Water Use Reporting (WUR) - External User Manual

Water Use Reporting (WUR) - External User Manual
Water Use Reporting (WUR)
-External User Manual-Flow Chart
- Quick Reference Guide
May 2008
Document 11 – Alberta Environment Water Use Reporting (WUR) System
Page 1 of 11
Table of Contents
I.
II.
Flow Chart ........................................................................................................................ 3
Quick Reference Guide..................................................................................................... 6
Components for a successful Water Use Reporting Experience ..................................... 6
Complete Steps for using the Water Use Reporting System ........................................... 6
Document 11 – Alberta Environment Water Use Reporting (WUR) System
Page 2 of 11
I. Flow Chart
Start
Step 1:
Go the Alberta
Environment Web Page
(www.environment.alberta.ca) and
click on Water use reporting system
located in the Water section.
Step 2:
Click on
the Reports/Data
tab
Yes
Step 3:
View
User Manual?
Step 3.1: Click
on desired Manual
Link
Click on PDF
download to View
Manual
Yes
No
Step 4:
Submit Data?
No
Step 4.1: Click
on Submit Data
Stop
Water Use System
Disclaimer
Step 5:
Yes
Step 5.1:
Click
on I ACCEPT
these Conditions
and wish to Submit
Data
Accept
Disclaimer?
No
Stop
Alberta Secure
Access Service
Document 11 – Alberta Environment Water Use Reporting (WUR) System
Page 3 of 11
Step 6:
Yes
Step 7:
Yes
Step 7.1: Alberta
Secure Access
Service (ASAS) Enter User Id and
Password
Already
enrolled in
Water Use
Reporting?
Already
registered with
Alberta Secure
Access
Service?
No
Step 8:
No
Yes
Step 7.2:
Step 8.1:
Alberta Secure
Access Service
(ASAS) - Enter
User Id and
Password
Alberta Secure
Access Service
(ASAS) - Click
here to Register
Click Login
Read Privacy
Notice
Register with
Alberta Secure
Access Service?
No
Step 8.2: Exit
Alberta Secure
Access Service
Not Registered
Click Login
Select Water Use
Reporting (WUR)
listed under
Alberta
Environment
Yes
Alberta
Environment
Home Web Page
Step 9: Exit?
No
Stop
Click Next
Step 9.1: Click
Enter PIN# and
Group Id
Step 9.2: Click
Exit
Next
Not Registered
Complete all 5
Registration Steps
Click Enrol
Enrollment
Complete
Alberta
Environment
Home Web Page
Stop
User Id Created
Step 10:
Yes
Enroll in WUR?
Step 10.1: Click Yes.
No
Step 10.2: Click
No.
Select Water Use
Reporting (WUR)
listed under
Alberta
Environment
Registered in
ASAS but not
Enrolled in WUR.
Click Next
Thank you
message.
Enter PIN# and
Group Id
Click Done
Click Enrol
Enrollment
Complete
Click OK
Alberta
Environment
Home Web Page
Stop
Alberta
Environment
Home Web Page
Document 11 – Alberta Environment Water Use Reporting (WUR) System
Page 4 of 11
Step 11:
Water
Use Reporting
(WUR) Home Web
Page
Step 12: Are
Yes
No
you the
Administrator?
Step 12.1:
Menu Options
Step 12.2:
Menu Options
WUR Home
Add Licence
Multi License File
Upload
License List
WUR Home
Add Licence
Multi License File
Upload
My Profile
License List
My Profile
PIN Management
Step 13: How
do you wish to
Submit Data?
Step 13.1:
Basic
Step 13.2: Two
Factor
Step 13.3:
Step 13.4:
Step 13.5:
Step 13.6:
Meter
Measurements
Groundwater:
Chemical Analysis
Groundwater:
Levels
Groundwater:
Reports
Step 14: Click
Logoff
Stop
Document 11 – Alberta Environment Water Use Reporting (WUR) System
Page 5 of 11
II. Quick Reference Guide
Components for a successful Water Use Reporting Experience
When signing up for the system there are two components you will need to complete inorder
to submit data to Alberta Environment:
Component 1: Register with the Alberta Secure Access Service (ASAS), this is where you
enter your personal information to be used for security purposes, select a
Password and a User Id is then generated for you.
Component 2: Enrol into the Water Use Reporting System (WUR). When Enrolling into the
WUR system you will be required to enter the PIN Number and Group Id that
was assigned to you. The PIN Number and Group Id would have been
supplied to you by Alberta Environment (if you are the Licence
Administrator), or by your designated Licence Administrator.
