Samsung SF-3200 User's manual

Samsung SF-3200 User's manual
Important Precautions and Safety
Information
When using this fax machine, these basic safety precautions should always be followed to
reduce risk of fire, electric shock, and injury to persons:
1. Read and understand all instructions.
2. Use common sense whenever operating electrical appliances.
3. Follow all warnings and instructions marked on the product and in the literature
accompanying the product.
4. If an operating instruction appears to conflict with safety information, heed the safety
information. You may have misunderstood the operating instruction. If you cannot resolve the
conflict, contact your sales or service representative for assistance.
5. Unplug the fax machine from the AC wall socket and telephone jack before cleaning. Do
not use liquid or aerosol cleaners. Use only a damp cloth for cleaning.
6. Do not place the fax machine on an unstable cart, stand, or table. It may fall, causing
serious damage.
7. Your fax machine should never be placed on, near, or over a radiator, heater, air
conditioner, or ventilation duct.
8. Do not allow anything to rest on the power, telephone. Do not locate your fax machine
where the cords will be abused by persons walking on them.
9. Do not overload wall outlets and extension cords. This can diminish performance, and
may result in the risk of fire or electric shock.
10. Do not allow pets to chew on the AC power, telephone, or PC interface cords.
11. Never push objects of any kind into the fax machine through case or cabinet openings.
They may touch dangerous voltage points, creating a risk of fire or shock. Never spill liquid of
any kind onto or into the fax machine.
12. To reduce the risk of electric shock, do not disassemble the fax machine. Take it to a
qualified service technician when repair work is required. Opening or removing covers may
expose you to dangerous voltages or other risks. Incorrect reassembly could cause electric
shock when the unit is subsequently used.
i
13. Unplug the machine from the telephone jack, PC, and AC wall outlet, and refer servicing
to qualified service personnel under the following conditions:
• When any part of the power cord, plug, or connecting cable is damaged or frayed.
• If liquid has been spilled into the product.
• If the product has been exposed to rain or water.
• If the product does not operate properly after instructions have been followed.
• If the product has been dropped, or the cabinet appears damaged.
• If the product exhibits a sudden and distinct change in performance.
14. Adjust only those controls covered by the operating instructions. Improper adjustment of
other controls may result in damage, and may require extensive work by a qualified service
technician to restore the product to normal operation.
15. Avoid using this fax machine during a lightning storm. There may be a remote risk of
electric shock from lightning. If possible, unplug the AC power and telephone for the duration
of the lightning storm.
16. If your machine is an SF−3200T, never dispose of batteries or battery packs in a fire.
There is a serious risk of explosion and/or the release of highly toxic chemicals.
17. SAVE THESE INSTRUCTIONS.
ii
Table of Contents
Important Precautions and Safety Information ................................................... ii
Chapter 1: Setup and Copying
List of Features ............................................................................................. 1−2
Familiarizing Yourself with Your New Machine ............................................. 1−3
Front View ............................................................................................... 1−3
Rear View ............................................................................................... 1−3
Control Panel (left) .................................................................................. 1−4
Control Panel (right) ................................................................................ 1−5
Loading Paper ............................................................................................... 1−6
Setting FAX Number/Name .......................................................................... 1−8
FAX Number/Name (Your Number and Name) ...................................... 1−8
How to Enter Letters ............................................................................... 1−9
Time/Date Setup ................................................................................... 1−10
Recording TAM Message (SF−3200T only) ................................................ 1−11
Making a Copy ............................................................................................ 1−12
Activating 2−up Copy ............................................................................ 1−12
Making a 2−up Copy ............................................................................. 1−12
Making a Page−to−Page Copy ............................................................. 1−13
Copying/Receiving in Save Ink Mode ......................................................... 1−14
Chapter 2: Automatic Dialling
One−Touch Dialling ......................................................................................
Storing a Number for One−Touch Dialling ..............................................
Dialling a One−Touch Number ...............................................................
Speed Dialling ...............................................................................................
Storing a Number for Speed Dialling ......................................................
Dialling a Speed Number ........................................................................
Group Dialling (for Multi−Address Transmission) .........................................
Storing Speed Dial Numbers for Group Dialling .....................................
Using Group Dialling (Multi−Address transmission) ...............................
Searching for a Number in Memory (Directory Dialling) ...............................
Searching Sequentially through Memory ................................................
Searching for a Particular First Letter .....................................................
2−2
2−2
2−3
2−4
2−4
2−5
2−6
2−6
2−7
2−8
2−8
2−9
iii
Table of Contents
Chapter 3: The Fax Machine
Sending a Fax ............................................................................................... 3−2
Loading Document .................................................................................. 3−2
Setting Document Resolution and Contrast ............................................ 3−3
Sending a Fax Manually (after Talking) .................................................. 3−4
Sending a Fax Automatically .................................................................. 3−5
Automatic Redial ..................................................................................... 3−5
Receiving a Fax ............................................................................................ 3−6
Reception Modes .................................................................................... 3−6
Receiving in FAX Mode .......................................................................... 3−7
Receiving in TEL Mode ........................................................................... 3−7
Receiving in AUTO Mode ....................................................................... 3−8
Receiving in TAM Mode (SF−3200) ........................................................ 3−8
Receiving in TAM Mode (SF−3200T) ..................................................... 3−9
Receiving in DRPD Mode ..................................................................... 3−10
Receiving via an Extension Telephone ................................................. 3−11
Cancelling Reception ............................................................................ 3−11
Fax Forwarding (SF−3200) ......................................................................... 3−12
Fax Forwarding (SF−3200T) ....................................................................... 3−13
Voice Request ............................................................................................. 3−14
Making a Voice Request ....................................................................... 3−14
Answering a Voice Request .................................................................. 3−14
Chapter 4: The Answering Machine
Recording TAM Message (SF−3200T only) ..................................................
Checking Your TAM Greeting Message .................................................
Monitoring an Incoming Call .........................................................................
Erasing Old Messages You’ve Heard ...........................................................
To Erase All Recorded Messages ..........................................................
To Erase a Selected Message ................................................................
Playing Back Messages ................................................................................
Playing Back Newly Received Caller Messages .....................................
Playing Back All Messages .....................................................................
Skipping Backward or Forward ...............................................................
Message Forwarding ....................................................................................
Setting the Message Forwarding ............................................................
Using the Answering Machine from a Remote Phone ..................................
Accessing the Machine ...........................................................................
Using Remote Commands ......................................................................
iv
4−2
4−2
4−3
4−4
4−4
4−4
4−5
4−5
4−5
4−6
4−6
4−7
4−8
4−8
4−9
Table of Contents
Chapter 5: Advanced Fax
Broadcasting .................................................................................................
Save Toll .......................................................................................................
Setting up Save Toll Time .......................................................................
Activating Save Toll ................................................................................
Cancelling a Save Toll Job .....................................................................
Delayed Fax ..................................................................................................
Polling ...........................................................................................................
Setting Send Polling ...............................................................................
Setting Receive Polling ...........................................................................
To Cancel the Scheduled Job .......................................................................
5−2
5−3
5−3
5−3
5−4
5−5
5−6
5−6
5−7
5−7
Chapter 6: Special Features
REDIAL/PAUSE ............................................................................................ 6−2
To Redial the Last Number Called .......................................................... 6−2
To Redial the Number in Memory ........................................................... 6−2
To Insert a Pause ................................................................................... 6−2
Using Recall (R or Flash) ........................................................................ 6−3
Chain Dialling ................................................................................................ 6−4
User Reports ................................................................................................. 6−5
Your fax machine can print reports containing useful information — Scheduled
Info, System Data, Help report, etc. ........................................................ 6−5
To Print a report ..................................................................................... 6−5
User Options ................................................................................................. 6−7
Setting SYSTEM/TAM Options ............................................................... 6−7
System Setup Options ............................................................................ 6−8
TAM Options (SF−3200T only) ............................................................. 6−10
Volume Setup ............................................................................................. 6−12
Clearing Memory ......................................................................................... 6−13
Chapter 7: Care and Maintenance
Cleaning the Document Scanner ..................................................................
Replacing the Print Cartridge ........................................................................
Cleaning the Printhead .................................................................................
Cleaning the Cartridge ..................................................................................
Wiping the Print Nozzles and Contacts ..................................................
Cleaning the Cartridge Carrier Contacts and Deflector ..........................
7−2
7−4
7−6
7−7
7−7
7−9
v
Table of Contents
Ink Level View .............................................................................................
Adjust Shading ............................................................................................
Print Cartridge Maintenance .......................................................................
LCD Error Messages ..................................................................................
Fixing Problems ..........................................................................................
Print Quality Problems ..........................................................................
Paper Feeding Problems ......................................................................
Clearing Jams .............................................................................................
Document Jams During Transmission ..................................................
Paper Jams During Printing ..................................................................
7−10
7−11
7−12
7−13
7−14
7−15
7−15
7−16
7−16
7−17
Chapter 8: Appendix
Specifications ................................................................................................ 8−2
Paper Type and Sizes (for the ASF) ............................................................. 8−3
Acceptable Documents (for ADF) ................................................................. 8−4
A Sample of ITU 4% Chart (reduced to 60.5%) ............................................ 8−5
Replacing the Fitted Plug (UK) ..................................................................... 8−6
Important ................................................................................................. 8−6
Notes For Use of This Device (New Zealand) .............................................. 8−7
Declaration of Conformity (European Countries) .......................................... 8−8
Approvals and Certifications ................................................................... 8−8
EC Certification ....................................................................................... 8−8
In Case of Interference (US) ......................................................................... 8−9
Fax Branding (US) ...................................................................................... 8−10
Telephone Company Information (US) ....................................................... 8−10
FCC IDENTIFICATION NUMBER ........................................................ 8−10
RINGER EQUIVALENCE NUMBER ..................................................... 8−10
Chapter 9: Index
vi
Setup and Copying
1
SETUP AND COPYING
Chapter 1
This chapter describes the preliminary setup procedure. A full
installation instruction is explained in the separate Installation
Guide. If you are installing or reinstalling the machine from
the beginning, refer to the Installation Guide provided with
the machine.
1−1
Setup and Copying
List of Features
This machine was designed using the latest technology. It is a
full−featured, high−performance machine that not only meets,
but exceeds industry standards. The following is a list of its
many exciting features:
Features for both
SF−3200 and
SF−3200T
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
Features for
SF−3200T only
•
•
•
•
Push & Save
− Save Ink (see “Copying/Receiving in Save Ink Mode”
on page 1−14.)
− Save Paper (see “Making a 2−up Copy” on page 1−12.)
− Save Toll (see “Save Toll” on page 5−3.)
Inkjet printing on plain paper
14.4Kbps high speed faxing
80 page holding memory
Seven language display and report; English, German,
French, Italian, Spanish, Portuguese and Dutch (see
“System Setup Options” on page 6−8.)
Stand−alone, full−function fax machine
Convenient 99 page desktop copier
15 page Skew Free Document Feeder
10 One−Touch and 80 Speed−Dialling locations
Group Dialling to eliminate repetitive dialling to the
multiple destinations
Five reception modes; TEL, FAX, AUTO, TAM1 and
DRPD
Broadcasting to send the same document to multiple des−
tinations
Delayed FAX to send the document at a later time
Send/Receive Polling
Voice request to signal a request to speak with the remote
machine’s operator during a transmit or receive operation
Last ten number redial
Report management; sending confirmation, Journal
report and Phonebook, etc.
Standby mode power consumption of 10.1 watts
Built−in digital TAM
Access from a remote telephone
Message Forwarding (you can have the machine transfer
a call when the caller leaves a message.)
Call monitor
1. If your machine is an SF−3200, you need to have an answering machine attached.
1−2
Setup and Copying
Familiarizing Yourself with Your New
Machine
Take a moment to familiarize yourself with your new machine
by looking at the pictures on the next few pages.
Chapter 1
Front View
Paper Tray
Document Tray
ASF
(Automatic Sheet Feeder)
Document Guide
Control Panel
Document Exit Tray
Rear View
Handset
000000000000000000000000
0000000
000000
AC Power Socket
0000
00000000 00
Connect extension phone or TAM
(Telephone Answering Machine)
here if applicable. (SF−3200)
Connect
telephone line here.
EXT.LINE TEL.LINE HANDSET
Bottom View
1−3
Setup and Copying
Number keypad
Dial numbers manually as you would
usually do with the telephone, or enter
letters while setting up your machine.
Control Panel (left)
❘ <<
(SF-3200T only)
Use to skip back to the previous message.
>>❘ (SF-3200T only)
Use to skip forward to the next message.
Resolution
Improve the clarity of
a document you are
sending.
Save Buttons
Ink
Use for less ink
consumption. It toggles On
and Off.
Paper
Use for 2-up copy. It prints
two pages into one sheet.
Resolution
Toll
Use to send a fax at a
specified time.
Fax Forward
Save
Ink
Paper
Toll
1
2
OGM
Erase
Play
3
4
SF−3200T only
OGM
Use to record or play
outgoing message used in
TAM Mode.
Fax/MSG Answer
Forward
5
6
7
8
Erase
Use this to erase a message
or all messages.
9
Play
10
1
2
3
GHI
JKL
MNO
4
5
6
PQRS
TUV
WXYZ
7
8
9
Symbols
0
Play incoming messages.
Fax/MSG Forward
Speed
Forwards the fax or a
message received to another
destination.
Answer
Activates the TAM Mode
on/off. It lights when in
TAM Mode, and blinks
when a new message is
recorded.
Microphone
Use to record the outgoing
message for TAM Mode.
1−4
DEF
ABC
Forwards the fax received
to another destination.
One−Touch Dial
Buttons(1−10)
Symbols
Use to call most
frequently used numbers
with one button.
Use to enter special
characters when entering a
name in edit mode.
O
Setup and Copying
Control Panel (right)
Setup
Rcv. Mode/Contrast
This button has two functions:
When a document is loaded, the pressing this
button changes contrast to either NORMAL,
LIGHTEN, DARKEN, or PHOTO.
Cartridge
Use to install a new cartridge or
replace old one.
Advanced FAX
Use for advanced fax features
like broadcasting, delayed fax,
and polling, or to cancel a
scheduled job.
Report/Help
Use to print status reports or to
access HELP files for
information on how to operate
your machine.
Rcv.Mode/
Contrast
Search/Delete
Setup
Cartridge
Use to search for a number in
memory. Or use to delete digits
in the edit mode.
Recall (R/Flash)
DEF
ABC
2
Recall
3
JKL
MNO
5
6
TUV
WXYZ
8
9
Performs a switch-hook
operation such as Call Waiting.
Search/Delete
Redial/
Pause
Advanced
Report
FAX
Scroll/Volume
Help
Redial/Pause
Use to redial the last number
called. You can also use it to add
a pause while storing a number
in memory.
Scroll/Volume < and >
OHD/V.Req
Symbols
Use to display the previous or
next menu item, to adjust the
volume, or to move the cursor to
the digit you want to edit.
OHD (On−Hook Dial)/
V.Req.
