Connected Classroom Hardware User Guide

Connected Classroom Hardware User Guide
Connected Classroom
Hardware User Guide
Version: 1.2
Date: December 2008
User Support
Call ICT Service Desk – 1800 338 483
Document Control
Date
22 August
8 September
29 September
13 October
26 October
12 November
15 November
26 November
Version
V0.01
V0.02
V0.03
V0.04
V0.05
V1.0
V1.1
V1.2
Initials
AC
Comments
Initial draft
Revision
Revision
Revision
Revision
Review
Update
Update
Reviewed By
MS, AC, BS, LH
LH, AC
MS, AC, BS
AC
GT
Table of Contents
1
INTRODUCTION....................................................................................................................1
2
HOW DOES IT WORK...........................................................................................................2
3
4
2.1
Interactive classrooms ..............................................................................................2
2.1.1
2.1.2
Separate Connection – Preferred .............................................................................2
Combined Connection...............................................................................................2
HOW TO OPERATE ..............................................................................................................4
3.1
Video Conferencing...................................................................................................4
3.1.1
3.1.2
3.1.3
3.1.4
3.1.5
3.1.6
3.1.7
3.1.8
3.1.9
Waking up the System ..............................................................................................4
Place and Receive a Video Call................................................................................4
Global Address Book ................................................................................................5
Recording a Video Conference .................................................................................5
Controlling What You Hear .......................................................................................6
Controlling What You See.........................................................................................6
Camera Presets ........................................................................................................7
Touch Tones .............................................................................................................8
Text Message............................................................................................................8
CONNECTED CLASSROOM EQUIPMENT .........................................................................8
4.1
KVM switch................................................................................................................9
4.2
Interactive Classroom Computer...............................................................................9
4.3
Data Projector (Sanyo)..............................................................................................9
4.4
Interactive Whiteboard (IWB) ....................................................................................9
4.5
Audio Speakers .......................................................................................................10
4.6
Keyboard and Mouse ..............................................................................................10
4.7
Video Conference system .......................................................................................10
4.8
LCD Monitor ............................................................................................................10
4.9
Cameras..................................................................................................................11
4.10
Auxiliary Input Source (Input User Panel)...............................................................11
4.11
Local Area Network (LAN) equipment ....................................................................11
4.12
VoIP Phone .............................................................................................................11
4.13
Additional Equipment ..............................................................................................11
4.13.1 Guest Laptop/PC.....................................................................................................11
4.13.2 Auxiliary equipment .................................................................................................12
5
OPERATING CONNECTED CLASSROOM EQUIPMENT .................................................12
5.1
Data Projector (Sanyo)............................................................................................12
5.1.1
5.1.2
5.1.3
Using the Sanyo Remote Control............................................................................12
Adjusting the Focus.................................................................................................13
Cleaning the Air Filter..............................................................................................13
6
7
8
9
5.1.4
5.2
Resetting the Filter Counter.................................................................................... 13
Desktop Personal Computer .................................................................................. 14
5.3
LCD Monitor............................................................................................................ 15
5.3.1
5.4
Using the LCD Remote Control .............................................................................. 15
Interactive Whiteboard (IWB) ................................................................................. 16
5.4.1
5.4.2
5.4.3
5.5
Panaboard .............................................................................................................. 16
Smartboard ............................................................................................................. 16
Preventing Damage to the Writing Surface ............................................................ 17
Additional Equipment.............................................................................................. 18
5.5.1
5.5.2
Guest Laptop/PC .................................................................................................... 18
Auxiliary (AV) device............................................................................................... 18
BRIDGIT CONFERENCING SOFTWARE .......................................................................... 18
6.1
Joining or Creating a Data Conference .................................................................. 19
6.1.1
6.1.2
6.2
Creating a Data Conference................................................................................... 19
Joining a Data Conference ..................................................................................... 21
Roles within a Data Conference ............................................................................. 21
6.3
Sharing your Desktop ............................................................................................. 21
6.4
Remote Control....................................................................................................... 23
6.5
Exit Bridgit Client..................................................................................................... 24
VIDEO CONFERENCING (VC) PROTOCOLS ................................................................... 24
7.1
Meeting Organiser/Presenter ................................................................................. 24
7.2
Participants ............................................................................................................. 24
7.3
Video Etiquette and General Tips........................................................................... 25
GETTING STARTED GUIDE .............................................................................................. 26
8.1
Using the Tandberg Remote TRC4 – Video Conferencing .................................... 26
8.2
Turning on the Connected Classroom Equipment ................................................. 28
8.3
Running a Video Conference ................................................................................. 29
8.4
Running a Video Conference (VC) using Bridgit .................................................... 30
8.5
Using Sanyo Data Projector ................................................................................... 32
8.6
Using the IWB (Panaboard) in an Interactive Classroom....................................... 34
8.7
Using the IWB (Smart Board) in an Interactive Classroom .................................... 36
8.8
Video Conference - Sending & Receiving PC Content .......................................... 38
8.9
Video Conference – Auxiliary Equipment ............................................................... 40
8.10
Video Conference – Record and/or Download VC................................................. 41
8.11
Connecting a Guest Personal Computer/Notebook ............................................... 43
BASIC TROUBLESHOOTING ............................................................................................ 45
9.1
VC system............................................................................................................... 45
9.2
T4L Classroom computer ....................................................................................... 45
Connected Classroom Hardware User Guide
9.3
IWB - Panaboard.....................................................................................................46
9.4
IWB - SmartBoard ...................................................................................................46
9.5
Troubleshooting escalation. ....................................................................................46
Version: 1.2
Issue Date: December 2008
Page 3
1
INTRODUCTION
Under the Connected Classrooms Program (CCP), one Interactive Classroom equipment
suite is being installed in every NSW public school over a four year period.
This User Guide provides information and details on the features and functionality of the
Interactive Classroom equipment suite being installed.
The Interactive Classroom equipment suite includes:

Sanyo Data Projector & Remote Control

Interactive White Board (IWB) Panaboard or SmartBoard
-
Activstudio - Lesson Creation Software
-
Bridgit – Data Collaboration & Content Sharing Software

Audio Speakers for PC

Cabinet:
-
Desktop Personal Computer (PC)
Active Hub (Rear of PC)
Codec – Tandberg 3000 MXP (used for Video
conferencing)
-
Keyboard and Mouse (1 Standard and 1 Wireless set)
-
VoIP Phone (for system support only)
-
KVM Switch
-
Auxiliary Input Source (User Input Panel)
-
Video Splitter
-
AV Splitter
-
Local Area Network (LAN)
o

Version: 1.2
HP Switch
Video Conference System:
-
LCD Monitor with Speakers & Remote Control
-
Tandberg Remote Control
-
2 Ceiling Microphones
-
2 Cameras mounted Front and Rear of room
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2
HOW DOES IT WORK
The Interactive Classroom equipment can be broadly broken into two categories:

Video conferencing includes LCD monitor, Tandberg codec, cameras, and
microphones.
The video conference network is used to connect audio and video between the sites.