Complete Steps for using the Water Use Reporting System
These Steps coincide with the Step Numbers listed on the Flow Chart (Pages 3, 4 and 5).
Step 1.
Go to the Alberta Environment Web Page (www.environment.alberta) and click on
Water use reporting system from the list located in the Water Section of the Web
Page (Document 1 - Alberta Environment Water Use Reporting (WUR) System – Welcome – Page 3 and 4).
Proceed to Step 2.
Step 2.
Click on the Reports/Data tab (Document 1 – Alberta Environment Water Use Reporting (WUR)
System – Welcome – Page 3). Proceed to Step 3.
Step 3.
If you wish to view a Water Use Reporting User Manual proceed to Step 3.1, if
you wish to skip the manual section proceed to Step 4.
Step 3.1. Click on the desired Manual link. (Document 1 - Alberta Environment Water Use Reporting
(WUR) System – Welcome – Page 4).
Step 3.2. Click on PDF download to view the Manual on the screen. (Document 1 - Alberta
Environment Water Use Reporting (WUR) System – Welcome – Page 5). Proceed to Step 4.
Step 4.
If you wish to submit Water Use Reporting data continue to Step 4.1, if you do
not wish to submit at this time do not proceed. If in the future you wish to submit
data start again from Step 1.
Step 4.1. Click on Submit Data. (Document 1 - Alberta Environment Water Use Reporting (WUR) System –
Welcome – Page 4).
Step 4.2. Read the Water Use System Disclaimer (Document 1 - Alberta Environment Water Use
Reporting (WUR) System – Welcome – Page 6 and 7).
Document 11 – Alberta Environment Water Use Reporting (WUR) System
Page 6 of 11
Step 5.
If you accept the Water Use System Disclaimer from Step 4.2 proceed to Step
5.1.
Step 5.1. Click on I ACCEPT these conditions and wish to Submit Data, you will then
continue to the Alberta Secure Access Service to start the Registration
Process. (Document 1 – Alberta Environment Water Use Reporting System – III Register for an Extern
Id – Page 8). Proceed to Step 6.
Step 6.
If you a new user to the system and have not yet registered using ASAS
continue to Step 7.
If you have already registered through ASAS but have not enrolled into the Water
Use Reporting System (WUR) then continue to Step 7.2.
If you have registered through ASAS and have enrolled into WUR then continue
to Step 7.1.
Step 7.
If you have already enrolled into the WUR System then continue to Step 7.1, if
not then go to Step 7.2.
Step 7.1. From the ASAS site, Enter your User Id and Password and click Login.
(Document 1 – Alberta Environment Water Use Reporting (WUR) System – Login/Modify your Account Page 18)
Step 7.2. From the ASAS site, Enter your User Id and Password and click Login.
Select Water Use Reporting (WUR) listed under Alberta Environment. Click
next, enter your PIN Number and Group Id, click Enrol and your Enrolment
into WUR is complete. Next time you enter your User Id and Password from
the ASAS site, the system will automatically navigate you to the WUR home
page. (Document 1 – Alberta Environment Water Use Reporting (WUR) System – Step 6 – Enrolling in
WUR Page 14)
Step 8.
Do you wish to Register with the Alberta Secure Access Service? If yes then
continue to Step 8.1 if no then see Step 8.2.
Step 8.1. From the Alberta Secure Assess Service page click on Click here to Register
button. Read the Privacy Notice and click Next. (Document 1 – Alberta Environment
Water Use Reporting (WUR) System – III. Register for an Extern Id Page 8)
If you agree with the Privacy Notice and with to continue with ASAS
Registration go to Step 9.2. (Document 1 – Alberta Environment Water Use Reporting (WUR)
System – Step 1 – Privacy Notice, Page 8).
If you do not agree with the Privacy Notice, go to Step 9.1.
(Document 1 – Alberta Environment Water Use Reporting (WUR) System – Step 1 – Privacy Notice, Page
8).
Step 8.2. You have chosen to Exit the ASAS web site, you are currently not registered
with ASAS and will be navigated back to the Alberta Environment home web
page. (Document 1 – Alberta Environment Water Use Reporting (WUR) System, Page 3)
If you wish to enter data into the Water Use Reporting system at a later date,
you will be required to register with ASAS and then enrol into WUR.
Document 11 – Alberta Environment Water Use Reporting (WUR) System
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Step 9.
