DP-1820P/1820E Operating Instructions

DP-1820P/1820E Operating Instructions

Digital Imaging Systems

Operating Instructions

(For Facsimile and Internet Fax/Email)

Model No.

DP-1820P/1820E

Before operating this equipment, please read these instructions completely and keep these operating instructions for future reference.

English

2

Getting To Know Your Machine

Useful Office Functions/Operating Instructions

Copy

• Copy up to Legal size originals.

• Capable of copying text/photos/ halftone originals.

Fax/Email

• Plain Paper High-speed Super G3 compatible Fax with JBIG compression when optional Fax

Communication Board (DA-FG180) is installed (for DP-1820P/1820E only).

• Quick-Scan

• Quick Memory Transmission

• Email Function capability

Scan/File

• Monochrome scanner capability when optional Network Scanner

Module (DA-NS180) is installed (for

DP-1820P/1820E only).

• Scanning resolution up to 600 dpi

Print

• Digital printer controller standard, printer resolution 300 or 600 dpi.

Application Software

• Document Manager

• Document Viewer

• Network Scanner when optional Network Scanner Module is installed.

• Utilities (Network Status Monitor, Address Book Editor, Network Configuration Editor)

• Panafax Desktop when optional Fax Communication Board is installed.

The following operating instruction manuals are included on the CD for this machine, please use the correct manual when an operator intervention is necessary.

<Facsimile &

Internet Fax/Email>

<Copy & Network

Scan>

<Print &

Other Advanced

Functions>

Use the information provided on the enclosed CD whenever a Fax/Internet Fax function requires intervention.

For example: How to send/receive a Fax/Email, or when a trouble message appears, etc.

Use the information provided on the enclosed CD whenever a Copy & Network Scan function requires intervention.

For example: How to make copies, add paper, replace the toner bottle, etc.

Use the information provided on the enclosed CD for an explanation of how to use as a Network Printer,

Network Scanner, Edit Directory Dialing Feature, Device Settings, Network Status Monitor, and/or Document

Management System.

Multi-Tasking Job Table

Current

Job

Network Scanning

Internet Fax

GDI/PCL/PS

Printing

Facsimile

(Sending)

Copy

2nd Job

Storing

Document Transmission

Receiving

Data

Printing

Received Data

Copy

Copy

Network Scanning, Internet Fax

Storing Document

GDI/PCL/PS Printing

Receiving Data

Printing Receive Document

Facsimile (Sending)

Storing Document

Memory Transmission

Facsimile (Receiving)

Memory Receiving

Printing Received

Memory Data

: Accepts and executes the 2nd Job.

: Accepts and executes the 2nd Job (Copy) only if the Current Job is interrupted.

: Accepts the 2nd Job and executes the 2nd Job after the Current Job is completed.

: Not applicable.

Storing

Document

Memory

Transmission

Facsimile

(Receiving)

Memory

Receiving

Printing Received

Memory Data

NOTE

: HDD (DA-HD18) and additional 16MB (minimum) Image memory are required.

Operating Instructions Outline

Getting To Know

Your Machine

Quick Operation Chart

(See pages 2-21)

Facsimile Features

Internet Fax

Features

Advanced Facsimile

Features

Instructions for Sending/Receiving Documents and Creative

Features

(See pages 22-43)

General Descriptions for Internet Fax, Sending/Receiving

Documents via LAN and Creative Features

(See pages 44-73)

Advanced Facsimile Features

(See pages 74-109)

Advanced Internet

Fax Features

Advanced Internet Facsimile Features

(See pages 110-131)

Setting Your

Machine

Printing Journals and Lists

Problem Solving

Appendix

Setting/Adjusting or Customizing Your Machine

• Adjusting the Volume, etc.

• User Parameters

• One-Touch/Abbreviated Dialing Numbers

• Fax Parameters

(See pages 132-161)

Printing Journals, Fax Parameter, Program and Phone Book (One-Touch/ABBR.) List

(See pages 162-171)

Troubleshooting

• Information Codes, etc.

(See pages 172-183)

Specifications, Glossary, Index, etc.

(See pages 184-199)

3

4

Getting To Know Your Machine

Symbols/Icons

The following Symbols/Icons are used throughout this operating instructions manual.

Place original(s) on the ADF/i-ADF Getting to know your machine before starting

Facsimile Features

Press Hard Key

Input numbers

• Telephone Number

• Email Address, etc.

Place original on the Platen

(Sheet)

Press any Hard Key on the Control

Panel

Internet Fax Features

When setting the machine modes

Input text with a Keyboard (Option)

When printing the Journals and Lists

Problem solving

5

Go to next step

Go to next step (below)

Ensure that the indicator lamp of the

FAX/EMAIL button is ON. If not, press the FAX/EMAIL mode button.

To change the input mode to

Telephone Number or Email Address when the indicator lamp of FAX/

EMAIL mode button is ON.

Appendix

(Specifications, Glossary,

Index, etc.)

Getting To Know Your Machine

Table of Contents

Getting To Know Your Machine

Useful Office Functions/Operating Instructions ..............................

2

Operating Instructions Outline ..........................................................

3

Symbols/Icons.....................................................................................

4

Basic Operation Chart ........................................................................

10

Basic Operation ............................................................................

To Stop the Transmission ..............................................................

Rotated Transmission ....................................................................

2-Sided Transmission (Scan).........................................................

10

12

12

12

Mode Setting .......................................................................................

14

Changing the Modes......................................................................

14

Connecting the Cables .......................................................................

16

Safety Information ..............................................................................

17

Control Panel.......................................................................................

18

How To Enter Characters ..............................................................

20

Facsimile Features

Sending Documents ...........................................................................

22

Memory Transmissions ..................................................................

22

Direct Transmission Reservation (Priority Transmission Reservation) 24

On-Hook Dialing.............................................................................

Off-Hook Dialing (Voice Mode Transmission) ................................

26

26

To Stop the Transmission ..............................................................

To Cancel the Direct Transmission Reservation............................

26

26

Receiving Documents ........................................................................

28

Automatic Reception ......................................................................

Manual Reception ..........................................................................

Print Reduction Setting ..................................................................

Substitute Memory Reception ........................................................

Duplex (2-Sided) Receiving ...........................................................

28

28

28

28

29

Timer Controlled Communications ...................................................

30

General Description .......................................................................

Deferred Transmission...................................................................

Deferred Polling .............................................................................

30

30

30

Batch Transmission............................................................................

32

General Description .......................................................................

Real-Time Batch Transmission......................................................

32

32

Polling ..................................................................................................

34

General Description .......................................................................

Preparing to be Polled ...................................................................

Poll Documents from Another Station ............................................

34

34

36

5

6

Getting To Know Your Machine

Table of Contents

Facsimile Features

Program Keys (Option)......................................................................

38

General Description .......................................................................

Setting for Group Dialing ...............................................................

Setting for Deferred Transmission .................................................

Setting for One-Touch Key ............................................................

Changing the Program Key Setting ...............................................

38

38

40

42

42

Internet Fax Features

Pre-Installation Information/Features ..............................................

44

Setup (SMTP Mail Server/POP3 Client) ............................................

46

Internet Communication Features....................................................

50

Transmission/Reception ................................................................

Internet Fax Delivery Notice (MDN)...............................................

Direct SMTP ..................................................................................

Internet Mail Reception..................................................................

50

50

51

51

Important Information........................................................................

52

General Description .......................................................................

Differences Between Internet Fax and Regular Fax......................

Transmitted Document Confirmation .............................................

Your Machine Cannot Make a Phone Call via LAN .......................

Dual Port Communication..............................................................

Transmission Resolution ...............................................................

Internet Mail Reception..................................................................

Sending a Document to a PC via LAN...........................................

Internet Relayed Transmission ......................................................

52

52

53

53

53

52

52

52

52

Setting the Internet Parameters........................................................

54

Basic Parameters ..........................................................................

User Parameters (Internet Parameters) ........................................

54

54

Sending Documents ..........................................................................

56

Manual Email Addressing ..............................................................

One-Touch/Abbreviated and Search Email Addressing ................

Entering the Email Header.............................................................

Ledger Size Document Transmission............................................

Returned Email ..............................................................................

56

58

60

62

64

Receiving Documents........................................................................

66

General Description .......................................................................

Internet Fax Received on a PC......................................................

Receiving Email from a POP Server..............................................

Setting the POP Parameters .........................................................

Unattended Email Reception from the POP Server.......................

Manual Email Retrieval from the POP Server ...............................

66

66

68

68

70

70

Program Keys (Option)......................................................................

72

Setting the POP Access Key .........................................................

Using POP Access Key .................................................................

72

72

Advanced Facsimile Features

Confidential Mailbox...........................................................................

74

Sending a Confidential Document .................................................

Polling a Confidential Document....................................................

Receiving a Confidential Document to Your Machine's Mailbox....

Storing a Confidential Document ...................................................

Printing a Confidential Document .................................................

Deleting a Confidential Document .................................................

74

76

76

78

78

80

Sub-Addressing ..................................................................................

82

Sending a Fax with Sub-Address...................................................

Setting the Sub-Address into an Phone Book................................

82

82

Fax Cover Sheet..................................................................................

84

Using the Fax Cover Sheet............................................................

84

Password Communications...............................................................

86

Setting Password Transmission.....................................................

Setting Password Reception..........................................................

Using Password Transmission.......................................................

Using Password Reception ............................................................

86

86

88

88

Receive To Memory ............................................................................

90

Setting RCV To Memory Password ...............................................

Setting the RCV To Memory ..........................................................

Printing Documents........................................................................

90

90

90

PIN Code Access ................................................................................

92

Selecting the Access Method (Prefix or Suffix) ..............................

Dialing with a PIN Code .................................................................

92

92

Selective Reception ............................................................................

94

General Description .......................................................................

Setting the Selective Reception .....................................................

94

94

Department Code ................................................................................

96

General Description .......................................................................

Setting the Department Code ........................................................

Changing or Erasing the Department Code...................................

Sending Document with Department Code....................................

96

96

98

98

Printing a Department Code Journal..............................................

100

Edit File Mode...................................................................................... 102

General Description .......................................................................

102

Printing or Viewing a List ...............................................................

102

Changing the Start Time or the Station of a File ............................

104

Deleting a File ................................................................................

104

Printing Out a File ..........................................................................

106

Adding Documents into a File ........................................................

106

Retry an Incomplete File ................................................................

108

7

8

Getting To Know Your Machine

Table of Contents

Advanced Internet Fax Features

Internet Communication Features.................................................... 110

Inbound Routing ............................................................................

110

Dynamic Host Configuration Protocol (DHCP) ..............................

111

SMTP Authentication .....................................................................

111

Lightweight Directory Access Protocol (LDAP)..............................

111

Relayed Transmission ...................................................................

112

Sender Selection ................................................................................ 114

Setting the Sender Selection .........................................................

114

Sending Documents with Sender Selection...................................

114

Inbound Routing ................................................................................ 116

Setting the Routing Parameters.....................................................

116

One-Touch/ABBR Dialing for Inbound Routing .............................

116

Fax Forward........................................................................................ 118

Setting Fax Forward ......................................................................

118

Relayed Transmission ....................................................................... 120

General Description .......................................................................

120

Relay Network ...............................................................................

121

Setting Up Your Machine as an Internet Relay Station .................

123

Programming the End Receiving Station into your Auto Dialer .....

124

Sending via an Internet Relay........................................................

126

Sending Document(s) from a PC to a G3 Fax Machine ................

128

Printouts and Reports ....................................................................

130

Setting Your Machine

Adjusting the Volume and Dialing Method (Tone or Pulse)........... 132

Setting the Dialing Method (Tone or Pulse)...................................

132

Setting the Monitor Volume ...........................................................

132

Setting the Ringer Volume.............................................................

132

User Parameters................................................................................. 134

General Description .......................................................................

134

Setting the User Parameters .........................................................

134

One-Touch (Option)/Abbreviated Dialing Numbers........................ 136

Entering One-Touch (Option)/Abbreviated Dialing Numbers.........

136

Entering One-Touch (Option)/Abbreviated Email Address ............

136

Printing Out Directory Sheet (Option) ............................................

138

Changing or Erasing the Settings of the One-Touch/

Abbreviated Dialing Numbers ........................................................

140

Fax Parameters .................................................................................. 142

General Description .......................................................................

142

Setting the Fax Parameters ...........................................................

142

Access Code....................................................................................... 150

General Description .......................................................................

150

Setting the Access Code ...............................................................

150

Operating FAX/EMAIL with the Access Code................................

150

Setting Your Machine

Programming or Retrieving Parameters via Email .......................... 152

General Description .......................................................................

152

Using Email to Program or Retrieve Parameters ...........................

152

Using a PC to Input the Internet Parameters Remotely .................

153

To Retrieve Each Parameters........................................................

154

To Edit the Retrieved or Backup Internet Parameters/

Auto Dialer File ..............................................................................

155

To Edit the Retrieved or Backup Internet Parameters File ............. 156

To Edit the Retrieved or Backup Phone Book Data File ................. 158

Deleting the Entire Auto Dialer.......................................................

160

Printing Journals and Lists

Transaction Journal............................................................................ 162

Communication Journal (COMM. JOURNAL)................................... 164

One-Touch/Abbreviated and Directory Search List......................... 166

Program List (Option)......................................................................... 168

Fax Parameter List.............................................................................. 170

Problem Solving

Troubleshooting.................................................................................. 172

Information Code ................................................................................ 174

Email ABBR Programming Errors..................................................... 178

Error Messages Sent to the Sender...............................................

178

Internet Fax Return Receipt Error Messages ................................

179

Verification Stamp and Flash Memory Card..................................... 180

Verification Stamp..........................................................................

180

Installing the Flash Memory Card ..................................................

182

Appendix

Specifications...................................................................................... 184

FCC Notice for Users in USA ............................................................. 186

Notice to Users in Canada ................................................................. 188

Glossary............................................................................................... 190

ITU-T Image No. 1................................................................................ 197

Index..................................................................................................... 198

9

10

Getting To Know Your Machine

Basic Operation Chart

1

Basic Operation

ADF Tray

From

ADF/ i-ADF

(Option)

4a

Face up

or

From

Platen

INV

INV

LTR

LGV

Original Guides

INV

INV LTR LGL LDR

LTR

LDR

Original Guides

Adjust to the original’s width.

INV: Invoice, LTR: Letter

LGL: Legal, LDR: Ledger

One-Touch/ABBR Dialing (see Note 3)

(One-Touch is available when a Keyboard option is installed.)

• Place originals face down on the

Platen or face up on the ADF/i-ADF.

• For originals smaller than Invoice size, position the original within the

Invoice area and select Invoice.

• Select original size when placing the document on the Platen.

or

(Option)

When the Telephone Number(s) or Email

Address(es) are registered in the

One-Touch/Abbreviated Dialing.

or

4b

Manual Number Dialing (Up to 50 Stations)

+ ABBR No.

(3-digit)

Change to Email

Address or

Telephone No. input mode.

Email Address(es) + or

Email Address or

Telephone Number +

(When a Keyboard option is installed) or

4c

Directory Search Dialing (see Note 3)

or or

(Option)

Enter the first letter(s) of the name you wish to search.

Ex: "SA"

ENTER LETTER(S)

SA

[100]SALES 3

5551234

[001]SALES

5551234

2

If set on other function mode.

3

Select the desired

Transmission setting.

(See the right column)

4a

4b

4c

Transmission Settings

5

The document(s) is stored into memory with a file number.

Then starts sending the document(s).

6

When an original is scanned from the Platen Glass, the message

"ANOTHER ORIGINAL?" is shown.

Place another original, then press

START

.

Machine starts sending.

Sending Non-Standard Size Documents

When transmitting non-standard size document(s), the machine will not send the portion of the document that exceeds the standard size ("P" portion).

The portion labelled "P" that exceeds the standard documents size is not sent.

S-FINE

for finer detailed originals

(400 or 600 dpi, see page 146)

FINE

for detailed originals

STANDARD for standard originals

(both LED lights go out)

PHOTO

TEXT/

PHOTO

TEXT

for photo or illustration originals for text and photo originals for text only originals

LETTER

LETTER

INVOICE

INVOICE

LEDGER

LGL

: Letter

: Letter-R

: Invoice

: Invoice-R

: Ledger

: Legal

*

*

ORIGINAL SIZE key is used for Platen Glass.

Legal size with ADF only.

NOTE

1. If your machine sounds an alarm (pi-pi-pi) in Step 4 above, this indicates that the Dialer is Full

(more than 50 full Email Addresses are entered or 50 transmission reservations including G3 communication have been already reserved).

2. To utilize the Email functions, your machine needs to be set up properly on your network.

Please contact your network administrator for actual network setup.

3. Auto Dialer (One-Touch/ABBR.) is only available when stations are registered.

(See page 136)

4. When transmitting in Photo or S-Fine mode, there is a possibility that printing quality may deteriorate at the remote station due to its reception capability. If this occurs, re-send with

Direct Transmission or use "Fine" Resolution.

5. You can send the same document(s) to multiple stations by repeating Steps 4a, 4b or 4c, and then pressing

START

.

6. To stop the transmission, see page 12.

11

Getting To Know Your Machine

Basic Operation Chart

1

To Stop the Transmission

2

COMMUNICATION STOP ?

1:YES 2:NO

3

SAVE AS INCOMP.FILE?

1:YES 2:NO

1

: Saves the file.

2

: Deletes the file.

• If Fax Parameter No. 31 (INC.

FILE SAVE) is "Valid".

(See page 145)

• To retry an Incomplete File, see

page 108.

Rotated Transmission

Letter or A4 size Original(s) are placed in a Portrait ( transmitted in a Landscape (

) direction, the document(s) will be rotated by 90º and then

) direction. The document(s) will be printed the same size as the transmitted originals at the Receiving Station.

Fax Parameter No. 78 (ROTATION XMT) set to:

Invalid

Letter or A4 Original

Receiving Station:

Letter or A4 paper

Sends with 70%

Reduction

2-Sided Transmission (Scan)

This machine has duplex SCAN capabilities. (It is available when the i-ADF (DA-AR202) option is installed.)

Scanning 2-Sided Original(s) using the Basic Menu:

• 2-Sided Original = ON (

1 SIDED COPY

lights)

Duplex Scan Receiving Station

12

NOTE

1. To select the Comm. Journal printout condition, change the setting of Fax Parameter No. 12.

(See page 144)

2. If the Email transmission cannot be completed for any reason, the Email may be returned undelivered; otherwise no reply will be printed.

4

PRINT COMM. JOURNAL?

1:YES 2:NO

Print Communication Journal

(COMM. JOURNAL).

5

Stop the transmission.

Valid (Default Position)

Letter or A4 Original

Sends with

Rotated Transmission

Receiving Station:

Letter or A4 paper

NOTE

3. Rotation XMT requires the use of Memory Transmission.

4. Verification Stamp is disabled during 2-Sided Scanning.

13

Getting To Know Your Machine

Mode Setting

Changing the Modes

Any function can be started by first pressing

FUNCTION

and then entering the function number, or by pressing or scroll key repeatedly until the desired function appears on the display.

If set on other function mode.

1

2

Deferred Communication

1 = Deferred XMT

2 = Deferred Polling

3 = Advanced Communication

(see page 30)

(see page 30)

Advanced Communication

2 = Confidential Communication

4 = Sub-Address XMT

(see page 74)

(see page 82)

5 = LAN Relay XMT (see Note 1)

(see page 126)

3

Polling

1 = Polling

2 = Polled

(see page 36)

(see page 34)

6

Print Out

1 = Journal (Print/View)

(see page 162)

2 = One-Touch (see Note 2)/Abbreviated/

Directory Search List

3 = Program List (see Note 2)

4 = Fax Parameter List

6 = Individual XMT Journal

7 = Directory Sheet

(see page 166)

(see page 168)

(see page 170)

(see page 138)

14

NOTE

1. If Fax Parameter No. 140 is not preset to "Valid" position, which enables you to use its

function, the display will not show the function. (See page 146)

2. These functions are available when the optional Keyboard (DA-KB180) is installed.

If set on other function mode.

7

Set Mode

1 = User Parameters

• Date & Time

• Logo

• Character ID

• ID Number (Fax Telephone Number)

• Time Zone

(Internet Parameters)

2 = One-Touch (see Note 2)/

Abbreviated Numbers

3 = Program Keys (see Note 2)

4 = Fax Parameters

8 Select Mode (see Note 3)

1 = Communication Journal = OFF/ON/INC

2 = Delivery Notice = OFF/ON

3 = Cover Sheet = OFF/ON

4 = Password-XMT = OFF/ON (see Note 4)

5 = RCV to Memory = OFF/ON/PRINT

6 = File Type and Name = TIFF/PDF

7 = Stamp = OFF/ON

8 = LAN Ledger XMT = OFF/ON

9 = Memory XMT = OFF/ON

9

Edit File Mode

1 = File List (Print/View)

2 = Change Time/Station

3 = Delete File

4 = Print File

5 = Add Document

6 = Retry Incomplete File

(see page 134)

(see page 136)

(see page 38)

(see page 142)

(see page 164)

(see pages 50 and 148)

(see page 84)

(see pages 86 and 88)

(see page 90)

(see pages 56 and 58)

(see page 62)

(see page 24)

(see page 102)

(see page 104)

(see page 104)

(see page 106)

(see page 106)

(see page 108)

NOTE

3. The Select Mode (

FUNCTION 8

) settings can be temporarily changed for the current communication. Upon its completion, however, these parameters are returned to their preset default values (Home position). You can change the Home position of these settings in the

Fax Parameters mode. (See page 142)

4. If Fax Parameter No. 43 is not preset to the "ON" position, which enables you to use its

function, the display will not reveal this function. (See page 145)

15

16

Getting To Know Your Machine

Connecting the Cables

LINK Lamp

Illuminates when connected to the LAN.

Lamp will not turn ON if LAN cable is defective

(contains breaks).

LAN Connection Jack

(10Base-T/100Base-TX)

LAN Cable

(10Base-T/100Base-TX Cable)

Insert the plug until a click is heard.

(LAN cable is not included with the product.)

Purchase a Category 5 Cable, compliant with

EIA/TIA 568-A-5 standard.

10Base-T/100Base-TX Ethernet Hub

ACTIVITY Lamp

Blinks when there is data traffic on the LAN.

Ethernet LAN Cable

(10Base-T/100Base-TX)

(Not included)

External Telephone Jack

You can connect an additional standard single line telephone to the machine.

To connect the telephone, remove the protective tab on the TEL jack.

Power Switch

After connecting all cables and Power Cord, turn the Power Switch on the Right Side of the machine to the ON position.

Telephone Line Jack

Plug one end of the telephone line cable into the "RJ-11C" telephone jack supplied by the telephone company and the other end into the LINE jack on the Right Side of the machine.

(Refer to the Dialing Method.

See page 132.)

RJ-11C

Telephone Jack

Safety Information

!

CAUTION

Denotes hazards that could result in minor injury or damage to the machine.

T

O REDUCE THE RISK OF SHOCK OR FIRE, USE ONLY NO. 26 AWG OR LARGER TELEPHONE LINE CABLE.

• DISCONNECT ALL POWER TO THE MACHINE BEFORE COVER(S) ARE REMOVED. REPLACE THE COVER(S)

BEFORE THE UNIT IS RE-ENERGIZED.

!

IMPORTANT SAFETY INSTRUCTIONS

When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:

• DO NOT USE THIS PRODUCT NEAR WATER, FOR EXAMPLE, NEAR A BATH TUB, WASH BOWL, KITCHEN

SINK OR LAUNDRY TUB, IN A WET BASEMENT OR NEAR A SWIMMING POOL.

• AVOID USING A TELEPHONE (OTHER THAN A CORDLESS TYPE) DURING AN ELECTRICAL STORM. THERE

MAY BE A REMOTE RISK OF ELECTRIC SHOCK FROM LIGHTNING.

• DO NOT USE THE TELEPHONE TO REPORT A GAS LEAK IN THE VICINITY OF THE LEAK.

SAVE THESE INSTRUCTIONS.

17

Getting To Know Your Machine

Control Panel

1 2 3 4 5 6 7 8 9 10 11

12 13 14 15

26

17 16

25

24

23 22 21 20 19 18

18

5

7

No.

1

Icon

3

Contents

FAX/EMAIL Key

Used to select the FAX/EMAIL mode.

To change the input mode between

Email Address and Telephone Number.

CONTRAST (Lighter/Darker) Key

Used to adjust the Manual Exposure.

No.

2

4

Icon Contents

ORIGINAL Key

Used to select type of Original.

(See page 11)

ENERGY SAVER Key

Used to switch the machine into Energy

Saver Mode.

9

10

12

14

RESOLUTION Key

Used to set Standard, Fine, Super-Fine

(400 or 600 dpi). (See page 11)

6

ORIGINAL SIZE Key

Used to select the Original Size

manually. (See page 11)

LCD Display

Indicates Number of Copies / Original(s) / Machine / User Error Code.

Cursor Keys

• Adjust the Monitor and Ringer Volume.

• Move the cursor while entering numbers and characters.

• Search the Station Name for Directory Search Dialing.

• Confirm the entered station for multi-station communication.

• Select functions.

• Confirm the current communication modes (e.g. Page Number, ID, Dialed Telephone

Number or Email Address, File Number) when the unit is ON LINE.

REDIAL/PAUSE Key

Used to enter a pause when recording or dialing a Telephone Number, or to redial the last dialed number.

FLASH/SUB-ADDR Key

Used to separate the Sub-Address from the Telephone Number when dialing, or to access some features of your PBX.

RESET Key

Resets all features to the initial poweron state.

11

13

15

ABBR Key

Used to start Abbreviated Dialing.

(See pages 10, 22 and 58)

MONITOR Key

Used to start On-Hook Dialing or to input a space between numerical entries (such as, while entering telephone numbers).

(See pages 26 and 132)

STOP Key

Press this button when you want to Stop a telecommunication, registration operation or audible tone.

No.

16

18

20

22

24

Icon Contents

START Key

Press this button to Start transmitting or receiving a fax.

SET Key

Used to Set operations.

FUNCTION Key

Used to start or select functions and subfunctions. These functions are

explained in detail on page 14.

No.

17

19

21

Icon Contents

Keypad

Used for manual number dialing, recording phone numbers and numerical entries.

Used to input Characters when a

Keyboard option is not installed.

CLEAR Key

Use this button when correcting entered numbers or characters.

ACTIVE LED (green)

Flashes:

When machine is active.

Lights:

When the received fax message is in memory.

ALARM LED (red)

Lights/Flashes when trouble occurs.

Lights:

Machine detected a trouble status.

• No paper in the selected tray or toner has run out.

• Machine detected trouble, such as paper misfed or jammed.

Flashes:

Machine detected an alarm status.

• No paper in the Tray. (Tray not selected)

• Toner is getting low, etc.

23

PRINT DATA LED (green)

Flashes:

When receiving printing data.

Lights:

While printing.

Keyboard (Option)

• Used to input the Characters. (To switch between Upper/Lower characters, press Shift key ( ))

• Used for One-Touch Keys, Program Keys.

• Used to enter a symbol for the LOGO, Character ID, Station Name and for the Email Address. Use or to select the desired symbol(s).

2-Sided Key

Used for 2-Sided transmission. (Available when the i-ADF (DA-AR202) option is installed.)

25

8

26

Used for Copier, Network Scanner and Printer Functions.

19

Getting To Know Your Machine

Control Panel

How To Enter Characters

To enter characters or symbols follow the steps below.

Keypad

FAX/EMAIL CLEAR

SET

MONITOR

STOP

• Use

0

to

9

on the keypad to enter characters and symbols. The keypad assignment for the characters and symbols is shown below. The " " key is also used to enter a period "." during Email or IP Address input.

Ex: To enter "Panasonic"

Character Keypad

P a n o n a s i c

Key Strokes

6

2

3

4

3

2

5

4

4

Ex: LOGO

LOGO

Panasonic

Cursor

20

NOTE

1. When the Keyboard Option (DA-KB180) is installed, the keypad reverts to Numerical entries only.

1 2

Character Table and Required Number of Key Strokes

3 4 5 6 7 8 9

1 @ . Å å Ä ä Ö ö Ü ü È è É é Æ æ Ñ

10 11 12 13 14

1 @ .

2 a b c A B C

3

4 d g e h f i

D

G

E

H

F

I

7

8

5 j

6 m p t k n q u l o r v

J

M s

T

K

N

P

U

L

O

Q

V

R S

9 w x y z W X Y Z

0 - / ( ) _ , ’ : % & + =

0 - / ( ) _ ’ : & + = ! " $ < > % ? [ ] ^ ` { | }

• Select and continue pressing the appropriate key on the keypad until the desired Character / Symbol is displayed, then select another key on the keypad to enter the next Characters / Symbols. If the next Character / Symbol that you wish to enter falls on the same key, press , to set the first Character / Symbol before continuing.

Press

SET

to complete the registration.

Ex: To input an "o" and "n", the

6

key is used for both Characters.

Enter as follows:

6

x 4

6

x 3

SET

• To delete a Character / Symbol, press

CLEAR

.

• To enter a space, press

MONITOR

.

• Upper case characters are typically used to enter Station Name, etc. Lower case characters are typically used to enter E-mail Addresses.

21

22

Facsimile Features

Sending Documents

Memory Transmissions

Your machine quickly stores the document(s) into the machine's memory. Then, starts to dial the

Telephone Number. If the transmission fails, your machine will retransmit the remaining unsuccessful page(s) automatically.

A

Transmit

A

Store Receive

4a

One-Touch/ABBR Dialing (see Note 2)

(One-Touch is available when a Keyboard option is installed.)

1

or

(Option)

When the Telephone Number(s) or Email

Address(es) are registered in the

One-Touch/Abbreviated Dialing.

or

4b

Manual Number Dialing (Up to 50 Stations)

Telephone

Number

(Up to 36 digits)

+

+ ABBR No.

(3-digit) or

If you make a mistake, press

CLEAR

to erase the number then reenter the correct number.

or

4c

Directory Search Dialing (see Note 2)

NOTE or

ENTER LETTER(S)

SA

or

(Option)

Enter the first letter(s) of the name you wish to search.

Ex: "SA"

[100]SALES 3

5551234

[001]SALES

5551234

1. If you need a special access number to get an outside line, dial it first then press enter a pause (represented by a "-") before dialing the full number.

Ex: 9 PAUSE 5551234

2. Auto Dialer (One-Touch/ABBR.) is only available when stations are registered.

(See page 136)

3. To stop the transmission, see page 26.

PAUSE

to

2 3

Select the desired

Transmission setting.

(See page 11)

If set on other function mode.

4a

4b

4c

NOTE

5

6

When an original is scanned from the Platen

Glass, the message "ANOTHER

ORIGINAL?" is shown.

Place another original, then

Machine starts sending.

The document(s) will be stored into memory with a file number when sending from the ADF (Automatic Document Feeder).

Then starts dialing the Telephone Number or connecting to the

LAN immediately after storing the first page. (See Note 5)

The remaining page(s) continue to store into memory.

