STAT website user manual - Society of Teachers of the Alexander

STAT website user manual - Society of Teachers of the Alexander
STAT website user manual
Table of Contents
PART 1 - INTRODUCTION ........................................................................................................................ 3
Purpose and limitations ...................................................................................................................... 3
Structure and format of this manual .................................................................................................. 3
Structure ......................................................................................................................................... 3
Contents .......................................................................................................................................... 3
Conventions .................................................................................................................................... 3
Terminology .................................................................................................................................... 3
Using this manual................................................................................................................................ 4
Other sources of information ............................................................................................................. 4
Your feedback ..................................................................................................................................... 4
Logging in to access the Member Area of the site.............................................................................. 4
Your Login Details ........................................................................................................................... 4
How to log in ................................................................................................................................... 5
Updating your Teacher Profile – Quick Guide .................................................................................... 6
Understanding lessons, venues and courses ...................................................................................... 7
Venues............................................................................................................................................. 7
Lessons and Courses ....................................................................................................................... 7
PART 2 –PRINCIPLES, CONCEPTS, KEY FEATURES ................................................................................... 8
Marketing you – marketing the Technique ........................................................................................ 8
Keeping your Teacher Profile up-to-date – who does it? ................................................................... 8
Teachers, lessons, courses and venues............................................................................................... 8
Venue .............................................................................................................................................. 9
Private Lessons................................................................................................................................ 9
Group courses ............................................................................................................................... 10
Picturing the structure .................................................................................................................. 10
Your Contact details .......................................................................................................................... 10
Email addresses............................................................................................................................. 10
Telephone numbers ...................................................................................................................... 11
Website addresses ........................................................................................................................ 11
Venue contact details ................................................................................................................... 11
Other key features ............................................................................................................................ 11
Forums .......................................................................................................................................... 11
Groups ........................................................................................................................................... 11
Email notifications......................................................................................................................... 12
PART 3 – PRACTICAL GUIDANCE ........................................................................................................... 13
A. How to use this guidance .......................................................................................................... 13
B. Familiarising yourself with the website .................................................................................... 13
C. Teacher search functions .......................................................................................................... 13
Search by Map (“Near me”) .......................................................................................................... 13
Search by Name ............................................................................................................................ 15
D. Logging into the website ........................................................................................................... 15
Normal process of logging in ........................................................................................................ 15
Changing your password ............................................................................................................... 16
E. Forgotten login details .............................................................................................................. 16
F. The Members Area ................................................................................................................... 17
G. Your User Account and Teacher Details ................................................................................... 17
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View My Profile ............................................................................................................................. 17
Making yourself invisible .............................................................................................................. 17
My Teaching Details ...................................................................................................................... 17
My Personal Details ...................................................................................................................... 17
My Contact Details ........................................................................................................................ 18
My “Follow-me” Links ................................................................................................................... 18
My Video Gallery ........................................................................................................................... 18
Other Galleries – My Photo Gallery, My Publications, My “Elsewhere on the web” Links ........... 18
Login Details (plus signature and time-zone) ............................................................................... 19
H. Subscriptions (email notifications)............................................................................................ 19
I. Groups ....................................................................................................................................... 19
J. Your data “hub” (Lessons, Courses, Venues – and more) ........................................................ 20
My Teaching Details ...................................................................................................................... 20
K. Getting started with Private Lessons and Venues .................................................................... 20
Help is available ............................................................................................................................ 20
Putting Venues first....................................................................................................................... 20
Are you adding a teaching location or changing where you teach? ............................................. 21
If you are no longer teaching at a particular Venue, and all your other teaching details are the
same .............................................................................................................................................. 21
If you have moved house, taught from home previously and will continue to do so from your
new address .................................................................................................................................. 21
If you’re starting to teach at a health centre or other public Venue where you haven’t
previously taught .......................................................................................................................... 21
If an Alexander Centre or health centre moves… ......................................................................... 22
L. Data entry of Private Lessons and Venues................................................................................ 22
Venues........................................................................................................................................... 22
Private Lesson data entry.............................................................................................................. 24
M.
Group Courses....................................................................................................................... 25
Introduction to Group Courses ..................................................................................................... 25
Basic course information (with Session) ....................................................................................... 25
“Assets” – Teachers, Pictures, Venues and more ......................................................................... 26
More about sessions ..................................................................................................................... 27
N. Resource Library ....................................................................................................................... 27
O. Forums (Online Discussion)....................................................................................................... 28
P. Search by Address (for occasional use!) ................................................................................... 29
GLOSSARY.............................................................................................................................................. 30
ENDNOTES............................................................................................................................................. 31
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PART 1 - INTRODUCTION
Purpose and limitations
1) This User Manual is intended to help STAT Members use the 2013 STAT website. It describes
practical procedures and explains underlying principles.
2) It does not set out to document all the features of the website. The website user interface
should be intuitive enough for most STAT Members to use without further guidance. If you find
this assumption incorrect in a particular case, you are invited either to email the Office at
[email protected] or to comment in the website forums set up for the purpose.
Structure and format of this manual
Structure
3) There are three main parts to this manual:
Part 1 sets the scene and gives instructions for how to log in to the Member’s area of
the website and pointers towards editing your Teacher Profile. It thus provides the
essential guidance that allows you to get started.
Part 2 explains in more detail essential principles reflected in the architecture,
functionality and use of the website. It is strongly recommended that you read this.
Part 3 gives practical instructions for using some key features of the website.
Contents
4) To avoid creating a large and unwieldy document, few screenshots are embedded in this
Manual. Instead, we have placed screenshots on the internet and provided links to them. You
can download them from there if you want.
5) Similarly, we have not included Frequently Asked Questions within this User Manual because
these can be accommodated on the website itself.
6) We are not including direct links to the website (eg to “website forums”) for the time being, as
they would need to be changed when the website goes live in a couple of weeks’ time.
Conventions
7) The following conventions are used in the text
a) Website menu items are shown thus:
For Members->Professional->Membership Fees
This would indicate selecting the Membership Fees menu option in the Professional column
of the For Members main menu option.
b) Links are indicated as follows
Cookies Policy
c) Clickable buttons are indicated as follows
_Cookies Policy_
Terminology
8) Refer to the Glossary at the end if you are unsure as to the meaning of any words used in this
manual.
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Using this manual
9) Of course you can print the manual of, and if you are of particular cast of mind, you might want
to read it through from beginning to end so you have a sense of what is in it, no doubt picking up
useful tips and insights as you go.
10) Otherwise if you want to have it to hand while you are actually using the website it may be best
to have the manual open in one window on your computer, with your browser open in another
showing the website. If you are using Microsoft Windows you can use the Alt-Tab key
combination to flick backwards and forwards between different windows (i.e. depress the alt key
and then depress the Tab key briefly).
Other sources of information
11) A set of Frequently Asked Questions is being developed. These, inevitably, depend on what the
Frequently Asked Questions actually are … so to begin with they are few and far between.
12) The online forums of the new website should also capture the experiences of other users and
will be used as way of feeding back useful hints, tips and techniques.
