Qu ick Setu p G u id e

Qu ick Setu p G u id e
Quick Setup Guide
SP 1200SF
Before you can use the machine, you must set up the hardware and install the driver. Please read
this ‘Quick Setup Guide’ for proper set up and installation instructions.
STEP 1
Setting Up the Machine
STEP 2
Installing the Driver & Software
Setup is Complete!
Keep this ‘Quick Setup Guide’ and the supplied CD-ROM in a convenient place for quick and easy
reference at all times.
1
Symbols used in this guide
Warning
Warnings tell you what to do to prevent
possible personal injury.
Caution
Improper Setup
Improper Setup icons alert you to
Cautions specify procedures you must
devices and operations that are not
follow or avoid to prevent possible
damage to the machine or other objects. compatible with the machine.
Note
User's Guide or Software User's Guide
Notes tell you how you should respond
to a situation that may arise or give tips
about how the current operation works
with other features.
Indicates reference to the User's Guide
or Software User's Guide which is on
the CD-ROM we have supplied.
Table of Contents
Safety Precautions
To use the machine safely ...................................................................................................................... 2
Symbols for the main power switch ........................................................................................................ 4
Important safety instructions ................................................................................................................... 5
Regulations ............................................................................................................................................. 6
Important Information for Australia.......................................................................................................... 7
Standard telephone and FCC Notices
These notices are in effect on models sold and used in the United States only ..................................... 8
Federal Communications Commission (FCC) Declaration of Conformity (USA only)............................. 9
Industry Canada Compliance Statement (Canada only)......................................................................... 9
EQUIPMENT ATTACHMENT LIMITATIONS (Canada only) .................................................................. 9
RESTRICTIONS CONCERNANT LE RACCORDEMENT DE MATÉRIEL............................................. 9
Disconnect device ................................................................................................................................. 10
Laser safety .......................................................................................................................................... 10
FDA regulations .................................................................................................................................... 10
Getting Started
Carton components for EU......................................................................................................................... 11
Carton components for USA, Canada and Asia/Oceania .......................................................................... 12
Control panel (For EU model) .................................................................................................................... 13
Control panel (For USA, Canada and Asia/Oceania model)...................................................................... 14
STEP 1 – Setting Up the Machine
Installing the drum unit and toner cartridge assembly................................................................................ 15
Loading paper in the paper tray ................................................................................................................. 16
Install the power cord and phone line ........................................................................................................ 17
Set Your Country........................................................................................................................................ 19
Selecting your language (For EU, USA, Canada and Asia)....................................................................... 19
Setting the date and time ........................................................................................................................... 20
Setting your station ID................................................................................................................................ 20
Tone and pulse dialling mode ................................................................................................................... 21
Selecting a receive mode........................................................................................................................... 22
Setting the phone line type (For EU model) ............................................................................................... 22
Setting up the prefix number ...................................................................................................................... 23
Changing the prefix number....................................................................................................................... 24
Setting the LCD contrast ............................................................................................................................ 24
Supplied CD-ROM
Supplied CD-ROMs for ‘SP 1200SF’ ......................................................................................................... 25
Drivers and Utilities for SP 1200SF ...................................................................................................... 25
PaperPort™ 11SE and Documentation for SP 1200SF........................................................................ 25
STEP 2 – Installing the Driver & Software
Installing the TYPE 1200SF Drivers and Utilities ...................................................................................... 28
Installing ScanSoft™ PaperPort™ 11SE for Windows® ........................................................................... 30
View and Installing the documentation...................................................................................................... 31
Consumables and Options
Consumables ............................................................................................................................................. 32
1
To use the machine safely
Please keep these instructions for later reference and read them before attempting any maintenance.
Choosing a location
Place your machine on a flat, stable surface that is free of vibration and shocks. Put the machine near a telephone
wall jack and a standard, grounded AC power outlet. Choose a location where the temperature remains between
50 F and 90.5 F (10 C and 32.5 C) and the humidity is between 20% to 80% (without condensation).Place your
machine on a flat, stable surface that is free of vibration. Put the machine near a telephone socket and a standard,
grounded electrical socket. Choose a location where the temperature remains between 10 C and 32.5 C and the
humidity is between 20% to 80% (without condensation).
 Make sure cables leading to the machine do not constitute a trip hazard.
 Avoid placing your machine on the carpet.
 Do not place near heaters, air conditioners, water, chemicals or refrigerators.
 Do not expose the machine to direct sunlight, excessive heat, moisture or dust.
 Do not connect your machine to electrical sockets controlled by wall switches or automatic timers, or to the
same circuit as large appliances that might disrupt the power supply.
 Avoid sources of interference, such as speakers or the base units of cordless phones.
Safety precautions
Please read these instructions before attempting any maintenance, and keep them for later reference. When using
your telephone equipment, follow basic safety precautions to reduce the risk of fire, electric shock or personal
injury.
 DO NOT use this product near water, or in a damp environment.
 Avoid using this product during an electrical storm. There may be a remote risk of electric shock from lightning.
 We DO NOT advise using an extension lead.
 Never install telephone wiring during a lightning storm. Never install a telephone wall socket in a wet location.
 If any cables become damaged, disconnect your machine, and contact your dealer.
 DO NOT place any objects on the machine, or obstruct the air vents.
 This product should be connected to an adjacent grounded AC power source within the range indicated on the
rating label. DO NOT connect it to a DC power source or inverter. If you are not sure, contact a qualified
electrician.
 DO NOT dispose of batteries in a fire. They may explode. Check with local codes for possible special disposal
instructions.
2
Warning
Before cleaning the inside of the machine, first
unplug the telephone line cord, and then the power
cord from the electrical socket.
DO NOT use flammable substances, any type of
spray or organic solvent/liquids containing
alcohol/ammonia to clean the inside or outside of
the machine. Doing this may cause a fire or
electrical shock. Refer to Routine maintenance for
how to clean the machine in the User’s Guide.
