Technical Guidelines
Technical Guidelines
List of Contents
1.
Preliminary remarks
1.1
1.2
1.2.1
1.2.2
Domiciliary rights
Opening times
Construction and dismantling periods
Duration of the event
2.
Traffic on the exhibition grounds, emergency exits, safety installations
2.1
2.2
2.2.1
2.2.2
2.3
2.4
2.5
2.6
Traffic regulations
Emergency exits
Manoeuvering areas for the fire service, hydrants
Emergency exits, escape hatches, aisles in the halls
Safety installations
Stand numbering
Security cover
Emergency evacuation
3.
Technical data about the halls and open air grounds, and their equipment
3.1
3.1.1
3.1.2
3.1.3
3.1.4
3.1.5
3.1.6
3.2
Hall data
General lighting, types of electrical current, voltages
Supplies of compressed air, electricity, natural gas and water
Communication equipment
Sprinkler system
Heating/ventilation
Faults and breakdowns
Open air grounds
4.
Stand construction regulations
4.1
4.2
4.2.1
4.2.2
4.2.3
4.2.4
4.3
4.4
4.4.1
4.4.1.1
4.4.1.2
4.4.1.3
4.4.1.4
4.4.1.5
4.4.1.6
4.4.1.7
4.4.1.8
4.4.1.9
Stand security
Stand construction permit
Examination and acceptance of structures requiring permits
Vehicles and containers
Alterations to non-regulation stand structures
Extent of liability
Construction heights
Fire protection and safety regulations
Fire protection
Stand construction and decoration materials
Display of motor vehicles
Explosive substances/munitions
Pyrotechnics
Flying objects/Balloons
Smoke machines
Ashtrays
Containers for refuse and for recyclable and residual materials
Spray guns, cellulose paints
4.4.1.10 Hot work
4.4.1.11
4.4.1.12
4.4.2
4.4.3
4.4.4
4.5
4.5.1
4.5.2
4.6
4.7
4.7.1
4.7.2
4.7.3
4.7.4
4.7.5
4.7.5.1
4.7.6
4.7.7
4.7.8
4.7.9
4.7.10
4.8
4.9
4.9.1
Empty packaging
Fire extinguishers
Stand coverings
Glass and acrylic glass
Enclosed lounges
Exits, escape routes, doors
Exits / escape routes
Doors
Platforms, balustrades, ladders, ramps, raised walkways, stairs
Stand design
General appearance
Examination of rented areas
Interference with the permanent building fabric
Hall floors
Suspended items
Heavy suspended items
Partitions marking stand boundaries
Advertising materials / Presentations
Air conditioning
Kitchens
Restoration of stand areas
Open air grounds
Two- and multi-storey structures
Construction application
- Technical Guidelines Messe Berlin – page 1 of 17
4.9.2
4.9.3
4.9.4
4.9.5
4.9.6
Conditions pertaining to constructions over the stand area, safe distances, interior height
of stands
Live loads / Design loads
Escape routes / Stairways
Construction material
Upper floor
5.
Operational safety, technical safety regulations, technical rules, technical supplies
5.1
5.1.1
5.2
5.3
5.3.1
5.3.2
5.3.3
5.3.4
5.3.5
5.4
5.5
5.5.1
5.5.2
5.6
5.6.1
5.6.2
5.6.2.1
5.6.2.2
5.6.2.3
5.6.3
5.6.3.1
5.6.3.2
5.6.3.3.
5.6.3.4
5.6.4
5.6.5
5.6.5.1
5.7
5.7.1
5.7.1.1
5.7.2
5.7.2.1
5.7.2.2
5.7.2.3
5.7.2.4
5.7.2.5
5.7.2.6
5.7.2.7
5.8
5.9
5.10
5.10.1
5.10.2
5.10.3
5.11
5.12
5.13
5.14
5.15.
General rules
Damage
Use of operating equipment
Electrical installations
Electrical connections
Stand installations
Assembly and operating regulations
Safety measures
Safety lighting
Water and sewage installations
Compressed air/Gas installations
Compressed air installations
Gas installations (natural gas)
Mechanical installations, pressurised containers, exhaust gas installations
Machinery noise
Equipment Safety Law and Product Safety Law
Protective devices
Test procedures
Ban on the operation of equipment
Pressurised containers
Inspection certificate
Testing
Hired equipment
Monitoring
Exhaust gases and vapours
Exhaust gas extraction systems
Exhaust gas pipes
Use of pressurised gases and inflammable liquids
Pressurised gas installations
Application for use of pressurised gas bottles
Inflammable liquids
Storage and use
Storage of supplies
Supply tanks
Storage site
Operating regulations
Filling with liquids
Empty containers
Asbestos and other hazardous materials
Film, photography, televisual presentations, scenery areas and other forms of presentation
Protection against radiation
Radioactive materials
X-ray equipment and devices causing stray radiation
Laser installations
High frequency equipment, radio systems, electromagnetic compatibility, harmonics
Cranes, stacker trucks, working platforms, empty packaging
Reproduction of music
Drink dispensing facilities
Inspection of foodstuffs
6.
Environmental protection
6.1
6.1.1
6.1.2
6.1.3
6.2
6.2.1
6.2.2
6.3
6.4
Waste management
Waste disposal
Waste materials requiring special supervision
Waste materials brought on site
Water, sewage, soil protection
Oil, fat separators
Cleaning / Cleaning products
Environmental damage
Protection against noise
- Technical Guidelines Messe Berlin – page 2 of 17
Technical Guidelines
as per: June 2012
1.
Preliminary remarks
Messe Berlin has issued directives for trade fairs and other events with the aim of maximising the opportunities for all
exhibitors / organisers to present their exhibits, and to address their visitors and other interested persons.
These directives must be complied with by all exhibitors and organisers.
For events taking place in the ICC Berlin the ICC Berlin’s General Terms and Technical Conditions for Exhibitions apply
(www.icc-berlin.com/ICCBerlin/exhibition areas - Download -General Terms and Technical Conditions for Exhibitions at ICC
Berlin).
The Technical Guidelines of Messe Berlin shall apply if any part of the event takes place in the halls on the Exhibition
Grounds.
These directives also contain safety regulations intended to serve the interests of our exhibitors and visitors by ensuring that
technical equipment and design elements at the event are made as safe as possible.
The building regulations, fire protection and other safety regulations have been drawn up in consultation with the relevant
Building Supervisory Department of the City of Berlin.
Messe Berlin reserves the right to carry out checks to ensure compliance with these regulations.
Statutory regulations in their respective valid form must also be observed.
If any defects that have been detected have not been remedied before the start of the event, the right to stage an event and
the use of an exhibition stand may be prohibited in the interests of all those participating in it.
We reserve the right to impose any other additional requirements regarding safety and the construction of stands which may
arise.
The order forms for services are available on the internet. They should be filled in and returned within the specified time. It
they are not received on time, Messe Berlin can provide no guarantees regarding correct and punctual fulfilment of such
services.
Furthermore, if orders are submitted after the specified deadline, Messe Berlin reserves the right to impose a surcharge on
the rates, in accordance with the details given in the service folder.
For their information exhibitors will, if necessary, receive additional circulars with details about the preparations for, and
staging of the event.
These Technical Directives have been agreed and prepared, using a standardised layout, by the following trade fair
companies:
- Deutsche Messe AG Hannover
- Köln Messe GmbH
- Leipziger Messe GmbH
- Messe Berlin GmbH
- Messe Düsseldorf GmbH
- Messe Frankfurt GmbH
- Messe München GmbH
- Nürnberg Messe GmbH
The building law forms part of the law of the respective Land.
As a result, and due to the different structural conditions at the individual exhibition grounds, there may be differences in the
various implementing provisions. Messe Berlin also reserves the right to make alterations.
The German text is binding.
1.1
House regulations
Police
Fire service
Emergency calls
DRK (Red Cross)
110
112
110
2222
(external)
(external)
(internal)
(internal)
01
The Exhibition Grounds are private premises. They are owned by the Land Berlin. As the authorised user, Messe
Berlin, together with the respective organisers, exercises domiciliary rights.
02
Visitors may only enter the grounds, including the buildings (with the exception of the administrative building) if
they are in possession of a valid admission ticket. All other persons require a pass. The duration of the stay is
limited to the times and to the building specified on the admission ticket or pass. The admission tickets must be
retained while on the grounds and must be shown to the appointed supervisory personnel on request.
Exhibition stands may only be entered under the supervision of the stand personnel.
- Technical Guidelines Messe Berlin – page 3 of 17
03
Children under the age of 14 may only remain on the exhibition grounds if in the company of a parent or guardian.
