Public Land Disposition Amendments User Manual

Public Land Disposition Amendments User Manual
Electronic Disposition System
Public Land Disposition Amendments User
Manual
Apr 7, 2014
EDS Public Land Disposition Amendments User Manual
Revision History
Version
V1.00
Apr 7, 2014
Date
2014-02-25
Author/Organization
ESRD
Description
Document Draft
Electronic Disposition System
Public Land Disposition Amendments User Manual
© 2014 Government of Alberta
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EDS Public Land Disposition Amendments User Manual
Disclaimer
In this disclaimer provision:
“Crown” means Her Majesty the Queen in right of the Province of Alberta;
“Minister” means the Minister responsible of the Alberta Sustainable Resource Development;
“Their employees” means and includes each, any and every officer, employee, servant and agent of either or both
of the Crown and the Minister and without limiting the generality of the foregoing, and includes employees of the
Crown and the Minister employed in Alberta Sustainable Resource Development.
“EDS” means the Electronic Disposition System and all programs, hardware, documentation, functions and
services forming a part thereof or associate therewith.
The Crown, the Minister and their employees and the contractors and technical advisors of the aforesaid:
(a) Make no warranty or representation, whether expressed or implied, to any person with respect to this material
or documentation of EDS or as to the service, performance, quality, merchantability or fitness of any part of
the aforesaid for any purpose; and
(b) Shall not be liable for any action, damages or claims, whether occasioned by negligence or otherwise, that any
person, user, Subscriber or any employees of the aforesaid may hereafter have, allege or become entitled to
(including but not limited to any claim of third-party contribution of indemnity, any economic or moral loss,
or direct, immediate, special, indirect or consequential damages which do, may, or are alleged to arise as a
result of:
(i) The use of this material or documentation or EDS or any service connection
therewith; or
(ii) Any error or omissions in data or any loss or partial loss of data or incomplete retrieval of
information, even if any or all of the Crown, the Minister or their employees were advised of the
possibility of such risk, action, claims or damages, including damages sustained or actions brought by
third parties and claims made against the Subscriber by third parties.
The entire risk of loss relating to or associated with the quality and performance of EDS and any product and
results thereof shall be assumed by the Subscriber and by any other user of EDS.
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Table of Contents
1.0
EDS Overview ............................................................................................ 5
1.1
Hours of Operation.................................................................................. 5
1.2
EDS Use Restrictions ............................................................................... 6
1.2.1
1.3
Upload Documents Requirements ........................................................... 6
1.3.1
1.4
2.0
Documents ...................................................................................................... 6
Relevant Links ........................................................................................ 6
EDS Main Menu Page ................................................................................. 7
2.1
3.0
Dispositions ..................................................................................................... 6
Help Menu Items ..................................................................................... 8
EDS Amendments Client Screens ............................................................. 10
3.1
Amendment Search Screen ................................................................... 10
3.2
Amendment Form Screen ...................................................................... 11
3.3
Land Change Screen.............................................................................. 14
3.4
Purpose Change Screen ........................................................................ 15
3.5
Attachments Screen .............................................................................. 16
3.6
Confirmation Screen ............................................................................. 18
3.7
Terms of Use and Disclaimer Screen ..................................................... 20
3.8
Final Confirmation Screen ..................................................................... 21
4.0
Resubmitting a Rejected Amendment ...................................................... 23
5.0
Getting Support ....................................................................................... 23
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EDS Overview
EDS is an online service that allows clients to submit electronic transactions for surface dispositions to SRD.
Presently EDS has six subsystems:
1. Public Land Disposition Applications & Plan Submission Package
This selection will enable you to submit applications or amendments for dispositions on public lands for
EZE, LOC, MSL, PLA, PIL, REA SML & VCE purposes.
2. Public Land Disposition Amendments
This selection will enable you to submit amendments for dispositions on public lands for the following
ESRD activity types:
- DLO, DML, DMS, DPL, VCE, EZE, REA, SML
It will also enable you to submit amendments for the following AER activity types:
- LOC, MSL, PIL, PLA, MLL, RVC
3. Disposition Maintenance
This selection will enable you to submit AOA Monthly Status Reports, submit Site Entry notifications,
SML Annual Returns and to edit a list of other allowed clients that manage your data.
4. Reclamation Certificate Application Submissions
This selection will enable you to submit application for Reclamation Certificate on Public Land.
5. Public Lands Disposition Enhanced Approval
All applications for upstream oil and gas activities, (excluding in-situ oils sands production, oil sands
mines operations, and those dispositions being applied for through the AOA process) for the disposition
types MSL, LOC, PLA, and PIL must be submitted through the "Public Land Disposition Enhanced
Approval" menu item 4, effective September 1st, 2010.
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

