Avaya 4027, 4070, 4075 DECT Handset User Guide

Avaya 4027, 4070, and

4075 DECT Handsets User

Guide

Avaya Communication Server 1000

Document Status: Standard

Document Version: 02.04

Part Code: NN43120-122

Date: January 2013

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Revision history

January 2012

Standard 02.04. This document is up-issued to reflect updates to battery pack information.

April 2011

Standard 02.03. This document is up-issued to include details on answering a second incoming call and to support the new handset software Release 3.xx

March 2011

Standard 02.02. This document is up-issued to support DECT

Release 5.0 and Communication Server 1000 Release 7.5.

November 2010

Standard 02.01. This document is up-issued to support DECT

Release 5.0 and Communication Server 1000 Release 7.5..

June 2010

Standard 01.11. This document is up-issued to support Avaya

Communication Server 1000 Release 7.0.

May 2009

Standard 01.10. This document is up-issued to support the DECT

4027, 4070, and 4075 Handsets. Minor corrections.

April 2009

Standard 01.09. This document is up-issued to support the DECT

4027, 4070, and 4075 Handsets.

April 2008

Standard 01.08. This document is issued to support the DECT

4027 and 4070 Handsets and to reflect editorial changes.

4

March 2008



March 2008



March 2008



February 2008



February 2008


4027 and 4070 Handsets and to reflect change to the technical content.

February 2008


4027 and 4070 Handsets and to reflect change to the technical content and editorial changes.

January 2008


4027 and 4070 Handsets.

5

Contents

Welcome to Avaya 4027, 4070, 4075 DECT Handsets . . . . 14

Feature overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Regulatory and safety information . . . . . . . . . . . . . . . . . . . . . 15

Safety precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Getting started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Installing the MEM card and Bluetooth wireless module . . . . 19

Installing the battery pack (4027 and 4070 only) . . . . . . . . . . 19

Installing the charger . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Charging the batteries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Important battery information . . . . . . . . . . . . . . . . . . . . . . 23

Charging guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Charging and operating times . . . . . . . . . . . . . . . . . . . . . 25

Charge display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Switching the handset on or off . . . . . . . . . . . . . . . . . . . . . . . 28

Display areas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Icon line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Dialogue area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Soft key line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

LED indicator (4075 only) . . . . . . . . . . . . . . . . . . . . . . . . . 35

Handset controls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Key functions in Idle mode . . . . . . . . . . . . . . . . . . . . . . . . 38

Key functions in Call mode . . . . . . . . . . . . . . . . . . . . . . . . 40

Key functions in Dialogue mode . . . . . . . . . . . . . . . . . . . . 42

Key functions in Menu mode . . . . . . . . . . . . . . . . . . . . . . 42

Key functions in Edit mode . . . . . . . . . . . . . . . . . . . . . . . . 43

Locking or unlocking the dialpad . . . . . . . . . . . . . . . . . . . 47

6

7

DECT system configuration . . . . . . . . . . . . . . . . . . . . . . . . 48

Accessing the Connectivity menu . . . . . . . . . . . . . . . . . . . . . . 48

Subscribing the handset to a DECT system . . . . . . . . . . . . . . 49

Manually selecting the DECT system . . . . . . . . . . . . . . . . . . . 51

Enabling automatic DECT system selection . . . . . . . . . . . . . . 52

Deregistering the handset . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Editing the system name and phone number . . . . . . . . . . . . . 53

Call features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Make calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Dialling a number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Predial mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Using Speed dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Using Loudspeaker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Using the telephone book to dial a number . . . . . . . . . . . 58

Using the Central Directory to dial a number . . . . . . . . . . 59

Making an SOS call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Making an Emergency call . . . . . . . . . . . . . . . . . . . . . . . . 61

Answer calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Answering a call in Normal mode . . . . . . . . . . . . . . . . . . . 63

Answering a second incoming call . . . . . . . . . . . . . . . . . . 63

Answering a call using any key . . . . . . . . . . . . . . . . . . . . 64

Auto-answering mode . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Muting the ringer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Rejecting a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Change settings during a call . . . . . . . . . . . . . . . . . . . . . . . . . 65

Adjusting the headset or loudspeaker volume . . . . . . . . . 65

Using mute during a call . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Transfer calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Transferring a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Voice mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Accessing voice mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Defining a voice mail number . . . . . . . . . . . . . . . . . . . . . . 69

Calls list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

All calls list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Accessing the All calls list . . . . . . . . . . . . . . . . . . . . . . . . 74

Viewing information about a call . . . . . . . . . . . . . . . . . . . 74


Transferring a number to your Contacts list . . . . . . . . . . . 75

Transferring a number to the caller filter list . . . . . . . . . . . 76

Deleting an entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Deleting all entries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Answered calls list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Accessing the Answered calls list . . . . . . . . . . . . . . . . . . 79

Viewing information about an answered call . . . . . . . . . . 79



Transferring a number to the caller filter list . . . . . . . . . . . 82



Dialled calls list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Accessing the Dialled calls list . . . . . . . . . . . . . . . . . . . . . 84

Viewing information about a dialled call . . . . . . . . . . . . . . 85


Transferring a number to your contacts list . . . . . . . . . . . 86

Transferring a number to the Caller filter list . . . . . . . . . . 87



Missed calls list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Accessing the Missed calls list . . . . . . . . . . . . . . . . . . . . . 91

Viewing information about a missed call . . . . . . . . . . . . . 91



Transferring a number to the Caller filter list . . . . . . . . . . 94

8

9



Contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Accessing the Contacts menu . . . . . . . . . . . . . . . . . . . . . 98

Adding a new contact . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Adding a contact number . . . . . . . . . . . . . . . . . . . . . . . . . 99

Editing a contact number . . . . . . . . . . . . . . . . . . . . . . . . 100

Deleting a contact number . . . . . . . . . . . . . . . . . . . . . . . 102

Editing a contact name . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Editing a contact ringtone . . . . . . . . . . . . . . . . . . . . . . . . 104

Deleting a contact . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105

Speed dial feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105

Transfer numbers to your contacts list . . . . . . . . . . . . . . 108

Messaging . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

Message limitations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

New messages and drafts . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Accessing the Messaging menu . . . . . . . . . . . . . . . . . . 111

Saving a new message or editing a draft . . . . . . . . . . . . 112

Sending a message . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

Deleting a draft message . . . . . . . . . . . . . . . . . . . . . . . . 115

Deleting all draft messages . . . . . . . . . . . . . . . . . . . . . . 116

Inbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117

Accessing the Messaging Inbox . . . . . . . . . . . . . . . . . . . 117

Reading a message . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118

Replying to a message . . . . . . . . . . . . . . . . . . . . . . . . . . 118

Forwarding a message . . . . . . . . . . . . . . . . . . . . . . . . . . 119

Saving a number to the contacts list . . . . . . . . . . . . . . . 121

Deleting a message . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

Deleting all messages from the Inbox . . . . . . . . . . . . . . 122

Sent messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124

Accessing the Sent Messages menu . . . . . . . . . . . . . . . 124

Reading a sent message . . . . . . . . . . . . . . . . . . . . . . . . 124

Forwarding a sent message . . . . . . . . . . . . . . . . . . . . . . 125

Deleting a sent message . . . . . . . . . . . . . . . . . . . . . . . . 126

Deleting all sent messages . . . . . . . . . . . . . . . . . . . . . . 127

Message settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128

Accessing the message Settings menu . . . . . . . . . . . . . 128

Configuring the Overwrite option . . . . . . . . . . . . . . . . . . 128

Managing sent messages . . . . . . . . . . . . . . . . . . . . . . . 130

Configuring Message display setting . . . . . . . . . . . . . . . 130

Configuring Automatic Answer setting . . . . . . . . . . . . . . 131

Configuring Silent Answer setting . . . . . . . . . . . . . . . . . 132

Normal and urgent messages . . . . . . . . . . . . . . . . . . . . . . . 133

Confirming urgent messages . . . . . . . . . . . . . . . . . . . . . 134

Message list full . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135

Calendar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136

Accessing the Calendar . . . . . . . . . . . . . . . . . . . . . . . . . 137

Changing the calendar format . . . . . . . . . . . . . . . . . . . . 137

Selecting a date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138

Adding an appointment . . . . . . . . . . . . . . . . . . . . . . . . . 139

Viewing an appointment . . . . . . . . . . . . . . . . . . . . . . . . . 140

Editing an appointment . . . . . . . . . . . . . . . . . . . . . . . . . 141

Copying an appointment . . . . . . . . . . . . . . . . . . . . . . . . 143

Deleting an appointment . . . . . . . . . . . . . . . . . . . . . . . . 144

Calculator, Stopwatch, and Alarms . . . . . . . . . . . . . . . . . 146

Using the Calculator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146

Using the Stopwatch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148

Alarms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150

Nonrecurrent alarms . . . . . . . . . . . . . . . . . . . . . . . . . . . 150

Recurrent alarms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153

10

11

Telephone settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158

General settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158

Accessing the General settings menu . . . . . . . . . . . . . . 159

Profile configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159

Configuring the time and date . . . . . . . . . . . . . . . . . . . . 163

Choosing a language . . . . . . . . . . . . . . . . . . . . . . . . . . . 165

Configuring shortcuts . . . . . . . . . . . . . . . . . . . . . . . . . . . 166

Configuring the LED Indicator (4075 only) . . . . . . . . . . . 167

Security options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168

Defining the handset name . . . . . . . . . . . . . . . . . . . . . . 173

Resetting the handset . . . . . . . . . . . . . . . . . . . . . . . . . . 174

Resetting the MEM card . . . . . . . . . . . . . . . . . . . . . . . . . 175

Viewing information . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176

Audio settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176

Accessing the Sounds and alerts menu . . . . . . . . . . . . . 177

Configuring the ring volume . . . . . . . . . . . . . . . . . . . . . . 178

Defining the ring external melody . . . . . . . . . . . . . . . . . . 178

Defining the ring internal melody . . . . . . . . . . . . . . . . . . 179

Defining the Ring unknown call melody . . . . . . . . . . . . . 180

Defining the Normal message melody . . . . . . . . . . . . . . 180

Defining the Urgent message melody . . . . . . . . . . . . . . 181

Defining the Ring emergency melody . . . . . . . . . . . . . . 182

Enabling the Increasing ring feature . . . . . . . . . . . . . . . 182

Configuring Alert volume . . . . . . . . . . . . . . . . . . . . . . . . 183

Defining the Alert tone melody . . . . . . . . . . . . . . . . . . . . 184

Enabling Increasing alert . . . . . . . . . . . . . . . . . . . . . . . . 184

Enabling the Vibrator . . . . . . . . . . . . . . . . . . . . . . . . . . . 185

Enabling the Key sound . . . . . . . . . . . . . . . . . . . . . . . . . 186

Enabling Confirmation sound . . . . . . . . . . . . . . . . . . . . . 187

Enabling the Coverage warning . . . . . . . . . . . . . . . . . . . 188

Enabling the Charger warning . . . . . . . . . . . . . . . . . . . . 189

Configuring Missed call time . . . . . . . . . . . . . . . . . . . . . 190

Configuring Cadence Mode . . . . . . . . . . . . . . . . . . . . . . 190

Display settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 192

Accessing the Display settings menu . . . . . . . . . . . . . . . 192

Wallpaper customisation . . . . . . . . . . . . . . . . . . . . . . . . 193

Selecting a theme . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 195

Startup customisation . . . . . . . . . . . . . . . . . . . . . . . . . . . 196

Configuring Power save . . . . . . . . . . . . . . . . . . . . . . . . . 198

Call settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 199

Accessing the call settings menu . . . . . . . . . . . . . . . . . . 200

Accessing call and message statistics . . . . . . . . . . . . . . 200

Answer mode configuration . . . . . . . . . . . . . . . . . . . . . . 201

Caller filter configuration . . . . . . . . . . . . . . . . . . . . . . . . 203

Emergency call configuration . . . . . . . . . . . . . . . . . . . . . 210

Mandown configuration (4075 only) . . . . . . . . . . . . . . . . 212

Activating the Silent charging feature . . . . . . . . . . . . . . . 219

Connectivity settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 220

Accessing additional features using FFC or SPRE codes . . . . . . . . . . . . . . . . . . . . . . . . . 222

Handset accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 224

Available accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 224

Belt clip . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 226

Installing the headset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 230

Removing and installing the battery pack (4075 only) . . . . . 230

Charging the battery pack (4075 only) . . . . . . . . . . . . . . . . . 232

MEM card installation and removal . . . . . . . . . . . . . . . . . . . 234

Bluetooth wireless technology module installation . . . . . . . . 237

Bluetooth wireless technology headset installation . . . . . . . 241

Terms you should know . . . . . . . . . . . . . . . . . . . . . . . . . . 248

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 250

12

13

Welcome to Avaya 4027, 4070, 4075 DECT Handsets

Welcome to Avaya 4027, 4070,

4075 DECT Handsets

Avaya Digital Enhanced Cordless Telecommunications (DECT) 4027,

4070, and 4075 DECT Handsets are cordless phones with enhanced features suitable for office use. The handsets include a single-press SOS key used to make one-touch calls or send messages to a particular contact number.

The Avaya 4070 and 4075 DECT Handset offer a text-messaging facility to send and receive messages. The messaging feature is not available on the 4027 DECT Handset. The 4075 DECT Handset offers all of the features of the 4070 DECT Handset, as well as Mandown and an LED

Indicator. The 4075 DECT Handset also offers IP54 protection and has a changeable battery that uses inductive charging technology.

Avaya 4027, 4070, 4075 DECT Handsets are compatible both with traditional DECT system (based on DMC cards) and with the SIP DECT solution.

Note: This User Guide is applicable to handset software release 2.00 or later. On Avaya 4027 and 4070 DECT Handsets with an earlier software version, some of the described features are not available.

To determine the software release installed on your handset, see

“Viewing information” (page 176).

Basic information about your handset is described in the following sections:

•

“Feature overview” (page 14)

•

“Regulatory and safety information” (page 15)

•

“Safety precautions” (page 17)

Feature overview

You can use your Avaya 4027, 4070, 4075 DECT Handsets to perform the following tasks:

14


• send and receive messages (4070 and 4075 DECT Handsets only)

• configure audio and display settings

• create daily and recurrent alarms

• use the calculator and stopwatch

If you use your handset with Avaya SIP DECT, the following additional features are available:

• automatic update of the time and date settings when switching on the handset

• send and receive messages without DECT Messenger (4070 and

4075 only)

• individual ring melodies to distinguish between internal and external calls

• central directory

Regulatory and safety information

Read the following information before you use your Avaya 4027, 4070, and 4075 DECT Handset.

CAUTION

Like all cordless telephones, this handset uses radio signals, which do not guarantee a connection under all circumstances. Do not rely exclusively on cordless telephones when making indispensable calls (such as medical emergencies).

This device complies with the essential requirements and other relevant provisions of the R&TTE Directive 1999/5/EC, the Restriction of

Hazardous Substances (RoHS) 2002/95/EC, and the WEEE Directive

2002/95/EC.

15


You can obtain a copy of the Declaration of Conformity from Avaya using the following Web page: http://www.avaya.com/support

Avaya 4027 Wireless DECT Handset PTC 207/08/079



PTC Notice for New Zealand

The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty. Above all, it provides no assurance that any item will work correctly in all respects with another item of Telepermitted equipment of a different make or model, nor does it imply that any product is compatible with all of

Telecom's network services.

16


Avaya 4027 and 4070 DECT Handsets comply with IP50, Avaya 4075

DECT Handset complies with IP54, according to IEC 60 529. Use only in countries where authorized.

Declaration of Conformity

Hereby, Avaya declares that the Avaya 4027,

4070, 4075 DECT Handsets are in compliance with the essential requirements and other relevant provisions of Directive

1999/5/EC.

This equipment complies with EMC requirements of Class B.

Safety precautions

Observe the following safety precautions before you use your handset.

CAUTION

Modifications to this equipment not approved by Avaya can make this equipment noncompliant with the applied requirements.

Avaya recommends that you use only compatible headsets.

17


WARNING

Do not open the handset when it is switched on or connected to the charger; doing so can expose you to high voltage. Only authorised service personnel must perform repairs.

Do not dispose of defective or used batteries in municipal waste. Return old batteries to the battery supplier, a licensed dealer, or a designated collection facility. Do not destroy batteries.

Do not remove, install, or charge batteries in hazardous environments (such as explosive environments), hospitals or vehicles.

If your interior handset becomes wet, do not use a blow dryer or oven to dry it. Switch off the handset, remove the battery, shake out excess liquid from the handset, and let it dry for 72 hours at room temperature.

CAUTION

The handset product contains a magnet. Do not allow metallic objects to come in contact with the magnet, because that can deteriorate audio quality and damage the handset. Do not allow the charger and the battery to come into contact with conductive objects, such as keys, paper clips, rings, or bracelets.

Keep the handset at least 10 centimeters away from other electronic equipment.

WARNING

Keep the charger, handset, and accessories out of reach of small children.

18

Getting started

Getting started

This section describes the tasks you must complete before you use your handset.

Use the following information to prepare your handset for use, and to familiarize yourself with the operation of the handset:

•

“Installing the MEM card and Bluetooth wireless module” (page 19)

•

“Installing the battery pack (4027 and 4070 only)” (page 19)

•

“Installing the charger” (page 21)

•

“Charging the batteries” (page 23)

•

“Charge display” (page 27)

•

“Switching the handset on or off” (page 28)

•

“Display areas” (page 28)

•

“Handset controls” (page 37)

Installing the MEM card and Bluetooth wireless module

If your handset is supplied with a MEM card or Bluetooth® wireless technology module, see the following sections:

•

“MEM card installation and removal” (page 234)

•

“Bluetooth wireless technology module installation” (page 237)

Installing the battery pack (4027 and 4070 only)

You must install the battery pack before you can use your handset. The battery compartment is on the back of the handset as shown in

Figure 1 .

19

Figure 1: Battery pack

Handset

Battery pack

BATTERY PACK

Getting started

To install a battery pack in your handset, perform the following steps:

1.

Place the handset face down on a flat surface.

2.

Remove the battery compartment cover.

3.

Push the battery pack into the casing as shown in Figure 2

.

4.

Press the battery pack down until it locks.

5.

Replace the battery cover.

20

Getting started

Figure 2: Installing the battery pack

Handset

Battery pack

Installing the charger

To install the charger, perform the following steps:

1.

Place the charger on a flat surface.

2.

Connect the AC adapter cable to the terminal on the bottom of the charger.

3.

Connect the adapter to an electrical outlet.

4.

Place the handset on the charger as shown in Figure 3

.

Note: (4075 only) The Avaya 4075 DECT Handset charger has a slot that you can use to charge a battery pack without having the battery

pack installed in the phone. See “Charging the battery pack (4075 only)” (page 232) for more details.

21

Figure 3: Installing the charger

Getting started

22

Getting started

Charging the batteries

Place the handset in the charger as shown in the following figure.

Figure 4: Handset installed on charger

CAUTION

The batteries become hot during the charge cycle.

Attention: The handset, if switched off, automatically switches on when placed in the charger.

Important battery information

Battery pack life varies, depending on handset model and features and system infrastructure.

Maximum battery pack performance is achieved after a few charge/ discharge cycles.

If multiple battery packs are supplied with your handset, Avaya recommends that each be fully charged upon receipt to prolong battery life. Battery packs slowly lose their charge if they are unused. To maintain

23

Getting started

battery potential, charge unused battery packs occasionally or alternate

Battery Pack use.

After a length of time, battery packs lose the ability to maintain a charge and perform at maximum capacity, and need to be replaced. This is normal for all batteries. The recommended battery replacement interval is every 12-13 months with normal usage.

Any battery which exhibits swelling, cracking, or other abnormality should be disposed of promptly and properly.

If your battery pack requires replacement, contact your system administrator.

Use the battery pack only as directed. Heat or cold reduces the performance and service life of the batteries. Handsets with hot or cold batteries can become temporarily out-of-service, even if the batteries are fully charged. Charge the batteries only using the DECT Handset charger supplied with the handset.

Attention: Use a CPC N0162957 charger if you have an Avaya 4027 or 4070 DECT Handset, and a CPC N0206072 charger if you have an Avaya 4075 DECT Handset.

Charging guidelines

Observe the following when you charge your handset:

• Overnight charging is best done while the handset is turned off.

• If the handset does not charge, clean battery pack, charger, and handset contacts with an alcohol swab.

• When the handset is properly seated, the backlight comes on briefly and the handset beeps to indicate that charging has begun.

• Charge the battery for at least 6 hours before you use the handset for the first time. This protective measure extends the service life of the batteries.

Note: The batteries attain maximum power output only after several charging and discharging cycles.

24

Getting started

• Do not leave the handset inserted into the charger for more than 30 days without using it.

• You can charge and discharge the batteries hundreds of times, but eventually they wear out. If the operating time (talk and standby time) becomes significantly shorter than usual, replace the batteries.

• To maintain optimum operating time, periodically discharge the batteries by leaving the handset off the charger and switched on, until the handset switches itself off. Use only this method to discharge the batteries. If you want to accelerate the discharge of the battery, you can enable the display. For more information about configuring power

save, see “Configuring Power save” (page 198) .

Note: Extreme temperatures influence the charging capability of the batteries.

Charging and operating times

Discharged batteries require 6 hours to completely recharge. Completely charged batteries provide the handset with approximately 8 hours of talk time and 100 hours of standby time.

WARNING

Use only the batteries that Avaya provides or authorises.

Charge the batteries only using the supplied charger.

Do not replace the batteries in potentially explosive environments, such as rooms where flammable liquids or gasses are present.

Do not dispose of batteries in a fire. Recycle or dispose of batteries in accordance with local regulations.

25

Getting started

WARNING

You must charge your handset before you reset the handset time and date. Every time you remove the battery pack or switch the handset off it loses the time and date information; you must manually reset it after you reinstall the battery pack or switch the handset off and on.

If your system provides the date and time information to

DECT Handsets, the date and time settings update automatically when you switch on the handset. Contact your system administrator to determine if you can use this feature.

Attention: Your handset displays the battery status accurately after charging for at least 6 hours.

Attention: You must have a mains connection to operate the charger.