DO NOT handle the plug with wet hands. Doing
this might cause an electrical shock.
Always make sure the plug is fully inserted.
After you have just used the machine, some
internal parts of the machine will be extremely hot.
When you open the front or back cover of the
machine, DO NOT touch the shaded parts shown
in the illustration.
To prevent injuries, be careful not to put your
hands on the edge of the machine under the
document cover or scanner cover as shown in the
illustration.
To prevent injuries, DO NOT put your fingers in the
area shown in the illustrations.
DO NOT use a vacuum cleaner to clean up scattered toner. Doing this might cause the toner
dust to ignite inside the vacuum cleaner, potentially starting a fire. Please carefully clean the
toner dust with a dry, lint-free cloth and dispose of it according to local regulations.
3
If moving your machine, use the handholds provided. First making sure to disconnect any
cables.
Plastic bags are used in the packaging of your machine. To avoid danger of suffocation, keep
these bags away from babies and children.
Note
The fuser unit is marked with a caution label. DO NOT
remove or damage the label.
Caution
Be sure to disconnect the plug from the wall outlet and clean the prongs and the area around the prongs at
least once a year. Allowing dust to build up on the plug constitutes a fire hazard.
Symbols for the main power switch
In accordance with IEC 60417, this machine uses the following symbols for the main power switch:
-
means POWER ON.
-
means POWER OFF.
Note
When you move the machine, grasp the side handholds that are under the scanner. Do NOT carry the machine
by holding it at the bottom.
4
Important safety
instructions
1 Read all of these instructions.
2 Save them for later reference.
3 Follow all warnings and instructions marked on the
product.
4 Unplug this product from the wall socket before
cleaning inside of the machine. DO NOT use liquid
or aerosol cleaners. Use a damp cloth for
cleaning.
5 DO NOT place this product on an unstable cart,
stand, or table. The product may fall, causing
serious damage to the product.
6 Slots and openings in the casing at the back or
bottom are provided for ventilation. To ensure
reliable operation of the product and to protect it
from overheating, these openings must not be
blocked or covered. The openings should never be
blocked by placing the product on a bed, sofa, rug,
or other similar surface. This product should never
be placed near or over a radiator or heater. This
product should never be placed in a built-in
installation unless adequate ventilation is
provided.
7 This product should be connected to an AC power
source within the range indicated on the rating
label. DO NOT connect it to a DC power source or
inverter. If you are not sure, contact a qualified
electrician.
8 This product should be operated from the type of
power source indicated on the label. If you are not
sure of the type of power available, call your dealer
or local power company.
9 This product is equipped with a 3-wire grounded
plug. This plug will only fit into a grounded power
outlet. This is a safety feature. If you are unable to
insert the plug into the outlet, call your electrician
to replace your obsolete outlet. DO NOT defeat
the purpose of the grounded plug.
10 Use only the power cord supplied with this
machine.
11 DO NOT allow anything to rest on the power cord.
DO NOT place this product where people can walk
on the cord.
12 If an extension cord is used with this product,
make sure that the total ampere ratings on the
products plugged into the extension cord do not
exceed the extension cord ampere rating. Also,
make sure that the total of all products plugged
into the AC power outlet does not exceed 15
amperes (USA only).
13 The power cord, including extensions should be
no longer than 5 metres.
DO NOT share the same power circuit with other
high powered appliances, such as an air
conditioner, copier, shredder or similar devices. If
you cannot avoid using the printer with these
appliances, we recommend that you use a highfrequency noise filter.
Use a voltage regulator if the power source is not
stable.
14 DO NOT place anything in front of the machine
that will block received faxes. DO NOT place
anything in the path of received faxes.
15 Wait until pages have exited the machine before
picking them up.
16 Never push objects of any kind into this product
through cabinet slots, since they may touch
dangerous voltage points or short out parts
resulting in the risk of fire or electric shock. Never
spill liquid of any kind on the product. Do not
attempt to service this product yourself because
opening or removing covers may expose you to
dangerous voltage points and other risks and may
void your warranty. Refer all servicing to your
service representative.
17 Unplug this product from the power socket and
refer all servicing to Ricoh Authorized Service
Personnel under the following conditions:
 When the power cord is damaged or frayed.
 If liquid has been spilled into the product.
 If the product has been exposed to rain or
water.
 If the product does not operate normally when
the operating instructions are followed. Adjust
only those controls that are covered by the
operating instructions. Incorrect adjustment of
other controls may result in damage and will
often require extensive work by a qualified
technician to restore the product to normal
operation.
 If the product has been dropped or the casing
has been damaged.
 If the product exhibits a distinct change in
performance, indicating a need for service.
18 To protect your product against power surges, we
recommend the use of a power protection device
(Surge Protector).
5
19 To reduce the risk of fire, electric shock and injury
to people, note the following:
 DO NOT use this product near appliances that
use water, a swimming pool or in a wet
basement.
 DO NOT use the machine during an electrical
storm (there is the remote possibility of an
electrical shock) or to report a gas leak in the
vicinity of the leak.
Regulations
IEC 60825-1:2007 Specification
This machine is a Class 1 laser product as defined in
IEC 60825-1:2007 specifications. The label shown
below is attached in countries where required.
 Do not dispose of batteries in a fire. They may
explode. Check with local codes for possible
special disposal instructions.
20 Caution - To reduce the risk of fire, use only No.26
AWG or larger telecommunication line cord.
CLASS 1 LASER PRODUCT
LASER KLASSE 1 PRODUKT
This machine has a Class 3B Laser Diode which
emits invisible laser radiation in the Scanner Unit. The
Scanner Unit should not be opened under any
circumstances.
Laser Diode
Wave length: 780 - 800 nm
Output: 10 mW max.
Laser Class: Class 3B
Warning
Use of controls, adjustments or performance of
procedures other than those specified in this
manual may result in hazardous radiation
exposure.