0
Speed
Use to dial numbers without
picking up the handset. Also
used to signal a voice request
after sending or receiving
documents.
(Copy)
Use to copy a document.
(Start/Enter)
Speed Dial
Use to store and dial the
most frequently used 80
telephone/fax numbers
with two-digit location
number.
Use to start a job or to activate
the selection shown in the
display.
(Stop)
Stops an operation at any time.
1−5
Chapter 1
When no document is loaded, pressing this button
changes the Receive Mode to either TEL, FAX,
AUTO, or TAM.
Use to choose special functions
such as system setup, cartridge
change and maintenance, etc.
Setup and Copying
Loading Paper
To receive faxes or make copies, you should load the paper in
the ASF (Automatic Sheet Feeder). You can load
approximately 100 sheets of paper.
1
Pull the Paper Support on the ASF all the way up.
Paper Support
ASF
Paper Lever
2
Before loading papers, push down the blue Paper
Lever.
Failure to do so will result in paper jams while copying
or receiving a fax.
3
Fan the papers and insert them into the ASF with the
print side facing up.
4
Squeeze the Paper Guide, and move it to the right to
match the width of the paper.
5
When completed, replace the Paper Lever to its
original position.
Before loading the papers, see if the paper size is set
correctly in the System Setup. To change it, ”System
Setup Options” on page 6−8.
1−6
Setup and Copying
You Now have learned what features each button covers. Now,
let’s begin setting up your information such as fax name/number
and date/time.
There are two levels of setup:
•
1−7
Chapter 1
Basic: Information such as fax name/number and date/time which must be entered before
using the machine. (See page 1−8.)
• Advanced: The variables you can set up while using the machine depending on your liv−
ing area and preferences such as language and ring to answer, etc. (See page 6−8.)
We strongly recommend that you do not start the Advanced setup until you have read through
the User’s Guide to make yourself familiar with the machine.
Setup and Copying
Setting FAX Number/Name
Note
If this option is not
selectable as well as
Multiple ID even though
you followed the
described steps, you
have to consult the ser−
vice technician or your
dealer.
FAX Number/Name (Your Number and
Name)
This is very useful information for the recipient. It allows
them to see who sent a fax and what number they should send
a response to. You can choose from up to five IDs (Multiple
ID), using different IDs for different recipients. To use
Multiple ID, you must first set this option to ON (see “User
Options” on page 6−7.)
1
2
Press Setup.
3
Press Start/Enter when display shows ‘FAX
NUMBER’.
4
Enter the fax number to which your machine is
connected.
Press < or > to choose ‘FAX NUMBER/NAME’ and
press Start/Enter.
• You can enter up to 20 digits, and include special
characters (space, plus sign, etc.)
• To enter a space, press Redial/Pause or #.
• To enter plus symbol (+), press *.
• If you enter a wrong number, use < or > to move to the
number and correct it.
1−8
5
6
7
Press Start/Enter when finished.
8
Press Start/Enter when the name in the display is
correct. When Multiple ID is on and you want Multiple
ID, repeat from step 7 after answering ‘Y’ to
‘ANOTHER ID?’.
The machine returns to Standby Mode when you have
finished or when Stop has been pressed.
Press Start/Enter when display shows ‘FAX NAME’.
Enter the fax name (up to 40 characters) by using the
number keypad.
You can include special characters (space, plus sign,
etc.).
Setup and Copying
How to Enter Letters
Note
1
Note these instructions
assume that the display
is asking you to enter a
name.
Press the appropriate button for the letter you want.
The letter appears in the display.
times. Each time you press the button, the display
shows a different letter: first M, then N, and O, and
finally 6.
• For a list of letters and corresponding buttons, see
"Keypad Character Assignments" below.
2
Select additional letters in the same way.
The blinking cursor moves right and the next letter
appears in the display.
• If the additional letter is in the middle of or at the end
of the letters assigned to the button you have pressed,
move the cursor by pressing < or > , then press that
button.
3
Press Start/Enter when you’re finished entering letters.
Keypad Character Assignments
Key
Assigned numbers, letters, or characters
1
(Space)
2
A
B
C
3
D
E
4
G
H
5
J
K
1
6
M
N
O
2
7
P
Q
R
S
F
3
8
T
U
V
8
I
4
9
W
X
L
5
0 (Symbols)
+
−
Y
,
6
7
Z
9
. ’
/
* #
&
0
1−9
Chapter 1
• To enter an O, for example, press the 6 button three
Setup and Copying
Time/Date Setup
The current date and time are shown in the display when the
machine is on and ready for use (Standby Mode). The date
and time will be printed on all faxes you send.
1
2
Press Setup.
3
Press Start/Enter when the display shows ‘DATE
FORMAT’.
4
Press < or > to select either ‘EUROPE’ or ‘USA’ and
press Start/Enter.
5
Press Start/Enter when the display shows ‘TIME/
DATE’.
Press < or > to choose ‘TIME/DATE SETUP’ and press
Start/Enter.
• If you chose USA format, the date will be displayed as
MM−DD−YYYY HH:MM, for example, 03−20−1999
10:20.
• If you chose EUROPE format, the date will be dis−
played as DD−MM−YYYY HH:MM, for example, 20−
03−1999 10:20.
6
Set the date and time. You can move the cursor by
pressing < or >.
• If you enter an invalid number, the machine beeps and
doesn’t proceed to the next step. If this happens, just
re−enter the correct number.
DD (Day) = 01~31
MM (Month)= 01~12
YYYY (Year) = four digits
HH (Hour) = 00~23
MM (Minute) = 00~59
7
Press Start/Enter when the date and time appear
correctly.
• The display shows the date and time you have set, then
returns to Standby Mode.
1−10
Setup and Copying
Recording TAM1 Message (SF−3200T only)
The TAM (Telephone Answering Machine) message is an
outgoing message (OGM) which plays whenever a call comes
in and the machine is in TAM Mode. For more information
about reception modes, see “Reception Modes” on page 3−6.
Press and hold OGM until you hear a beep.
The display starts counting the recording time.
2
Speak into the microphone when ‘RECORD’ appears
in the display. Make sure that you are within a 30cm
range.
You can record a message which lasts up to 60 seconds.
• You are advised to record a message of less than 15
seconds in duration to prevent the incoming faxes from
malfunctioning due to a long message.
• Press Stop or OGM if you want to stop recording
before the time is up.
• After the message has been recorded, the machine
briefly displays the date and time when the message
was recorded. Then, it displays the elapsed time as the
message plays back automatically.
Now, you are ready to use the TAM recep−
tion mode. To learn more about the
answering machine, see chapter 4 “The
Answering Machine”.
1. Telephone Answering Machine
1−11
Chapter 1
1
Setup and Copying
Making a Copy
Your machine has two kinds of copying; page−to−page and
2−up.
Note
• Page−to−page: Copies the original document page by
If you want to save ink
while copying or receiv−
ing a fax, see “Copying/
Receiving in Save Ink
Mode” on page 1−14.
page.
• 2−up (Paper Save): Copies two pages into one page
after reduction.
This helps you save the paper. Prior to using this fea−
ture, you have to activate it by following steps:
Activating 2−up Copy
1
Press Paper.
The display shows the current setting such as ‘ON’ or
‘OFF’.
2
Press Paper repeatedly until the display shows ‘ON’
and waits until the machine returns to the Standby
mode.
Now, every copy will be printed by 2−up unless you
change the mode to ‘OFF’ in this step.
Making a 2−up Copy
1−12
1
Turn the page face down and insert it into the
document feeder.
2
Adjust the document guide to match the width of the
document.
3
Feed the document into the machine. The automatic
document feeder pulls in the page.
If necessary, press Rcv.Mode/ Contrast to choose the
desired contrast for the document.
Setup and Copying
4
Press Copy.
The machine will immediately start copying the first
sheet (odd page) on the left−half of the page while
displaying ‘COPY[2−UP] 1/2’. If there is another sheet
(even page), it will be printed on the right−half of the
page while displaying ‘COPY[2−UP] 2/2’.
That is, ‘1/2’ appears at the end of the display when
copying odd pages, and ‘2/2’ for even pages.
Following instructions assume that the 2−up copying mode is
OFF.
1
Turn the page face down and insert it into the
document feeder.
2
Adjust the document guide to match the width of the
document.
3
Feed the document into the machine. The automatic
document feeder pulls in the page.
4
Press Copy.
The display shows ‘NUMBER OF COPIES’.
• If you want two or more copies, press Start/Enter and
enter the number.
• If you want to change copy rate, select COPY RATE by
pressing < or > and Start/Enter. You can scale the
document from 75% to 150% by entering the number,
and this change will remain on the non−volatile mem−
ory and affect every copy you are going to make. The
default copy rate is 97%.
• If you want one copy at preset copy rate, press Copy
again and skip step 5 below.
5
Press Start/Enter when the number on the display is
correct.
Copying begins. The display shows the page number
that is being copied.
Note
When the machine runs out of paper, ‘CHECK PAPER’ appears in the display.
Supply additional paper and press Start/Enter, then the machine will:
− copy remaining pages → 2−up copy and multiple copy
− ignore remains and the original document will be fed out → one copy
1−13
Chapter 1
Making a Page−to−Page Copy
Setup and Copying
Copying/Receiving in Save Ink Mode
Your machine has a Save Ink mode to optimize consumption
of ink when copying and receiving a fax.
1
Press Ink.
The display shows the current setting such as ‘ON’ or
‘OFF’.
2
Press Ink repeatedly until the display shows ‘ON’
and waits until the machine returns to the Standby
mode.
The button backlights to indicate Save Ink mode is
active. From now on, every printout will consume less
ink.
• In Save Ink mode, ink consumes 50% less than in nor−
mal mode.
• If you think the print quality is not good as you
expected, exit the Save Ink mode and print in normal
mode.
1−14
Automatic Dialling
2
AUTOMATIC DIALLING
Chapter 2
2−1
Automatic Dialling
One−Touch Dialling
One−Touch dialling provides you with quick access to your
most frequently used numbers. Before using One−Touch dial,
you must first store a number into any of ten One−Touch
buttons located on the left of the machine’s Control Panel.
Storing a Number for One−Touch Dial−
ling
1
Press and hold a One−Touch button for about two
seconds.
• If a number is already assigned to the button, the dis−
play briefly shows the number, then asks if you want to
delete.
If you select ‘N (No)’ and press Start/Enter, the
machine returns to Standby Mode with the old number
untouched.
To delete old number, select ‘Y (Yes)’, press Start/Enter
and start over.
2
Enter the number you want to store (up to 46 digits).
• If you want a pause between numbers, press Redial/
Pause; a ‘P’ appears in the display.
• If you make a mistake while entering a number, use <
or > to move the cursor under the digit, then enter the
correct digit.
3
Press Start/Enter when the number appears correctly in
the display.
The display asks you to enter a name.
4
Enter the name by using the keypad.
• If you do not want a name, just skip this step.
You can assign up to 20 characters to a name. For
more information, see “How to Enter Letters” on page
1−9.
5
2−2
Press Start/Enter when you’re finished.
Automatic Dialling
Dialling a One−Touch Number
1
Press the desired One−Touch button. (1 through 10)
• The display briefly shows the name or number and the
number is then automatically dialled. You hear the
dialling process through the speaker.
• If there is no number stored, ‘NO. NOT ASSIGNED’
appears with a beep and the machine returns to
Standby Mode.
• You can refer to each button’s assigned number by
printing Phonebook. To learn how to print Phonebook,
see “User Reports” on page 6−5.
• To stop One−Touch dialling, press Stop at any time.
• If you are making a phone call (when no document is
2−3
Chapter 2
loaded), pick up the handset when the other person
answers.
• When the remote fax machine answers the phone, the
machine scans the document into memory and begins
to transmit if a document is loaded in the document
tray. If there is no answer, the display will indicate
‘RETRY REDIAL?’. To retry press Start/Enter.
Automatic Dialling
Speed Dialling
Speed dialling allows you to quick dial your most frequently
used numbers. You can easily access the numbers once you
have stored them into two−digit Speed Dial locations.
Note
You can store up to 80
telephone or fax
numbers in Speed Dial.
Before using Speed
Dial, you have to first
store the number into the
location.
Storing a Number for Speed Dialling
1
Press and hold Speed for about two seconds.
The display asks you to enter the location you wish to
assign.
2
Enter the two−digit location number (01 through 80)
that you want to assign the telephone or fax number to
and press Start/Enter.
• If a number is already assigned to the location, the
display briefly shows the number, then asks if you want
to delete.
If you select ‘N (No)’ and press Start/Enter, the
machine returns to Standby Mode with the old number
untouched.
To delete old number, select ‘Y (Yes)’, press Start/Enter
and try with another location number.
3
Enter the number you want to store (up to 46 digits).
• To insert a pause between numbers, press Redial/
Pause; a ‘P’ appears in the display. If you make a mis−
take while entering a number, use < or > to move the
cursor under the digit, then enter the correct digit.
4
Press Start/Enter when the number appears correctly in
the display.
The display asks you to enter a name.
5
Enter the name by using the keypad.
• If you do not want a name, just skip this step.
You can assign up to 20 characters to a name. For
more information, see “How to Enter Letters” on page
1−9.
2−4
6
Press Start/Enter.
To store another Speed Dial location, repeat from step 2.
7
Press Stop to exit when you’re finished.
Automatic Dialling
Dialling a Speed Number
1
Press Speed.
The display asks you to enter the location number.
2
3
Enter a two−digit speed dial location number.
Press Start/Enter to dial the number. The number will
be automatically dialled. You can refer to the number
assigned to each location by printing Phonebook. To
learn how to print Phonebook, see “User Reports” on
page 6−5.
• To stop Speed Dialling, press Stop at any time.
2−5
Chapter 2
If you are making a phone call (when no document is
loaded), pick up the handset when the other person
answers.
• When the remote fax machine answers the phone, the
machine scans the document into memory and begins
to transmit if a document is loaded in the document
tray. If there is no answer, the display will indicate
‘RETRY REDIAL?’. To retry press Start/Enter.
Automatic Dialling
Group Dialling (for Multi−Address
Transmission)
Group Dial uses the One−Touch button for quick access.
Numerous Speed Dial numbers can be stored as a Group. By
using the Group number, you can send a document to multiple
parties through one operation. Your machine will dial the
remote numbers in stored sequence. If the number is busy,
your machine will dial the next stored number. After sending
to all of the stored numbers, the machine will automatically
redial any number(s) which was/were previously busy. Before
you can use this feature, you must coordinate and store the
group numbers desired.
Note
Note if the One−Touch
button is used for Group
Dial, you cannot store
into One−Touch button.
Storing Speed Dial Numbers for Group
Dialling
1
2
3
Press Setup.
Press < or > to select ‘GROUP DIAL SETUP’ and
press Start/Enter.
Press a One−Touch button you want to use for Group
Dial.
The display shows ‘GROUP NO.: Txx’, where xx is the
number of the One−Touch button.