• If memory overflow occurs while storing documents, the machine will show "MEMORY FULL" on the display. In the factory default setting (Fax Parameter No. 82 (QUICK MEMORY XMT) is set to "Valid"), the machine will transmit the stored documents automatically when transmitting to one station. If Fax Parameter No. 82 is set to "Invalid" and transmitting to one station, the machine will change the transmission mode from Memory to Direct XMT automatically when it detects that memory overflow will occur.

In the "Valid" setting, the machine will show "MEMORY FULL" and prompts you whether to transmit the successfully stored documents or to cancel the transmission.

1 2

"NO" to transmit. If no action is taken within 10 seconds, the machine will start transmitting the stored documents.

If memory overflows while storing the 1st page, use Direct Transmission.

• An Information Code will be displayed if the transmission has failed or there was no answer at the receiving side after the last automatic redial.

The document stored for the transmission will be erased from the memory automatically and the information code is printed for the transmission on the Communication Journal (COMM.

JOURNAL).

If you need to retain the incomplete documents even after the last redial, change the Fax

Parameter No. 31 (INC. FILE SAVE) to "Valid" in advance. (See page 145)

To retry the incomplete documents, refer to page

108.

4. If you are using Pulse dialing and you wish to change to Tone dialing in the middle of dialing, press

TONE

(represented by a "/").

The dialing mode will be changed from Pulse to Tone after dialing the digit "/".

Ex: 9 PAUSE TONE 5551234

5. This feature is called "Quick Memory Transmission". If you wish to store all the document(s) into memory first before transmitting, change the Fax Parameter No. 82 (QUICK MEMORY

XMT) to "Invalid".

6. You can send the same document(s) to multiple stations by repeating Steps 4a, 4b or 4c, and then pressing

START

.

7. The "QUICK MEMORY TRANSMISSION" feature is disabled if multiple stations are set.

23

Facsimile Features

Sending Documents

Direct Transmission Reservation (Priority Transmission Reservation)

1 2

If you are in a rush to send an urgent document, however there are many files in the memory, use

Direct Transmission Reservation to send. The urgent document will be sent immediately after the current communication is finished.

or

(Only 1 page can be sent from the Platen in this mode) If set on other function mode.

If your machine's memory is full, use

Direct Transmission.

Note: You cannot send document(s) to multiple stations.

5

MEMORY XMT=ON

1:OFF 2:ON

A

Transmit

(If you need to change the preset

Memory position, change the setting of

Fax Parameter No. 5. (See page 144))

Does not store original(s) in memory.

A

Receive

24

NOTE

1. If you need a special access number to get an outside line, dial it first then press enter a pause (represented by a "-") before dialing the full number.

Ex: 9 PAUSE 5551234

2. Auto Dialer (One-Touch/ABBR.) is only available when stations are registered.

(See page 136)

PAUSE

to

3

Set the desired

Transmission setting, if necessary.

(See page 11)

4

6a

One-Touch/ABBR Dialing (see Note 2)

(One-Touch is available when a Keyboard option is installed.)

or

+ ABBR No.

(3-digit) or

(Option)

When the Telephone Number(s) or Email

Address(es) are registered in the

One-Touch/Abbreviated Dialing.

6b

Manual Number Dialing

Telephone

Number

(Up to 36 digits) or

6c

Directory Search Dialing (see Note 2)

5

or or

(Option)

Enter the first letter(s) of the name you wish to search.

Ex: "SA"

ENTER LETTER(S)

SA

[100]SALES 3

5551234

[001]SALES

5551234

7

You can reserve to send an urgent document to a single station only.

NOTE

3. To stop the transmission, see page 26.

4. If you are using Pulse dialing and you wish to change to Tone dialing in the middle of dialing, press

TONE

(represented by a "/").

The dialing mode will be changed from Pulse to Tone after dialing the digit "/".

Ex: 9 PAUSE TONE 5551234

25

Facsimile Features

Sending Documents

On-Hook Dialing

1 2 3

or

(Only 1 page can be sent from the Platen in this mode)

If set on other function mode.

Select the original size when placing the document on the

Platen.

Off-Hook Dialing (Voice Mode Transmission)

If you wish to send the document after talking with the other party first, use Voice Mode Transmission. Your machine requires an external telephone.

1

or

2

(Only 1 page can be sent from the Platen in this mode)

You will hear a dial tone through the monitor speaker.

If set on other function mode.

Select the original size when placing the document on the

Platen.

To Stop the Transmission

1 2

COMMUNICATION STOP ?

1:YES 2:NO

26

To Cancel the Direct Transmission Reservation

1

DIRECT XMT RESERVED

(Station Name)

2

Make sure the document(s) are still on the ADF/i-ADF.

NOTE

1. If you need a special access number to get an outside line, dial it first then press enter a pause (represented by a "-") before dialing the full number.

Ex: 9 PAUSE 5551234

PAUSE

to

4

* DIALING *

5551234

5

3

Telephone

Number

4

When you hear the voice of the other party, tell the other party to prepare to receive a document.

5

Then when you hear a beep, press

START and hang up the handset.

3

SAVE AS INCOMP.FILE?

1:YES 2:NO

1

: Saves the file.

2

: Deletes the file.

If Fax Parameter No. 31 (INC. FILE SAVE) is

"Valid". (See page 145)

4

PRINT COMM. JOURNAL?

1:YES 2:NO

Print Communication Journal

(COMM. JOURNAL).

3

CANCEL XMT RESERVE ?

1:YES 2:NO

4

After the transmission stops, remove the document(s) from the ADF/i-ADF.

5

Stop the transmission.

NOTE

2. If you are using Pulse dialing and you wish to change to Tone dialing in the middle of dialing, press

TONE

(represented by a "/").

The dialing mode will be changed from Pulse to Tone after dialing the digit "/".

Ex: 9 PAUSE TONE 5551234

27

Facsimile Features

Receiving Documents

Automatic Reception

Transmit

Documents are received automatically.

A

Receive

Manual Reception

You may wish to receive documents manually if you use the telephone line in your office primarily as a personal telephone and occasionally for your facsimile machine.

Transmit

A

Receive

To receive documents manually, change the Fax

Parameter No. 17

(RECEIVE MODE) to

"Manual".

(See page 144)

Print Reduction Setting

Transmitted Document Received Document

28

Oversized Document

Substitute Memory Reception

If the recording paper runs out, jams or if the toner runs out during reception, the machine automatically starts receiving documents into its image data memory. Stored documents are printed automatically after replenishing the recording paper / toner or after clearing the paper jam. (See Notes 2 and 3)

Reduced to fit the loaded paper size

(See Note 1)

1

MESSAGE IN MEMORY

03%

When the machine completes the memory reception and there is no recording paper or toner, this error message appears on the display when set on

FAX/EMAIL mode.

NOTE

1. If the received document is extremely long

(over 39% longer than the recording paper), the document is divided into separate pages.

(When printing on separate pages, the bottom

0.5 in (13 mm) of the 1st page's data will overlap on top of the next page.)

Overlap print.

0.5 in (13 mm)

Duplex (2-Sided) Receiving

Duplex Print Fax Parameter No. 95 (DUPLEX PRINT) set to:

Duplex Print = Valid (Default Position is "Invalid") (See page 146)

(See Note 5)

Sending Station

(Letter or A4 Originals)

Duplex Print

1

Rings

2

Lift the handset

3

Remove any documents from the ADF/i-ADF.

4

then hang up the telephone.

Start receiving the document(s).

Automatic Reduction

Based on the document length, your machine will automatically calculate the suitable reduction ratio (70% to 100%).

Set Fax Parameter No. 24 (PRINT REDUCTION) to "Auto". (See page 145)

Fixed Reduction

Predetermine the reduction ratio from 70% to 100% in 1% steps.

a) Set Fax Parameter No. 24 (PRINT REDUCTION) to "Fixed".

b) Set Fax Parameter No. 25 (REDUCTION RATIO). (See page 145)

Ex: A4 to A4

A4 to Letter

Letter to Letter

Legal to Letter

96%

90%

96%

75%

2

Replenish the recording paper or toner.

The document(s) stored in memory are automatically printed.

NOTE

2. If the memory overflows, the machine will stop receiving and release the communication line.

The document(s) stored in the memory up to that moment will be printed out.

3. If you wish to turn off the substitute reception function, change the setting of Fax Parameter

No. 22 to "Invalid". (See page 144)

4. The machine cannot print the received documents from the Sheet Bypass.

5. If the machine detects memory overflow while receiving in the Duplex Print setting, it will switch from Duplex to Single side printing.

29

30

Facsimile Features

Timer Controlled Communications

General Description

You can send document(s) to one or multiple stations at any preset time within the next 24 hours.

Up to 50 built-in timers can be set for deferred communication.

Deferred Transmission

A

1

Calling at predetermined time

1

2

or

1

Transmit

If set on other function mode.

Store document(s) in memory.

A

Receive

4

DEFERRED XMT

START TIME :

Enter the start time from the keypad, then press

SET

(Use a 4-digit, 24-hour clock)

.

2 3 3 0

Deferred Polling

A

1

Calling at predetermined time

1

1

Transmit

Store document(s) in memory.

(See page 34)

If set on other function mode.

A

Receive

4

DEFERRED POLLING

PASSWORD=

2

Enter a 4-digit polling

Password, then press

SET

.

NOTE

1. To change or cancel the Deferred Communication settings, see page 104.

3

4

5

ENTER STATION(S)

THEN PRESS START or

Dial by any combination of the following methods:

• One-Touch (Option)

• ABBR Dialing

• Manual Number Dialing

• Directory Search Dialing

(See page 22)

Ex:

ABBR 0 0 1

6

[001](Station name)

5551234

To store document(s) into the memory.

3

DEFERRED POLLING

START TIME :

5

ENTER STATION(S)

THEN PRESS START or

NOTE

Enter the start time from the keypad, then press

SET

(Use a 4-digit, 24-hour clock)

.

2 3 3 0

4

Dial by any combination of the following methods:

• One-Touch (Option)

• ABBR Dialing

• Manual Number Dialing

• Directory Search Dialing

(See page 22)

Ex:

ABBR

0 0 1

6

[001](Station name)

5551234

2. If you enter a wrong number, press

CLEAR

then reenter the correct number.

31

Facsimile Features

Batch Transmission

General Description

To reduce transmission time and cost, this feature allows your machine to group (Batch) different documents for the same destination(s) to be transmitted in a single phone call.

Real-Time Batch Transmission

to NY to LA to London to LA to London

Time

Transmit to NY

Transmit to LA

Transmit to LONDON

32

NOTE 1. The machine cannot Batch to a file(s) that is/are Waiting to Redial or is currently being sent, but it will Batch to files that are pending to dial.

During memory transmission, this machine searches its memory for reserved files (up to 5 files) to transmit to the same destination, automatically batching and transmitting them in a single phone call.

33

Facsimile Features

Polling

General Description

Polling means calling other station(s) to retrieve document(s). The other station must know in advance that you will call and must have document(s) set on the ADF or stored in the memory. You may need to set a polling Password, shared by the other station, to ensure security.

Preparing to be Polled

To allow other stations to poll your machine, you must prepare your machine by storing a document in memory.

Be sure to set the polling Password before storing the document into memory. After being polled, the documents stored in the memory will be erased automatically. To retain the documents in memory so that they can be polled repeatedly change the Fax Parameter No. 27 (POLLED FILE SAVE) to "Valid".

1

2

1 A or

Store document(s) in memory.

If set on other function mode.

6

POLLED

PASSWORD=4321

To store document(s) into the memory.

34

NOTE

1. You can still send or receive documents even when the machine is set to be polled.

2. Only 1 polled file can be stored in memory. If you need to add document(s) into the same

polled file, see page 106.

3. To delete a polled file, see page 104.

4. If you have set the polling Password in Fax Parameter No. 26, the Password will appear on the display.

You can still change the Password temporarily by overwriting it with a new one.

3 4

POLLING NO.=

1:POLLING 2:POLLED

5

POLLED

PASSWORD=

6

Enter a 4-digit polling

Password.

Ex:

4 3 2 1

NOTE

5. If a Password is not set in the polled station, you may poll the other station even though your machine has a Password.

35

Facsimile Features

Polling

Poll Documents from Another Station

1

1

Polling

Store document(s) in memory.

(See page 34)

1

Transmit

For Deferred Polling,

see page 30.

If set on other function mode.

A

Receive

6

ENTER STATION(S)

THEN PRESS START

2

or

Enter the stations by any combination of the following methods:

• One-Touch (Option)

• ABBR Dialing

• Manual Number Dialing

• Directory Search Dialing

(For details, see page 22)

Ex:

ABBR

0 0 1

SET

36

NOTE

1. You can still send or receive documents even when the machine is set to be polled.

2. Only 1 polled file can be stored in memory. If you need to add document(s) into the same

polled file, see page 106.

3. If you have set the polling Password in Fax Parameter No. 26, the Password will appear on the display.

You can still change the Password temporarily by overwriting it with a new one.

3

POLLING NO.=

1:POLLING 2:POLLED

4

POLLING

PASSWORD=

5

POLLING

PASSWORD=4321

6

Enter a 4-digit polling

Password.

Ex:

4 3 2 1

7

[001](Station name)

5551234

NOTE 4. If a Password is not set in the polled station, you may poll the other station even though your machine has a Password.

37

Facsimile Features

Program Keys (Option)

General Description

This function is available when optional Keyboard (DA-KB180) is installed.

Your machine has special Program Keys for your convenience, where each key can be programmed with a frequently used function. For instance, these keys are useful if you regularly send or poll the same group of stations. You can use these keys to store a One-Touch Group Dialing key, a sequence of stations to be polled, a deferred transmission

sequence or an additional One-Touch key. (To set for manual Email retrieval from the POP Server, see page 72.)

Setting for Group Dialing

The Program Keys are useful if you frequently need to send or poll the same group of stations.

1

2

If set on other function mode.

5

PROGRAM[P1] NAME

ENTER NAME

Enter the Group Name

(up to 15 characters) by using the Character keys, then press

Ex: GROUP.A

SET

.

6

ENTER STATION(S)

THEN PRESS START or

Enter the Stations by any combination of the following methods:

• One-Touch

• ABBR Dialing

(For details, see page 22)

38

NOTE

1. Press

FAX/EMAIL

SET

(If set on other function mode), then press

4

to delete a Group Dial or Program Dial.

FUNCTION 7 3

3

PROGRAM (1-5)

ENTER NO. OR

∨ ∧

7

<01> (Station name)

5551234

4

PROGRAM[P ]

PRESS PROGRAM KEY

Ex:

P1 M

8

You can now set other Program

Keys by repeating the procedures from Step 4, or return to standby mode by pressing

STOP

.

5

NOTE 2. The Group Dialing and Program Key cannot be changed or erased until the communication has finished. To change or erase the settings, cancel the communication first by using the Edit

File Mode. (See page 104)

3. To print a Program List, see page 168.

39

Facsimile Features

Program Keys (Option)

Setting for Deferred Transmission

Use Program Keys to store a sequence of stations to be polled, or when setting up a deferred transmission sequence.

1

2

If set on other function mode.

5

PROGRAM[P1] NAME

ENTER NAME

6

PROGRAM[P1]

PRESS FUNCTION KEY

Enter the Program Name

(up to 15 characters) by using the Character keys, then press

Ex: PROG.A

SET

.

40

NOTE

1. Press

FAX/EMAIL

(If set on other function mode), then press

FUNCTION 7 3

SET 4

to delete a Group Dialing or Program Dial.

2. The Group Dialing and Program Key cannot be changed or erased until the communication has finished. To change or erase the settings, cancel the communication first by using the Edit

File Mode. (See page 104)

3

PROGRAM (1-5)

ENTER NO. OR

∨ ∧

7

FUNCTION (1-3)

ENTER NO. OR

∨ ∧

Program each function.

• Deferred Communication (see page 30)

• Advanced Communication

(see pages 74, 82 and 126)

• Polling Communication (see page 34)

4

PROGRAM[P ]

PRESS PROGRAM KEY

Ex:

P1 M

8

You can now set other Program

Keys by repeating the procedures from Step 4, or return to standby mode by

5

NOTE

3. To print a Program List, see page 168.

41

Facsimile Features

Program Keys (Option)

1

Setting for One-Touch Key

2 3

PROGRAM (1-5)

ENTER NO. OR

∨ ∧

If set on other function mode.

6

[P1] SALES

ENTER EMAIL ADDRESS

Change to

Telephone No. input mode, if necessary.

+ or

Enter a Telephone Number or an Email Address.

Ex: 9 555 1234

Changing the Program Key Setting

To change the Program Key settings, follow the procedure on setting a program key on pages 38 to 43.

• Start time or station(s) for deferred transmission

• Station(s) for normal polling

• Start time or station(s) for deferred polling

• Station(s) for group dialing

• Telephone Number and station name for One-Touch key

42

NOTE

1. Press

FAX/EMAIL

(If set on other function mode), then press

FUNCTION 7 3

SET 4

to delete a Group Dialing or Program Dial.

2. The Group Dialing and Program Key cannot be changed or erased until the communication has finished. To change or erase the settings, cancel the communication first by using the Edit

File Mode. (See page 104)

4

PROGRAM[P ]

PRESS PROGRAM KEY

Ex:

P1 M

5

PROGRAM[P1] NAME

ENTER NAME

6

Enter the station name (up to 15 characters) by using the Character keys, then press

SET

.

Ex: SALES

7

[P1] SALES

9 555 1234

You can now set other Program Keys by repeating the procedures from

Step 4, or return to standby mode by

NOTE

3. To print a Program List, see page 168.

43

44

Internet Fax Features

Pre-Installation Information/Features

Before setting up your Panasonic machine on your network, please read this entire section to be familiar with its functions.

Your machine is able to perform the following when connected to a 10Base-T/100Base-TX Ethernet LAN (Local Area

Network):

• Send paper-based information as an Internet Email.

• Send Internet fax message (Direct Internet Fax XMT).

• Receive and print an Internet Email automatically.

• Forward received G3 Fax message(s) or Email automatically to the preprogrammed Email Address or regular G3 Fax

machine (see "Fax Forward" on page 118).

• Route received G3 Fax message(s) automatically to the sender-specified Email Address or G3 Fax machine using ITU-

T SUB-Address (see "Inbound Routing" on page 116).

• Route received G3 Fax message(s) automatically to the preprogrammed Email Address or G3 Fax machine using the

sender’s fax ID Code (see "Inbound Routing" on page 116).

• Relay an Internet Email to a G3 Fax machine via regular fax transmission (see "Relayed Transmission" on page 120).

• Scan to Email.

To utilize the above functions, your machine needs to be set up properly on your network. Please contact your network

administrator for actual network setup.

Copy the Pre-installation Information form found at the end of this section on page 48, record the MAC Address on the

form and ask your network administrator to complete the remaining information on the form. The MAC Address of your machine can be found on the 3rd page of the Fax Parameter List printout.

To print the Fax Parameter List, follow the steps below:

Press

FAX/EMAIL

(If set on other function mode), then press

FUNCTION

6 4

SET

.

Your machine can be set up as either an SMTP Mail Server or a POP3 Client. Depending on the type of setup, different functions are available as follows.

Sending paper-based information as an Internet Email

Sending and Receiving the Internet Fax message with Direct

SMTP protocol

Function

Receive and print an Internet Email automatically

Receive and print an Internet Email manually

Forward received G3 fax message(s) or Email automatically

Route received G3 fax message(s) automatically

Relay an Internet Email to G3 fax machine

SMTP Server Setup

Yes

Yes

Yes

No

Yes

Yes

Yes

POP3 Client Setup

Yes

No

Yes

Yes

Yes

Yes

No

Important Note!

The Default setting of Fax Parameter No. 177 (XMT FILE TYPE) for this machine is "PDF", as PDF has become the industry standard for exchanging documents from computer to computer (Scan-to-Email feature).

However, this PDF format cannot be used for Internet Faxing (i.e. from an Internet Fax machine to an Internet Fax machine) as current Internet Fax Specifications do not support PDF file format. Internet Faxing requires TIFF-F file format.

If your customer's requirements are mainly Internet Faxing, please change the Fax Parameter No. 177 (XMT FILE TYPE)

to "TIFF". (See page 149)

If your customer uses both Internet Fax and Scan-to-Email and needs to switch file formats on the fly, please explain to them how to use the Select Mode (F8-6) "XMT FILE TYPE/NAME" for individual transmissions. After the transmission is

completed, the machine returns to its Default setting. (See pages 56 to 59)

NOTE

1. To function as an SMTP Mail Server, your machine's email address must include its unique Host

Name within your company domain. This unique Host Name must be registered within your network’s DNS (Domain Name System) Server.

Example: [email protected]

2. Automatically refers to immediate SMTP transfer or immediate POP3 retrieval. Manually refers to manual retrieval of Email when configured as POP3 client.

3. If you are using DHCP to acquire the network parameters, contact your Network Administrator to reserve the obtained IP Address printed on the Fax Parameter List.

4. Your machine will receive, print, forward or relay emails in text message format and TIFF-F image file attachment only.

45

46

Internet Fax Features

Setup (SMTP Mail Server/POP3 Client)

To install your machine as an SMTP Mail Server, the following network parameters need to be programmed on your network and on your machine.

• TCP/IP Address of your machine

• TCP/IP Subnet Mask of your machine

• TCP/IP Address of the Default Gateway

• Host Name/Domain Name

• TCP/IP Address of the DNS Server (if not available, see Note 2)

• Email Address of your machine (see Note 1)

• Name or IP Address of the Default SMTP Mail Server

• SMTP Authentication Name (when the authentication with the SMTP Server is required)

• SMTP Authentication Password (when the authentication with the SMTP Server is required)

Email (from your machine to a PC) and Direct Internet Fax XMT Transmission

[email protected]

SMTP01.panasonic.com

(SMTP Mail Server)

Direct Internet Fax XMT

Gateway (Router)

SMTP

POP3 [email protected]

[email protected]

Email (from a PC to your machine) and Direct Internet Fax XMT Reception

[email protected]

POP02.panasonic.com

(POP Server)

SMTP01.panasonic.com

(SMTP Mail Server)

Direct Internet Fax XMT

Gateway (Router)

NOTE

SMTP [email protected]

[email protected]

1. To function as an SMTP Mail Server, your machine's email address must include its unique

Host Name within your company domain. This unique Host Name must be registered within your network’s DNS (Domain Name System) Server.

Example: [email protected]

2. By default the machine requires the IP Address of the DNS Server and prompts you to enter the SMTP Server Name. If the DNS Server is not available, change the General Settings; Key

Operator Mode; Parameter No. 23 (DNS Server Address) to "Invalid"

(

COPY

FUNCTION

1 SET 9

, Input a 3-digit Key Operator's Password,

SET 23 DNS SERVER ADDR.

Address of the SMTP Server.

). Then the machine will prompt you to enter the IP

To install your machine as a POP3 Client, the following network parameters need to be programmed on your network.

• TCP/IP Address of your machine

• TCP/IP Subnet Mask of your machine

• TCP/IP Address of the Default Gateway

• TCP/IP Address of the DNS Server (if not available, see Note 2)

• Email Address of your machine (see Note 3)

• Name or IP Address of the Default SMTP Mail Server

• POP Server Name or IP Address

• POP User Account Name

• POP Password

Email Transmission (from your machine to a PC)

[email protected]

SMTP01.panasonic.com

(SMTP Mail Server)

Gateway (Router)

POP02.panasonic.com

(POP Server) [email protected]

Email Reception (from a PC to your machine)

[email protected]

SMTP

POP3

SMTP01.panasonic.com

(SMTP Mail Server)

Gateway (Router) [email protected]

SMTP

POP3

POP02.panasonic.com

(POP Server)

NOTE

3. The email address format can be the same as your regular email address.

If your email address is [email protected], your machine's email address can be

[email protected]

47

48

Internet Fax Features

Setup (SMTP Mail Server/POP3 Client)

For the total system to work properly via LAN, certain information and additional parameters must be set. Please contact your network administrator for the required information and connection to the LAN.

Important: Make a copy of this page and ask the Network Administrator to complete the required information.

User Information

Company Name

Dept.

City

Address

Tel. No.

Fax No.

Internet Parameters (See page 54)

(1) *IP Address:

(2) *Subnet Mask:

(3) *Default Gateway IP Address:

(4) *Primary DNS IP Address:

(5) *Secondary DNS IP Address:

(6) Email Address:

(7) *SMTP Server Name:

(8) SMTP Auth Name:

(9) SMTP Auth Password:

(10) *POP Server Name:

(11) POP User Name:

(12) POP Password:

(13) *LDAP Server Name:

1.

2.

3.

4.

5.

(14) LDAP Login Name:

(15) LDAP Password:

(16) *LDAP Search Base:

(17) Host Name/Domain Name:

(18) Default Subject:

(19) Default Domain:

(20) Selectable Domains:

1.

2.

3.

4.

5.

(21) Remote Password:

(22) Relay XMT Password:

(23) Manager’s Email Address:

(24) Relay Domains (Domains Authorized for Relay Transmission): or or or

*SMTP Server IP Address:

*POP Server IP Address:

*LDAP Server IP Address:

6.

7.

8.

9.

10.

6.

7.

8.

9.

10.

NOTE

1. Items in Bold, depict information obtained from your Network Administrator.

2. By default the machine requires the IP Address of the DNS Server and prompts you to enter the SMTP Server Name. If the DNS Server is not available, change the General Settings; Key

Operator Mode; Parameter No. 23 (DNS Server Address) to "Invalid"

(

COPY

FUNCTION

1

SET

9

, Input a 3-digit Key Operator's Password,

SET 23 DNS SERVER ADDR.

). Then the machine will prompt you to enter the IP

Address of the SMTP Server.

3. If required, the MAC Address of your machine can be obtained from the 3rd page of the Fax

Parameter List printout (press

FAX/EMAIL

(If set on other function mode), then press

FUNCTION

6 4

SET

).

Explanation of Contents

MAC Address : MAC Address from the 3rd page of the Fax Parameter List printout (press

FAX/EMAIL

(If set on other function mode), then press

FUNCTION 6

4

SET

).

*(1) IP Address

*(2) Subnet Mask

The Internet Protocol (IP) address assigned to your machine.

: The Subnet Mask number.

*(3) Default Gateway IP Address : The Default Gateway's IP Address.

*(4) Primary DNS Server IP Address : The IP address of the Primary DNS Server.

: The second IP address of the Primary DNS Server.

*(5) Secondary DNS Server IP

Address

(6) Email Address

(7) SMTP Server Name or SMTP

Server IP Address

: The Email Address assigned to your machine. (Up to 60 characters)

: The SMTP Server Name (up to 60 characters). The SMTP Server IP Address.

(8) SMTP Auth Name

(9) SMTP Auth Password

(10) POP Server Name or POP

Server IP Address

: The SMTP Authorized Name. (Up to 40 characters)

: The SMTP Authorized Password. (Up to 10 characters)

: The POP Server Name (up to 60 characters). The POP Server IP Address.

(11) POP User Name

(12) POP Password

(13) LDAP Server Name or LDAP

Server IP Address

(14) LDAP Login Name

(15) LDAP Password

(16) LDAP Search Base

*(17) Host Name/Domain Name

(18) Default Subject

(19) Default Domain

(20) Selectable Domains

(21) Remote Password

(22) Relay XMT Password

(23) Manager’s Email Address

(24) Relay Domain (01 to 10)

: The POP User Name. (Up to 40 characters)

: The POP Password. (Up to 10 characters)

: The LDAP Server Name (up to 60 characters, Ex: ldap.company.com). The

LDAP Server IP Address.

(Available for some countries only.)

: The LDAP Login Name. (Up to 40 characters, Ex: username)

(Available for some countries only.)

: The LDAP Password. (Up to 10 characters, Ex: password)

(Available for some countries only.)

: The LDAP Search Base. (Up to 60 characters, Ex: cn=users, dc=company, dc=com)

(Available for some countries only.)

: The name assigned to your machine. (Up to 60 characters)

: The information to be added to the Subject Line for all outgoing emails. (Up to

40 characters)

: Specify the Domain Name (up to 50 characters) to be added to frequently used or incomplete outgoing email addresses (i.e. @yourcompany.com).

: Enter up to 10 Domain Names that can be selected during manual email addressing. (Up to 30 characters)

: Enter a security password (up to 10 characters) to allow Remote Programming of the Internet Parameters and Auto Dialer or the retrieval of the Journal via email.

: Enter a password to provide network security to your Relay Station (for G3 relay purposes). (Up to 10 characters)

: Enter your Department Manager’s email address for notification of all Internet relayed transmissions for supervision and cost control purposes. (Up to 60 characters)

: Enter up to 10 Domain Names that are authorized to access your Internet Fax for Relayed Transmission Request. (Up to 30 characters)

Relay Domain, a.k.a. Domain Name in your machine.

(*These parameters are in the General Settings. Refer to the Operating Instructions (For Copy & Network Scan

Functions).)

49

50

Internet Fax Features

Internet Communication Features

Transmission/Reception

Your machine allows you to transmit documents over the Internet to another Internet Fax or a PC. The document is first scanned and converted into a TIFF-F or PDF* file, and then transmitted to the remote location as an attachment file to an email using MIME encoding.

The email system at the receiving end must support MIME. Otherwise, the attachment file will be detached and lost.

When you send an email message to someone, your machine uses Simple Mail Transfer Protocol (SMTP) to transfer your outgoing mail to your SMTP Mail Server, which in turn uses SMTP to send your mail to the Internet.

Note: PDF file is only available if sending the document(s) to a PC.

Internet Fax Delivery Notice (MDN)

If the sender (Internet Fax) desires a processing confirmation, it must request a Message Disposition Notification when sending the message itself to a device supporting this notification function.

Several email applications such as Eudora and Outlook

®

Express support and are able to respond to the delivery confirmation notification sent from the Internet Fax. As well as send a request for notification to the Internet Fax by email applications that support MDN (Message Disposition Notification) function.

For additional details on MDN, consult a suitable reference such as the Help file and the Operating Instructions of each respective email application.

Internet Fax Transmission

Internet Fax

MDN Request

Message Delivery Notification (MDN)

Response Capability Notification

MDN Response

Capability Notification

Internet Fax

Email Transmission

MDN Request

PC

Eudora, Outlook Express, etc.

Legend :

: MDN Request from the Originator

: MDN Response with Capability Notification from the Recepient

: MDN Response from the Recipient

MDN Response

PC

Eudora, Outlook Express, etc.

Direct SMTP

Simple Mail Transfer Protocol (SMTP) is used to transfer mail reliably and efficiently. An important feature of SMTP is its capability to transport mail across networks, usually referred to as SMTP mail relay by employing SMTP Server.

Direct SMTP allows you to transmit documents to another Internet Fax directly without using an SMTP Server. For this feature to work reliably, the IP Address should remain unchanged (ask your Network Administrator to reserve the IP

Address). The Domain Name of the machines and other record information must be properly registered in the DNS

Server.

Furthermore, in common cases only email and web service from the Internet are permitted into the corporate intranet, and corporate network administrators are extremely unwilling to open the firewall for other, incoming services, since each opened path represents additional, potential security threats.

This makes Direct SMTP attractive because it can operate throughout the organization's Intranet.