Disconnect device
This product must be installed near an AC power
outletelectrical socket that is easily accessible. In
case of emergencies, you must disconnect the power
cord from the AC power outletelectrical socket to shut
off power completely.
Wiring information (U.K. only)
If you need to replace the plug fuse, fit a fuse that is
approved by ASTA to BS1362 with the same rating as
the original fuse.
Always replace the fuse cover. Never use a plug that
does not have a cover. If in any doubt, call a qualified
electrician.
Warning - This printer must be earthed.
The wires in the mains lead are coloured in line with
the following code:
 Green and Yellow: Earth
 Blue: Neutral
 Brown: Live
Radio interference
This product complies with EN55022 (CISPR
Publication 22)/Class B. When connecting the
machine to a computer, ensure that you use the
following interface cables.
A USB cable which must not exceed 2.0 metres in
length.
6
Recycling information in accordance with the
WEEE (2002/96/EC) and Battery (2006/66/EC)
Directives
Important Information for
Australia
IMPORTANT-For Your Safety
Product mark
Battery mark
European Union only
The product/battery is marked with one of the above
recycling symbols. It indicates that at the end of the
life of the product/battery, you should dispose of it
separately at an appropriate collection point and not
place it in the normal domestic waste stream.
For products with user replaceable batteries please
refer to the users guide for replacement instructions.
To ensure safe operation the three-pin plug supplied
must be inserted only into a standard threepin power
point which is effectively grounded through the
normal household wiring.
Extension cords used with the equipment must be
three-conductor and be correctly wired to provide
connection to ground. Incorrectly wired extension
cords are a major cause of fatalities.
The fact that the equipment operates satisfactorily
does not imply that the power is grounded and that
the installation is completely safe. For your safety, if
in any doubt about the effective grounding of the
power, consult a qualified electrician.
All Other Users
If you wish to discard this product, please contact your
local authorities, the shop where you bought this
product, your local dealer or sales/service
representatives.
International ENERGY STAR® Qualification
Statement
The purpose of the International ENERGY STAR®
Program is to promote the development and
popularization of energy-efficient office equipment.
As an ENERGY STAR® Partner, Ricoh Company,
Ltd. has determined that this product meets the
ENERGY STAR® guidelines for energy efficiency.
7
Standard telephone and FCC
Notices
These notices are in effect
on models sold and used in
the United States only
When programming emergency numbers or
making test calls to emergency numbers:
 Remain on the line and briefly explain to the
dispatcher the reason for the call before hanging
up.
 Perform these activities in the off-peak hours, such
as early morning or late evening.
This equipment complies with Part 68 of the FCC
rules and the requirements adopted by the ACTA. On
the backside of this equipment is a label that contains,
among other information, a product identifier in the
format US: AAAEQ##TXXXX. If requested, this
number must be provided to the telephone company.
You may safely connect this equipment to the
telephone line by means of a standard modular jack,
USOC RJ11C.
A plug and jack used to connect this equipment to the
premises wiring and telephone network must comply
with the applicable FCC Part 68 rules and
requirements adopted by the ACTA. A compliant
telephone cord and modular plug is provided with this
product. It is designed to be connected to a
compatible modular jack that is also compliant. See
installation instructions for details.
The REN is used to determine the number of devices
that may be connected to a telephone line. Excessive
RENs on a telephone line may result in the devices
not ringing in response to an incoming call. In most
but not all areas, the sum of RENs should not exceed
five (5.0). To be certain of the number of devices that
may be connected to a line, as determined by the total
RENs, contact the local telephone company. The
REN for this product is part of the product identifier
that has the format US:AAAEQ##TXXXX.The digits
represented by ## are the REN without a decimal
point (e.g., 06 is a REN of 0.6). For earlier products,
the REN is separately shown on the label.
If this equipment causes harm to the telephone
network, the telephone company will notify you in
advance that temporary discontinuance of service
may be required. But if advance notice isn’t practical,
the telephone company will notify the customer as
soon as possible. Also, you will be advised of your
right to file a complaint with the FCC if you believe it
is necessary.
The telephone company may make changes in its
facilities, equipment, operations or procedures that
could affect the operation of the equipment. If this
happens the telephone company will provide advance
notice in order for you to make necessary
modifications to maintain uninterrupted service.
8
If trouble is experienced with this equipment, for
repair or warranty information, please contact Ricoh
Americas Corporation CUSTOMER SUPPORT
DEPT. at 1-800-FASTFIX.
If the equipment is causing harm to the telephone
network, the telephone company may request that
you disconnect the equipment until the problem is
resolved.
Connection to party line service is subject to state
tariffs. Contact the state public utility commission,
public service commission or corporation commission
for information.
If your home has specially wired alarm equipment
connected to the telephone line, ensure the
installation of this equipment does not disable your
alarm equipment. If you have questions about what
will disable alarm equipment, call your telephone
company or a qualified installer.
If you are not able to solve a problem with your
machine, please contact RICOH CORP. CUSTOMER
SUPPORT DEPT. at 1-800-FASTFIX.
Warning
• For protection against the risk of electrical shock,
always disconnect all cables from the wall outlet
before servicing, modifying or installing the
equipment.
• This equipment may not be used on coin service
lines provided by the telephone company or
connected to party lines.
• Ricoh cannot accept any financial or other
responsibilities that may be the result of your use
of this information, including direct, special or
consequential damages. There are no warranties
extended or granted by this document.
• This machine has been certified to comply with
FCC standards, which are applied to the USA
only. A grounded plug should be plugged into a
grounded AC power outlet after checking the
rating of the local power supply for the machine to
operate properly and safely.
Federal Communications
Commission (FCC)
Declaration of Conformity
(USA only)
Responsible Party:
Ricoh Americas Corporation
Address: 5 Dedrick Place, West Caldwell,
NJ 07006 Telephone number: 973-882-2000
declares, that the products
Product Name:
Laser Multi Function
Model Number:
SP 1200SF
comply with Part 15 of the FCC Rules. Operation is
subject to the following two conditions: (1) This device
may not cause harmful interference, and (2) this
device must accept any interference received,
including interference that may cause undesired
operation.