CAUTION

Do not install the charger, handset, and accessories in the following locations:

• near water, moisture, sources of heat, or direct sunlight

• near devices that generate strong magnetic fields, including electrical appliances, fluorescent lamps, computers, radios, televisions, and fax or telephone terminals

• in locations where the handset can be covered or where excessive dust is present, or in areas subject to vibration, shock, or extreme temperature fluctuations

• in locations with poor ventilation

26

Getting started

CAUTION

Use only the plug-in AC adapter and battery type supplied, and use only approved accessories.

Ensure the mains voltage of the adapter matches the local mains voltage.

Do not use AC adapters that are visibly damaged

(cracked or broken) and keep the ventilation slits on the

AC adapters free from obstruction.

Attention: The handset, if switched off, automatically switches on when placed in the charger.

Charge display

A battery charge status symbol appears on the display. When the battery is nearly discharged, the battery charge status symbol flashes and a warning tone sounds.

If you are on a call when this happens, the handset switches off after approximately 3 to 5 minutes. If you are not on a call and the handset is not in the charging station, the message “Battery

empty” appears on the display. You cannot make calls while this message appears.

The following table shows the battery charge status icons.

Table 1: Battery charge status icons

Icon Description

empty less than 33% more than 33% and less than 75% more than 75%

27

Getting started

Note: (4075 only) You can configure the LED indicator to flash when the handset battery is low. When you place the handset on the charger, the LED indicator turns off. See

“Configuring the LED

Indicator (4075 only)” (page 167)

for more details.

Switching the handset on or off

To switch your handset on or off, perform the following step:

1.

Long press the

Clr

key to switch your handset on or off.

Display areas

The Avaya 4027, 4070, 4075 DECT Handsets include a Liquid Crystal

Display (LCD), and the 4070 and 4075 DECT include a backlit dialpad.

The Avaya 4075 DECT Handset also includes an LED indicator above the display area, to the left of the speaker.

The display is divided into the following three areas:

•

“Icon line” (page 29)

•

“Dialogue area” (page 30)

•

“Soft key line” (page 35)

The following figure shows the various areas of the display.

28

Getting started

Figure 5: Handset display

Icon line

Dialogue

area

Soft key

line

Icon line

The icon line displays the status of the handset. The icons for the level of radio signal and battery charge status always appear in the icon line.

Other icons appear only when the corresponding functions are active.

The following table shows the icons in the icon line.

Table 2: Icon line icons


Level of radio signal

Bluetooth wireless connection status

(only for 4070 and 4075 DECT

Handsets)

See

Table 18

for Bluetooth wireless connection status icons.

New text message received

Attention: This icon, if active, appears in place of the Bluetooth wireless connection icon.

29

Table 2: Icon line icons


Voice message waiting indication

Getting started

Dialpad locked

Activated alarm

Attention: This icon, if active, appears in place of the Dialpad locked icon.

Missed calls

Ringer deactivated

Caller filter (only for Avaya 4070 and

4075 DECT Handsets)

Attention: This icon, if active, appears in place of the Ringer deactivated icon.

Battery charge status.

See

Table 1

for Battery status icons.

Dialogue area

The Dialogue area is the main area of the handset display. The information that appears in the Dialogue area varies according to the operational mode of the handset.

Idle mode

In Idle mode, the following information appears in the dialogue area:

30

Getting started

• the name of the DECT system

• the Directory Number (DN) of the handset

• the handset name (if configured)

• the name of the active profile

• the time and date

If you leave the range of the DECT system, the message “No Network” appears.

The following figure shows the handset in Idle mode.

Figure 6: Idle mode

For more information about key functions, see “Key functions in Idle mode” (page 38) .

Call mode

In Call mode, the following information appears in the dialogue area:

• the number or name (if available) of the calling party for an incoming call and the number or name (if added to your contacts list or your communication system supports Dialed Name Display feature) of the called party for an outgoing call

• the loudspeaker icon (if enabled)

• the microphone muted icon (if muted)

31

Getting started

In call mode in the dialogue area a second call indication can appear, for example "waiting" and the number or name of the calling party. This option is applicable only for SIP DECT if call waiting feature is configured.

The text of the second call indication is configured by your communication system administrator

The following table shows the icons that can appear in the dialogue area when in Call mode.

Table 3: Dialogue area icons


Incoming call

Outgoing call

Loudspeaker on

Microphone muted while loudspeaker on

Microphone muted while loudspeaker off

For more information about key functions associated with the icons in the

preceding table, see “Key functions in Call mode” (page 40) .

Dialogue mode

In Dialogue mode, icons or information appear in the Dialogue area according to the operational mode of the handset

32

Getting started

The following figure shows the Missed call(s) page.

Figure 7: Missed call(s) page

For more information about key functions, see “Key functions in Dialogue mode” (page 42) .

Menu mode

In Menu mode, menu items (entries) or menu sections appear in the dialogue area.

The following figure shows the Main menu.

Figure 8: Main menu

33

The following figure shows the General settings menu.

Figure 9: General settings menu

Menu sections

Getting started

Menu items

For more information about key functions see

“Key functions in Menu mode” (page 42) .

Edit mode

In Edit mode, you can use the dialogue area to enter and edit digits

(numbers, date, time, or PIN) and text.

The following figure shows the Contacts name editing page.

Figure 10: Contacts name editing page

34

Getting started

The following figure shows the Contact number editing page.

Figure 11: Contacts number editing page

The following figure shows the appointment Start date editing page.

Figure 12: Appointment Start date editing page

For more information about key functions, see “Key functions in Edit mode” (page 43) .

Soft key line

Soft keys appear below the handset dialogue area. The key functions change automatically according to the operational state of the handset.

For example, when the handset is in idle mode, you can press the

Menu

soft key, as shown in Figure 5

, to access the Main menu.

LED indicator (4075 only)

An LED indicator appears to the left of the speaker on the Avaya 4075

DECT Handset. This indicator can flash red, green, or orange. Red

35

Getting started

signals a high-priority event, green a medium priority event, and orange a low-priority event.

You can assign one of the following events to each priority level:

• Missed calls

• Text messages

• Voice messages

• Text and voice messages

• Mandown

• Low battery

For an example of event assignments, see the following table:

Table 4: Example event assignments

Priority

High

Medium

Low

LED Colour

Red

Green

Orange

Example event assignment

Low battery

Missed call

New message

With these example assignments in place, the following can occur:

• If you miss a call, the LED indicator flashes green.

• When the LED indicator is flashing green to indicate a missed call, and a new message arrives, the LED indicator continues to flash green because green signal events have a higher priority than orange signal events.

• When the LED indicator is flashing green to indicate a missed call, and the battery becomes low on charge, the LED indicator flashes red because red signal events have a higher priority than green signal events.

The LED indicator priorities are permanently assigned (red always indicates high priority, green medium, and orange low). LED indicator

36

Getting started

priorities do not control the order in which the dialogs for the corresponding events appear on the display.

See

“Configuring the LED Indicator (4075 only)” (page 167)

for more details.

Handset controls

Use the following figure to familiarise yourself with the handset display and keys.

Figure 13: Handset controls

This section describes the following components and functions of your

Avaya 4027, 4070, or 4075 DECT Handset:

•

“Key functions in Idle mode” (page 38)

•

“Key functions in Call mode” (page 40)

37

Getting started

•

“Key functions in Dialogue mode” (page 42)

•

“Key functions in Menu mode” (page 42)

•

“Key functions in Edit mode” (page 43)

•

“Locking or unlocking the dialpad” (page 47)

Key functions in Idle mode

The following table describes the handset key functions in Idle mode.

Table 5: Keys functions in Idle mode

Left soft key

Right soft key

Up key

Key

Down key

Left key

Right key

Description

Press the

Calls

soft key to access the

Calls

menu.

Press the

Menu


Main

menu.

Press the programmable

Up

navigation key to access the shortcut assigned to that key. The default shortcut assigned is the

Contacts

menu.


Down


Central

Directory

menu.


Left


Messaging

menu.


Right


Profile

menu.

38

Getting started

Table 5: Keys functions in Idle mode (Continued)

Key

OK key

Call key

Description

Press the

OK

key, and then the

Lock

or

Unlock

soft key to lock or unlock the dialpad.

Press the

Call

key to initiate a call.

Clear key

SOS key

Long press the

Long press the

Clr

handset on or off.

key to switch your

SOS

key to make an emergency call (if configured).

Attention: You can make an emergency call using the

SOS

key even if the dialpad is locked.

1–9

0

*

• Press the

1 – 9

keys to enter predial mode.

• Long press the

1 – 9

keys to speed dial a number (if configured).

Press the

0

key to enter predial mode.

• Press the

*


• Long press the

*

key to enter a comma to indicate a pause when you edit a number.

39

Getting started

Table 5: Keys functions in Idle mode (Continued)

Key Description

# •

#


• Long press the

#

key to switch between the current active profile and the Silent profile.

For more information about Idle mode, see “Idle mode” (page 30)

.

Key functions in Call mode

The following table describes the handset key functions in Call mode.

Table 6: Key functions in Call mode

Key

Left soft key

Right soft key

Up key

Description

• Press the

Spk on

or

Spk off

soft key to turn the loudspeaker on or off during a call.

• Press the

Silence

soft key to mute the ringer for an incoming call.

• Press the

Mute

soft key to mute the microphone during a call.

• Press the

Reject

soft key to reject an incoming call.

Press the

Up

navigation key to access the

Contacts

menu.

Down key Press the

Down

navigation key to access the

Central Directory

menu

(available only if provided by your communication system).

40

Getting started

Table 6: Key functions in Call mode (Continued)

Key

OK key

Call key

Clear key

Description

• Press the

OK

soft key to turn the loudspeaker on or off during a call.

• Press the

OK

key to answer an incoming call in handsfree mode

(using the loudspeaker).

Press the

Call

key to place the established call on hold (and access a dial tone if only one call is active) or to switch between calls if more than one call is active.

Press the

Clr

key to end a call.

Volume up key

Volume down key

0–9,*,#

+

Press the

Volume up

key to increase the handset volume during a call.

A beep sounds when you reach the

Max volume level.

Press the

Volume down

key to decrease the handset volume during a call.

A beep sounds when you reach the

Min volume level.

Press the

0 – 9 , *

, or

#

key to enter digits,*, or #.

For more information about Call mode, see “Call mode” (page 31) .

41

Getting started

Key functions in Dialogue mode

The following table describes the handset key functions in Dialogue mode.

Table 7: Key functions in Dialogue mode

Left soft key

Right soft key

Clear key

Key

SOS key

Description

Press the

Left

soft key to select the item marked in the display.

Press the

Right


Press the

Clr

key to exit Dialogue mode.

Long press the

SOS


For more information about Dialogue mode, see “Dialogue mode”

(page 32) .

Key functions in Menu mode

The following table describes the handset key functions in Menu mode.

Table 8: Key functions in Menu mode

Left soft key

Right soft key

Up key

Key Description

Press the

Left


Press the

Right


Press the

Up

key to position the cursor.

42

Getting started

Table 8: Key functions in Menu mode (Continued)

Down key

Key

Press the

Down


Description

Left key Press the

Left


Right key Press the

Right


Clear key

SOS key

• Press the

Clr

key to cancel the current action and to return to the previous menu.

• Long press the

Clr

key to return to Idle mode.

Long press the

SOS


For more information about Menu mode, see

“Menu mode” (page 33)

.

Key functions in Edit mode

The following table describes the handset key functions in Edit mode.

Table 9: Key functions in Edit mode

Left soft key

Right soft key

Key Description

Press the

Left

soft key to select the item that is currently highlighted.

Press the

Right

soft key to select the item that is currently highlighted.

43

Getting started

Table 9: Key functions in Edit mode (Continued)

Key

Up key

Description

Press the

Up


Down key Press the

Down


Left key Press the

Left


Right key

Clear key

SOS key

1

Press the

Right


• Press the

Clr

key to cancel the current action and to return to the previous menu.

• Long press the

Clr

key to return to Idle mode.

Long press the

SOS


• Press the

1

key one or more times to enter the digit (for example, to enter a number, date, time, or PIN).

• Press the

1

key one or more times to enter a special character.

For more information, see “Key functions in text mode” (page 46)

.

44

Getting started


Key

2–9

Description

• Press the

2 – 9

keys to enter the digits (for example, to enter a number, date, time, or PIN).

• Press the

2 – 9

keys one or more times to enter a letter. For more information, see

“Key functions in text mode” (page 46)

.

0

*

• Press the

0

key to enter the digit

(for example, to enter a number, date, time, or PIN).

• Press the

0

key one or more times to insert a space or a punctuation mark. For more information, see

“Key functions in text mode” (page 46)

.

• Press the

*

key one or more times to enter a special character. For more information, see

“Key functions in text mode” (page 46) .

• Long press the

*

key to enter a comma when you edit a number.

The comma indicates a pause.

45

Getting started


Key

#

Description

Press the

#

key to switch between modes:

• mode "abc": enter lowercase characters

• mode "Abc": enter an uppercase character followed by lowercase characters

• mode "ABC": enter uppercase characters

• mode "123": enter digits

You can use your handset keys to enter a number, symbol, or character in text mode.

The following table shows the keys you can press, (when the handset is in text mode) to insert letters, numbers, or symbols.

Table 10: Key functions in text mode

7

8

5

6

9

3

4

1

2

Key Uppercase

1 £ $ ¥ € @ % & # § ^

A B C 2 Æ À Á Â Ä Å Ç

D E F 3 È É Ê Ë

G H I 4 Í Î Ï

J K L 5

M N O 6 Œ Ó Ô Ö Ø

P Q R S 7 Š ß

T U V 8 Ù Ú Û Ü

W X Y Z 9 Ÿ Ž

Lowercase

1 £ $ ¥ € @ % & # § ^ a b c 2 æ à á ä å ç d e f 3 è é ê ë g h i 4 í î ï j k l 5 m n o 6 œ ó ô ö ø p q r s 7 š ß t u v 8 ù ú û ü w x y z 9 ÿ ž

46

Getting started

0

*

Key Uppercase

(space) . , ? ! 0 : ¿ ¡ “ ‘ ; _ ~

* / + - = ( ) < > { } [ ] | \

Lowercase

(space) . , ? ! 0 : ¿ ¡ “ ‘ ; _ ~

* / + - = ( ) < > { } [ ] | \

Locking or unlocking the dialpad

Use the dialpad Lock feature to prevent accidental operation of the handset. When the Lock feature is active and you receive an incoming call, the dialpad temporarily unlocks so you can answer the call. The Lock reactivates when you terminate the call.

To lock the dialpad, perform the following step:

Attention: You can dial 911 or 112, or use the SOS key, when the dialpad is locked.

Lock

1.

Press the

OK

key to toggle between the

Calls

soft key and the

Lock

soft key.

2.

Press the

Lock

soft key.

To unlock the dialpad, perform the following step:

1.

Press the

OK

key

Unlock

2.

Press the

Unlock

soft key within three seconds.

Attention: The

Unlock

soft key is available for only three seconds after you press the

OK

key.

To configure automatic dialpad Lock, see “Automatic dialpad lock”

(page 170)

.

47

DECT system configuration


Use the information in this section to configure your DECT handset to work with a DECT system.

This section describes the following tasks:

•

“Accessing the Connectivity menu” (page 48)

•

“Subscribing the handset to a DECT system” (page 49)

•

“Manually selecting the DECT system” (page 51)

•

“Enabling automatic DECT system selection” (page 52)

•

“Deregistering the handset” (page 53)

•

“Editing the system name and phone number” (page 53)

For more information about using the handset controls, see

“Handset controls” (page 37) .

Accessing the Connectivity menu

To access the Connectivity menu, perform the following steps:

Menu

1.

Press the

Menu


Main

menu.

2.

Press the

Up

or

Down

key to highlight the

Settings

icon.

Select

3.

Press the

Select

soft key.

4.

Press the

Left

or

Right


Connectivity

menu.

48


Subscribing the handset to a DECT system

You must subscribe the handset to at least one DECT system before you can use the handset to make a call. The handset can operate with a maximum of four DECT systems, for which the handset stores the name of the system in a subscription record. Whenever the handset enters the range of a subscribed DECT system, the name of the system appears on the handset display.

Attention: If your supplier preinstalls the handset, you need not subscribe your handset to a system. When the handset is not yet subscribed to a system, the message “Register” appears.

Use the PABX-PIN code to register the handset with a

DECT system.

Before you subscribe to a DECT system, obtain the following information from your system administrator:

• PARK code: A system ID that enables your telephone to differentiate between DECT systems when more than one DECT system is present.

• DECT system name: The name of the system to which you subscribe.

After you enter the system name, it appears on the idle display.

• Phone number: The local phone number assigned to your DECT handset.

Attention: Once you have obtained your PIN code, you have 15 minutes to subscribe the handset. After 15 minutes have elapsed, the PIN code is deactivated you must activate a new one.

To subscribe your handset to a DECT system, perform the following steps:

1.

Open the

Connectivity

menu as shown in

“Accessing the Connectivity menu” (page 48) .

49


2.

Press the

Up

or

Down


Register

option.

Register

Select

Empty

Select

Yes

Save

OK

3.

Press the

Select

soft key to start the registration process.

4.

Press the

Up

or

Down

key to choose one of the following:

If the handset is subscribed to fewer than four systems, choose

Empty

OR

If the handset is already subscribed to four systems, choose the name of the system to overwrite.

5.

Press the

Select

soft key, and then press the

Yes

soft key if you want to overwrite a system.

The

PARK

prompt appears.

6.

Use the

Dialpad

to enter the PARK code.

Attention: If more than one DECT system overlaps in your location, you are sometimes required to enter a PARK code (system ID). If only one DECT system is available, make no entry, and press the

Skip

soft key.

7.

Press the

Save

soft key.

The

PIN

prompt appears.

8.

Use the

Dialpad

to enter the PIN (authorisation code).

9.

Press the

OK

soft key.

The

Network name

prompt appears.

50


10. Use the

Dialpad

to enter the system name.

11. Press the

Save

soft key.

The

Number

prompt appears.

Save

Save

12. Use the

Dialpad

to enter the phone number assigned to your handset.

13. Press the

Save

soft key.

14. Press the

Clr

key one or more times to return to the idle display.

You can now use the handset to make and receive calls.

Manually selecting the DECT system

If you subscribe the handset to more than one DECT system, you can manually select which system the handset uses. To manually select a

DECT system, perform the following steps:

1.

Open the

Connectivity

menu using the steps in


2.

Press the

Up

or

Down


Network select

option.

Network select

Select

Select

3.

Press the

Select

soft key.

4.

Choose the name of the system from the list.

5.

Press the

Select

soft key.

The name of the currently active system highlights.

6.

Press the

Clr


51


Enabling automatic DECT system selection

If you subscribe the handset to more than one DECT system, you can configure your handset to automatically select the system to which it connects.

If Automatic selection is enabled, when the handset moves out of range of the current system, it automatically attempts to connect and log on to another available (subscribed) DECT system.

To enable automatic selection of a DECT system, perform the following steps:

1.

Open the

Connectivity



2.

Press the

Up

or

Down


Network select

option.

Network select

Select

Auto. select

Select

3.

Press the

Select

soft key.

4.

Highlight

Auto. select

.

5.

Press the

Select

soft key.


6.

Press the

Clr


52


Deregistering the handset

To deregister the handset from a DECT system, perform the following steps:

1.

Open the

Connectivity

menu, using the steps in


2.

Press the

Up

or

Down


Deregister

option.

Deregister

Select

3.

Press the

Select

soft key.

4.

Press the

Up

or

Down

key to highlight the system to deregister.

Select

Yes

No

5.

Press the

Select

soft key.

6.

Choose one of the following:

Press the

Yes

soft key to deregister the selected

DECT system.

OR

Press the

No

soft key to exit without making any changes.

7.

Press the

Clr


Editing the system name and phone number

To edit the system name and phone number of your handset, perform the following steps:

1.

Open the

Connectivity



53


2.

Press the

Up

or

Down


Network select

option.

Network select

Select

3.

Press the

Select

soft key.

4.

Press the

Up

or

Down

key to highlight the system to edit.

5.

Press the

Select

soft key.

Select

Edit

6.

Choose the name of the system from the list.

7.

Press the

Edit

soft key.


8.

Use the

Dialpad

to edit the system name and.

9.

Press the

Save

soft key.

Save

10. Use the

Dialpad

to edit the local phone number.

11. Press the

Save

soft key.

Save

12. Press the

Clr


54

Call features

Call features

Use the information in this section to make and receive calls, and to configure and use call features:

•

“Make calls” (page 55)

•

“Answer calls” (page 62)

•

“Change settings during a call” (page 65)

•

“Transfer calls” (page 66)

•

“Voice mail” (page 66)

Make calls

This section describes the features associated with making a call. You can make a call from your handset using any of the following methods:

•

“Dialling a number” (page 56)

•

“Predial mode” (page 56)

•

“Using Speed dial” (page 57)

•

“Using Loudspeaker” (page 57)

•

“Using the telephone book to dial a number” (page 58)

•

“Using the Central Directory to dial a number” (page 59)

•

“Making an SOS call” (page 61)

•

“Making an Emergency call” (page 61)

Attention: To conserve the battery charge of your handset, the display automatically dims during calls. Press the

OK

key to restore the display.

To configure the number of seconds that elapse before the display dims, change the “first value” timer in Power save

settings. For more information, see

“Configuring Power save” (page 198)

.

55

Call features

Dialling a number

To dial a number, perform the following steps:

1.

Press the

Call

key.

2.

Use the

Dialpad

to enter the phone number.

You can add additional digits to the number you dial. For example, in some offices you must add a digit at the beginning of the number to place a call to an outside line.

Predial mode

Use the information in this section to enter a phone number before you dial.

Predialling a number

To predial a number, perform the following steps:

1.

Use the

Dialpad


You can add additional digits to the number you dial. For example, in some offices you must add a digit at the beginning of the number to place a call to an outside line.

2.

Press the

Call

key to dial the number.

OR

Press the

OK

key to dial the number using the

Loudspeaker.

Editing a number in Predial mode

To edit a number in Predial mode, perform the following steps:

1.

Use the

Left

or

Right

key to position the insertion point.

56

Call features

2.

Use the

Dialpad

to enter the new digits.

Press the

Clr

key to delete individual digits or to cancel predial.

Long press the

*

key to insert a comma to indicate a pause when you enter a number.

3.

Press the

Call

key.

4.

Press the

Clr

key to return to the idle display.

Attention: When you predial a number, if the input cursor is positioned after the telephone number, the new digits are inserted at the end of that telephone number. If the input cursor is positioned at any other point, the new digits are inserted in front of the insertion point.