IWB includes PC, projector, and IWB speakers.
The PC content (data) is shared using the data conferencing system (currently
Bridgit).
2.1
Interactive classrooms
2.1.1
Separate Connection – Preferred
When two or more interactive classrooms (or sites with similar capabilities) are
connected, each system (video conference and Bridgit – for PC content sharing) should
be launched separately. This ensures a higher quality for each component and allows
interactivity for data, ie Site 2 can control the PC at Site 1.
A video conference call can be made without Bridgit content sharing and vice versa.
2.1.2
Combined Connection
The equipment being installed at schools within the Connected Classrooms program is
consistent in type and functionality, however this is not necessarily the case outside of
the Connected Classrooms program. Some sites for example may only have video
conference facilities and maybe without IWB, PC or Bridgit capabilities).
In such cases the PC content can be shared using the video conferencing connection,
however, the second site will not be able to control the PC (passive observer with no
interactive capabilities) on the first site.
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In the above situations, half of the bandwidth available for video conferencing is allocated
to the content, reducing the quality of the video. The PC content is forced into a video
image with lower resolution and with no interactive capabilities.
Modifications to the Connected Classroom
The interactive classroom is a tightly integrated system, any physical or configuration
changes made without consulting the multimedia team (St Leondards office) will
negatively impact the functionality of the system and render the system unable to be
supported.
Some changes will affect teachers and students who use the modified classroom.
Additionally, due to the connected nature of the services, some changes will cause
problems for the other sites participating in the conference call. Audio is particularly
vulnerable and changes made to your connected classroom could cause all the other
participating sites to hear their own voices echoed back to them with a delay, resulting in
an unsuccessful conference.
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3
HOW TO OPERATE
3.1
Video Conferencing
First ensure that the LCD monitor is turned on. (See section 5.3)
3.1.1
Waking up the System
The Video Conferencing component (Codec) is located within the equipment cabinet and
remains on standby.
The Tandberg Remote control is fitted with a motion sensor and picking up the remote
control will “Wake Up” the system, alternatively you can also press the OK button.
3.1.2
Place and Receive a Video Call
There are basically two types of video conferencing calls you can place using the
Tandberg Remote control.

Point-to-Point call
A video conference call being conducted between two sites (yourself and one other).

Multi Point call
A video conference call being conducted between multiple sites (more than 2). Sites
are connected via a MCU (bridge) and participants join the conference by dialling a
Virtual Meeting Room number (VMR).
The VMR number is provided to participants by the Meeting Organiser prior to the VC
commencing. If you have not been provided with a VMR number prior to the
conference commencing contact the Meeting Organiser.
Each site has been supplied with its own unique VMR for this use, if you do not know your
VMR number or it has not been issued, please raise a Help Desk call by phoning
1800 338 483.
Write your VMR number here for future reference: ________________
a) Using the Phone/Address Book:
The system contains a global phone/address book, which is similar to that of a mobile
phone. Use the phone book to dial one other site (Point-to-Point).

Press the Phone book button.

Displays two directories, a Connected Classroom directory and a Global Address
directory, listing sites currently registered on DET network.

Use the Arrow keys on remote to move through list.
When positioned at a line with a small arrowhead at end of the line, press the OK
button to go one level down.

Highlight the entry required.

Press the Call button twice to start dialling the number. 
b) Dial a Number:
To manually dial a specific number provided to you by the meeting organiser, eg
Virtual meeting room – 562119 or another site’s direct E.164 No – 301120149 or
9998 etc

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Press the Call button on the remote control.
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
The Call menu displays on your LCD monitor screen.

Enter the number you have been provided.
Note: If you have not been provided with a number please contact the Meeting
Organiser.

Press the Call button to dial the number. 
c) Dialling an IP Address: )

Press the Call button.

The Call menu displays on your LCD screen.

Enter the IP Address of the site you wish to call.
eg: 10.12.14.26.
Note: Press the asterisk (*) button to insert a dot. Initially it will insert a *, continue
to enter IP Address after you have enter the third asterisk (*), the asterisk (*) will
automatically change to a dot.

3.1.3
Press the Call button to start dialling the number. 
Global Address Book
a) Search Phone Book (Global)

Press the Phone book button on the Tandberg Remote control.

Use the Arrow keys on the remote to navigate to the Search icon displayed to
the left of phone book listing.

Press the OK button.

Enter the search text of the entry you are looking for.

Press the OK button to accept OR press the Cancel button to cancel search. 
b) Quick Search )
Use the quick search to locate a specific entry. Use the Tandberg Remote control to
type in the letters as with a mobile phone. Note: This will search only within the
current folder.
3.1.4
Recording a Video Conference

Press the Call button on the remote control.

The Call menu displays on your LCD monitor screen.

Enter 99 before entering the number you want to dial.

Press the Call button to start dialling.

When connected to the meeting room you will briefly see ‘ipvcr1’ at the bottom of the
screen. This indicates that the recording is activate/activated.
Note: It is important that only one person performs this function (usually the meeting
organiser).