This equipment has been tested and found to comply
with the limits for a Class B digital device, pursuant to
Part 15 of the FCC Rules. These limits are designed
to provide reasonable protection against harmful
interference in a residential installation. This
equipment generates, uses, and can radiate radio
frequency energy and, if not installed and used in
accordance with the instructions, may cause harmful
interference to radio communications. However, there
is no guarantee that interference will not occur in a
particular installation. If this equipment does cause
harmful interference to radio or television reception,
which can be determined by turning the equipment off
and on, the user is encouraged to try to correct the
interference by one or more of the following
measures:
 Reorient or relocate the receiving antenna.
 Increase the separation between the equipment
and receiver.
 Connect the equipment into an outlet on a circuit
different from that to which the receiver is
connected.
 Consult the dealer or an experienced radio/TV
technician for help.
Caution
Changes or modifications not expressly approved by
the party responsible for compliance could void the
user’s authority to operate the equipment.
Industry Canada
Compliance Statement
(Canada only)
This Class B digital apparatus complies with
Canadian ICES-003.
Cet appareil numérique de la classe B est conforme à
la norme NMB-003 du Canada.
EQUIPMENT ATTACHMENT
LIMITATIONS (Canada only)
NOTICE
This product meets the applicable Industry Canada
technical specifications.
NOTICE
The Ringer Equivalence Number is an indication of
the maximum number of devices allowed to be
connected to a telephone interface.
The termination on an interface may consist of any
combination of devices subject only to the
requirement that the sum of the RENs of all the
devices does not exceed five.
RESTRICTIONS
CONCERNANT LE
RACCORDEMENT DE
MATÉRIEL
AVIS
Le présent matériel est conforme aux spécifications
techniques d’Industrie Canada applicables au
matériel terminal.
AVIS
L’indice d’équivalence de la sonnerie (IES) indique le
nombre maximal de terminaux qui peuvent être
raccordés à une interface téléphonique. La
terminaison d’une interface peut consister en une
combinaison quelconque de dispositifs, à la seule
condition que la somme de l’IES de tous les
dispositifs n’excède pas cinq.
Important - about the interface cable
A shield interface cable should be used to ensure
compliance with the limits for a Class B digital device.
9
Disconnect device
This product must be installed near an AC power
outletelectrical socket that is easily accessible. In
case of emergencies, you must disconnect the power
cord from the electrical socketAC power outlet to shut
off power completely.
Laser safety
This machine complies with the requirements of
IEC60825-1+A2:2001 for class 1 laser product. This
equipment is certified as a Class 1 laser product
under the U.S. Department of Health and Human
Services (DHHS) Radiation Performance Standard
according to the Radiation Control for Health and
Safety Act of 1968. This means that the equipment
does not produce hazardous laser radiation.
Since radiation emitted inside the equipment is
completely confined within protective housings and
external covers, the laser beam cannot escape from
the machine during any phase of user operation.
FDA regulations
U.S. Food and Drug Administration (FDA) has
implemented regulations for laser products
manufactured on and after August 2, 1976.
Compliance is mandatory for products marketed in
the United States. One of the following labels on the
back of the machine indicates compliance with the
FDA regulations and must be attached to laser
products marketed in the United States.
Manufactured:
RICOH COMPANY LTD,
3-6, Naka-magome 1-Chome Ohta-ku,
Tokyo 143-8555, Japan
Complies with FDA performance standards for laser
products except for deviations pursuant to Laser Notice
No. 50, dated June 24, 2007.
Warning
Use of controls, adjustments or performance of
procedures other than those specified in this
manual may result in hazardous invisible radiation
exposure.
Internal laser radiation
Max. Radiation Power 10 mW
Wave Length
780 - 800 nm
Laser Class
Class 3B
International ENERGY STAR® Qualification
Statement
The purpose of the International ENERGY STAR®
Program is to promote the development and
popularization of energy-efficient office equipment.
As an ENERGY STAR® Partner, Ricoh Company,
Ltd. has determined that this product meets the
ENERGY STAR® guidelines for energy efficiency.
10
Getting Started
1
1
Carton components for EU
Carton components may vary from one country to another.
Save all packing materials and the carton in case for any reason you must ship your machine.
Warning
Plastic bags are used in the packaging of your machine. To avoid danger of suffocation, please keep these
bags away from babies and children.
9
1
8
CD-ROMs
For Drivers
For User Guide and Paper Port™
2
3
4
7
6
5
Quick Install Guide
1. Automatic
Document Feeder (ADF)
2. Control panel
3. Face-down Output Tray Support
4. Manual Feed Slot
5. Paper Tray
AC Power Cord
6.
7.
8.
9.
FrontCover
Power Switch
ADF Document Output Support Flap
Document Cover
Safety booklet
Drum Unit Assembly
(including Toner Cartridge)
USB cable
Do NOT connect the interface cable at this time. Connecting the interface cable is done during the software
installation process.
 USB interface cable
Please make sure you use a USB 2.0 interface cable that is no longer than 6 feet (2 metres). When you use a
USB cable, make sure you connect it to the USB port of your computer and not to a USB port on a keyboard
or non-powered USB hub.
 Carton components may differ from one country to another.
11
Getting Started
2
Carton components for USA, Canada and Asia/Oceania
Carton components may vary from one country to another.
Save all packing materials and the carton in case for any reason you must ship your machine.
Warning
Plastic bags are used in the packaging of your machine. To avoid danger of suffocation, please keep these
bags away from babies and children.
9
1
8
CD-ROMs
For Drivers
For User Guide and Paper Port™
2
3
4
7
6
5
Quick Setup Guide
1. Automatic
Document Feeder (ADF)
2. Control panel
3. Face-down Output Tray Support
4. Manual Feed Slot
5. Paper Tray
AC Power Cord
6.
