TOSHIBA e-STUDIO165-205 GD-1220, e-STUDIO237 GD-1220 Fax machine Operator's Manual

MULTIFUNCTIONAL DIGITAL SYSTEMS
Operator's Manual
for Facsimile Function
GD-1220
Preface
Thank you for purchasing the TOSHIBA fax unit GD-1220. This Operator’s Manual describes
the following:
y How to use the Fax functions
y How to perform a Fax communication
y How to inspect this equipment and perform its maintenance
y How to remedy Fax communication problems
Before using this equipment, thoroughly read and understand this Operator’s Manual. To ensure
that the Fax functions are used in optimum working conditions, keep this Operator’s Manual in a
handy place for future reference.
*
Accessories Provided for Fax Function: Modular cord: 1, Operator’s Manual for Facsimile Functions: 1
Preface
1
Notice to Users
For U.S.A. only
WARNING FCC Notice: Part 15
This terminal has been tested and found to comply with the limits for a Class A digital device,
pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment.
This equipment generates, uses, and can radiate radio frequency energy and, if not installed
and used in accordance with this guide, may cause harmful interference to radio communications. Operation of this terminal in a residential area is likely to cause harmful interference in
which case the user will be required to correct the interference at his/her own expense.
Warning: Changes or modification made to this equipment, not expressly approved by Toshiba
TEC or parties authorized by Toshiba TEC could void the user’s authority to operate the equipment.
WARNING FCC Notice: Part 68
This equipment complies with Part 68 of the FCC rules and the requirements adopted by the
ACTA. On the rear cover of this equipment is a label that contains, among other information, a
product identifier in the format US: AAAEQ##TXXXX. If requested, this number must be provided to the telephone company.
This device is equipped with a USOC RJ11C connector.
A plug and jack used to connect this equipment to the premises wiring and telephone network
must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A
compliant telephone cord and modular plug is provided with this product. It is designed to be
connected to a compatible modular jack that is also compliant. See installation instructions for
details.
The REN is used to determine the number of devices that may be connected to a telephone line.
Excessive RENs on a telephone line may result in the devices not ringing in response to an
incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs,
contact the local telephone company. For products approved after July 23, 2001, the REN for
this product is part of the product identifier that has the format US: AAAEQ##TXXXX. The digits
represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3).
For earlier products, the REN is separately shown on the label.
If this equipment causes harm to the telephone network, the telephone company will notify you
in advance that temporary discontinuance of service may be required. But if advance notice isn't
practical, the telephone company will notify the customer as soon as possible. Also, you will be
advised of your right to file a complaint with the FCC if you believe it is necessary.
The telephone company may make changes in its facilities, equipment, operations or procedures that could affect the operation of the equipment. If this happens the telephone company
will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service.
If trouble is experienced with this equipment, for repair or warranty information, please contact
Toshiba America Business Solutions Electronic Imaging Division at 1-800-468-6744. If the
equipment is causing harm to the telephone network, the telephone company may request that
you disconnect the equipment until the problem is resolved.
Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information.
2
Notice to Users
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including Fax machines, to send any message unless such
message clearly contains in a margin at the top or bottom of each transmitted page or on the
first page of the transmission, the date and time it is sent and an identification of the business or
other entity, or other individual sending the message and the telephone number of the sending
machine or such business, other entity, or individual. (The telephone number provided may not
be a 900 number or any other number for which charges exceed local or long-distance transmission charges.)
In order to program this information into your Fax machine, you should complete the following
steps: complete the setup procedures listed for station ID number and name. See P.203
“Registering the Terminal ID”.
CAUTION – To reduce the risk of fire, use only No.26 AWG or larger telecommunication line
cord.
TOSHIBA AMERICA BUSINESS SOLUTIONS, INC.
Electronic Imaging Division
2 Musick, Irvine, CA 92618-1631
For Canada only
NOTICE: The Industry Canada label identifies certified equipment. This certification means that
the equipment meets telecommunications network protective, operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). The Department does not guarantee the equipment will operate to the user’s
satisfaction.
Before installing this equipment, users should ensure that it is permissible to be connected to the
facilities of the local telecommunications company. The equipment must also be installed using
an acceptable method of connection. The customer should be aware that compliance with the
above conditions may not prevent degradation of service in some situations.
Repairs to certified equipment should be coordinated by a representative designated by the supplier.
Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may
give the telecommunications company cause to request the user to disconnect the equipment.
Users should ensure for their own protection that the electrical ground connections of the power
utility, telephone lines and internal metallic water pipe system, if present, are connected
together. This precaution may be particularly important in rural areas.
CAUTION: Users should not attempt to make such connections themselves, but should contact
the appropriate electric inspection authority, or electrician, as appropriate.
The Ringer Equivalence Number of your facsimile is 0.3
NOTICE: The Ringer Equivalence Number (REN) assigned to each terminal device provides an
indication of the maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to
the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not
exceed 5.
CAUTION – To reduce the risk of fire, use only No.26 AWG or larger telecommunication line
cord.
Notice to Users
3
AVIS: L’etiquette d’lndustrie Canada identifie le marériel homologué. Cette étiquette certifie que
le matériel est conforme aux normes de protection, d’exploitation et de sécurité des réseaux de
télécommunications, comme le prescrivent les documents concernant les exigences techniques
relatives au matériel terminal.
Le Ministére n’assure toutefois pas que le matériel fonctionnera à la satisfaction de l’utilisateur.
Avant d’installer ce matériel, l’utilisateur doit s’assurer qu’il est permis de le raccorder aux installations de l’entreprise locale de télécommunication. Le matériel doit également être installé en
suivant une méthode acceptée de raccordement. L’abonné ne doit pas oublier qu’il est possible
que la conformité aux conditions énoncées ci-dessus n’empêche pas la dégradation du service
dans certaines situations.
Les réparations de materiel homologué doivent être coordonnées par un représentant désigné
par le fournisseur. L’entreprise de télécommunications peut demander à l’utilisateur de
débrancher un appareil à la suite de réparations ou de modifications effectuees par l’utilisateur
ou à cause de mauvais fonctionnement.
Pour sa propre protection, l’utilisateur doit s’assurer que tous les fils de mise à la terre de la
source d’énergie électrique, des lignes téléphoniques et des canalisations d’eau métalliques, s’il
y en a, sont raccordés ensemble. Cette précaution est particulièrement importante dans les
régions rerales.
Avertissement: L’utilisateur ne doit pas tenter de faire ces raccordements luimême; il doit avoir
recours à un service d’inspection des installations électriques, ou à un électricien, selon le cas.
L’indice d’equivalence de la sonnerie de ce matériel 0.3.
AVIS: L’indice d’équivalence de la sonnerie (IES) assigné à chaque dispositif terminal indique le
nombre maximal de terminaux qui peuvent être raccordés à une interface. La terminaison d’une
interface téléphonique peut consister en une combinaison de quelques dispositifs, à la seule
condition que la somme d’indices d’equivalence de la sonnerie de tous les dispositifs n’excède
pas 5.
ATTENTION – Pour réduire les risques d’incendie, utiliser uniquement des conducteurs de telecommunications 26 AWG au de section superleure.
This Class A digital apparatus complies with Canadian ICES-003.
Cet appareil numérique de la classe A est conforme à la norme NMB-003 du Canada.
TOSHIBA OF CANADA LIMITED
Office Product Group
191 McNABB STREET
MARKHAM, ONTARIO L3R 8H2
For NEW ZEALAND only
“The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has
accepted that the item complies with minimum conditions for connection to the network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty.
Above all, it provides no assurance that any item will work correctly in all respects with another
item of Telepermitted equipment of a different make or model, nor does it imply that any is compatible with all of Telecom’s network services.”
4
Notice to Users
“This equipment is not capable, under all operating conditions, of correct operation at the higher
speeds for which it is designated. Telecom will accept no responsibility should difficulties arise in
such circumstances.”
“This equipment should not be used any circumstances which may constitute a nuisance to
other Telecom customers.”
“Not all telephones will respond to incoming ringing when connected to the extension socket.”
“This device is equipped with pulse dialling while the Telecom standard is DTMF tone dialling.
There is no guarantee that Telecom lines will always continue to support pulse dialling”
“Use of pulse dialling, when this equipment is connected to the same line as other equipment,
may give rise to bell tinkle or noise and may also cause a false answer condition. Should such
problems occur, the user should NOT contact the Telecom Faults Service”
“This device is intended for Stand-alone connection and not in parallel with other telephone
devices”
“The call log incorporated in this equipment does not record all answered calls. The call log,
therefore may not agree with the Telecom account which may include calls not shown on the
log.”
“If a charge for local calls is unacceptable, the ‘Dial’ button should NOT be used for local calls.
Only the 7-digits of the local number should be dialled from your telephone. DO NOT dial the
area code digit or the '0' prefix”
TOSHIBA (AUSTRALIA) PTY LIMITED
Level 1, Building 2, Central Park
666 Great South Road,
Penrose, Auckland
New Zealand
Phone: 64 9 526 7716
Notice to Users
5
Warning: This is a Class A product. In a domestic environment this product may cause radio
interference in which case the user may be required to take adequate measures.
Working environment
From EMC (Electromagnetic Compatibility) point of view, the operation of this product is being restricted
in following environments:
y Medical Environments: This product is not certified as a medical product according to the Medical
Product Directive 93/42/EEC.
y Domestic environments (e.g. a private living room with TV / Radio sets in the nearby surrounding
area) because this is a so called EMC class A product. In a domestic environment this product may
cause radio interference in which case the user may be required to take adequate measures!
Any consequences resulting from the use of this product in restricted working environments are not the
responsibility of TOSHIBA TEC.
The consequences of the use of this product in restricted working environments may be an electromagnetic interference with other devices or machines in the nearby surrounding area. This can result into
malfunction including data loss / data error pertaining to, this product or the other devices / machines
involved in the electromagnetic interference.
Furthermore, for general safety reasons, the use of this product in environments with explosive atmospheres is not permitted.
CE compliance
This product is labelled with the CE mark in accordance with the provisions of the applicable European
Directives, notably the Low Voltage Directive 73/23/EEC, the Electromagnetic Compatibility Directive
2004/108/EEC and the Radio Equipment and Telecommunications Terminal Equipment Directive 99/5/
EEC.
CE marking is the responsibility of TOSHIBA TEC GERMANY IMAGING SYSTEMS GmbH, CarlSchurz-Str. 7, 41460 Neuss, Germany, phone +49-(0)-2131-1245-0.
For a copy of the related CE Declaration of Conformity please contact your dealer or TOSHIBA TEC.
6
Notice to Users
Notice to Users
7
Before Reading This Manual
Lineup of our manuals
These manuals are provided for the operation of the e-STUDIO165/205 or e-STUDIO167/207/
237. Select and read the manual best suited to your needs. This manual is the Operator’s Manual for Facsimile Function.
Basic functions
Operator’s Manual for Copying Functions (Booklet)
This manual describes the basic operations, mainly copying functions, of
this equipment. It also describes safety precautions to ensure correct and
safe use of this equipment. Be sure to read this before you use the equipment.
Operator’s Manual for TOSHIBA Viewer (PDF file)
This manual describes how to use the co-packed application software “TOSHIBA Viewer”.
Various functions such as printing, scanning and setup can be used with a computer connected to this equipment with a USB.
Facsimile functions
The Fax Kit GD-1220 (optional) is necessary for using the Fax functions.
Operator’s Manual for Facsimile Function (Booklet, This manual)
This manual describes how to use the Fax functions. Various functions
both basic and advanced regarding Fax transmission/reception are available.
Printing functions
The Network Printer Kit GA-1190 (optional) is necessary for using the printing functions.
Quick Start Guide for Printing Functions (Booklet)
This manual gives basic information regarding the printing functions,
such as the GA-1190 accessories, necessary environmental conditions
and outline of network connections as well as troubleshooting. Be sure to
read this before using the printing functions.
8
Before Reading This Manual
Network Administration Guide for Printing Functions (PDF file)
This manual describes the operation necessary for configuring a network and using the printing functions, such as connecting to a network and setting components.
Setup Guide for Printing Functions (PDF file)
This manual consists of the following two parts.
Control panel: This part describes how to configure the printer-related settings using the control panel of the equipment.
TopAccess: This part describes how to use the co-packed utility “TopAccess”. The settings
and management of the equipment can be done using a Web browser.
Printing Guide (PDF file)
This manual describes the operation necessary for printing data from a computer, such as the
installation of the client software and the use of the printer driver.
Network Fax Guide (PDF file)
This manual describes the operation necessary for sending a Fax from a computer via a network, such as the installation of the client software, use of the N/W-FAX driver and the copacked application software “AddressBook Viewer”.
Scanning functions
The Scanner Upgrade Kit “GA-1200” (optional) is necessary for using the scanning functions.
Quick Start Guide for Scanning Functions (PDF file)
This manual gives the basic information regarding the scanning functions, such as the GA1200 accessories, necessary environmental conditions and outline of network connections as
well as troubleshooting. Be sure to read this before using the scanning functions.
Network Administration Guide for Scanning Functions (PDF file)
This manual describes the operation necessary for configuring a network and using the scanning functions, such as connecting to a network and setting components.
Setup Guide for Scanning Functions (PDF file)
This manual consists of the following two parts.
Control panel: This part describes how to configure the scanner-related settings using the
control panel of the equipment.
TopAccess: This part describes how to use the co-packed utility “TopAccess”. The settings
and management of the equipment can be done using a Web browser.
Scanning Guide (PDF file)
This manual describes the operation necessary for using the scanning functions, such as the
installation and the use of the TWAIN driver.
To read manuals in the PDF file format
The operator's manual in the PDF (Portable Document Format) can be displayed/printed using
Adobe Reader or Adobe Acrobat Reader. If neither is installed in your computer, download one
of them. This can be done via the website of Adobe Systems Incorporated.
Before Reading This Manual
9
How to read this manual
Signal in this manual
To ensure correct and safe use of this equipment, this operator’s manual describes safety precautions according to the three levels shown below.
You should fully understand the meaning and importance of these items before reading this
manual.
Indicates a potentially hazardous situation which, if not avoided, could result
in death, serious injury, or serious damage, or fire in the equipment or surrounding assets.
Indicates a potentially hazardous situation which, if not avoided, may result in
minor or moderate injury, partial damage of the equipment or surrounding
assets, or loss of data.
Indicates information to which you should pay attention when operating the
equipment.
Other than the above, this manual also describes information that may be useful for the operation of this equipment with the following signage:
Describes handy information that is useful to know when operating the equipment.
Pages describing items related to what you are currently doing. See these
pages as required.
Description of original/paper direction
Paper or originals of A4 / LT or B5 size can be placed either in a portrait direction or in a landscape direction. In this manual, “-R” is added to this paper size when this size of paper or original is placed in a landscape direction.
e.g.) A4 size original on the original glass
Placed in a portrait direction: A4
Placed in a landscape direction: A4-R
Paper or originals of A3 / LD or B4 / LG size can only be placed in a landscape direction, therefore “-R” is not added to these sizes.
10
Before Reading This Manual
Screens
Screens on this manual may differ from the actual ones depending on the use-environment of
the equipment such as the installing status of options.
Trademarks
y Microsoft and Windows are the trademarks of Microsoft Corporation in the US and other
countries.
y Adobe, Acrobat, Adobe Reader and Adobe Acrobat Reader are the trademarks of Adobe
Systems Incorporated.
y Other company or product names shown in this manual may be a brand name or a trademark of each company.
©2006 TOSHIBA TEC CORPORATION All rights reserved
Under the copyright laws, this manual cannot be reproduced in any form without prior written
permission of TOSHIBA TEC CORPORATION. No patent liability is assumed, however, with
respect to the use of the information contained herein.
