FIS Web User Guide - Alberta Energy Regulator

FIS Web User Guide - Alberta Energy Regulator
FIS Web User Guide
Version 2.0, April 2015
Change Control Log
Version
Date
Primary Author
1.0
August 18, 2008
David Anthony
First Draft of DOTNET
version of FIS WEB
1.1
January 4, 2010
David Anthony
First draft for R1
1.2
February 8, 2010
David Anthony
Updated for R1
Wayne Gilbart
Updated for AER
branding. Updated
screenshots to
incorporate latest
enhancements and new
functionality.
2.0
April 1, 2015
Change Description
FIS Web User Guide
Contents
GETTING STARTED ........................................................................................................................................................ 5
ACCESSING FIS ON THE WEB................................................................................................................................................... 5
NOTIFICATION OVERVIEW .......................................................................................................................................... 10
NOTIFICATION PROCESS ....................................................................................................................................................... 11
MANDATORY NOTIFICATIONS ................................................................................................................................................ 12
NON-MANDATORY NOTIFICATIONS ........................................................................................................................................ 12
SUBMITTING NOTIFICATIONS................................................................................................................................................. 13
SUBMITTING A NEW NOTIFICATION ........................................................................................................................................ 13
FINDING A LICENCE NUMBER ................................................................................................................................................ 15
SAVING A DRAFT NOTIFICATION............................................................................................................................................. 16
VIEWING AND EDITING A SAVED DRAFT NOTIFICATION............................................................................................................... 16
WHAT IS THE DIFFERENCE BETWEEN A SAVED AND A SUBMITTED NOTIFICATION? ............................................................................. 16
NOTIFICATION VALIDATION AND ERROR CHECKING ..................................................................................................................... 17
MANDATORY NOTIFICATIONS .................................................................................................................................... 18
DRILLING ACTIVITY NOTIFICATIONS ......................................................................................................................................... 18
Add a drilling activity notification ............................................................................................................................. 19
FLARING AND VENTING NOTIFICATIONS (ALL LICENCE TYPES) ........................................................................................................ 23
Add a flaring/venting notification ............................................................................................................................. 24
PIPELINE CONSTRUCTION/TEST NOTIFICATIONS ......................................................................................................................... 28
Add a pipeline construction/test notification ............................................................................................................ 28
NON-MANDATORY OPERATIONAL NOTIFICATIONS .................................................................................................... 32
ADD A NON-MANDATORY OPERATIONAL NOTIFICATION .............................................................................................................. 33
ADD A FACILITY CONSTRUCTION NOTIFICATION.......................................................................................................................... 37
VIEW SUBMITTED NOTIFICATIONS.............................................................................................................................. 38
SEARCH SUBMITTED NOTIFICATIONS ....................................................................................................................................... 38
Example DLS searches ............................................................................................................................................... 41
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VIEW SUBMITTED NOTIFICATIONS .......................................................................................................................................... 42
SUBMITTED NOTIFICATION REPORT/DATA EXTRACT .................................................................................................................. 43
Print and save reports ............................................................................................................................................... 43
UPDATING/DELETING SUBMITTED NOTIFICATIONS .................................................................................................... 43
TO UPDATE OR DELETE A SUBMITTED NOTIFICATION ................................................................................................................. 44
Search for the submitted notification you want to update/delete: .......................................................................... 44
To Update the selected notification .......................................................................................................................... 44
To Delete the selected notification............................................................................................................................ 44
NOTIFICATION REPORTS ............................................................................................................................................. 45
VIEW RELEASE INCIDENTS ........................................................................................................................................... 45
SEARCH RELEASE INCIDENTS.................................................................................................................................................. 46
VIEW RELEASE INCIDENTS ..................................................................................................................................................... 49
RELEASE INCIDENT REPORT ................................................................................................................................................... 49
VIEW/FOLLOW-UP SURVEILLANCE INSPECTIONS ........................................................................................................ 57
SEARCH INSPECTIONS ........................................................................................................................................................... 58
SUBMIT FOLLOW-UP ........................................................................................................................................................... 62
MANAGE INSPECTION CONTACTS ........................................................................................................................................... 63
APPENDIX A: FIS SECURITY ROLES ............................................................................................................................... 65
APPENDIX B: CONTACTS ............................................................................................................................................. 66
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GETTING STARTED
This section describes how to run FIS on the Web, and includes the following topics:
Accessing FIS on the Web
AER Digital Data Submission (DDS) Web site
How to set up and change DDS logins and passwords
ACCESSING FIS ON THE WEB
You can access FIS via the AER website as follows:
Note: As a minimum you need either Internet Explorer (IE) 9.0 to access this web site.
1. Open the AER home page at the following URL: http://www.aer.ca/
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2. From the main Home Page, click the Systems & Tools link.
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3. From the Systems & Tools page select Digital Data Submission (DDS) link.
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4. This will open a new window or tab, taking you to the DDS login page.
5. In the User ID and Password fields, enter your authorized DDS login ID and password, and click the
Log on button.
The menu items shown vary depending on the rights assigned by your corporate DDS administrator.
If you have permission for more than one module, they are listed in this window. If you only have
permission to one module, the main page for that section opens.
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6. In the left side menu, to access FIS, expand the Menu item labelled “AER”.
7. Then expand the Menu item labelled “Field Surveillance”.
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8. Within the “Field Surveillance” Menu item, there could potentially be three components of FIS that a
user may access. These items will only appear if the user has been granted the associated security
roles by their company’s DDS Administrator.
NOTIFICATION OVERVIEW
The first component of FIS is “Notifications”.
Notifications made to the AER by or on behalf of a licensee, provide information about specific upstream oil
and gas activity. Drilling Activity (spud), Pipeline Construction/Test, Flaring/Venting, etc.
Note: Notifications are time/date stamped when they are submitted to the AER. As deadlines are an important
part of the notification process, please submit accurate notification information on a timely basis to avoid
noncompliance actions.
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NOTIFICATION PROCESS
Following is a general overview of the FIS Notification process:
1. The licensee or authorized representative accesses FIS on the AER DDS web site and provides
required notification information, for example, licence type and number, contact name/phone,
contractor information, and start date.
2. The Notification information is validated and the information is reviewed by AER field staff.
3. Inspections may be conducted as a result of the prioritization of these notifications or as part of
planned operational performance activities.
Notifications are grouped by licence type. Each licence type has mandatory and non-mandatory notifications.
Mandatory notifications must be filed with the AER within the requisite time period as per the Oil & Gas
Conservation Rules (OGCR) , Pipeline Rules or various AER Manuals and Directives. Non-mandatory
notifications are filed on a discretional basis.
Licence Type
Notification Types
Mandatory
Facility
ERP Exercise
Flaring
Temporary Surface Water Pipelines
Venting
Non- mandatory
Abandonment
Construction
Miscellaneous
Non-reportable incident
Turnaround
Mandatory
Pipeline
Construction / Test / Liner Installation
ERP Exercise
Flaring
Venting
Non-mandatory
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Abandonment
Corrosion Monitoring
Gas Migration Repair
Miscellaneous
Non-reportable incident
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Licence Type
Notification Types
Mandatory
Well
Well Abandonment
Drilling Activity
ERP Exercise
Flaring
Hydraulic Fracturing
Temporary Surface Water Pipelines
Venting
Non-mandatory
Bioremediation
Completion
Corrosion Monitoring
Gas Migration Repair
Miscellaneous
Non-reportable incident
Pit Remediation
Servicing
Vent Flow Repair
Wellhead Hit
MANDATORY NOTIFICATIONS
Mandatory notifications must be filed with the AER within the requisite time period. Some are prioritized for
inspection and the information is reviewed by AER field staff.
NON-MANDATORY NOTIFICATIONS
Non-mandatory notifications are filed on a discretional basis for a wide variety of oil and gas activities such
as well pit remediation, facility construction, pipeline corrosion monitoring, etc. Non-mandatory notifications
usually require only contact information, start and end dates, and comments. They are not prioritized for
inspection. See Notification Overview for a list of all non-mandatory notifications by licence type.
