Nominal Accounting Software User Guide

Nominal Accounting Software User Guide
Nominal Accounting Software
User Guide
User Guide
Table of Contents
Nominal Accounting Software ............................................................................................ 1
Introduction .................................................................................................................................... 2
Nominal Accounting Software ............................................................................................ 2
Using this Guide .................................................................................................................. 3
Standard Business Reporting .............................................................................................. 4
About SBR ............................................................................................................... 4
Getting Started................................................................................................................................ 6
Company Wizard ................................................................................................................. 7
Creating a New Company Data File ........................................................................ 8
Product Areas (Tabs) ..................................................................................................................... 15
File
............................................................................................................................... 19
Dashboard ......................................................................................................................... 22
Portlets .................................................................................................................. 22
Sales ............................................................................................................................... 24
Creating a Customer Invoice ................................................................................. 26
Receiving a Payment ............................................................................................. 29
Creating a Customer Quote .................................................................................. 31
Turning a Quote into a Sale .................................................................................. 34
Views ................................................................................................................... 36
Accounts Receivable ............................................................................................. 37
Customer Statement ............................................................................................. 39
Searching............................................................................................................... 41
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Bank ............................................................................................................................... 42
Spending Money ................................................................................................... 43
Line Item ................................................................................................... 45
Receiving Money ................................................................................................... 46
Transferring Money .............................................................................................. 48
Viewing the Register ............................................................................................. 49
Importing Bank Transactions ................................................................................ 49
Matching ................................................................................................... 49
EFT Batch Payments .............................................................................................. 50
Books ............................................................................................................................... 51
General Ledger Record ......................................................................................... 52
Journal Records ..................................................................................................... 53
Purchases .......................................................................................................................... 55
Enter Purchases .................................................................................................... 56
Pay Supplier .......................................................................................................... 59
Purchase Orders List ............................................................................................. 61
Accounts Payable .................................................................................................. 62
Manage ............................................................................................................................. 64
Chart of Accounts.................................................................................................. 65
Editing Tools .............................................................................................. 66
Table Display ............................................................................................. 66
Tree Display............................................................................................... 66
Items ................................................................................................................... 67
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Tax Codes .............................................................................................................. 68
Manage list of tax codes and rates ........................................................... 68
Terms ................................................................................................................... 69
Terms Management .................................................................................. 69
Manage Cards ....................................................................................................... 69
Employee Details .................................................................................................. 71
Personal .................................................................................................... 72
Employment .............................................................................................. 72
Payroll ....................................................................................................... 72
Taxes & Super ........................................................................................... 73
Payroll ............................................................................................................................... 74
Payroll Management............................................................................................. 74
Manage Company’s Pay Run .................................................................... 75
Tax Calculator........................................................................................................ 76
Billing ............................................................................................................................... 78
Timesheet ............................................................................................................. 79
Bill Time................................................................................................................. 81
Report ............................................................................................................................... 83
SBR/ATO ............................................................................................................................ 86
BAS Submission ..................................................................................................... 86
TFN Declaration .................................................................................................... 88
Section A: Payee....................................................................................... 88
Section B: Payer ....................................................................................... 91
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PAYG Summary ..................................................................................................... 92
Section A: Payee....................................................................................... 92
Section B: Payer ........................................................................................ 94
Tools ............................................................................................................................... 96
Web
............................................................................................................................... 97
Import ............................................................................................................................... 99
Reference .................................................................................................................................... 100
Email and Print ................................................................................................................ 101
Invoice Fields....................................................................................................... 102
Purchase Fields ................................................................................................... 105
Quote Fields ........................................................................................................ 108
Pay Slip Fields ...................................................................................................... 111
Keyboard Shortcuts......................................................................................................... 114
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Nominal Accounting Software
Welcome to the Nominal Small Business Accounting Software User Manual. Please take time to
review this document and familiarise yourself with your new accounting software. We hope
you will enjoy using this tool and wish you good luck with your small business.
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Introduction
Nominal Accounting Software
Nominal Accounting Software is easy-to-use yet fully featured. It is the first accounting
software to support Standard Business Reporting (SBR).
Nominal Accounting Software has all the usual accounting features plus additional features that
even more expensive softwares don’t have including:
•
BAS submission and TFN declaration using SBR
•
Payroll Management
•
Keyword Search
•
Inventory and Stock Management
•
Quote Creation
•
Customised Forms and Invoices
•
Portable Company File
•
Many Additional Features.
Visit our website, www.Nominal.com.au to find out more or email us at [email protected]
Some of Nominal Accounting Software’s features include:
•
Standard Business Reporting (SBR) using the new Australian Government interface for
submission of quarterly BAS forms
•
Simple User Interface enabling faster performance of routine tasks
•
Quick Learning Ladder
•
Windows 7 Themes using a Microsoft Office Ribbon interface
•
Payroll function for managing employee salaries and payments
•
Basic inventory for buying and selling items
•
Bank Statement Import and Synchronisation.
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Using this Guide
The Nominal Accounting Software User Guide was developed to help familiarise you with the
software. While we developed Nominal to be simple and intuitive, we acknowledge that our
customers may need some assistance.
This guide contains the following sections:
•
Introduction
o This section provides an introduction to the software and SBR.
•
Getting Started
o This section is a quick start guide to the software including the first steps you’ll
take using the software.
•
Product Areas
o This section provides detailed information about the different areas of the
software including an overview of the screens, buttons and associated
operations.
•
Reference
o This section provides information about fields and shortcut keys.
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Standard Business Reporting
Nominal Accounting Software is registered with the Australian government and the ATO to
supply Business Activity Statement (BAS) submission service online.
The following is an extract from the SBR website, located here:
http://www.sbr.gov.au/en/about_sbr/?page=8
About SBR
Current reporting requirements impose a significant burden on business – a business that the
Australian government is committed to reducing.
Standard Business Reporting (SBR) is an Australian government initiative to reduce the
business-to-government reporting burden. This major whole-of-government project
streamlines business-to-government reporting through their SBR-enabled accounting/payroll
software and will save businesses time and money. Using SBR-enabled software will allow
Australian businesses to prepare and lodge key government forms directly from their software
to SBR partner agencies. Businesses will need to register for an AUSkey which will allow them
to send reports via SBR.
Led by the Australian Treasury, the SBR partner agencies are the Australian Taxation Office
(ATO), the Australian Securities and Investments Commission (ASIC), the Australian Prudential
Regulation Authority (APRA), from July 2011, all State and Territorial Government Revenue
Offices (ROs) and the Australian Bureau of Statistics (taxonomy only). The Department of
Innovation, Industry, Science and Research are providing trust broker services. Some examples
of reports SBR is targeting include the Business Activity Statement (Australian Taxation Office),
financial statements (ASIC), and payroll tax returns (State and Territory Government revenue
offices). See the current forms in scope.
SBR has been co-designed by Australian state and territory government agencies in partnership
with software developers, business and their accountants, bookkeepers, tax agents and payroll
professionals. SBR is simplifying business-to-government reporting by:
Removing unnecessary or duplicated information from government forms
Using business software to automatically pre-fill forms
Adopting a common reporting language, based on international standards and best practice
Making financial reporting a by-product of natural business processes
Providing an electronic interface to agencies directly from accounting software, which will also
provide validation and confirm receipt of reports
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Providing a single secure online sign-on to all agencies involved for all users.
SBR is expected to save Australian businesses an estimated $800 million per year once fully
implemented. Adoption of SBR will be voluntary and no legislative changes will occur as a
direct result of the initiative.
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Getting Started
Getting started with Nominal is as easy as 1, 2, 3. Use the following section to be off and
running quickly.
1. The Company Wizard opens the first time you open Nominal. The Company Wizard enables
you to create a new company file, open an existing file or load the last file used.
2. After creating the company file, proceed to the Manage area to enter initial company data
for your accounts, customers, employees, items and more.
3. Start recording business transactions using Nominal.
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Company Wizard
Feature
Description
1.
New Company File
Click the New Company File button to create a new Company Data File
(CDF) and move to the second step in the Company Wizard.
2.
Open Company File
Click the Open Company File button to open an existing CDF saved on
your computer.
3.
Open Last File
Click the Open Last File button to open the last CDF you used. This
option is not available the first time the software is used.
4.
Exit
Click the Exit button to exit the software.
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Creating a New Company Data File
The first step in using Nominal is creating a Company Data File (CDF).
To create a new CDF,
1. Click the New Company File button.
The Company Wizard Step 2 screen opens.
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2. Enter as much information as possible in the fields on the screen.
NOTE: This screen can be returned to and modified at a later time.
Field
Description
Company Name
Type the name of your company.
ATO Category
Choose the appropriate ATO Category from the dropdown field.
ABN/ACN
Type your company’s ABN/ACN in this field.
Address Line 1
Type your company’s street address or PO Box.
Address Line 2
Type your company’s Address Line 2. (Optional)
Town/Suburb
Type your company’s town or suburb.
State
Type your company’s state.
Country
Type your company’s country.
Post Code
Type your company’s post code.
Phone
Type your company’s phone number.
Fax
Type your company’s fax number.
Email Address
Type your accounting department’s email address.
Website Address
Type your company’s website address.
Back button
Click the Back button to return to the Company Wizard Step 1 screen.
Voice Guide Controls
Click the Stop, Play, Pause, Close (Current Guide), and Close (All
Guides) buttons to control the accompanying voice guide.
Next
Click the Next button once you’ve filled out the fields satisfactorily.
NOTE: This information will be used in customer invoices so ensure that the information is
accurate.
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Once completed, the Step 2 form should look similar to this:
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3. Click Next once you’ve entered the appropriate information. The Predefined Accounts
(Company Wizard Step 3) screen opens.
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Click the plus sign next to Root Account to see the default account files folder structure. This is
generally referred to as the Chart of Accounts. The default account files folder structure looks
like this:
The default folder structure organises your data into Assets, Expenses, Income and Liabilities
among other things.
4. Click the plus sign next to each item to see the sub-items.
It is recommended to leave the folder structure in its default format until you are more familiar
with the software. Once you have become comfortable with Nominal, you can return to the
Chart of Accounts and modify the structure to suit your needs. To do this, click Manage, then
Accounts.