Internet Fax Internet Fax

Direct SMTP

SMTP Server

Typical SMTP

Routing

Internet Mail Reception

Your machine allows you to receive and print a PC transmitted email automatically or manually, depending on its setup configuration. However, if the received email includes a file attachment in a format other than TIFF-F, such as PDF,

JPEG, Word, Excel, PowerPoint, your machine prints an error message instead.

Internet Fax

LAN

Internet Fax

Transmission

Internet Fax

Email Transmission

Internet Mail

Reception

PC

PC

51

52

Internet Fax Features

Important Information

General Description

Your machine uses the same communication protocols as email: the Simple Mail Transfer Protocol (SMTP). The differences from a standard G3 fax communication using the Public Telephone Network (PSTN) are as follows.

Differences Between Internet Fax and Regular Fax

A regular Fax machine goes off-hook, dials, and the phone network completes a circuit over phone lines to the receiving fax. You pay for the circuit. The two faxes negotiate a connection, synchronize and exchange image data.

The Internet Fax works like an email, the image data is broken down into packets and transmitted through your Local

Area Network (LAN) to the Internet or Intranet instead of using a telephone company’s network, thus saving you long distance costs.

Transmitted Document Confirmation

1. Your machine does not directly connect to the final destination (see Note below), but rather connects to a Mail

Server via LAN. Therefore, if a document cannot be correctly transmitted due to an error, the erroneous mail may be returned from the Mail Server to your machine.

2. The erroneous mail may take a long time to return (20 to 30 minutes) depending on the destination location, traffic on the network or LAN system configuration.

3. Depending on the Mail Server, it is also possible that erroneous mail is not returned at all. Therefore, when transmitting important or time sensitive documents, it is recommended that you follow up with a telephone call to confirm reception.

4. Documents cannot be transmitted correctly if the destination Mail Server does not conform to the MIME protocol.

Erroneous mail may not be returned depending on the Mail Server.

Note:

1) Fax Parameter No. 172 (Direct Internet Fax XMT), if set to "Valid", allows you to configure Phone Book so that you can directly send to the destination without medium of SMTP.

2) Your machine supports the Delivery Notice feature. (See page 50)

Your Machine Cannot Make a Phone Call via LAN

Your machine can only make a phone call using a regular telephone line (PSTN).

Dual Port Communication

Your machine's dual port capability, allows simultaneous G3 Fax Communication over regular telephone line (PSTN) and LAN Communication.

Transmission Resolution

In view of PC transmission, the factory default setting for the resolution is set to FINE mode. If required, this setting can be changed to Normal.

Internet Mail Reception

1. Your machine can receive text email from a PC and print ANSI characters. It will print a "❚" symbol if an unrecognized character is received.

2. Received email font and character size are fixed and cannot be changed.

3. Text email will be printed at about 72 lines per page. It is recommended that you use A4/Letter size recording paper.

4. If the received text email includes a file attachment in a format other than TIFF-F, such as PDF, JPEG, Word, Excel,

PowerPoint, your machine prints an error message instead.

5. If the received email includes attached TIFF-F formatted image files, the text and TIFF-F formatted image file will be printed on separate pages.

Sending a Document to a PC via LAN

When transmitting a document to an email address, the following instructions are sent as text message in addition to the TIFF-F formatted image file.

An Image data in TIFF-F format has been attached to this email. You can download the TIFF-F Image Viewer from the following URL address: http://panasonic.co.jp/pcc/en/

Note: If the document(s) being sent are in the PDF format, the following message is shown instead.

An image data in PDF format has been attached to this email.

Internet Relayed Transmission

To prevent unauthorized stations from accessing your Relay Station for Internet Relayed Transmission, you must set up your Network security. Enter a Relay Station Name, which is concealed from the final destinations and a Manager’s

Email Address for notification of all Internet Relayed Transmissions.

53

54

Internet Fax Features

Setting the Internet Parameters

Basic Parameters

Following Six (6) Basic Parameters must be pre-programmed into the machine.

1

*• TCP/IP Address of your machine

*• TCP/IP Subnet Mask of your machine

*• TCP/IP Address of the Default Gateway

*• TCP/IP Address of the DNS Server

• Email Address of your machine

• Name or IP Address of the Default

SMTP Mail Server

(*These parameters are in the General

Settings. Refer to the Operating

Instructions (For Copy & Network Scan

Functions).)

If set on other function mode.

2

User Parameters (Internet Parameters)

1

Parameter

Date & Time

2 Logo

Comments

3 Character ID

4 ID No.

Current Date and Time.

Up to 25 characters & digits.

Up to 16 characters & digits.

Your Fax Telephone Number. (Up to 20 digits)

5

6*

Time Zone

Email Address

The Time Zone is required as part of the Email header information when sending

Internet faxes.

The Email Address assigned to your machine for sending and receiving.

(Up to 60 characters)

7* SMTP Server Name The name of the SMTP Mail Server. (Up to 60 characters)

8* SMTP Server IP Address IP Address of the SMTP Mail Server. (Available when DNS setting is "OFF")

9* SMTP Auth Name

10* SMTP Auth Password

11* POP Server Name

12* POP Server IP Address

The SMTP Authorized Name. (Up to 40 characters)

(Available when Fax Parameter No. 170 "SMTP AUTHENTICATION" is "Valid")

The SMTP Authorized Password. (Up to 10 characters)

(Available when Fax Parameter No. 170 "SMTP AUTHENTICATION" is "Valid")

The name of the POP Mail Server. (Up to 60 characters)

IP Address of the POP Mail Server. (Available when DNS setting is "OFF")

13* POP User Name

14* POP Password

User Name assigned to your machine. (Up to 40 characters)

Password assigned to your machine. (Up to 10 characters)

15* LDAP Server Name The name of the LDAP Server. (Up to 60 characters, Ex: ldap.company.com)

(Available for some countries only.)

16* LDAP Server IP Address IP Address of the LDAP Server. (Available when DNS setting is "OFF")

(Available for some countries only.)

3

SET MODE (1-4)

ENTER NO. OR

∨ ∧

4

DATE & TIME

01-01-2004 12:00

Press or to scroll the display to the desired User (Internet)

Parameter and press

SET

.

Ex:

SMTP SERVER NAME

5

SMTP SERVER NAME or

(Option)

Enter SMTP Server Name and press

SET

. To advance to the next parameter, press

CLEAR to return to Step 4 or press

STOP

to return to standby.

Parameter

17* LDAP Login Name

18* LDAP Password

19* LDAP Search Base

20 Default Subject

Comments

Login Name assigned to your machine. (Up to 40 characters, Ex: username)

(Available for some countries only.)

Password assigned to your machine. (Up to 10 characters, Ex: password)

(Available for some countries only.)

ID for starting the search in the directory on the LDAP server.

(Up to 60 characters, Ex: cn=users, dc=company, dc=com)

(Available for some countries only.)

The default information to be added to the Subject Line for all outgoing Emails.

(Up to 40 characters)

21 Default Domain

22 Selectable Domains

(01) ~ (10)

When the outgoing email address is incomplete by SMTP standards, the Frequently

Sent Domain specified here will be automatically added to the email address. This feature is also useful as a shortcut when manually entering email addresses to a frequently used Domain. (Up to 50 characters)

Enter up to 10 Domain Names that can be selected using the "\/" or "/\" key during

Manual email addressing. (Up to 30 characters)

23

24

Remote Password

Relay XMT Password

This is a security password that allows Remote Programming of the Internet

Parameters and Auto Dialer or the retrieval of the Journal via an Email. (Up to 10 characters)

A password that provides Network security for your Relay Station (used exclusively for

G3 relay purposes). (Up to 10 characters)

25 Manager’s Email Address Department Manager’s Email Address for notification of all Internet relayed transmissions for supervision and cost control purposes. (Up to 60 characters)

26 Relay Domain

(01) ~ (10)

Enter up to 10 Domain Names that have been authorized to access your Internet Fax for Relayed Transmission Request. (Up to 30 characters)

Relay Domain, a.k.a. Domain Name in your machine.

* Contact your Network Administrator for this Information.

55

Internet Fax Features

Sending Documents

Manual Email Addressing

Enter the Email

Address using the

Keyboard.

1

or

2

If set on other function mode.

56

5a

Full Email Address

Enter the full Email Address using the keypad or the keyboard (option) (up to 60 characters).

If you make a mistake, press

CLEAR

to erase the character then reenter the correct character.

Ex: [email protected] or

5b

(Option)

Using Default Domain

or

(Option)

5c

Using the Domain List

Enter the User portion of the Email Address and press

SET

. The machine will complete the email address with the Default

Domain preprogrammed in the User (Internet)

Parameters (i.e. will add "@panasonic.com" to the email address).

Ex: abc or

(Option)

If you want to send to a different Domain, enter the first part of an Email Address (ex: [email protected]), press or to display Domain

Names in the Selectable Domains List.

Choose the desired domain and press

SET

from Domain List.

Ex: [email protected]

NOTE

1. If your machine sounds an alarm (pi-pi-pi) when pressing the KEYBOARD Button or any

Phone Book Entries that contain an email address, one or more of the required 6 Basic

Internet Parameters may have been omitted in the User (Internet) Parameter(s).

(See page 54)

2. The Unit will accept a combination of Email Address and PSTN Dialing numbers.

3. If the Email transmission cannot be completed for any reason, the Email may be returned undelivered; otherwise no reply will be printed.

3

Select the desired Transmission setting.

(See page 11)

Your machine can temporarily change the File

Type and File Name by using

FUNCTION

6

(XMT File Type and Name).

You can select TIFF or PDF File Type and then

8 change the File Name. When sending to:

Internet Fax : select "TIFF".

PC

: select "TIFF" or "PDF".

4

Change to Email

Address input mode.

6

The document(s) is stored into memory with a file number.

Then starts sending the document(s).

7

When an original is scanned on the Platen

Glass, the message "ANOTHER

ORIGINAL?" is shown.

Place another original, then

Machine starts sending.

5a

5b

5c

NOTE

4. For the machine to perform the email address completion the Fax Parameter No. 160

(DEFAULT DOMAIN) must be set to "Valid" and the Default Domain must be preprogrammed

in the User (Internet) Parameters. (See page 148)

5. You can send the same document(s) to multiple stations by repeating Steps 5a, 5b or 5c, and then pressing

START

.

6. The "QUICK MEMORY TRANSMISSION" feature is disabled if multiple stations are set.

7. Direct Transmission is not available for LAN communication.

57

58

Internet Fax Features

Sending Documents

One-Touch/Abbreviated and Search Email Addressing

When sending via LAN, the Directory

Search function allows you to enter a full email address by searching for the station name or email address entered in the Auto Dialer and the

LDAP (Lightweight Directory Access

Protocol) Server.

1

or

2

4a

One-Touch/ABBR Dialing (see Note 3)

(One-Touch is available when a Keyboard option is installed.)

If set on other function mode.

or

(Option)

When the Telephone Number(s) or Email

Address(es) are registered in the

One-Touch/Abbreviated Dialing.

or

4b

Directory Search Dialing (see Note 3)

+ ABBR No.

(3-digit) or

or

4c

or

(Option)

Enter the first letter(s) of the name you wish to search.

Ex: "SA"

Email Address Search Dialing (see Note 3)

ENTER LETTER(S)

SA

[100]SALES 3 [email protected]

[email protected]

[email protected]

NOTE

Change to

Email Address input mode.

or sa [email protected]

(Option)

Enter the first letter(s) of the email address you wish to search.

Ex: "sa"

1. If your machine sounds an alarm (pi-pi-pi) when pressing the KEYBOARD Button or any

Phone Book Entries that contain an email address, one or more of the required 6 Basic

Internet Parameters may have been omitted in the User (Internet) Parameter(s).

(See page 54)

2. The Unit will accept a combination of Email Address and PSTN Dialing numbers.

3. Auto Dialer (One-Touch/ABBR.) is only available when stations are registered.

(See page 136)

4. If the Email transmission cannot be completed for any reason, the Email may be returned undelivered; otherwise no reply will be printed.

3

Select the desired Transmission setting. (See page 11)

Your machine can temporarily change the File Type and File Name by using

FUNCTION 8 6

(XMT File Type and Name). You can select TIFF or PDF File Type and then change the File Name.

When sending to:

Internet Fax : select "TIFF".

PC

: select "TIFF" or "PDF".

4a

4b

4c

5 6

When an original is scanned from the Platen

Glass, the message "ANOTHER

ORIGINAL?" is shown.

Place another original, then

Machine starts sending.

The document(s) is stored into memory with a file number. Then starts sending the document(s).

NOTE

5. For the machine to perform the email address completion the Fax Parameter No. 160

(DEFAULT DOMAIN) must be set to "Valid" and the Default Domain must be preprogrammed

in the User (Internet) Parameters. (See page 148)

6. You can send the same document(s) to multiple stations by repeating Steps 4a, 4b or 4c, and then pressing

START

.

7. The "QUICK MEMORY TRANSMISSION" feature is disabled if multiple stations are set.

8. Direct Transmission is not available for LAN communication.

59

60

Internet Fax Features

Sending Documents

Entering the Email Header

Email Address

You can enter the Email Address for CC

(Carbon Copy) and BCC (Blind Carbon

Copy). If you would like to enter CC and/or

BCC, change Fax Parameter No. 168 (CC/

BCC STATION) to "Valid". (See page 148)

Subject

Your machine will automatically add the

Default Subject information that was entered during the User Parameter setup, to the

Subject Line of all outgoing emails.

If you would like for the machine to prompt you for the Subject before each email transmission, change the Fax Parameter No.

159 (SUBJECT LINE ENTRY) to "Valid".

(See page 148)

1

5a

ENTER CC STATION(S)

THEN PRESS START 00% or

2

If set on other function mode.

6

nn STN(S) ARE SET

ADD MORE OR START or

(Option)

Enter the CC station(s) and then

5b

Confirm the destinations,

[001]TO1 [email protected][002]TO2 [email protected]

[003]TO3 [email protected]

then press

SET

to return to Step 4.

9

ENTER SUBJECT OR

PRESS START TO SEND

Enter the Subject.

(Up to 40 characters & digits)

SUBJECT

FAX from Mr. Jones

10

3

or

(Option)

Enter Email station(s) by any combination of the following methods and then press

• One-Touch (Option)

• ABBR Dialing

• Manual Number Dialing

• Directory Search Dialing

(For details, see pages 56 to 58)

SET

.

7a

ENTER BCC STATION(S)

THEN PRESS START 00%

4

nn STN(S) ARE SET

ADD MORE OR START

8

5a

5b

9

or

(Option)

Enter the BCC station(s) and then

7b

Confirm the destinations,

[004]CC1 [email protected][005]CC2 [email protected]

[006]CC3 [email protected]

then press

SET

to return to Step 6.

61

Internet Fax Features

Sending Documents

Ledger Size Document Transmission

When transmitting via LAN, the transmitter is incapable of identifying the receiver's recording paper size capability, and thus it will not reduce the document size during transmission.

Therefore, it is recommended that you send only

A4/Letter size documents for LAN transmission.

If a Ledger size document is transmitted and the receiver is only able to print A4/Letter size documents, the communication will fail when the temporary setting "LEDGER EMAIL XMT" of the

Select Mode is set to its default position (ON).

1

5

or

2

If set on other function mode.

or

(Option)

Enter Email station(s) by any combination of the following methods and then press

• One-Touch (Option)

• ABBR Dialing

• Manual Number Dialing

• Directory Search Dialing

(For details, see pages 56 to 58)

SET

.

To send with reduction, repeat Steps 1 to 6, except in Step 5, set the "LEDGER EMAIL XMT" setting to "OFF" position.

When the Select Mode "LEDGER EMAIL XMT" setting is set to the "OFF" position, the transmission reduction is according to the setting of Fax Parameter No. 141 (LAN XMT REDUCE).

LEDGER EMAIL XMT = ON

LEDGER EMAIL XMT = OFF

: Transmits actual document size (without reduction).

:

Reduces Ledger size document to B4 size or to A4/Letter before transmission.

(According to the Fax Parameter No. 141 (LAN XMT REDUCE) setting, see

Table.)

62

NOTE

1. Factory default setting for Fax Parameter No. 141 (LAN XMT REDUCE) is "Invalid".

(See page 146)

3

6

4

LEDGER EMAIL XMT=OFF

1:OFF 2:ON

5

Document Size

LEDGER

B4

A4/Letter

LEDGER

B4

A4/Letter

Document Size Transmission

LEDGER EMAIL XMT = OFF

LEDGER EMAIL XMT = ON

Fax Parameter No. 141

(LAN XMT REDUCE) set to "Invalid"

B4

B4

A4/Letter

Fax Parameter No. 141

(LAN XMT REDUCE) set to "Valid"

A4/Letter

A4/Letter

A4/Letter

63

64

Internet Fax Features

Sending Documents

Returned Email

When using the Internet communication mode, a failure report will print automatically for each transaction if the email is returned undelivered by the mail server. The printout will consist of the undelivered message contents supplied by the mail server and a portion of the first page’s image for that particular transaction.

Failure Report Sample (User unknown)

Received: from localhost (localhost) by ifeifl.rdmg.mgcs.mei.co.jp (8.6.12/3.4W3) with internal id OAA24381; THU, 15 AUG 2004 14:52:57 +0900

Date: THU, 12 AUG 2004 14:52:57 +0900

From: Mail Delivery Subsystem <[email protected]>

Subject: Returned mail: User unknown

Message-Id: <[email protected]>

To: <[email protected]>

The original message was received at THU, 15 AUG 2004 14:52:54 +0900 from nwpc31.rdmg.mgcs.mei.co.jp [172.21.22.51]

----- The following addresses had delivery problems -----

<[email protected]> (unrecoverable error)

----- Transcript of session follows -----

.... while talking to nwr39.rdmg.mgcs.mei.co.jp.:

>>> RCPT To:<[email protected]>

<<< 550 <[email protected]>... User unknown

550 <[email protected]>... User unknown

----- Original message follows -----

Return-Path: [email protected]

Received: from nwpc31.rdmg.mgcs.mei.co.jp (Internet FAX) (nwpc31.rdmg.mgcs.mei.co.jp [172.21

.22.51]) by ifeifl.rdmg.mgcs.mei.co.jp (8.6.12/3.4W3) with SMTP id OAA24380 for <[email protected]

.rdmg.mgcs.mei.co.jp>; THU, 15 AUG 2004 14:52:54 +0900

Message-ID: <[email protected]>

Mime-Version: 1.0

Content-Type: image/tiff

Content-Transfer-Encoding: base64

Content-Disposition: attachment; filename="image.tif"

Content-Description: image.tif

X-Mailer: Internet FAX, MGCS

Date: THU, 15 AUG 2004 14:49:00 +0900

From: iFAX <[email protected]>

Subject: IMAGE from Internet FAX

To: [email protected]

5

15-AUG-2004 14:49 iFAX P.01/01

memo

65

66

Internet Fax Features

Receiving Documents

General Description

Your machine offers you a choice to receive Fax documents unattended (by default) or manually over regular telephone lines.

Your machine also offers the same choice to receive and print Internet email messages via LAN unattended or manually when subscribing to a POP Mail Server. However, when your machine is configured to receive email using

SMTP protocol, the email can only be received and printed unattended.

Internet Fax Received on a PC

Figure 1: Outlook

®

Express Inbox Sample

mm/dd/yy 3:15 PM mm/dd/yy 3:17 PM mm/dd/yy 3:18 PM mm/dd/yy 3:19 PM mm/dd/yy 3:20 PM mm/dd/yy 3:21 PM mm/dd/yy 3:21 PM

• The "Subject" column in the above example shows samples of email messages received on a PC from your machine and Internet Fax.

• For your reference, the above example is from Outlook

®

Express Inbox running under Microsoft

®

Windows

®

. If you are using a different email application software, please refer to your application’s User Manual.

MM, DD, YYYY

Figure 2: Internet Fax Received on a PC

http://panasonic.co.jp/pcc/en/

• For your reference, the above example is from Windows Messaging running under Microsoft

®

Windows

®

.

• To run the Viewer, please refer to your application’s User Manual. The attached file is composed of TIFF-F (Tagged

Image File Format with Modified Hoffman coded image). TIFF Viewers come in many flavors, a majority of TIFF

Viewers will open and view this file, however, a handful of Viewers may not support this format.

• You can download the TIFF-F Image Viewer into your PC from the following URL address: http://panasonic.co.jp/pcc/en/

• License agreement of Panasonic’s TIFF-F Image Viewer application.

You must carefully read the license agreement before installing the TIFF-F Image Viewer application on your PC. If you do not agree to all the terms of this agreement, do not use the software and destroy all of the copies thereof.

You must assume full responsibility for selection of the software and its operation/non-operation and results obtained therefrom.

• If you receive an email (Internet Fax) with a PDF file formatted attachment, the following text message is shown in the

Email body.

An image data in PDF format has been attached to this email.

67

Internet Fax Features

Receiving Documents

Receiving Email from a POP Server

Your machine offers a choice to receive and print Internet email messages via LAN unattended or manually when subscribing to a POP Mail Server.

Setting the POP Parameters

Set the parameters pertinent to the

POP Server (Fax Parameters No. 146

to 149). (See page 147)

No. 146 (POP TIMER):

Enter the interval to check and retrieve email from the POP Server

(0 to 60 minutes).

"0 min.": Will not query the POP Server for Email.

No. 147 (AUTO POP RCV):

The machine will retrieve email from the POP Server and print the email unattended.

"Invalid": Will not retrieve automatically.

No. 148 (DEL POP RCV MAIL):

Select whether the email is deleted from the POP Server after it is retrieved by your machine.

No. 149 (DEL POP ERR MAIL):

Select whether to delete the email from the POP Server when the file attachment format is not supported.

1

If set on other function mode.

5

147 AUTO POP RCV

2:VALID

Select desired Setting and press

SET

.

6

2

148 DEL POP RCV MAIL

2:VALID

Select desired Setting and press

SET

.

68

NOTE

1. If you program a User Name and Password in the Program Key, you can receive email from the POP Server using a User Name other than the name set in the User Parameter.

3

FAX PARAMETER(1-182)

NO.=

7

149 DEL POP ERR MAIL

1:INVALID

4

146 POP TIMER

3 min. (0-60)

8

Enter the desired download interval (0-60) and press

SET

.

5

To return to standby.

Select desired Setting and

NOTE

2. If the machine is in the Shutdown mode, it cannot wakeup when receiving Email.

69

Internet Fax Features

Receiving Documents

Unattended Email Reception from the POP Server

When the Fax Parameter No. 146 (POP TIMER) is set to a value between 1 and 60 minutes, and Fax

Parameter No. 147 (AUTO POP RCV) is set to "Valid", the machine will query the POP Server at the specified

interval for new email. (See page 147)

Any email on the POP Server is retrieved and printed unattended.

1

If set on other function mode.

Manual Email Retrieval from the POP Server

Use the following procedure for manual email retrieval from the POP

Server.

1

Confirm that there is no document(s) on the ADF/ i-ADF.

2

If set on other function mode.

70

NOTE

1. If you program a User Name and Password in the Program Key, you can receive email from the POP Server using a User Name other than the name set in the User Parameter.

2

1 NEW MAIL(S)

When the Fax Parameter No. 146 (POP TIMER) is set to "0", the machine will not query the POP

Server and the email is not retrieved automatically.

With this setting, email must be retrieved manually from the POP Server.

3

MMM-dd-yyyy 17:15

< NEW MAIL(S)>

When the Fax Parameter No. 147 (AUTO POP

RCV) is set to "Invalid", the machine will query the

POP Server for new email at the interval specified by Fax Parameter No. 146. If new email has arrived at POP Server, the machine will not retrieve it, but displays the number of emails on the POP

Server.

3

MMM-dd-yyyy 17:15

00%

4a-1

1 NEW MAIL(S)

4a-2

If the POP Server received new email, the machine will display the number of emails on the server, then receive and print the email.

ON LINE * RCV *

ID:[email protected]

4b

If the POP Server has not received any new email, the following message is displayed.

NO NEW MAIL

71

Internet Fax Features

Program Keys (Option)

Setting the POP Access Key

This function allows others to share your machine to retrieve their emails from the POP

Server by preprogramming their POP User Names and

POP Passwords into the

Program Keys (P1 to P4).

1

Their emails can be retrieved by simply pressing their associated Program Key.

(See Note 1)

If set on other function mode.

5

POP USER NAME

2

6

POP PASSWORD

Ex: "kate" and press

SET

Ex: "PANA123" and press

SET

Using POP Access Key

Use the following procedure to retrieve your

Email from the POP Server using the Program Key.

1

If set on other function mode.

2

Ex:

P1 M

72

NOTE 1. If security is a concern and to prevent unauthorized personnel from retrieving your email from the POP Server, when programming the Program Key, leave the POP Password field "Blank".

By leaving it "Blank", the machine will prompt you to enter the POP Password when the

Program Key is pressed to retrieve email.

3

PROGRAM (1-5)

ENTER NO. OR

∨ ∧

4

PROGRAM[P ]

PRESS PROGRAM KEY

7

DELETE EMAIL NO.=2

1:YES 2:NO

1

or

2

and press

SET

.

1

2

: deletes the messages from the server

: leaves the messages on the server

Ex:

P1 M

8

PROGRAM[P ]

PRESS PROGRAM KEY

To return to standby.

5

3

POP RCV USER NAME kate

NOTE

4

If the POP Password is not entered in the program key, enter the POP Password.

(Up to 10 characters and

5

5

If the POP Server has not received any new email, the following message is displayed.

NO NEW MAIL

If the POP Server received new email, the machine will display the number of emails on the server, then retrieves and prints the email.

or nn NEW MAIL(S)

2. To erase the POP Access Key, see page 42.

73

74

Advanced Facsimile Features

Confidential Mailbox

Sending a Confidential Document

The confidential mailbox feature can be used as a mailbox to communicate with other compatible models using a 4-digit confidential code. The Confidential

Mailbox feature receives document(s) with a confidential code into memory. These documents can only be printed by the person who has the correct confidential code.

1

Storing

with Confidential

Code (4-digit) or

2

If set on other function mode.

Sending

with Confidential

Code (4-digit)

Confidential

Mailbox

Confidential

Code (4-digit)

Polling

5

CONFIDENTIAL XMT

CONF. CODE=

Confidential Code

(4-digit)

Ex: 2233

These documents can only be printed by the person who has the correct confidential code.

Compatibility with Other Panasonic Machines

DF-1100

DP-180 DP-190 DP-1810F DP-1820P DP-1820E

DP-2000 DP-2310 DP-2500 DP-3000 DP-3010

DP-3510 DP-3520 DP-4510 DP-4520 DP-6010

DP-6020

DX-600 DX-800

UF-280M UF-312 UF-322 UF-332

UF-333 UF-342 UF-344

UF-550 UF-560 UF-585 UF-590 UF-595

UF-733 UF-744 UF-745 UF-755 UF-755e UF-766

UF-770 UF-780 UF-788 UF-790

UF-880 UF-885 UF-890 UF-895 UF-990

UF-7000 UF-8000 UF-9000

3 4

CONF. COMM. (1-5)

ENTER NO. OR

∨ ∧

5

6

CONFIDENTIAL XMT

CONF. CODE=2233

7

ENTER STATION

THEN PRESS START

Dial by any one of the following methods:

• One-Touch (Option)

• ABBR Dialing

• Manual Number Dialing

• Directory Search Dialing

(For details, see page 22)

8

If required, inform the receiving person of the

Confidential Code.

75

Advanced Facsimile Features

Confidential Mailbox

Polling a Confidential Document

After you have been informed that someone has transmitted a confidential document to a remote station's mailbox, use the following procedure to poll the confidential document from the remote station.

1

If set on other function mode.

2

5

ENTER STATION

THEN PRESS START

Dial by any one of the following methods:

• One-Touch (Option)

• ABBR Dialing

• Manual Number Dialing

• Directory Search Dialing

(For details, see page 22)

6

Receiving a Confidential Document to Your Machine's Mailbox

No special setting is required, your machine comes with this feature ready to use. Your machine receives a confidential fax the same way it receives a normal fax message. When receiving the confidential fax, the display shows the following message and prints out the Confidential Receive Report (CONF. RCV REPORT).

MESSAGE IN MAIL BOX

76

NOTE

1. The confidential file will be erased automatically at the center station after being polled.

2. If your machine receives two confidential faxes with same confidential code, both documents are stored together in the same confidential mailbox.

3. We recommend that optional flash memory card is installed when this function is used. See

page 184 on Image Memory Capacity.

4. If confidential faxes were received in the mailbox of UF-733, you cannot poll those documents.

The UF-733 is designed to print out the received confidential document locally only.

3

CONF. COMM. (1-5)

ENTER NO. OR

∨ ∧

4

CONFIDENTIAL POLL

CONF. CODE=

5

Confidential Code (4-digit) and press

SET

.

Sample CONF. RCV Report

*************** -CONF. RCV REPORT- **************** DATE MMM-dd-yyyy ***** TIME 15:00 ********

** NOTICE OF CONFIDENTIAL DOCUMENT HELD **

(1) (2) (3) (4)

FILE NO. RECEIVED FROM PAGES TIME RECEIVED

040 PANAFAX 001 MMM-dd 15:00

-PANASONIC -

*****DP-xxxxx*********************** -HEAD OFFICE - ***** - 201 555 1212- *********

Explanation of Contents

(1) File number

(2) Received remote station's ID

(3) Number of pages received

(4) Received date and time

: 001 to 999

: Character ID or Numeric ID

NOTE

5. Up to 10 Mailbox files can be stored in memory. So, you can receive confidential faxes using up to 10 different confidential codes.

6. If the memory overflows, the machine will stop receiving and release the line.

7. You can verify whether the unit has received a confidential fax by printing out the File List.

77

Advanced Facsimile Features

Confidential Mailbox

Storing a Confidential Document

Once the confidential document is stored in your machine, it can be polled by another machine.

1

or

2

If set on other function mode.

5

CONFIDENTIAL POLLED

CONF. CODE=

Confidential Code (4-digit) and press

SET

.

Printing a Confidential Document

After you have been notified that someone has transmitted a confidential document to your machine's mailbox, use the following procedure to print the confidential document.

1

If set on other function mode.

2

5

* PRINTING *

PAGE=001/001

The machine will print the confidential documents.

78

NOTE 1. The confidential file will be erased automatically after being polled. If you wish to retain the confidential file even after being polled, change the setting of Fax Parameter No. 42 (CONF.

POLLED FILE SAVE) to "Valid". (See page 145)

3 4

CONF. COMM. (1-5)

ENTER NO. OR

∨ ∧

6

* STORE * NO.002

PAGES=001 01%

The document(s) will be stored into memory.

If required, inform the receiving party of the confidential document and tell them the confidential code needed to poll the document.

3

CONF. COMM. (1-5)

ENTER NO. OR

∨ ∧

4

PRINT CONF. FILE

CONF. CODE=

5

Confidential Code (4-digit) and press

SET

.

