User Guide for The Harbour Room Booking System

User Guide for The Harbour Room Booking System
User Guide for The
Harbour Room
Booking System
The Harbour Room Booking System – User Guide
This User Guide introduces you to features and functions of the Harbour online room booking
system. It contains detailed information of the online system including snapshots of all pages and
requirements you may face while browsing the system.
Contents
Access the System................................................................................................................................... 2
Login page ............................................................................................................................................... 2
Operating the webpage .......................................................................................................................... 2
Making booking ...................................................................................................................................... 3
Booking page........................................................................................................................................... 4
Booking Conflict ...................................................................................................................................... 5
Edit booking ............................................................................................................................................ 6
Log Off ..................................................................................................................................................... 8
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The Harbour Room Booking System – User Guide
Access the System
To open the online room booking system of the Harbour:
1. Open up the relevant web browser you normally use,
e.g. Google Chrome, Mozilla Firefox, Internet Explorer or Apple Safari
2. Write the following URL: http://www.the-harbour.co.uk/rooms
3. This will lead you to the login page, as shown below. Please note you cannot create a login
details, all login details are provided by the Harbour administration office.
Login page
Enter your login
name on the
name box
Enter your
login password
Then press
login
Operating the webpage
Once you login this is the how the front page would look like. This is the monthly colander including
the booking of other therapists
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The Harbour Room Booking System – User Guide
Here you
can
choose
the room
you want
to view
Click here
to view
next
month
calendar
Click here
to view
previous
month
calendar
Making booking
Click on the day you want to book for, Once you click, you will be transferred to the booking page
where you will be required to fill out a booking form in order to make a booking.
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The Harbour Room Booking System – User Guide
Booking page
Information required for bookings are:






Client Name
Additional Information: Add any additional information about the booking
Start: Starting time for the booking
End: End time for the booking
Rooms: Choose the room you want your session to take place in
Type: Choose a type to help identify your booking, either your name (for therapists
employed by The Harbour), placement, sessional, groups or external.
From here onwards is for repeating booking:


Repeat Type: Choose how you want to repeat the booking
o Daily – Repeat every following day after the start date
o Weekly – Repeat booking every week
o Monthly – repeat booking on the same date each month
o Yearly – repeat booking on the same date every year
o Monthly correspondent day – repeat booking on the same date each month
o N-weekly – repeat bookings every nth week, for example to make a booking every
other week choose n-weekly and set the number of weeks to 2.
Repeat until date: Choose the end date for the booking to occur. Note the end date that will
appear is the same date of the start date, this must be changed to the end date of the
repeat booking in order for the booking to be repetitive.
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The Harbour Room Booking System – User Guide



Repeat day: Ending day for the repeating booking
Number of weeks: Enter the number of weeks this booking will be repeating for
Skip past conflict: Click here to skip the repeating section
The final section allows you to choose which user the booking will be created for. Note that if you
are not an administrator and create a booking as another user, you will not be able to see the
details, edit the booking or receive an email confirmation.
Booking Conflict
These two tick marks
means the booking has
no scheduling or policy
conflict.
A cross mark after the
save button means the
booking conflict with
another booking. Thus
timing must be changed
In a case of saving a repeat booking that conflict with other bookings, then only date that does not
conflict with other booking will processed
Complete all booking requirements and press save, you will then be transferred to the main booking
page with your booking completed. Note the booking is not confirmed until it is proved by the
administration.
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The Harbour Room Booking System – User Guide
Edit booking
To edit the booking click on your booking at the main page
As shown above the booking completed is listed with different bookings from other therapists. The
booking is under the name ‘User Gide’ to edit the booking click on the name of the booking.
Once you click, booking details will be shown to you
Booking details as
inserted previously
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The Harbour Room Booking System – User Guide

Edit Entry: Click here to edit time, date or room of your booking
Here you can change your
previous entry including
date, time and room

Delete Entry: Click here to delete the entire booking
This massage will appear
in your screen, press OK
to delete the booking

Copy Entry: Click here to copy the details of the previous booking in a new booking. Note
that you have to change the time of the booking as
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Note that you have to
change the time of the
booking, so it does not
conflict with the
previous booking
The Harbour Room Booking System – User Guide
Log Off
Once you complete all your enquiries, you can log off at the top of the page. Not your
enquiry has is not confirmed until you receive an email from the administration.
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