Before Reading This Manual
11
CONTENTS
Preface...........................................................................................................1
Notice to Users .............................................................................................2
Before Reading This Manual .......................................................................8
Features of the GD-1220 ............................................................................17
Disclaimer Notice ....................................................................................... 18
General Precautions...................................................................................19
Chapter 1
BEFORE USING FAX
Description of Each Component...............................................................22
Front / Right side .....................................................................................22
Left side / Inner side ................................................................................23
Control Panel...........................................................................................24
Flip Panel ................................................................................................27
Message LCD Screen .............................................................................30
Connecting Cables ..................................................................................30
Chapter 2
BASIC FUNCTIONS
Sending a Fax .............................................................................................33
Transmission Mode .................................................................................33
Preparation for Transmission ...................................................................36
Switching to the Fax Mode ......................................................................36
About Originals...........................................................................................37
Original size/Original scanning range......................................................37
Setting Originals ......................................................................................38
Setting the Transmission Conditions....................................................... 42
Setting the Transmission Conditions ....................................................... 42
Setting the Scanning Conditions for Each Page......................................45
Specifying the Remote Fax........................................................................47
Keypad Dialing (Direct Entry with Digital Keys).......................................47
One Touch Key Dialing............................................................................48
Abbreviated Dialing .................................................................................50
Alphabet Dialing ......................................................................................51
Group Dialing...........................................................................................53
Memory Transmission .............................................................................55
On-hook Transmission ............................................................................57
Off-hook Transmission (External Telephone Dialing)..............................58
Redialing ................................................................................................. 60
Receiving a Fax ..........................................................................................61
Reception Mode ......................................................................................61
CONTENTS
13
Automatic Reception ...............................................................................61
Manual Reception.................................................................................... 63
Relationship between Original and Paper ...............................................64
Setting a Fax drawer ...............................................................................70
Checking and Canceling the Communications .......................................71
Checking the Communications during Transmission ..............................71
Checking the Transmission Results ........................................................72
Canceling Transmissions ........................................................................74
Canceling Reserved Memory Transmissions .......................................... 76
Chapter 3
ADVANCED FUNCTIONS
Communication Options............................................................................78
Communication Option Setting................................................................78
Sending Two-sided Originals ....................................................................81
Batch Transmission ...................................................................................83
Function...................................................................................................83
Function Keys.............................................................................................84
Description of 22 function keys................................................................84
Chain Dial Communication ......................................................................86
Delayed transmission (Time designation) ...............................................87
Direct transmission ..................................................................................89
Low speed transmission .......................................................................... 90
Cover sheet registration .......................................................................... 91
Priority transmission ................................................................................94
Recovery transmission ............................................................................95
Transmission with sub-address ...............................................................98
Secure reception ...................................................................................100
Send after scan .....................................................................................102
PIN mask ...............................................................................................103
Chapter 4
SYSTEM FUNCTIONS
Multi-address Transmission (Broadcasting) .........................................106
Types of Multi-address Transmission....................................................106
Mailbox Communication ..........................................................................111
Types of Mailbox ...................................................................................111
Polling Communications .........................................................................134
Types of Polling Communications .........................................................134
Department Management/Account Code ...............................................148
Description of Function..........................................................................148
14
CONTENTS
Chapter 5
ENTERING & SETTING ITEMS
Overview of Menu Operation...................................................................150
Navigating Menu Operation...................................................................150
Character Entry.........................................................................................151
Buttons and Keys used for Character Entry ..........................................151
Entering & Correcting Characters..........................................................153
Entering Email addresses
(When the Scanner Upgrade Kit is installed).........................................154
Entering the Remote Fax Number...........................................................156
Abbreviated Dial Numbers.....................................................................156
One Touch Key Dial Numbers...............................................................160
Group Number Dialing...........................................................................166
Default Settings for Fax Functions .........................................................172
Description of Fax Functions .................................................................172
Registering the Terminal ID.....................................................................203
Description of the Terminal ID ...............................................................203
Default Settings for List & Report Output ..............................................205
Types of Lists & Reports .......................................................................205
Printing List...............................................................................................214
Types of Lists ........................................................................................214
Chapter 6
TROUBLESHOOTING
Troubleshooting .......................................................................................246
Error Message .......................................................................................246
Transmission Trouble ............................................................................248
Reception Trouble .................................................................................249
Chapter 7
APPENDIX
Remote Service Automatic Supplies Order ...........................................252
Automatic Supplies Order Setting .........................................................252
Specifications ...........................................................................................253
INDEX .......................................................................................................................................255
CONTENTS
15
16
CONTENTS
Features of the GD-1220
y Super G3 High-Speed Communication
High-speed communication in the Super G3 mode is enabled.
*
“Super G3 Fax” is an appellation of Fax machines with a modem compatible with ITU-T V.34, which
is a new high-speed modem standard.
y High-speed scanning
LT-R (A4-R)-size originals are scanned in about 1.8 seconds.
y JBIG Encoding System
This device uses a JBIG encoding system compatible with standard recommendations of
ITU-T T.85.
y High-Resolution (ULTRA FINE) Mode
Detailed technical drawings, fine text and photographs can be clearly reproduced in transmitted documents with a resolution of 16 dots/mm X 15.4 lines/mm.
y A3-Size Data Transmission and Recording
A3/LD originals such as technical drawings can be transmitted without changing their size.
The received data is printed out at the receiver’s Fax machine in A3/LD size (if available).
y 2-Sided Transmission
The data of a 2-sided original can be transmitted in the exact page order of the original by
scanning the data with the Reversing Automatic Document Feeder (optional).
y 22 Function Keys
22 frequently used functions are assigned to the keys located on the left side of the control
panel. These keys allow direct access to frequently used function settings and operations.
y 300 Abbreviated Autodial Locations
Allows remote locations to be quickly dialed at the touch of a key saving time and eliminating
mis-dialed phone numbers.
y 75 Programmable One Touch Autodialer Keys
Allows remote locations to be quickly dialed at the touch of a key saving time and eliminating
mis-dialed phone numbers.
y Multi-Memory Access Operation
Allows up to 4 operations such as transmission or reception, printing, scanning, and programming to be performed at the same time.
y Multi-address (Broadcast Transmission)
This feature allows the transmission of a document to multiple remote units with one operation sequence. Locations may be selected using the autodialer or infrequently dialed locations that have not been preregistered.
y Mailbox Communication
This equipment is compatible with mailbox communications (e.g. confidential communication, bulletin board communication, multi-address relay mail communication).
Features of the GD-1220
17
Disclaimer Notice
The following notice sets out the exclusions and limitations of liability of TOSHIBA TEC CORPORATION (including its employees, agents and sub-contractors) to any purchaser or user (‘User’)
of the e-STUDIO205 Series / e-STUDIO237 Series, including its accessories, options and bundled software (‘Product’).
1. The exclusion and limitations of liability referred to in this notice shall be effective to the fullest extent permissible at law. For the avoidance of doubt, nothing in this notice shall be taken
to exclude or limit TOSHIBA TEC CORPORATION’s liability for death or personal injury
caused by TOSHIBA TEC CORPORATION’s negligence or TOSHIBA TEC CORPORATION’s fraudulent misrepresentation.
2. All warranties, conditions and other terms implied by law are, to the fullest extent permitted
by law, excluded and no such implied warranties are given or apply in relation to the Products.
3. TOSHIBA TEC CORPORATION shall not be liable for any loss, cost, expense, claim or damage whatsoever caused by any of the following:
(a) use or handling of the Product otherwise than in accordance with the manuals, including
but not limited to Operator’s Manual, User’s Guide, and/or incorrect or careless handling or
use of the Product;
(b) any cause which prevents the Product from operating or functioning correctly which
arises from or is attributable to either acts, omissions, events or accidents beyond the reasonable control of TOSHIBA TEC CORPORATION including without limitation acts of God,
war, riot, civil commotion, malicious or deliberate damage, fire, flood, or storm, natural
calamity, earthquakes, abnormal voltage or other disasters;
(c) additions, modifications, disassembly, transportation, or repairs by any person other than
service technicians authorized by TOSHIBA TEC CORPORATION; or
(d) use of paper, supplies or parts other than those recommended by TOSHIBA TEC CORPORATION.
4. Subject to paragraph 1, TOSHIBA TEC CORPORATION shall not be liable to Customer for:
(a) loss of profits; loss of sales or turnover; loss of or damage to reputation; loss of production; loss of anticipated savings; loss of goodwill or business opportunities; loss of customers; loss of, or loss of use of, any software or data; loss under or in relation to any contract;
or
(b) any special, incidental, consequential or indirect loss or damage, costs, expenses, financial loss or claims for consequential compensation;
whatsoever and howsoever caused which arise out of or in connection with the Product or
the use or handling of the Product even if TOSHIBA TEC CORPORATION is advised of the
possibility of such damages.
TOSHIBA TEC CORPORATION shall not be liable for any loss, cost, expense, claim or damage caused by any inability to use (including, but not limited to failure, malfunction, hang-up,
virus infection or other problems) which arises from use of the Product with hardware, goods
or software which TOSHIBA TEC CORPORATION has not directly or indirectly supplied.
18
Disclaimer Notice
General Precautions
When power failure occurs
y In the event of a power failure, neither facsimile nor telephone functions of the unit are available.
y In the event a power failure occurs (or the power to the unit has been disconnected), functions and unit operation will not be possible. Any document data stored in memory will be
retained for a period of approximately 2 hours (if the internal battery is fully charged). This
period may be shortened if optional memory has been installed. On exceeding that time limit,
the following items will be erased:
- Document data stored in memory for Transmission, Substitute Memory Receptions, etc.
- The address and designated time of each Timer Transmission, Timer Polling Reception,
etc.
y Programmed data such as the clock, Auto Dial Numbers and user configurations will not be
erased.
y In the event that document data has been erased due to a power failure, the message
“Power failure” is displayed on the LCD and a Power Failure Report is issued once the power
is restored. ( P.244 “Power failure list”)
Power failure
2006-04-10 09:40
M: 100%
RESOLUTION:STANDARD
COMM.OPTION
General Precautions
19
BEFORE USING FAX
1.
This section describes each component of this equipment and each button on the control panel.
Description of Each Component ...........................................................................22
Front / Right side...............................................................................................................................22
Left side / Inner side..........................................................................................................................23
Control Panel ....................................................................................................................................24
Flip Panel ..........................................................................................................................................27
Message LCD Screen .......................................................................................................................30
Connecting Cables............................................................................................................................30
1 BEFORE USING FAX
Description of Each Component
Front / Right side
1
2
3
12
11
4
10
5
9
8
22
6
7
1. Platen Cover (optional)
7.
Paper size indicator
2. Reversing Automatic Document Feeder
(optional) / Automatic Document Feeder
(optional)
8.
Drawer Module (optional)
3. Operator's Manual pocket (Back side)
9.
Paper Feed Pedestal
(optional)
4. Side cover
10. Paper Feed Unit (optional)
5. Bypass tray
11. Drawer
6. Paper feed cover (Upper: Paper Feed
Unit / Lower: Paper Feed Pedestal)
12. Front cover
Description of Each Component
Left side / Inner side
12
1
11
10
9
2
8
3
7
6
4
5
1. Original glass
7.
AC-IN terminal
2. Control panel
8.
USB terminal (4-pin) *1 *2
3. External Keyboard (optional)
9.
Receiving tray
4. Toner cartridge
10. Scanning area
5. Power switch
11. Original scale
6. Paper exit stopper
12. Platen sheet
*1 Use a USB cable compliant with Hi-Speed USB2.0 (approved by USB Implementers Forum, supporting
a high-speed transfer rate at 480 Mbps).
*2 Connect this equipment and a client computer directly with a USB cable. Should they be connected with
a USB hub, they may not operate normally.
Description of Each Component
23
1 BEFORE USING FAX
Control Panel
Control Panel
1
28
2
27
3 4 5
26
6
25
7
24
23
22
21
8
9
10
11
20
19
18
17
12
13 14
16 15
1. [ENERGY SAVER] button
Use this to let the equipment enter into the energy saving mode when the equipment is not
used.Receiving a Fax document or pressing this button again releases the energy saving
mode.
2. [INTERRUPT] button
Use this to interrupt the copy job in process and perform another one (= interrupt copying).
*
This button is not used in the Fax mode.
3. [MIXED SIZE] button
Use this to copy originals whose sizes are different.
*
This button is not used in the Fax mode.
4. [USER FUNCTIONS] button
Use this to change the equipment's default settings.
5. [SETTINGS] button
Use this to confirm the copying functions currently set.
*
24
This button is not used in the Fax mode.
Description of Each Component
6. Selecting button
Use them to select items or operation in each copy menu. Items or operation corresponding
to each button appears at the lower section of the LCD screen. For details, see the Operator's Manual for Copying Functions.
*
This button is not used in the Fax mode.
7. LCD screen
This screen displays the status of the equipment, operation procedure and various instructions for users (operation menu, operation status, time, telephone numbers, Fax numbers
and ID numbers) with letters and icons.
8. FAX communication lamp
This lamp blinks at the transmission and reception of Fax data.
9. [FAX] button
Press this button to utilize the Fax functions.
10. [SCAN] button
Press this button to utilize the scanning functions. For details, see the Scanning Guide.
*
To utilize the scanning functions, both the Network Printer Kit (optional) and Scanner Upgrade Kit
(optional) are required. This button is not used in the Fax mode.
11. [PRINTER] button
Use this to stop the print job. For details, see the Setup Guide for Printing Functions.
*
This button is not used in the Fax mode.
12. [COPY] button
Press this button to utilize the copy functions.
*
This button is not used in the Fax mode.
13. Contrast adjustment volume
Use this to adjust the brightness level of the LCD screen.
14. [FUNCTION CLEAR] button
Use this button to clear all the menus such as "COMM. OPTION" to the default setting. It can
also be used to clear the error messages.
Automatic function clear:
This function works when a specified period of time has passed since the last Fax operation
or the last entry of any button. This function returns all the function settings to default without
the need to press the [FUNCTION CLEAR] button. When the department management function is being used, the display returns to the department code input menu. When this function
is not being used, the display returns to the basic menu of the Fax function. For details, see
the Operator's Manual for Copying Functions.
15. [CLEAR/STOP] button
Use this to stop the direct TX Fax job which is being transmitted or clear error message in
the LCD screen.
16. [START] button
Use this to start transmitting and receiving a document manually.
Description of Each Component
25
1 BEFORE USING FAX
17. Digital keys
Use these keys to enter the telephone and Fax numbers, ID numbers and password.
18. Alarm lamp
This lamp blinks when an error such as paper jams or running out of toner has occurred.
19. [DATA] lamp
This lamp blinks when print data are being received through a network.
20. [CANCEL] button
Use this to cancel the current setting and return to the previous menu.
21. [ENTER] button
Use this to determine items or operation selected in each menu.
22.
/
/
/
(UP/DOWN/LEFT/RIGHT) buttons
Use them to select items you want to set in each menu. The selected item is highlighted.
23. Original mode button
Use this button to set the image quality of scanning according to that of an original. The lamp
corresponding to the selected original mode lights in green.
24. Density adjustment buttons
Use this button to adjust the density of scan image. The
(automatic copy density
mode) button lamp lights in green when the density is being automatically adjusted.
25. [DRAWER] button
Use this button to select a drawer or the bypass tray to be used as a paper source. The lamp
of the paper source currently selected is lit. The lamp blinks when the selected drawer or tray
is running out of paper.
26. [COPY] button
Use this button to select the size of paper to be used. The lamp of the paper size currently
selected blinks when this size of paper is not placed in the drawer or on the bypass tray.
*
This button is not used in the Fax mode.
27. [ORIGINAL] button
Use this button to specify the size of an original.
*
This button is not used in the Fax mode.
28. APS/AMS selecting button
Automatic paper selection (APS): The equipment detects the size of original and automatically selects the same size of copy paper.
Automatic magnification selection (AMS): Set the size of copy paper to be used in advance.
The equipment then detects the size of original and automatically selects the most suitable
reproduction ratio to the copy paper.
*
26
This button is not used in the Fax mode.
Description of Each Component
External Keyboard (optional)
1
2 3 4 5
1. Flip Panel ( P.27 “Flip Panel”)
2. [RESOLUTION] button
Use this key to change the scanning resolution.