Your feedback
13) We need your feedback both on the website and on the User Manual. If we don’t know what’s
wrong, we can’t make it better.
14) There are forums on the website where you can post your comments about the website and flag
up any issues or suggestions for improvement. One advantage of this is that everyone can see
what has been flagged up already and don’t need to repeat the same comments, though it will
be useful to indicate agreement or disagreement (eg posting comment/reply to the original post
saying “I agree” or disagree). You’ll need to be logged in to post in the forums.
15) Otherwise, feel free to email the Office at [email protected]
16) As with forum posts generally, comments should be kept within reasonable bounds of politeness
and should be constructive please.
Logging in to access the Member Area of the site
Your Login Details
17) You should have been sent a Username and password (=Login Details) by the Office. You will
need these to log into the Member Area of the website.
18) Once you have your Login Details you should log in to your User Account at an early opportunity
to change your password to something that is easily remembered by you but is also secure.1
19) Once you have changed your password the Office will not know what it is. However, if you
forget it, you can request a new one yourself. This is explained in Part 3.
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How to log in
20) The website address is currently http://www.stat.poweredbymitkom.co.uk/ . You can access the
Member Area login page by clicking the
page.
_Teacher Sign-In_ button near the top left of the
21) The User login screen should now appear:
22) Fill in the Username and Password and click the _Log in_ button. If you have entered the
correct information you should now be logged in and you will see the For Members option
appear at the end of the menu bar. You can now access the Member Area of the website. If you
hover over the For Members option you’ll see 4 columns of menu options appearing. The My
Account column helps you maintain your Teacher Profile – including your lessons and places you
teach.
23) If you’ve forgotten your Username or Password, then you can use the Request new password
link.
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Updating your Teacher Profile – Quick Guide
24) Your full Teacher Profile consists of details about you and about where and when you teach,
including group courses as well as private lessons.
25) Although your Profile appears as one page it is built up out of many separate elements. These
elements have to be added or updated separately.
26) So there is no Edit tab or button when you view the Teacher Profile page because it is not edited
as a single thing.
27) Instead, you need to use the various options under the My Account column in the For Members
menu, shown below. (You’ll need to have logged in to access this). The table below explains
which part of your profile is updated from which menu option.
28) Fuller instructions about how to keep the Teacher Profile information up to date are provided in
Part 3 of the User Manual. What follows are just pointers for those who would sooner get to
grips with the website directly rather than reading about how to do so..
Which details can you update?
Lets you view but not edit your full Teacher Profile
Lets you create, edit or delete your private lessons, group courses
and venues (i.e. places you teach)
For your name, title, website address and “portrait” photo
For default telephone numbers & an email address for contact form
For your “Follow me” or social links, like Twitter, Linked-in etc.
Lets you add a gallery of links to your Youtube videos
Lets you create a gallery of square photos. 4 are visible at a time.
Lets you upload documents relevant to your teaching work
Lets you provide links through to other places on the web – eg a
newspaper interview with you.
(Not relevant to your profile)
(Not relevant to your profile)
(Not relevant to your profile)
29) Although much of this is self-explanatory, if you want to update your private lessons, for
example because you are teaching somewhere different or new, you are strongly advised to
read the section in Part 2 about Teachers, Lessons, Courses and Venues or at least the summary
below.
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Understanding lessons, venues and courses
Venues
30) Venues are places you teach. Each one will generate a pin on a map when there somebody does
a map search to look for teachers near them.
31) More than one teacher can teach at a Venue. So one pin can have several teachers attached.
32) If a Venue could have more than one teacher there – for example a Health Centre – it becomes a
Public Venue. Teachers cannot edit a Public Venue, even if they teach at it. Only the Office can
create or edit Public Venues. So if you need to add or change details about one, contact the
Office.
33) But you can change details on Private Venues – which are nearly always your own home.
Lessons and Courses
34) Any Private Lesson or Group course has to have a Venue attached to it before it can be
published for members of the public to see..
35) To attach a Venue, you have to select it from a list. The process is slightly different between
Lessons and Courses but the principle is the same.
36) Private Lessons are simple. Group Courses are more like Teacher Profiles and can feature image
galleries, documents and the like: much more complicated.
37) You can update or add Private Venues, Private Lessons and Group Courses from your My
Teaching Data menu (see above). It looks like this:
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PART 2 –PRINCIPLES, CONCEPTS, KEY FEATURES
Marketing you – marketing the Technique
1) The public-facing part of the website is primarily a marketing tool, designed to highlight the
benefits of the Alexander Technique and the strengths of STAT’s teachers.
2) The website does provide significant amounts of information about the Technique and STAT and
hopefully conveys the depth of our professionalism. But if someone wants to learn about the
Technique they are best advised to visit a teacher: the website aims to bring this to the fore
through its search tools and Teacher Profiles.
3) In order to highlight the diverse experience of our members, we allow teachers to develop
content-rich profiles that can include, for example, galleries of pictures, links to documents and
Youtube videos, brief biographies … and more. Alexander was keen to emphasise that his
teaching was an art not a science. We thought it appropriate to distinguish our profession from
others with a more mechanistic orientation by allowing our Members to reveal their
individuality. You can regard this as an experiment: we will see where it takes us and review our
experiences after a couple of years.
4) The more professional and inviting the Profiles of our individual teaching members, the more
the appeal of the profession as a whole. It is in everyone’s interests to see good quality Profiles
on the website. Refer to the STAT Website - Teachers’ Profile Page Policy concerning what you
can and can’t include as part of your Profile.
Keeping your Teacher Profile up-to-date – who does it?
5) We have wanted to give teachers more direct control over the information that the website
presents to the public. The ideal would be to let you maintain your own profiles in the website,
changing them as and when you see fit. But we have to balance this with maintaining the
integrity of the website and its database, particularly as it is new. So for the time being the Office
will still control quite a lot of the information and we will see what emerges in practice about the
best balance.
6) Also, we understand that some of you are more comfortable with computers than others. If you
don’t feel competent or comfortable to get the website to do what you want, please do contact
the Office preferably by email to [email protected] in the first instance.
7) Alternatively, friends, partners and other Alexander teachers with more familiarity with
computers and websites might be closer at hand also able to help. It will be useful if practical
skills relating to the website percolate into the Alexander world such that we can help one
another.
Teachers, lessons, courses and venues
8) This section explains some key architectural features of the website that might not be apparent
at first glance.
9) The teacher database on the old website had a single series of records, identical in format, each
describing both the teacher and where they taught. There was a lot of duplication of content.
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10) The new website has a more complex structure which is necessary in order to allow effective
geographical searching using a map. There are four main types of data:
Teachers
Venues
Private Lessons
Group Courses
Venue
11) A “Venue” is simply a geographical location. When members of the public request a “map
search”, the map will show a “pin” for each venue where somebody teaches.
12) However, as you will realise, there may be several teachers offering lessons at the same venue.
The website allows for this: one pin, or venue, can have several teachers associated with it. So
for practical reasons, we have to keep the venue record separate from the teacher record.
