Olivetti ECR-5000 instruction programming Manual

Cash Register

ECR 5000

INSTRUCTIONS

Olivetti Tecnost S.p.A.

77, Via Jervis - 10015 Ivrea (TO)

Italy

Copyright © 2003, by Olivetti

All rights reserved

The mark affixed to the product certifies that the product satisfies the basic quality requirements.

Your attention is drawn to the following actions that could compromise the characteristics of the product:

• incorrect electrical supply;

• incorrect installation; incorrect or improper use, or, in any case, not in accordance with the warnings given in the User Manual supplied with the product;

• replacement of original components or accessories with others of a type not approved by the manufacturer, or carried out by unauthorized personnel.

WARNING: THIS EQUIPMENT MUST BE EARTHED.

ATTENTION: CETTE UNITE DOIT ETRE CONNECTEE A LA TERRE.

ACHTUNG: DIESES GERÄT MUSS EINEN ERDUNGSANSCHLUSS

HABEN.

ATENCION: ESTE EQUIPO DEBE ESTAR CONECTADO A UNA TOMA

DI TIERRA.

APPARATET MÅ KUN TILKOPLES JORDET STIKKONTACT.

APPARATEN SKALL ANSLUTAS TILL JORDAT NÄTUKKAT.

LAITE ON LITTETTÄVÄ SUKO-RASIAAN.

Lederen med grøn/gul isolation ma kun tilsluttes en klemme maerkrt eller .

To disconnect the cash register from the line voltage, unplug its power cord from the power outlet. The power outlet must be located on a wall, near the cash register and easily accessible.

Preface

The electronic cash register described in this manual is designed to help your business function smoothly by providing efficient register operations and accurate management reports. Start-up is quick and easy, yet there are many options that can be added and revised so that you can customize your operations for optimum productivity. Here are just a few of the cash register’s many valuable features:

• 8 departments;

• 99 Price Look-Up (PLU) settings;

• 8 clerk numbers to monitor the sales of individual employees;

• possibility of activating a Clerk Security System, that consists of the definition of a Clerk identification number only or of a Clerk identification number with associated three-digit security code, to prevent unauthorized access to individual clerk transactions (during register mode only);

• possibility of defining a password that prevents unauthorized access to the machine's Z management report mode;

• printer with journal record and receipt printing capabilities;

• possibility of programming the departments with a single/multiple item sale status, tax status and a preset price;

• possibility of programming a foreign currency exchange rate;

• possibility of programming the machine to work with one of two base currencies, Local or Foreign, so that cash register computes in the currency set and automatically converts the related transaction totals into the other currency;

• 9-character front operator Liquid Crystal Display (LCD);

• Cash, check and charge tender media keys

• automatic tax computations for 4 different VAT rates;

• department-linked entry options that streamline and speed-up operation;

• periodic management and financial reports which provide up-to-date sales analysis;

• battery back-up protection for the records and programming data.

I

Table of Contents

GETTING ACQUAINTED WITH YOUR CASH

REGISTER ..................................................................... 1

Standard Accessories ..................................................... 2

Using this Manual ........................................................... 2

Unpacking and Setting Up the Cash Register ................. 3

Maintaining the Cash Register ........................................ 3

THE KEYPAD ................................................................. 4

Keypad Functions ........................................................... 5

THE CONTROL SYSTEM .............................................. 6

The Control Switch ......................................................... 6

Removable Cash Drawer with Lock ................................ 6

Deposit Drawer ............................................................... 7

Operator Display ............................................................. 7

Special Symbol Indicators ............................................... 7

Time Display ................................................................... 7

ERROR CONDITIONS ................................................... 8

The Error Alarm .............................................................. 8

Clearing an Error ............................................................ 8

General Clearance ......................................................... 8

Voiding Errors ................................................................. 9

BACK-UP BATTERY SYSTEM ...................................... 9

Inserting/Replacing Batteries .......................................... 9

PRINTER COMPARTMENT ......................................... 10

The Ink Roller ................................................................ 11

Installing the Ink Roller .................................................. 11

Paper Tape .................................................................... 11

Loading Paper .............................................................. 12

QUICK START ............................................................. 13

Programming a Foreign Currency as the Cash

Register's Base Currency ............................................. 14

Helpful Hints for a Successful Start-Up ......................... 14

CASH REGISTER PROGRAMMING ........................... 15

Setting Cash Register Features .................................... 15

Making Changes to Cash Register Programming ......... 15

Entering the Program Mode .......................................... 15

Exiting the Program Mode ............................................ 15

Clearing Errors ............................................................. 16

The Clerk System ......................................................... 16

Activating the Clerk System .......................................... 16

Programming Clerk Security ......................................... 16

Date and Time .............................................................. 18

Percent Discount (-%) .................................................. 18

Decimal Point Position .................................................. 19

Value Added Tax (VAT) Rates ....................................... 19

Department Programming ............................................ 20

Price Look-Ups (PLUs) ................................................. 21

II

Currency Exchange Rate Programming ....................... 22

Programming System Options ...................................... 23

PLU Programming Dump Report .................................. 24

Programming a Manager Password ............................. 24

Using the Cash Register in a Password Protected

Mode ............................................................................ 25

Machine Programming Report ...................................... 25

TRANSACTION EXAMPLES ....................................... 26

Entering the Register Mode .......................................... 26

Exiting the Register Mode ............................................. 26

Clearing Errors ............................................................. 26

Transaction Symbols .................................................... 26

Sample Receipt ............................................................ 27

Transactions Using a Foreign Currency ........................ 27

Standard Transactions in Local Base Currency ............ 27

Examples of Transactions in Foreign Base Currency ... 35

Minus (-) Key Transactions ........................................... 39

Percent Discount (-%) Transactions ............................. 41

PLU Codes ................................................................... 45

Voids and Refunds ....................................................... 47

Other Transactions ....................................................... 49

MANAGEMENT REPORTS ......................................... 51

X Position Report .......................................................... 51

Z Position Report .......................................................... 51

Clerk Report ................................................................. 51

All PLU Report .............................................................. 52

X and Z Financial Report .............................................. 53

Balancing Formulas ...................................................... 54

APPENDIX ................................................................... 55

Totalizers and Counters Table ....................................... 55

Cash Register Specifications and Safety ...................... 56

III

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