EDS Surface Material Lease User Manual

EDS Surface Material Lease User Manual
Electronic Disposition System
Surface Material Lease User Manual
Land Dispositions Branch
Version 3.00
October 29, 2012
EDS Surface Material Lease User Manual
Revision History
Version
Date
Author/Organization
Description
V1.00
2007-04-05
Pauline Peterson
Document Draft
V2.00
2007-04-24
Pauline Peterson
Final Draft
V2.01
2001-07-19
Krystian Staniszewski
Updated screenshots
V3.00
2011-10-13
Alexandra Crosland
Updated links and screenshots
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EDS Surface Material Lease User Manual
Disclaimer
In this disclaimer provision:
“Crown” means Her Majesty the Queen in right of the Province of Alberta;
“Minister” means the Minister responsible of the Alberta Sustainable Resource Development;
“Their employees” means and includes each, any and every officer, employee, servant and agent of either or both
of the Crown and the Minister and without limiting the generality of the foregoing, and includes employees of the
Crown and the Minister employed in Alberta Sustainable Resource Development.
“EDS” means the Electronic Disposition System and all programs, hardware, documentation, functions and
services forming a part thereof or associate therewith.
The Crown, the Minister and their employees and the contractors and technical advisors of the aforesaid:
(a) Make no warranty or representation, whether expressed or implied, to any person with respect to this
material or documentation of EDS or as to the service, performance, quality, merchantability or fitness of
any part of the aforesaid for any purpose; and
(b) Shall not be liable for any action, damages or claims, whether occasioned by negligence or otherwise, that
any person, user, Subscriber or any employees of the aforesaid may hereafter have, allege or become
entitled to (including but not limited to any claim of third-party contribution of indemnity, any economic
or moral loss, or direct, immediate, special, indirect or consequential damages which do, may, or are
alleged to arise as a result of:
(i) The use of this material or documentation or EDS or any service connection
therewith; or
(ii) Any error or omissions in data or any loss or partial loss of data or incomplete retrieval of
information, even if any or all of the Crown, the Minister or their employees were advised of the
possibility of such risk, action, claims or damages, including damages sustained or actions
brought by third parties and claims made against the Subscriber by third parties.
The entire risk of loss relating to or associated with the quality and performance of EDS and any product and
results thereof shall be assumed by the Subscriber and by any other user of EDS.
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Table of Contents
1.0
EDS Overview ..................................................................................... 5
1.1
Hours of Operation .......................................................................................6
1.2
EDS Use Restrictions ...................................................................................6
1.2.1 Dispositions ...................................................................................................... 6
1.3
Lands Status Check User Restrictions ............................................................6
1.4
Attachment Requirements ............................................................................6
1.4.1 Documents........................................................................................................ 6
1.4.2 Attachments ...................................................................................................... 6
1.5
2.0
Relevant Links ............................................................................................7
EDS Front Page ................................................................................... 7
2.1
Applications/Amendments ............................................................................8
2.2
Help ........................................................................................................ 10
3.0
EDS SML Module Screens Submissions Page ......................................... 11
3.1
Client ID Search Screen ............................................................................. 11
3.2
Client ID Search Non-Corporation Results Screen.......................................... 13
3.3
Corporate Client Search Result Screen ......................................................... 14
3.4 Application for Surface Material Lease .................................................. 16
3.5
Attachment Page ...................................................................................... 21
3.6
Application Review Page ............................................................................ 23
3.7
Confirmation Page..................................................................................... 27
3.8
Name Change Client ID Screen ................................................................... 28
3.9
Amendment for Surface Material Lease ........................................................ 30
3.10
Amendment Submission Review Screen ............................................. 36
4.0
Associated Applications ...................................................................... 42
4.1
Associated License of Occupation (LOC) ....................................................... 43
4.2
Attachment Page for an Associated Application ............................................. 44
5.0
5.1
Using EDS ........................................................................................ 44
Creating an Application (Quick Reference).................................................... 44
5.2
Creating an Amendment (Quick Reference) .......................................... 45
6.0
Getting Support ................................................................................ 47
Appendix A – EDS Surface Material Lease Purposes ................................................... 47
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1.0
EDS Overview
EDS is an online service that allows clients to submit specified applications/amendments and documents for
surface dispositions to SRD electronically. Presently EDS has five subsystems:
1. Public Land Disposition Applications & Amendments
This selection will enable you to submit applications or amendments for dispositions on public lands for
EZE, LOC, MSL, PLA, PIL, REA SML & VCE purposes.
2. Disposition Maintenance
This selection will enable you to submit AOA Monthly Status Reports, submit Site Entry notifications,
SML Annual Returns and to edit a list of other allowed clients that manage your data.
3. Reclamation Certificate Application Submissions
This selection will enable you to submit application for Reclamation Certificate on Public Land.
4. Public Lands Disposition Enhanced Approval
All applications for upstream oil and gas activities, (excluding in-situ oils sands production, oil sands
mines operations, and those dispositions being applied for through the AOA process) for the disposition
types of Mineral Surface Lease (MSL), License of Occupation for access (LOC), Pipeline Agreement
(PLA), and Pipeline Installation Lease (PIL) must be submitted through the "Public Land Disposition
Enhanced Approval" selection #4, effective September 1st, 2010.
Any disposition applications that are outside of the scope of the "Public Land Disposition Enhanced
Approval" selection #4, must be submitted through the "Public Land Disposition Application &
Amendments" selection #1, or "Disposition Maintenance" selection #2, as appropriate.
Any disposition application submissions that are in scope of the "Public Land Disposition Enhanced
Approval" selection #4, and submitted through any other selections will be rejected.
Any disposition applications submitted through the "Public Land Disposition Enhanced Approval"
selection #4 that are outside of the defined scope will be rejected.
5. Application/Amendment Status Check Request
This selection will enable you to send a request for the status of application/amendment. This must be
used to request a status of an application processed by the Industrial, Oil and Gas Applications Unit.
For details about each of the subsystems please review the individual User Manual.
EDS will allow clients to submit applications, amendments and other transactions during extended hours. It will
also provide validation of selected data fields at the client workstation thereby assisting the client to minimize the
opportunity for errors on the submissions.
Applications and self reporting that are accepted by EDS are uploading into the Geographic Land Information
Management Planning System (GLIMPS) and EDS will email the client a copy of the transaction. EDS will also
notify the appropriate business area that an application or report has been submitted for processing.
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1.1
Hours of Operation
EDS Support help desk is available Monday to Friday 8:15 a.m. to 4:30 p.m. except statutory holidays. The
system is available from 6:30 a.m. to 10:00 p.m. everyday.