13) The website recognises private venues and public venues.
A public venue is a location which is not private to you and where, potentially at least,
other teachers can teach – like a health centre or an Alexander centre.
A private venue is typically a teacher’s own home or private studio where only that
teacher can teach.
14) Please note that, if you are the only teacher working from a venue like a health centre at a given
point in time, this does not make it a private venue. It is a public venue.
15) The main practical differences between private and public venues are that
public venues can only be added and updated by the Office;
private venues can be added and updated by individual teachers;
only one teacher can ever teach at a private venue;
when adding private lessons or courses you can only select from your own private
venues and public venues set up by the Office; you can’t select another teacher’s
private venue.
16) Naturally, we don’t want teachers to enter separate Venue records independently for the same
place: this would put pins on top of one another and the teacher(s) with the pins underneath
would not get a fair share of referrals. So you should only ever add Venue records that really
are Private Venues (which in turn means only you can ever be shown as teaching there).
17) A Private Venue must be a real place you work from. It cannot be a general area. See the STAT
Website - Teachers’ Profile Page Policy for further details.
18) Where there are several teachers at one venue, the order in which they are presented to
Website Users is randomised and will change for each different search. No one should be
favoured over anyone else eg because their name is earlier in the alphabet.
Private Lessons
19) Any teacher may give private lessons at a number of different venues. Each of these has its own
“Private Lesson record” – the equivalent of the data that is in the old website’s teacher
database.
20) When creating a Private Lesson record, you select from the list of available Venues. So a Private
Lesson record connects a Teacher to a Venue.
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21) You can also copy over all sorts of default contact details such as telephone numbers and email
address and so on. But you can vary these from record to record, for example using different
telephone numbers for different Private Lesson records.
Group courses
22) The new website allows you to add Group Courses. These also have venues and they too will
appear as a “result” on any map search. Again there is a rich set of information that you can
associate with a course.
23) Courses can feature “sessions”. In other words, the same course can run multiple times so you
don’t always have to re-input the same information. One session might be fully booked whereas
another might still be taking bookings.
24) Although there remains some controversy within the Alexander profession about the value of
Introductory or other courses it is clear that they do exist and they do attract people to the
Technique. So we want to let people know when and where they are happening.
Picturing the structure
25) Here is an attempt to portray the relationship between the different record types
diagrammatically.
Your Contact details
Email addresses
26) Your account email address is used only for communication between STAT and the website and
you. It is never displayed by the website or used for contact forms.
27) On your Profile you can also keep a contact email address. If it is present the website will show a
link that enables Website Users to use a contact form to send you messages, for example
enquiring about taking lessons with you. The website will send you an email, but the Website
User will never know what the email address was. (This can of course be the same as your
account email, but it is stored separately so can also be different).
28) On individual Private Lesson Records or Group Course Records you can also store an email
address. In this case the email address itself will be displayed to prospective pupils. They will
see your actual email address rather than a contact form link.
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29) It is your choice, then, whether you display your actual email address, a contact form link, both
or neither.
Telephone numbers
30) You can store default telephone numbers as part of your User Account. However these are
never displayed directly to Website Users. Instead, you can copy them onto individual Private
Lesson records by clicking a button. Or you can type a telephone number directly into a Private
Lesson record if you want.
31) The bottom line is that the default telephone numbers stored on your account are only there to
save you time (and to avoid introducing typing errors) by allowing you to copy them elsewhere.
32) Please refer to the STAT Website - Teachers’ Profile Page Policy for our preferred format for
telephone numbers.
Website addresses
33) Most teachers only have one website address but some have more than one. Accordingly the
same facility exists as for telephone numbers to copy the default website address onto each
private lesson record.
Venue contact details
34) Venues can have their own website addresses and telephone numbers. These should rarely be
used. They are only intended where the venue has its own details separate from your own and
you want prospective pupils to know about them. For example, you may want someone to
ring reception if they are lost.
Other key features
Forums
35) The forums are integrated into the website. Once you are logged in, you have access to them
and you can post topics in them or reply to existing topics.
36) The format is deliberately simple. We don’t include special features such as ranking people’s
contributions. There is separate guidance (forthcoming) about appropriate use of language in
the forums.
Groups
37) Groups allow a number of teachers to have an online space for their own discussions and
documents. Unlike the forums, you only get notified of new content in a Group area if you
actually belong to the Group. They are not intended for wide-ranging discussions but for people
with special but shared interests.
38) There are two sorts of Groups, Private Groups and Public Groups.
39) Anyone can join a public group at any time and anyone can see what is going on within the
group (so they know whether they might want to join or not).
40) Private Groups have membership by invitation only. Anyone can see the front page of the group
but that’s all. These groups can be used for special projects or for STAT’s sub-committees.
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Email notifications
41) Members can be emailed about new content on the website – for example new Noticeboard
advertisements, new forum postings, fresh news stories, new documents. This feature has the
potential to make STAT much more lively, with more communication and awareness of what is
going on. For example if there are discussions going on in the forums you will know about it –
you won’t have to search the forums to find out.
42) These notification emails normally come in a digest format so you don’t get bombarded by
emails – one notification email contains details of all the new content since the last one.
43) By default, Members are subscribed to daily digests. You’re likely to get an email most days.
You can change the frequency and also decide what you do and don’t want to be notified about.
44) You can simply turn email notifications off, if you want to. But we suggest you give them a
chance and see how they change your experience of belonging to STAT and interacting with
other teachers.
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PART 3 – PRACTICAL GUIDANCE
A. How to use this guidance
A.1 The web-site options are shown in the main part of the pages below.
To the right are links to any screenshot that illustrates the guidance. You’ll need to
hold down the control key and click the link with your mouse, both at the same time,
to see the screenshot in your web-browser. (Your web-browser will normally be
Internet Explorer, or Firefox, or Google Chrome. It’s best if you start up your webbrowser before trying to follow these instructions).
A.2 Depending on the size of the screenshot, if you click it once it appears in your webbrowser window it will probably zoom to a larger size.
Or you can click a grey “full-size” button above the screenshot.
B. Familiarising yourself with the website
B.1
You’re advised to familiarise yourself with the website by exploring it . It’s worth
doing this before you even log in, so you see the site the way a member of the public
would do.
B.2
Obviously the simple way to do this is to run through all the menu options in turn. The
main menu is near the top of the page.
Screenshot
B.3
When you go to many of the pages, additional options appear in the right hand side
bar. The menu item for the current page is shown in light green. See what happens if
you click on the Benefits->Health and wellbeing menu option for example.
Screenshot
B.4
If there’s a plus button, you can click it to expand the menu section in the sidebar: yet
more menu options will appear. (Try clicking one of them.) You can use the minus
button to hide the options again.
Screenshot
B.5
You’ll no doubt want to pay particular attention to the way that your own details
appear in the website and to check that they are correct. It is useful to start by
searching for yourself using the standard website search facilities accessed by the
search buttons that appear at the top of every screen.
Screenshot
C. Teacher search functions
C.1
There are three Teacher search functions – the main two are described below. There
is a separate User Manual section for the “Search by Address” option. This is not
recommended for normal use.
