Electronic Disposition System First Nation Consultation User Manual

Electronic Disposition System First Nation Consultation User Manual
Electronic Disposition System
First Nation Consultation User Manual
August 27, 2012
EDS First Nation Consultation User Manual
Revision History
Version
Date
Author/Organization
V1.00
2012-06-25
Pauline Peterson
August 27, 2012
Description
Document Draft
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© 2012 Government of Alberta
Page 2 of 43
EDS First Nation Consultation User Manual
Disclaimer
In this disclaimer provision:
“Crown” means Her Majesty the Queen in right of the Province of Alberta;
“Minister” means the Minister responsible of the Alberta Sustainable Resource Development;
“Their employees” means and includes each, any and every officer, employee, servant and agent of either or both
of the Crown and the Minister and without limiting the generality of the foregoing, and includes employees of the
Crown and the Minister employed in Alberta Sustainable Resource Development.
“EDS” means the Electronic Disposition System and all programs, hardware, documentation, functions and
services forming a part thereof or associate therewith.
The Crown, the Minister and their employees and the contractors and technical advisors of the aforesaid:
(a) Make no warranty or representation, whether expressed or implied, to any person with respect to this material
or documentation of EDS or as to the service, performance, quality, merchantability or fitness of any part of
the aforesaid for any purpose; and
(b) Shall not be liable for any action, damages or claims, whether occasioned by negligence or otherwise, that any
person, user, Subscriber or any employees of the aforesaid may hereafter have, allege or become entitled to
(including but not limited to any claim of third-party contribution of indemnity, any economic or moral loss,
or direct, immediate, special, indirect or consequential damages which do, may, or are alleged to arise as a
result of:
(i) The use of this material or documentation or EDS or any service connection
therewith; or
(ii) Any error or omissions in data or any loss or partial loss of data or incomplete retrieval of
information, even if any or all of the Crown, the Minister or their employees were advised of the
possibility of such risk, action, claims or damages, including damages sustained or actions brought by
third parties and claims made against the Subscriber by third parties.
The entire risk of loss relating to or associated with the quality and performance of EDS and any product and
results thereof shall be assumed by the Subscriber and by any other user of EDS.
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Table of Content
1.0
1.1
1.2
EDS Overview ............................................................................................ 5
Hours of Operation.................................................................................. 6
EDS Use Restrictions ............................................................................... 6
1.2.1Dispositions ................................................................................................ 6
1.3
Upload Documents Requirements ........................................................... 6
1.3.1Documents ................................................................................................ 6
1.4
2.0
2.1
3.0
Relevant Links ........................................................................................ 6
EDS Main Menu Page ................................................................................. 7
Help Menu Items ..................................................................................... 8
EDS FNC Module Client Screens ............................................................... 10
3.1
FNC Sub Menu Page .............................................................................. 10
3.2
Searching FNC Case Files Page ............................................................. 10
3.3
Search FNC Case Files Result Page........................................................ 11
3.4
FNC Search Error Messages................................................................... 12
3.5
Create New FNC Case Page ................................................................... 13
3.6
New FNC Error Messages ...................................................................... 16
3.7
Select FNC Site Disposition Purpose Page ............................................. 16
3.8
Document Upload Page ......................................................................... 18
3.9
FNC Save/Submit Confirmation Page .................................................... 19
3.10
Terms of Use and Disclaimer Page ........................................................ 21
3.11
Submit Error Messages ......................................................................... 21
3.12
Successful Submission Page ................................................................. 22
4.0
Cancelling a FNC Site ............................................................................... 23
4.1
Successful Submission Page ................................................................. 25
4.2
Cancel FNC Case.................................................................................... 26
5.0
EDS Managing Allowable Client ID Screens ............................................. 26
5.1
Add Client ID Screen ............................................................................. 27
5.2
Confirming Client ID Screen .................................................................. 28
6.0
Using EDS ................................................................................................ 29
6.1
Create a New Assessment (Quick Reference) ....................................... 29
6.2
Submitting Consultative Documents (Quick Reference) ........................ 30
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6.3
Submitting More Information (Quick Reference) .................................. 31
6.4
Cancelling a FNC Site (Quick Reference) ............................................... 32
6.5
Cancelling a FNC Case (Quick Reference) ............................................. 32
6.6
How to Manage Allowed Clients (Quick Reference) ............................... 32
7.0
Getting Support ....................................................................................... 33
8.0
Appendix A – EDS Dropdown Selection Reference ................................... 33
8.1
FNC Search Status................................................................................. 33
8.2
First Nations Communities .................................................................... 33
8.3
Dispositions Types and Purpose ............................................................ 35
8.4
Document Naming and Type ................................................................. 41
9.0
Appendix B – Determining the To and From Land Locations .................... 43
1.0 EDS Overview
EDS is an online service that allows clients to submit electronic transactions for surface dispositions to SRD.
Presently EDS has six subsystems:
1. Public Land Disposition Applications & Amendments (EFR Submission)
This selection will enable you to submit applications or amendments for dispositions on public lands for
EZE, LOC, MSL, PLA, PIL, REA SML & VCE purposes.
2. Disposition Maintenance
This selection will enable you to submit AOA Monthly Status Reports, submit Site Entry notifications,
SML Annual Returns and to edit a list of other allowed clients that manage your data.
3. Reclamation Certificate Application Submissions
This selection will enable you to submit application for Reclamation Certificate on Public Land.
4. Public Lands Disposition Enhanced Approval
All applications for upstream oil and gas activities, (excluding in-situ oils sands production, oil sands
mines operations, and those dispositions being applied for through the AOA process) for the disposition
types MSL, LOC, PLA, and PIL must be submitted through the "Public Land Disposition Enhanced
Approval" menu item 4, effective September 1st, 2010.
Any disposition applications that are outside of the scope of the "Public Land Disposition
Enhanced Approval" menu item 4 must be submitted through the "Public Land Disposition
Application & Amendments" menu item 1, or "Disposition Maintenance" menu item 2, as
appropriate.
Any disposition application submissions that are in scope of the "Public Land Disposition
Enhanced Approval" menu item 4, and submitted through any other selections will be rejected.
Any disposition applications submitted through the "Public Land Disposition Enhanced
Approval" menu item 4 that are outside of the defined scope will be rejected.
5. First Nations Consultation Submissions
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This selection will enable you to submit requests and updates for a First Nation Assessment
6. Application/Amendment Status Check Request
This selection will enable you to send a request for the status of application/amendment. This must be
used to request a status of an application processed by the Industrial, Oil and Gas Applications Unit.
For details about each of the subsystems please review the individual User Manual.
Applications and self reporting that are accepted by EDS are uploading into the Geographic Land Information
Management Planning System (GLIMPS) and EDS will email the client a copy of the transaction. EDS will also
notify the appropriate business area that transaction has been submitted for processing.