Using Speed dial

Use the Speed dial feature to make calls by dialling a one-digit code.

To use speed dial, perform the following step:

1.

Long press the number key assigned to the phone number.

You can use speed dial only after it is configured.

For more information, see

“Assigning a speed dial number” (page 106)

.

Using Loudspeaker

Your handset includes a Loudspeaker feature to allow several people in a room to listen to a call. You can predial a call using the Loudspeaker by first dialling the number, and then pressing the OK key.

When the loudspeaker function is active, the loudspeaker icon appears.

When using loudspeaker:

57

Call features

• Place the handset upright on a smooth, flat surface, and ensure that the loudspeaker and microphone free of obstruction.

• Position the handset approximately 0.5 metres away from yourself while you speak.

To enable the Loudspeaker feature during a call, perform the following steps:

Spk. on

+

1.

Make or answer a call.

2.

Press the

Spk. on

soft key to enable the feature.

The loudspeaker icon appears.

3.

Press the

Volume up

or

Volume down

key to configure the volume.

Spk. off

4.

Press the

Spk. off

soft key to disable the feature.

Using the telephone book to dial a number

To use the handset telephone book to dial a number, perform the following steps:

Menu

1.

Press the

Menu


Main

menu.

2.

Press the

Up

or

Down


Contacts

icon.

Select

3.

Press the

Select

soft key.

58

Call features

Private

Select

OR

4.

If your communication system supports the

Central

Directory

feature, press the

Up

or

Down


Private

option, and press the

Select

soft key.

OR

If your communication system does not support the


feature, skip this step.

5.

Press the

Up

or

Down

keys to select the number you want to dial.

OR

Enter the first characters of the name using the dialpad. For example enter “B” to display the first name in the contacts list starting with the letter B.

For more information, see Table 9,


6.

Press the

Call

key to make a call.

Using the Central Directory to dial a number

Your handset allows you to use the Central Directory to dial a number.

The Central Directory is a database that contains user names and

Directory Numbers (DN).

Attention: The Central Directory feature is available only if provided by your communication system.

To use the Central Directory to dial a number, perform the following steps:

Menu

1.

Press the

Menu


Main

menu.

59

Call features

2.

Press the

Up

or

Down


Contacts

icon.

Select

3.

Press the

Select

soft key.

4.

Press the

Up

or

Down

key to select the

Central

Directory

option.

Central Directory

Select

5.

Press the

Select

key.

OR

6.

Perform one of the following:

Press the

OK

key and press the

Up

and

Down

keys to select the user you want to dial.

OR

Enter the first characters of the name using the dialpad. For example enter “B” to display the first name in the contacts list starting with the letter B.

For more information, see Table 9,


7.

Optionally, press the

More

soft key to learn the number of the selected user (Info option).

8.

Press the

Call

key to make a call.

60

Call features

Making an SOS call

Use this option to make emergency calls to a specific telephone number.

When you press the

SOS

key, the phone sends a text message or initiates a voice call.

Attention: The Messaging feature is available on Avaya 4070 and

4075 DECT Handsets only.

You must program an SOS number to use the SOS

function. For more information, see “Emergency call configuration” (page 210) .

To make an SOS call, perform the following step:

1.

Long press the

SOS

key to dial the number or send a message.

Making an Emergency call

When the dialpad is locked, the only calls you can make are SOS calls, or

Emergency calls to 911 or 112.

To make an emergency call when the handset is locked use the following steps:

1.

Dial the number (either 911 or 112)

61

Call features

OR

2.


Press the

Call

key to make the call using the handset, or using a wired headset if you have one installed.

OR

Press the

OK

key or

Left

soft key to make the call using the loudspeaker

Note: If you have a Bluetooth wireless technology headset installed, the handset makes the emergency call using the Bluetooth headset when you press

Call

key,

OK

key, or

Call

soft key.

Answer calls

When you receive an incoming call, the ringer sounds and the call alert symbol flashes. You can choose to answer or reject an incoming call. This section describes the following features:

•

“Answering a call in Normal mode” (page 63)

•

“Answering a call using any key” (page 64)

•

“Auto-answering mode” (page 64)

•

“Muting the ringer” (page 64)

•

“Answering a second incoming call” (page 63)

•

“Rejecting a call” (page 64)


OK





.

62

v

Call features

Answering a call in Normal mode

To answer a call in Normal mode, perform the following step:

1.

Press the

Call

key (Loudspeaker is off).

OR

Press the

OK

key (Loudspeaker is on).

Answering a second incoming call

When the handset is busy and a second call comes in, you will hear a ticker tone and the display shows “waiting” and the number or name of the calling party (call waiting display indication is applicable only to SIP

DECT).

To answer a second incoming call, perform the following step:

Press the * (for SIP DECT) or R (for Traditional DMC-based DECT) key.

The call will be answered in the same way (Loudspeaker on or off) as the currently established call. By means of the * (SIP DECT) or R (DMC-

based DECT) key, you can toggle between the two calls. It behaves in a similar way as having a call on hold.

Note: If you end one of the calls, the handset will go on hook and then you will automatically get an incoming call from the other party.

Attention: Answering a second call is possible only if

Call Waiting feature is configured on your communication system.

63

Call features

Answering a call using any key

To answer a call using any key, perform the following step:

1.

Press any key on the dialpad to answer the call.

Attention: This feature is available only when configured. For more information, see

“Answer mode configuration” (page 201) .

Auto-answering mode

In Auto-answering mode, calls are answered automatically on the handset.

Attention: This feature is available only when configured. For more information, see

“Answer mode configuration” (page 201) .

Muting the ringer

To mute the ringer, perform the following step:

Silence

1.

Press the

Silence

soft key to mute the ringer during a call alert.

Rejecting a call

To reject an incoming call, perform the following step:

Reject

1.

Press the

Reject

soft key during a call alert.

The call diverts to your voice mail system or another number if call forward feature is configured.

Contact your system administrator to determine if you can use this feature.

64

Call features

Attention: If you reject or do not answer a call, or if the call is blocked by Caller Filter (4070 and 4075 only), the message Number

of missed calls: N Show? appears on the display, where N is the number of calls that have been blocked, missed, or rejected.

Press the

Yes

soft key to open the Missed or press the

No

soft key to close the dialogue. For more information, see

“Missed calls list” (page 89) .

Change settings during a call

During a call, you can adjust the headset or loudspeaker volume or mute the handset.


•

“Adjusting the headset or loudspeaker volume” (page 65)

•

“Using mute during a call” (page 66)

Adjusting the headset or loudspeaker volume

During a call, you can change the headset or loudspeaker volume using the volume keys. A bar in the display increases or decreases to indicate the volume setting. A beep sounds at the minimum or maximum volume.

To adjust the headset or loudspeaker volume, perform the following step:

1.

Press the

Volume up

or

Volume down

key.

When you adjust the headset or loudspeaker volume, the handset remembers the new setting the next time you use the handset.

65

Call features

Using mute during a call

To mute and unmute the handset microphone, perform the following steps:

Mute

Unmute

1.

Press the

Mute

soft key to deactivate the handset microphone.

2.

Press the

Unmute

soft key to activate the handset microphone.

Transfer calls

You can use this option to transfer a call or add a third party to a conference call. The behavior of the Transfer feature can vary depending on your system configuration. Contact your system administrator to find out what transfer options are available for your use.

Transferring a call

To transfer a call, perform the following steps:

1.

Press the

Call

key to place the active call on hold.

2.

Use the

Dialpad

to dial the phone number of the third party.

3.

Press the

Call

key to alternate between the two callers.

4.

Press the

Clr

key to transfer the call.

Voice mail

Use the Voice mail feature to listen to voice messages left by calling parties. You can receive a voice mail in the following situations:

66

Call features

• if your handset is switched off

• if your handset is busy

• if your handset is out of the coverage area

A new voice message dialogue appears once per caller, when the caller leaves a first new message in the mailbox. A voice mail symbol appears in the icon line and disappears after you play the message.

Attention: The Voice mail feature is available only when configured on the PBX.

The following figure shows the voice mail display page.

Figure 14: New voice message page

To listen to a New voice message, perform the following step:

Yes

OR

No

1.


Press the

Yes

soft key to listen to the new voice message. To do so, you must first configure a voice

mail number. See “Defining a voice mail number”

(page 69)

for more information .

OR

Press the

No

soft key to close the dialogue. For

more information, see “Configuring Message display setting” (page 130)

.

67

Call features

Note: (4075 only) You can configure the LED indicator to flash when voice mail messages are waiting. After you have listened to the voice

mail message, the LED indicator turns off. See “Configuring the LED


, for more details.

Use this section to perform the following tasks:

•

“Accessing voice mail” (page 68)

•

“Defining a voice mail number” (page 69)

Accessing voice mail

To access voice mail, perform the following steps:

Menu

1.

Press the

Menu


Main

menu.

2.

Press the

Up

or

Down


Messaging

icon.

Select

3.

Press the

Select

soft key.

4.

Press the

Left

or

Right

key to select the

Inbox

menu.

68

Call features

Listen to voice mail

Select

5.

Press the

Up

or

Down

key to select the

Listen to voice mail

option.

6.

Press the

Select

soft key.

The handset automatically dials the voice mail access number.

Attention: Ensure that you configure the voice mail access number in the messaging settings. For more information about configuring message settings, see

“Defining a voice mail number”

(page 69) .

7.

Press the

Clr


Defining a voice mail number

To define a voice mail access number, perform the following steps:

1.

Open the

Settings


“Accessing the message Settings menu”

(page 128)

.

2.

Press the

Up

or

Down


Voice mail number

option.

Voice mail number

69

Call features

Select

Enter number

Lookup contact

3.

Press the

Select

soft key.

4.

Press the

Up

or

Down

key to choose one of the following options:

— Highlight

Enter number

to use the

Dialpad

to enter the number, and then press the

Save

soft key. Long press the

*

key to insert a comma to indicate a pause.

— Highlight

Lookup contact

to select the number from your contacts list, and then press the

Select

soft key. Press the

Up

or

Down

key to choose a contact, and press the

Select

soft key.

5.

Press the

Clr


Attention: You can also dial the voice mail number directly.

70

Calls list

Calls list

Attention: Some menu items may be locked or unavailable to users.

Please contact your system administrator for more details.

The Calls list stores information about dialled, answered, or missed calls

(maximum 50 entries for all lists).

Attention: The maximum number of entries you can store varies depending on the amount of storage space used by other features.

Attention: If the Call Waiting feature is configured on your communication system no information about a second incoming call is stored in any of the calls lists.

When there is more than one call to or from a phone number, only the most recent call appears in the appropriate call list.

The Calls menu contains four tabs: All, Answered, Dialled, and Missed.

You can open the required list by pressing the

Left or Right

key. When you open the list, the call information appears. The first entry is highlighted, the contact name or CLID (Calling Line Identification) and the time and date appear.

71

Figure 15: Calls list with normal text size

Tabs

CLID

Call time and date

Figure 16: Calls list with small text size

Calls list

Attention: Depending on the selected Time and Date format, the font

size varies, as shown in Figure 16

.

If you change the time format to am/pm mode and the date format is dd/ mm/yyyy (for example 06/12/2007), or mm/dd/yyyy (for example 12/06/

2007), or dd-mmm-yyyy (06-Dec-2007), only the date appears in the lists.

You can view the time of the call by following the procedures for viewing call information which are found in each Calls list section.

This section describes the following features:

•

“All calls list” (page 73)

•

“Answered calls list” (page 79)

72

Calls list

•

“Dialled calls list” (page 84)

•

“Missed calls list” (page 89)

The following table describes the Calls list tabs.

Table 11: Calls list tabs

Tab Description

All calls

Answered calls

Dialled calls

Missed calls

All calls list

The All calls list shows all entries from the Answered, Dialled, and Missed calls lists. The most recent entry appears at the top of the list.


•

“Accessing the All calls list” (page 74)

•

“Viewing information about a call” (page 74)

•


•

“Transferring a number to your Contacts list” (page 75)

•

“Transferring a number to the caller filter list” (page 76)

•

“Deleting an entry” (page 77)

73

Calls list

•

“Deleting all entries” (page 78)


OK





.

Accessing the All calls list

To access the All calls list, perform the following steps:

Calls

1.

Press the

Calls

soft key.

2.

Press the

Left

or

Right

key to select the

All calls

list.

Viewing information about a call

To view the information about calls in the All calls list, such as time and date, perform the following steps:

1.

Open the

All calls

list using the steps in “Accessing the All calls list” (page 74)

.

2.

Press the

Up

or

Down

key to highlight the required entry.

More

3.

Press the

More

soft key.

4.

Press the

Up

or

Down


View

option.

View

74

Calls list

Select

5.

Press the

Select

soft key.

6.

Press the

Clr



To dial a number from the All calls list, perform the following steps:

1.

Open the

All calls


.

2.

Press the

Up

or

Down


Attention: If you want to predial from the

All calls

list, press the

More

soft key, press the

Up

or

Down


Edit

before call option, and press the

Select

soft key.

More

3.

Press the

Call


Transferring a number to your Contacts list

To transfer a number from the Missed calls list to a new entry in your

Contacts list, perform the following steps:

1.

Open the

All calls


.

2.

Press the

Up

or

Down


3.

Press the

More

soft key.

75

Calls list

4.

Press the

Up

or

Down


Save

option.

Save

Select

5.

Press the

Select

soft key.

6.

Press the

Up

or

Down


Contacts

option.

Contacts

Select

Add

7.

Press the

Select

soft key.

8.

Press the

Add

soft key and use the

Dialpad

to edit the number and enter the name (if necessary).

Save

Yes

9.

Press the

Save

soft key.

10. Press the

Yes

soft key to confirm the changes.

11. Press the

Clr


Transferring a number to the caller filter list

Attention: The Caller filter feature is available on the Avaya 4070 and


To transfer a number from the All calls list to the caller filter list, perform the following steps:

1.

Open the

All calls


.

76

Calls list

2.

Press the

Up

or

Down


More

3.

Press the

More

soft key.

4.

Press the

Up

or

Down


Save

option.

Save

Select

5.

Press the

Select

soft key.

6.

Press the

Up

or

Down


Caller

Filter

option.

Caller filter

Select

Save

7.

Press the

Select

soft key.

8.

Use the

Dialpad


9.

Press the

Save

soft key.

10. Press the

Clr


Deleting an entry

To delete an entry from the All calls list, perform the following steps:

1.

Open the

All calls


.

2.

Press the

Up

or

Down


77

Calls list

More

3.

Press the

More

soft key.

4.

Press the

Up

or

Down


Delete entry

option.

Delete entry

Select

Yes

5.

Press the

Select

soft key.

6.

Press the

Yes


7.

Press the

Clr


Deleting all entries

To delete all entries from the All calls list, perform the following steps:

1.

Open the

All calls


.

2.

Press the

Up

or

Down


More

3.

Press the

More

soft key.

4.

Press the

Up

or

Down


Delete all

option.

Delete all

Select

Yes

5.

Press the

Select

soft key.

6.

Press the

Yes


7.

Press the

Clr


78

Calls list

Answered calls list

The Answered calls list stores information about the answered calls. The most recent entry appears at the top of the list.


•

“Accessing the Answered calls list” (page 79)

•

“Viewing information about an answered call” (page 79)

•


•


•

“Transferring a number to the caller filter list” (page 82)

•


•


Accessing the Answered calls list

To access the Answered calls list, perform the following steps:

Calls

1.

Press the

Calls

soft key.

2.

Press the

Left

or

Right

key to select the

Answered calls

list.

Viewing information about an answered call

To view information about an answered call, such as time and date, perform the following steps:

1.

Open the

Answered calls

list using the steps in

“Accessing the Answered calls list” (page 79) .

2.

Press the

Up

or

Down


79

Calls list

More

3.

Press the

More

soft key.

4.

Press the

Up

or

Down


View

option.

View

Select

5.

Press the

Select

soft key.

6.

Press the

Clr



To dial a number from the Answered calls list, perform the following steps:

1.

Open the

Answered calls



2.

Press the

Up

or

Down



Answered calls

list, press the

More

soft key, press the

Up

or

Down


Edit


Select

soft key.

3.

Press the

Call





1.

Open the

Answered calls



80

Calls list

More

2.

Press the

Up

or

Down


3.

Press the

More

soft key.

4.

Press the

Up

or

Down


Save

option.

Save

Select

5.

Press the

Select

soft key.

6.

Press the

Up

or

Down


Contacts

option.

Contacts

Select

Add

7.

Press the

Select

soft key.

8.

Press the

Add


Dialpad


Save

Yes

9.

Press the

Save

soft key.

10. Press the

Yes

soft key to confirm your changes.

11. Press the

Clr


81

Calls list

Transferring a number to the caller filter list



To transfer a number from the Answered calls list to the caller filter list, perform the following steps:

1.

Open the

Answered calls



2.

Press the

Up

or

Down


More

3.

Press the

More

soft key.

4.

Press the

Up

or

Down


Save

option.

Save

Select

5.

Press the

Select

soft key.

6.

Press the

Up

or

Down


Caller

Filter

option.

Caller filter

Select

Save

7.

Press the

Select

soft key.

8.

Use the

Dialpad


9.

Press the

Save

soft key.

10. Press the

Clr


82

Calls list


To delete an entry from the Answered calls list, perform the following steps:

1.

Open the

Answered calls



2.

Press the

Up

or

Down


More

3.

Press the

More

soft key.

4.

Press the

Up

or

Down


Delete entry

option.

Delete entry

Select

Yes

5.

Press the

Select

soft key.

6.

Press the

Yes


7.

Press the

Clr



To delete all entries from the Answered calls list, perform the following steps:

1.

Open the

Answered calls



2.

Press the

Up

or

Down


More

3.

Press the

More

soft key.

83

Calls list

4.

Press the

Up

or

Down


Delete all

option.

Delete all

Select

Yes

5.

Press the

Select

soft key.

6.

Press the

Yes


7.

Press the

Clr


Dialled calls list

The Dialled calls list stores information about dialled calls. The most recent entry appears at the top of the list.


•

“Accessing the Dialled calls list” (page 84)

•

“Viewing information about a dialled call” (page 85)

•


•


•

“Transferring a number to the Caller filter list” (page 87)

•


•


Accessing the Dialled calls list

To access the Dialled calls list, perform the following steps:

Calls

1.

Press the

Calls

soft key.

84

Calls list

2.

Press the

Left

or

Right

key to select the

Dialled calls

list.

Viewing information about a dialled call

To view information about a dialled call, such as time and date, perform the following steps:

1.

Open the

Dialled calls


“Accessing the Dialled calls list” (page 84) .

2.

Press the

Up

or

Down


More

3.

Press the

More

soft key.

4.

Press the

Up

or

Down


View

option.

View

Select

5.

Press the

Select

soft key.

6.

Press the

Clr



To dial a number from the Dialled calls list, perform the following steps:

1.

Open the

Dialled calls



85

Calls list

2.

Press the

Up

or

Down



Dialled calls

list, press the

More

soft key, press the

Up

or

Down


Edit

before call option, and then press the

Select

soft key.

3.

Press the

Call


Transferring a number to your contacts list



1.

Open the

Dialled calls



2.

Press the

Up

or

Down


More

3.

Press the

More

soft key.

4.

Press the

Up

or

Down


Save

option.

Save

Select

5.

Press the

Select

soft key.

6.

Press the

Up

or

Down


Contacts

option.

Contacts

Select

7.

Press the

Select

soft key.

86

Calls list

Add

8.

Press the

Add


Dialpad


Save

Yes

9.

Press the

Save

soft key.

10. Press the

Yes


11. Press the

Clr


Transferring a number to the Caller filter list



To transfer a number from the Dialled calls list to the Caller filter list, perform the following steps:

1.

Open the

Dialled calls



2.

Press the

Up

or

Down


More

3.

Press the

More

soft key.

4.

Press the

Up

or

Down


Save

option.

Save

Select

5.

Press the

Select

soft key.

87

Calls list

6.

Press the

Up

or

Down


Caller filter

option.

Caller filter

Select

Save

7.

Press the

Select

soft key.

8.

Use the

Dialpad


9.

Press the

Save

soft key.

10. Press the

Clr



To delete an entry from the Dialled calls list, perform the following steps:

1.

Open the

Dialled calls



2.

Press the

Up

or

Down


More

3.

Press the

More

soft key.

4.

Press the

Up

or

Down


Delete entry

option.

Delete entry

Select

Yes

5.

Press the

Select

soft key.

6.

Press the

Yes


88

Calls list

7.

Press the

Clr



To delete all entries from the Dialled calls list, perform the following steps:

1.

Open the

Dialled calls



2.

Press the

Up

or

Down


More

3.

Press the

More

soft key.

4.

Press the

Up

or

Down


Delete all

option.

Delete all

Select

Yes

5.

Press the

Select

soft key.

6.

Press the

Yes


7.

Press the

Clr


Missed calls list

The Missed calls list stores information about unanswered calls. The most recent entry appears at the top of the list.

Note: (4075 only) You can configure the LED indicator to flash when you have missed calls. After you view information about missed calls,

the LED indicator turns off. See “Configuring the LED Indicator (4075 only)” (page 167) , for more details.

The Missed calls list includes the following features:

89

Calls list

• Recently missed (unanswered, rejected or blocked by Caller filter

(4070 and 4075 only)) and unchecked calls are bolded.

Attention: If you configure the handset to display the time using am/ pm, the date appears for recently missed unchecked calls, but the time does not appear.

• When you do not answer a call, or a call is rejected or blocked by

Caller Filter (4070 and 4075 only), the handset stores the number in the Missed calls list.

• If you answer a call from a number in the Missed calls list, the handset moves the number from the Missed calls list to the Answered calls list.

• If you dial a number from the Missed calls list, the number automatically moves from the Missed calls list to the Dialled calls list.


•

“Accessing the Missed calls list” (page 91)

•

“Viewing information about a missed call” (page 91)

•


•


•

“Transferring a number to the Caller filter list” (page 94)

•


•


The following table shows the missed call icons.

Table 12: Missed calls icon


Unanswered or rejected call

Blocked call by Caller filter (4070 and 4075 only)

90

Calls list

Accessing the Missed calls list

When the message “Number of missed calls: N Show?” appears, you have missed one or more calls (N is the number of calls you missed).

Note: The message “Number of missed calls: N Show?” indicates the total number of missed calls, including both new calls and calls you have already checked in the Missed calls list.

