewed by the Shift-In-Charge/his representative in
shifts (morning & evening).
(3) The permit shall be issued for a maximum period of one month and if extension
is required, the SELLER has to apply for fresh permit.
(4) As a special case working hours beyond 17.30 hrs may be extended up to 19:00
hrs after taking approval of Engineer-In-Charge, if the SELLER applied for
extended hours in well advance with valid reasons.
(5) No permit is valid on holidays unless special permission is obtained from the
competent authority.
7.6
7.6.1
SAFETY REGULATIONS:
REGARDING WORK PERMIT:
The WORK shall be carried out inside the plant/platform as per safety practices
enforced by OWNER safety section and instruction of EIC issued from time to time.
Many times it may happen that the working hours shall be drastically reduced or
increased to meet certain safety requirements and the SELLER shall meet these
requirements without any argument for time and financial implementation.
To obtain WORK permit and to satisfy all conditions laid down therein, shall be the
responsibility of the SELLER. No claim for idling of machinery, plant, manpower etc
for safety reasons or non-issuance of WORK permit by EIC, Safety Section shall be
considered.
The SELLER shall abide by all safety regulations of the plant and ensure that safety
equipment for specific job kit as stipulated in the factory act/safety handbook is
issued to the employee during the execution of WORK, failing which all the WORKS
at site will be suspended.
7.6.2
REGARDING USE OF VEHICLE:
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IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF
DUPL & DPPL.
(l) Vehicle must not play on any road within the plant at a speed exceeding permitted
speed for particular plant.
(2) Mobile crane/loaded trucks/trailers must not exceed speed limit of l0 km/hr. inside
the plants.
(3) No crane is allowed to move inside the plant with load.
(4) No vehicle is allowed to park inside the plant.
8.0
8.1
TERMS OF PAYMENT:
FOR SUPPLY:
GAIL shall release 75% payment within 15 days from the receipt of original invoice &
other documents after receipt and acceptance of items at site through e-banking.
Balance 25% of the material value shall be released after successful Installation;
Testing & Commissioning of “IP based CCTV surveillance systems in GAIL offices
and pipeline stations/terminals in Maharshtra region” duly certified by Engineer-InCharge through e-banking. Sellers are therefore, requested to advise account no. in
any SBI/HDFC/ICICI branch which having e-banking in their bid.For Sellers having
account in other banks RTGS format of GAIL to be submitted dully filled and signed.
For all the cabling jobs, though the estimated quantity has been shown in the
BOM, the payment shall be released as per the actual quantity used.
8.1.1
FOR SERVICES:
100% payment shall be made within 15 days after receipt of original invoice & other
documents towards services after successful Installation Training, Testing &
Commissioning of OFC based IP CCTV surveillance systems duly certified by
Engineer-In-Charge through e-banking.
8.1.2
PAYING AUTHORITY:
HOD (F&A)
GAIL (INDIA) LIMITED,
7TH FLOOR, PRIYADARSHINI BUILDING,
EASTERN EXPRESS HIGHWAY, SION TROMBAY ROAD,
CHEMBUR,
MUMBAI–400022
MAHARASHTRA, INDIA.
PHONE NO.00 91-22-24045453/56/57 EXTN 360; 022-24045051
8.1.3
In case of any delay on GAIL’s part to provide the site and 230 V AC supply at any of
the site, the L.D charges will not be applicable on the vendor for such period i.e. after the
installation of equipment at site till the site/Power supply is made available by GAIL.
In such case, balance part payment of remaining sites along with service part will be made by
GAIL wherever the CCTV system is fully commissioned.
For the sites where there is a delay on part of GAIL, the contractor will be intimated upon the
availability of site/Power supply and then the contractor has to complete the works within 15
days beyond which LD charges would be applicable as per contractual provisions on
undelivered part of the executed job excluding supply part.
9.0
CONSIGNEE:
AS mentioned in Annexure-2
Contact persons: Zisad Ali, Sr. Officer (C&P)-9594025703
Annie Madhan, Manager (BIS)-8898128188
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IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF
DUPL & DPPL.
DELIVERY
 SUPPLIER shall deliver the systems at SITE(S) as detailed under Bill of
Material - Locations. Entire responsibility for delivering at destination lies with
supplier. Proper receiving of materials from GAIL’s representative / authorised
persons will be required to be submitted alongwith the bill for supply part of the
order.
 SUPPLIER shall visit the SITE(S) in advance and check its readiness for
housing and operation of systems. SUPPLIER shall also check the ordered
components and facilities available on which new systems will be installed.
 Local transportation of material between GAIL stores and site shall be done by
the vendor, if required.
11.0
SITE PREPARATION
(a) The site for installation of equipment / materials shall be provided by GAIL at
each location before the installation of equipments. The Supplier should visit
the site locations in advance and ensure that the site is prepared as per his
requirements. This includes proper earthing, operating temperature, dust
conditions, etc. Supplier shall inform GAIL if any of the sites condition is not
fulfilling the requirement for installing networking components, so that GAIL
can take corrective actions at their end accordingly. The Supplier shall also
ensure that his system operates efficiently under these conditions.
(b) The Supplier shall provide all required equipments and services, whether or
not explicitly mentioned in this document, to ensure the completeness,
operability and maintainability of the system at each site location at no extra
cost to GAIL.
(c) The UPS for the CCTV cameras, Server/Workstations and networking
hardware to provide stabilized power supply at site locations shall be
provided by GAIL. The requirement for distribution of power to the respective
equipment shall be in the scope of the Supplier. The requirements are to be
assessed and provided by the Supplier. This shall include power supply
cabinets, power cables and power points etc.
12.0
INSTALLATION
(a) SUPPLIER shall visit the SITE(S) in advance and check for the readiness
for power, housing, installation/operation, etc. of the SYSTEM(S) at
SITE(S). Supplier shall make recommendations on any of the parameters
in case the same is not found in acceptable range.
(b) On completion of delivery, SUPPLIER shall get the Bill of Material checked
and signed by OWNER’s coordinator, carry out the installation, and show the
SYSTEM(S) in working order to OWNER’s coordinator at SITE(S). The
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DUPL & DPPL.
SUPPLIER shall configure the SYSTEM(S) as per the detailed discussions
held at SITE(S).
(c) On successful completion of the Installation and proper tuning of the
SYSTEM(S), these shall be handed over to the users. SUPPLIER shall submit
the installation report along with SYSTEM(S) configuration report; results of
diagnostic tests run etc. to OWNER.
(d) All necessary tools, tackles and accessories etc. (including any item not
specified in BOM etc.) required to complete the Scope of Work as per tender
shall be in the scope of supplier at no extra cost of GAIL.
13.0
ON SITE ACCEPTANCE TEST (OSAT) :-
OSAT shall comprise of completion of following activities at SITE (S):
(a) Checking of the Configuration as per the Purchase Order.
(b) Running of diagnostic tests for Recording NVRs (Central/Local), Client
Workstations, and Fast Ethernet over E1 converters, Switches and other
applicable SYSTEM (S).
(c) Functional/Physical check of the accessories supplied.
(d) Demonstration of various features of the SYSTEM (S).
(e) Hardware, Software, Application software and proper functioning etc. of
the SYSTEM (S).
(f) Complete functionality of the system shall be tested.
(g) Operation of the SYSTEM (S) for 6 working days which shall be recorded
as per the format provided by GAIL.
(h) The SYSTEM (S) shall operate with an availability of > 99% during this
period of 6 days. Availability will be calculated based on the formula as
defined under Guarantees/ Warranties. In case of failure, of tests in the
first instance, the acceptance test will be run to a maximum of 2 more of
times and in the event if the tests are still not successful, the SYSTEM (S)
are liable for rejection.
(i) On completion of installation of the CCTV Surveillance System but before
commissioning by the supplier, GAIL and supplier shall check for the
correctness and completeness of the installation and acceptability of the
SYSTEM shall be done after physically inspecting each items of the
system as per physical verification document signed jointly.
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DUPL & DPPL.
(j) The on-site acceptance test will involve the operation of the complete
system and will be conducted by the supplier in the presence of the GAIL
representative. The system will be accepted subjected to the compliance
of the functional requirements.
(k) In case of OSAT failures, the acceptance tests will be restarted for the
network system provided the maximum number of restart shall not exceed
three in number. System failing in final acceptance test is likely to be
rejected and would require replacement.
14.0
ACCEPTANCE PROTOCOL: On Completion of all activities including OSAT, the CCTV Surveillance System along
with all hardware and software shall be taken over by GAIL and all guarantee /
warrantee will start from that date. Acceptance protocol (Format enclosed in
Annexure-5) exhibiting the successful completion of the acceptance tests will be
signed jointly by the SUPPLIER and GAIL.
 The acceptance for the entire project shall be reckoned from the date by which
acceptance of all the sites has been completed and accordingly warranty shall
commence from such acceptance date for all locations across GAIL.
15.0
GUARANTEES AND WARRANTEES
The SUPPLIER shall be responsible for the entire CCTV Surveillance System
for trouble free operation. The supplier shall provide on-site comprehensive
warranty valid for a period of 3 years from the date of acceptance of the entire
system. Any reconfiguration / reloading of software are required for hardware
and software problem shall be covered in the warranty.
The CCTV Surveillance System along with all Cameras, Central Server, Local
Servers, Client Workstations, Networking Equipments, etc. shall be in
operation for 24 hours and 365 days basis.
The down time in a year should be less than 120 hours for all the items at
locations. If the downtime is more than above-mentioned period, the supplier
shall replace defective systems / subsystems components at his own cost
during this warranty period.
Non-compliance of the above condition will attract penalty according to the
following:
Type of Non-availability of
Systems
Non-availability of the CCTV
Surveillance
equipment
Cost
100%
of
the
network equipment
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IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF
DUPL & DPPL.
(Camera, Server, Workstation)
due to failure of any hardware
/ software
Any other items failure
(Hardware
and
software) cost
100% cost of the
failed item
The penalty will be calculated on yearly basis for non-availability of the systems for
number of weeks or a part there of and will be 0.2% of cost per week as mentioned
in the above table.
The SUPPLIER shall adhere to following response time for any reported
problems:
Location(s)
Mumbai, Belapur, Panvel, Mahape
All other locations
Response Time
24 hours
Within 48 hours
GAIL shall NOT be providing any transport facility or accommodation to the
engineers/representative of SUPPLIER.
SUPPLIER shall ensure proper functioning of hardware / software. In case of any
malfunctioning, these shall be replaced immediately free of cost during the warranty
period.
SUPPLIER shall warrant the CD-ROM, DVD-ROM or any other media is free of
defects in material and workmanship under normal case for 90 days from the date of
acceptance. During this period, GAIL may return defective media to the supplier and
it will be replaced free of cost.
If any CD-ROM/DVD-ROM/document/manual supplied by the Supplier is found to be
inadequate / incomplete within the warranty period of the contract, the supplier shall
replace such CD-ROM/DVD-ROM/document/manual at his own cost within 15 days
time.
SUPPLIER shall supply software updates free of cost during the warranty period as
and when these are released.
16.0
POST WARRANTY MAINTENANCE
On completion of period of guarantee / warranties OWNER may intimate to
SUPPLIER to carry out Post Warranty Maintenance.
On expiry of the warranty period the annual maintenance charges of CCTV
System Hardware and Software shall be agreed mutually by the Owner and
the supplier. The Owner has the right to select any third party for maintenance
of CCTV System Hardware and Software.
The above rate will include corrective and preventive maintenance of all
constituent units of the CCTV System Hardware and Software.
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GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF
DUPL & DPPL.
ASSISTANCE FOR FUTURE EXPANSION DURING WARRANTY PERIOD
SUPPLIER shall provide assistance while the CCTV Surveillance System
Hardware and Software is/are being upgraded/ expanded in future.
SUPPLIER shall also provide technical assistance in shifting the CCTV
Surveillance System Hardware and Software to some other location if desired
by OWNER.
OWNER may buy software from third party, which would be ported on the
supplied CCTV Surveillance System Software. SUPPLIER shall render all the
assistance in porting / successful execution of third party software.
OWNER may buy hardware from third party, which shall be installed on the
supplied CCTV Surveillance System Hardware. SUPPLIER shall render all
the assistance in connecting/interfacing of such hardware.
18.0
TRAINING
One day training for CCTV System Hardware and Software components shall
be provided to GAIL Security/IT personnel. Supplier shall arrange the setup
for above training.
19.0
ORGANISATION FOR THIS WORK:
Subject to the provisions in the contract document and without prejudice to
SELLER’s liabilities and responsibilities to provide adequate qualified skilled, semiskilled and unskilled personnel on the work, SELLER shall deploy site organization
and augment the same as decided by the Engineer-in-Charge depending upon the
job requirement & the exigencies of work so as to complete all works within
thecontracted time schedule and without any additional cost to OWNER.
20.0
EQUIPMENTS, TOOLS & TACKLES:
The SELLER shall without prejudice to his overall responsibility to execute and
complete the work as per specifications and time schedule, progressively deploy
adequate equipments, tools & tackles and augment the same as decided by the
Engineer-in-Charge depending on the exigencies of the work so as to complete all
works within the contracted time schedule and without any additional cost to
OWNER.
21.0
TESTS AND INSPECTION:
21.1 The SELLER shall carry out the various tests as per the technical documents that
will be furnished to him during the performance of the work and no separate
payment shall be made unless otherwise specified in schedule of rates.
21.2 All the software & hardware tests, codec errors/software debugging errors either
on the cameras or Data server/WS PC concerning the execution of the work shall
be carried out by the SELLER at their own cost.
21.3 The SELLER shall provide for purposes of inspection, vehicle access ladders,
lighting and necessary instruments at his own cost for inspection work.
21.4 Any work not conforming to execution drawings, specifications or codes shall be
rejected forthwith and the SELLER shall carry out the rectifications at his own
cost.
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DUPL & DPPL.
21.5 Inspection and acceptance of work shall not relieve the SELLER from any of his
responsibilities under this contract.
21.6 The SELLER shall submit the schedules well in advance to the EICs of GAIL
work centres for deputing site engineers for inspection/witnessing the survey
work in their respective regions.
22.0
SKETCH DIAGRAM:
The sketch diagram(s) accompanying the tender document are indicative & issued
for tendering purpose only. These drawings are tentative and indicate the general
scheme as well as the layout to enable the SELLER to make an offer in line with the
requirements of the OWNER. The actual diagram may vary each site as per site
condition and requirement. After survey along with Site Engineer, vendor shall be
able to assess the shortest route, minimum road/PCC cutting works etc. However, no
extra claim whatsoever shall be entertained for any variation in the “Approved/issued
for construction” and “Tender drawings” regarding any changes/units.
23.0
MAKE OF MATERIALS:
23.1 All equipment and materials to be used under this contract shall be from
approved vendors/manufacturer mentioned in tender elsewhere.
23.2 Wherever any make item is specified by a brand name, manufacturer or
vendor, the make mentioned shall be for establishing type, function and
quality desired. Other makes will be considered, provided sufficient
information is furnished to the OWNER to assess the makes proposed by the
SELLER as equivalent and acceptable. The vendor shall submit detail
technical information of the brand, model of each items supporting with
technical brochures and catalogs of items.
23.3 Where the makes of materials are not indicated in the tender document,
SELLER shall furnish details of proposed makes and use the same after
written approval of EIC.
24.0
CLEARANCE OF SITE/QUALITY OF WORK:
SELLER or his authorized representative shall be available at site at all times, during
the progress of the work.
25.0
ADHERENCE TO SPECIFICATION:
The work shall be carried out as per certification certified by the International
Certification of Electric Safety C.E (Conformity European) , Federal Communications
Commission (FCC) ,USA or UL (Underwriters Laboratories), USA.
26.0
CHANGES IN QUANTITIES OF ITEMS DURIING EXECUTIION
The quantities indicated in the Scheduled of Rates are based on the information
available as at present and may vary during execution depending upon site
conditions. If the quantities of any item(s) change to any extent due to any reason
whatsoever, the SELLER shall be bound to execute them at the rates quoted by him.
The payment shall accordingly make based on the actual quantity executed.
However, no payment of any items other than mentioned in the SOR shall be made.
27.0 DEFECT LIABILITY / WARRANTY PERIOD & SECURITY DEPOSIT:
27.1 Defects liability period shall be 36 months from the date of completion of entire works.
27.2 The Contract Performance Security / Security Deposit of the Seller shall be forfeited, if
any statement / documents furnished by the Successful Bidder / Seller is found false
and/or fabricated.
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IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF
DUPL & DPPL.
27.3 The Contract Performance Security / Security Deposit as above, after adjustment of
any dues to Owner / GAIL, which may arise during the execution of the Contract, shall
be refunded after expiry of the ‘Defect Liability / Warranty Period.’
28.0
DOCUMENTATIONS / REPORTS:
The Seller will maintain all records and relevant documents as required. The Seller
will submit the day-to-day work progress and inspection reports to respective
"SIC/EIC". The materials, design and workmanship shall satisfy the applicable
relevant Indian Standards, the job specifications contained herein and codes referred
to. Where the job specifications stipulate requirements in addition to those
contained in the standard codes and specifications, these additional requirements
shall also be satisfied.
29.0
TERMINATION OF CONTRACT:
29.1 In case, the Seller's performance is not found satisfactory as per the opinion of
"EIC" at any point of time during the Contract, the Contract may be terminated by
giving a fifteen [15] days' notice. Any loss incurred by the Owner / GAIL on this
account shall be recovered from the Seller. GAIL may engage another agency to
complete pending jobs under this Contract at the risk and cost of the Seller. If it
is observed that work cannot be completed within the stipulated time, GAIL may
get the work done through other agency(s) at the risk and cost of the Seller.
29.2 Without prejudice to any rights under this Contract, if the Seller dies, the "EIC" on
behalf of the GAIL shall have the option of terminating the Contract without
compensation to the Seller.
30.0
SPARE PARTS:
Bidder shall keep stock of essential spares at their nearest service center and/or for 3
years of warranty. However bidder shall list out spare parts required for maintaining
the system. The same list along with price shall be submitted to GAIL. GAIL will buy
essential spares as per the requirement if necessary after the warranty period. The
price of these spare parts shall not be considered for evaluation.
31.0
AFTER SALES SERVICES:
The bidder shall give the details of their service center in the state of Maharashtra
and nearby locations and ensure that essential men and materials are placed to
ensure quick and efficient after sales service during warranty.
32.0
DOCUMENTATION:
Two sets of installation manual / user manual/training manual shall be supplied at
Priyadarshini Office, Belapur office and at terminal/pipeline stations. The manual
shall include complete system details such as layout, schematic of the system,
working principle etc. Step by step maintenance, frequency of maintenance and
troubleshooting procedures shall be clearly mentioned in the manuals.
33.0
RESPONSIBILITY OF CONTRACTOR:
a) The contractor shall mobilize and place in position the necessary resources
mentioned elsewhere in tender document.
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DUPL & DPPL.
b) The contractor shall make his own arrangement for the safety and security of the
material, tools & tackles etc. GAIL will not be responsible for any misplacement or