3. [SPEED DIAL] button
Use to accessing Abbreviated, Alphabet, or Group dialing telephone directories.
4. [REDIAL/PAUSE] button
Jobs (max. 100 telephone numbers), which are ready to be resent in the transmission memory appear on the message display panel. You can refax each by selecting a telephone number. Or, use this key to enter a pause between telephone digits when entering a remote Fax
number.
5. [MONITOR] button
Used to enable the speaker monitor, for monitoring call progress during non-memory transmission.
Flip Panel
One Touch keys 1 to 75
Use a key between 1 and 75 as a one touch key to specify a destination when sending a Fax
document. ( P.48 “One Touch Key Dialing”)
If the template function is enabled, use a key between 66 and 75 to recall a template.
*
To utilize the template function, both the Network Printer Kit (optional) and Scanner Upgrade Kit
(optional) are required.
1 - 50
51 - 75
Description of Each Component
27
1 BEFORE USING FAX
Function keys
1. CHAIN DIAL COMM ( P.86 “Chain Dial Communication”)
Used to dial a remote party using Chain Dialing.
2. CHARGE CODE ( P.103 “PIN mask”)
Allows entry of a charge code at the time of dialing or during Abbreviated Dial and One
Touch Dial programming.
3. DELAYED COMM ( P.87 “Delayed transmission (Time designation)”)
Schedules a delayed communication job to be performed at a designated date and time.
4. DIRECT TX ( P.89 “Direct transmission”)
Allows transmission direct from the document glass or the document feeder without the use
of memory.
5. LOW SPEED TX ( P.90 “Low speed transmission”)
Used to select a lower transmission speed to transmit a document when poor line conditions
are expected, such as when transmitting to an overseas location that can only accept low
speed data.
6. ITU MAILBOX ( P.112 “Mailbox communication condition”)
Used for Mailbox Communications or Relay, Transmission with remote Faxes that support
the ITU-T functions.
7. COVER SHEET ( P.91 “Cover sheet registration”)
Used to attach a cover sheet to a document to be transmitted.
8. PRIORITY TX ( P.94 “Priority transmission”)
Sends pages set on the document glass or in the document feeder ahead of all previously
scheduled transmissions.
9. MULTI ( P.106 “Multi-address Transmission (Broadcasting)”)
Used to create a manual grouping for multi-address transmission.
10. RECOVERY TX ( P.95 “Recovery transmission”)
Recovers from memory and sends incomplete transmissions.
11. SEND AFTER SCAN ( P.102 “Send after scan”)
Used to select whether the dialing starts while the equipment is scanning the documents or
after the equipment has scanned all documents to memory.
28
Description of Each Component
12. POLLING ( P.134 “Polling reservation”)
Designates polling communication.
13. SUB ADDRESS COMM ( P.98 “Transmission with sub-address”)
Adds sub-address digits to the remote Fax number for routing or security.
14. JOB STATUS ( P.71 “Checking and Canceling the Communications”)
Used to confirm the status of the job or canceling a job.
15. JOURNAL ( P.214 “Transmission/Reception journal”)
Used to print a communication journal.
16. PREV. TX RPT ( P.72 “Checking the transmission results on the LCD screen”)
Displays or prints the result of latest 150 transmission jobs.
17. RESERVATION LIST ( P.232 “List to confirm the contents stored in memory”)
Prints a Job Reservation List.
18. SECURE RX ( P.100 “Secure reception”)
Enables or disables Secure RX.
19. CHECK E-MAIL
Used to confirm Email reception. For details, see the Scanning Guide.
*
To use this button, both the Network Printer Kit (optional) and Scanner Upgrade Kit (optional) are
required. This button is not used in the Fax mode.
20. TX REPORT ( P.222 “Reception list/Communication report”)
Prints a transmission report for one job.
21. TEL LIST ENTRY ( P.156 “Entering the Remote Fax Number”)
Used to register Abbreviated, One Touch, Group Dialing numbers.
22. TEL LIST PRINT ( P.235 “Dialer list”)
Prints desired telephone/Fax lists.
Keyboard
This keyboard is used to enter characters for terminal ID name. It is also used to enter Email
address when you use the Email function. For details, see the Scanning Guide.
*
To use the Email function, both the Network Printer Kit (optional) and Scanner Upgrade Kit (optional) are
required.
Description of Each Component
29
1 BEFORE USING FAX
Message LCD Screen
When you press the [FAX] button on the control panel, the screen shown below is displayed. In
this screen, information such as the option currently selected and residual memory is displayed.
Message
Current date and time
Resolution
ENTER TEL NUMBER(MAX128):
2006-04-10 09:46
M: 100%
RESOLUTION:STANDARD
COMM.OPTION
Residual memory
You can designate the desired mode screen (copy, fax or scan) as the default basic screen. For
details, see the Operator's Manual for Copying Functions.
Connecting Cables
Be sure that the power of the equipment is turned OFF before connecting the cables.
Do not connect this equipment and a telephone to a telephone connector in parallel.
LINE............ Connect a telephone line.
TEL............. Connect an external telephone.
HANDSET... An optional external telephone handset is not available.
30
Description of Each Component
BASIC FUNCTIONS
2.
This section describes the basic functions such as how to transmit or receive a Fax document.
Sending a Fax..........................................................................................................33
Transmission Mode ...........................................................................................................................33
Preparation for Transmission ................................................................................36
Switching to the Fax Mode................................................................................................................36
About Originals .......................................................................................................37
Original size/Original scanning range ...............................................................................................37
Setting Originals................................................................................................................................38
Setting the Transmission Conditions ...................................................................42
Setting the Transmission Conditions.................................................................................................42
Setting the Scanning Conditions for Each Page ...............................................................................45
Specifying the Remote Fax ....................................................................................47
Keypad Dialing (Direct Entry with Digital Keys) ................................................................................47
One Touch Key Dialing......................................................................................................................48
Abbreviated Dialing ...........................................................................................................................50
Alphabet Dialing ................................................................................................................................51
Group Dialing ....................................................................................................................................53
Memory Transmission .......................................................................................................................55
On-hook Transmission ......................................................................................................................57
Off-hook Transmission (External Telephone Dialing) ........................................................................58
Redialing ...........................................................................................................................................60
Receiving a Fax.......................................................................................................61
Reception Mode ................................................................................................................................61
Automatic Reception .........................................................................................................................61
Manual Reception .............................................................................................................................63
Relationship between Original and Paper.........................................................................................64
When Both the Reduction Print and Discard Print are set to ON......................................................68
Checking and Canceling the Communications....................................................71
Checking the Communications during Transmission ........................................................................71
Checking the Transmission Results ..................................................................................................72
Canceling Transmissions ..................................................................................................................74
Canceling Reserved Memory Transmissions....................................................................................76
Sending a Fax
Transmission Mode
y Memory Transmission
The original is scanned into memory and automatically starts to be sent once a connection
has been made. Using this mode, you can send the same original to 2 or more remote Faxes
(multi-address transmission).
y Direct Transmission
The remote Fax is dialed immediately, and the original will be sent as it is being scanned.
This mode is useful if you want to confirm connection to the remote Fax or when you want to
send an urgent Fax document. Originals are not stored in memory, and you can only specify
one remote Fax at a time.
y Keypad Dialing
You can dial the telephone number of the remote Fax directly using the dial keypad.
y Abbreviated Dial Number Dialing
You can dial the telephone number of the remote Fax by designating an Abbreviated Dial
Number registered beforehand.
y One Touch Dialing
You can specify a remote FAX by pressing a One Touch Key registered beforehand.
y Speed Dialing
You can access Abbreviated, Alphabet, or Group dialing telephone directories registered
beforehand.
y On-hook dialing
You can make a telephone call and then send the originals without picking up the handset of
the external telephone. When the line is connected to the remote Fax and a dial tone (short
high-pitched tone) is heard, press the [START] button to send the original. You can also use
keypad dialing, speed dialing, and one touch dialing.
y Off-hook dialing
Pick up the external telephone, make a telephone call and then send the originals. When the
line is connected to the remote Fax and a response tone (short high-pitched tone) is heard,
press the [START] button to send the original. You can also use keypad dialing, speed dialing, and one touch dialing.
y Redialing
If the remote Fax is busy by using the Memory TX etc., this system will automatically redial
the remote Fax number. The default of the redialing intervals and counter is different for each
country/region. It can be changed by the service technician.
You can also use the [REDIAL/PAUSE] button to redial the remote Fax number manually
(Manual Redialing).
y Chain Dial Communication
When using the Fax communication network, you can combine 2 or more dialing operations
(by address book and direct entry), input and send information such as service codes one
after another.
Sending a Fax
33
2 BASIC FUNCTIONS
y Batch Transmission
The system will automatically send 2 or more reserved jobs to one remote Fax at a time.
This function can reduce the communication cost by sending multiple originals to the same
destination at one time.
This operation is automatically applied when more than one original is sent to one remote
Fax with the same transmission functions specified for each reserved TX job.
* When the use of the equipment is managed under the department management, the
batch transmission can be performed only in the same department.
y Delayed Communications
You can send the original to a specified remote Fax at a specified time. This mode is useful
when you are making use of night-time discounts or sending originals overseas.
y Priority Transmission
You can send a priority transmission and interrupt the current communication. This function
allows you to interrupt the current communication and send the Priority Transmission. Transmission is resumed after completing the current communication.
y Quality Transmission
This function makes the communication less affected by line condition when transmitting
document to overseas. When this function is designated, originals are sent at a slower speed
than normal.
y Cover Sheet
You can attach a cover sheet to a document to be transmitted, which is saved in memory.
y Sub-address Communications
This function attaches a sub-address to the standard destination address in the event the
remote party requires one.Three types of sub-addresses can be used (SUB, SEP, and
PWD); or any combination of two or three types can be used. After selecting the desired
types, the transmission to follow will be sent to the desired address using the designated
sub-address.
y Recovery Transmission
A document is held in the memory after the initially specified number of redial attempts have
failed. You can retransmit the documents held in memory by pressing the [RECOVERY TX]
key.
y Security Transmission
You can prevent your FAX from sending to an incorrect remote FAX by using this mode.
There are two types of security transmissions; Security transmission applied to only one
transmission ( P.79 “How to set the communication options”) and Security transmission
applied to all transmissions ( P.182 “Security TX”).
y Multi-address Transmission
You can designate two or more FAXes by using this mode. There are two types of multiaddress transmissions; Individual Multi-address transmission and Group Multi-address
transmission.
y Mailbox Transmission
You can have confidential, bulletin board and multi-address relay mail communication, transmission box with remote Faxes that support the ITU-T Mailbox functions.
34
Sending a Fax
y Polling Transmission
You can store originals in memory, and wait for a request from a remote Fax to send the originals. When the request arrives, the originals are automatically sent to the remote Fax that
sent the request. The remote Fax can receive originals at any convenient time. You can also
inhibit remote Faxes which does not have the corresponding password to receive the originals by appending the password to the document.
y Transmission after Scan
In this mode, the dialing starts after the equipment has scanned and stored all documents in
the memory. This can prevent memory error while the communication is being performed.
Sending a Fax
35
2 BASIC FUNCTIONS
Preparation for Transmission
Switching to the Fax Mode
1
Press the [FAX] button on
the control panel to select
the Fax function.
y Be sure to switch over to the Fax
mode before carrying out Fax
operations.
y If you leave the equipment for
about 45 seconds, it automatically returns to the basic screen.
ENTER TEL NUMBER(MAX128):
2006-04-10 09:46
M: 100%
RESOLUTION:STANDARD
COMM.OPTION
When the use of the equipment is managed under the
department management
When the use of the equipment is managed under the department management, each user
needs to enter a department code.
*
For details, see the Operator's Manual for Copying Functions.
1
When the screen on the
ENTER TEL NUMBER(MAX128):
right appears, enter the 5- RESOLUTION:
STANDARD
digit department code with
FINE
the digital keys.
ULTRA FINE
Enter DEPARTMENT CODE
2006-04-10 09:51
M: 100%
RESOLUTION:STANDARD
COMM.OPTION
y When you complete the Fax operation and want to immediately return to the department code input menu, press the [FUNCTION CLEAR] button twice. The equipment
retains the department management function.
y If you leave the equipment for about 45 seconds, it automatically returns to the
department code input menu.
36
Preparation for Transmission
About Originals
Original size/Original scanning range
Original size
The following table shows the size and thickness of originals that can be transmitted via this system.
Setting
Position
Original Type
Original
Glass
Sheets
Three-dimensional
objects
Book
Automatic
Document
Feeder
(Optional)
Plain paper
Reversing
Automatic
Document
Feeder
(Optional)
Plain paper
Original Size
Letter format: LD,
LG, LT, LT-R, ST-R
A/B format: A3, A4,
A4-R, A5-R, B4, B5,
B5-R (*ST/A5 is not
available.)
Letter format: LD,
LG, LT, LT-R, ST-R
A/B format: A3, A4,
A4-R, A5-R, B4, B5,
B5-R (*ST/A5 is not
available.)
Letter format: LD,
LG, LT, LT-R, ST-R
A/B format: A3, A4,
A4-R, A5-R, B4, B5,
B5-R (*ST/A5 is not
available.)
Maximum
Number that
Can be Set
Remarks
Do not place any
heavy object (8.8 lb.
or 4 kg or over) on
the glass.
100 originals(50
Some of the originals on the left may
not be used depending on paper quality.
to127g/m2) or
stacked height of
originals 16 mm
or less
100 originals
(50 to127g/m2) or
stacked height of
originals 16 mm
or less
Some of the originals on the left may
not be used depending on paper quality.
Original scanning area
The complete area of the originals described above (other than B5, B4, and COMP) is scanned.
However, some remote FAXes cannot print the scanned area completely due to its ability. The
area to be scanned on B5, B4, and COMP originals is shown in the figure below.
COMP
B5, B4
1 mm
(0.04 inch)
0.5 mm
(0.02 inch)
Original
Original
1 mm
(0.04 inch)
0.5 mm
(0.02 inch)
y A4 (LT) originals are automatically rotated and sent as A4-R (LT-R) sized originals.
y A5-R (ST-R) / B5-R originals are sent as A4-R (LT-R) sized originals.
About Originals
37
2 BASIC FUNCTIONS
Setting Originals
When setting originals on the glass
Originals are sent in the order they are placed on the original glass in both memory TX and
direct TX modes. In direct TX mode, only one page can be sent at a time.
Do not place heavy objects (8.8 lb./4 kg or more) on the original glass and do not press on it with
force.
Breaking the glass could cause personal injury.
1
2
Raise the Platen Cover
(optional), Automatic Document Feeder (optional), or
Reversing Automatic Document Feeder (optional), and
place the original A with its
face down on the glass.
Align the original against
the left inner corner of the
glass.
A
B
y Different size originals can also
be sent in one transmission.
y When LD, LG, LT-R, ST, COMP,
A3, A4-R, A5, B4, B5 or FOLIO
originals are placed as shown in
the figure on the right, the preentered sender information is
printed in the area shown B in
the figure and sent to the remote
Fax.
y To enter the sender information,
see P.203 “Registering the
Terminal ID”.
y When LT, ST-R, A4, A5-R or B5R originals are placed as shown
in the figure on the right, the preentered sender information is
printed in the area shown C in
the figure and sent to the remote
Fax.
38
About Originals
C
3
Lower the Platen Cover (optional), Automatic Document Feeder
(optional), or Reversing Automatic Document Feeder (optional)
slowly.
When setting highly transparent originals such as overhead transparencies or tracing
paper, place a blank sheet of paper over the original, of which size is the same as the
original or larger.
About Originals
39
2 BASIC FUNCTIONS
Precautions for using the Automatic Document Feeder
(optional) or Reversing Automatic Document Feeder
(optional)
Do not use the following types of originals as they tend to be misfeed or become damaged:
(1) Badly wrinkled or folded originals. In
(4) Clipped or stapled originals
particular, originals whose leading edge
are curled may fail to be fed.