• If the One−Touch button is previously assigned to
Group Dial, the display indicates ‘ GROUP xx USED’
and ’DELETE? Y/N’. To keep the old one untouched,
select ‘N (No)’, press Start/Enter and then try again
this step.
To delete old group, select ‘Y (Yes)’, press Start/Enter,
and then try again this step.
• If the button is programmed for One−Touch dialling,
‘DELETE? Y/N’ appears in the display. To keep the old
one untouched, select ‘N (No)’, press Start/Enter and
then try again this step.
To delete old one, select ‘Y (Yes)’, press Start/Enter,
and then try again this step.
4
5
2−6
Press Start/Enter.
Enter a two−digit Speed location Dial number you
wish to include in the group. The display shows any
number stored in the selected two−digit Speed Dial
location.
Automatic Dialling
6
Press Start/Enter.
Repeat steps 4 and 5 to enter more destination numbers
into the Group.
7
Press Stop when you have entered all the desired
destinations.
The display asks you to enter a name .
8
Enter a name for the Group. If you don’t want to
assign a name, skip this step. You can assign up to 20
characters to a name. For more information, “How to
Enter Letters” on page 1−9.
9
Press Start/Enter.
Once you have stored the Group, you can use Group Dialling
for Broadcasting, Save Toll and Delayed fax.
Follow the instructions for the desired operation. When you
come to a step in which the display requests the remote fax
number:
1
Press the One−Touch button under which you stored the
Group number. You can use only one Group number per
operation. Then continue the procedure to complete the
desired operation.
Your machine automatically scans the document loaded
in the document tray into memory, and will dial each of
the numbers included in the Group.
• Fore more information on Broadcasting, see “Broad−
casting” on page 5−2.
• Fore more information on Delayed fax, see “Delayed
Fax” on page 5−5.
2−7
Chapter 2
Using Group Dialling (Multi−Address
transmission)
Automatic Dialling
Searching for a Number in Memory
(Directory Dialling)
There are two ways to search for a number in memory. You
can either scan from A to Z sequentially, or you can search
using the first letter of the name associated with the number.
Searching Sequentially through Memory
1
Press Search/Delete.
The display asks you to press < or >, or to choose a letter
by pressing a number button.
2
Press < or > to move upward or downward through
the directory until you find the number you want.
Each time you press < or >, the number in the next
memory displays.
• Pressing > allows you to search downward through the
entire memory in alphabetical order (from A to Z), and
< allows you to search upward in reverse alphabetical
order (from Z to A). Scanning is looped
when you
search past the last number in memory, you’ll start
over again at the beginning.
• While searching through the machine’s memory, you’ll
see that each entry is preceded by one of three letters:
‘T’ for One−Touch Dial, ‘S’ for Speed, or ‘G’ for
Group Dial number. These letters tell you how the
number is stored.
3
When the number you want appears in the display,
press Start/Enter to dial.
• If there is a document loaded, the machine will send
out the document.
2−8
Automatic Dialling
Searching for a Particular First Letter
1
Press Search/Delete.
The display asks you to press < or >, or to choose a letter
by pressing a number button.
2
Press the button labelled with the letter you want to
search for.
A name beginning with the letter appears in the display.
• For example, if you want to find the name ‘NEW
3
If the name appearing in the display is not the name you
want, press > to display the next name in the list, or < to
display the previous name.
• Pressing > allows you to search downward through the
entire memory in alphabetical order (from A to Z), and
< allows you to search upward in reverse alphabetical
order (from Z to A). Scanning is looped
when you
search past the last number in memory, you’ll start
over again at the beginning.
4
When the name and number you want appears correctly
in the display, press Start/Enter to dial.
• If there is a document loaded, the machine will send
out the document.
2−9
Chapter 2
YORK’, press the ‘6’ button, which is labelled with
‘MNO’.
• Each entry is preceded by one of three letters: ‘T’ for
One−Touch, ‘S’ for Speed, ‘G’ for Group Dial. These
letters tell you how the number iis stored.
• If the machine cannot find a name that begins with the
letter you selected, the machine beeps and shows the
message ‘NOT FOUND’.
Automatic Dialling
2−10
The Fax Machine
3
THE FAX MACHINE
Chapter 3
3−1
The Fax Machine
Sending a Fax
Note
If the Multiple ID option
is set to ON, the
machine will ask you
which ID to be used for
sending, except for
memory transmission
such as Save Toll,
Delayed Fax and Broad−
casting.
Sending a fax is very simple if you follow the instructions
starting from here. They will describe how to load the
document, set the resolution/contrast and dial the number.
Loading Document
1
Turn the page face down.
Be sure that your document is dry and free of staples,
paper clips, and other foreign objects. For more
information on what kind of paper you can use for
documents, see “Acceptable Documents (for ADF)” on
page 8−4.
2
Adjust the document guides to match the width of the
document, and load document consisting of up to 15
sheets until the Automatic Document Feeder seizes and
pulls it in. The display will indicate ‘DOCUMENT
READY’ when it senses that a document has been
loaded.
• If you are sending more than one sheet, make sure the
bottom sheet enters first. Insert the sheets with a slight
push to ensure smooth feeding.
• To add pages while faxing, place them over the top
sheet. If you’re loading pages that are unusually thick
or thin, feed one sheet at a time. If the document
doesn’t feed correctly, open the Control Panel, remove
the document, and try loading it again.
3
Choose the proper resolution and contrast by
pressing Rcv. Mode/Contrast and Resolution
respectively.
• The default resolution is STANDARD and contrast is
NORMAL.
• For a normal document, it is not necessary to change
them.
Skip over this step. For more information on Resolu−
tion and Contrast, see “Setting Document Resolution
and Contrast” on page 3−3.
3−2
The Fax Machine
Setting Document Resolution and Con−
trast
We recommend you send documents printed using a
typewriter, felt tip pen, black ink, or LaserWriter. The paper
should be white or very light, and of normal weight not
cardboard.
Blue lines on a ruled pad don’t fax well. For more information
on what kind of paper you can use for documents, see
“Acceptable Documents (for ADF)” on page 8−4.
When you send/copy normal documents, you need not adjust
the resolution and the contrast.
If you send/copy documents with unusual contrast
characteristics, including photographs, you can adjust the
resolution and contrast to send a high−quality transmission of
the documents.
To adjust the resolution and contrast after loading
document(s):
1
Press Resolution as many times as you want to adjust
the sharpness and clarity. There are three resolution
modes: STANDARD, FINE and SUPER FINE.
Note
• STANDARD works well for printed or typewritten
originals with normal−sized characters.
• FINE is good for documents containing a lot of detail.
• SUPER FINE works well for documents containing
extremely fine detail. SUPER FINE only works if the
remote machine also has the SUPER FINE feature.
2
Press Rcv.Mode/Contrast as many times as you want
to adjust the darkness. There are four contrast modes:
NORMAL, LIGHTEN, DARKEN and PHOTO.
• NORMAL works well for normal handwritten, typed,
or printed documents.
• LIGHTEN works with very dark print.
• DARKEN works with light print or faint pencil mark−
ings.
• PHOTO is used when faxing photographs or other
documents containing color or gray shades. When
Photo is chosen, the resolution is automatically set to
FINE.
• When sending/copying is executed, resolution/contrast
automatically returns to default.
3−3
Chapter 3
SUPER FINE mode is
not used when sending
documents scanned into
memory (i.e., Broad−
casting and Delayed
Fax)
The Fax Machine
Sending a Fax Manually (after Talking)
1
Pick up the handset.
• For hands−off operation, press OHD/V.Req. The dis−
play shows ‘PHONE.’
• To adjust the speaker volume, press < or > repeatedly
to set the proper volume.
2
Enter the number of the remote fax machine by using
the number keypad.
• If a person answers the telephone, ask him/her to press
Start/Enter for the fax signal so that you can send the
document.
3
Press Start/Enter when you hear the fax tone.
• If you have set Multiple ID option to ON via User
Option, you will be asked ‘CHANGE ID? Y/N’ as soon
as you press Start/Enter. If you want to use another ID
instead of default ID (#1), answer ‘Y’ and select the ID
you want by pressing < or >.
• The machine automatically scans the document into
memory and begins to transmit.
4
Replace the handset.
• You can check that a fax has been received by pressing
OHD/V.Req. to talk after a transmission.
• For more information on the Voice Request feature, see
“Voice Request” on page 3−14.
3−4
The Fax Machine
Sending a Fax Automatically
To send a fax automatically, you must have already stored
numbers into either One−Touch button or two−digit Speed
Dial locations, or Group Dial. To learn how to register One−
Touch Dial, Speed Dial, or Group Dial, see “Automatic
Dialling” on page 2−1.
1
Load your document(s) top down in the document tray
with the printed side facing away from you (up to 15
pages).
2
Select the One−Touch button, Speed Dial location, or
Group Dial location which has the number(s) you
want.
• If a document is loaded when the remote fax machine
Automatic Redial
When you send a fax, if the number you have dialled is busy
or there is no answer, the machine will attempt to redial the
number every three minutes up to two times.
Before redialling, the display shows ‘RETRY REDIAL?’ to
ask if you want to redial the number or not.
If you want to redial the number immediately:
1
Press Start/Enter when ‘RETRY REDIAL?’ appears in
the display.
2
Press Stop to cancel redialling.
The machine returns to Standby Mode.
3−5
Chapter 3
answers, the machine scans the document into memory
and begins to transmit. You can check that a fax has
been received by pressing OHD/V.Req to talk after a
transmission.
• For more information on the Voice Request feature, see
“Voice Request” on page 3−14. When the last page of
your document has been sent successfully, the machine
beeps and returns to Standby Mode.
• If something went wrong during your transmission, an
error message appears in the display, see “LCD Error
Messages” on page 7−13. Press Stop to clear the
message and try to send the document again. You can
set your machine to print out a Sending Confirm auto−
matically. For more information, see “User Reports”
on page 6−5.
The Fax Machine
Receiving a Fax
Before you receive a fax, be sure to load one of the supported
paper sizes for receiving faxes. For information on what paper
types you can use, see “Paper Type and Sizes (for the ASF)”
on page 8−3.
Reception Modes
Your fax machine has various reception modes; FAX, TEL,
AUTO, TAM and DRPD. (For DRPD Mode, see ”DRPD
MODE” under ”System Setup Options” on page 6−8 first.)
Note
Note for SF−3200T
users: To select TAM
Mode, you have to press
the Answer button, not
Rcv.Mode/Contrast.
Reception
Mode
Your
Model
How It Works
Reference
section
FAX
The machine answers an incoming call and
immediately goes into receive mode, expecting a
fax to be received.
Receiving in
FAX Mode
TEL
The automatic fax reception is turned off. You can
receive a fax only by manually pressing Start/Enter.
Receiving in
TEL Mode
Your fax machine will answer faxes automatically
after the number of rings you specify.
If the machine does not pick up a fax signal, it will
give another ringing tone to tell you it is a phone
call. You should lift the handset to answer the call.
If you do not pick up the handset on your fax
machine, it will switch to the automatic reception
mode.
Receiving in
AUTO Mode
SF−3200T
Your machine plays a greeting message to callers,
and then the caller can leave an incoming message
on your machine as well as a fax.
Receiving in
TAM Mode
(SF−3200T)
SF−3200
You have to have an answering machine attached to
the EXT line socket on your fax machine. When the
phone rings, the attached answering machine
answers and stores the caller’s message if they leave
one. If your machine senses a fax tone on the line,
the call automatically switches over to fax receive
mode.
Receiving in
TAM Mode
(SF−3200)
SF−3200/
SF−3200T
AUTO
TAM
3−6
You can change the reception mode by pressing Rcv.Mode/
Contrast when no document is loaded. If you press
Rcv.Mode/Contrast with a document, this button works as
Contrast not Rcv.Mode.
The following chart describes how each reception mode
works:
The Fax Machine
If you rarely use the fax line for voice conversation, set the
machine to receive faxes automatically by selecting either
FAX or AUTO Mode.
Receiving in FAX Mode
Before receiving in FAX Mode, you have to set the machine to
FAX Mode by pressing Rcv. Mode/Contrast repeatedly until
‘>FAX MODE’ is displayed.
• In Standby Mode, FAX appears in the right hand cor−
ner of the display.
• When you get a call, the machine answers after the
second ring, and receives the fax automatically. When
reception is complete, the machine returns to Standby
Mode.
• If you want to change the ‘Rings to Answer’ option, see
“System Setup Options” on page 6−8.
Receiving in TEL Mode
1
Pick up the handset and answer it when the telephone
rings.
• If your machine is an SF−3200T, and you do not
answer the call within about 20 rings, the TAM OGM
will be played.
2
Press Start/Enter if you hear a fax tone, or if the person
on the other end asks you to receive a document.
• Be sure there is no document loaded, or, the document
will be sent to the caller’s fax showing ‘TX’ in the dis−
play.
3
Hang up the handset.
• Your machine starts to receive.
3−7
Chapter 3
Before receiving in TEL Mode, you have to set the machine to
TEL Mode by pressing Rcv. Mode/Contrast repeatedly until
‘>TEL MODE’ is displayed.
In Standby Mode, TEL appears in the right hand corner of the
display.
The Fax Machine
Receiving in AUTO Mode
Before receiving in AUTO Mode, you have to set the machine
to AUTO Mode by pressing Rcv. Mode/Contrast repeatedly
until ‘>AUTO MODE’ is displayed.
• In Standby Mode, AUTO appears in the right hand
corner of the display.
• When a call comes in, the machine answers it. If a fax
is being received, the machine goes into receive mode.
If the machine does not sense a fax signal, it will con−
tinue ringing to tell you it is a phone call. You should
pick up the handset to answer the call, or it will switch
to automatic reception mode, after approximately 25
seconds.
Receiving in TAM Mode (SF−3200)
Before receiving in TAM Mode, you have to set the machine
to TAM Mode by pressing Rcv. Mode/Contrast repeatedly
until ‘>TAM MODE’ is displayed.
• In Standby Mode, TAM appears in the right hand cor−
ner of the display.
• When a call comes in, the answering machine answers
and stores the caller’s message if they leave one. If the
machine detects a fax signal, it goes into receive mode.
• If you have set your machine to TAM Mode and your
answering machine is switched off, or the answering
machine is not connected to your fax machine, the
machine will automatically go into receive mode after
several rings.
• If your answering machine has a ‘User−Selectable
Ring Counter’, set the machine to answer an incoming
call in less than four rings.
• If the sound level of the call is too low due to a poor
phone connection, the fax machine or answering
machine may not work properly.
• When you set the machine to TEL Mode and you have
an answering machine attached, you must make sure
you switch off the answering machine, or, the outgoing
message will interrupt your phone conversation. Not
all answering machines will work with your fax
machine.
• When your answering machine answers an incoming
call, it records a fax tone until it realizes it is a fax
3−8
The Fax Machine
coming through. Due to this, your answering machine
may tell you a voice message has been left, even when
it is actually a fax.