Exceptions will only apply if specific notification is displayed at the ticket offices. For safety reasons, persons who
are not engaged in activities for which security cover is required, and minors in particular, are not permitted in the
halls or on the outdoor display areas during the construction and dismantling periods.
04
The facilities made available to visitors should be treated with due care. Visitors are not allowed onto any other
facilities or installations, and may not operate such installations.
05
Meetings or demonstrations are not permitted on the Exhibition Grounds.
06
Commercial photography or filming on the exhibition grounds or in the halls, especially of the items and objects
being exhibited, is not permitted.
07
Visitors are not permitted to exhibit, sell or distribute printed matter or goods of any kind on the exhibition grounds,
or to use sound media or sound amplifiers etc. on the grounds.
08
Vehicles may not be driven on the exhibition grounds unless a special permit has been granted.
09
Smoking is completely prohibited in enclosed rooms on the Exhibition Grounds, including in the ICC Berlin.
Exhibitors, lesses and other contractual partners of Messe Berlin shall be obliged to ensure that their third-party
contractual partners observe the smoking ban. Messe Berlin shall not be held liable if either they or their vicarious
agents fail to observe the smoking ban.
10
In accordance with the particular nature of the event, a prohibition on bringing bags and similar receptacles into
the event may be imposed. For safety reasons the contents of bags and similar receptacles, and of items of
clothing such as coats, jackets and capes, may be examined.
11
No weapons may be brought onto the grounds.
12
No dogs or other animals are allowed onto the grounds.
13
At closing time visitors to events must leave the event and the grounds by the nearest exit.
14
The instructions of supervisory personnel must be complied with.
1.2
Opening times
1.2.1
Construction and dismantling periods
During the general construction and dismantling periods work may be carried out in the halls and on the outdoor grounds
between 7 a.m. and 10 p.m., unless, in the case of a specific trade fair, other times have been announced by means of a
circular.
For reasons of general safety on the exhibition grounds, the halls and the entire exhibition grounds will be closed outside
these times.
1.2.2
Duration of the event
For the duration of the event the halls will be opened one hour before the start of the fair and closed again one hour after
the official closing time.
In individual cases, where valid reasons exist for exhibitors to be working on their stands, special written permission must be
obtained from the fair management.
2.
Traffic on the exhibition grounds, emergency exits, safety Installations
2.1
Traffic regulations
To ensure that traffic flows smoothly during the construction and dismantling periods and during the event itself, the rules
intended to regulate and direct traffic must be strictly observed, as must any instructions issued by persons in authority.
The Road Traffic Regulations – StVO – apply throughout the exhibition grounds and on the parking areas belonging to the
exhibition grounds.
The maximum permitted speed on the exhibition grounds is 5 kph.
Vehicles may only enter the halls for the purposes of unloading or loading. Access to the halls is only permitted for vehicles
which do not exceed the maximum permitted floor load. Engines should be turned off while loading or unloading is taking
place. Vehicles may not be left in the halls..
Restrictions on entry and rules regarding payment of a security during events and during the construction and dismantling
periods will be announced for specific events in the information sent to exhibitors, or in the advice for drivers.
Illegally parked vehicles, semi-trailers, containers, receptacles and empty packaging of all kinds will be removed at the
expense and risk of the owner.
The instructions of the persons appointed by Messe Berlin to direct and regulate traffic must be strictly complied with, and
attention must be paid to any relevant information.
2.2
Emergency exits
2.2.1
Manoeuvering areas for the fire service, hydrants
The access routes and manoeuvering areas for the fire service are clearly marked, and must be kept clear at all times.
Vehicles and objects left on emergency exits and safety areas may be removed at the owner’s risk and expense.
Hydrants on the open-air grounds must not be obscured, obstructed, or built over.
2.2.2
Emergency exits, escape hatches, aisles in the halls
Emergency escape routes must be kept clear at all times.
The doors along the escape routes must easily open outwards across their entire width.
- Technical Guidelines Messe Berlin – page 4 of 17
Emergency exit doors and hatches and the signs indicating them may not be built over, blocked, covered by suspended
items or in any other way obscured.
Items may not be placed in the aisles in the halls, or placed so as to restrict the width of the aisles.
These aisles are needed as emergency exits!
2.3
Safety equipment
Sprinkler systems, fire alarms, fire extinguishing equipment, smoke detectors, smoke extraction devices, delayed discharge
apertures, closure devices for the hall doors and other safety equipment, the signs indicating them, and the green signs for
the emergency exits must be accessible and visible at all times, and may not be obscured or built over.
2.4
Stand numbering
The organiser will provide each stand with a number.
2.5
Security cover
The organiser will be responsible for providing general supervision of the halls and the open-air grounds for the duration of
the fair. General supervision is only provided at certain times during construction and dismantling.
Messe Berlin is entitled to implement any measures needed for carrying out checks and providing security cover.
If security cover for the stand itself is required, this must be organised by the exhibitors themselves.
Security officers to guard the stands may only be obtained from the security company appointed by Messe Berlin.
2.6
Emergency evacuation
Messe Berlin GmbH may order rooms or buildings to be closed or evacuated for safety reasons. Any persons in such rooms
or buildings must comply with instructions.
Exhibitors must inform their staff about this procedure and if necessary must prepare and publicise their own plans for
evacuating rooms and buildings. It is your responsibility to ensure that your stand is cleared.
3
Technical data, and the equipment in the halls and on the open air grounds
3.1
Data pertaining to the halls
see "Technical equipment in the halls at a glance"
- Technical Guidelines Messe Berlin – page 5 of 17
3.1.1
General lighting, types of current, voltages
The general hall lighting has an intensity of at least 100 lux, measured 1 m above the hall floor.
Available types of current and voltages on the exhibition grounds:
Type of supply: TN-C/S network
AC 230 volt (± 10%) 50 Hz
Three-phase 3 x 400 volt (±10%) 50 Hz
3.1.2
Supplies of compressed air, electricity, natural gas and water
The supplies of compressed air, electricity, natural gas and water to the stands are obtained through the pipework and
wiring in the false floors. In Halls 9 abc, 13, 16, 25 and 26 abc these supplies are obtained from the ducts in the hall floors.
3.1.3
Communication facilities
Telephone, telefax, data and aerial connections to the stand are laid in the false floor carrying in which the pipework and
wiring are installed. In Halls 9 abc, 13, 16, 25 and 26 abc these services are supplied from the ducts in the hall floors.
3.1.4
Sprinkler system
The halls are fitted with sprinkler systems.
Any superstructure occupying more than 30 m² of the stand area (enclosed ceiling area) requires the installation of a
sprinkler system that conforms to the VDS standard.
The sprinkler systems required for stands are supplied from the false floor. In Halls 9 abc, 13, 16, 25 and 26 abc the supply
is obtained from the ducts in the hall floors or the hall ceilings.
3.1.5
Heating/ventilation
The halls are equipped with ventilation systems. If necessary, the halls will be heated during the event (+18 °/ 20 °C), or
cooled (+26° / 30°C).
3.1.6
Interruptions to supplies or services
If interruptions occur to the technical supplies the fair management must be notified immediately. Messe Berlin accepts no
liability for losses or damage caused by such interruptions.
3.2
Open-air grounds
The open-air grounds comprise uneven and non-compacted gravel and paved areas.
During the opening times of the event the grounds will be provided with general lighting for the roadways and paths.
The necessary connection points for services are provided at irregular distances.
There is a rail connection onto the Exhibition Grounds.
4
Stand construction regulations
4.1
Constructional safety of stands
Exhibition stands, together with their installations and exhibits, and any means of carrying advertising, must be structurally
stable, so that they do not jeopardise public safety and order, and in particular, do not present a hazard to life and heath.
Exhibitors are responsible for the structural safety and may be required to furnish proof of same.
The stipulations of the Berlin BuildingRegulations [BauO Bln] and the following provisions, directives and introduced,
technical rules in their current versions apply categorically:
• MVStättV – Model Ordinance Concerning the Construction and Operation of Places of Public Assembly
• M-FlBauR – Model Directive Concerning the Construction and Operation of Temporary Structures
including
• DIN EN 13 782*) – Temporary structures - tents
• DIN EN 13 814*) – Temporary structures and installations for event venues
*) for the former DIN 4112 – Temporary Structures, Technical Building Regulations for Calculation and Implementation
If stand structures are to afford access to the general public at trade fairs, the main entrances and exits must be designed to
be barrier-free. As an alternative, the stand operator / exhibitor must indicate the availability of organisational and
operational measures on the stand (personnel on the stand to provide assistance) to ensure access for wheelchair users.