1.2
EDS Use Restrictions
1.2.1 Dispositions
EDS is limited to MSL, LOC, PLA, PIL, EZE, VCE, REA and SML disposition types for
processing applications and amendments under Module 1. Public Land Disposition Applications
& Amendments
Applications or amendments processed using EDS at this time are limited to only one applicant
Client Identification number
The maximum number of dispositions types shown on a plan is two (Example: SML and LOC)
A Confirmation number and package can only be used once
One selected purpose for each disposition type only [Example: SML – Sand and gravel, LOC –
Access Road (OIL AND GAS)]
Multiple plans for an activity will not be will not be accepted
Clients/Stakeholders involved must be active and registered in LSAS\GLIMPS
Successful submissions do not denote approval by the Crown
1.3
Lands Status Check User Restrictions
The Status module in EDS does not send e-mail notifications to the user
1.4
Attachment Requirements
1.4.1 Documents
All documents submitted to the department other than the plan submission package must be in a
Microsoft Word (.doc) or portable document format (.pdf). Documents that require imaging must be
scanned to the following standard and converted into a .pdf format for submission.
Black & white 300 dpi
Colour
150 dpi
File names must not contain spaces. Use of special characters such as *, -, (, ), @, % or $ are not allowed.
1.4.2 Attachments
Other than filing administrative amendments, a plan package is required for all applications and
amendments. The plan package is an encrypted file that is produced and downloaded
from the Plan Confirmation Service (PCS) system. Within this encrypted file is the plan in a pdf format,
a CAD drawing and an attribution file, XML. A plan package can also be in shape format where the
encrypted file has a plan in pdf format, a Boundary file, ATS Shapefile and an Adjacent Shapefile, each
addressing files for Geometry (.shp), attributes (.dbf) and index (.shx).
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1.5
Relevant Links
EXTERN ADS User Name & Password Maintenance
https://extern.wln.gov.ab.ca/help/
The link above is where to activate SecureXNET accounts and change/reset SecureXNET passwords.
SecureXNET EDS: https://securexnet.env.gov.ab.ca/eds_login.html
The link above is where to access EDS through SecureXNET.
SecureXNET PCS: https://securexnet.env.gov.ab.ca/pcs_login.html
The link above is where to access PCS through SecureXNET.
2.0
EDS Front Page
Below is the EDS main menu
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Public Land Disposition Applications & Amendments
o
o
o
o
o
o
o
Create a single application
Create two associated applications
Amend a single disposition
Amend two associated dispositions
Amend one of two associated dispositions (Administrative use only)
Amend an existing disposition and create a new associated dispositions
Plan package submission for paper applications, amendments and applications not
presently accepted through EDS
Disposition Maintenance
o
o
o
o
Area Operating Agreement Maintenance
Site Entry Submissions
SML Annual Return
Allowed Client Edit
Reclamation Certificate Application Submissions
o
Submit an application and e-payment for a reclamation certificate
Public Land Disposition Enhanced Approval
o
o
o
o
Create a single application
Create two associated applications
Submit single final plan disposition
Submit two associated final plan dispositions
Note: Submission for upstream oil and gas activities (excluding in-situ oil sands production and oil sands
mines operations. Disposition types are limited to Mineral Surface Lease (MSL), License of Occupation
(LOC), Pipeline Installation lease (PIL) and Pipeline Agreement (PLA) effective September 1, 2010.
Application/Amendment Status Check Request
o
Allows user to send a status request for an application/amendment that has been
processed by the Industrial, Oil and Gas Applications Unit
Note: The status check does not send e-mail notification to the user processing the request.
2.1
Applications/Amendments
Once the user has successfully logged into the Electronic Disposition System (EDS) and engaged option
1. Public Land Disposition Applications & Amendments, they will be presented with the
‘Applications/Amendment Menu’.
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2.2
Help
The three Help functions, located at the top of the page are “Contact Us”, “EDS Website” and “Help”.
By selecting ‘Contact Us’, this will generate an email to [email protected] where you can indicate
any questions or comments.
Clicking ‘EDS Website’ will take you to the SRD External EDS webpage.
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Clicking ‘Help’ will take you to the online EDS manual.
3.0
EDS SML Module Screens Submissions Page
3.1
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Client ID Search Screen
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Client ID Search Screen Components
The following table lists all elements available on this screen:
Field or button name
Properties
Name/Remarks
Applicant Client ID
M
Applicant Client ID
This is the pre-assigned ID used to identify the applicant
Cancel
button
Cancel
Clicking this button will cancel the service and return to the Industry
Client Menu.
Next
Button
Next
Clicking this button will trigger a validation of the APPLICANT
CLIENT ID. If valid, the Client Search Results screen will be
displayed. If the Client ID is not valid, an error screen will be
displayed.
Legend: M: Mandatory field
O: Optional field
Error screen
List of mandatory system requirements for a client identification number
o
o
o
o
o
October 29, 2012
Client ID entered must be a 10 digit number
Client ID must match GLIMPS (Goegraphic Land Information Management Planning
System)
Client ID must be valid and active
Client ID must be surface or both (both is defined as surface and mineral)
Client ID entered is validated against the stakeholder name
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3.2
Client ID Search Non-Corporation Results Screen
The following table lists all elements available on this screen:
Field or button name
Properties
Name/Remarks
M
Is the applicant an
employee of the
Alberta Government or
member of the
Legislative Assembly
of the province of
Alberta?
APPLICANT CLIENT ID
Indicates if the applicant is employed by the Alberta Government or the
Provincial Assembly
If Yes: Department
Name:
M
APPLICANT CLIENT ID
If the applicant is an employee of the Alberta Government or member of
the Legislative Assembly of the Province of Alberta, the name of the
department must be provided
Has the applicant
attained the age of 18
years?
M
OVER 18
Indicates the applicant is of the legal age of 18 years. According to
legislation no one can hold a disposition who is under the age of 18
Is the applicant a
Canadian citizen
M
CITIZENSHIP
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Field or button name
Properties
Name/Remarks
Indicates the applicant is a Canadian Citizen
Cancel
Button
CANCEL
Clicking this button will cancel this service and return to the user to the
Client menu
Next
button
NEXT
Clicking this button will trigger a validation of the Applicant Client ID.
If valid, the Client Search Results screen will be displayed. If not valid,
an error screen will be displayed
Back
BUTTON
BACK
Clicking this button triggers a return to the Client Search screen
Legend: M: Mandatory field
O: Optional field
3.3
Corporate Client Search Result Screen
The following table lists all elements available on this screen:
Field or button name
Properties
Name/Remarks
Applicant Client ID
DISPLAY
ONLY
APPLICANT CLIENT ID
This is the APPLICANT CLIENT ID specified on the previous
screen
Organization Name
DISPLAY
ONLY
ORGANIZATION NAME
This is the name of the applicant organization
Address
DISPLAY
ONLY
ADDRESS
This is the street address of the organization
City
DISPLAY
ONLY
CITY
This is the city associated with the address of the organization
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Field or button name
Properties
Name/Remarks
Province/State
DISPLAY
ONLY
PROVINCE/STATE
This is the province or state associated with the address of the
organization
Postal/Zip
DISPLAY
ONLY
POSTAL/ZIP
This is the postal or zip code associated with the address of the
organization
Country
DISPLAY
ONLY
COUNTRY
This is the country associated with the address of the
organization
Cancel
BUTTON
CANCEL
Clicking this button will cancel the service and return to the
Industry Client menu
Back
BUTTON
CANCEL
Clicking this button will trigger a return to the Client Search
screen
Next
BUTTON
NEXT
Clicking this button will trigger a validation of the
APPLICANT CLIENT ID. If valid, the Applicant Search
screen will be displayed. If not valid, an error screen will be
displayed
Legend: M: Mandatory field
O: Optional field
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3.4
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Application for Surface Material Lease
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The following table lists all elements available on this screen:
Field or button name
Properties
Name/Remarks
Disposition Type
DISPLAY
ONLY
Disposition Type
This is the Disposition Type as specified by the Client.