(2) Originals with carbon paper
(5) Originals with holes or torn originals
(3) Taped, pasted or clipped (cut out)
originals
(6) Damp originals (7) OHP film originals
Also, the following originals should be handled carefully:
(1) Folded or curled
originals should be
smoothed out before
being used.
(2) Originals with the
same width can be set
at a time. (Do not mix
originals with different
widths.)
(3) Originals sticking to each other, or originals that are
surface-treated may fail to separate properly.
40
About Originals
When using the Automatic Document Feeder (optional) or
Reversing Automatic Document Feeder (optional)
When the originals are placed on the Automatic Document Feeder (optional) or Reversing Automatic Document Feeder (optional), the uppermost page is the first to be scanned and sent.
1
After aligning the edges of
originals, place them with
their face up and slide the
guides to the width of the
originals.
y LT/A4 size originals are rotated
90 degrees so that they are sent
as LT-R/A4-R originals.
y You cannot mix different sizes of
originals such as LD (A3) and LT
(A4).
y When LD, LG, LT-R, COMP, A3,
A4-R, B4 or B5 originals are
placed as shown in the figure on
the right, the pre-entered sender
information is printed in the area
shown A in the figure and sent to
the remote Fax.
y To enter the sender information,
see P.203 “Registering the
Terminal ID”.
y When LT or A4 originals are
placed as shown in the figure on
the right, the pre-entered sender
information is printed in the area
shown B in the figure and sent to
the remote Fax.
A
B
When the Reversing Automatic Document Feeder (optional) is installed, you can scan
and send two-sided originals.
P.81 “Sending Two-sided Originals”
About Originals
41
2 BASIC FUNCTIONS
Setting the Transmission Conditions
Setting the Transmission Conditions
Resolution
Set the resolution before you scan the original to be sent. The default setting is "STANDARD".
To change the default setting from "STANDARD" to "FINE" or "ULTRA FINE", see the following
page: P.175 “Document mode”
y Reference
Resolution
STANDARD
FINE
ULTRA FINE
Original
Original with regular size text
Original with small size text and fine illustrations
Original with ultra-fine illustrations
1
Press the [FAX] button on the control panel.
2
Press the [RESOLUTION]
button.
3
Select the desired resolution using the
or
button and press the
[ENTER] button.
ENTER TEL NUMBER(MAX128):
RESOLUTION:
STANDARD
FINE
ULTRA FINE
y To cancel the setting, press the
[CANCEL] button before you
press the [ENTER] button.
If the remote Fax cannot receive originals with the same resolution, the resolution of the
sent original is automatically converted and sent. The finer the resolution is, the longer it
takes to send an original.
42
Setting the Transmission Conditions
Original mode
Set the original mode before you scan the original to be sent. The default setting is "TEXT".
"TEXT" mode is suitable when sending text originals. "PHOTO" mode is suitable when sending
photo originals. "TEXT/PHOTO" mode is suitable when sending originals containing both text
and photos.
1
Press the [FAX] button on
the control panel.
2
Select the desired original
mode using the original
mode selector button.
y The lamp corresponding to the
selected mode lights in green.
Mode selected by the mode selector button is effective for only one transmission.
Setting the Transmission Conditions
43
2 BASIC FUNCTIONS
Exposure
Set the image density according to the contrast of the original to be sent.
In the automatic exposure mode, the equipment automatically judges the contrast of the original,
and selects the ideal contrast.
In the manual exposure mode, you can adjust the contrast manually with 7 variations.
Automatic exposure mode
1
Press the [FAX] button on
the control panel.
2
Press the
button.
(AUTO)
y The lamp corresponding to the
[AUTO] button lights in green.
Manual exposure mode
44
1
Press the [FAX] button on
the control panel.
2
Select the desired image density using the
or
button.
y To lighten the contrast, press the
contrast becomes lighter.
button. Each time you press this button, the
y To darken the contrast, press the
contrast becomes darker.
button. Each time you press this button, the
Setting the Transmission Conditions
Setting the Scanning Conditions for Each Page
When you want to send multi-page originals by placing them on the original glass, you can
change the following scanning conditions for each page:
y Resolution
y Original mode
y Exposure
This function is convenient for newspapers and books can be placed on the original glass and
sent.
1
Press the [FAX] button on the control panel.
2
Place the original on the glass. ( P.38 “When setting originals on
the glass”)
3
Set the transmission conditions. ( P.42 “Setting the Transmission
Conditions”)
4
Specify the remote Fax.
y Keypad Dialing (Direct Entry with
Digital Keys): P.47
y One Touch Key Dialing: P.48
y Abbreviated Dialing: P.50
y Alphabet Dialing: P.51
y Group Dialing: P.53
y The first original is scanned.
y The screen on the right may
appear when the equipment has
failed to detect the original size.
In this case, re-place the original, or select the original size
using the
or
button and
press the [ENTER] button.
y When placing A5 size original,
select "1. A4".
y When placing A5-R or B5-R size
original, select "5. A4-R".
SCANNING TO MEMORY
JOB NUMBER
SCANNING PAGE
RESIDUAL MEMORY
:008
:001
:099%
Select original size
1.LT
2.LD
3.LT-R
SCANNING TO MEMORY
JOB NUMBER
SCANNING PAGE
RESIDUAL MEMORY
5
Select “2. CHANGE CURRENT SETTINGS” using the
or
button and press
the [ENTER] button.
6
Select “2. RESOLUTION”
SETTING
using the
or
button 1.COMPLETE
and press the [ENTER] but- 2.RESOLUTION
ton.
:008
:001
:099%
BUILD FAX JOB
1.SCAN NEXT ORIGINAL
2.CHANGE CURRENT SETTINGS
3.COMPLETE
:STANDARD
Setting the Transmission Conditions
45
2 BASIC FUNCTIONS
7
Select the desired resolution using the
or
button and press the
[ENTER] button.
RESOLUTION
1.STANDARD
2.FINE
3.ULTRA FINE
y To cancel the setting, press the
[CANCEL] button before you
press the [ENTER] button.
8
Select the desired original SETTING
mode and exposure.
1.COMPLETE
y Original mode: P.43
2.RESOLUTION
:STANDARD
Select “COMPLETE” using SETTING
the
or
button and
1.COMPLETE
press the [ENTER] button. 2.RESOLUTION
:STANDARD
y Exposure: P.44
9
10
Select “1. SCAN NEXT
ORIGINAL” using the
or
button and press the
[ENTER] button.
y The second original is scanned.
y If there is another original to be
scanned, repeat steps 6 through
9.
y If memory becomes full, the
screen on the right appears.
( P.55)
11
When finished scanning of
the last page, select “3.
COMPLETE” using the
or
button and press the
[ENTER] button.
y The scanned originals are sent.
46
Setting the Transmission Conditions
BUILD FAX JOB
1.SCAN NEXT ORIGINAL
2.CHANGE CURRENT SETTINGS
3.COMPLETE
SCANNING TO MEMORY
JOB NUMBER
SCANNING PAGE
RESIDUAL MEMORY
:008
:002
:099%
Memory is full
2006-04-10 09:46
M: 003%
RESOLUTION:STANDARD
COMM.OPTION
BUILD FAX JOB
1.SCAN NEXT ORIGINAL
2.CHANGE CURRENT SETTINGS
3.COMPLETE
Specifying the Remote Fax
Keypad Dialing (Direct Entry with Digital Keys)
You can dial the telephone number of the remote Fax directly using the digital keys.
1
Press the [FAX] button on
the control panel.
2
Place the original(s) and
set the transmission conditions.
y P.38 “When setting originals
on the glass”
y P.41 “When using the Automatic Document Feeder
(optional) or Reversing Automatic Document Feeder
(optional)”
y P.42 “Setting the Transmission Conditions”
3
Enter the remote FAX num:123456
ber using the digital keys 2006-04-10 11:00
on the control panel.
RESOLUTION:STANDARD
M: 100%
y If you make a mistake, press one of the following keys to correct the mistake.
For key locations of [BACKSPACE], [DELETE] and [INSERT], see the following page.
P.29 “Keyboard”
[CLEAR/STOP] key:
Pressing this key clears all of the values that you entered.
[BACKSPACE] key:
Each press of this key deletes the values that you are entering one by one.
[DELETE] key:
Pressing this key after highlighting the value with the key deletes the value.
[INSERT] key:
Pressing this key permits the insertion of a desired character before (in front
of) an existing character highlighted by the cursor. Press this key again to exit
the Insert mode.
4
Press the [START] button
on the control panel.
SCANNING TO MEMORY
JOB NUMBER
SCANNING PAGE
RESIDUAL MEMORY
:009
:001
:099%
ENTER TEL NUMBER(MAX128):
2006-04-10 11:06
M: 100%
RESOLUTION:STANDARD
COMM.OPTION
Specifying the Remote Fax
47
2 BASIC FUNCTIONS
When setting originals on the glass
y When you want to send multi-page originals with the current scanning conditions unchanged, place the next original on the glass, and select “1. SCAN
NEXT ORIGINAL” on “BUILD FAX JOB” screen, then press the [ENTER] button. After finished scanning of the last page, select “3. COMPLETE” on
“BUILD FAX JOB” screen and press the [ENTER] button to send the originals.
y When you want to change the scanning conditions for each page, select “2.
CHANGE CURRENT SETTINGS” on “BUILD FAX JOB” screen and press the
[ENTER] button.
For details of this operation, see the following page.
P.45 “Setting the Scanning Conditions for Each Page”
y When you want to send single-page original, select “3. COMPLETE” on
“BUILD FAX JOB” screen and press the [ENTER] button to send the original.
When using the (Reversing) Automatic Document Feeder (optional)
The remote Fax is dialed immediately and communication is initiated.
y The screen on the right may
appear when the equipment has
failed to detect the original size.
In this case, re-place the original, or select the original size
Select original size
1.LT
2.LD
3.LT-R
using the
or
button and
press the [ENTER] button.
When you are dialing to an outside line via a PBX, there may be a pause before the connection is made, causing a transmission error. To avoid this error, press the [REDIAL/
PAUSE] button after the number that designates an outside line to enter a pause.
This automatically enters a three-second pause before the remote Fax number is dialed,
which reduces transmission errors. (The mark "-" is displayed as a "pause" on the
screen.)
One Touch Key Dialing
You can dial the remote Fax with the touch of a single key.
y It is required to register the One Touch keys beforehand. ( P.160 “One Touch Key Dial
Numbers”)
y You can confirm the One Touch keys already registered. ( P.239 “One touch number list”)
1
2
48
Press the [FAX] button on the control panel.
Place the original(s) and set the transmission conditions.
y P.38 “When setting originals on the glass”
y P.41 “When using the Automatic Document Feeder (optional) or Reversing Automatic Document Feeder (optional)”
y P.42 “Setting the Transmission Conditions”
Specifying the Remote Fax
3
Press the desired One
Touch key ([01] to [75]).
ONE TOUCH NUMBER
ONE TOUCH:
01
L.A Office
SCANNING TO MEMORY
JOB NUMBER
SCANNING PAGE
RESIDUAL MEMORY
:008
:001
:099%
ENTER TEL NUMBER(MAX128):
2006-04-10 12:43
M: 100%
RESOLUTION:STANDARD
COMM.OPTION
When setting originals on the glass
The One Touch key number and the name of the remote party appear on the LCD
display for about 2 seconds, and “BUILD FAX JOB” screen appears.
y When you want to send multi-page originals with the current scanning conditions unchanged, place the next original on the glass, and select “1. SCAN
NEXT ORIGINAL” on “BUILD FAX JOB” screen, then press the [ENTER] button. After finished scanning of the last page, select “3. COMPLETE” on
“BUILD FAX JOB” screen and press the [ENTER] button to send the originals.
y When you want to change the scanning conditions for each page, select “2.
CHANGE CURRENT SETTINGS” on “BUILD FAX JOB” screen and press the
[ENTER] button.
For details of this operation, see the following page.
P.45 “Setting the Scanning Conditions for Each Page”
y When you want to send single-page original, select “3. COMPLETE” on
“BUILD FAX JOB” screen and press the [ENTER] button to send the original.
When using the (Reversing) Automatic Document Feeder (optional)
The One Touch key number and the name of the remote party appear on the LCD
display for about 2 seconds, and the equipment automatically starts scanning and
sending the document.
One Touch key (01 to 50)
One Touch key (51 to 75)
Specifying the Remote Fax
49
2 BASIC FUNCTIONS
y If a One Touch key is not programmed, the message "Number not listed" is displayed for 2
seconds, and the display returns
to the previous status screen.
y The screen on the right may
appear when the equipment has
failed to detect the original size.
In this case, re-place the original, or select the original size
ONE TOUCH NUMBER
ONE TOUCH:
15
Number not listed
Select original size
1.LT
2.LD
3.LT-R
using the
or
button and
press the [ENTER] button.
Abbreviated Dialing
You can dial the remote Fax using an abbreviated dial number from 1 to 999.
y It is required to register the abbreviated dial numbers beforehand. ( P.156 “Abbreviated
Dial Numbers”)
y You can confirm the abbreviated dial numbers already registered. ( P.237 “Abbreviated
dial number list”)
1
Press the [FAX] button on
the control panel.
2
Place the original(s) and
set the transmission conditions.
y P.38 “When setting originals
on the glass”
y P.41 “When using the Automatic Document Feeder
(optional) or Reversing Automatic Document Feeder
(optional)”
y P.42 “Setting the Transmission Conditions”
3
Press the [SPEED DIAL]
button.
4
Select “1. ABB. NUMBER”
using the
or
button
and press the [ENTER] button.
TELEPHONE NUMBERS LIST
1.ABB. NUMBER
2.SEARCH NAME
3.GROUP NUMBER
TELEPHONE NUMBERS LIST
ABB. NUMBER (1-999):
7
50
Specifying the Remote Fax
5
Enter the abbreviated dial TELEPHONE NUMBERS LIST
number (1 to 999) assigned ABB. NUMBER:
to the desired remote Fax
and press the [ENTER] or Madrid Office
[START] button.
007
When setting originals on the glass
The abbreviated dial number and the name of the remote party appear on the
LCD display for about 2 seconds, and “BUILD FAX JOB” screen appears.
y When you want to send multi-page originals with the current scanning conditions unchanged, place the next original on the glass, and select “1. SCAN
NEXT ORIGINAL” on “BUILD FAX JOB” screen, then press the [ENTER] button. After finished scanning of the last page, select “3. COMPLETE” on
“BUILD FAX JOB” screen and press the [ENTER] button to send the originals.
y When you want to change the scanning conditions for each page, select “2.
CHANGE CURRENT SETTINGS” on “BUILD FAX JOB” screen and press the
[ENTER] button.
For details of this operation, see the following page.
P.45 “Setting the Scanning Conditions for Each Page”
y When you want to send single-page original, select “3. COMPLETE” on
“BUILD FAX JOB” screen and press the [ENTER] button to send the original.
When using the (Reversing) Automatic Document Feeder (optional)
The abbreviated dial number and the name of the remote party appear on the
LCD display for about 2 seconds, and the equipment automatically starts scanning and sending the document.
y If an abbreviated dial number is
not programmed, the message
"Number not listed" is displayed
for 2 seconds and the display
returns to the previous status
screen.
y The screen on the right may
appear when the equipment has
failed to detect the original size.
In this case, re-place the original, or select the original size
TELEPHONE NUMBERS LIST
ABB. NUMBER:
085
Number not listed
Select original size
1.LT
2.LD
3.LT-R
using the
or
button and
press the [ENTER] button.
Alphabet Dialing
This method allows you to select the remote Fax using an alphabetic index search of the location IDs programmed into One Touch (up to 75 locations), Abbreviated Number Dialing (up to
300 locations) and Group Dialing (up to 50 groups) directories.
y It is required to register the One Touch keys, abbreviated dial numbers and Group Dialing
numbers beforehand. ( P.156 “Abbreviated Dial Numbers”, P.160 “One Touch Key Dial
Numbers”, P.166 “Group Number Dialing”)
y You can confirm the One Touch keys, abbreviated dial numbers and Group Dialing numbers
already registered. ( P.235 “Dialer list”)
Specifying the Remote Fax
51
2 BASIC FUNCTIONS
1
Press the [FAX] button on
the control panel.