Version: 1.2
Press the End button to end the call. Recording will cease when the person initiating
the recording hangs up.
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To view and/or download the recording refer to the “Getting Started Guide - Recording
and Viewing a Video Conference”.
3.1.5
Controlling What You Hear
a) Mute audio
The Mic Off button is used to prevent other participants from hearing your
conversation. Please be aware that the microphone retains the last setting used in
the previous conference call as a default. You may need to reactivate the microphone
to enable other callers to hear you.

Press the Mic Off button to turn off (mute) or reactivate the
microphone.
Note: It is good video conferencing etiquette to have the
microphone off (mute) when not addressing participants.
b) Adjusting the volume )

Press the Up or Down button to moderate the volume
Note: The sound for video conferencing is supplied via the
internal speakers of the LCD monitor
3.1.6
Controlling What You See
During a video conference call you can control your own camera (Near End) at all times
by using the Arrow keys on the remote control (Tandberg), provided that the menu is not
currently displayed on the LCD monitor screen.
You may also be able to control the other active party camera (Far End) by using the
remote control (Tandberg), provided that the far end system has a remotely controllable
camera.
a) Far End and Near End site cameras
Press the Far End button (toggle) on the Tandberg Remote control to
switch views between the Near End and Far End site cameras.
b) Main and Rear cameras

Press the Camera button on the Tandberg Remote control for Main camera
(Classroom) view.

Press the Aux button on the Tandberg Remote control for Rear (Teacher)
camera view.
1. Main camera
2. Rear camera
c) Self View function
Press the Self View button to display the picture of what is appearing on
the screen at the Far End site.
Note: The Self View button is a toggle, press the Self View button again to remove
Far End site picture from your screen and switch back to view of Near End site.
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d) Layout function
The Layout button will rotate through various functions:

Press the Layout button the first time will turn on the Pic-in-Pic (displays a picture
of Far End site in a small window) on the your screen.

Next time you press the Layout button it will move the Pic-in-Pic to another
location on your screen, keep pressing Layout button to move Pic-in-Pic.

If the Self View option is on, pressing the Layout button will toggle between
displaying the Far End site and Near End site in the Pic-in-Pic screen.

Pressing the Layout button numerous times will turn off the Pic-in-Pic option.
e) Moving Camera Position
Use the four Arrows keys to move the camera to the left, right, up and
down within the viewing boundaries.
f)
Using the Zoom function 0
Use the Zoom (+ or –) button to adjust zoom to required focus within the
viewing boundaries.
3.1.7
Camera Presets
The advantage of using camera presets lies primarily in the ability to have the camera
move directly to a predefined angle and focus. If you assign a preset to every person’s
physical position, you may switch between these views as people talk in order to provide
a timely close-up of the person talking.
a) Defining and Storing Camera Presets

Use the Tandberg Remote control to select the Main (camera button) or Rear
(Aux button) camera.

Use the Arrow keys on remote control to move the camera to required position.

Use the Zoom (+ or –) button to adjust zoom to required focus.

Determine which number on the remote control (Tandberg) the preset position will
be assigned to, and then press and hold the number for more than one second.

The system will display the following prompt messages for:

-
Main Camera: “Main Cam & Audio input stored on P*”
-
Rear Camera: “Aux & Audio input stored on P*”.
Note: The asterisk (*) denotes the number pressed to store the preset position.
The current camera position is now stored as a preset, repeat the process to
store another camera preset position.
b) Using Camera Presets during a Video Conference call
During a conference call the numeric keypad on the remote control (Tandberg) can
be used to access the 9 presets positions. This does not work if no preset positions
have been defined and stored prior to conference call.
Version: 1.2

While in a call, press the Preset button on the remote control (Tandberg).
Displays the following prompt “Preset 0-9”.

Press the allocated Number for the camera position required on the remote
control (Tandberg).
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3.1.8
Touch Tones
During an active video conference call it is possible to send Dual Tone Multi Frequency
(DTMF) tones via the Tandberg remote control numeric keypad. This maybe necessary
when connecting to various video conference systems in and outside of NSW DET.

While in a call, press the #a/A button on the lower right hand corner of the Tandberg
remote control (also labelled “Touch tones”).

A numeric keypad icon will appear in the top left hand corner of the LCD monitor to
indicate DTMF tones are now active.

Press the numbered keys 0 through to 9 as required to send DTMF tones to the far
end device.

Press the #a/A button again to turn off the DTMF tone function.
Note: DTMF tones are the tones you hear when you press a key on a standard telephone
keypad.
3.1.9
Text Message
During a Point-to-Point call you are able to send a text message to the other participant.
This can be useful if for any reason you are experiencing audio problems, eg the other
participant may not be aware that their microphone is on mute.
To send a text message:
4

During the Point-to-Point call press the Service button on the Tandberg remote
control.

Highlight the ABC option (use arrow key), and then press the OK button.

Type the text message (use number keys the same way as you would when typing a
text message on a mobile phone).

Text message is displayed on the screen as you type.
CONNECTED CLASSROOM EQUIPMENT
The cabinet contains various components (see below) which are placed in a set order
based on use, cable lengths and thermal properties.
KVM Switch IC Desktop Computer
Auxiliary Input Panel
(User Input Panel) Network Ports
Tandberg
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Connected Classroom Hardware User Guide
VoIP Phone
2
1
4
3
8
6
5
7
Power Distribution
Unit & Socket No.
1. PC
2. HP Switch
3. AV Splitter
4. VGA Splitter
5. Codec
6. VoIP Phone
7. Spare
8. Spare
A 400mm deep shelf is also provided at the bottom of the cabinet for the storage of loose
components, such as wireless keyboard/mouse, and remote controls etc.
The top surface of the cabinet is solid and flat and it is intended that this surface can be
used as a work space.
4.1
KVM switch
The KVM switch is an abbreviation for Keyboard, Video, Mouse switch. This device
switches the keyboard, video and mouse inputs from the Interactive Classroom (IC)
desktop computer to the guest laptop and vice versa.
The KVM switch is located in the top left hand corner of the equipment cabinet, it has two
inputs which are used for the following:
4.2

Input I - select if using the Interactive Classroom desktop computer.