damage or theft of the contractor’s material/equipments.
c) The contractor shall be wholly responsible for the theft, burglary, breakdown or
any mischief done by their staff and any loss to GAIL, shall be recovered from the
contractor through immediate monthly running bill.
d) The contractor shall abide by the rules and regulations of the security and safety
as laid down and prevalent in GAIL form time to time.
e) The contractor shall deploy team (skilled supervisor & technical persons) during
trenching, ducting, cabling & other associated works require during installation &
commissioning.
f) Phone numbers shall be provided to EIC to communicate supervisor/ technical
persons for Communication purpose.
g) The contractor shall be solely and exclusively responsible in engaging or
employing persons for the execution of the contract. All employees engaged by
the contractor shall be on his payroll and shall be paid by contractor. GAIL will
have no liability whatsoever concerning the employees of the contractor. The
contractor shall indemnify GAIL against all losses or damages or liability arising
out of or in the course of his employing persons or out of his relations with the
employees.
h) The contractor (which shall include the contracting firm/company) shall be solely
liable to obtain and to abide by all necessary licenses/ permission from the
concerned authorities as provided under the various Labor Laws legislations
including labor license from the competent authority under the contract Labor
(Regulation & Abolition ) Act, 1970.
i) All expenses towards mobilization at site and demobilization equipments, work
force, materials dismantling the equipment, clearing the site etc. shall be deemed
to be included in the quoted price and no separate payment on account of such
expenses shall be entertained.
j) Vendor shall provide after sales service directly or through local contractual
arrangement.
k) Risk liability of all personnel associated with the implementation realization of
project.
the
l) Installation and commissioning of IP based CCTV surveillance System complete in
all respect shall be in the scope of the bidder.
m) The bidder is responsible for arranging all the accessories and measuring
instruments, tools & tackles required to smoothly commission the solar power
system.
n) The work shall be carried out under the direction and supervision of the Engineer in-charge /their representative at site. On acceptance of the tender, the contactor
shall intimate the name & phone nos. of his accredited representative who would
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DUPL & DPPL.
be supervising the construction and would be responsible for taking instruction for
carrying out work.
o) If the need arises during commissioning, the bidder must keep one engineer on
site of installation for the period mutually decided with GAIL, for system
integration.
p) GAIL’s decision with the regard to the quality of the material and workmanship
will be final. Any material rejected by the Engineer -in-charge shall be immediately
removed from the site of work by the contractor at his own cost and risk without
any compensation.
q) Any job not mentioned in tender but required for successful installation &
Commissioning of system in totality shall be in the scope of bidder/ vendor.
r) An acceptance report after commissioning shall be prepared and signed by
Vendor & GAIL jointly.
s) The scope of work also includes civil work of below mentioned systems and
associated accessories in accordance with the technical specification and
satisfactory operation under prevalent operating and climatic conditions of site
unless otherwise specified.
t) The bidder can visit the site before quoting for the entire work. The bidder shall
quote after taking in to consideration all aspects of the site. Quoted rates shall be
inclusive of installation, commissioning & testing charges. No extra claim shall be
entertained at post project stage.
u) The vendor shall take proper care of earthing of mounting pole to prevent &
protect cameras, converters, power Adaptor, Server, and WS PCs & Managed
Network switch in case of spikes / static current due to lightening.
v) The vendor shall provide Suitable surge protection system to prevent and protect
all the equipments of the surveillance systems from surge, spikes / static current
etc.
34.0
OWNER’S SCOPE OF SUPPLY:
GAIL will provide 220 V AC power supply at the sites where CCTV system is to be
installed to be installed for monitoring purpose through its nearest MCB from where
electrical power supply shall be extended to the equipments. GAIL will allow using
spare power point (if available) for operation of Laptop & test equipments etc. if
required to commission the system.
35.0
CONTRACTOR’S SCOPE OF SUPPLY:
All the materials as per SOR will be in the scope of supply & Services .General tools
and tackles required by the contractor would be arranged by the contractor for
carrying out the work as and when required by GAIL. Contractor shall provide &
install a protective MCB of suitable rating before giving power to Equipment.
Contractor should provide all required protective equipments for safe handling of
equipment at site.
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GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF
DUPL & DPPL.
36.0
COMPLETION PERIOD:
 CCTV Surveillance system shall be installed at GAIL pipeline stations/terminals
in Maharashtra region in all respects. The total completion period for entire works
is Three (3) months from the date of FOI/LOI (Fax/Letter of Intent).
37.0
LIQUIDATED DAMAGES:
The details of Survey, Design, Installation & commissioning of IP based CCTV
surveillance system, has been defined in scope of work .Time is the essence of this
contract. It is understood that vendor is aware of contract for supply of material, carry
out associated works & installation & commissioning of the surveillance system in all
respect within scheduled time. On account of delay due to contractor’s ignorance, a
penalty of 0.5% per week of total contract value will be imposed on the contractor.
However, maximum penalty shall be limited to 5% of total contract value.
38.0
SUPERVISION OF WORK:
The contractor shall have one experienced supervisor who should be able to manage
site activities while executing the job at site and guide his personnel to carry out the
work as and when required as per the instruction of EIC. This shall be included in
quoted price and no extra payment will be made by GAIL for this.
In order to achieve desired workmanship and quality, the contractor shall deploy
experienced and technically competent personnel.
39.0
TRANSPORTATION/CONVEYANCE:
The contractor shall make his own arrangement for the transportation of his men to
the designated place of site to carry out the job.
40.0
RIGHT TO GET SERVICES CARRIED OUT THROUGH OTHER AGENCIES:
GAIL has right to accept similar services from other agencies at its discretion, If the
contractor fails to carry out the job as per scope of work mentioned in the tender
document elsewhere.
41.0
WORKMEN’S COMPENSATION INSURANCE:
The contractor shall arrange to submit to cover all his workmen under workmen’s
compensation insurance.
42.0
PROVIDENT FUND AND ESIC
The contractor is required to submit documents/certificate of provident fund and ESIC
for the manpower hired by them before starting of work. It is mandatory.
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IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF
DUPL & DPPL.
TECHNICAL SPECIFICATIONS
Detailed Technical Specifications of Various Components of Bill of Quantity:
1. PTZ camera specifications:Camera Features
Required Specs
Sensor
1/2.8” Progressive CMOS
Active Pixels (HxV)
2MP (1920 x 1080)
Horizontal Resolution
> 800 TVL
Minimum Sensitivity
Dynamic Range
Day: 1.0 Lux (30 IRE, F1.8, 1/15s shutter)
Night: 0.1 Lux (30 IRE, F1.8, 1/15s shutter)
On/Off
Gain Control
Auto/Manual setting
Back Light Compensation
On/Off
White Balance Mode
Auto/Manual
Day/Night
True Day/Night with mechanical IR Cut filter
Video Resolution
1920x1080 pixels (1080p); 1280x720 pixels
(720p); 720x576 pixels (D1); 352x288 pixels
(SIF)
> 50dB
Signal/Noise Level
Lens Options
Zoom
4.7mm - 94mm Horizontal view angle 52.2°(W)
4.1° (T)
20x optical + 10x digital
Shutter
1/30 - 1/10000 /s
Exposure Control
Auto/Manual/Slow AE/Shutter-priority/Irispriority
Full frame rate, full colour: H.264/MJPEG ; up
to 25fps (ISO 14496-10)
User-configurable bit rates from 64Kbps up to
8Mbps
Up to 16Mbps total video output; Unlimited
multicast connections. Up to four 4Mbps
unicast connections; Up to four 1Mbps unicast
connections
Up to three simultaneous resolutions including:
1080p (25fps), 720p (25fps), D1 (25fps)
Video Compression
Video Bit Rate
Video Multi-Streaming
Video Multi-Encoder
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Video Analytics
Motion Detection, Hooded
Audio Compression
G.711
Audio Bit Rate
Audio Input
User-configurable bit rates from 64Kbps to
80Kbps per channel
Full Duplex 8kHz sample rate. Mono Input,
Mono Output
Line in
Audio Output
Line out
Binary Input/Output
4 inputs; 2 outputs
Network Interface
Network Security
IEEE802.3 and IETF standards: 10/100 Base-T
Ethernet, TCP, UDP, RTP, RTSP, ICMP,
IGMP, SNMP, HTTP, HTTPS, PPPoE, uPnP,
QoS, DHCP
HTTPS / IP Filter / IEEE 802.1x
Time
Embedded real-time clock, NTP client
Housing
Protection Rating
Vandal resistant aluminium alloy with
polycarbonate dome
IP66/IK10 (IEC 62262)
ONVIF Compliance
Required
PTZ Controls
Preset
256
Preset Accuracy
0.225°
Preset Tours
8
Pattern Mimic Tours
8
Privacy Zones
16 User Defined
Pan Range
360° Continuous Rotation
Tilt Range
200° (-10°above horizon)
Pan/Tilt Speed
Pan Speed - 0.5-120°/s. Tilt Speed - 0.5-90°/s
Preset Move Speed
5-400°/s
Audio Resolution
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IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF
DUPL & DPPL.
2. Fixed Box camera specifications:Camera Features
Required Specs
Sensor
1/2.7” Progressive CMOS
Active Pixels (HxV)
1MP (1280 x 720)
Horizontal Resolution
> 600 TVL
Minimum Sensitivity
Dynamic Range
Day: 0.7 lux (colour). Night: 0.035 lux (mono).
50 IRE, F1.2, 1/30s shutter
WDR 115dB Max
Gain Control
Auto setting across a 33dB range
Back Light Compensation
On/Off
White Balance Mode
Auto
Day/Night
True Day/Night with Mechanical IR Cut Filter
Video Resolution
720p: 1280x720 pixels; SD: 640x360 pixels;
16:9 ratio
> 39dB
Signal/Noise Level
Lens Options
Iris Control
Standard: 3.1mm - 8mm, Horizontal view angle
97.8° (W) 39.4° (T), F1.2, P-iris, Vari-focal, CS
mount
Telephoto: 12.5mm - 50mm, Horizontal view
angle 24.4° (W) 6.3° (T), F1.4, P-iris, Varifocal, CS mount
Auto-iris/Electronic Shutter/Manual
Shutter
Rolling; Auto from 1/2 to 1/100,000
Exposure Control
Auto/Manual/Slow AE
Video Compression
Full frame rate, full colour: H.264 (ISO 1449610); 25fps guaranteed
User-configurable from 32Kbps up to 8Mbps
Video Bit Rate
Video Multi-Streaming
Video Multi-Encoder
Up to 32Mbps total video output; Unlimited
multicast connections. Up to seven 4Mbps
unicast connections; Up to sixteen 1Mbps
unicast connections
Up to two simultaneous resolutions with
guaranteed frame rate including: 720p (25fps),
SD (25fps)
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Video Analytics
Audio Compression
Audio Bit Rate
Audio Protocol
Audio Dual Encoder
Audio Resolution
Audio Input
Audio Output
Binary Input/Output
Data Input/Output
Network Interface
Network Security
Time
Housing
Electrical
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GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF
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Standard: ACF, ACF+, Motion Detection,
Hooded. Advanced: Dual Tripwire, Congestion,
Counterflow, Museum
AAC-LC (ISO 14496-3)
User-configurable bit rates from 32Kbps to
160Kbps per channel
RTP (RFC 3640)
Encoder A: 1 Stream Configuration plus
Encoder B: 1 Stream Configuration
Full Duplex 16 Bit, 16kHz sample rate
Mono/Stereo Input, Mono Output
Stereo / Mono line in terminal block connector.
Nominal voltage: 1V p-p, Mic 30mV p-p. Mic
type: dynamic or electret
Mono line out terminal block connector. 1V pp, Minimum load impedance: 16 Ohms
2 Pull up inputs for non powered contacts; 1
solid state opto-isolated relay output @500mA,
LED output @20mA
1 Data/Console port: RS232 up to 115.2 Kbps
IEEE802.3 and IETF standards: 10/100 Base-T
Ethernet, TCP, UDP, RDP, ICMP, IGMP,
SNMP, HTTP, HTTPS
HTTPS / Embedded Linux Firewall. Salted
passwords, with MD5 encryption
Embedded real-time clock, NTP client with
battery backup
Diecast aluminium alloy
PoE (802.3af Class 0) or 24V DC @ 0.29A /
6W max
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DUPL & DPPL.
3. VIDEO OPERATION, CONTROL, MANAGEMENT, RECORDING & PROCESSING
SOFTWARE(VOCMRPS)
SN SPECIFICATIONS
1
VOCMRPS will be a highly scalable, enterprise level software solution. It must offer a
complete video surveillance solution that will be scalable from one to hundreds of cameras
that can be added as and when required. It should allow for seamless integration of third
party security infrastructure where possible. The system must be capable of working on
Windows XP SP2 and Windows Server platforms
The software must be provided as one unit and not multiple loadable units
The software must not have seat-Licensing allowing for any number of user of user seat/
installations on the IP video network to be added for future scalability at no management
software cost. The software with seat licensing should be for 100 Cameras
The VOCMRPS should allow for Video to be streamed on a Video Mosaic wall
Software with User License for at least 20 users should be included in software cost itself
2
The VOCMRPS provides the following:
 Automatic search and registration of components of proposed system on the
network. They can be cameras, monitors, Alarm Panels, Recordings etc
 The system should allow for live view, playback and system configuration of
the IP Video System
 The system should allow for creation of multiple users and user groups and
assign tasks to each
 Drag & Drop functions for most functions on the system and also for set up of
connection between cameras and monitors.
 Several simultaneous live picture connections of cameras in network. It should
be capable of showing Video pane layouts including 2X2, 3X3, 4X4, 5X5,
various hot spots (1+5, 1+7, 1+9, 1+12, 1+16) and custom layouts
 It shall be possible to display Video and audio BIT rates; Frame Rate;and
resolutions on each video pane as overlays
 The live view must be capable of highlighting motion as green rectangle
overlays and displaying real-time alarm information overplayed on the live
Video feed.
 It shall be possible to listen audio from individual codecs of cameras
 It must be possible to establish Bi-directional audio connection on alarm. The
user should also be able to disable listen when speaking to prevent feedback
through microphone
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 The system shall be capable for setting up pre-defined surveillance tasks to be
invoked at pre-defined times in the day
 It shall be possible of programming of automatic recording events which may
be based on events such as Alarms and Video Analysis
 Remote maintenance of IP Video components
 Off Line configuration of Site Tree and addition of devices
 It shall be possible to show texts On Screen Display (OSD) when Video
displayed on a receiver. The OSD must detail the Camera Name, ID Number,
Date and Time ( in the time zone of video codec)
 The System should provide Video Lockout facility where a super user can
prevent all other users from viewing live video and divert recorded video to
another networked video recorder. The user shall also be able to release the
video lockout and restore the system to its original state
3
The VOCMRPS shall allow the following:
 Live Display of Cameras
 Live Display of Cameras sequences, Salvos and guard
 Control of PTZ cameras
 Playback of archived Video at speeds of X1/4- X 16
 Retrieval of archived Video using normal Playback, Thumbnails (Event or Time
based)
 Instant Replay of Live Video
 Use of Site Maps
 Configuration of system settings, execution of salvos, guard Tour &
Sequences using tasks or manually.
For each camera set up Bit rate, frame rate, and resolution shall be set independent
of other cameras in the system. Changing of setting of one camera shall not affect
the setting of other cameras
The software should allow for using .BMP format area maps
4
The software system should be capable of handling camera and alarm icons on area
maps. The area map should be configurable to pop up upon the receipt of an alarm
received from a video codec on the map. This shall be applicable for data server as
well as client PC available on network
5
The software system should allow direct connection of control keyboard to the PC
work station running the VOCMRPS for virtual matrix operations
6
The software should be capable of monitoring the status of camera in the network
and should indicate when a device goes offline by suitable red cross across the
camera
7
The system should be able to carry out a motion search on recorded video and
highlight motion in the playback bar and also as motion event based thumbnails to
navigate straight to that event in recording
The Alarm and map window should have docking facility on the main screen
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The VOCMROS shall have the following facilities:
 Retrieve data with ‘Alarm ON’ with key on live video screen search of recorded
images based on motion, congestions, counter flow, Time, Date, Alarm etc.
 It should support 100 Video streams concurrently on a work station or 25 streams
each on quad headed monitor
 It shall allow 10 levels of User and Alarm prioritization and it should allow 32
cameras to be replayed simultaneously from one recording
 Auto-protecting of Video recording on POST and PRE ‘Alarm’ images
 The SHA-1 hashing function and a 1024 BIT key will describe a digital signature
of the video images and be watermarked into files of exported images
 It should have facilities for Play, forward, Rewind, Pause along with fast Forward
and fast Rewind for reviewing the recorded videos
 It should be capable of 5X5 viewing panes at frame rate of 25
The recording software shall be able to view, record and playback for Min 64 cameras per
server..
9
The recording software shall support live viewing and recording of JPEG and MPEG4 source
simultaneously as well as shall be able for playing and recording of video and audio data.
It shall support Triplex applications- Recording and Live viewing, replay and backup
simultaneously and shall be compatible with WINDOWS XP PRO, 2003, XP PRO (64-BIT),
2003 SERVER (64-BIT) and WINDOWS 8 SEVER or latest version of Windows
10
The recording software shall record up to 70 MBPS of video and audio data and shall
be accessible from any PC connected to the network.
11
The recording software shall provide network time server function to ensure the
synchronisation of the video server and the recordings. The only signal connection
and to the recording shall be the network connection so that the recording can be
placed at any location which has network access. There shall be no other video
coaxial connections for the video recording
12
The recording software should receive different types of alarms from video server to
start a recording. These alarms can be motion detection, video loss and unified
picture, atrigger input. The recording alarm shall support Pre and POST alarm
periods.
13
The recording software should provide status of the available recording capacity, as
well as an indication of the remaining possible recording time.
14
In case of interruption of recording operation, the recording shall be resumed after
restoration. For example if power disconnects, once the recording is started, it shall
automatically resume recording of any camera or all cameras , it was recording prior
to the interruption.
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15
It shall be possible to search for recordings in the recording with camera ID, Date and
Time. If a date and time is specified, playback shall commence from that day and
time. It shall be possible to playback more than one camera simultaneously.
16
The recording software shall be able to export sections of recordings to a separate
Windows folder, which can then be written to DVD- ROM/ Tape etc. to be played back
at a location not connected to the network. The export process should make available
a player application , which can be provided with the exported video.
17
The recording software shall have video motion detection activated recording and
event activated recording feature with speed up on motion
19
Hourly to daily archiving with network support and multiple archiving must be possible
per day (Manual and automatic archiving that enables unlimited recording per
camera)
Audio: Multi- channel recording with listen in
20
Input/output Event Control, Manual event buttons and event list in recordings
21
Intelligent PTZ control with preset positions, multiple pattern configurations
22
E-mail or SMS message notification upon motion detection or event
23
Export in JPEG, AVI and Native DB formats
24
Remote Access : Remote Client
18
26
27
Individual user profiles, password protection, logging of user by Time, locations and
cameras
Smart Search functionality
De-Interlacing of images
28
On- the –Fly configuration changes while recording
29
Pause PTZ patrolling, Control, it manually, Then Automatic return to pattern schedule
30
Combine PTZ Pattern and Go- To- position on events
31
PTZ Zoom to marked objects and PTZ scanning
32
Evidence CD, data encryption & Logs, User notes, Print reports etc.
25
4. Video Analytic Software
Video Analytic software shall provide a suit of intelligent video analytics which will
assist in improving safety and security whilst increasing the efficiency of general
security surveillance operations compatible with data server and clients WS PC. It
should have the features of Intrusion detection, Parametric protection, loitering,
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running, directional alarms etc.
the following functions also.