Search by Map (“Near me”)
C.2
This is likely to be the commonest way for members of the public to find teachers
because it answers the natural question “who’s near where I live?” (or “who’s near
where I work?”). The process starts by the website user clicking the _Near me_
button. (Or they might come via a link on the Learning It>Find a teacher page)
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C.3
You’ll see the world map (as we have many World members) and some search options.
enter a recognisable location: in the UK, full postcode is best
select the country from the drop-down list, if it is not the United Kingdom
select a “search area” button if you don’t want to use the default of 5 miles OR
enter the search radius directly into the “Search Radius” box
choose if you want to see individual private lessons or group courses or both
preset to both).
Screenshot
“Recognisable location”
C.4
The Map Search function relies on the built-in intelligence of internet map searches to
produce results. When you put a place in the “Where are you?” box, as the centre
point for a search, it simply does the best job it can, using these internet functions, to
locate that place on a map. It’s pretty good at figuring out where you mean, but it will
sometimes not find it or choose the wrong location. That just means you might have
to provide more accurate details.
C.5
Particularly if you, say, put in a full UK post code, it will know exactly what you mean.
Similarly it will normally recognise names of towns and partial postcodes.
C.6
Please note: the “Near me” (map) search does NOT look at the words in YOUR Venue
address, like “Yorkshire” or “Brighton” or “TW11 9PG”. If you put in “Yorkshire” as
where you are it will NOT bring up all the teachers within Yorkshire. It will find the
centre of Yorkshire and search the area specified in the Search Radius (see below). If
you use the default, it will bring up all the teachers within 5 miles of the centre of
Yorkshire. This is how all Map searches normally work.
Search radius
C.7
The default search radius is 5 miles. This will be good more most urban areas including
Outer London. If you are in London you are strongly advised to reduce this to 2 miles
or it will take a while for the results to show and produce far more results than you
would be likely to need.
C.8
On the other hand, in rural areas you might want to use a much bigger search radius or
no teachers will show up at all. The radio buttons are supposed to help you choose the
right number. In our example we have used London NW1 as the centre point for our
search. A full postcode is often a better idea – you don’t need to put in the name of
the town.
C.9
You can leave the Search Radius box empty. But if you put a value in there, it will override the radio buttons.
Search results
C.10 Your search results come up as a map with a number of pins on it (or an error message
if there are no results). Each pin is a place where one or more teachers work. The
details associated with each pin are displayed underneath in order of distance from
the centre point of the search.
Screenshot
C.11 You can also click on a pin to see the details associated with it.
Screenshot
C.12 You can zoom the map to see more detail (such as street names). And if you click a pin
where there is more than one teacher, you’ll see all the relevant details
Screenshot
C.13 You can click the “hybrid” tab to show the map in hybrid format, to include an aerial
photograph layer for your map output.
Screenshot
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C.14 If there’s more than one page of results and you click to go to the next page, it will
show you the next set of pins. You can no longer see the previous set of pins.
Screenshot
C.15 You can print the current page of results if you want. The printer output appears in a
special window. You have to scroll down to see the Print button.
Screenshot
Screenshot
C.16 Please note that the map with the search results is “triangulated” on the results
produced. The original search location might not even be on the map. We can’t
change this for now.
In the example shown to the right, the search location is not visible.
Screenshot
C.17 If you want to expand your search area to find more pins, you’ll need to do a new
search. You can’t see more pins just by zooming the map out to see a bigger area if
they were not found by the original search.
This search finds 16 pins within 1 mile of London NW1 (compare with C.8, C.12)
No matter if you zoom the map out, you will not find more pins appearing with these
search criteria.
Screenshot
Screenshot
C.18 Another important point: The display area is always bigger than the search area. So
the outer parts of a map might not show any pins even though pins would appear if
you did a bigger search.
Screenshot
Search by Name
C.19 You start by clicking the
_By Name_ button.
This brings up the Name search page.
C.20 The Name search page allows you to search by any part of a name or you can browse
through the teachers under one letter of the alphabet (surname).
Screenshot
Screenshot
C.21 Using the search box, you can search on any part of the name. It simply matches
anyone whose name has that string of letters in it somewhere, whether in the
surname or first name.
In the first example, the search-string is “mie”. You can see it picks up this
search-string in both a surname and first name.
In the second example, the search-string is “Jamie” – bringing up two teachers
whose first names are both Jamie.
Screenshot
Screenshot
Screenshot
In the third example, the search-string is “Smith”, bringing up teachers whose
surnames include that search-string in their surnames.
C.22 Currently the search results are sorted in the order Surname then First Name. There is
no randomisation.
D. Logging into the website
Normal process of logging in
D.1 Logging into the website enables you to access the Member Area and update your
details. You need your Username (also known as Login ID) and your password. You can
change either of these once you are logged in.
D.2 You start by clicking the
of the website header.
_Teacher sign-in_ button near the top left hand corner
Screenshot
D.3 This brings up the login page where you put in your Username and password and then
click the
_Log in_ button
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Screenshot
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D.4 When you’ve done that, _Teacher sign-in_ changes to _Log out_ . And a new
menu option For Members appears at the right hand end of the main menu bar.
Screenshot
Changing your password
D.5 The first time you log in you are recommended to change your password to
something that is memorable to you and also secure. You may also want to change
your password on a regular basis for security reasons.
D.6 To change your password, first select the My Login Details from the My Account menu
column. This takes you to your Login Details page (aka My Account). You’ll need to:
Put in your existing password
Put in the new password twice
Screenshot
Screenshot
Screenshot
Scroll down and click the Save button at the bottom of the page.
D.7 Once you have changed your password, the Office cannot find out what your
password is. You should use the instructions below in Section E if you forget your
password or Username (=Login Details).
You should only contact the Office about forgotten Login Details if you get completely
stuck.
E. Forgotten login details
E.1
If you’ve forgotten your Login Details you can get help from the website by clicking the
Request New Password link.
Screenshot
E.2
Even if you have forgotten your Username, provided you know your email address you
can get a new password and reminder.
Put in the email address or Username and then just click the button.
Screenshot
E.3
For example, if you know your Username you can put that in
Screenshot
E.4
Or if you only know your email address you can that in instead
Screenshot
E.5
The site will send you a forgotten-password email. It will tell you your Username and
will give you a long link (=password reset link) which will enable you to log into the
website.
Click that link, or copy and paste it into the address bar of your browser and navigate
to it that way.
Screenshot
E.6
You’ll now see the Reset Password page. It tells you your Username and how long
you’ve got before your special password reset link expires. Don’t delay – log in now
and get the job done.
Screenshot
E.7
When you click the link you are logged into your account. You should now put your
new password in. You have to put it in twice. The aim is to confirm it, to make sure you
haven’t mistyped it first time around.
You can use the same password you had before, but given that you may have
forgotten it perhaps it wasn’t the best choice.
Screenshot
Don’t forget to scroll down to the bottom of the page and click the save button.
Otherwise your password will not change.