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SUBMITTING NOTIFICATIONS
When you create a Field Surveillance notification, the following rules apply:
The owner of the login ID must be the licensee or an official delegate for the licensee registered with
the AER (see Maintain and Assign Delegates in the DDS online help).
A valid facility, pipeline, or well licence number must be entered. The prefix and suffix fields are used
for old well licence numbers.
SAVED draft notifications are those that have not yet been submitted. These notifications are saved
on the Web server for up to 30 days. If a notification is not updated and/or submitted within this time,
it is automatically deleted. SUBMITTED notifications are those that are validated and entered into the
AER corporate notification database. Users are sent an email DDS acknowledgement for accepted
notifications.
The official notification date/time is the system date and time the submission is made and accepted
by the AER.
Note: If there is a network or system outage, phone, fax or email the notification to the appropriate Field
Centre and explain why you could not use the FIS system. Then submit the notification over the Web as soon
as the system is running again. Include in the Notifications Comments area, the date and time the notification
was phoned in. You will receive a confirmation.
SUBMITTING A NEW NOTIFICATION
TO SUBMIT A NEW NOTIFICATION:
1. Log on to the DDS system.
2. Click Notifications on the left DDS menu.
The New Notification screen appears in the right pane.
3. Select the Licence Type.
Licence Type
Well
Description
A well licenced by the AER
Facility
Any facility licenced by the AER.
Pipeline
Any pipeline licenced by the AER
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4. Enter the licence number. For wells, the prefix and suffix fields are used for older well licence
numbers.
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Licence Number
Description
Well
A well licence number can have a one-character prefix and a one-character
suffix. These were often used in old well licences. (If a prefix and/or suffix are
not entered, they are filled with spaces.) The main well licence number is
zero-filled to 7 digits. For example, if you enter the licence number 2407, it is
stored in the FIS system as 0002407.
Facility
A facility licence number contains only the number entered and is not zerofilled.
Pipeline
A pipeline licence number contains only the number entered and is not zerofilled.
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5. Select the Notification Type from the drop down list.Click Add to open different windows to enter
detailed information for different notifications.When you have finished entering the new notification
information, you can do the following:
Click Submit to AER to submit the notification information to the AER for checking. If errors
are found, the fields that require correction are indicated by a red error icon. Make the
necessary changes, and submit the notification again. When the notification successfully
passed all validation checks, it is stored in the corporate notifications database.
Click Save as Draft to store the notification information entered so far on the Web server for
30 days (see Saving a Draft Notification).
FINDING A LICENCE NUMBER
If you do not know the licence number for the notification you want to submit, you can find the licence using
the licence look up feature. This allows you to search for a licence number based on DLS location.
1. Select if you are looking for a well, facility or pipeline licence.
2. Click the magnifying glass icon.
3. Enter the DLS location information:
4. Click Find to locate licences for your company for this location.
5. Click the licence number you want to work with.
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SAVING A DRAFT NOTIFICATION
You have 30 days from the date you save the draft notification to make any changes before you must submit
it for checking. After 30 days, the saved information is deleted.
To save a draft notification:
1. Enter the notification information.
2. Click Save as Draft. This stores the notification information entered on the Web server notification
database.
Any time you save a notification, a DDS acknowledgement is displayed in your Web browser. A copy
is also emailed to the contact of the notification if requested. See the online DDS help (User
Options/My Profile) for a description of how to set up the option to receive email confirmation.
VIEWING AND EDITING A SAVED DRAFT NOTIFICATION
To open and modify a saved notification:
1. Click the Search Draft Notifications tab in the FIS New Notification window.
2. Select the appropriate licensee name
3. Click Search. If there are any saved notifications, they are listed in order by Activity Start Date.
4. Select the appropriate notification.
5. Edit the notification information.
6. Click Save as Draft to save the notification again if necessary or click Submit to AER to validate the
information and submit the notification to the AER.
WHAT IS THE DIFFERENCE BETWEEN A SAVED AND A SUBMITTED NOTIFICATION?
At any time, you can save notification information that you are entering on the Web. You have 30 days from
the date you save the notification to make any changes before you must submit it for checking and validation.
After 30 days, the saved information is deleted. When you click Save as Draft the AER is not notified of the
operation.
When you are satisfied that the notification is complete, click Submit to AER. The notification is validated and
submitted to the AER. It is then considered an official notification of commencement of the operation. The
information is entered into the AER database and the Field Centres are notified of your operation. If you have
subscribed to email notification, you are emailed a submission acknowledgement to confirm successful
receipt of the submitted notification.
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NOTIFICATION VALIDATION AND ERROR CHECKING
When the information entered for a notification is complete, it is validated when you submit it to the AER.
Examples of validation checks are:
the contact name and phone number are entered
estimated volume and duration, maximum rate, and start date/time are entered for flaring and venting
notifications
A notification is not considered officially submitted until it is validated, accepted, and an acknowledgement is
shown. The system date and time that the notification is submitted successfully is the official notification date.
If errors are found, a red error icon will appear prompting you to correct them. For example, if you have
forgotten to enter the contact telephone number, a red error icon will appear when you attempt to submit the
record. Hover your mouse over the red error icon and FIS will display a help tip explaining that you must enter
data in this field.
Fields that require input or have incorrect information are highlighted with additional red error icons.
At any time, you can save notification information that you are entering. In this example, if you do not know
the rig number, enter all other information, and click Save as Draft. The information is stored and you have 30
days to locate and enter the rig number and actually submit the notification vs. simply saving it.
A DDS acknowledgement of the change is shown on your screen and another confirmation will be emailed to
the contact email address associated to the user’s DDS login ID. See the online DDS help (User Options/My
Profile) for a description of how to set up the option to receive email confirmations.
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MANDATORY NOTIFICATIONS
Mandatory notifications must be filed with the AER within the requisite time period. They include:
Licence Type
Mandatory Notification Types
ERP Exercise
Facility
Flaring
Temporary Surface Water Pipelines
Venting
Construction / Test / Liner Installation
Pipeline
ERP Exercise
Flaring
Venting
Abandonment
Drilling Activity
ERP Exercise
Well
Flaring
Hydraulic Fracturing
Temporary Surface Water Pipelines
Venting
DRILLING ACTIVITY NOTIFICATIONS
Notifications are submitted to the AER about any new drilling activity. You must enter the following
information:
primary field contact name and phone number
drilling activity type and rig number and contractor
activity start date
if the drilling waste disposal is off lease
remote sump location (if applicable)
new projected total depth, terminating formation, and drilling operation type for resumption/re-entry
activities
When you enter a licence number for a drilling activity notification, it is checked against corporate well
databases to see if the login ID is for the licensee or registered agent, if the licence has an associated well,
and if the well has a spud date.
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If there is no spud date for the well licence entered, the notification is for a new well (the UWI event sequence
is 0), a deepening, re-entry, or resumption.
If the licenced well has an existing spud date, the notification is for a deepening, re-entry, or resumption
drilling activity. The notification is applied to the next available well event sequence. You must enter a new
projected total depth in metres, new terminating formation, and drilling operation type. This information is
forwarded to the AER Well Records and Applications Groups to verify that the new drilling activity does not
require a new application to the AER, and does not contravene regulations.
ADD A DRILLING ACTIVITY NOTIFICATION
To enter a new drilling activity notification:
1. Log on to the DDS system.
2. Click Notification in the DDS menu.
3. Click the New Notification tab in the FIS window.
4. Select Well Licence from the Licence Type drop-down list.
5. Select Drilling Activity from the Notification Type drop-down list.
6. Enter the licence number for the notification.
7. Click Add.
The spud date for all associated wells is checked. If all wells have a spud date, you are prompted to
confirm this is the correct licence.
Click Yes to temporarily assign the next available event sequence number to the well. This
information is automatically forwarded to the AER Well Records group to check if a new
event sequence number can be assigned or if a new licence is necessary. If a new licence is
required and is not applied for, the local Field Centre is notified and an inspector will followup.
Click No to re-enter the licence number.
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8. Enter the following drilling activity notification detail information:
Field
Description
Primary Field Contact Information
First Name
Enter the first name of the primary contact person to be reached
about the drilling activity. The contact should be based in the field.