Occupant’s Consent:
O
Consents
This allows the user to address the consents at time of application. The
field allows the user to attach consents, inform the department if
consents are to follow or is consents are not required.
Plan Confirmation #.
M
Plan Confirmation #
This is the confirmation number of the submission package. The
acceptable format is YEAR###### (IE. 2011999999)
Purpose of Disposition
M
Purpose of Disposition
This is the purpose for the surface disposition application. This field is
a drop down list that has been pre-populated with the available purposes
for this disposition type.
Statutory declaration
attached? (sand and/or
gravel)
M
Statutory Declaration
‘Yes’ or ‘No’ must be selected before continuing. When the purpose is
gravel, sand or sand and gravel, the Statutory Declaration is required as
an attachment.
Is this a public work
project? (only applies
to Municipal Districts
and Counties)
M
Public Work Project
‘Yes’ or ‘No’ must be selected before continuing.
Test data attached?
M
Test Data
‘Yes’ or ‘No’ must be selected before continuing. If selection is ‘Yes’,
test data is to be attached.
Are operations located
entirely within the
boundaries of: An
approved oil sands
development or EIA
area for which you are
the holder?
M
Oil Sand / EIA Project
‘Yes’ or ‘No’ must be selected before continuing.
What is the size of the
lease in Acres?
M
Lease Size
An area in acres is required in this field. The number must be to two
decimal points.
Applicant name
Display
Only
Applicant Name
This is the name of the applicant organization
Address
DISPLAY
ONLY
Address
This is the street address of the applicant organization.
Tel
M
Tel
This is the telephone number associated with the applicant organization.
A valid North American telephone number must be entered into this
field. Format is: (###)###-####
Fax
O
Fax
Applicant Details
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Field or button name
Properties
Name/Remarks
This is the fax number associated with the applicant organization. A
valid North American fax number is an optional field within the
application. Format is: (###)###-####
City
DISPLAY
ONLY
CITY
This is the city associated with the address of the organization.
Email
M
EMAIL
This is the e-mail address of the applicant.
Program/Project Name
O
Project/program name
This is the project or program name for the applicant.
Field or button name
Properties
Name/Remarks
File #
O
File #
A reference number used by the applicant organization to refer to the
surface disposition application. This field is for the applicants’ internal
use only and will not be validated within the EDS application.
Province/State
DISPLAY
ONLY
PROVINCE/STATE
This is the province or state associated with the address of the
organization
Postal/Zip
DISPLAY
ONLY
POSTAL/ZIP
This is the postal or zip code associated with the address of the
organization
Country
DISPLAY
ONLY
COUNTRY
This is the country associated with the address of the organization
File #
O
File #
A reference number used by the applicant organization to refer to the
surface disposition application. This field is for the applicants’ internal
use only and will not be validated within the EDS application.
Organization Name
Display
Only
Organization Name
This is the name of the Organization for the Contact for the surface
disposition application. It is resolved via the user login.
Contact name
Display
Only
Contact Name
This is the name of the Contact for the surface disposition application.
It is resolved via the user logon.
Email
Display only Email
This is the e-mail address of the Contact for the surface disposition
application. It is resolved via the user login.
Address
Display only Address
This is the street address of the Contact for the surface disposition
application.
Email (Alternate):
Display only Email Address
This is the alternate e-mail address of the Contact for the surface
disposition application.
Tel
Display only Tel
This is the telephone number associated with the Contact for the surface
disposition application.
Contact Details
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Field or button name
Properties
Name/Remarks
Fax
Display only Fax
This is the fax number associated with the Contact for the surface
disposition application.
City
Display only City
This is the city associated with the address of the Contact for the surface
disposition application.
Province/State
Display only Province/State
This is the province or state associated with the address for the Contact
for the surface disposition application
Postal/ZIP
DISPLAY
ONLY
Postal/Zip
This is the postal or zip code associated with the address of the Contact
for the surface disposition application.
Country
DISPLAY
ONLY
Country
This is the country associated with the address of the Contact for the
surface disposition application.
Upload Land
Description File
M/o
Land Description Excel Template file
In the instance of a large land list, EDS has accommodated a large land
list file upload. This will allow the user to attach the land list where
time does not allow single entry for each land description.
Qtr/LS
M
Qtr/LS
Quarter section and/or legal subdivision that constitute an ATS (Alberta
Township System) land parcel for which the surface disposition
application applies.
Sec
M
Sec
Section that constitutes an ATS (Alberta Township System) land parcel
for which the surface disposition application applies.
Twp
M
Twp
Township that constitutes an ATS (Alberta Township System) land
parcel for which the surface disposition application applies.
Rge
M
Rge
Range that constitutes an ATS (Alberta Township System) land parcel
for which the surface disposition application applies.
Mer
M
Mer
Meridian that constitutes an ATS (Alberta Township System) land
parcel for which the surface disposition application applies
Add Row
Button
Add Row
Clicking this button will allow additional rows of ATS (Alberta
Township System) parcels to be added. You can add up to 300 records
in this section on the form but the large land list template is
recommended.
Name of Subdivision
M
Name of Subdivision
Name of the subdivision plan that constitutes a PBL land parcel for
which the surface disposition application applies. Not all subdivisions
have a name assigned to them.
Subdivision Plan
M
Subdivision Plan
Land being applied for
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Field or button name
Properties
Name/Remarks
The registered LTO (Land Titles Office) number assigned to the
subdivision plan for which the surface disposition application resides.
Block
o
Block
The block number in which the surface activity resides within the
registered subdivision plan.
Lot
O
Lot
The lot number in which the surface activity resides within the
registered subdivision plan.
Parcel
o
Add Row
The parcel number in which the surface activity resides within the
registered subdivision plan.
Add Row
Button
Add Row
Clicking this button will allow additional rows of PBL (Plan, Block, Lot
or parcels) to be added. You can add up to 150 records in this section of
the form
Additional Remarks
O
Additional Remarks
Free format text for any additional comments to be made. The
maximum character for this field is 150.
Cancel
Button
Cancel
Clicking this button will cancel the service and returns to the Industry
Client menu.
Back
Button
Back
Clicking this button triggers a return to the Client Search screen.
Next
Button
Next
Clicking this button will cancel the service and returns to the Industry
Client menu.
Legend: M: Mandatory field
O: Optional field
Important Notes:
If the Electronic Disposition System (EDS) times out during the entry of a large land list, it is recommended
to utilize the preset ‘File for Large Landlist Upload’.