In order to achieve sufficient longitudinal and lateral stability, the stability of stand structures must be formulated for a
horizontal equivalent distributed load (dynamic pressure) of 0.125 kN/m2 . More precise evidence must be submitted in the
event of a deviation from this figure.
In substantiated cases Messe Berlin reserves the right to arrange for a structural engineer to conduct an on-site examination
of the stability, for which a charge will be made.
4.2
Stand construction approval
Provided the design and construction of the stand conform to the technical guidelines, drawings for approval of single-tier
stand constructions in the halls need not be submitted. If a stand area occupies the space of an entire hall section or hall(s)
through which visitor aisles must pass, then approval must be obtained, even in the case of single-tier constructions.
If requested by exhibitors, Messe Berlin can arrange for the stand construction plans (submitted in duplicate) to be checked.
All other stand structures, temporary structures, mobile stands, outdoor structures, special structures and constructions
require testing and approval.
In all cases proof of stability must be provided.
The stand structures on the ILA open air grounds that require approval include all building structures that are classed as
standard, temporary structures in accordance with BbgBO § 75 (1) or M-FlBauR, or are categorised as such by nature of
their type and method of construction, such as:
• marquees with a floor area of at least 75.0 m²
• stages, including stage covers
• stand installations for spectators
• equipment for play, sport or pleasure
- Technical Guidelines Messe Berlin – page 6 of 17
• free-standing scaffolding and advertising installations / large viewing screens
• free-standing masts and signalling installations intended for exhibition or presentation purposes
• additional external extensions to and structures at the entrances to existing airport halls and buildings and / or the fair’s
own exhibition marquees
• all other stand structures that can be walked on and/or are covered or free-standing: platforms, walkways, canopies, 2and multi-storey pavilions and/or container installations;
• installations with fully enclosed cinema or other types of auditoriums and visitor rooms.
4.2.1
Examination and acceptance of structures requiring approval
For the examination and approval, possibly involving the relevant building inspectorate, of:
- Stand structures with two or more storeys (see item 4.2.1)
- Special structures / special structural solutions, special components, temporary structures,
components above areas frequented by visitors, grandstands, see Item 4.2.1
- Show trucks
- Aisles, gangways, steps, railings, parapets (see item 4.6)
- Outdoor structures (see item 4.8),
the following documents must be submitted in paper form (in duplicate) and as digital pdf files ([email protected]) to Messe Berlin GmbH/ES 21. The following documents, in German or English, are required at least 6 weeks
prior to the start of the event:
a)
b)
c)
d)
e)
Structural calculations*) in accordance with German DIN standards, technical rules and/or Eurocodes (EC, DIN EN) for
all stand structures referred to and for which approval is required.
*) If also provided in examined, original version, including accompanying test report (not to be submitted in the form of
a digital file !)
Examined in the aforementioned sense applies to stress analysis documents (incl. test report), which have been
examined exclusively by a technical inspector or a structural stability expert approved in accordance with the
respective state building regulations.
Description of the building, location plan,
Stand construction drawings to a scale of 1 : 100 (layout, elevations, sections),
A plan of the emergency escape routes providing evidence of the length and width of the rescue routes must be
supplied.
Item a) does not apply if a type certification suitable for examination or a valid inspect and test log in accordance with
M-FIBauR (Model Directive on the Construction and Operation of Temporary Structures) is submitted. Submitted valid
inspection and test logs will be shown by Messe Berlin on behalf of the exhibitor to the testing authority responsible for
final on-site acceptance.
The exhibitor / stand constructor will be invoiced for the costs of the construction approval process.
In addition to type testing/type certification for individual items of technical equipment, e.g. sports and games equipment with
mechanical or electrical functions, the following documents, in German, must be submitted for inspection:
or
-
Description of construction and operation
Design drawings,
Proofs of stability,
TÜV test certificates, approvals
Statement of EU conformity issued by a recognised
certification authority or an equivalent manufacturer’s declaration
in accordance with BauPG, §§ 9, 10. The above documents may also be required if necessary.
The stand installation is not considered as approved until written notification has been given by Messe Berlin.
If none of the stress analysis documents examined as stated above are available, they may be drawn up with the assistance
of Messe Berlin. The costs will be borne by the exhibitor/stand constructor.
Exhibitors / stand constructors may be charged with additional costs if documents are not submitted on time.
4.2.2
Vehicles and containers
Vehicles and containers placed in the halls require official approval if used as display stands.
4.2.3
Alterations to non-regulation stand structures
Stand constructions that have not been approved, or that do not conform to the Technical Directives or to legal
requirements, may have to be altered or removed.
If work is not carried out within the specified time, Messe Berlin is entitled to undertake the alterations itself, at the exhibitor’s
expense.
4.2.4
Extent of liability
If the exhibitor and/or his appointed stand constructor does not comply with these stand construction regulations, they shall
be liable for all damage resulting from the infringement of the stand construction regulations.
Furthermore the exhibitor and/or his appointed stand constructor shall exempt Messe Berlin from any claims by third parties
that may be asserted on the basis of an infringement of these stand construction regulations.
- Technical Guidelines Messe Berlin – page 7 of 17
4.3
Construction heights
Unless stated otherwise for the trade fair in question, the maximum height of stand structures is equal to the inside height of
the hall minus 0.50 m.
The lessee is obliged to install a white partition separating his stand and the directly adjacent stand. This partition must be
structurally stable, haves no gaps, and bear no advertising of any kind.
Advertising facing directly adjacent stands must be placed at a distance of at least 1 m from the boundary of the
neighbouring stand. Exhibits are not subject to this regulation. Structural restrictions may apply.
The height restriction in Halls 8.1, 10.1 and 11.1 is 3.60 m.
4.4
Fire protection and safety regulations
4.4.1
Fire protection
4.4.1.1
Stand construction and decoration materials
The use of easily flammable materials, those which cause flaming droplets when burning, or which lead to the production of
noxious gases, such as polystyrene foam (styrofoam) PVC or similar acrylic glass products, is prohibited. No materials may
be used that create dense smoke when ignited.
In individual cases, and for safety reasons, special requirements may be imposed with regard to load-bearing structures
(e.g. they should not be made of inflammable materials).
The use of plastic cable ties to secure any parts subject to structural stresses is not permitted.
Decoration materials must be at least flame-retardant in accordance with EN 13501-1 C d0 and/or DIN 4102-1 B1, and
should not form burning droplets.
Test certificate for the categories of material used must be available. Trees and plants may only be used for decorative
purposes if they have been recently cut (leaves and pine needles must be fresh and green.) If it becomes apparent that
trees and plants have dried out during the exhibition, making them easily inflammable, they must be removed.
Bamboo, reeds, hay, straw, bark mulch, turf or similar materials do not as a rule satisfy the aforementioned requirements.
4.4.1.2
Displays of motor vehicles
Vehicles powered by combustion engines may only be exhibited in the halls if the fuel tank is virtually empty. Battery
terminals must be disconnected and the fuel tank must be sealed off. For gas-powered vehicles see item 5.7 concerning the
pressurised container.
4.4.1.3
Explosive substances/Ammunition
Explosive substances are regulated by the Law on Explosives (Sprengstoffgesetz) in its current amendment and may not be
displayed at trade fairs or exhibitions. This also applies to ammunition as defined by the Weapons Law (Waffengesetz).
4.4.1.4
Pyrotechnics
Pyrotechnic displays require official authorisation and the intended special pyrotechnical effects must be approved by
Messe Berlin.
A copy of the application for such authorisation (Landesamt für Arbeitsschutz, Gesundheitsschutz und technische Sicherheit
Berlin – LAGetSi – Turmstrasse 21, 10559 Berlin, tel.: 030/90254-5000) should be submitted to Messe Berlin at least two
weeks prior to the start of the event.
4.4.1.5
Flying objects/Balloons
Approval must be obtained from Messe Berlin for the use of balloons filled with safety gas and for remotely controlled flying
objects, as well as for the distribution of balloons in the halls and on the open air grounds.
Any cleaning costs that are incurred will be charge to the exhibitor.
4.4.1.6
Smoke machines
The agreement of Messe Berlin must be obtained before using smoke machines.
4.4.1.7
Ashtrays
Unless smoking has been expressly prohibited on the stand, arrangements must be made to provide a sufficient number of
ashtrays or other containers for disposing of cigarettes, made of non-inflammable material, and for them to be emptied at
regular intervals.
4.4.1.8
Containers for waste, recyclable and residual materials
Any containers placed on the stands for recyclable and residual materials must not be made of inflammable materials.