1.1
Hours of Operation
EDS Support help desk is available Monday to Friday 8:15 a.m. to 4:30 p.m. except statutory
holidays. The system is available from 6:30 a.m. to 10:00 p.m. everyday.
1.2
EDS Use Restrictions
1.2.1 Dispositions
EDS is limited to MSL, LOC, PLA, PIL, EZE, VCE, REA and SML disposition types for processing
applications and amendments under Module 1. Public Land Disposition Applications &
Amendments
Applications or amendments processed using EDS at this time are limited to only one applicant Client
Identification number
The maximum number of dispositions types shown on a plan is two (Example: SML and LOC)
A Confirmation number, LAT report and FNC number can only be used once in a transaction
Only one purpose can be selected for each disposition type [Example: SML – Sand and gravel, LOC
– Access Road (OIL AND GAS)]
Multiple plans for an activity will not be accepted
Clients/Stakeholders involved must be active and registered in Alberta Department of Energy’s
Foundation system.
Successful submissions do not denote approval by the Crown
1.3
Upload Documents Requirements
1.3.1 Documents
All documents submitted to the department other than the plan submission package must be in a portable
document format (.PDF). Documents that require imaging must be scanned to the following standard and
converted into a .PDF format for submission.
Black & white
Colour
300 dpi
150 dpi
File names must not contain spaces. Use of special characters such as *, -, (, ), @, % or $ are not allowed.
1.4
Relevant Links
EXTERN ADS User Name & Password Maintenance: https://extern.wln.gov.ab.ca/help/
The link above is where to activate SecureXNET accounts and change/reset SecureXNET passwords.
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SecureXNET EDS: https://securexnet.env.gov.ab.ca/eds_login.html
The link above is where to access EDS through SecureXNET.
SecureXNET PCS: https://securexnet.env.gov.ab.ca/pcs_login.html
The link above is where to access PCS through SecureXNET.
2.0
EDS Main Menu Page
Below is the EDS main menu
Public Land Disposition Applications & Amendments
o Create a single application
o Create two associated applications
o Amend a single disposition
o Amend two associated dispositions
o Amend one of two associated dispositions (Administrative use only)
o Amend an existing disposition and create a new associated dispositions
o Plan package submission for paper applications, amendments and applications not presently
accepted through EDS
Disposition Maintenance
o Area Operating Agreement Maintenance
o Site Entry Submissions
o SML Annual Return
o Allowed Client Edit
Reclamation Certificate Application Submissions
o Submit an application and e-payment for a reclamation certificate
Public Land Disposition Enhanced Approval
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Note: Submission for upstream oil and gas activities (excluding in-situ oil sands
production and oil sands mines operations. Disposition types are limited to Mineral
Surface Lease (MSL), License of Occupation (LOC), Pipeline Installation lease
(PIL) and Pipeline Agreement (PLA) effective September 1, 2010.
o
o
o
o
Create a single application
Create two associated applications
Submit single final plan disposition
Submit two associated final plan dispositions
First Nations Consultation Submissions
o Create a request for First Nation Assessment
o Respond to a Pre-Consultation Assessment
o View completed assessments
o Cancel a FNC site
o Cancel a FNC case
Application/Amendment Status Check Request
Note: The status check does not send e-mail notification to the user processing
the request.
o
2.1
Allows user to send a status request for an application/amendment that has been processed by
the Industrial, Oil and Gas Applications Unit
Help Menu Items
The three Help functions, located at the top of the page are “Contact Us”, “EDS Website” and “Help”.
By selecting ‘Contact Us’, this will generate an email to [email protected] where you can indicate
any questions or comments.
Clicking ‘EDS Website’ will take you to the SRD External EDS webpage.
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Clicking ‘Help’ will take you to the online EDS manual.
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3.0
EDS FNC Module Client Screens
3.1
FNC Sub Menu Page
The following table lists all elements available on this screen:
Field or button name
Properties
Name/Remarks
CREATE/EDIT FNC
Hyper Text Selection for the user to create or edit an existing FNC
CANCEL FNC
Hyper Text Selection for the user to cancel a FNC site or FNC case
Legend:
M: Mandatory field
O: Optional field
3.2
Searching FNC Case Files Page
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The following table lists all elements available on this screen:
Field or button name
Properties
Name/Remarks
CLIENT ID
O
The user enters the client ID of the company that will subsequently be
the owner of an application or amendment. The user is not required to
enter any other data
FNC NUMBER
O
The user may enter the FNC number of an existing FNC case file. The
user will also be required to enter the client ID
CANCEL
Button
Selecting this button will cancel this service and return to the user to the
FNC sub-menu
SEARCH
Button
Selecting this button will query the data to produce a result
Legend:
M: Mandatory field
O: Optional field
3.3
Search FNC Case Files Result Page
The search results are sorted by the submission date. The New selection is always the first row.
The following table lists all elements available on this screen:
Field or button name
Properties
Name/Remarks
Search Criteria
CLIENT ID
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O
Displays the client ID of the company as previously entered that will
subsequently be the owner of an application or amendment as identified
in the FNC Case file Search page. The user is not required to enter any
other data
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Field or button name
FNC NUMBER
Properties
Name/Remarks
O
Displays the FNC number as previously entered of an existing FNC case
file. The user will also be required to enter the client ID
CANCEL
Button
Selecting this button will cancel this service and return to the user to the
FNC sub-menu
SEARCH
Button
Selecting this button will query the data to produce a result
Search Results
NEW
Hypertext
Selecting this text will create and display a ‘new’ FNC form for the user
to fill out. This is the first step in creating a new FNC case file.
FNC NUMBER
Hypertext
All query results are displayed; the user can select a FNC number to
display the specific case.
STATUS
Display
The status display indicates to the user the status of the FNC case within
the process. Refer to Appendix A for Status definitions.
SUBMISSION DATE
Display
Displays the date of the last submission based on either a client or
ESRD submission.
RECORD
NAVIGATION
Bar
The user is able to display pages of records and navigate through each
record within the page displayed
Legend:
M: Mandatory field
O: Optional field
3.4
FNC Search Error Messages
The following are common errors messages displayed:
Client ID must be 10 characters
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Client ID may belong to an inactive company or the User does not have authority to view the FNC
belonging to the Client ID
The FNC number provide does not belong to the Client ID provided
3.5
Create New FNC Case Page
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The following table lists all elements available on this screen:
Field or button name
Properties
Name/Remarks
Header Information
FNC NUMBER
Display
Displays the FNC number provided by the system for the case
beginning created
STATUS:
Display
Displays the status of the FNC
USER NAME
Display
Displays the name of the user doing the FNC in the system
COMPANY ID
Display
Display the Client ID provided by the user
COMPANY NAME
Display
Displays the company name associated to the Client ID
provided by the user
USER AGENCY NAME
Display
Displays the company name of the user
LAND USE OFFICE
Display
Displays the Land Use Region from which the FNC activities
fall within (this data will be uploaded into this field by EDS
upon the successful submission of a FNC Assessment Request
to ESRD)
PROJECT NAME
O
User inputs Client Project Name as required
FNC Content - New Sites
ROW NUMBER
Display
Row number provide to the record by the system
SELECT ALL
Hyper Text
Selection this hyper text will check all the delete boxes
DELETE
Check Box
Activates the delete check box to remove all the data with this
record
DISPOSITION TYPE
Drop down
Select the type of disposition that is proposed for the site
record. The disposition type selected here must match the
disposition type during application.