2
Place the original(s) and
set the transmission conditions.
y P.38 “When setting originals
on the glass”
y P.41 “When using the Automatic Document Feeder
(optional) or Reversing Automatic Document Feeder
(optional)”
y P.42 “Setting the Transmission Conditions”
3
Press the [SPEED DIAL]
button.
4
Select “2. SEARCH NAME”
using the
or
button
and press the [ENTER] button.
5
Enter the search characters SEARCH NAME
using the keyboard on the ID NAME (MAX20):
Flip Panel or the digital
keys on the control panel I
and press the [ENTER] button.
6
Select the desired remote SEARCH NAME
Fax using the
or
Lisbon Office
button and press the
London Office
[ENTER] or [START] button. L.A Office
TELEPHONE NUMBERS LIST
1.ABB. NUMBER
2.SEARCH NAME
3.GROUP NUMBER
SEARCH NAME
ABB. NUMBER:
Lisbon Office
52
Specifying the Remote Fax
006
When setting originals on the glass
The dial number and the name of the remote party appear on the LCD display for
about 2 seconds.
y When you want to send multi-page originals with the current scanning conditions unchanged, place the next original on the glass, and select “1. SCAN
NEXT ORIGINAL” on “BUILD FAX JOB” screen, then press the [ENTER] button. After finished scanning of the last page, select “3. COMPLETE” on
“BUILD FAX JOB” screen and press the [ENTER] button to send the originals.
y When you want to change the scanning conditions for each page, select “2.
CHANGE CURRENT SETTINGS” on “BUILD FAX JOB” screen and press the
[ENTER] button.
For details of this operation, see the following page.
P.45 “Setting the Scanning Conditions for Each Page”
y When you want to send single-page original, select “3. COMPLETE” on
“BUILD FAX JOB” screen and press the [ENTER] button to send the original.
When using the (Reversing) Automatic Document Feeder (optional)
The dial number and the name of the remote party appear on the LCD display for
about 2 seconds, and the equipment automatically starts scanning and sending
the document.
y If there is no name corresponding to the search characters, the
message "Number not listed" is
displayed and an alarm buzzer
sounds. In this case, press the
[CLEAR/STOP] button to stop an
alarm buzzer, and re-enter the
search characters.
y The screen on the right may
appear when the equipment has
failed to detect the original size.
In this case, re-place the original, or select the original size
SEARCH NAME
p
Number not listed
Select original size
1.LT
2.LD
3.LT-R
using the
or
button and
press the [ENTER] button.
Group Dialing
You can send a document to multiple remote parties in a single operation. This is referred as
Group Dialing.
y It is required to register the Group Dialing numbers beforehand. ( P.166 “Group Number
Dialing”)
y You can confirm the Group Dialing numbers already registered. ( P.238 “Group number
list”)
Specifying the Remote Fax
53
2 BASIC FUNCTIONS
1
Press the [FAX] button on
the control panel.
2
Place the original(s) and
set the transmission conditions.
y P.38 “When setting originals
on the glass”
y P.41 “When using the Automatic Document Feeder
(optional) or Reversing Automatic Document Feeder
(optional)”
y P.42 “Setting the Transmission Conditions”
3
Press the [SPEED DIAL]
button.
4
Select “3. GROUP NUMBER” using the
or
button and press the
[ENTER] button.
5
Enter the Group Dialing
TELEPHONE NUMBERS LIST
number (1 to 1999)
GROUP NUMBER (1-1999):
assigned to the desired
remote party and press the
1
[ENTER] or [START] button.
TELEPHONE NUMBERS LIST
GROUP NUMBER:
0001
TELEPHONE NUMBERS LIST
1.ABB. NUMBER
2.SEARCH NAME
3.GROUP NUMBER
U.S. Division
When setting originals on the glass
The Group Dialing number and the name of the remote party appear on the LCD
display for about 2 seconds, and “BUILD FAX JOB” screen appears.
y When you want to send multi-page originals with the current scanning conditions unchanged, place the next original on the glass, and select “1. SCAN
NEXT ORIGINAL” on “BUILD FAX JOB” screen, then press the [ENTER] button. After finished scanning of the last page, select “3. COMPLETE” on
“BUILD FAX JOB” screen and press the [ENTER] button to send the originals.
y When you want to change the scanning conditions for each page, select “2.
CHANGE CURRENT SETTINGS” on “BUILD FAX JOB” screen and press the
[ENTER] button.
For details of this operation, see the following page.
P.45 “Setting the Scanning Conditions for Each Page”
y When you want to send single-page original, select “3. COMPLETE” on
“BUILD FAX JOB” screen and press the [ENTER] button to send the original.
54
Specifying the Remote Fax
When using the (Reversing) Automatic Document Feeder (optional)
The Group Dialing number and the name of the remote party appear on the LCD
display for about 2 seconds, and the equipment automatically starts scanning and
sending the document.
y If a Group Dialing number is not
programmed, the message
"Number not listed" is displayed
for 2 seconds and the display
returns to the previous status
screen.
y The screen on the right may
appear when the equipment has
failed to detect the original size.
In this case, re-place the original, or select the original size
TELEPHONE NUMBERS LIST
GROUP NUMBER:
0088
Number not listed
Select original size
1.LT
2.LD
3.LT-R
using the
or
button and
press the [ENTER] button.
Memory Transmission
The original is scanned into memory and automatically starts to be sent once a connection has
been made.
y The default setting is memory TX, however you can set direct TX as the default, To change
the default setting from memory TX to direct TX, see P.181 “Memory transmission”.
y Even if the memory TX mode is selected as the default, you can use the [DIRECT TX] key to
perform direct TX temporarily. For details of temporary direct TX, see P.89 “Direct transmission”.
y You can send the original whenever the standby mode screen is displayed.
- You can send the original even while memory TX, receiving a Fax document or printing
report/list is being performed.
- When the remote Fax line is available, the equipment begins dialing after the first page is
scanned to memory.
- If the original cannot be sent (the remote Fax is busy or otherwise unavailable), the
remote Fax is automatically redialed repeatedly.
y Originals are scanned at high speed and stored to memory, therefore you can return
originals to their files immediately.
- When the amount of memory remaining for memory TX usage reaches 0, the original is
automatically transmitted in the direct transmission mode.
- Up to 100 transmissions can be reserved.
y Page on which error occurred is automatically transmitted again. (ECM function)
- ECM (Error Correction Mode) is an internationally standardized communication mode
that automatically corrects errors that occur during Fax transmissions.
y File Number and Residual Memory
- The equipment assigns a File Number to each transmission or polling-reception job for
internal control of reserved communications. This File Number is very useful, should it
become necessary to cancel a memory operation. It is also useful when tracking communication activities using the transmission and reception journals.
- The amount of memory remaining for memory TX usage is called Residual Memory and
is displayed as a percentage value.
Specifying the Remote Fax
55
2 BASIC FUNCTIONS
- If there is not enough residual memory, a Memory Full status may occur.
When this status occurs, the scanned document data is cleared (default setting). Pressing the [FUNCTION CLEAR] button returns to the basic screen.
- Documents can no longer be added to memory if it becomes full midway during scanning. In this case, reduce the number of originals you are sending, or try sending in the
direct transmission mode.
y "Send after Scan" function to transmit originals after scanning all of them is also available.
y For scan data handling when a Memory Full status occurs, you can set the desired method
on "13. SEND AFTER SCAN" in the Fax Setup menu. ( P.188 “Send after scan”)
1
Press the [FAX] button on the control panel.
2
Place the original(s) and set the transmission conditions.
3
Specify the remote Fax.
4
Press the [START] button
on the control panel.
y P.38 “When setting originals on the glass”
y P.41 “When using the Automatic Document Feeder (optional) or Reversing Automatic Document Feeder (optional)”
y P.42 “Setting the Transmission Conditions”
y
y
y
y
y
Keypad Dialing (Direct Entry with Digital Keys): P.47
One Touch Key Dialing: P.48
Abbreviated Dialing: P.50
Alphabet Dialing: P.51
Group Dialing: P.53
SCANNING TO MEMORY
y The equipment starts scanning JOB NUMBER
SCANNING PAGE
and storing the document into
memory.
RESIDUAL MEMORY
y To cancel memory transmission,
see P.74 “Canceling Transmissions”.
y The screen on the right may
appear when the equipment has
failed to detect the original size.
In this case, re-place the original, or select the original size
ENTER TEL NUMBER(MAX128):
2006-04-10 12:43
M: 100%
RESOLUTION:STANDARD
COMM.OPTION
Select original size
1.LT
2.LD
button and 3.LT-R
using the
or
press the [ENTER] button.
56
Specifying the Remote Fax
:008
:001
:099%
y If the original cannot be sent because the remote FAX is busy, the remote FAX is
automatically redialed. Default values for the redial intervals and the redial count are
different depending on country/region. ( P.60 “Redialing”)
For redial interval and counters, you can set the desired value on "06. REDIAL
MODE" in the Fax Setup menu. ( P.178 “Redial mode”)
y Even when memory transmission result in error, the error tone does not sound. However, the TX report is output to inform you of the error occurrence.
y Checking and Canceling the Communications ( P.71 “Checking the Communications during Transmission”)
On-hook Transmission
In this mode, you can confirm the answering tone from the remote Fax without picking up the
handset of the external telephone.
y This operation is available when the fax communication lamp is OFF.
1
Press the [FAX] button on
the control panel.
2
Place the original(s) and
set the transmission conditions.
y P.38 “When setting originals
on the glass”
y P.41 “When using the Automatic Document Feeder
(optional) or Reversing Automatic Document Feeder
(optional)”
y P.42 “Setting the Transmission Conditions”
3
Press the [MONITOR] button.
y You will hear the dial tone from
the built-in speaker.
y To cancel the setting, press the
[MONITOR] button again.
4
Specify the remote Fax.
y Keypad Dialing (Direct Entry with
Digital Keys): P.47
y One Touch Key Dialing: P.48
y Abbreviated Dialing: P.50
y Alphabet Dialing: P.51
Dial tel number:
2006-04-10 13:23
RESOLUTION:STANDARD
M: 100%
Each press of a digital key dials a number. If you make a mistake when dialing the
remote Fax number, press the [MONITOR] button to cut the line, and then press the
[MONITOR] button again to redial.
Specifying the Remote Fax
57
2 BASIC FUNCTIONS
5
When you hear the answer tone (short high-pitched tone) through
the built-in speaker indicating the connection has been made with
the remote Fax, press the [START] button.
When you hear the other party's voice answering the call before pressing the [START]
button, pick up the handset of the external telephone and press the [MONITOR] button.
Then ask him/her to operate their equipment for receiving a Fax.
6
Select “1. TRANSMIT”
COMMUNICATING SETTING
using the
or
button 1.TRANSMIT
and press the [ENTER] but- 2.RECEIVE
ton.
y The equipment automatically
starts scanning and sending the
document.
COMMUNICATING
JOB NUMBER
:15
23
ENTER TEL NUMBER(MAX128):
2006-04-10 12:43
M: 100%
RESOLUTION:STANDARD
COMM.OPTION
y The screen on the right may
appear when the equipment has
failed to detect the original size.
In this case, re-place the original, or select the original size
Select original size
1.LT
2.LD
3.LT-R
using the
or
button and
press the [ENTER] button.
Only one-page document can be sent when scanning original on the glass.
Off-hook Transmission (External Telephone Dialing)
This mode is available by picking up the handset of the external telephone to dial. When the
other party receives the call as a telephone call, you can talk with him/her.
y This operation is available when the fax communication lamp is OFF.
y An external telephone is required (not available for the European version).
1
58
Press the [FAX] button on the control panel.
Specifying the Remote Fax
2
Place the original(s) and set the transmission conditions.
3
Pick up the handset of the
external telephone.
4
Specify the remote Fax.
y P.38 “When setting originals on the glass”
y P.41 “When using the Automatic Document Feeder (optional) or Reversing Automatic Document Feeder (optional)”
y P.42 “Setting the Transmission Conditions”
y
y
y
y
Dial tel number:
2006-04-10 13:23
RESOLUTION:STANDARD
M: 100%
Keypad Dialing (Direct Entry with Digital Keys): P.47
One Touch Key Dialing: P.48
Abbreviated Dialing: P.50
Alphabet Dialing: P.51
Each press of a digital key dials a number. If you make a mistake when dialing the
remote Fax number, put the handset down to cut the line, and then pick up the handset
again to redial.
5
When you hear the answer tone (short high-pitched tone) through
the handset indicating the connection has been made with the
remote Fax, press the [START] button.
6
Select “1. TRANSMIT”
COMMUNICATING SETTING
using the
or
button 1.TRANSMIT
and press the [ENTER] but- 2.RECEIVE
ton.
y The equipment automatically
starts scanning and sending the
document.
COMMUNICATING
JOB NUMBER
:15
23
y The screen on the right may
appear when the equipment has
failed to detect the original size.
In this case, re-place the original, or select the original size
Select original size
1.LT
2.LD
3.LT-R
using the
or
button and
press the [ENTER] button.
Specifying the Remote Fax
59
2 BASIC FUNCTIONS
y Only one-page document can be sent when scanning original on the glass.
y When placing A5 size original, select "1. A4".
y When placing A5-R or B5-R size original, select "5. A4-R".
7
Replace the handset of the
ENTER TEL NUMBER(MAX128):
external telephone.
2006-04-10 12:43
M: 100%
RESOLUTION:STANDARD
COMM.OPTION
Sending a Tone
Tone services can be used even on pulse dial lines.
1
To receive a tone service,
press the
button of the
digital key to switch over to
tone transmission.
y For details of services and how
to receive Fax information services, contact your service provider.
Redialing
When the line of the remote party is busy, the equipment will automatically redial the remote
party up to the set number of times with intervals of the set length.
y If the line of the remote party is still busy even after the automatic redialing operation is performed, the communication error will occur. In this case, you can send a document using the
Recovery TX function. For details of Recovery TX, see P.95 “Recovery transmission” and
P.185 “Recovery transmission”.
y Default value for the redial intervals and the redial count is different depending on country/
region. To change the default value for the redial intervals and the redial count, see P.178
“Redial mode”.
y You can use the [REDIAL/PAUSE] button to redial the remote party manually.
The manual redialing operation is effective for individual transmissions.
60
Specifying the Remote Fax
Receiving a Fax
Reception Mode
There are 2 reception modes:
y Automatic Reception
Faxes are automatically received during the incoming calls.
- To change the Ring Delay (number of rings before the equipment answers the incoming
calls), see P.61 “Setting of the automatic reception mode”.
The line is designated for use exclusively by the Fax.
y Manual Reception
Set this mode when the Fax is connected to a line that is also used as a voice telephone line.
- When the bell rings, pick up the handset of the external telephone and talk with the other
party, and then press the [START] button to receive a Fax.
An external telephone is required (not available for the European version).
*
When the polling TX document is reserved, automatic reception is performed even in the manual
reception mode.
Automatic Reception
Set this mode when the phone line is used exclusively for Faxing. The Fax automatically
receives incoming originals.
y Confirm the reception mode on the Function List. ( P.240 “Function list”)
Setting of the automatic reception mode
1
Press the [USER FUNCTIONS] button on the control panel and select “01.
DEFAULT SETTINGS”
using the
or
button,
and then press the [ENTER]
button.
y "DEFAULT SETTINGS" screen
appears.
DEFAULT SETTINGS
01.GENERAL SETTING
02.COPY SETUP
03.FAX SETUP
Receiving a Fax
61
2 BASIC FUNCTIONS
2
Select “03. FAX SETUP”
using the
or
button
and press the [ENTER] button.
DEFAULT SETTINGS
01.GENERAL SETTING
02.COPY SETUP
03.FAX SETUP
3
Select “07. RECEPTION
MODE” using the
or
button and press the
[ENTER] button.
