request for proposals - Coahoma County School District

request for proposals - Coahoma County School District
REQUEST FOR PROPOSALS
School Bus Security System
for Coahoma County School District
Coahoma County School District
Transportation Department
1555 Lee Drive
P. O. Box 820
Clarksdale, MS 38614
Contact: Lee Myles
Telephone: (662) 627-7819
Fax: (662) 624-5512
E-mail: [email protected]
November 9, 2011
1. General Overview
The Coahoma County School District is requesting bids for 20 security camera systems for
school buses. Detailed information of the camera systems sought is found in sections 3 and 4
below.
2. Statements of Understanding
2.1
2.2
2.3
2.4
2.5
The Vendor must provide pricing for all hardware, software, maintenance, support,
and installation for the proposed solution.
Proposed equipment must be new from the manufacturer and qualify for warranty and
maintenance services.
The Vendor must be aware that the specifications detailed below are minimum
requirements. Should the Vendor choose to exceed the requirements, the Vendor
must indicate in what manner the requirements are exceeded. The Coahoma County
School District will make the final determination if the change is exceeding
specifications.
Inquiries should be directed to Lee Myles, Transportation Director, at
[email protected]
The Vendor must send proposals and supporting documentation to:
Lee Myles
District School Bus Camera Systems
1555 Lee Drive
Clarksdale, MS 38614
2.6
2.7
2.8
Do Not Fax Proposals. Proposals will be received by CCSD at the address shown
above until 11:00 AM CST, November 30, 2011. Proposals must be mailed to the
address above in time for delivery before the closing date or hand delivered.
The Coahoma County School District reserves the right to reject any or all proposals.
The Coahoma County School District reserves the right to check any references
including any not listed in the reference section of this document.
Vendors who received negative references may be removed from consideration.
3. General Product Specifications for Digital Video Recording System
3.1 Digital Video Recording (DVR) System Specifications
3.1.1
3.1.2
3.1.3
3.1.4
3.1.5
The DVR must record up to 2 channels of video simultaneously; “switching” systems
are not acceptable.
The DVR must record 2 channels of audio.
The DVR must be capable of both vertical and horizontal mounting, including undermount.
The DVR must support data storage on 2.5” mobile ruggedized hard drives.
Hard disk capacity: 320GB and up
3.1.6
The DVR hard drive must be hot-swappable and mounted in a removable, locking
carrier.
3.1.7 The DVR hard drive must connect to a PC or laptop via a USB cable.
3.1.8 The DVR must offer a “One Touch Download” feature to download recordings with a
single key press.
3.1.9 The DVR must have alarm settings and be programmable by recording resolution,
frame rate, and quality per video channel.
3.1.10 The DVR must have:
3.1.10.1
3.1.10.2
3.1.10.3
3.1.10.4
Compression: H.264
Recorded Resolution: Selectable 720x480, 720x240,or 360x240
Recorded Quality Settings: 4 levels, adjustable for each channel
Per Channel Recording Rate: 1 to 30 frame-per-second, adjustable for each
channel
3.1.10.5 Aggregate Recording Rate: 60 frames-per-second
3.1.11 The DVR must have automatic repeat-record when hard drive is full (user selectable
on/off).
3.1.12 The DVR must have configurable protected memory for alarms.
3.1.13 The DVR must have programmable timer record settings with selectable frame rates
and image quality.
3.1.14 The DVR must record vehicle voltage.
3.1.15 The DVR must record vehicle position, direction, and speed with an optional GPS
receiver.
3.1.16 The DVR must offer vehicle speed recording using optional speed harness; external
speed conditioner NOT required.
3.1.17 The DVR must record up to five functions (signals) including brake lights, stop
lights, warning lights, turn signal, stop arm, wheelchair lift, etc... (user
programmable).
3.1.18 DVR record Delay Off: 0 - 60 min (user-selectable)
3.1.19 DVR record Delay On: 0 - 60 min (user-selectable)
3.2 Video and Data Search Playback and Display Specifications
3.2.2 Display modes: Single camera, quad
3.2.3 Playback rate: 1x to 32x
3.2.4 Search function: By time and date, or event, alarms, signals
3.2.5 User interface: OSD with remote control, pointing device, web browser, vMax
software suite
3.2.6 On-screen display vehicle position, direction, and speed if equipped with optional
GPS receiver
3.2.7 On-screen display vehicle speed using optional speed harness; external speed
conditioner NOT required
3.2.8 On-screen voltage display
3.2.9 On-screen time and date display
3.2.10 On-screen display of up to five functions (signals) including brake lights, stop lights,
warning lights, turn signal, stop arm, wheelchair lift, etc... (user programmable built-
in real-time clock with automatic Daylight Savings Time adjustment (selectable
on/off)
3.2.11 Automatic Daylight Savings start/end dates and times setting must be configurable
3.3 Electrical Specifications
3.3.1
3.3.2
3.3.3
The DVR must have input voltage range from 8VDC to 32 VDC.
The DVR must have power up protection to prevent damage from extreme
environmental conditions and voltage transients.
Back-up battery saves settings for 10 years without powering the unit.
3.4 Remote Access Specifications
3.4.1
The DVR must include Ethernet network port (RJ45) for connection to a Local Area
Network (LAN) or wireless modem.