Containers for recyclable and residual materials must be emptied regularly, and at least every evening after the close of the
fair, using the recycling stations located at the entrances to the halls.
If larger quantities of inflammable materials accumulate, these must be removed several times daily.
4.4.1.9
Spray guns, nitrocellulose lacquer
The use of spray guns and of materials and paints containing solvents is not permitted.
4.4.1.10 Hot work
Welding, cutting, soldering, abrasive cutting and other work involving the use of naked flame or flying sparks are strictly
prohibited on all operational and display areas belonging to Messe Berlin.
In exceptional cases and subject to submission of a written request, approval may be granted for hot work during the setting
up and dismantling of events. For this purpose Messe Berlin will deploy a fire officer, for whom a charge will be made, who
will be present to supervise the work from its commencement to its completion. Hot working during the event is prohibited.
4.4.1.11 Empty packaging
Empty packaging of all kinds (e.g. boxes and packing materials) may not be stored in the hall, either inside or outside the
stand. Any such empty packaging must be removed immediately.
4.4.1.12 Fire extinguishers
On stands of > 100 m² a suitable fire extinguisher with at least 10 extinguishing units must be available during construction
and dismantling and throughout the duration of the event. The location of the extinguisher must be marked on the stand in
- Technical Guidelines Messe Berlin – page 8 of 17
compliance with the accident prevention regulations BGV A8 (VBG 125). If necessary several fire extinguishers may be
required. On two-storey stands one fire extinguisher must be provided at the top of each stairway.
4.4.2
Stand canopies
In order not to adversely affect the use of sprinklers, in those halls equipped with such installations no stands may be
covered.
Ceilings shall be considered as open if not more than 50% of the area, based on the square metre measurement of each
individual stand, is enclosed.
Ceilings capable of incorporating a sprinkler system and with a grid size of at least 2 x 4 mm or 3 x 3 mm for areas of up to
30 m² are permitted, to which individual areas may be added. The fabric covering should be tensioned horizontally, and
should consist of a single layer only. Penetration of the fabric sheets should be avoided. (For two-storey structures see also
Item 4.9.2)
Open grid ceilings are permitted.
Approval must be obtained for horizontal decorations and for ceiling areas over single and collective stands.
The materials used for these areas must be at least flame retardant, in accordance with EN 13501-1 C, d0 and/or DIN
4102/B1, not forming burning droplets, and proof must be furnished in the form of a test certificate.
Under the preliminary remarks, the following regulations apply to all stands:
a) Contiguous areas may not constitute a single area of more than 30.00 m² (floor plan projection).
b) If there are a number of such individual areas they must be separated from one another (floor plan
projection). The spacing shall be determined in each individual case.
c) If the stated maximum area is exceeded, a sprinkler system must be provided.
4.4.3
Glass and acrylic glass
Only safety glass which is suitable for the purpose may be used.
Please ask for a copy of our code of practice for the use of glass/acrylic glass in trade fair construction (”Merkblatt zum
Einsatz von Glas/Acrylglas im Messebau”). See also www.messe-berlin.de (Exhibition Centers – Guidelines and Conditions
– Download).
Any exposed edges of the glass should be worked in such a way or protected so as to prevent the risk of injury.
4.4.4
Enclosed recreation rooms
All recreation rooms which are enclosed on all sides (enclosed spaces) must be equipped with a visual or acoustic system
to relay alarms to the stand at all times. Substitute measures may be approved in exceptional cases.
Auditoriums must have at least two exits leading directly to the aisles of the halls.
These exits should be placed as far as possible from one another.
Special approval must be obtained for auditoriums with a capacity of more than 200 persons..
4.5
Exits/ Escape routes, Doors
4.5.1
Exits. Escape routes
The distance between any point on a display area and a hall exit may not exceed 20 m in a straight line.
Recreation rooms with a floor area in excess of 100 m² must be provided with at least two exits to emergency escape
routes, which must be as far apart as possible from one another and leading in opposite directions.
The escape routes must be marked as such, in accordance with BGV A8 (formerly VBG 125).
The minimum number and clear width of escape routes (exits, stairways, corridors) that must be provided are listed below:
- up to 100 m²: 1 escape route, 0.90 m wide
- over 100 m² and up to 200 m²: 2 escape routes, each 0.90 m wide
- over 200 m² and less than 400 m²: 2 escape routes, each 1.20 m wide
4.5.2
Doors
The use of swinging, revolving, code-operated, sliding doors and other restrictions, either manually operated or powered, on
emergency rescue routes is possible subject to approval by the building inspectorate and the submission of evidence of
such approval.
4.6
Platforms, parapets, ladders, ramps, raised walkways, stairs
Generally accessible walkways and other such areas which are immediately adjacent to areas that are more than 0.20 m
lower must be surrounded by parapets. These must be at least 1.10 m in height.
Parapets on areas accessible to the public attending trade fairs must be provided with a firm, non-slip handrail. To
discourage anyone from climbing over the parapets, only enclosed infilling or vertical bars with a maximum gap of 0.12 m
between the bars or openings are permitted.
Parapets on areas with restricted access by trade visitors must be provided at the least with a non-slip handrail, as well as
centre and lower braces.
Proof of stability must be presented for platforms and the parapets required for them.
Depending on the use, the floor load must be designed to carry at least 3.0 kN/m2 in accordance with DIN 1055-3, Table 1
[Cat. C1].
Single-step, accessible platforms may not exceed a height of 0.20 m.
Ladders, ramps, raised walkways and stairs must comply with the accident prevention regulations.
The distance between the parts of the balustrade may not exceed 0.12 m in any direction. (MVStättVo §11, Section 2) (see
4.9.6)
4.7
Stand design
4.7.1
Barrier-free construction
When constructing the stands it is important to ensure that they do not present obstacles to the disabled. The stands and
their equipment must also be accessible to and usable by disabled people.
- Technical Guidelines Messe Berlin – page 9 of 17
4.7.2
Examination of the rented area
The organiser will mark out the rented area. All exhibitors are required, when on site, to inform themselves about the
location, dimensions and any fittings, safety installations etc.
The boundaries of the stand must be strictly adhered to.
4.7.3
Interference with the permanent building structure
No parts of the hall or technical installations may be damaged, contaminated or altered in any other way (e.g. through
drilling, or the insertion of screws or nails), they may not be painted or papered, nor may anything be pasted onto them.
No parts of the hall or technical installations may be used to support stand fittings or exhibits.
However, provided that no damage is caused to them, the columns/supports in the halls may be enclosed within the rented
area, up to the permitted construction height
No third parties are allowed onto any accessible part of the intermediate floor.
4.7.4
Hall floors
When laying carpets and other floor coverings measures must be taken to prevent accidents. These carpets and floor
coverings may not extend beyond the boundaries of the stand.
Only adhesive tape may be used to attach the floor coverings, and when this is removed no residues should be left behind.
All materials used must be removed without leaving residues.
Oil, fat, paints and similar substances must be removed immediately from the surfaces.
The hall floors may not be painted, nor may anything be stuck to them.
Anchor points and attachments in the hall floor are only possible under certain conditions in Halls 9abc, 25 and 26 abc, and
approval can be granted in response to an application.
The floor will be restored to its original state by Messe Berlin GmbH or its contractors. A charge will be made for this work.
4.7.5
Suspended items
Items may be suspended from the hall ceilings using the technical facilities provided and in compliance with BVG C1. The
provision of these facilities is dependent on Messe Berlin or its contractual partners.
Approval must be obtained for suspended items.
An outline sketch must be included with the order form “Suspended Decoration”, showing the suspended weights and
required positions of the suspension points.
The installation of all suspended items, whether from the hall ceiling or the elevated system of traverses (ground support),
and other structures must comply with BGV C1 (Venues for Theatrical Performances) and the current standards for event
engineering (SP Q 1-3 or similar regulations).
4.7.5.1
Suspension of heavy loads
In all cases tests are required for heavy suspended loads (> 2,0 kN/Point) and these are subject to stability monitoring by
Messe Berlin.
The necessary documents must be submitted and Messe Berlin will undertake an examination of them, for which a fee is
payable, and for the monitoring of the construction. Orders, using form “Suspended Decoration”, must also be accompanied
by assembly instructions, a dimensioned site plan showing the crosspieces together with the planned suspension points,
including the loads at these points and installation details. These must be submitted in German no later than 6 weeks prior
to the start of construction.