FAX SETUP
05.DIAL TYPE
06.REDIAL MODE
07.RECEPTION MODE
4
Select “1. AUTO RECEIVE” RECEPTION MODE
using the
or
button 1.AUTO RECEIVE
and press the [ENTER] but- 2.MANUAL RECEIVE
ton.
5
Select the Ring Delay (num- AUTO RECEIVE
ber of rings before the Fax RING
answers the incoming
DELAY: 01
calls; 01 to 10) using the
or
button and press
the [ENTER] button.
10
01
y The equipment enters the automatic fax reception mode after
the selected ring delay.
y Default value is different
depending on each country/
region.
6
Press the [FAX] button to return to the basic screen for the Fax
function.
y You can press the [USER FUNCTIONS] button instead of the [FAX] button to exit the
user function mode. The screen returns to the basic screen of the mode selected
immediately before step 1.
P.30 “Message LCD Screen”
62
Receiving a Fax
Manual Reception
Set this mode when the Fax is connected to a line also used for voice telephone calls.
y When a document for polling transmission is registered on a remote party, the equipment
can automatically receive the document even if "Manual Reception" has been set.
y Confirm the reception mode on the Function List. (page P.240 “Function list”)
Setting of the manual reception mode
1
Press the [USER FUNCTIONS] button on the control panel and select “01.
DEFAULT SETTINGS”
using the
or
button,
and then press the [ENTER]
button.
y "DEFAULT SETTINGS" screen
appears.
DEFAULT SETTINGS
01.GENERAL SETTING
02.COPY SETUP
03.FAX SETUP
2
Select “03. FAX SETUP”
using the
or
button
and press the [ENTER] button.
DEFAULT SETTINGS
01.GENERAL SETTING
02.COPY SETUP
03.FAX SETUP
3
Select “07. RECEPTION
MODE” using the
or
button and press the
[ENTER] button.
FAX SETUP
05.DIAL TYPE
06.REDIAL MODE
07.RECEPTION MODE
4
Select “2. MANUAL
RECEPTION MODE
RECEIVE” using the
or 1.AUTO RECEIVE
button and press the
2.MANUAL RECEIVE
[ENTER] button.
5
Press the [FAX] button to return to the initial screen for the Fax
function.
y You can press the [USER FUNCTIONS] button instead of the [FAX] button to exit the
user function mode. The screen returns to the basic screen of the mode selected
immediately before step 1.
P.30 “Message LCD Screen”
Receiving a Fax
63
2 BASIC FUNCTIONS
Receiving a fax manually
1
When the bell rings, pick up the handset of the external telephone.
2
If you hear a tone (Fax signal), press the [FAX] button and the
[START] button.
3
Select “2. RECEIVE” using COMMUNICATING SETTING
the
or
button and
1.TRANSMIT
press the [ENTER] button. 2.RECEIVE
y If the incoming call is a telephone call, start talking with the other party.
y Receiving a Fax starts.
4
Replace the handset of the external telephone.
Even when you press the [FAX] button during copying, the function mode cannot be
switched to the Fax mode. In this case, interrupt the copy operation and receive a Fax.
Relationship between Original and Paper
Acceptable size of paper
Originals received by Fax can be printed on LD, LG, LT, ST, COMP, A3, B4, A4, B5 and A5 size
paper, and are printed in the printing range of each size of paper.No printing will occur in the
margins borders of the received originals as indicated by the gray borders on the figures below.
y Set the paper in the drawers or the Paper Feed Pedestal (optional). A5-size paper can only
be set in the Paper Feed Pedestal.
y The paper set on the bypass tray is not available.
y A Fax-exclusive drawer can be set. See the following page for details.
P.70 “Setting a Fax drawer”
4 mm
4 mm
3.5 mm
2.5 mm
Receiving a Fax
2.5 mm
Output direction
Output direction
64
Printing area
Printing area
3.5 mm
2.5 mm
2.5 mm
Setting RX printing during default setup
The received data are printed on paper which fits the incoming original size.
y When the incoming original is shorter or the same length as the paper printing area, it is
printed in the original size.
y When the incoming original is larger than the paper printing area, it is printed according to
the following priority.
Default setting:
Discard printing: ON
Reduction printing: ON
To change the configuration, see the following pages.
P.196 “Reduction printing”
P.198 “Discard printing”
1. Originals are printed on larger size paper.
2. When originals are up to 10 mm larger than the printing area, the part of the originals that
exceeds the paper printing area is discarded.
3. When originals are at least 10 mm larger than the printing area; If the original can fit on a
single sheet of paper by reducing it to 90%* of its original size, it is reduced and printed
on a sheet of paper (Reduction printing). If the original cannot fit on a single sheet of
paper, it is printed on 2 sheets of paper.
* e.g.) LD size originals are reduced to 71% to fit onto LT or LT-R paper.
Receiving a Fax
65
2 BASIC FUNCTIONS
Paper priority when there is no same size paper
When RX reduction printing and discard printing are set to "ON", paper is selected according to
the following priority:
y Paper of the same size and same orientation as the received original
y Paper of the same size but with a different orientation to the received original
y Paper of the same orientation but larger than the received original
American size
Size of Original
being Received
Priority
Ledger
Legal
Letter
Letter
Statement
COMP
Ledger
Legal
Letter
Letter
Statement
COMP
COMP
Reduced to 84%
COMP
Letter
Letter
Letter
Ledger
Letter
Reduced to 71%
Ledger
Ledger
Legal
Letter
Letter
Reduced to 84%
Letter
Reduced to 71%
Letter
Legal
COMP
Legal
Letter
Reduced to 84%
Legal
Reduced to 71%
Letter
COMP
Ledger
COMP
Legal
Reduced to 84%
1.
2.
3.
4.
5.
6.
Statement
Statement
Statement
Statement
Reduced to 46% Reduced to 64% Reduced to 64% Reduced to 64%
66
Receiving a Fax
Ledger
European size
Size of
Original
being
Received
Priority
A3
B4
A4
A4
A5
B5
FOLIO
A3
B4
A4
A4
A5
B5
FOLIO
B4
Reduced to 84%
A3
A4
A4
A4
B5
B4
A3
FOLIO
A4
B4
A3
A4
A4
Reduced to 70% Reduced to 84%
FOLIO
B4
FOLIO
A4
A4
FOLIO
FOLIO
Reduced to 71% Reduced to 84%
B4
A3
B5
A4
A4
B5
B5
B5
B5
Reduced to 60% Reduced to 70% Reduced to 84% Reduced to 84%
B5
A3
B5
B5
B5
B5
Reduced to 60% Reduced to 70% Reduced to 84% Reduced to 84%
B4
FOLIO
1.
2.
3.
A4
A4
Reduced to 70% Reduced to 84%
4.
5.
6.
7.
8.
A5
A5
A5
A5
Reduced to 48% Reduced to 57% Reduced to 68% Reduced to 68%
A3
The paper priority varies according to the RX reduction printing and discard printing settings.
For details, contact your service technician or service representative.
Receiving a Fax
67
2 BASIC FUNCTIONS
When Both the Reduction Print and Discard Print are set to ON
y When originals are up to 10 mm larger than the printing area; the part of the originals that
exceeds the paper printing area (shaded area below) is discarded.
Print area
Less than 10 mm
y When originals are at least 10 mm larger than the printing area; If the original can fit on a single sheet of paper by reducing it to 90%* of its original size, it is reduced and printed on a
sheet of paper (Reduction printing).
* LD size originals are reduced to 71% to fit onto LT or LT-R paper.
Print area
Larger than 10 mm
68
Receiving a Fax
y If the original cannot fit on a single sheet of paper, it is printed on 2 sheets of paper.
Receiving a Fax
69
2 BASIC FUNCTIONS
Setting a Fax drawer
A Fax-exclusive drawer can be set for Fax reception. In this setting, only the paper in the Fax
drawer is used as recording paper.
When the incoming original is larger than the recording paper, it is printed according to the setting of "Reduction printing" or "Discard printing".
P.196 “Reduction printing”
P.198 “Discard printing”
1
Press the [USER FUNCTIONS] button on the control panel and select "01.
DEFAULT SETTINGS"
using the
or
button,
and then press the [ENTER]
button.
y The “DEFAULT SETTINGS”
screen appears.
2
Select "01. GENERAL SETTING" using the
or
button and then press the
[ENTER] button.
DEFAULT SETTINGS
01.GENERAL SETTING
02.COPY SETUP
03.FAX SETUP
3
Select “07. FAX DRAWER
SETTING” using the
or
button and then press
the [ENTER] button.
GENERAL SETTING
05.SPEAKER VOLUME
06.DEPARTMENT CODE
07.FAX DRAWER SETTING
4
Select the desired Fax
drawer using the
or
button and then press the
[ENTER] button.
SELECT FAX DRAWER
01.OFF
02.DRAWER 1
03.DRAWER 2
y To clear the setting, select "01.
OFF" (default value).
70
DEFAULT SETTINGS
01.GENERAL SETTING
02.COPY SETUP
03.FAX SETUP
Receiving a Fax
Checking and Canceling the Communications
Checking the Communications during Transmission
You can check the communication status on the LCD screen while the fax communication lamp
is blinking.
1
Press the [FAX] button on
the control panel.
2
Press the
key.
y Screen to check the communication status appears.
+23
123456
CANCEL
COMMUNICATING
RESERVE
3
Select the desired commu- TRANSMIT
nication which is being
+23
transmitted using the
or JOB NO.:024
button and press the
CANCEL
button.
DETAIL
P001
EC SUPER G3
RESUME
y Detailed information of the communication is displayed.
y You can also confirm the communication of which status is
"DIALING".
4
After checking the informa- +23
tion, press the
or [CAN- 123456
CEL] button.
y The screen returns to the one for
checking the communication status by means of following steps
above. Then press the [CANCEL] button to return to the basic
screen.
CANCEL
COMMUNICATING
RESERVE
DETAIL
No entry
Pressing the
key while the
fax communication lamp is extinguished displays the reserved communications information. When there
is no reserved communication, the
screen on the right appears. In this
case, press the [CANCEL] button to
return the basic screen.
CANCEL
DETAIL
Checking and Canceling the Communications
71
2 BASIC FUNCTIONS
Checking the Transmission Results
Completion tone and message displayed on the LCD for the
direct transmission mode
y When the transmission is normally completed:
Returns to the basic screen. (Completion tone does not sound.)
y When the transmission error occurs:
Error tone sounds for approx. 4 seconds and "Communication error" is displayed and then
the transmission report is printed out.
To clear the error display, press the [FUNCTION CLEAR] button. ( P.246 “Error Message”)
Checking the transmission results on the LCD screen
You can display the last 150 transmissions on the LCD screen.
Procedure
1
Press the [FAX] button on
the control panel.
2
Press the
3
Select the desired commu- L.A. Office
nication to be checked
23
using the
or
button. 12345
y Pressing the
button prints
PRINT
key.
y Screen to check the communication result appears.
out the result report.
y Pressing the
button displays
the detailed information of the
selected communication.
y Pressing the [CANCEL] button
returns to the basic screen.
72
Checking and Canceling the Communications
23
OK
P001
JOB NO.:012
PRINT
DETAIL
04-10 11:06
RESUME
Checking the transmission results by printing the
transmission report
Each time the transmission is completed, the transmission report is printed out.You can select
the report output timing from "ALWAYS", "ON ERROR" or "NOT PRINT OUT". ( P.207 “Communication report setting”)
You can also use the
key to print out the transmission report for a single communication.
( P.222 “Reception list/Communication report”)
Checking the transmission results by printing the journal
report
Both the transmission journal and reception journal list the 150 most recent communications.
( P.214 “Transmission/Reception journal”)
Press the
key without setting a original.
Checking and Canceling the Communications
73
2 BASIC FUNCTIONS
Canceling Transmissions
You can cancel a transmission job on the LCD screen. Also, you can cancel a transmission job
reserved in memory on the LCD screen.
Canceling Memory Transmissions (during transmission)
1
Press the [FAX] button on the control panel.
2
Press the
3
Select the desired job to be +23
COMMUNICATING
canceled using the
or 123456
RESERVE
button and press the
button.
CANCEL
DETAIL
4
Select "1. YES" using the CANCEL THIS JOB?
or
button and press +23
the [ENTER] button.
1.YES
y To cancel the job cancellation,
2.NO
key.
y The last three jobs are displayed
on the screen.
select "2. NO".
y After a job is canceled, the
screen returns to the one for
checking the communication status. In this case, press the [CANCEL] button to return to the basic
screen.
Job cancelled
+23
123456
CANCEL
74
Checking and Canceling the Communications
RESERVE
DETAIL
Canceling Direct Transmission
1
Press the [CLEAR/STOP] button.
2
Select "1. YES" using the CANCEL THIS JOB?
or
button and press 79664979796
the [ENTER] button.
1.YES
y To cancel the job cancellation,
2.NO
select "2. NO".
y Returns to the basic screen.
Job cancelled
79664979796
ENTER TEL NUMBER(MAX128):
2006-04-10 11:06
M: 100%
RESOLUTION:STANDARD
COMM.OPTION
Checking and Canceling the Communications
75
2 BASIC FUNCTIONS
Canceling Reserved Memory Transmissions
1
Press the [FAX] button on the control panel.
2
Press the
key.
y Screen to check the communication status appears.
y If there are no reserved jobs, the
screen on the right appears. In
this case, press the [CANCEL]
button to return to the basic
screen.
3
4
No entry
CANCEL
DETAIL
Select the desired job to be 79664979796
canceled using the
or
12345678
button and press the
button.
CANCEL
RESERVE
RESERVE
DETAIL
Select "1. YES" using the CANCEL THIS JOB?
or
button and press 79664979796
the [ENTER] button.
1.YES
y The selected job is canceled.
2.NO
y To cancel the job cancellation,
select "2. NO".
Job cancelled
79664979796
y After a job is canceled, the
screen returns to the one for
checking the communication status. In this case, press the [CANCEL] button to return to the basic
screen.
76
Checking and Canceling the Communications
12345678
CANCEL
RESERVE
DETAIL
ADVANCED FUNCTIONS
3.
This section describes the advanced functions which you can utilize when transmitting a document.
Communication Options ........................................................................................78
Communication Option Setting .........................................................................................................78
Sending Two-sided Originals.................................................................................81
Batch Transmission................................................................................................83
Function ............................................................................................................................................83
Function Keys .........................................................................................................84
Description of 22 function keys .........................................................................................................84
Chain Dial Communication................................................................................................................86
Delayed transmission (Time designation) .........................................................................................87
Direct transmission............................................................................................................................89
Low speed transmission....................................................................................................................90
Cover sheet registration ....................................................................................................................91
Priority transmission..........................................................................................................................94
Recovery transmission......................................................................................................................95
Transmission with sub-address.........................................................................................................98
Secure reception .............................................................................................................................100
Send after scan ...............................................................................................................................102
PIN mask.........................................................................................................................................103
3 ADVANCED FUNCTIONS
Communication Options
When transmitting a document, you can set the various communication options.These communication options set before you transmit a document is effective for only one transmission.
Communication Option Setting
Selectable communication options
Security TX
This function allows transmissions only when the number you dial
matches the number programmed in the remote facsimile. If the numbers do not match, Security TX prevents the equipment from sending by
indicating a transmission error.
ECM
This function allows good communication without image distortion by
automatically resending the part that has been affected.
ECM (Error Correction Mode) is an internationally standardized communication mode that automatically corrects errors that occur during Fax transmissions. Even when the transmitted data
has been affected by noise during communication, this mode allows good communication without image distortion by automatically resending the part that has been affected.
- Both the transmitter and the receiver must have the ECM function to make ECM communication available.
- When affected by noise during communication, communication time takes longer than usual.
- Even when the ECM function is used, error communication may occur due to bad line condition.
- The ECM function is applicable to telephone call.
- Default: [ON] ( P.174 “ECM”)
Line Monitor
This function is used to set the speaker ON in order to monitor the dialing
and connection portion of every transmission. This function is mainly used
to confirm dialing and phone line status.