ATS LEGAL FROM – ATS
LEGAL TO
M
Displays a two ATS-Point reference of the activity being
proposed. Both points are to include the scope of the project
(see Appendix B).
These locations are used to identify the Land Use office, to
which the FNC review will be conducted.
ATS LEGAL FROM
QTR
Drop Down
Select the very southeast quarter of the site.
Allowable selections: Southeast, Southwest, Northeast or
Northwest
ATS LEGAL TO QTR
Drop Down
Select the very northwest quarter of the site.
Allowable selections: Southeast, Southwest, Northeast or
Northwest
ATS LEGAL SEC
M
User inputs the section number
ATS LEGAL TWP
M
User inputs the township number
ATS LEGAL RGE
M
User input the range number
ATS LEGAL MER
M
User input the meridian number
M
Select the very northwest quarter of the site.
ATS LEGAL TO
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Field or button name
Properties
Name/Remarks
ADD ROW
Button
User can add more row to add more site for this case
DELETE SELECTED
Button
The user can select is button to delete rows and date for all
delete check boxes that have been checked
Display
Row number provide to the record by the system
FNC Content - Amendment Sites
ROW NUMBER
SELECT ALL
Hyper Text
Selection this hyper text will check all the delete boxes
DELETE
Check Box
Activates the delete check box to remove all the data with this
record
DISPOSITION NUMBER
M
Displays the disposition number of the disposition(s) that will
be amended as inputted by the user. This disposition must exist
and be active within GLIMPS for the FNC case file to proceed.
ATS LEGAL FROM – ATS
LEGAL TO
M
Displays a two ATS-Point reference of the activity being
proposed. Both points are to include the scope of the project
(see Appendix B).
These locations are used to identify the Land Use office, to
which the FNC review will be conducted.
ATS LEGAL FROM
QTR
Drop Down
Select the very southeast quarter of the site.
Allowable selections: Southeast, Southwest, Northeast or
Northwest
ATS LEGAL TO QTR
Drop Down
Select the very northwest quarter of the site. Allowable
selections: Southeast, Southwest, Northeast or Northwest
ATS LEGAL SEC
M
User inputs the section number
ATS LEGAL TWP
M
User inputs the township number
ATS LEGAL RGE
M
User input the range number
ATS LEGAL MER
M
User input the meridian number
ADD ROW
Button
User can add more row to add more site for this case
DELETE SELECTED
Button
The user can select is button to delete rows and date for all
delete check boxes that have been checked
Remarks section:
CLIENT REMARKS
O
RETURN TO MENU
Button
This button will direct the user to the FNC Sub Menu page
NEXT
Button
This button will direct the user to the next page
The user can provide remark in regards to the submissions to a
maximum of 512 characters
Legend:
M: Mandatory field
O: Optional field
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3.6
New FNC Error Messages
Error in the input of the Meridian
3.7
Select FNC Site Disposition Purpose Page
The following table lists all elements available on this screen:
Field or button name
Properties
Name/Remarks
Header Information
FNC NUMBER
Display
Displays the FNC number provided by the system for the case
beginning created
STATUS:
Display
Displays the status of the FNC
USER NAME
Display
Displays the name of the user doing the FNC in the system
COMPANY ID
Display
Display the Client ID provided by the user
COMPANY NAME
Display
Displays the company name associated to the Client ID
provided by the user
USER AGENCY NAME
Display
Displays the company name of the user
LAND USE OFFICE
Display
Displays the Land Use Region from which the FNC activities
fall within (this data will be uploaded into this field by EDS
upon the successful submission of a FNC Assessment Request
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Field or button name
Properties
Name/Remarks
to ESRD)
PROJECT NAME
Display
User inputs Client Project Name as required
ROW NUMBER
Display
Row number provide to the record by the system
FNC ACTIVITY #
Display
Display the FNC Site number for each record (the FNC site
number will not appear until the FNC is submitted to ESRD)
DISPOSITION TYPE
Display
Displays the disposition type as selected by the user
FNC Content - New Sites
PURPOSE TYPE
Dropdown
Displays the Purpose Type for the proposed activity as selected
by the user. The selection list is determined by the disposition
type the use has selected.
AREA/DISTANCE NUMBER
M
User inputs an number for the area or length of the disposition
AREA/DISTANCE TYPE
M
User selects the type of area or length number entered
ATS LEGAL FROM
Display
Displays the ATS From legal the user has provided
ATS LEGAL TO
Display
Displays the ATS To legal the user has provided
ROW NUMBER
Display
Row number provide to the record by the system
FNC ACTIVITY #
Display
Display the FNC Site number for each record (the FNC site
number will not appear until the FNC is submitted to ESRD)
DISPOSITION NUMBER
Display
Display the disposition number as provided by the user
FNC Content - Amendment Sites
PURPOSE TYPE
Dropdown
Displays the Purpose type for the Amended Disposition as
selected by the user. The selection list is determined by the
disposition type the use has selected.
AREA/DISTANCE NUMBER
M
User inputs an number for the area or length of the disposition
AREA/DISTANCE TYPE
M
User selects the type of area or length number entered
ATS LEGAL FROM
Display
Displays the ATS From legal the user has provided
ATS LEGAL TO
Display
Displays the ATS To legal the user has provided
BACK
Button
This button will direct the user to the pervious page
NEXT
Button
This button will direct the user to the next page
SAVE
Button
This button will save the FNC to the workspace for later editing
and submission
Legend:
M: Mandatory field
O: Optional field
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3.8
Document Upload Page
The following table lists all elements on this screen:
Field or button name
Properties
Name/Remarks
FNC NUMBER
Display
Displays the FNC number provided by the system for the case
beginning created
STATUS:
Display
Displays the status of the FNC
USER NAME
Display
Displays the name of the user doing the FNC in the system
COMPANY ID
Display
Display the Client ID provided by the user
COMPANY NAME
Display
Displays the company name associated to the Client ID
provided by the user
USER AGENCY NAME
Display
Displays the company name of the user
LAND USE OFFICE
Display
Displays the Land Use Region from which the FNC activities
fall within (this data will be uploaded into this field by EDS
upon the successful submission of a FNC Assessment Request
to ESRD)
PROJECT NAME
Display
User inputs Client Project Name as required
Upload Document
DELETE
Hyper Text
FILE LOCATION
BROWSE
Displays
Button
DOCUMENT TYPE
Dropdown
Selection will delete the row
Displays the Browse selection Refer to Appendix A for naming
conventions
Enables the user to browse local drive for a file to upload
The user can select the type of document that is being uploaded.