To access the Missed calls list, perform the following steps:

Yes

OR

Calls

1.

When the message “Number of missed calls: N

Show?” appears, perform one of the following:

Press the

Yes

soft key.

OR

Press the

Calls


Left

or

Right

key to select the

Missed calls

list.

The list of missed calls appears.

Viewing information about a missed call

To view the information about a missed call, such as time and date, perform the following steps:

1.

Open the

Missed calls


“Accessing the Missed calls list” (page 91) .

2.

Press the

Up

or

Down


More

3.

Press the

More

soft key.

91

Calls list

4.

Press the

Up

or

Down


View

option.

View

Select

5.

Press the

Select

soft key.

6.

Press the

Clr



To dial a number from the Missed calls list, perform the following steps:

1.

Open the

Missed calls



2.

Press the

Up

or

Down


Attention: To predial from the

Missed calls

list, press the

More

soft key, press the

Up

or

Down


Edit


Select

soft key.

3.

Press the

Call





1.

Open the

Missed calls



92

Calls list

2.

Press the

Up

or

Down


More

3.

Press the

More

soft key.

4.

Press the

Up

or

Down


Save

option.

Save

Select

5.

Press the

Select

soft key.

6.

Press the

Up

or

Down


Contacts

option.

Contacts

Select

Add

7.

Press the

Select

soft key.

8.

Press the

Add


Dialpad


Save

Yes

9.

Press the

Save

soft key.

10. Press the

Yes


11. Press the

Clr


93

Calls list

Transferring a number to the Caller filter list

Attention: The Caller filter feature is available only on the Avaya 4070 and 4075 DECT Handsets.

To transfer a number from the Missed calls list to the Caller filter list, perform the following steps:

1.

Open the

Missed calls



2.

Press the

Up

or

Down


More

3.

Press the

More

soft key.

4.

Press the

Up

or

Down


Save

option.

Save

Select

5.

Press the

Select

soft key.

6.

Press the

Up

or

Down


Caller

Filter

option.

Caller filter

Select

Save

7.

Press the

Select

soft key.

8.

Use the

Dialpad


9.

Press the

Save

soft key.

10. Press the

Clr


94

Calls list


To delete an entry from the Missed calls list, perform the following steps:

1.

Open the

Missed calls



2.

Press the

Up

or

Down


More

3.

Press the

More

soft key.

4.

Press the

Up

or

Down


Delete entry

option.

Delete entry

Select

Yes

5.

Press the

Select

soft key.

6.

Press the

Yes


7.

Press the

Clr



To delete all entries from the Missed calls list, perform the following steps:

1.

Open the

Missed calls



2.

Press the

Up

or

Down


More

3.

Press the

More

soft key.

95

Calls list

4.

Press the

Up

or

Down


Delete all

option.

Delete all

Select

Yes

5.

Press the

Select

soft key.

6.

Press the

Yes


7.

Press the

Clr


96

Contacts

Contacts



You can use your handset to store contact numbers and names.

The Contacts menu allows you to store a maximum of 50 phone numbers and names without a MEM card, or a maximum of 200 with an installed

MEM card. You can search for names in the Contacts list.


The following restrictions apply:

• Each entry must have a unique name, however, you can store the same number under more than one name.

• Each entry can include a maximum of 16 characters in the name, and a maximum of 32 digits in the contact number.

• Each entry can contain up to 4 numbers. You can identify each number using one of the following types: work, mobile, home, or other.

• If you receive a call from a caller whose number is in the Contact list, the caller name appears on the display.

This section describes the following tasks.

•

“Accessing the Contacts menu” (page 98)

•

“Adding a new contact” (page 98)

•

“Adding a contact number” (page 99)

•

“Editing a contact number” (page 100)

•

“Deleting a contact number” (page 102)

97

•

“Editing a contact name” (page 103)

•

“Editing a contact ringtone” (page 104)

•

“Deleting a contact” (page 105)

•

“Speed dial feature” (page 105)

•

“Transfer numbers to your contacts list” (page 108)

•

“Transferring numbers to the caller filter list” (page 108)

Accessing the Contacts menu

To access the Contacts menu, perform the following steps:

Menu

1.

Press the

Menu

soft key.

2.

Press the

Up

or

Down


Contacts

icon.

3.

Press the

Select

soft key.

Contacts

Select

Attention: If your communication system supports the


feature, press the

Up

or

Down


Private

option, and then press the

Select

soft key.

Adding a new contact

To add a new contact, perform the following steps:

1.

Open the

Contacts


“Accessing the Contacts menu” (page 98) .

New contact

Add

2.

Highlight the

New contact

option.

3.

Press the

Add

soft key.

98

Contacts

Save

4.

Use the

Dialpad


Long press the

*

key to insert a comma to indicate a pause when you enter a number.

5.

Press the

Save

soft key.

6.

Use the

Dialpad

to enter the name.

Save

Yes

7.

Press the

Save

soft key.

8.

Press the

Yes

soft key to the save the contact.

9.

Press the

Clr


Adding a contact number

A contact can have more than one number associated with it; a maximum of 50 phone numbers without a MEM card, or a maximum of 200 with an installed MEM card. To add an additional number to a contact, perform the following steps:

1.

Open the

Contacts



More

2.

Press the

Up

or

Down

key to choose the contact to edit.

3.

Press the

More

soft key.

4.

Press the

Up

or

Down


Edit contact

option.

Edit contact

Select

5.

Press the

Select

soft key.

99

Contacts

6.

Press the

Up

or

Down


New number

option.

New number

Add

7.

Press the

Add

soft key to add a new number for this contact.

8.

Press the

Up

or

Down

key to highlight the required number type.

OK

9.

Press the

OK

soft key.

10. Use the

Dialpad


Save

Save

Yes

11. Press the

Save

soft key.

12. Press the

Save

soft key.

13. Press the

Yes


14. Press the

Clr


Editing a contact number

To edit a contact number, perform the following steps:

1.

Open the

Contacts



2.

Press the

Up

or

Down


3.

Press the

More

soft key.

More

100

‘

Contacts

4.

Press the

Up

or

Down


Edit contact

option.

Edit contact

Select

5.

Press the

Select

soft key.

6.

Press the

Up

or

Down

key to highlight the number you want to edit.

Attention: If more than one number is stored for the contact you select, select the number you want to edit; you cannot restore information once you edit it.

Edit

OK

Save

Save

Yes

7.

Press the

Edit

soft key.

8.

Press the

Up

or

Down

key to highlight the required number type.

9.

Press the

OK

soft key.

10. Use the

Dialpad

to edit the phone number.

11. Press the

Save

soft key.

12. Press the

Save

soft key.

13. Press the

Yes


14. Press the

Clr


101

Contacts

Deleting a contact number

To delete a contact number, perform the following steps:

1.

Open the

Contacts



More

Edit contact

Select

2.

Press the

Up

or

Down


3.

Press the

More

soft key.

4.

Press the

Up

or

Down


Edit contact

option.

5.

Press the

Select

soft key.

Note: You can delete the number only if more than one number is stored for the contact you select.

6.

Press the

Up

or

Down

key to highlight the number you want to delete.

Edit

Attention: If more than one number is stored for the contact you select, select the number you want to delete; you cannot restore information once you delete it.

OK

Clear

Save

Save

Yes

7.

Press the

Edit

soft key.

8.

Press the

OK

soft key.

9.

Press the

Clear

soft key to delete the number.

10. Press the

Save

soft key.

11. Press the

Save

soft key.

12. Press the

Yes


102

Contacts

13. Press the

Clr


Editing a contact name

To edit a contact name, perform the following steps:

1.

Open the

Contacts



More

2.

Press the

Up

or

Down


3.

Press the

More

soft key.

4.

Press the

Up

or

Down


Edit contact

option.

Edit contact

Select

Edit

Save

Yes

5.

Press the

Select

soft key.

6.

Press the

Left

or

Right

key to choose the

Name

menu.

7.

Press the

Edit

soft key.

8.

Use the

Dialpad

to edit the contact name.

9.

Press the

Save

soft key.

10. Press the

Yes


11. Press the

Clr


103

Contacts

Editing a contact ringtone

To change a contact ringtone, perform the following steps:

1.

Open the

Contacts



More

2.

Press the

Up

or

Down


3.

Press the

More

soft key.

4.

Press the

Up

or

Down


Edit contact

option.

Edit contact

Select

Edit

Select

Save

Yes

5.

Press the

Select

soft key.

6.

Press the

Left

or

Right

key to choose the

Ringtone

menu.

7.

Press the

Edit

soft key.

Note: The ringtone you assign to a contact applies to all numbers associated with that contact.

8.

Press the

Up

or

Down

key to highlight the required ringtone.

9.

Press the

Select

soft key.

10. Press the

Save

soft key.

11. Press the

Yes


12. Press the

Clr


104

Contacts

Deleting a contact

To delete a contact, perform the following steps:

1.

Open the

Contacts



2.

Press the

Up

or

Down

key to choose the contact to delete.

More

3.

Press the

More

soft key.

Delete contact

Delete all contacts

Select

Yes

4.

Press the

Up

or

Down


Delete contact

option and press the

Select

soft key.

OR

Press the

Up

or

Down


Delete all contacts

option to delete all contacts and press the

Select

soft key.

5.

Press the

Yes

soft key to delete the contact.

6.

Press the

Clr


Speed dial feature

Use the Speed dial feature to place calls by dialling a one-digit code. To dial a number using Speed dial, ensure that your handset is in idle mode and long press the key to which you assigned the number.

Attention: Only the first number added to the contact can be assigned to a Speed Dial key.


•

“Assigning a speed dial number” (page 106)

•

“Reassigning the speed dial number” (page 106)

105

Contacts

•

“Clearing the speed dial number” (page 107)

Assigning a speed dial number

To assign a speed dial number, perform the following steps:

1.

Open the

Contacts



2.

Press the

Up

or

Down

key to choose the required contact.

More

3.

Press the

More

soft key.

4.

Press the

Up

or

Down


Speed dial

option.

Speed dial

Add

5.

Press the

Up

or

Down

key to choose a digit for the speed dial.

6.

Press the

Add

soft key.

7.

Press the

Clr


Reassigning the speed dial number

To reassign a speed dial number, perform the following steps:

1.

Open the

Contacts



106

Contacts

More

2.

Press the

Up

or

Down

key to choose a new contact for which to configure a speed dial number.

3.

Press the

More

soft key.

4.

Press the

Up

or

Down


Speed dial

option.

Speed dial

5.

Press the

Up

or

Down

key to choose the assigned digit for speed dial.

Replace

6.

Press the

Replace

soft key.

7.

Press the

Clr


Clearing the speed dial number

To clear a speed dial assignment, perform the following steps:

1.

Open the

Contacts



More

2.

Press the

Up

or

Down

key to choose a contact.

3.

Press the

More

soft key.

4.

Press the

Up

or

Down


Speed dial

option.

Speed dial

107

Contacts

5.

Press the

Up

or

Down

key to choose the digit assigned for speed dial.

Delete

6.

Press the

Delete

soft key.

7.

Press the

Clr


Transfer numbers to your contacts list

You can transfer phone numbers from any calls list to your contacts list.

See the following sections for information about transferring a number to your contacts list:

•

To transfer a number from the All calls list, see “Transferring a number to your Contacts list” (page 75)

.

•

To transfer a number from the Answered calls list, see “Transferring a number to your Contacts list” (page 80)

.

•

To transfer a number from the Dialled calls list, see “Transferring a number to your contacts list” (page 86) .

•

To transfer a number from the Missed calls list, see “Transferring a number to your Contacts list” (page 92)

.

Transferring numbers to the caller filter list



To transfer a number to the Caller filter list from the contacts list, perform the following steps:

1.

Open the

Contacts



Select

108

Contacts

More

2.

Press the

Up

or

Down


3.

Press the

More

soft key.

4.

Press the

Up

or

Down


Save in caller filter

option.

Save in caller filter

Select

5.

Press the

Select

soft key.

Save

6.

Use the

Dialpad

to edit the number and name (if necessary).

7.

Press the

Save

soft key.

8.

Press the

Clr


109

Messaging

Messaging



You can send and receive text messages using the Avaya 4070 and 4075

DECT Handsets.

Attention: The Messaging feature is not available on the Avaya 4027

DECT Handset.

Note: (4075 only) You can configure the LED indicator to flash when you have new (unread) text messages. After you check the messages, the LED indicator turns off. See



for more details.


•

“Message limitations” (page 111)

•

“New messages and drafts” (page 111)

•

“Inbox” (page 117)

•

“Sent messages” (page 124)

•

“Message settings” (page 128)

•

“Configuring Message display setting” (page 130)

•

“Message list full” (page 135)

Attention: The Messaging feature is available only if supported by your communication system. Contact your system administrator to determine if you can use this feature.

110

Messaging

Message limitations

The following limitations apply to the Messaging feature:

• With a MEM card installed, the system can store up to 80 messages.

Attention: The maximum number of messages you can store can be less than 80, depending on how much memory is used by other features.

• You can send or receive messages if your handset is in range of a

DECT system to which the handset is subscribed.

• An error beep sounds if the message is undelivered.

• If you receive a message while you are making changes in a menu, the phone exits from the menu, and any entries that you have not yet saved are lost. Similarly, if you receive a message while you are dialing, the phone number you are dialing is lost, and if you receive a message while you are writing a text message, the text of the message you are writing is lost.

New messages and drafts


•

“Accessing the Messaging menu” (page 111)

•

“Saving a new message or editing a draft” (page 112)

•

“Sending a message” (page 113)

•

“Deleting a draft message” (page 115)

•

“Deleting all draft messages” (page 116)

Accessing the Messaging menu

To access the Messaging menu, perform the following steps:

Menu

1.

Press the

Menu


Main

menu.

111

Messaging

2.

Press the

Up

or

Down


Messaging

icon.

Select

3.

Press the

Select

soft key.

The following table describes the message icons.

Table 13: Menu section icons


Draft message

Inbox message

Outbox message

Message settings

Saving a new message or editing a draft

To save a new message or edit a draft, perform the following steps:

1.

Open the

Messaging


“Accessing the Messaging menu” (page 111) .

2.

Press the

Left

or

Right

key to choose the

New and draft

option.

112

Messaging

3.

Press the

Up

or

Down


New

Message

option or the existing draft.

New message

4.

Use the

Dialpad

to create or edit the message.

Yes

5.

Press the

Clr

key.

6.

Press the

Yes

soft key to save the message as a draft.

Sending a message

To send a new message or draft, perform the following steps:

1.

Open the

Messaging



2.

Press the

Left

or

Right

key to choose the

New and draft

option.

3.

Press the

Up

or

Down

key to highlight the new message or the existing draft.

4.

Use the

Dialpad

to edit the message (if necessary).

113

Send

Normal

Urgent

Messaging

5.

Press the

Send

soft key.

6.

Press the

Up

or

Down

key to select

Normal

or

Urgent

.

Attention: For more information about normal and urgent messages, see


.

Select

7.

Press the

Select

soft key,

Lookup contact

Enter number

Send to many

Send

8.

Press the

Up

or

Down

keys to choose any of the following options:

—

Lookup contact

to choose the number from your contacts list.

—

Enter number

to use the

Dialpad

to enter the number of the addressee.

—

Send to many

to send the same text message to multiple recipients. The Contact list appears; choose the contact name and number of the first recipient.

—


to choose the user from the

Central Directory (available only if provided by your communication system).

Note: You can use the

Send to many

option to send messages only to numbers that are in the

Contact list.

9.

Press the

Send

soft key.

114

Messaging

Send to many

Send

10. Optionally, if you selected

Send to many

in step 6, perform the following: a.

Choose another contact name and number. b.

Press the

Send

soft key.

c.

Repeat steps a and b until you have sent the message to all of the recipients.

11. Press the

Clr


Alternatively, you can send a message to an addressee using your

Central Directory (available only if provided by your communication

system): Follow steps 1-6 of section “Using the Central Directory to dial a number” , then select the

More

menu and select the

Send message

option.

Deleting a draft message

To delete a draft message, perform the following steps:

1.

Open the

Messaging



2.

Press the

Left

or

Right

key to choose the

New and draft

option.

More

3.

Press the

Up

or

Down

key to highlight the existing draft.

4.

Press the

More

soft key.

Delete message

5.

Press the

Up

or

Down

key to select the

Delete message

option.

115

Messaging

Select

Yes

6.

Press the

Select

soft key.

7.

Press the

Yes


8.

Press the

Clr


Deleting all draft messages

To delete all draft messages, perform the following steps:

1.

Open the

Messaging



2.

Press the

Left

or

Right

key to choose the

New and draft

option.

3.

Press the

Up

or

Down

key to highlight the existing draft.

More

4.

Press the

More

soft key.

5.

Press the

Up

or

Down

key to select

Delete all messages .

Delete all messages

Select

Yes

6.

Press the

Select

soft key.

7.

Press the

Yes


8.

Press the

Clr


116

Messaging

Inbox


•

“Accessing the Messaging Inbox” (page 117)

•

“Reading a message” (page 118)

•

“Replying to a message” (page 118)

•

“Forwarding a message” (page 119)

•

“Saving a number to the contacts list” (page 121)

•

“Deleting a message” (page 121)

•

“Deleting all messages from the Inbox” (page 122)

Accessing the Messaging Inbox

To access the Messaging Inbox, perform the following steps:

Menu

1.

Press the

Menu


Main

menu.

2.

Press the

Up

or

Down


Messaging

icon.

Select

3.

Press the

Select

soft key.

4.

Press the

Left

or

Right

key to choose the

Inbox

menu section.

117

Messaging

Reading a message

To read a message that you have received, perform the following steps:

1.

Open the

Inbox

using the steps in

“Accessing the

Messaging Inbox” (page 117)

.

2.

Press the

Up

or

Down

key to highlight the message you want to read.

Select

3.

Press the

Select

soft key to read the message.

4.

Press the

Up

or

Down

key to scroll through the text of the message.

5.

Press the

Clr


Replying to a message

To reply to a message, perform the following steps:

1.

Open the

Inbox

using the steps in

“Accessing the


.

2.

Press the

Up

or

Down

key to highlight the message to which you want to reply.

Select

3.

Press the

Select


4.

Press the

Up

or

Down


118

Messaging

Reply

Send

5.

Press the

Reply

soft key.

6.

Use the

Dialpad

to enter the message you want to send.

7.

Press the

Send

soft key.

8.

Press the

Up

or

Down

key to select

Normal

or

Urgent

.

Attention: For more information, see

“Configuring

Message display setting” (page 130)

.

Normal

Urgent

Select

9.

Press the

Select

soft key.

Forwarding a message

To forward a message, perform the following steps:

1.

Open the

Inbox

using the steps in

“Accessing the


.

2.

Press the

Up

or

Down

key to highlight the message you want to forward.

More

3.

Press the

More

soft key.

4.

Press the

Up

or

Down


Forward

option.

Forward

5.

Optionally, use the

Dialpad

to edit the message.

119

Messaging

Send

6.

Press the

Send

soft key.

7.

Press the

Up

or

Down

key to select

Normal

or

Urgent

.

Attention: For more information, see

“Configuring

Message display setting” (page 130)

.

Normal

Urgent

8.

Press the

Select

soft key.

Select

9.

Press the

Select

soft key

Lookup contact

Enter number

Send to many

Central Directory

10. Press the

Up

or

Down

key to choose any of the following options:

—

Lookup contact


—

Enter number

to use the

Dialpad


—

Send to many

to choose several numbers from your contact list.

—



Central Directory (if available)

Send

11. Press the

Send

soft key to send the message.

12. Press the

Clr


120

Messaging

Saving a number to the contacts list

To save a number from the Inbox to your contacts list, perform the

1.

Open the

Inbox

using the steps in

“Accessing the


.

2.

Press the

Up

or

Down

key to highlight a message.

More

3.

Press the

More

soft key.

4.

Press the

Up

or

Down


Save to contacts

option.

Save to contacts

Add

Save

Yes

5.

Press the

Add

soft key.

6.

Optionally, use the dialpad to edit the number and enter the name.

7.

Press the

Save

soft key.

8.

Press the

Yes


9.

Press the

Clr


following steps:

Deleting a message

To delete a message from the Inbox, perform the following steps:

1.

Open the

Inbox

using the steps in

“Accessing the


.

121

Messaging

2.

Press the

Up

or

Down

key to highlight the message you want to delete.

More

3.

Press the

More

soft key.

4.

Press the

Up

or

Down

key to select the

Delete message

option.

Delete message

Select

Yes

5.

Press the

Select

soft key.

6.

Press the

Yes


7.

Press the

Clr


Deleting all messages from the Inbox

To delete all messages from the Inbox, perform the following steps:

1.

Open the

Inbox

using the steps in

“Accessing the


.

2.

Press the

Up

or

Down

key to highlight a message.

More

3.

Press the

More

soft key.

Delete all messages

4.

Press the

Up

or

Down

key to select the

Delete all messages

option.

Select

Yes

5.

Press the

Select

soft key.

6.

Press the

Yes


122

Messaging

7.

Press the

Clr


123

Messaging

Sent messages


•

“Accessing the Sent Messages menu” (page 124)

•

“Reading a sent message” (page 124)

•

“Forwarding a sent message” (page 125)

•

“Deleting a sent message” (page 126)

•

“Deleting all sent messages” (page 127)

Accessing the Sent Messages menu

To access the Sent Messages menu, perform the following steps:

Menu

1.

Press the

Menu


Main

menu.

2.

Press the

Up

or

Down


Messaging

icon

Select

3.

Press the

Select

soft key.

4.

Press the

Left

or

Right

key to choose the

Sent

menu section.

Reading a sent message

To read a sent message, perform the following steps:

1.

Open the

Sent



.

124

Messaging

View

2.

Press the

Up

or

Down

key to highlight the sent message.

3.

Press the

View


4.

Press the

Up

or

Down


5.

Press the

Clr


Forwarding a sent message

To forward a sent message, perform the following steps:

1.

Open the

Sent



.

2.

Press the

Up

or

Down

key to highlight the sent message to forward.

More

3.

Press the

More

soft key.

4.

Press the

Up

or

Down


Edit

option.

Edit

Send

5.

Use the

Dialpad

to edit the sent message (if necessary).

6.

Press the

Send

soft key.

125

Messaging

7.

Press the

Up

or

Down

key to select

Normal

or

Urgent

.

For more information, see


.