On behalf of and at the expense of the lessee, Messe Berlin will examine these documents. In the aforementioned cases an
inspection of the suspended loads / assemblies for the transmitted loads or direct loads imposed on the hall trusses, will be
undertaken and/or approved by Messe Berlin GmbH, for which a charge will be made.
Lessees will be obliged to undertake any ensuing corrections and/or alterations.
4.7.6
Partitions marking stand boundaries
The organiser will rope or cordon off the rented stand area, and mark it accordingly.
Partitions for marking the boundaries of the stand are not available on the exhibition grounds.
The backs of the partitions belonging to neighbouring stands may not be used unless prior approval has been obtained.
If required, partitions and the walls of booths in the halls can be ordered from Messe Berlin, for which a charge will be made.
An outline sketch must be included with the order form, showing the arrangement of the partitions.
The partitioning elements are made of perforated wall elements, white, plastic coated, thickness approx. 25 mm, height
approx. 2.47 m.
The stand partitioning elements are re-usable and may be papered. Paint may only be applied to the paper, and dispersion
paint must be used.
A tolerance of up to 80 mm must be allowed when calculating the dimensions of the rented area, to allow for the partitions
on both sides.
4.7.7
Advertising materials / Presentations
Lettering referring to the stand or exhibits, and company or brand logos, must not exceed the prescribed construction height.
They should contribute towards a harmonious overall impression.
Presentations, optical, slowly moving or acoustic forms of advertising are permitted, as is the reproduction of music,
provided that they do not cause annoyance to adjoining stands, congestion in the aisles, or render inaudible the
announcements by the fair authorities in the halls. The volume may not exceed 70 dB(A) at the stand boundaries.
Exhibitors are only permitted to distribute printed matter and to conduct advertising on their own stands.
4.7.8
Appearance
Exhibitors are responsible for designing their stands, taking into account criteria that typify the event in question.
Partitions adjoining aisles used by visitors should create a more varied effect by the installation of showcases, niches,
display and similar items.
Where the rear of a stand adjoins that of a neighbouring exhibitor, its appearance must be kept neutral, so as not to
adversely affect the appearance of the other stand.
The lessee is obliged to install a white partition separating his stand and the directly adjacent stand, which should be
structurally stable, have no gaps, and bear no advertising of any kind.
Products made as a result of child exploitation as defined by the ILO Convention 182 may not be used in the design and
fitting out of the stand.
- Technical Guidelines Messe Berlin – page 10 of 17
4.7.9
Air conditioning
Evenly distributed air conditioning from the central system in the hall cannot be guaranteed where there are enclosed
ceilings or on the upper floors of stands.
If a separate air conditioning unit is to be installed on a stand, the use of air-cooled condensers is not permitted in the hall.
Fresh water may only be used in air conditioning units for cooling the refrigerating compressors. The water consumption of
such air conditioning units must be recorded by means of a water meter.
4.7.9
Kitchens
For reasons of safety no kitchen appliances using inflammable gases from pressurised bottles are allowed in the halls
(see Item 5.5.2).
Kitchen vapours must be conducted out of the hall in order to eliminate offensive odours.
In order to help protect the environment cooking oils, fat from deep fat fryers and similar substances should be disposed of
separately. The appropriate containers should be kept in readiness on the stand.
The pollutants in any waste water intended for release into the sewage system should not exceed the amounts normally
produced in domestic situations. Fat separators must be used If waste water containing large amounts of fat or grease is to
be disposed off.
4.7.10
Restoration of stand areas
Exhibitors must ensure that stand areas are handed over in a clean and original condition by the end of dismantling at the
latest. All the necessary restoration work, including the removal of adhesive strips, paint residues etc., must be completed
by this time.
4.8
Open air grounds
All event-related stand structures on the open air grounds are defined by the local building regulations (Bauordnung für
Berlin) [BauO Bln, § 52 (1)] as temporary structures, so-called special structures for public assembly use within the
exhibition grounds.
Accordingly, such special structures must comply with the conditions imposed by current public regulations as stated in the
local building regulations Bauordnung von Berlin [BbgBO], and in particular with the following rules and regulations in their
current, valid version.
●
BetrVO – Regulation Concerning the Operation of Building Structures
•
MVStättV – Model Ordinance Concerning the Construction and Operation of Places of Public Assembly
•
M-FlBauR – Model Directive Concerning the Construction and Operation of Temporary Structures
•
DIN EN 13 782*) – Temporary structures - tents
•
DIN EN 13 814*) – Temporary structures and installations for event venues
*) for the former DIN 4112 – Temporary Structures, Technical Building Regulations for Calculation and Implementation,
The stand structures on the ILA open air grounds that require approval include all building structures that are classed as
standard temporary structures in accordance with BbgBO § 75 (1) or M-FlBauR, and/or are categorised as such by nature of
their type and method of construction, such as:
• Marquees with a floor area of ≥ 75.0 m²
Tent structures with a ground area of < 75 m² and similar structures are classed as temporary structures. These are only
exempt from model approval and official approval for use. The stability of these installations must still categorically
conform to the technical specifications for temporary structures (in compliance with DIN EN 13 782)
• Stages, including stage covers
• Stand installations for spectators
• Equipment for play, sport or pleasure as well as fairground rides or stalls
• Free-standing scaffolding and advertising installations / large viewing screens
• Free-standing masts and signalling installations intended for exhibition or presentation purposes
● Additional extensions to and structures at the entrances to existing exhibition halls and / or the fair’s own exhibition
marquees
• All other stand structures that can be walked on and/or are covered or free-standing:
• Platforms, walkways;
• Canopies and connecting passageways
• Single and multi-storey pavilions and/or container installations;
• Installations with fully enclosed cinema or other types of auditoriums and visitor rooms.
Without exception approval is also required for the aforementioned installations and structures even if they are only erected
for short periods.
In this respect see Items 4.1 and 4.2 ff “Testing and acceptance of structures for which approval is required”.
Also in this respect please consult our “Fact Sheet Concerning Structures on the Open-Air Grounds”.
4.9
Two- and multi-storey structures
4.9.1.
Construction applications
The erection of two- or multi-storey structures is possible subject to the agreement of the relevant project management at
Messe Berlin. The application must be submitted as soon as approval has been granted for the stand.
Two-storey structures are not possible in Halls 8.1, 10.1 and 11.1, and only at certain points in Halls 14.1 and 15.1.
4.9.2
Conditions pertaining to construction over the stand area, safe distances, height of interiors on the stand
In the case of two-storey structures, interior rooms must have a headroom of at least 2.30 m.
A sprinkler installation must be provided if an area of more than 30 m² is to be built over.
Above a height of 2.50 m, stand structures adjoining neighbouring stands must be painted in neutral white.
- Technical Guidelines Messe Berlin – page 11 of 17
4.9.3
Live loads / Design loads
In accordance with DIN 1055-3, Table 1 [Cat. C] the following working loads apply, as perpendicular live loads, to the upper
floor of a two-storey stand within a hall:
In the case of limited use by trade visitors, or by stand personnel engaged in discussions or assisting customers, i.e.
furnishing with tables and chairs arranged freely or in discussion booths, the following live load [Cat. C1] applies: qk = 3,0
kN/m2.
The following live load [Cat. C3 and upwards] is required for unrestricted use as a freely accessible area for exhibitions
and assemblies, either with or without closely placed seating: qk = 5.0 kN/m2.
Stairs and rostrums with stairs must always be designed for a live load [Cat. T2] of qk = 5.0 kN/m2.
A horizontal load of 1/20 qk (qk = perpendicular live load) applies on the upper floor of two-storey trade fair stands or
viewing platforms in order to achieve sufficient lateral and longitudinal stability .
In accordance with DIN 1055-3, table 7, a horizontal live load [Cat. C] of qk = 1,0 kN/m at the capping level applies to
balustrades and railings. The same load conditions must also be applied to external cladding that also acts as a safety wall
element, if no separate, supporting balustrade is provided on the inside.
For other free-standing wall/stand construction elements with a height of more than 4 metres, proof must be provided for a
horizontal load of 0.125 kN/m2 (hall wind) or 1/100 of the deadweight at half the hall height, in order to ensure sufficient
stability and tilt resistance for the base load mounting.
Proof must be provided that the permitted loads on the hall floor (≤ 35 kN kN/m2) have not been exceeded (≤ 35 kN, see
Item 3.1. Hall data).
Increased individual supporting loads (> approx. 35 kN) as a result of stand construction by the lessees or the introduction
of exhibits (transport loads) must be indicated separately and noted in a dimensioned, scaled plan showing the positioning
of the supports in relation to the boundaries of the stand and giving details of the loads imposed on these supports. This
information must be provided in German and submitted to Messe Berlin for examination.