Any disposition applications that are outside of the scope of the "Public Land Disposition Enhanced
Approval" menu item 4 must be submitted through the "Public Land Disposition Application &
Amendments" menu item 1, or "Disposition Maintenance" menu item 2, as appropriate.
Any disposition application submissions that are in scope of the "Public Land Disposition Enhanced
Approval" menu item 4, and submitted through any other selections will be rejected.
Any disposition applications submitted through the "Public Land Disposition Enhanced Approval" menu
item 4 that are outside of the defined scope will be rejected.
6. First Nations Consultation Submissions
This selection will enable you to submit requests and updates for a First Nation Assessment
7. Application/Amendment Status Check Request
This selection will enable you to send a request for the status of application/amendment. This must be
used to request a status of an application processed by the Industrial, Oil and Gas Applications Unit.
For details about each of the subsystems please review the individual User Manual.
Applications and self reporting that are accepted by EDS are uploading into the Geographic Land Information
Management Planning System (GLIMPS) and EDS will email the client a copy of the transaction. EDS will also
notify the appropriate business area that transaction has been submitted for processing.
1.1
Hours of Operation
EDS Support help desk is available Monday to Friday 8:15 a.m. to 4:30 p.m. except statutory holidays. The
system is available from 6:30 a.m. to 10:00 p.m. everyday.
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1.2
EDS Use Restrictions
1.2.1 Dispositions









1.3
EDS is limited to MSL, LOC, PLA, PIL, EZE, VCE, REA and SML disposition types for processing
applications under Module 1. Public Land Disposition Applications & Plan Submission Package
EDS is limited to DLO, DML, DMS, DPL, VCE, EZE, REA, SML, LOC, MSL, PIL, PLA, MLL,
RVC disposition types for processing amendments under Module 2. Public Land Disposition
Amendments
Applications or amendments processed using EDS at this time are limited to only one applicant Client
Identification number
The maximum number of dispositions types shown on a plan is two (Example: SML and LOC)
A Confirmation number, LAT report and FNC number can only be used once in a transaction
Only one purpose can be selected for each disposition type [Example: SML – Sand and gravel, LOC
– Access Road (OIL AND GAS)]
Multiple plans for an activity will not be accepted
Clients/Stakeholders involved must be active and registered in Alberta Department of Energy’s
Foundation system.
Successful submissions do not denote approval by the Crown
Upload Documents Requirements
1.3.1 Documents
All documents submitted to the department other than the plan submission package must be in a portable
document format (.PDF). Documents that require imaging must be scanned to the following standard and
converted into a .PDF format for submission.
Black & white
Colour
300 dpi
150 dpi
File names must not contain spaces. Use of special characters such as *, -, (, ), @, % or $ are not allowed.
1.4
Relevant Links
EXTERN ADS User Name & Password Maintenance: https://extern.wln.gov.ab.ca/help/
The link above is where to activate SecureXNET accounts and change/reset SecureXNET passwords.
SecureXNET EDS: https://securexnet.env.gov.ab.ca/eds_login.html
The link above is where to access EDS through SecureXNET.
SecureXNET PCS: https://securexnet.env.gov.ab.ca/pcs_login.html
The link above is where to access PCS through SecureXNET.
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2.0
EDS Main Menu Page
Below is the EDS main menu:

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

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Public Land Disposition Applications & Amendments
o Create a single application
o Create two associated applications
o Plan package submission for paper applications, amendments and applications not presently
accepted through EDS
Public Land Disposition Amendments
Disposition Maintenance
o Site Entry Submissions
o SML Annual Return
o Allowed Client Edit
o No Entry Submissions
o Renewals
Reclamation Certificate Application Submissions
o Submit an application and e-payment for a reclamation certificate
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
Public Land Disposition Enhanced Approval
Note: Submission for upstream oil and gas activities (excluding in-situ oil sands production and
oil sands mines operations. Disposition types are limited to Mineral Surface Lease (MSL),
License of Occupation (LOC), Pipeline Installation lease (PIL) and Pipeline Agreement (PLA)
effective September 1, 2010.