Do you wish to Exit the ASAS Registration? If you have read the Privacy Notice
and wish to exit go to Step 9.1 if you wish to continue with the Registration
process continue to Step 9.2.
Step 9.1. Click on the I Disagree Button and you will be returned to the Alberta
Environment home web page. You are currently not registered with ASAS,
however at a later date if you wish to enrol into the WUR system simply return
to the ASAS system and complete Registration at that time. (Document 1 – Alberta
Environment Water Use Reporting (WUR) System, Page 8)
Step 9.2. To continue with the Registration Process click Next.
(Document 1 –Alberta
Complete all
five Registration Steps. (Document 1 –Alberta Environment Water Use Reporting (WUR) System
– Step 1 – Step 6, Page 8-15). Your Alberta Secure Access User Id has now been
generated. (Document 1 –Alberta Environment Water Use Reporting (WUR) System – Step 5 – User
Environment Water Use Reporting (WUR) System – Step 1 – Privacy Notice, Page 8).
Id Created, Page14).
Step 10. Do you wish to Enrol into the Water Use Reporting (WUR) System? Is yes, then
continue to Step 10.1, if no then go to Step 10.2.
Step 10.1. From the Government of Alberta Ministries page, select Water Use Reporting
listed under Alberta Environment and click next. (Document 1 –Alberta Environment Water
Use Reporting (WUR) System – Step 6 – Enrolling in WUR, Page 15) Enter your PIN Number and
Group Id that has been supplied to you, either by Alberta Environment or your
Licence Administrator and click Enrol. (Document 1 –Alberta Environment Water Use Reporting
(WUR) System – Step 6 – Enrolling in WUR, Page 15).
Once the Enrolment Complete screen appears click on Enrol to be directed to
the Alberta Environment Water Use Reporting home web page. Continue to
Step 10. (Document 1 –Alberta Environment Water Use Reporting (WUR) System – Step 6 – Enrolling in WUR,
Page 15).
Step 10.2. Click No. A Thank You message appears from ASAS. You are Registered in
ASAS but not in WUR. Click Done and you will be redirected to the Alberta
Environment home web page. (Document 1 –Alberta Environment Water Use Reporting (WUR)
System – Step 5 – User Id Created, Page 14)
Step 11. You have successfully Registered with ASAS and Enrolled into WUR and are
staring at the Water Use Reporting (WUR) home web page.
(Document 1 – Alberta
Environment Water Use Reporting (WUR) System, Page 15).
Welcome to WUR continue to Step 12.
Document 11 – Alberta Environment Water Use Reporting (WUR) System
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Step 12. Water Use Reporting (WUR) home web page.
If you are the Administrator continue to Step 12.1 if you are not the Administrator
then continue to Step 12.2.
Step 12.1. As the Licence Administrator you have one additional Menu Option available
to you, PIN Management. Alberta Environment has assigned Licences to you
to distribute. You do this by filtering the large Master Group into smaller User
Groups and assign these groups to WUR users in your organization.
To use the PIN Management Option click on PIN Management from the
Menu Options. (Document 3 – Alberta Environment Water Use Reporting (WUR) System – Pin
Management ) For a listing of other Menu Options see Step 12.2.
If you wish to enter data into WUR continue to Step 13.
Step 12.2. Menu Options available are:
WUR Home – To return to the WUR main page, use this option.
(Document 7 – Alberta Environment Water Use Reporting (WUR) System Page 3)
Add Licence – Adds Licences to your Licence List, the Licences that you report on
(Document 7 – Alberta Environment Water Use Reporting (WUR) System Page 5).
Licence List – Displays Licences assigned to you (Document 7 – Alberta Environment Water Use
Reporting (WUR) System Page 4).
My Profile – Allows you to view and make changes to your email address.
(Document 7 – Alberta Environment Water Use Reporting (WUR) System Page 4 and 5)
Mulit Licence File Upload – Allows you to download a template so that you may
submit for multiple licences in a single file.
(Document 7 – Alberta Environment Water Use Reporting (WUR) System
Page 7)
Step 13. How do you wish to submit the Data?
To Submit Basic information into the WUR system continue to Step 13.1.
To Submit Two Factor information into the WUR system continue to Step
13.2.
To Submit Meter Measurements into the WUR system continue to Step 13.3.
To Submit Groundwater Chemical Analysis continue to Step 13.4
To Submit Groundwater Levels continue to Step 13.5
To Submit Groundwater Reports continue to Step 13.6
Step 13.1. Select Licence List from the Water Use Reporting.