Required
Last Name
Enter the last name of the primary contact person to be reached
about the drilling activity. The contact should be based in the field.
Required
Phone Number
Enter the 10-digit phone number of the primary contact.
Required
Drilling Activity
From the drop-down list, select the type of drilling activity.
Drilling Activity Type
Type
Description
Drilling to Set
Surface Casing
Only
Surface casing is set by a surface casing/drilling rig.
A drilling rig will be brought in at a later date to drill
to the licenced depth.
Drilling to
Licenced Depth
Drilling operations are completed to the licenced
depth (same drilling rig drills surface hole, sets
surface casing, and drills the well to completion).
Resumption of
Drilling of a Nonabandoned Well
An existing well is re-entered for the purpose of
drilling to the licenced depth (surface casing
previously set), deepening, whipstocking, or drilling
a horizontal section.
Re-entry of an
Abandoned Well
Re-entry of a previously abandoned well for the
purpose of deepening, whipstocking, or drilling a
horizontal section.
Required
Rig Contractor
Select the rig contractor from the drop-down list. If a rig contractor is
not in the list, use AER-New Rig Drilling Contractor (this increases the
likelihood of an inspection).
Required
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Field
Rig Number
Description
Enter the 4-character rig number.
Required
Start Date
Enter the start date of the drilling activity. The default is the current
date. Use the drop-down list beside each field to select the day,
month, and year.
Required
Start Time
Enter the start time of the drilling activity. Use the drop-down list
beside each field to select the hour, minutes, and AM/PM.
Required
Drilling Waste
Drilling Waste Disposal Off Lease
Select the checkbox to show how the waste is to be disposed of off
lease, i.e., disposal while drilling. See Directive 050: Drilling Waste
Management.
Enter the DLS location of the remote sump.
Field
Valid Values
LSD
01-16
Section
01-36
Township
001-126
Remote Sump Location
1-30 for W4 & W5
Range
1-14 for W6
Meridian
W4, W5, W6
If a sump is to be used and the drilling waste disposal methodology is
unknown, enter the location of the sump as on or off lease and
provide details in the Comments section. If more than one remote
sump location is used, enter the additional locations in the following
Comments section.
Mud Type
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From the drop-down list, select the drilling mud used during mainhole
drilling. If more than one mud system is used, all other mud systems
should be entered in the following Comments section.
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Field
Disposal Method
Description
From the drop-down list, select the means of disposing of the drilling
waste. If there is more than one disposal type, choose the type that is
anticipated to be used for the majority of the disposal. All other
anticipated disposal types should be listed in the following Comments
section.
Enter the DLS location where the majority of the drilling waste is to be
disposed.
If more than one location is anticipated; for example, landfill, onsite,
and/or remote site, the locations should be listed in the following
Comments section.
If the location of the drilling waste is outside of Alberta, enter the
location into the Comments section in DLS format.
Field
Disposal Location
Valid Values
LSD
01-16
Section
01-36
Township
001-126
1-30 for W4 & W5
Range
1-14 for W6
Meridian
W4, W5, W6
Environmental Contractor
Enter the name of the company responsible for the drilling waste
disposal.
Environmental Contractor Phone
Enter a contact phone number for the environmental contractor.
Re-entry & Deepening
New Projected Total Depth
Enter the projected total depth of the new drilling activity measured in
metres.
Required for wells that have an existing spud date
New Terminating Formation
Select the terminating formation of the new drilling activity from the
drop-down list.
Required for wells that have an existing spud date
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Field
Drilling Operation Type
Description
From the drop-down list, select the drilling operation. Options are
directional, horizontal, natural drift, slant, and vertical.
Required for wells that have an existing spud date
Notification Comments
Notification Comments
Enter any associated comments about the notification.
9. Click Submit to AER to submit the notification for validation. If errors are found, you are prompted to
correct them.
A DDS acknowledgement of the change is shown on the terminal and emailed to the contact if
requested for the DDS login ID. See the online DDS help (User Options/My Profile) for a description
of how to set up the option to receive email confirmation.
FLARING AND VENTING NOTIFICATIONS (ALL LICENCE TYPES)
AER Directive 060: Upstream Petroleum Industry Flaring, Incinerating and Venting requires that additional
information about flaring and venting be reported to the AER Field Centres.
Flaring and venting may take place at any well, facility, or pipeline installation. Notification requirements vary
depending on the source and cause of the flaring or venting, for example, where the duration of emergency
flaring at plants meets or exceeds limits.
Venting notifications should not have an H2S concentration, but if the facility H2S concentration is greater than
zero, a message is shown asking you to contact the AER Field Centre to let them know about it. FIS
automatically sends an email to the Field Centre indicating that a sour gas venting notification was received
with the licence number, date, and time.
Required flaring and venting notification information includes:
primary field contact first and last name and phone number
estimated volume and duration
maximum rate
start and end date and time of the flaring or venting
flaring or venting location (the default location for wells or facilities is the surface location)
service rig contractor & number
reason for the flaring or venting
if there is public within notification area, if they have been notified, and if there were any resident
objections
comments (required if the public is not notified or there are objections).
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ADD A FLARING/VENTING NOTIFICATION
To enter a new flaring or venting notification:
1. Log on to the DDS system.
2. Click Notification in the DDS menu.
3. Click the New Notification tab in the FIS window.
4. Select the type of licence from the Licence Type drop-down list.
5. Select Flaring or Venting from the Notification Type drop-down list.
6. Enter the well Licence Number that the new notification applies to. This is a required field.
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7. Click Add to open the Notifications – Flaring/Venting form. Enter the following flaring/venting
notification information:
Field
Description
Primary Field Contact Information
First Name
Enter the first name of the primary contact person to be reached about the
flaring or venting activity.
Required
Last Name
Enter the last name of the primary contact person to be reached about the
flaring or venting activity. The contact should be based in the field.
Required
Phone Number
Enter the 10-digit phone number of the primary contact person.
Required
Details
3
Estimated Volume
3
Enter the estimated flare or vent volume in 10 m .
Required
Estimated Duration
Enter the estimated duration of the flaring or venting in hours.
Required
3
Max. Rate
3
Enter the estimated maximum rate flaring or venting in 10 m /day.
Required
Enter the flaring and venting emission H2S concentration and select the unit
of measurement. Options are mol/kmol, ppm (parts per million), and percent.
(If ppm or percentage is entered, FIS automatically converts to mol/kmol, the
unit of measurement in the FIS database.)
H2S Concentration
If a venting notification has an H2S concentration greater than zero, you are
asked to confirm that H2S will be in the vented gas. If so, you must contact
the AER Field Centre. A message is also automatically sent to the Field
Centre indicating that a sour gas venting notification was received with the
licence number and date.
Required
Select the start date and time of the flaring or venting from the calendar. This
date cannot be more than 30 days in the future.
Start Date and Time
Required
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Field
End Date and Time
Description
Select the end date and time of the flaring or venting from the calendar.
Required
Flare Approval Number
Enter a flare approval number if required by Directive 060.
Licence
Well
The surface location is automatically entered for well licences. This
can be modified if required.
Facility
The LSD, section, township, range, and meridian are automatically
shown for facilities. This can be modified if required.
Pipeline
Enter the exact location of the flaring or venting.
Field
Flare/Vent Location
Location
LSD
Valid Values
01-16
Required
Section
01-36
Required
Township
001-126
Required
Range
1-30 for W4 and W5, 1-14 for W6
Required
Meridian
W4, W5, W6
Required
Required
Service Rig Contractor &
Number
Reason
Enter the service rig contractor name and rig number if applicable.
From the drop-down list, select the reason for the flaring or venting. Options
are Emergency, Planned Maintenance, Test, and Unplanned Maintenance.
Required
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Field
Public within Notification
Zone
Public Notified
Description
Select Yes to show that there are public residents within the flaring/venting
notification area.
Select No if there are no residents within the boundary defined in Directive
060.
Indicate whether or not the public has been notified of the flaring or venting
operation. You must explain how you have met flaring notification
requirements under Notification Comments.