Receiving in TAM Mode (SF−3200T)
If you are an SF−3200T user, you can turn on/off the TAM
Mode by pressing the Answer button. Once you press
Answer to turn TAM Mode on, the display briefly shows the
time when the greeting message was recorded and shows
countdown as the message is played back. The machine
returns to Standby Mode after playing the message back.
TAM appears in the right hand corner of the display and the
Answer button lights.
You cannot place the machine in TAM Mode until you have
recorded a greeting message. An error message will be
displayed if you attempt to place the machine in TAM Mode
before a message is recorded. To record TAM message, see
“Recording TAM Message (SF−3200T only)” on page 4−2.
Before the TAM memory becomes full, you will need to
delete the messages that you have already listened to in order
to make more memory available.
Note
If there’s a power fail−
ure while recording a
caller’s message, it does
not record.
When you want to talk to a caller with the other telephone on
the same line while recording an incoming message (ICM),
lift its handset and press ‘* (asterisk)’, ‘# (pound)’ and ‘*
(asterisk)’.
If the Message Forwarding feature is on, and a new message is
recorded, the machine will dial the specified phone number to
alert you that there is a message recorded in memory. For
more information, see “Message Forwarding” on page 4−6.
3−9
Chapter 3
When you get a call, the machine answers the call with the
TAM greeting message. The machine records the caller’s
message. If a fax tone is sensed, the machine goes into receive
mode. Anytime the greeting message is playing, or an
incoming message is being recorded, you can talk to the other
person by picking up the handset. If the memory becomes full
while recording, your machine beeps a warning and
disconnects the line. The machine will not function as an
answering machine unless you erase the recorded messages.
The Fax Machine
Receiving in DRPD Mode
DRPD stands for Distinctive Ring Pattern Detection, which is
a telephone company service. It enables a user to use a single
telephone line to answer several different telephone numbers.
To set up DRPD, see “DRPD MODE”under ”System Setup
Options” on page 6−8.
1
Have the machine learn the ring pattern through the
System Setup. (Setup → System Setup → Start/Enter →
DRPD Mode → Set → Start/Enter)
•
2
While ‘[WAITING RING] is displaying, make a call to
your fax number and waits until the machine learns the
ring pattern and displays ‘END DRPD[SETUP]’.
Activate DRPD mode. (Setup → System Setup → Start/
Enter → DRPD Mode → On → Start/Enter)
• Once you have activated DRPD mode it can be one of
the receiving modes which can be selectable by press−
ing the Rcv. Mode button as FAX, TEL and AUTO.
3
Press Rcv. Mode repeatedly until ‘>DRPD MODE’
apeears in the display.
• Now, the machine will manage the fax and call as pro−
grammed.
• In Standby Mode, DRPD appears in the right hand
corner of the display.
• If you turn DRPD Mode Off , it will not be accessible
by pressing the Rcv. Mode button.
Note
DRPD must be set up again if you reassign your fax num−
ber, or connect the machine to another telephone line. After
DRPD has been set up, call your fax number again to verify
that the machine answers with a fax tone, then have a call
placed to a different number assigned to that same line to be
sure the machine answers the normal phone call.
3−10
The Fax Machine
Receiving via an Extension Telephone
If you have an extension phone connected to your machine,
you can remote−control your fax machine to start receiv−
ing:
1
2
Answer the call on the extension phone.
Press the buttons *9* (remote receive start code) in
sequence when you hear a fax tone.
• Your fax machine detects the code and starts to receive
the document.
• The code is preset at the factory. The first and the last
asterisks are fixed, but you can change the middle digit
to whatever you prefer 0 through 9. For more informa−
tion, see “System Setup Options” on page 6−8.
3
Hang up the phone if your fax machine starts to
receive.
Cancelling Reception
Press Stop to cancel reception at any time. Fax reception is
cancelled and the machine returns to Standby Mode.
Chapter 3
3−11
The Fax Machine
Fax Forwarding (SF−3200)
While you are away from your home or office, you do not
have to miss important faxes. Your machine can forward any
faxes it receives to a fax machine at your new location, and it
can print a copy for you to review when you get back as well.
1
Press Fax Forward.
The display shows OFF, FORWARD and PRINT/
FORWARD whenever you press < or >.
• OFF: disables Fax Forwarding
• FORWARD: forwards a fax to your new location
• PRINT/FORWARD: prints a fax and forwards it to
your new location
2
Press Start/Enter after selecting FORWARD or
PRINT/FORWARD by pressing < or >.
3
Enter the fax number through the Number Keypad.
The display will show ‘START TIME’.
4
Press Start/Enter and enter the time to start.
• When entering date and time, the format should be the
same as when you first set up machine’s date format.
To learn about date format, see “Time/Date Setup” on
page 1−10.
• If you enter wrong time, the machine will beep and
asks for the time again.
5
Press Start/Enter.
The display will show ‘END TIME’.
• If the time to end is the same as the start time,
‘INVALID TIME’ will show with a beep, and asks for
the time again.
6
3−12
Enter the end time and press Start/Enter.
The machine returns to Standby Mode. and ‘FWD’
appears in the display at the time Fax Forward start time
and every fax will be forwarded to your new location till
the end time.
The Fax Machine
Fax Forwarding (SF−3200T)
While you are away from your home or office, you do not
have to miss important faxes. Your machine can forward any
faxes it receives to a fax machine at your new location, and it
can print a copy for you to review when you get back as well.
Note
SF−3200T has two kinds
of forwarding features;
Fax Forwarding and
Message Forwarding. To
learn about the Message
Forwarding, see “Mes−
sage Forwarding” on
page 4−6.
1
Press Fax/MSG Forward.
The display shows ‘FAX’ or ‘MSG’
2
Select FAX and press Start/Enter.
The display shows OFF, FORWARD and PRINT/
FORWARD whenever you press < or >.
• OFF: disables Fax Forwarding
• FORWARD: forwards a fax to your new location
• PRINT/FORWARD: prints a fax and forwards it to
your new location
Press Start/Enter after selecting FORWARD or
PRINT/FORWARD by pressing < or >.
4
Enter the fax number through the Number Keypad.
The display will show ‘START TIME’.
5
Press Start/Enter and enter the time to start.
• When entering date and time, the format should be the
same as when you first set up machine’s date format.
To learn about date format, see “Time/Date Setup” on
page 1−10.
• If you enter wrong time, the machine will beep and
asks for the time again.
6
Press Start/Enter.
The display will show ‘END TIME’.
• If the time to end is the same as the start time,
‘INVALID TIME’ will show with a beep, and asks for
the time again.
7
Enter the end time and press Start/Enter.
The machine returns to Standby Mode. and ‘FWD’
appears in the display at the time Fax Forward start time
and every fax will be forwarded to your new location till
the end time.
3−13
Chapter 3
3
The Fax Machine
Voice Request
If you need to speak to the person after sending or receiving a
fax, you can use Voice Request feature to alert the person at
the remote site that you want to talk to him/her. You can also
respond to a Voice Request made at the remote end.
Making a Voice Request
1
Press OHD/V.Req. while a document is being sent or
received.
• A Voice Request signal is sent to the remote fax
machine after the document has been sent or received.
If the other person does not answer your request, your
fax machine automatically hangs up and returns to
Standby Mode.
• If the remote fax machine doesn’t have the Voice
Request feature, you cannot make a Voice Request.
You can cancel a Voice Request by pressing OHD/
V.Req. again while you are sending or receiving a
document.
2
Pick up the handset and answer it when the phone
rings.
3
Hang up the phone when you’re finished.
Answering a Voice Request
Remote party can also make a Voice Request to talk to you if
they have a Voice Request feature. If the fax machine rings,
follow this procedure:
3−14
1
Pick up the handset and answer it when the phone
rings after sending or receiving a fax.
If you don’t answer the Voice Request, the machine
prints out the number, date, and time when the request
was made.
2
Hang up the phone when you’re finished.
The Answering Machine
4
THE ANSWERING MACHINE
Note
The SF−3200T uses electronic memory as a recording
medium. Recording time is dependent on the content of the
message. The total recording time (TAM OGM + ICM) is
about 12 minutes.
4−1
Chapter 4
In this chapter, you will learn how to check your TAM
greeting message, monitor incoming calls, play/erase
messages, and access your machine from a remote telephone.
This chapter is only for SF−3200T users. If your machine is
SF−3200, please refer to the User’s Guide supplied by the
answering machine manufacturer.
All the instructions in this chapter assume that your fax
machine is set to TAM Mode.
The Answering Machine
Recording TAM Message (SF−3200T only)
The TAM (Telephone Answering Machine) message is an
outgoing message (OGM) which plays whenever a call comes
in and the machine is in TAM Mode. For more information
about reception modes, see “Reception Modes” on page 3−6.
1
Press and hold OGM until you hear a beep.
The display starts counting the recording time.
2
Speak into the microphone when ‘RECORD’ appears
in the display. Make sure that you are within a 30cm
range.
You can record a message which lasts up to 60 seconds.
• You are advised to record a message of less than 15
seconds in duration to prevent the fax receive from
malfunctioning due to a long message.
• Press Stop or OGM if you want to stop recording
before the time is up.
• After the message has been recorded, the machine
briefly displays the date and time when the message
was recorded. Then, it displays the elapsed time as the
message plays back automatically.
Checking Your TAM Greeting Message
The TAM greeting message plays back when your machine is
in TAM Mode and someone places a call to you.
1
Press OGM.
The display shows the time when the message was
recorded.
The display then counts down the seconds as the
message is playing back.
• If you have not yet recorded a TAM greeting message,
an error appears in the display.
4−2
The Answering Machine
Monitoring an Incoming Call
Call Monitoring is useful for screening calls in case you do
not want to be disturbed by the person calling.
To use this feature, you have to first set Call Monitoring ON
through the TAM Options. To learn how to set this feature on
or off, see “TAM Options (SF−3200T only)” on page 6−10.
1
When the call monitor option is on and an incoming
message is being recorded, you hear the caller’s voice
through the speaker.
2
Lift the handset to speak to the caller.
• The machine stops recording the caller’s message and
you can speak directly to the caller.
• If there’s a power failure while recording a caller’s
message, it does not record.
Chapter 4
4−3
The Answering Machine
Erasing Old Messages You’ve Heard
The memory of your machine fills up as messages are
recorded. Make room for new messages by erasing old
messages that you have already listened to. If the memory
becomes full while recording, your machine beeps a warning
and disconnects the line. The machine will not function as an
answering machine unless you erase the recorded messages.
In this case, the message which was being recorded will be
lost from memory. This is why you should erase old
messages.
To Erase All Recorded Messages
1
Press Erase.
The display asks if you want to erase ALL messages.
2
Press Start/Enter if you’re sure.
All messages in memory are erased while displaying
‘ERASING...’.
• If you do not want to erase all messages, press Stop
when asked and the machine returns to Standby Mode.
To Erase a Selected Message
1
Press Erase while the message is playing.
• BE CAREFUL! Once you have pressed Erase while a
message is playing, there’s no way to cancel or recover
it.
• The selected message is being erased while displaying
‘ERASING...’
4−4
The Answering Machine
Playing Back Messages
When there are messages waiting to be heard, the Answer
button flashes and the display shows that you have new
messages, for example, ‘NEW: 1 ICM: 3’. (‘NEW: 1’
indicates there’s one new message, and ‘ICM: 3’ says that
there are three incoming messages recorded in total.)
Playing Back Newly Received Caller
Messages
1
Simply press Play.
• The machine briefly displays recorded time then starts
to play the message. This procedure is repeated for all
NEW messages.
• When the display reads 50s(01/03), ‘01’ is the number
of the caller message currently being played and ‘03’
is the total number of caller messages in memory. ‘50s’
is the play back time for the message currently playing.
This time counts down as the message plays back.
• During message playback, you can adjust the speaker
volume by pressing < and >.
Playing Back All Messages
1
Press and hold Play until you hear a beep.
• All the messages are played back. The display briefly
4−5
Chapter 4
shows recorded time of each message, then plays ALL
the messages recorded.
• Press Stop or Play to stop before the last message.
While the message is playing back, the display shows a
variety of useful information. For more information,
see ”Playing Back Newly Received Caller Messages”
on page 4−5.
The Answering Machine
Skipping Backward or Forward
To skip backward
1
Press ❘ <<(1) while listening to the message.
• The machine skips back to the previous message and
plays it.
• If you press ❘ <<(1)
while playing back the first mes−
sage, the machine will replay the first message.
To skip forward
1
Press >>❘ (3) while listening to a message.
• The machine skips forward to the next message and
plays it.
• If you press >>❘ (3) while playing the last message, the
machine beeps and returns to the Standby Mode.
Message Forwarding
Note
SF−3200T has two kinds
of forwarding features;
Fax Forwarding and
Message Forwarding. To
learn about the Fax For−
warding, see “Fax For−
warding (SF−3200T)”
on page 3−13.
When you’re out of the office or home and you want to be
notified whenever there’s new message left on your machine,
you need to use the Message Forwarding feature supplied with
your machine. In TAM Mode, you can set your machine to
transfer incoming calls to another number. In order to use the
Message Forwarding feature, you must set the Message
Forwarding option to ON. See “Setting the Message
Forwarding” on page 4−7.
Message Forwarding operates as follows:
•
•
4−6
When a call comes in and the caller leaves a message,
your machine automatically dials the telephone number
you have specified when setting Message Forwarding.
When someone (maybe you) answers the call, your
machine sends out beeps, for up to 55 seconds, and waits
for the Remote Password to be entered. To learn about
Remote Password, see “TAM Options (SF−3200T only)”
on page 6−10. If you have entered a correct password
while your machine sends out beeps, the machine plays
the newly recorded messages.
The Answering Machine
•
When the playback is complete, you hear a short beep.
You can then enter Remote Command at this point to
perform necessary operation. To learn about Remote
Commands, see “Using Remote Commands” on page 4−
9.
If there is no key input or the wrong password is entered while
the machine sends out beeps, and the line will be
disconnected.
Setting the Message Forwarding
To have your machine forward a recorded message to your
new destination, you have to set the Message Forwarding on
and enter the number where the machine to dial.
To activate Message Forwarding
1
Press Fax/MSG Forward until the display shows
‘MSG’.
2
3
Press Start/Enter.
4
Enter the telephone number where the machine to
dial.
Press Fax/MSG Forward until the display shows
‘ON’ and press Start/Enter.
Now, the machine will dial the designated place whenever a
new incoming message is received. For information how the
Messages is forwarded, see “Message Forwarding” on page
4−6.
To deactivate Message Forwarding
Press Fax/MSG Forward until the display shows
‘MSG’.
2
3
Press Start/Enter.
Chapter 4
1
Press Fax/MSG Forward until the display shows
‘OFF’ and press Start/Enter.
4−7
The Answering Machine
Using the Answering Machine from a
Remote Phone
You don’t need to be at the machine’s Control Panel to operate
the answering machine. If you have access to a Touch−Tone
phone, you can operate many features, such as message
playback, regardless of where you are.
