Qwickly User Guide

Qwickly User Guide
1
Qwickly User Guide
Qwickly User Guide ........................................................................................................................... 1
Introduction to Qwickly ................................................................................................................. 2
Accessing the Qwickly Tools........................................................................................................... 2
Qwickly Course Tool .................................................................................................................. 2
Qwickly Module ......................................................................................................................... 3
Course Availability ......................................................................................................................... 3
Post Announcement ...................................................................................................................... 4
Send Email ..................................................................................................................................... 4
Post Content.................................................................................................................................. 5
Known Issues ................................................................................................................................. 6
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Introduction to Qwickly
Qwickly is a set of tools within Learn to enable the streamlining of instructor / administrator tasks
that would otherwise need to be repeated in multiple courses. Specifically, from a single interface,
Qwickly allows an instructor to:
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Make courses available or unavailable
Send emails to multiple courses at once (including adding attachments). Emails can be sent
to all members of courses or to specific roles on multiple courses, e.g. student, instructor, TA
Post announcements to multiple courses at once
Add content to multiple courses at once (items or web links)
All the above functionality is also available for Learn organisations in addition to courses
Accessing the Qwickly Tools
There are two options for accessing the Qwickly toolset. They can be deployed as a course tool on a
content area or as a menu link, or alternatively as a course module on a module page. Students are
unable to use the tools - however, if visible, they will be able to click on the course tool or see the
course module where they will display the following:
In order not to confuse students it is recommended that the Qwickly tools are added as a course
tool or menu item and that the tool / menu item is then made unavailable to students.
Qwickly Course Tool
To access the course tool, on a content area go to Tools > More Tools > Qwickly Tools
The tool will then be added to the content area:
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The tool can also be added to a course menu by clicking the + sign (on the left hand pane) >Tool Link
and selecting Qwickly Tools from the tool type:
Make the tool hidden from students by leaving the Available to Users box un-checked.
Qwickly Module
To add the Qwickly module, on a module page click the Add Course Module button and search or
browse for Qwickly. Click Add to attach the module to the page.
Course Availability
Selecting the Course Availability option will display all courses that you have instructor access to,
with a simple interface to allow them to be made available or unavailable to students:
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Post Announcement
The following interface opens when choosing this option:
1. Select the courses or organisations you wish to post the announcement.
2. Complete the subject line and announcement content.
Note: It is not possible to add attachments to announcements but it is possible to add hyperlinks
using the Insert / Edit link button in the text editor:
3. By default announcements are set to post immediately, however you can un-tick this option
and you will then have the ability to schedule the announcement to be sent at a specific
date and time. If announcements are scheduled for a future time the option to send an
email of the announcement immediately is disabled.
4. Click submit
Send Email
The following interface opens when choosing this option:
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1. Choose the courses that you wish to send the email to by checking the boxes (or select all)
2. In the Send To option, select whether you wish the email to go to everyone (all staff and
students enrolled on the course), or to certain roles only. It is possible to select more than
one role from the list, e.g. Instructors and TA’s.
3. Complete the subject line and message content
4. If desired, upload an attachment either from your computer or one of the cloud-based
services
5. Click submit
Post Content
The ability to add content to multiple courses at once has many advantages; however it is important
to be aware that content has to be added either to a content with the same name on each of the
courses, or to a completely new content area. It is not possible to add content to differently named
content areas or subfolders within content areas.
Choosing this option opens the following interface:
1. Choose the courses that you wish to add the content to by checking the boxes (or select all)
2. The Content Type defaults to Item (i.e. File and description) but you can also select the
option to add a web link instead.
3. When adding an item you must give it a name but the description is optional
4. Select the option for where to upload the file from and browse for the file
5. In the Post to Course Location, using the drop-down menu, select the content area where
you wish to add the content in each course. The list will display all named content areas
from all your courses. Note: If you select a content area from the list and one of the courses
you are adding content to does not have such a named content area, the tool will
automatically create a new content area on that course called “Qwickly Content” and add
the content there.
6. Alternatively you can select the option to Create New Content Area on each of the selected
courses
7. Click submit
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Known Issues
1. Browser Issues
Qwickly does not work very well with Internet Explorer and it is recommended that if using
Qwickly tools that you access Learn via Firefox or Chrome.
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