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5. Once you’ve familiarised yourself with the folder structure, click Next to proceed to Step 4,
Registration. Step 4 looks like this:
6. This screen is automatically populated with information from Step 2. Verify that the
information is correct.
7. Choose the appropriate option from the How did you hear of us? dropdown field.
8. Click Continue.
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After you click Continue, the Save As screen opens, prompting you to save your company files.
9. Type a name for your company in the File name field.
10. Click Save.
The software saves your company data file and launches Nominal.
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Product Areas (Tabs)
Nominal is organised using a ribbon-interface similar to that found in Microsoft Office products.
The Product Areas section of this guide provides an overview of the tabs available within
Nominal. The Product Areas section will discuss each of the tabs. The tabs available in the
software include:
•
File Menu
o The File Menu section of this guide discusses the File Menu which provides
access to Company Files related tasks.
•
Dashboard
o The Dashboard section of this guide provides information related to the
Dashboard tab of Nominal.
•
Sales
o The Sales section of this guide covers sales-related functions including sales and
services provided to customers, invoicing, payment management, quotes,
refunds and accounts receivable management.
•
Bank
o The Bank section of this guide includes using Nominal to record financial
activities made with your bank accounts, not related to selling or purchasing
items.
•
Books
o The Books section of this guide includes information about using the Books tab
to work with General Ledger entries.
•
Purchase
o The Purchase section of this guide discusses Nominal as used to create purchase
orders and manage payments to suppliers.
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•
Manage
o The Manage section of this guide discusses data management using Nominal.
Data managed by Nominal includes: accounts, suppliers, items, customer,
employee and contacts lists.
•
Payroll
o The Payroll section of this guide discusses using Nominal to manage the payroll
function of your company.
•
Billing
o The Billing section of this guide covers information related to the Billing tab of
the software including time billed to clients for services rendered.
•
Report
o The Report section of this guide discusses using the software to create reports
that quickly and efficiently display data about your business.
•
SBR/ATO
o The SBR/ATO section of this guide covers features found on the SBR/ATO tab of
the software including BAS Submission, TFN Declaration and PAYG Summary.
•
Tools
o
•
The Tools section of this guide discusses features found on the Tools tab of the
software. The Tools tab includes features that allow you to customise your
software, check for updates and work with licensing.
Web
o The Web section of this guide discusses features found on the Web tab of the
software. The Web tab includes features that allow you to work integrate
Nominal with various online applications including PayPal, Freshbooks and
Google.
•
Import
o The Import section of this guide discusses features found on the Import tab of
the software. The Import tab includes features that allow you to import cards,
items, accounts and transactions from various sources.
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NOTE: Depending on your license, you may have access to some or all of the tabs discussed in
the following section.
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File
The File menu contains features related to company files. The File menu looks like this:
By default, the Details section of the File menu displays. This area contains contact information
for your company. This information was completed in the New Company Wizard.
The File Menu contains:
•
New
o Click New to create a new company using the Company Wizard.
•
Open
o Click Open to open an existing company file saved on your computer or network.
•
Save Copy
o Click Save Copy to save a copy of the current file. This can be used to create
backup copies of your files.
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•
About
o Click About to see the About screen, including software version.
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•
New Financial Year
o Click New Financial Year to launch the Nominal end of financial year wizard.
The Nominal end of financial year wizard will be discussed more in-depth later in this guide.
•
Exit
o Click Exit and then Yes to the Exit the application screen that opens to exit the
software.
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Dashboard
The Dashboard tab includes features used to organise your online life. The table below
describes the commands available on the Dashboard tab and the associated descriptions.
Commands are listed by group, from left to right.
Group
Command
Description
Click View to view your business dashboard and get a better
understanding of your business status.
Use
Click Add to add a portlet to the dashboard.
Portlets
Portlets are user interface components displayed in a web portal (dashboard). Portlets are
similar to widgets or small apps.
Click the Add button to add a portlet to your dashboard. Portlet choices include:
•
Debtor Days
•
Debtor Days Over Time
•
Buying Customers
•
Buying Customers Over Time
•
Average Sale
•
Average Sale Over Time
•
Top Creditors
•
Average Sale per Customer
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•
Average Sale per Customer Over Time
•
Creditor Days
•
Creditor Days Over Time
•
Sales Count
•
Sales Count Over Time
•
Top Debtors
•
Gross Profit
•
Gross Profit Over Time
•
Cash Flow
•
Customer Sales and Location
•
Profit per Product
•
Twitter Mentions
•
Twitter Followers
•
Twitter Followers over Time
•
Facebook Feed
•
Google Vistis
•
Google Goals
•
Google Ad Impressions
•
Google Ad Clicks
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Sales
The Sales tab includes features used to sell, invoice and analyse your transactions. The table
below lists the commands available on the Sales tab and the associated descriptions.
Commands are listed by group, from left to right.
Group
Command
Description
Click the Enter Sale button to create a new invoice. The
invoice opens in a new window, and an accompanying tutorial
plays.
Click the Receive Payment button to apply a customer
payment to an open invoice. Monies are moved from
Accounts Receivable to the selected account. The Receive
Payment form opens in a new window, and an accompanying
tutorial explains how to fill out the Receive Payment screen.
Sell
Click the Apply Credit button to apply customer credit to an
open invoice. A customer credit is an invoice with a negative
amount.
Click the Create Quote button to create a new quote for sales
or services for a customer. Customer quotes can be created
using several different templates.
Click the Quote to Invoice button to convert an existing
customer quote to an invoice.
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Click Open to view the currently open invoices in the Invoice
list.
Click Close to view the currently closed invoices in the Invoice
list.
Invoices
Click Credit to view the current credit invoices in the Invoice
list.
Click Quotes to view a list of all current quotes.
Click Accounts Receivable to view the current outstanding
customer invoices.
Analyse
Click Customer Statement to view and print a list of all unpaid
invoices for select customers.
Use the Search field and click the Advanced Search button to
search for terms in the displayed fields.
Search
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Creating a Customer Invoice
The Customer Invoice allows you to bill a client for bills or services. A customer invoice looks
like this:
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The Customer Invoice screen has several sections and fields. The sections and fields are
outlined below.
Field
Description
1.
Date
The Date field displays the creation date of the invoice. By default, this shows
today’s date.
2.
ID
The ID field displays the automatically created ID for the invoice. Nominal
automatically numbers invoices sequentially, beginning at 20000.
3.
Comment
The Comment field can be used to display any comments associated with the
invoice. To add a comment, click in the field and type your comment.
4.
PO/Ref#
The PO/Ref# field can be used to display the purchase order or reference
number (if applicable) for the invoice. To add a purchase order or reference
number, click in the field and type the purchase order or reference number.
5.
Tax Inclusive
Check the Tax Inclusive checkbox if the items in this invoice are taxable.
6.
Customer
Choose the appropriate customer from the Customer dropdown or chose
Quick Add from the list to add a new customer.
7.
Terms
Choose the agreed upon terms from the Terms dropdown.
8.
Ship To
The Ship To field displays the address associated with the customer selected in
the Customer field. Verify that the information is correct. Click in the Ship To
field to edit address information for this invoice.
9.
Due Date
The Due Date displays the agreed upon due date as determined by the Terms.
Click the Due Date dropdown to modify.
10.
Ship Date
The Ship Date displays the date on which the customer’s shipment will ship.
Choose the appropriate ship date from the Ship Date dropdown list.
11.
Line Items
The Line Items display the items included on the customer invoice and the
associated details including: description, account, type, item, quantity, price,
amount and tax code.
12.
Memo
The Memo field is automatically filled in and will be included in the general
ledger and generally follows the following format: Invoice:Customer
Name. This Memo field can be edited. Click in the field and type to edit.
13.
Job/Project/
Cost
The Job/Project/Cost field allows you to associate different tags with this
invoice to organise your data. For example, you could create and add a Head
Office Remodel tag to this invoice to group it with other invoices
associated with this project.
14.
Attachment
Click the Attachment button to scan and attach an electronic version of a
hardcopy document or attach an electronic version of a document to the
invoice. For example, we could attach photos to the invoice displaying the
items prior to shipment.
15.
Total (exTax),
The Total (exTax) field displays the total cost of the items included on this
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Tax, Total
invoice, before tax is applied.
The Tax field displays the total tax calculated for the total cost of the items
included on this invoice.
The Total field displays the total invoice amount, which is the Total (exTax) +
the Tax.
16.
Balance and
Received
The Balance field shows the total due to the customer for this invoice, minus
any received amounts.
The Received field shows any received amounts for this invoice.
17.
Pay Method
and Pay
Details
Choose the appropriate Pay Method from the Pay Method dropdown. Click
the Pay Details button to enter the appropriate details (credit card number)
for the selected Pay Method.
18.
Tutorial
Controls
Use the Stop, Play, Pause, Close (Current Voice Guide) and Close (ALL Voice
Guides) buttons to control the tutorial associated with this screen.
19.
Template,
Print, Email,
Word and
PDF
Choose a template from the list to apply the selected template to your invoice.
Click the Print button to print a copy of the invoice.
Click the Email button to attach the invoice to an email.
Click the Word button to create a Word version of the invoice.
Click the PDF button to create a PDF version of the invoice.
20.
Save, Cancel
and Shortcut
Click Save to save the invoice.
Click Cancel to close the invoice without saving.
Click Shortcut to create a shortcut to this invoice.
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Receiving a Payment
After you have created an invoice and sent it to your customer, you should receive a payment
from the customer for the invoice.
To receive a payment, click the Receive Payment button on the Sales tab. The Receive Payment
screen opens.
The Receive Payment screen has several fields that should be filled out to add as much
information as possible to the software.
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The Receive Payment fields are described in the table below.
Field
Description
1.
Deposit
Account
Select the appropriate deposit account from the Deposit Account dropdown.
The Deposit Account dropdown list is comprised of accounts marked as
Cheque in the master account list.
2.
Customer
Select the appropriate customer from the Customer dropdown. Once a
customer is selected, a list of open invoices for that customer displays.
3.
Memo
(Ledger)
The Memo (Ledger) field is automatically filled in and will be included in the
general ledger and generally follows the following format:
Invoice:Customer Name. This Memo field can be edited. Click in the
field and type to edit.
4.