5

NOTE 2. The confidential file will be erased automatically after being printed out even if the setting of

Fax Parameter No. 42 (CONF. POLLED FILE SAVE) is changed to "Valid". (See page 145)

79

80

Advanced Facsimile Features

Confidential Mailbox

Deleting a Confidential Document

To delete a file using Confidential Code

If your memory becomes full, or you just want to clean out your confidential documents, you may delete one or more confidential faxes stored in your machine by using the following procedure.

1

If set on other function mode.

There are two types of confidential file deletions, one is to delete the file individually by its

Confidential Code, and the other is to delete all confidential files in memory.

5

* DELETING *

CONF. CODE=2233

2

To delete all confidential files from memory

1 2

If set on other function mode.

5

DELETE ALL CONF.

FILES? 1:YES 2:NO

6

* DELETING *

ALL CONF. FILES

3

CONF. COMM. (1-5)

ENTER NO. OR

∨ ∧

4

DELETE CONF. FILE

CONF. CODE=

5

Confidential Code (4-digit) and press

Ex: 2233

SET

.

3

CONF. COMM. (1-5)

ENTER NO. OR

∨ ∧

4

DELETE CONF. FILE

CONF. CODE=

5

81

Advanced Facsimile Features

Sub-Addressing

Example of a Network

Document with SUB e.g.

Dial : 2013331234

SUB=2222

Document with SUB e.g.

Dial : 2013331234

SUB=0001 aaa bbb

1

Sending a Fax with Sub-Address

2

or

If set on other function mode.

PBX

Tel No.

-

-

201-333-1234

PSTN

Network

Telephone Line

Extension Network

Ext. No.

2222

3333

1111

1

Setting the Sub-Address into an Phone Book

2

aaa

82

G3/Internet

Fax

G3 Fax G3 Fax

Automatic Routing Table of Panasonic

Internet Fax capable models

Address

Book

Tel. No.

Email Addr.

Sub-Address

G3 Fax

No.001

G3 Fax

No.002

2222

3333

2222

3333

Mail Bob

[email protected] pana.com

0001

LAN Network

If set on other function mode.

5

[001]

ENTER TEL. NO.

Enter the Telephone Number,

SUB-ADDR enter the Sub-Address.

(Up to 20 digits)

(Up to 36 digits including Telephone

Number, pauses, spaces, FLASH and Sub-Address)

Ex: 5551234

SUB-ADDR

2762

6

[001]

5551234s2762

Bob bbb

Dave John

Compatibility with Other Machines

• Sub-Addressing Transmission: D350F/DF-1100/DP-135FP/150FP/150FX/180/190/1810F/1820E/1820P/2000/2310/

2500/3000/3010/3510/3520/4510/4520/6010/6020/DX-600/800/1000/2000/FP-

D250F/UF-332/333/342/344/490/550/590/560/585/595/770/780/790/880/885/890/

• Sub-Addressing Reception:

895/990/7000/8000/9000 (see Note 4)

DX-600/800 and DP-180/190/1810F/1820E/1820P/2000/2310/2500/3000/3010/3510/

3520/4510/4520/6010/6020/UF-7000/8000/9000 with Internet Fax.

NOTE

1.

SUB-ADDR

separates the Sub-Address from the Telephone Number and is indicated by an "s" in the display.

2. Manual Off-Hook or On-Hook Dialing cannot be used with the Sub-Addressing Transmission.

3. The Sub-Address is not transmitted during Manual Redial Mode.

3

4

TEL. NO.

5551234s2762

Tel. No.

Sub-Addr.

Enter the Telephone Number, press

SUB-ADDR then enter the Sub-Address. (Up to 20 digits)

,

(Up to 36 digits including Telephone Number, pauses, spaces, FLASH and Sub-Address)

Ex: 5551234

SUB-ADDR

2762

Send the document(s) with

Sub-Addressing information.

(See Note 5)

3

1:ONE-TOUCH

2:ABBR NO.

Ex:

2

One-Touch is available when a optional Keyboard is installed. When it is not installed, go to Step 4.

7

[001]ENTER NAME

5551234s2762

4

ABBR[ ]

ENTER ABBR NO.

Ex:

0 0 1

8

[001]SALES DEPT

5551234s2762

5

You can send the document using a

One-Touch/ABBR

Dialing with a preset

Sub-Address.

or

(Option)

Enter Station Name.

NOTE 4. UF-788 with PC Interface Option or Option ROM installed.

5. The Sub-Address Password will be sent when Fax Parameter No. 53 (SUB-ADDRESS PSW)

is set. (See page 146)

6. You can change a Sub-Address Password temporarily by using function mode), then press

FUNCTION 2 4 SET

.

FAX/EMAIL

(If set on other

83

Advanced Facsimile Features

Fax Cover Sheet

Using the Fax Cover Sheet

Sending

Receiving

Page

1

2

1 2

or

If set on other function mode.

Cover

Page

+

1

2

5

ENTER STATION(S)

THEN PRESS START 00%

Dial by any one of the following methods:

• One-Touch (Option)

• ABBR Dialing

• Manual Number Dialing

• Directory Search Dialing

(For details, see pages 22, 56 to 58)

Sample Fax Cover Sheet

***** FACSIMILE COVER SHEET *****

(1)

MMM-dd-yyyy 15:00

(2)

Message To:

SALES DEPT.

(3)

Message From:

PANASONIC

201 555 1212

(4)

02

Page(s)

Following This Cover Page

84

NOTE

1. The Fax Cover Sheet is not counted in the number of pages column of the Journal.

2. To change the preset Fax Cover Sheet setting, change the setting of Fax Parameter No. 56,

see page 146.

3 4

COVER SHEET=OFF

1:OFF 2:ON

1

: Cover Sheet is not attached

2

: Cover Sheet is attached

5

6

Explanation of Contents

(1) Starting time of communication.

(2) Recorded name in the Phone Book.

(3) Your LOGO (up to 25 characters) and ID Number (up to 20 digits).

(4) The number of pages to follow.

NOTE

3. When the Fax Cover Sheet setting is set to On, the Quick Memory Transmission feature is disabled.

85

86

Advanced Facsimile Features

Password Communications

1

Setting Password Transmission

2

AAA

BBB

Password

1234

Matching Password

Password

1234

No Password

If set on other function mode.

5

43 PASSWORD-XMT

1:OFF 1234

1

: OFF (password is not checked)

2

: ON (password is checked)

Compatibility with Other Machines

• DF-1100 • DP-180 • DP-190

• DP-1810F • DP-1820E • DP-1820P

• DP-2000 • DP-2310 • DP-2500

• DP-3000 • DP-3010 • DP-3510

• DP-3520 • DP-4510 • DP-4520

• DP-6010 • DP-6020

• DX-600 • DX-800

• FP-D250F • FP-D350F

• UF-160 • UF-160M • UF-170

• UF-260 • UF-270 • UF-270M • UF-280M

• UF-300 • UF-312 • UF-322

• UF-550 • UF-560 • UF-585

• UF-590 • UF-595 • UF-650

• UF-733 • UF-745 • UF-750

• UF-750D • UF-755 • UF-755e

• UF-766 • UF-770 • UF-780 • UF-788

• UF-790 • UF-880 • UF-885 • UF-890

• UF-895 • UF-990 • UF-7000 • UF-8000

• UF-9000 • UF-M500

1

Setting Password Reception

2

If set on other function mode.

5

44 PASSWORD-RCV

1:OFF 1234

1

: OFF (password is not checked)

2

: ON (password is checked)

NOTE

1. You can change the setting temporarily by using

FAX/EMAIL mode), then press

FUNCTION 8 4 SET

(If set on other function

for each transmission.

3

FAX PARAMETER(1-182)

NO.=

6

4

43 PASSWORD-XMT

4-digit Transmission Password and

Ex: 1234

5

3

FAX PARAMETER(1-182)

NO.=

4

44 PASSWORD-RCV

6

4-digit Reception Password and

Ex: 1234

5

NOTE

2. To change the password, press

CLEAR

in Step 4, then reenter a new one.

87

88

Advanced Facsimile Features

Password Communications

Using Password Transmission

1

Use the following procedure to select whether the password is checked.

(PASSWORD-XMT

"OFF" or "ON" for each

Transmission) or

2

If set on other function mode.

5

ENTER STATION(S)

THEN PRESS START 00%

Dial by any one of the following methods:

• One-Touch (Option)

• ABBR Dialing

• Manual Number Dialing

• Directory Search Dialing

(For details, see page 22)

Using Password Reception

There is no additional operation required once you set the parameter by following the procedure on page 86. The

parameter, "OFF" or "ON", cannot be selected for each reception. It is either always "OFF" or "ON" until the setting is changed.

3

ENTER STATION(S)

THEN PRESS START 00%

4

PASSWD-XMT=OFF

1:OFF 2:ON

1

: OFF (password is not checked)

2

: ON (password is checked)

5

6

89

Advanced Facsimile Features

Receive To Memory

This feature is used to secure all received documents by storing them into memory. To print the document(s) received in memory, the authorized operator must enter the correct password.

1

Setting RCV To Memory Password

2

aaa bbb ccc

If set on other function mode.

5

37 RCV TO MEMORY

1234

Memory aaa bbb ccc

1

Setting the RCV To Memory

2

If set on other function mode.

1

Printing Documents

After receiving documents with the Receive To Memory feature, the following message will appear on the display.

2

If set on other function mode.

MESSAGE IN MEMORY

< RCV TO MEMORY >

90

NOTE

1. When the memory overflows, the machine will stop receiving and release the line. The machine will not answer the next incoming call until there is space available in memory.

2. We recommend that optional flash memory card is installed when this function is used. See

page 184 on Image Memory Capacity.

3. If the password has not been set, your machine will not prompt you to enter the password. The document(s) will be printed immediately after pressing

SET

in Step 4.

3

FAX PARAMETER(1-182)

NO.=

4

37 RCV TO MEMORY

4-digit RCV to Memory Password

Ex: 1234

5

(See Note 4)

3

RCV TO MEMORY=OFF

1:OFF 2:ON 3:PRINT

4

RCV TO MEMORY=ON

1:OFF 2:ON 3:PRINT

5

MMM-dd-yyyy 15:00

< RCV TO MEMORY >

3

RCV TO MEMORY=ON

1:OFF 2:ON 3:PRINT

4

RCV TO MEMORY=PRINT

1:OFF 2:ON 3:PRINT

5

INPUT PASSWORD

NOTE

4-digit RCV to

Memory Password and press

Ex: 1234

SET

.

(See Note 3)

4. Once the RCV TO MEMORY feature is set to "ON", the password cannot be changed (Fax

Parameter No. 37 will not be selectable on the LCD display). If you wish to change the password, set the RCV TO MEMORY feature to "OFF" first, then change the password.

(See page 145)

91

92

Advanced Facsimile Features

PIN Code Access

If your PBX requires a PIN (Personal Identification Number) Code to get an outside line, your machine can be set to prompt the user to enter a PIN Code before any dialing.

Selecting the Access Method (Prefix or Suffix)

1

aaa

PBX

PIN* Code Transmit

If set on other function mode.

*PIN

(Personal Identification Number)

4

39 PIN CODE ACCESS

1:NONE

2

: Suffix Code

3

: Prefix Code

Ex:

2

Dialing with a PIN Code

1

or

2

5

ENTER PIN CODE

If set on other function mode.

6

ENTER PIN CODE

9876

PIN Code (Up to 36 digits)

Ex: 9876

NOTE

1. The PIN Code is shown as " " on the display when dialing the number.

2 3

FAX PARAMETER(1-182)

NO.=

4

5

39 PIN CODE ACCESS

2:SUFFIX

6

3

ENTER STATION(S)

THEN PRESS START 00%

Dial by any one of the following methods:

• One-Touch (Option)

• ABBR Dialing

• Manual Number Dialing

• Directory Search Dialing

(For details, see page 22)

Ex:

ABBR 0 0 1 SET

7

4

[001](Station name)

5551234

5

Starts dialing with a PIN Code.

NOTE

2. This feature is not available when dialing a number in the Off-Hook or On-Hook Direct Dialing mode.

93

Advanced Facsimile Features

Selective Reception

General Description

Before receiving the document, the last 4-digit of the ID Number received from the sending machine will be compared with the last 4-digit of the Telephone Number programmed in each One-Touch or Abbreviated station. When a match is found, your machine will start receiving the document. If a match is not found, your machine will cancel the reception and an Information Code 406 will be recorded on the Journal.

aaa

Received with

ID Number

ID A:xxxxx1234 aaa

B:xxxxx9876

bbb

Check

ID Number

(4-digit)

Programmed

Telephone No.

xxxxx1234

bbb

1

Setting the Selective Reception

If set on other function mode.

2

5

94

NOTE

1. When the Selective Reception is set, your machine can receive only from those stations which are programmed in the built-in auto-dialer.

3

FAX PARAMETER(1-182)

NO.=

4

46 SELECT RCV

1:INVALID

5

NOTE

2. If your ID Number has not been set, your machine might not be able to receive from some

models. To set your ID Number, see page 134.

95

Advanced Facsimile Features

Department Code

General Description

This operation requires the user to input a preset Department Code (8-digit maximum) before transmission. The

Department Name of the selected Department Code is printed on the Header of each page sent, COMM. Journal and

Individual Transmission Journal.

When the Department Code is set, the Transaction Journal will be sorted by the Department Code number (1 - 300) when it is printed. For details on how to setup the Department Codes, refer to Operator Instructions (For Copy &

Network Scan Functions).

If you wish to use the Department Code function, please ask your authorized Panasonic dealer to activate this feature.

Setting the Department Code

1

Requires the input of a preset

Department Code

(8-digit maximum)

If set on other function mode.

4

77 DEPARTMENT CODE

1:INVALID

Department Code is printed aaa

Reception

6

INPUT DEPT. NAME

012

96

NOTE or

(Option)

Department Name and press

Ex: PANASONIC

SET

.

1. The Department Code List can be printed out with the Fax Parameter List. To enable the printing of the Department Code List, change the setting of Fax Parameter No. 77

(DEPARTMENT CODE) to "Valid" in advance. (See pages 146 and 170)

2 3

FAX PARAMETER(1-182)

NO.=

4

5

DEPT. CODE (1-300)

ENTER NO. OR

∨ ∧

6

Enter the Department Code number

(1 to 300) and press

SET

.

Ex: 12

7

INPUT DEPT. CODE

012

8

INPUT DEPT. NAME

013

To record another Department Code, repeat Steps 6 and 7.

To return to standby, press

STOP

.

Department Code (up to 8-digit) and

Ex: 12345678

97

Advanced Facsimile Features

Department Code

Changing or Erasing the Department Code

1

Requires the input of a preset

Department Code

(8-digit maximum)

If set on other function mode.

4

77 DEPARTMENT CODE

2:VALID

2

5

DEPT. CODE (1-300)

ENTER NO. OR

∨ ∧

98

7

INPUT DEPT. CODE

012 (Previous Code)

Enter the Department Code number you wish to change or erase

(1 to 300), and press

SET

.

Ex: 12

CLEAR

then enter a new

Department Code and press

SET

.

Ex: 12345678

Sending Document with Department Code

1

Requires the input of a preset

Department Code

(8-digit maximum) or

5

INPUT DEPT. CODE

Department Code

(Up to 8-digit)

Ex: 12345678

2

If set on other function mode.

3

FAX PARAMETER(1-182)

NO.=

4

6

INPUT DEPT. NAME

012 PANASONIC SALES or

(Option)

8

INPUT DEPT. NAME

013

To change or erase another Department

Code, repeat Steps 5 to 7.

To return to standby, press

STOP

.

CLEAR

then enter a new Department

Name and press

SET

.

Ex: PANAFAX

If you wish to erase the Department Code,

Go to Step 8.

7

3

Dial by any one of the following methods:

• One-Touch (Option)

• ABBR Dialing

• Manual Number Dialing

• Directory Search Dialing

(For details, see page 22)

Ex:

ABBR 0 0 1 SET

6

4

[001](Station name)

5551234

The document is sent with the header of the selected Department Name. The selected

Department Name is printed on the COMM.

Journal and Individual Transmission

Journal.

5

99

100

Advanced Facsimile Features

Department Code

Printing a Department Code Journal

Sample Department Code Journal / Originated Calls

*************** -DEPT CODE JOURNAL- *************** DATE MMM-dd-yyyy ***** TIME 15:00 *** P.01

ORIGINATED CALLS

MMM-dd TO MMM-dd (1)

(2) (3)

TOTAL PAGES = 000038 TOTAL TIME = 00:23:56

(4) (5)

01: Panafax Sales

--------------------------------

NO. COMM. PAGES FILE DURATION X/R IDENTIFICATION DATE TIME DIAGNOSTIC

01 OK 005 00:05:13 XMT 5551234

21 OK 021/021 019 00:10:15 FWD FAX FORWARD

(6) (7)

TOTAL PAGES = 000026 TOTAL TIME = 00:15:28

02: Panafax Service

--------------------------------

NO. COMM. PAGES FILE DURATION X/R IDENTIFICATION

19 OK 001/001 017 00:00:13 XMT 5551234

30 OK 011/011 045 00:08:15 XMT SERVICE DEPT.

MMM-dd 15:10 C0044903C0000

MMM-dd 18:10 C0044903C0000

DATE TIME DIAGNOSTIC

MMM-dd 10:10 C0044903C0000

MMM-dd 13:10 C0044903C0000

TOTAL PAGES = 000012 TOTAL TIME = 00:08:28

-PANASONIC -

*****DP-xxxxx************************* -HEAD OFFICE- ********* - 201 555 1212 - *********

Sample Department Code Journal / Received Calls

*************** -DEPT CODE JOURNAL- *************** DATE MMM-dd-yyyy ***** TIME 15:00 *** P.02

RECEIVED CALLS

MMM-dd TO MMM-dd (1)

(2) (3)

TOTAL PAGES = 000011 TOTAL TIME = 00:13:41

NO. COMM. PAGES FILE DURATION X/R IDENTIFICATION DATE TIME DIAGNOSTIC

55 OK 005 00:05:13 RCV 4445678 MMM-dd 12:10 C0044903C0000

56 OK 005/005 020 00:08:15 PLD 111 222 333 MMM-dd 19:15 C0044903C0000

70 OK 001 017 00:00:13 RCV 44567345 MMM-dd 10:10 C0044903C0000

-PANASONIC -

*****DP-xxxxx************************* -HEAD OFFICE- ********* - 201 555 1212 - *********

1

2

If set on other function mode.

3

JOURNAL

1:PRINT 2:VIEW

1

: Prints a Journal

2

: Journal View

Ex:

1

4

Explanation of Contents

(1) Period date of this journal

(2) Number of total pages transmitted/received for this machine.

(3) Total transmitted/received time for this machine.

(4) Department Code Number

(5) Department Name

(6) Number of total pages transmitted/received for this department.

(7) Total transmitted/received time for this department.

* PRINTING *

JOURNAL

3

101

Advanced Facsimile Features

Edit File Mode

General Description

Your machine has a document image memory which enables you to reserve memory transmission, memory deferred transmission, memory polling and so on.

After reserving the communications in memory, you may need to change the settings of the communication(s) while it is still in memory.

This section describes how to use the file editing features.

Printing or Viewing a List

Use the following procedure to print a file list or view its contents.

1 2

If set on other function mode.

Sample File List

*************** -FILE LIST- *********************** DATE MMM-dd-yyyy ***** TIME 15:00 ********

(1) (2) (3) (4) (5) (6)

FILE COMM. TYPE CREATED TIME START TIME PAGES DESTINATION(S)

No.

001 MEM.POLLED XMT MMM-dd 13:20 20:30 [001]

002 MEM. DEF. XMT MMM-dd 13:20 22:30 003 [011] [012] [013] [016] [017]

-PANASONIC -

*****DP-xxxxx*********************** -HEAD OFFICE - ***** - 201 555 1212- *********

102

Explanation of Contents

(1) File number

(2) Communication type

(3) Stored date/time

(4) Executing time

: If the file is now being executed, a "*" is indicated on the left of the file number.

: Date/time that these files were stored.

: If the file is a Timer Controlled Communication, the start time is printed in this column.

If the file is an incomplete file, "INCOMP" is printed in this column.

(5) Number of stored page(s)

(6) Destination : ABBR. No./One-Touch No./Manual Dialing No.

3

FILE LIST

1:PRINT 2:VIEW

1

: Prints a File List

4a

2

: View a File List

4b

4a

* PRINTING *

FILE LIST

4b

USE THE

∨ ∧

KEYS TO

SCROLL EACH FILE

Sample Display

Type of Communication

XMT : Transmission

RCV TO MEM : Receive to memory

POLL

POLLED

FWD

RMT

: Polling

: Polled

: Fax Forward

: Remote Diagnostic

File Number

Start Time

123 XMT 12:00 P001

<02> SALES

Station No.

Number of Pages

Station Name

Scroll Marker

: Latest transaction

: Oldest transaction

103

Advanced Facsimile Features

Edit File Mode

Changing the Start Time or the Station of a File

Use the following procedure to change the start time and/or stations in a communication file.

1 2

If set on other function mode.

5

DEFERRED XMT

START TIME 22:30

CLEAR

then enter a new

Start Time and press

SET

.

Ex: 0600 (6:00am)

Deleting a File

Use the following procedure to delete the file from memory.

1 2

If set on other function mode.

5

DELETE FILE NO.001?

1:YES 2:NO

6

* DELETING *

FILE NO.=001

104

NOTE

1. Your machine cannot delete the file while it is being sent.

2. If the file is not a Deferred Communication File, the following message is shown on the display.

SET DEFERRED COMM.?

1:YES 2:NO

Press

1

to change the file type to deferred communication.

3

ENTER FILE NO.OR

∨ ∧

FILE NO.= or

File No.

Ex:

0 0 1

Scroll

6

TEL. NO.

5551234

keys to scroll the entered Station.

If you wish to delete Station(s), press

Or enter new Station(s).

CLEAR

.

4

ENTER FILE NO.OR

∨ ∧

FILE NO.=001

7

5

3

ENTER FILE NO.OR

∨ ∧

FILE NO.= or

File No.

Ex:

0 0 1

Scroll

7

ENTER FILE NO.OR

∨ ∧

FILE NO.=

Enter the next file number you want to delete or press to return to standby.

STOP

4a

ENTER FILE NO.OR

∨ ∧

FILE NO.=001

5

to delete all files, then press

SET

.

4b

DELETE ALL FILES?

1:YES 2:NO

NOTE

3. If you edit the file that is saved as an incomplete file, after pressing machine will prompt you whether to execute the file immediately.

The display shows:

START

in Step 7, your

RETRY INCOMP FILE?

1:YES 2:NO

Press

1

to execute the file immediately.

105

Advanced Facsimile Features

Edit File Mode

Printing Out a File

Use the following procedure to print the contents of the communication file.

1 2

If set on other function mode.

5

* PRINTING *

PAGE=001/003

Adding Documents into a File

Use the following procedure to add documents into the file.

1

or

2

If set on other function mode.

5

ENTER FILE NO.OR

∨ ∧

FILE NO.=001

6

* STORE * NO.001

PAGES=002 10%

106

NOTE

1. Your machine cannot print the file while it is being sent.

2. Your machine cannot add document(s) into a file while it is being sent or waiting to redial.

3

3

ENTER FILE NO.OR

∨ ∧

FILE NO.= or

File No.

Ex:

0 0 1

Scroll

4

ENTER FILE NO.OR

∨ ∧

FILE NO.=001

5

4

ENTER FILE NO.OR

∨ ∧

FILE NO.= or

File No.

Ex:

0 0 1

Scroll

5

107

Advanced Facsimile Features

Edit File Mode

Retry an Incomplete File

If a memory communication has been unsuccessful due to a busy line or no answer, the document you stored is automatically erased from memory after the last redial.

If you need to retain the document even if the communication failed, change the setting of Fax

Parameter No. 31 (INC. FILE

SAVE) to "Valid" in advance. (See

page 145)

Use the following procedure to retry the incomplete file.

1

If set on other function mode.

2

5

* STORE * NO.001

(Station name)

* DIALING * NO.001

(Station name)

108

NOTE

1. If you set Fax Parameter No. 31 to "Valid", all incomplete files will remain in memory. To avoid memory overflow, please check the memory content frequently. We recommend that optional

flash memory card is installed when this function is used. (See page 185)

3

ENTER FILE NO.OR

∨ ∧

FILE NO.= or

File No.

Ex:

0 0 1

Scroll

4

ENTER FILE NO.OR

∨ ∧

FILE NO.=001

5

109

Advanced Internet Fax Features

Internet Communication Features

Inbound Routing

Using the Inbound Routing feature, your machine can route documents received from a G3 Fax machine to email address(es) or to Internet Fax machine(s) connected to a LAN as an email, as well as to other G3 Fax machine(s) over the telephone line.

When an incoming Internet Fax, Email or a regular Fax document is received, your machine checks for the following:

1. First, your machine checks whether a sub-address is included. If it is, it will look for a sub-address match within its auto dialer and will route the documents to the corresponding stations Email Address(es) and/or Telephone

Number(s).

2. If no sub-address is specified, then your machine tries to match the originating fax machine’s Numeric ID (TSI) with the TSI Routing within its auto dialer and will route the documents to the corresponding stations Email Address(es) and/or Telephone Number(s).

LAN

Internet

Internet Fax

Internet Fax

G3 Fax

Fax Reception

Email

Transfer to a G3 Fax

G3 Fax

PC

110

NOTE

1. If the originating fax machine does not support the above sub-address function, sub-address destination(s) cannot be selected.

2. Your machine will allow you to register the same sub-address number for an email address and a telephone number.

Dynamic Host Configuration Protocol (DHCP)

DHCP is a protocol for dynamically assigning IP addresses to Internet Fax and client PCs. With DHCP, an Internet Fax can automatically acquire a unique IP address each time it connects to a network making IP address management an easier task for network administrators. When an Internet Fax logs on to the network, the DHCP server selects an IP address from a master list and assigns it to the system.

If you wish to enable the following options on your Internet Fax, a static (reserved by a Network Administrator) IP address and configurations must be used instead of the DHCP operation.

Receiving SMTP

G3 Gateway

Direct SMTP (Direct Internet Fax XMT)

SMTP Authentication

The Internet's emergence as a worldwide digital infrastructure has dramatically encouraged a market for communications-oriented appliances. However, the no object security technique has gained widespread and dominant use over the Internet due to several reasons.

1. Internet mail is a multi-hop store and forward architecture, and use of channel-based security is generally difficult.

2. No single technique is recommended by the Internet Fax standard.

To improve and make the system robust, Authentication through encryption based techniques are provided as a typical solution. The techniques may be associated with the transmission channel, such as by using Simple Authentication and Security Layer (SASL).

Some Internet Service Providers (ISP) take advantage of Internet mail service by providing an Authentication feature.

Your Internet Fax provides the following three Authentication options.

1. SMTP Service Extension for Authentication (SMTP AUTH) -- while sending

2. Lightweight challenge-response mechanism POP (APOP) -- while receiving

3. POP before SMTP -- performs POP procedure prior to every SMTP transaction

Lightweight Directory Access Protocol (LDAP)

For convenience, your Internet Fax has an LDAP Client feature to enable the search for recipient's email addresses from the LDAP Server, which assists the entering of long email addresses.

The Lightweight Directory Access Protocol (LDAP) is a protocol for accessing online directory services. An LDAP

Client connects to an LDAP Server and asks a question. The server responds with an answer.

Your Internet Fax indicates the search result from the LDAP Server on the LCD display. This enables you to easily choose the recipients you wish to send to and saves you time from entering long and intricate email addresses.

111

112

Advanced Internet Fax Features

Internet Communication Features

Relayed Transmission

Your machine allows you to transmit an email received from an Internet Fax or PC connected to the LAN to multiple fax machines via a telephone line. You can attach files with the TIFF-F format to this email.

Using the Sub-Address specified by the originating fax machine, your machine can then route the received documents to the remote machine via an email, which can then relay these documents to final destinations where the final recipient is a regular G3 Fax machine.

Your machine also allows you to convert a data file from various application programs such as spreadsheet into a

TIFF-F format file and then transmit this file attached to an email.

To convert applications into a TIFF-F formatted file, however, requires you to first download the software (printer driver) from the web site listed below. The second part requires you to install the software on your PC.

(See the web site for details about the printer driver installation and operation.)

You can download the Panasonic’s printer driver from the following URL address: http://panasonic.co.jp/pcc/en/

Internet Fax

LAN

Server

Internet

Email

Internet Fax

Transfer to a G3 Fax

G3 Fax

Transfer to a G3 Fax

G3 Fax

Transfer to a

G3 Fax

PC

G3 Fax

memo

113

114

Advanced Internet Fax Features

Sender Selection

Setting the Sender Selection

This operation allows the user to select one of the 25 preset User

Names and Email Addresses before a transmission. The selected User

Name is printed on the Header of each page sent and on the Comm.

Journal. When sending email, the selected User Name and/or email address appears in the "From:" field of the email message.

1

If set on other function mode.

5

SENDER SELECTION

ENTER NO. OR

∨ ∧

2

6

ENTER USER NAME

12

Email

Add Sender:

Panasonic

Enter the Sender Selection number 01 to 24 (2-digit).

Ex:

1 2 or

(Option)

Enter your User Name (up to 25 characters and digits), to be shown on the "From" field of the email, then press

Ex: PANASONIC SALES

SET

.

Sending Documents with Sender Selection

1

2 3

or

If set on other function mode.

or

(Option)

Enter an email address or telephone number.

NOTE

1. If you do not select a User Name, the unit selects the default User Name (00) that was programmed in the User Parameters for ordinary transmission.

3

FAX PARAMETER(1-182)

NO.=

4

145 SENDER SELECTION

1:INVALID

5

4

7

ENTER EMAIL ADDRESS

12

8

ENTER USER NAME

13

To record another User Name, repeat Steps 5 and 6. To return to standby, press

STOP

.

or

(Option)

Enter an email address (up to 60 characters), to be printed on the "From" field of the mail message, then press

Ex: [email protected]

SET

.

5

SELECT SENDER(00-24)

ENTER NO. OR

∨ ∧ or

File No.

(2-digits)

Ex:

1 2

Scroll

6

12 PANASONIC SALES [email protected]

NOTE

2. The Sender Selection List can be printed out with the Fax Parameter List. To enable the printing of the Sender Selection List, change the setting of Fax Parameter No. 145 (SENDER

SELECTION) to "Valid" in advance. (See pages 147 and 170)

115

116

Advanced Internet Fax Features

Inbound Routing

Setting the Routing Parameters

AAA

To:

Sub-Address: 001

BBB

To:

ID Number: 9999

Telephone

Line

ID Number: 9999

LAN

or

Telephone

Line

Sub-Address: 001

BBB

AAA

Your machine can route documents received from a G3 Fax machine to email address(es) or to Internet Fax machine(s) connected to a

LAN as an email, as well as to other G3 Fax machine(s) over the telephone line.

To use this feature, the Fax Parameter No.

152 (SUB-ADDR ROUTING) and/or No. 153

(TSI ROUTING) must be set to "Valid".

No. 152 SUB-ADDR ROUTING:

Set this parameter to perform an ITU-T Sub-

Address query within its auto dialer and to route the received document(s) to the corresponding stations email address(es) or telephone number(s).