The Video Analytic shall be capable of performing
GUI Function; Software shall provide a GUI function to authenticate video that has
been retrieved for playback. Authentication enables users to verify that the video has
not been modified since it was recorded. Software shall:
Calculate a digital signature for each video file as the file is being
recorded.
Incorporate the digital signature into the video file in a way that will not interfere with
playback.
PTZ Management with Software: Software shall control PTZ cameras, that is,
enable users to control PTZ operations with the mouse by clicking directly on the live
video images when viewing live video from a PTZ camera.
Forensic Analysis: Software shall provide a Forensics software application that
detects past and real-time security events using stored forensics data collected from
surveillance video feeds. With Forensics Analyzer, you no longer need to watch
hours of recorded video to look for a security event.




Software Forensics Analyzer shall allow the user to quickly search for and detect
security events that occurred in the past. Examples include:
Scan days and weeks of pre-recorded video within minutes
Locate and extract information about potential security breaches
Allow users to run regular queries to detect patterns
Allow users to apply any rule to any amount of collected or stored video
data
Video Analytics: Software shall offer intelligent viewing and shall work “out-of-thebox” with any existing video infrastructure. It shall detect, identify, classify, and track
objects in real time. Software shall provide the ability to acquire and track an object
within a predefined field of view on selected cameras.
Software shall support object-based algorithms and must be able to provide the
following functionality:

Learn the scene

Detect and track objects

Adapt to a changing outdoor environment

Ignore environmental changes including rain, hail, wind, swaying trees,
and
gradual light changes

Classify objects

Detect single/multi-line tripwire events
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Detect “enters”, “exits”, “appears”, “disappears”, “inside of”, “loitering”,
“leave
behind”, “taken away” events
Detect scene change events
Software shall classify objects groups as the following:
Person
Vehicle
Unknown
Anything
The user shall be able to configure the following scene change event parameters for
each camera:

Tripwire

Multi-line tripwire

Scene change

Partial view

Full view

Direction flow (to detect people traveling the wrong way in crowded
environments)

Video Security: Software shall be capable of supporting dual streaming. It shall be
able to perform the following tasks simultaneously:
Digitizing and compressing video and calculating digital signatures for video
authentication.

Writing video to files on local hard disks and maintaining an accurate index of the
stored video files.

Deleting older video files as needed, to free up space to record newer
video files.

Selectively transferring recorded video to long-term storage media.

Multiple Recorder Support and Redundancy: Software shall be capable of
supporting multiple recorders, including the ability to:
Add, modify, and remove recorders from the system

Perform failover of recorders

Define recording modes: centralized and distributed.