Input II - select if connecting a guest laptop or PC to the Interactive Classroom suite.
Interactive Classroom Computer
The Interactive Classroom (IC) desktop computer is a T4L standard computer. It is
installed with the IC Standard Operating Environment (SOE) which includes IWB drivers,
Activstudio application and Bridgit Client.
The Interactive Whiteboard acts as the computer’s monitor, it allows direct user
interaction via touch or stylus (electronic pen) with the active programs on the PC. The
active content can then be shared with other schools and can remain fully interactive with
the use of Bridgit Software.
4.3
Data Projector (Sanyo)
The data projector being installed for the Interactive Classroom is the Sanyo XE50. As
there are no operational controls on the data projector, you must use the Sanyo Remote
control to operate the projector.
The data projector has three choices of input sources, only one of the following sources
can be used at any one time, Computer 1, Computer 2 or Video.
4.4
Interactive Whiteboard (IWB)
The IWB is in its simplest form an input/output device. With the aid of a data projector it
becomes the PC’s monitor (output) and with the use of a stylus or touch sensitive board
surface will register user actions to the PC (input) in the same manner as a mouse.
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The KVM switch transfers IWB input controls to either the room PC or guest PC if
connected. Two specific applications installed upon the room PC will further enhance the
operation and functionality of the IWB:
i.
ii.
Activstudio - Lesson Creation software
Bridgit (Data Collaboration and Content Sharing Software) – enables two or more
users anywhere within NSW DET to connect and share content interactively.
There a two types of IWB (Panaboard or SmartBoard) being installed as part of the IC suite.
4.5
Audio Speakers
Two audio speakers are supplied with each IC and are mounted on either side of the
IWB. There is only one power switch (master speaker) which controls the power and
volume to both speakers. Use the rotary dial on the front of the speaker to turn the
speakers on and adjust the volume.
A USB storage device (eg USB thumb drive) can be plugged into the USB port on the
front of the master speaker whilst the PC is switched on. The USB ports are not high
speed and therefore unsuitable for the fast transfer of data, instead it is preferable to use
a USB port on the PC. If using the USB ports on the speaker take care as the USB drive
can be easily damaged if accidentally bumped.
The speakers supply the audio from:

The room’s personal computer.

The guest personal computer.

Auxiliary equipment (eg DVD player).
Note:
The audio for video conferencing is supplied via the internal speakers of the LCD monitor.
4.6
Keyboard and Mouse
The IC comes with two sets of keyboard and mouse (one standard & one wireless). The
wireless keyboard and mouse should both operate within a 9 metre range of the cabinet.
When not in use the wireless keyboard and mouse should be stored in the cabinet.
4.7
Video Conference system
The Video Conference system is comprised of ceiling mounted microphones, wall
mounted cameras, an LCD monitor and a rack mounted codec. The codec (labelled on its
front panel with “Tandberg”) is the main control device and performs all operations
necessary to place and receive video calls.
The codec should always be left switched on to permit simple operation and system
management. Whilst in operation the codec runs at a high temperature (48o - 55o) and will
become quite hot. When left idle and not in a video call the codec will go into sleep mode.
4.8

To “WakeUp” the Codec, pick up the Tandberg Remote control (has a motion
sensor), or you can press the OK button on the remote.

The Tandberg remote is used to control the video conference system including
placing and receiving of video calls, audio volume and zoom of the Front and Rear
cameras.
LCD Monitor
The LCD monitor is a flat panel wall-mounted 106cm (42”) LG or Phillips unit.
The LCD monitor is the Video Conference display unit. It will only display images and
audio from the Video conference system and is dedicated to this purpose. To guarantee
the operation of the video conference system, the LCD monitor must not be used for any
other purpose.
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The LCD monitor produces the audio for the video conference through its internal
speakers.
4.9
Cameras
There are two cameras (main and rear) provided with the IC, one camera placed at the
back of the room (rear) and one placed at the front (main) of the room.
The camera at the front of the room captures the classroom (students) for video
conferencing (VC) and the camera at the rear of the room captures the teacher for VC.
4.10
Auxiliary Input Source (Input User Panel)
A “User Input Panel” has been provided to allow a variety of additional user equipment to
be connected to the Interactive Classroom, eg: a Guest Laptop, a DVD/VHS player,
document camera etc.
User Input Panel
(located in equipment cabinet)
4.11
Local Area Network (LAN) equipment
The network connections (ports) are distributed from a LAN switch (HP2610-24) located
in the equipment cabinet.
The ports on the switch are divided into two sections:
4.12

Ports 1 to 12 are for general use within the IC.

Ports 13 to 26 are reserved for use by IC components.
VoIP Phone
A Cisco Voice over Internet Protocol (VoIP) phone has been provided which can be used
for placing support calls to the helpdesk. The phone has a 1 metre length network and
power cable and can be located on top of the cabinet for ease of operation.
Note: The phone system currently is not operational, accordingly users will be advised
when the phone system is activated.
The phone when operating will only provide access to the Help Desk and other
Connected Classrooms VoIP phones. Calls to the public telephone network including
“000” will not be possible.
4.13
Additional Equipment
4.13.1 Guest Laptop/PC
A guest Laptop or Personal Computer (PC) may be connected to the Interactive
Classroom suite enabling you to use the IWB and share the content of your laptop or PC.
If you wish to use the lesson creation software (Activstudio) and it is not installed on the
laptop or PC, refer to the “How do I Download Activstudio?” file available at
https://detwww.det.nsw.edu.au/lists/directoratesaz/ccp/index.htm (Connected Classrooms
Program web site) under the FQAs section.
To use the interactivity tools and extra features of the IWB you must also install the
drivers for the specific IWB (Panaboard or Smartboard). These can be downloaded from:
https://detwww.det.nsw.edu.au/it/ictservicedesk/connected_classrooms/index.htm.
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A USB Activhub (dongle) is required to be plugged into a USB port on the guest
laptop/PC before turning on in order to allow the full functionality of Activstudio (eg
handwriting recognition and fraction creator will not work).
4.13.2 Auxiliary equipment
Audio Visual (AV) equipment that has composite video and audio output (DVD/VHS,
Camcorder, Document Camera etc) may be connected to the User Input Panel.
5
OPERATING CONNECTED CLASSROOM EQUIPMENT
5.1
Data Projector (Sanyo)
5.1.1
Using the Sanyo Remote Control
a) Switch Data Projector on

Press the Power button on the Sanyo remote – ONCE only
Note: Pressing the button twice will turn the device off.