( P.156 “Abbreviated Dial Numbers”, P.160 “One Touch Key Dial
Numbers”)
Page Number
This function is used to print the designated number of pages at the top of
the recording paper of the remote Fax.
Duplex Sending P.36 “Preparation for Transmission”
Menu List
78
This function is used to print the Fax functions menu list.
Communication Options
How to set the communication options
1
Press the [FAX] button on the control panel.
2
Press the
3
Select the desired communication option using the
or
button and press
the [ENTER] button.
button.
y Screen to select the communication options appears.
ENTER TEL NUMBER(MAX128):
2006-04-10 12:43
M: 100%
RESOLUTION:STANDARD
COMM.OPTION
1.SECURITY TX
2.ECM
3.LINE MONITOR
4.PAGE NUMBER
:OFF
:ON
:OFF
SECURITY TX, ECM, LINE MONITOR
1
Select “2. ON” using the
SECURITY TX
or
button and press 1.OFF
the [ENTER] button.
2.ON
y Select "1. OFF" to not apply the
communication option.
2
Place the original(s) and perform the transmission operation.
PAGE NUMBER
1
Enter the page number
PAGE NUMBER
using the digital keys on
PAGE NUMBER(1-999):
the control panel and press
10
the [ENTER] button.
y To correct the entered value,
press the [CLEAR/STOP] button
and enter the correct value.
2
Place the original(s) and
perform the transmission
operation.
y Scanning of the original(s) starts
and the transmission is initiated.
y If the page number entered is different from the pages actually
scanned, the screen on the right
appears and the transmission is
initiated. Pressing the [CANCEL] button returns to the basic
screen.
Page number mismatch
2006-04-10 09:46
M: 080%
RESOLUTION:STANDARD
COMM.OPTION
Communication Options
79
3 ADVANCED FUNCTIONS
MENU LIST
1
Menu list is printed out,
MENU LIST
which shows the function
keys used in the Fax operation and the communicaNot allowed now
tion options.
or
y While printing is being performed, or when print error
occurs, the screen on the right
appears for about 2 seconds and
returns to the basic screen.
80
Communication Options
MENU LIST
Sorry not possible
Sending Two-sided Originals
You can scan and send two-sided originals using the Reversing Automatic Document Feeder
(optional).
When LT/A4 size originals are placed on the Reversing Automatic Document
Feeder
When LT/A4 size originals are placed on the Reversing Automatic Document Feeder, the original direction is changed as follows.
y For LT/A4 original
y For LT-R/A4-R original
-
This function is valid for the current job (one transmission) only.
1
Press the [FAX] button on the control panel.
2
Place the original(s). ( P.41)
3
Set the transmission condi- ENTER TEL NUMBER(MAX128):
tions. ( P.42)
2006-04-10 12:43
M: 100%
RESOLUTION:STANDARD
COMM.OPTION
4
Press the
button to dis- 1.SECURITY TX
play the communication
2.ECM
option menu.
3.LINE MONITOR
4.PAGE NUMBER
5
Select “6. DUPLEX SENDING” using the
or
button and press the
[ENTER] button.
2.ECM
3.LINE MONITOR
4.PAGE NUMBER
5.DUPLEX SENDING
:OFF
:ON
:OFF
:ON
:OFF
:OFF
Sending Two-sided Originals
81
3 ADVANCED FUNCTIONS
82
6
Select “2. ON” using the
DUPLEX SENDING
or
button and press 1.OFF
the [ENTER] button.
2.ON
7
Specify the remote Fax.
8
Press the [START] button.
y
y
y
y
y
Keypad Dialing (Direct Entry with Digital Keys): P.47
One Touch Key Dialing: P.48
Abbreviated Dialing: P.50
Alphabet Dialing: P.51
Group Dialing: P.53
Sending Two-sided Originals
Batch Transmission
Function
Batch Transmission
The system will automatically send 2 or more reserved jobs to one remote Fax at a time. This
function can reduce the communication cost by sending multiple originals to the same destination at one time.
This operation is automatically applied when more than one original is sent to one remote Fax
with the same transmission functions specified for each reserved TX job.
When the use of the equipment is managed under the department management, the batch
transmission can be performed only in the same department.
Batch Transmission
83
3 ADVANCED FUNCTIONS
Function Keys
Frequently used functions are assigned to the keys located on the left side of the control panel.
These keys allow direct access to frequently used function settings and operations.
Function Keys: Open the flip panel and press
the desired key.
These keys are only effective in the Fax mode.
Press the [FAX] button on the control panel to
activate the Fax mode.
Description of 22 function keys
84
CHAIN DIAL
COMM
Used to dial a remote party using Chain Dialing. ( P.86 “Chain Dial
Communication”)
CHARGE CODE
Used to input the charge code. ( P.103 “PIN mask”)
DELAYED COMM
Schedules a delayed communication job to be performed at the designated date & time. ( P.87 “Delayed transmission (Time designation)”)
DIRECT TX
Used to send the original as it is being scanned. ( P.89 “Direct transmission”)
LOW SPEED TX
Used to select a lower transmission speed to send a document when
poor line conditions are expected, such as when sending the document
to overseas location that can only accept low speed data. ( P.90 “Low
speed transmission”)
ITU MAILBOX
Used for Mailbox Communications or Relay, Transmission with remote
Faxes that support the ITU-T F-code functions. ( P.111 “Mailbox Communication”)
COVER SHEET
Used to attach a cover sheet to a document to be transmitted. ( P.91
“Cover sheet registration”)
PRIORITY TX
Used to send the original set on the document glass or in the document
feeder prior to all previously scheduled transmissions. ( P.94 “Priority
transmission”)
MULTI
Used to send the same document to 2 or more remote Faxes in a single
operation. ( P.106 “Multi-address Transmission (Broadcasting)”)
Function Keys
RECOVERY TX
Used to transmit a Fax without placing an original again when the Fax
was not transmitted after the specified number of redial. ( P.95
“Recovery transmission”)
SEND AFTER
SCAN
Used to select whether the dialing starts while the equipment is scanning
the documents or after the equipment has scanned all documents to
memory. ( P.102 “Send after scan”)
POLLING
Used to perform polling communication. ( P.134 “Polling Communications”)
SUB ADDRESS
COMM
Used to add sub-address digits to the remote Fax number for routing or
security. ( P.98 “Transmission with sub-address”)
JOB STATUS
Used to confirm status of each job or cancel a job. ( P.71 “Checking
the Communications during Transmission”)
JOURNAL
Used to print out the communication journal report. ( P.214 “Transmission/Reception journal”)
PREV. TX. RPT
Used to display and print the result of the latest 150 transmission jobs.
( P.72 “Checking the transmission results on the LCD screen”)
RESERVATION
LIST
Used to print out the job reservation list. ( P.232 “List to confirm the
contents stored in memory”)
SECURE RX
Used to prohibit printing out the received document without entering a
certain password during a certain time period. ( P.100 “Secure reception”)
CHECK E-MAIL
For details, see the Scanning Guide.
TX REPORT
Used to print out the transmission report for a single job. ( P.222
“Reception list/Communication report”)
TEL LIST ENTRY
Used to register Abbreviated, One Touch and Group Dialing numbers.
( P.156 “Entering the Remote Fax Number”)
TEL LIST PRINT
Used to print out the telephone list by designating the dialing category
such as Abbreviated Dialing number or One Touch Dialing number. (
P.235 “Dialer list”)
Function Keys
85
3 ADVANCED FUNCTIONS
Chain Dial Communication
This function is used when you want to combine several numbers to select the several remote
Fax machines. For example, long distance carriers and specialized access lines. You can combine sets of numbers (Abbreviated Dialing, Alphabet Dialing, One Touch Dialing, and Keypad
Dialing) by first pressing the
key.
Example of chain dial communication
Shown below is the example to transmit a document to the remote Fax (123456) from the office
in the United States.
("011: International Access Code of the United States" is assigned to One Touch Key [01] and
"123456: Telephone Number of the remote Fax" is assigned to Abbreviated Dialing Number
[001])
e.g. 1
e.g. 2
e.g. 3
The chain dialing function can be used during a direct transmission when you press the key
before pressing the
86
Function Keys
key.
Delayed transmission (Time designation)
This function is used when you want to transmit a Fax at a specified date and time. It is useful
when you want to make use of off-peak discounts (e.g. nighttime) or you want to transmit a Fax
to a country/region which has a time difference.
y You can use the following dialing methods:
Keypad Dialing (Direct Entry with Digital Keys): P.47 “Keypad Dialing (Direct Entry with
Digital Keys)”
One Touch Key Dialing: P.48 “One Touch Key Dialing”
Abbreviated Dialing: P.50 “Abbreviated Dialing”
Alphabet Dialing: P.51 “Alphabet Dialing”
y The delayed transmission function can be applied to individual transmissions (transmission
to one remote Fax), multi-address transmission, mailbox communication, relay box communication and polling communication.
y You can also set the delayed transmission function on each Abbreviated Dialing number or
One Touch Dialing number. In this case, however, you can designate transmission time only.
( P.156 “Entering the Remote Fax Number”)
1
Press the [FAX] button on
the control panel.
2
Press the
button.
y "DELAYED TRANSMIT" screen
appears.
DELAYED TRANSMIT
TIME
:
HH:MM
DD
: AM
Function Keys
87
3 ADVANCED FUNCTIONS
3
Enter the time (hours/minutes) and day (DD) using
the digital keys and press
the [ENTER] button.
DELAYED TRANSMIT
TIME
:
HH:MM
08:10AM
DD
13
y To correct the entered value,
highlight the character using the
button and enter the correct
value.
y To switch "AM" to "PM" or vice
versa, highlight the value using
the
button and press the
or
button. (Default time
format is 12 hour time system.
To change the time format to 24
hour time system, see Operator's Manual for Copying
Functions.)
y "AM/PM" is not displayed on the
equipment with 24 hour time
system adopted.
y If you enter time or day value
which does not actually exist,
"DELAYED TRANSMIT" screen
appears again on pressing the
[ENTER] button.
y To cancel this function, press the
[FUNCTION CLEAR] or [CANCEL] button to return to the Fax
basic screen.
4
Place the original(s) and
ENTER TEL NUMBER(MAX128):
specify the remote Fax then 2006-04-10 12:43
M: 100%
start transmission.
RESOLUTION:STANDARD
y Keypad Dialing (Direct Entry with
COMM.OPTION
y
y
y
y
88
Function Keys
Digital Keys): P.47
One Touch Key Dialing: P.48
Abbreviated Dialing: P.50
Alphabet Dialing: P.51
If you leave the equipment in this
status for 45 seconds or longer,
the setting returns to the default,
and also the screen returns to
the default mode basic screen.
Direct transmission
The remote Fax is dialed immediately, and the original will be sent as it is being scanned. This
mode is useful if you want to confirm connection to the remote Fax or when you want to send an
urgent Fax document. Originals are not stored in memory, and you can only specify one remote
Fax at a time.
y The direct transmission cannot be used when “DIAL AFTER SCAN” is enabled.
P.188 “Send after scan”
y You can use the following dialing methods:
Keypad Dialing (Direct Entry with Digital Keys): P.47 “Keypad Dialing (Direct Entry with
Digital Keys)”
One Touch Key Dialing: P.48 “One Touch Key Dialing”
Abbreviated Dialing: P.50 “Abbreviated Dialing”
Alphabet Dialing: P.51 “Alphabet Dialing”
y This function is valid for the current job (one transmission) only.
y Redialing operation is not effective for direct transmission.
1
Press the [FAX] button on
the control panel.
2
Press the
key.
y "DIRECT TRANSMIT" screen
appears.
3
DIRECT TRANSMIT
1.YES
2.NO
Select “1. YES” using the DIRECT TRANSMIT
or
button and press 1.YES
the [ENTER] button.
2.NO
y To cancel this function, select "2.
NO" and press the [ENTER] button to return to the basic screen.
4
Place the original(s) and
perform the transmission
operation.
y If you want to cancel the transmission after performing the
transmission operation, press
the [CLEAR/STOP] button to display the screen on the right.
y If you leave the equipment in this
status for 45 seconds or longer,
the setting returns to the default,
and also the screen returns to
the default mode basic screen.
CANCEL THIS JOB?
12345
1.YES
2.NO
Function Keys
89
3 ADVANCED FUNCTIONS
Low speed transmission
If communication errors frequently occur while transmitting documents due to bad phone lines,
we recommend you to select a lower transmission speed to enable quality transmissions.
y You can use the following dialing methods:
Keypad Dialing (Direct Entry with Digital Keys): P.47 “Keypad Dialing (Direct Entry with
Digital Keys)”
One Touch Key Dialing: P.48 “One Touch Key Dialing”
Abbreviated Dialing: P.50 “Abbreviated Dialing”
Alphabet Dialing: P.51 “Alphabet Dialing”
y You can also set the low speed transmission function on each Abbreviated Dialing number or
One Touch Dialing number. ( P.156 “Entering the Remote Fax Number”)
1
Press the [FAX] button on
the control panel.
2
Press the
3
Select the transmission
speed using the
or
button and press the
[ENTER] button.
key.
y "QUALITY TX" screen appears.
QUALITY TX
1.OFF
2.14400 BPS
3. 9600 BPS
[1. OFF]:
Cancels quality transmission.
[2. 14400 BPS]:
Transmission speed is restricted at
14,400BPS or slower.
[3. 9600 BPS]:
Transmission speed is restricted at
9,600BPS or slower.
[4. 4800 BPS]:
Transmission speed is restricted at
4,800BPS or slower.
y To cancel this function, press the
[FUNCTION CLEAR] or [CANCEL] button to return to the Fax
basic screen.
4
90
Place the original(s) and perform the transmission operation.
y If you leave the equipment in this status for 45 seconds or longer, the setting returns
to the default, and also the screen returns to the default mode basic screen.
Function Keys
Cover sheet registration
This function enables the attachment of a cover sheet to the document being transmitted. The
following information can be included in the cover sheet.
<Example>
Cover Sheet Format
Your Station ID (if preset; max. 40 characters)
Remote Station ID (printed when preset to the Abbreviated Dial Number or One Touch Dial Key used for
dialing). Max. 20 characters
FACSIMILE MESSAGE
Cover Page Title (fixed)
JAN-15-2006
Date this document was reserved
*** RE-TRANSMISSION ***
TO
Subtitle printed for retransmission only
: ABCDEFGHIJKLMNOPQRST
(ABC
)
FAX NUMBER : 1234567890123456789012345678901234567890
FROM
: ABCDEFGHIJKLMNOPQRSTUVWXYZ (DEF
FAX NUMBER : 12345678901234567890
TOTAL PAGE 001
(WITHOUT THIS PAGE)
Remote Name which was entered
using this operation
Dialed Facsimile Number (first 38
digits)
)
Your Name which was entered
using this operation
Your Facsimile Number (max. 20
digits)
Number of document pages to
be transmitted
- Image Data Area -
Function Keys
91
3 ADVANCED FUNCTIONS
Attaching cover sheet
y Cover sheet registration ( P.183 “Cover sheet”)
y Confirm that this function is active on the Function List. ( P.240 “Function list”)
y You can use the following dialing methods:
Keypad Dialing (Direct Entry with Digital Keys): P.47 “Keypad Dialing (Direct Entry with
Digital Keys)”
One Touch Key Dialing: P.48 “One Touch Key Dialing”
Abbreviated Dialing: P.50 “Abbreviated Dialing”
Alphabet Dialing: P.51 “Alphabet Dialing”
Group Dialing: P.53 “Group Dialing”
1
Press the [FAX] button on
the control panel.
2
Press the
3
Select “1. TRANSMIT”
COVER SHEET
using the
or
button 1.TRANSMIT
and press the [ENTER] but- 2.PRINT
ton.
4
Enter a remote name and
press the [ENTER] button.
key.
y "COVER SHEET" screen
appears.
y You can omit a remote name if
unnecessary. In this case, simply
press the [ENTER] button without entering a remote name.
y For a remote name, up to 20
characters can be entered.
y Character entry ( P.151 “Buttons and Keys used for Character Entry”)
y When you perform multi-address
transmission, the same cover
sheet will be attached to the document for every address. In this
case, therefore, it is recommended that you should omit a
remote name.
y To cancel this function, press the
[FUNCTION CLEAR] button to
return to the Fax basic screen.