To operate your machine from a remote phone, you need to
enter a five−character: Remote Password. The Remote
Password is preset at the factory to ‘#139#’ and you can
change the password to any number you want, through the
User Options. For more information, see “TAM Options (SF−
3200T only)” on page 6−10.
Accessing the Machine
1
Place a call to your fax machine from a Touch−Tone
phone.
• A pulse line works only if you can manually switch the
phone to tone dialling. If you can, switch it to tone
after you dial the fax number but before you enter any
Remote Password or Remote Command.
2
Enter your Remote Password when the machine
answers with the greeting.
• When the correct password is recognized by the
machine, you will hear two short beeps (the confirma−
tion tone).
• If the machine doesn’t immediately respond to a
remote password:
− try to enter the code again.
− If the machine does not accept and you think you
entered the password correctly, press and hold each
key at least for a second
− try to enter the code after TAM message
− If the problem persists, try again from another
phone.
3
Enter the Remote Command corresponding to the
operation within ten seconds.
• When the specified operation is complete, you hear a
short beep. You can then enter another command for
another operation. If you enter a remote code while the
machine is responding to your command, the unit stops
4−8
The Answering Machine
the current operation and performs new operation. For
the Remote Commands, "Using Remote Commands"
below.
4
Using Remote
Commands
Press #0 to finish the remote session.
Important: if you don’t enter ‘#0’, your machine might
not hang up for several minutes.
The chart below describes which Remote Code you have to
enter for remote operation:
Code
Operation
Exits remote control mode.
#1
Changes the greeting message. After entering the command, speak into the handset. When you finish,
press #. If you run out of recording time, the machine stops and plays back the message.
#2
Plays back all messages. The machine beeps and plays all messages. If there are no messages, the
machine beeps four times and waits for another command to be entered.
#3
Stops the ICM play and waits for remote code when playing ICMs (#2, #5).
#4
Skips a message backward. The machine skips the current message and plays the previous one.
#5
Plays back new messages. The machine beeps and plays all new messages. If there are no new
messages, the machine beeps four times and waits for another command to be entered.
#6
Skips a message forward. The machine skips the current message and plays the next one.
#7
Erases the message currently playing, and plays back the next message.
#8
Turns TAM Mode on/off. The machine plays the greeting message when TAM Mode is turned on.
Each time you press #8 thereafter, TAM mode is turned off, then back on.
#9
Erases all the messages.
#✽ 1
Activates Message Forwarding feature. If you do not set up Message Forwarding before you leave,
you cannot turn it on from a remote phone. You will hear error beeps.
#✽ 2
Changes Message Forwarding destination number and activates the feature. Press #✽2. When you
hear the confirm tone (two−short double beeps), enter the new destination number. You cannot
include # as a dial number. Use ✽ to insert a PAUSE between numbers. When you finish entering
number, press #.
#✽ 3
Deactivates Message Forwarding feature.
✽#✽
Exits the fax machine from answering mode.
This code is used at a phone extension connected to the same line as your fax machine
Chapter 4
#0
4−9
The Answering Machine
4−10
Advanced Fax
5
ADVANCED FAX
Chapter 5
In this chapter, you will learn how to use the advanced fax
features of your machine. For example, how to send the same
documents to many different locations (Broadcasting) or how
to set up your machine to send faxes at a preset time (Save
Toll and Delayed Fax).
5−1
Advanced Fax
Broadcasting
With Broadcasting you can programme your machine to
automatically scan and send documents to a number of
different recipients. The documents are automatically erased
from memory when Broadcasting is finished.
1
Turn the document face down and feed it into the
machine.
2
Press Advanced FAX and select ‘BROADCASTING’
by pressing < or >.
3
Press Start/Enter.
The display asks you to enter the fax number of the
remote machine.
4
Enter the fax number.
You can use any Auto Dial key such as One−Touch,
Group Dial, or two−digit Speed Dial location number. If
you are using Group Dial, it should be primarily used.
5
Press Start/Enter when the correct number appears in
the display.
• If you have more destinations, select ‘Y (Yes)’ and
press Start/Enter when asked ‘ANOTHER? Y/N’ and
repeat steps from 4.
• If you have finished entering all the numbers, answer
‘N (No)’ and press Start/Enter.
6
Enter the name if you want to name the transmission.
If not, skip this step.
7
Press Start/Enter.
The document will be scanned into memory before
transmission.
• If the scanned pages fill up the remaining memory,
your fax machine will display ‘MEMORY FULL’ and
ask ‘CANCEL JOB? Y/N’.
If you select ‘Y’ and press Start/Enter, the scanned
pages will be deleted from memory. You should then
divide your pages into several transmissions, or send
them directly from the feeder not from the memory.
If you select ‘N’ and press Start/Enter, only the
scanned pages will be sent. You should send the
remaining pages later when the memory is available.
5−2
Advanced Fax
Save Toll
You can set your machine to send a fax at a later time when
you will not be present. Normally it is cheaper to send a fax at
night because telephone rates are lower than they are during
the day. Therefore you can use Save Toll to save money.
To use Save Toll, you first set the Save Toll time at what time
the fax to be sent.
Chapter 5
Setting up Save Toll Time
1
Press Setup and select ‘SYSTEM SETUP’
by pressing < or >.
2
3
4
Press Start/Enter.
Press < or > to select ‘SAVE TOLL TIME’
Enter the time in 24−hour format.
• For example, enter 2230 for 10:30 PM.
• If you set a time earlier than the current time, the doc−
ument(s) will be sent at that time on the following day.
5
Press Start/Enter when the time appears correctly in
the display.
Activating Save Toll
Once you’ve set up Save Toll Time, you are ready to use Save
Toll. Your machine can hold only one Save Toll job at one
time, which can include many destinations in it.
1
Turn the document face down and feed it into the
loading slot.
2
Press Toll.
If ‘SET SAVE TOLL TIME IN SYSTEM SETUP’
appears in the display, see “Setting up Save Toll Time”
on page 5−3.
3
Enter the number of the remote machine when you
are prompted by ‘TEL:’.
You can use any Auto Dial key (such as One−Touch,
Group Dial, or two−digit Speed Dial location number),
or enter the number through the number keypad.
If you are using Group Dial, it should be primarily used.
5−3
Advanced Fax
4
Press Start/Enter when the number appears in the
display.
• If you have more destinations, select ‘Y (Yes)’ and
press Start/Enter when asked ‘ANOTHER? Y/N’ and
repeat steps from 4.
• If you have finished entering all the numbers, answer
‘N (No)’ and press Start/Enter.
5
The document will be scanned into memory and waits
for the time.
The display will switch current time and Save Toll Time.
(For example: 11−DEC 22:05 FAX <−> SAVE TOLL
TIME 23:03)
• If the scanned pages fill up the remaining memory,
your fax machine will display ‘MEMORY FULL’ and
ask ‘CANCEL JOB? Y/N’.
If you select ‘Y’ and press Start/Enter, the scanned
pages will be deleted from memory. You should then
divide your pages into several transmissions, or send
them directly from the feeder not from the memory.
If you select ‘N’ and press Start/Enter, only the
scanned pages will be sent. You should send the
remaining pages later when the memory is available.
Cancelling a Save Toll Job
Before the time to Save Toll activates, you can cancel Save
Toll job.
1
Press Toll.
The display shows ‘CANCEL JOB? Y/N’.
2
Select ‘Y’ or ‘N’ by pressing < or > and press Start/
Enter.
• If you select ‘Y’, the job in memory is deleted.
• If you select ‘N’, the job remains in memory.
5−4
Advanced Fax
Delayed Fax
You can set your machine to send a fax at a later time when
you will not be present. Normally it is cheaper to send a fax at
night because telephone rates are lower than they are during
the day.
Your machine can hold
five jobs i.e., if you want
to add another Delay
Fax you have to cancel
the previous job (see
“Cancelling a Save Toll
Job” on page 5−4.) In
addition, to print a wait−
ing list of each job you
programmed, see “To
Print a report” on page
6−5.
1
Turn the document face down and feed it into the
loading slot.
If needed, choose the desired resolution and contrast for
the document by pressing Rcv.Mode/Contrast and
Resolution respectively.
2
Press Advanced FAX and select ‘DELAYED FAX’ by
pressing < or >.
3
4
Press Start/Enter.
5
Enter the number of the remote machine.
You can use any Auto Dial key (such as One−Touch,
Group Dial, or two−digit Speed Dial location number)
or enter the number through the number keypad. If you
are using Group Dial, it should be primarily used.
Press Start/Enter when the number appears in the
display.
• If you have more destinations, select ‘Y (Yes)’ and
press Start/Enter when asked ‘ANOTHER? Y/N’ and
repeat steps from 4.
• If you have finished entering all the numbers, answer
‘N (No)’ and press Start/Enter.
6
Enter the name if you want to name the transmission.
If not, skip this step.
7
8
Press Start/Enter. The display shows the current time.
Enter the time in 24−hour format.
• For example, Enter 2230 for 10:30 P.M.
• If you set a time earlier than the current time, the doc−
ument will be sent at that time on the following day.
9
Press Start/Enter when the time appears correctly in
the display.
5−5
Chapter 5
Note
Advanced Fax
The document will be scanned into memory before
transmission.
The display will show each number before starting each
transmission.
• If the scanned pages fill up the remaining memory,
your fax machine will display ‘MEMORY FULL’ and
ask ‘CANCEL JOB? Y/N’.
If you select ‘Y’ and press Start/Enter, the scanned
pages will be deleted from memory. You should then
divide your pages into several transmissions, or send
them directly from the feeder not from the memory.
If you select ‘N’ and press Start/Enter, only the
scanned pages will be sent. You should send the
remaining pages later when the memory is available.
The machine returns to Standby Mode and the display
shows a reminder that a Delayed FAX is set.
Polling
Polling enables you (or a remote fax machine) to retrieve a
document. This is useful when a person who has a document
to be sent is leaving the office. The person who wants to
receive the document at a later time places a call to the
machine holding the original, and requests that the document
be sent. In other words, it “requests” the machine holding the
original.
Setting Send Polling
You can programme your fax machine to send documents in
your absence when it is requested by a remote fax machine.
1
Turn the document face down and feed the document
into the loading slot.
2
Press Advanced FAX and select ‘SEND POLLING’
by pressing < or >.
3
Press Start/Enter.
• Your machine starts scanning the document(s) into
memory and shows ‘SEND POLLING’ in the display. If
the receiving mode was TEL, the machine changes it to
FAX mode automatically for being polling.
• When it is polled, the page in memory will be deleted
automatically and receiving mode returns to the state
before setting polling. To cancel Send Polling, see “To
Cancel the Scheduled Job” on page 5−7.
5−6
Advanced Fax
Setting Receive Polling
Note
You cannot receive a
document if the machine
you are polling uses a
Poll Code.
Lift the handset or press ‘OHD/V.Req’ and enter the
telephone number of the remote machine.
The remote machine must be in Send Polling state.
2
Press Advanced FAX when you hear a fax tone from
the remote machine.
The display shows ‘RECEIVE POLLING?’.
3
Press Start/Enter.
Your machine starts to retrieve the document.
To Cancel the Scheduled Job
All scheduled jobs remain in memory after they have been set.
Cancel unnecessary scheduled jobs to make more memory
available.
1
Press Advanced FAX and select ‘CANCEL
SCHEDULE’ by pressing < or >.
2
Press Start/Enter.
The display shows the assigned messages.
3
Select the reserved transmission you want to cancel by
pressing < or > repeatedly.
• If you do not want to cancel, press Stop.
4
Press Start/Enter to cancel the selected schedule.
• The reserved transmission is now cancelled.
5−7
Chapter 5
Not all fax machines
have polling capability,
and polling incompati−
bility sometimes occurs
between fax machines
made by different man−
ufacturers. Therefore,
polling may fail in some
cases, even when poll
code is not used.
1
Advanced Fax
5−8
Special Features
6
SPECIAL FEATURES
Chapter 6
6−1
Special Features
REDIAL/PAUSE
The Redial/Pause button has two functions. You can use it to
redial the number last called or one of the ten unique numbers
recently stored in memory. It can also be used to insert a pause
in a number when you are setting up a One−Touch or Speed
Dial number.
To Redial the Last Number Called
1
Press Redial/Pause.
The number is dialled automatically. If a document is
loaded, the machine automatically begins to send.
2
Pick up the handset when the person answers.
To Redial the Number in Memory
1
Press and hold Redial/Pause for about two seconds.
The display shows ‘PRESS <, >’.
2
Select the number by pressing < or >.
Memory can hold ten unique numbers.
3
Press Start/Enter to start dialling.
The number is dialled automatically.
• If a document is loaded, the machine automatically
begins to send.
4
Pick up the handset when the person answers.
To Insert a Pause
With some private telephone systems, you must dial an access
code (9, for example) and listen for a second dial tone before
dialling an outside number. In such cases, you need to insert a
pause in the number when you are registering Auto Dial such
as a One−Touch or Speed Dial number.
If you are asked for the number when setting up Auto Dial,
follow this procedure:
1
6−2
Press Redial/Pause to insert a pause while entering the
number.
A ‘P’ is inserted at the point where you pressed Redial/
Pause. If you need a longer pause, press Redial/Pause as
many times you want.
Special Features
Using Recall (R or Flash)
Note
The name of button
name (Recall) differs
depending on your
country. The Recall but−
ton is equivalent to R or
Flash.
If you do not have a
special service that uses
the switch−hook signal,
do not press Recall dur−
ing a call. If you do, you
could disconnect the
line.
If you get a call and you want to transfer it to someone else,
press Recall and dial the number of that other person. This
may not work with some phone systems. Refer to your
telephone’s instruction manual for more information. The
recall is of “Time break” type.
1
2
3
Press Recall when you are on the telephone.
Enter the phone number to transfer it to someone else.
(In UK, you may have some problems when you try to
use BT services.)
Hang up the handset when the person answers.
Chapter 6
6−3
Special Features
Chain Dialling
When using special computer services, such as alternate long
distance carriers, credit card calls, or bank−by−phone, you
must dial the telephone number of the service and wait for the
computer to answer before continuing. The length of time
before the computer answers can vary, so using a pre−
programmed pause after a service number is not advised.
However, you can store your ID number, for example, in one
memory location, and the rest of the information, such as your
card number, in another memory location.
Dial the phone number of the special service first. Then, when
the service answers, dial the rest of the information, such as a
long−distance number. We call this procedure Chain Dialling.
1
2
Lift the handset and place a call to the service.
Press a One−Touch button holding the additional
information, when the computer answers.
• Speed Dial and Group numbers cannot be used for
Chain Dialling.
6−4
Special Features
User Reports
Your fax machine can print reports containing useful infor−
mation — Scheduled Info, System Data, Help report, etc.
To Print a report
1
2
3
Press Report.
Choose the report you want by using < or >.
Press Start/Enter when the desired report is displayed.
The selected report will be printed.