This template can be found here:
http://srd.alberta.ca/FormsOnlineServices/Forms/LandsForms/Default.aspx and is located under the
category of the ‘Electronic Disposition System (EDS)’, the document name is
EDS_Land_Description_File_for_large_landlist_Upload.
List of mandatory system requirements for an ‘Application’.
o
o
o
o
A valid Client ID (Can be obtained through Client Registry & Crown Land Searches at (780)4221395, Fax (780)422-9522 or e-mail at [email protected], a form is available at:
http://srd.alberta.ca/FormsOnlineServices/Forms/LandsForms/Default.aspx under the category of
User IDs & Client Ids for access to Industry Online Service).
A confirmation package obtained from a user who has Plan Confirmation Service (PCS) permissions
A Statutory Declaration (Not required for a Municipal District, County or Corporation)
Site Information (Required for all applicants)
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3.5
Attachment Page
(Attachment screen for an SML application)
The following table lists all elements available on this screen:
Field or button name
Properties
Name/Remarks
Statutory Declaration
BUTTON
Browse Box
Clicking this button allows the user to search and attach the
statutory declaration.
Test Hole Data
BUTTON
Browse Box
Clicking this button allows the user to search and attach the
testhole data.
Site Information
BUTTON
Browse Box
Clicking this button allows the user to search and attach the site
information.
Occupant’s Consent
BUTTON
Browse Box
Clicking this button allows the user to search and attach
consents. EDS can accommodate up to 50 attachments.
Plan Submission
BUTTON
Browse Box
Clicking this button allows the user to search and attach the
encrypted plan package.
Cancel
BUTTON
CANCEL
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Field or button name
Properties
Name/Remarks
Clicking this button will cancel the service and return to the
Industry Client menu.
Back
BUTTON
CANCEL
Clicking this button will trigger a return to the Client Search
screen.
Next
BUTTON
NEXT
Clicking this button will trigger a validation of the Application.
The user is now able to review the data prior to submission.
Legend: M: Mandatory field
O: Optional field
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3.6
October 29, 2012
Application Review Page
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The following table lists all elements on this screen:
Field or button name
Properties
Name/Remarks
Disposition Type
DISPLAY
ONLY
Disposition Type
This is the Disposition Type as specified by the Client.
Plan Confirmation #.
DISPLAY
ONLY
Plan Confirmation #
This is the confirmation number of the submission package.
Occupant’s Consent:
DISPLAY
ONLY
Consents
This displays to the user if he is attaching consents.
Purpose of Disposition
DISPLAY
ONLY
Purpose of Disposition
This displays the purpose chosen by the user for the surface disposition
application.
Statutory declaration
attached? (sand and/or
gravel)
DISPLAY
ONLY
Statutory Declaration
This displays whether the user has committed to attaching the Statutory
Declaration.
Is this a public work
project? (only applies
to Municipal Districts
and Counties)
DISPLAY
ONLY
Public Work Project
This displays if it is a Public Work project.
Test data attached?
DISPLAY
ONLY
Test Data
This displays whether the user has committed to attaching the Test Data.
(It is mandatory for all ‘Applications”).
Are operations located
entirely within the
boundaries of: An
approved oil sands
development or EIA
area for which you are
the holder?
DISPLAY
ONLY
Oil Sand / EIA Project
This informs the department if the operations are located within an
approved oil sands development or EIA area.
What is the size of the
lease in Acres?
DISPLAY
ONLY
Lease Size
The area in acres is displayed as entered.
Applicant name
Display
Only
Applicant Name
Displays the name of the applicant organization
Address
DISPLAY
ONLY
Address
Displays the street address of the applicant organization.
Tel
DISPLAY
ONLY
Tel
Displays the telephone number of the applicant organization.
Fax
DISPLAY
ONLY
Fax
Displays the fax number of the applicant organization.
Applicant Details
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Field or button name
Properties
Name/Remarks
City
DISPLAY
ONLY
CITY
Displays the city of the address of the applicant organization.
Email
DISPLAY
ONLY
EMAIL
Displays the e-mail address of the applicant organization.
Program/Project Name
DISPLAY
ONLY
Project/program name
Displays the project/program name of the applicant organization.
File #:
DISPLAY
ONLY
File #:
Displays the file number of the applicant organization.
Postal/ZIP:
DISPLAY
ONLY
POSTAL/ZIP:
Displays the postal code or zip of the applicant organization.
Province/State:
DISPLAY
ONLY
Province/State:
Displays the Province or State of the address of the applicant organization.
Country:
DISPLAY
ONLY
Country:
Displays the Country of the address of the applicant organization.
File #:
DISPLAY
ONLY
File #:
Displays the file number of the contact organization.
Organization Name:
Display
Only
Organization Name:
Displays the name of the contact organization.
Contact Name:
DISPLAY
ONLY
Contact Name:
Displays the name of the individual of the contact organization as
resolved through the EDS login.
Address
DISPLAY
ONLY
Address
Displays the street address of the contact organization.
City
DISPLAY
ONLY
CITY
Displays the city of the address of the contact organization.
Postal/ZIP:
DISPLAY
ONLY
POSTAL/ZIP:
Displays the postal code or zip of the contact organization.
Province/State:
DISPLAY
ONLY
Province/State:
Displays the Province or State of the address of the contact organization.
Email
DISPLAY
ONLY
EMAIL
Displays the e-mail address of the contact organization.
Email (Alternate):
DISPLAY
ONLY
EMAIL (Alternate):
Displays the alternate e-mail address of the contact organization.
Tel
DISPLAY
ONLY
Tel
Displays the telephone number of the contact organization.
Fax
DISPLAY
ONLY
Fax
Displays the fax number of the contact organization.
Country:
DISPLAY
ONLY
Country
Displays the Country of the address of the contact organization.
Contact Details
Is the Applicant an
DISPLAY
employee of the
ONLY
Alberta Government or
October 29, 2012
Field will state whether ‘Yes’ or ‘No’ as engaged by the contact user
when entering the required data in preparation of the application.
Note: This will not display if you are a municipality, county or
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Field or button name
member of the
Legislative Assembly
of the Province of
Alberta?
Properties
Name/Remarks
corporation.
Has the applicant
attained the age of 18
years?
DISPLAY
ONLY
Field will state whether ‘Yes’ or ‘No’ as engaged by the contact user
when entering the required data in preparation of the application.
Note: This will not display if you are a municipality, county or
corporation.
Qtr/LS
Display
Only
Qtr/LS
Displays the quarter section that constitutes an ATS (Alberta Township
System) land parcel for which the surface disposition application applies.
Sec
Display
Only
Sec
Displays the section that constitutes an ATS (Alberta Township System)
land parcel for which the surface disposition application applies.
Twp
Display
Only
Twp
Displays the township that constitutes an ATS (Alberta Township System)
land parcel for which the surface disposition application applies.
Rge
Display
Only
Rge
Displays the range that constitutes an ATS (Alberta Township System)
land parcel for which the surface disposition application applies.
Mer
Display
Only
Mer
Displays the meridian that constitutes an ATS (Alberta Township System)
land parcel for which the surface disposition application applies
Name of Subdivision
Display
Only
Name of Subdivision
Displays the name of the subdivision plan that constitutes a PBL (Plan,
Block, Lot or Parcel) legal description for which the surface disposition
application applies. Not all subdivisions have a name assigned to them.