o Create a single application
o Create two associated applications
First Nations Consultation Submissions
o Create a request for First Nation Assessment
o Respond to a Pre-Consultation Assessment
o View completed assessments
o Cancel a FNC site
o Cancel a FNC case
Application/Amendment Status Check Request
Note: The status check does not send e-mail notification to the user processing the request.
o
2.1
Allows user to send a status request for an application/amendment that has been processed by
the Industrial, Oil and Gas Applications Unit
Help Menu Items
The three Help functions, located at the top of the page are “Contact Us”, “EDS Website” and “Help”.
By selecting ‘Contact Us’, this will generate an email to [email protected] where you can indicate
any questions or comments.
Clicking ‘EDS Website’ will take you to the SRD External EDS webpage.
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Clicking ‘Help’ will take you to the online EDS manual.
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3.0
EDS Amendments Client Screens
3.1
Amendment Search Screen
The following table lists the relevant elements on this screen:
Field or button name
Properties
Name/Remarks
Amendment Options
Menu
Disposition Number
Text Field
Process Type
Menu
Client can choose to:
- Amend Single or
- Amend Associated activities
Client enters the activity number here.
Client has the options to submit activity through the following streams:
- Enhanced Approval Process – Standard
- Enhanced Approval Process – Non-standard
- Non Enhanced Approval Process
Legend:
M: Mandatory field
O: Optional field
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3.2 Amendment Form Screen
Below is the first part of the amendment screen:
The following table lists the relevant elements on this screen:
Field or button name
Properties
Name/Remarks
User Details
Contact and other details associated with the EDS user submitting the
amendment.
Company Details
Contact and other details associated with the leaseholder.
Legend:
M: Mandatory field
O: Optional field
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Below is the second part of the amendment form:
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The following table lists the relevant elements on this screen:
Field or button name
Properties
Name/Remarks
Amendment Selection
Checkboxes Amendment submitter can select one of several amendment reasons:
- Change Client
- Change Purpose
- Change Route
- Change Location
- Change Dimension
- Sketch Plan to Survey Plan
- Partial Assignment
Remarks
Text field
Amendment submitter can enter any remarks regarding the submission
in the Remarks field.
Plan Confirmation #
Text field
User enters the 10 digit confirmation number belonging to the
confirmation package to be submitted for all amendment reasons except
“Change Client”.
FNC #
Text field
User enters the First Nation Consultation number created specifically for
the activity being amended.
Consent Attached?
Menu
User specifies if consents will be submitted with the amendment.
Code of Practice?
Menu
User specifies if a code of practice will be submitted with the
amendment.
Was a Temporary Field
Authorization (TFA)
issued for any additions
within this amendment?
Menu
User specifies whether any TFAs were issued for any additions within
the amendment. The options are:
- Yes
- No
- Portions Only
Legend:
M: Mandatory field
O: Optional field
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3.3 Land Change Screen
The following Land Change screen is displayed to the user when one of the following amendment reasons was
selected:
- Change Route
- Change Location
- Change Dimension
- Partial Assignment
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The following table lists the relevant elements on this screen:
Field or button name
Properties
Name/Remarks
Remove Lands
The Remove Lands section displays lands currently associated with the
activity being amended. To delete any of the lands, the submitter must
check off the corresponding checkbox in the Delete column.
Add ATS Lands
The Add ATS Lands section allows the submitter to specify any new
lands. Clicking Delete deletes the row. Clicking “Add New” allows the
user to add records over and above the default 5 displayed.
Add PBL Lands
The Add PBL Lands section allows the submitter to add PBL lands to
the amendment.
Legend:
M: Mandatory field
O: Optional field
3.4
Purpose Change Screen
The following screen is displayed when one of the amendment reasons selected was “Change Purpose”:
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The following table lists the relevant elements on this screen:
Field or button name
Properties
Name/Remarks
Purpose
Text Field
Lists the current purpose on file for activity being amended.
Purpose of Disposition
Drop-down Used to select the new, correct purpose for the disposition.
menu
Legend:
M: Mandatory field
O: Optional field
3.5
Attachments Screen
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The following table lists the relevant elements on this screen:
Field or button name
Properties
“Delete” column
“Document Type” column
Name/Remarks
Link
Clicking Delete will remove the corresponding file attachment
row.
Drop-down
menu
Submitter specifies the document being uploaded on the same
row. Some available document types are:
- Plan Package
- Consent Document
- EFR Document
- Application Supplement
- LAT Report
“Document” column
Contains the Browse field used to upload document specified in
“Document Type” drop-down.
“Uploaded Filename” column
Contains the filename of the file being uploaded. If the
submitter clicks Back or Next after having specified a file using
the Browse button, the file is stored with the session until the
amendment is either submitted or until the submitter deletes it.
“Add New” button
Adds more records to the Upload Attachment page.
Legend:
M: Mandatory field
O: Optional field
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3.6
Confirmation Screen
For reference, below are the confirmation screens for the submitter’s perusal before finalizing their submission:
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3.7 Terms of Use and Disclaimer Screen
See below for a screenshot of the “Terms of Use and Disclaimer” page:
The following table lists the relevant elements on this screen:
Field or button name
Properties
Name/Remarks
Back
Button
Allows user to go back to previous screen.
“I Agree and Submit”
Button
Clicking button submits the amendment.
Legend:
M: Mandatory field
O: Optional field
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3.8 Final Confirmation Screen
EDS displays a final confirmation screen after submittal. Any errors or successful save messages will be
displayed on the final confirmation screen along with all the details of the amendment.
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The following table lists the relevant elements on this screen:
Field or button name
Properties
“Amendment has been saved
successfully”
Return to Menu
Name/Remarks
Text Field
Button
Any errors or successful save messages will be shown at the
bottom of the confirmation screen.
Clicking button returns submitter to Amendments Search
screen.
Legend:
M: Mandatory field
O: Optional field
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4.0
Resubmitting a Rejected Amendment
With the new amendments system a user will be able to re-use the following for a corrected amendment resubmission:
- LAT report
- Confirmation number & package
- FNC #
5.0
Getting Support
If there are any problems with the SecureXNET login contact the GoA help desk at 1-888-427-1462 (1GOA).
EDS Support Team
Phone enquiries regarding login accounts/passwords or system problems should be directed to Lands
Division Reception (780)427-3570 and your call
System and Documentation Feedback
Please forward any inquiries to [email protected]
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