Associate cameras, recorders, and schedule assignments.
Software supports failover recording. Software shall constantly monitor
Recorders to ensure that each one is online and functioning normally. If a recorder
unit stops recording, Software shall automatically switch its camera inputs to other
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available recorder ports so that recording can be resumed with minimal video
interruption.
The failover ‘Archiver’ can support a 1-to-N architecture or failover to groups of
recorders. Cameras from multiple Recorders can be assigned to the failover
recorder.
Alarms: Software shall be able to configure alarm sources and responses in a
schedule. The alarm source configuration and response shall depend on the time of
day and/or day of the week.
5. Network Video Recorder(NVR)-Low-end specifications:NVR Features
Required Specs
Disk Space (GB)
Operating System
Video
Audio
Thumbnails
Alarms
Bookmarks
Integrated Data
Analytics
Redundancy and Failover
Automatic Storage Management
Digital Watermarking
Recording Hard Drive
RAID Controller
Performance (Throughput)
3TB (Enough to store 30 days recording from 2
cameras, 1 Fixed box and 1PTZ at site)
Embedded Linux/Windows
Simultaneously record and playback full frame
rate, full resolution video streams from any IP
Camera or Encoder. Record and playback from
other devices
Recording and playback of AAC and G.711
audio
Indexed recordings for rapid display of timebased, alarm-based or motion-based thumbnails
Recording and logging of alarms and events
Recording and logging of bookmarks in
association with recordings
Recording and logging of hundreds of
thousands of data records from LPR, EPOS and
other integrations
Recording and playback of motion analysis data
from cameras
Full DNA support, sophisticated failover and
mirroring strategies amongst multiple NVRs for
increased resilience and redundancy
Policy based management options for automatic
deletion or protection of old footage
Digital signing at point of recording and at
export
SATA/SAS HDD optimised for 24x7 video
storage.
Hardware RAID Controller configured as
RAID0
40 Mbps in; 40 Mbps out; 80 Mbps total
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Dual redundant 100/1000 BaseT RJ-45
Connections, TCP, UDP, ICMP, IGMP, SNMP,
HTTP, NTP, Telnet, FTP
Embedded Linux/Windows firewall
Processor
Operating Voltage: Input 100-240V ~ 47-63Hz
1A. Connector for redundant external power
supply. Power consumptions: 53W (max)
Intel IOP341 1.2GHz/latest equivalent
ONVIF Compliance
Required.
Supplied Accessories
Rack Mount Kit (brackets), removable lockable
fascia and PSU
6. Enterprise NVR –High-end for Central Location:Central NVR Features
Required Specs
Form Factor
2U
Disk Space (TB)
Min. 24
Recording Hard Drive Bays
12 (Hot-swappable)
Operating System
Windows Server® 2008 R2 for Embedded Systems
Essentials/Linux Embedded equivalent
Dual redundant separate mirrored drives
Operating System Hard Drive Bays
RAID Controller
Performance (Streams)
Hardware RAID Controller with Flash Backed Cache
configured as RAID6
200 Recording plus simultaneous playback of 25 streams
Performance (Throughput)
500 Mbps in; 200 Mbps out; 700 Mbps total
Video
Simultaneously record and playback full frame
rate, full resolution video streams
Audio
Recording and playback of AAC and G.711
audio
Indexed recordings for rapid display of timebased, alarm-based or motion-based thumbnails
Recording and logging of alarms and events
Thumbnails
Alarms
Bookmarks
Integrated Data
Analytics
Recording and logging of bookmarks in
association with recordings
Recording and logging of millions of data
records from LPR, EPOS and other integrations
Recording and playback of motion analysis data
from cameras
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Redundancy and Failover
Automatic Storage Management
Digital Watermarking
Recording Hard Drive
Network Interface
Network Security
Housing
Electrical
Full DNA support, sophisticated failover and
mirroring strategies amongst multiple NVRs for
increased resilience and redundancy
Policy based management options for automatic
deletion or protection of old footage
Digital signing at point of recording and at
export
3.5in Nearline SATA/SAS equivalent
Quad Port Redundant 100/1000 Base-T RJ-45
Connections, TCP, UDP, ICMP,
IGMP, SNMP, HTTP, NTP, Telnet, FTP
Enhanced Windows/Linux Firewall, Network
Access Protection (NAP)
Mild Steel Chassis and Fascia
Processor
750W, 100-240VAC, 50/60 Hz, Auto
Switching, Single Hot Swappable PSU,
Secondary Dual-Redundant Hot Swap PSU
support
Intel Xeon E5/ latest
Memory
8GB RAM (4 x 2GB) or higher
Onboard Diagnostics
Disk, Redundancy, Controllers, Enclosures,
Fans, Power Supplies, Temperatures
Required
ONVIF Complaince
7. Specifications for E1 over Ethernet Converters:Features
Required Specs
EoPDH
4 FE over 4 E1/T1
EoPDH encapsulation
HDLC, GFP
E1 Framed mode
Framed, PCM31
E1 loopback
Single E1 loopback test & loopback detection
Packet forwarding
MTU:1,632 Bytes DLF forward control
Performance
Switching fabric 0.832~1Gbps
Capacity
32MB SDRAM, 8MB flash, 128KB Switch
Buffer
4 FE ports, 4 E1/T1 ports, 1 Console port
Number of ports
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Fast Ethernet port
MTU
E1 port :
Console port
LED Indicators :
Power supply
Power consumption
Operating environment :
System Management :
8. Specifications for 8 port PoE Switch:Features
Ports
Web management
Secure Web GUI
SNMPv1, v2c
Port mirroring
FE ports10Base-TX (RJ-45, Cat3/Cat4/Cat5
UTP), 100Base-TX (RJ-45, Cat5 UTP)
Supports auto-MDI/MDIX
1632 Bytes
Bit Rate : 2.048Mbps
Line Coding : HDB3
Impedance: : 120 Ohms Balanced
Connector : RJ-45
Standards compliance : ITUTG.703,G.704,G.823
RJ-45
System Indicator, Power Supply Indicator
Indicators for Ethernet ports : LNK/ACT and
100 Mbps
Indicators for E1 ports : LOS (Loss of signal)
AC: 220V, DC: - 48V
AC+DC dual input option
AC range : 100~240V AC,
DC range : -36V ~ -72V DC
< 10W (at max load)
Temperature : -5~55 deg centigrade
Relative Humidity : < 90% non-condensing
Storage Temperature : -25~70-deg centigrade
CLI, ARP, Management address configuration,
Telnet Console,
SSH RMON Group 1,2,3 & 9, SNMP, Bridge
MIB (RFC1493),
Required Specs
8 RJ-45 autosensing 10/100 PoE ports (IEEE
802.3 Type 10BASE-T, IEEE 802.3u Type
100BASETX,
IEEE 802.3af PoE); Media Type: Auto-MDIX;
Duplex: half or full
Intuitive Web GUI to allow for easy
management of device
secure, easy-to-use graphical interface for
configuring the module via HTTPS
be discovered and monitored from an SNMP
management station
To allow traffic to be mirrored on any port or a
network analyzer to assist with diagnostics or
detecting network attacks
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IEEE 802.1AB Link Layer Discovery Protocol
(LLDP):
Auto-MDIX:
Front-panel LEDs:
automated device discovery protocol for easy
mapping by network management applications
To automatically adjust for straight-through or
crossover cables on all ports
To provide LED for status, activity, speed, and
full-duplex operation
9. Specifications for Inverse Multiplexing Gateway:Features
Required Specs
EoPDH
MAC address table
2 GE over STM-1 (up to 63 E1 channels)
Standard GFP encapsulation
GFP-63VCG , 1-16 members allowed in one VCG
2 STM-1 SFP/LC ports
1+1 low path protection
Support SFP DDMI and ALS
Master-Slave clock
Internal/External Loopback
SDH overhead bytes readable and configurable
SDH MS, HP, LP performance statistics and
monitoring
SDH alarm reports
up to 63 E1 channels,
Framed, PCM31, FAC+CRC4
2 gigabit Ethernet
GE: 10/100/1000 Mbps auto-negotiation
MTU-1916 bytes
16K MAC address
Link aggregation
To be supported
10. Specifications for 1KVA UPS:Features
Required Specs
SDH port
E1 channel
Ethernet port
Input
voltage range
Line low transfer – Based on load %
Line low comeback – Line Low Loss + 110VAC (+/3%)
Line high transfer- 300VAC (+/- 3%)
Line high comeback – 290VAC (+/- 3%)
Frequency Range-50/60 Hz auto-sensing
Phase-single phase with ground
Power Factor-0.99 to unity
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THDi <5% with full load
Output
Nominal Output Voltage -230V
Voltage regulation +/- 1%
Frequency 50/60Hz +/- 0.2Hz
Display and Indication
User-friendly LCD display
Audible Alarm
Alarms for mains failure, low-battery, overload,
fault
IEC 62040-1 safety /IEC62040-2 EMC
Standards
11. POWER CABLE (Armoured 3 core)
 Type of Cable : Copper Cable
 Voltage Rating : Upto 1100 volts
 Construction: 2.5 sq. mm multistrand annealed bare electrolytic grade copper
conductor as perIS 8130/1984 with 7 strands of 0.67mm each
 Primary Insulation : Extruded PVC Compound
 Insulation Material: 5831/1984, PVC, Type-a as per BIS, with thickness 0.71 (min)
 Inner Sheath
: Extruded PVC Compound
 Outer Sheath
: Extruded PVC Compound (FRLS Type)
 Sheath Material: PVC, ST-1 as per BIS 5831/1984
 Armour over inner sheath : Galvanized steel wire for UAD less than 13 mm or
Galvanized steel strip for UAD greater than 13 mm
 Core Identification: 3 Core : Red, Black and Green
 Applicable Standard: IS 1554, part-I/88
 Conductor Resistance: <7.410 ohms/KM at 20 DegC
12. CAT6 Cable:








Category 6 unshielded 23 AWG solid bare Copper cable
High performance Data Communication Cable
Support bandwidth more than 250 MHZ
Excellent Attenuation & Cross talk characteristics
Able to transmit 10 Base-T, 100 Base-Tx, 1000 Base-T (Gigabite Ethernet Connection)
Compliant of EIA/TIA 568 B.2-1, UL, CSA AND ISO/ IEC 11801 specifications
Support network protocol 802.3 and IETF Standards
Make: Cisco, R&M, Nortel, 3COM, DLINK
13. Weather proof Junction box:
 Suitable weather proof box with heavy metal with suitable gasket or high class PVC to
protect ingress of water with interlocking system
 Sufficient space for placing of adapters, routing of cables, patch cords, UTP patch cords etc
 All In/out Cables shall be through rubber gasket to protect ingress of water
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14. Camera poles:
 Camera mounting poles shall be Self – lowering /wind down, high strength, deep galvanized,
30 Feet long. After grouting it should be able to bear the wind speed 150KM/hrat that
location. Non Rusting MS pole shall be sufficient thickness with suitable diameter used as
camera pole for bearing the load of wind speed at the worst case.
 Mount bracket shall be suitable for clamping camera and pole.
 Separate independent earth pit for each pole is to be constructed without extra cost for
minimum earth resistance to protect the cameras and accessories from high voltage
lightening.
15. PVC Conduit:
 The PVC conduit of suitable diameter and sufficient thickness to provide strength and
capable of drawing of minimum 2 CAT6 cables in a single duct. armoured power cable shall
be laid along with duct in same trench covering the power cable with sand without any extra
cost as per instruction of SIC/EIC.
 The supplied duct shall be impact resistive, crush resistive, low coefficient of friction, high
temperature resistance
 Inside/outside surface shall be smooth
16. MS Conduit:
 The MS conduit of internal diameter of 25mm with sufficient strength having ISI mark to
be used for CAT6 cables laid outside the building
17. Trenching, duct laying, cable laying and restoration works
 The entire cable length has to be laid underground through duct with minimum depth
of trench 1.0 mtrhowever where the said depth is not maintained due to existing
cables laid earlier or due to existing roots of tree, the duct will be protected by half
round concrete pipe without any extra cost. Extra care should be taken in the case of
very lesser depth to protect cable by providing Hume pipe or brick covering the duct.
The duct/cable shall be laid along the peripheral wall. After awarding of contract,
vendor will survey each sites for finalizing of locations of the systems, routing of
duct/cable, using poles or existing structure if height and clear line of sight to meet
the requirement.
 There will be minimum 2 separate Earth pits connected in parallel for Server & other
associated equipments each site shall be provided by contractor without any extra
cost for earthing purpose to connect their equipments..
 Measurement of Trench shall be by running meter for payment purpose.
 The two ends of duct will be joined through suitable duct couplers to prevent
ingress of water. Necessary loops to be provided at both ends. There shall be no
joints in the cables. Suitable cable route markers are required to be provided at
regular interval.
 Measurement of PCC/ road cutting & restoration shall be taken for running meter
for payment purpose.
 Cable should be bent within permissible diameter.
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 Two copies of the as built of cable route is required to be submitted along with
other documents.
 Trenches shall be restored at sites after laying of duct and completion of
associated works.
Annexure-2
CONSIGNEE ADDRESSES:Bidders are advised to visit the sites & acquaint themselves about the site
conditions, before submitting their offer:
S. no
Pipeline
Terminal Name
Address
1
DUPL
SV 14, Vaghadi
2
DUPL
IP3, Aaptibudruk
GAIL (India) Ltd; SV-14
Station Vaghadi, Nearest
Town-Charoti, Mumbai-Surat
Road (NH-8), Vaghadi, Tahsil
Dahanu, Dist- Thane
(Maharashtra)
GAIL (India) Ltd; IP-3 Station
Aptibudruk (Vikramgarh)
Nearest Town- Manor,
Mumbai-Surat Road (NH-8),
Apti Budruk, Tahsil
Vikramgadh, Dist- Thane
(Maharashtra)
SV 16, Dongaste
GAIL (India) Ltd; SV-16
Station Dongaste, Nearest
Town- Bhiwandi on MumbaiNasik Highway (NH-3),
Dongaste, Tahsil Wada, DistThane (Maharashtra)
SV 20,
HaziMalangwadi
GAIL (India) Ltd; SV-20
Station Hazimalangwadi,
Nearest Town- Hazimalagwadi
(Nitlas) and Ambarnath, Nitlas,
Tahsil Panvel, Dist- Thane
(Maharashtra)
3
4
DUPL
DUPL
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5
DUPL
IP4, Borle
6
DPPL
SV 1, Savroli
7
DPPL
IP1, Kargaon
8
DPPL
SV 2, Bharje
9
DPPL
SV 3, Nizampur
10
DPPL
IP2, Usarghar
11
DPPL
SV 4, Kadakhurd
GAIL (India) Ltd; IP-4 Station
Borle (Panvel),Nearest TownPanvel , Mumbai-Pune Express
Highway (Near Shedung NakaMumbai-Pune Express
Highway),Post- AJIWALI,
Tahsil- PANVEL, DistrictRAIGAD (Maharashtra), PIN410207
GAIL (India) Ltd; SV-1
Station Savroli, Near Khalapur ,
Mumbai-Pune Express
highway, Savroli Tahsil Khalapur, Distt - Raigad
(Maharashtra)
GAIL (India) Ltd; IP-1 Station
Kargaon Nearest Town- Pali ,
on Khopoli-Pali road at
Umberkhind
GAIL (India) Ltd; SV-2 Station
Bharje, Near Pali , KhopoliWakan Road, Bharje wadi,
Tahsil -Pali, Distt - Raigad
(Maharashtra)
GAIL (India) Ltd; SV-3 Station
Nizampur, Near Mangaon ,
Mangaon-Ville phata Road,
Nizampur, Tahsil -Mangaon,
Distt - Raigad (Maharashtra)
GAIL (India) Ltd; IP-2 Station
Ushargarh,Nearest TownMangaon , on Mumbai-Goa
Highway just after 10 kms
from Mangaon town.
GAIL (India) Ltd; SV-4 Station
khadkhurd, Near Mandangarh ,
Mumbai-Mandangarh road at
Soveli phata before
Mandangarh, Khadkhurd,
Tahsil -Mandangarh, Distt Mahad (Maharashtra)
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14
DPPL
DPPL
DPPL
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SV 5, Hatip
GAIL (India) Ltd; SV-5 Station
Hatip, Near Mandangarh ,
Dapoli -Mandangarh road at
Hatip phata before Dapoli,
Hatip, Tahsil -Dapoli, Distt Mahad (Maharashtra)
SV 6, Jalgaon
GAIL (India) Ltd; SV-6 Station
Jalgaon, Near Dapoli , Dapoli Dabhol road just after Jalgaon
villeage on same road, Jalgaon,
Tahsil -Dapoli, Distt - Mahad
(Maharashtra)
SV 8, Balsai
GAIL (India) Ltd; SV-8 Station
Balsai, Near Wakan Phata,
Village: Balsai - Godsai, Tahsil
: Roha, Nagothane,. Dist:
Raigad (Maharashtra)
15
DPPL
SV 9, Dhankoni
16
DPPL
SV 10, Kusgaon
17
DPPL
SV 11, Wadivali
GAIL (India) Ltd; SV-9
Station Dahankoni, Village :
Shirgoan, Tal : Alibagh,. Dist :
Raigad (Maharashtra)
GAIL (India) Ltd; SV-10
Station Kusgaon, Near
Lonavala , Mumbai-Pune old
Highway, Kusgaon, Tahsil Lonavala, Distt - Pune
(Maharashtra)
GAIL (India) Ltd; SV-11
Station Wadiwali, Near
Kamshet , Mumbai-Pune old
Highway, Wadiwali, Tahsil Lonavala, Distt - Pune
(Maharashtra)
SV 12, Nanoli
GAIL (India) Ltd; SV-12
Station Nanoli, Near Talegaon,
Nanoli Tahsil -Vadgaon, Distt
- Pune (Maharashtra)
18
DPPL
127
Tender Document No
Tender Subject
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF DUPL & DPPL.
Annexure -4
LOCATION-WISE BILL OF MATERIAL
S.
No.
STATION/TERMIN
AL NAME
OUTDOOR
PTZ IP BASED
HD CCTV
CAMERA
WITH POWER
SUPPLY,
CAMERA
MOUNTING
POLE,
HOUSING
AND WALL
MOUNTING
ACCESSORIE
S
OUTDOOR
FIXED IP
BASED HD
CCTV
CAMERA
WITH POWER
SUPPLY,
CAMERA
MOUNTING
POLE AND
WALL
MOUNTING
ACCESSORIES
Compact
NVR,
ONVIF,
with
recording
software
licence,3T
B storage.
Enterprise
NVR Min.
24TB, 8
Disk RAID
6, 2U Rack
Mount,ON
VIF.
Inverse
Multiplexi
ng
Gateway
delivering
GbE
services
over SDH
networks
VIDEO
ANALYTIC
SOFTWARE
FOR CCTV
SURVEILLA
NCE
FOR
SERVER
WITH
CAMERA
LICENSES
FOR
SITE
NVR
FAST
ETHERN
ET OVER
E1
CONVER
TERS
8Port
Giga
bit
POE
Switc
h
1
kvA
UPS
with
4
hours
back
up
time
21U
RACK
WITH
DOOR
AND
LOCK
ACCESS
ORIES
1
SV 14, Vaghadi
1
1
1
0
0
1
1
1
1
1
2
IP3, Aaptibudruk
1
1
1
0
0
1
1
1
1
1
3
1
1
1
0
0
1
1
1
1
1
4
SV 16, Dongaste
SV 20,
HaziMalangwadi
1
1
1
0
0
1
1
1
1
1
5
IP4, Borle
0
0
0
1
1
0
0
0
0
0
6
SV 1, Savroli
1
1
1
0
0
1
1
1
1
1
7
IP1, Kargaon
1
1
1
0
0
1
1
1
1
1
8
SV 2, Bharje
1
1
1
0
0
1
1
1
1
1
9
SV 3, Nizampur
1
1
1
0
0
1
1
1
1
1
IP2, Usarghar
1
1
1
0
0
1
1
1
1
1
10
128
Tender Document No
Tender Subject
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF DUPL & DPPL.
11
SV 4, Kadakhurd
1
1
1
0
0
1
1
1
1
1
12
SV 5, Hatip
1
1
1
0
0
1
1
1
1
1
13
SV 6, Jalgaon
1
1
1
0
0
1
1
1
1
1
14
SV 8, Balsai
1
1
1
0
0
1
1
1
1
1
15
SV 9, Dhankoni
1
1
1
0
0
1
1
1
1
1
16
SV 10, Kusgaon
1
1
1
0
0
1
1
1
1
1
17
SV 11, Wadivali
1
1
1
0
0
1
1
1
1
1
18
SV 12, Nanoli
1
1
1
0
0
1
1
1
1
1
Total
17
17
17
1
129
1
17
17
17
17
17
Tender Document No
Tender Subject
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF DUPL
& DPPL.
:
:
ANNEXURE-5
ACCEPTANCE PROTOCOL FOR CCTV SURVEILLANCE SYSTEMS
(Hardware & Software)
(To be signed up on successful completion)
Supplier Name: ___
__
_
P.O. No.: ________________P.O. date:______/_____/___
S.No. CONFIGURATION
ACCEPTED
1
FIXED/PTZ CAMERAS
YES/NO
2
CENTRAL NVR
YES/NO
3
LOCAL NVR
YES/NO
4
VIDEO SURVEILLANCE SOFTWARE
YES/NO
5
VIEWING WORKSTATION PCS
YES/NO
6
HARDWARE
YES/NO
7
SOFTWARE
YES/NO
8
MEDIA / DOCUMENTATION
YES/NO
The System(s) is / are complete in all respects and accepted by GAIL and
the warranty starts w.e.f. from__/ __ /____ and shall be up to __/__ /
___as per the terms of the P.O.
GAIL
Signature: …………………..
Name: ……………….………
Designation… ………..………
Date: ………………………..
…………………………
SUPPLIER
Signature: ……………………
Name: ……….……………….
Designation……………….......
Date:
130
Tender Document No
Tender Subject
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF
DUPL & DPPL.
Section IV
FORMS & FORMATS
SR.
NO.
FORM
NO.
DESCRIPTION
1.
F-I
BIDDER’S GENERAL INFORMATION
2.
F-2
BID FORM
3.
F-3
PROFORMA OF BANK GUARANTEE FOR EARNEST MONEY
DEPOSIT [EMD] / BID SECURITY
4.
F-4
LETTER OF AUTHORITY
5.
F-5
NO DEVIATION CONFIRMATION
6.
F-6
CERTIFICATE
7.
F-7
PROFORMA OF CONTRACT PERFORMANCE GUARANTEE
8.
F-8
CHECK LIST
9.
F-9
DECLARATION
10.
F-10
ACKNOWLEDGEMENT CUM CONSENT LETTER
11.
F-11
AGREED TERMS AND CONDITIONS
12.
F-12
FORMAT FOR E-PAYMENTS
13.
F-13
FORMAT FOR CHARTERED ACCOUNTANT CERTIFICATE FOR
FINANCIAL CAPABILITY OF THE BIDDER
14.
F-14
ENTERPRISE INFORMATION
Note: Above Formats/Forms duly filled-in along with its enclosures must be essentially furnished by
bidders before/along with bid for Evaluation of Bid, failing which bid of bidder may not be considered for
further evaluation.
Tender Document No
Tender Subject
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF DUPL
& DPPL.
F-1
BIDDER’S GENERAL INFORMATION
BID DOCUMENT NO. GAIL/MU/C&P/O&M/14/51
To,
GAIL (India) Limited,
7th Floor, ‘B’ Wing,
Priyadarshini Building,
Eastern Express Highway,
Sion (E), Mumbai-400022.
1.
Name of Bidder / Firm
_________________________________________
2.
Status of Firm
Proprietorship Firm / Partnership Firm [Mark √]
3.
Number of Years in Operation
_________________________________________
4.
Registered Address
_________________________________________
_________________________________________
5.
Operational Address [if different from above]
________________________________________
6.
Telephone Number
_________________________________________
_________________________________________
[Area Code]
[Number]
7.
E-mail ID & Website
________________________________________
8.
Tele-fax Number
_________________________________________
[Area Code]
[Number]
9.
ISO Certification [If Any]
[If 'Yes', Please Furnish Details]:
10.
PAN NO
______________________________________
11.
TIN NO
________________________________________
12.
Service Tax Reg. NO
__________________________________________
Place:
Date:
Designation:
Seal:
[Signature of Authorized Signatory of Bidder]
Name:
132
Tender Document No
Tender Subject
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF
DUPL & DPPL.
F-2
BID FORM
To,
GAIL (India) Limited,
7th Floor, ‘B’ Wing,
Priyadarshini Building,
Eastern Express Highway,
Sion (E), Mumbai-400022.
Dear Sir,
After examining/reviewing the Bidding Documents for__________________ including technical
specifications, drawings, General and Special Purchase Conditions and schedule of rates etc.
the receipt of which is hereby duly acknowledged, we, the undersigned, pleased to offer to
execute the whole of the Job of ______________ and in conformity with, the said Bid
Documents, including Addenda Nos. ____________.
We confirm that this bid is valid for a period of three (3) months from the date of opening of
Techno-Commercial Bid, and it shall remain binding upon us and may be accepted by any
time before the expiration of that period.
If our bid is accepted, we will provide the performance security equal to 7.5% (Seven and half
cent) of the Annualized contract value, for the due performance with in fifteen days of such
award.
Until a final Agreement is prepared and executed, the bid together with your written
acceptance thereof in your notification of award shall constitute a binding Agreement
between us.
We understand that Bid Document is not exhaustive and any action and activity not
mentioned in Bid Documents but may be inferred to be included to meet the intend of the Bid
Documents shall be deemed to be mentioned in Bid Documents unless otherwise specifically
excluded and we confirm to perform for fulfillment of Agreement and completeness of the
Work in all respects within the time frame and agreed price.
We understand that you are not bound to accept the lowest priced or any bid that you may
receive.
Place:
Date:
Designation:
Seal:
[Signature of Authorized Signatory of Bidder]
Name:
Duly authorized to sign Bid for and on behalf of ____________________________________
[Signature of Witness]
Name of Witness:
Address:
Tender Document No
Tender Subject
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF DUPL
& DPPL.
F-3
PROFORMA FOR BANK GUARANTEE
FOR EARNEST MONEY DEPOSIT/ BID SECURITY
(To be stamped in accordance with the Stamp Act)
Ref...............
Date......................
To
GAIL (India) Limited,
7th Floor, ‘B’ Wing,
Priyadarshini Building,
Eastern Express Highway,
Sion (E), Mumbai-400022.
Bank Guarantee No.........
Dear Sir(s),