Subdivision Plan
Display
Only
Subdivision Plan
Displays the registered LTO (Land Titles Office) number assigned to the
subdivision plan for which the surface disposition application resides.
Block
Display
Only
Block
Displays the block number in which the surface activity resides within the
registered subdivision plan.
Lot
Display
Only
Lot
Displays the lot number in which the surface activity resides within the
registered subdivision plan.
Parcel
Display
Only
Parcel
Displays the parcel number in which the surface activity resides within the
registered subdivision plan.
Remarks
Display
Only
Remarks
Displays the remarks as entered by the contact in support of the
application.
Land being applied for
Click here to correct the link - O
above
October 29, 2012
Click here to correct the above
This is the last opportunity the user has to make any corrections to the
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Field or button name
Properties
The following items are DISPLAY
attached to this:
Only
Name/Remarks
form. This link when clicked, allows the user to go back to the form to
make any necessary corrections.
The following items are attached to this:
This is a list of documents that were attached through the attachment page
in support of the amendment.
Click here to correct
Attachments
Link
Click here to correct Attachments
This is the last opportunity the user has to change or replace any incorrect
attachments. By clicking this link it will allow the user to go back and
correct any attachments. When using this link, the user will be required to
attach all, not just the one/s in error.
Cancel
button
Cancel
By clicking this button, it allows the user to cancel out of the session.
Your work can not be saved. You will be presented with a dialog box
requesting you to confirm if you wish to cancel, or to return to the main
menu?
Submit
Button
Submit
By clicking the ‘Submit’ button the application is committed to the EDS
system. If any errors are discovered upon submission the user can utilize
the amendment process.
Legend: M: Mandatory field
O: Optional field
3.7
October 29, 2012
Confirmation Page
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The following table lists all elements available on this screen:
Field or button name
Properties
Name/Remarks
Reference #
display only Reference #
This is a unique number generated by the Electronic Disposition
System (EDS) when a surface disposition application has been
accepted.
Disposition #
Display
Only
Disposition #
This is a unique number generated by the Electronic Disposition
System (EDS) when a surface disposition application has been
accepted.
Display and Print Form button
Display and Print Form
Clicking this button will invoke a dialogue to view and print the
surface disposition application as accepted by EDS.
Finish
Finish
Clicking this button completes the service and returns to the
Industry Client menu.
button
Legend: M: Mandatory field
O: Optional field
3.8
October 29, 2012
Name Change Client ID Screen
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The following table lists all elements available on this screen:
Field or button name
Properties
Name/Remarks
Applicant Client ID
M
Applicant Client ID
This is the pre-assigned Id used to identify the applicant
New Applicant Client
ID
o
New Applicant Client ID
This is the new Client ID used to identify the new applicant
Cancel
button
Cancel
Clicking this button will cancel the service and return to the
Industry Client menu
Next
button
Next
Clicking this button will trigger a validation of the Applicant
Client ID. If valid, the Client Search Results screen will be
displayed. If not valid, an error screen will be displayed.
Legend: M: Mandatory field
O: Optional field
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© 2012 Government of Alberta
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EDS Surface Material Lease User Manual
3.9
Amendment for Surface Material Lease
Note: The above amendment incorporates a name change.
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The following table lists all elements available on this screen:
Field or button name
Properties
Disposition #
display only Disposition #
This is the Disposition # as specified on the Industry Amendment menu.
Plan Confirmation #
M
Plan Confirmation #
This is the confirmation # of the submission package.
The acceptable format is year##### (ie. 2011######)
Occupant’s Consent
Required
Button
Occupant’s Consent Required
This allows the user to address the consents at time of amendment.
Occupant’s Consent
Not Required
Radio
Button
Occupant’s Consent Not Required
This allows the user to inform the department that consents are not
required.
Indicate the number of dropdown
consent forms to attach list
or # of Consents to
Follow:
Name/Remarks
# of consent forms to attach or to Follow
When the ‘Required’ button is engaged the user can choose how many
consents are to be attached or indicate the ‘# of consents to follow’.
This field allows up to 50 consents, the # to follow is indicated by the
user.
Statutory declaration
attached?
(sand and gravel only)
m
Statutory Declaration
‘Yes’ or ‘No’ must be selected before continuing.
Is this a public work
project? (only applies
to Municipal Districts
and Counties)
M
public work project
‘Yes’ or ‘No’ must be selected before continuing.
Test data attached?
M
test data
‘Yes’ or ‘No’ must be selected before continuing. If land is being added
on the amendment, Test Data is required.
Are operations located
entirely within the
boundaries of: An
approved oil sands
development or EIA
area for which you are
the holder?
M
oil sand/eia project
‘Yes’ or ‘No’ must be selected before continuing.
What is the size of the
lease in Acres?
m
lease size
An area in acres is required in this field. The number must be to two
decimal points.
Change in SML size
and/or Location
Checkbox
Change in SML size and/or location
Checking this box indicates that the surface material amendment
pertains to a change in location and or size (change in lease boundary
extent). When checked, a validation will be performed to ensure that a
plan submission package has been provided as part of the disposition
amendment.
Correction to
application or
amendment form
checkbox
Correction to application for amendment form
Checking this box indicates that the surface material amendment
pertains to an error in the pervious form submitted. When checked,
Reason for Amendment
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Field or button name
Properties
Name/Remarks
there is no validation performed to ensure that a plan submission
package has been provided.
Correction to Plan
Package
Checkbox
Correction to Plan Package
Checking this box indicates that the surface material amendment
pertains to a correction change in the plan package whether the
correction is related to the design file (CAD or Shape) or the pdf file
within the plan package. When checked, a validation will be performed
to ensure that a plan submission package has been provided.
Sketch Plan to Survey
Plan Submission
Checkbox
Sketch to Survey Plan submission
Checking this box indicates that the surface material amendment
pertains to the submission of a plan package containing the survey of
the lease area. When checked, a validation will be preformed to ensure
that a plan submission package has been provided.
Purpose Change
Checkbox
Purpose change
Checking this box indicates that the surface material amendment
pertains to a change in the purpose.
To
M
To (Purpose change)
This is the new purpose required. It is mandatory if the purpose box is
checked. A dropdown list showing all available purposes will display.
Applicant Details
Applicant Name
Display only Applicant Name
This is the name of the applicant organization.
Address
Display only Address
This is the street address of the applicant organization.
City
Display only City
This is the city associated with the address of the applicant organization.
Program/Project Name: O
Project/program name
This is the project or program name for the applicant organization.
Province/State
Display only Province/State
This is the province or state associated with the address of the applicant
organization.
Country
Display only Country
This is the country associated with the address of the applicant
organization.
Tel
M
Tel
This is the telephone number associated with the applicant organization.
A valid North American telephone number must be entered in this field.
Format (###)###-####.
Fax
O
Fax
This is the fax number associated with the applicant organization. A
valid North American fax number is optional within this field. Format
(###)###-####.