Required
Resident Objections
Indicate whether or not there are resident objections to the flaring or venting
operation. You must explain the objection(s) and the appropriate solution
under Notifications Comments. If no solution was agreed to, explain the
outcome of the objection (for example, hearing).
Required
Notification Comments
Explain how you have met the flaring reduction requirements for
flaring/venting of gas from conserving facilities (Directive 060), or enter
comments about public notifications/objections. Include as much information
as possible in the Comments field and a secondary contact where possible.
Required
8. Click Submit to AER to submit the flaring or venting notification for validation. If errors are found, you
are prompted to correct them.
A DDS acknowledgement of the submission is shown on the terminal and emailed to the contact if
requested for the DDS login ID. See the online DDS help (User Options/My Profile) for a description
of how to set up the option to receive email confirmation.
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PIPELINE CONSTRUCTION/TEST NOTIFICATIONS
Notifications are submitted to the AER about any pipeline construction and test activity. A notification for a
pipeline licence can report on one or more lines associated with the licence.
You must enter the following information:
primary field contact name and phone number
contractor name and phone number
if the notification is for pipeline construction or testing
start date and time
duration (if applicable)
test substance (if applicable)
a minimum of one segment
associated comments
ADD A PIPELINE CONSTRUCTION/TEST NOTIFICATION
To enter a new pipeline notification:
1. Log on to the DDS system.
2. Click Notification in the DDS menu.
3. Click the New Notification tab in the FIS window.
4. Select the type of licence from the Licence Type drop-down list.
5. Select Pipeline or Liner Construction/Test from the Notification Type drop-down list.
6. Enter the pipeline Licence Number that the new notification applies to. This is a required field.
7. Click Add to open the Notifications – Pipeline Construction/Test form.
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8. Enter the following pipeline notification detail information:
Field
Description
Licensee Contact Information
First Name
Enter the first name of the primary contact person to be reached about the
pipeline activity.
Required
Last Name
Enter the last name of the primary contact person to be reached about the
pipeline activity. The contact should be based in the field.
Required
Phone Number
Enter the 10-digit phone number of the primary contact person.
Required
Contractor Information
Contractor
Enter the name of the contractor.
Required
Phone Number
Enter the 10-digit contractor phone number.
Required
Type of Pipeline Notification
From the drop-down list, select if the pipeline notification is for new line or
pipeline liner construction, new line testing, existing line testing, or
maintenance.
Operation Type
Construction notifications must have a start date. The start date applies to
all pipeline segments selected.
Testing notifications must have a start date, duration in hours, and
substance used in the test. This information applies to all pipeline
segments selected.
Required
Start Date
Enter the date the pipeline construction, testing, or maintenance will start.
Required
Enter the start time for the pipeline construction or testing.
Start Time
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Required
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Field
Duration
Description
Enter the duration of the pipeline testing in hours.
Required if Operation Type is Test
Select one of the following test substances from the drop-down list:
• Water
• Water with freeze-up depressant
Test Substance
• Air
• Inert gas
• Natural gas
• Other (If you select this, explain what the substance is in Comments.)
Required if Operation Type is Test
Pipeline Segments
All pipeline segments are listed. For each segment the following
information is shown.
Tab
Line #
Material
Pipeline Segments
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Description
The pipeline segment number. The line numbers
are sorted in descending order.
The material this segment is made from
Technical
Standard
The technical standard for pipeline construction
Grade
The grade of the pipeline segment specification.
Max
Pressure
The maximum pipeline pressure
Location
The DLS start location of the segment
OD (mm)
The outside diameter of the pipe measured in
millimetres
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Field
Description
Length (km)
Length of this pipeline segment measured in
kilometres
Crossing
Type
The pipeline crossing type if applicable
Seg. ID
The unique ID for the pipeline segment
Status
The pipeline segment status, for example, Permitted
or Operating
Specification
ID
The ID of a set of pipeline specifications that apply
to the segment
At least one line number must be selected
Notification Comments
Notification Comments
Enter any associated comments about the pipeline notification.
Required
9. Click Submit to AER to submit the notification for validation. If errors are found, you are prompted to
correct them.
A DDS acknowledgement of the submission is shown on the terminal and emailed to the contact if
requested for the DDS login ID. See the online DDS help (User Options/My Profile) for a description
of how to set up the option to receive email confirmation.
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NON-MANDATORY OPERATIONAL NOTIFICATIONS
Non-mandatory operational notifications are courtesy notifications for a wide variety oil and gas activities such
as well pit remediation, facility bioremediation, and pipeline corrosion monitoring. They are submitted to the
AER on a discretionary basis and generally require only contact information, start and end dates, and
comments. They are not prioritized for inspection.
Licence Type
Non-mandatory Notification Types
Abandonment
Construction
Facility
Miscellaneous
Non-reportable incident
Turnaround
Abandonment
Corrosion Monitoring
Pipeline
Gas Migration Repair
Miscellaneous
Non-reportable incident
Bioremediation
Completion
Corrosion Monitoring
Gas Migration Repair
Miscellaneous
Well
Non-reportable incident
Pit Remediation
Servicing
Vent Flow Repair
Wellhead Hit
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ADD A NON-MANDATORY OPERATIONAL NOTIFICATION
To enter a new non-mandatory notification:
1. Log on to the DDS system.
2. Click Notification in the DDS menu.
3. Click the New Notification tab in the FIS window.
4. From the drop-down list, select if the notification is for a well, facility, or pipeline licence.
Licence Type
Facility
Description
Any facility licenced by the AER. This includes any
building, structure, installation, or equipment licenced by
the AER and associated with the recovery, development,
production handling, processing, treatment, or disposal of
hydrocarbon-based resources or any associated
substances or wastes.
Note: Sweet single-well facilities have a well licence, not
a facility licence.
Pipeline
Well
Any pipeline licenced by the AER
A well licenced by the AER.
5. Select the type of notification from the Notification Type drop-down list.
Notification Type
Description
Facility Licence
Abandonment
Construction
Miscellaneous
Non-reportable incident
Alberta Energy Regulator
The permanent dismantlement of a facility according to AER
regulations. Abandonment includes any measures required to ensure
that the facility is left in a permanently safe and secure condition.
Construction or licenced facility construction.
Any operational types not identified in this Operational Type list.
Any incident that is not reportable to or under the jurisdiction of the
AER. An example of oil/gas release that is non-reportable is the
3
release of less than 2 m of liquid on the lease.
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Notification Type
Turnaround
Description
Regular facility maintenance at gas plants or batteries.
Pipeline Licence
Abandonment
The permanent dismantlement of a pipeline according to AER
regulations. Abandonment includes any measures required to ensure
that the pipeline is left in a permanently safe and secure condition.
Corrosion Monitoring
The licensee is monitoring pipelines for corrosion using, for example,
weld/vessel x-ray or a smart pig.
Gas Migration Repair
Gas flow outside of the outermost casing string (often referred to as
external migration or seepage).
Miscellaneous
Non-reportable incident
Any operational types not identified in this Operational Type list.
Any incident that is not reportable to or under the jurisdiction of the
AER. An example of oil/gas release that is non-reportable is the
3
release of less than 2 m of liquid on the lease.
Well Licence
Bioremediation
Completion
All operations that are continuously attended subsequent to the drilling
stage and that are necessary to prepare the well to produce.
Corrosion Monitoring
The licensee is monitoring pipelines for corrosion using, for example,
weld/vessel x-ray or a smart pig.
Gas Migration Repair
Gas flow outside of the outermost casing string (often referred to as
external migration or seepage).
Miscellaneous
Non-reportable incident
Pit Remediation
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The biological breakdown (conversion of matter to simpler substances)
in a contained and controlled environment. Examples include land
farms, biocells and biopiles.
Any operational types not identified in this Operational Type list.
Any incident that is not reportable to or under the jurisdiction of the
AER. An example of oil/gas release that is non-reportable is the
3
release of less than 2 m of liquid on the lease.
The reclamation of an existing pit.
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Notification Type
Servicing
Description
Includes all operations that are required to restore or repair a well.
Vent Flow Repair
Restoration of the surface casing vent flow annulus.