Screenshot
E.8
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F. The Members Area
F.1
You can see the scope of the Members Area by hovering over the For Members menu
item on the main menu bar.
Four separate columns will appear, each with another series of menu options.
Many of these options are self-explanatory. The User Manual only covers those areas
that seem to need more explanation.
Screenshot
G. Your User Account and Teacher Details
G.1 The right hand column of the For Members menu, with the heading My Account, is all
about YOU and your data.
This section of the User Manual explores the parts that are to do with the information
that appears as part of your profile, not counting Private Lessons, Venues and Group
Courses.
We’ll look at each option in turn
Screenshot
View My Profile
G.2 This lets you review your full Teacher’s Profile. This is what members of the public will
see. It’s created from many different sources and so cannot be edited directly.
Instead, you control what is on this page using the other options under My Account.
Making yourself invisible
G.3 If you don’t want to appear on searches for teachers, perhaps because you are not
teaching at the moment, you can email the Office to make your profile invisible. This
option is also used if you haven’t paid your Membership Subscription and are being
considered for lapsing.
My Teaching Details
G.4 This is a “hub” page from where you can access your Private Lesson, Venue, and Group
Course data – and more besides. This is documented in later sections of the User
Manual..
My Personal Details
G.5 This controls basic information about you such as your name and title, your main
portrait photo or image and your biography. Please refer to the STAT Website Teachers’ Profile Page Policy for details of what Titles are or are not acceptable.
G.6 If you leave Full Name blank, it will automatically get filled up with Title, First Name
and Last Name in that order but only after you click _Save_ .
See the two screencasts for an example
Otherwise you can put what you want in Full Name, eg with or without title.
Screenshot
Screenshot
G.7 Your image should be a portrait photo of less than 2MB in size. It doesn’t have to be
square but it will be changed to a square shape if it is not, so part of it may be
“cropped” (i.e. cut off).
G.8 Your Biography (Bio) can contain up to 1000 characters.
G.9 You can choose whether or not to receive the STAT e-Newsletter.
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G.10 Don’t forget to click
_Save_ when you’ve finished your updates.
My Contact Details
G.11 This page enables you to update your Contact Form email address and your default
telephone numbers.
Refer to the Screenshot for details.
Screenshot
G.12 There are some preferred formats for telephone numbers as follows:
Examples of UK Landlines:
020 7482 5135
0161 234 5678
01844 123 456
Example UK Mobile:
07788 123 456
Examples of non-UK numbers:
+1 509 123 4567
+49 (0) …
My “Follow-me” Links
G.13 This page enables you to list your Social or “Follow-me” Links, for example to your
Twitter or Facebook or Youtube account. You just put in the URL – the icon should
appear automatically when your Profile is displayed.
Screenshot
My Video Gallery
G.14 This allows you to create links to Youtube videos. Please refer to the STAT Website Teachers’ Profile Page Policy for guidance on what you can and can’t link to.
G.15 There’s a two stage process, which starts by creating a Gallery for your videos.
Screenshot
G.16 Once you’ve created your Gallery, you can add new videos to it.
Screenshot
G.17 Just put in the Title and the link to the video and click save.
When you’ve added them they appear in the Gallery and you can also change the
order in which they appear.
Screenshot
G.18 Your videos appear in your profile. Don’t use videos of other teachers.
Screenshot
Other Galleries – My Photo Gallery, My Publications, My “Elsewhere on the
web” Links
G.19 Other materials on your profile follow the same two-stage process as for Videos and
the process is not, therefore, described in detail. The two-stage process is
first you create a Gallery
then you add materials to the Gallery.
G.20 This applies to:
Photos
Documents
Links to your materials elsewhere on the web
G.21 The materials on these other galleries also fall within the scope of the STAT Website Teachers’ Profile Page Policy.
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Login Details (plus signature and time-zone)
G.22 This page allows you to edit your essential Login Details ie your email address and
password. It also allows you to specify a Signature and your time zone.
G.23 The processes for changing passwords are described earlier..
G.24 Please note that you can’t change your Username except by request to the Office at
[email protected]
G.25 You can select your timezone, or “locale” from a drop-down list.
Screenshot
G.26 You can create a signature which will get added automatically to any forum posts you
create. Otherwise people will know your real name but not any further information
you might want to include as part of your signature such as uplifting, witty or
indescribably stupid phrases.
Screenshot
H. Subscriptions (email notifications)
H.1 The Subscriptions menu option allows you to control the email notifications you
receive from the website.
Screenshot
H.2 The Subscriptions page itself doesn’t tell you very much when it first appears – you
have to explore the different sections to do anything useful.
Screenshot
H.3 Let’s start with the Content Types link. Refer to the screenshot to see what you’ll find
on this page.
Screenshot
H.4 From here, you can choose the frequency of email notifications for each content-type..
Screenshot
H.5 Don’t forget to scroll down and click Save when you’ve finished making changes!
Screenshot
H.6 You may need to use the Breadcrumb to get back to the other Subscriptions options.
Screenshot
Or just go back through the My Account menu or even use your browser’s Back button.
H.7 Now let’s look at the Delivery of Notifications link. If you click it, it opens up a new
section in the page. Refer to the Screenshot to see what this does.
Screenshot
H.8 Finally we have the Settings section of the page. Again, refer to the Screenshot for
further details of what you can do here.
The most important setting is the one that controls whether you get Digests or
individual emails. Be wary about unchecking the Digest box – you may get LOADS of
emails.
Screenshot
I. Groups
I.1
The Groups menu option under My Account takes you to a page where you can elect
to join Public Groups and also decide whether to get emails from the groups you
belong to.
Screenshot
I.2
The Screenshot shows you the Groups page of your account (but more groups will be
added over time) and tells you how to use it.
Screenshot
I.3
This Screenshot shows what happens when you tick another Public Group box.
Screenshot
I.4
Private groups don’t appear on this page, but if you belong to a Private Group you
WILL have a checkbox that allows you to decide whether you want to get email
notifications from that Private Group.
Screenshot
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I.5
Another way to join a Group – and to find out more about them – is to firstly select the
category of Groups you want to view from the main Groups menu option
Screenshot
I.6
Then select the Group you’re interested in by clicking on the link…
Screenshot
I.7
… and finally click the
I.8
Your picture will appear as a Member and the status will be updated and the Join
Group button will disappear.
Screenshot
_Join Group_ button to join it.
Screenshot
J. Your data “hub” (Lessons, Courses, Venues – and
more)
My Teaching Details
Screenshot
J.1
This is the menu option that allows you to add or update your private lessons, venues,
and group courses and to retrieve, edit and delete other content you may have added.
J.2
When you have selected the menu option the website will display the My Content
“hub” page from where you can manage your content. This includes not just private
lessons, group courses and venues etc but also forum posts, videos and so on, as you
can see from the Screenshot.
Screenshot
J.3
You can filter content so you only see certain types of content.
Screenshot
Screenshot
J.4
You can also show only published or unpublished content
Screenshot
J.5
You can select more than one piece of content for “bulk operations” (caution
recommended!). See the second Screenshot for the steps involved.