Email
M
email
This is the e-mail address of the applicant organization.
File#:
o
File #:
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EDS Surface Material Lease User Manual
Field or button name
Properties
Name/Remarks
A reference file number used by the Applicant to refer to the surface
disposition. This field is for the Applicants’ internal use only and will
not be validated by the EDS application.
Postal/ZIP
Display only Postal/ZIP
This is the postal or zip code associated with the address of the
applicant organization.
Original Applicant Details
Applicant Name
Display only Applicant Name
This is the name of the original applicant organization.
Address:
Display only Address
This is the address of the organization for the original applicant for the
surface disposition amendment. It is resolved when the user enters the
Client ID in the appropriate field.
City:
Display
Only
Program/Project Name: Display
Only
City
This is the city of the organization of the original applicant. It is
resolved when the user enters the Client ID in the appropriate field.
Program / Project Name:
This is the program/project name of the original applicant organization.
Province/State
Display only Province/State
This is the province or state associated with the address of the applicant
organization.
Country
Display only Country
This is the country associated with the address of the applicant
organization.
Tel
M
Tel
This is the telephone number associated with the applicant organization.
A valid North American telephone number must be entered in this field.
Format (###)###-####.
Fax
O
Fax
This is the fax number associated with the applicant organization. A
valid North American fax number is optional within this field. Format
(###)###-####.
Email
M
Email
This is the e-mail address of the organization for the original applicant
to support the surface disposition amendment.
File #
O
File #
A reference number used by the Contact to refer to the surface
disposition amendment. This field is for the Contacts’ internal use only
and will not be validated by the EDS application.
Organization Name
Display only Organization Name
This is the name of the Organization for the Contact for the surface
disposition amendment. It is resolved via the user sign on.
Contact Name
Display only Contact Name
This is the name of the Contact for the surface disposition amendment.
Contact Details
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Field or button name
Properties
Name/Remarks
It is resolved via the user login.
Email (Alternate):
Display only Email (Alternate)
This is the alternate e-mail address of the Contact for the surface
disposition amendment.
Address
Display only Address
This is the street address of the Contact for the surface disposition
amendment.
Province/State
Display only Province/State
This is the province or state associated with the address of the Contact
for the surface disposition amendment
Country
Display only Country
This is the country associated with the address of the Contact for the
surface disposition amendment.
Email:
Display only Email:
This is the e-mail address of the Contact for the surface disposition
amendment.
Tel
Display only Tel
This is the telephone number associated with the Contact for the surface
disposition amendment. It is resolved via the user login.
Fax
Display only Fax
This is the fax number associated with the Contact for the surface
disposition amendment.
Postal/ZIP
Display only Postal/ZIP
This is the postal or zip code associated with the address of the Contact
for the surface disposition amendment.
Land being applied for
Add Row
button
Add Row (For ATS land description)
By clicking this button, it will allow the user to add the required rows to
accommodate the ATS land description to which the activity lies.
Action
Dropdown
List
Action
Indicates the update action to be applied against the ATS land parcel.
“Add Land”, “Deleted Land” or “Lands Required”.
Qtr/LS
M
Qtr/LS (mandatory if land is not described by Plan, block , lot or parcel)
Quarter section that constitute an ATS land parcel for which the surface
disposition amendment applies.
Sec
M
Sec (mandatory if land is not described by Plan, block , lot or parcel)
Section that constitutes part of the ATS land description for which the
surface disposition amendment applies.
Twp
M
Twp (mandatory if land is not described by Plan, block , lot or parcel)
Township that constitutes part of the ATS land description for which the
surface disposition amendment applies.
Rge
m
Rge (mandatory if land is not described by Plan, block , lot or parcel)
Range that constitutes part of the ATS land description for which the
surface disposition amendment applies.
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Field or button name
Properties
Name/Remarks
Mer
m
Mer (mandatory if land is not described by Plan, block , lot or parcel)
Meridian that constitutes part of the ATS land description for which the
surface disposition amendment applies.
Action
Dropdown
List
Action
Indicates the action to be applied against the PBL land description,
“Add Land”, “Deleted Land” or “Lands Required.” Is activated when
the ‘Add Row’ button is engaged to enter the land at a PBL level.
Name of Subdivision
M/o
Name of Subdivision (not all subdivisions are named).
Name of subdivision that constitutes part of the PBL land description
for which the surface disposition amendment applies.
Subdivision Plan
M
Subdivision Plan number (Mandatory if land is not described by qtr,
sec, twp, rge and mer.)
Registered number of the subdivision plan that constitutes a PBL land
description for which the surface disposition amendment applies.
Block
m/o
Block (Mandatory if land is not described by qtr, sec, twp, rge and mer.)
Name of block that constitutes a PBL land parcel for which the surface
disposition amendment applies.
Lot
m/o
Lot (Mandatory if land is not described by qtr, sec, twp, rge and mer.)
Lot number that constitutes a PBL land description for which the
surface disposition amendment applies.
Parcel
m/o
Parcel (Mandatory if land is not described by qtr, sec, twp, rge and
mer.)
Parcel that constitutes a PBL land description for which the surface
disposition amendment applies.
Add Row
button
Add Row
Clicking this button will allow additional rows of PBL land descriptions
to be added.
Additional Remarks
O
Additional Remarks
Free format text for any additional comments to be made. This field
allows up to 150 characters
Cancel
button
Cancel
Clicking this button will cancel the service and returns to the
application/amendment option page
Back
button
Back
Clicking this button triggers a return to the Client Search screen.
Next
button
Next
Clicking this button will trigger a validation of the surface disposition
amendment. In the event that errors are detected, a screen listing all
errors will be presented. If no errors are detected, the ‘Attachments’
screen will be displayed.
Legend: M: Mandatory field
O: Optional field
Note: Once the user has successfully entered all data required to support the amendment form, the attachment
screen will display as shown in figure 3.5 Attachment Page.
October 29, 2012
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EDS Surface Material Lease User Manual
3.10 Amendment Submission Review Amendment
October 29, 2012
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© 2012 Government of Alberta
Page 36 of 47
EDS Surface Material Lease User Manual
The following table lists all elements available on this screen:
Field or button name
Properties
Name/Remarks
Disposition #
display only Disposition #
This is the Disposition # as specified on the Industry
Amendment menu.
Plan Confirmation #
Display
Only
Plan Confirmation #
This is the confirmation # of the submission package.
Occupant’s Consent
Required
Display
Only
Occupant’s Consent Required
Displays if user has indicated that consents are required.
Occupant’s Consent
Not Required
Display
Only
Occupant’s Consent Not Required
Displays if user has indicated that consents are not required.
Indicate the number of Display
consent forms to attach Only
or # of Consents to
Follow:
# of consent forms to attach or to Follow
Displays the number of consents, or the number of consents to
follow that the user has agreed to attach.
Statutory declaration
attached?
(sand and gravel only)
Display
Only
Statutory Declaration
‘Yes’ or ‘No’ is indicated at engaged by the user.
Is this a public work
project? (only applies
to Municipal Districts
and Counties)
Display
Only
public work project
‘Yes’ or ‘No’ is indicated at engaged by the user.