ID
The ID is automatically generated by Nominal and uniquely identifies this
record.
5.
Date
The Date field displays the date the payment was made. By default, this is
today’s date. To change, click in the field and select another date.
The Open Invoice(s) area displays open invoices for the selected customer.
•
Each row displays a different invoice.
6.
Open
Invoice(s)
7.
Payment
Method and
Pay Details
Choose the appropriate payment method from the Payment Method
dropdown.
Click the Pay Details button to enter payment details (credit card numbers) for
the payment.
8.
Total Paid
The Total Paid field displays the total of all the Paid Today column(s) above.
9.
Save
Click Save to save and close the invoice.
10.
Cancel
Click Cancel to close the invoice without saving it.
Each invoice has information organised in Date, Invoice ID, Sale
Amount, Due Amount and Paid Today columns.
Click in the Paid Today column for the appropriate invoice to enter the amount
of the payment you are recording.
•
Fill out the fields as accurately as possible to reflect the received payment.
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Creating a Customer Quote
A quote generally states a price for specific items or services rendered by a provider to a client.
Quotes generally include a price, description of the items or services and a date.
To create a quote, click the Create Quote button. The Customer Quote screen looks like this:
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Field
Description
1.
Date
The Date field displays the date of the invoice. By default this is today’s date.
Click in the Date field to change the date.
2.
Customer
Choose the appropriate customer from the Customer dropdown. Choose
Quick Add from the dropdown to add a new customer.
3.
Terms
Choose the appropriate terms from the Terms dropdown. Choose Quick Add
from the dropdown to add a new term.
4.
Comment
Type in the Comment field to associate a comment with this invoice.
5.
Ship To
The Ship To field displays the address associated with the customer selected in
the Customer field. Verify that the information is correct. Click in the Ship To
field to edit address information for this invoice.
6.
ID
The ID is automatically generated by Nominal and uniquely identifies this
record.
7.
Tax Inclusive
Check the Tax Inclusive checkbox if the items in this quote are taxable.
8.
Due Date
The Due Date displays the agreed upon due date as determined by the Terms.
Click the Due Date dropdown to modify.
9.
Ship Date
The Ship Date displays the date on which the customer’s shipment will ship.
Choose the appropriate ship date from the Ship Date dropdown list.
10.
Line Item(s)
The Line Item(s), or rows, display an item or service included in the quote.
Each Line Item is organised in columns and includes: Description, Account,
Type, Item, Quantity, Price, Amount and Tax Code columns.
Fill out the information in each column for each Line Item.
11.
Tags
Tags can be used to categorise the quote. For example, maybe you’re working
on several quotes for vendors at a festival. To organise the quotes related to
the festival, you could tag them, Hot Air Balloon Festival, 2011.
12.
Total (ex Tax)
The Total (exTax) field displays the total cost of the items included on this
invoice, before tax is applied.
13.
Tax
The Tax field displays the total tax calculated for the total cost of the items
included on this invoice.
14.
Total
The Total field displays the total invoice amount, which is the Total (exTax) +
the Tax.
15.
Template
Choose a template from the list to apply the selected template to your invoice.
16.
Email, Print,
Word and
PDF
Click the Print button to print a copy of the invoice.
Click the Email button to attach the invoice to an email.
Click the Word button to create a Word version of the invoice.
Click the PDF button to create a PDF version of the invoice.
17.
Save
Click the Save button to save the invoice.
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18.
Cancel
Click the Cancel button to close the invoice without saving.
19.
Shortcut
Click the Shortcut button to create a shortcut to this invoice.
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Turning a Quote into a Sale
To turn a quote into an invoice (sale),
1. Click the Quotes button in the Invoices group of the Sales tab. The invoice list displays
below.
2. Select the quote to turn into a sale by clicking the arrow on the far left of the row.
3. Click Quote to Sale in the Sell group of the Sales tab. The confirmation dialog box displays.
4. Click Yes to confirm. The new invoice opens, with associated tutorial, containing the
information from the quote.
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5. Click Dismiss to close the tutorial. The customer invoice opens.
6. Make any edits or actions necessary to the new invoice.
7. Click Save. The invoice is saved to the software.
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Views
Use the commands in the Invoices group of the Sales tab to filter the invoices displayed on your
screen.
•
Click Open to view only open invoices.
•
Click Closed to view only closed invoices.
•
Click Credit to view only credit invoices.
•
Click Quotes to view only quotes (negative invoices).
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User Guide
Accounts Receivable
The Accounts Receivable button located in the Analyze group of the Sales tab provides reports
detailing the statuses of all unpaid invoices.
To view an Accounts Receivable report,
1. Click the Accounts Receivable button.
The Accounts Receivable report opens showing all accounts with monies due.
The summary table displays each customer in a row, with payment period data (debts <30, <60
<90, and 90+ days old) organised by column.
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Click in a cell to see details displayed below. For example, I click the cell containing $178.40,
and the following information displays:
Notice that the Accounts Receivables by customer section of the screen notes the invoices
included in the Accounts Receivables summary displayed above. I can see that two invoices are
currently open for the customer and the associated information.
The Debt Collection slider is colour coded and provides a visual representation of the debt
collection status for each selected item. The Debt Collection slider is based on the amount of
monies owed compared to the monies paid and the length of time the debt has been
outstanding.
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September 2011
User Guide
Customer Statement
The Customer Statement button in the Analyze group of the Sales tab enables you to create a
report listing unpaid invoices for any customer. The report can then be emailed to a customer
or printed.
To create a customer statement,
1. Click the Customer Statement button. The Customer Statement screen, and associated
tutorial, opens.
2. Click Dismiss to close the tutorial.
3. Select the desired customer by checking the box for the appropriate customer in the
Selected column. In our example, I’ve checked Lemondrop Sweet Shop.
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4. Click Print to print the statement.
-orClick PDF to create a PDF of the statement.
-orClick Email to email the statement.
-orClick Word to create a Word version of the statement.
In our example, I clicked PDF. The statement is rendered to PDF and looks like this:
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User Guide
Searching
The Search group enables you to quickly and easily search for things in Nominal. For example, I
want to see anything related to Lemondrop Sweet Shop. I type Lemondrop in the Search field
and press Enter.
All of the entries in the software the criteria, in this case, contain the word Lemondrop, are
displayed in a new Search screen.
Double-click any of the entries in the Search screen to open the item.
Use the Advanced Search button to place additional criteria on your search.
NOTE: The Search group of each tab functions similarly to the Search group found on the Sales
tab. Please refer to the previous section for help with the feature on any of the other tabs.
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Bank
The Bank tab includes features used to work with your money. The table below lists the
commands available on the Bank tab and the associated descriptions. Commands are listed by
group, from left to right.
Group
Command
Description
Click Spend Money to spend money from one of your bank
accounts. The Spend Money screen opens and a tutorial
launches. This is for spending not related to purchases.
Click Receive Money to receive money into a bank account
from selected accounts. The Receive Money screen opens and
a tutorial launches.
Money
Click Transfer Money to transfer money between your
accounts. The Transfer Funds screen opens and a tutorial
launches.
Click View Register to view a list of your deposits and
withdrawals by bank account. Choose the desired account
from the dropdown list to see the transactions for that
account.
Banking
Click Import Bank Transactions to launch a wizard to
download a Quicken file from your bank to reconcile with your
account transactions. The Import Bank Statement screen
opens and a tutorial launches.
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User Guide
Click EFT Batch Payments to launch a wizard to process your
payments through an ABA file.
Spending Money
Click the Spend Money button to record money spent from a bank account towards an expense
account. This is for purchases not related to purchase orders. Spend Money is used for money
that has not been recorded through the purchase process. This is common with items including
parking, petrol, travel office supplies and other miscellaneous purchases.
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Field
Description
1.
Withdrawal
Account
Choose the money account from which the funds will be withdrawn. All
accounts defined as Cheque display in this dropdown list.
2.
Existing Payee
Choose the payee from the dropdown list. If the payee is included in your
contact cards, they will be included in this dropdown list. If the payee is not in
the list, use the Quick Add button to add the payee to the list.
3.
Payee
Use the Payee field to enter descriptive text about the payee in the field above.
4.
Date
The Date field displays today’s date by default. Choose an alternate date if
desired.
5.
Cheque/Ref.
Type a cheque or reference number in the Cheque/Ref. field to keep track of
this payment.
6.
ID
The ID field displays the automatic ID number that Nominal has applied to this
transaction.
7.
Line Item
Line Items display information about the transaction including:
Description (Note), Account, Amount and Tax Code. See the Line Item section
below for more information.
8.
Memo
(Ledger)
Enter any reference you would like to include with this item in the transaction
journal in the Memo (Ledger) field.
9.
Job/Project/C
ost
Type a tag, or choose an existing tag to apply to the Job/Project/Costs field by
clicking the ellipses button. Use this field to categorise your transactions.
9.
Attachment
Click the Attachment button to attach an item to attach an item to this
transaction in the transaction journal. For example, scan a copy of a receipt for
this transaction and attach it to this item using the Attachment button.
10.
Total (exTax)
The Total (exTax) field displays a total of all line items excluding tax.
Tax Inclusive: Check the Tax Inclusive checkbox to include tax on each line
item.
11.
Total Tax
The Total Tax field displays a total of all line items including tax.
12.
Balance
The Balance field displays the sum of the Total (exTax) and Total Tax fields.
13.
Save and
Cancel
Click Save to save this transaction. Click Cancel to exit this transaction without
saving.
14.
Shortcut
Click the Shortcut button to create a shortcut for this transaction.
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User Guide
Line Item
Each Line Item is organised by column. The columns are:
•
Note
o Type a description for the line item in the Note column.
•
Account
o Type the account from which the transaction is payed in the Account column.
•
Amount
o Type the amount of the transaction in the Amount column.
•
Tax Code
o Choose the appropriate tax code for this column.
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Receiving Money
Use the Receive Money command to record money received into your accounts. Use this
feature to record moneys not related to customer sales. This section is for instances in which
you do not need to track customer payments and when payments are provided in full.
•
Tax amounts are recorded against GST received.
•
Amounts entered in each line are attributed to the selected income amount.
•
The total amount is added from the selected bank account.
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User Guide
Field
Description
1.