An examination must be carried out by Messe Berlin GmbH, for which a charge will be made, into the increased load
distribution in the elevated modular floor of the hall (which may be achieved by using stronger packing).
The examination documents and those pertaining to the plan showing the positioning of the supports on to the stress
analysis engineer will be scrutinised on behalf of and at the expense of the exhibitor/stand constructor. Any corrections are
binding on the exhibitor/stand constructor.
4.9.4
Emergency exits / Stairways
On the upper floor of a two-storey exhibition stand the walking distance from any accessible point to the stairs may not
exceed 20 m. The stairs should be arranged in such a way as to ensure the minimum distance along the escape routes to
the outside of the building.
If the upper floor area exceeds 100 m², at least two sets of stairs are required, separated from one another and running in
opposite directions.
All stairways must be constructed in conformity with DIN 18065. The risers may not exceed 0.19 m. in height and the tread
width should not be less than 0.26 m.
The stairs must have a minimum width of 1.0 m. On upper floor areas in excess of 100 m² and with fewer than 200 persons,
two stairways with a minimum width of 1.0 m are sufficient. If the upper floor area exceeds 200 m² and/or there are more
than 200 persons, two stairways each with a minimum useable stair width of 1.20 m are required.
If stairways are required, spiral or solid newel staircases may not be used.
Stairs with a width exceeding 2.40 m must be provided with two external handrails and a central handrail.
The handrails must be firmly attached, non-slip and endless, i.e. turned in on themselves. A gap of at least 0.05 m must be
provided between the handrails and adjacent structures. Handrails must be provided on both sides.
4.9.5
Construction materials
For two-storey stands the load-bearing components, the ground floor ceiling and the floor on the upper storey must be made
of materials that are at least flame-retardant, must comply with EN 13501-1 C, d0 and/or DIN 4102-1 B 1 and must not form
burning droplets.
4.9.6
Upper floors
If necessary, on the upper floor, in the area around the parapets or railings, skirting with a height of at least 0.05 m must be
provided to prevent items from rolling off.
Parapets and railings must be constructed in accordance with Items 4.6 and 4.9.3.
In halls provided with a sprinkler system, under no circumstances should the upper floor be covered over, unless this area is
also protected by a sprinkler system
In addition to the fire extinguishers provided on the ground floor, at least one fire extinguisher must be placed in a
conspicuous place at the top of the stairs, where it is easily accessible (see item 4.4.1.12).
5.
Operational safety, technical safety regulations, technical rules, technical services
5.1
General rules
Exhibitors are responsible for ensuring operating safety and compliance with industrial safety and accident prevention
regulations on their stands.
Construction and dismantling work may only be carried out subject to the current valid working and trade law regulations.
5.1.1
Damage
At the conclusion of the event, any damage caused by the exhibitor or his employees on the exhibition grounds, in buildings,
or to installations will be made good by Messe Berlin at the exhibitor’s expense.
- Technical Guidelines Messe Berlin – page 12 of 17
5.2
Use of operating equipment
The use of devices that fire bolts is not permitted in the exhibition halls.
Woodworking equipment that is not fitted with sawdust extractors may not be used in the halls.
The use of cranes, forklift trucks and working platforms is restricted exclusively to the forwarding companies under contract
to Messe Berlin. The use of a company’s own cranes, forklift trucks and working platforms is not permitted for safety
reasons (see Item 5.12).
5.3
Electrical installations
5.3.1
Electrical connections
One or more connection points with fuse boxes and master switches will be provided for each stand where electrical power
is required.
These connections (main connections) will be installed by Messe Berlin GmbH or its contractors and a charge will be made
for this work.
An outline sketch must be included with the order form, showing the required location of the connections.
The sum total of the power required by all consumer units (electric lights, motors, appliances etc.) should be shown, to
enable a sufficient cross-section for the power supply lines to be calculated.
For safety reasons the power supply may be cut off on the final day after the close of the fair.
5.3.2
Stand installations
After orders have been placed, electrical installation work on the stand will be carried out by Messe Berlin or its appointed
contractors, for which a charge will be made.
Earth leakage circuit breakers (RCDs) rated at 30 mA are compulsory for all circuits.
The exhibitor may use his own electrical contractors or an approved specialist firm to carry out installation work within the
stand, in accordance with VDE regulations, valid European regulations and current available technology.
5.3.3
Assembly and operating regulations
All electrical equipment must be installed and operated in accordance with the current, valid safety regulations of the
German Electrical Engineering Association VDE or the current, valid EU standards (EN). Particular attention must be paid to
VDE 0100, 0108, 0128 and ICE standard 60364-7-711.
Compensation must be provided for installations using fluorescent tubes (single compensation or dual circuit).
The high or low frequency interference to the mains must not exceed the figures stated in VDE 0160 and VDE 0838 (EN 50
006).
The measures intended to provide protection in the event of indirect contact must include conductive structural components
(earthing of the stand).
Only cable with a minimum cross section of 1.5 mm² Cu of the types NYM, H05VV-F, H05RR-F may be used.
The only exceptions are in the case of wiring supplying consumer units which are used at different locations (appliances
etc.) with a length of up to 1.5 m.
Non-insulated electrical wires and terminals may not be used in low voltage installations (low voltage lighting systems), and
stranded systems must be fully insulated too.
Secondary circuits must be protected against short-circuiting and overloading.
Transformers and converters should be protected by primary and secondary fuses.
Electronic protection systems do not qualify as automatic cut-out devices as defined in the VDE regulations. Measures
should be undertaken to prevent lamps from dropping out.
Only lamps fitted with a protective disc may be used with halogen lights.
Busbars must be provided with protective covers. Connections using plastic cable ties are not permitted.
Lamps should be placed at a suitable distance from inflammable materials, based on the amount of heat generated.
The electrical installations on the exhibition stand may only be used for the event after they have been inspected and
approved by the Technical Supervisory Authority (TÜV) or some other independent expert. Messe Berlin will arrange for
the inspection to be carried out.
Non-insulated electrical wires and terminals may not be used for voltages in excess of 25 V AC or 60 V DC.
(Protection against direct contact must be provided).
Users may not carry out their own extensions or alterations after approval has been granted.
No power may be obtained from neighbouring stands.
Stands are not permitted to use their own power supply systems.
5.3.4
Safety measures
As a means of protection, all exothermal and heat-producing electrical appliances (hotplates, spotlights, transformers etc.)
must be installed on non-inflammable, heat-resistant and asbestos-free bases.
Lamps should be placed at a suitable distance from inflammable materials, based on the amount of heat generated.
Lighting units may not be attached to inflammable decorations or similar items.
The manufacturer’s instructions must be complied with.
5.3.5
Safety lighting
Stands on which, by the special nature of their construction, the existing general safety lighting is not fully effective, require
their own, additional safety lighting, in conformity with VDE 0108.
It should be installed to enable persons to safely find their way to the general escape routes.
5.4
Water and sewage installations
Each stand to which water and sewage connections are to be made will be provided with one or more such connections.
Supply lines on their own are only permitted for permanent consumer units. Outflow pipes with a nominal diameter of less
than 50 mm will not be installed.
Water supply pipes and sewage pipes will be installed by Messe Berlin or its contractors to floor level, for which a charge
will be made No one is permitted to carry out their own assembly work within the false floor. Independently executed
assembly work above the false floor that is not of a suitably professional standard will be dismantled or made good by
Messe Berlin, for which a charge will be made.
If exhibitors are using industrial dishwashers they must apply for separate basic water supply and drainage lines, as
specified by order form D4, item no. 94920.
- Technical Guidelines Messe Berlin – page 13 of 17
If exhibitors carry out their own installation work connecting to the basic water supply/drainage lines (these being subject to
a charge) this must comply with recognised technical guidelines and official drinking water regulations and such work must
correspond to the current drinking water regulations in order to ensure that the installation and operation of a connection do
not have any lasting impact on the quality of drinking water.
An outline sketch must be included with the order form, showing the required location of the connections.
For safety reasons the water supply may be cut off on the final day after the close of the fair.
5.5
Compressed air/Gas installations
5.5.1
Compressed air installations
Each stand to which compressed air connections are to be made will be provided with one or more such connections.
The connections will be installed by Messe Berlin GmbH or its contractors. A charge will be made for this work.
An outline sketch must be included with the order form, showing the required location of the connections.
For safety reasons the compressed air supply is disconnected each day after the fair has closed.
5.5.2
Gas installations (natural gas)
Each stand to be supplied with gas will be provided with one or more such connections.