Normal

Urgent

Select

Lookup contact

Enter number

Send to many

Send

8.

Press the

Select

soft key and press the

Up

or

Down

key to choose any of the following options:

—

Lookup contact


—

Enter number

to use the

Dialpad


—

Send to many

to choose several numbers from your contacts list.

—



Central Directory (if available)

9.

Press the

Send

soft key to send the message.

10. Press the

Clr


Deleting a sent message

To delete a sent message, perform the following steps:

1.

Open the

Sent



.

2.

Press the

Up

or

Down

key to highlight the sent message to delete.

126

Messaging

More

3.

Press the

More

soft key.

4.

Press the

Up

or

Down

key to select the

Delete message

option.

Delete message

Select

Yes

5.

Press the

Select

soft key and then press the

Yes


6.

Press the

Clr


Deleting all sent messages

To delete all sent messages, perform the following steps:

1.

Open the

Sent



.

2.

Press the

Up

or

Down

key to highlight any sent message.

More

3.

Press the

More

soft key.

4.

Press the

Up

or

Down

key to select the

Delete all messages

option.

Delete all messages

Select

Yes

5.

Press the

Select

soft key.

6.

Press the

Yes


7.

Press the

Clr


127

Messaging

Message settings


•

“Accessing the message Settings menu” (page 128)

•

“Configuring the Overwrite option” (page 128)

•

“Managing sent messages” (page 130)

•


•

“Configuring Automatic Answer setting” (page 131)

•

“Configuring Silent Answer setting” (page 132)

•

“Using the Central Directory to dial a number” (page 59)

Accessing the message Settings menu

To access the message Settings menu, perform the following steps:

Menu

1.

Press the

Menu


Main

menu.

2.

Press the

Up

or

Down


Messaging

icon.

Select

3.

Press the

Select

soft key.

4.

Press the

Left

or

Right

key to choose

Settings

.

Configuring the Overwrite option

Use the Overwrite option to control what happens when the handset receives a new message, but there is no room to store more messages.

128

Messaging

When there is no room to store an incoming message, the handset does one of the following:

• If the Overwrite option is enabled, the oldest message stored on the phone is overwritten.

• If the Overwrite option is disabled, the handset does one of the following:

— for urgent messages, the handset shows the message but does not store it.

— for normal messages, the handset rejects the message.

To configure the overwrite option, perform the following steps:

1.

Open the message

Settings



(page 128)

.

2.

Press the

Up

or

Down


Overwrite old

option.

Overwrite old

Select

3.

Press the

Select

soft key.

4.

Press the

Up

or

Down


on

OR

off

.

on

OR

off

Select

5.

Press the

Select

soft key.

6.

Press the

Clr


129

Messaging

Managing sent messages

Use this option to choose whether sent messages are stored in the handset:

• If the Sent message option is enabled, sent messages are stored in the handset.

• If the Sent message option is disabled, sent messages are not stored.

To configure the sent message option, perform the following steps:

1.

Open the message

Settings



(page 128)

.

2.

Press the

Up

or

Down


Sent message

option.

Sent message

Select

3.

Press the

Select

soft key.

4.

Press the

Up

or

Down


on

OR

off

.

on

OR

off

Select

5.

Press the

Select

soft key.

6.

Press the

Clr


Configuring Message display setting

Use this setting if you want the text of the message to be displayed on the screen of the handset when the message is received.

130

Messaging

To configure the Message display setting, perform the following steps:

1.

Open the message

Settings



(page 128)

.

2.

Press the

Up

or

Down


Display

option.

Select

3.

Press the

Select

soft key.

4.

Press the

Up

or

Down


on

OR

off

.

on

OR

off

Select

5.

Press the

Select

soft key.

6.

Press the

Clr


Configuring Automatic Answer setting

Use this setting to allow the handset, when receiving special messages, to disconnect the current call with audible indication and set up the new voice call.

1.

Open the message

Settings



(page 128)

.

131

Messaging

2.

Press the

Up

or

Down


Auto answer msg

option.

Auto answer msg

Select

3.

Press the

Select

soft key.

4.

Press the

Up

or

Down


on

OR

off

.

on

OR

off

Select

5.

Press the

Select

soft key.

6.

Press the

Clr


Configuring Silent Answer setting

Use this setting to allow the handset, when receiving special messages, to disconnect the current call without an audible indication and set up the new voice call.

1.

Open the message

Settings



(page 128)

.

2.

Press the

Up

or

Down


Silent answer msg

option.

Silent answer msg

Select

3.

Press the

Select

soft key.

132

Messaging

4.

Press the

Up

or

Down


on

OR

off

.

on

OR

off

Select

5.

Press the

Select

soft key.

6.

Press the

Clr


Normal and urgent messages

The system differentiates between normal and urgent messages, which the handset signals with different ringer melodies.

• Normal messages

You need not confirm normal messages. If you enable normal message display, normal messages appear on the display immediately upon receipt. If you disable normal message display, normal messages do not appear.

The melody for normal messages plays when you receive a message, unless you disable the ringer. A short alert tone sounds if you receive a normal message during a call.

• Urgent messages

You must confirm urgent messages. Urgent messages appear immediately on the display.

If the dialpad on your handset is locked, the lock temporarily deactivates when you receive an urgent message so that you can acknowledge the receipt.

A melody plays when you receive an urgent message, unless you disable the ringer. The ringer volume increases to the maximum during the signalling process. If you receive an urgent message during a call, a repeated alert tone sounds.


133

Messaging

•

“Confirming urgent messages” (page 134)

Confirming urgent messages

You must confirm the receipt of an urgent message. If you do not confirm an urgent message within 60 seconds, the system notifies the originator that the message was not delivered.

When you receive an urgent message, perform the following step:

OK

1.

Press

OK

or

More

to confirm the receipt of a message.

All other keys are blocked until you confirm the message by pressing

OK

or

More

.

If you press the

More

soft key, you need to select one of the available options:

— Reply - reply to the received message

— Ok - confirm the receipt of the message

— Reject - reject the received message

— Forward - forward the message to another addressee

— Save to contacts - add the sender of the message to Contacts

— Delete message

— Delete all messages

Attention: If you press the

More

soft key and do not select an option within 60 seconds, the sender of the message is informed that the message was not received.

134

Messaging

Attention: The maximum number of entries you can store varies, depending on the amount of storage space used by other features.

Message list full

The message list can store a maximum of 80 messages if a MEM card is installed; if the MEM card is full, the message “Storage full” appears, and the system handles new messages according to the overwrite setting.

You can configure how your handset handles new messages once the message list is full:

• if Overwrite is on, the handset deletes the oldest message before it stores the new message.

• if Overwrite is off (this is the default configuration), the handset does one of the following:

— for urgent messages, the handset shows the message but does not store it.

— for normal messages, the handset rejects the message.

For more information about configuring Overwrite, see “Configuring the

Overwrite option” (page 128) .

135

Calendar

Calendar



View the calendar in weekly or monthly format. You can also configure reminders, appointments, and meeting alerts.

The Calendar allows you to store a maximum of 80 (without the MEM card) and a maximum of 100 (with installed MEM card) appointments.



•

“Accessing the Calendar” (page 137)

•

“Changing the calendar format” (page 137)

•

“Selecting a date” (page 138)

•

“Adding an appointment” (page 139)

•

“Viewing an appointment” (page 140)

•

“Editing an appointment” (page 141)

•

“Copying an appointment” (page 143)

136

Calendar

•

“Deleting an appointment” (page 144)

CAUTION

You must charge your handset before you configure the handset time and date. Each time you remove the battery pack or switch the handset off it loses the time and date information; you must manually reset it after you reinstall the battery pack or switch the handset off and on.


DECT handsets, the date and time settings update automatically when you switch on the handset. Contact your system administrator to determine if you can use this feature.

Accessing the Calendar

To access the Calendar, perform the following steps:

Menu

1.

Press the

Menu


Main

menu.

2.

Press the

Up

or

Down


Calendar

icon.

Select

3.

Press the

Select

soft key.

Changing the calendar format

To change the calendar format, perform the following steps:

1.

Open the

Calendar


“Accessing the Calendar” (page 137) .

137

Calendar

More

2.

Press the

More

soft key

3.

Press the

Up

or

Down


View week

or

View month

option.

View week

View month

Select

4.

Press the

Select

soft key.

5.

Press the

Clr


Selecting a date

To select a date in the calendar, perform the following steps:

1.

Open the

Calendar



More

Go to date

Select

Select

More

Go to today

Select

2.

Press the

More

soft key to highlight the

Go to date

option

3.

Press the

Select

soft key.

4.

Use the

Dialpad

to enter the required date

5.

Press the

Select

soft key.

6.

To return to the current date, press the

More

soft key, and highlight the

Go to today

option

7.

Press the

Select

soft key.

8.

Press the

Clr


138

Calendar

Adding an appointment

To add an appointment to the calendar, perform the following steps:

1.

Open the

Calendar



More

Go to date

Select

2.

Press the

More


Go to date

option

3.

Press the

Select

soft key.

4.

Use the

Dialpad

to enter the required date

5.

Press the

Select

soft key.

Select

Select

6.

Press the

Select

soft key.

7.

Use the

Up

or

Down


New appointment

option.

New appointment

Add

8.

Press the

Add

soft key.

9.

Use the

Dialpad

to enter the start date.

Continue

Continue

Select

10. Press the

Continue

soft key.

11. Use the

Dialpad

to enter the start time.

12. Press the

Continue

soft key.

13. Press the

Up

or

Down

key to highlight the required duration.

14. Press the

Select

soft key.

139

Calendar

Continue

Continue

15. Use the

Dialpad

to enter the subject of the appointment.

16. Press the

Continue

soft key.

17. Use the

Dialpad

to enter the location of the appointment.

18. Press the

Continue

soft key.

19. Press the

Up

or

Down

key to highlight the required reminder.

Select

20. Press the

Select

soft key.

21. Press the

Clr


Viewing an appointment

To view an appointment in the calendar, perform the following steps:

1.

Open the

Calendar



More

Go to date

Select

2.

Press the

More

soft key, to highlight the

Go to date

option.

3.

Press the

Select

soft key.

4.

Use the

Dialpad

to enter the date of the appointment.

5.

Press the

Select

soft key.

Select

140

Calendar

Select

6.

Press the

Select

soft key.

7.

Press the

Up

or

Down

key to highlight the appointment to view.

View

8.

Press the

View

soft key.

9.

Press the

Clr


Editing an appointment

To edit an appointment in the calendar, perform the following steps:

1.

Open the

Calendar



More

Go to date

Select

Select

Select

2.

Press the

More

soft key, to highlight the

Go to date

option.

3.

Press the

Select

soft key.

4.

Use the

Dialpad


5.

Press the

Select

soft key.

6.

Press the

Select


Up

or

Down

key to highlight the appointment to edit.

More

7.

Press the

More

soft key.

141

Calendar

8.

Press the

Up

or

Down


Edit

option.

Edit

Select

Continue

Continue

Select

Continue

9.

Press the

Select

soft key.

10. Use the

Dialpad

to edit the start date.

11. Press the

Continue

soft key.

12. Use the

Dialpad

to edit the start time.

13. Press the

Continue

soft key.

14. Press the

Up

or

Down


15. Press the

Select

soft key.

16. Use the

Dialpad

to edit the subject of the appointment.

17. Press the

Continue

soft key.

18. Press the

Up

or

Down


19. Press the

Select

soft key.

Select

20. Press the

Clr


142

Calendar

Copying an appointment

To copy an appointment, perform the following steps:

1.

Open the

Calendar

menu, using the steps in


More

Go to date

Select

Select

Select

2.

Press the

More


Go to date

option

3.

Press the

Select

soft key.

4.

Use the

Dialpad


5.

Press the

Select

soft key.

6.

Press the

Select


Up

or

Down

key to highlight the appointment to copy.

More

7.

Press the

More

soft key.

8.

Press the

Up

or

Down


Copy

option.

Copy

Select

Continue

Continue

9.

Press the

Select

soft key

10. Optionally, use the

Dialpad

to enter the start date of the new appointment, press the

Continue

soft key.


Dialpad

to enter the start time of the new appointment, and press the

Continue

soft key.

143

Calendar

12. Press the

Up

or

Down


13. Press the

Select

soft key.

Select


Dialpad

to enter the subject of the appointment, and press the

Continue

soft key.

Continue


Dialpad

to enter the location of the appointment, and press the

Continue

soft key.

Continue

16. Press the

Up

or

Down


17. Press the

Select

soft key.

Select

18. Press the

Clr


Deleting an appointment

To delete an appointment from the calendar, perform the following steps:

1.

Open the

Calendar



More

Go to date

Select

Select

2.

Press the

More


Go to date

option.

3.

Press the

Select

soft key.

4.

Use the

Dialpad


5.

Press the

Select

soft key.

144

Calendar

6.

Press the

Select


Up

or

Down

key to highlight the appointment to delete.

Select

More

7.

Press the

More

soft key.

8.

Press the

Up

or

Down


Delete

option.

9.

Press the

Select

soft key.

Delete

Select

Yes

10. Press the

Yes

soft key to confirm the deletion.

11. Press the

Clr


145

Calculator, Stopwatch, and Alarms

Calculator, Stopwatch, and

Alarms



This section explains the following features available on your Avaya 4027,

4070, or 4075 DECT Handset:

•

“Using the Calculator” (page 146)

•

“Using the Stopwatch” (page 148)

•

“Alarms” (page 150)

Using the Calculator

Use the calculator to perform basic mathematical calculations.

To use the calculator, perform the following steps:

Menu

1.

Press the

Menu


Main

menu.

2.

Press the

Up

or

Down


Accessories

icon.

Select

3.

Press the

Select

soft key.

146


4.

Press the

Up

or

Down


Calculator

option.

Calculator

Select

5.

Press the

Select

soft key.

6.

Use the

Dialpad

to enter a value.

Select

Select

7.

Press the

Left

or

Right

key to choose the required operation icon.

8.

Press the

Select

soft key.

Attention: Alternatively, you can press the

#

key to choose the required operation, and then press the

OK

key.

To enter a decimal point (.), press the

*

key.

9.

Use the

Dialpad

to enter a second value of up to 9 digits.

10. Press the

Left

or

Right

key to choose the equal sign icon.

11. Press the

Select

soft key.

The result appears.

12. Optionally, perform either of the following:

To perform calculations using the result, repeat steps 7 to 11.

OR

To perform a new calculation, repeat steps 3 to 11.

147


13. Press the

Clr


Attention: Invalid calculations result in an error message.

The following table shows the calculator icons available for your use.

Table 14: Calculator icons

Symbol Description

Addition sign

Division sign

Dot sign

Equal sign

Multiplication sign

Percentage sign

Subtraction sign

Using the Stopwatch

Use the stopwatch to measure elapsed time.

To start the stopwatch, perform the following steps:

Menu

1.

Press the

Menu

soft key to access the Main menu.

148


2.

Press the

Up

or

Down


Accessories

icon.

Select

3.

Press the

Select

soft key.

4.

Press the

Up

or

Down


Stopwatch

option.

Stopwatch

Select

Start

Lap

5.

Press the

Select

soft key.

6.

Press the

Start

soft key to start timing.

The

Stop

or

Continue

soft key appears in place of the

Start

soft key.

7.

Press the

Lap

soft key to save the current elapsed time, and start timing again.

Attention: You can store two lap values in your handset. If you press the

Lap

soft key after two Lap values are already stored, the handset overwrites the oldest stored value.

Stop

Continue

Reset

8.

Press the

Stop

soft key to stop measuring.

9.


Press the

Continue

soft key to continue measuring

OR

Press the

Reset

soft key to reset the stopwatch.

10. Press the

Clr


149


Alarms

Use the Alarm feature to configure alarms.


•

“Nonrecurrent alarms” (page 150)

•

“Recurrent alarms” (page 153)

CAUTION



DECT handsets, the date and time settings update automatically when you switch on the handset. Contact your system administrator to determine if you can use this feature.

CAUTION

If you configure your handset to use Silent charging, any

Alarms you configure cannot provide an audible alert while the handset is on the charger.

Nonrecurrent alarms

Use the procedures in this section to manage nonrecurrent alarms:

•

“Creating an alarm” (page 151)

•

“Editing an alarm” (page 152)

•

“Turning off an alarm” (page 153)

150


Creating an alarm

To create a nonrecurrent alarm, perform the following steps:

Menu

1.

Press the

Menu


2.

Press the

Up

or

Down


Accessories

icon.

Select

3.

Press the

Select

soft key.

4.

Press the

Up

or

Down


Alarms

option.

Alarms

Select

5.

Press the

Select

soft key.

6.

Press the

Up

or

Down


Alarm

option.

Alarm

Select

Save

7.

Press the

Select

soft key.

8.

Use the

Dialpad

to enter the alarm time.

9.

Press the

Save

soft key.

10. Press the

Clr


151


Editing an alarm

To edit a nonrecurrent, perform the following steps:

Menu

1.

Press the

Menu


2.

Press the

Up

or

Down


Accessories

icon.

Select

Alarms

Select

5.

Press the

Select

soft key.

6.

Press the

Up

or

Down


Alarm

option.

Alarm

Select

3.

Press the

Select

soft key.

4.

Press the

Up

or

Down


Alarms

option.

Save

7.

Press the

Select

soft key.

8.

Use the

Dialpad

to edit the alarm time.

9.

Press the

Save

soft key.

10. Press the

Clr


152


Turning off an alarm

To turn off a nonrecurrent, perform the following steps:

Menu

1.

Press the

Menu


2.

Press the

Up

or

Down


Accessories

icon.

Select

3.

Press the

Select

soft key.

4.

Press the

Up

or

Down


Alarms

option.

Alarms

Select

5.

Press the

Select

soft key.

6.

Press the

Up

or

Down


Alarm

option.

Alarm

Select

Turn off

7.

Press the

Select

soft key.

8.

Press the

Turn off

soft key.

9.

Press the

Clr


Recurrent alarms

Use the procedures in this section to manage weekly recurrent alarms:

•

“Creating a recurrent alarm” (page 154)

•

“Editing a recurrent alarm” (page 155)

•

“Turning off a recurrent alarm” (page 156)

153


Creating a recurrent alarm

To create a recurrent alarm, perform the following steps:

Menu

1.

Press the

Menu


2.

Press the

Up

or

Down


Accessories

icon.

Select

3.

Press the

Select

soft key.

4.

Press the

Up

or

Down


Alarms

option.

Alarms

Select

5.

Press the

Select

soft key.

6.

Press the

Up

or

Down


Recurrent alarm

option.

Recurrent alarm

Select

7.

Press the

Select

soft key.

8.

Use the

Dialpad

to enter the alarm time.

Continue

9.

Press the

Continue

soft key.

10. Press the

Up

or

Down

key to highlight the required days of the week.

11. Press the

Mark

soft key.

Mark

OK

12. Press the

OK

soft key to confirm the settings.

154


13. Press the

Clr


Editing a recurrent alarm

To edit a recurrent alarm, perform the following steps:

Menu

1.

Press the

Menu


2.

Press the

Up

or

Down


Accessories

icon.

Select

3.

Press the

Select

soft key.

4.

Press the

Up

or

Down


Alarms

option.

Alarms

Select

5.

Press the

Select

soft key.

6.

Press the

Up

or

Down


Recurrent alarm

option.

Recurrent alarm

Select

7.

Press the

Select

soft key.

8.

Use the

Dialpad

to edit the alarm time.

Continue

9.

Press the

Continue

soft key.

155


10. Press the

Up

or

Down

key to highlight the required days of the week.

Mark

Unmark

OK

11. Press the

Mark

soft key.

12. Press the

Unmark

soft key to unmark a marked day of the week (if necessary).

13. Press the

OK

soft key to confirm the settings.

14. Press the

Clr


Turning off a recurrent alarm

To turn off a recurrent alarm, perform the following steps:

Menu

1.

Press the

Menu


2.

Press the

Up

or

Down


Accessories

icon.

Select

3.

Press the

Select

soft key.

4.

Press the

Up

or

Down


Alarms

option.

Alarms

Select

5.

Press the

Select

soft key.

156


6.

Press the

Up

or

Down


Recurrent alarm

option.

Recurrent alarm

Select

Turn off

7.

Press the

Select

soft key.

8.

Press the

Turn off

soft key.

9.

Press the

Clr


Attention: If the alarm or the recurrent alarm is off when you open the time editor, the current time appears.

157

Telephone settings




Use the information in this chapter to configure the following:

•

“General settings” (page 158)

•

“Audio settings” (page 176)

•

“Display settings” (page 192)

•

“Call settings” (page 199)

•

“Connectivity settings” (page 220)

General settings

The following table describes the telephone setting icons on the display.

Table 15: Telephone setting icons


General settings

Sound settings

Display settings

Calls settings

Connectivity settings


158


•

“Accessing the General settings menu” (page 159)

•

“Profile configuration” (page 159)

•

“Configuring the time and date” (page 163)

•

“Choosing a language” (page 165)

•

“Configuring shortcuts” (page 166)

•

“Configuring the LED Indicator (4075 only)” (page 167)

•

“Security options” (page 168)

•

“Entering Proxy Password” (page 172)

•

“Resetting the handset” (page 174)

•

“Resetting the MEM card” (page 175)

•

“Viewing information” (page 176)

Accessing the General settings menu

To access the General settings menu, perform the following steps:

Menu

1.

Press the

Menu


2.

Press the

Up

or

Down


Settings

icon.

Select

3.

Press the

Select

soft key.

4.

Press the

Left

or

Right

key to choose the

General

menu.

Profile configuration

Use the profile option to personalise your handset.

159


To configure your profile, perform the following steps:

1.

Open the

General

settings menu using the steps in

“Accessing the General settings menu” (page 159) .

2.

Press the

Up

or

Down


Profiles

option.

Profiles

Select

Select profile

Edit profile

Reset profile

Select

3.

Press the

Select

soft key.

4.

Press the

Up

or

Down

key to highlight any of the following options:

—

Select profile

to select a profile and press the

Select

soft key.

—

Edit profile

to edit a profile and press the

Select

soft key.

—

Reset profile

to return to the default values of the settings and press the

Select

soft key.

5.

Press the

Clr


You can use the following profiles:

• Normal (default)

• Meeting

• Outdoors

• Office

• Home

• Silent (disables, or decreases the volume of, all alert signals)

• Loudspeaker

160


Long press the

#

key in Idle mode to switch between the active profile and the Silent profile. If the active profile is Silent, long press the

#

key in Idle mode to switch to the Normal profile.