Screenshot
Screenshot
J.6
But it’s best to update records individually by clicking the Edit or Delete links.
Screenshot
K. Getting started with Private Lessons and Venues
Help is available
K.1
Just a reminder – if you’re stuck or confused, please do contact the Office. We know
that some people will find it easy to maintain their own data and others will not.
You might also bear in mind that writing all this down makes it sound more
complicated and laborious than it really is. If you have understood the basic concept of
Venues existing separately from Private Lessons and there being Private and Public
Venues then most of what follows is really just common sense.
Putting Venues first
K.2
It is best only to create or edit a Private Lesson record when you are clear what the
position is with the associated Venue. Otherwise you might have to stop in the middle
because the associated Venue does not exist (for example).
K.3
The guidance below looks at some typical real world situations and indicates the basic
framework for updating your data records. The details of how to use the website to
do the updating come later.
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Are you adding a teaching location or changing where you teach?
K.4
The important difference between these two is that
if you are teaching somewhere additional to where you have previously taught
before you will want to Ceate a new Private Lesson record
but if you are changing where you teach i.e. moving from one teaching location
to another, you would expect simply to Edit an existing Private Lesson record
to indicate the new Venue.
If you are no longer teaching at a particular Venue, and all your other
teaching details are the same
K.5
You should delete the Private Lesson record, unless you have only stopped teaching at
the Venue temporarily (see next point).
K.6
If you have stopped teaching at a Venue temporarily and expect to restart teaching
their again you should Unpublish that Private Lesson record. When you restart you
can Publish the Private Lesson record again.
K.7
If you have stopped teaching at a Venue and it is a Private Venue – for example you
have stopped teaching at home and you know you’re never going to teach there again,
you should delete the Venue record too. (Deleting the Private Lesson does not
automatically delete the Venue).
If you have moved house, taught from home previously and will continue to
do so from your new address
K.8
Your old Venue was almost certainly a Private Venue, used only by you. Your new
home is similarly going to be a Private Venue (unless your partner also teaches there –
see K10 below).
K.9
In this case just select the existing Venue record (i.e. for your previous address) and
replace the old address with the new address (further instructions later).
K.10 Then edit your Private Lesson record to get it to connect with the new address (and
perhaps change phone numbers or any other details that have changed. will remain
connected to the same Venue record – which is now pointing to the new address.
K.11 In the occasional cases where a couple are both teachers teaching from the same
home, unfortunately we have to treat this as a Public Venue and you will have to ask
the Office to change the old Venue record to point to the new address and update the
Private Lesson records.
The Office should tell you when the change has been made and you can check that it’s
working OK by performing a map search.
If you’re starting to teach at a health centre or other public Venue where
you haven’t previously taught
K.12 What you need to know is: does a Venue record for this Venue already exist? For
example, another teacher might already be teaching there or might have taught there
in the past.
K.13 You’ll probably know if someone else is teaching there and in that case you can be
pretty sure that the Venue will already be in the system if they are a STAT teacher. We
suggest you assume the Venue exists and just move on to adding or updating your
Private Lesson (details to follow in a section below).
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K.14 If you’re not sure if the Venue already exists the first thing to do is to carry out a Map
Search (using the button at the top of each page). If there is a teacher there you’ll see
the Venue come up along with its current address.
Screenshot
K.15 If the Venue doesn’t show up on a Map Search that does not prove it doesn’t exist. It
may just be that no one is currently teaching there. So the next option is as follows:
Start to Create or Edit your Private Lesson record.
Before doing anything else go straight to the Venue field and type in part of the
Venue address.
(Don’t go too quickly as the more characters you type the bigger the risk that
your characters won’t match what’s already in there eg because you’re spelling
it differently).
Screenshot
Screenshot
Screenshot
You also need to wait to see what the matches are – it takes a while to search
the records.
The system is pretty good at matching up addresses and you can see if anything
matches what you want.
K.16 If after your various checks you have established that this Public Venue does not exist,
you will have to ask the Office to create it for you. See below for information about
what details you should supply.
K.17 If it does exist, then there will be no difficulty connecting your Private Lesson or Group
Course to it. In fact you will already have made the connection if you’ve followed the
procedure in K.15. above.
If an Alexander Centre or health centre moves…
K.18 Someone will need to take responsibility for giving accurate information to the Office
about the new Venue address. The Office should then update the Venue record and
all the Private Lesson records for the individuals that work there.
L. Data entry of Private Lessons and Venues
Venues
Venue first?
L.1
As suggested above, it is normally best to start with the Venue. In what follows we
assumed that you need to update an existing Venue record or create a new one. If the
Venue you want already exists with the correct details you can of course skip what
follows.
L.2
If you need to update or add a Public Venue then you will need to ask the Office to
input the information for you, but you will need to know what information to tell
them.
L.3
To Create a new Private Venue, you will click the Create Venue link.
Screenshot
L.4
To Edit an existing Private Venue you will click the Edit link next to the Venue record
on your data hub page.
Screenshot
L.5
If you just need to tell the Office what Geo-Address to use for a Public Venue then see
the Placing a pin section below.
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About addresses: Geo Address and Display Address
L.6
Key pieces of data are the Geo Address and the Display Address
Geo Address is the address that is used to generate a pin on a map.
Display Address is what all Website Users will see displayed to them.
L.7
These two addresses can be identical but they don’t need to be, for example if you
don’t want to display your exact house number and street name you could leave that
out of your Display Address. But see the next point.
L.8
You should refer to the STAT Website - Teachers’ Profile Page Policy for policies around
the Geo Address, the one that controls the placement of a pin on a map. The bottom
line is that any pin generated for you needs to be within 50 yards of where you
actually teach.
Placing a pin
L.9
You’ll need to tell the Office the right geo-address if you are letting them know about a
Public Venue. If it’s a Private Venue you could just type your full postal address
straight into the Geo Address on the Venue record. It will very probably get the pin in
the right place. But it might not. The process can be more manageable if you use
Google maps or itouchmap.com as a starting place to help you work out the best
Geo-address.
Placing a pin using Google Maps
L.10 Screenshot1 shows how to use the Google Maps (https://maps.google.co.uk in this
example), where we have used a town and street address.
If you are happy that Google Maps can generate a pin that is in the right place based
on the address you have supplied, you can then copy (Screenshot2) and paste
(Screenshot3) that address into the Geo-Address on your Private Venue record or let
the Office know what the Geo-Address is if it is Public Venue (eg copy and paste it into
an email).
Screenshot1
Screenshot2
Screenshot3
Placing a pin using itouchmap.com
L.11 The alternative route and the most accurate is to place the latitude, longitude directly
in the Geo Address rather than using a street address.
You can do this by first going to http://itouchmap.com/latlong.html (see
Screenshot1).
You pan and zoom the map to display where you are and then click on it to place a pin
where you want it (Screenshot2).
Finally you have to copy and paste the latitude and longitude into the geo-address.
(Screenshot3) – or let the Office know what the values are if it is a Public Venue.