Deposit
Account
Choose the money account from which the funds will be deposited.
2.
Existing Payee
Choose the payee from the dropdown list. If the payee is included in your
contact cards, they will display in this dropdown list. If the payee is not in the
list, use the Quick Add button to add the payee to the list.
3.
Payee
Use the Payee field to enter descriptive text about the payee in the field above.
4.
Date
The Date field displays today’s date by default. Choose an alternate date if
desired.
5.
Cheque/Ref.
Type a cheque or reference number in the Cheque/Ref. field to keep track of
this payment.
6.
ID
The ID field displays the automatic ID number that Nominal has applied to this
transaction.
7.
Line Item
Line items display information about the transaction including: description
(Note), Account, Amount and Tax Code. See the Line Item section below for
more information.
8.
Memo
(Ledger)
Enter any reference you would like to include with this item in the transaction
journal in the Memo (Ledger) field.
9.
Job/Project/C
ost
Type a tag, or choose an existing tag to apply to the Job/Project/Costs field by
clicking the ellipses button. Use this field to categorise your transactions.
10.
Attachment
Click the Attachment button to attach an item to attach an item to this
transaction in the transaction journal. For example, scan a copy of a receipt for
this transaction and attach it to this item using the Attachment button.
11.
Total (exTax)
The Total (exTax) field displays a total of all line items excluding tax.
Tax Inclusive: Check the Tax Inclusive checkbox to include tax on each line
item.
12.
Total Tax
The Total Tax field displays a total of all line items including tax.
13.
Balance
The Balance field displays the sum of the Total (exTax) and Total Tax fields.
14.
Save
Click Save to save this transaction.
15.
Cancel
Click Cancel to exit this transaction without saving.
16.
Shortcut
Click the Shortcut button to create a shortcut for this transaction.
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Transferring Money
Use the Transfer Money feature to move money between your accounts. Transfer Money
creates a withdraw record in one account and a deposit record in another.
Field
Description
1.
Withdrawal
Account
Choose the account from which you would like to withdraw money.
2.
Deposit
Account
Choose the account in which you would like to deposit the withdrawal.
3.
Memo
(Ledger)
Type a note to accompany this transaction in the transaction journal.
4.
ID
The ID is automatically assigned to the transaction record by Nominal.
5.
Date
The Date field automatically displays today’s date by default. Change this
entry if necessary.
6.
Amount
Type the amount of the transfer in the Amount field.
7.
Reference
The Reference is automatically generated by Nominal and assigned to the
transaction record so that it is easily catalogued.
8.
Save and
Close
Click Save to save the transaction record.
Click Cancel to close this transaction record without saving.
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September 2011
User Guide
Viewing the Register
Click the View Register button to view all deposits and withdrawals. Choose the desired
account from the Account Transactions dropdown.
Use the From, To and Range fields to view the desired transactions.
Use the Delete, Edit, Copy, Paste and Duplicate buttons to work with the displayed line items.
Each line item displays a different transaction, with information organised by column.
Double-click an entry to see more detail about the line item.
Importing Bank Transactions
Click the Import Bank Transactions button to import a Quicken file downloaded from your bank
to reconcile the bank transactions with those recorded by Nominal.
To import bank transactions from your institution,
1. Click the Import Bank Transactions button. The Import Bank Statement screen opens.
2. Click the Load button to browse to and import a Quicken (QIF) file saved to your computer
or network. The QIF file uploads to the software.
Matching
Once you’ve imported the QIF from your bank, you can begin reconciling your bank information
with the information stored in Nominal.
Click the Match button to load a list of transactions in the left side of the table (from the QIF)
and tries to match each transaction in the left side of the table with an account transaction
(Nominal) on the right side of the table.
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Matches are made if:
•
Amount and Date are the same in both lists.
Possible matches are made if:
•
The Amount and Date are within 7 days in both sides of the table.
Items can be matched by dragging them from the right side of the list to the left side of the list.
Option
Description
Apply
Applies the changes to the matched transactions.
Close
Closes the current window.
Clear
Clears the matching for the selected transaction.
Ignore
Ignores the selected transaction.
Ignore All
Ignores all unmatched transactions.
Enter Registry
Creates a registry item for the selected bank transaction.
EFT Batch Payments
Use the EFT Batch Payments button to launch a wizard that processes your payments through
an ABA file. You can also generate a file containing all EFT transactions and execute them with
your bank. Use the EFT Batch Payments button to generate an ABA file for the selected
transactions.
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September 2011
User Guide
Books
The Books tab contains commands used for working with the General Ledger. The table below
lists the commands available on the Books tab and the associated descriptions. Commands are
listed by group, from left to right.
Group
Command
Description
Click Enter Record to enter a general ledger transaction. Enter
Record can be used for credits and debits, and enters
transactions directly into the general ledger. A minimum of
two line items are required for a general ledger transaction.
The total credit and debit must balance out. Transactions
shouldn’t generally be added to the general ledger.
Click the Returns button to view a list of items related to
returns.
Click the Invoices button to view a list of transactions related
to invoices.
Click the Credits Applied button to view a list of items related
to credits.
General Ledger
Click the General button to view a list of general ledger
transactions.
Click the Payments Received button to view a list of payments
received.
Click the Payments Made button to view a list of payments
made.
Click the Purchases button to view a list of items related to
payments.
Click the Receive Money button to view a list of items related
to receiving money.
Click the Spend Money button to view a list of items related to
spending money.
Click the Transfer Money button to view a list of items related
to transferring money.
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Click the Payroll button to view items related to payroll.
General Ledger Record
Click the Enter Record button to open a new general ledger record.
Use a general ledger record to enter transactions which are not related to invoices, purchases,
spending or deposits.
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User Guide
Field
Description
1.
Date
By default, the Date field displays today’s date. If desired, change to a
different date.
2.
Memo
Type a description for the general ledger item in the Memo field.
3.
Ref
The Ref field displays a reference number for the general ledger item. This is
automatically assigned to the entry by Nominal.
4.
ID
The ID field displays the ID for the general ledger item. This is automatically
assigned to the entry by Nominal.
5.
Line Item
Line items display the credit and debit for the general ledger item. Choose the
account in the Account field. The credit and debit must balance each other
out.
6.
Total Debit
The total debit displays the total for all debits in the general ledger item. It is
automatically calculated.
7.
Job/Project/C
ost
If the general ledger item is related to a particular job, project or cost, enter
the job, project or cost information in the field.
8.
Total Credit
The total credit displays the total for all credits in the general ledger item. It is
automatically calculated.
9.
Balance
The balance displays the difference between the total debits and total credits.
The balance must be zero before the general ledger entry can be saved.
10.
Save and
Cancel
Click Save to save the general ledger item to the general ledger. The balance
must be zero to save the general ledger item. Click Cancel to exit the ledger
without saving the item.
Journal Records
The following options allow you to view a list of journal transactions, organised by type. Each
journal transaction is associated with a source, such as an invoice or payment.
•
Returns
o Click the Returns button to view records related to returns.
•
Invoices
o Click the Invoices button to view records related to invoices.
•
Credits Applied
o Click the Credits Applied button to view records related to credits applied.
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•
General
o Click General to view a list of all general ledger records.
•
Payments Received
o Click Payments Received to view a list of all records related to payments
received.
•
Payments Made
o Click Payments Made to view a list of all records related to payments made.
•
Purchase Order
o Click Purchase Order to view all records related to purchase orders.
•
Receive Money
o Click Receive Money to view all records related to monies received.
•
Spend Money
o Click Spend Money to view all records related to spending money.
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User Guide
Purchases
The Purchases tab is used to manage business purchases, items or services. It can also be used
for items being sold, tracking inventory and for services and other items with outstanding
payments.
If payment is made in full, or supplier payments do not need to be tracked, then Spend Money
may be used instead of Purchases.
Group
Command
Description
Click Enter Purchase to enter an order for a supplier. Use this
option to order new products or services.
Purchase
Click Pay Supplier to pay open invoices.
Click Open to view a list of purchases with outstanding
balances.
Purchases
Click Closed to view a list of purchases that have been fully
paid.
Click All to view a list of all open and closed purchases.
Click Accounts Payable to view a list of outstanding purchases.
Analyze
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Enter Purchases
Click Enter Purchase to open the Purchase (Purchase Order) screen. This screen is used to
record supplier invoices, pay a supplier for an item or purchase received and to email or print
the purchase.
At least one supplier must be defined in your supplier list prior to using this function.
Field
Description
1.
Date
The Date field is automatically populated with today’s date. Click in the field
and type an alternate date if desired.
2.
Supplier
Choose the appropriate supplier from the Supplier dropdown.
3.
Terms
The Terms field defaults to 30 days. Chose another term or click Quick Add to
apply different terms.
4.
ID
The ID is automatically applied by Nominal and is used by the software to keep
track of this transaction.
5.
Comment
Click in the Comment field to add a comment to this record.
6.
Ship To
Ship To defaults to your shipping address. Click in the field to enter an
alternate address if desired.
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User Guide
7.
Tax Inclusive
Check the Tax Inclusive box if this item is taxable.
8.
Due Date
The Due Date defaults to 30 days from the date of the purchase. Click to
change the entry to another date if desired.
9.
Ship Date
The Ship Date defaults to today’s date. Click to change the entry to another
date if desired.
10.
Line Item
Enter the details for this item in the line item area. Each line item is organised
in columns. Columns include: Description, Account, Type, Item, Quantity,
Price, Amount and Tax Code.
11.
Memo
(Ledger)
The Memo (Ledger) field displays how this entry will be identified in the
General Ledger. Click to change.
12.
Job/Project/C
ost
Enter an associated Job/Project/Cost if desired.
13.
Attachment
Click the Attachment button to add an attachment such as a scanned receipt.
14.
Pay Method
Choose the appropriate method of payment from the Pay Method dropdown.
Click Quick Add if the appropriate entry is not on the list. Click the Pay Details
button to add information about any credit card entries.
15.
Total (ex Tax)
Tax
Total
Paid
Balance
The Total (ex Tax), Tax, Total, Paid and Balance fields are populated using the
information entered in the line item. If an amount has been paid on this item,
type that information in the Paid field.
16.
Template
If desired, choose a template from the Template dropdown.
17.