You can configure the following features for each profile:

• Ring volume

• Ring melody for external calls

• Ring melody for internal calls

• Ring melody for unknown calls

• Normal message alert

• Urgent message alert

• Ring melody for emergency calls

• Increasing ring feature

• Alert volume

• Alert tone

• Increasing alert

• Vibrator

• Key sound

• Confirmation sound

• Coverage warning

• Charger warning

For more information about audio settings, see “Audio settings”

(page 176)

.

Editing a profile

To edit a selected profile, perform the following steps:

1.

Open the

General



161


2.

Press the

Up

or

Down


Profiles

option.

Profiles

Select

3.

Press the

Select

soft key.

4.

Press the

Up

or

Down


Edit profile

option.

Edit profile

Select

Select

Select

OR

OK

5.

Press the

Select

soft key.

6.

Press the

Up

or

Down

key to highlight the required option.

7.

Press the

Select

soft key.

8.

Make the required changes and perform one of the following:

Press the

Select

soft key.

OR

Press the

OK

soft key.

9.

Press the

Clr


162


Configuring the time and date

Use the time and date option to configure the time and date.

WARNING


If your system can provide the date and time information to DECT handsets, the date and time settings update automatically when you switch on the handset. Contact your system administrator to determine if you can use this feature.

Configuring the time

To configure the time, perform the following steps:

1.

Open the

General



2.

Press the

Up

or

Down


Time &

Date

option.

Time & Date

Select

3.

Press the

Select

soft key.

4.

Press the

Up

or

Down


Time

option.

Time

Select

5.

Press the

Select

soft key.

6.

Use the

Dialpad

to edit the time.

163

More

Select


7.

Press the

More

soft key to edit the time format.

8.

Press the

Up

or

Down

key to highlight the required time format.

9.

Press the

Select

soft key.

Attention: Depending on the Time and Date format you choose, the font size in the Calls list changes

(see “Calls list with normal text size” (page 72) ).

If you choose am/pm time format in combination with dd/mm/yyyy (mm/dd/yyyy) or dd-mmm-yyyy date format, the entries in the Calls list contain information about date only.

Save

10. Press the

Save

soft key to save the changes.

11. Press the

Clr


Configuring the date

To configure the date, perform the following steps:

1.

Open the

General



2.

Press the

Up

or

Down


Time &

Date

option.

Time & Date

Select

3.

Press the

Select

soft key.

164


4.

Press the

Up

or

Down


Date

option.

Date

Select

5.

Press the

Select

soft key.

6.

Use the

Dialpad

to edit the date.

More

Select

7.

Press the

More

soft key to edit the date format.

8.

Press the

Up

or

Down

key to highlight the required date format.

9.

Press the

Select

soft key.

Attention: Depending on the Time and Date format you choose, the font size in the Calls list changes

(see “Calls list with normal text size” (page 72))

.

If you choose am/pm time format in combination with dd/mm/yyyy (mm/dd/yyyy) or dd-mmm-yyyy date format, the entries in the Calls list contain information about date only.

Save

10. Press the

Save

soft key to save the changes.

11. Press the

Clr


Choosing a language

You can configure your handset to operate in any of the following languages:

• English

• Spanish

• German

165


• French

• Italian

• Dutch

• Portuguese

• Danish

• Swedish

• Turkish

• Polish

• Greek

• Russian

• Norwegian

To choose a language, perform the following steps:

1.

Open the

General



2.

Press the

Up

or

Down


Language

option.

Language

Select

3.

Press the

Select

soft key.

4.

Press the

Up

or

Down

key to highlight the required language.

5.

Press the

Select

soft key.

Select

6.

Press the

Clr


Configuring shortcuts

Use the information in this section to assign shortcuts that allow you to access handset menus or features by pressing a single button.

166


To assign a shortcut, perform the following steps:

1.

Open the

General



2.

Press the

Up

or

Down


Shortcuts

option.

Shortcuts

Select

3.

Press the

Select

soft key.

4.

Press the

Up

or

Down

key to highlight the key to which you want to assign a shortcut.

5.

Press the

Select

soft key.

Select

6.

Press the

Up

or

Down

key to choose the option you want to assign as a shortcut.

7.

Press the

Select

soft key.

Select

8.

Press the

Clr


Configuring the LED Indicator (4075 only)

Use the information in this section to configure the LED indicator that appears to the left of the speaker on the Avaya 4075 DECT Handset. For

more information, see “LED indicator (4075 only)” (page 35)

.

Use the following steps to configure the LED indicator:

1.

Open the

General



167


2.

Press the

Up

or

Down


LED signal

option.

LED signal

Select

Select

Select

3.

Press the

Select

soft key.

4.

Press the

Up

or

Down

key to select the LED colour to configure:

• Red LED

• Green LED

• Orange LED

5.

Press the

Select

soft key.

6.

Press the

Up

or

Down

key to highlight the option to associate with the selected LED colour:

• Missed calls

• Text messages

• Voice messages

• Text and voice messages

• Mandown

• Low Battery

• Off

7.

Press the

Select

soft key to apply the setting.

8.

Press the

Clr


Security options

You can use the following options to secure your handset: phone lock, automatic key lock, and PIN code.


168


•

“Using the Phone lock feature” (page 169)

•

“Automatic dialpad lock” (page 170)

•

“Unlocking the dialpad” (page 171)

•

“Changing the PIN code” (page 171)

•

“Entering Proxy Password” (page 172)

Using the Phone lock feature

Enable the Phone lock feature to avoid unauthorised use of your handset.

To enable or disable the phone lock, perform the following steps:

1.

Open the

General



2.

Press the

Up

or

Down


Security

option.

Security

Select

3.

Press the

Select

soft key.

4.

Press the

Up

or

Down


Phone lock

option.

Phone lock

Select

OK

5.

Press the

Select

soft key.

6.

Use the

Dialpad

to enter your PIN code.

7.

Press the

OK

soft key.

8.

Press the

Up

or

Down

key to choose the required option.

9.

Press the

Select

soft key.

Select

169


10. Press the

Clr


Automatic dialpad lock

The Automatic dialpad lock feature disables key input if you do not press any keys for a configurable period of time. To configure the number of seconds the system waits before enabling dialpad lock, change the

“second value” timer in the Power save menu; if you configure this value to 0, the system waits 30 seconds before activating dialpad lock. For more information about configuring Power save, see

“Configuring Power save” (page 198)

.

To enable Automatic dialpad lock, perform the following steps:

1.

Open the

General



2.

Press the

Up

or

Down


Security

option.

Security

Select

3.

Press the

Select

soft key.

4.

Press the

Up

or

Down


Automatic keylock

option.

Automatic keylock

Select

5.

Press the

Select

soft key.

The left soft key label becomes a lock icon.

Automatic keylock

Select

6.

Press the

Up

or

Down

key to disable the

Automatic key lock

(

Off

option) or to set up timer before the dial pad is automatically locked.

7.

Press the

Select

soft key.

170


8.

Press the

Clr


Unlocking the dialpad

To unlock the dialpad, perform the following steps:

Unlock

1.

Press the

OK

key.

2.

Press the

Unlock

soft key.

Note: The

Unlock

soft key is available for three seconds after you press the

OK

key.

Attention: When you receive a call with key lock active, the dialpad lock temporarily suspends and you can use all keys. The key lock reactivates when you terminate the call.

Changing the PIN code

Use the information in this section to change the PIN code on the handset.

To change the PIN code, perform the following steps:

1.

Open the

General



2.

Press the

Up

or

Down


Security

option.

Security

Select

3.

Press the

Select

soft key.

171


4.

Press the

Up

or

Down


Change

PIN code

option.

Change PIN

Select

5.

Press the

Select

soft key.

OK

OK

6.

Use the

Dialpad

to enter the current PIN code.

7.

Press the

OK

soft key.

8.

Use the

Dialpad

to enter a new PIN code.

9.

Press the

OK

soft key.

10. Use the

Dialpad

to verify the new PIN code.

OK

11. Press the

OK

soft key.

12. Press the

Clr


Entering Proxy Password

Proxy password feature is used only in case SIP DECT system authentication is based on the password configured in the handset.

To configure Proxy password, learn it from your Commination system administrator and perform the following steps:

1.

Open the

General



172


2.

Press the

Up

or

Down


Security

option.

3.

Press the

Select

soft key.

Security

Select

OK

4.

Press the

Up

or

Down


Proxy password

option.

Reset settings

Select

5.

Press the

Select

soft key.

6.

If a Proxy password is configured, use the

Dialpad

to enter the current Proxy password and press the

OK

soft key.

OK

7.

Use the

Dialpad

to enter a new Proxy password.

8.

Press the

OK

soft key.

9.

Use the

Dialpad

to verify the new Proxy password.

OK

10. Press the

OK

soft key.

11. Press the

Clr


Defining the handset name

You can define a handset name (maximum of 16 characters) to appear on the idle display.

173


To define the handset name, perform the following steps:

1.

Open the

General



2.

Press the

Up

or

Down


Handset name

option.

Handset name

Select

3.

Press the

Select

soft key.

4.

Use the

Dialpad

to enter or edit the handset name.

Attention: Depending on system configuration handset name can be used for authentication on

SIP DECT. In this case changing the handset name will cause authentication failure, so that no calls can be made or received.

Save

5.

Press the

Save

soft key.

6.

Press the

Clr


Resetting the handset

Reset the handset to restore all options to the factory default state. Your contacts, the handset PIN, and system subscriptions are not impacted by reset.

To reset the handset, perform the following steps:

1.

Open the

General



174


2.

Press the

Up

or

Down


Reset settings

option.

Reset settings

Select

Yes

3.

Press the

Select

soft key.

4.

Press the

Yes

soft key.

5.

Use the

Dialpad


OK

6.

Press the

OK

soft key.

7.

Press the

Clr


Resetting the MEM card

Use the information in this section to erase all data from the memory

(MEM) card.

To reset the MEM card, perform the following steps:

1.

Open the

General



2.

Press the

Up

or

Down


Reset memory card

option.

Reset memory card

Select

3.

Press the

Select

soft key.

Yes

4.

Press the

Yes

soft key.

5.

Use the

Dialpad


OK

6.

Press the

OK

soft key.

175


7.

Press the

Clr


8.

Switch off the handset.

9.

Switch on the handset.

Viewing information

Use the status option to view information about the software release installed on the handset, hardware version of the handset, battery charge status, level of radio signal, and available memory.

To view status information, perform the following steps:

1.

Open the

General



2.

Press the

Up

or

Down


Status

option.

Status

Select

3.

Press the

Select

soft key.

4.

Press the

Up

or

Down

key to scroll through available status information.

OK

5.

Press the

OK

soft key to exit the menu.

6.

Press the

Clr


Audio settings

You can customize your handset audio. Use the Audio settings menu to configure the following:

•

“Accessing the Sounds and alerts menu” (page 177)

176


•

“Configuring the ring volume” (page 178)

•

“Defining the ring external melody” (page 178)

•

“Defining the ring internal melody” (page 179)

•

“Defining the Ring unknown call melody” (page 180)

•

“Defining the Normal message melody” (page 180)

•

“Defining the Urgent message melody” (page 181)

•

“Defining the Ring emergency melody” (page 182)

•

“Enabling the Increasing ring feature” (page 182)

•

“Configuring Alert volume” (page 183)

•

“Defining the Alert tone melody” (page 184)

•

“Enabling Increasing alert” (page 184)

•

“Enabling the Vibrator” (page 185)

•

“Enabling the Key sound” (page 186)

•

“Enabling Confirmation sound” (page 187)

•

“Enabling the Coverage warning” (page 188)

•

“Enabling the Charger warning” (page 189)

•

“Configuring Missed call time” (page 190)

•

“Configuring Cadence Mode” (page 190)

Accessing the Sounds and alerts menu

To access the Sounds and alerts menu, perform the following steps:

Menu

1.

Press the

Menu


2.

Press the

Up

or

Down


Settings

icon.

Select

3.

Press the

Select

soft key.

177


4.

Press the

Left

or

Right

key to choose the

Sounds and alerts

menu.

Configuring the ring volume

To change the ringer volume, perform the following steps:

1.

Open the



“Accessing the Sounds and alerts menu”

(page 177)

.

2.

Press the

Up

or

Down


Ring volume

option.

Ring volume

Select

3.

Press the

Select

soft key.

OK

4.

Press the

Left

or

Right

key to select the volume level.

5.

Press the

OK

soft key to apply the changes.

6.

Press the

Clr


Defining the ring external melody

The Avaya 4070 and 4075 DECT Handsets offer 20 melodies, while the

Avaya 4027 DECT Handset offers 10 melodies.

WARNING

If your handset is subscribed to a traditional DECT system based on DMC cards, the system identifies all incoming calls as external.

178


To define a melody for external calls, perform the following steps:

1.

Open the




(page 177)

.

2.

Press the

Up

or

Down


Ring external

option.

Ring external

Select

3.

Press the

Select

soft key.

4.

Press the

Up

or

Down

key to select a melody.

Play

Select

5.

Press the

Play

soft key to listen to the melody or the

Select

soft key to apply it.

6.

Press the

Clr


Defining the ring internal melody

WARNING

This feature is available only for handsets subscribed to

SIP DECT system.

To define a melody for internal rings, perform the following steps:

1.

Open the




(page 177)

.

179


2.

Press the

Up

or

Down


Ring internal

option.

Ring internal

Select

3.

Press the

Select

soft key.

4.

Press the

Up

or

Down


Play

Select

5.

Press the

Play


Select


6.

Press the

Clr


Defining the Ring unknown call melody

Attention: Avaya DECT systems do not support the Ring unknown call melody feature.

Defining the Normal message melody

Attention: The Normal message alert melody feature is available on the Avaya 4070 and 4075 DECT Handsets only.

To define a melody for normal message alerts, perform the following steps:

1.

Open the




(page 177)

.

180


2.

Press the

Up

or

Down


Ring normal msg.

option.

Ring normal msg.

Select

3.

Press the

Select

soft key.

4.

Press the

Up

or

Down


Play

Select

5.

Press the the

Select

Play

soft key to listen to the melody or


6.

Press the

Clr


For more information about normal and urgent messages, see


.

Defining the Urgent message melody

Attention: The Urgent message alert melody feature is available on the Avaya 4070 and 4075 DECT Handsets only.

To define a melody for urgent message alerts, perform the following steps:

1.

Open the




(page 177)

.

2.

Press the

Up

or

Down


Ring urgent msg.

option.

Ring urgent msg.

Select

3.

Press the

Select

soft key.

181


4.

Press the

Up

or

Down


Play

Select

5.

Press the

Play


Select


6.

Press the

Clr


For more information about normal and urgent messages, see


.

Defining the Ring emergency melody

Attention: Avaya DECT systems do not support the Ring emergency call melody feature.

Enabling the Increasing ring feature

If you enable the Increasing ring feature, the volume level gradually increases during an alert.

To enable the Increasing ring feature, perform the following steps:

1.

Open the




(page 177)

.

2.

Press the

Up

or

Down


Increasing ring

option.

Increasing ring

Select

3.

Press the

Select

soft key.

182


4.

Press the

Up

or

Down

key to select

On

or

Off

.

On

Off

Select

5.

Press the

Select


6.

Press the

Clr


Configuring Alert volume

Use this function to change the alert volume.

To change the alert volume, perform the following steps:

1.

Open the




(page 177)

.

2.

Press the

Up

or

Down


Alert volume

option.

Alert volume

Select

3.

Press the

Select

soft key.

OK

4.

Press the

Left

or

Right

key to select the volume level.

5.

Press the

OK


6.

Press the

Clr


183


Defining the Alert tone melody

To define a melody for alerts, perform the following steps:

1.

Open the




(page 177)

.

2.

Press the

Up

or

Down


Alert tone

option.

Alert tone

Select

3.

Press the

Select

soft key.

4.

Press the

Up

or

Down


Play

Select

5.

Press the

Play


Select


6.

Press the

Clr


Enabling Increasing alert

If you enable the Increasing alert feature, the volume level gradually increases during an alert.

To enable the Increasing alert feature, perform the following steps:

1.

Open the




(page 177)

.

184


2.

Press the

Up

or

Down


Increasing alert

option.

Increasing alert

Select

3.

Press the

Select

soft key.

4.

Press the

Up

or

Down

key to select

On

or

Off

.

On

Off

Select

5.

Press the

Select


6.

Press the

Clr


Enabling the Vibrator

Attention: The Vibrator feature is available on the Avaya 4070 and


If you enable the Vibrator feature, the handset vibrates to alert you about incoming calls. You can configure the handset to vibrate, ring, or both.

To enable the Vibrator feature, perform the following steps:

1.

Open the




(page 177)

.

185


2.

Press the

Up

or

Down


Vibrator

option.

Vibrator

Select

3.

Press the

Select

soft key.

Off

Vibrate then ring

4.

Press the

Up

or

Down

key to select

—

Off

—

Vibrate then ring

—

Vibrate only

— Vibrate and ring

Select

5.

Press the

Select


6.

Press the

Clr


Enabling the Key sound

If you enable the Key sound feature, a sound occurs when you press a key.

To enable the Key sound feature, perform the following steps:

1.

Open the




(page 177)

.

186


2.

Press the

Up

or

Down


Key sound

option.

Key sound

Select

3.

Press the

Select

soft key.

4.

Press the

Up

or

Down

key to select

Silent

(disabled),

Click,

or

Tone

(different types of sounds).

Silent

Click

Tone

Select

5.

Press the

Select


6.

Press the

Clr


Enabling Confirmation sound

You can configure your handset to play a Confirmation sound when you successfully perform an action.

To enable Confirmation sound, perform the following steps:

1.

Open the




(page 177)

.

2.

Press the

Up

or

Down


Confirmation sound

option.

Confirmation sound

Select

3.

Press the

Select

soft key.

187


4.

Press the

Up

or

Down

key to select

On

or

Off

.

On

Off

Select

5.

Press the

Select


6.

Press the

Clr


Attention: The default volume of the Confirmation sound is 1.

Enabling the Coverage warning

If you enable the Coverage warning feature, a sound occurs when the handset is out of base station coverage.

To enable the Coverage warning feature, perform the following steps:

1.

Open the




(page 177)

.

2.

Press the

Up

or

Down


Coverage warning

option.

Coverage warning

Select

3.

Press the

Select

soft key.

188


4.

Press the

Up

or

Down

key to select

On

or

Off

.

On

Off

Select

5.

Press the

Select


6.

Press the

Clr


Enabling the Charger warning

If you enable the Charger warning feature, a sound occurs when the handset is placed in the charger.

To enable the Charger warning feature, perform the following steps:

1.

Open the




(page 177)

.

2.

Press the

Up

or

Down

key to highlight

Charger warning

.

Charger warning

Select

3.

Press the

Select

soft key.

4.

Press the

Up

or

Down

key to select

On

or

Off

.

On

Off

Select

5.

Press the

Select


189


6.

Press the

Clr


Configuring Missed call time

Set the Missed call time in range of 1 to 99 seconds if you don't want the call unanswered for the configured period to be defined as missed (no dialog ‘Missed calls’ appears, the call is not added to the missed call list).

To disable the feature set the Missed call time parameter to 0.

To configure Missed call time on your handset, perform the following steps:

1.

Open the




(page 177)

.

2.

Press the

Up

or

Down

key to highlight

Missed call time

.

3.

Press the

Select

soft key.

Select

4.

Use the Dialpad to enter the value in range of 0 to

99.

5.

Press the

Save


6.

Press the

Clr


Configuring Cadence Mode

A cadence defines the duration of the on and off phases of a ringing cycle. You can use the Tones and Cadences feature on the Avaya

Communication Server 1000 (Avaya CS 1000) system to configure ring cadences to identify different types of incoming calls. For more

190


information about Tones and Cadences on Avaya CS 1000, see Avaya

Features and Services Fundamentals (NN43001-106).

Attention: Cadence Mode is applicable to traditional DECT systems only (based on DMC cards). If you enable or disable

Cadence Mode for a SIP DECT solution, there is no impact.

To cause your DECT handset to use the ring cadences configured on your CS 1000 system, you must activate Cadence Mode on your DECT handset. This allows the PBX system to control the on and off phases of the ringing cycles on the handset. If Cadence Mode is disabled on your handset, the handset continuously plays its ringing melody on any incoming call, irrespective of the Tones and Cadences configuration on your CS 1000 system.

To activate Cadence Mode on your handset, perform the following steps:

1.

Open the




(page 177)

.

2.

Press the

Up

or

Down

key to highlight

Cadence

Mode

.

Cadence Mode

Select

3.

Press the

Select

soft key.

4.

Press the

Up

or

Down

key to select

On

or

Off

.

On

Off

Select

5.

Press the

Select


6.

Press the

Clr


191


After you activate Cadence Mode, you can optionally select a handset ring melody that has a desirable interaction with the cadences programmed on the CS 1000 system. For more information about selecting a ring melody, see

“Defining the ring external melody”

(page 178)

.

Display settings

Use the information in this section to customise the handset display as follows:

•

“Accessing the Display settings menu” (page 192)

•

“Wallpaper customisation” (page 193)

•

“Selecting a theme” (page 195)

•

“Startup customisation” (page 196)

•

“Configuring Power save” (page 198)

Accessing the Display settings menu

To access the Display settings menu, perform the following steps:

Menu

1.

Press the

Menu


2.

Press the

Up

or

Down


Settings

icon.

Select

3.

Press the

Select

soft key.

4.

Press the

Left

or

Right

key to choose the

Display

menu.

192


Wallpaper customisation

Use the information in this section to customise the image that appears as a background when your handset is in idle mode.

Selecting wallpaper by theme

To select wallpaper according to the selected theme, perform the following steps:

1.

Open the

Display



.

2.

Press the

Up

or

Down


Wallpaper

option.

Wallpaper

Select

3.

Press the

Select

soft key.

4.

Press the

Up

or

Down

key to select the

Theme

option.

Theme

Select

5.

Press the

Select

soft key.

6.

Press the

Clr


Selecting wallpaper other than from the current theme

To select wallpaper from a source other than the current theme, perform the following steps:

1.

Open the

Display



.

193


2.

Press the

Up

or

Down


Wallpaper

option.

Wallpaper

Select

3.

Press the

Select

soft key.

4.

Press the

Up

or

Down

key to select the

Picture

option.

Picture

5.