Screenshot1
Screenshot2
Screenshot3
Venue data entry
L.12 The Screenshots explain the different fields available..
Screenshot
Screenshot
L.13 There are two additional fields for Public Venues – Phone Number and Website. As
you can’t add Public Venues these fields are not shown to you when you are creating a
Private Venue.
Screenshot
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L.14 When you are supplying details about a Public Venue then you can give the Office the
information, but please bear in mind:
The Phone Number and Website are NOT your phone number and website:
they are for the Venue itself and are only needed if you think your pupils really
need to know them.
Your own Phone Number(s) and Website will appear clearly on your Private
Lesson record and elsewhere.
It may be useful to include the website address for a Public Venue but it is
often not particularly useful to include a phone number unless you are sure
you might want your pupils to phone the Venue rather than you.
Private Lesson data entry
L.15 To create a new Private Lesson record click the Create link in your data hub.
Screenshot
L.16 To edit an existing Private Lesson click the relevant Edit link for that record.
Screenshot
L.17 To add basic information (other than Venue) refer to the Screenshot.
Screenshot
L.18 To change the order of Telephone Numbers drag and drop the “crosses”….or see next
point.
Screenshot
L.19 Or you can change the “row weights” – see Screenshots
Screenshot
Screenshot
L.20 The lesson must be connected to a Venue if it is to be displayed. You can save it
without a Venue but you can’t Publish it. See below.
Screenshot
Connecting a Private Lesson to a Venue
L.21 You can select from existing venues – just start to type in the address to find matches,
then click one to select it (see Screenshots)
Screenshot
Screenshot
L.22 If you go back and want to change the Venue the lesson is connected to, make sure
you go right back and select from the drop-down list. You’ll need to “clear out” the
existing Venue field completely. Don’t try just retyping a piece of the address – you
have to reselect from the list. See the Screenshots.
Screenshot
Screenshot
Saving and Publishing (new and unpublished lessons)
L.23 There is a two-stage process when you Save a new Private Lesson, or one that is not
currently published.
a) First you click the _Save_ button at the bottom of the Private Lesson record
screen.
b) A new screen appears with a map, showing you the Venue you’ve chosen and
offering you the
_Publish_ button.
c) Now you can check that the pin is in the right place and that you’ve selected
the right Venue. If you’re happy, you’ll click the
Screenshot
Screenshot
Screenshot3
_Publish_ button.
d) You’ll then see the same screen again without the messages.
e) (If you’re not happy, you’ll need to go back and select a different venue or
change the venue details if the pin is in the wrong place).
L.24 If you’ve just edited an existing Private Lesson that is already published, you will just
go straight from (a) above to (d).
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Deleting and un-publishing lessons
L.25 Use the
_Unpublish_ or _Delete_ button as appropriate:
Delete if you are never going to teach at the address again and you are not
teaching somewhere else instead. Once it’s deleted it won’t clutter up your My
Content page.
Screenshot
Unpublish if you expect to teach at a venue again or are just changing
addresses but with a gap between leaving one and going to another (see K.4
above)..
L.26 Note that when you Unpublish a lesson it takes you to the same screen as (c) above.
M. Group Courses
Introduction to Group Courses
M.1 Group Courses are the most complex data in the website. The website allows you to
show your Group Course offerings as professionally as possible. They can appear in a
calendar and will show up on map searches.
M.2 You can think of Group Courses as having three main components:
Basic course information, such as the description of the course, cost, audience,
contact details and so on.
“Assets” which include the Venue, teachers on the course (there can be more
than one), galleries of pictures – similar to your Teacher Profile.
“Sessions” ie different iterations of the same course. You could run an eightweek course three times a year; or a one-day introductory course four times a
year.
M.3 These components are added in a definite order – first the basic course, including at
least one Session, then the Assets, and then any further Sessions.
M.4 To create or edit Group Courses you normally use your My Teaching Data hub page.
Screenshot
M.5 You can create a Group (specialist or introductory) Course by clicking the Create
Course link.
Screenshot
M.6 To Edit an existing Group Course then click the Edit link against the relevant record.
Basic course information (with Session)
M.7 Review the Screenshots to see how the basic course information for Group Courses is
defined and any hints and restrictions applicable to them.
Course name,
summary, teacher
Session Type
Course Type
Course
Description
Contact details,
audience, cost
M.8 Although you can define more than one “Session” for a course, we recommend you
start by defining just a single one. See the Screenshot for further details and refer to
the next point to understand how further Sessions would be added later.
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M.9 NB as there is already a blank Session showing, there is no need to click the
_Add another session for this Course_ button
M.10 Your “Session” has a Start Date, and an End Date, a current Status and a “When” field
to indicate the time of day the Session runs.
The Status for a new Session is almost certain to be “Open”.
Your one-day course would have identical Start-and End-dates. The “When”
field might say “10.00am for a 10.30 start, until 4.00pm.”
For an 8-week course the Start Date would the first day of the course and the
End Date would be the last day of the course. The “When” field might say
“Wednesdays from 7.30pm to 9.00pm”.
M.11 Now add any information under Final Notes and then click the
will automatically be taken to the “Assets” screen.
_Save_ button.
You
Screenshot
“Assets” – Teachers, Pictures, Venues and more
M.12 The Screenshots show the main features of the Assets screen
Please refer to the User Manual sections relating to Teacher Profiles for details
about how to maintain Galleries and so on.
Refer to sections L17 and L18 above (managing the order of Phone Numbers)
for Guidance on how to drag and drop “crosses” to change the order of
materials within a section.
Screenshot
Screenshot
M.13 Specific to Group Courses is a Gallery of Teachers.
Refer to the Screenshot for how to add a Teacher to the Course.
Screenshot
Repeat as many times as you need to until you have added all the Teachers
who are working on the Course.
Connecting the Course to a Venue
M.14 As with a Private Lesson, you can’t publish a Course until you have connected it with a
Venue. Please refer to earlier parts of the User Manual for more details about
Venues. At this point, we assume that the Venue you want exists and is accessible to
you.
M.15 The process is somewhat different from that with Private Lessons. The Venue is
treated as an Asset of the Course and appears on the Asset Tab. So first you need to
click that.
M.16 Then click the
Screenshot
_Select Venue_ button
M.17 You’ll now get a “lightbox” – a pop-up window from which you can select a Venue.
The second screenshot shows how to put in some search criteria to bring up a list of
possible candidates.
The third screenshot shows you selecting from one of the candidate Venues
M.18 When you’ve selected your Venue, click that
Screenshot
_Add Venue_ button.
Screenshot
Screenshot
Screenshot
Screenshot
M.19 The Venue now appears in the Manage Venue section. You can now publish your
Course
Screenshot
M.20 You can click the Venue to check you’ve picked the right one, but if so you’ll have to
use the browser’s “back button” to return to the course you’re editing.
Screenshot
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Publishing your course
M.21 When you’ve added your Assets you can click the
Screenshot
_Publish_ button.
M.22 You will now see the “finished article” i.e. your Group Course as it will appear to
members of the public. You can click the Edit and Asset tabs to modify the details or
add new Sessions.