Send
Print
Preview
Click Send to send a copy of this invoice via email.
Click Print to print a copy of this invoice.
Click Preview (PDF) or Preview (Word) to preview this item in the associated
application.
18.
Save
Cancel
Click Save to save this item to the General Ledger.
Click Cancel to close this item without saving it to the General Ledger.
19.
Shortcut
Click Shortcut to create a shortcut to this item.
•
Line Item
o Line Items are organised by column. Each column requires specific information.
•
Description
o Enter a description for this purchase order item, or select a previous description
from the dropdown list. If choosing an item from the dropdown list, the other
columns will be automatically populated.
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•
Account
o Select an income account to record this purchase order item against, or click
Quick Add to add a new account.
•
Type
o Purchase order items can be items, services or other. Items are predefined and
have purchase prices. They can be tracked for inventory. A service is predefined
and has a price and type. Other only has an associated price.
•
Item
o Select the item from the list, or use Quick Add to add a new item.
•
Quantity
o Type the appropriate quantity.
•
Price
o The price for each item.
•
Amount
o The total amount (Price x Quantity).
•
Tax Code
o Select the relevant tax code from the dropdown list, or add the correct code.
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User Guide
Pay Supplier
The Pay Supplier function is used to pay open purchase orders. Funds are added to Accounts
Payable and are reduced from the selected bank account. Click the Pay Supplier button to
open the Pay Supplier screen.
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Field
Description
1.
Deposit
Account
Select the account from which the funds are to be withdrawn. The list of
accounts is generated from accounts marked as Cheque in the Master
Account List.
2.
Supplier
Select the supplier to be paid from the Supplier dropdown list. Once a supplier
is selected, the open purchase orders for that supplier are displayed in the line
items area.
3.
Memo
(Ledger)
The Memo (Leger) field displays text used to identify this item in the General
Ledger. Click in the field and type alternate text if desired.
4.
Date
The Date defaults to today’s date. Click in the field and choose an alternate
date if desired.
5.
Paid
Type the total paid to the supplier in the Paid field.
6.
ID
The ID is automatically assigned by Nominal and is used by the software to
keep track of the item.
7.
Line Item
Each Line Item is an open purchase order for the selected supplier.
8.
Total Paid
The Total Paid field displays the totals of all Paid cells for the open purchase
orders for the selected supplier.
9.
Save
Cancel
Click Save to save this item.
Click Cancel to close this item without saving.
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User Guide
Purchase Orders List
•
Click Open to view all open purchase orders. Open purchase orders are purchase orders
that have an outstanding balance.
•
Click Closed to view all closed purchase orders. Closed purchase orders are purchase
orders that have been paid in full.
•
Click All to view all, open and closed, purchase orders.
Field
Description
1.
Export
Click Export to export purchases to Excel.
2.
Print
Click Print to print the purchases grid.
3.
From
The From field displays the starting date for the range of purchases displayed
in the grid.
4.
To
The To field displays the ending date for the range of purchases displayed in
the grid.
5.
Range
The Range field displays the range used to display the purchases in the grid.
6.
Delete
Click Delete to delete a purchase order.
7.
Edit
Click Edit to edit a purchase order.
8.
Copy
Click Copy to copy a purchase order.
9.
Paste
Click Paste to paste a purchase order.
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Accounts Payable
Click Accounts Payable in the Analyze group to review outstanding purchase orders and to view
a summary of all outstanding purchases.
The Accounts Payable screen displays the current outstanding amounts for each supplier. The
table is organised by supplier (row) and dates (columns). Each cell displays a summary of the
outstanding purchase order.
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User Guide
Click in a row or cell to view a list of purchase orders in the summary table below.
The Debt Collection slider is a visual representation of outstanding supplier payments. The
information is calculated based on amounts owed vs. amounts paid as well as the length of
time since the payment was due.
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Manage
The Manage tab contains commands used for working with and managing your company
information. The table below lists the commands available on the Manage tab and the
associated descriptions. Commands are listed by group, from left to right.
Group
Accounts
Items
Command
Description
Click the Accounts button to manage your Chart of Accounts.
Use Axccounts to manage company accounts; add, edit or
delete accounts; set the account balance for each account.
Click the Items button to manage the list of items and services
used by the company. Use Items to define items or services
the company is selling and billing for. Use Items to define
items or services the company is purchasing or billed for.
Click the Tax Codes button to manage the list of tax codes.
Use Tax Codes to add, edit or delete tax codes and rates.
Click the Terms button to manage the list of sales terms. Use
Terms to add, edit or delete payment terms for invoices and
purchases.
Manage Lists
Click the Pay Methods button to manage the list of payment
methods. Use Pay Methods to add, edit or delete methods of
payment.
Click the Leave Types button to manage payroll leave types.
Use Leave Types to define whether leave is accrued, how many
hours per year, and whether the leave is paid and/or visible on
the payslip.
Manage Cards
Click the All Cards button to manage a list of all card types.
Use All Cards to add, edit and/or delete customers, employees,
suppliers and personal card types.
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User Guide
Click the Customers button to manage a list of customer cards.
Add, edit and/or delete customers.
Click the Employees button to manage the list of employees.
Add, edit or delete employees.
Click the Suppliers button to manage the list of suppliers. Add,
edit or delete suppliers.
Click the Personal button to manage the list of personal
contacts. Add, edit or delete personal contacts.
Chart of Accounts
Click the Accounts button to manage your Chart of Accounts. Use the Chart of Accounts to add
new accounts, delete unused accounts or to edit account details.
The Chart of Accounts displays information in two different ways.
•
The left part of the screen displays a tree displaying all accounts in the proper hierarchy.
•
The right part of the screen displays accounts in a table.
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Editing Tools
The Account list management section of the screen contains tools related to editing accounts.
Use the editing tools to add, delete, print grid contents, edit account information and reload
account information into the tree.
Table Display
The Table Display organises your accounts into a table format for easy viewing.
The Table Display provides the following information about each account:
•
Account ID
o Nominal’s unique identifier used to identify the account within the software.
•
Account Parent
o The account’s parent, or account above this account in the hierarchy.
•
Account Name
o The common name used to describe the account.
•
Account Type
o Describes the account type. Types include: container (folder) account, detail
(leaf) account, or special purpose (accounts receivable, accounts payable, super
payable, GSTpayable, etc.).
•
Account Group
o Defines the main group the account is contained in. Groups include: ROOT,
ASSET, EQUITY, EXPENSE, etc.
•
Account Balance
o Displays the current balance in the account.
•
BAS Field
o Displays information about the associated business activity statement.
Tree Display
The Tree Display organises your accounts into a tree format displaying the accounts in a
hierarchy.
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User Guide
Items
Click the Items button to manage your items for sale, or items for your purchase. Items can be
added, edited or deleted.
•
Items, Services or Rates Management
o Use the buttons in the Items, Services or Rates Management section of the
screen to export and/or print the Items grid, or add or delete items from the list.
•
Item ID
o The Item ID column displays the unique identifier for the item.
•
Name
o The name of the item.
•
Code
o A tag used to categorise the line item.
•
Type
o Displays Item or Service.
•
Selling/Billing?
o Displays a checkmark if you are selling and billing for this item.
•
Sell/Bill Price
o Displays the price for this item.
•
Buying/Paying?
o Displays a checkmark if you are buying and paying for this item.
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•
Buy/Pay Price
o Displays the price for this item.
Tax Codes
Click the Tax Codes button to add, edit or delete tax codes and rates.
Manage list of tax codes and rates
Use the buttons in the Manage list of tax codes and rates section of the screen to export and/or
print the Tax Code grid, or add or delete tax codes and rates from the list.
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User Guide
Terms
Click the Terms button to add, edit or delete terms for invoices and purchases.
Terms Management
Use the buttons in the Terms Management section of the screen to export and/or print the
Terms grid, or add or delete terms from the list.
Manage Cards
The Manage Cards group contains commands used to manage all card types. Card types
include customers, suppliers, employees and personal contacts.
Click All Cards to view a list of all card types.
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Cards contain the same information regardless of card type. The table below describes each
piece of information.
Field
Description
ID
Automatically generated by Nominal. Used by the software to identify this
card.
Name
The card’s name. Can be the name of a person, company or other
organisation.
Type
The card’s type. Types include: Employee, Customer, Supplier or Personal.
Phone
Main phone number for the card.
Alt Phone
Alternate phone number for the card.
Fax
Fax number for the card.
Email
Email address for the card.
Website
Website for the card.
Contact
Contact person related to this card.
Alt Contact
Alternate contact person related to this card.
Location
Click the Address Details button to add multiple addresses related to this card.
For example, shipping, billing and home address.
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Employee Details
In addition to fields common to all cards, as described in the section above, employee cards
have employment details. Click the Payroll Details button on the Employee Contact card to
access the employee details.
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Personal
Field
Description
Employee ID
The employee’s identification number. This is automatically assigned by Nominal
and is used by the software to identify the employee.
Date of Birth
Enter the employee’s date of birth.
Marital Status
Choose the employee’s marital status from the dropdown list. Choices include,
Married, Single and Divorced.
Gender
Choose Male or Female from the dropdown list.
Employment
Field
Description
Hire Date
Choose the employee’s hire date.
Date Leaving
Choose the employee’s termination date if known.
Employment
Choose the type of employment from the dropdown list. Choices include: Full Time,
Part Time, Casual and Temporary.
Job Title
Type the employee’s job title in the field.
Department
Type the employee’s department in the field.
Manager
Select the employee’s manager from the dropdown list.
Payroll
Field
Description
Timesheet or
Salary
Choose the appropriate radio button for the type of employment. If Salary is
selected, choose the appropriate Wages Type from the dropdown list, and the enter
the wages figure.
Leave Rate
Enter the employee’s leave rate.
Pay Frequency
Choose the appropriate pay frequently. Choices include: Weekly, Fortnightly, and
Monthly.
Bank Name
Enter the employee’s bank name. For direct deposit.
Name
Enter the employee’s name. For direct deposit.
Number
Enter the employee’s account number. For direct deposit.
BSB
Enter the employee’s BSB number. For direct deposit.
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Taxes & Super
Field
Description
Tax Scale
The tax scale is defined by the ATO and is used to calculate the PAYG withholding.