Wellhead Hit
Damage to the wellhead with no associated release.
6. Enter the licence number for the notification. This is required information.
Licence Number
Description
A well licence number can have both a one-character prefix and suffix.
These were often used in old well licences. (If a prefix and/or suffix are
not entered, they are filled with spaces.)
Well
The main well licence number is zero-filled to 7 digits. For example, if
you enter the licence number 2407, it is stored in the FIS system as
0002407.
Facility
A facility licence number contains only the number entered and is not
zero-filled.
Pipeline
A pipeline licence number contains only the number entered and is not
zero-filled.
7. Click Add.
8. Enter the following operational notification information:
Field
Description
Contact Information
First Name
Enter the first name of the primary contact person to be reached about
the operation.
Required
Last Name
Enter the last name of the primary contact person to be reached about
the operation. The contact should be based in the field.
Required
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Field
Phone Number
Description
Enter the 10-digit phone number of the primary contact.
Required
Details
Start Date
Enter the start date of the operation. This date must be after the licence
issue date. It also cannot be more than 30 days in the future.
Required
End Date
Service Rig Contractor & Number
Comments
Enter the end date of the operation.
Enter the service rig contractor name and rig number if applicable.
Enter any comments that you want to add to further explain the
notification.
Required
9. Click Submit to AER to submit the notification for validation. If errors are found, you are prompted to
correct them.
A DDS acknowledgement of the submission is shown on the terminal and emailed to the contact if
requested for the DDS login ID. See the online DDS help (User Options/My Profile) for a description
of how to set up the option to receive email confirmation.
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ADD A FACILITY CONSTRUCTION NOTIFICATION
Facility construction notifications identify proposed facility construction and on-production dates for valid
facility licences.
To add a facility construction notification:
1. Log on to the DDS system.
2. Click Notification in the DDS menu.
3. Click the New Notification tab in the FIS window.
4. From the drop-down list, select Facility licence.
5. Enter the following facility construction notification information:
Field
Description
Contact Information
First Name
Enter the first name of the primary contact person to be reached
about the operation.
Required
Last Name
Enter the last name of the primary contact person to be reached about
the operation. The contact should be based in the field.
Required
Phone Number
Enter the 10-digit phone number of the primary contact.
Required
Details
EDCT Code
EDCT Description
Location
Proposed Construction Date
Proposed On-Production Date
Comments
Alberta Energy Regulator
View the Energy Development Category Type Code
View a description of the Energy Development Category Type
View the construction location based on the licence information.
Enter the start date of the construction. Cannot be more than 30 days
in the future. Required
Enter the date that production is expected to start.
Enter any associated comments about the facility construction.
Required
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6. Click Submit to AER to submit the notification for validation. If errors are found, you are prompted to
correct them.
A DDS acknowledgement of the submission is shown on the terminal and emailed to the contact if
requested for the DDS login ID. See the online DDS help (User Options/My Profile) for a description
of how to set up the option to receive email confirmation.
VIEW SUBMITTED NOTIFICATIONS
Note: You can view submitted notifications only if you have the correct permissions. Refer to Appendix A: FIS
Security Roles for more information.
Use Search Submitted Notifications to:
search for notifications submitted for licences your company currently owns and notifications
submitted while you previously owned a licence
view detailed information for each notification
generate a detailed report for a selected notification
SEARCH SUBMITTED NOTIFICATIONS
To search for submitted notifications:
1. Log on to the DDS system.
2. Click Notification in the DDS menu.
3. Click the Search Submitted Notifications tab in the FIS window.
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4. Enter the following notification search criteria:
You must enter at least one of the following search parameters:
Notification ID
Licence Type
Notification Type
Licence Number
Notification From Date
NW Corner Location
Field
Notification ID
Description
Enter the submission ID…
From the drop-down list, select the licence type:
Licence Type
Licence Type
Description
Blank
All licence types
Well
A well licenced by the AER
Facility
Any facility licenced by the AER.
Pipeline
Any pipeline licenced by the AER
Required if Licence Number is entered.
Notification Type
From the drop-down list, select …
The Notification Type is based on the Licence Type selected.
Licence Number
Notification From Date
Enter the licence number. Prefix and suffix fields are used for some old
licence numbers.
Use the drop-down lists to enter the From date to search for notifications.
Required
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Field
Notification To Date
Description
Use the drop-down lists to enter the To date to search for notifications.
Required
Enter the following NW corner location information:
Field
Description
Enter the DLS section. Valid values are 1 to 36.
Sec
If Section is entered, you must also enter Township, Range, and
Meridian
NW Corner Location
Twp
Enter the DLS township. Valid values are 1 to 126.
Required
Rge
Enter the DLS range. Valid values are 1 to 30.
Required
Mer
Enter the DLS meridian. Valid values are 4, 5, and 6.
Required
Enter the following SE corner location information:
Field
Description
Enter the DLS section. Valid values are 1 to 36.
Sec
If Section is entered, you must also enter Township, Range, and
Meridian
Twp
Enter the DLS township. Valid values are 1 to 126.
Required
SE Corner Location
Rge
Enter the DLS range. Valid values are 1 to 30.
Required
Mer
Enter the DLS meridian. Valid values are 4, 5, and 6.
Required
Optional but requires a NW corner
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Field
Exclude Currently Owned
Licences
Description
Select this checkbox to search for all notifications for licences your company
previously owned. Only notifications made while you were owner of the
licence are listed.
One of Previously Owned licences must be selected.
Exclude Previously Owned
Licences
Select this checkbox to search for notifications for licences currently owned by
your company.
One of Currently Owned Licences must be selected.
EXAMPLE DLS SEARCHES
Location
Inspections Found
All notifications in section 17-045-07 W5
All notifications in township 045-05 W4
Area scan to find all notifications from the NW corner 28043-08W5 to the SE corner of 01-041-07W5
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VIEW SUBMITTED NOTIFICATIONS
Notifications are sorted by Notification Date & Time.
View the following information in the View Submitted Notifications results window.
Field
Description
Licence Type
Licence Number
The licence number for the current notification. Click this to view a report of this
notification.
Current Licensee
The BA code and name of the current licensee.
Licensee at Notification
The licensee when the notification was first submitted.
Notification Type
The type of notification, for example, Well Drilling Activity.
Notification Date
The date the notification was submitted to the AER.
Creation Date
Location
The date the notification was originally created.
The surface location of the licence in the format LSD/Sec/Twp/Rge/Mer.
Contact Name
The first and last names of the contact entered on the notification.
Contact Phone
The 10-digit contact phone number entered on the notification.
Field Centre
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Licence Type associated with the Notification
The Field Centre for the location entered on the notification.
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SUBMITTED NOTIFICATION REPORT/DATA EXTRACT
The search for submitted notifications shows different types of notifications and a detailed report is generated
for each type.
Report
Description
Drilling Activity Notification report
Report of licence and notification information, drilling activity and drilling
waste details, and notification comments.
Flaring/Venting Notification report
Report of licence and notification information, flaring or venting details,
and notification comments.
Operational Notification report
Report of licence and notification information, operational details, and
notification comments.
Facility Construction Notification report
Pipeline Notification report
Report of licence and notification information, facility construction details,
and notification comments.
Report of licence and notification information, pipeline details including
pipeline segment information, and notification comments.
PRINT AND SAVE REPORTS
In the Adobe Reader window click Print on the reporting toolbar to open a Print window where you select the
printer, print range, and number of copies of the report you want to copy.
You can also save the report as an Adobe .PDF file or export the information the information in the grid to a
.TXT text file.
UPDATING/DELETING SUBMITTED NOTIFICATIONS
Licensees or their delegates with appropriate permissions can update or delete a Submitted Notification (refer
to Appendix A: FIS Security Roles for information on security permissions).
Note: If you do not have the correct permissions, your Comp. Master Security Administrator (CMSA) must
add the appropriate role to your profile. The required DDS security role, called Update/Delete Field
Surveillance Notification, allows you to:
Search Submitted Notifications
Update a Submitted Notifications
Delete a Submitted Notifications
For all Notifications except Gas Emissions, you can modify a Submitted Notification up until 48 hours from the
operation Start Date.