The device will take 20 seconds or more before an image will
be visible.
b) Switch Data Projector off

Press the Power button on the Sanyo remote
Displays “Power Off” message on IWB.

Press the Power button again to power off.
c) Select the Input source )
i. Computer button
Press the Computer button to switch between “Computer 1”
(displays PC input) and “Computer 2” (displays LCD screen) in
turn.
ii. Video button .
Press the Video button to display contents of device (eg DVD)
plugged into the AV source of User Input Panel (located in the
equipment cabinet.
Note:
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
When using the remote control always point the remote control towards the
projector mounted above the IWB (Infrared Remote Receiver). The maximum
operating range is 5 metres, ensure you stay within this range when using the
remote control.

To preserve the bulb life the data projector will automatically shutdown after five
minutes of losing signal from the input device i.e. 5 minutes after the PC is turned
off.

The data projector will retain the last input source used as a default when turning
off. When commencing the next session you may need to reselect the
appropriate input source that you require.

A “No Signal” message displayed on a blue screen denotes that an incorrect
input source has been selected. You will need to reselect the input source (see
above).
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5.1.2
Adjusting the Focus
To adjust the focus for the lower half of the image being displayed on the IWB screen,
move the Focus Lever located on the side of the data projector. The focus for the upper
half of the image is automatically adjusted by the system and cannot be manually altered.
5.1.3
Cleaning the Air Filter
The air filter prevents dust from accumulating on the surface of the optical elements
inside the projector. When the air filter requires cleaning (approximately every 2 or 3
weeks) a pop-up screen will display on the IWB advising that the filter needs to be
cleaned.
Cleaning the air filter by following the steps:
i. Turn off the projector (Use Sanyo Remote).
ii. Remove the filter by pulling the latches upward.
iii. Clean the dust on the projector and around the
air vents.
iv. Gently clean the filter.
v. Reinstall the filter into the projector properly.
vi. Reset the filter counter in the Setting Menu
(see “Resetting the Filter Counter” below). .
Note:

DO NOT wash the filter with water or any other liquid matter, otherwise the filter may
be damaged.
Replace filter with a new filter, if the dirty filter cannot be adequatly cleaned.
DO NOT operate the projector if the air filter has been removed, this will void your
warranty.


5.1.4
Resetting the Filter Counter

1
Press the Menu button on the remote
control to display the On-Screen Menu.
1. Use the pointer arrow  buttons
to move the red frame pointer to the
Setting Menu icon.
2. Use the pointer arrow  buttons to
move the red frame pointer to
highlight Filter Counter and then
press the Select button.
3. Displays dialog box showing Code1,
press the Select button.
4. Displays dialog box showing the total
accumulated time of the filter use, a
timer setting option, and the reset
3
4
2
7
5
6
Note: Always reset the air filter after it has
been cleaned or replaced.
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option.
Use the pointer arrow  buttons to move the arrow next to the [Reset] option,
and then press the Select button.
5. Displays “Filter counter Reset?” dialog box. Use the pointer arrow  buttons
to move arrow next to [Yes] option, and then press the Select button.
6. Displays dialog box for confirmation. Use the pointer arrow  buttons to move
arrow next to [Yes] option, and then press the Select button.
7. User the pointer arrow  buttons to move red frame pointer to highlight Quit,
and then press the Select button.

5.2
Press the Menu button on the remote to remove the On-Screen Menu.
Desktop Personal Computer
a) Switching on

Press the Power button on the front of the desktop computer.
Note: Computer and KVM
switch are both located in
equipment cabinet.

Ensure that Input I is illuminated on the KVM switch

If required press the Select button on the KVM switch to toggle between Input I
and II.

Check that the data projector is switched on and using Computer 1 as the input
source.
b) Logging on

Enter your User name and password to Log on
Note: The procedure for logging on may vary from site to site. If you are unsure of the logging on procedure and/or the appropriate user name and password for your site, please contact your school administrator or your computer co‐ordinator. c) Using IC desktop computer )
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5.3
You can now start using the IC desktop computer.
LCD Monitor
The LCD monitor is only to be used as the Video Conference display unit.
The LCD remote is predominately used to turn the LCD monitor on or off. Once the LCD
monitor is turned on there should be no further interaction required for running the video
conference.
5.3.1
Using the LCD Remote Control
LG
Remote Control
Switch the LCD monitor on/off
-
Press the Power button on the Remote control.
Select Input (only if required)
-
Press the Input (LG) button on the Remote control until AV 1 is
displayed.
Note:
The input should always be set to AV 1. If the setting has changed
for any reason you will need to reset it back to AV1.
Incorrect settings may result in no image being displayed and/or no
audio being heard from video conference.
Increase/decrease volume
-
Press the Volume up (+) or down (-) to adjust.
Note:
The volume has been preset and should not require adjusting.
Only use the Tandberg Remote control to adjust volume.
Mute/Un-mute monitor audio
-
Press the Mute button to toggle this function.
Note:
This will mute the audio from the remote classrooms, ie you will not
be able to hear the other participants in the VC.
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5.4
Interactive Whiteboard (IWB)
5.4.1
Panaboard
a) Switch on the device

Press the switch into the ON position.

Ensure the projector is on showing the PC image.

Log into the PC.
b) Calibration – If required

Right click on the Panaboard icon in the system
tray.

Select Calibrate.

Using the IWB pen, press on the specified (points 1, 2, 3 and 4)
areas precisely as per instructions in the middle of the screen.
c) Starting Activstudio application (Lesson Creation)

If required, Double click on the Activstudio icon on the desktop.
d) Pen usage .
i. Right click
- To activate the mouse “right click” function, press the
right click button located on the pen.
ii. Tip replacement
- Required after long term use when worn.
5.4.2
Pull the tip from the end of the pen then replace it.
Smartboard
a) Switch on Smartboard

The Smartboard does not have it’s own individual power switch as the power for
IWB is supplied via the IC desktop computer or the guest laptop.