The following reports are available:
This report covers the machine’s basic functions and
commands. It can also be used as a quick reference guide.
Sent Journal and Received Journal
These reports show information concerning the transmission
and reception activities. They can be printed on command or
if the machine is set to do so (“System Setup Options” on
page 6−8). They will automatically print after every 40
transmissions or receptions.
Phonebook
This report shows all of the numbers currently stored in the
fax machine’s memory as One−Touch Dial, Speed Dial and
Group Dial.
Sending Confirm
This report shows the fax number, the number of pages,
elapsed time of the operation, the communication mode, and
the communication results. Set up your machine as described
in “System Setup Options” on page 6−8 to automatically print
Sending Confirm.
Schedule Inform
This report shows the document currently stored for Delayed
FAX and Send Polling along with the operation number,
starting time and type of operation, etc.
6−5
Chapter 6
Help
Special Features
System Data
This report shows the status of the User Options (FAX and
TAM). After you have changed any setting, print this report to
check your changes.
Voice Status (SF−3200T only)
This report shows the status of the recorded message
(Outgoing and Incoming messages). You can see when you
have received a message and if you’ve listened to it or not.
Multi−Communication
This report prints automatically if you have faxed documents
to more than one location by using Broadcasting.
Call Back Message
This report is printed automatically when you do not respond
to a remote operator’s Voice Request.
Power Fail Report
If experience a power failure, this report is printed
automatically when power is restored, to notify you that there
was a power failure. This report prints only when there was
any scheduled job such as Delayed FAX or Send Poll.
6−6
Special Features
User Options
Your fax machine has various user−selectable features. These
options are preset at the factory, but you may need to change
them.To find out how the options are currently set, print the
System Data List. For more information on printing a report,
see “To Print a report” on page 6−5.
Setting SYSTEM/TAM Options
1
2
Select ‘SYSTEM SETUP’ or ‘TAM SETUP’ (SF−
3200T only) by pressing < or >.
The System Setup includes settings related to fax
operation, and TAM Setup has settings related to
answering machine operations.
Press Start/Enter to enter specified Setup mode.
Scroll up or down by pressing < or > to select the
option you want to change.
5
Press Start/Enter when the option you want appears in
the display.
6
7
Press < or > to choose the desired status.
Press Start/Enter for the status you want.
To exit Setup mode at any time, press Stop.
When you press Stop, the machine stores the options
you’ve changed, and returns to the Standby Mode.
6−7
Chapter 6
3
4
Press Setup.
Special Features
System Setup Options
Note
One or more options
may not appear in the
display depending on
your country. If so, it is
not applicable to your
machine.
Option
The chart below shows the options in the left column and their
suboptions in the right column.
When you have entered System Setup, now you can see one of
the options in the display by selecting < or >. The right
column shows the suboptions belonging to the options.
Suboption
LANGUAGE
There are seven languages you can use for display and report. The
languages are: English, German, French, Italian, Spanish, Portuguese and
Dutch.
SENDING
CONFIRM
A confirmation report shows whether the transmission was successful or
not, how many pages were sent, etc.
Choose ON to print a confirmation report automatically each time you send
a fax.
Choose OFF not to print whatever the result is.
Choose ERROR to print only when an error occurs, and the transmission
was unsuccessful.
Note that a confirmation report of a memory transmission includes the
Image TCR (Transmission Confirmation Report) which shows the image of
the first page with the various information.
PAPER SIZE
Select the paper size you will use for fax receive, print and copying.
Choose LETTER for letter, A4 for A4 size, or LEGAL to use legal size
paper.
AUTO
REDUCTION
When receiving a document as long as or longer than the paper loaded, the
machine can reduce the data to fit your paper.
If the fax machine cannot fit the data into one page with the feature enabled,
the data is divided and printed in actual size on two or more sheets.
Choose ON if you want Auto Reduction.
Choose OFF if you want actual size as the source.
DISCARD SIZE
If you turn the Automatic Reduction feature off, you can set the fax
machine to discard any excess image at the bottom of the page when
receiving a document as long as or longer than the paper loaded in your
machine.
If the incoming fax is out of the margin you have set, it will be printed on
two sheets of paper.
Enter the desired Discard Size from 0 to 30 in millimeter.
RINGS TO
ANSWER
You can select the number of rings before answering an incoming call. If
you are using your machine as both a telephone and a fax machine, we
suggest you set the ring count to at least 4 to give you time to answer.
Enter a number by using the number keypad.
6−8
Special Features
Option
Suboption
The RCV. START CODE (Remote Receive Start Code) allows you to start
fax receive from an extension phone plugged into the EXT. LINE socket
(SF−3200 only) or equivalent. If you pick up the extension phone and hear
a fax tone, Press the Rcv. Start Code then the fax will start receiving. The
code is preset to * 9 * at the factory. Enter the desired code from 0 to 9.
DRPD MODE
(Distinctive Ring
Pattern
Detection)
‘Distinctive Ring’ is a telephone company service which enables a user to
use a single telephone line to answer several different telephone numbers.
The particular number someone uses to call you on is identified by different
ringing patterns, which consist of various combinations of long and short
ringing sounds. This feature is often used by answering services who
answer telephones for many different clients and need to know which
number someone is calling in on to properly answer the phone.
Using the DRPD feature, your fax machine can ‘learn’ the ring pattern you
designate to be answered by the FAX machine. Unless you change it, this
ringing pattern will continue to be recognized and answered as a FAX call,
and all other ringing patterns will be recognized as a normal phone call.
You can easily suspend or change DRPD at any time.
Before using the DRPD option, Distinctive Ring service must be installed
on your telephone line by the telephone company. To set up DRPD, you will
need another telephone line at your location, or someone available to dial
your FAX number from outside.
Choose ‘SET’ to setup the Ring Pattern Detection. The LCD displays
‘WAITING RING’. Call your fax number from another telephone. It is not
necessary to place the call from a fax machine. When your machine begins
to ring, do not answer the call. The machine requires several rings to learn
the pattern.When the machine completes ‘learning’, the LCD displays
‘END DRPD [SETUP]’.
Choose ON to Activate DRPD. With the DRPD feature active, and then
DRPD mode can be accessible by pressing the Rcv. Mode button.
Choose OFF to cancel DRPD if it is currently active. All calls will be
answered normally, depending on Rcv. Mode setting.
DRPD must be set up again if you reassign your fax number, or connect the
machine to another telephone line. After DRPD has been set up, call your
fax number again to verify that the machine answers with a fax tone, then
have a call placed to a different number assigned to that same line to be sure
the machine answers the normal phone call.
ECM MODE
(Error
Correction Mode)
This mode compensates for poor line quality and ensures accurate, error−
free transmission with any other ECM−equipped facsimile machine. If the
line quality is poor, transmission time may be increased when ECM is
enabled.
Choose ON to turn Error Correction Mode on.
Choose OFF to turn Error Correction Mode off.
SAVE TOLL
TIME
To use the Save Toll, you have to first set the time when you are going to
send a fax. Enter appropriate time in 24−hour format.
Note if you do not set this up, you cannot use the Save Toll feature.
Chapter 6
RCV. START
CODE
6−9
Special Features
Option
Suboption
CALLER ID
(This option may
not work when
connected to a
PABX.)
You can see the number of the person calling you.
Choose ON to turn on caller ID display.
Choose OFF to disable it.
Note that the RCV. START CODE is disabled when this Caller ID option is
on.
Before using the CALLER ID service, CALLER ID service must be
installed on your telephone line by the telephone company.
AUTO
JOURNAL
A journal report shows the specific information concerning transmission or
reception activities, the time and date of 40 most recent transmissions or
receptions.
Choose ON to print journal automatically after every 40 transmissions or
receptions.
Choose OFF to print journal manually.
MULTIPLE ID
You can use one of your five IDs you have set in ”Setting FAX Number/
Name” on page 1−8 when sending a fax manually.
Choose ON if you want to be asked which ID you want to use, before
starting to send a fax.
Choose OFF if you want to have your machine use the ID number 1 as
default.
If you selected OFF, you will not be asked when sending a fax.
TAM Options (SF−3200T only)
OPTIONS
STATUS
CHARGE SAVE
Lets you dial into your machine from a remote phone and check
whether anyone has left a message without being charged. When
Charge Saver is ON, the machine answers your call on the number of
rings you have specified in the ‘Rings to Answer’ option. If there is no
message, the machine answers on the second ring after the number of
‘Rings to Answer’. This gives you time to hang up the phone before
the machine answers and saves the price of the call.
Choose ON to turn on Charge Save.
Choose OFF to turn off Charge Save.
CALL
MONITOR
Enables you to hear callers leave messages on your machine.
Choose ON to turn the feature on.
Choose OFF to turn the feature off.
RECORDING
TIME
You can select the maximum time allowed for caller messages. The
display shows you the time limit available such as OFF, 30, 60, or 90
seconds. Choose the desired time.
Note that the recording time differs depending on your country.
REMOTE
PASSWORD
You can change the three−character password used to access your
machine from a remote phone. The password is preset to “#139#” at
the factory. The first and the last #’s are fixed, but you can change the
three middle numbers. Enter the characters you want to use.
6−10
Special Features
OPTIONS
STATUS
BATTERY
ALARM
You can turn on the Battery Alarm feature. With this feature on, the
machine displays a low (or no) battery message in the LCD and sounds
beeps to alert you of the low (or no) battery condition.
Choose ON to turn on the Battery Alarm feature.
Choose OFF to turn off the Battery Alarm feature.
SILENCE
CHECK
In TAM mode, the machine decides the next action when silence is
detected for ten seconds. Available suboptions are:
− Receive: Switches to FAX Receive Mode.
− Recording: Keeps the recording silent.
− Disconnect: Disconnects the line and returns to Standby Mode.
HOWLER
CHECK
In TAM mode, the machine decides the next action when a howling is
detected for 9 seconds. Available suboptions are:
ON: Disconnect the line and returns to Standby Mode.
OFF: Disregards howling.
Chapter 6
6−11
Special Features
Volume Setup
You can selectively operate alarm and key volume.
1
2
3
Press Setup.
Press < or > until the display shows ‘VOLUME
SETUP’.
Press Start/Enter.
The display shows the type of volume you can choose.
• There are two volume types you can choose: ‘ALARM
VOLUME’ and ‘KEY VOLUME’.
4
5
6−12
Scroll through the options by pressing < or >.
Press Start/Enter when the volume type you want
appears.
6
Select ON or OFF by pressing < or >.
Select ON to turn on sound or OFF to turn it off.
7
Press Start/Enter to confirm.
Special Features
Clearing Memory
You can selectively clear information stored in your machine’s
memory.
1
2
3
4
Press Setup.
Press < or > to choose ‘MEMORY CLEAR’.
Press Start/Enter.
The display shows the type of information you can clear
from memory.
Select what you want to delete by pressing < or >.
The types of information you can clear are:
factory default value.
• DIAL/SCHEDULE: clears the One−Touch, Speed
Dial, or Group Dial numbers stored in memory. In
addition, all the Scheduled Jobs are also cancelled.
• JOURNAL: clears all records of transmissions and
receptions.
5
Press Start/Enter when you are sure to clear.
Selected information is removed from the memory.
6−13
Chapter 6
• FAX NUMBER/NAME: deletes your system ID.
• DEFAULT SETUP: restores user−selectable options to
Special Features
6−14
Care and Maintenance
7
CARE AND MAINTENANCE
Chapter 7
7−1
Care and Maintenance
Cleaning the Document Scanner
To keep your machine working properly, occasionally clean
the White Roller, ADF Rubber, and the Scanning Glass. If
they are dirty, documents sent to another fax machine won’t
be clear.
Note
If you turn the power off to clean the scanner, documents
stored in memory will be lost.
7−2
1
Open the Control Panel.
2
Disassemble the White Roller. At the right−hand end
of the White Roller there is a bushing that is secured
with a small white tab. Push the tab slightly inward,
then rotate towards you. Then pull up the right−hand
part to take it out.
3
Wipe the roller surface with a soft cloth dampened
with water.
4
Clean the ADF Rubber piece at the back of the Control
Panel, too.
Care and Maintenance
5
Carefully wipe the Scanning Glass with a soft, dry
cloth.
If the glass is very dirty, first wipe it with a slightly
dampened cloth, then with a dry one. Be careful not to
scratch the glass surface.
6
Replace the roller in reverse order, and then close the
Control Panel firmly until it clicks into place.
Chapter 7
7−3
Care and Maintenance
Replacing the Print Cartridge
The print cartridge includes the ink supply and the printhead.
Each time you replace the print cartridge, you are replacing
the printhead as well. When you notice that the print becomes
light or ‘INK LOW’ appears in the display, replace the print
cartridge.
7−4
1
Press Cartridge.
The Cartridge Carrier moves to the install position and
the display shows ‘NEW’.
2
Select ‘NEW’ or ‘OLD’ by pressing < or >.
When you put in a new cartridge, you must choose
‘NEW’. When you put in a used cartridge, choose
‘OLD’. This helps you to check the correct amount of
ink you have left. If you mix up several used cartridges,
it is not possible to check the correct amount of
remaining ink. Once you have put in a new cartridge,
use it until it is completely exhausted.
3
Open the Control Panel and Cartridge
Compartment cover.
4
Pull the Cartridge handle toward you while holding
the Cartridge holder until it is released from the lock,
and remove the Cartridge.
5
Take out a Cartridge from its packaging and carefully
remove the tape covering the printhead. Hold the
Cartridge by the colored top or black areas only. Do not
touch the copper area.
Care and Maintenance
6
Insert the Cartridge in the Carrier, then push it firmly
until it clicks into place. If the Cartridge moves loosely
in the Carrier, it has not clicked into place. Repeat this
step.
7
Replace the Cartridge Compartment Cover and
Control Panel.
8
Press Start/Enter.
The Cartridge Carrier moves to the original position
and then returns to Standby mode.
Chapter 7
7−5
Care and Maintenance
Cleaning the Printhead
If the nozzles seem to be clogged and characters are not
printing completely, clean the printhead as described below:
7−6
1
Press Setup and find ‘MAINTENANCE’ by pressing
< or >.
2
Press Start/Enter and scroll to ‘CLEAN HEAD’ by
pressing < or >.
3
Press Start/Enter.
The test pattern is printed.
4
Examine the test pattern.
If print quality does not improve, reinstall the cartridge
and repeat CLEAN HEAD. If the line is still broken,
wipe the nozzles and contacts.
For more information on cleaning them, see “Wiping
the Print Nozzles and Contacts” on page 7−7.
Care and Maintenance
Cleaning the Cartridge
To maintain good printing quality, we recommend you
occasionally wipe the Print Nozzles and Contacts as described
below:
Wiping the Print Nozzles and Contacts
When the print is not clear or dots are missing, the problem
may be caused by dried ink on the:
•
•
•
Print Cartridge nozzles
Print Cartridge contacts
Print Cartridge carrier contacts and Deflector
Press Cartridge.
The Cartridge Carrier moves to the install position and
the display shows ‘NEW’.