For Gas Emissions Notifications, you can modify a Submitted Notification up until 48 hours from the operation
End Date.
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TO UPDATE OR DELETE A SUBMITTED NOTIFICATION
SEARCH FOR THE SUBMITTED NOTIFICATION YOU WANT TO UPDATE/DELETE:
1. Log on to the DDS system.
2. Click Notification in the DDS menu.
3. Click the Search Submitted Notifications tab in the FIS window.
The results window will appear with modifiable notifications highlighted in green.
4. Click the Notification ID of the record you want to update.
The details will appear in the details window.
TO UPDATE THE SELECTED NOTIFICATION
1. Click the Update button at the bottom of the details window.
2. The Details window will refresh. Click the Details tab.
3. Make your updates.
4. When you are done, click the Submit to AER button.
TO DELETE THE SELECTED NOTIFICATION
1. Click the Delete button at the bottom of the details window.
2. Enter a reason for deleting the notification record.
3. When you are done, click the Submit to AER button.
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NOTIFICATION REPORTS
Notification Reports provides three reports with the following information:
Report
Description
Drilling Activities with Late Notification Date / Time
List of your company drilling activities that have not been reported
to the AER within 12 hours after commencement as required by
the Oil and Gas Conservation Regulations.
Pipeline Test with No Construction Notification
List of your company pipeline segments with test notifications that
do not have a corresponding construction notification.
Wells with TOUR Report Spud Date and No
Drilling Activity Notification
List of your company wells that have a tour report spud date but
do not have an AER Field Surveillance drilling activity start date
for the licence number, i.e., spuds that have not been reported to
AER.
VIEW RELEASE INCIDENTS
Note: You can view release incidents only if you have the correct permissions.
Use View Release Incidents to:
search for release incidents submitted for current and previously owned licences to your company
view detailed information for each release incident
generate a detailed report for a selected release incident
Note: only incidents with an associated well, facility or pipeline licence will be accessible via DDS.
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SEARCH RELEASE INCIDENTS
Enter the following release incident search criteria:
You must enter at least one of the following search parameters:
Incident Number
Licence Type
Licence Number
Incident From Date
NW Corner Location
Specified Enactment Type
Specified Enactment Number
CIC Reference Number
Field
Incident Number
Description
Enter the Incident Number.
From the drop-down list, select the licence type:
Licence Type
Licence Type
Description
Blank
All licence types
Well
A well licenced by the AER
Facility
Any facility licenced by the AER.
Pipeline
Any pipeline licenced by the AER
Required if Licence Number is entered.
Licence Number
Incident From Date
Enter the licence number. Prefix and suffix fields are used for old licence numbers.
Use the calendar to enter the From Date to search for notifications. The default is the
current date less 3 months.
Required
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Field
Incident To Date
Description
Use the calendar to enter the To date to search for notifications. The default is today’s
date. The From and To date cannot exceed 12 months.
Required
Specified Enactment Type
Specified Enactment
Number
CIC Reference Number
Select from the drop down list select the desired Specified Enactment Type (EPEA, MSL,
LOC, Water Act, etc)
Enter the Specified Enactment Number associated to the incident record.
Enter the CIC Reference Number associated to the incident record.
Enter the following NW corner location information:
Field
Description
Sec
Enter the DLS section. Valid values are 1 to 36.
If Section is entered, you must also enter Township, Range, and Meridian
Twp
Enter the DLS township. Valid values are 1 to 126.
Required
Rge
Enter the DLS range. Valid values are 1 to 30.
Required
NW Corner Location
Mer
Enter the DLS meridian. Valid values are 4, 5, and 6.
Required
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Field
Description
Enter the following SE corner location information:
Field
Description
Sec
Enter the DLS section. Valid values are 1 to 36.
If Section is entered, you must also enter Township, Range, and Meridian
Twp
Enter the DLS township. Valid values are 1 to 126.
SE Corner Location
Required
Rge
Enter the DLS range. Valid values are 1 to 30.
Required
Mer
Enter the DLS meridian. Valid values are 4, 5, and 6.
Required
Optional but requires a NW corner
Exclude Currently Owned
Licences
Select this checkbox to search for all incidents for licences your company previously
owned.
Exclude Previously Owned
Licences
Select this checkbox to search for incidents for licences currently owned by your
company.
Click Search to apply the search criteria entered and list the results in the Search Notifications Results
window. (Click Reset to clear all search fields and re-enter criteria.)
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VIEW RELEASE INCIDENTS
Release Incidents are sorted by Location and Incident Date.
View the following information in the View Release Incidents results window, also known as the Results Grid.
This grid has a sorting feature so users can sort their results by any of available columns shown in the grid.
Field
View Report
Incident Number
Location
Licence Number
Description
Click the PDF icon to launch a copy of the detailed release report (RR8201).
The FIS release incident number.
The surface location of the licence or incident in the format LSD/Sec/Twp/Rge/Mer.
The licence number associated with the release incident.
Incident Date
The date the release incident was first reported.
Facility Type
The type of facility associated with the release incident.
Cause
Closed Date
The reported cause of the release incident.
Shows if all mandatory and required information has been received for the incident and
a Completion Date assigned.
RELEASE INCIDENT REPORT
The Release Incident report (RR8201) can be accessed by clicking the PDF icon displayed in the Results
Grid. The report contains the following release incident information.
Field
Description
General Detail
Incident Number
Licence Number and Type
The unique number assigned to the incident.
The licence number and type associated with the release incident.
The type of facility associated with the release incident if applicable.
Facility Type
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Field
Surveillance EDCT
Description
The Field Surveillance superset of the licence energy development category type for
the licence at the time of notification.
Licence Location
The licence location for the release incident.
Incident Location
The DLS surface location of the release incident.
Strike Area
IRRP Unregulated Event
The strike area for the entered licence.
Shows if the release incident has an unknown origin or is caused by an event such as
fire, explosion, or flood and does not result in a release of product. Unregulated events
require that the ERG be contacted.
Licensee Code/Name
The BA code and name of the current licensee.
Operator Code/Name
The BA code and name of the current operator (blank indicates that the operator is not
known).
CIC Reference Number
Incident Date/Time
Notification Date/Time
The date and time of the release.
The date and time that the AER was notified of the release incident.
Field Centre
The field centre that has responsibility for the incident (based on DLS location).
AER Contact
The AER contact person for the release incident.
Assessed
Data Complete
Incident Complete Date
Latitude
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The CIC Reference Number associated to this incident record.
Shows if the incident has been reviewed.
Shows if all mandatory and required information has been received for the incident
and a Completion Date assigned.
The date the release incident was completed.
The latitude of the incident. Well latitude/longitudes are taken from the well table. The
facility latitude/longitude is the entrance to the facility; a calculated latitude/longitude
(where an actual value is not available) is the centre of the LSD. The pipeline
latitude/longitude is the incident source; a calculated latitude/longitude is the centre of
the LSD of the first segment from location.
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Field
Description
Longitude
View the longitude of the incident. Well latitude/longitudes are taken from the well
table. The actual facility latitude/longitude is the entrance to the facility; a calculated
latitude/longitude (where an actual value is not available) is the centre of the LSD. The
actual pipeline latitude/longitude is the incident source; a calculated latitude/longitude
is the centre of the LSD of the first segment from location.
Actual Lat/Long
Yes shows that actual latitude/longitude are used. No shows that these are calculated
values.
Legacy Reporting ID
The reporting facility ID used to identify converted ENV data that may not have a
licence number.
Associated Specified
Enactments - Type
Displays the type of Specified Enactment associated to this release incident.
Associated Specified
Enactments - Number
Displays the Specified Enactment number associated to this release incident.
Contact Information
First Name
The incident contact’s first name.
Last Name
The contact’s last name.
Phone
Third Party Type
Third Party Code/Name
Environmental Contractor
Phone
The 10-digit area code and phone number of the contact.
The type of third party - AER Licenced, Non Licenced, Public, Vandalism, and
Unknown.
The BA Code and name of the third party.
The name of the environmental contractor if applicable.