You must switch on and log into the IC desktop computer or guest laptop for the
Smartboard to become active.
b) Calibration
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
Press and hold both the Keyboard button and the Right-Click
button on the pen tray.

The Calibration (orientation) screen appears on the IWB. Press firmly
in the small yellow square in the centre of each red cross that
appears on the calibration screen.
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
Follow the on screen information to calibrate the screen. There are nine
calibration points on the screen that require pressing to complete the process.
c) Starting Activstudio application (Lesson Creation) )

Double click on the Activstudio icon on the desktop.
Note: Training is being provided to the selected staff members on the use and
functionality of the Activstudio application.
In the interim you can access a free online course (Activstudio Level 1
Foundation Skills) to assist you in becoming familiar with the Activstudio
application at the following link http://prometheanlearning.com/uk/. When you first
access the website you will need to create an account in order to log-in and
access the learning modules.
The course introduces the main features of the Activstudio application and allows
teachers to develop the key skills required to use the application effectively. It is
highly recommended that you visit the website and access the modules prior to
commencing your training.
5.4.3
Preventing Damage to the Writing Surface

The following applies to both the Panaboard and SmartBoard
-
Gently wipe the IWB surface with a soft, moist cloth.
-
DO NOT use sharp writing instruments such as ballpoint or fine-pointed pens as
these can damage the surface.
-
DO NOT use abrasive erasers or cleaning materials.
-
DO NOT use ink pens on either board surface, the boards are designed to be
used with the supplied stylus / pens only.
-
DO NOT wipe the screen board with a dry cloth. Doing so can cause static
electricity build-up.
-
DO NOT use thinner, benzene, or abrasive chemicals to clean. Doing so can
result in discoloration.
-
DO NOT write on the screen board with a white-board marker. If you write on the
board with a white-board marker, you cannot erase it with a standard eraser.
Use standard whiteboard cleaner or neutral household cleaner diluted with water
to clean the area.
-
Clean your interactive whiteboard and pen tray frequently using a standard
whiteboard cleaner or Windex glass cleaner.
Note: Ensure you have shut down your computer before you start this as it
ensures that you don’t scramble the desktop icons or activate applications when
you touch the screen.
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5.5
Additional Equipment
5.5.1
Guest Laptop/PC
A guest laptop or Personal Computer (PC) may be connected to the Interactive
Classroom suite which then enables you to use the IWB and share the content of your
laptop or PC.
a) To connect laptop/PC )

Plug in the VGA and the USB cables into the User Input Panel.
User Input Panel
(located in cabinet)
Plug in both VGA & USB cables to display the guest PC
image on IWB and use IWB interactive tools
VGA
Connector

USB
Connector
Plug in only the VGA cable to only display the guest PC
image on the IWB.
Press the select button on the KVM switch until Input II light is active.
KVM Switch
(located in cabinet)
5.5.2
Auxiliary (AV) device
a) Connecting

Plug in the cables from your AV (eg DVD) device into the Composite Aux Input
sockets on the User Input panel.
User Input Panel
(located in cabinet)
b) Display/Transmission )
6

To display/transmit on the IWB; press the Video button on the Sanyo Remote
Control (Data Projector).

To display/transmit on the LCD monitor (Video Conferencing equipment); press
the DVD button on the Tandberg Remote Control.
BRIDGIT CONFERENCING SOFTWARE
Bridgit conferencing software is a client/server application that lets you share applications
and documentation (Data conference) with two or more remote participants.
Before you can join or create a conference, you must download the Bridgit software
client. You can download the Bridgit software client from http://bridgit.det.nsw.edu.au.
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
Click on the link: http://bridgit.det.nsw.edu.au, displays the following window.

Click on the hyperlink to download the Bridgit.exe file,
Displays the following dialog box.
Note:
Clicking the Run button will display the Bridgit
Conferencing Software dialog box on your screen.
You can create or join a conference from this point.
However, this is not recommended as you will need
to repeat the process (access website and link)
each time you are required to create or join a
Bridgit conference.
6.1

Click on the Save button, and save the file onto your desktop.

Once the file has been saved double click the Bridgit icon on your desktop to start
Bridgit. The file is self-contained and does not require to be installed.
Joining or Creating a Data Conference
To join or create a data conference, Double click on the Bridgit icon on your
desktop. The Bridgit Conferencing Software dialog box will appear on your
screen.
Available Servers Click to connect to Server Active Conferences List
Click to Join or Create conference 6.1.1
Creating a Data Conference
If you are the Meeting Organiser (conference owner) you must create the Data
Conference first, in order for the other participants to join the conference.

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Check the Server Name is bridgit.det.nsw.edu.au, if it is not, select it from drop-down
list and then click the Connect button.
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
Click the Create Button, the Create Conference dialog box displays on your screen.

Enter a conference name (use a name that will be easy identifiable by participants),
and your name in the appropriate fields. You can also add a password to your
conference, although this is advisable it is not mandatory.
Note:
Please be aware if you leave the password field blank then uninvited participants
may also join the conference, as a password will not be requested when joining the
conference.

Click the OK button.
The Bridgit Conferencing Software – Interactive Classroom dialog box appears on
your screen.
IMPORTANT: When joining a Bridgit conference, DO NOT run the audio wizard.
This function will interfere with your Video Conference operation and is not
required for Connected Classrooms use.
Click Share My Desktop button Note:
It is recommended that you DO NOT use the Send Invite button to invite the
impending conference participants unless you have the full MS Outlook client
installed. The preferred method is for you to create and send an email (containing
conference details) to the invitees using the standard email method.
- If you are accessing your Outlook account via the PC desktop then clicking the
Send Invite button will launch Outlook and create an email, which includes a
hyperlink to the Bridgit Conferencing Software dialog box.
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
6.1.2
6.2
This DOES NOT occur if you are accessing your Outlook account via the
DET portal or Webmail.
Click the Share My Desktop button.
The shared desktop area appears on your screen surrounded by a coloured border.
Note:
By default the border displays around your entire desktop, this indicates the area of
your desktop that is being shared. You can drag the border to resize and limit the
shared area you want participants to view.
Joining a Data Conference

Check the Server Name is bridgit.det.nsw.edu.au, if it is not, select server name from
the drop-down list and then click the Connect button.
Note: Bridgit will automatically go to the same server that was last used.