In accordance with Letter Inviting Tender under your reference no.___________
M/s.______________________________
having
their
Registered
/
Head
Office
at
_________________________(hereinafter called the Tenderer) wish to participate in the said tender
for _________________________________________________________________.
As an irrevocable Bank Guarantee against Earnest Money for the amount of ______________ is
required to be submitted by the Tenderer as a condition precedent for participation in the said
tender which amount is liable to be forfeited on the happening of any contingencies mentioned
in the Tender Document.
We, the ____________________________________ Bank at_____________________________
having our Head Office ________________________________________________________
(Local Address) guarantee and undertake to pay immediately on demand without any recourse
to the tenderers by GAIL (India) Ltd., the amount________________ ____________________ without
any reservation, protest, demur and recourse. Any such demand made by GAIL, shall be
conclusive and binding on us irrespective of any dispute or difference raised by the Tenderer.
This guarantee shall be irrevocable and shall remain valid up to ____________ [this date should be
5 months after the date finally set out for closing of tender]. If any further extension of this
guarantee is required, the same shall be extended to such required period on receiving
instructions
from
M/s.__________________________________________________________________________
whose behalf this guarantee is issued.
In witness whereof the Bank, through its authorized officer, has set its hand and stamp on this
___________day of ____________200 __at____________.
WITNESS:
(SIGNATURE)
(NAME)
Designation with Bank Stamp
(SIGNATURE)
(NAME)
(OFFICIAL ADDRESS)
Power of Attorney No.________
Date: ________________________
Attorney as per
134
Tender Document No
Tender Subject
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF
DUPL & DPPL.
INSTRUCTIONS FOR FURNISHING BID-GUARANTEE BANK GUARANTEE
1.
The Bank Guarantee by bidders will be given on non-judicial stamp paper as per stamp
duty applicable. The non-judicial stamp paper should be in the name of the issuing
bank. In case of foreign bank, the said banks guarantee to be issued by its
correspondent bank in India on requisite non-judicial stamp paper.
2.
The expiry date as mentioned in bid document should be arrived at by adding 2
months to the date of expiry of the bid validity unless otherwise specified in the Bid
Documents.
3.
The bank guarantee by bidders will be given from bank as specified in ITB
4.
A letter from the issuing bank of the requisite Bank Guarantee confirming that said bank
guarantee /all future communication relating to the Bank Guarantee shall be
forwarded to the Employer at its address as mentioned at ITB.
5.
Bidders must indicate the full postal address of the bank along with the bank’s E-mail/
Fax/. From where the earnest money bond has been issued.
6.
If a bank guarantee is issued by a commercial bank other than a nationalized Bank ,
then a letter to Employer confirming its net worth is more than Rs. 1,000,000,000/(Rupees one hundred crore) or equivalent.
Tender Document No
Tender Subject
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF DUPL
& DPPL.
:
:
F-4
LETTER OF AUTHORITY
PROFORMA FOR LETTER OF AUTHORITY FOR ATTENDING
AND SUBSEQUENT NEGOTIATIONS/CONFERENCES
BID DOCUMENT NO. GAIL/MU/C&P/O&M/14/51
To,
GAIL (India) Limited,
7th Floor, ‘B’ Wing,
Priyadarshini Building,
Eastern Express Highway,
Sion (E), Mumbai-400022.
Dear Sir,
We _____________________________________ hereby authorize following representative(s) to
attend un-priced bid opening and price bid opening and for any other correspondence and
communication against above Bidding Document:
1)
2)
Name & Designation _______________________ Signature _________________
Name & Designation _______________________ Signature _________________
We confirm that we shall be bound by all commitments made by aforementioned authorised
representatives.
Yours faithfully,
Place:
Date:
Designation:
Seal:
[Signature of Authorized Signatory of Bidder]
Name:
Note: This letter of authority should be on the letterhead of the bidder and should be
signed by a person competent and having the power of attorney to bind the bidder.
Not more than two persons are permitted to attend techno –commercial un-priced and
price bid opening.
136
Tender Document No
Tender Subject
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF
DUPL & DPPL.
F-5
NO DEVIATION CONFIRMATION
To,
GAIL (India) Limited,
7th Floor, ‘B’ Wing,
Priyadarshini Building,
Eastern Express Highway,
Sion (E), Mumbai-400022.
BID DOCUMENT NO. GAIL/MU/C&P/O&M/14/51
SUBJECT: IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF DUPL & DPPL..
Dear Sir,
We understand that any deviation/exception in any form may result in rejection of bid. We,
therefore, certify that we have not taken any exceptions/deviations anywhere in the bid and
we agree that if any deviation/exception is mentioned or noticed, our bid may be rejected.
Place:
Date:
Designation:
Seal:
[Signature of Authorized Signatory of Bidder]
Name:
Tender Document No
Tender Subject
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF DUPL
& DPPL.
F-6
CERTIFICATE
BID DOCUMENT NO. GAIL/MU/C&P/O&M/14/51
To,
GAIL (India) Limited,
7th Floor, ‘B’ Wing,
Priyadarshini Building,
Eastern Express Highway,
Sion (E), Mumbai-400022.
Dear Sir,
If we become a successful bidder and pursuant to the provisions of the Bidding Documents
award is given to us for _______________, the following certificate shall be automatically
enforceable:
“We agree and acknowledge that the Employer is entering into the Agreement solely on its
own behalf and not on behalf of any other person or entity. In particular, it is expressly
understood and agreed that the Government of India is not a party to the Agreement and
has no liabilities, obligations or rights there under. It is expressly understood and agreed that
the Employer is authorised to enter into Agreement, solely on its own behalf under the
applicable laws of India. We expressly agree, acknowledge and understand that the
Employer is not an agent, representative or delegate of the Government of India. It is further
understood and agreed that the Government of India is not and shall not be liable for any
acts, omissions, commissions, breaches or other wrongs arising out of the Agreement.
Accordingly, we hereby expressly waive, release and forego any and all actions or claims,
including cross claims, VIP claims or counter claims against the Government of India arising
out of the Agreement and covenants not to sue to Government of India as to any manner,
claim, cause of action or things whatsoever arising of or under the Agreement.”
Place:
Date:
Designation:
Seal:
[Signature of Authorized Signatory of Bidder]
Name:
138
Tender Document No
Tender Subject
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF
DUPL & DPPL.
:
:
F-7
PROFORMA OF BANK GUARANTEE FOR CONTRACT PERFORMANCE SECURITY
(ON NON-JUDICIAL PAPER OF APPROPRIATE VALUE)
TO:
GAIL (India) Limited,
7th Floor, ‘B’ Wing,
Priyadarshini Building,
Eastern Express Highway,
Sion (E), Mumbai-400022.
Dear Sirs,
M/s__________________________________________
have
been
awarded
____________________________________________for GAIL (India) Ltd. , Mumbai.
the
work
of
The Contracts conditions provide that the CONTRACTOR shall pay a sum of Rs._____________ (Rupees
as full Contract Performance Guarantee in the form therein mentioned. The form of payment of
Contract Performance Guarantee includes guarantee executed by Nationalized Bank, undertaking
full responsibility to indemnify GAIL ( India) Ltd. , in case of default.
The said_______________________________________________ has approached us and at their request and
in consideration of the premises we having our office at ______________________________ have agreed
to give such guarantee as hereinafter mentioned.
1.
We _____________________________________________________________ hereby undertake and
agree with you that if default shall be made by M/s__________________________________ in
performing any of the terms and conditions of the tender or in payment of any money
payable to GAIL ( India) Ltd.. We shall on demand pay without any recourse to the contractor
to you in such manner as you may direct the said amount of Rupees
_____________________________ only or such portion thereof not exceeding the said sum as you
may from time to time require.
2.
You will have the full liberty without reference to us and without affecting this guarantee,
postpone for any time or from time to time the exercise of any of the powers and rights
conferred on you under the contract with the said _____________________________________ and
to enforce or to forbear from endorsing any powers or rights or by reason of time being given
to the said __________________________ which under law relating to the sureties would but for
provision have the effect of releasing us.
3.
Your right to recover the said sum of Rs.____________________________________
(Rupees_______________________________________) from us in manner aforesaid will not be
affected or suspended by reason of the fact that any dispute or disputes have been raised by
the said M/s.___________________________ and/or that any dispute or disputes are pending
before any officer, tribunal or court.
Tender Document No
Tender Subject
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF DUPL
& DPPL.
4.
The guarantee herein contained shall not be determined or affected by the liquidation or
winding up dissolution or changes of constitution or insolvency of the said but shall in all
respects and for all purposes be binding and operative until payment of all money due to you
in respect of such liabilities is paid.
5.
This guarantee shall be irrevocable and shall remain valid up to______________ if any further
extension of this guarantee is required, the same shall be extended to such required period on
receiving instruction from M/s.___________________________________________________ on whose
behalf this guarantee is issued.
6.
The Bank Guarantee’s payment of an amount is payable on demand and in any case
within 48 hours of the presentation of the letter of invocation of Bank Guarantee. Should the
banker fail to release payment on demand, a penal interest of 18% per annum shall
become payable immediately and any dispute arising out of or in relation to the said Bank
Guarantee shall be subject to the jurisdiction of Delhi Courts.
7.
We have power to issue this guarantee in your favor under Memorandum and Articles of
Association and the undersigned has full power to do under the Power of Attorney dated
___________ granted to him by the Bank.
Yours faithfully,
___________________________Bank
By its Constituted Attorney Signature of a person duly authorized
to sign on behalf of the Bank.
140
Tender Document No
Tender Subject
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF
DUPL & DPPL.
INSTRUCTIONS FOR FURNISHING CONTRACT PERFORMANCE SECURITY
1.
The Bank Guarantee by successful bidder(s) will be given on non-judicial stamp paper
as per stamp duty applicable. The non-judicial stamp paper should be in name of the
issuing bank. In case of foreign bank, the said bank guarantee to be issued by its
correspondent bank in India on requisite non-judicial stamp paper and place of bid to
be considered as Delhi.
2.
The bank guarantee by bidders will be given from bank as specified in ITB.
3.
A letter from the issuing bank of the requisite Bank Guarantee confirming that said bank
guarantee and all future communication relating to the Bank Guarantee shall be
forwarded to Employer
4.
If a bank guarantee is issued by a commercial bank other than a nationalized Bank ,
then a letter to Employer and copy to Consultant confirming its net worth is more than
Rs. 1,000,000,000/- (Rupees one hundred crore) or its equivalent in foreign currency
along with a documentary evidence.
5.
The Bank Guarantee shall be valid upto three months beyond the contract period.
Tender Document No
Tender Subject
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF DUPL
& DPPL.
F-08
(CHECK LIST)
Bidders are requested to duly fill in the checklist. This checklist gives only certain important
items to facilitate the bidder to make sure that the necessary data/information as called for in
the bid document has been submitted by them along with their offer. This, however, does not
relieve the bidder of his responsibilities to make sure that his offer is otherwise complete in all
respects.
Please ensure compliance and tick () against following points:
S. NO.
1.0
2.0
DESCRIPTION
STATUS
Bid Digital signed submitted
Confirm that the following details have been submitted in
the Un-priced part:
a) Covering Letter, Letter of Submission
b) Digital signed copy of bid document and addendum
(if any)
c)
Power of Attorney in the name of person digitally
signing the bid
d) Bidder’s declaration that they are not under any
liquidation, court receivership or similar proceedings.
e)
Confirmation from the Bidder that the bidder has not
been put on Holiday by GAIL or black listed by any
government department/ public sector,/GAIL PMCs
like EIL,MECON, Tractebel Engineering, J P Kenny etc.
g) Bid Security as per Bid document is submitted
h)
Format F-11 : Agreed Terms & Conditions duly filled in
is submitted
142
Tender Document No
Tender Subject
S. NO.
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF
DUPL & DPPL.
DESCRIPTION
STATUS
3.0
Confirm that all forms enclosed with the bid are duly
signed / Digital signed by authorised person(s)
4.0
Confirm that the price bid has been duly filled in for
each item, signed / Digital signed on each page
separately
5.0
Confirm that proper page nos. have been given in
sequential way in all the documents submitted along
with your bid with Index.
6.0
Confirm that any correction in the Un-priced part has
been initialled and stamped by the authorized
person.
7.0
8.0
Confirm that any correction in the “Price Part” part
has been signed in full and stamped by the
authorized person.
Confirm that prices in requisite formats strictly