1

One-Touch/ABBR Dialing for Inbound Routing

2 3

1:ONE-TOUCH

2:ABBR NO.

If set on other function mode.

Ex:

2

One-Touch is available when a optional Keyboard is installed. When it is not installed, go to Step 4.

6a

[001]ENTER NAME [email protected]

Enter the station name

(up to 15 characters), then press

SET

Ex: SALES DEPT

.

or

(Option)

6b

[001]ENTER NAME

55512342762

7

ROUTING: SUB-ADDRESS

Enter the station name

(up to 15 characters), then press

SET

Ex: SALES DEPT

.

or

(Option)

Enter the sub-address (up to 20 digits), then press

SET

.

No. 153 TSI ROUTING:

Set this parameter to perform a Numeric ID (TSI Frame Information) query within its auto dialer and to route the received document(s) to the corresponding stations Email Address(es) or Telephone Number(s).

No. 154 ROUTE HEADER FMT:

Use this parameter to select the type of email header to be included in the "From" field of each routed fax.

(Default setting is "Originator")

Originator : The originating fax machine’s TSI will appear in the "From" field of the routed email.

Relay Station : The routing station’s email address will appear in the "From" field of the routed email.

No. 155 PRINT ROUTED DOC:

Set this parameter to select whether a received fax to be routed is always printed on your machine or only when the routing operation fails.

4

ABBR[ ]

ENTER ABBR NO.

Ex:

0 0 1

Change to

Telephone No. input mode.

8

ROUTING: TSI

5a

[001]

ENTER EMAIL ADDRESS

Enter an email address (up to

60 characters), then press

SET

.

Ex: [email protected]

6a

or

(Option)

5b

[001]

ENTER TEL. NO.

Enter the telephone number

(up to 36 digits including pauses and spaces), then

6b

Ex: 55512342762

9

ABBR[ ]

ENTER ABBR NO.

To return to standby, press

STOP

.

Enter the Numeric ID (TSI) (up to 20 digits), then press

SET

.

117

Advanced Internet Fax Features

Fax Forward

This feature allows all incoming faxes or emails to be forwarded to the station registered in the

One-Touch or Abbreviated Dialing Number. Once the faxes or emails are received in the memory, the machine will forward the received document(s) to the telephone number or the email address registered in the One-Touch or

Abbreviated Dialing Number.

This function is convenient when you would like to receive faxes or emails in another place (i.e. your home) at night or during a holiday.

1

Setting Fax Forward

First register the destination telephone number or email address into the One-Touch or

Abbreviated Dialing

Number. (See pages

136 to 137)

2

LAN

5a

54 FAX FORWARD

ENTER STATION

BBB

AAA

Telephone

Line

WWW

(Option)

Press the One-Touch key.

Ex:

01 Q

5b

54 FAX FORWARD

ENTER STATION

Forwarding

AAA BBB

+ ABBR No.

(3-digit)

Press

ABBR

3-digit code.

Ex:

1 0 0

then enter a

118

NOTE

1. When the Fax Forward feature is set, the assigned address will be restricted from editing.

Change this function to "Invalid" when editing the address.

2. If the communication to transfer a received fax or email fails, the received fax or email will printout and then is erased from memory. If the Fax Parameter No. 156 (PRT FORWARD

DOC) is set to "Always", the received fax or email will print even when the transmission is successful.

3

FAX PARAMETER(1-182)

NO.=

4

54 FAX FORWARD

1:INVALID

5a

5b

6 7

MMM-dd-yyyy 15:00

< FAX FORWARD >

NOTE

3. It is not possible to receive a document if the memory of your machine overflows or is about

95% used.

Relayed Transmission

119

Advanced Internet Fax Features

Relayed Transmission

General Description

The Internet Relayed Transmission feature can save you time and transmission costs if you need to send the same documents to multiple G3 Fax machines.

This is especially true if the transmissions are long distance.

You can send documents to any G3 Fax machine by using the Internet via a LAN from your machine to another Relay

Station.

You can also send an email with attached TIFF-F file(s) to any G3 Fax machine from your PC using your current email application through a Relay Station.

To use the Internet Relayed Transmission, the Relay Station must be set up properly.

Example 1: Internet Relay Transmission

Stockholm

New York

Internet Fax

Internet

London

Internet Fax

G3 Fax

E-Mail

Local

Telephone

Call

Berlin

COMM.

Journal

G3 Fax

PC

Rome

Relay Station

Initial Sending Station(s)

G3 Fax

End Receiving Station(s)

From your PC or machine, you can send documents to a Relay Station with the telephone number of the End

Receiving Station(s).

After the Relay Station completes its transmission to the End Receiving Station, your PC or machine receives a

COMM. Journal from the Relay Station. This COMM. Journal confirms whether the Internet Relayed Transmission was successful.

Example 2: Fax Server (Intranet Relay Transmission)

Mail Server

PC PC

G3

(1)

(3)

(2)

(3)

P

S

T

N

G3

PC PC

G3

120

(1) Initiate a Relay Transmission via email to the Mail Server

(2) Mail Server transfers the email to your machine with relay instructions to transmit to the G3 Fax machine(s)

(3) Your machine initiates a telephone call to the G3 Fax machine(s) and transmits the document

Relay Network

This Feature saves you time and long distance phone line costs when sending an Internet Fax directly from your machine to the end receiving station(s).

A Relay Network is basically composed of an Originating Station, which can be an Internet Fax Machine (your machine) or a PC, a Relaying Internet Fax Machine (another machine), and End-receiving station(s), which can be regular G3 Fax machines.

By simply sending a Document(s) from your machine or an email message from a PC, to the Relay Machine, which is then transmitted by your machine to the end receiving station(s) using regular phone lines as a normal G3 Fax message. (PC can have TIFF-F or text (.txt) file attachment)

The end receiving station(s) are usually local in relation to the Relay Station, which incurs a local telephone charge for the Fax Transmission.

After the Relay Station completes its transmission to the end receiving station(s), a Communication Journal is sent back to the originator from the Relaying Internet Fax confirming whether the Internet Relayed Transmission was successful. Any Relay activity information is sent by email from the Relaying Internet Fax to its Manager’s Email

Address, which is programmed in the Relaying Internet Fax machine’s User Parameters. (See page 55)

To use the Internet Relayed Transmission, just follow the set up procedure described on pages 123 to 131 and obtain

certain information provided by the Relaying machine operator. A sample network is shown in Figure 1.

Figure 1 shows a sample network as seen from New York (Initiating Station), London and Singapore (Relay

Stations) are connected to New York, and the End Receiving Stations are Stockholm, Rome, Tokyo, Hong Kong,

and Sydney.

With this simple network using two Relay Stations, you can send a document with one operation to any combination of stations in the network via the London Relay Station and/or Singapore Relay Station.

New York

Email Address: [email protected]

Host Name: newyork

Relay XMT Password: usa-rly

London

Email Address: [email protected]

Host Name: london

Relay XMT Password: uk-rly

New York

London

Stockholm

Tel. No.: 46 8 111 1234

Rome

Tel. No.: 39 6 111 1234

Singapore

Tokyo

Tel. No.: 81 33 111 1234

Hong Kong

Tel. No.: 852 23123456

Sydney

Tel. No.: 61 2 111 1234

Singapore

Email Address: [email protected]

Host Name: singapore

Relay XMT Password: sg-rly

Figure 1: Sample Network

121

122

Advanced Internet Fax Features

Relayed Transmission

Table 2, 3 and 4 are sample settings for the Sample Network shown in Figure 1.

Table 2: Sample Parameter and Phone Book Dialing Number Table for New York (Originating Station)

Telephone Number : 212 111 1234

Email Address (SMTP)

Host Name

Relay XMT Password

: [email protected]

: newyork

: usa-rly

Station Name

London

Stockholm

Singapore

Tokyo

London Relay

Singapore Relay

Rome

Hong Kong

Sydney

Email Address / Telephone Number

[email protected]

46 8 111 1234 [email protected]

81 33 111 1234 [email protected]

[email protected]

39 6 111 1234

852 23123456

61 2 111 1234

---

Relay Station Address

[London Relay]

---

[Singapore Relay]

---

---

[London Relay]

[Singapore Relay]

[Singapore Relay]

Table 3: Sample Parameter and Phone Book Dialing Number Table for London (Relaying Station)

Telephone Number : 71 111 1234

Email Address (SMTP)

Host Name

Relay XMT Password

: [email protected]

: london

: uk-rly

Station Name

New York

Stockholm

Singapore

Tokyo

Singapore Relay

Rome

Hong Kong

Sydney

London Relay

Email Address / Telephone Number

[email protected]

46 8 111 1234 [email protected]

81 33 111 1234 [email protected]

39 6 111 1234

852 23123456

61 2 111 1234 [email protected]

---

[London Relay]

---

[Singapore Relay]

---

[London Relay]

[Singapore Relay]

[Singapore Relay]

---

Relay Station Address

Table 4: Sample Parameter and Phone Book Dialing Number Table for Singapore (Relaying Station)

Telephone Number : 65 111 1234

Email Address (SMTP)

Host Name

Relay XMT Password

: [email protected]

: singapore

: sg-rly

Station Name

London

Stockholm

New York

Tokyo

London Relay

Rome

Hong Kong

Sydney

Singapore Relay

Email Address / Telephone Number

[email protected]

46 8 111 1234 [email protected]

81 33 111 1234 [email protected]

39 6 111 1234

852 23123456

61 2 111 1234 [email protected]

---

[London Relay]

---

[Singapore Relay]

---

[London Relay]

[Singapore Relay]

[Singapore Relay]

---

Relay Station Address

NOTE

1. The Relay XMT Password must be registered for your machine to work as a Relay Station.

2. To prevent unauthorized stations from accessing your Relay Station for Internet Relayed

Transmissions, you must setup your network security. Enter acceptable Domain Name(s) and the Manager’s Email Address for notification of all Internet Relayed Transmissions.

Setting Up Your Machine as an Internet Relay Station

To set up your machine as a Relay Station, the following parameters must be set properly.

1. Relay XMT (Fax Parameter No. 142)

Selecting whether the machine will accept and performs G3 relayed transmission. (See page 147)

1) Invalid

2) Valid

- Machine will not accept a Relay XMT request.

- Machine will accept a Relay XMT request.

2. Relay XMT Report (Fax Parameter No. 143)

Selecting how the COMM. Journal for relayed transmission is sent to the originator.

1) Off - Do not send

2) Always

3) Inc. only

- The COMM. Journal is always sent after a Relay Communication is completed or has failed.

- The COMM. Journal is sent if the Relay Communication to the destination has failed.

3. Relay XMT Password (User Parameter) (See Note 3)

Enter a Relay XMT Password (up to 10 characters) to be used for protection against unauthorized (outside) stations from accessing your machine to relay messages to a G3 Fax machine via PSTN. This password should be given out to authorized people only.

4. Relay Address (Auto Dialer)

Enter a 3-digit Abbreviated number will assign the Relay Email Address of the Relay Station your machine will use.

The syntax of Relay Station Address is: ("Relay XMT Password" + @ + "Host Name" + "Domain Name")

5. Manager’s Email Address (User Parameter)

Register the Department Manager’s Email Address for supervision and cost control purposes. Once registered, the machine will send an email notification to this email address for each Relayed XMT Request received from a remote station. The following information is sent.

(From : The email address of the originating station.)

(To : The telephone number of the destination G3 Fax machine.)

6. Domain Names (User Parameter) (See Note 4)

Register up to 10 Domain Names (up to 30 characters) that your machine will accept Relayed Transmission

Requests to relay a message to another G3 Fax machine via PSTN.

Ex: Registered Domain Names

(01): panasonic.co.jp

(02): abc.ifax.com

(03): panasonic.com

In the example above, the Relayed XMT Request will be accepted only from the email addresses that include the

Domain Name of panasonic.co.jp, abc.ifax.com or panasonic.com.

NOTE

3. This should be different than your machine's Email Address used to receive regular email or

Internet Fax, as your machine's Email Address is always included in the header of all email messages sent. So, anyone receiving an Internet Fax from the machine will easily know the

Relay XMT Password if it is the same as the Email Address.

4. If all the Domain Names are left blank, the Internet Fax will accept Relayed XMT Requests from any domain.

123

124

Advanced Internet Fax Features

Relayed Transmission

Programming the End Receiving Station into your Auto Dialer

If the Fax Parameter No. 140

(LAN RLY XMT REQ) is set to "Valid", you can enter the

Relay Address by the following procedure.

To set an One-Touch/ABBR Dialing for Relayed Transmission Request

1

2

If set on other function mode.

5

[001]

ENTER EMAIL ADDRESS

6

[001]

ENTER TEL. NO.

Change to

Telephone No. input mode.

Ex: 3961111234 and press

SET

Enter the telephone number (up to 36 digits).

If the Relay and the End Receiving Stations are both in the same area, omit the Country

Code and the Area Code from the End

Receiving Station. The End Receiving Station is a local telephone number as viewed from the Relay Station.

3

1:ONE-TOUCH

2:ABBR NO.

Ex:

2

One-Touch is available when a optional Keyboard is installed. When it is not installed, go to Step 4.

4

ABBR[ ]

ENTER ABBR NO.

Ex:

0 0 1

5

7

[001]ENTER NAME

3961111234 or

(Option)

Ex: ROME and press

SET

Enter the station name (up to 15 characters) by using the

Character keys.

8

[001]RELAY ADDRESS

Enter the 3-digit Abbreviated number of the Relay

Station that you want to assign to this End

Receiving Station.

The Abbreviated number must contain the Relay

XMT Password of the Relay Station.

To return to standby, press

STOP

.

125

126

Advanced Internet Fax Features

Relayed Transmission

Sending via an Internet Relay

To a Location that Has a programmed Relay Station

Once you have recorded all the necessary parameters in your machine, you can send a document to one or multiple G3 Fax machines automatically through the

Internet Relay Station by using the following procedure. The Internet

Relay Station must have all the required parameters setup.

1

or

2 3

If set on other function mode.

Enter only the telephone number(s) of the End

Receiving Station(s) by any combination of the following methods:

• One-Touch (Option)

• ABBR Dialing

• Directory Search Dialing

(For details, see page 22)

Ex:

ABBR

0 1 0

SET

Sending via an Internet Relay

To a Location that Does Not Have a pre-programmed Relay Station

1

2

3

or

If set on other function mode.

6

[010]STOCKHOLM

4681111234

7

The document(s) is stored into memory and your machine starts sending the document(s) to the Relay email address of the Relay

Station with the telephone number for the End Receiving Station.

Ex: End Receiving Station : 4681111234 (Telephone Number)

Relay Station

[see Note]

: [email protected]

After the Relay Station completes its transmission to the End

Receiving Station(s), your machine receives a COMM. Journal from the Relay Station.

This Journal confirms whether the Internet Relayed Transmission was successful.

NOTE

1. The "#" character is not available for the email address of the relay station.

4

[010]STOCKHOLM

4681111234

The document(s) is stored into memory and your machine starts sending the document(s) to the Relay email address of the Relay

Station with the telephone number for the End Receiving Station.

Ex: End Receiving Station : 4681111234 (Telephone Number)

[see Note]

Relay Station : [email protected]

After the Relay Station completes its transmission to the End

Receiving Station(s), your machine receives a COMM. Journal from the Relay Station.

This Journal confirms whether the Internet Relayed Transmission was successful.

4

LAN RELAY XMT

ENTER RELAY STATION

Assign a Relay Station by either one of the following methods:

• One-Touch (Option)

• ABBR Dialing

• Directory Search Dialing

(For details, see pages 56 to 59)

Ex:

ABBR

0 0 1

SET

5

LAN RELAY XMT

ENTER STATION(S)

Enter only the telephone number(s) of the

End Receiving Station(s) using any combination of the following methods:

• One-Touch (Option)

• ABBR Dialing

• Manual Number Dialing

• Directory Search Dialing

(For details, see page 22)

Ex:

ABBR

0 1 0

SET

6

NOTE

2. If the Relay Station requires a special access number to get an outside line, enter that access number first then press full number.

PAUSE

to enter a pause (represented by a "-") before entering the

127

Advanced Internet Fax Features

Relayed Transmission

Sending Document(s) from a PC to a G3 Fax Machine

Using your email application, you can send any document(s) from your PC as a TIFF-F attachment to one or multiple

G3 Fax machines automatically through the Internet Relay Station.

The Internet Relay Station (your machine) must be properly setup with all the required parameters.

To send a Relayed Transmission from your PC using your email application, follow the example below.

Ex:

In the "To:" box of your email application, type the following: sg-rly#[email protected]

or sg-rly#*[email protected]

• Relay XMT Password

• # + End Receiving Station (with Phone Number)

• #*+ End Receiving Station (with Abbreviated Dialing Number)

• #*+ End Receiving Station (with One-Touch Number)

• #*+ End Receiving Station

(with Program Key as a Group Dialing or One-Touch)

• @ + Relay Station's Host Name + Domain Name

: sg-rly

: #81331111234 (see Note 1)

: #*001 - #*200 (see Note 1)

: #*1001 - #*1028 (see Note 1 and 3)

: #*2001 - #*2004 (see Note 1 and 3)

: @singapore.panasonic.co.sg

Your PC sends the text document(s) to the Relay email address of the Relay Station with the telephone number of the

End Receiving Station.

After the Relay Station completes its transmission to the End Receiving Station(s), your PC receives a COMM. Journal from the Relay Station. This Journal confirms whether the Internet Relayed Transmission was successful.

Phone Book Number and Program Key Number can be confirmed the Phone Book data that is retrieving via Email.

(See page 154)

128

NOTE

1. The "#" and "*" symbol must be entered after the Relay XMT Password as it indicates to your machine that a phone number for the End Receiving Station will follow.

2. If the Relay Station requires a special access number to get an outside line, enter that access number first then enter a hyphen (represented by a "-") before entering the full number.

3. It is available when a Keyboard option is installed.

A TIFF Converter software is used on your PC to convert document(s) into a "TIFF" file format, which allows the

Internet Fax to receive the document as an attachment to an email. When you are sending a detailed graphic document(s) to a Panasonic Internet Fax, you can specify 600 dpi resolution for better clarity.

Internet Fax Mailer software is an add-in program for the TIFF Converter that links the email client for MAPI to the

TIFF converter for the Internet Fax.

Before sending a printing image as email from the application to the Internet Fax, you have to convert the file into the format that the Internet Fax is allowed to receive and print as an email using the TIFF file creation function. You also have to send that file to the Internet Fax as an attached document.

Internet Fax Mailer, allows you to automatically create TIFF files by pressing one button form the TIFF Converter for the Internet Fax.

You can download the Panasonic's TIFF Converter and Internet Fax Mailer software and their respective User's

Guides from the following URL address: http://panasonic.co.jp/pcc/en/

To simplify the Relay Transmission operation, Panasonic has an Optional Panasonic Fax Gateway software.

Please visit the following URL address for more details: http://www.panasonic.com/office

129

130

Advanced Internet Fax Features

Relayed Transmission

Printouts and Reports

When you use Relayed Transmission, relay station will send the following two reports to help you check and keep track of your faxes.

1. Relay XMT Report (COMM. JOURNAL)

When the relay station finishes transmitting to the End Receiving Station, it will send a Comm. Journal to you when the Fax Parameter No. 143 is set to "Always" or "Inc. only", this tells you whether the transmission was successful or not.

2. Transmission Journal

When the Relay Station receives instructions for a relayed transmission, a notification is emailed to the registered

manager (see "Setting up Your machine as an Internet Relay Station" on page 123).

Sample Relay XMT Report (COMM. JOURNAL)

************** - COMM. JOURNAL - ******************* DATE MMM-dd-yyyy ***** TIME 15:00 ********

(1) (2) (3)

MODE = RELAYED TRANSMISSION START=MMM-dd 15:00 END=MMM-dd 15:00

FILE NO.= 050 (4)

(5) (6) (7) (8) (9) (10)

STN COMM. ONE-TOUCH/ STATION NAME/EMAIL ADDRESS/TELEPHONE NO. PAGES DURATION

NO. ABBR NO.

001 R-OK STOCKHOLM 001/001 00:00:15

002 R-OK ROME 001/001 00:00:15

- PANASONIC -

*****DP-xxxxx************************** - HEAD OFFICE - ****** - 201 555 1212 - **********

Explanation of Contents

(1) Indication of Communication Mode

(2) Start Time of Communication

(3) End Time of Communication

(4) File Number

(5) Sequential number of the Stations

(6) Communication Result

: 001 to 999

: "R-OK" indicates that the Relayed XMT Request was successful.

"3-digit Info Code" (see page 174) indicates that the communication has

failed.

(7) One-Touch/ABBR No.

(8) Telephone Number, Email Address or

Station Name of the End Receiving

Station

(9) Number of Pages Transmitted

(10) Duration of Communication

: 3-digit number represents the number of pages successfully transmitted.

NOTE

1. If you transmit through more than one Relay Station, you will receive a separate Result

Report.

Sample Relayed Transmission Notification Email to a Manager

MMM, DD, yyyy

(2)

(1)

Explanation of Contents

(1) Email Address of the sender's Internet Fax (Your machine) or PC

(2) End Receiving Station's G3 Fax telephone number(s)

131

132

Setting Your Machine

Adjusting the Volume and Dialing Method (Tone or Pulse)

1

Setting the Dialing Method (Tone or Pulse)

2 3

FAX PARAMETER(1-182)

NO.=

If set on other function mode.

1

Setting the Monitor Volume

2

If set on other function mode.

3

* MONITOR * or

Repeatedly to raise or lower the volume.

1

Setting the Ringer Volume

2

MMM-dd-yyyy 15:00

00%

If set on other function mode.

or

Repeatedly to raise or lower the volume.

3

RINGER VOLUME

(((( ))))

4

06 DIALING METHOD

2:TONE

5

06 DIALING METHOD

1:PULSE

1

: for PULSE

2

: for TONE

Ex:

1

4

MONITOR VOLUME

LOW [ ] HIGH

5

To return to standby.

4

To return to standby.

133

Setting Your Machine

User Parameters

General Description

Your machine has several basic settings (User Parameters) to help you keep records of the documents you send or receive. For example, the built-in clock keeps the current date and time, your LOGO and ID Number help to identify you when you send or receive documents.

These parameters can be programmed via your PC by using the Configuration Editor included with the Panasonic

Document Management System software CD-ROM (included with the machine).

Follow the Operating Instructions included with the Panasonic Document Management System application.

1

Setting the User Parameters

2 3

DATE & TIME

01-01-2004 12:00

If set on other function mode.

Enter the new Date and Time.

Ex: 04 06 2004 1500

6

LOGO

PANASONIC

7

CHARACTER ID

8

CHARACTER ID

HEAD OFFICE or

(Option)

Enter your Character ID (max.

16 characters and digits).

Ex: HEAD OFFICE

134

NOTE

1. The special characters of Å, Ä, Ö, Ü, Æ, È and É cannot be used for Character ID.

2. If you make a mistake, use or to move the cursor beyond of the incorrect number, press

CLEAR

then reenter the new number.

3. The current Date & Time must be set because it is required by the Telephone Consumer

Act of 1991. (For details, see FCC NOTICE at the end of these Operating Instructions.)

4. Your Company Name or your name must be set as your LOGO because it is required by the

Telephone Consumer Act of 1991. (For details, see FCC NOTICE at the end of these

Operating Instructions.)

4

DATE & TIME

04-06-2004 15:00

5

LOGO

9

ID NO.

or

(Option)

Enter your LOGO (max. 25 characters and digits).

Ex: PANASONIC

10

ID NO.

201 555 1212

6

Enter your ID (max. 20 digits).

Ex: 201

MONITOR

MONITOR

1212

555

To return to standby.

NOTE

5. You may use

TONE

to enter a "+" character at the beginning of the ID Number to indicate the following digit(s) for your country code.

Ex: +1 201 555 1212 +1 for U.S.A. country code.

+81 3 111 2345 +81 for Japan country code.

6. Your Fax Telephone Number must be set as your ID Number because it is required by the

Telephone Consumer Act of 1991. (For details, see FCC NOTICE at the end of these

Operating Instructions.)

135

136

Setting Your Machine

One-Touch (Option)/Abbreviated Dialing Numbers

Entering One-Touch (Option)/Abbreviated Dialing Numbers

1 2 3

1:ONE-TOUCH

2:ABBR NO.

One-Touch is available when a optional

Keyboard is installed.

Ex:

1

for One-Touch

(When a optional Keyboard is installed.)

If set on other function mode.

7

<01> ENTER NAME

3961111234

Enter the station name

(up to 15 characters), then press

SET

.

8

ONE-TOUCH< >

PRESS ONE-TOUCH

To record another number, repeat Steps 4 to 7.

To return to standby, press

STOP

.

or

(Option)

Entering One-Touch (Option)/Abbreviated Email Address

1 2 3

1:ONE-TOUCH

2:ABBR NO.

If set on other function mode.

One-Touch is available when a optional Keyboard is installed.

When it is not installed, go to Step 4.

Ex:

2

for ABBR No.

6

[022]ENTER NAME [email protected]

7

ABBR[ ]

ENTER ABBR NO.

Enter the station name

(up to 15 characters), then press

SET

.

To record another number, repeat Steps 4 to 6.

To return to standby, press

STOP

.

or

(Option)

NOTE

1. If you are using Pulse dialing and you wish to change to Tone dialing in the middle of dialing, press

TONE

(represented by a "/"). The dialing method will be changed from Pulse to

Tone after dialing the digit "/".

4

ONE-TOUCH< >

PRESS ONE-TOUCH

Ex:

01 Q

(See Note 2)

5

<01>

ENTER EMAIL ADDRESS

6

<01>

ENTER TEL. NO.

Change to Telephone

No. input mode.

Enter the telephone number (up to 36 digits including pauses and spaces), then press

SET

.

7

4

ABBR[ ]

ENTER ABBR NO.

Ex:

0 2 2

(001 - 200)

5

[022]

ENTER EMAIL ADDRESS or

(Option)

Enter the email address (up to 60 characters), then press

SET

.

6

NOTE

2. If your machine sounds an alarm (pi-pi-pi) in Step 4, this indicates that the One-Touch has been registered for Scanner's station.

3. The required 6 Basic Internet Parameters must be set when sending via LAN. (See page 54)

137

138

Setting Your Machine

One-Touch (Option)/Abbreviated Dialing Numbers

1

Printing Out Directory Sheet (Option)

Directory Sheet is used when a optional Keyboard is installed.

After programming the One-Touch dialing numbers, you can print the Directory Sheet which includes each station’s name.

2 3

* PRINTING *

DIRECTORY SHEET

Your machine prints the

Directory Sheet.

If set on other function mode.

Directory Sheet Sample

******************* -DIRECTORY SHEET- ****************** DATE MMM-dd-yyyy ***** TIME 15:00 *****

AMERICA AFRICA ........

ASIA CANADA ........

BRAZIL JAPAN ........

dotted line

- PANASONIC -

*****DP-xxxxx******************************** -HEAD OFFICE - ****** - 201 555 1212- ******

Cut the Directory Sheet along the dashed lines and insert into the

Directory Holder.

Note: It may be necessary to trim the edges a bit further for the sheet to fit into the holder better.

139

Setting Your Machine

One-Touch (Option)/Abbreviated Dialing Numbers

1

Changing or Erasing the Settings of the One-Touch/Abbreviated Dialing Numbers

2 3

1:ONE-TOUCH

2:ABBR NO.

If set on other function mode.

Ex:

2

One-Touch is available when a optional Keyboard is installed.

When it is not installed, go to Step 4.

To change

5a

[001]SALES DEPT

9-555 2345

Press

CLEAR

, then enter a new telephone number(s) or email address and press

Ex: 9-555 3456

SET

.

To erase

5b

[001]SALES DEPT

9-555 2345

140

NOTE 1. If you require a special access number to get an outside line, enter it first and then press

PAUSE

. A hyphen "-" is displayed for pause.

2. Use

MONITOR

to enter a space between the numbers to make it easier to read.

3. If you have to change any of the One-Touch/ABBR No., enter a new number, email address or station name after pressing

CLEAR

key in each steps.

4. If you make a mistake, use or to move the cursor beyond the incorrect number, press

CLEAR

then reenter the new number.

4

ABBR[ ]

ENTER ABBR NO.

Ex:

0 0 1

6a

[001]SALES DEPT

9-555 3456 or

(Option)

Press

CLEAR

, then enter the station name using the Character keys (up to 15 characters).

Ex: PANAFAX

6b

[001]SALES DEPT

ENTER TEL. NO.

5a

5b

7a

[001]PANAFAX

9-555 3456

7b

ABBR[ ]

ENTER ABBR NO.

To return to standby.

NOTE 5. If the One-Touch/Abbreviated dialing number has been used for a communication reservation, the settings cannot be changed or erased until the communication has finished.

To change or erase the settings, cancel the communication first by Edit File Mode. (See page

104)

6. If your machine sounds an alarm (pi-pi-pi) in Step 4, this indicates that the One-Touch has been registered for Scanner's station.

141

Setting Your Machine

Fax Parameters

General Description

Your machine has a variety of adjustable Fax Parameters. These parameters, listed in the Parameter Table, are preset for you and do not need to be changed. If you do want to make a change, read the table carefully. Some parameters, such as the Resolution and Contrast parameters, can be temporarily changed by simple key operation just before a transmission is made. When the transmission ends, however, these parameters return to their preset values (Home position). Other parameters can only be changed by the procedure described below.

1

Setting the Fax Parameters

2 3

FAX PARAMETER(1-182)

NO.=

If set on other function mode.

Enter Fax Parameter number from the Parameter Table.

Ex:

0 0 4

6

04 STAMP(HOME)

2:ON

To set another parameter, press to return to Step 3 or press return to standby.

CLEAR

STOP

to

142

NOTE

1. To scroll the Fax Parameters in Step 3, press or .

2. To print out a Fax Parameter List, see page 170.

4

FAX PARAMETER(1-182)

NO.=004

5

04 STAMP(HOME)

1:OFF

Change setting.

2

6

NOTE 3. Fax Parameter setting mode is accessible only when the machine is in the Ready Mode.

143

144

Setting Your Machine

Fax Parameters

No.

001

002

003

004

005

006

007

008

009

012

014

017

022

Parameter

CONTRAST

(HOME)

RESOLUTION

(HOME)

ORIGINAL

(HOME)

STAMP

(HOME)

MEMORY

(HOME)

DIALING METHOD

HEADER PRINT

HEADER FORMAT

RCV'D TIME PRINT

COMM. JOURNAL

(HOME)

013 AUTO JOURNAL PRINT

FILE ACCEPTANCE

REPORT

RECEIVE MODE

SUBSTITUTE RECEIVE

2

3

*2

*1

1

*2

1

*1

2

*1

2

2

3

3

*1

*1

2

Setting

Number

1

2

*3

1

*2

4

5

1

2

*3

1

*2

*1

2

1

*2

1

*2

Setting Comments

Lightest Setting the home position for the CONTRAST.

Lighter

Normal

Darker

Darkest

Standard Setting the home position for the RESOLUTION.

