Electra Elite IPK II Attendant User Guide

Electra Elite IPK II Attendant User Guide
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Attendant User Guide
Table of Contents
ELITE IPK TELEPHONES......................................................................1
GENERAL INFORMATION ....................................................................2
ATTENDANT ADD-ON CONSOLE ........................................................3
Answering Calls......................................................................... 3
Transferring Calls ...................................................................... 3
Placing Internal Calls ................................................................. 4
Placing Calls to Call Arrival Keys............................................. 4
Placing Outgoing Calls .............................................................. 4
NIGHT TRANSFER..................................................................................5
TRUNK TO TRUNK TRANSFER.............................................................6
MESSAGE WAITING...............................................................................6
CODE RESTRICTION, DIAL BLOCK ....................................................7
PAGING ...................................................................................................7
Paging Using the Direct Paging Access Key............................. 7
Paging Using the Access Code .................................................. 8
DIRECT INWARD SYSTEM ACCESS (DISA).........................................9
RECORDING VOICE PROMPTS .........................................................11
PROGRAMMING SYSTEM SPEED DIAL ............................................13
CLOCK/CALENDAR SETTING ............................................................14
1
2
ELITE IPK TELEPHONES
1
2
IPK DCR Console with DSS/BLF
Legend:
1
DSS keys (Direct Station
Selection) or CO keys
(Central Office Lines)
2
Status Indicators
1
GENERAL INFORMATION
The following should be considered when reviewing this Attendant User
Guide:
•
Attendant console keys can be assigned as Direct Station Selection/Busy
Lamp Field (DSS/BLF), Call Arrival/Virtual Extensions, central office lines
or selected features.
•
Refer to the Multiline Telephone User Guide for additional information on
telephone operation.
•
All operational instructions assume Prime Line Pickup is assigned to
intercom dial tone and Ringing Line Preference is assigned.
•
All access codes listed are standard; some may vary based on system
assignment.
•
Access to many features is based on system assignments. Not all
features may be available from your telephone.
•
The telephone display provides useful call processing information such as
trunk access, recall indication, feature confirmation, etc.
2
ATTENDANT ADD-ON CONSOLE
Answering Calls
When CO incoming ringing occurs:
1. Lift the handset.
2. Converse and process the call.
Transferring Calls
With a call in progress:
1. Press Transfer on the Multiline Terminal.
2. Press DSS/BLF key for the desired station.
3. Voice announce after the tone burst.
OR
Wait for the ringing call to be answered.
4. Hang up.
Note 1:
Pressing Transfer immediately after the DSS key will result in
an unscreened ring transfer or camp-on.
Note 2:
If the called station is busy or unanswered, press the flashing
Line key, Call Appearance key, or Conf key (internal calls) to
return to the original party.
Note 3:
Unanswered camp-ons and unscreened transfers will recall to
the attendant telephone.
3
Placing Internal Calls
To make a call within the organization:
1. Lift the handset.
2. Press the DSS/BLF key on the Attendant Add-On Console.
3. Voice announce after the tone burst.
OR
Wait for the ringing call to be answered.
Note 1: When calling a multiline telephone, dialing 1 after the station
number will change the ringing to voice or voice to ringing.
Note 2: To directly access a personal voice mailbox, dial 8 after dialing
the station number.
Placing Calls to Call Arrival Keys
To make a call using Call Arrival Keys:
1. Lift the handset.
2. Press DSS/BLF key on the Attendant Add-On Console
representing a Call Arrival key.
3. Wait for the ringing call to be answered.
Placing Outgoing Calls
To place an outside call:
1. Lift the handset.
2. Press an idle CO Line key on the Attendant Add-On Console.
3. Dial the telephone number.
4. Converse.
4
NIGHT TRANSFER
To activate Night Service by using programmable keys:
1. Press Night Service key (Service Code 751:09 + Mode code
number below).
1 = Day 1 Mode
2 = Night 1 Mode
3 = Midnight 1 Mode
4 = Rest 1 Mode
5 = Day 2 Mode
6 = Night 2 Mode
7 = Midnight 2 Mode
8 = Rest 2 Mode
To activate Night Service by dialing codes:
1. At a Multiline Terminal, press the Speaker key.
2. Dial 718.
To change a different group’s mode, dial 618 + the group number
(01~32).
3. Dial Night Service Code:
1 = Day 1 Mode
2 = Night 1 Mode
3 = Midnight 1 Mode
4 = Rest 1 Mode
5 = Day 2 Mode
6 = Night 2 Mode
7 = Midnight 2 Mode
8 = Rest 2 Mode
4. Press Speaker key or hang up.
Note: When programmed for Automatic Night Service, the system will enter/
exit the assigned mode at the pre-programmed times.