complying with the requirements have been
submitted in priced bid.
9.0
Confirmation that no deviations Form F-5 submitted.
10.0
Confirm that copies of documents establishing the
bidder’s eligibility are enclosed.
11.0
Other requirements as per Bid Document
Place:
Date:
Designation:
Seal:
[Signature of Authorized Signatory of Bidder]
Name:
Tender Document No
Tender Subject
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF DUPL
& DPPL.
F-09
DECLARATION
To
GAIL (India) Limited,
7th Floor, ‘B’ Wing,
Priyadarshini Building,
Eastern Express Highway,
Sion (E), Mumbai-400022.
Dear Sir,
We hereby confirm that we are not under any 'liquidation', any 'court receivership' or similar
proceedings and 'bankruptcy'.
We further confirm that, we have not been blacklisted or kept under holiday by any Public
Sector Undertaking / Government Organization / GAIL (India) Limited/ any PMCs of GAIL
(India) Ltd. like EIL, MECON, Tractebel, JPKenny etc .
We agree that if any noticed in future, our Bid may be rejected / terminated.
Place:
Date:
Designation:
Seal:
[Signature of Authorized Signatory of Bidder]
Name:
144
Tender Document No
Tender Subject
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF
DUPL & DPPL.
F-10
ACKNOWLEDGEMENT CUM CONSENT LETTER
(Within 07 days of receipt of e-mail from GAIL for participation in the tender, Bidder shall
acknowledge the receipt and confirm his intention to bid or reasons for non- participation
against the enquiry/ tender through e- mail/fax to concerned executive who issued the
tender, by filling up the Format)
To,
………….. (C&P)
………………….
E-mail: ………………
Fax
: …………………………..
SUB.
BID DOCUMENT NO. GAIL/MU/C&P/O&M/14/51
IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF DUPL & DPPL.
Dear Sir,
We hereby acknowledge receipt of a complete set of bidding document along with
enclosures for subject item/job and/or the information regarding the subject tender.
We intend to bid as requested for the subject item/job and furnish following details with
respect to our quoting office:
Postal Address with Pin Code:
……………..
Telephone Number
:
Fax Number
:
Contact Person
:
E–mail Address
:
Mobile No.
:
Date
:
Seal / Stamp
:
……………..
……………..
……………..
……………..
……………..
……………..
……………..
…………….
We are unable to bid for the reasons given below:
Reasons for non- submission of bid:
Agency’s Name
Signature
Name
Designation
Date
Seal/Stamp
: …………………….
: ……………………
: ……………………
: ……………………
: ……………………
Tender Document No
Tender Subject
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF DUPL
& DPPL.
F-11
AGREED TERMS AND CONDITIONS
(Bidders must confirm / comment to all points)
SL.
NO.
1a.
1b
2.
3.
5.
7.
8.
9.
10.
11.
DESCRIPTION
Rejection Criteria terms:
a) submission of EMD
b) Bids submitted thru’ e-tendering portal.
c) Bid Validity not less than 3 months from final bid closing
d) Acceptance of delivery period
e) Acceptance of Performance Guarantee
f) Acceptance of PRS clause
g) Acceptance of Guarantee /Warranty clause
h) Submission of Firm and Fixed Price
i) Acceptance of Resolution of Disputes/Arbitration Clause,
applicable laws & Jurisdiction clause and force majeure
etc.
j) No deviation to scope of supply, specification etc.
k) Submission of rate as per price schedule format (with all
desired break-up i.e. Ex-works, taxes, duties, freight etc
VENDOR’S REPLY/
CONFIRMATION
(tick √ whichever is applicable)
Confirmed / Not confirmed
Scanned copies of relevant documents w.r.t. meeting Bid Evaluation
Criteria (BEC) exactly as per BEC mentioned in as per IFB of tender
have been submitted with Un-priced Bid.
Bidder has not taken any deviation to the Technical
Specification of tender. The same has been signed by authorized
signatory with company seal affixed as token of acceptance and
submitted with the un-priced bid.
Bidder confirms that PAYMENT TERMS as per tender are
acceptable.
Bidder confirms that prices quoted by them are on F.O.T.
Mumbai basis.
Part Order:
Confirm acceptance to Part Order (i.e. GAIL can place order
for lower quantity than tendered quantity as per it’s discretion)
Repeat Order:
Confirm acceptance of REPEAT ORDER clause as per GCC
Confirmation of acceptance to the terms and conditions of
tender document including its Corrigenda/addenda, if any, in
totality
Bidder Confirms that blank/un-priced “Price Schedule”
format duly mentioning “QUOTED / NOT QUOTED” as
applicable, under each column (please take care NOT to mention
any price/rate in the said columns) is submitted along with the
technical bid
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Specify dispatch point (from where material will be dispatched
to GAIL Mumbai)
146
Tender Document No
Tender Subject
SL.
NO.
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF
DUPL & DPPL.
DESCRIPTION
a)
12a.
:
:
Please confirm whether you are MSE and if so then you
have submitted Documentary evidence that you are a Micro
or Small Enterprises registered with District Industries
Centers or Khadi and Village Industries Commission or
Khadi and Village Industries Board or Coir Board or
National Small Industries Corporation or Directorate of
Handicrafts and Handloom or any other body specified by
Ministry of Micro, Small and Medium Enterprises.
b) If the MSE is owned by SC/ST Entrepreneurs, the bidder
shall furnish appropriate documentary evidence in this
regard.
c)
The above documents submitted by shall be duly certified
by the Statutory Auditor of the bidder or a practicing
Chartered Accountant (not being an employee or a Director
or not having any interest in the bidder’s company/firm)
where audited accounts are not mandatory as per law.
12b.
If against an order placed by GAIL, successful bidder(s) (other
than Micro/Small Enterprise) is procuring material/services from
their sub-vendor who is a Micro or Small Enterprise registered
with District Industries Centers or Khadi and Village Industries
Commission or Khadi and Village Industries Board or Coir
Board or National Small Industries Corporation or Directorate of
Handicrafts and Handlooms or any other body specified by
Ministry of Micro, Small and Medium Enterprises with prior
consent in writing of the purchasing authority/Engineer-incharge, the details like Name, Registration No., Address,
Contact No. details of material & value of procurement made,
etc. of such Enterprises shall be furnished by the successful
bidder at the time of submission of invoice/bill.
13.
In case of contradiction between the confirmations given herein
in this ATC and terms & conditions mentioned elsewhere in the
offer, the confirmation given/confirmed herein ATC shall
prevail. Confirm Acceptance.
14.
16.
17.
18.
Confirm Documentation & Testing charges as per Technical
Specifications/Bid Document are inclusive in your quoted
prices.
Inland Transit Insurance:
Bidder confirms that the Prices quoted exclude Inland Transit
Insurance.
Quoted prices shall be inclusive of all applicable taxes, duties,
levies, etc. strictly in accordance with the terms and conditions
specified in BID Document.
EXCISE DUTY
VENDOR’S REPLY/
CONFIRMATION
(tick √ whichever is applicable)
Tender Document No
Tender Subject
SL.
NO.
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF DUPL
& DPPL.
DESCRIPTION
VENDOR’S REPLY/
CONFIRMATION
(tick √ whichever is applicable)
D
Excise Duty:
Confirm the present rate of Excise Duty (in %) considered
a)……………
in the price bid
Confirm whether you will submit CENVATABLE INVOICE
to GAIL to enable GAIL to claim CENVAT
CREDIT/BENEFIT.
SALES TAX
Specify CST/ VAT
Confirm the present rate of CST (in %) / VAT (in %)
considered in the price bid: (GAIL will not provide concessional
forms against Sales Tax)
Only statutory variations, if any, in the present rate of ED &
CST/VAT, up to contractual delivery period shall be to Owner's
account subject to documentary evidence to be furnished by the
vendor.
Indicate percentage of Service tax considered in SOR (refer
clause no. 50 and 51 of ITB)
E
Please confirm that whether you will provide CENVAT invoice
for Service tax
20.
Confirm that in the event of order, bidder shall pass on the
amount of Cenvat benefit to GAIL as mentioned by them in the
price bid. Otherwise, GAIL shall deduct the differential amount.
A
B
19.
A
B
C
21.
22.
23.
24.
25.
Confirm that bidder is not under any 'liquidation', any 'court
receivership' or similar proceedings and 'bankruptcy'. If same is
noticed / found in future, the Bid submitted may be rejected /
terminated at any stage.
Confirm that any correction in documents submitted in the Unpriced part has been initialed and with company seal affixed by
the authorized person
Please confirm you have not been banned or delisted by any
Government or Quasi Government agencies or PSUs. If you
have been banned, then this fact must be clearly stated. However
if this declaration is not furnished the bid shall be rejected as
non-responsive.
Confirm that all documents submitted with bid against the
subject tender are true and genuine and in case of any
discrepancy noticed or observed at any stage, bidder shall be
personally responsible not only for the damages or loss to GAIL,
but also for criminal proceedings under the relevant laws.
Confirm that the contents of the tender documents, its
enclosures, amendment(s) /corrigenda/addenda etc. have not
been modified or altered and in case, it is found that the tender
document has been modified / altered by the bidder, the bid at
148
Tender Document No
Tender Subject
SL.
NO.
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF
DUPL & DPPL.
VENDOR’S REPLY/
CONFIRMATION
(tick √ whichever is applicable)
DESCRIPTION
any stage shall be liable for rejection.
26
27
28
Confirm acceptance of submission of test certificates along with
supply of material.
Submitted catalogues along with the offer
Does your organization have an environment policy?
Does your organization certified to ISO14001, if so, since when?
Does your organization use any environment friendly product in
manufacturing/ packing/ distribution process etc?
Details of any award received in the field of Environment,
Safety and Health?
29
Indicate the percentage / rate of freight quoted in SOR
30
Offer No. & Date (Do not leave this blank)
Bidder’s Name & Complete Address
(PO will be issued in this name)
31
32
Contact Details (Phone, Fax and e-mail ID)
Signature ________________
Name _____________________
Designation______________
Date______________________
Company’s Seal ___________
F-12
Tender Document No
Tender Subject
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF DUPL
& DPPL.
Real Time Gross Settlement (RTGS)/National Electronic Funds Transfer (NEFT) Mandate Form
(To be issued on vendor’s letterhead)
1. Vendor/customer Name :
2. Vendor/customer Code:
3. Vendor /Customer Address:
4. Vendor/customer e-mail id:
5. Particulars of bank account
a)
Name of Bank
b)
Name of branch
c)
Branch code:
d)
Address:
e)
Telephone number:
f)
Type of account (current/saving etc.)
g)
Account Number:
h)
RTGS IFSC code of the bank branch
i)
NEFT IFSC code of the bank branch
j)
9 digit MICR code
I/We hereby authorize GAIL(India) Limited to release any amount due to me/us in the bank
account as mentioned above. I/We hereby declare that the particulars given above are
correct and complete. If the transaction is delayed or lost because of incomplete or
incorrect information, we would not hold the GAIL (India) Limited responsible.
-----------(Signature of vendor/customer)
BANK CERTIFICATE
We certify that ------------------- ---------has an Account no. -- - -- -------------------------with
us and we confirm that the details given above are correct as per our records.
Bank stamp
Date
(Signature of authorized officer of bank)
150
Tender Document No
Tender Subject
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF
DUPL & DPPL.
F-13
FORMAT FOR CHARTERED ACCOUNTANT CERTIFICATE FOR FINANCIAL CAPABILITY OF THE BIDDER
We
have
verified
the
Annual
Accounts
and
other
relevant
M/s…………………………… (Name of the bidder) and certify the following
records
of
A. ANNUAL TURNOVER OF LAST 3 YEARS:
Year
Amount (Currency)
Year 1:
Year 2:
Year 3:
B. FINANCIAL DATA FOR LAST AUDITED FINANCIAL YEAR:
Description
Year________
Amount (Currency)
(a) Current Assets
(b) Current Liabilities
(c) Working Capital (Current AssetsCurrent liabilities)
4. Net Worth (Paid up share capital and
Free Reserves & Surplus)
Name of audit Firm/:
Chartered Accountant
Date:
[Signature of Authorized Signatory]
Name:
Designation:
Seal:
Membership No.
Instructions:
1. The financial year would be the same as one normally followed by the bidder for its Annual
Report.
2. The bidder shall provide the audited annual financial statements as required for this Tender
document. Failure to do so would result in the Proposal being considered as responsive.
3. For the purpose of this Tender document. (i) Annual Turnover shall be “Sale
value/Operating Income’’ (ii) Working Capital shall be “Current Assets less Current
liabilities’’ and (iii) Net Worth shall be “Paid up share capital and Free Reserves & Surplus.’’
Tender Document No
Tender Subject
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF DUPL
& DPPL.
Enterprise’s Information with respect to the
F-14
Micro, Small and Medium Enterprises Development Act, 2006
Bidder may be aware that a new Act “Micro, Small and Medium Enterprises Development Act 2006” (‘MSMED’)
has come into force from 2 October 2006, which has repeated the provisions of the old Act regarding Small Scale
Industrial undertakings.
As per the MSMED Act, enterprises engaged in the manufacture/production of goods or rendering/providing of
services are to be classified into Micro, Small and Medium enterprises based on the investment in plant and
machinery/equipment.
The term enterprises stated in the above paragraph includes Proprietorship, Hindu undivided family, Association
of persons, Cooperative Society, Partnership firms, undertaking or any other legal entity.
For the ready reference the definition of Micro, Small and Medium enterprises is given below:
Classification of enterprises engaged in:
 Manufacture or production of goods pertaining to any industry specified in the First Schedule to the
Industries (Development and Regulation) Act 1951 as
Nature of enterprise
Micro
Small
Medium