Press the

Up

or

Down

key to select an image from the list.

Show

Select

6.


Press the

Show

soft key to view the selected image.

OR

Press the

Select

soft key to use the selected image as your wallpaper.

7.

Press the

Clr


Clearing wallpaper

If you do not want wallpaper to appear on your handset, perform the following steps:

1.

Open the

Display



.

194


2.

Press the

Up

or

Down


Wallpaper

option.

Wallpaper

Select

3.

Press the

Select

soft key.

4.

Press the

Up

or

Down

key to select

None

.

None

5.

Press the

Clr


Selecting a theme

A theme is a combination of images and colour gradations for the wallpaper, startup display, and menu of your handset.

To select a theme, perform the following steps:

1.

Open the

Display



.

2.

Press the

Up

or

Down


Themes

option.

Themes

Select

3.

Press the

Select

soft key.

4.

Press the

Up

or

Down

key to select a theme from the list.

Select

5.

Press the

Select

soft key.

195


6.

Press the

Clr


Startup customisation

Use the information in this section to customise the image that appears on the handset display during startup.

Selecting a startup image by theme

To select a startup image according to the selected theme, perform the following steps:

1.

Open the

Display



.

2.

Press the

Up

or

Down


Startup screen

option.

Startup screen

Select

3.

Press the

Select

soft key.

4.

Press the

Up

or

Down

key to select the

Theme

option.

Theme

Select

5.

Press the

Select

soft key.

6.

Press the

Clr


196


Selecting a startup image other than from the current theme

To select a startup image from a source other than the selected theme, perform the following steps:

1.

Open the

Display



.

2.

Press the

Up

or

Down


Startup screen

option.

Startup screen

Select

3.

Press the

Select

soft key.

4.

Press the

Up

or

Down

key to select the

Picture

option.

Picture

5.

Press the

Up

or

Down

key to select a picture from the list.

Show

Select

6.


Press the

Show

soft key to view the selected image.

OR

Press the

Select

soft key to use the selected image as your startup image.

7.

Press the

Clr


Clearing the startup image

If you do not want to use a startup image, perform the following steps:

1.

Open the

Display



.

197


2.

Press the

Up

or

Down


Startup screen

option.

Startup screen

Select

3.

Press the

Select

soft key.

4.

Press the

Up

or

Down

key to select the

None

option.

None

5.

Press the

Clr


Configuring Power save

To configure how long the handset remains idle before entering an energy-saving state, perform the following steps:

1.

Open the

Display



.

2.

Press the

Up

or

Down


Power save

option.

Power save

Select

3.

Press the

Select

soft key.

198


4.

Use the

Dialpad

to enter the time period:

— the first value (from 1 to 59 seconds) defines the time before the display becomes dim.

— the second value (from 1 to 59 seconds) defines the time before the display switches off

(after the display becomes dim). If you configure the second value as 0, the display never switches off and the handset battery discharges faster.


OK


To configure the number of seconds that elapse before the display dims, change the “first value” timer in Power save settings. For more information,

see


.

Save

5.

Press the

Save

soft key.

6.

Press the

Clr


Call settings

You can change the call settings for your handset.

Use the handset Settings menu to perform the following:

•

“Accessing the call settings menu” (page 200)

•

“Accessing call and message statistics” (page 200)

•

“Answer mode configuration” (page 201)

•

“Caller filter configuration” (page 203)

•

“Emergency call configuration” (page 210)

•

“Mandown configuration (4075 only)” (page 212)

199


•

“Activating the Silent charging feature” (page 219)

Accessing the call settings menu

To access the call settings menu, perform the following steps:

Menu

1.

Press the

Menu


2.

Press the

Up

or

Down


Settings

icon.

Select

3.

Press the

Select

soft key.

4.

Press the

Left

or

Right

key to choose the

Calls

menu.

Accessing call and message statistics

You can view call and message statistics using the Units menu.

To access statistics information, perform the following steps:

1.

Open the

Calls

menu using the steps in “Accessing the call settings menu” (page 200)

.

2.

Press the

Up

or

Down


Units

option.

Units

Select

3.

Press the

Select

soft key.

200


Call time

Message count

4.

Press the

Up

or

Down


Call time

option or the

Message count

option.

Attention: The message count option is available on the Avaya 4070 and 4075 DECT Handsets only.

The

Call time

and

Message count

options reflects statistics for outgoing calls and messages.

Reset

Yes

5.

Optionally, press the

Reset

soft key to clear stored statistics.

6.

Press the

Yes


7.

Press the

Clr


Answer mode configuration

You can configure your handset to handle incoming calls in any of the following ways:

• Any key answer mode—you can answer with any key

• Autoanswer mode—the handset goes off-hook automatically

• Normal answer mode—answer using the

OK

or

Call

key


•

“Activating Any key Answer mode” (page 201)

•

“Activating Auto answer mode” (page 202)

•

“Activating Normal answer mode” (page 203)

Activating Any key Answer mode

To activating Any key Answer mode, perform the following steps:

1.

Open the

Calls


.

201


2.

Press the

Up

or

Down


Answer mode

option.

Answer mode

Select

3.

Press the

Select

soft key.

4.

Press the

Up

or

Down


Any key

option.

Any key

Select

5.

Press the

Select

soft key.

6.

Press the

Clr


Activating Auto answer mode

To activate Auto answer mode, perform the following steps:

1.

Open the

Calls


.

2.

Press the

Up

or

Down


Answer mode

option.

Answer mode

Select

3.

Press the

Select

soft key.

4.

Press the

Up

or

Down


Auto answer

option.

Auto. answer

Select

5.

Press the

Select

soft key.

202


6.

Press the

Clr


Activating Normal answer mode

To activate Normal answer mode, perform the following steps:

1.

Open the

Calls


.

2.

Press the

Up

or

Down


Answer mode

option.

Answer mode

Select

3.

Press the

Select

soft key.

4.

Press the

Up

or

Down


Normal

option.

Normal

Select

5.

Press the

Select

soft key.

6.

Press the

Clr


Caller filter configuration

You can use the Caller filter to selectively block or accept calls from specified phone numbers. You can filter up to 10 phone numbers using the caller filter list.

203


When the caller filter function is active, a filter icon appears on the display.



The Caller filter functions only when the caller number transmits through Integrated Services Digital Network

(ISDN).

This section contains information to help you manage Caller filter, including steps to add and edit entries, and activate or deactivate Caller filter.

•

“Accessing the Caller filter menu” (page 204)

•

“Adding an entry to the Caller filter list” (page 205)

•

“Editing entries in the Caller filter list” (page 206)

•

“Deleting an entry from the Caller filter list” (page 206)

•

“Deleting all entries in the Caller filter list” (page 207)

•

“Activating Caller filter” (page 208)

Accessing the Caller filter menu

To open the Caller filter menu, perform the following steps:

1.

Open the

Calls


.

2.

Press the

Up

or

Down


Caller filter

option.

Caller filter

Select

3.

Press the

Select

soft key.

204


Adding an entry to the Caller filter list

To add an entry to the Caller filter list, perform following steps:

Caller filter

1.

Open the

Caller filter



.

2.

Press the

Up

or

Down


List

option.

List

Select

Add

3.

Press the

Select

soft key.

Enter number

Select

4.

Press the

Add

soft key.

5.

Press the

Up

or

Down


Enter number

option, press the

Select

soft key, use the

Dialpad

to enter the telephone number and the name, and press the

Save

soft key.

Save

OR

Lookup contact

Select

Select

OR

Press the

Up

or

Down


Lookup contact

option, press the

Select

soft key, use the

Up

or

Down

key to highlight the required contact, and press the

Select

soft key.

Attention: Numbers can consist of a maximum of

32 characters. Names can consist of a maximum of

16 characters.

You can use one asterisk at the end of a number to filter all numbers that begin with a given sequence.

6.

Press the

Clr


205


Editing entries in the Caller filter list

To edit entries in the Caller filter list, perform the following steps:

Caller filter 1.

Open the

Caller filter



.

2.

Press the

Up

or

Down


List

option.

List

Select

More

3.

Press the

Select

soft key.

4.

Press the

Up

or

Down


5.

Press the

More

soft key.

6.

Press the

Up

or

Down


Edit

option.

Edit

Select

7.

Press the

Select

soft key.

Save

8.

Use the

Dialpad

to edit the telephone number and name.

9.

Press the

Save

soft key.

10. Press the

Clr


Deleting an entry from the Caller filter list

To delete an entry from the Caller filter list, perform the following steps:

Caller filter 1.

Open the

Caller filter



.

206


2.

Press the

Up

or

Down


List

option.

List

Select

3.

Press the

Select

soft key.

4.

Press the

Up

or

Down

key to highlight the required entry to delete.

5.

Press the

Up

or

Down


Delete

option.

Delete

Select

Yes

6.

Press the

Select

soft key.

7.

Press the

Yes


8.

Press the

Clr


Deleting all entries in the Caller filter list

To delete all entries in the Caller filter list, perform the following steps:

Caller filter 1.

Open the

Caller filter



.

2.

Press the

Up

or

Down


List

option.

List

Select

3.

Press the

Select

soft key.

207


4.

Press the

Up

or

Down

key to highlight any entry.

5.

Press the

More

soft key.

More

6.

Press the

Up

or

Down


Delete all

option.

Delete all

Select

Yes

7.

Press the

Select

soft key.

8.

Press the

Yes


9.

Use the

Dialpad

to enter the PIN code.

OK

10. Press the

OK

soft key.

11. Press the

Clr


Activating Caller filter

Attention: If you activate the Caller filter and configure the accept list, the handset accepts calls only from the numbers in the caller filter list. If you configure the block list, the handset blocks all calls from the numbers in the caller filter list.

To activate an accept or block list, perform the following steps:

Caller filter 1.

Open the

Caller filter



.

208


2.

Press the

Up

or

Down


Mode

option.

Mode

Select

3.

Press the

Select

soft key.

4.

Press the

Up

or

Down

key to highlight the required mode.

Select

5.

Press the

Select

soft key.

6.

Press the

Clr


Deactivating Caller filter

To deactivate an accept or block list, perform the following steps:

Caller filter 1.

Open the

Caller filter



.

2.

Press the

Up

or

Down


Mode

option.

Mode

Select

3.

Press the

Select

soft key.

4.

Press the

Up

or

Down


Filter off

mode.

Filter off

Select

5.

Press the

Select

soft key.

6.

Press the

Clr


209


Emergency call configuration

Use the Emergency call feature to dial a number or send a text message rapidly. Use the Emergency call menu to store an emergency number and a text message. When you press the emergency key, one of the following actions occur:

• If you define a message, the handset initiates a voice call using the emergency number.

• If you define a message (up to 160 characters in length), the handset sends the emergency message to the emergency number.

Attention: The Emergency call feature is available on the Avaya 4027,

4070, 4075 DECT Handsets, but the message can be sent from the Avaya 4070 and 4075 DECT Handsets only.

You can send text messages only if your system supports this feature. Contact your system administrator to determine if you can use this feature.

After you send a message, the handset stores the message in the text message list. For more information, see

“Messaging” (page 110) .

Configuring an emergency call number

To configure an emergency call number, perform the following steps:

1.

Open the

Calls


.

2.

Press the

Up

or

Down


Emergency call

option

Emergency call

Select

3.

Press the

Select

soft key.

210


4.

Press the

Up

or

Down


Number

option.

5.

Press the

Select

soft key.

Select

Lookup contact

6.

Press the

Up

or

Down

key to highlight

Lookup contact,

press the

Select

soft key, press the

Up

or

Down

key to highlight the required number from your contacts list, and press the

Select

soft key.

Select

OR

Enter number

Select

OR

Press the

Up

or

Down

key to highlight

Enter

Number

, press the

Select

soft key, use the

Dialpad

to enter or edit the number, and press the

Save

soft key.

Save

7.

Press the

Clr


Creating an emergency call text message

To create an emergency call text message, perform the following steps:

1.

Open the

Calls


.

211


2.

Press the

Up

or

Down


Emergency call

option.

Emergency call

Select

3.

Press the

Select

soft key.

4.

Press the

Up

or

Down


Message

option.

Message

Select

5.

Press the

Select

soft key.

Save

6.

Use the

Dialpad

to enter the text of the emergency message.

7.

Press the

Save

soft key.

8.

Configure the emergency call number to which to send the message.

To configure an emergency call number, follow the steps in

“Configuring an emergency call number”

(page 210).

9.

Press the

Clr


Mandown configuration (4075 only)

When the Mandown feature is enabled, the handset constantly monitors its vertical position using the built-in motion sensor. If the handset tilts towards horizontal and remains in that position for a configured period of time (the "mandown call delay"), the handset sets the Mandown condition. If you do not cancel the Mandown condition within a configured period of time (the "prealarm time"), the handset automatically sends a mandown call or text message, as follows:

• If you do not enter a message when configuring the Mandown feature, the handset dials the Mandown call number.

212


• If you enter a Mandown text message (up to 160 characters in length), the handset sends that message to the configured number.

Attention: You can configure Mandown to send text messages only if your system supports this feature. Contact your system administrator to determine if you can use this feature. After you send a message, the handset stores the message in the text message list. For

more information, see “Messaging” (page 110) .

Note 1: If you want to cancel the Mandown condition, you must deliberately clear it; the handset does not automatically cancel the

Mandown condition if you return the handset to its vertical position.

Note 2: You can configure the LED indicator to flash when the

Mandown condition is detected. If you manually clear the mandown condition before the prealarm time elapses, the LED indicator turns off; otherwise the LED indicator continues to flash until the handset places the mandown call or message. See



for more details.

Note 3: The Mandown feature is separate from the Emergency Call feature, and you must configure it separately.

CAUTION

The Mandown feature only functions when the handset is in idle mode. If the handset is in any other mode (for example, if you are in a call) the Mandown feature is unavailable.

Activating or deactivating Mandown

To activate or deactivate the Mandown feature, perform the following steps:

1.

Open the

Calls


.

213


2.

Press the

Up

or

Down


Mandown call

option.

Mandown call

Select

3.

Press the

Select

soft key.

4.

Press the

Up

or

Down


Mode

option.

Mode

Select

5.

Press the

Select

soft key.

Select

6.

Press the

Up

or

Down

key to select the required option

• on - to activate mandown feature

• off - to deactivate Mandown feature

7.

Press the

Select


8.

Press the

Clr


Configuring the Mandown call number

To configure the number the handset calls in the event of a Mandown event, perform the following steps:

1.

Open the

Calls


.

2.

Press the

Up

or

Down


Mandown call

option.

Mandown call

Select

3.

Press the

Select

soft key.

214


4.

Press the

Up

or

Down


Number

option.

Number

Select

5.

Press the

Select

soft key.

Lookup contact

Select

6.

Press the

Up

or

Down

key to highlight

Lookup contact

, press the

Select

soft key, press the

Up

or

Down

key to highlight the required number from your contacts list, and press the

Select

soft key.

Select

OR

Enter number

Select

OR

Press the

Up

or

Down

key to highlight

Enter

Number

, press the

Select

soft key, use the

Dialpad

to enter or edit the number, and press the

Save

soft key.

Save

7.

Press the

Clr


Create a Mandown text message

To compose a text message that the Mandown feature sends instead of the Mandown call, perform the following steps:

1.

Open the

Calls


.

215


2.

Press the

Up

or

Down


Mandown call

option.

Mandown call

Select

3.

Press the

Select

soft key.

4.

Press the

Up

or

Down


Message

option.

Message

Select

5.

Press the

Select

soft key.

Save

6.

Use the

Dialpad

to enter the text of the emergency message.

7.

Press the

Save

soft key.

8.

Configure the emergency call number to which to send the message.

9.

Press the

Clr


When the Mandown call Auto answer option is enabled, the handset automatically answers the next incoming call after the Mandown notification is performed, and enables the speaker and handsfree profile.

Attention: If you configure a text message for Mandown, the

Auto answer feature does not apply to Mandown calls.

Enabling Mandown Auto answer

To enable Auto answer for a Mandown call, perform the following steps:

1.

Open the

Calls


.

216


2.

Press the

Up

or

Down


Mandown call

option.

Mandown call

Select

3.

Press the

Select

soft key.

4.

Press the

Up

or

Down


Auto answer

option.

Auto answer

Select

Select

5.

Press the

Select

soft key.

6.

Press the

Up

or

Down

key to select the required option:

— on - to activate auto answer feature

— off - to deactivate auto answer feature

7.

Press the

Select


8.

Press the

Clr


Configuring Mandown call Delay

To control how long the handset waits after it detects that the handset has left the vertical orientation before it sets the Mandown condition, configure the Mandown Call Delay using the following steps:

1.

Open the

Calls


.

2.

Press the

Up

or

Down


Mandown call

option.

Mandown call

Select

3.

Press the

Select

soft key.

217


4.

Press the

Up

or

Down


Delay

option.

Delay

Select

Select

5.

Press the

Select

soft key.

6.

Press the

Up

or

Down


— off - to disable the delay.

— 5s

— ...

— 240s - to define a delay period in seconds.

7.

Press the

Select


8.

Press the

Clr


Configuring Mandown call Prealarm time

To control how long the handset waits after it sets the Mandown condition before dialling the Mandown call number or sending the Mandown text message, configure the Mandown call Prealarm time using the following steps:

1.

Open the

Calls


.

2.

Press the

Up

or

Down


Mandown call

option.

Mandown call

Select

3.

Press the

Select

soft key.

218


4.

Press the

Up

or

Down


Prealarm time

option.

Prealarm time

Select

Select

5.

Press the

Select

soft key.

6.

Press the

Up

or

Down


— off - to disable the prealarm.

— 5s

— ...

— 240s - to define a delay period in seconds.

7.

Press the

Select


8.

Press the

Clr


Activating the Silent charging feature

Activate the Silent charging feature if you do not want the handset to ring or vibrate while in the charger. Operation returns to normal when you lift the handset from the charger.

CAUTION

If you configure your handset to use Silent charging, any

Alarms you configure cannot provide an audible alert while the handset is on the charger.

To activate the Silent charging feature, perform the following steps:

1.

Open the

Calls


.

219


2.

Press the

Up

or

Down


Silent charging

option.

Silent charging

Select

3.

Press the

Select

soft key.

Off

Discon.

Silent

4.

Press the

Up

or

Down


—

Off

to disable silent charging

—

Discon.

to disconnect from the CS 1000 system while in the charger

—

Silent

to turn off the vibrator and ringer while in the charger

Attention: Auto-answer mode remains active when you select the

Silent

option.

Even if you choose Silent charging, the handset continues to ring when you place it in the charger.

Select

5.

Press the

Select


6.

Press the

Clr


Connectivity settings

You can configure the connectivity settings for your handset as follows:

• Register

For information about registering the handset, see

“Subscribing the handset to a DECT system” (page 49)

.

• Deregister

For information about deregistering the handset, see

“Deregistering the handset” (page 53)

.

220


• Selecting a network

For information about selecting a network, see

“Manually selecting the DECT system” (page 51) .

• Bluetooth wireless technology

Attention: Support for Bluetooth wireless technology is available on the Avaya 4070 and 4075 DECT Handsets only.

For more information about configuring Bluetooth wireless technology, see:

— “Bluetooth wireless technology module installation” (page 237)

— “Bluetooth wireless technology headset installation” (page 241)

221

Accessing additional features using FFC or SPRE codes


Attention: FFC and SPRE codes are not applicable to SIP DECT system.

Use Flexible Feature Codes (FFC) and Special Prefix (SPRE) codes to access additional features. Contact your system administrator to check if these features are available for your use. You can use the two types of codes as follows:

• FFC codes—dial an FFC to access some of your handset features.

To use an FFC, enter the FFC and press the

Call

key.

• SPRE codes—dial a SPRE code plus a one- or two-digit number to access some of your handset features. The SPRE codes are unique to your system; however, the digits that follow the SPRE are fixed.

For example, dial SPRE + 74 to forward all your calls to another number.

222


To access additional features using FFC or SPRE codes:

1.

Use the

Dialpad

to enter the FFC or SPRE code while the handset is idle.

2.

Press the

Call

key.

Attention: Contact your system administrator for the specific FFC and

SPRE code numbers.

Use the following table to record FFC or SPRE codes for features available on your system, based on the information provided by your system administrator.

Table 16: FFCs and SPRE codes

FFC or SPRE code Feature

Call Forward— to activate

Call Forward— to deactivate

223

Handset accessories


This section describes the accessories that you can use with your handset:

•

“Available accessories” (page 224)

•

“Belt clip” (page 226)

•

“Installing the headset” (page 230)

•

“Removing and installing the battery pack (4075 only)” (page 230)

•

“Charging the battery pack (4075 only)” (page 232)

•

“MEM card installation and removal” (page 234)

•

“Bluetooth wireless technology module installation” (page 237)

•

“Bluetooth wireless technology headset installation” (page 241)

Available accessories

The following table lists the accessories available for the Avaya 4027,

4070, and 4075 DECT Handsets.

Table 17: List of accessories

Item Description Order code

Multi Charger

(for 4027 and

4070)

Multi Charger allows you to charge up to eight Avaya 4027 and 4070

DECT Handsets. Universal AC

Adapter included.

Desktop Charger for Avaya 4027 and

4070 DECT Handsets.

N0162958

N0162957 Desktop

Charger (for

4027 and 4070)

AC Adapter Int

(for 4027 and

4070)

AC Adapter for Desktop Charger—

International mains plug.

N0162959

224



AC Adapter UK

(for 4027 and

4070)

AC Adapter

ANZ (for 4027 and 4070)

Battery Pack

(for 4027 and

4070)

Belt Clip (for

4027 and 4070)

Handset Carry

Case (for 4027 and 4070)

Multi Charger

(for 4075)

Desktop

Charger (for

4075)

AC Adapter

Universal (for

4075)

Battery Pack

(for 4075)

Belt Clip (for

4075)

Horizontal

Handset Carry

Case (for 4075)


UK mains plug.


Australia and New Zealand mains plug.

Extra handset battery pack for Avaya

4027 and 4070 DECT Handsets.

Extra belt clip for Avaya 4027 and

4070 DECT Handsets.

Carry case for Avaya 4027 and 4070

DECT Handsets.

Multi Charger allows you to charge up to six Avaya 4075 DECT

Handsets. Universal AC Adapter included.

Desktop Charger for Avaya 4075

DECT Handsets.

AC Adapter for Desktop Charger— universal mains plug.