For installations the latest version of the TRGI installation regulations is binding. Exhaust gases from large items of
equipment must be led outside the building into the open air.
Natural gas connections will be installed by contractors appointed by Messe Berlin, for which a charge will be made.
An outline sketch must be included with the order form, showing the required location of the connections.
5.6
Mechanical installations, pressurised containers, exhaust gas installations
5.6.1
Machinery noise
In the interests of other exhibitors, the operation of loud machinery and appliances should be kept to a minimum.
Noise levels at the boundaries of the stand must not exceed 70 dB(A).
5.6.2
Equipment Safety Law and Product Safety Law
All technical working equipment and consumer products exhibited must satisfy the current and valid terms of the Equipment
and Product Safety Law (GPSG).
Technical working equipment and consumer products that do not conform to these requirements must be provided with a
clearly visible sign stating that these items do not comply with the aforementioned law and may only be purchased after they
conform to statutory requirements.
The relevant declaration of conformity by the manufacturer must be available on the stand for all technical working
equipment and consumer products bearing the CE symbol.
When demonstrations take place the stand personnel must take the necessary precautions to protect the public.
The stand personnel are also responsible for ensuring that no unauthorised persons are allowed to operate the equipment.
5.6.2.1
Protective devices
All protective devices must be in place when machinery and apparatus are being operated,
Normal protective devices may be replaced by a secure cover made of organic glass or some other similar, transparent
material
The protective devices may be removed if equipment is not being operated, in order to show visitors the type of construction
and design of the parts that would normally be covered. Such protective devices must be placed next to the machine, where
they can be clearly seen.
5.6.2.2
Test methods
To ensure that safety requirements are being complied with, the technical working equipment on display may be inspected
with regard to its accident prevention and technical safety features by the relevant supervisory authority (Landesamt für
Arbeitsschutz, Gesundheitsschutz und technische Sicherheit Berlin – LAGetSi – Turmstrasse 21, D-10559 Berlin, tel.
:030/90254-5000), if necessary acting in association with the relevant technical commissions of the professional
associations.
To enable the authorities to examine the equipment in order to ensure its conformity to the requirements of the CE symbol,
the EC declaration of conformity must be kept available for inspection on the stand. Any doubts in this respect should be
clarified with the relevant authority before the start of the fair.
5.6.2.3
Ban on the operation of equipment
Messe Berlin is also entitled at any time to prohibit the use of machinery, apparatus and appliances if, in its opinion, grounds
exist for believing that such operation might present a material or personal risk.
5.6.3
Pressurised containers
5.6.3.1
Inspection certificate
Pressurised containers may only be operated on the stand if the tests stipulated in the Ordinance on Industrial Safety and
Health (BetrSichV) in its current form have been carried out.
The test certificates issued in this respect must be kept at the exhibition venue together with the pressurised container and
presented to the relevant supervisory authority on demand
Further details may be obtained from the relevant supervisory authority, Landesamt für Arbeitsschutz, Gesundheitsschutz
und technische Sicherheit Berlin – LAGetSi – Turmstrasse 21, D-10559 Berlin, tel. : 030/90254-5000).
5.6.3.2
Testing
The certificate for construction and water pressure tests is not sufficient. This requirement also applies for foreign
containers or those on hire.
If applications are received up to 4 weeks prior to the start of the fair, pressurised containers requiring testing may be
inspected and tested by the Technical Supervisory Authority (TÜV). The certificate for construction and water pressure
testing should be made available, and an appointed mechanic should be present on the stand.
Further details may be obtained from the relevant supervisory authority, Landesamt für Arbeitsschutz, Gesundheitsschutz
und technische Sicherheit Berlin – LAGetSi – Turmstrasse 21, D-10559 Berlin, tel. : 030/90254-5000).
- Technical Guidelines Messe Berlin – page 14 of 17
5.6.3.3.
Hired equipment
Since the relative short period of the fair does not allow time for the testing of foreign pressurised containers, exhibitors are
advised to hire pressurised containers that have already been tested.
5.6.3.4
Monitoring
During the event the necessary approval documentation should be available for inspection by the supervisory authority.
Further details may be obtained from the relevant supervisory authority, Landesamt für Arbeitsschutz, Gesundheitsschutz
und technische Sicherheit Berlin – LAGetSi – Turmstrasse 21, D-10559 Berlin, tel. : 030/90254-5000).
5.6.4
Exhaust gases and vapours
Inflammable gases and vapours, or those which are harmful or hazardous to health, or cause a general nuisance, which are
produced by exhibits and equipment may not be conducted into the halls.
They must be conducted into the open air by means of suitable pipes as specified by the Federal Pollution Law
(Bundesimmissionsschutzgesetz) in its current amendment.
5.6.5
Waste gas installations
Inflammable gases and vapours, or those which are harmful or hazardous to health, or cause a general nuisance, require
the installation of a waste gas pipe. Official approval must be obtained for the installation, including the pipes and an outlet
venting outside the building.
5.6.5.1
Waste gas pipes
The pipes carrying smoke and waste gases must be of non-inflammable materials. The pipes carrying smoke must be at
least 0.50 m from any inflammable material, and surrounded if necessary by a protective tube or sleeve.
The extraction units, from the lower edge of the supporting structure of the room or hall to the outside of the building, are
installed exclusively by Messe Berlin or its contractors, and a charge will be made for this work.
The pipes from the exhibit to the lower edge of the supporting structure of the room or hall may be installed by Messe Berlin
or its contractors, and a charge will be made for this work.
Connections to the exhibits must be arranged by the exhibitors themselves.
An outline sketch must be included with the order form, showing the required location of the outlets.
5.7
The use of pressurised gases and inflammable liquids
5.7.1
Pressurised gas installations
The storage and use of pressurised gas in the halls and on the grounds is not permitted, except with the written permission
of Messe Berlin.
5.7.1.1
Application for use of pressurised gas bottles
Written permission must be obtained from Messe Berlin, using the form provided, if inflammable gases in pressurised
bottles are to be used for presenting exhibits.
In accordance with the relevant accident prevention regulations, pressurised gas bottles must be secured against impact,
falling, against access by unauthorised persons and against heat.
5.7.2
Inflammable liquids
5.7.2.1
Storage and use
The storage and use of inflammable liquids (see Regulation on Inflammable Liquids [Verordnung über brennbare
Flüssigkeiten], BGBl 1, in the current amendment) in the exhibition halls and on the grounds is not permitted without written
approval.
Approval for the storage and use of inflammable liquids can only be issued for the operation or demonstration of exhibits.
The appropriate application/form should be submitted to Messe Berlin together with the safety data sheet.
5.7.2.2
Storage of supplies
For operational and storage purposes, no more than one day’s supply of inflammable liquid should be kept on the stand.
The amount in question should be stated on the application.
5.7.2.3
Containers for the storage of supplies
The day’s supply should be kept in a clearly visible place in closed, fracture-resistant containers. It must be inaccessible to
unauthorised persons. These containers must be stored in non-inflammable collecting vessels.
5.7.2.4
Storage site
Smoking must be strictly prohibited at the storage site. The appropriate signs must be displayed there.
Suitable extinguishers must be kept in readiness.
5.7.2.5
Operating regulations
Equipment that is operated or demonstrated using inflammable liquids must be provided with non-inflammable collecting
receptacles placed at the filling tube and at any places where the liquid could escape.
Because of the danger of explosion or fire, any inflammable liquid that has escaped must be removed immediately from the
catchment receptacles and disposed of safely.
5.7.2.6
Filling with liquids
When filling with the liquid, the utmost care should be taken because of the hazards involved.
5.7.2.7
Empty containers
Empty containers which have been used to store inflammable liquids may not be left or stored on the stand or in the halls.
5.8
Asbestos and other hazardous materials
The deployment and use of construction materials or products containing asbestos or other hazardous materials is
prohibited.
The basis for this prohibition is provided by the Law for Protection against Hazardous Materials (Chem. Gesetz), BGBl. 1,
Part 1, in conjunction with the Prohibited Chemicals Regulation (ChemVerbotsV) and the Regulation on Hazardous
Materials (GefStoffV), in their current amendments.
- Technical Guidelines Messe Berlin – page 15 of 17
5.9
Film, photography, televisual presentations, scenic displays and other forms of presentation
See item 4.4.4. The provisions of § 34 of BetrVO apply to scenic displays > 50 m².
5.10
Protection against radiation
5.10.1
Radioactive materials
Official approval and the agreement of Messe Berlin must be obtained when dealing with radioactive materials.