Fine

(S-Fine selects either 400 or 600 dpi. See Fax Parameter

No. 120.)

S-Fine

Text

Text/Photo

Setting the home position for the ORIGINAL.

Photo

Off

On

Setting the home position for the STAMP.

To select the stamp function when document is stored in memory, see Fax Parameter No. 28.

Setting the home position for the MEMORY.

Off

On

Pulse

Tone

Inside

Outside

No print

Invalid

Valid

Invalid

Valid

Manual

Auto

Invalid

Valid

Selecting the dialing method.

Selecting the printing position of the header.

Inside

: Inside TX copy area.

Outside : Outside TX copy area.

No print : Header is not printed.

Logo, ID No. Selecting the header format.

From To

Invalid

Valid

Off

Always

Inc. only

Selecting whether the machine prints the received date & time, remote ID, percentage of reduction and page number on the bottom of each received document.

Selecting the home position of printout mode for COMM.

Journal.

Off

: Does not print

Always

: Always prints

Inc. only : Prints only when communication has failed.

Selecting whether the machine prints the journal automatically after every 200 transactions.

Selecting whether the machine prints the file acceptance journal.

If you set this parameter to valid, a journal will print out after any memory communication.

Setting the reception mode to automatic or manual.

Selecting whether the machine receives to memory when the recording paper runs out, toner runs out or the recording paper is jammed.

No.

024

025

026

027

028

031

033

036

037

038

039

042

043

044

046

Parameter

PRINT REDUCTION

Setting

Number

1

*2

REDUCTION RATIO

POLLING PASSWORD

POLLED FILE SAVE

STAMP AT MEMORY

XMT

INCOMPLETE FILE

SAVE

XMT REDUCTION

RING PATTERN

DETECT (DRD)

(See Note 2)

RECEIVE TO MEMORY

ACCESS CODE

PIN CODE ACCESS

CONF. POLLED FILE

SAVE

PASSWORD-XMT

PASSWORD-RCV

SELECT RCV

70

----

100

*1

2

1

*2

*1

2

1

*2

*1

2

*1

2

3

*1

2

*1

2

*1

2

*1

2

70%

----

100%

(----)

Invalid

Valid

Invalid

Valid

Invalid

Valid

Invalid

Valid

Invalid

Valid

None

Suffix

Prefix

Invalid

Valid

Off

On

Off

On

Invalid

Valid

Setting

Fixed

Auto

(----)

(----)

Comments

Selecting print reduction mode.

Fixed : Reduce received document according to setting of

Fax Parameter No. 25.

Auto : Reduce received document according to the length of received documents.

Selecting the fixed print reduction ratio from 70% to 100%.

This parameter functions only when the fixed print reduction is selected on Fax Parameter No. 24.

Setting a 4-digit password for secured polling.

Selecting whether the machine retains the polled document in memory even after the document is polled once.

Selecting whether the machine stamps the original documents when storing the documents into memory.

(depending on the Stamp setting on the Control Panel)

Selecting whether the machine retains the document in memory if the document is not successfully transmitted.

Selecting whether the machine performs reduction when the transmitting original is wider than the recording paper used at the receiving machine.

All ring patterns.

Select a ring pattern for automatic answering.

1: A Standard ring pattern.

2: B Double ring pattern.

3: C Triple ring pattern (Short-Short-Long).

4: D All other triple ring patterns, except the

type C described above.

Enter a 4-digit password used to print out the received document in memory by using F8-5 (RCV TO MEMORY).

When F8-5 is set to On, this parameter will not be shown on the LCD display.

Enter a 4-digit Access Code to secure the machine from

unauthorized use. (See page 150)

Selecting the access method (Prefix or Suffix) to dial a number with PIN Code.

Selecting whether the machine saves the confidential polled file even after the file is polled once.

Setting a 4-digit XMT-Password and selecting whether the machine performs and checks the XMT-Password of the receiving station when transmitting.

Setting a 4-digit RCV-Password and selecting whether the machine performs and checks the RCV-Password of the transmitting station when receiving.

Selecting whether the machine performs selective

reception. (See page 94)

Continued on the next page...

145

146

Setting Your Machine

Fax Parameters

No.

052

053

054

056

Parameter

DIAGNOSTIC

PASSWORD

SUB-ADDRESS

PASSWORD

FAX FORWARD

COVER SHEET

(HOME)

064 CHANGE KEYBOARD

077

078

095

097

099

118

120

140

DEPARTMENT CODE

ROTATION XMT

082 QUICK MEMORY XMT

DUPLEX PRINT

SPECIAL TRAY

No.1 - 3

MEMORY SIZE

(Flash Memory)

FAX FUNCTION

DETECT sFINE RESOLUTION

LAN RELAY XMT

REQUEST

4

5

2

3

*1

2

*1

-

1

*2

1

*2

*1

2

2

3

*1

2

*1

2

*1

6

*1

2

*1

2

1

*4

5

2

3

Setting

Number

Setting Comments

(----)

Invalid

Valid

Invalid

Valid

Setting the password for Remote Diagnostic Mode. Please ask your Panasonic Authorized Dealer for details.

(----)

Invalid

Setting a 20-digit password for secured sub-address communication.

Selecting whether the machine performs Fax Forwarding to the specified destination.

Valid

Off

Invalid

Valid

Setting the home position of the Cover Sheet parameter in

the Select Mode. (See page 84)

On

QWERTY Selects the Keyboard Type when the One-Touch Sheet is

QWERTZ changed on the Keyboard. (It is available when the optional

Keyboard (DA-KB180) is installed.)

AZERTY

Selecting whether the machine performs the Department

Code operation.

Selecting whether the machine performs rotation transmission.

Invalid

Valid

None

Selecting whether the machine performs Quick Memory

Transmission.

Invalid

: Stores all documents into memory first before

Valid

dialing the telephone number.

: Starts dialing the telephone number immediately after storing the first page.

Selecting whether the machine performs duplex print when receiving the document via G3 Fax or Internet Fax.

Tray 1

Tray 2

Tray 3

Tray 4

Select a Special Tray that will not be used for printing received faxes (Tray 1 - 4). One Tray must always be available for receiving Faxes.

(You can specify one Tray (1 - 4) for each selection No.1, 2 and/or 3.)

-

Invalid

4-Digits

5-Digits

6-Digits

7-Digits

Displays the amount of base and optional memory installed.

(Base Memory + Optional Memory)

Setting the number of digits required to determine the entered number is a Fax Telephone number.

Upon detecting the specified number of digits, the machine will automatically switch to the FAX Mode when it is in the

Copier Mode.

8-Digits

400 dpi

600 dpi

Invalid

Valid

Selecting the S-Fine default Resolution.

Selecting whether the machine performs LAN Relay XMT

Request.

No.

141

Parameter

LAN XMT REDUCE

142 RELAY XMT

(a.k.a. LAN Relay Station on UF-770i)

143 RELAY XMT REPORT

144

145 SENDER SELECTION

146

147

148

EMAIL CHARACTER

SET

DELETE POP RCV

EMAIL

149 DELETE POP ERROR

EMAIL

150 IFAX RETURN RECEIPT

151

152

153

154

POP TIMER

AUTO POP RCV

EMAIL HEADER

FORMAT

SUB-ADDRESS

ROUTING

TSI ROUTING

ROUTING HEADER

FORMAT

*1

2

1

*2

1

*2

1

*2

1

*2

3

*1

2

*1

2

1

*2

1

*2

3

Setting

Number

*1

2

1

*2

*1

2

----

*1

2

Setting

Invalid

Valid

Comments

Selecting whether to automatically reduce from LEDGER/

B4 to A4, when LEDGER/B4 documents are transmitted via

LAN.

Invalid

: No reduction

Valid

: Automatic reduction from LEDGER/B4 to A4

Selecting whether the machine accepts and performs G3 relayed transmission. (Relay Station Functions)

Invalid

Valid

Off

Always

Inc. only

Setting how the COMM. Journal for relayed transmission is sent to the originator.

Off

: Don’t send.

Always

: Always send.

Inc. only : Send only if communication has failed.

Japanese Selecting the Character Set when receiving or sending

English email text.

Invalid

Valid

Selecting a pre-programmed sender’s name and email address before each transmission.

0 to 60 min. Setting the time interval for the machine to check for email on the POP Server.

(0 = Does not check the POP Server for email.)

Invalid

Valid

Invalid

Valid

Invalid

Valid

Invalid

Valid

Selecting whether the machine automatically downloads an email from the POP Server.

Selecting whether the email will be deleted automatically after retrieval from the POP Server.

Selecting whether to delete the email that includes an incompatible file attachment from the POP Server.

Selecting whether to send a return receipt when receiving from another Panasonic Internet Fax.

All

Subject/

From/To

Selecting the header information to print when an email is received. (Normally used for Troubleshooting. It shows the path of the email transmission before arriving at your machine.)

Off

Invalid Selecting whether to automatically route a received fax or email using ITU-T sub-address.

Valid

Invalid

Valid

Selecting whether to route a received fax to a telephone number or an email address preprogrammed in the Phone

Book using the originating fax’s Numeric ID (TSI Frame

Information).

Originator Selecting the type of email header to be included in the

Relay

Station

"From" field of each routed faxes.

Originator

: The originating fax machine’s TSI will appear in the "From" field of the routed email.

Relay Station : The routing station’s email address will appear in the "From" field of the routed email.

Continued on the next page...

147

148

Setting Your Machine

Fax Parameters

No.

155

Parameter

PRINT ROUTED

DOCUMENT

156 PRINT FORWARDED

DOCUMENT

157

160

162

163

164

168

170

171

172

173

TRANSACTION

JOURNAL

158 PC REMOTE UPDATE

159 SUBJECT LINE ENTRY

DEFAULT DOMAIN

TIFF VIEWER URL

ROUTING HEADER

IFAX XMT HEADER

(Email only)

CC/BCC STATION

SMTP

AUTHENTICATION

(See Note 3)

POP BEFORE SMTP

(See Note 3)

DIRECT IFAX XMT

DELIVERY NOTICE

(HOME)

*1

2

*1

2

*1

*2

1

2

1

*2

3

Setting

Number

*1

2

*1

2

*1

2

*1

2

*1

2

*1

2

*1

2

*1

2

*1

2

Setting Comments

Inc. only Selecting whether a received fax to be routed is always

Always printed or only when the routing operation fails.

Inc. only Selecting whether a memory received fax or email to be

Always forwarded is always printed or only when forwarding is incomplete.

Invalid

Valid

Invalid

Valid

Invalid

Selecting whether the machine sends a transaction journal to the pre-programmed email address.

Selecting whether the machine will accept commands from an email application, to:

(a) Program the Internet Parameters

(b) Program the Auto Dialer

(c) Allow retrieval of the Journal

Selecting whether the "Subject" line can be programmed during each transmission.

Valid

Invalid

Valid

None

Selecting whether the machine accepts to insert the Default

Domain when entering Manual Number Dialing.

Selecting whether to include the URL address in the email message body.

English

English+

Japanese

Invalid

Valid

Selecting whether to add the Header Print information of the

Routing Station on the top edge of each routed pages.

Included Selecting whether to include the header when sending a

Not included document to an addressee in the same Domain as specified in the Default Domain parameter. (This is useful when using the machine to scan documents back to your PC)

Note: When sending to a Domain other than as specified in the Default Domain parameter, the header will be included regardless of the selection.

Invalid Selecting whether to allow the CC/BCC email address(es) to be entered.

Valid

Invalid

Valid

Invalid

Valid

If you transmit to the SMTP Server, User Name and

Password are used for authentication. Selecting "Valid" allows you to set up the User Name and Password.

If you transmit to the SMTP Server, POP User Name and

POP Password are used for authentication.

Invalid

Valid

Off

On

Selecting whether to be prompted during Phone Book registration if the station you are programming is to receive

Internet Fax directly without going through a Mail Server.

Setting the home position of whether to request a Message

Disposition Notification (MDN) for a delivery processing confirmation indicating that the message (email) was read, when sending an email/Internet Fax.

This setting will be the default value for the Function Select

Mode (F8-2).

No.

174

177

Parameter

APOP

AUTHENTICATION

(See Note 3)

XMT FILE TYPE

182 SEND COMM.

JOURNAL

Setting

Number

*1

2

1

*2

*1

2

3

Setting

Invalid

Valid

TIFF

PDF

Print

Email

Both

Comments

This parameter allows you to encrypt the protocol for the

POP Password security when connecting with the POP

Server.

Selecting whether the document(s) are converted to TIFF-F or PDF format when Scanning-to-Email, or TIFF-F format when sending to an Internet Fax.

The default is "PDF" as PDF has become the industry standard for exchanging documents from computer to computer (Scan-to-Email). However, neither PDF nor JPEG formats can be used tor Internet Faxing (Internet Fax to

Internet Fax) as current Internet Fax specifications do not support these file formats, and TIFF-F format must be used when sending to an Internet Fax machine.

(This setting can be temporarily changed when sending an

Internet Fax with the Select Mode (F8-6) "XMT FILE TYPE/

NAME")

Selecting whether the Communication Journal is printed, emailed or both.

Print : Prints

Email : Emailed to the address selected in the Sender

Selection (See page 114).

Both : Prints and Emailed.

NOTE

1. Setting number marked with an asterisk (*) indicates the factory standard setting.

2. This parameter supports an optional telephone service "Distinctive Ring Service" provided by your local telephone company. It allows up to 4 different telephone numbers to be assigned on a single telephone line with a distinctive ring for each telephone number. By selecting the appropriate ring pattern associated with the telephone number assigned for your fax machine.

It can differentiate and answer the incoming call on the fax number. All other calls on the other telephone numbers will not be answered. This optional service from your local phone company is also called Custom Ringing, Distinctive Ringing, Ident-a-call, Ident-a-ring, Personalized

Ringing, RingMaster, RingMate, Selective Ringing, Smart Ring or something similar. Check with your local telephone company on the availability of this service in your area.

3. "Valid" can be selected when the SMTP Server or the POP Server support the capabilities.

149

Setting Your Machine

Access Code

General Description

The Access Code prevents an unauthorized user from operating the machine. Once a 4-digit Access Code is registered, no one can operate the machine without entering the correct access code.

Automatic Receiving, however, is always available. After you complete any operation, such as mode setting or transmission, and the display returns to standby, you have to reenter the access code in order to use the machine again. Registering the Access Code does not affect the use of the machine in any other way.

1

Setting the Access Code

2 3

FAX PARAMETER(1-182)

NO.=

If set on other function mode.

1

Operating FAX/EMAIL with the Access Code

2a

Restrict all Operatings

MMM-dd-yyyy 15:00

ACCESS CODE=

If set on other function mode.

4-digit Access Code

Ex: 1234

2b

Restrict the Operation of Setting/Printing the Fax

Parameters Only

(Ex: When setting the Fax Parameter.)

150

NOTE

1. To erase the Access Code, enter the Access Code and press procedure above to Step 3, then press

CLEAR

,

SET

SET

and

and follow the

STOP

.

4

38 ACCESS CODE

4-digit

Access Code

Ex: 1234

3a

MMM-dd-yyyy 15:00

ACCESS CODE= ****

5

38 ACCESS CODE

1:ALL 1234

Select Restriction Level.

1

: for All operations

2

: for Setting and Printing the

Fax Parameters only.

Ex:

2

6

38 ACCESS CODE

2:PARAMETERS 1234

4a

MMM-dd-yyyy 15:00

00%

Now you can operate the machine normally.

3b

ENTER ACCESS CODE

4b

ENTER ACCESS CODE

****

5b

FAX PARAMETER(1-182)

NO.=

Now you can operate the machine normally.

4-digit Access Code

Ex: 1234

151

Setting Your Machine

Programming or Retrieving Parameters via Email

152

General Description

Command + Password parameters

get

abbr jnl

Email

Internet Fax

Internet

PC

PC

Internet Parameters

Auto Dialer (Phone Book Dialer)

Transaction Journal

Edit

Back up

Command + Password

set

parameters abbr

Email

Internet

Internet Fax

Update or Restore

Internet Parameters

Auto Dialer

(Phone Book Dialer)

Using Email to Program or Retrieve Parameters

This feature is a powerful tool, which provides a convenient and easy way of retrieving or programming Internet

Parameters, Phone Book Dialing Numbers, Program Keys and Journal retrieval from your PC by sending a text email message to your machine.

Using your email application’s "Subject:" line as a command-input field, you can request your machine to perform the following commands:

"Subject:" Line Command

1 #set parameters(password)#

2 #get parameters(password)#

3 #set abbr(password)#

4 #get abbr(password)#

5 #get jnl(password)#

Function

Programs the Internet Parameters

Retrieves the Internet Parameters

Programs the Auto Dialer

Retrieves the Auto Dialer Data

Retrieves the current Journal Data

Where: "set" is used to program the data

"get" is used to retrieve the data

"parameters" represents Internet Parameters

"abbr" represents Auto Dialer

"jnl" represents Journal

"password" is the Remote Password programmed in your machine's User Parameters

(i.e. 1234567890). Must be enclosed within the parenthesis "( )".

The command must be enclosed within the hash (#) signs.

Using a PC to Input the Internet Parameters Remotely

This feature provides a convenient and an easy way to input the Internet Parameters right from your PC by sending a text email message to your machine.

The following parameters can be input remotely via a PC. The other parameters must be entered from the machine in

the User Parameters. (See page 54)

• Sender Selection (up to 24 User Names, see page 114)

• Default Domain

• Selectable Domains (up to 10 additional Domain Names)

• Remote Password

• Manager’s Email Address

• Relay XMT Password

• Relay Domain (up to 10 Domain Names authorized for Relay XMT Request)

• LDAP Server Name (Available for some countries only.)

• LDAP Login Name (Available for some countries only.)

• LDAP Password (Available for some countries only.)

• LDAP Search Base (Available for some countries only.)

• Community Name (up to 2 Community Names)

• Device Name

• Device Location

Your machine interprets the command that you enter in the "Subject" line of your email message and performs one of the following functions, it Retrieves or Stores data into the Internet Parameters (User Parameters).

The two types of commands that can be entered in the "Subject" line of your email:

1) To Store data, type

: #set parameters(password)# : where the "password" is the Remote Password programmed in your machine's User Parameters (i.e. 1234567890).

You can enter the Internet Parameters shown above with this command the first time. However, if these fields already contain data, do not use this command as the existing information will be deleted and overwritten. Use the Retrieve command below

instead, refer to pages 154 and 160.

2) To Retrieve data, type

: #get parameters(password)# : where the "password" is the Remote Password programmed in your machine's User Parameters (i.e. 1234567890). For security, always input a Remote Password in the User

Parameters. If it was not programmed, signify with "()" (i.e. #get parameters()#). Make sure that the Cc..., Bcc... lines and the body of the email message is Blank.

NOTE

1. To activate this feature, change the Fax Parameter No. 158 (PC REMOTE UPDATE) to

"Valid". (See page 148)

153

Setting Your Machine

Programming or Retrieving Parameters via Email

To Retrieve Each Parameters

To retrieve the existing parameters, send a plain text email to the your machine's email address with the following command in the "Subject" line:

• #get parameters(password)# : To retrieve the Internet Parameters

• #get abbr(password)# :

To retrieve the Auto Dialer (Phone Book Dialer)

• #get jnl(password)# :

To retrieve the Journal (Transaction Journal)

: where the "password" is the Remote Password programmed in your machine's User Parameters (i.e.

1234567890). For security, always input a Remote Password in the User Parameters. If it was not programmed, signify with "()" (i.e. #get parameters()#).

Make sure that the Cc..., Bcc... lines and the body of the email message is Blank.

[Ex: Internet Parameters]

( )

(1)

154

(1) To

From

Subject

: Your machine's Email Address.

: This field is normally not visible when creating new email message(s).

It is your default Email Address (email application), for retrieving the Internet

Parameters and for error message notification.

(Can be programmed with the configuration tool of your email program.)

: To Retrieve data, type: #get parameters(password)#

#get abbr(password)#

#get jnl(password)#

Using Email to Retrieve the Journal

The Journal will be send back to the originating station’s email address.

After receiving the journal, use a fixed width font (i.e. Courier), in order to align the received journal’s contents on the PC.

A separate email message is sent by your machine, an "Internet Fax Return Receipt" to the Manager’s Email Address programmed in the User Parameters, informing of the Journal transfer.

To Edit the Retrieved or Backup Internet Parameters/Auto Dialer File

After receiving your machine’s email with the Internet Parameters and/or Auto Dialer (Phone Book Dialer), store the email file as text (.txt) on your PC for backup purposes.

To change or update the Internet Parameters and/or Auto Dialer (Phone Book Dialer), type the following command in the "Subject" line of your email and follow the steps below:

• #set parameters(password)# : To store the Internet Parameters

• #set abbr(password)# :

To store the Auto Dialer (Phone Book Dialer)

: where the "password" is the Remote Password programmed in your machine's User Parameters (i.e.

1234567890). For security, always input a Remote Password in the User Parameters. If it was not programmed, signify with "()" (i.e. #set parameters()#).

Make sure that the Cc..., Bcc... lines and the body of the email message are Blank.

1. Create a New Email Message, fill out the "To" and "From" Address line and the Subject line information for section

(1) below:

To

From

Subject

: Your machine's email address.

: This field is normally not visible when creating new email message(s).

It is your default email address (email application), for retrieving each Parameters and for error message notification.

: To Store data, type: #set parameters(password)#

#set abbr(password)#

2. Open the backup, Internet Parameters and/or Auto Dialer (Phone Book Dialer) text file. Copy the body text and paste it on the body of the newly created email message.

3. Delete any headers that may be present in the body of the email, as unsupported data will be rejected. The information following the "#" sign is ignored by your machine.

4. Edit a parameter and/or add additional parameters.

5. When finished, use the "File/Save as..." command and save the updated file with ".txt" extension as a backup.

6. Send the email message to your machine to update the Internet Parameters and/or Auto Dialer (Phone Book

Dialer).

155

156

Setting Your Machine

To Edit the Retrieved or Backup Internet Parameters File

Your Machine’s Internet Parameters Email Sample

(1) To

From

Subject

(1)

From: "Your Machine" <[email protected]>

Subject: Your Machine's SYSTEM PARAMETER List

To: [email protected]

[Delete this header before sending the email.]

#---------------------------------------------

# Your Machine's SYSTEM PARAMETER List

#

# STATION : PANASONIC

# EMAIL : [email protected]

# DATE/TIME : MMM-dd-yyyy 12:34

#---------------------------------------------

#---------------------------------------------

# Internet parameters

#

# IP ADDRESS

# SUBNET MASK

# SMTP SERVER

# DEF.ROUTER

# DNS SERVER

:192.168.3.21

:255.255.255.0

:es1.panasonic.com

:192.168.3.22

:192.168.3.1

# 2'ND DNS SERVER :0.0.0.0

# POP SERVER :es1.panasonic.com

# POP USER NAME :ifax2

#---------------------------------------------

@sender

(a)

(b) (c)

01;PANASONIC;[email protected]

02;PCC;[email protected]

@end

@select-domain

01;pcc.panasonic.com

02;panasonic.com

@end

@relay-domain panasonic.com

pcc.panasonic.com

sales.panasonic.com

panasonic.com

@end

(3)

(4)

@system domain;panasonic.com

(a) manager;[email protected]

relay;"rlypass"

(c) remote;"1234567890"

(d)

@end

@ldap server;ldapsvr login;sonic777 password;"sbste7" base;psonic789

@end

(a)

(b)

(d)

(c)

@mib com_name1;commu1 com_name2;commu2 device;Panasonic DP-XXXX

(b) location;devloca

(d)

(a)

@end

(c)

(b)

(5)

(6)

(7)

(2)

(8)

(9)

: Your machine's Email Address.

: This field is normally not visible when creating new email message(s).

It is your default Email Address (email application), for retrieving the Internet

Parameters and for error message notification.

(Can be programmed with the configuration tool of your email program.)

: To Store data, type: #set parameters(password)#

(2) @sender to @end : Defines the Sender information to be set in section (2) between @sender to @end block. Edit, Delete or Register up to 24 User Names and their Email Addresses for

the Sender Selection feature (see page 114).

Separate each data field with a semicolon (;). (If the remaining fields are to remain blank, insert a semicolon (;) for each blank field.)

The data string for each Sender Selection should be defined within a single line.

The syntax is: <Sender Selection Number>;<User Name>;<Email Address>

(a) 01 to 24: indicates the Sender Selection Numbers

(b) User Name (25 characters maximum)

(c) Email Address (60 characters maximum)

(3) @select-domain to @end : Defines the Selectable Domains to be set in section (3) between @select-domain to @end block. Register up to 10 alternate Domain Names that can be selected during manual email addressing. (30 characters maximum)

The syntax is: <Number>;<Domain>

(4) @relay-domain to @end

(5)

(6)

@system to @end

@ldap [email protected]

: Defines the Domain Names to be set in section (4) between @relay-domain to

@end block. Register up to 10 Domain Names that have been authorized to access your Internet Fax for Relayed XMT Request. (30 characters maximum)

: Defines the Internet Parameters to be set in section (5) between @system to

@end block. Register the following Internet Parameters.

(a) Default Domain (50 characters maximum).

The syntax is: domain;<Default Domain Name>

(b) Manager’s Email Address (60 characters maximum).

The syntax is: manager;<Manager’s Email Address>

(c) Relay XMT Password (10 characters maximum).

The syntax is: relay;"<Relay XMT Password>". Quotation marks " " enclosing the password, is required, as shown in the example.

(d) Remote Password (10 characters maximum).

The syntax is: remote;"<Remote Password>". Quotation marks " " enclosing the password, is required, as shown in the example.

(Notice that for the example, we have changed the Manager’s Email Address,

Relay XMT Password and the Remote Password)

: Defines the LDAP Parameters to be set in section (6) between @ldap to @end block. Register the following Internet Parameters.

(a) LDAP Server Name (60 characters maximum).

The syntax is: server;<LDAP Server Name>

(b) LDAP Login Name (40 characters maximum).

The syntax is: login;<LDAP Login Name>

(c) LDAP Password (10 characters maximum).

The syntax is: password;"<LDAP Password>". Quotation marks " " enclosing the password, is required, as shown in the example.

(d) LDAP Search Base (60 characters maximum).

The syntax is: base;<LDAP Search Base>

(7) @mib to @end : Defines the MIB to be set in section (7) between @mib to @end block. Register the following Internet Parameters.

(a) Community Name(1) (32 characters maximum).

The syntax is: com_name1;<Community Name(1)>

(b) Community Name(2) (32 characters maximum).

The syntax is: com_name2;<Community Name(2)>

(c) Device Name (32 characters maximum).

The syntax is: device;<Device Name>

(d) Device Location (32 characters maximum).

The syntax is: location;<Device Location>

(8) This header must be deleted before the email is sent to your machine for reprogramming of Internet Parameters.

(9) The information following the "#" sign is ignored by your machine, therefore, you can leave it as is, or delete it if you wish.

157

158

Setting Your Machine

To Edit the Retrieved or Backup Phone Book Data File

Your Machine’s Phone Book (Auto Dialer) Email Sample

(1) To

From

Subject

(1)

From: "Your Machine" <[email protected]>

Subject: Your Machine's SYSTEM PARAMETER List

To: [email protected]

[Delete this header before sending the email.]

#---------------------------------------------

# Your Machine's ONE-TOUCH/ABBR List

#

# STATION : PANASONIC

# EMAIL : [email protected]

# DATE/TIME : MMM-dd-yyyy 17:45

#---------------------------------------------

@begin

(a) (b)

(c) (d) (e)

001;SALES DEPT;[email protected];1111;5551234;

002;SP-200:#0003;;;

003;SP-200IFAX;[email protected];;;

004;LONDON;[email protected];;;

005;ROME;#396111234;;; (f)

@end (a) (b)

(c)

@program P01 "POP3" POP user;POP3

(d) password;"pop-pswd"

(e) delete;on

(f)

@end (g) (h)

@program P02 "Group1" GROUP

001,002

@end

(i)

(3)

(4)

(5)

(2)

: Your machine's Email Address.

: This field is normally not visible when creating new email message(s).

It is your default Email Address (email application), for retrieving the Auto Dialer data and for error message notification.

(Can be programmed with the configuration tool of your email program.)

: To Store data, type: #set abbr(password)#

(2)

(3)

@begin to @end

@program to @end

(See Note 5)

: Defines the Auto Dialer to be set in section (2) between @begin to @end block.

Edit, Delete or Register the information.

Separate each data field with a semicolon (;). (If the remaining fields are to remain blank, insert a semicolon (;) for each blank field.)

The data string for each station should be defined within a single line.

The syntax is: <Entry-number>;<Station-name>;<Station-address>;

<Routing-subaddress>;<Routing-id-number>

(a) Entry-number: One-Touch, ABBR. No. or Program Keys to be programmed.

001 to 200: indicates ABBR. No.s 001 to 200 (200 stations maximum)

1001 to 1028: indicates One-Touch numbers from 01 to 28 (See Note 5)

2001 to 2004: indicates Program Keys (P1 to P4 programmed as One-Touch dialing number) (See Note 5)

(b) Station-name: Name of the station being programmed (15 alpha-numeric characters maximum).

(c) Station-address: Email Address or telephone number of the station being programmed.

(d) Routing-subaddress: Sub-Address to be used for routing (20-digit maximum).

(e) Routing-id-number: TSI to be used for routing (20-digit maximum).

(f) The End Receiving Station’s telephone number is entered after the hash sign

(#).

: Defines the Program Keys stored as a Group Key or POP Access Key to be set in section (3) between @program to @end block.

Edit, Delete or Register the information.

(a) Program Key: P01 - P04

(b) Station-name as a POP Key: Same as (d) POP User-name.

(c) POP: The syntax used to set the Program Key as a POP Access Key.

(d) POP User-name: Name of the POP User Account (40 alpha-numeric characters maximum).

(e) POP Password: POP Password (10 alpha-numeric characters maximum).

(f) Set whether the emails on the POP Server are deleted after retrieving the emails.

(g) Station-name as a Group Key: Name of the station being programmed

(15 alpha-numeric characters maximum).

(h) GROUP: The syntax used to set the Program Key as a Group Key.

(i) Entry-number: One-Touch, ABBR. No. or Program Keys to be programmed.

001 to 200: indicates ABBR. No.s 001 to 200 (200 stations maximum)

1001 to 1028: indicates One-Touch numbers from 01 to 28 (See Note 5)

2001 to 2004: indicates Program Keys (P1 to P4 programmed as

One-Touch dialing number) (See Note 5)

(4) This header must be deleted before the email is sent to your machine for reprogramming of Auto Dialer.

(5) The information following the "#" sign is ignored by your machine, therefore, you can leave it as is or delete it if you wish.

NOTE

1. If a POP User Account is programmed into the P1 to P4 Program Keys, the data programmed for this key cannot be deleted, even when the delete command is specified.

2. The Email Address and the Telephone Number cannot be programmed via Email when:

• Auto Dialer Number has been used for communication reservation.

• Received documents are stored in the image data memory of the machine.

• While the machine is communicating or printing.

3. When the Email Address and Telephone Number are programmed via Email, a program result

Email is sent back.

