Baruch Auditorium AV System Operation Guide

Baruch Auditorium AV System Operation Guide
Baruch Auditorium AV System Operation Guide
Getting Started 1. If the Control Panel is asleep, tap anywhere to wake it up.
2. Press where it says “Press Here to Start”.
3. When the system starts, the control panel will open to a source selection page.
a. Note: If audio is all that is desired, you can connect your audio device in the
3.5mm stereo mini plug (headphone size) into the Audio input next to the VGA
auxiliary jack and play audio without turning on the projector.
4. Select your desired source from the source buttons at the bottom of the screen.
a. For more information about each source button, and some common uses for
these sources, please click on the button table of contents below.
Table of Contents Computer Button
Annotator Button
User Devices
Doc Cam Button
Blu-ray Button
Capture Button
Lighting Button
Audio Button
Setup button
Exit Button
Egyptian Building- Baruch Auditorium
A/V System Operations Guide
Table of Contents
Computer Button 1. Displaying The Podium Computer 2. Displaying The Extended PC Monitor a. Possible uses for Extended Monitor
3. Using Computer Based Videoconferencing Displaying the Podium Computer 1. Select the Computer button.
2. If the monitors are blank, wiggle the mouse or press a keyboard button to wake up the
computer.
3. The projector will turn on and display the Primary monitor.
4. If your presentation has sound, you can adjust the volume by dragging the slider on the
right side of the control panel.
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Displaying the Extended Monitor For use when you wish to project the content located on the extended monitor of the computer.
1. Press Computer button
2. Press “Extended Monitor” button on in the middle of the screen
3. The right side PC monitor will show on the projector
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Possible Uses for Extended Desktop Toggle Between two open applications​: By opening one application on the Primary Monitor, and
a second application on the Extended Desktop, you can alternate what the classroom sees on
the projector by alternating between the “Primary Monitor” button and the “Extended Monitor”
button. The Example below shows Microsoft Word on the Primary Monitor and the Chrome
Browser on the Extended Monitor. By selecting the appropriate button on the Control Panel,
either Microsoft Word (on the Primary Monitor) or Google Chrome (on the Extended Monitor) will
project in the classroom.
​ Primary Monitor Content
Extended Monitor Content
PowerPoint Presenter View:​ takes advantage of the ability to display the extended desktop of
the computer. In the example Below, a presenter would select the “Extended Monitor” button on
the Control panel and manipulate the presenter view from the Primary Monitor.
Primary Monitor Content
Extended Monitor Content
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Using Computer-based Videoconferencing You can use any web-based conferencing application on the podium PC. Vidyo and Zoom are
preinstalled on the computer. Contact Media Support at 828-3400 if you need to set up an
account for either of these. The room’s installed cameras and microphones are “bridged” to the
PC and take the place of a webcam.
1. Press Here to Start (if projector is not already on)
2. Press Computer button
3. On the computer, open the desired web conferencing software. Vidyo, Zoom or other.
4. Check that the conferencing software is detecting a camera and microphone. The input
may be listed as “AV Bridge” or similar.
5. To choose the camera view that is seen in the videoconference, press Camera Controls,
then choose Presenter Camera or Classroom Camera as desired.
a. See Camera Controls page for more information
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A/V System Operations Guide
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Camera Controls The cameras in the room are used for both the Computer as well as the Echo360 capture
appliance. Whichever camera is selected in this menu will be routed to the system. The camera
facing the podium is selected by default.
Camera Preview should show up on the right side podium monitor while the camera controls are
available. The control page will time out after 20 seconds of inactivity and revert the right
monitor back to the source that was displaying prior to selecting the Camera Controls button.
Presenter Camera Button​ - Selects camera located in the back of the room that is pointing at
the Podium.
Classroom Camera Button​ - Selects the camera located in the front of the room facing the
Audience.
Camera Arrow Buttons​ - Located around the camera icon, these arrow buttons will pan and tilt
the camera.
Zoom Buttons​ - Zoom in or out of the selected camera.