In accordance with the Regulations on Protection against Radiation (Strahlenschutzverordung) in the current amendment,
applications must be made to the relevant authority and the approval must be submitted to Messe Berlin no later than 6
weeks prior to the start of the fair.
If approval has been granted, proof must be demonstrated that sufficient legal cover is provided for any planned use of
radioactive materials on the Messe Berlin exhibition grounds.
5.10.2
X-ray equipment and devices causing stray radiation
Approval must be obtained, together with the agreement of Messe Berlin, in order to operate X-ray equipment and devices
producing stray radiation.
The regulation concerning protection against damage caused by X-rays (RöV, BGBl I) in its current amendment must be
observed.
Notification of the operation of X-ray equipment and devices creating stray radiation must be provided and is mandatory §§
3,4,5,8 RöV.
The relevant supervisory authority is Landesamt für Arbeitsschutz, Gesundheitsschutz und technische Sicherheit Berlin –
LAGetSi – Turmstrasse 21, D-10559 Berlin, tel. : 030/90254-5000, to which applications or notifications must be submitted
at least 4 weeks prior to the start of the event.
5.10.3
Laser installations
Approval must be obtained, together with the agreement of Messe Berlin, in order to operate laser installations.
In accordance with § 6 of the accident prevention regulations regarding laser beams (Unfallverhütungsvorschriften
"Laserstrahlung") BGV B2, the relevant authority must be notified about the intention to operate laser installations.
The announcement must be accompanied by a written authorisation from the Laser Protection Officer for the operation of
laser equipment.
The relevant supervisory authority is Landesamt für Arbeitsschutz, Gesundheitsschutz und technische Sicherheit Berlin –
LAGetSi – Turmstrasse 21, D-10559 Berlin, tel. : 030/90254-5000, to which applications or notifications must be submitted
at least 4 weeks prior to the start of the event, using the appropriate form.
5.11
High frequency equipment, radio systems, electromagnetic compatibility, harmonics
To ensure uniform frequencies and to eliminate mutual interference between the various systems wherever possible, the
approval of the relevant regulatory authority, Bundesnetzagentur für Elektrizität, Gas, Telekommunikation, Post und
Eisenbahnen, Außenstelle Berlin, Seidelstr. 49, 13405 Berlin, tel. 49(0)30-4374-0, and the agreement of Messe Berlin
GmbH must be obtained by operators of high frequency equipment, radio installations and other transmitters for
telecommunications purposes, as well as of pager systems, microport systems, two-way intercom and telecontrol systems.
No special form is required when applying to Messe Berlin for this permit. The application should be accompanied by the
relevant technical data (see order form E7) No special form is required when applying to Messe Berlin for this permit. .
High frequency equipment and radio systems may only be operated if they conform to the terms of the Telecommunications
Equipment Law BGBI and of the Law on the Electromagnetic Compatibility of Equipment (EMVG), in their current valid
versions.
The stipulations of the 26th Regulation on the Implementation of the German Anti-Pollution Law must be complied with if
exhibits or stand decorations are used that produce electrical, magnetic or electromagnetic fields.
The electrical installations used in exhibits should be designed in such a way as to prevent excessive phase effects on the
power supply to the Exhibition Grounds resulting from harmonics (see also Item 5.3.3).
5.12
Cranes, stacker trucks, working platforms, empty packaging
The use of cranes and forklift trucks is restricted exclusively to the forwarding companies under contract to Messe Berlin.
Any exceptions require a permit and payment of a fee, and must be approved by Messe Berlin.
Within the exhibition grounds all forwarding rights are held by the forwarding companies appointed by Messe Berlin.
Orders issued to these forwarding companies are subject to the latest version of the General German Forwarders’
Conditions (ADSp), and to the list of forwarding charges for trade fairs and exhibitions in Berlin.
Messe Berlin accepts no liability for any risks arising out of the activities of the forwarding companies. No empty packaging
of any kind may be stored on the stands.
5.13
Reproduction of music
Under the terms of the Copyright Law, § 15 Urheberrechtgesetz (BGBl 1) in its current amendment, the reproduction of
music of all kinds requires the approval of Gesellschaft für musikalische Aufführungs- und mechanische
Vervielfältigungsrechte (GEMA), Bezirksdirektion Berlin, Keithstrasse 7, 10787 Berlin, tel. +49(0)30 / 212 92-0,
Messesachbearbeitung.
Failure to register the reproduction of music may result in claims by GEMA for damages (§ 97 Urheberrechtgesetz).
5.14
Facilities for dispensing drinks
The guideline data regarding the intervals between cleaning, as stipulated by DIN 6650-6, applies to all installations used for
dispensing drinks.
The operator must provide proof that he has met his duties of supervision and care, and must show how he has fulfilled
these obligations.
Reference source for DIN standards:
Beuth Verlag GmbH, Burggrafenstrasse 6, 10787 Berlin, http://www.beuth.de
- Technical Guidelines Messe Berlin – page 16 of 17
5.15.
Inspection of foodstuffs
If samples of foodstuffs are to be offered for consumption on site, or if food and drinks are to be sold on site, statutory
provisions, in particular those of the Food Hygiene Regulation GVB1 and the Food and Utensils Law LMBG in their current
amendments (BGBl), must be observed.
Any queries should be addressed to the Bezirksamt Charlottenburg-Wilmersdorf von Berlin, Veterinär- und
Lebensmittelaufsichtsamt, Hohenzollerndamm 177, 10713 Berlin, tel. 030 / 9029-29 106/107.
6.
Environmental protection
Messe Berlin is fundamentally committed to protecting the environment.
As the contractual partners of Messe Berlin, exhibitors are required to ensure that all provisions and rules are strictly
adhered to by their contractors too.
6.1
Waste management
The basis for all following regulations is provided by the conditions of the recycling and waste management legislation
(KrW-AbfG, in its current amendment), the associated implementing provisions and rules, as well as the law for the
avoidance and disposal of waste and refuse in Berlin.
Exhibitors are responsible for correct and environmentally responsible waste disposal during construction, throughout the
duration of the event, and during dismantling of their stands.
Technical arrangements for the disposal for recycling purposes and removal are the sole responsibility of Messe Berlin and
its appointed contractual partners
6.1.1
Disposal of waste
In accordance with the principles of recycling, every effort should firstly be made to avoid the production of waste materials
on exhibition grounds.
Caterers should avoid using disposable plates and cups.
Exhibitors and their contractual partners are required to make an effective contribution to such efforts at each stage of the
event.
This objective must be pursued even at the planning stage and in coordinating the efforts of all those involved. In general reusable materials should be used in constructing and operating the stand, and should have the minimum environmental
impact.
Any materials left behind will be disposed of without ascertaining their value, at the exhibitor’s expense, and this will incur a
higher charge.
6.1.2
Waste materials requiring special supervision
Exhibitors are required to report to Messe Berlin with details about any waste materials which, by their nature, condition or
quantity, represent a health hazard (in particular food waste), are hazardous to the air or water, or are explosive or
inflammable (e.g. batteries, paints, solvents, lubricants, dyes etc.), and to arrange for their correct disposal by the relevant
contractual partners of Messe Berlin.
6.1.3
Waste materials brought in
Materials and waste that are not produced during the event and are not the result of the construction and dismantling work
may not be brought onto the exhibition grounds.
6.2
Water, sewage, soil protection
6.2.1
Oil, fat separators
Water introduced into the mains may not contain higher levels of harmful materials than those allowed in regular domestic
use.
Oil/grease extractors must be used if water containing oils or grease at higher levels than those specified is introduced into
the sewage system.
Mobile caterers must ensure that grease and oils are retained and disposed of separately.
6.2.2 Cleaning / Cleaning products
All cleaning work must be carried out using biodegradable products.
In accordance with the regulations, cleaning products that contain hazardous solvents may only be used in exceptional
cases.
Cleaning work during the event and during the construction and dismantling periods may only be carried out by the cleaning
company appointed by Messe Berlin GmbH.
6.3
Environmental damage
Environmental damage/contamination (e.g. by petrol, oil, solvents, dyes) must be reported to Messe Berlin immediately.
6.4
Protection against noise
Every effort must be made to avoid unnecessary noise during construction and dismantling.
Noisy activities must be avoided on weekdays before 7 a.m. and after 6 p.m., on Saturdays after 4 p.m. and on Sundays
and public holidays. This applies in particular to the halls 21b-23b as well as 25 and 26ab, which are adjacent to a
residential area. In these halls the main doors must be kept closed.
Failure to observe these rules may result in construction and dismantling work being prohibited during the periods referred
to above.
- Technical Guidelines Messe Berlin – page 17 of 17
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