7.
8.
9.
FrontCover
Power Switch
ADF Document Output Support Flap
Document Cover
User’s Guide (Asia/Oceania only)
Drum Unit Assembly
(including Toner Cartridge)
USB cable
Do NOT connect the interface cable at this time. Connecting the interface cable is done during the software
installation process.
 USB interface cable
Please make sure you use a USB 2.0 interface cable that is no longer than 6 feet (2 metres). When you use a
USB cable, make sure you connect it to the USB port of your computer and not to a USB port on a keyboard
or non-powered USB hub.
 Carton components may differ from one country to another.
12
Getting Started
Control panel (For EU model)
3
1
10
2
9
3
4
5
8
6
7
For the details of the control panel, see Control panel overview in Chapter 1 of the User’s Guide.
1
Fax and telephone keys:
Hook
Press before dialing if you want to make sure a fax
machine will answer, and then press Start.
Also, press this key after you pick up the handset of an
external telephone during the F/T ring (fast doublerings).
Reports
Print the Transmission Verification Report, Help List,
Tel Index List, Fax Journal, User Settings and Order
Form.
5
Resolution
Sets the resolution when sending a fax.
Redial/Pause
Redials the last number called. It also inserts a pause
when programming quick dial numbers or when dialling
a number manually.
2
3
4
One Touch keys
These 4 keys give you instant access to 8 previously
stored numbers.
Shift
Lets you access One Touch numbers 5 to 8 when held
down.
6
7
d or c
Press to scroll backwards or forwards through menu
selections. Press to change the volume when in fax or
standby mode.
a or b
Press to scroll through the menus and options.
b
Search/Speed Dial
Lets you look up numbers that are stored in the dialling
memory. It also lets you dial stored numbers by pressing
a three-digit number.
Start
Lets you start sending faxes, making copies or
scanning.
8
Mode keys:
Fax
Puts the machine in Fax mode.
Scan
Puts the machine in Scan mode. (For details about
scanning, see the Software User’s Guide on the CDROM.)
Menu keys:
Clear/Back
Deletes entered data or lets you cancel the current
setting.
OK
Lets you store your settings in the machine.
Volume keys
Stop/Exit
Stops an operation or exits from a menu.
LCD
Displays messages to help you set up and use your
machine.
Menu
Lets you access the Menu to program your settings in
this machine.
Dial pad
Use these keys to dial telephone and fax numbers and
as a keyboard for entering information into the machine.
The # key temporarily switches the dialling mode from
Pulse to Tone during a telephone call.
Copy
Puts the machine in Copy mode.
9
Print keys:
Job Cancel
Cancels a programmed print job and clears it from the
machine’s memory.
To cancel multiple print jobs, hold down this key until the
LCD shows Job Cancel (All).
10 Copy keys:
Options
You can quickly and easily choose temporary settings
for copying.
Enlarge/Reduce
Reduces or enlarges copies.
13
Getting Started
Control panel (For USA, Canada and Asia/Oceania model)
4
1
10
2
9
3
4
8
5
6
7
For the details of the control panel, see Control panel overview in Chapter 1 of the User’s Guide.
1
2
Fax and telephone keys:
Hook
Press before dialing if you want to make sure a fax
machine will answer, and then press Start.
Also, press this key after you pick up the handset of an
external telephone during the F/T ring (fast doublerings).
Resolution
Sets the resolution when sending a fax.
Redial/Pause
Redials the last number called. It also inserts a pause
when programming quick dial numbers or when dialling
a number manually.
One Touch keys
These 4 keys give you instant access to 8 previously
stored numbers.
Shift
Lets you access One Touch numbers 5 to 8 when held
down.
3
LCD
Displays messages to help you set up and use your
machine.
4
Menu keys:
Menu
Lets you access the Menu to program your settings in
this machine.
Clear/Back
Deletes entered data or lets you cancel the current
setting.
OK
Lets you store your settings in the machine.
Volume keys
d or c
Press to scroll backwards or forwards through menu
selections. Press to change the volume when in fax or
standby mode.
a or b
Press to scroll through the menus and options.
14
b Search/Speed Dial
Lets you look up numbers that are stored in the dialling
memory. It also lets you dial stored numbers by pressing
a three-digit number.
Reports
Print the Transmission Verification Report, Help List,
Tel Index List, Fax Journal, User Settings and Order
Form.
5
Dial pad
Use these keys to dial telephone and fax numbers and
as a keyboard for entering information into the machine.
The # key temporarily switches the dialling mode from
Pulse to Tone during a telephone call.
6
Stop/Exit
Stops an operation or exits from a menu.
7
Start
Lets you start sending faxes, making copies or
scanning.
8
Mode keys:
Fax
Puts the machine in Fax mode.
Scan
Puts the machine in Scan mode. (For details about
scanning, see the Software User’s Guide on the CDROM.)
Copy
Puts the machine in Copy mode.
9
Print keys:
Job Cancel
Cancels a programmed print job and clears it from the
machine’s memory.
To cancel multiple print jobs, hold down this key until the
LCD shows Job Cancel (All).
10 Copy keys:
Options
You can quickly and easily choose temporary settings
for copying.
Enlarge/Reduce
Reduces or enlarges copies.
STEP 1
Setting Up the Machine
1
1
Installing the drum unit and
toner cartridge assembly
4
Put the drum unit and toner cartridge assembly
into the machine.
Improper Setup
DO NOT connect the interface cable.
Connecting the interface cable is done when
installing the driver.
1
2
3
Open the front cover.
5
Close the front cover of the machine.
Unpack the drum unit and toner cartridge
assembly.
Gently shake it from side to side several times
to distribute the toner evenly inside the
assembly.
15
STEP 1
2
1
Setting Up the Machine
Loading paper in the paper
tray
3
Fan the stack of paper well to avoid paper jams
and misfeeds.