5
TRUNK TO TRUNK TRANSFER
With an outside call in progress:
1. Press the Transfer key.
2. Dial the trunk access code, i. e. 9.
3. Dial the telephone number and wait for an answer.
4. Press the Transfer key.
5. Replace the handset.
Note: Once established, a trunk to trunk connection cannot be re-entered.
MESSAGE WAITING
To leave a Message Waiting:
1. Call busy or unanswered extension.
2. Dial 0 or press Message Waiting key (Service Code 751: 38).
3. Hang up.
Note:
The called station, the MW LED lights.
To cancel the Messages Waiting you have left at a specific extension:
1. Press the Speaker key.
2. Dial 771.
3. Dial number of extension you do not want to have your messages.
4. Hang up.
6
CODE RESTRICTION, DIAL BLOCK
To set Dial Block for another extension:
1. Press the Speaker key.
2. Dial 601 (default).
3. Dial the 4-digit Dial Block code (as set in programming).
4. Dial the extension number to blocked.
5. Dial 1.
Note:
Confirmation tone is heard.
6. Press the Speaker key or replace the handset to hang up.
To release Dial Block for another extension:
1. Press the Speaker key.
2. Dial 601.
3. Dial the 4-digit Dial Block code.
4. Dial the extension number to be released from Dial Block.
5. Dial 0.
Note:
Confirmation tone is heard.
6. Press the Speaker key or replace the handset to hang up.
PAGING
Paging Using the Direct Paging Access Key
To make the page:
1. Lift the handset.
2. Press the Direct Paging Access key.
3. Page.
4. Wait for the Meet-Me Answer or replace the handset.
7
Paging Using the Access Code
To make an Internal Page announcement:
1. Press the Speaker key or lift the handset.
2. Dial 701 and the Paging Zone number (00~64).
Note:
Dialing 00 calls All Call Internal Paging.
- OR Dial *1 and the Combined Paging Group code 1~8 or 0 (for
Internal/External All Call).
Note:
Display indicates the Combined Paging as an External Page.
Note:
If the Internal Page Zone is busy or if there are no extensions in
a page group, the page will be announced as an External Page
only.
3. Make announcement.
4. Wait for the Meet-Me Answer, or replace the handset or press
Speaker to hang up.
To Page an external zone:
1. Press the Speaker key or pick up the handset.
2. Dial 703 and the External Paging Zone code (1~8 or 0 for All Call).
- OR Dial *1 and the Combined Paging Group code (1~8 or 0 for
Internal/External All Call).
Note:
Display indicates the Combined Paging as an External Page.
Note:
If the Internal Page Zone is busy or if there are no extensions in
a page group, the page may be announced as an External
Page only.
3. Make Announcement.
4. Wait for the Meet-Me Answer, or replace the handset or press
Speaker to hang up.
8
DIRECT INWARD SYSTEM ACCESS (DISA)
To place a DISA call into the system (from an offsite DTMF type telephone):
1. Dial the telephone number that rings the DISA trunk.
2. Wait for the DISA trunk to automatically answer with a unique dial
tone.
3. Dial the 6-digit DISA password (access code).
4. Wait for a second unique dial tone.
5. Dial an extension.
- OR Dial 9 for Trunk Group Routing or ARS.
OR Dial Alternate Trunk Route Access Code (if enabled).
OR Dial 704 + a trunk group number (1~100) for an outside call.
OR Dial #9 + a trunk number (1~200) for an outside call.
OR Dial #2 + Common Abbreviated Dialing bin number.
OR Dial 0 for the operator.
OR Dial 701 + an Internal Paging Zone number (0, 1~9, 00, 01~64).
OR Dial 703 + an External Paging Zone number (1~8 or 0 for All Call).
OR Dial 710 + a busy extension number to barge in to a call.
9
To forward an extension’s calls using a DISA call into the system (from
an offsite DTMF type telephone):
1. Dial the telephone number that rings the DISA trunk.
2. Wait for the DISA trunk to automatically answer with a unique dial
tone.
3. Dial the 6-digit DISA password (access code).
4. Wait for a second unique dial tone.
5. Dial the Call Forward service code (as defined in Program 11-1101 through 11-11-05).
6. Dial the number of the extension to be forwarded.
7. Dial 1 to set Call Forwarding or 0 to cancel Call Forwarding.
8. Dial the extension number to which the calls will be forwarded.
To use the Continue code to extend a DISA call:
1. An external call connects to an external number (either by
transferring with Tandem Trunking or by DISA caller).