HELP
Check if HELP is relevant to this employee.
SFSS
Check if SFSS is relevant to this employee.
Tax File Number
Enter the employee’s tax file number.
Super Rate
The default and minimum is 9%. Adjust accordingly.
Fund Name
Name of the superannuation fund for the employee.
Fund Number
Member number for the employee’s superannuation fund.
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Payroll
The Payroll tab is used to manage payroll. Use the functions on the Payroll tab to manage pay
runs and payslips for the company. Use the tab to create, print and email payslips for
employees. Use the Payroll tab to record payments made to and on behalf of employees. The
table below lists the commands available on the Payroll tab and the associated descriptions.
Commands are listed by group, from left to right.
Group
Employee
Command
Description
Click the Employees button to manage the Employee list. Add
edit or delete employees from the list. This provides access to
the same area of the software as Manage | Cards | Employees.
Click the Pay Run button to access the Payroll Management
screen.
Click the Tax Calculator button to open the Tax Calculator.
Salaries
Click the Record Leave button to manage the list of leave
records. Add, edit or delete employee leave from the list.
Payroll Management
The Payroll Management screen enables you to manage pay-cycles for your employees, and to
define related pay slips for each pay-cycle. A pay-cycle will be auto generated by the system
when the current date is after the last pay cycle end.
The type of pay-cycle created (weekly, fortnightly or monthly) will be dependent on the kind of
pay-cycle your employees are defined as. When there are only weekly paid employees in the
system, the system will only create weekly pay-cycles. The same is true for fortnightly and
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monthly employees. If there are only employees of one type in your system, only pay-cycles of
that type will be created. You can also manually create pay-cycles using the plus button.
When a pay-cycle is created, the relevant payslips are created for each employee with the same
pay-cycle type, all weekly employees will be added to a new weekly pay-cycle. You are able to
add or delete employees to a pay-cycle using the plus and minus buttons on the table below.
When employees’ pay slips are created the different payroll details are calculated automatically
by the system based on the employee payroll details and the pay-cycle type. For example, a
weekly base salary will be based on calculating the yearly salary, etc. Other deductions such as
superannuation will be calculated based on the employee’s details and in the payroll section of
their employee card.
Use the Pay Run button to open the journal and enter the appropriate records for payment of
selected pay cycle. Please note that once a payment is made, no changes can be made to a pay
cycle or journal. You may use the general journal to enter reconciliation records at a later time.
Manage Company’s Pay Run
Use the options in the Manage Company’s Pay Run section to add, delete, pay, print or email
payroll entries. Filter the date range for the Pay Runs displayed in the table using the From, To,
and Range fields.
The top section of the screen displays Pay Cycle information.
The bottom section of the screen displays Pay Slip information.
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Tax Calculator
The Tax Withholding Calculator is used to calculate TAX withholdings for employees’ wages
based on information from the TAX Office, July, 1 2010 (NAT1004).
•
Tax Scale
o Select the relevant ATO tax scale for the current employee.
•
HELP
o Check the HELP checkbox if it is relevant to this employee.
•
SFSS
o Check the SFSS checkbox if it is relevant to this employee.
•
SCEP
o Check the SCEP checkbox if it is relevant to this employee.
•
Weekly
o The Weekly field displays the amount withheld based on the entered
information using the Calc button.
•
Calc
o Click the Calc button to calculate the Weekly amount.
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Billing
The Billing tab contains features used to deal with billing clients for time worked on their
projects or for recording hourly employees’ time. The table below lists the commands available
on the Payroll tab and the associated descriptions. Commands are listed by group, from left to
right.
Group
Timesheet/Billing
Command
Description
Click the Time Sheets button to enter timesheets for
employees working on customer tasks to record hours for
billing. Also can be used to calculate non-salaried employees’
salaries.
Click Bill Time to bill your customers for time recorded in
timesheets. Select the hours performed for the selected
customer and create an invoice.
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Timesheet
Click the Time Sheets button to enter timesheet information for employees providing work for
clients.
To create a timesheet choose the appropriate employee from the Employee dropdown. Choose
the appropriate dates in the Time Sheet for fields.
Create a line item for each task performed by the employee. Each column contains different
information about the task.
•
Service/Rate
o Choose the desired Service/Rate from the dropdown menu, or use Quick Add to
add a service or rate that is not in the list.
•
Customer
o Choose the desired customer from the dropdown menu, or use Quick Add to
add a new customer not in the list.
•
Task
o Type the task in the task cell. This is a description that will be provided on the
invoice.
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•
Days
o Type the hours worked for each day of the week. The hours are totalled in the
Total field.
•
Invoice
o Click Invoice to create a new invoice based on the information entered in the
time sheet.
•
Apply
o Click Apply to total the hours in the timesheet.
•
Close
o Click Close to close the timesheet without saving.
•
Copy Last
o Click Copy Last to copy the last entry in the timesheet to a new row.
•
Delete
o Click Delete to delete the timesheet.
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Bill Time
Once time has been entered for an employee or multiple employees, an invoice can be created
to bill a client for time worked.
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To create an invoice for a customer, choose the desired customer from the Customer
dropdown. Check the desired timesheets using the checkbox in the Selected column. Click
Invoices. An invoice is created.
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Report
The Report tab provides access to several different report types. To view a report, access the
desired report type from the Ribbon, and the report displays. The table below lists the
commands available on the Payroll tab and the associated descriptions. Commands are listed
by group, from left to right.
Group
Command
Description
The Accounts dropdown provides access to:
•
Accounts List
•
Account Transactions
•
Journal Summary
•
Journal Detail
The Journal dropdown provides access to:
•
General Journal
•
Disbursement
•
Receipt
The Banking dropdown provides access to:
Reports
•
Bank Register
•
Deposits
•
Withdrawal
•
Bank Balance
The Sales dropdown provides access to:
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•
Item Sales
•
All Sales
•
Closed Invoices
•
Open Invoices
•
Quotes
•
Credits
•
Reconcile Receivables
•
Reconcile Payables
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The Lists dropdown provides access to:
•
Card List
•
Card Locations
•
Card Transactions
•
Price List
The Job/Cost dropdown provides access to:
•
Job Transactions
•
Jobs Incoming
•
Jobs Outgoing
The GST dropdown provides access to:
•
GST Cash
•
GST Accrual
Click Balance Sheet to view a snapshot of the Balance Sheet.
Use the tools at the top of the screen to filter the report.
Click Profit and Loss to view a snapshot of profits and losses.
Use the tools at the top of the screen to filter the report.
Snapshot
Click Trial Balance to use the Trial Balance tool. Use the tools
at the top of the screen to filter the results.
Click Cash Flow to view a graphical representation of Bank
Inflow vs. Outflow. Use the tools at the top of the screen to
filter the report.
The Income/Expense dropdown provides access to:
Charts
•
Total Balances
•
Income by Account
•
Expenses by Account
•
Withdraw by Payee
•
Income Trend
•
Expenses Trend
•
Income vs. Expenses
•
Account Trend
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The Asset/Liability dropdown provides access to:
•
Asset Accounts
•
Liability Accounts
•
Asset Trend
•
Liability Trend
•
Asset vs. Liability
•
Bank Account Trend
The Items/Services dropdown provides access to:
•
Sales Types
•
Item Sales
•
Item Purchases
The Sales/Purchases dropdown provides access to:
•
Sale by Customer
•
Purchase by Supplier
The Staff dropdown provides access to:
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•
Org Chart
•
Staff Report
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SBR/ATO
The SBR/ATO tab provides access to the Standard Business Reporting group. The Standard
Business Reporting group contains three commands:
•
BAS Submission
•
TFN Declaration
•
PAYG Summary
BAS Submission
Click the BAS Submission button to launch the Business Activity Statement wizard.
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Field
Description
1.
Load
Click Load to load the AusKey file received from the ABR. This is used to
identify your business to the ATO.
2.
Start Period
Select the appropriate start date for the period from the Start Period
dropdown.
3.
End Period
Select the appropriate end date for the period from the End Period dropdown.
4.
Password
Enter your AusKey password for the BAS.
5.
Company ABN Type the appropriate company ABN in the field.
6.
Validate Key
After loading the AusKey, selecting the appropriate ABN, choosing the date
range and entering your AusKey password, click the Validate Key button to
validate the entered information.
7.
List (1)
Click the tab to switch to the List tab. Click Go to execute the List operation.
8.
Prefill (2)
Click the tab to switch to the Prefill tab. Click Go to execute the Prefill
operation.
9.
Prelodge (3)
Click the tab to switch to the Prelodge tab. Click Go to execute the Prelodge
operation.
10.
Lodge (4)
Click the tab to switch to the Lodge tab. Click Go to execute the Lodge
operation.
11.
Reporting
Party
Type the appropriate information for the reporting party into the fields.
12.
Select
Statement
Choose the desired statement template from the dropdown list.
13.
Statement
Fill in the Statement fields as appropriate.
To submit a BAS,
1. Click the List tab to view the List tab. Fill out the fields within the tab.
2. Click Go.
3. Click Load. This loads the AusKey file received from the ABR, which is used to identify your
business to the ATO. The information from the AusKey file displays in the ABN List,
immediately to the right of the Load button.
4. Choose your company ABN from the ABN list.
5. Click the Prefill tab. Fill out the fields within the tab.
6. Click Go.
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7. Click the Prelodge tab. Fill out the fields within the tab.
8. Click Go.
9. Choose the desired Start Period and End Period.
10. Type your AusKey password in the Password field.
11. Click Validate Key. Your details are validated and the wizard completes your Business
Activity Statement.
TFN Declaration
Click the TFN Declaration button to launch the TFN Declaration Wizard.
Section A: Payee
1.
2.
Field
Description
Load and TFN
List
Click the Load button to load an XML file containing your AusKey credentials.
Choose the correct credentials from the TFN List.
Start Period
Select or type the appropriate start date for the period from the Start Period
dropdown.
End Period
Select or type the appropriate end date for the period from the End Period
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dropdown.
3.
Password
4.
Company ABN Type the appropriate company ABN in the field.
5.
Apply
Click Apply to set your username and verify your password.
Pre Lodge TFN
Click Pre Lodge TFN to submit the Pre Lodge TFND service.