Pull the paper tray completely out of the
machine.
4
Put paper in the paper tray. Make sure that the
paper is flat in the tray and below the maximum
paper mark (1).
1
2
While pressing the green paper-guide release
lever, slide the paper guides to fit the paper
size you are using. Make sure that the guides
are firmly in the slots.
Caution
Make sure the paper guides touch the sides of the
paper so it will feed properly. If you do not do this,
it may cause damage to your machine.
5
Note
(For USA/Canada and Asia)
For Legal size paper, press the release button in
the bottom of the paper tray and then pull out the
back of the paper tray. (Legal size paper is not
available in some regions.)
16
Put the paper tray firmly back into the machine.
Make sure that it is completely inserted into the
machine.
Setting Up the Machine
3
1
2
Install the power cord and
phone line
Make sure that the machine’s power switch is
off. Connect the AC power cord to the machine.
Note
If you are sharing one phone line with an external
telephone, connect it as shown below.
Type A
For the countries such as Spain, Netherlands,
Portugal,Poland, Hungary,Czech, Norway, USA,
Canada and Asia/Oceania.
Plug the AC power cord into an AC outlet. Turn
the power switch on.
Type B
For the countries such as UK, France, Italy, Belgium,
Sweden, Denmark and Finland.
3
Connect one end of the telephone line cord to
the socket on the machine marked LINE and
the other end to a modular wall socket.
Type C
For Germany
Warning
• The machine must be fitted with an earthed plug.
• Since the machine is grounded through the power
outlet, you can protect yourself from potentially
hazardous electrical conditions on the telephone
network by keeping the power cord connected to
your machine when you connect it to a telephone
line. Similarly, you can protect yourself when you
want to move your machine by disconnecting the
telephone line first and then the power cord.
17
STEP 1
Setting Up the Machine
Type D
For Switzerland
Type C
For Germany
Type D
For Switzerland
Note
If you are sharing one phone line with an external
telephone answering device, connect it as shown
below.
Type A
For the countries such as Spain, Netherlands,
Portugal,Poland, Hungary,Czech, Norway, USA,
Canada and Asia/Oceania.
Please set the receive mode to
External TAD.
For more details, see Selecting a receive
mode on page 22 and Connecting an
external TAD in Chapter 7 of the User’s
Guide.
Type B
For the countries such as UK, France, Italy, Belgium,
Sweden, Denmark and Finland.
18
Setting Up the Machine
4
Set Your Country
You must set your country so that the machine works
correctly on local telecommunication lines in each
country.
1
Check that the power is turned on by plugging
in the power cord and turn the power switch on.
Press OK.
Set Country
Press OK Key
2
Press
or
to choose the country
Country names displayed on the LCD depend
on the modes.
5
1
2
3
4
Selecting your language
(For EU, USA, Canada and
Asia)
Press
Menu.
Press 0.
Press 0.
Select your language by using
or
and
then press OK.
5
Press
Stop/Exit.
Australia
Select ab or OK
3
4
Press OK when the LCD shows your country.
The LCD prompts you to make sure of the
country again.
Australia?
1.Yes 2.No
5
6
If the LCD shows the correct country, press 1
to go to step 6.
Or press 2 to go back to step 2 to choose the
country again.
After the LCD shows Accepted, the machine
will restart automatically. After the restart, the
LCD shows Please Wait.
19
STEP 1
6
Setting Up the Machine
Setting the date and time
7
The machine displays the date and time, and if you
set up the station ID, it will add it to each fax you send.
You should store your name and fax number to be
added on all fax pages that you send.
1
2
3
4
1
2
3
4
Press
Menu.
Press 0.
Press 2.
Enter the last two digits of the year on the dial
pad, and then press OK.
Date&Time
Year:2008
5
Enter the two digits for the month on the dial
pad, and then press OK.
(e.g. Enter 0, 3 for March.)
6
Enter the two digits for the day on the dial pad,
and then press OK.
Date&Time
Day:25
(e.g. Enter 2, 5.)
7
Enter the time in 24-hour format on the dial
pad, and then press OK.
Date&Time
Time:15:25
8
(e.g. Enter 1, 5, 2, 5 for 3:25 P.M.)
Press
Stop/Exit.
Note
If you make a mistake and want to start again,
press
Stop/Exit and go back to step 1.
Press
Menu.
Press 0.
Press 3.
Enter your fax number (up to 20 digits) on the
dial pad, and then press OK. To enter a “+” for
international dialling codes, press l. For
example, to enter the UK dialling code “+44 ”,
press l, 4, 4, and then the rest of your number.
Station ID
Fax:+44XXXXXXXXX
(e.g. Enter 0, 8 for 2008.)
Date&Time
Month:03
20
Setting your station ID
5
Enter your tel number (up to 20 digits) on the
dial pad, and then press OK. (If your telephone
number and fax number are the same, enter
the same number again.)
Station ID
Tel:+44XXXXXXXXX
Setting Up the Machine
6
Use the dial pad to enter your name (up to 20
characters), and then press OK.
Station ID
Name:
8
Tone and pulse dialling
mode
Your machine comes set for Tone dialling service. If
you have Pulse dialling service (rotary), you need to
change the dialling mode.
Note
key as the previous character, press
to move
the cursor to the right.
• If you entered a letter incorrectly and want to
1
2
3
change it, press
or
to move the cursor
to the incorrect character, press
4
• Refer to the following chart for entering your name.
• If you need to enter a character that is on the same
Clear/Back.
5
Press
key
One
time
Two
times
Three
times
Four
times
Five
times
2
A
B
C
2
A
3
D
E
F
3
D
4
G
H
I
4
G
5
J
K
L
5
J
6
M
N
O
6
M
7
P
Q
R
S
7
8
T
U
V
8
T
9
W
X
Y
Z
9
Press
Menu.
Press 0.
Press 4.