3.4.2 The DVR must have multilevel user access control and must be password protected.
3.4.3 The DVR must support industrial Wi-Fi networking with Smart-ReachTM Mobile
(wireless bridge) or equivalent with roaming capability. Consumer-grade wireless
bridge is not acceptable.
3.4.4 The DVR must have a temporary power button for operation and programming when
bus is off.
3.4.5 The DVR must have a programmable monitor output for quad view or toggle view of
video.
3.4.6 The DVR must have a front panel video output for easy setup and programming.
3.4.7 The recorded video and audio can be transferred to a PC by means of the hotswappable hard drive, USB flash drive, or wireless transmission via Smart-Reach
mobile (industrial wireless bridge) or equivalent.
3.4.8 The DVR must be able to transfer recorded video and audio to a removable USB
Flash drive.
3.5 Mechanical Specifications
3.5.1
3.5.2
3.5.3
3.5.4
3.5.5
3.5.6
The DVR must have an 18-gauge steel enclosure, powder painted finish with tamperproof lock.
The lock box and DVR are integrated with removable locking door for easy access to
the DVR. Separate lock box is not acceptable.
The door must have rounded edges for safety. Straight edges are not acceptable.
The DVR must attach to a low-profile mounting plate.
The DVR must be capable of vertical, sideways, and horizontal mounting.
The DVR dimensions: 2.5” x 7 ” x 9.5” (HxWxD).
3.6 Environmental Requirements
3.6.1
3.6.2
The DVR must have a built-in fan (reversed to draw clean filtered air into DVR);
field-replaceable filter.
The DVR must come standard with built-in internal heater.
3.6.3
The DVR must have high and low temperature protection – the DVR will power up
but will not start recording until a safe internal temperature is reached.
3.6.4 The DVR must have a Smart-Start power-up protection to prevent damage from
voltage transients.
3.6.5 The DVR must have a Smart-Temp power-up protection to not start recording until a
safe internal temperature is reached.
3.7 Software Requirements
3.7.1
3.7.2
The HD Reader Software must be able to save recordings in a proprietary EDS format
as well as in a standard AVI format, which can be played back on a standard PC
running Windows XP, XP Pro, or Vista and Windows 7 OS.
The DVR firmware must be field upgradeable.
3.8 Warranty Requirements
3.8.1 The DVR must have 3-year parts and labor warranty.
3.8.2 The Hard Drive must have 3-year parts and labor warranty.
4. General Product Specifications for Camera
4.1 Camera Minimum Specifications
4.1.1
4.1.2
4.1.3
4.1.4
4.1.5
4.1.6
4.1.7
4.1.8
4.1.9
4.1.10
Resolution: 540 TV lines
Light sensitivity: 0.1 lux at F2.0
lux with IR illumination
Day/Night Function: Auto switches to B&W at low illumination
Imager: 1/3” Sony CCD or equivalent
Infrared Illuminators: 12 high efficiency illuminators
Automatic Electronic Iris: 1/60-1/100,000 sec
Signal to noise ratio: Greater than 48 dB
Video output: 1 VP-P/75 Ohms
Warranty: 3 years
4.2 Audio Minimum Specifications
4.2.1 Audio output: Line level
4.2.2 Sensitivity level: –45 dB (ref 1 V p-p)
4.2.3 Frequency response: 200 Hz - 5 KHz (filtered to improve voice quality)
4.2.4 Sensitivity: Sensitivity adjustable
4.3 Mechanical Specifications
4.3.1
4.3.2
4.3.3
4.3.4
4.3.5
4.3.6
4.3.7
4.3.8
4.3.9
4.3.10
The dome camera must have dimensions no larger than 3.1 x 3.6 x 3.6 inch (78 x 93 x
93 mm).
The dome camera must use a single secured locking screw.
The dome camera must be flush mountable to the mounting surface, such that the
electrical cable connecting the dome camera to the recorder remains concealed.
The dome camera must have an adjustable lens bracket with 360 degree pan and 90
degree tilt.
The dome camera must have the ability to conceal the internal electronics from
outside view.
The dome camera must have the following mechanical specifications:
Weight: 0.75 lb. (341 g)
Dome Material: Hard-coated polycarbonate
Housing Material: Die cast aluminum
Mounting Options: Ceiling, Header or Surface, no brackets required
4.4 Electrical Specifications
4.4.1 The dome camera must have a built-in regulated power supply.
4.4.2 The dome camera must have a single connector for power, video and audio.
4.4.3 Current consumption: 290 mA @ 12 VDC (IR on)
4.4.4 140 mA @ 12 VDC (IR off)
4.4.5 Input voltage: 11 to 17 VDC
4.5 Environmental Specifications
4.5.1
4.5.2
Operating temp. range: -4°F to 140°F (-20° C to 60°C)
Environmental rating: IP54
REFERENCE INFORMATION FORM
The information provided below will be used to contact references. At least one
reference must be from an entity located in the state of Mississippi.
Entity
Contact’s Name
Contact’s Title
Contact’s Telephone #
Contact’s E-Mail Address
Length of Project
Brief Description of Project
Entity
Contact’s Name
Contact’s Title
Contact’s Telephone #
Contact’s E-Mail Address
Length of Project
Brief Description of Project
Entity
Contact’s Name
Contact’s Title
Contact’s Telephone #
Contact’s E-Mail Address
Length of Project
Brief Description of Project
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