The environmental contractor’s 10-digit telephone number.
Referred By
The agency that referred the release to the AER jurisdiction if applicable.
Referred To
The agency jurisdiction that the AER referred the release to.
ERG Contacted
Alberta Energy Regulator
The Emergency Response Group has been contacted regarding this release incident.
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Field
Description
The emergency level.
Level
Description
0
Information is not forwarded to the Field Surveillance Management Team
(FSMT), or the Emergency Response Group (ERG).
1
There is no danger outside company property or right-of-way. The
situation can be handled entirely by company personnel.
• immediate control of the hazard/source is possible
• no threat to public
• minimal environmental impact
•
Emergency Level
2
little or no media interest
The potential exists for the emergency to extend beyond company
property, therefore, the following must be alerted and kept informed of the
situation
• municipal services, police, fire, and other emergency services
• provincial gov’t, AER, INFRAS, and AENV
3
• uncontrolled hazard
• public safety jeopardized
• significant on-going environmental impact
• significant media interest
• immediate municipal and provincial gov’t involvement
• assistance from outside parties required
Agencies Notified
The name of agencies notified and the date/time the notification was made.
Volumes
Release Start Date/Time
The start date and time of the release.
Release End Date/Time
The end date and time of the release.
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Field
Duration
Substance Category Type
Description
The length of the release.
The type of substance released.
Volume Released
The volume of the substance released. This volume is the operator’s best estimate of
total volume and estimate of oil/water/gas split in case of emulsion. Gas is measured
3 3
3
in 10 m ; liquids and solids in m . If the released volume is minimal record 0.1 (the
smallest acceptable value).
Volume Recovered
The volume of spill fluids recovered only. This does not include run off or flush fluids.
3 3
3
Gas is measured in 10 m ; liquids and solids in m .
Shipped to Licence
The licence number of the installation receiving the recovered liquids or solids. The
licence number must exist in the AER facility installation table.
Code
Description
LANDFILL
Land fill
SASK
Saskatchewan
WASTE
CMP
Waste Component (Eco-pit)
WM###
Oilfield Waste Management approval number (See AER Approved
Oilfield Waste Management Facilities).
Disposed To Licence
Impact Detail
Release Offsite
Sensitive Environment
H2S Concentration
Alberta Energy Regulator
Shows if any portion of a spill has extended off of an oil or gas lease. A spill is
considered off-lease only when it extends beyond the legal lease boundaries,
regardless of whether the area is being used by the operator or not. All pipeline rightof-ways are off lease.
Shows if this is a sensitive environment (see Government of Alberta, Sustainable
Resource Development).
The H2S concentration measured in mol/kmol.
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Field
Description
Area Affected
The affected area covers more than 1000 sq. m., between 100 and 1000 sq. m., or is
less than 100 sq. m.
Environment Affected
The type of environment affected - Air/Land, Muskeg/Stagnant Water, Flowing Water.
Wildlife/Livestock Affected
The impact on wildlife or livestock - No impact, Habitat Affected or Animal(s) injured.
Public Affected
Property Damage
Equipment Loss
Number Evacuated
The impact on the public - No effect/normal notification or Public notified/potential
hazard/Evacuation ordered.
The degree of property damage - Minor or no property damage, Substantial impact, or
Extensive impact.
The amount of equipment loss - Minor or no equipment loss, Substantial loss, or
Extensive loss.
The number of persons evacuated. 0 indicates that this is not applicable.
Injuries
The number of human injuries as a result of the incident if any.
Fatalities
The number of human fatalities as a result of the incident if any.
Release Priority
Jurisdiction Category & Type
The calculated priority based on an AER internal ranking of incident attributes.
The jurisdiction category (Crown, Freehold, or Other), and the detailed corresponding
type.
Incident Cause
Cause of Incident Cat &
Type
Failure Type
The cause of the incident category and type.
The release failure type.
Response Evaluation
Response Date
Overall Response Result
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The date of the response evaluation.
The overall inspection status.
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Field
Response Category
Result
Response Item
Description
The category for the response investigation item.
The response for the investigation item - Satisfactory, Low or High.
The response investigation item.
Remediation
Release Cleanup Date
Biodegradation Required
The date the release cleanup is completed. The date must fall between the incident
date and the current date.
Shows if biodegradation is required.
Biodegradation
Site Licence Type
Site Licence Number
Site Location
Shows if the biodegradation is for a well, pipeline, or facility site licence.
The site licence number.
The DLS site location.
Treatment Type
Shows if the biodegradation treatment type is biocell, biopile, or landfarm.
Complete Date
The date the biodegradation is complete.
Pipeline Detail (if applicable)
Pipeline From/To Locations
Segment Line Number
Segment ID
The From and To locations for the pipeline segment.
The segment number for the pipeline release incident.
The unique segment number.
Shows if the damage is Leak, Rupture, or Hit.
Damage Type
Normal Operating Pressure
Alberta Energy Regulator
Hit is only shown when the cause is damage by others and there is no product
released. If product is released as a result of contact damage, Rupture shows
catastrophic releases and Leak shows associated spills.
The normal operating pressure of the line measured in kPa.
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Field
Test Failure
Description
Shows if a failure occurred while the line was being pressure tested. This applies to
both initial testing of new lines and re-qualification of old lines.
Cathodic Protection
Shows if cathodic protection has been installed. All buried steel or aluminum pipelines
must be cathodically protected within one year following completion of construction,
unless otherwise authorized by the AER.
Corrosion
Mitigation/Monitoring
Program
The pipeline has internal mitigation program. This includes pigging programs, but not
pipe lining.
External Coating
External Coating Type
Retest Segment
Repair Pre-tested
The pipeline has external coating.
The type of external coating; for example, Yellow Jacket.
The pipeline must be retested after the line repair is made. This is required for
corrosion failures, unless otherwise approved by the pipeline inspector.
A pre-tested pipe section has been used to make the line repair if a retest of the line is
not required.
Sleeve Repair Status
The repair status - Permanent or Temporary.
Licence Amendment
Required
Indicates if a licence amendment is required.
Sleeve Repair Type
The type of repair used on pipeline; for example, Steel Reinforcement.
Pipeline Specification
Substance Category
Licenced H2S Content
Pipe Material
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The primary substance that the pipeline carries.
The hydrogen sulphide content of the pipeline substance measured in mol/kmol.
The pipe manufactured material.
Pipe Type
The pipe type as stated on the licence. Type is the standard to which the pipe was
manufactured (API, ASTM, or CSA).
Pipe Grade
The pipe grade as stated on the licence.
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Field
Outside Diameter
Pipe Wall Thickness
Joint Method
Internal Protection
Max. Operating Pressure
Pipe Stress Level
Segment Status
Segment Crossing Type
Description
The outside diameter of the pipe measured in mm.
The wall thickness of the pipe measured in mm, as stated on the pipeline licence.
The joint type stated on the licence (Directive 056).
The internal coating method as approved on the licence (Directive 056).
The maximum operating pressure of the pipe measured in kPa.
The stress level of a pipe. This is a percent of yield strength.
The code identifying the status of a pipeline segment.
The type of surface or water crossing that a segment required, if any.
Segment Length
The length of the segment measured in kilometers.
Previous Segment Releases
The calculated value of previous segment releases.
Last Occurrence Year
Original Licence Issue Date
The year of the last construction, test, or status change of the pipeline.
The date the pipeline licence was originally issued.
VIEW/FOLLOW-UP SURVEILLANCE INSPECTIONS
Note: You can only View/Follow-up Surveillance Inspections if you have the appropriate permissions.
Use View/Follow-up Surveillance Inspections to:
search for inspections on well, facility or pipeline licences or to search for inspections on Coal Mine
Numbers, Oil Sands Approvals or Waste Management Facility Approvals your company currently
owns and inspections performed on previously owned licences.
view detailed information for each inspection
submit comments on non-compliant inspection(s)
submit a follow-up notification for inspection(s) where you have completed required follow-up
manage inspection notification email contacts and distribution lists
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SEARCH INSPECTIONS
Enter the following inspections search criteria:
You must enter at least one search parameter.