Press
or
to select Pulse (or Tone).
Press OK.
Press
Stop/Exit.
Note
This Menu is not available for some countries,
such as USA, New Zealand, Belgium, Denmark,
Sweden, Norway and Finland.
For more details, see “Entering Text” of the
User’s Guide.
7
Press
Stop/Exit.
Note
(USA only)The Telephone Consumer Protection
Act of 1991 makes it unlawful for any person to
use a computer or electronic device to send any
message via a telephone fax machine unless such
messages clearly contain, in a margin at the top or
bottom of each transmitted page, or on the first
page of the transmission, the date and time it is
sent and an identification of the business or other
entity or other individual sending the message and
the telephone number of the sending machines or
such business, other entity or individual.To
program this information into your machine, see
Setting the date and time on page 20 and Setting
your station ID on page 20.
21
STEP 1
9
Setting Up the Machine
Selecting a receive mode
There are four possible receive modes: Fax Only,
Fax/Tel, Manual and External TAD. Choose the
Receive Mode which best suits your needs.
Do you want to use the telephone features of your
machine (if available) or an external telephone or
external telephone answering device connected on the
same line as the machine?
Yes
No
Are you using the voice message
function of an external telephone
answering device?
No
Do you want the machine to
answer fax and telephone calls
automatically?
10 Setting the phone line type
(For EU model)
If you are connecting the machine to a line that
features a PABX (PBX) or ISDN to send and receive
faxes, it is also necessary to change the phone line
type accordingly by completing the following steps.
1
2
3
4
Fax Only
Your machine
automatically answers
every call as a fax.
Yes
Fax/Tel
5
Your machine controls
the line and
automatically answers
every call. If the call is
not a fax, the phone will
ring for you to pick up
the call.
No
Yes
External TAD
4
5
Press
6
or Normal.
Press OK.
Do one of the following:
 If you choose ISDN or Normal, go to step
8.
 If you choose PBX, go to step 5.
Do one of the following:
 If you want to change the current prefix
number, press 1 and go to step 6.
 If you do not want to change the current
prefix number, press 2 and go to step 8.
Enter the Prefix number (up to 5 digits) on the
dial pad, and then press OK.
(Press
Hook to display “!“.)
You cannot use ! with any other numbers or
characters.
If your telephone system requires a timed break
Press
Hook to enter the break.
or
to choose On or Always and
press OK.
Note
Press OK.
Stop/Exit.
to choose PBX, ISDN
You can use the number 0 to 9 , # , l and !.
to select the mode.
For more details, see Receiving a fax in
Chapter 6 of the User’s Guide.
22
or
Note
7
Press 1.
Press
Press
recall, press
Press 0.
or
Press 6.
Hook, “!“ will be displayed on the LCD.
Menu.
Press
Press 0.
The default setting is “!“. When you press
Your external telephone
answering device (TAD)
automatically answers
every call. Voice
messages are stored
on the external TAD.
Fax messages are
automatically printed.
1
2
3
Menu.
Note
Manual
You control the phone
line and must answer
every call yourself.
Press
• If you choose On, pressing
Hook (the screen
displays “!“) will let you access an outside line.
• If you choose Always, you can access an outside
line without pressing
8
Press
Stop/Exit.
Hook.
Setting Up the Machine
Note
PBX and TRANSFER
The machine is initially set to Normal, which lets
the machine connect to a standard PSTN (Public
Switched Telephone Network) line. However,
many offices use a central telephone system or
Private Automatic Branch Exchange (PABX). Your
machine can be connected to most types of PABX
(PBX). The machine’s recall feature supports
timed break recall only (TBR). TBR will work with
most PABX (PBX) systems allowing you to gain
access to an outside line, or transfer calls to
another extension. The feature works when
11 Setting up the prefix number
The dial prefix setting will automatically dial a
predefined number before every fax number you dial.
For example: If your telephone system requires a 9 to
dial an outside number use this setting to
automatically dial 9 for every fax you send.
1
2
Hook is pressed.
Press Menu, 0, 6.
Enter the prefix number (up to 5 digits) on the
dial pad.
Press OK.
Note
• You can use the numbers 0 to 9, #, l and !. (Press
Hook to display “!”.)
You cannot use ! with any other numbers or
characters.
If your telephone system requires a timed break
recall (hookflash), press Hook to enter the break.
• If the pulse dialing mode is on, # and l are not
available to use.
3
Press Stop/Exit.
23
STEP 1
Setting Up the Machine
12 Changing the prefix number
1
2
3
4
Press Menu, 0, 6.
Do one of the following:
 To change the prefix number, press 1.
 To exit without making a change, press 2
and go to 4.
Enter a new prefix number using the dial pad
(up to 5 digits),
press OK.
13 Setting the LCD contrast
You can change the contrast to help the LCD look
lighter or darker.
1
2
3
4
Press
Menu.
Press 1.
Press 7.
Press
to increase the contrast.
—OR—
Press Stop/Exit.
Press
to decrease the contrast.
Press OK.
5
24
Press
Stop/Exit.
Supplied CD-ROM
1
1
Supplied CD-ROMs for ‘SP 1200SF’
Drivers and Utilities for SP 1200SF
Install Multi-Function Suite
You can install the Multi-Function Suite software and
multifunction drivers.
Repair Multi-Function Suite (For USB users
only)
If an error occurred during the installation of the
Multi-Function Suite, use this selection to
automatically repair and re-install the
Multi-Function Suite.
Note
Install Multi-Function Suite includes the Printer
Driver, Scanner Driver, ControlCenter3.
PaperPort™ 11SE and
Documentation for SP 1200SF
Install Paperport™ 11SE
You can install ScanSoft PaperPort 11SE.
ScanSoft™ PaperPort™ 11SE. ScanSoft™
PaperPort™ 11SE is a document management
application for scanning and viewing documents.
Documentation
You can view the manuals for SP 1200SF in PDF
format.