More about sessions
M.23 As noted above you can associate more than one Session with a Course.
M.24 To add one more Session, you
Edit your Course
Screenshot
Screenshot
Screenshot
put in the necessary details to complete the incomplete Session record (this
appears whenever you edit a Course); and finally
remember to click the
_Save_ button at the bottom of the page.
M.25 If you need to add more than one Session, only then you would use the
Screenshot
_Add another session for this Course_ button to create the additional
Sessions before saving the Course record. See the Screenshots for examples.
M.26 You may need to change the Status of a Session. When the End-Date is in the past,
the Status will change to Finished. Hopefully these statuses are self-explanatory.
Amongst other things, they govern whether or not a Course Session appears in the
Calendar or on Map Searches and whether the
Screenshot
Screenshot
_Enquiries_ button is available..
M.27 The foregoing assumes you are running a Course at the same Venue. But if you are
teaching the same Course, in the same period, at different Venues then you will have
to add a separate record for each Venue. But if you have finished with one version of
the Course and now want to run the same Course elsewhere, there is nothing to stop
you going back to change the Venue.
M.28 Similarly, you can go back in and change Session dates to re-open and re-use a Session.
N. Resource Library
N.1 There are actually two Resource Libraries – one for the general public and one for
Logged-in Users.
Screenshot
Screenshot
N.2 Here you can see an example of searching for all Pages about Teacher Training in the
Resource Library for members of the public.
Screenshot
N.3 You can reset the filter by clicking the Reset link.
Screenshot
N.4 The Resource Library for Logged-in Users has more filter options. This is for the many
internal documents that we have – and there are many more to come.
Screenshot
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O. Forums (Online Discussion)
O.1 The website includes a simple but effective discussion forum. Some terminology and
concepts may be useful.:
Containers are sub-headings in the list of forums. You can’t post a new topic in
a Container.
Forums are the places where you can post topics (and reply to existing topics).
You can’t add or change Containers or Forums – they are pre-defined by the
website administrators. You can ask for new Forums to be set up if you think
the existing ones don’t cater for a particular topic you want to discuss.
When someone posts a new topic then they are creating a new thread or
discussion.
When someone replies to a topic this is known as a comment.
When someone replies to a comment, this is a reply.
But you can think of anything other than the original topic as a comment.
O.2 The forum area is accessible by clicking the Forum link in the For Members menu.
Screenshot
O.3 This brings up the list of Forums. You can click on a forum link to see the topics in a
forum or go straight to adding a post yourself if you want – see the Screenshot for
further details
Screenshot
O.4 If you want to participate in the Forums you should read the very post in the very first
Forum – Forum Rules. This explains, amongst other things, how important civility is in
the Forum. Above all, we want people to participate.
Screenshot
O.5 We’re clicking the AGM Forum link to see what’s in the AGM forum.
O.6 There are three topics – click the Topic link to see what was said about it.
Screenshot
O.7 This is the Topic that was clicked. See the Screenshots for the details of what is on the
screen. They show how comments are laid out, where to add a Comment and so on.
Screenshot
Screenshot
Screenshot
O.8 Replying to an existing Comment is pretty much the same as Commenting on the
original Topic.
Screenshot
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P. Search by Address (for occasional use!)
P.1
This is another “string” search. It searches the Venues to find any part of an address
that matches the search-string. The search string could be a town, a street name, a
house number, the name of a health centre, a post code or whatever. The search finds
all the matching venues and the associated Private Lessons or Group Courses.
P.2
This works more like the old STAT website search, which matched towns or postcodes.
It is not intended as an alternative to the new “Near Me” search as it gives
unpredictable results, depending on exactly what letters and numbers appear in the
Venue addresses. Consequently, it has been shifted to a less prominent position.
P.3
The Address Search is now accessible from the Teacher Search Help page, which is
accessed by clicking the _Help_ button or the Learning it>Find a Teacher menu
option . This brings up the address search page.
P.4
Screenshot
Screenshot
You enter your search string and the search string returns any display address that
matches your string.
In the first example the search string is “152”
In the second example, the search string is “Kendal” which appears both as a
town and also as the name of a building
Screenshot 1
Screenshot 2
Screenshot 3
In the third example, we repeat the search on “Kendal”. Note that the results
are randomised, so the venues now come out in a different order, as do the
teachers within one venue (ie Fellside). The intention is for the website to be
as fair as possible to all teachers.
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GLOSSARY
Breadcrumb means a string of links that shows where you are in the system (the name is based on
the trail of breadcrumbs left by Hansel and Gretel in the famous fairy story).
Logged-in User means a STAT Member who has logged into the Member Area of the website
Login Details means a Username and the associated password.
Login Name – see Username.
Member Area means that part of the website (i.e. those website pages) accessible only to STAT
Members who are logged in.
Private Venue means a place where only you and no one else does or could teach – typically your
own home or private studio that no one else uses.
Public pages means those website pages that are accessible to anyone, whether logged in or not.
Public Venue means a place where you and other teachers do or could teach. This could include
your own home if other teachers work from their (for example a couple both working from home).
Published content is content that is visible to Website Users (in some cases only Logged-in Users).
Content that is not published is retained on the website but is accessible only to the author or to
an administrator.
Search-string is a string of characters that is put into a search box to carry out a String-search.
String-search means a searching a set of records to find the ones that contain a string of
characters matching a Search string.
Teacher Details means all the information that the website holds about each teacher personally
such as your telephone numbers, biography
Teacher Materials means items like photographs, documents, links to external materials that are
linked to an individual teacher and appear as part of a Teacher Profile.
Teacher Profile means the page(s) visible to all Website Users, telling them about you and the
Alexander services you offer.
Unpublished content –see Published Content
User Account means that part of the website associated with your Login Name that is exclusive to
you: only you and the website administrators can access this.
Username is the name that you use to log into the site with. It gives you access (along with your
password) to the Member Area and to your User Account.
Website User means anyone using the website, whether a STAT Member or a member of the
public.
Venue is the name for a geographical location where somebody teaches and which is stored in a
record in the website database.
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ENDNOTES
1
You can search the internet for advice on how to create strong but memorable passwords.
However, some of the suggestions that you may encounter are not realistic if you have many passwords. For
example the advice to have a different password for every single site that you then change every 6 months
may not be realistic.
The more sensitive the site, the stronger the password should be. Your key email accounts are likely to be at
the top of the security range as these are likely to be the channels that you use to update passwords or get
password reminders.
Ideally your password will include numbers, upper- and lower –case letters and punctuation, such as a hyphen.
One of the best approaches is to develop passwords based on a phrase that is memorable to you, as in this
example from a website:
"My son Ryan is 12 years old" as a password could be converted msRi12yo. You can
make this more secure by replacing some characters with uppercase letters and
adding numbers and punctuation, like this: msRi12Y0-. These types of passwords are
often easier to remember.
If you can work out a standard approach to generating passwords whereby you use consistent rules
to transform a phrase or a letter into something else, then life with passwords can become easier.
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