Click on the Licence that you with to submit or change.
Click on Licence Location
To Add a Submission, click Add Submission from Menu Options, Click on
Period Date, Select Volume, Select Method and click Submit.
To Change Submission, click on Change Submission, Enter a Start Date,
End Date of Submission and click on Refresh List(if not Submission is not
already displayed in the List). Next, click on View then on Change
Document 11 – Alberta Environment Water Use Reporting (WUR) System
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Submission from the Licence Menu Options, Enter corrected data, change
Volume Units and Method if required and Click Submit.
(Document 4 – Alberta Environment Water Use Reporting (WUR) System, Basic)
Step 13.2. Select Licence List from the Water Use Reporting.
Click on the Licence that you with to submit or change.
Click on Licence Location
To Add a Submission, click Add Submission from Menu Options, Click on
Period Date, Select Rate Units, Select Volume Units, Enter Hours and the
Rate, Hit Calculate Volume button, Enter Comments and click Submit.
To Change Submission, click on Change Submission, Enter a Start Date,
End Date of Submission and click on Refresh List(if not Submission is not
already displayed in the List). Click on View then on Change Submission
from the Licence Menu Options, Enter corrected data, hit Calculate Volume
button, verify Volume amounts and Click Submit.
(Document 5 – Alberta Environment Water Use Reporting (WUR) System, Two Factor)
Step 13.3. Select Licence List from the Water Use Reporting.
Click on the Licence that you with to submit or change.
Click on Licence Location
Initialize your Meter, enter Initial Meter Reading, select Metered Units, enter
Meter Reading, select Volume Units, enter corresponding Comment and
Click Save.
To Change Submission, click on Change Submission, Enter a Start Date,
End Date of Submission and click on Refresh List(if not Submission is not
already displayed in the List). Next select View then click on Change
Submission from the Licence Menu Options, Enter correct Meter Reading,
enter Comment, hit the Calculate Volume button, verify Volume amounts, hit
the Submit button.
(Document 6 – Alberta Environment Water Use Reporting (WUR) System, Meter and Meter
Measurements).
Step 13.4. Select Licence List from the Water Use Reporting.
Click on the Licence that you with to submit or change.
Click on Licence Location
To Add a Submission, click Add Submission from Menu Options, Click on
Period Date, Enter Date Sample Taken, Time Sample Taken, Date Sample
Analyzed, Report Number, Lab Name and the Parameters, Enter Comments
and click Submit.
To Change Submission, click on Change Submission, Enter a Start Date,
End Date of Submission and click on Refresh List(if not Submission is not
already displayed in the List). Click on View then on Change Submission
from the Licence Menu Options, Enter corrected data and Click Submit.
(Document 8 – Alberta Environment Water Use Reporting (WUR) System, Chemical Analysis)
Document 11 – Alberta Environment Water Use Reporting (WUR) System
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Step 13.5. Select Licence List from the Water Use Reporting.
Click on the Licence that you with to submit or change.
Click on Licence Location
To Add a Submission, click Add Submission from Menu Options, Click on
Period Date, Enter Method, Level, Level Unit, Pump On, Date Measurement
Taken, Time Measurement Taken, Flowing, Pressure Reading, Enter
Comments and click Submit.
To Change Submission, click on Change Submission, Enter a Start Date,
End Date of Submission and click on Refresh List(if not Submission is not
already displayed in the List). Click on View then on Change Submission
from the Licence Menu Options, Enter corrected data and Click Submit.
(Document 9 – Alberta Environment Water Use Reporting (WUR) System, Levels)
Step 13.6. Select Licence List from the Water Use Reporting.
Click on the Licence that you with to submit an electronic Groundwater
Source Report.
Click on Add/View Ad-Hoc Report
From the Add/View Ad-Hoc page, enter the Report Type, Report Name,
Consultant’s Name, Comment then Browse, Find and Submit the Report.
To View an Attached Report, click on Licence List, select Licence, click
Add/View Ad-hoc Report and click on View located beside the Report you
wish to see.
(Document 10 – Alberta Environment Water Use Reporting (WUR) System, Chemical Analysis)
Step 14. Click Log Off
(Document 7 – Alberta Environment Water Use Reporting (WUR) System Page 3)
*Note: (References are made in the brackets to the other Documents in the WUR System set)
Document 11 – Alberta Environment Water Use Reporting (WUR) System
Page 11 of 11
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