Lodge TFN
Click Lodge TFN to submit the Lodge TFND.
7.
List of
Employees
Click the List of Employees dropdown to select an employee from the list. This
list is created from the card list.
8.
Load
Click Load to load the list of employees created from the card list.
9.
What is your
tax file
number?
Type your tax number. Tax numbers are unique numbers issued by the Tax
Office to individuals and organisations to identify tax records. It increases
efficiencies in administering tax and other Australian Government systems.
If you are unable to report a tax number for an individual, choose the reason
from the TFN Exemption dropdown.
10.
What is your
Name?
Family Name: The payee’s previous surname, where the payee has on the
declaration provided a name by which they were previously known to the ATO.
Given Name: The payee’s previous first name, where the payee has on the
declaration provided a name by which they were previously known to the ATO.
Other Given Name: The payee’s previous second given name, where the payee
has on the declaration provided a name by which they were previously known
to the ATO.
11.
What is your
Date of birth?
Choose the date of birth for the payee.
12.
What is your
The payee’s home address in Australia. If the payee lives overseas, check the
home Address
Overseas Address checkbox.
in Australia?
13.
On what basis
are you paid?
Choose the correct option describing the payment arrangement between the
payer and payee.
14.
Are you an
Australian
resident for
tax purposes?
If the payee is an Australian resident for tax purposes check the checkbox.
15.
Do you want
to claim your
tax free
threshold for
this payer?
The tax-free threshold is the amount of income that can be earned each year
that is not taxed; this threshold can vary each year. This is only available to
Australian residents.
16.
Do you want
to claim the
Indicates an offset allowing eligible people to earn more income before they
have to pay tax and the Medicare levy has been requested. If a taxpayer is
6.
Enter your AusKey password for the BAS.
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senior
Australians
tax offset?
eligible this means they pay less tax. To be eligible a taxpayer must meet four
conditions:
1) Age
2) Eligibility for Australian Government age pensions or similar payments
3) Taxable income threshold, and
4) Not in gaol.
If the taxpayer meets all four conditions, the amount of offset will vary
depending on their taxable income and circumstances.
Do you want
to claim a
zone,
overseas
dependant
spouse or
special tax?
Zone: A Zone offset may be claimed by a taxpayer if they live or work in
certain remote areas of Australia.
Overseas Forces: If a taxpayer serves as a member of Australia’s Defence Force
or United Nations armed forces, he is eligible for the Overseas Forces tax
offset.
Dependant Spouse: The Dependant Spouse Tax Offset is available to taxpayers
who contribute to the maintenance of their dependant spouse which reduces
the amount of tax to be paid.
Invalid Relative: A person may be entitled to a special tax offset for a
dependant invalid relative, dependant parent, housekeeper caring for an
invalid spouse or a dependant child-housekeeper.
Do you have
accumulated
Financial
Supplement
debt?
Check the checkbox if the taxpayer has a Student Financial Supplement
Scheme.
Do you have
accumulated
Higher
Education
Loan Program
(HELP) debt?
Check the checkbox if the taxpayer has a Higher Education Loan Program
benefit in place.
19.
Declaration
Declaration Type: Choose Payee Signature Present if a hardcopy of the
reported record has been signed.
Accepted: Check the Accepted checkbox to show that the declaration has
been accepted.
Signature: Enter the Supplier Signatory Identifier Text.
Date: Choose the date of the declaration.
20.
Timestamps
Messages
If applicable Timestamps and/or Messages will display in this area.
17.
18.
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Section B: Payer
Most of the information in the Section B: Payer tab will be automatically populated with
information from other areas in the software.
Field
Description
1.
What is your
Australian
business
Your ABN is a unique identified used by the ATO on behalf of the Tax Agent’s
number (ABN) Board. It is used to uniquely identify individuals registered by the Tax Agent’s
or your
Board.
withholding
number?
2.
What is your
registered
business
name or
trading
name?
Report the trading name of the payer in full. If the payer does not have a
trading name, leave this field blank.
3.
Declaration
by Payer
Declaration Type: Choose Payer Signature Present if a hardcopy of the
reported record has been signed.
Accepted: Check the Accepted checkbox to show that the declaration has been
accepted.
Signature: Enter the Supplier Signatory Identifier Text.
Date: Choose the date of the declaration.
4.
What is your
business
Your business address should be automatically populated by Nominal. Make
any adjustments necessary.
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address?
5.
Who is your
contact
person?
The Payer Contact Name is to be reported in full with one space between
words and also any initials that occur in the name. The field cannot be blank.
Complete the fields outlined above to submit the TFN declaration.
PAYG Summary
Click the PAYG Summary button to launch the PAYG Summary Wizard.
Section A: Payee
Field
Description
1.
Load
TFN List
Click the Load button to load an XML file containing your AusKey credentials.
Choose the correct credentials from the TFN List.
2.
Start Period
End Period
Select or type the appropriate start date for the period from the Start Period
dropdown.
Select or type the appropriate end date for the period from the End Period
dropdown.
3.
Password
Enter your AusKey password for the BAS.
4.
Company ABN Type the appropriate company ABN in the field.
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5.
Apply
Click Apply to set your username and verify your password.
6.
Pre Lodge
PAYG
Click Pre Lodge TFN to submit the Pre Lodge TFND service.
Lodge PAYG
Click Lodge TFN to submit the Lodge TFND.
7.
List of
Employees
Click the List of Employees dropdown to select an employee from the list. This
list is created from the card list.
8.
Load
Click Load to load the list of employees created from the card list.
What is your
tax file
number?
Type your tax number. Tax numbers are unique numbers issued by the Tax
Office to individuals and organisations to identify tax records. It increases
efficiencies in administering tax and other Australian Government systems.
If you are unable to report a tax number for an individual, choose the reason
from the TFN Exemption dropdown.
10.
What is your
Name?
Family Name: The payee’s previous surname, where the payee has on the
declaration provided a name by which they were previously known to the ATO.
Given Name: The payee’s previous first name, where the payee has on the
declaration provided a name by which they were previously known to the ATO.
Other Given Name: The payee’s previous second given name, where the payee
has on the declaration provided a name by which they were previously known
to the ATO.
11.
What is your
Date of birth?
Choose the date of birth for the payee.
12.
What is your
The payee’s home address in Australia. If the payee lives overseas, check the
home Address
Overseas Address checkbox.
in Australia?
9.
13.
Withholding
Payment
Income Type
Choose the code indicating the type of income being reported in the payment
summary.
Period Start
Date
Choose the appropriate period start date.
Period End
Date
Choose the appropriate period end date.
Pay As You Go
Tax
Enter any income tax withheld under the Pay As You Go Arrangement.
Withholding
Tax Withheld
Individual
Non Business
Gross
Enter any payments of salary, wages, bonuses and commissions paid to the
payee as an employee, company director or office holder. Include the total
gross amount before amounts are withheld for tax.
Additional
Click the dropdown to enter any additional details about the payee’s
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Details
withholdings.
Report
Amendment
Indicator
Check the checkbox if this report contains amended data.
Section B: Payer
Most of the information in the Section B: Payer tab will be automatically populated with
information from other areas in the software.
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Field
Description
1.
What is your
Australian
business
Your ABN is a unique identified used by the ATO on behalf of the Tax Agent’s
number (ABN) Board. It is used to uniquely identify individuals registered by the Tax Agent’s
or your
Board.
withholding
number?
2.
What is your
registered
business
name or
trading
name?
Report the trading name of the payer in full. If the payer does not have a
trading name, leave this field blank.
3.
Declaration
by Payer
Declaration Type: Choose Payer Signature Present if a hardcopy of the
reported record has been signed.
Accepted: Check the Accepted checkbox to show that the declaration has
been accepted.
Signature: Enter the Supplier Signatory Identifier Text.
Date: Choose the date of the declaration.
4.
What is your
business
address?
Your business address should be automatically populated by Nominal. Make
any adjustments necessary.
5.
Who is your
contact
person?
The Payer Contact Name is to be reported in full with one space between
words and also any initials that occur in the name. The field cannot be blank.
Complete the fields outlined above to submit the TFN declaration.
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Tools
The Tools tab provides access to several preferences and software-related functions. The table
below lists the commands available on the Tools tab and the associated descriptions.
Commands are listed by group, from left to right.
Group
Settings
Command
Description
Click the Change button to access Preferences and change
various settings within the software.
Click the Activate Paid License button to validate your
payment and activate your software license. Please make sure
to enter the same email addressed used when making the
purchase.
License
Click the Extend Trial button to extend your trial period by one
month. Enter the appropriate details to extend your license.
Click Buy Now to purchase Nominal Accounting Software.
Click this button to be taken to your PayPal account to
purchase the software.
Click the Check For Updates button to verify that the latest
version of the software is installed. If it is not installed, the
newest version can be downloaded.
Update
Click the Win/Donate $200 button to fill out a survey about
the software.
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Web
The Web tab provides access to integration-related functions. Use the commands available in
the Integrate group to integrate Nominal with many online services. The table below lists the
commands available on the Web tab and the associated descriptions. Commands are listed by
group, from left to right.
Group
Command
Description
Click the PayPal Transactions button to download transactions
from your PayPal account, and create account records. You
will need your PayPal API account information including
username, password and signature. A corresponding Nominal
Register record will be created for each PayPal transaction
once configured.
Click the Import Cards dropdown to import contact cards from
the following sources:
Integrate
•
PayPal
•
Magneto
•
VirtueMart
•
Zen Cart
Click the Import Items dropdown to import items from the
following sources:
•
Magneto
•
VirtueMart
•
Zen Cart
Click the Freshbooks button to connect to your Freshbooks
account using the Freshbooks API and import your Freshbooks
clients, invoices, expenses and items. Obtain your Freshbooks
API URL and authentication token here: Freshbooks | My
Accounts | Freshbooks API.
Click the Harvest button to connect to your Harvest account
using the Harvest API to import your data into Nominal.
Obtain your Harvest domain, username/email and password
here: https://<domain>.harvestapp.com.
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Click the SalesForce button to connect to your SalesForce
account using the Web Service API to import your data into
Nominal. Obtain your SalesForce username, password and
token here: Name | Setup | My Personal Information | Reset
my security token. Note: You will need API access to your
account.