2. After the system programmed time (Program 25-07-07), a warning
tone is heard and the user dials the Continue code (Program 2028-01) to extend the conversation.
3. After the system programmed time (Program 20-28-03), the
warning tone is heard again. After the programmed time (Program
25-07-08), the call is disconnected if the Continue code is not
dialed again.
10
RECORDING VOICE PROMPTS
To record a VRS message:
1. Lift the handset.
2. Dial 616.
3. Dial 7 (Record).
4. Dial the VRS message number you want to record (01~48).
5. When you hear, “Please start recording” followed by a beep, record
your message.
Note:
Normally, your message cannot exceed 16 seconds. If you
hear, “Recording finished,” you have exceeded the allowed
message length.
6. Press # to end recording.
- OR Hang up to save the message.
To listen to a previously recorded VRS message:
1. Press Speaker key.
2. Dial 616.
3. Dial 5 (Listen).
4. Dial the VRS message number to which you want to listen (01~48).
Note:
You will hear the previously recorded message. If you hear a
beep instead, there is no previous message recorded.
5. Press # to hear the message again.
- OR To hear another message, press 5 and then enter the message
number (01-48).
- OR Hang up.
11
To erase a previously recorded VRS message:
1. Press Speaker key.
2. Dial 616.
3. Dial 3 (Erase).
4. Dial the number of the VRS message you want to erase (01~48).
5. Press HOLD to cancel the procedure without erasing (and return to
step 3).
- OR Hang up to erase the message.
To record, listen to or erase a VRS message if you call in using DISA:
1. Place call to the system.
2. After the system answers, dial the DISA password (normally
000000).
3. Dial 616 and the VRS password.
4. Dial the function you want.
7 = Record
5 = Listen
3 = Erase
5. Dial the message number (01~48), record the message and press
# to end recording.
Note:
If you dialed 7 to record, you can dial # to listen to the message
you just recorded.
Note:
If you dialed 5 to listen, you can dial 5 and the message
number to hear it again or if you want to Record, listen to or
erase another message, go back to step 4.
12
PROGRAMMING SYSTEM SPEED DIAL
To store a System or Group Speed Dialing number:
1. Press the Speaker key.
2. Dial 753 (for system) or 754 (for group).
3. Dial system or group storage code.
Note:
Initially (Default), there are 1000 System Speed Dialing codes
(000~999). There are Group Speed Dialing codes only if
assigned in programming.
4. Dial the Access Code (e.g., 9) - if required.
5. Dial telephone number you want to store (up to 24 digits).
Note:
Valid entries are 0~9, # and *. To enter a pause, press MIC. To
store a Flash, press Recall.
6. Press Hold.
7. Enter the name associated with the Speed Dialing number (display
telephones only):
Key for Entering Names
Use this
keypad
digit . . .
1
2
3
4
5
6
7
8
9
0
When you want to. . .
Enter characters A-C, a-c, 2
Enter characters D-F, d-f, 3
Enter characters G-I, g-i, 4
Enter characters J-L, j-l, 5
Enter characters M-O, m-o, 6
Enter characters P-S, p-s, 7
Enter characters T-V, t-v, 8
Enter characters W-Z, w-z, 9
13
Key for Entering Names
Use this
keypad
digit . . .
When you want to. . .
*
#
Conf
Exit
# = Accepts an entry (only required if two letters on the same key are
needed - ex: TOM). Pressing # again = Space.
Clears the character entry one character at a time (used when entering
the Name).
Clears all the entries from the point of the flashing cursor and to the right
(used when entering the Number, this clears both the number and name).
8.
Press Hold.
9.
Press the Speaker key to hang up.
CLOCK/CALENDAR SETTING
Note:
The date must be set in system programming (10-01).
To set the system Time:
1. Press the Speaker key.
2. Dial 728.
3. Dial two digits for the hour (24 hour clock, 13 = 1:00 PM).
4. Dial two digits for the minutes (00~59).
5. Press Speaker to hang up.
14
Notes
15
Notes
16
© 2006 NEC America, Inc.
The material contained herein is subject
to change without prior notice at the sole
discretion of NEC Unified Solutions, Inc.
Electra Elite is a registered trademark of
NEC America, Inc.
Document Revision 1
For more information contact:
NEC Unified Solutions, Inc.
6555 N State Highway 161
Irving, TX 75039-2402
www.necunified.com
INT-2000 (IPK II)
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