Refer to Appendix A for descriptions
ADD ROW
Button
This button will add more row to enable additional documents
to be uploaded
BACK
Button
This button will direct the user to the pervious page
NEXT
Button
This button will direct the user to the next page
SAVE
Button
This button will save the FNC to the workspace for later editing
and submission
Legend:
M: Mandatory field
O: Optional field
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Depending on where in the process sometimes the upload page will display as above showing a list of
files that were previously uploaded.
3.9
FNC Save/Submit Confirmation Page
The following table lists all elements available on this screen:
Field or button name
Properties
Name/Remarks
FNC NUMBER
Display
Displays the FNC number provided by the system for the case
beginning created
STATUS:
Display
Displays the status of the FNC
USER NAME
Display
Displays the name of the user doing the FNC in the system
COMPANY ID
Display
Display the Client ID provided by the user
COMPANY NAME
Display
Displays the company name associated to the Client ID
provided by the user
USER AGENCY NAME
Display
Displays the company name of the user
LAND USE OFFICE
Display
Displays the Land Use Region from which the FNC activities
fall within (this data will be uploaded into this field by EDS
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Field or button name
Properties
Name/Remarks
upon the successful submission of a FNC Assessment Request
to ESRD)
PROJECT NAME
Display
User inputs Client Project Name as required
FNC ACTIVITY #
Display
Displays the FNC Site number for each record (the site number
will not appear until the FNC is submitted to ESRD)
DISPOSITION TYPE
Display
Displays the disposition type of the proposed activity as
selected by the user
PURPOSE TYPE
Display
Displays the purpose type of the proposed activity as selected
by the user.
ATS LEGAL FROM
Display
Displays the ATS From legal the user has provided
ATS LEGAL TO
Display
Displays the ATS To legal the user has provided
FNC ACTIVITY #
Display
Display the FNC Site number for each record (the site number
will not appear until the FNC is submitted to ESRD)
DISPOSITION NUMBER
Display
Displays the disposition number as identified by the user
PURPOSE TYPE
Display
Displays the purpose type of the disposition activity as selected
by the user.
ATS LEGAL FROM
Display
Displays the ATS From legal the user has provided
ATS LEGAL TO
Display
Displays the ATS To legal the user has provided
FILENAME
Displays
Displays the Browse selection
DOCUMENT TYPE
Display
Display the user’s selection
CLIENT REMARKS
Display
Displays the remarks provided by the user
BACK
Button
This button will direct the user to the pervious page
SAVE
Button
This button will save the FNC to the workspace for later editing
and submission
SUBMIT
Button
This button will submit the FNC to ESRD.
New Sites
Amendment Sites
Documents Attached
Remarks Section
Legend:
M: Mandatory field
O: Optional field
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3.10 Terms of Use and Disclaimer Page
The Following table lists all elements available on this screen:
Field or button name
Properties
Name/Remarks
Back
Button
This button will allow the user to go to the previous page
I Agree
Button
This button will submit to the department and indicates that the user
agrees to the statement presented on the page
Legend:
M: Mandatory field
O: Optional field
3.11 Submit Error Messages
The lands provide are to from the NW to SE configuration or the lands indicated are not in Alberta as
such the Land Use region cannot be obtained.
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3.12 Successful Submission Page
The following table lists all elements available on this screen:
Field or button name
Properties
Name/Remarks
FNC NUMBER
Display
Displays the FNC number provided by the system for the case
beginning created
STATUS:
Display
Displays the status of the FNC
USER NAME
Display
Displays the name of the user doing the FNC in the system
COMPANY ID
Display
Display the Client ID provided by the user
COMPANY NAME
Display
Displays the company name associated to the Client ID
provided by the user
USER AGENCY NAME
Display
Displays the company name of the user
LAND USE OFFICE
Display
Displays the Land Use Region from which the FNC activities
fall within (this data will be uploaded into this field by EDS
upon the successful submission of a FNC Assessment Request
to ESRD)
PROJECT NAME
Display
User inputs Client Project Name as required
FNC ACTIVITY #
Display
Displays the FNC Site number for each record (the site number
will not appear until the FNC is submitted to ESRD)
DISPOSITION TYPE
Display
Displays the disposition type of the proposed activity as
selected by the user
PURPOSE TYPE
Display
Displays the purpose type of the proposed activity as selected
by the user.
New Sites
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Field or button name
Properties
Name/Remarks
ATS LEGAL FROM
Display
Displays the ATS From legal the user has provided
ATS LEGAL TO
Display
Displays the ATS To legal the user has provided
FNC ACTIVITY #
Display
Display the FNC Site number for each record (the site number
will not appear until the FNC is submitted to ESRD)
DISPOSITION NUMBER
Display
Displays the disposition number as identified by the user
PURPOSE TYPE
Display
Displays the purpose type of the disposition activity as selected
by the user.
ATS LEGAL FROM
Display
Displays the ATS From legal the user has provided
ATS LEGAL TO
Display
Displays the ATS To legal the user has provided
FILENAME
Displays
Displays the Browse selection
DOCUMENT TYPE
Display
Display the user’s selection
CLIENT REMARKS
Display
Displays the remarks provided by the user
RETURN TO MENU
Button
This button will direct the user to the FNC Sub Menu page
Amendment Sites
Documents Attached
Remarks Section
Legend:
M: Mandatory field
O: Optional field
4.0
Cancelling a FNC Site
Field or button name
Properties
Name/Remarks
Header Information
FNC NUMBER
Display
Displays the FNC number provided by the system for the case
beginning created
STATUS:
Display
Displays the status of the FNC
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Field or button name
Properties
Name/Remarks
USER NAME
Display
Displays the name of the user doing the FNC in the system
COMPANY ID
Display
Display the Client ID provided by the user
COMPANY NAME
Display
Displays the company name associated to the Client ID
provided by the user
USER AGENCY NAME
Display
Displays the company name of the user
LAND USE OFFICE
Display
Displays the Land Use Region from which the FNC activities
fall within (this data will be uploaded into this field by EDS
upon the successful submission of a FNC Assessment Request
to ESRD)
PROJECT NAME
Display
User inputs Client Project Name as required
Display
Row number provide to the record by the system
FNC Content - New Sites
ROW NUMBER
SELECT ALL
Hyper Text
Selection this hyper text will check all the delete boxes
CANCEL or UNCANCEL
Check Box
Activates the cancel check box to cancel sites from this record
DISPOSITION TYPE
Drop down
Select the type of disposition that is proposed for the site
record. The disposition type selected here must match the
disposition type during application.
M
ATS LEGAL FROM – ATS
LEGAL TO
Displays a two ATS-Point reference of the activity being
proposed. Both points are to include the scope of the project
(see Appendix B).