Providing or rendering services
Nature of Enterprise
Micro
Small
Medium
Investment in plant & machinery (#)
Does not exceed INR 25 Lac
More than INR 25 Lac but does not exceed INR 5 Crores
More than INR 5 Crore but does not exceed INR 10 Crores
Investment in equipment
Does not exceed INR 10 Lac
More than INR 10 Lac but does not exceed INR 2 Crores
More than INR 2 Crore but does not exceed INR 5 Crores
(#) In calculating the investment in plant & machinery, the cost of pollution control, research and development,
industrial safety devices and such other items as may be specified will be excluded
Based on the investment criterion mentioned above, Bidder to confirm whether their enterprise is a
Micro/Small/Medium enterprise as follows:
“We (Bidder) confirm that we are a micro /small / medium enterprise under the MSMED Act 2006.”
(Please strike off whichever status is not applicable)
Please note that if Bidder do not provide the above confirmation in Bid Document then it will be presumed that
they do not qualify as a micro or small enterprise under the MSMED Act 2006.
Further, with respect to micro and small enterprises, the MSMED Act defines the term ‘supplier’ as an enterprise
which has filed a memorandum with the authority specified by the respective State Government.
If the Bidder is a micro / small enterprise and have filed a memorandum with the specified authority, then Bidder
to confirm the following:
“We (Bidder) are a supplier within the definition of section 2(n) of the MSMED Act ________ (Yes/No).”
If the response to the above is ‘Yes”, Bidder to provide Purchaser a copy of the Enterpreneurs Memorandum
(EM) filed with the authority specified by the respective State Government.
If the confirmation is not furnished in Bid Document, it will be presumed that the Bidder is not a supplier under
the MSMED Act. Further if Bidder do not provide the evidence in terms of the EM, Bidder will not be considered
as a supplier.
(SIGNATURE & STAMP OF THE BIDDER
152
Tender Document No
Tender Subject
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF
DUPL & DPPL.
INTEGRITY PACT
INTRODUCTION:
GAIL as one of its endeavor to maintain and foster most ethical and corruption free business
environment, have decided to adopt the Integrity Pact, a tool developed by the Transparency
International, to ensure that all activities and transactions between the Company (GAIL) and its
Counterparties (Bidders, Contractors, Vendors, Suppliers, Service Providers/Consultants etc.) are
handled in a fair and transparent manner, completely free of corruption. Accordingly, an MOU on
Integrity Pact has been signed on 23.07.2007 by GAIL with Transparency International India.
Considering the above, the details mentioned at attached Annexure-1 are applicable as stated in
Instruction to Bidders of Bid Document in addition to the existing stipulation regarding Corrupt and
Fraudulent Practices.
The attached copy of the Integrity Pact at Annexure- 2 shall be included in the Bid submitted by the
bidder (to be executed by the bidder for all tenders of value Rs. 1 (One) crore and above). In case a
bidder does not sign the Integrity Pact, his bid shall be liable for rejection.
ANNEXURE-1
Bidder is required to sign the Integrity Pact with GAIL as per format & terms and conditions
enclosed with tender. In case a bidder does not sign the Integrity Pact, his bid shall be liable for
rejection.
a)
b)
c)
d)
e)
f)
a)
b)
c)
I COMMITMENTS AND OBLIGATIONS OF THE “COUNTERPARTY”
The Counterparty, directly or indirectly (through agent, consultant, advisor, etc.), shall not pay any
bribe/ influence or give undue/ unlawful benefit to anyone to gain undue advantage in dealing with
GAIL.
The Counterparty will not engage in collusion of any kind including price fixation etc. with other
Counterparts.
The counterparty will not pass GAIL’s confidential information to any third party unless
specifically authorized by GAIL in writing.
The Counterparties shall promote and observe best ethical practices within their respective
organizations.
The Counterparty shall inform the Independent External Monitor. i) If it received any demand,
directly or indirectly, for a bribe/ favour or any illegal gratification/ payment / benefit; ii) If it
comes to know of any unethical or illegal payment / benefit; iii) If it makes any payment to any
GAIL associate.
The Counterparty shall not make any false or misleading allegations against GAIL or its associates.
II VIOLATIONS & CONSEQUENCES:
If a Counterparty commits a violation of its Commitments and Obligations under the Integrity Pact
Programme during bidding process, their entire Earnest Money Deposit/ Bid Security, would be
forfeited and in addition, they may be blacklisted from the GAIL business in future.
In case of violation of the Integrity pact by Counterparty after award of the Contract, GAIL shall be
entitled to terminate the Contract. GAIL would forfeit the security deposits, encash the bank
guarantee (s) and other payments payable to Counterparty in such cases,
Subject to satisfaction of the Independent External Monitor, GAIL may ban/ blacklist/ put on
holiday and exclude the Counterparty from future dealings until GAIL is satisfied that the
Counterparty shall not commit any such violation in future.
Tender Document No
Tender Subject
d)
e)
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF DUPL
& DPPL.
In addition to above, GAIL reserves its right to initiate criminal proceedings against the violating
Counterparty, if the allegations by Counterparty are found frivolous, untrue and misleading and
may also impose exemplary cost for the same.
The Counterparty will be entitled to claim as determined by the Independent External Monitor, if
the above (d) is found incorrect.
INDEPENDENT EXTRNAL MONITORS (IEMS)
i)
ii)
iii)
The following Independent External Monitors (IEMs) have been appointed by GAIL, in terms of
Integrity Pact (IP) which forms part of GAIL Tenders / Contracts.
Shri V.K.Gupta (email id: [email protected] )
Shri Naresh Narad (email id: [email protected] )
Shri Anil Kumar (email id: [email protected] )
This panel is authorised to examine / consider all references made to it under this tender. The
bidder(s), in case of any dispute(s) / complaint(s) pertaining to this tender may raise the issue either
with the designated tender issuing officer in GAIL or directly with the IEMs on the panel c/o Chief
Vigilance Officer, GAIL ( India) Limited, GAIL Bhawan, 16, Bhikaiji Cama Place, R.K. Puram,
New Delhi – 110066.
154
Tender Document No
Tender Subject
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF
DUPL & DPPL.
ANNEXURE-2
INTEGRITY PACT
(To be executed on plain paper)
Between GAIL (India) Limited, a Government of India Public Sector, (here-in-after referred to as
“Principal”). AND _________________________(here-in-after referred to as “The Bidder/
Contractor”).
(Principal and the Bidder / Contractor are here-in-after are referred to individually as “Party” or
collectively as “Parties”).
PREAMBLE
The Principal intends to award under laid down organizational procedures, contract/s
for______________________________________________________________________
The Principal values full compliance with all relevant laws and regulations, and the principles of
economic use of resources, and of fairness and transparency in its relations with its Bidder/s and
Contractor/s.
In order to achieve these goals, the Principal co-operates with the renowned International NonGovernmental Organisation ‘Transparency International’ (TI). Following TI’s national and
international experience, the Principal will appoint an Independent External Monitor who will
monitor the tender process, the execution of the contract etc. for compliance with the principles
mentioned above.
Section 1 – Commitments of the Principal
1.
2.
The Principal commits itself to take all measures necessary to prevent corruption and to observe the
following Principles in this regard:- i) No employee of the Principal, either in person or through
family members, including relatives, will in connection with the tender for or the execution of a
contract, demand or accept a promise for or accept for him/herself or for a third person, any
material or immaterial benefit to which he/she is not legally entitled. ii) The Principal shall, during
the tender process treat all Bidders with equity. The Principal undertakes and ensures that before
and during the tender process shall provide and share the same information to all Bidders and will
not provide to any Bidder confidential / additional information through which one particular Bidder
could take an advantage in relation to the tender process or the contract execution. iii) The
Principal will exclude from the process all known prejudiced persons.
If the Principal obtains information on the conduct of any of its employees which is a criminal
offence under the Anti-Corruption Laws of India, or if there be a substantive suspicion in this
regard, the Principal will inform its Vigilance Office and in addition can initiate disciplinary
actions.
Section 2 – Commitments and Undertakings by the Bidder/Contractor
1. The Bidder / Contractor commits and undertakes to take all measures necessary to prevent
malpractices & corruption. He commits himself to observe the following principles during his
participation in the tender process and during the contract execution:
i) The Bidder / Contractor undertakes not to, directly or through any other person or firm offer,
promise or give or influence to any employee of the Principal associated with the tender process or
the execution of the contract or to any other person on their behalf any material or immaterial
benefit to which he / she is not legally entitled in order to obtain in exchange any advantage of any
kind whatsoever during the tender process or during the execution of the contract.
Tender Document No
Tender Subject
iv)
v)
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF DUPL
& DPPL.
ii) The Bidder / Contractor undertakes not to enter into any undisclosed agreement or
understanding, whether formal or informal with other Bidders. This applies in particular to prices,
specifications, certifications, subsidiary contracts, submission or non-submission of bids or any
other action to restrict competitiveness or to introduce cartelization in the bidding process.
iii) The Bidder / Contractor undertakes not to commit any offence under the relevant Anticorruption Laws of India. Further, the Bidder / Contractor will not use improperly any information
or document provided by the Principal as part of the business relationship regarding plans, technical
proposals and business details, including information contained or transmitted electronically for the
purposes of competition or personal gain and will not pass the information so acquired on to others.
The Bidder / Contractor will, when presenting his bid undertakes to disclose any and all payments
made, is committed to or intends to make to agents, brokers or any other intermediaries in
connection with the award of the contract.
The Bidder / Contractor will not instigate and allure third persons / parties to commit offences
outlined above or be an accessory to such offences.
Section 3 – Disqualification from tender process and exclusion from future contracts
If the Bidder, before the award of contract, has committed a transgression through a violation of any
provisions of Section 2 or in any other form so as to put his reliability or credibility as Bidder into
question, the Principal shall be entitled to disqualify, put on holiday or blacklist the Bidder
including from the future tender process or to terminate the contract, if already signed, on that
ground.
1.
2.
3.
4.
If the Bidder / Contractor has committed a transgression through a violation of any provisions of
Section 2 so as to put his reliability or credibility into question, the Principal shall be entitled to
exclude including blacklist and put on holiday the Bidder / Contractor from entering into any GAIL
future contract tender processes. The imposition and duration of the exclusion will be determined
by the severity of the transgression. The severity will be determined by the Principal taking into
consideration the full facts and circumstances of each case particularly taking into account the
number of transgressions, the position of the transgressors within the company hierarchy of the
Bidder and the amount of the damage. The exclusion may be imposed for a minimum period of 6
months and maximum of three years.
A transgression is considered to have occurred if the Principal after due consideration of the
available evidence, concludes that no reasonable doubt is possible.
The Bidder with its free consent and without any influence agrees and undertakes to respect and
uphold the Principal’s absolute rights to resort to and impose such exclusion and further accepts and
undertakes not to challenge or question such exclusion on any ground, including the lack of any
hearing before the decision to resort to such exclusion is taken. This undertaking is given freely and
after obtaining independent legal advice.
Subject to the full satisfaction of the Principal, the exclusion of the Bidder / Contractor could be
revoked by Principal prematurely if the bidder / contractor can prove that he has restored / recouped
the damage caused by him and has installed a suitable corruption prevention system in his
organization.
Section 4 – Forfeiture of EMD / Security Deposits
1.
If the Principal has disqualified the Bidder from the tender process prior to the award in terms of
Section 3, and during the execution of the contract, the Principal shall forfeit earnest money deposit
156
Tender Document No
Tender Subject
2.
3.
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF
DUPL & DPPL.
/ bid security money, encash the bank guarantee including due payments in addition to blacklisting
or putting on holiday the bidder and terminating the contract.
If the Principal has terminated the contract according to Section 3, or if the Principal is entitled to
terminate the contract according to Section 3, the Principal shall be entitled to demand and recover
from the Contractor liquidated damages equivalent to Earnest Money Deposit / Security Deposit /
Performance Bank Guarantee.
The bidder agrees and undertakes to pay the said amounts without protest or demur subject only to
condition that if the Bidder / Contractor can prove and establish that the exclusion of the Bidder
from the tender process or the termination of the contract after the contract award has caused no
damage or less damage than the amount of the liquidated damages, the Bidder / Contractor shall
compensate the Principal only to the extent of the damage in the amount proved.
Section 5 – Previous transgression
1.
2.
The Bidder swears on oath that no previous transgression has occurred during the last three years
with any other Company in any country conforming to the TI approach or including with any other
Public Sector Enterprise / Undertaking in India that could justify his exclusion from the tender
process.
If the Bidder makes incorrect statement on this subject, he shall be disqualified from the tender
process or the contract, if already awarded, could be liable to be terminated on this ground.
Section 6 – Equal treatment to all Bidders / Contractors / Subcontractors
1.
2.
3.
The Bidder / Contractor undertakes to demand from all its sub-contractors, if any, an undertaking
and commitment in conformity with this Integrity Pact, and to submit it to the Principal before
signing of the contract.
The Principal will enter into agreements with similar conditions, as stipulated herein, with all
Bidders, Contractors and Subcontractors.
The Principal shall disqualify from the tender process all Bidders who do not sign this Pact or
violate any of its provisions.
Section 7 – Criminal charges against violating Bidders / Contractors / Sub-contractors
If the Principal obtains knowledge of conduct of a Bidder, Contractor or Subcontractor, or of an
employee or a representative or an associate of a Bidder, Contractor or Subcontractor which
constitutes corruption, or if the Principal has substantive suspicion in this regard, the Principal will
inform the Vigilance Office / Department for initiating appropriate action for above.
Section 8 –Independent External Monitor / Monitors
1.
2.
3.
The Principal appoints competent and credible external independent Monitor for this Pact. The task
of the Monitor is to review independently and objectively, whether and to what extent the parties
comply with the obligations under this agreement.
The Monitor is not subject to any instructions by the representatives of the parties and performs his
functions neutrally and independently. He reports to the Chairperson of the Board of the Principal.
The Contractor accepts that the Monitor has the right to access without restriction to all Project
documentation of the Principal including that provided by the Contractor. The Contractor will also
grant the Monitor, upon his request and demonstration of a valid interest, unrestricted and
unconditional access to his project documentation. The same is applicable to Sub-contractors. The
Monitor is under contractual obligation to treat the information and documents of the Bidder /
Contractor / Sub- contractor with confidentiality.
Tender Document No
Tender Subject
4.
5.
6.
7.
8.
10.
11.
12.
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF DUPL
& DPPL.
The Principal will provide to the Monitor sufficient information about all meetings among the
parties related to the Project provided such meetings could have an impact on the contractual
relations between the Principal and the Contractor. The parties offer to the Monitor the option to
participate in such meetings.
As soon as the Monitor notices, or believes to notice, a violation of this agreement he will so inform
the Management of the Principal and request the Management to discontinue or heal the violation
or to take other relevant action. The monitor can in this regard submit non-binding
recommendations. Beyond this, the Monitor has no right to demand from the parties that they act in
a specific manner, refrain from action or tolerate action. However, the Independent External
Monitor shall give an opportunity to the bidder / contractor to present its case before making its
recommendations to the Principal.
The Monitor will submit a written report to the Chairperson of the Board of the Principal within 8
to 10 weeks from the date of reference or intimation to him by the ‘Principal’ and should the
occasion arise, submit proposals for taking corrective measures.
Monitor shall be entitled to compensation by the Principal on the same terms & conditions as being
extended to/provided to Outside Expert Committee Members of ONGC.
If the Monitor has reported to the Chairperson of the Board a substantiated suspicion of an offence
under relevant Anti-Corruption laws of India, and the Chairperson has not, within reasonable time,
taken visible action to proceed against such offence or reported it to the Vigilance Office, the
Monitor may also transmit this information directly to the Central Vigilance Commissioner,
Government of India.
9.
The word ‘Monitor’ would include both singular and plural.
Independent External Monitor shall be required to maintain confidentiality of the information
acquired and gathered during their tenure / role as Independent Monitor. Any breach in this regard
would be subject to the legal judicial system of India.
The Independent External Monitors shall be responsible to oversee the implementation of Integrity
Pact Program to prevent corruption, bribes or any other unethical practices in the GAIL. However,
Monitor(s) shall be personally and severally be liable for any action or suit brought by Bidder /
Contractor / against the Monitor, in case the findings of Independent Monitor is / are found
incorrect or biased or prejudiced.
Independent External Monitor(s) shall be required to furnish an Undertaking and shall disclose
before taking any assignment that he / she has no interest in the matter or connected with the party
(bidder / contractor) in any manner.
Section 9 – Pact Duration
The provisions of this Pact shall come into effect from the date of signing of this Pact by the both
parties. It expires for the Contractor 12 months after the last payment under the respective contract,
and for all other Bidders 6 months after the contract has been awarded.
If any claim is made / lodged by either party during this time, the same shall be binding and
continue to be valid despite the lapse of this pact as specified above, unless it is
discharged/determined by the Chairperson of the Principal.
Section 10 – Miscelleneous provisions
1.
This agreement is subject to Indian Law. Place of performance and jurisdiction is the Registered
Office of the Principal, i.e. New Delhi. The Arbitration clause provided in main tender document /
contract shall not be applicable for any issue / dispute arising under Integrity Pact.
158
Tender Document No
Tender Subject
2.
3.
4.
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT THE SV/IP STATION OF
DUPL & DPPL.
Changes and supplements as well as termination notices, if any, need to be made in writing. Side
agreements have not been made.
If the Contractor / Bidder is a partnership concern or a consortium, this agreement must be signed
by all partners or consortium members.
In case any or several of the provisions of this agreement turn out to be void, the remainder of this
pact shall remain valid. The parties to this pact however, shall strive to come to an agreement to
their original intentions in such a case.
------------------------------------------(Name & Designation)
For the Principal
----------------------------------------------(Name & Designation)
For the Bidder/Contractor
Place ------------------------------------
Witness 1: -----------------------------
Date -----------------------------------
Witness 2: -----------------------------
Tender Document No
Tender Subject
:
:
GAIL/MU/C&P/O&M/14/51 [E-Tender No. 8000007524]
IMPLEMENTATION OF CCTV SYSTEM AT SV/IP STATIONS OF DUPL
& DPPL.
Section V
Price
Schedule
(Separately attached)
**
160
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