2
Open the Control Panel and Cartridge
Compartment Cover and remove the Cartridge.
3
Gently blot and wipe the contacts and nozzles dry.
Use a clean cloth dampened with water only to gently
clean the entire copper−colored area, including the
nozzles and contacts.
To dissolve any dried ink, hold the damp cloth against
the nozzles for about three seconds.
4
Reinstall the Cartridge and close the Cover and Panel.
Note
If it takes time for cleaning the cartridge, the cartridge will
be moved back to the original position.
If so, press Cartridge again to move the carrier to the install
position.
7−7
Chapter 7
1
Care and Maintenance
5
7−8
Press Start/Enter after selecting the cartridge type:
OLD or NEW by pressing < or >.
If the line is still broken, clean the Cartridge Carrier
contacts (see “Cleaning the Cartridge Carrier Contacts
and Deflector” on page 7−9.)
Care and Maintenance
Cleaning the Cartridge Carrier Contacts
and Deflector
WARNING!
Before cleaning these parts, there should be no scheduled job
such as Delayed Fax or Send Polling, etc. Once you have
unplugged the power cord from the machine, all data will be
lost.
Remove the Print Cartridge.
To learn how to remove the cartridge, see “Replacing
the Print Cartridge” on page 7−4.
2
Unplug the power cord from the electrical outlet or the
rear of the machine.
Before unplugging, ensure that you have no scheduled
job remaining in memory.
3
Clean the Cartridge Carrier contacts and Deflector
(metal piece) with clean and dry cloth.
4
Plug in the power cord and your fax machine will
initialize.
000000000000000000000000
0000000
000000
1
0000
00000000 00
Chapter 7
7−9
Care and Maintenance
Ink Level View
Your machine allows you to check the amount of ink
remaining. The machine displays a fractional number. For
examples, ‘1/8’ means that ink is low and you need to replace
the cartridge.‘8/8’ means that a new cartridge is installed.
To view the current ink level:
7−10
1
Press Setup and find ‘MAINTENANCE’ by pressing
< or >.
2
Press Start/Enter and scroll to ‘INK LEVEL VIEW’
by pressing < or >.
3
Press Start/Enter.
The display shows the current ink level in fraction.
Care and Maintenance
Adjust Shading
The shading is adjusted at the factory. If, however, you drop
and damage your machine while moving, we recommend you
adjust shading for optimized lightness.
To adjust Shading, do as follows:
1
Load a plain WHITE sheet of paper (no writing or
graphics) into the loading slot.
• BE CAREFUL!
Printing quality may be unexpectedly worse if you do
not use a plain WHITE paper for the adjustment.
Press Setup and find ‘MAINTENANCE’ by pressing
< or >.
3
Press Start/Enter and scroll to ‘ADJUST SHADING’
by pressing < or >.
4
Press Start/Enter.
The machine starts to scan the document to adjust
Shading, and it displays ‘SHADING...’. If there’s no
document loaded, the display prompts you ‘LOAD
WHITE DOC.’ with a beep. Insert a WHITE paper and
press Start/Enter to start it.
After feeding the document, it returns to Standby
Mode.
7−11
Chapter 7
2
Care and Maintenance
Print Cartridge Maintenance
The print cartridge life is very sensitive to the content of the
received fax or a copy you made. To increase its life, we
recommend you follow the instructions below:
7−12
1
DO NOT unpack the cartridge until you are ready to use
it.
2
Store it in the same environment as the printer.
3
If you have unpacked the cartridge but are not using it,
store it in a storage unit.
If you do not have a storage unit, store the cartridge in
an airtight plastic bag.
4
DO NOT leave it exposed for an extended period.
5
DO NOT refill the cartridge. The warranty will not cover
damage caused by using refilled cartridges.
Care and Maintenance
LCD Error Messages
Display
Meaning
The machine is waiting to automatically redial another fax
number that was busy or did not answer.
DOCUMENT JAM
The document you are sending has jammed in the feeder. To
clear the document jam, see “Clearing Jams” on page 7−16.
INK LOW
The Print Cartridge has run out of ink. To install a new Print
Cartridge, see “Ink Level View” on page 7−10.
Although this message is displayed, you can make a copy or
print a report. But, stored data in memory can be printed by
changing the cartridge.
LOAD DOCUMENT!
You have tried to send a fax and there is no document loaded
into the machine.
MEMORY FULL
MEMORY LOW
Memory has become full or low. Either delete unnecessary
documents stored in memory, or send when memory
becomes available, or split the new document into smaller
parts.
NO ANSWER
The other machine has not answered after all your attempts
to redial. Or, the other operator does not press START.
LOW BATTERY (SF−3200T Only)
The backup battery is weak. Replace battery.
NO BATTERY (SF−3200T Only)
The backup battery is not installed or is completely
discharged. Install/replace battery.
NO MESSAGE (SF−3200T Only)
There is no message to play or erase.
NO NEW MESSAGE (SF−3200T Only)
There are no new caller message.
MEMORY FULL[TAM]
(SF−3200T Only)
The voice memory is full. No more caller’s messages can be
recorded (Total recording time is about 12 minutes).
NO CARTRIDGE
Print Cartridge is not installed or properly installed.
NO. NOT ASSIGNED
There is no number assigned to the One−Touch button or
two−digit Speed number you choose.
CHECK PAPER
Printer is out of paper. Load paper and press Start/Enter. If
printing paper is jammed during printing. Clear the paper
jam, and press Start/Enter.
POLLING ERROR
The machine you want to poll is not ready to answer your
poll. The person you are polling should have loaded their fax
machine with a document and be in send poll state.
RECEIVE ERROR
A fax has not been received successfully. Ask the sender to
try again.
SEND ERROR
Your fax has not gone through successfully. Try again.
SET SAVE TOLL TIME IN SYSTEM
SETUP
You pressed the Toll button before setting the time in System
Setup. Refer to “SAVE TOLL TIME” under “System Setup
Options” on page 6−8 and set the time to send a fax.
7−13
Chapter 7
RETRY REDIAL?
Care and Maintenance
Fixing Problems
Your problem may be listed in “LCD Error Messages” on
page 7−13. The chart below shows other problems you can
solve yourself. If not, call the service company shown in the
separate Warranty Card.
Fax Problems
Problem
Solution
The machine is not working, there is no
display and the buttons are not working.
Unplug the power cord and plug it in again. Check that your
socket is live.
No dial tone.
Check that the phone is connected properly. Check the phone
socket in the wall by plugging in another phone.
The numbers stored in memory do not dial
correctly.
Make sure the numbers are programmed correctly. To print a
Phonebook Report, see “Phonebook” on page 6−5.
The document does not feed into the
machine.
Be sure the document is not wrinkled, and you are putting it in
correctly. Check that the document is the right size and not too
thick or too thin.
You cannot receive faxes automatically.
Check if ‘TEL’ appears on the right side of the display. In TEL
mode, you cannot receive a fax automatically. Be sure the
handset is seated on properly. Is there paper in the machine?
Check if the display shows ‘MEMORY FULL’.
The machine cannot receive faxes manually.
Do not hang up the handset before pressing Start/Enter.
The machine does not send anything.
Check that the document is loaded face down.‘TX’ should show
up in the display.You may have hung up the handset before you
pressed Start/Enter. Check if the machine to which you are
sending can receive your fax.
You cannot poll another machine.
The fax machine you are polling may be using a Poll Code.
The fax you received has blank bits on it.
The machine sending to you may be faulty. A noisy phone line
can cause line errors. Check your machine by making a copy.
Spots or lines missing from the fax you
receive.
Check if your phone line is noisy. Check if the print head is
clean by making a copy.
You are receiving poor quality copies.
The fax machine sending to you may have a dirty scan glass.
Check for a noisy phone line.
Some of the stretched words on the fax you
receive
The machine sending to you had a temporary document jam.
Your machine does not make copies.
Make sure your document is loaded face down.
Check ink level to see if the cartridge is out of ink.
There are lines on copies or documents you
send.
Check your scan glass for marks and clean it (see “Cleaning the
Document Scanner” on page 7−2.)
The machine dials a number, but fails to
make a connection with a remote fax
machine.
The remote fax machine may be turned off, out of recording
paper, or unable to answer incoming calls. Speak with the
remote operator and ask for the problem to be rectified.
You cannot store a document in memory.
There may not be enough memory available to hold the
document you want to store. If the display shows a ‘MEMORY
FULL’ or ‘MEMORY LOW’ message, delete any documents
you no longer need, then retry the document.
7−14
Care and Maintenance
Problem
Blank areas appear at the bottom of each
page or on continuation pages, with only a
small strip of material printed at the top.
Solution
You may have selected the wrong paper settings. To select the
proper paper size, see “System Setup Options” on page 6−8.
Print Quality Problems
Problem
Solution
Light or blurred characters.
Check ‘Ink Level View’ as described on page 7−13. If the
printer cartridge has completely run out, ‘INK LOW’ is
displayed. To install a new print cartridge, see “Replacing the
Print Cartridge” on page 7−4. Make sure the Print Cartridge is
installed correctly. To clean the print cartridge, see “Cleaning
the Printhead” on page 7−6.
Smudged or dark characters.
Make sure the paper is straight and unwrinkled. Let ink dry
before handling the paper. To clean the Print Cartridge, see
“Cleaning the Printhead” on page 7−6.
Characters with white lines.
If ‘INK LOW’ is displayed, install a new print cartridge. See
“Replacing the Print Cartridge” on page 7−4. Remove and
reinstall the Print Cartridge. Clean the Print Cartridge. See
“Cleaning the Printhead” on page 7−6.
Improperly formed or misaligned
characters.
Clean the Print Cartridge. See “Cleaning the Printhead” on page
7−6.
Abnormal black horizontal lines
Clean the Carrier Deflector inside the printer. See “Cleaning the
Cartridge Carrier Contacts and Deflector” on page 7−9.
Chapter 7
Paper Feeding Problems
Problem
Solution
Paper is jammed during printing.
Clear paper jam and press Start/Enter.
Paper sticks together.
You can load up to 100 sheets in the ASF (Automatic Sheet
Feeder). Check if you overloaded. Humid conditions may
cause some paper to stick together.
Paper fails to feed.
Remove any obstructions inside the printer.
Multiple sheets of paper feed.
When loading paper, do not force the paper down into the
printer. If multiple sheets have caused a paper jam, clear the
paper jam and press Start/Enter. See “Paper Jams During
Printing” on page 7−17.
Paper skews or buckles in the automatic
sheet feeder.
ASF can hold up to 100 sheets. Make sure the paper guide do
not cause the paper to bow in the bin. When loading paper, do
not force it down into the printer.
7−15
Care and Maintenance
Clearing Jams
Document Jams During Transmission
If a document jams during transmission or copying,
‘DOCUMENT JAM’ appears in the display. DO NOT pull the
document out of the slot. Doing so could harm your machine.
To clear document jam:
7−16
1
Open the Control Panel.
2
Carefully remove the jammed document.
3
Close the Control Panel firmly until it clicks into
place.
Care and Maintenance
Paper Jams Dur−
ing Printing
If the fax paper jams while you are receiving or printing,
‘CHECK PAPER’ appears in the message. DO NOT pull it
out. Doing so could harm the fax machine.
If the paper is jammed in the Received
Paper Output Area
Remove the jammed paper by pulling it out smoothly in the
direction of the arrow as shown.
If the paper is jammed in the Paper Feed
Area
Remove the jammed paper as shown below.
2
Reload new paper with the print side facing toward you
after removing the jammed paper.
3
Press Start/Enter when finished.
7−17
Chapter 7
1
Care and Maintenance
7−18
Appendix
8
APPENDIX
Chapter 8
8−1
Appendix
Specifications
Type of unit
Inkjet Desktop Facsimile Transceiver
Communication System
Public Switched Telephone Network (PSTN) and PABX
Compatibility
ITU Group3
Compression scheme
MH, MR, MMR
Modem speed
14400/12000/9600/7200/4800/2400
Scanning method
CIS (Contact Image Sensor)
Input document size
8.5 inches (216 millimeters)
Effective scanning width
8.27 inches (210 millimeters)
Effective recording width
8 inches (203 millimeters)
Power consumption
Standby: 10.1 Watts
Sleep Mode: 6.9 Watts
Printing Mode: Maximum 20 Watts
Temperature range
50˚F to 95˚F (10 ˚C to 35 ˚C)
Humidity range
20 to 80% RH (non−condensing)
Dimension (WxDxH)
382 x 273 x 192 mm (Without ASF stacker)
382 x 310 x 210 mm (Including ASF stacker)
Weight
3.8 Kg (including Handset)
Power source
See Rating Label attached on the back of ASF
Scan resolution
200 dpi
ADF
15 sheets (0.075~0.12 mm thick)
ASF
100 sheets (70g/m2 ~ 90g/m2)
ECM mode
YES
Sending resolution
Standard: 3.85 lines/mm
Fine: 7.7 lines/mm
Super Fine: 15.4 lines/mm
8−2
Printing resolution
300 x 300 dpi
Gray scale
64 Grayscales
User memory capacity
1 Mbytes (capable of 80 pages at 4% print duty on A4)
Voice Recording time
Battery
Ink Cartridge Life
12 Min. (SF−3200T only)
6F22 (FC−1) 9V
About 1000 sheets (based on ITU 4% chart −− see ”A Sam−
ple of ITU 4% Chart (reduced to 60.5%)” on page 8−5)
Appendix
Paper Type and Sizes (for the ASF1)
Satisfactory print and receive quality can be obtained with
many types of plain paper. Since the quality of plain paper
varies widely, test the print quality before buying large
quantities of paper. Your machine uses a variety of papers
including:
• Xerographic paper
• Bond paper
• Dual−purpose paper
Because all papers vary in physical characteristics, you can
receive mixed results from different packages of paper even
though the packages contain the same type of paper. If you
encounter undesirable results, try the other side of the paper, a
different type, or another package of the same kind of paper.
DO NOT use the following types of paper with your machine:
• Continuous form feed paper
• Synthetic paper
• Thermal paper
• Multi−sheet forms and documents
• Chemically treated paper
• Papers with raised, embossed lettering
To load paper with a preferred print side:
• If you’re using xerographic paper, load the paper with
the preferred print side facing down.
• If you’re using letterhead or bond paper, load the
paper with the preferred side facing up.
The following papers can be used in your machine for fax:
in
millimeters
in inches
Letter
216 x 279
8.5 x 11.0
Legal
216 x 356
8.5 x 14.0
A4
210 x 297
8.3 x 11.7
Chapter 8
Paper size
Paper Weight
70 g/m2 ~ 90 g/m2
(20 ~ 24lb)
1. ASF stands for Automatic Sheet Feeder which contains paper for fax receive and
printing. Its capacity is up to 100 sheets.