These locations are used to identify the Land Use office, to
which the FNC review will be conducted.
ATS LEGAL FROM
QTR
Drop Down
Select the very southeast quarter of the site.
Allowable selections: Southeast, Southwest, Northeast or
Northwest
ATS LEGAL TO QTR
Drop Down
Select the very northwest quarter of the site.
Allowable selections: Southeast, Southwest, Northeast or
Northwest
ATS LEGAL SEC
M
User inputs the section number
ATS LEGAL TWP
M
User inputs the township number
ATS LEGAL RGE
M
User input the range number
ATS LEGAL MER
M
User input the meridian number
M
Select the very northwest quarter of the site.
ATS LEGAL TO
ADD ROW
Button
User can add more row to add more site for this case
CANCEL SELECTED
Button
The user can select is button to cancel sites for this FNC case.
This button must be selected before submitting the change
Display
Row number provide to the record by the system
FNC Content - Amendment Sites
ROW NUMBER
SELECT ALL
Hyper Text
Selection this hyper text will check all the delete boxes
CANCEL or UNCANCEL
Check Box
Activates the cancel check box to cancel sites from this record
DISPOSITION NUMBER
M
Displays the disposition number of the disposition(s) that will
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Field or button name
Properties
Name/Remarks
be amended as inputted by the user. This disposition must exist
and be active within GLIMPS for the FNC case file to proceed.
ATS LEGAL FROM – ATS
LEGAL TO
M
Displays a two ATS-Point reference of the activity being
proposed. Both points are to include the scope of the project
(see Appendix B).
These locations are used to identify the Land Use office, to
which the FNC review will be conducted.
ATS LEGAL FROM
QTR
Drop Down
Select the very southeast quarter of the site.
Allowable selections: Southeast, Southwest, Northeast or
Northwest
ATS LEGAL TO QTR
Drop Down
Select the very northwest quarter of the site. Allowable
selections: Southeast, Southwest, Northeast or Northwest
ATS LEGAL SEC
M
User inputs the section number
ATS LEGAL TWP
M
User inputs the township number
ATS LEGAL RGE
M
User input the range number
ATS LEGAL MER
M
User input the meridian number
ADD ROW
Button
User can add more row to add more site for this case
CANCEL SELECTED
Button
The user can select is button to cancel sites for this FNC case.
This button must be selected before submitting the change
O
The user can provide remark in regards to the submissions to a
maximum of 512 characters
SAVE
Button
This button will save the FNC to the workspace for later editing
and submission
SUBMIT
Button
This button will submit the FNC to ESRD.
Remarks section:
CLIENT REMARKS
Legend:
M: Mandatory field
O: Optional field
4.1
Successful Submission Page
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4.2
Cancel FNC Case
To cancel a FNC case file ensure that all sites have been cancelled
5.0
EDS Managing Allowable Client ID Screens
First Nations Proponent is able to manage companies or individuals that are able to create and manage
FNC on their behalf. The Proponent must designate a user within the company. That user will need an
EDS account with the role of a site administrator. The site administrator following the steps below can
add or remove Client IDs are required. All users with a Client IDs that are within the Allowed Client list
will be able to submit or edit FNC for the proponent.
Alternatively if there is no site administrator available the Surface Material Lease holder can fax to EDS
Support a list of companies or individual that would submit Annual Returns or Accrual Reports on their
behalf. Ensure that the fax is on company letter head and signed by an authorized staff. The Department
will refer to this letter if any disputes occur. The responsibility to ensure the list is up to date is the SML
holder’s.
Once a Site Administrator has successfully logged into EDS and the main menu is displayed, the user
should select option 2 Disposition Maintenance and then select option 4 Allow Clients Edit.
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5.1 Add Client ID Screen
Add Client ID Screen Components
The following table lists all elements available on this screen:
Field or button name
Properties
Name/Remarks
YOUR CLIENT ID
Display
Displays the client ID associated to your EDS account. The
system auto-populates this field from the user account
information. Clients can acquire this from Client Registry.
YOUR CLIENT
NAME
Display
Displays the name associated to your client ID. The system
auto-populates this field from the user account information.
ASSOCIATED
CLIENT IDS
O
The Site Administrator is able to add or remove client ID’s of
companies or other authorized representatives for submissions
of Annual Returns and Accrual Reports.
CANCEL
Button
Selecting this button will return the user to the Disposition
Maintenance menu.
NEXT
Button
Selecting this button displays the Allowed Clients Accounts
confirmation screen.
Legend:
M: Mandatory field
O: Optional field
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5.2 Confirming Client ID Screen
Confirmation for Client ID Screen Components
The following table lists all elements available on this screen:
Field or button name
Properties
Name/Remarks
YOUR CLIENT ID
Display
Displays the client ID associated to your account.
YOUR CLIENT NAME
Display
Displays the name associated to your client ID.
ASSOCIATED CLIENT
IDS
Display
Displays client ID of companies or authorized representatives
that will be granted permissions to submit Annual Returns and
Accrual Reports on behalf of the disposition holder.
CANCEL
Button
Cancel
Selecting this button will return the user to the Disposition
Maintenance menu.
BACK
Button
Selecting this button returns the user to the previous screen.
SAVE
Button
Selecting this button saves the data to the system.
Legend:
M: Mandatory field
O: Optional field
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6.0
Using EDS
6.1
1.
2.
3.
4.
5.
Create a New Assessment (Quick Reference)
Select CREATE/EDIT FNC from the FNC sub-menu
Input the CLIENT ID of the company that owns existing or propose disposition
Click the SEARCH button
Select NEW within the search results
The site input page is displayed. Enter new site in the NEW SITES area:
Select disposition type
Select the FROM QUARTER SECTION of the very NW corner of a box around the site
Enter the FROM SECTION number of the very NW corner of a box around the site
Enter the FROM TOWNSHIP of the very NW corner of a box around the site
Enter the FROM RANGE of the very NW corner of a box around the site
Enter the FROM MERIDIAN of the very NW corner of a box around the site
If more New Sites need to be entered select ADD ROW to increase data entry lines
If there are existing dispositions that amendments will be filed that require consultation enter data in the
AMENDMENT SITES area:
Enter the disposition number (include the three letter disposition type)
Select the FROM QUARTER SECTION of the very NW corner of a box around the site
Enter the FROM SECTION number of the very NW corner of a box around the site
Enter the FROM TOWNSHIP of the very NW corner of a box around the site
Enter the FROM RANGE of the very NW corner of a box around the site
Enter the FROM MERIDIAN of the very NW corner of a box around the site
The user can save work in progress by selecting SAVE and come back at a later time to complete the
submission or RETURN TO MENU without saving work
Select NEXT to progress to display the next data entry page
The purpose page is displayed
In the New Site are select for the dropdown the PURPOSE TYPE for the disposition type
The user can save work in progress by selecting SAVE and come back at a later time to complete the
submission or select BACK to correct any date from the previous page
Select NEXT to progress to display the next data entry page
The UPLOAD DOCUMENT page is displayed;
Select the BROWSE button to find the document that is required to be submitted
Once the document is selected the FILE LOCATION displays the path and name of the
document
Select the DOCUMENT TYPE for the dropdown selection
If the FIRST NATIONS is know select from the dropdown. If the document is related to more
than one First Nation add the document additional times for each First Nation.