Click the SugarCrm button to connect to your SugarCRM
instance using the Web Service API and import your data into
Nominal. Obtain your SugarCRM username, password and
URL.
Click the Highrise button to connect to your Highrise account
using the Highrise API to import your data into Nominal.
Obtain your Highrise domain, username/email and password
here: https://<domain>.highrisehq.com.
Click the Google button to connect to your Google account
using the Google Contacts API and import your contacts into
Nominal. Obtain your Google username/email and password
to connect to your Google account.
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Import
The Import tab provides access to importing functions. Use the commands available in the
Import group to import data from various sources. The table below lists the commands
available on the Import tab and the associated descriptions. Commands are listed by group,
from left to right.
Group
Command
Description
Click the Import Cards dropdown to import the following
cards:
•
Outlook Contacts
•
QuickBooks Contacts
•
Cashflow Cards
•
MYOB Cards
Click the Import Items dropdown to import the following
items:
Import
•
QuickBooks Items
•
Nominal Items
•
Cashflow Items
•
MYOB Items
Click the Import Accounts dropdown to import your MYOB
account.
Click the Import Transactions dropdown to import Nominal
Excel files.
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Reference
The Reference section contains details about emailing and printing fields, keyboard shortcuts
and other detailed information.
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Email and Print
Nominal uses Microsoft Office automation for printing and emailing invoices, purchase orders,
quotes and pay slips.
Nominal uses Microsoft Word templates (.dot and .dotx) to create versatile templates for your
records. Customising the built-in templates is as easy as working in a Word document. You can
add your company logo, header, comments or any other text or graphics.
To customise a template, copy the template you would like to modify from the Nominal
software folder, edit as desired and save back to the Nominal software folder. Simple as that!
In Nominal, each record contains different fields. For example, a pay slip contains the salary
and tax fields while a quote contains sales items.
See the following sections for a list of fields available for each type of record.
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Invoice Fields
When editing an invoice template, you can use any of the fields below. You must use the exact
field name.
[0] [type, Card Info]
[1] [invoiceid, Sale Record]
[2] [card, Sale Record]
[3] [terms, Sale Record]
[4] [shipping, Sale Record]
[5] [invoiceDate, Sale Record]
[6] [dueDate, Sale Record]
[7] [shipDate, Sale Record]
[8] [customerPO, Sale Record]
[9] [comment, Sale Record]
[10] [freight, Sale Record]
[11] [glmemo, Sale Record]
[12] [paymethod, Sale Record]
[13] [paydetails, Sale Record]
[14] [totalDue, Sale Record]
[15] [totalPaid, Sale Record]
[16] [tags, Sale Record]
[17] [totalExTax, Sale Record]
[18] [totalTax, Sale Record]
[19] [desc, Sale Item]
[20] [account, Sale Item]
[21] [item, Sale Item]
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[22] [quantity, Sale Item]
[23] [price, Sale Item]
[24] [amount, Sale Item]
[25] [taxCode, Sale Item]
[26] [id, Card Info]
[27] [name, Card Info]
[28] [phone, Card Info]
[29] [altphone, Card Info]
[30] [fax, Card Info]
[31] [email, Card Info]
[32] [website, Card Info]
[33] [contact, Card Info]
[34] [altcontact, Card Info]
[35] [Notes, Card Info]
[36] [Photo, Card Info]
[37] [companyName, Company Info]
[38] [companyABN, Company Info]
[39] [companyAddress1, Company Info]
[40] [companyAddress2, Company Info]
[41] [companyCity, Company Info]
[42] [companyState, Company Info]
[43] [companyPostCode, Company Info]
[44] [companyCountry, Company Info]
[45] [phoneNumber, Company Info]
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[46] [faxNumber, Company Info]
[47] [emailAddress, Company Info]
[48] [webSite, Company Info]
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Purchase Fields
When editing a purchase order template you can use any of the following fields. You must use
the exact field name.
[0] [id, Card Info]
[1] [card, Purchase Record]
[2] [terms, Purchase Record]
[3] [shipping, Purchase Record]
[4] [purchaseDate, Purchase Record]
[5] [dueDate, Purchase Record]
[6] [shipDate, Purchase Record]
[7] [comment, Purchase Record]
[8] [freight, Purchase Record]
[9] [glmemo, Purchase Record]
[10] [paymethod, Purchase Record]
[11] [paydetails, Purchase Record]
[12] [totalDue, Purchase Record]
[13] [totalPaid, Purchase Record]
[14] [tags, Purchase Record]
[15] [totalExTax, Purchase Record]
[16] [totalTax, Purchase Record]
[17] [desc, Purchase Item]
[18] [account, Purchase Item]
[19] [type, Card Info]
[20] [item, Purchase Item]
[21] [quantity, Purchase Item]
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[22] [price, Purchase Item]
[23] [amount, Purchase Item]
[24] [taxCode, Purchase Item]
[25] [name, Card Info]
[26] [phone, Card Info]
[27] [altphone, Card Info]
[28] [fax, Card Info]
[29] [email, Card Info]
[30] [website, Card Info]
[31] [contact, Card Info]
[32] [altcontact, Card Info]
[33] [Notes, Card Info]
[34] [Photo, Card Info]
[35] [companyName, Company Info]
[36] [companyABN, Company Info]
[37] [companyAddress1, Company Info]
[38] [companyAddress2, Company Info]
[39] [companyCity, Company Info]
[40] [companyState, Company Info]
[41] [companyPostCode, Company Info]
[42] [companyCountry, Company Info]
[43] [phoneNumber, Company Info]
[44] [faxNumber, Company Info]
[45] [emailAddress, Company Info]
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[46] [webSite, Company Info]
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Quote Fields
When editing a quote template you can use any of the following fields. You must use the exact
field names.
[0] [type, Card Info]
[1] [invoiceid, Quote Record]
[2] [card, Quote Record]
[3] [terms, Quote Record]
[4] [shipping, Quote Record]
[5] [invoiceDate, Quote Record]
[6] [dueDate, Quote Record]
[7] [shipDate, Quote Record]
[8] [customerPO, Quote Record]
[9] [comment, Quote Record]
[10] [freight, Quote Record]
[11] [glmemo, Quote Record]
[12] [paymethod, Quote Record]
[13] [paydetails, Quote Record]
[14] [totalDue, Quote Record]
[15] [totalPaid, Quote Record]
[16] [tags, Quote Record]
[17] [totalExTax, Quote Record]
[18] [totalTax, Quote Record]
[19] [desc, Quote Item]
[20] [account, Quote Item]
[21] [item, Quote Item]
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[22] [quantity, Quote Item]
[23] [price, Quote Item]
[24] [amount, Quote Item]
[25] [taxCode, Quote Item]
[26] [id, Card Info]
[27] [name, Card Info]
[28] [phone, Card Info]
[29] [altphone, Card Info]
[30] [fax, Card Info]
[31] [email, Card Info]
[32] [website, Card Info]
[33] [contact, Card Info]
[34] [altcontact, Card Info]
[35] [Notes, Card Info]
[36] [Photo, Card Info]
[37] [companyName, Company Info]
[38] [companyABN, Company Info]
[39] [companyAddress1, Company Info]
[40] [companyAddress2, Company Info]
[41] [companyCity, Company Info]
[42] [companyState, Company Info]
[43] [companyPostCode, Company Info]
[44] [companyCountry, Company Info]
[45] [phoneNumber, Company Info]
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[46] [faxNumber, Company Info]
[47] [emailAddress, Company Info]
[48] [webSite, Company Info]
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Pay Slip Fields
When editing a pay slip field, you can use any of the following fields. You must use the exact
field name.
[0] [cycleId, 1]
[1] [cardId, 0]
[2] [cardName, 0]
[3] [Base, 0]
[4] [Super, 0]
[5] [BeforeAddition, 0]
[6] [BeforeDeduction, 0]
[7] [Gross, 0]
[8] [Tax, 0]
[9] [AfterAddition, 0]
[10] [AfterDeduction, 0]
[11] [NetPay, 0]
[12] [type, 1]
[13] [fromDate, 1]
[14] [toDate, 1]
[15] [payDate, 1]
[16] [totalPaid, 1]
[17] [totalPayg, 1]
[18] [totalSuper, 1]
[19] [totalPreAddition, 1]
[20] [totalPreDeduction, 1]
[21] [totalPostAddition, 1]
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[22] [totalPostDeduction, 1]
[23] [textEmpId, 2]
[24] [textDepartment, 2]
[25] [textTitle, 2]
[26] [textBank, 2]
[27] [textAcName, 2]
[28] [textAcNumber, 2]
[29] [textAcBSB, 2]
[30] [textWagesFigure, 2]
[31] [textTFN, 2]
[32] [textSuperRate, 2]
[33] [textSuperName, 2]
[34] [textSuperMember, 2]
[35] [dateDOB, 2]
[36] [dateHire, 2]
[37] [dateLeaving, 2]
[38] [cbMartial, 2]
[39] [cbGender, 2]
[40] [cbManager, 2]
[41] [cbEmployment, 2]
[42] [cbWageType, 2]
[43] [cbPayFrequency, 2]
[44] [cbWagesAccount, 2]
[45] [cbTaxScale, 2]
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[46] [isHELP, 2]
[47] [isCDEP, 2]
[48] [isSFSS, 2]
[49] [DependencyObjectType, 2]
[50] [IsSealed, 2]
[51] [Dispatcher, 2]
[52] [companyName, 3]
[53] [companyABN, 3]
[54] [companyAddress1, 3]
[55] [companyAddress2, 3]
[56] [companyCity, 3]
[57] [companyState, 3]
[58] [companyPostCode, 3]
[59] [companyCountry, 3]
[60] [phoneNumber, 3]
[61] [faxNumber, 3]
[62] [emailAddress, 3]
[63] [webSite, 3]
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Keyboard Shortcuts
Shortcut
Description
I + Ctrl
New Invoice
O + Ctrl
New Order
S + Ctrl
New Spend
R + Ctrl
New Receive
P + Ctrl
New Payment
B + Ctrl
New Pay Supplier
G + Ctrl
New General Ledger
T + Ctrl
New Apply Credit
W + Ctrl
New BAS Wizard
+
Date one day forward.
-
Date one day back.
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