Preset Buttons​ - 6 user definable preset buttons. First position the camera at the desired pan,
tilt, and zoom location then press and hold the a preset for 3 seconds to save the position as a
preset.
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Annotator Button The annotator is an 70-inch touch screen monitor mounted on a rolling cart. The annotator is
intended for showing notes being written live in the classroom. There are several possible
applications of this monitor. To make use of this monitor do the following:
1. Press the Annotator button and the Annotator will turn on. It will also be displayed on the
projector.
All remaining steps take place at the annotator itself.
2. Select the desired application by double tapping it on the desktop.
3. If you need enter text in a search engine or text field, tap the text field and an on-screen
keyboard will appear.
4. You can load a powerpoint presentation or PDF file on the annotator PC. To get your
content on the annotator PC, you can download from any internet location. Or, if you
have a presentation on a usb drive, there is a usb hub available near the pen tray where
you can plug in.
Possible Uses for the Annotator ●
●
●
Whiteboarding
Overlay Software
Powerpoint Presentation annotation
Whiteboarding 1. Use the ​Sharp Pen Software ​to write or draw on a white surface. You can use it like a
virtual whiteboard, and your annotations will be easily viewable on the projector.
2. You can draw with your finger or using a stylus (please only use a soft tip stylus). Use
the tools in the pen software to change ink colors, undo your most recent action, or
change your next touch to a mouse click.
3. If you are recording your lecture using Echo360, and displaying the annotator on the
projector, it will be recorded in the capture, allowing you to record your notes along with
voice at the same time. PLEASE NOTE: Voice recording for Echo360 captures that
include the uses of the annotator, will require the use of a wireless microphone
Overlay Software Use the ​Sharp Overlay Software ​if you are running any other program and want to write or
draw on top of the content.
For example, you could display a webpage and write notes directly on it.
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PowerPoint Annotation 1. Powerpoint includes pen tools which you can use to write directly on the powerpoint file.
2. Use the functions menu on either side of the screen after you have started the
presentation to access these tools.
3. You can advance the slides by tapping the buttons on screen. The pen located in the
tray beneath the screen also has buttons that work like a wireless remote.
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User Devices Button You can hook up your laptop, tablet, or any other device that can output over VGA or HDMI.
If you have a device that does not have one of these outputs, you will require an adapter
appropriate for your device. Please consult your device’s manufacturer for the appropriate
adapter. We recommend HDMI whenever possible.
The user device connections are located on the front of the podium, illuminated by a white light.
1. Connecting Your Device with VGA
2. Connecting Your Device with HDMI
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Connecting your Device with VGA 1. Connect a VGA cable to the user input plate and to the port on your laptop. If you will be
playing sound, also connect your laptop’s headphone jack to the provided ⅛” connector.
a. If you need an audio cable, you can get a VGA with audio combo cable at the IT
Support Center in the VMI Building, room 311
2. Select the User Device button. Then select VGA under the Lectern Inputs section.
3. Your laptop should display on the projector and the right side podium monitor.
a. If you do not see your laptop’s screen, you may need to configure your laptop to
duplicate, mirror, or extend its monitor output.
4. If you are playing sound, you can adjust the volume using the slider on the right side.
Note: If you have a device that does not have a VGA connection, you will require an adapter
appropriate for your device. Please consult your device’s manufacturer for the appropriate
adapter.
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Connecting Your Device with HDMI 1. Connect an HDMI cable to the user input plate and to the port on your device.
a. If you need an HDMI cable, you can get one at the IT Support Center in the VMI
Building, room 311
2. . Select the User Device button. Then select HDMI under the Lectern Inputs
3. The volume level can be adjusted using the slider on the right.
4. A preview of the doc cam image is shown on the right side Podium monitor
Note: If you have a device that does not have an HDMI output, you will require an adapter
appropriate for your device. Please consult your device’s manufacturer for the appropriate
adapter. We recommend HDMI whenever possible.