Select the Name of the conference from the active conferences list.
Note: If the conference you expect to join is not there to be chosen, either it has not
been created, or the server name is not correct.

Click the Join button.

The Join Conference dialog box appears on your screen.

Enter your name or site name into the name field.
Note: The name you enter is only used for identify participants joining conference,
the name is not authenticated by the system. Enter a name that it will make it easy to
recognise you or your site.

Enter Password in the password field (optional).
Note: If the Meeting Organiser has assigned a password for the conference, the
password field will also appear in the conference dialog box. The Meeting Organiser
should advise the participants of the password prior to commencing the conference.
Roles within a Data Conference
Data conference participant’s can have one of three roles, as set out below.
Role
Role Description
Meeting Organiser
(Owner)
The Meeting Organiser is the person who creates the conference on
the Bridgit Client server. The Meeting Organiser can draw on the
desktop, enable the Remote Control option for other participants and
also disconnect all users and end the conference.
Presenter
The presenter is the person who is currently sharing their desktop.
The presenter can draw on the desktop and also enable/disable
remote control for other participants.
Participant
The participants in a conference can always see the shared desktop,
however, participants cannot draw on the desktop unless the Meeting
Organiser or the Presenter enables the Remote Control option.
Participants can a request to take over the Sharing of Desktop and
become the Presenter.
6.3
Sharing your Desktop
Launching the Bridgit client will enable participants to view PC image and content, but in
order to use the interactive functionality for data collaboration and content sharing, you
must select the Share My Desktop option.
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When you join a conference in which someone else (meeting organiser/presenter) is
already sharing their desktop, their shared desktop (within a green or orange border) will
appear right away on your monitor and/or IWB.
Once you have joined or created a conference, the toolbar (see below) will be located at
the top of the Bridgit software interface and provides access to a number of settings and
features.
Show/Hide Voice & Audio Settings Start/Stop Sharing My Desktop Select the Mouse Pointer View list of Participants a) Taking over Sharing
At any point during the conference, you can ask to take over sharing and make your
desktop visible to the other participants, by doing the following:

Click on the Menu button

Select Share My Desktop or click the Start Sharing My Desktop button.
Note: This action sends a request to the current Presenter notifying that you’d
like to share your desktop.
Displays on Presenter’s screen 

Displays on Participant’s screen Presenter to click Yes or NO button.
-
If the presenter does not agree to the request, you continue to view the
presenter’s desktop, OR
-
If the presenter agrees to the request, you become the presenter and a Blue
or Red border will appear surrounding your shared desktop area.
To stop sharing your desktop simply click the Stop Sharing My Desktop button
on the menu toolbar.
b) Shared Desktop Borders
When you share your desktop or view someone else’s, the shared desktop is
surrounded by a border. The border changes colour to indicate what’s happening in
the conference.
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Border
Colour
Description
Blue
Indicated that you’re sharing your desktop, and remote control has
not been enabled.
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Border
Colour
Red
Green
6.4
Description
Indicates that you’re sharing your desktop and remote control is
enabled.
Indicates you are viewing the presenter’s desktop and remote
control has not been enabled.
Orange
Indicates that the presenter has enabled remote control and you
can manipulate the shared desktop directly.
Silver
Indicates you’re viewing the shared desktop full screen and the
presenter’s desktop is smaller than yours. The green border still
appears within the silver border.
Remote Control
The Remote Control option allows participants in a conference to use their computers to
move the presenter’s mouse, draw, click icons, edit and type text into open files almost as
if they were sitting in front of the presenter’s computer in person.
Remote control is temporarily disabled whilst the presenter uses the mouse or keyboard.
When this happens, a lock will appear next to your mouse pointer. Control returns a
moment after the presenter has stopped moving their mouse or pressing keys.
Even after the presenter has enabled remote control, certain areas of the presenter’s
desktop remain off-limits. Participants can’t manipulate the presenter’s toolbar or respond
to Bridgit software dialog boxes that appear on the presenter’s computer. In addition,
only the presenter can change the desktop’s shared area.
When the conference is created, the Allow remote control of your desktop option is OFF
by default. The presenter can enable this option by doing the following:

Click on the Menu button.

Select Options from the drop-down menu list
Displays the Option dialog box.

Click on the Conference Settings Tab.

Tick the Allow remote control of your desktop tick box
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
6.5
Click the OK button.
Exit Bridgit Client
To exit the Bridgit Client do the following:

In the Bridgit toolbar, click Menu.

Select Exit Bridgit.

A confirmation dialog box appears.
Note: If you are the meeting organiser of the conference, the confirmation dialog box
also asks if you would like to disconnect all other users.

Click Yes in the confirmation dialog box.
Note: If you wish to also exit the video conference, you MUST press the END
button on the Tandberg Remote control.
For further information regarding Bridgit and its operation, please use the ‘Help’ function
within the Bridgit application. A web page to the SmartTech website will launch and
provide searchable, up to date information.
7
VIDEO CONFERENCING (VC) PROTOCOLS
The following are some suggested practices to ensure a successful VC for all participants
and presenters.
7.1
Meeting Organiser/Presenter

Familiarise yourself with the room, remote controls or any other special equipment.
Presenters who will be using a number of devices (eg guest PC/laptop, DVD etc),
should arrange a visit to the room before the video conference, to run through a
practice session.
-

Ensure you have forwarded the video conference details to participants, ie number
for dialling into the conference, time, agenda, etc.

The switching from site to site is voice activated. It takes about two seconds of
continuous sound from your site for the video to show your image to the rest of the
conference. Always state your name and site, then pause for a reaction.
-
7.2
If the video conference is going to include a large number of multiple sites and
includes complex audio/visuals, we highly recommend a rehearsal session.
As a presenter you may need to ask questions to your far site participants to
encourage them to speak for this length of time (2 seconds). Yes/No answers are
not enough to switch vision from one site to another.

Open the conference and go through the list of participants, inviting them to introduce
themselves.