The user can save work in progress by selecting SAVE and come back at a later time to complete the
submission or select BACK to correct any date from the previous page
Select NEXT to progress to display the next data entry page
The CONFIRMATION page is displayed. This is the opportunity for the user to review the data and to
make any corrections if required
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
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18. The user can save work in progress by selecting SAVE and come back at a later time to complete the
submission or select BACK to correct any date from the previous pages
19. Select SUBMIT to progress to display the next page.
20. The TERMS OF USE AND DISCLAIMER page is displayed
21. The user can select BACK to correct any date from the previous pages
22. The user can select I AGREE and:
The system will determine the Land Use field office
The system creates the Assessment document
The system will send the Assessment document to the user and Land Use field office indicating a
case is ready for review.
The system will upload all the documents to a case file location in the Enterprise Content
Management (ECM) system.
23. Successful is displayed if not the system display error messages indicting corrections required.
6.2
1.
2.
3.
4.
5.
6.
Submitting Consultative Documents (Quick Reference)
Select CREATE/EDIT FNC from the FNC sub-menu.
Input the CLIENT ID of the company that owns existing or propose disposition.
Click the SEARCH button
Select the FNC NUMBER under consideration
The FNC site page is displayed.
The user can save work in progress by selecting SAVE and come back at a later time to complete the
submission or RETURN TO MENU without saving work
7. Select NEXT to progress to display the next page.
8. The user can save work in progress by selecting SAVE and come back at a later time to complete the
submission or select BACK to the previous page
9. Select NEXT to progress to display the next data entry page.
10. The UPLOAD DOCUMENT page is displayed
Select ADD ROW to add document row for selection
Select the BROWSE button to find the document that is required to be submitted
Once the document is selected the FILE LOCATION displays the path and name of the
document
Select the DOCUMENT TYPE for the dropdown selection
If the FIRST NATIONS is know select from the dropdown. If the document is related to more
than one First Nation add the document additional times for each First Nation.
11. The user can save work in progress by selecting SAVE and come back at a later time to complete the
submission or select BACK to the previous page
12. Select NEXT to progress to display the next page.
11. The CONFIRMATION page is displayed. This is the opportunity for the user to review the documents
to be uploaded make any corrections if required.
12. The user can save work in progress by selecting SAVE and come back at a later time to complete the
submission or select BACK to correct any document uploads from the previous pages
13. Select SUBMIT to progress to display the next page.
14. The TERMS OF USE AND DISCLAIMER page is displayed
15. The user can select BACK to correct any date from the previous pages
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16. The user can select I AGREE and:
The system will determine the Land Use field office
The system creates the Consultation Summary document
The system will send the Consultation Summary document to the user and Land Use field office
indicating a case is ready for review.
The system will upload all the documents to the case file location in the Enterprise Content
Management (ECM) system.
17. Successful is displayed if not the system display error messages indicting corrections required.
6.3 Submitting More Information (Quick Reference)
Select CREATE/EDIT FNC from the FNC sub-menu.
1. Input the CLIENT ID of the company that owns existing or propose disposition.
2. Click the SEARCH button
3. Select the FNC NUMBER under consideration
4. The FNC site page is displayed.
5. The user can save work in progress by selecting SAVE and come back at a later time to complete
the submission or RETURN TO MENU without saving work
6. Select NEXT to progress to display the next page.
7. The user can save work in progress by selecting SAVE and come back at a later time to complete the
submission or select BACK to the previous page
8. Select NEXT to progress to display the next data entry page.
9. The UPLOAD DOCUMENT page is displayed
Select ADD ROW to add document row for selection
Select the BROWSE button to find the document that is required to be submitted
Once the document is selected the FILE LOCATION displays the path and name of the
document
Select the DOCUMENT TYPE for the dropdown selection
If the FIRST NATIONS is know select from the dropdown. If the document is related to more
than one First Nation add the document additional times for each First Nation.
10. The user can save work in progress by selecting SAVE and come back at a later time to complete the
submission or select BACK to the previous page
11. Select NEXT to progress to display the next page.
12. The CONFIRMATION page is displayed. This is the opportunity for the user to review the documents
to be uploaded make any corrections if required.
13. The user can save work in progress by selecting SAVE and come back at a later time to complete the
submission or select BACK to correct any document uploads from the previous pages
14. Select SUBMIT to progress to display the next page.
15. The TERMS OF USE AND DISCLAIMER page is displayed
16. The user can select BACK to correct any date from the previous pages
17. The user can select I AGREE and
18. The system will determine the Land Use field office
The system will send the user and Land Use field office an email indicating a case is ready for
review.
The system will upload all the documents to the case file location in the Enterprise Content
Management (ECM) system.
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19. Successful is displayed if not the system display error messages indicting corrections required.
6.4
1.
2.
3.
4.
5.
6.
7.
8.
9.
6.5
1.
2.
3.
4.
5.
6.
7.
8.
9.
Cancelling a FNC Site (Quick Reference)
Select CANCEL FNC from the FNC sub-menu.
Input the CLIENT ID of the company that owns existing or propose disposition.
Click the SEARCH button
Select the FNC NUMBER under consideration
The FNC site page is displayed.
The user must select the site to be CANCEL by selecting the check box
Then select the CANCEL SELECTED button
The user can UNCANCEL the site by un-checking the check box and selecting the CANCEL
SELECTED button
The user can save work in progress by selecting SAVE and come back at a later time to complete the
submission or RETURN TO MENU without saving work
Select SUBMIT to permanently cancel the site.
Successful is displayed if not the system display error messages indicting corrections required.
Cancelling a FNC Case (Quick Reference)
Select CANCEL FNC from the FNC sub-menu.
Input the CLIENT ID of the company that owns existing or propose disposition.
Click the SEARCH button
Select the FNC NUMBER under consideration
The FNC site page is displayed.
The user must select all sites to cancel the FNC case CANCEL by selecting the check box
Then select the CANCEL SELECTED button
The user can UNCANCEL the site by un-checking the check box and selecting the CANCEL
SELECTED button
The user can save work in progress by selecting SAVE and come back at a later time to complete the
submission or RETURN TO MENU without saving work
Select SUBMIT to permanently cancel the site.
Successful is displayed if not the system display error messages indicting corrections required.
6.6 How to Manage Allowed Clients (Quick Reference)
1.
2.
3.
4.
5.