8−3
Appendix
Acceptable Documents (for ADF1)
Single Sheet
Document Size
Max
8.5 in. (W) x 14 in. (L)
(216 mm x 356 mm)
Min
8.26 in. (210 mm)
Number of sheets which can be loaded at
a time
Paper Quality
8.5 in. (W) x 11.7 in. (L)
(216 mm x 297 mm)
5.8 in. (W) x 5.0 in. (L)
(148 mm x 128 mm)
Effective Scanning Width
Thickness of document
2 or More Sheets
−
Up to 15
0.07 mm ~ 0.15 mm
0.075 mm ~ 0.12 mm
Uncoated on both sides
For multiple sheets, all pages of the document must be the
same size and paper type.
DO NOT try to send documents that are:
• wet
• covered with wet ink or paste
• wrinkled, curled, or folded
• too thin (less than 0.07 mm thick−onionskin, airmail
paper, etc.)
• too thick (more than 0.15 mm thick)
• chemically processed (pressure−sensitive paper, car−
bon−coated paper, etc.)
• coated (glossy, etc.)
• too small or short (such as a label, voucher, etc.)
• made of cloth or metal
To send these documents, use an office copier to make a
photocopy first, and then send the copy.
1. ADF stands for Automatic Document Feeder in which the original document
feeds. It enables you stack of some documents, which will be faxed or copied one
by one.
8−4
Appendix
A Sample of ITU 4% Chart (reduced to 60.5%)
Chapter 8
8−5
Appendix
Replacing the Fitted Plug (UK)
Important
The mains lead for this machine is fitted with a standard (BS 1363) 13 amp plug and has a 13
amp fuse. When you change or examine the fuse, you must re−fit the correct 13 amp fuse. You
then need to replace the fuse cover. If you have lost the fuse cover, do not use the plug until
you get another fuse cover from the people from whom you bought the machine.
The 13 amp plug is the most widely used type in the UK and should be suitable.
However, some buildings (mainly old ones) do not have normal 13 amp plug sockets. You
need to buy a suitable plug adaptor. Do not remove the moulded plug.
Warning
If you cut off the moulded plug, get rid of it straight away.
You cannot rewire the plug or you may get an electric shock if you put it into a
socket.
Important warning: You must earth this machine
The wires in the mains lead have the following colour code:
•
•
•
Green and Yellow:
Earth
Blue:
Neutral
Brown:
Live
If the wires in the mains lead do not match the colours marked in your plug, do the following:
You must connect the green and yellow wire to the pin marked by the letter ‘E’, or by the
safety ‘Earth symbol’ or coloured green and yellow or green.
You must connect the blue wire to the pin which is marked with the letter ‘N’ or coloured
black.
You must connect the brown wire to the pin which is marked with the letter ‘L’ or coloured
red.
You must have a 13 amp fuse in the plug, adaptor, or at the distribution board.
8−6
Appendix
Notes For Use of This Device (New Zealand)
The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has
accepted that the item complies with minimum conditions for connection to its network. It
indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty.
Above all, it provides no assurance that any item will work correctly in all respects with
another item of Telepermitted equipment of a different make or model, nor does it imply that
any product is compatible with all of Telecom’s network services.
This equipment shall not be set up to make automatic calls to the Telecom ‘111’ Emergency
Service.
This equipment may not provide for the effective hand−over of a call to another device
connected to the same line.
Important Notice
Under power failure conditions, this telephone may not operate. Please ensure that a separate
telephone, not dependent on local power, is available for emergency use.
Chapter 8
8−7
Appendix
Declaration of Conformity (European
Countries)
Approvals and Certifications
The CE marking applied to this product symbolises Samsung Electronics Co., Ltd.
Declaration of Conformity with the following applicable Directives of the European Union as
of the dates indicated:
January 1, 1995: Council Directive 73/23/EEC amended by Council Directive 93/68/EC,
Approximation of the laws of the member states related to low voltage equipment.
January 1, 1996: Council Directive 89/336/EEC, approximation of the laws of the Member
States related to electromagnetic compatibility.
March 9, 1999: Council Directive 1999/5/EC on radio equipment and telecommunications
terminal equipment and the mutual recognition of their conformity.
A full declaration, defining the relevant Directives and referenced standards can be obtained
from your Samsung Electronics Co., Ltd. representative.
EC Certification
Certification to 1999/5/EC Radio Equipment & Telecommunica−
tions Terminal Equipment Directive
This Samsung product has been self−certified by Samsung for pan−European single terminal
connection to the analogue public switched telephone network (PSTN) in accordance with
Directive 1999/5/EC. The product has been designed to work with the national PSTNs and
compatible PBXs of the European countries:
In the event of problems, you should contact the Euro QA Lab of Samsung Electronics Co.,
Ltd. in the first instance.
The product has been tested against TBR21 and TBR 38. To assist in the use and application
of terminal equipment which complies with this standard, the European Telecommunication
Standards Institute (ETSI) has issued an advisory document (EG 201 121) which contains
notes and additional requirements to ensure network compatibility of TBR21 terminals. The
product has been designed against, and is fully compliant with, all of the relevant advisory
notes contained in this document.
8−8
Appendix
In Case of Interference (US)
In normal operation, your SAMSUNG fax machine produces and uses radio−frequency
energy. In some cases, this can cause interference to other electronic equipment. Part 15 of the
FCC rules establishes guidelines limiting the amount of radio−frequency energy which may
be produced by electronic equipment. Tests have proven that your Samsung FAX machine
meets or exceeds these guidelines, and is classified a “Class B Digital Device” for operation
in a residential environment. When installed and operated according to instructions, your
SAMSUNG fax machine should not cause interference to the types of equipment expected to
be found in a normal residential environment.
Unauthorized changes or modifications could void the user’s authority to operate the
equipment.
In the event your SAMSUNG fax machine appears to cause interference to other electronic
equipment, it can often be easily remedied. First determine if the source of interference really
is your FAX machine. To do this, turn its power off and on while observing the equipment
experiencing the interference. If the interference disappears when you turn the FAX machine
off, the following steps can be very effective in correcting interference problems:
•
•
•
•
•
•
Connect the FAX machine to an AC outlet which is on a different circuit breaker from the
equipment experiencing interference.
Increase the distance between the FAX machine and the equipment experiencing inter−
ference.
Cable TV amplifiers and splitters are extremely prone to interference. Be certain that they
are as far as possible from the FAX machine and its AC power and telephone cords.
Replace “twin lead” antenna wire with shielded coaxial cable, and use proper connectors
and adaptors.
Turn or relocate the receiving antenna. In most cases this is easily done by simply moving
a radio. A TV antenna may need to be reoriented or installed in another area of the build−
ing.
Consult your dealer, a reputable radio/TV technician, or an Amateur Radio Operator for
help.
Chapter 8
8−9
Appendix
Fax Branding (US)
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a
computer or other electronic device to send any message via a telephone facsimile machine
unless such message clearly contains in a margin at the top or bottom of each transmitted page
or on the first page of the transmission the following information:
•
•
•
the date and time of transmission
identification of either business, business entity or individual sending the message; and
telephone number of either the sending machine, business, business entity or individual.
See “Setting FAX Number/Name” on page 1−8 for instructions on how to enter this
information into your Samsung FAX machine’s memory.
The Telephone Company may make changes in its communications facilities, equipment
operations, or procedures where such action is reasonably required in the operation of its
business and is not inconsistent with the rules and regulations in FCC Part 68. If such changes
can be reasonably expected to render any customer terminal equipment incompatible with
telephone company communications facilities, or require modification or alteration of such
terminal equipment, or otherwise materially affect its use or performance, the customer shall
be given adequate notice in writing, to allow the customer an opportunity to maintain
uninterrupted service.
Telephone Company Information (US)
FCC IDENTIFICATION NUMBER
The Ringer Equivalence Number and FCC Registration Number for this equipment may be
found on the label located on the bottom or rear of the machine. In some instances you may
need to provide these numbers to the telephone company.
RINGER EQUIVALENCE NUMBER
The Ringer Equivalence Number (REN) is a measure of the electrical load placed on the
telephone line, and is useful for determining whether you have “overloaded” the line.
Installing several types of equipment on the same telephone line may result in problems
making and receiving telephone calls, especially ringing when your line is called. The sum of
all Ringer Equivalence Numbers of the equipment on your telephone line should be less than
five in order to assure proper service from the telephone company. In some cases, a sum of
five may not be usable on your line. If any of your telephone equipment is not operating
properly, you should immediately remove it from your telephone line, as it may cause harm to
the telephone network.
WARNING:
FCC Regulations state that changes or modifications to this equipment not expressly approved
by the manufacturer could void the user’s authority to operate this equipment.
In the event that terminal equipment causes harm to the telephone network, the telephone
company should notify the customer that service may be stopped. However, where prior
notice is impractical, the company may temporarily cease service, providing that they:
8−10
Appendix
a) Promptly notify the customer.
b) Give the customer an opportunity to correct the equipment problem.
c) Inform the customer of the right to bring a complaint to the Federal Communication
Commission pursuant to procedures set out in FCC Rules and Regulations Subpart E
of Part 68.
You should also know that:
•
•
•
•
•
•
•
•
Your Samsung FAX machine is not designed to be connected to a digital PBX system.
Special features, such as “Call Waiting”, may interrupt FAX service, and we suggest that
these services not be installed on the FAX line.
If you intend to use a computer modem or fax modem on the same phone line as your
FAX machine, you may experience transmission and reception problems with all the
equipment. It is recommended that no other equipment, except for a regular telephone,
share the line with your FAX machine.
If your area experiences a high incidence of lightning or power surges, we recommend
that you install surge protectors for both the power and the telephone lines. Surge protec−
tors can be purchased from your dealer or telephone and electronic specialty stores.
When programming emergency numbers and/or making test calls to emergency numbers,
use a non−emergency number to advise the emergency service dispatcher of your inten−
tions. The dispatcher will give you further instructions on how to actually test the emer−
gency number.
This equipment may not be used on coin service or party lines.
This telephone provides magnetic coupling to hearing aids.
You may safely connect this equipment to the telephone network by means of a standard
modular jack, USOC RJ−11C.
Chapter 8
8−11
Appendix
8−12
Index
9
INDEX
Index
A
Appearance
bottom view 1-3
front view 1-3
rear view 1-3
AUTO mode 3-8
B
Broadcasting 5-2
C
Cartridge
carrier 7-5, 7-9
cleaning 7-7
contacts 7-7, 7-9
deflector 7-7, 7-9
ink level view 7-10
maintenance 7-12
nozzle 7-6
print nozzle 7-7
printhead 7-6
replace 7-4
Contrast 3-3
Control panel
left 1-4
right 1-5
Copy 1-12
activate a 2−up copy 1-12
make a 2−up copy 1-12
make a page−to−page copy
1-13
9−1
Index
D
Delayed fax 5-5
Dialling
chain 6-4
group 2-6
one−touch 2-2
speed 2-4
Display
language 1-2
DRPD mode 3-10
E
Error 7-13
check paper 7-13
document jam 7-13
end error 7-13
ink low 7-13
load document 7-13
low battery 7-13
memory full, low 7-13
no answer 7-13
no battery 7-13
no cartridge 7-13
no message 7-13
no new message 7-13
no. not assigned 7-13
polling error 7-13
receive error 7-13
retry, redial 7-13
save toll 7-13
F
Fax
broadcasting 5-2
delayed fax 5-5
forward
SF−3200 3-12
SF−3200T 3-13
polling
receive 5-7
send 5-6
reception modes 3-6
save toll 5-3
activating 5-3
cancelling 5-4
setting 5-3
scheduled job
cancel 5-7
send 3-2
9−2
automatically 3-5
contrast 3-3
manually 3-4
resolution 3-3
voice Request 3-14
FAX mode 3-7
Features 1-2
Flash 6-3
G
Group Dial
dialling 2-7
one−touch 2-6
speed location 2-6
storing 2-6
I
ITU 4% chart
8-5
L
Language
display, report
1-2
M
Maintenance 7-1
cartridge 7-12
cleaning
ADF rubber 7-2
cartridge 7-7
document sensor 7-2
printhead 7-6
scanning glass 7-2
white roller 7-2
shading 7-11
Memory
clear 6-13
O
One−Touch
dialling 2-3
name 2-2
phonebook 2-3
storing 2-2
P
precaution ii
electric shock ii, iii
explosion iii
lightning storm iii
safety ii
toxic chemicals iii
Problem 7-14
Index
R
R 6-3
Recall 6-3
Receive
cancel 3-11
extension 3-11
modes 3-6
Redial
automatic 3-5
Redial/Pause 6-2
insert a pause 6-2
last number 6-2
memory 6-2
Report
language 1-2
Resolution
standard, fine, super fine 3-3
S
Save
ink 1-2, 1-14
paper 1-2, 1-12
toll, money 1-2
Search 2-8
directory 2-8
particular 2-9
sequentially 2-8
Setup
time/date 1-10
Specification
acceptable documents
paper size 8-3
paper type 8-3
Speed Dial
dialling 2-5
name 2-4
number 2-4
phonebook 2-5
storing 2-4
8-4
Index
fax 7-14
communication 7-14
feeding 7-14
no copy 7-14
no dial tone 7-14
no display 7-14
poll 7-14
poor copy 7-14
receive 7-14
send 7-14
spot 7-14
stretched word 7-14
strip 7-15
feeding
fail to feed 7-15
jam 7-15
multiple 7-15
paper sticks 7-15
skew 7-15
print 7-15
black horizontal line 7-15
light or blur 7-15
misaligned character 7-15
smudge, dark 7-15
T
Error
memory full 7-13
TAM 1-11
access 4-8
call monitor 4-3
erasing 4-4
ICM 4-1
message forwarding 4-6
settting 4-7
monitoring 4-3
OGM 1-11, 4-2
checking 4-2
OGM recording 4-2
recording 1-11, 4-5
recording time 4-1
remote 4-8
remote command 4-8, 4-9
change OGM 4-9
erase 4-9
exit 4-9
message forwarding 4-9
play all 4-9
play new message 4-9
skip backward 4-9
skip forward 4-9
stop ICM 4-9
turn on/off 4-9
remote password 4-8
skipping 4-6
telephone answering machine 4-2
TAM mode
SF−3200 3-8
SF−3200T 3-9
9−3
Index
TAM options 6-10
battery alarm 6-11
call monitor 6-10
charge save 6-10
howler check 6-11
recording time 6-10
remote password 6-10
silence check 6-11
TEL mode 3-7
U
User options 6-7
auto journal 6-10
auto reduction 6-8
caller ID 6-10
discard size 6-8
DRPD 6-9
ECM 6-9
language 6-8
multiple ID 6-10
paper size 6-8
receive.start code 6-9
rings to answer 6-8
9−4
save toll 6-9
sending confirm 6-8
setting 6-7
User reports 6-5
call back message 6-6
help 6-5
journal 6-5
multi−communication 6-6
phonebook 6-5
power fail 6-6
print 6-5
schedule 6-5
send confirm 6-5
system data 6-6
voice status 6-6
V
Voice Request 3-14
answering 3-14
making 3-14
Volume 6-12
alarm 6-12
key 6-12
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