Test data attached?
Display
Only
test data
‘Yes’ or ‘No’ is indicated at engaged by the user.
Are operations located
entirely within the
boundaries of: An
approved oil sands
development or EIA
area for which you are
the holder?
Display
Only
oil sand/eia project
‘Yes’ or ‘No’ is indicated at engaged by the user.
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© 2012 Government of Alberta
Page 37 of 47
EDS Surface Material Lease User Manual
Field or button name
Properties
Name/Remarks
What is the size of the
lease in Acres?
Display
Only
lease size
Area is displayed in acres as indicated by the user.
Reason for Amendment
Change in SML size
and/or Location
display only Change in SML size and/or location
Indicates if the reason for amendment is a change to the SML
size and/or location as engaged by the user.
Correction to
application or
amendment form
display only Correction to application for amendment form
Indicates if the reason for amendment is a correction to the
application or amendment form. The user can not attach a
corrected plan unless other indications for an amendment are
engaged.
Correction to Plan
Package
display only Correction to Plan Package
Indicates if a correction to the plan package has occurred.
Sketch Plan to Survey
Plan Submission
display only Sketch to Survey Plan submission
Indicates that the plan replacement is no longer is sketch format
and the survey has been completed.
Purpose Change
display only Purpose change
Indicates that a change of purpose has occurred.
To
M
To (Purpose change)
Will display the new purpose of the surface materials lease.
Applicant Details
Applicant Name
Display only Applicant Name
This is the name of the applicant organization.
Address
Display only Address
This is the street address of the applicant organization.
City
Display only City
This is the city associated with the address of the applicant
organization.
Program/Project Name: Display only Project/program name
This is the project or program name for the applicant
organization.
Province/State
Display only Province/State
This is the province or state associated with the address of the
applicant organization.
Country
Display only Country
This is the country associated with the address of the applicant
organization.
Tel
Display only Tel
This is the telephone number associated with the applicant
organization. A valid North American telephone number must
be entered in this field. Format (###)###-####.
Fax
Display only Fax
This is the fax number associated with the applicant
organization. A valid North American fax number is optional
within this field. Format (###)###-####.
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Field or button name
Properties
Name/Remarks
Email
Display only email
This is the e-mail address of the applicant organization.
File#:
Display only File #:
A reference file number used by the Applicant to refer to the
surface disposition. This field is for the Applicants’ internal use
only and will not be validated by the EDS application.
Postal/ZIP
Display only Postal/ZIP
This is the postal or zip code associated with the address of the
applicant organization.
Applicant Be Changed to Details - Original Applicant
Applicant Name
Display only Applicant Name
This is the name of the original applicant organization.
Address:
Display only Address
Displays the address of the original applicant for the surface
disposition amendment. It is resolved when the user enters the
Client ID in the appropriate field.
City:
Display
Only
Program/Project Name: Display
Only
City
Displays the city of the organization of the original applicant. It
is resolved when the user enters the Client ID in the appropriate
field.
Program / Project Name:
This is the program/project name of the original applicant
organization.
Province/State
Display only Province/State
Displays the province or state associated with the address of the
original applicant organization.
Country
Display only Country
Displays the country associated with the address of the original
applicant organization.
Tel
Display only Tel
Displays the telephone number associated with the original
applicant organization.
Fax
Display only Fax
Displays the fax number associated with the original applicant
organization.
Email
Display only Email
Displays the e-mail address of the organization for the original
applicant.
Contact Details
File #
Display only File #
Displays the reference number used by the Contact to refer to
the surface disposition amendment.
Organization Name
Display only Organization Name
Displays the name of the Contact for the surface disposition
amendment.
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Field or button name
Properties
Name/Remarks
Contact Name
Display only Contact Name
Displays the name of the Contact for the surface disposition
amendment.
Email (Alternate):
Display only Email (Alternate)
Displays the alternate e-mail address of the Contact for the
surface disposition amendment.
Address
Display only Address
Displays the street address of the Contact for the surface
disposition amendment.
Province/State
Display only Province/State
Displays the province or state associated with the address of the
Contact for the surface disposition amendment
Country
Display only Country
Displays the country associated with the address of the Contact
for the surface disposition amendment.
Email:
Display only Email:
Displays the e-mail address of the Contact for the surface
disposition amendment.
Tel
Display only Tel
Displays the telephone number associated with the Contact for
the surface disposition amendment. It is resolved via the user
login.
Fax
Display only Fax
Displays the fax number associated with the Contact for the
surface disposition amendment.
Postal/ZIP
Display only Postal/ZIP
Displays the postal or zip code associated with the address of
the Contact for the surface disposition amendment.
Land being applied for
Action
Display
Only
Action
Displays the action to be applied against the ATS land parcel.
“Land Added”, “Land Deleted” or “Land Required”.
Qtr/LS
Display
Only
Qtr/LS
Displays the quarter section that constitutes an ATS land parcel
for which the surface disposition amendment applies.
Sec
Display
Only
Sec
Displays the section that constitutes part of the ATS land
description for which the surface disposition amendment
applies.
Twp
Display
Only
Twp
Displays the township that constitutes part of the ATS land
description for which the surface disposition amendment
applies.
Rge
Display
Only
Rge
Displays the range that constitutes part of the ATS land
description for which the surface disposition amendment
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Field or button name
Properties
Name/Remarks
applies.
Mer
Display
Only
Mer
Displays the meridian that constitutes part of the ATS land
description for which the surface disposition amendment
applies.
Action
Display
Only
Action
Displays the action to be applied against the PBL land
description, “Land Added”, “Land Deleted” or “Land
Required”.
Name of Subdivision
Display
Only
Name of Subdivision (not all subdivisions are named).
Displays the name of subdivision that constitutes part of the
PBL land description for which the surface disposition
amendment applies.
Subdivision Plan
Display
Only
Subdivision Plan number
Displays the registered number of the subdivision plan that
constitutes a PBL land description for which the surface
disposition amendment applies.
Block
Display
Only
Block
Displays the block number that constitutes a PBL land parcel
for which the surface disposition amendment applies.
Lot
Display
Only
Lot
Displays the lot number that constitutes a PBL land description
for which the surface disposition amendment applies.
Parcel
Display
Only
Parcel
Displays the parcel that constitutes a PBL land description for
which the surface disposition amendment applies.
Remarks
Display
Only
Remarks
Displays the remarks for additional information in support of
the amendment.
Click here to correct the Link
above form
Click here to correct the above form
During the amendment form review stage, the user now has the
option to correct the form if any errors are detected. By
clicking this link, the user will be required to reattach all
attachment.
The following items are DISPLAY
attached to this:
Only
The following items are attached to this:
This is a list of documents that were attached through the
attachment page in support of the amendment.
Click here to correct
Attachments
Link
Click here to correct Attachments
During the attachment review the user can change or replace
any incorrect attachments by clicking this link. When using this
link, the user will be required to attach attachments.