Select ALLOWS CLIENTS EDIT
Enter client ID, use a comma to separate client IDs
Select NEXT
Review the list to confirm the data
Select SAVE to save the data.
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7.0
Getting Support
If there are any problems with the SecureXNET login contact the GoA help desk at 1-888-427-1462 (1GOA).
EDS Support Team
Phone enquiries regarding login accounts/passwords or system problems should be directed to Lands
Division Reception (780)427-3570 and your call
System and Documentation Feedback
Please forward any inquiries to [email protected]
Appendix A – EDS Dropdown Selection Reference
7.1 FNC Search Status
FNC Case Record Status
Client to Submit
Description
This FNC case is stored in workspace and has not been
submitted to ESRD
This FNC case is being reviewed by ESRD staff
This FNC case is being reviewed by ESRD
This FNC case is complete
This FNC case is waiting for the client to submit the
consultation result for review by ESRD
This FNC case is being reviewed by ESRD
The FNC case has been cancelled. Case can only be
viewed
Internal Review
Internal Consultation Re-Assessment
Completed Internal Consultation Review
Client to Supply Consultation Results
Internal Consultation Assessment
Cancelled by Requester
7.2
First Nations Communities
Alexander First Nation
Alexis Nakota Sioux Nation
Aseniwuche Winewak Nation
Athabasca Chipewyan First Nation
Beaver First Nation
Beaver Lake Cree Nation
Bigstone Cree Nation
Blood Tribe
Chipewyan Prairie First Nation
Cold Lake First Nation
Dene Tha' First Nation
Doig River First Nation
Driftpile First Nation
Duncan's First Nation
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Enoch Cree Nation
Ermineskin Tribe
Fort McKay First Nation
Fort McMurray First Nation
Frog Lake First Nation
Heart Lake First Nation
Horse Lake First Nation
Kapawe'no First Nation
Kehewin Cree Nation
Little Red River Cree Nation
Loon River First Nation
Louis Bull Tribe
Lubicon Lake Band
Mikisew Cree First Nation
Montana Band
O'Chiese First Nation
Onion Lake Cree Nation
Paul First Nation
Peerless Trout
Piikani Nation
Saddle Lake First Nation
Samson Cree Nation
Sawridge First Nation
Siksika Nation
Smith's Landing First Nation
Stoney (Bearspaw) Band
Stoney (Chiniki) Band
Stoney (Wesley) Band
Sturgeon Lake Cree Nation
Sucker Creek First Nation
Sunchild First Nation
Swan River First Nation
Tallcree First Nation
Tsuu T'ina Nation
Whitefish (Goodfish) Lake First
Nation
Whitefish Lake First Nation
Woodland Cree First Nation
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7.3
Dispositions Types and Purpose
Disposition Type
Purpose
EZE
Access Road
EZE
Anchor (Powerline Related)
EZE
Buried/Communication/Fibre Optics Cable
EZE
Communications Cable
EZE
Drainage And Irrigation - Non Profit
EZE
Drainage Ditch
EZE
Easement Right Of Way
EZE
Powerline
EZE
Railway Spurline - Non Profit
EZE
Railway Spurline
EZE
Sewer Line (Coal/Oil Sands/Quarry/Heavy Oil/In-Situ)
GEO
Exploration
LOC
Access Road - Coal/Oil Sands/Quarry/Heavy Oil/Insitu
LOC
Access Road - Municipalities
LOC
Access Road - Personal Use
LOC
Access Road - Timber
LOC
Access Road (Amendment Coal/Oil Sands/Quarry/Heavy Oil/In-Situ
LOC
Access Road (Amendment Oil/Gas)
LOC
Access Road (Coal/Oil Sands/Quarry/Heavy Oil/In-Situ)
LOC
Access Road (Oil And Gas Only)
LOC
Access Road (Oil And Gas)
LOC
Access Road For Transmission Line
LOC
Airstrip
LOC
Anchor
LOC
Aquatic Vegetation Control
LOC
Bank Stabilization
LOC
Berm
LOC
Boat Launch
LOC
Breakwater
LOC
Bridge
LOC
Causeway
LOC
Cooling And/Or Settling Pond
LOC
Culvert Crossing
LOC
Drainage And Irrigation - Non Profit
LOC
Drainage Ditch
LOC
Drainage Ditch
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Disposition Type
Purpose
LOC
Dredging/Trenching
LOC
Dyke
LOC
Erosion Protection
LOC
Fire Guard
LOC
Gabion And/Or Weir
LOC
Monitoring Site(S)
LOC
Outfall
LOC
Pier Site - Non Commercial
LOC
Pier Site
LOC
Piezometer Site- Water Monitoring Site Coal/Oil Sands/Quarry/Heavy
Oil/Insitu
LOC
Piezometer Site, Water Monitoring Site Industrial
LOC
Piezometer Site, Water Monitoring Site Non Industrial
LOC
Piezometer, Water Monitoring (Oil And Gas) (May Include Access Road)
LOC
Piezometer,Water Monitoring,Heave Monuments,Reflector Site (Coal/Oil
Sands/Quarry/Heavy Oil/In-Situ)
LOC
Research Sample Plot
LOC
Reservoir
LOC
Septic Field - Non Profit
LOC
Septic Field
LOC
Sewer Line
LOC
Sewer Pipeline
LOC
Ski Development - Non Profit
LOC
Ski Development
LOC
Upland Habitat Development
LOC
Upland Habitat Management
LOC
Water Intake
LOC
Water Pipeline And Intake
LOC
Water Pipeline
LOC
Water Well
LOC
Wetland Habitat Development
MLL
Advertising Sign
MLL
Campground
MLL
Campsite (Oil & Gas)
MLL
Commercial Campsites
MLL
Commercial Recreational Development
MLL
Commercial Development
MLL
Compressor Site
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Disposition Type
Purpose
MLL
Educational/Research Site
MLL
Environmental Monitoring Site
MLL
Gas Plant Site
MLL
Golf Course
MLL
Heliport
MLL
Hunting/Fishing Lodge
MLL
Industrial Use
MLL
Land Farming
MLL
Landfill
MLL
Marina
MLL
Mill Site
MLL
Plant Site
MLL
Power Substation
MLL
Shooting Range
MLL
Ski Development
MLL
Stockpile
MLL
Storage Site
MLL
Tower Site
MLL
Trail Riding Base Camp
MLL
Transfer Site
MLL
Waste Disposal Site
MLL
Water Well (Coal/Oil-Sands/Quarry/Heavy Oil/In-Situ)
MLL
Water Well
MLP
Advertising Sign
MLP
Campsite
MLP
Dog Lots
MLP
Educational/Research Site
MLP
Environmental Monitoring Site
MLP
Horse Holding Area
MLP
Hunting/Fishing Lodge
MLP
Rig Storage
MLP
Stockpile Site
MLP
Trail Riding Base Camp
MME
Exploration
MSL
Battery Site
MSL
Battery Site
MSL
Coal Mining
MSL
Coal Mining
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Disposition Type
Purpose
MSL
Flare Stack
MSL
Flare Stack
MSL
Heavy Oil In-Situ
MSL
Heavy Oil/In-Situ
MSL
Oil Sands Facility (Mine)
MSL
Oil Sands Facility
MSL
Plant Site
MSL
Plant Site
MSL
Quarry
MSL
Quarry
MSL
Remote/Off Lease Sump (Coal/Oil Sands/Quarry/Heavy Oil /In-Situ)
MSL
Remote/Off Lease Sump (Oil & Gas)
MSL
Remote/Off Lease Sump
MSL
Satellite Site (Oil And Gas)