Additional Note: HDMI carries both video and audio from your device. If you do not hear any
sound, you may need to configure your device to output sound over its HDMI interface. Call
Media Support at 828-3400 if you need assistance with this.
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Doc Cam Button 1. Sourcing The Document Camera
2. Getting to know the Document Camera
Displaying The Document Camera Use the document camera to show printed documents displayed up close on the projector.
1. Select the Doc Cam button on the control panel.
2. Use the buttons located on the document camera to turn on and control the camera.
3. A preview of the doc cam image is shown on the right side Podium monitor.
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Getting to know the Document Camera The document camera can be adjusted by bending the joints of the camera's neck to different
settings. There are three joints, one at the head of the camera, one in the middle of the neck
and one at the swivel base. There is also an on-board light switch found on the front of the
camera's head.
1.Power Button​: Make sure the document camera is powered on. If the LED light on top of the
power button is amber, the document camera is in standby mode. If the LED is green, the
camera is powered on and ready to be used.
2. Zoom (+) In:​ Use this button to zoom in on your subject.
3. Zoom (-) Out:​ Use this button to zoom out from your subject.
4. Focus Button​: Press this button if your subject looks blurry as a result of a change in the
zoom setting or camera neck adjustment.
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Blu-ray Button There is a Blu-ray player installed in the podium so that DVDs and Blu-ray discs can be shown.
1. Press the Blu-ray button
2. Press Eject to open the disc tray, and insert your DVD or Blu-ray disc.
3. You may control the player using the controls on the touch screen. All of the functions
that you would find on the remote control are available on this page.
4. A preview of the doc cam image is shown on the right side Podium monitor
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Capture Button The capture button provides information and adjustment options for the Echo360 classroom
capture appliance installed in Baruch Auditorium. To make use of this appliance, you must first
schedule a recording in advance. If your department does not manage the capture appliance in
this room, you can submit a request to schedule a capture for your event. To do so, please go
to ​go.vcu.edu/echo360​ for more information.
●
●
●
If a capture is scheduled, you can monitor when it will start from this page. Additionally,
you can Pause, Stop or extend your capture once recording has begun.
The Echo360 will record whatever is showing on the projector, and whatever sound is
being heard in the room. For the presenter’s voice to be recorded, he or she must stand
near the podium where there is a microphone mounted. If the presenter prefers to walk
around the stage or room, he or she can use the wired shepherd's crook microphone or
use a wireless microphone, available for checkout at the IT Support Center in the VMI
Building, room 311.
The camera facing the front of the room will be recorded by default. You can select a
different camera or adjust what the camera is looking at from the camera control page.
Press the Camera Icon to display the camera controls and move or zoom the
appropriate camera.
See Camera Controls page for more information
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Lighting Button The Lighting page is used to adjust the level of all the lights in the room. Typically, you will want
to dim the lights when you are using the projector.
● The Projection preset will typically be sufficient- but you can adjust any of the lights
however you would prefer.
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Audio Button The audio page has controls for all sound sources, including microphones and system or
auxiliary devices.
● The Device Volume controls the level of whatever is being shown on the projector.
● Aux Mics are the XLR connectors on the podium, where the shepherd's crook mic can
be connected.
● To check out a wireless microphone for use with this room, please call 828-3400.
Wireless microphones will need to be picked up from the IT Support Center in the VMI
Building, room 311.
●
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Setup Button ●
●
On the Setup page, you can turn the projector off and raise the screen without turning off
the A/V system entirely. This could be used if you are just going to listen to audio and do
not need the projector for a long time.
The Mute button quickly turns off the image coming from the projector, but allows you to
unmute and turn it quickly back on. This could be used if you want to setup a program on
the PC or enter a password without showing the audience.
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Exit Button Use the exit button to shut down the A/V system when you are finished presenting.
When you push exit, the projector will shut off and no audio or microphones will be heard
over the room speakers.
If you have any further questions concerning this system, or would
like to schedule an in-room training session, please submit a ticket at
servicedesk.vcu.edu or call our office at 828-3400.
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