4. Some email applications automatically insert a line feed in the middle of a line when the number of characters in a line exceed a specific number. Turn "Off" the automatic line feed, or define the number of characters per line to prevent a line feed, or the data will be ignored.

5. It is available when a Keyboard option is installed.

159

Setting Your Machine

To Edit the Retrieved or Backup Phone Book Data File

Deleting the Entire Auto Dialer

If you wish to delete the entire Auto Dialer data in your machine, type the following command in the body of the Email message:

@command delete

@end

This command can also be inserted before the @begin to @end block, to erase the entire Auto Dialer data first, then reprogram it with new data.

This method will also prevent the "Overwrite Warning Message" that is sent back from your machine, when the current

Auto Dialer station is overwritten.

To erase the entire Auto Dialer data, type the following command in the "Subject" line of your Email:

#set abbr(password)#

: Where the "password" is the Remote Password programmed in your machine's User Parameters.

Retrieve and backup the existing data onto your PC first by following

the procedures for Retrieving and Editing on pages 154 to 160.

(1)

160

(1) To

From

Subject

: Your machine's Email Address.

: This field is normally not visible when creating new email message(s).

It is your default Email Address (email application), for retrieving the Auto Dialer data and for error message notification.

(Can be programmed with the configuration tool of your email program.)

: To Delete data, type: #set abbr(password)#

memo

161

162

Printing Journals and Lists

Transaction Journal

The "Journal" is a record of the last 200 transactions (a transaction is recorded each time you send or receive a document). It is printed automatically after every 200 transactions (see Note 1) or you can print or view it manually by using the following procedure:

1

If set on other function mode.

2

Sample Transaction Journal

(1) (2)

***************** -JOURNAL- *********************** DATE MMM-dd-yyyy ***** TIME 15:00 ***** P.01

(3) (4) (5) (6) (7) (8) (9) (10) (11) (12)

NO. COMM. PAGES FILE DURATION X/R IDENTIFICATION DATE TIME DIAGNOSTIC

001 OK 001/001 149 00:00:52 XMT 215

002 -- 001/001 151 00:00:02 XMT TEST

MMM-dd 20:04 C8444B0577000

MMM-dd 20:07 01 STN(S) LAN

003 -- 003/003 153 00:00:20 XMT [email protected] MMM-dd 20:09 01 STN(S) LAN

004 OK 003 154 00:00:21 RCV [email protected]

MMM-dd 20:10 LAN

005 OK 001 155 00:00:19 RCV 215

006 634 000/003 156 00:00:00 XMT 216

007 408 * 003 00:02:14 XMT 217

MMM-dd 20:11 C0542B0577000

MMM-dd 20:14 0800420000000

MMM-dd 21:17 0040440A30080

049 OK 000/001 159 00:00:07 XMT TEL XMT

050 OK 001/001 160 00:00:16 XMT TEL XMT

<< CONTINUE >>

(13)

MMM-dd 20:18 CA40462000000

MMM-dd 20:19 C8444B0577000

-PANASONIC -

*****DP-xxxxx********************** -HEAD OFFICE - ***** - 201 555 1212- *********

(15) (14)

Sample Display

Date & Time

01/12 12:00 OK P01

XMT 5551234

Type of Communication

XMT : Transmission

RCV : Reception

POL : Polling

PLD : Polled

FWD : Fax Forward

RMT : Remote Diagnostic

Received ID, recorded name, dialed telephone number or email address

Communication Result

OK

: Communication was successful.

M-OK : Memory reception was successful.

BUSY : Line busy

STOP : STOP was pressed.

P-OK : Reserved transmission was successful under memory full condition.

B-OK : Batch Transmission

--

: LAN transmission

3-digit Info Code : Communication has failed.

(Refer to page 174 for details.)

Number of pages successfully transmitted or received.

Scroll Marker

: Latest transaction

: Oldest transaction

: Only 1 transaction

NOTE 1. If you wish to disable the automatic printing of the Transaction Journal, change the setting of

Fax Parameter No. 13 to "Invalid". (See page 144)

3

JOURNAL

1:PRINT 2:VIEW

4a

* PRINTING *

JOURNAL

1

: for printing a Transaction Journal

2

: for viewing a Transaction Journal

4a

4b-1

4b-1

JOURNAL VIEW

1:XMT ONLY 2:ALL

Ex:

2

4b-2

USE THE

∨ ∧

KEYS TO

SCROLL EACH RECORD

You can view the transactions in the journal by pressing

or . Press return to standby.

STOP

to

Explanation of Contents

(1) Printout Date

(2) Printout Time

(3) Journal Number

(4) Communication Result

(5)

(6)

Number of Pages

Transmitted or Received

File Number

: MMM-dd-yyyy, represent the month-day-year.

: "OK" indicates that the communication was successful.

"M-OK" indicates that the memory reception was successful.

"BUSY" indicates that the communication has failed because of busy line.

"STOP" indicates that STOP was pressed during communication.

"P-OK" indicates that memory overflow or document misfeeding occurred while storing the documents into memory for transmission but successfully stored document(s) was sent.

"B-OK" indicates that the Batch Transmission was successful.

"- -" indicates LAN transmission.

"3-digit Info Code" (see page 174) indicates that the communication has failed.

: The 3-digit number is the number of pages successfully transmitted or received.

When the documents are stored into memory, two 3-digit numbers will appear.

The first 3-digit number represents the number of pages successfully transmitted.

The second 3-digit number represents the total number of pages that were attempted to be transmitted.

Asterisk "*" indicates that the quality of some received copies was poor.

: 001 to 999 (If the communication is stored into memory, a file number is assigned for each communication.)

(7) Duration of

(8)

(9)

Communication

Type of Communication

Remote Station

Identification

: "XMT" means Transmission

"RCV" means Reception

"POL" means Polling

"PLD" means Polled

"FWD" means Fax Forward

"RMT" means Remote Diagnostic

: Name: Recorded name in One-Touch or ABBR. Numbers or remote station's

Character ID.

number : Dialed telephone number.

Number : Remote station's ID number.

Email address

(10) Communication Date

(11) Communication Start Time

(12) Diagnostic

(13) Own LOGO

(14) Own ID Number

(15) Own Character ID

: For service personnel only

: Up to 25 characters

: Up to 20 digits

: Up to 16 characters

NOTE

2. Email transmission sent to multiple locations is recorded as a single transaction on the

Journal.

163

164

Printing Journals and Lists

Communication Journal (COMM. JOURNAL)

The Communication Journal (COMM. JOURNAL) lets you verify whether the transmission or polling was successful.

You may select the printout condition (Off/Always/Inc. only) in Fax Parameter No. 12.

Sample COMM. JOURNAL

************** - COMM. JOURNAL - ***************** DATE MMM-dd-yyyy ***** TIME 15:00 *** P.01

(1) (2) (3)

MODE = MEMORY TRANSMISSION START=MMM-dd 14:50 END=MMM-dd 15:00

FILE NO.= 050 (4)

(5) (6) (7) (8) (9) (10)

STN COMM. ONE-TOUCH/ STATION NAME/EMAIL ADDRESS/TELEPHONE NO. PAGES DURATION

NO. ABBR NO.

001 OK <01> SERVICE DEPT. 001/001 00:01:30

002 OK <02> SALES DEPT. 001/001 00:01:25

003 407 <03> ACCOUNTING DEPT. 000/001 00:01:45

004 BUSY 021 111 1234 000/001 00:00:00

- PANASONIC -

*****DP-xxxxx************************* - HEAD OFFICE - ****** - 201 555 1212 - *******

001 OK [SERVICE ] SERVICE DEPT. 001/001 00:01:30

002 OK [SALES DEPT] SALES DEPT. 001/001 00:01:25

003 407 [ACCOUNTING] ACCOUNTING DEPT. 000/001 00:01:45

004 BUSY % 021 111 1234 000/001 00:00:00

- PANASONIC -

************************************* - HEAD OFFICE - ****** - 201 555 1212 - *******

Explanation of Contents

(1) Indication of Communication

Mode

(2) Start Time of Communication

(3) End Time of Communication

(4) File Number

(5)

(6)

Station Number

Communication Result

: 001 to 999 (When the communication is stored into memory, a file number is assigned for each communication.)

: Sequential number of the Stations.

: "OK" indicates that the communication was successful.

"BUSY" indicates that the communication has failed because of busy line.

"STOP" indicates that STOP was pressed during communication.

"P-OK" indicates that memory overflow occurred while storing the documents into memory for transmission but successfully stored document(s) was sent.

"R-OK" indicates that the Relayed XMT was successful.

"B-OK" indicates that the Batch Transmission was successful.

"- -" indicates LAN transmission.

"3-digit Info Code" (see page 174) indicates that the communication has

failed. In this case, the machine will print the attached report with first page of your document as shown on the previous page.

: mark indicates dialed by direct number dialing.

(7) One-Touch/Abbreviated Number or Symbol

(8) Recorded Name in the Phone

Book, Direct Dialing Number, or

Email Address

(9) Number of Pages Transmitted or

Received

: The 3-digit number is the number of pages successfully transmitted or received.

When the documents are stored into memory, two 3-digit numbers will appear.

The first 3-digit number represents the number of pages successfully transmitted.

The second 3-digit number represents the total number of pages that were attempted to be transmitted.

(10) Duration of Communication

165

Printing Journals and Lists

One-Touch/Abbreviated and Directory Search List

To print a One-Touch/

Abbreviated Number and

Directory Search List of the telephone numbers you have stored.

(One-Touch List is available when a optional Keyboard is installed.)

1

If set on other function mode.

2

166

Sample Directory Search List

*************** -DIR. SEARCH LIST- ****************** DATE MMM-dd-yyyy ***** TIME 11:11 *** P.01

(8) (2) (1) (3)

STATION NAME ONE-TOUCH/ EMAIL ADDRESS / TELEPHONE NO. (7)

ABBR NO. ROUTING SUB-ADDR (5) ROUTING TSI (6) RELAY ADDR (ABBR NO.)

[B] Bob Jones [003] [email protected]

123456 201 555 1212

[J] John Smith [001] 201 555 3456

4452 +1 201 123 4567 [009]

Jane Smith [002] 201 555 1212

1212 212 555 1234 [010]

[P] Panafax1 [004] [email protected]

4827 +81 03 5251 1234

Panafax2 [005] [email protected]

1773 +81 0467 5251 1234

NO. OF STATIONS = 005 (4)

-PANASONIC -

*****DP-xxxxx*************************************-HEAD OFFICE - ***** - 201 555 1212- *********

Explanation of Contents

(1) One-Touch number or Abbreviated number

(2) Station name recorded in the machine

(3) Telephone number recorded in the machine

Email address recorded in the machine number

(4) Number of recorded One-Touch and ABBR. numbers

(5) Routing Sub-Address

(6) Routing TSI

(7) Relay Address

(8) The first letter of station name recorded in your machine

: <nn> = One-Touch number, [nnn] = Abbreviated number

: Up to 15 characters

: Up to 36 digits (Telephone Number)

: Up to 60 characters (Email Address)

: Telephone Number programmed into

One-Touch / ABBR No.

: Up to 20 digits

: Up to 20 digits

: 3-digit

NOTE

1. One-Touch is displayed when a Keyboard option is installed.

3

1:ONE-TOUCH/ABBR NO.

2:DIR. SEARCH

4a

* PRINTING *

ONE-TOUCH/ABBR LIST

1

: for One-Touch/ABBR No. List

(See Note)

4a

2

: for Directory Search List

4b

4b

* PRINTING *

DIR. SEARCH LIST

Sample ABBR Number List

*************** -ABBR NO. LIST- ******************* DATE MMM-dd-yyyy ***** TIME 11:11 *** P.01

(1) (2) (3)

ABBR STATION NAME EMAIL ADDRESS / TELEPHONE NO. (7)

NO. ROUTING SUB-ADDR(5) ROUTING TSI(6) RELAY ADDR (ABBR NO.)

[001] John Smith 201 555 3456

4452 +1 201 123 4567 [009]

[002] Jane Smith 201 555 1212

1212 212 555 1234 [010]

[003] Bob Jones [email protected]

123456 201 555 1212

[004] Panafax1 [email protected]

4827 +81 03 5251 1234

[005] Panafax2 [email protected]

1773 +81 0467 5251 1234

NO. OF STATION = 005 (4)

-PANASONIC -

*****DP-xxxxx**********************************-HEAD OFFICE - ***** - 201 555 1212- **********

Sample One-Touch List (See Note)

*************** -ONE-TOUCH LIST- ****************** DATE MMM-dd-yyyy ***** TIME 11:11 *** P.01

(1) (2) (3)

ONE- STATION NAME EMAIL ADDRESS / TELEPHONE NO. (7)

TOUCH ROUTING SUB-ADDR (5) ROUTING TSI (6) RELAY ADDR (ABBR NO.)

<01> John Smith 201 555 3456

4452 +1 201 123 4567 [001]

<02> Jane Smith 201 555 1212

1212 212 555 1234 [002]

<03> Bob Jones [email protected]

123456 201 555 1212

<04> Panafax1 [email protected]

4827 +81 03 5251 1234

<05> Panafax2 [email protected]

1773 +81 0467 5251 1234

NO. OF STATION = 05 (4)

-PANASONIC -

*****DP-xxxxx**********************************-HEAD OFFICE - ***** - 201 555 1212- **********

167

168

Printing Journals and Lists

Program List (Option)

To print a Program List of the

Dialing Patterns that you have previously entered into the Program Keys.

(Program List is available when a optional Keyboard is installed.)

1

If set on other function mode.

2

Sample Program List

*************** -PROGRAM LIST- ****************** DATE MMM-dd-yyyy ***** TIME 15:00 **********

(1) (2) (3) (4) (5)

PROGRAM PROGRAM NAME TYPE TIMER ABBR NOS.

[P1] TIMER XMT XMT 12:00 [001]

[P2] TIMER POLL POLL 19:00 [002]

[P3] PROG. A POLL ----- [001] [002]

[P8] PROG. B ABBR/GRP ----- [001] [002] [003]

-PANASONIC -

*****DP-xxxxx*********************** -HEAD OFFICE - ***** - 201 555 1212- *********

3

* PRINTING *

PROGRAM LIST

Explanation of Contents

(1) Program Key

(2)

(3)

Program Name

Type of Communication

(4) Timer

(5) Numbers Recorded in the

Program Key

: Up to 15 characters

: "XMT" indicates transmission.

"POLL" indicates polling.

"ABBR/GRP" indicates that the Program Key is programmed as a group key.

"ONE-TOUCH" indicates that the Program Key is programmed as a One-Touch key.

"POP" indicates that the Program Key is programmed as a POP Access Key.

: Indicates the starting time.

"----" indicates that the Program Key contains "non-deferred" program.

: One-Touch/ABBR. numbers

169

170

Printing Journals and Lists

Fax Parameter List

To Print a Fax Parameter List.

1 2

If set on other function mode.

Sample Fax Parameter List

*************** -FAX PARAMETER LIST- ************** DATE MMM-dd-yyyy ***** TIME 15:00 *** P.01

(1) (2) (3) (4) (5)

PARAMETER DESCRIPTION SELECTION CURRENT STANDARD

NUMBER SETTING SETTING

(6)001 CONTRAST (HOME) (1:Lightest - 3:Normal - 5:Darkest) 3 3

*002 RESOLUTION (HOME) (1:Standard 2:Fine 3:S-Fine) 3 2

003 ORIGINAL (HOME) (1:Text 2:Text/Photo 3:Photo) 1 1

-PANASONIC -

*****DP-xxxxx************************* -HEAD OFFICE - ***** - 201 555 1212- *********

3

* PRINTING *

FAX PARAMETER LIST

Explanation of Contents

(1) Parameter Number

(2) Description

(3) Selection

(4) Current setting

: "(HOME)" means home position setting.

: "----" indicates code or password is not set. When the code or password is set, it is represented by asterisk(*).

(5) Standard setting

(6) Changed setting

: Factory preset standard setting

: "*" indicated that the Factory preset setting was changed.

171

172

Problem Solving

Troubleshooting

If You Have Any of These Problems:

Mode Symptom

During Transmission Document doesn't feed/multiple feed

Does not stamp

Possible Cause / Action Page

1. Check that your document is free of staples and paper clips, and that it is not greasy or torn.

2. Check that your document is the right type to send through an ADF by consulting. If your document has the characteristics listed, use the Platen instead.

For more details see Operating Instructions (For Copy &

Network Scan Functions).

3. Check that the document is loaded properly.

---

10

Check Fax Parameter No. 4 and No. 28 settings.

Replace stamp or refill ink.

144

145

180

Stamp too light

Transmission Copy

Quality

Vertical lines on the transmitted document

Check own copy quality. If copy is OK, your machine has no problem, report to the receiving party that they have a problem.

If copy is NG, clean the Document Scanning Area.

---

Transmitted document is blank

During Reception

Add Paper

Recording paper misfed

Replenish the recording paper.

Remove the misfed paper.

(See Operating Instructions (For Copy & Network Scan

Functions))

---

---

Recording paper doesn't advance into machine

Make sure that there is paper in the Paper Cassette. Follow the instructions for loading paper.

---

Recording paper doesn't eject after printing

Check to see if the recording paper is jammed inside of the machine.

---

28

Document auto reduction doesn't work

Check Print Reduction settings.

Add Toner Replace the Toner Bottle.

---

Mode

Communication

Symptom

No dial tone

No auto answer

No Unit Operation

Cannot transmit or receive

No unit operation

Possible Cause / Action

1. Check the connection of the telephone line.

2. Check the telephone line.

Page

16

1. Check the connection of the telephone line.

2. Check the Reception mode setting. (Fax Parameter No. 17)

3. If the Fax Parameter No. 13 (AUTO JRNL PRINT) is set to

"Valid" (default setting) and the machine is printing the received document(s) from memory, which also happens to be the 200th transaction, the machine will not auto answer until the Transaction Journal completes printing.

16

28

An information code will be shown on the display. Refer to the information code table to find out the trouble.

174

To reset the machine, turn "Off" the Power Switch for a few seconds then turn it "On" again.

16

173

Problem Solving

Information Code

174

When an anomaly occurs, the display may show one of the Information Codes listed below. These will help you to identify and correct the problem.

Info.

Code

030

Meaning Possible Action

031

061

400

401

Document is misfeeding.

1. Reload the document properly.

2. Remove the document jam.

3. Adjust ADF.

Document is too long or jammed.

Document length exceeds 78.8 inches (2 meters) in

"Normal" and "Fine" mode only. The length limitation for "Super Fine" (400 and 600 dpi) mode, is subject to the available Memory size.

400 dpi 600 dpi

(Max. Length) (Max. Length)

A4/Letter Width: 55 in (1400 mm); 24 in (600 mm)

A3/Ledger Width: 39 in (990 mm); 17 in (430 mm)

1. Reload the document properly.

2. Remove the document jam.

ADF Cover (Document Return Guide) is open.

During initial handshake, receiving station did not respond or communication error occurred.

Remote station required a Receiving Password to receive the document.

Remote station does not have Confidential Mailbox.

Close the ADF Cover.

1. Check with the other party.

2. Reload the document and send again.

Check the remote station.

402 During initial handshake, communication error occurred.

Reload the document and send again.

403 No polling capability at the remote side.

404/405 During initial handshake, communication error occurred.

406 Transmission Password does not match.

Receiving Password does not match.

Received from an unauthorized station in Selective

Reception mode.

Ask remote side to set "POLLED=ON".

Reload the document and send again.

Check the password or the telephone number in One-Touch or Abbreviated station.

407 No confirmation from the receiving station for the previous page sent.

Wait a few minutes and send again.

408/409 Remote side confirmation of previous page is illegible. Wait a few minutes and send again.

Page

10

10

--

--

--

--

--

--

86

94

--

410

411

412

414

Communication aborted by the transmitting side.

Polling password does not match.

No data from the transmitting side.

Polling password does not match.

415 Polling transmission error.

416/417/

418/419

Received data has too many errors.

420/421 Machine goes to receiving mode, but receives no command from the transmitting side.

422/427 Interface is incompatible.

Check with the other party.

Check the polling password.

Check with the other party.

Check the polling password.

Check the polling password.

Check with the other party.

1. Remote side misdial.

2. Check with the other party.

Check with the other party.

--

36

36

--

--

--

36

--

--

Info.

Code

Meaning

430/434 Communication error occurred while receiving.

436/490 Received data has too many errors.

456 • Unit received a confidential document or was requested to be polled of a confidential document under any of following conditions.

1. Not enough space in memory to receive the confidential document.

2. Confidential Mailbox is full.

3. While printing received document.

• Unit was requested to relay a document.

492/493/

494

Communication error occurred while receiving.

Possible Action

Check with the other party.

Check with the other party.

1. Print a File List and check the contents.

2. Wait until unit finishes printing.

Check with the other party.

495 Telephone line disconnected.

540/541/

542/

543/544

Communication error occurred while transmitting.

Check with the other party.

501/502/

503/504

Communication error occurred using the internal V.34

Modem.

Check with the other party.

1. Reload the document and send again.

2. Check with the other party.

Check with the other party.

Check with the other party.

550 Telephone line disconnected.

552/553/

554/555

Communication error occurred while receiving.

580

581

623

Sub-Address Transmission to a unit that has no Sub-

Address function.

Sub-Address Password Transmission to a unit that has no Password Sub-Address function.

No document loaded on the ADF.

Check the remote station.

Check the remote station.

Reload the document and send again.

630

631

634

638

711

712

714

Redial was not successful due to a busy line.

During dialing, STOP was pressed.

Reload the document and send again.

Reload the document and send again.

Redial was not successful due to no response from the called station or wrong number dialed.

Note: If busy tone was not detected, the machine will only redial once.

Check the telephone number and send again.

Power failure occurred during the communication.

Incorrect LDAP settings.

Incorrect email address.

Cannot Log on to the LAN.

Check the power cord and plug.

Check the LDAP Server Name, LDAP Login

Name, LDAP password, LDAP Search Base.

Check the email address and send again.

Check the IP Address of the SMTP Server with the Network Administrator.

Check the 10Base-T/100Base-TX cable connection. An unexpected LAN problem occurred. Contact the Network Administrator.

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55

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175

176

Problem Solving

Information Code

Info.

Code

715

716

717

718

719

720

721

722

725

726

728

729

730

731

Meaning Possible Action Page

TCP/IP connection timed out.

Cannot logon to the designated SMTP Server.

Incomplete SMTP Protocol transmission. SMTP

Server’s hard disk may be full.

Check the SMTP Server IP Address setting.

Contact the Network Administrator.

SMTP Server is defective.

Contact the Network Administrator.

Page Memory Overflow occurred while receiving printing data. The paper size selected within your application to print is larger than the paper size loaded in the cassette(s).

Check the document size and resolution.

Ask originator to resend in a supported size and resolution.

Received data via LAN is in a format that is not supported.

Check the Internet Fax Parameter settings.

Verify the IP Address, Default Gateway IP

Address, SMTP Server IP Address.

Cannot connect to the POP Server. (Incorrect POP

Server IP Address) POP Server is down.

Cannot connect to the POP Server. (User Name or

Password error)

Ask the originator to resend with a supported file attachment format:

* In a TIFF-F format.

* Image data conforming to recording paper size.

Check the POP Server IP Address.

Contact the Network Administrator.

Check the POP User Name and Password or the APOP settings.

Contact the Network Administrator.

Failed to obtain IP address from the DHCP server.

DNS Server connection timed out. DNS Server is down.

Received an error response from the DNS Server.

The document was sent to the Internet Fax in an incompatible file format (PDF). Internet Faxing requires TIFF-F file format.

Note: PDF file format is only used when using the

Scan-to-Email feature.

Failed to authenticate (SMTP Authenticaton) when connecting with the SMTP Server.

Check the 10Base-T/100Base-TX cable connection.

Confirm that the Internet Parameter and the

DHCP server are correctly configured before turning On or turning Off the power.

Contact the Network Administrator.

Check the DNS Server IP Address.

Contact the Network Administrator.

Check the POP Server Name.

Check the SMTP Server Name.

Change the Fax Parameter No. 177 (XMT

FILE TYPE) to "TIFF".

Check the SMTP Authentication, User Name and Password.

Contact the Network Administrator.

Check that the Fax Parameter No. 158 (PC

REMOTE UPDATE) is set to "Valid".

Cannot retrieve the Journal nor program the Internet

Parameters and the Auto Dialer remotely via email from a PC.

The dialer buffer for manual dialing was full (50 stations) when the Relay Transmission Request was received.

Request the originator to resend the Relay

Transmission Request after the reserved communication is finished.

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149

54

148

148

--

Info.

Code

Meaning

800/814/

816/825

Unit was requested to relay a document or

Confidential Communication but has no capability.

815 Mailbox is full.

826 Received Sub-Address is not registered in the Auto

Dialer (One-Touch/ABBR. Dialing).

870 Memory overflow occurred while storing documents into memory for transmission.

Possible Action

Check with the other party.

Install Optional Flash Memory Card.

Check the Auto Dialer.

Check the remote station.

1. Transmit documents without storing into memory. Use Direct Transmission when using G3 Fax Communication.

2. Install Optional Memory Card.

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24

180

NOTE

1. After identifying the problem and verifying the recommended action, if the Information Codes keep reoccuring or for help on Information Codes that appear on your machine but are not listed above, please contact your local Panasonic Authorized Dealer.

For mechanical failures, see the Troubleshooting section in the Operating Instructions (For

Copy & Network Scan Functions).

177

178

Problem Solving

Email ABBR Programming Errors

Error Messages Sent to the Sender

Error messages that are emailed from your machine to the original sender during remote programming of the Auto

Dialer via email.

Error Message

1 554 Data transfer error (broken header)

2 554 Data transfer error (broken data)

3 554 Data transfer error (FAX module)

4 554 MIME attachment not supported

(message/file)

5 554 MIME format not supported

6 554 G3 relay permission denied

7 554 Relay address unknown

8 554 Memory full (FAX module)

9 554 Data transfer error

Possible Cause / Action

The header or sub header decoding is being processed while the message finished, try again.

Multiple contents are present and being processed while the message finished, try again.

Data transfer error occurred in the FAX module while communicating with the LAN module, try again.

MIME attachment is not supported during this operation, resend using plain text in the message body only.

MIME file type is not supported, resend using plain text in the message body only.

The requested domain for Relayed XMT is not registered.

The telephone number of end receiving station for the Relayed XMT is unknown.

FAX Memory is full, try again later.

Other errors not listed above, try again later.

Internet Fax Return Receipt Error Messages

Error messages that are printed on the Internet Fax Return Receipt when remote programming of the Auto Dialer via email fails.

Error Message Possible Cause / Action

1 Format Error : <@command block, the

"@end" command is missing.>

2 Format Error : <@begin block, the

"@begin" command is missing.>

3 Format Error : <@begin block, the "@end" command is missing.>

4 Format Error : <@system block, the

"@end" command is missing.>

5 Format Error : <@sender block, the

"@end" command is missing.>

6 Format Error : <@domain block, the

"@end" command is missing.>

7 Format Error : <@program block, the

"@end" command is missing.>

8 Format Error : <@system block, the

"@system" command is missing.>

9 Permission denied : <Fax Forward parameter is set to "Valid".>

The block termination command "@end" is missing in the

"@command" block, add the "@end" command and try again.

The block start command "@begin" is missing in the "@begin" block, add the "@begin" command and try again.

The block termination command "@end" is missing in the "@begin" block, add the "@end" command and try again.

The block termination command "@end" is missing in the "@system" block, add the "@end" command and try again.

The block termination command "@end" is missing in the "@sender" block, add the "@end" command and try again.

The block termination command "@end" is missing in the "@domain" block, add the "@end" command and try again.

The block termination command "@end" is missing in the

"@program" block, add the "@end" command and try again.

The system block start command "@system" is missing in the

"@system" block, add the "@system" command and try again.

Change the Fax Forward parameter to "Invalid" and try again.

10 Permission denied : <Fax machine is busy performing a task.>

11 Error : <Programmed ABBR overwrite prohibited. Use open ABBR only.>

12 Permission denied : <Password is incorrect.>

Try again later when the machine is not busy.

Cannot overwrite existing programmed data, use the "Delete" command to erase the existing data first.

Correct the password and try again.

13 Permission denied : <Remote Dialer

Update parameter is set to "Invalid".>

14 Format Error : <error line>

Set the Remote Dialer Update parameter to "Valid".

15 Warning : <error line>

The format of the Entry is incorrect / incomplete or the data string for each station is not defined within a single line.

The format of the Entry is incorrect or the number of characters entered, exceed the maximum allowed in the field. Correct it and try again.

16 Warning : Field limit exceeded<error line> The maximum number of Station Name, Domain Name, Sender

Name, Program Name, etc were exceeded.

179

Problem Solving

Verification Stamp and Flash Memory Card

1

Verification Stamp

The Verification Stamp contains ink. When the stamp mark appears faded or hard to see, the stamp should be replaced or refilled with ink.

To remove the Stamp

For DA-AS181

2

5

Open the ADF.

Detach the Scanning Pad from the left side only.

Reinstall the Stamp Assembly and close the Stamp

Holder.

1

For DA-AR202

2

180

Open the ADF Cover and the ADF

Input Tray.

5

Close the Covers.

Open the ADF Exit Cover.

NOTE

1. Please contact your local Authorized Panasonic Dealer to purchase a new stamp.

3 4

1 2

5

6

Open the Stamp Holder and remove by pulling the Stamp

Assembly upward.

Reattach the

Scanning Pad.

Remove the Stamp. Replace the stamp with a new one or refill the stamp with a few drops of the specified ink into the back of the stamp.

Verification Stamp Order No.:

DZHT000027 (for USA and Canada)

DZHT000004 (for other countries)

7

Close the ADF.

3 4

5

Reinstall the Stamp Assembly.

1. Remove by pulling the Stamp Assembly upward.

2. Remove the Stamp. Replace the stamp with a new one or refill the stamp with a few drops of the specified ink into the back of the stamp.

Verification Stamp Order No.:

DZHT000027 (for USA and Canada)

DZHT000004 (for other countries)

NOTE

2. Stamp ink refills can be purchased from a stationary store. Use blue Shachihata "X" Stamp ink

(No. 22113) or its equivalent.

181

Problem Solving

Verification Stamp and Flash Memory Card

1

Installing the Flash Memory Card

Before installing, make sure that there is no document file(s) stored in the memory. You may confirm by printing out a

File List (see page 102). When the memory card is installed, the machine will initialize the document memory, all

contents stored in the document memory at that time will be lost.

2

(1) Turn the Power Switch OFF and unplug the Power Cord.

(2) Remove the Memory Card

Cover.

(1) Insert the Flash Memory Card gently into the card slot with the Panasonic logo facing towards the back of the machine.

Caution: Installing the Memory Card in the wrong direction will damage the connecting pins inside the machine.

(2) Reinstall the Memory Card Cover.

182

NOTE 1. The document(s) stored in memory will be lost if the memory card is removed.