Cancel
button
Cancel
Clicking this button will cancel the service and returns to the
application/amendment option page
Submit
button
Submit
By clicking this button the submission is now complete. The
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EDS Surface Material Lease User Manual
Field or button name
Properties
Name/Remarks
amendment is committed to the Electronic Disposition System
(EDS) system.
Note: As shown in figure 3.7, the user receives a confirmation page once the final review has been
confirmed and the ‘Submit’ button is engaged.
Legend: M: Mandatory field
O: Optional field
4.0
Associated Applications
Essentially the ‘Associated’ process is the same. You will engage the radio button to ‘Create two
associated applications. You can not associate two of the same activity type. Generally an SML is
associated to an LOC.
Note: As the SML form has been previously covered under Figures 3.4 and 3.6, this illustration will
define the second form related to an associated activity.
Upon the completion of the SML form, EDS will inform you that you have successfully completed a
form.
By clicking ‘Next’, the second form will display for input.
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4.1
Associated License of Occupation (LOC)
Note: Some information previously entered for the surface materials lease (SML) will pre-populate the
form for the License of Occupation (LOC). A table of elements will not be listed for the above
illustration.
By clicking ‘Next’ the Attachment Page will display for input.
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4.2
Attachment Page for an Associated Application
Note: Attachments are shown per disposition. The plan submission package will be applied to both
activities. If an error regarding attachments has been made, the user is able to go back to the first or
second form and make any required changes.
5.0
Using EDS
5.1
Creating an Application (Quick Reference)
1) Select
a. Create single application
b. Create two associated applications
2) Click the ‘NEXT’ button
3) Input the Client ID and click ‘NEXT’
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4) When the Client ID is for an ‘individual’, additional information is required such as: Is the applicant an
employee of the Alberta Government or member of the Legislative Assembly of the Province or Alberta?
Has the applicant attained the age of 18 years? and Is the applicant a Canadian Citizen?
5) Confirm the client information and click ‘NEXT’
6) Input the confirmation number
7) Select ‘CONSENTS’ required or not, if required indicate the number of documents to be attached and/or
the number of consents to follow
8) Select yes or no for the following”
a. Statutory declaration attached?
(sand and/or gravel only)
b. Is this a public work project? (only applies to Municipal Districts and Counties)
c. Test data attached?
d. Are operations located entirely within the boundaries of: An approved oil sands development or
EIA area for which you are the holder?
9) Input the area of the proposed lease in acres
10) Select a purpose for the application
11) Input the Client file number (optional)
12) Input the Client phone number
13) Input the Client fax number (optional)
14) Confirm the Contact information – if any contact information needs to be changed contact EDS Support
15) Click the ‘ADD ROW’ button. Select Quarter; input the section, township, range and meridian. Repeat
this step for each land description that is required to support the application
16) Click the ‘ADD ROW’ button. Input the name of subdivision, subdivision plan, block, lot or parcel.
Repeat this step for each land description that is required to support the application
17) Add remarks if required (150 characters are available for this field)
18) Click ‘NEXT’. If this is an associated application, such as an LOC access road; the form for the
associated application will appear. Repeat the above steps as required
19) Browse for consent(s), test data, statutory declaration and any other supporting documentation that is
required for each application
20) Browse for the Encrypted Plan Package for attachment
21) Click ‘NEXT’
22) Confirm the information on each form and the attachments provided
23) Select ‘SUBMIT’
24) The system will generate a disposition number and application form for each Surface Material Lease and
associated disposition as applied. You may view and print the form as needed. Additionally EDS will
email the application form to the Contact email address.
5.2
Creating an Amendment (Quick Reference)
1) Select either
a. Amend a single disposition (Disposition prefix and number is required)
b. Amend two associated dispositions (Disposition prefix and number is required)
c. Amend one of two associated dispositions (This option is for administrative purposes only. A
plan package can not be attached in support of the application)
d. Amend an existing disposition and create a new associated disposition (Disposition prefix and
number is required for existing activity)
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2) Click the ‘NEXT’ button
3) Input the Client ID and click ‘NEXT’. For a name change amendment the user is required to enter the
original applicant and the new applicant client ID. This option can not be used for activities that already
have an authority
4) When the Client ID is for an individual, additional information is required such as: Is the applicant an
employee of the Alberta Government or member of the Legislative Assembly of the Province or Alberta?
Has the applicant attained the age of 18 years? and Is the applicant a Canadian Citizen?
5) Confirm the client information and click ‘NEXT’
6) Input the confirmation number (For administrative amendments do not enter a confirmation number and
refrain from using the ‘Reason for Amendment’ radio buttons. Use ‘Other’ to clarify the amendment.
7) Select ‘CONSENT’ required, not required or indicate the number of documents to be attached and/or the
number of consents to follow
8) Select ‘Yes’ or ‘No’ for the following”
a. Statutory declaration attached?
(sand and/or gravel only)
b. Is this a public work project? (only applies to Municipal Districts and Counties)
c. Test data attached?
d. Are operations located entirely within the boundaries of: An approved oil sands development or
EIA area for which you are the holder?
9) Select reason for amendment
a. Change to SML size and/or location
b. Correction to application or amendment form
c. Correction to Plan Package
d. Sketch plan to survey plan
e. Purpose change
10) Input the Client file number (optional)
11) Input the Client phone number
12) Input the Client fax number (optional)
13) Confirm the Contact information – if any contact information needs to be changed contact EDS Support
14) Click on ADD ROW button. Select Action type
a. Land Added
b. Land deleted
c. Land Required
15) Select Quarter; input the section, township, range and meridian. Repeat this step for each land
description that is required in support of the application
16) Click ‘ADD ROW’ button. Input name of subdivision, subdivision plan, block, lot or parcel. Repeat this
step for each land description that is required in support of the application
17) Add remarks if required (150 characters are available)
18) Click ‘NEXT’. If this is an associated application the form for the other application will appear repeat the
above steps as required
19) Browse for EFR and/or Consents as required for each application submitted to attach as required
20) Browse for consent(s), test data, Statutory declaration as required for each application submitted to attach
21) Browse for the Encrypted Plan Package to attach
22) Click ‘NEXT’
23) Confirm the information on each form and the attachments provided
24) Select ‘SUBMIT’
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EDS Surface Material Lease User Manual
25) The system will generate an amendment form for each amendment filed. You may view and print the
form as needed. Additionally, EDS will email the application form to the Contact email address.
6.0
Getting Support
If there are any problems with the SecureXNET login contact the GoA help desk at 1-888-427-1462 (1GOA).
EDS Support Team
Phone enquiries regarding login accounts/passwords or system problems should be directed to Lands
Division Reception (780)427-3570 and your call
System and Documentation Feedback
Please forward any inquiries to [email protected]
Appendix A – EDS Surface Material Lease Purposes
Purpose
Disposition Type
Access Road (Oil And Gas)
LOC
Manufacturing Clay
SML
Non-Manufacturing Clay
SML
Peat
SML
Sand
SML
Top Soil
SML
Silt
SML
Sand And Gravel (Oil Sands)
SML
Marl
SML
Sand And Gravel
SML
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© 2012 Government of Alberta
Page 47 of 47
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