MSL
Satellite Site
MSL
Wellsite And Compressor Site
MSL
Wellsite And Compressor Site
MSL
Wellsite Water Injection Well
MSL
Wellsite Water Injection Well
MSL
Wellsite
MSL
Wellsite
MSL
Wellsite/Water Injection/Disposal Well Water Source (Coal/Oil
Sands/Quarry/Heavy Oil /In-Situ)
MSL
Wellsite/Water Injection/Disposal Well Water Source (Oil & Gas)
PIL
Cathodic Protection/Anode Bed
PIL
Compressor Site
PIL
Compressor Site
PIL
Header Site
PIL
Header Site
PIL
Heater Site
PIL
Heater Site
PIL
Meter Station Site
PIL
Meter Station Site
PIL
Pipeline Installation
PIL
Pumping Station Site
PIL
Pumping Station Site
PIL
Riser Site
PIL
Riser Site
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EDS First Nation Consultation User Manual
Disposition Type
Purpose
PIL
Separator Site
PIL
Separator Site
PIL
Valve Site
PIL
Valve Site
PLA
Cathodic Protection
PLA
Cathodic Protection
PLA
Flowline
PLA
Flowline
PLA
Pipeline - (Gas Co-Op) (Low Pressure)
PLA
Pipeline (Gas Co-Op) (Low Pressure )
PLA
Pipeline (Oil/Gas) (High Pressure)
PLA
Pipeline (Oil/Gas) (High Pressure)
PLA
Water Injection Line
PLA
Water Injection Line
REA
Fibre Optic Cable
REA
Powerline
SMC
Sand And Gravel
SMC
Sand
SMC
Top Soil
SMC
Borrow Pit
SMC
Manufacturing Clay
SMC
Non-Manufacturing Clay
SME
Exploration
SML
Gravel
SML
Manufacturing Clay
SML
Marl
SML
Non-Manufacturing Clay
SML
Peat
SML
Sand And Gravel (Oil Sands)
SML
Sand And Gravel
SML
Sand
SML
Silt
SML
Top Soil
TFA
Borrow Pit
TFA
Additional Wellbore
TFA
Additional Area
TFA
Campsite
TFA
Educational/Resreach Site
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EDS First Nation Consultation User Manual
Disposition Type
Purpose
TFA
Oil Sand/Coal Exploration
TFA
Trail Riding Base Camp
TFA
Storage Site
TFA
Stockpile
TFA
Temporary Access
TFA
Temporary Watercourse Diversion
TFA
Water Pipeline
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EDS First Nation Consultation User Manual
7.4 Document Naming and Type
All documents must be in PDF format.
The “Client Filename” should contain clues as to what the document type might be and/or what client project the document may pertain to. The system
will add the document type based on the user’s selection and add this to the name as well as a date and time when storing documents.
Consultation
Process
Document
FNC Assessment Request
Naming Convention
Document Type
Client Metadata
Description
Plan (Sketch, Survey or
Project)
<Client Filename>
Assessment Request
Plan
Attached by Client
(general to FNC File)
Supporting
documentation of
previous Consultation
efforts
<Client Filename>
Assessment Request
Prior Consultation
Attached by Client
(general to FNC File)
Submission of appropriate
plans/sketches of the proposed
activities identified that will
enable the reviewer to make an
informed decision of whether
consultation is required and with
whom.
- Site plans
- Linear activities
- Geophysical
- InSitu
Documents for the reviewer to
consider detailing consultation
efforts that was already
undertaken based on parallel
approval processes illustrating
the need for no further
consultation.
Ie. EIA, Regulated Pipelines,
Large Transmission lines, for
amendments (applicable prior
consultation decisions on sites).
<Client Filename>_<First Nation name>
Notification Package
Attached by Client
(specific to FN)
Procedural Aspects of Consultation
Notification Pkg to First
Nation of
Project/Program
August 27, 2012
EDS Fist Nation Consultation User Manual
© 2012 Government of Alberta
Copy of notification package sent
by the proponent to the specific
First Nation complete with any
and all activity
sketches/plans/surveys and
attachments submitted to define
the project/program.
Page 41 of 43
EDS First Nation Consultation User Manual
Consultation
Process
August 27, 2012
Document
Naming Convention
Document Type
Client Metadata
Description
Notification Verification Industry
<Client Filename>_<First Nation name>
Notification Verification
Attached by Client
(specific to FN)
Copy of verification that the Plain
Language Notification Pkg was
sent to the First Nation and on
which date.
R of C Verification Industry
<Client Filename>_<First Nation name>
Record Consultation
Verification
Attached by Client
(specific to FN)
Copy of verification that the
Record of Consultation was sent
to the First Nation and on which
date.
Record of Consultation
<Client Filename>_<First Nation name>
Record Consultation
Attached by Client
(specific to FN)
Completed Record of
consultation Form specific to
each First Nation.
First Nation - Letter of
Non Objection
<Client Filename>_<First Nation name>
First Nation Letter of
No Objection
Attached by Client
specific to FN)
Letter submitted to the proponent
by the First Nation of Non
Objection of the activity occurring
as proposed.
Supporting
documentation of
Consultation efforts
<Client Filename>_<First Nation name>
Consultation
Supporting Doc
Attached by Client
(specific to FN)
Additional documentation
supporting actions taken by the
proponent during consultation
efforts. Ie. Emails, phone logs,
letters, past related consultation
efforts and decisions, etc.
Consultation Plan
<Client Filename>_<First Nation name>
Consultation Plan
Attached by Client
(general to FNC File)
Consultation plan submitted
based on a Pre-Consultation
request of the Department.
EDS Fist Nation Consultation User Manual
© 2012 Government of Alberta
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EDS First Nation Consultation User Manual
8.0
Appendix B – Determining the To and From Land Locations
In the example above a road passes through a number of quarter section. To determine the “To” and “From”
quarters to enter in the site record draw a box around the entire road. The most northwest quarter is SW 3 and the
most southeast quarter is NE 21.
Remember, this box is used to determine the ESRD Area office to which the FNC Case file will be forwarded for
review. Consultation requirements will still be determined based on the actual project itself and not the surround
box area.
3
2
1
36
21
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