The Quick Setup Guide, the User Guide and the
Software User's Guide. The Software User's Guide
includes instructions for features available when
connected to a computer. (eg. printing, scanning
details)
To save those manuals into your Computer, Click
Install documentation.
25
Supplied CD-ROM
26
STEP 2
Installing the Driver & Software
For USB Interface Cable Users
Installing the TYPE 1200SF Drivers and Utilities ........................................................ 28
Installing ScanSoft™ PaperPort™ 11SE for Windows® ............................................. 30
View and Installing the documentation ........................................................................ 31
The screens for Windows® in this Quick Setup Guide are based on Windows® XP.
27
STEP 2
Installing the Driver & Software
For USB Interface Cable Users (For Windows® 2000 Professional/XP/7/XP Professional x64 Edition/
Windows Vista®)
1
Installing the TYPE 1200SF Drivers and Utilities
Important
4
The CD-ROM main menu will appear. Click
Install Multi-Function Suite.
Make sure that you have finished the
instructions from step 1 Setting Up the
Machine on pages 15 through 24.
Note
• Please close any applications running before
installing the Multi-Function Suite.
• Please update to the latest Windows® Service
Pack before installing Multi-Function Suite.
• Be sure to use the CD-ROM titled "Drivers and
Utilities for SP 1200SF"
1
2
3
Turn off and unplug the machine from the AC
outlet and disconnect it from your computer, if
you already connected an interface cable.
Turn on your computer. (You must be logged
on with administrator rights.)
Note
• If this window does not appear, use Windows®
Explorer to run the start.exe program from the
root folder of the CD-ROM.
• For Windows Vista®, when the User Account
Control screen appears, click Allow.
• For Windows® 7 , when the User Account
Control Dialog box appears on your computor ,
click Yes.
Put the supplied CD-ROM for Windows® into
your CD-ROM drive. If the model name screen
appears, choose your machine. If the language
screen appears, choose your language.
5
28
When the Multi-Function Suite Software
License Agreement window appears, click Yes
if you agree to the Software License
Agreement.
Installing the Driver & Software
6
Choose Standard and then click Next. The
installation will continue.
Improper Setup
DO NOT try to cancel any of the screens during
this installation.
9
7
Click Finish to restart your computer. (After
restarting the computer, you must be logged on
with Administrator rights.)
When this screen appears, connect the USB
interface cable to your PC, and then connect it
to the machine.
Note
After restarting the computer, the Installation
Diagnostics will run automatically. If the
installation is unsuccessful, the installation results
window will be shown. If the Installation
Diagnostics shows a failure, please follow the
on-screen instruction.
The Multi-Function Suite (including
printer driver and scanner driver) has
been installed and the installation is now
complete.
Improper Setup
DO NOT connect the machine to a USB port on
a keyboard or a non-powered USB hub. We
recommends that you connect the machine
directly to your computer.
8
Plug the AC power cord into an AC outlet. Turn
the power switch on.
The installation of the drivers will automatically
start. The installation screens appear one
after another, please wait for a while.
29
STEP 2
1
Installing the Driver & Software
Installing ScanSoft™
PaperPort™ 11SE for
Windows®
Important
Note
• If this window does not appear, use Windows®
Explorer to run the start.exe program from the
root folder of the CD-ROM.
• For Windows Vista®, when the User Account
Control screen appears, click Allow.
Make sure that you have finished the
instructions for installing TYPE 1200SF
Drivers and Utilities on pages 28 through 29.
Note
Be sure to use the CD-ROM titled “PaperPort™
11SE and Documentation SP 1200SF”
1
Put the supplied CD-ROM for Windows® into
your CD-ROM drive. If the model name screen
appears, choose your machine. If the language
screen appears, choose your language.
• For Windows® 7, when the User Account
Control Dialog box appears on your computor,
click Yes.
3
2
The CD-ROM Top menu will appear. Click
Install Paperport(TM) 11SE.
After reading and accepting the ScanSoft™
PaperPort™ 11SE License Agreement, click
Yes.
The installation of ScanSoft™ PaperPort™
11SE will automatically start and finish.
30
Installing the Driver & Software
1
View and Installing the
documentation
Important
Make sure that you have finished the
instructions for installing TYPE 1200SF
Drivers and Utilities on pages 28 through 29.
Note
• If this window does not appear, use Windows®
Explorer to run the start.exe program from the
root folder of the CD-ROM.
• For Windows Vista®, when the User Account
Control screen appears, click Allow.
Note
Be sure to use the CD-ROM titled “PaperPort™
11SE and Documentation SP 1200SF”
1
2
3
Put the supplied CD-ROM for Windows® into
your CD-ROM drive. If the model name screen
appears, choose your machine. If the language
screen appears, choose your language.
• For Windows® 7, when the User Account
Control Dialog box appears on your computor,
click Yes.
The CD-ROM Top menu will appear. Click
Documentation.
You can view the manuals for SP 1200SF in
PDF format.
The Quick Setup Guide, the User Guide and
the Software User's Guide. The Software
User's Guide includes instructions for features
available when connected to a computer. (eg.
printing, scanning details)
To save those manuals into your Computor,
Click Install documentation.
31
Consumables and Options
1
1
Consumables
When the time comes to replace consumable items, an error message will be indicated on the LCD.
For more information about the consumables for your printer,contact your sales or service representative.
1
32
Toner Cartridge
Drum Unit
Print Cartridge SP 1200E (for Europe)
Print Cartridge SP 1200A (USA and Canada)
Print Cartridge SP 1200S (For Asia)
Drum Unit SP 1200
(Approx. 12,000 pages A4/Letter pages)
Approx. cartridge yield is declared in accordance with ISO/IEC 19752.
Trademarks
All brand and product names mentioned in this manual are registered trademarks of their respective companies.
Copyright © 2011 Ricoh Co., Ltd. All Rights Reserved.
M085-6140 GB
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