Field
Description
From the drop-down list, select the licence type:
Licence Type
Description
Blank
All licence types
Well
A well licenced by the AER
Facility
Any facility licenced by the AER.
Pipeline
Any pipeline licenced by the AER
Licence Type
Licence Number
Enter the licence number. Prefix and suffix fields are used for old well licence numbers.
Required if Licence Type is selected
From the drop-down list, select the licence type:
Mine No. /
Approval Type
Description
Mine No. / Approval Type
Blank
Waste Mgmt
Facility
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All Mine No. / Approval Types
Any Waste Management Approval Number issued by the AER.
(Example: WM 456)
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Field
Description
Any Oil Sands Mine approval issued by the AER.
Oil Sands Mine
Note: This refers to the approval issued for the entire mine
site/scheme
Any Mine No. issued by the AER.
Coal Mine
Note: This refers to the mine number issued for the entire mine
site. Not a basic permit or licence issued for operations within a
mine site.
Inspection Group
From the drop-down list, select the inspection category. Inspection categories are coal
mine, drilling operations, drilling waste, gas facility, oil facility, oil sands mine, pipeline,
waste management facility, well service operations, wellsite inspection.
Inspection Result
From the drop-down list, select inspection result. Satisfactory, Low Risk, High Risk.
Field Centre
From the drop-down list, select the Field Centre with jurisdiction for the inspection.
From Date
To Date
Select the date to search for inspection information from the calendar.
Select the date to search for inspection information to from the calendar.
Specified Enactment
Type
Select from the drop down list select the desired Specified Enactment Type (EPEA, MSL,
LOC, Water Act, etc.)
Specified Enactment
Number
Enter the Specified Enactment Number associated to the inspection record.
CIC Reference Number
Enter the CIC Reference Number associated to the inspection record.
Enter the following NW corner location information:
Field
Description
Sec
Enter the DLS section. Valid values are 1 to 36.
NW Corner Location
If Section is entered, you must also enter Township, Range, and Meridian
Twp
Enter the DLS township. Valid values are 1 to 126.
Required
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Field
Description
Rge
Enter the DLS range. Valid values are 1 to 30.
Required
Mer
Enter the DLS meridian. Valid values are 4, 5, and 6.
Required
Enter the following SE corner location information:
Field
Description
Sec
Enter the DLS section. Valid values are 1 to 36.
If Section is entered, you must also enter Township, Range, and Meridian
Twp
SE Corner Location
Enter the DLS township. Valid values are 1 to 126.
Required
Rge
Enter the DLS range. Valid values are 1 to 30.
Require
Mer
Enter the DLS meridian. Valid values are 4, 5, and 6.
Required
Optional but requires a NW corner
Exclude Currently Owned
Licences
Select this checkbox to search for all inspections for licences your company previously
owned.
Previously Owned Licences must be selected
Exclude Previously
Owned Licences
Select this checkbox to search for inspections for licences currently owned by your
company.
Currently Owned Licences must be selected
Outstanding Follow-ups
Only
Select this checkbox to search for your company licences where enforcement action has
not yet been taken are listed.
Click Search to apply the search criteria entered and list the results in the Search Inspections: Results
window. (Click Reset to clear all search fields and re-enter criteria.)
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View the following information in the Search Inspections results window, also known as the “Results Grid”.
This grid has a sorting feature so users can sort their results by any of available columns shown in the grid.
Field
Description
View Report
Click the PDF icon to launch a copy of the detailed inspection report (IR1000). PDF report
displays all details regarding the inspection including comments.
View Comments
Click the “View” link to launch a PDF report showing only the comments associated with
that inspection. If the Result Grid displays N/A, there are no comments logged within the
inspection record.
Result
Displays the overall result of the inspection. (see Directive 019: AER Compliance
Assurance-Enforcement for a description of the new AER compliance process and risk
types)
Displays either a “Follow Up / Add Comment” icon
Submit Follow Up / Add
Comment
Comment” icon
or N/A. If the “Follow Up / Add
appears, user can click this icon to access the “Follow Up / Add
Comments” screen. If N/A appears, users are unable to submit any follow up information
or add comments of that inspection record.
Follow Up Due Date
The deadline date on which a Follow Up must be submitted to the AER.
Follow-up Complete
The date on which the Follow Up was submitted by the licensee.
Licence Number
Approval
Current Licensee
Licensee at Inspection
Location
Inspection Category
Date
Alberta Energy Regulator
The licence number for the current inspection.
The Mine No. / Approval for the current inspection.
The BA code and name of the current licensee
The licensee when the inspection was conducted
The surface location of the licence in the format LSD/Sec/Twp/Rge/Mer
Inspection categories are coal mine, drilling operations, drilling waste, gas facility, oil
facility, oil sands mine, pipeline, waste management facility, well service operations, well
site inspection.
The date the original inspection was performed. Also known as the Inspection Date.
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Field
Facility Type
Description
The type of facility the inspection was conducted on.
SUBMIT FOLLOW-UP
If a site is found to be in noncompliance, as the licensee you are required to fix the problem within a specified
period.
You can then use FIS Inspections to notify the AER that the site issues identified during the
inspection/investigation have been resolved by indicating your Follow Up is complete. If fixing the problem is
the only AER requirement, the inspection will be closed by AER staff. If outstanding issues are unresolved
(re-inspection required, enforcement, licence amendment, etc.) and further action is required, the notification
lets the inspector know that the site work is complete and a review of the inspection/investigation is required.
The overall inspection will be completed/closed by AER staff after all issues are resolved.
If you have inspections that require Follow Up corrections, you can locate them in the View Inspections
search window and notify the AER that you have completed the follow-up requirements.
Comments can be submitted even after follow-up has been submitted, until closed by an inspector.
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MANAGE INSPECTION CONTACTS
After an inspection has been conducted, the licensee is notified of the inspection results. Summaries of
inspection results for any inspections during the previous 24 hour period are automatically sent to licensee
contact(s) via email.
Different licensee contact or distribution lists can be assigned for different inspection categories. This
information is entered in the Manage Contacts screen.
Note: Your corporate DDS Administrator has access to and maintains contact information.
To manage contact information:
1. Log on to the DDS system.
2. Click Inspections in the DDS menu.
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3. Click the Manage Inspection Notification Contacts tab in the FIS window.
The Manage Inspection Contacts screen will open.
4. For each type of inspection, enter the following information:
Field
Description
First Name
The first name of the contact person
Last name
The last name of the contact person
Phone Number
The 10-digit phone number of the contact
The email address of the contact.
If you wish to enter multiple email addresses, the email addresses must be separated
by a comma with no spaces, as illustrated by the following example:
Email Address
[email protected],[email protected],[email protected]
The number of email addresses is limited to a maximum of 128 characters per field.
Note: Using your email service, you can forward the AER notification to an internal
distribution list if required.
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Security Role
Comp Master Security
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Sub FSv Notification1
Y
Y
Y
Upd Field Inspection
Y
Y
Upd Field Inspection (DDS
Role Admin)
Y
Y
Vw FS Enforcement Rpt
Vw FSurv Enforcement
Vw FSv Incidents
Vw FSv Notification1
Upd Fsv Notification1
Alberta Energy Regulator
Y
Y
Y
Y
View Incident
View report:
Release Incidents - Licensee
View report: Provincial
Enforcement History
View report: Surveillance Compliance
Delete Notification
Submit Follow Up Inspection
Update Submitted Notification
Manage Contacts
Search Notification
View Report: Inspection
Manage Draft Notification
View inspections
Add Notification
View Report: Notification Details
Draft Notification
FIS Web User Guide
APPENDIX A: FIS SECURITY ROLES
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Note 1: These roles can be assigned to delegates.
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APPENDIX B: CONTACTS
Contact the FIS Administrator for business issues during normal business hours at (403) 297-4845, or by
email at [email protected] anytime.
Contact the DDS Administrator at (403) 297-8696 for DDS issues during normal business hours or by email at
[email protected] anytime.
The Field Centres also provide support during normal business hours. Their locations, phone and fax
numbers, and email addresses are listed at www.aer.ca under the Contacts tab.
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