Ensure that the agenda is being followed and insert appropriate breaks if necessary.

Remind all participants to mute their microphones when not speaking.

Ensure you conclude the session and end the conference.
Participants

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If time allows arrive 15 minutes before the video conference. Arriving early provides
an opportunity to find a seat, conduct introductions among participants, organise
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materials for the session, and test Self View button (Tandberg remote control) to
display what the Far end site will see.
7.3

Ensure you can be heard, and avoid shuffling papers or tapping objects near the
microphones.

Keep your microphone on mute at all times until the presenter asks your site to
respond. This improves audio quality for everyone in the video conference by
removing extraneous room noise (chairs, paper shuffling, etc).

Avoid side conversations that would exclude the far-end sites from your conversation.

Once the connections have been made with the sites in the conference, all
participants should introduce themselves. This helps to establish appropriate audio
levels in all rooms.

When your video conference has concluded, leave the room in a timely fashion, as
another conference may be booked following your session.
Video Etiquette and General Tips
It is important to use good video conferencing etiquette to show common courtesy and
respect for the people in your conference.

Ensure you have booked the video conference room or facility.

Ensure you have been provided with the dial in number for the video conference by
the meeting organiser. If you have not been provided with the number contact your
Meeting Organiser.

Check room layout, will everyone be able to be seen, and can they see the display
screen.

If you are going to include desktop sharing as part of the conference, set up a Bridgit
session and check PC and presentation.

Try to plan video conference sessions to last no longer than 2 hours, preferably less.

Your microphone might be muted when you join a conference. Always mute your
microphone after the connection has been confirmed.
-
Introduce/identify yourself each time you start speaking, remember visual quality
can vary and in larger meetings it can be difficult to correctly identify who is
speaking.
-
Speak in a normal voice without shouting.
-
Make sure that you can see and hear the far-site participants.

Put your mobile phone on silent or better yet switch if off.

Look at the camera when you are speaking.

Wear plain colours and non-reflective clothing. You should also avoid wearing
clothing with strips and checks.

Remember even when you are on mute you can be seen.
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8
GETTING STARTED GUIDE
8.1
Using the Tandberg Remote TRC4 – Video Conferencing
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8.2
Turning on the Connected Classroom Equipment
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8.3
Running a Video Conference
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8.4
Running a Video Conference (VC) using Bridgit
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8.5
Using Sanyo Data Projector
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8.6
Using the IWB (Panaboard) in an Interactive Classroom
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8.7
Using the IWB (Smart Board) in an Interactive Classroom
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8.8
Video Conference - Sending & Receiving PC Content
Note: Bridgit is the correct tool to use for PC Content sharing within the Connected
Classroom; the following process should only be used as a fallback if Bridgit is not
available or the remote site cannot access Bridgit – e.g. external sites, universities,
museums etc
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8.9
Video Conference – Auxiliary Equipment
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8.10
Video Conference – Record and/or Download VC
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8.11
Connecting a Guest Personal Computer/Notebook
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9
BASIC TROUBLESHOOTING
9.1
VC system
a) Problem – Audio not present (can’t hear remote site)

Solution 1 – Ensure power to the LCD monitor is on and the volume is turned up
on both the LCD to 50 and the Tandberg codec.

Solution 2 – Ensure the mute function on the LCD has not been enabled

Solution 3 – Ensure that the Microphones at the remote site are turned on

Solution 4 – Hang up then retry the call.

Solution 5 – Ensure that remote site is not on mute.
b) Problem – Video not present (no image on LCD screen)

Solution 1 – Ensure all devices are powered at both ends including the cameras
and codec

Solution 2 – Ensure the LCD input is correct – i.e. AV1 is selected

Solution 3 – Ensure the remote site is sending correct video i.e. if sending “DVD”
is the DVD player on? Normal operation is front (camera button) or rear
(Aux button) camera.

Solution 4 – Use the arrows on the VC remote to adjust the view position.

Solution 5 – Hang up then retry the call.
Note: If the Far End site accidentally selects an incorrect video source for your End
(Near End). The message “VCR not connected” displays on screen. Press the
Camera or Aux button on Tandberg Remote at Near Site to correct problem.
c) Problem – Other video conferencing issues (No Signal, Camera connection) )

9.2
Solution 1 – Reboot the Tandberg (Codec) device.
Reach under the Tandberg device on the right hand side until you feel the switch
and then switch it off. Leave the device powered off for approximately 30 seconds
and then turn back on.
T4L Classroom computer
a) Problem – No audio and or control of IWB

Solution 1 – Ensure that Input I is selected on the KVM switch

Solution 2 – Ensure the IWB/Smart speakers are turned on and volume is
adjusted up (green power light next to volume dial will confirm power is on)

Solution 3 – Check volume control on the computer is not muted and volume
adjusted up

Solution 4 – Restart the computer
b) Problem – No response from wireless keyboard or mouse )

Version: 1.2
Solution 1 – Reconnect wireless keyboard and mouse – procedure is located on
the underside of keyboard.
Issue Date: December 2008
Page 45
Connected Classroom Hardware User Guide
9.3

Solution 2 – Replace the battery in the device

Solution 3 – Restart the computer
IWB - Panaboard
a) Problem – Pen movements not recognised )
9.4

Solution 1 – Check that the board is switched on

Solution 2 – Try replacing the battery in the pen.

Solution 3 – Perform the calibration

Solution 4 – Restart the computer

Solution 5 – If problem only occurs when using guest PC:
-
The USB cable maybe too long. Use a “USB extender cable” to provide up to
5m cable length
-
Have the correct drivers for the IWB been installed upon the guest PC?
IWB - SmartBoard
a) Problem – Pen movements not recognised )
9.5

Solution 1 – Calibrate the board

Solution 2 – Restart the computer

Solution 3 – If problem only occurs when using guest PC:
-
The USB cable maybe too long. Use a “USB extender cable” to provide up to
5m cable length
-
Have the correct drivers for the IWB been installed upon the guest PC?
Troubleshooting escalation.
a) School IT support

Page 46
DET Support number – 1800 338 483
Issue Date: December 2008
Version: 1.2
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