Extra handset battery pack for Avaya

4075 DECT Handsets.

Extra belt clip for Avaya 4075 DECT

Handsets.

To carry the Avaya 4075 DECT

Handset horizontally.

N0162962

N0162961

N0165276

N0162963

N0162964

N0206073

N0206072

N0206074

N0206076

N0206075

N0206788

225



Vertical

Handset Carry

Case (for 4075)

MEM Card

To carry the Avaya 4075 DECT

Handset vertically.

Headset

Bluetooth wireless technology

Module

Replacement memory (MEM) card for Avaya 4027, 4070 and 4075

DECT Handsets.

Headset for Avaya 4027, 4070 and

4075 DECT Handsets.

Bluetooth wireless technology module for the Avaya 4070 and 4075

DECT Handsets.

N0206789

N0162965

A0550712

N0162966

Belt clip

You can use the belt clip to fasten the handset on a belt (swivel belt clip), shirt, or coat pocket (executive clip).

Installing the belt clip

To install the belt clip, perform the following steps:

1.


2.

If you have a Avaya 4075 DECT Handset, unscrew the belt clip compartment cover, install the belt clip and tighten the screws.

If you have an Avaya 4027 or 4070 DECT Handset, go to step 3.

3.

Use the plastic tool to unlock the fastening of the belt clip compartment cover as shown in

Figure 17

.

The plastic tool is shipped in the box with the handset.

4.

Slide out the belt clip compartment cover.

5.

Remove the plastic tool.

6.

Install the swivel belt clip as shown in

Figure 18 or the executive clip as shown in Figure 19 .

226


Figure 17: Using plastic tool (only for 4027 and 4070)

Plastic tool

Belt clip compartment cover

Handset

227


Figure 18: Installed swivel belt clip (only for 4027 and 4070)

Swivel belt clip

Handset

Figure 19: Installed executive clip

Executive clip

Handset

228


Uninstalling the belt clip

To uninstall the belt clip, perform the following steps:

1.


2.

If you have an Avaya 4075 DECT Handset, unscrew the belt clip, install the belt clip compartment cover and tighten the screws.

If you have an Avaya 4027 or 4070 DECT Handset go to step 3.

3.

Use the plastic tool to unlock the belt clip fastening.

The plastic tool is shipped in the box with the handset.

4.

Slide out the belt clip.

5.

Remove the plastic tool.

6.

Install the belt clip compartment cover as shown in Figure 20

.

Figure 20: Belt clip compartment cover

Belt clip compartment cover

Handset

229


Installing the headset

To use the optional wired headset with your Avaya 4027, 4070, or 4075

DECT Handset, install it as shown in the following figure.

Note: (4075 only) The headset jack is covered by a protective plug.

Remove it before installing the headset.

Figure 21: Installing the headset

Headset connector

Headset

Removing and installing the battery pack

(4075 only)

Use the following steps to remove and install the battery pack and cover:

1.


2.

Unlock the battery cover as shown in Figure 22.

3.

Remove the battery compartment cover.

230


4.

If you need: to install a memory (MEM) card, see

“MEM card installation and removal” (page 234);

to install a Bluetooth wireless technology module, see

“Bluetooth wireless technology module installation” (page 237);

to charge the battery pack refer, see

“Charging the battery pack

(4075 only)” (page 232).

5.

Install the battery pack, pushing it into the casing as shown in

Figure 23.

6.

Press the battery pack down until it locks.

7.

Install the battery cover and lock it.

Figure 22: Unlocking the battery cover

231

Figure 23: Installing the battery pack


Charging the battery pack (4075 only)

You can charge the battery for your Avaya 4075 DECT Handset without having the battery installed in the handset.

Use the following steps to charge the battery pack:

1.

If the battery pack is installed in the handset, remove it. See

“Removing and installing the battery pack (4075 only)” (page 230) for

more information.

2.

Remove the plastic cover that protects the battery charger slot.

232


3.

Insert the battery pack into the charger slot as shown in

Figure 24 .

Attention: Insert the battery pack in the same orientation as it is shown in the figure, otherwise the battery pack cannot charge. When the battery pack is correctly inserted, the indicator lamp lights.

When the battery pack is fully charged, the indicator lamp goes out.

4.

Remove the battery pack from the charger, and replace the protective plastic cover over the battery charger slot.

5.

Install the battery pack in the handset. See


for more information.

Figure 24: Charging the battery pack

233


MEM card installation and removal

You can install an optional removable memory (MEM) card in your Avaya

4027, 4070, or 4075 DECT Handset. The MEM card allows you to personalise your handset.

Attention: You can operate your handset without a MEM card. An installed MEM card allows you to personalise the handset and retain subscriber data. As well, using a MEM card makes it much easier for you to transfer your data, such as contacts, calendar entries, messages, and call filter information, to another handset.

If you install a blank MEM card, the handset automatically copies configuration data to the MEM card. When this happens, the DECT subscriptions of the handset are copied onto the MEM card and removed from the handset memory. This ensures that two handsets never have identical subscription data.

If you install a MEM card that already contains configuration data for an

Avaya 4027, 4070, or 4075 DECT Handset, the configuration data on the

MEM card is used, and any configuration data already on the handset is ignored. The parameters stored in the handset memory are not affected, including existing subscriptions that are stored in the handset memory.

Once you have installed the MEM card, all configuration changes, contacts, messages, call entries, calendar items, and new call filter entries are stored on the MEM card only -- not in the handset memory.

The parameters that are stored in the handset memory remain intact but are not accessible unless you remove the installed MEM card from the handset.

Attention: You can erase the contents of the MEM card using

“Resetting the MEM card” (page 175) . If you do so, the

subscription information stored on the MEM card is lost, and you must re-subscribe your handset to the DECT system.

Any configuration changes, contacts, messages, call entries, calendar items, and call filter items you added after installing the MEM card in the handset are lost.

234


You must remove the battery pack before you can remove or install the

MEM card. Reinstall the battery pack after you remove or install the MEM card. The MEM card tray is under the battery pack on the back of the handset.

Extracting the MEM card from the frame

To install the MEM card into the handset, you must extract it from the frame.

Attention: A new MEM card is delivered in a larger frame; use the following procedure to remove it from the frame before you install it into the handset.

To extract the MEM card from the frame, perform the following step:

1.

Remove the MEM card from the frame as shown in the following figure.

Figure 25: Extracting the MEM card from the frame

Attention: When you remove the MEM card from the frame, do not touch the metal contacts.

Installing the MEM card

To install the MEM card in the handset, perform the following steps:

1.


2.

Remove the battery compartment cover and the battery.

Note: For information about removing the Avaya 4027 or 4070 DECT

Handset battery compartment cover, see

“Installing the battery pack

(4027 and 4070 only)” (page 19).

235


Note: For information about removing the Avaya 4075 DECT



.

3.

Slide in the MEM card from under the two small crescents and press

it, as shown in Figure 26.

4.

Ensure that you have inserted the MEM card completely.

Figure 26: Installing the MEM card

Handset

Insert

Memory card

Removing the MEM card

To remove the MEM card from the handset, perform the following steps:

1.


2.


3.

Slide out the MEM card under the two small crescents, as shown in

Figure 27

.

236


Figure 27: Removing the MEM card

Handset

Memory card

Pull

Bluetooth wireless technology module installation

Your Avaya 4070 and 4075 DECT Handsets are equipped with a radio system to support Bluetooth wireless technology enabled headsets.

Ensure that you are familiar with the operation of the navigation keys

237


before you attempt to use Bluetooth wireless technology. For more information about handset controls, see

“Handset controls” (page 37)

.

Attention: This feature is available on the Avaya 4070 and 4075 DECT

Handsets only. Contact your system administrator to determine if you can use the Bluetooth wireless technology feature with your handset.

To install or remove the Bluetooth wireless technology module, you must remove the battery pack.

Installing the Bluetooth wireless technology module on your Avaya

4070 or 4075 DECT Handset

To install the Bluetooth wireless technology module on your Avaya 4070 or 4075 DECT Handset, perform the following steps:

1.


2.





(4027 and 4070 only)” (page 19).



“Removing and installing the battery pack (4075 only)” (page 230).

3.

Slide the Bluetooth wireless technology module into the compartment

as shown in Figure 28.

Note: On the Avaya 4075 DECT Handset, the Bluetooth wireless technology compartment is oriented 90 degrees clockwise in comparison to Avaya 4070 DECT Handset.

4.

Replace the cover after you reinstall the battery pack as shown in

Figure 2 .

238


Figure 28: Bluetooth wireless technology module installed

Handset

Bluetooth wireless technology module

Removing the Bluetooth wireless technology module from your

Avaya 4070 or 4075 DECT Handset

To remove the Bluetooth wireless technology module from your Avaya

4070 or 4075 DECT Handset, perform the following steps:

1.


2.





(4027 and 4070 only)” (page 19).




3.

Pull the Bluetooth wireless technology module from the compartment

as shown in Figure 29.

239


Note: On the Avaya 4075 DECT Handset, the Bluetooth wireless technology compartment is oriented 90 degrees clockwise in comparison to Avaya 4070 DECT Handset.

4.

Reinstall the battery pack as shown in

Figure 2.

5.

Replace the battery cover.

Figure 29: Bluetooth wireless technology module removed

Handset


240


Bluetooth wireless technology headset installation

You can install a Bluetooth wireless technology headset on your handset.

The following table describes the Bluetooth wireless technology headset status icons.

Table 18: Bluetooth wireless technology headset status


Connected

Disconnected

In conversation


•

“Accessing the Bluetooth wireless technology configuration menu”

(page 241)

•

“Enabling and disabling Bluetooth wireless technology connectivity”

(page 243)

•

“Adding a Bluetooth wireless technology headset” (page 243)

•

“Connecting and disconnecting a paired Bluetooth wireless technology headset” (page 244)

•

“Deleting a Bluetooth wireless technology headset” (page 245)

Accessing the Bluetooth wireless technology configuration menu

To access the Bluetooth wireless technology configuration menu, perform the following steps:

Menu

1.

Press the

Menu


241


2.

Press the

Up

or

Down


Settings

icon.

Select

3.

Press the

Select

soft key.

4.

Press the

Left

or

Right

key to choose the

Connectivity

option.

5.

Press the

Up

or

Down


Bluetooth

option.

Bluetooth

Select

6.

Press the

Select

soft key.

242


Enabling and disabling Bluetooth wireless technology connectivity

To enable and disable Bluetooth wireless technology connectivity, perform the following steps:

Bluetooth 1.

Open the

Bluetooth

configuration menu using the steps in

“Accessing the Bluetooth wireless technology configuration menu” (page 241)

.

2.

If the first menu option is

Disabled

, press the

Select


Yes

soft key to enable Bluetooth wireless technology.

OR

If the first menu option is

Enabled

, press the

Select


Yes

soft key to disable

Bluetooth wireless technology.

3.

Press the

Clr


Adding a Bluetooth wireless technology headset

To add a Bluetooth wireless technology headset, perform the following steps:

Bluetooth

1.

Open the

Bluetooth



.

2.

If Bluetooth wireless technology is disabled, enable

it using the steps in “Enabling and disabling

Bluetooth wireless technology connectivity”

(page 243)

.

3.

Start pairing mode on your Bluetooth wireless technology headset (see the headset documentation).

243


Search for devices

4.

Press the

Up

or

Down


Search for devices

option.

Attention: If the search process is successful, proceed to step 5. If the search is unsuccessful, repeat steps 3 to 4.

Pair

Connect

5.

Press the

Pair

soft key and add the headset.

6.

Use the

Dialpad

to enter the PIN code of your

Bluetooth wireless technology headset (see the headset documentation).

7.

Press the

Connect

soft key to connect the device.

8.

Press the

Clr


Connecting and disconnecting a paired Bluetooth wireless technology headset

Once you have added a Bluetooth wireless technology headset, the headset automatically connects to the DECT Handset when the two devices are active, and are in range of each other. The DECT Handset disconnects the Bluetooth wireless technology headset if the handset is inactive or out-of-range.

To manually connect or disconnect a Bluetooth wireless technology handset, perform the following steps:

Bluetooth 1.

Open the

Bluetooth



.

244


2.

Press the

Up

or

Down


Paired devices

option.

Paired devices

Select

3.

Press the

Select

soft key.

4.

Press the

Up

or

Down

key to highlight the required device.

Connect

Discon.

R

5.

Press the

Connect

or

Discon

. soft key to connect or disconnect the headset.

6.

Press the

Clr


Deleting a Bluetooth wireless technology headset

To delete a Bluetooth wireless technology headset, perform the following steps:

Bluetooth 1.

Open the

Bluetooth



.

2.

Press the

Up

or

Down


Paired devices

option.

Paired devices

Select

3.

Press the

Select

soft key.

4.

Press the

Up

or

Down

key to highlight the required device.

More

5.

Press the

More

soft key.

245


6.

Press the

Up

or

Down


Delete

option.

Delete

Yes

R

7.

Press the

Yes

soft key to confirm the deletion.

8.

Press the

Clr


246


247

Terms you should know


Avaya Communication Server 1000 (Avaya CS 1000)

Your office Private Branch Exchange system.

DECT

Digital Enhanced Cordless Telecommunications

Directory Number (DN)

A number that consists of one to seven digits for a telephone.

Also known as an extension number.

Flexible Feature Code (FFC)

Specialised codes entered using the dialpad that enable features

(for example, Ring Again).

Key lock

A feature used to disable key input and prevent accidental operation.

Long Press

Press and hold a key for 2 seconds and then release it.

MEM card

A removable memory card (storage device) for contacts, messages, call logs, and subscriptions.

SIP DECT

Avaya VoIP DECT system that uses the SIP protocol to establish calls.

248


Soft keys

Two keys located below the display, that have different functions and labels depending on the current operational mode of the handset

System or Switch

Your office communication system.

Traditional DECT

Avaya DECT system based on DMC cards.

Voice mail

A system that allows you to exchange spoken messages with other users.

249

Index

Index

A

accessing additional features using FFC or SPRE codes 223

accessing general settings menu

159

accessing the caller filter menu

204

accessories 224

alerts

accessing the sounds and alerts menu 177

configuring alert volume 183

configuring Cadence Mode

190

configuring ring volume 178 defining ring external melody

178

defining ring internal melody

179

defining tone melody 184

enabling charger warning 189

enabling confirmation sound

187

enabling coverage warning

188

enabling increasing alert 184

enabling increasing ring 182

enabling key sound 186

enabling vibrator 185

normal message melody 180

ring emergency melody 182

ring unknown call melody 180

urgent message melody 181

all calls list 73

accessing 74

deleting all entries 78

deleting an entry 77

dialling a number 75

transferring a number to the caller filter list 76

transferring a number to your contacts list 75

viewing information about a call 74

answer mode

any key 201

autoanswer 202

normal 203

answer mode configuration 201

answered calls list 79 accessing 79

deleting all entries 83 deleting an entry 83





answering calls 62

Auto-answering mode 64 muting the ringer 64

Normal mode 63

rejecting a call 64 with any key 64

appointments

adding 139

copying 143

deleting 144

editing 141

selecting a date 138

viewing 140

250

Index

audio settings 176

automatic dialpad lock 170

Automatic key lock feature 170

Avaya 4027 and 4070 DECT

Handsets configuration 48

Avaya 4027/4070 DECT Handset installation 48

B

batteries 23

charge display 27

charging and operating times

25

charging guidelines 24

important information 23

installing the battery pack 19

battery charge display 27

battery pack

charging (4075 only) 232

installing or removing (4075 only) 230

belt clip 226 installing 226

uninstalling 229

Bluetooth wireless module

installing 19

Bluetooth wireless technology

accessing the configuration menu 241

adding a headset 243

connecting and disconnecting a headset 244

deleting a headset 245

enabling and disabling a headset 243

headset installation 241

module installation 237

Bluetooth wireless technology headset

Installing the module on Avaya

4070 DECT Handset

238


removing the module 239

C

calculator 146

calculator icons 148

calculator, stopwatch, and alarms

146

calendar 136

accessing 137 changing the format 137

call and message statistics 200

call mode 31, 40

call settings 199

call settings menu 200

Caller filter

activating 208

deactivating 209

Caller filter configuration 203

Caller filter list

adding an entry 205


deleting an entry 206 editing an entry 206

Caller list icons 73

calling features 55

Calls 55

calls list 71

Charge display 27 charge display 27

charger

installing 21

251

Index

charging the batteries 23

CLID (Calling Line Identification)

71

configuring shortcuts 166

connectivity settings 220

contacts 97

accessing the contacts menu

98

adding a contact name 103

adding a contact number 99

adding a contact ringtone 104

adding a new contact 98

deleting a contact 105

deleting a contact number 102

editing a contact number 100

controls 37

key functions in call mode 40

key functions in dialogue mode

42

key functions in edit mode 43

key functions in idle mode 38

key functions in menu mode 42

locking or unlocking the dialpad 47

D

daily alarm

creating 151

editing 152

date

turning off 153

configuring 164

DECT system configuration 48

DECT system name 49

dialled calls list 84 accessing 84


deleting an entry 88





dialogue mode 32, 42

directory number 248

display 28

dialogue area 30

icon line 29

LED 35 soft key line 35

Display areas 28

display settings 192

display settings menu

accessing 192

DN 248

during a call 65 adjusting the headset or loudspeaker volume 65

using mute 66

E

edit mode 34, 43

emergency call 210

creating a text message 211

number configuration 210

F

feature overview 14

FFC codes 222

first value 199

Flexible Feature Code (FFC) 248

252

Index

G

general settings 158

getting started 19

H

handset

resetting to factory defaults

174

handset accessories 224

handset controls 37

handset information 176

handset name

defining 173

headset

installing 230

I

icon line 29

idle mode 30, 38

inbox 117

installing the charger 21

K

Key functions in Idle mode 38

L

language 165

LED indicator 35

configuring 167

lock/unlocking the dialpad 47

locking your phone 169

M

making calls 55

dial using the Central Directory

59

dial using the telephone book

58

dialling 56

loudspeaker 57

predialling 56

SOS 61

speed dial 57

Mandown

activating or deactivating 213

Mandown call

auto answer 216

delay 217

number 214

prealarm time 218

text message 215

Mandown configuration 212

Manually selecting the DECT system 51

MEM card

extracting from the frame 235

installation and removal 234

installing 19, 235

removing 236

resetting 175

menu mode 33, 42

message limitations 111

message list full 135

Message settings 128 message settings 128

messages 109, 110

accessing the message settings menu 128

accessing the Messaging Inbox 117

accessing the messaging menu 111

accessing the sent messaging menu 124

253

Index

deleting a draft 115

deleting a sent message 126

deleting all drafts 116

deleting all incoming messages 122

deleting all sent messages 127

deleting an incoming message

121

forwarding a sent message

125

forwarding an incoming message 119

inbox 117

new messages and drafts 111

normal and urgent 133

overwrite 128

reading a sent message 124

reading an incoming message

118 replying to an incoming message 118

saving a new message or editing a draft 112

saving sender’s number to contacts 121

sending a message 113

sent message option 130

sent messages 124

messaging 109, 110

missed calls list 89

accessing 91

deleting all entries 95 deleting an entry 95


transferring a number to the caller filter 94



mute

during a call 66

muting the ringer 64

N

normal answer mode configuration

203

O

on/off switch 28

P

PARK code 49

phone lock 169

profile

editing 161

profiles 159

R

recurrent alarm

turning off 156

regulatory and safety Information

15

creating 154

editing 155

regulatory and safety information

15

resetting the handset 174

resetting the MEM card 175

Ring external melody 178

Ring unknown call melody 180

S

safety precautions 17

second value 199

Security options 167

security options 168

254

Index

silent charging

activating 219

soft key line 35

SOS calls

making 61

speed dial 105

assigning a speed dial number

106

clearing the speed dial number

107

reassigning the speed dial number 106

SPRE codes 222

startup image 196

clearing 197

selecting by theme 196

selecting from outside the current theme 197

stopwatch 148

switching the handset on or off 28

system configuration

accessing the connectivity menu 48

derigistering the handset 53 editing the system name and phone number 53

enabling automatic DECT system selection 52

manually selecting the DECT system 51

subscribing the handset to a

DECT System 49

T

telephone settings 158

theme time

selecting 195

configuring 163 time and date 163

transfer a call 66 transferring a call 66

Transferring phone numbers to the caller filter list 210

transferring phone numbers to the caller filter list 108 transferring phone numbers to the contacts 108

V

Voice mail 66 voice mail 66

accessing 68

defining a voice mail number

69

W

wallpaper 193

clearing 194

selecting by theme 193 selecting from outside the theme 193

255

Avaya 4027, 4070, 4075 DECT Handset User Guide

Assistant Bot

Avaya 4027, 4070, and

4075 DECT Handsets User

Guide

Avaya Communication Server 1000

Revision history

Contents

Welcome to Avaya 4027, 4070,

4075 DECT Handsets

Feature overview

Regulatory and safety information

Safety precautions

Getting started

Installing the MEM card and Bluetooth wireless module

Installing the battery pack (4027 and 4070 only)

Installing the charger

Charging the batteries

Important battery information

Charging guidelines

Charging and operating times

Charge display

Switching the handset on or off

Display areas

Icon line

Dialogue area

Soft key line

LED indicator (4075 only)

Handset controls

Key functions in Idle mode

Key functions in Call mode

Key functions in Dialogue mode

Key functions in Menu mode

Key functions in Edit mode

Locking or unlocking the dialpad

DECT system configuration

Accessing the Connectivity menu

Subscribing the handset to a DECT system

Manually selecting the DECT system

Enabling automatic DECT system selection

Deregistering the handset

Editing the system name and phone number

Call features

Make calls

Dialling a number

Predial mode

Using Speed dial

Using Loudspeaker

Using the telephone book to dial a number

Using the Central Directory to dial a number

Making an SOS call

Making an Emergency call

Answer calls

Answering a call in Normal mode

Answering a second incoming call

To answer a second incoming call, perform the following step:

Answering a call using any key

Auto-answering mode

Muting the ringer

Rejecting a call

Change settings during a call

Adjusting the headset or loudspeaker volume

Using mute during a call

Transfer calls

Transferring a call

Voice mail

Accessing voice mail

Defining a voice mail number

Calls list

All calls list

Accessing the All calls list

Viewing information about a call

Dialling a number

Transferring a number to your Contacts list

Transferring a number to the caller filter list

Deleting an entry

Deleting all entries

Answered calls list

Accessing the Answered calls list

Viewing information about an answered call