3

Plug in the Power Cord and turn the

Power Switch ON. Print out the Fax

Parameter List (see page 170) and

confirm that the memory size on Fax

Parameter No. 99. (See page 146)

183

184

Appendix

Specifications

For G3 Facsimile

Compatibility

Coding Scheme

Modem Type

Modem Speed

Document Size

ITU-T Group 3

JBIG, MH, MR, MMR (Conforms to ITU-T Recommendations)

ITU-T V.34, V.17, V.29, V.27 ter and V.21

33600 - 2400 bps

Invoice - Ledger

Max : Platen Glass : 11" x 17" (Ledger)

ADF : 11.7" (Original’s Width)

Min : Platen Glass : No Minimum

ADF : 5.5" x 8.5" (Invoice)

Sheet Feeding with CCD type image sensor

11.5" (292 mm)

Scanning Method

Effective Scanning Width

Scanner Resolution

Horizontal : 203 pels/inch (8 pels/mm)

: 406 pels/inch (16 pels/mm)

: 600 dpi

Vertical

: 98 lines/inch (3.85 lines/mm)

: Standard and Fine Resolution

: 400 dpi as Super Fine Resolution

: 600 dpi as Super Fine Resolution

: Standard Resolution

: 196 lines/inch (7.7 lines/mm) : Fine Resolution

: 391 lines/inch (15.4 lines/mm) : 400 dpi as Super Fine Resolution

: 600 dpi : 600 dpi as Super Fine Resolution

One-Touch/Abbreviated Dialing

Memory Capacity

200 stations (ABBR Dialing)

[When Keyboard Option (DA-KB180) is installed]

232 stations (including 28 One-Touch keys and 4 Program Keys)

(plus additional 800 stations (ABBR Dialing) with the optional Hard Disk Drive DA-

HD18 installed)

Each station can register up to 36 digits for each telephone number (including pauses and spaces) and up to 15 characters for each station name.

Up to 200 stations (One-Touch + Abbreviated Dialing) can be entered to the Dialer.

Image Memory Capacity

Power Consumption

Base Memory

: 120 pages

with 4 MB Flash Memory Card

: 440 pages

with 8 MB Flash Memory Card

: 760 pages

(Based on ITU-T Image No.1 using Standard Resolution)

Normal Operation Mode : Approx. 120 W

Power Saver Mode

Sleep Mode

: Approx. 19.0 W

: Approx. 8.5 W

Shutdown Mode

Maximum

: Approx. 1.4 W

: Less than 1.3 kW

FCC Registration Number

Ringer Equivalence

US:ACJFA15BDP-1820E

1.5B

For Email (Internet Fax)

Standard Compliance

10Base-T Ethernet (IEEE 802.3), 100Base-TX Fast Ethernet (IEEE802.3u)

Connector Interfaces

10/100Base-TX port: RJ-45

Compatibility

Communication Protocol

File Format

Email Receiving Width

IETF RFC 2305, ITU-T T.37

TCP/IP, SMTP, POP3, MIME

TIFF [IETF RFC 2301 Profile S, F, J]

PDF (Transmission only)

Maximum Ledger size

Options and Supplies

Part Name

Verification Stamp

Expansion Flash Memory Card

Part No.

DZHT000027 (for USA and Canada)

DZHT000004 (for other countries)

UE-410047

UE-410048

Remarks

X-Stamp

4 MB Flash Memory Card

8 MB Flash Memory Card

185

Appendix

FCC Notice for Users in USA

186

!

WARNING

This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the

Operating Guide, may cause harmful interference to radio communications.

Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his/her own expense.

Any unauthorized changes or modifications to this equipment would void the users authority to operate this device.

Warning: To assure continued compliance, use only shielded interface cable when connecting the

facsimile machine parallel interface port to host computer. Also, any changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate this equipment.

This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions:

(1) This device may not cause harmful interference, and

(2) This device must accept any interference received, including interference that may cause undesired operation.

Responsible Party:

FCC Inquiries Only:

Matsushita Electric Corporation of America

One Panasonic Way, Secaucus, NJ 07094

Panasonic Digital Document Company/Technical Support Department

Two Panasonic Way, Secaucus, NJ 07094

1-800-225-5329 (see Note below)

Email:

[email protected]

Note: For Technical Support, please contact your Authorized Panasonic selling dealer.

This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA.

On the rear panel of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXX. If requested, this number must be provided to the telephone company.

Ask your telephone company or installer to install the jack suitable for your device if such is not available.

A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for details.

The REN is used to determine the number of devices that may be connected to a telephone line. Excessive

RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local telephone company. The

REN for this product is part of the product identifier that has the format US:AAAEQ##TXXXX. The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3).

If your telephone equipment causes harm to the telephone network, the Telephone Company may discontinue your service temporarily. If possible, they will notify you in advance. But if advance notice isn't practical, you will be notified as soon as possible. You will be informed of your right to file a complaint with

FCC.

Your telephone company may make changes in it's facilities, equipment, operations or procedures that could affect the proper functioning of your equipment. If they do, you will be notified in advance to give you an opportunity to maintain uninterrupted telephone service.

If you experience trouble with this telephone equipment, please contact the manufacturer's authorized service agency for information on obtaining service or repairs. The telephone company may ask that you disconnect this equipment from the network until the problem has been corrected or until you are sure that the equipment is not malfunctioning.

For protection against the risk of electric shock, always disconnect all cables from the wall outlet before servicing, modifying or installing the equipment.

This equipment may not be used on coin service provided by the telephone company nor connected to party lines. Connection to party line service is subject to state tariffs. (Contact the state public utility commission, public service commission or corporation commission for information.)

If your home has specially wired alarm equipment connected to the telephone line, ensure the installation of this equipment does not disable your alarm equipment. If you have questions about what will disable alarm equipment, consult your company or a qualified installer.

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via telephone facsimile machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of transmission the following information:

1. Date and Time of transmission; and,

2. Identification of either business, business entity or individual sending the message: and,

3. Telephone number of either the sending machine, business, business entity or individual.

In order to program this information into your facsimile machine, you should refer to page number 54 and

134 in this Operating Instructions to complete the steps.

Example of Header Format (LOGO, ID Number setting)

MMM-dd-yyyy 09:00 PANASONIC 201 348 7000 P.01/05

1) Date and Time 2) LOGO 3) ID Number

187

188

Appendix

Notice to Users in Canada

NOTICE

Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations.

Repairs to this equipment should be made by an authorized Canadian maintenance facility designated by supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment.

Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.

!

CAUTION

Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.

NOTICE

This equipment meets the applicable Industry Canada Terminal Equipment Technical Specifications. This is confirmed by the registration number. The abbreviation, IC, before the registration number signifies that registration was performed based on a Declaration of Conformity indicating that Industry Canada technical specifications were met. It does not imply that Industry Canada approved the equipment.

On the rear panel of this equipment is a label that contains, among other information, the Registration

Number and Ringer Equivalence Number (REN) for thie equipment.

The REN assigned to each terminal equipment provides an indication of the maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of all devices does not exceed five.

Avis

Avant d'installer ce matériel, l'utilisateur doit s'assurer qu'il est permis de le raccorder aux installations de l'entreprise locale de télécommunication. Le matériel doit également être installé en suivant une méthode acceptée de raccordement. L'abonné ne doit pas oublier qu'il est possible que la conformité aux conditions

énoncées ci-dessus n'empêche pas la dégradation du service dans certaines situations.

Les réparations de ce matériel doivent être effectuées par un centre d'entretien canadien autorisé désigné par le fournisseur. La compagnie de télécommunications peut demander à l'utilisateur de débrancher un appareil à la suite de réparations ou de modifications effectuées par l'utilisateur ou à cause de mauvais fonctionnement.

Pour sa propre protection, l'utilisateur doit s'assurer que tous les fils de mise à la terre de la source d'énergie électrique, des lignes téléphoniques et des canalisations d'eau métalliques, s'il y en a, sont raccordé ensemble. Cette précaution est particulièrement importante dans les régions rurales.

!

Avertissement

L'utilisateur ne doit pas tenter de faire ces raccordements lui-même; il doit avoir recours à un service d'inspection des installations électriques, ou à un électricien, selon le cas.

Avis

Le présent matériel est conforme aux spécifications techniques d’Industrie Canada applicables au matériel terminal. Cette conformité est confirmée par le numéro d’enregistrement. Le sigle IC, placé devant le numéro d’enregistrement, signifie que l’enregistrement s’est effectué conformément à une déclaration de conformité et indique que les spécifications techniques d’Industrie Canada ont été respectées. Il n’implique pas qu’Industrie Canada a approuvé le materiel.

Sur le panneau arrière de cet appareil se trouve une étiquette, sur laquelle est indiqué, entre autres, le numéro d’enregistrement et le Numéro d’Equivalence de Sonnerie (REN) pour cet appareil.

L’IES assigné à chaque dispositif terminal indique le nombre maximal de terminaux qui peuvent être raccordés à une interface téléphonique. La terminaison d’une interface peut consister en une combinaison quelconque de dispositifs, à la seule condition que la somme d’indices d’équivalence de la sonnerie de tous les dispositifs n’excède pas 5.

189

Appendix

Glossary

190

10Base-T/100Base-TX

An Ethernet standard for cable.

The 10/100 refers to its 10/100 Mbps bandwidth, the base to single channel baseband, and the T to the Twisted pair.

The cable uses two pairs of unshielded twisted wires.

A 4-digit programmable access code that prevents unauthorized operation of your Fax.

Access Code

ADF (Automatic

Document Feeder)

Auto Print Reduction

The mechanism that delivers a stack of document pages to the scanner one page at a time.

The method of automatically reducing a received document so that it can be printed onto a standard size piece of plain paper. For example, your machine will reduce an incoming legal size page to 75% of its original size so it could fit on a letter size page.

The mode that allows you to receive fax documents without user intervention.

Automatic Reception

Batch Transmission

BPS (Bits Per Second)

The amount of data that is transmitted over the phone line. Your machine can start at each

Max. Modem speed and automatically steps down to suitable speed depending on the phone line condition and the receiving machines capabilities.

(Max. Modem Speed is 33600 BPS)

CCITT

The ability to accumulate different document files for the same destination(s) to be transmitted in a single phone call.

Character ID

Consultative Committee on International Telegraph and Telephone. This organization has presently developed four groups of industry standards that insure facsimile compatibility.

A programmed proprietary code name that allows up to 16 alphanumeric characters identifying your facsimile machine.

Character Keys

Client

Coding Scheme

The keys that are used to enter letters and symbols for various programming functions.

Clients are computers that run software programs used to contact and obtain data from

Server software program on another computer, often across a great distance.

The data compression method used by facsimile machines. Your machine utilizes Modified

Huffman (MH), Modified Read (MR), Modified Modified Read (MMR) and Joint Bi-level

Experts Group (JBIG) coding schemes.

Comm. Journal

Contrast

Refers to either the Communication Journal (Comm. Journal), or Relay Transmission Report.

Confidential RCV Report The report that gives you information about a confidential document(s) that is held in your machine's memory.

Signifies the scanning sensitivity in terms of lightness and darkness of your original transmitting pages.

Cover Sheet

A Fax Cover Sheet can be attached to your transmit document(s) that shows the recipient's name, originator's name and number of pages attached.

A telephone service that allows unassisted dialing, no operator assistance is required.

DDD (Direct Distance

Dialing)

Default Gateway IP

Address

Deferred Polling

This is your Gateway's Address, it is used by other Networks to determine which route to take when communicating with your Internet Fax.

The ability to retrieve documents from other stations at a later time.

Deferred Transmission

The ability to send documents to other stations at a later time.

Delivery Notice

Delivery Notice is a Message Disposition Notification (MDN) request initiated by the sending

Internet Fax to the destination Internet Fax. The receiving Internet Fax replies with a delivery processing confirmation after the message (email) was read.

Department Code

Direct Dialing

Direct SMTP

This operation require the user to input a preset 8-digit maximum Department Code before transmission. The Department Name of selected Department Code is printed on the Header of each page sent, Cover Sheet, Comm. Journal and Individual Transmission Journal.

The method of dialing where you enter the entire telephone number or email address through the keypad.

Allows Internet Fax machines to communicate directly with each other within the Firewall

(Intranet) without going through the Mail Server, thus alleviating the burden on the mail server.

Directory Search Dialing Allows you to dial a full telephone number or email address by searching the station's name entered in the Phone Book.

Directory Sheet

DNS (Domain Name

Server)

Domain Name

The list that contains the station names that are programmed into your unit.

The purpose of the DNS is to store records containing domain information, such as Fully

Qualified Domain Names (FQDN) and translate them to TCP/IP addresses.

A unique name that identifies an Internet site.

Domain Names always have 2 or more parts, separated by dots.

The part on the left is the most specific, and the part on the right is the most general.

DTMF (Dual Tone Multi-

Frequency)

Dialing method that sends a different set of frequencies for each digit of the telephone keypad. Commonly refers to touch tone dialing.

Duplex Scan

ECM (Error Correction

Mode)

Email Address

The ability to scan both sides of 2-sided original(s) for transmission.

The ability to correct transmission errors as detected during the transmitting phone call.

The address for sending and receiving data by email. It consists of User Name, Sub-Domain

Name and Domain Name.

End Receiving Station

In a relay network, the final station designated to receive the document.

Energy-Saver Mode

Ethernet

Saves energy by consuming less power than when in standby mode by turning off the fuser unit after the specified time.

A very common method of networking computers and equipment in a LAN.

Ethernet can handle up to 100 Mbps and can be used with almost any kind of computer.

Fax Forward

Fax Parameter List

The ability to forward all incoming faxes to the specified station registered in the Phone Book.

The list that contains the home Fax Parameters settings that you have programmed into your machine.

FAX/TEL Auto Switching The ability to share a single telephone line for both fax and voice usage.

File

A task that has been stored into the memory of your unit. Examples are deferred transactions.

Continued on the next page...

191

Appendix

Glossary

192

Fixed Print Reduction

Function

G3 Mode (Group 3)

Group Dialing

The method that allows you to determine one reduction rate, such as 75%, for all incoming documents.

The control panel key that will be utilized to begin an operation or configuration of a feature.

Refers to the standards and transmission capabilities of the current generation of facsimile machines.

The ability to program many telephone numbers and/or email addresses into a single station so that many locations can be dialed in sequence utilizing a single keystroke.

Handshaking

Header

Home Page

Host

The exchange of a group of control signals that communicate between the transmitter and receiver. These signals determine the condition at which communication can occur.

A row of information that is transmitted by the sending machine and printed on the top of each page by the receiving unit. This identifies the transmitting unit and information about the transmission, such as time and date.

The page that your Browser displays when it starts up or the main web page for a business, organization, etc.

Any computer on a network that is a repository for services available to other computers on the network.

A Host must have a unique Host name within a domain.

The host is the first (left most) section of the Fully Qualified Domain Name (FQDN).

The remainder of the FQDN is the domain and often tells you something about where your machine is located (i.e., at Panasonic).

Example:

Your machine's email address is: [email protected]

In the example above "fax01" is the host and "panasonic.com" is the domain.

ID

Index Keys

A programmable address of up to 20 digits identifying your machine.

Image Memory Capacity This signifies the amount of memory available in your unit capable of storing pages of documents. All page units of measure are based on the ITU-T Image No.1.

A series of alphabetized keys for easy access to the stations programmed in the Phone

Book.

Individual Transmission

Journal

A report that is printed by the transmitting unit stating information regarding the last document transaction.

Information Code

A code that is internally generated by your Fax stating a specific operational error or machine failure.

Initial Sending Station

In a relay network, the station that is originating the document transmission.

Internet

Intranet

The vast collection of inter-connected networks that all use the TCP/IP protocols. The

Internet connects independent networks into a vast global internet.

A private network inside a company or organization that uses the same kinds of software that you would find on the public Internet, but that is only for internal use.

IP Address

ISP (Internet Service

Provider)

A unique number used to identify equipment or host computers on the Internet.

An institution that provides access to the Internet in some form, usually for money.

ITU-T

ITU-T Image No. 1

Journal

JPEG

Key Name

Keypad

LAN (Local Area

Network)

LCD

LDAP

LOGO

MAC Address

Mail Gateway IP

Address

Mailing List

Manual Reception

MAPI

International Telecommunication Union - Telecommunication, formerly known as C.C.I.T.T.

An industry standard document that allows comparisons of the transmission speeds and capabilities of facsimile machines.

A report that is printed by your unit listing the last 200 transactions.

Joint Photographic Coding Experts Group, the group established with the purpose of enacting image compaction algorithm. The technology that a static image is compressed in

1/10 - 1/100.

An alternate to the station name that can be programmed for each Phone Book dialing key.

(By default it displays the first 15 characters of the station Name)

A group of numeric keys located on your control panel.

A computer network system and printer limited to an immediate area, such as an Office,

Factory, and University used to integrate and exchange data.

Liquid Crystal Display. The display area of your machine.

Lightweight Directory Access Protocol (LDAP) is a directory service protocol that runs over

TCP/IP.

Your programmed company name or identification up to 25 alphanumeric characters.

Its the hardware address, often referred to as MAC (Media Access Control) address that is assigned to the equipment. MAC address is hard-coded and is not configurable.

The MAC address consists of 6 hexadecimal numbers separated by colons.

Example: 00:00:c0:34:f1:50

The Address of the Mail Server.

The Internet Fax communicates with your existing Mail Server for all communication traffic.

A system that allows people to send an email to one address, whereupon their message is conveyed to multiple subscribers on the Mailing List.

A mode that requires operator intervention to receive an incoming document.

Acronym for Message Application Programming Interface.

A standard Windows interface for messaging that enables different mail programs and other mail-aware applications like word processors and spreadsheets to exchange messages and attachments with each other.

MDN

This Message Disposition Notification (MDN) is requested by the sender for a delivery processing confirmation indicating that the message (email) was read.

Memory Transmission

The documents are scanned into memory before actual connection to the phone line for transmission.

MIME (Multipurpose

Internet Mail Extension)

A standard used for attaching non-text (image) files to Internet email messages.

Modem

A device that converts signals from your fax machine into signals that can be transmitted over telephone lines.

Continued on the next page...

193

194

Appendix

Glossary

Multi-station

Transmission

Multiple Logo

Network

Network Address

Network Password

Off-Hook Dialing

On-Hook Dialing

Overlap Printing

The ability to broadcast the same set of documents to a programmed number of locations.

The user can select one of 25 preset LOGOs before a transmission.

Any time you connect 2 or more computers together so that they can share resources, you have a computer network. Connect 2 or more networks together and you have an internet.

An individual 4-digit addressing number assigned to an Phone Book station that identifies a particular station in a relay network.

A 4-digit password assigned to a network address to prevent unauthorized stations from accessing a relay station.

The direct dialing of a telephone number with the handset out of the cradle or "off the hook".

The direct dialing of a telephone number with the handset in the cradle or "on the hook".

Documents too long to be reduced are automatically printed on two pages with approximately

13 mm overlap.

An electronic image enhancement (Panasonic Super Smoothing) that will create a particular pattern for the improvement of copy quality.

Panasonic Super

Smoothing

PDF

Phone Book

Adobe

®

Portable Document Format (PDF) is a universal file format that preserves all the fonts, formatting, graphics, and color of any source document, regardless of the application and platform used to create it.

The ability to store full phone numbers or email addresses into the dialer and then utilizing a single keystroke to speed dial that number/email address in the future.

Phone Book Dialing

Photo

Polling

The ability to dial an entire telephone number/email address by pressing one key.

A scanning technique to distinguish levels of gray from black and white. Your machine can detect up to 256 levels of gray in photo mode.

The ability to retrieve a document from another facsimile machine.

Polling Password

POP (Post Office

Protocol)

Power Saver Mode

A 4-digit programmed code that enables the security of a document being polled.

POP refers to the way email software such as Eudora or your machine gets email from a mail server.

You must always have a POP account that you tell your email software to use to retrieve your mail.

To reduce the power consumption of the machine in standby, select the time period to turn

OFF the high temperature fuser unit when the printer is idle.

The ability to stack received documents in the correct order.

Print Collation

Print Reduction Modes

The methods used to determine how an incoming document will be reduced to print onto the paper loaded in your machine.

Program Keys

Keys that are defined for storing a sequence of stations to be dialed or polled.

Protocol

PSTN

Receiving Password

Relay Address

Relay Network

Relay Station

A protocol is the special set of rules for communicating that the end points in a telecommunication connection use when they send signals back and forth. Both end points must recognize and observe the protocol.

Public Switched Telephone Network. Network of interconnected switching equipment and transmission facilities.

A 4-digit password that is checked before a document is received.

A 3-digit code that identifies your machine is programmed in a relay network.

A group of facsimile machines that communicate via a relay station.

A certain type of facsimile machine that can store and forward documents to an end receiving station and/or a relay station in another relay network.

Your machine cannot be used as a relay station.

Relay Transmission

Report

Resolution

A report that contains information regarding the last document transmission to a relay station.

Relayed Transmission

Sending a document to a relay station, which in turn, sends the document to the end receiving station.

Relates to the number of dots scanned or printed per certain square. The quality of the image increases as the number of dots per certain square increases.

Rotation XMT

Router (Gateway)

Selective Reception

Sender Selection

Server

Sleep Mode

The document is set as ( ), the image is rotated by 90º and then transmitted as ( ).

A special purpose computer (or software package) that handles the connection between 2 or more networks.

Gateways act like traffic cops, they spend their time looking at the destination addresses of the packets passing through them and deciding which route to send them on.

A function that can be set so that your unit will receive from only those machines programmed into your dialer.

The user can select one of 24 pre-programmed sender’s name and email address/telephone number before each transmission.

A computer, or a software package, that provides a specific kind of service to client software running on other computers.

A single server machine could have several different server software packages running on it, thus providing many different servers to clients on the network.

The lowest power state that the machine enters after the specified time without actually turning Off.

This is the main communication protocol used to send and receive email on the Internet.

SMTP (Simple Mail

Transfer Protocol)

Station Name

Stored Documents

Sub-Address

Alphanumeric ID which can be programmed for each phone number or email address location in the Phone Book.

Documents that have been scanned and now are stored in your machine's memory.

ITU-T recommendation for further routing, forwarding or relaying of incoming faxes.

Continued on the next page...

195

196

Appendix

Glossary

Sub-Address Password ITU-T recommendation for additional security that corresponds to the Sub-Address.

Subnet Mask

Substitute Memory

Reception

TCP/IP (Transmission

Control Protocol/

Internet Protocol)

A mask bit used to manage sub-segments of the network which is defined with network IDs.

Your machine's ability to store an incoming document into its memory, when it runs out of recording paper or toner.

TCP/IP is a suite of protocols used to connect to the Internet and wide-area networks.

TIFF Image Viewer

TIFF-F (Tagged Image

File Format)

An application software to view the contents of TIFF-F File.

Some TIFF Image Viewers may not display the data properly.

An image file format for attachments of graphic data for smooth transmission between different units.

The coding method of this format supports the same coding as Modified Huffman (MH) and multiple-page image data.

Transmission Password A 4-digit password that is checked when a document is transmitted.

Transmission

Reservation

User Parameters

The ability to preset a telephone number so that you may reserve a transmission while your unit is performing another function.

Programmed parameters that provide information to other stations. Examples are logo, character ID, date and time.

Verification Stamp

View Mode - File List

A user selectable transmission verification stamp can be placed on scanned documents that are successfully transmitted or stored in memory.

Allows you to view the brief contents of the memory files through the LCD display without having to print the Memory File List.

View Mode - Journal

Allows you to view the brief contents of the journal through the LCD display without having to print the journal.

ITU-T Image No. 1

All specifications are based on the ITU-T Image No. 1 (The sample shown below is not to scale).

197

198

Appendix

Index

A

ABBR Number List.............................................167

Access Code......................................................150

Access Method (Prefix or Suffix)..........................92

ADF (Automatic Document Feeder).............23, 190

Auto Dialer .........................................................152

Automatic Reception............................................28

Automatic Reduction............................................29

B

Basic Operation ...................................................10

Batch Transmission .............................................32

C

Character ID.......................................................134

Communication Journal (COMM. JOURNAL)....164

Confidential Code ................................................74

Confidential Document.........................................74

Confidential Mailbox.............................................74

Confidential Receive Report ................................77

Contrast .......................................................18, 144

Control Panel .......................................................18

D

Date and Time ...................................................134

Default Domain ....................................................56

Deferred Polling ...................................................30

Deferred Transmission...................................30, 40

Delivery Notice (MDN) .................................50, 148

Department Code.................................................96

Department Code Journal..................................100

Diagnostic Password .........................................146

Dialing Method (Tone or Pulse) .................132, 144

Direct Internet Fax XMT...............................46, 148

Direct SMTP.........................................................51

Direct Transmission Reservation ...................24, 26

Directory Search Dialing ....................10, 22, 25, 58

Directory Search List..........................................166

Directory Sheet ..................................................138

Document Size...................................................184

Domain List ..........................................................56

Duplex Print .........................................................29

Duplex Scan.........................................................12

Dynamic Host Configuration Protocol

(DHCP) ............................................................111

E

Edit File Mode ....................................................102

Email Address Search Dialing .............................58

Email Character Set...........................................147

Email Header .......................................................60

Email Header Format.........................................147

End Receiving Station........................................124

Error Messages..........................................178, 179

F

Fax Cover Sheet.................................................. 84

Fax Forward ...................................................... 118

Fax Parameter List ............................................ 170

Fax Parameters ................................................. 142

File Format ........................................................ 185

File List .............................................................. 102

Fixed Reduction................................................... 29

Function Key List ................................................. 14

G

Group Dialing....................................................... 38

H

Header Format .................................................. 144

Header Print ...................................................... 144

I

ID Number ......................................................... 135

Image Memory Capacity.................................... 184

Important Information .......................................... 52

Inbound Routing ........................................ 110, 116

Incomplete File Save ......................................... 145

Information Code ............................................... 174

Internet Communication .............................. 50, 110

Internet Fax Received on a PC ........................... 66

Internet Fax Return Receipt ...................... 147, 179

Internet Mail Reception.................................. 51, 53

Internet Parameters..................................... 54, 152

Internet Relay Station ........................................ 123

Internet Relayed Transmission.................... 53, 120

ITU-T Image No. 1............................................. 197

J

Journal............................................................... 162

L

LDAP ............................................................. 49, 54

Ledger Size Document Transmission.................. 62

Lightweight Directory Access Protocol

(LDAP)............................................................. 111

LOGO ................................................................ 135

M

Manual Email Addressing.................................... 56

Manual Email Retrieval........................................ 70

Manual Number Dialing ........................... 10, 22, 25

Manual Reception................................................ 28

Memory Card............................................. 182, 185

Memory Transmissions ....................................... 22

Mode Setting ....................................................... 14

Monitor Volume ................................................. 132

O

Off-Hook Dialing (Voice Mode Transmission) ..... 26

One-Touch Key ................................................... 42

One-Touch List.................................................. 167

One-Touch/ABBR

Dialing ............................. 10, 22, 25, 58, 116, 124

One-Touch/Abbreviated

Dialing Numbers...................................... 136, 140

One-Touch/Abbreviated Email Address............ 136

On-Hook Dialing.................................................. 26

Options and Supplies ........................................ 185

Original........................................................ 18, 144

Original Size........................................................ 18

Overlap Printing .................................................. 28

P

Password Communications................................. 86

Password Reception ........................................... 86

Password Transmission ...................................... 86

PIN Code............................................................. 92

PIN Code Access ................................................ 92

Polling ................................................................. 34

Polling Password................................................. 34

POP Access Key................................................. 72

POP Parameters ................................................. 68

POP Server ......................................................... 68

POP3 Client ........................................................ 46

Pre-Installation Information ................................. 44

Print Reduction Setting ....................................... 28

Program Keys ............................................... 38, 72

Program List...................................................... 168

Programming or Retrieving

Parameters via Email ...................................... 152

Q

Quick Memory XMT .......................................... 146

R

RCV To Memory Password................................. 90

Receive To Memory ............................................ 90

Received Time Print.......................................... 144

Receiving Documents (via LAN) ......................... 66

Reception Password ........................................... 87

Reduction Ratio................................................. 145

Relay Address................................................... 123

Relay Network................................................... 121

Relay Station............................................. 123, 126

Relay XMT Password........................................ 123

Relay XMT Report (COMM. JOURNAL) ........... 130

Relayed Transmission............................... 112, 120

Relayed XMT Request ...................................... 123

Resolution ............................................. 18, 52, 144

Retry an Incomplete File ................................... 108

Returned Email ................................................... 64

Ringer Volume .................................................. 132

Rotated Transmission ......................................... 12

Routing Parameters .......................................... 116

S

Scanner Resolution............................................184

Selective Reception .............................................94

Sender Selection................................................114

Sender Selection List .........................................115

Sending Documents (via LAN).............................56

Sending Non-Standard Size Documents .............11

SMTP Authentication .................................111, 148

SMTP Mail Server................................................46

Special Tray .......................................................146

Sub-Address Password .....................................146

Sub-Addressing ...................................................82

Substitute Memory Reception..............................28

T

TIFF-F Image Viewer ...........................................67

To Stop the Transmission ..............................12, 26

Transaction Journal ...........................148, 152, 162

Transmission Password.......................................87

Troubleshooting .................................................172

U

Unattended Email Reception ...............................70

User Parameters..........................................54, 134

V

Verification Stamp......................................180, 185

X

XMT File Type....................................................149

199

The following trademarks and registered trademarks are used throughout this manual:

Microsoft, Windows, Outlook & Windows logo are either registered trademarks or trademarks of

Microsoft Corporation in the USA and other countries.

Adobe, Acrobat Reader & Adobe logo are either registered trademarks or trademarks of Adobe

Systems Incorporated.

All other trademarks identified herein are the property of their respective owners.

Copyright

©

2004 by Panasonic Communications Co., Ltd.

All rights reserved. Unauthorized copying and distribution is a violation of law.

The contents of these Operating Instructions are subject to change without notice.

USA Only

WARRANTY

PANASONIC DIGITAL DOCUMENT COMPANY MAKES NO WARRANTIES, GUARANTEES OR

REPRESENTATIONS, EXPRESSED OR IMPLIED, TO CUSTOMER WITH RESPECT TO THIS

PANASONIC MACHINE, INCLUDING BUT NOT LIMITED TO, ANY IMPLIED WARRANTY OF

MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.

PANASONIC DIGITAL DOCUMENT COMPANY ASSUMES NO RISK AND SHALL NOT BE SUBJECT

TO LIABILITY FOR ANY DAMAGE, INCLUDING, BUT NOT LIMITED TO DIRECT, INDIRECT,

SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES OR LOSS OF PROFITS SUSTAINED BY

THE CUSTOMER IN CONNECTION WITH THE USE OR APPLICATION OF THIS PANASONIC

MACHINE. SEE YOUR DEALER FOR DETAILS OF DEALER’S WARRANTY.

For Service, Call:

Panasonic Digital Document Company

Unit of Matsushita Electric Corporation of America

Two Panasonic Way

Secaucus, New Jersey 07094 http://panasonic.co.jp/pcc/en/

Panasonic Canada Inc.

5770 Ambler Drive, Mississauga,

Ontario L4W 2T3

T0804-0

DZSD002208-0

August 2004

Published in Japan

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