92
Function Keys
COVER SHEET
ENTER REMOTE NAME
5
Enter a sender name and
press the [ENTER] button.
y You can omit a sender name if
unnecessary. In this case, simply
press the [ENTER] button without entering a sender name.
y For a sender name, up to 20
characters can be entered.
y Character entry ( P.151 “Buttons and Keys used for Character Entry”)
y To cancel this function, press the
[FUNCTION CLEAR] button to
return to the Fax basic screen.
6
COVER SHEET
ENTER YOUR NAME
Place the original(s) and perform the transmission operation.
y If you leave the equipment in this status for 45 seconds or longer, the setting returns
to the default, and also the screen returns to the default mode basic screen.
Transmission with a cover sheet attached can be used in memory transmission only.
Printing cover sheet
1
Press the [FAX] button on
the control panel.
2
Press the
3
Select “2. PRINT” using the COVER SHEET
or
button and press 1.TRANSMIT
the [ENTER] button.
2.PRINT
4
Cover sheet which has been registered is printed out.
button.
y "COVER SHEET" screen
appears.
Function Keys
93
3 ADVANCED FUNCTIONS
Priority transmission
Priority Transmission allows you to perform a transmission before any other reserved transmission job (including redial standby).
y You can use the following dialing methods:
Keypad Dialing (Direct Entry with Digital Keys): P.47 “Keypad Dialing (Direct Entry with
Digital Keys)”
One Touch Key Dialing: P.48 “One Touch Key Dialing”
Abbreviated Dialing: P.50 “Abbreviated Dialing”
Alphabet Dialing: P.51 “Alphabet Dialing”
1
Press the [FAX] button on
the control panel.
2
Press the
button.
y "PRIORITY TRANSMIT" screen
appears.
y If another job has already been
designated as priority transmission, the LCD screen returns to
the basic screen after displaying
the screen on the right for about
2 seconds.
y To cancel this function, press the
[FUNCTION CLEAR] or [CANCEL] button to return to the Fax
basic screen.
3
PRIORITY TRANSMIT
ENTER TEL NUMBER OR,
PRESS SPEED DIAL KEY
OR ONE TOUCH KEY
PRIORITY TRANSMIT
Used in other job
Place the original(s) and perform the transmission operation.
y If you leave the equipment in this status for 45 seconds or longer, the setting returns
to the default, and also the screen returns to the default mode basic screen.
You can reserve only one job as priority transmission.
94
Function Keys
Recovery transmission
Recovery Transmission allows you to retransmit a document after failing the initially specified
number of redial attempts.
y Confirm that the recovery transmission function is active on the Function List. ( P.240
“Function list”)
y Recovery transmission setting ( P.185 “Recovery transmission”)
Performing recovery transmission
1
Press the [FAX] button on
the control panel.
2
Press the
key.
y Screen to select a job appears.
1234556
123
DELETE
y If any job has not been retained
in memory, the LCD screen
returns to the basic screen after
displaying the screen on the
right for about 2 seconds.
3
DETAIL
No entry
DELETE
DETAIL
Select the desired job
using the
or
button.
y To transmit the selected job
Press the [START] button. → go
to step 6.
y To display the detailed information of the job and to correct the
telephone number, press the
button. → go to step 4.
y When the use of the equipment
is managed under the department management: You cannot
designate a job of other department. In this case, the screen on
the right appears for about 2
seconds and returns to the
screen to select a job.
Invalid Dept. Code
DELETE
DETAIL
Function Keys
95
3 ADVANCED FUNCTIONS
4
Confirm the detailed infor- SINGLE TRANSMIT
mation of the job and press 1234556
the [ENTER] button.
2006-04-10 07:10
y Pressing the [CANCEL] button JOB NUMBER
:042
returns to the preceding screen.
5
If you want to change the
Fax number, change it to
the desired number with
the digital keys and press
the [START] button.
y Pressing the [CANCEL] button
returns to the preceding screen.
CHANGE TEL NUMBER
:1234556
CHANGE TEL NUMBER
:1234558
Fax number specified by Abbreviated Dialing, One Touch Dialing, Alphabet Dialing and
Group Dialing cannot be changed to another.
y When the use of the equipment
is managed under the department management: You cannot
designate a job of other department. In this case, the screen on
the right appears for about 2
seconds and returns to the
screen to select a job.
6
96
The job is sent.
Function Keys
Invalid Dept. Code
DELETE
DETAIL
Canceling recovery transmission
1
Press the [FAX] button on
the control panel.
2
Press the
key.
y Screen to select a job appears.
456789
123
DELETE
y If any job has not been retained
in memory, the LCD screen
returns to the basic screen after
displaying the screen on the
right for about 2 seconds.
3
No entry
DELETE
DETAIL
Select a job to cancel using 456789
the
or
button and
123
press the
button.
y When the use of the equipment
is managed under the department management: You cannot
designate a job of other department. In this case, the screen on
the right appears for about 2
seconds and returns to the
screen to select a job.
4
DETAIL
DELETE
DETAIL
Invalid Dept. code
DELETE
DETAIL
Select “1. YES” using the DELETE?
or
button and press 123
the [ENTER] button.
1.YES
y To cancel the job cancellation,
2.NO
select "2. NO" and press the
[ENTER] button to return to the
screen to select a job.
5
The selected job is erased
from memory.
y When the job is erased, the
screen on the right appears for
about 2 seconds and returns to
the basic screen.
Deleted
123
Function Keys
97
3 ADVANCED FUNCTIONS
You can select the retaining time for a job which failed to transmit in the range of 1 hour to
24 hours. ( P.185 “Recovery transmission”)
Transmission with sub-address
This function attaches the sub-address when the remote Fax you are communicating with needs
a sub-address.When you send documents, you can specify a sub-address or password compatible with ITU-T (International Telecommunications Union Telecommunications) standards.
*
To use this function, the remote Fax must be capable of setting an ITU-T compatible sub-address or
password. For details, contact your nearest Toshiba Service Center.
Designating sub-address
Sub-address is divided into the following three categories. The sub-address information you
designated is appended to the telephone number you dial.
SUB (sub-address): Entering information
SEP (selective polling address): Retrieving information
PWD (password): Password for SEP
Up to 20 digits of information can be stored for each of these sub-addresses.
y You can use the following dialing methods:
Keypad Dialing (Direct Entry with Digital Keys): P.47 “Keypad Dialing (Direct Entry with
Digital Keys)”
One Touch Key Dialing: P.48 “One Touch Key Dialing”
Abbreviated Dialing: P.50 “Abbreviated Dialing”
Alphabet Dialing: P.51 “Alphabet Dialing”
y You can also set the sub-address designation on each Abbreviated Dialing number or One
Touch Dialing number. ( P.156 “Entering the Remote Fax Number”)
1
Press the [FAX] button on
the control panel.
2
Press the
key.
y "SUB ADDRESS" screen
appears.
98
Function Keys
SUB ADDRESS
1.COMPLETE
2.SUB ADDRESS(SUB)
3.SELECTIVE POLLING(SEP)
3
Select the desired information using the
or
button and press the
[ENTER] button.
[1. COMPLETE]:
Finalizes sub-address entry.
→ go to the basic screen.
[2.SUB]:
Enters sub-address information.
→ go to step 4.
[3.SEP]:
Enters SEP information.
→ go to step 4.
[4.PWD]:
Enters PWD information.
→ go to step 4.
4
SUB ADDRESS
1.COMPLETE
2.SUB ADDRESS(SUB)
3.SELECTIVE POLLING(SEP)
Enters sub-address infor- SUB ADDRESS(SUB)
mation (up to 20 digits)
SUB(MAX20):
using the digital keys and
press the [ENTER] button.
SELECTIVE POLLING(SEP)
SEP(MAX20):
PASSWORD(PWD)
PWD(MAX20):
5
Select “1. COMPLETE”
using the
or
button
and press the [ENTER] button.
6
Place the original(s) and perform the transmission operation.
SUB ADDRESS
1.COMPLETE
2.SUB ADDRESS(SUB)
3.SELECTIVE POLLING(SEP)
Function Keys
99
3 ADVANCED FUNCTIONS
Secure reception
There are occasions when you may wish to secure access to incoming documents. Secure RX
allows you to receive documents to memory until a security code is entered. This ensures that
only users with the correct security code may retrieve documents. In addition, the Secure RX
can be setup to automatically be activated during a specified time period.
The
key permits you manually de-activate Secure RX to printout documents retained
within memory. It also permits you manually active Secure RX outside the specified activation
time period.
y Confirm that the secure reception function is active on the Function List. ( P.240 “Function
list”)
y Secure reception setting ( P.192 “Secure reception”)
Activating secure reception (manual activation)
1
Press the [FAX] button on
the control panel.
2
Press the
key.
y "SECURE RX" screen appears.
y If the secure RX setting is set to
OFF, the screen returns to the
basic screen after displaying the
screen on the right for about 2
seconds with the alarm sound.
3
Select “1. START” using
the
or
button and
press the [ENTER] button.
y The screen returns to the basic
screen and the secure RX function becomes effective until the
secure RX end time comes.
100
Function Keys
SECURE RX
1.START
2.PRINT
SECURE RX
Feature not enabled
SECURE RX
1.START
2.PRINT
Canceling secure reception (manual cancellation)
1
Press the [FAX] button on
the control panel.
2
Press the
key.
y "SECURE RX" screen appears.
y If the secure RX setting is set to
OFF, the screen returns to the
basic screen after displaying the
screen on the right for about 2
seconds with the alarm sound.
SECURE RX
1.START
2.PRINT
SECURE RX
Feature not enabled
3
Select “2. PRINT” using the SECURE RX
or
button and press 1.START
the [ENTER] button.
2.PRINT
4
Enter the security code and SECURE RX
press the [ENTER] button. SECURITY CODE:
y Documents stored in memory
are printed out.
y To correct the entered security
code, highlight the code using
the
button and enter the correct value.
y If you enter wrong security code
and press the [ENTER] button,
the screen to enter the security
code appears again after displaying the screen on the right
with the alarm sound.
5
SECURE RX
Invalid number
Documents stored in memory are printed out and the screen
returns to the basic screen.
Function Keys
101
3 ADVANCED FUNCTIONS
Send after scan
When the default setting for the send after scan function is set to “DIAL DURING SCAN”, this
operation allows you to use the send after scan mode for a single transmission. Once that transmission is complete, the default status is regained.
This function is selected, every page of the document is scanned into memory before dialing
begins.
y Send after scan setting ( P.188 “Send after scan”)
y You can use the following dialing methods:
Keypad Dialing (Direct Entry with Digital Keys): P.47 “Keypad Dialing (Direct Entry with
Digital Keys)”
One Touch Key Dialing: P.48 “One Touch Key Dialing”
Abbreviated Dialing: P.50 “Abbreviated Dialing”
Alphabet Dialing: P.51 “Alphabet Dialing”
Group Dialing: P.53 “Group Dialing”
1
Press the [FAX] button on
the control panel.
2
Press the
key.
y "SEND AFTER SCAN" screen
appears.
SEND AFTER SCAN
1.OFF
2.ON
3
Select “2. ON” using the
SEND AFTER SCAN
or
button and press the 1.OFF
[ENTER] button.
2.ON
4
Select the memory-full
option using the
or
button and press the
[ENTER] button.
WHEN MEMORY FULL
1.DELETE SCAN PAGES
2.SEND SCAN PAGES
[1.DELETE SCAN PAGES]: Deletes
the pages which have been
scanned.
[2.SEND SCAN PAGES]: Sends the
pages already scanned.
y To cancel this function, press the
[FUNCTION CLEAR] or [CANCEL] button to return to the Fax
basic screen.
5
102
Place the original(s) and perform the transmission operation.
Function Keys
PIN mask
Some telephone PBX (Private Branch Exchange) systems can track and monitor all outgoing
calls made by an equipment. This is done by entering a PIN code after dialing the destination
facsimile number.
This equipment facilitates the telephone PBX system by masking the PIN entered with a “$” on
both the LCD and TX Reports/Journals.
y This feature is limited to Keypad Dialing (Direct Entry with Digital Keys). ( P.47 “Keypad
Dialing (Direct Entry with Digital Keys)”)
1
Press the [FAX] button on
the control panel.
2
Place the original(s) and
set the transmission conditions.
y P.38 “When setting originals
on the glass”
y P.41 “When using the Automatic Document Feeder
(optional) or Reversing Automatic Document Feeder
(optional)”
y P.42 “Setting the Transmission Conditions”
3
Enter the remote FAX num:123456
ber using the digital keys 2006-04-10 11:00
on the control panel.
RESOLUTION:STANDARD
M: 100%
y If you make a mistake, press one of the following keys to correct the mistake. For
key locations of [BACKSPACE], [DELETE] and [INSERT], see the following
page.
P.29 “Keyboard”
[CLEAR/STOP] key:
Pressing this key clears all of the values that you entered.
[BACKSPACE] key:
Each press of this key deletes the values that you are entering one by one.
[DELETE] key:
Pressing this key after highlighting the value with the key deletes the value.
[INSERT] key:
Pressing this key permits the insertion of a desired character before (in front of)
an existing character highlighted by the cursor. Press this key again to exit the
Insert mode.
Function Keys
103
3 ADVANCED FUNCTIONS
4
Press the
key.
y Press the [CHARGE CODE] key
to initiate the PIN number
sequence. A “+” will be displayed
on the LCD display.
5
:123456+
2006-04-10 11:00
RESOLUTION:STANDARD
M: 100%
Enter the PIN number using
:123456+$$$$$
the digital keys.
2006-04-10 11:00
y The PIN number entered is
RESOLUTION:STANDARD
M: 100%
masked with “$” displayed on the
LCD display.
6
Press the [START] button
on the control panel.
SCANNING TO MEMORY
JOB NUMBER
y The remote Fax is dialed imme- SCANNING PAGE
diately and communication is iniRESIDUAL MEMORY
tiated.
y The screen on the right may
appear when the equipment has
failed to detect the original size.
In this case, re-place the original, or select the original size
using thee
or
button
and press the [ENTER] button.
104
Function Keys
:009
:001
:099%
ENTER TEL NUMBER(MAX128):
2006-04-10 11:06
M: 100%
RESOLUTION:STANDARD
COMM.OPTION
Select original size
1.LT
2.LD
3.LT-R
SYSTEM FUNCTIONS
4.
This section describes the system functions which you can utilize such as multi-address transmission and
mailbox communication.
Multi-address Transmission (Broadcasting) ......................................................106
Types of Multi-address Transmission..............................................................................................106
Mailbox Communication ...................................................................................... 111
Types of Mailbox ............................................................................................................................. 111
Polling Communications......................................................................................134
Types of Polling Communications ...................................................................................................134
Department Management/Account Code............................................................148
Description of Function ...................................................................................................................148
4 SYSTEM FUNCTIONS
Multi-address Transmission (Broadcasting)
Types of Multi-address Transmission
The multi-address transmission function allows you to send the same document to 2 or more
remote Faxes in a single operation. This eliminates the need of placing the original and then
dialing the number for each destination.
y Multi-key Quick Broadcast transmission:
This is a method of specifying multiple remote FAXes using the Speed Dial, One Touch key,
and digital keys whenever you want to send an original.
y Group Broadcast transmission:
This is a method of pre-entering remote FAXes that you often send the same original to as a
group, and specifying this group when you want to send an original.
Multi-key Quick Broadcast transmission
This is a method of specifying multiple remote FAXes using the Speed Dial, One Touch key, and
digital keys whenever you want to send an original.
Up to 475 destinations can be assigned to an Individual multi-address transmission. Up to 100
destinations can be assigned when the destinations are assigned using only the Digital keys.
Also up to 50 groups can be assigned when you are using the group dialing numbers.
y Print out the Abbreviated Dial Number List and One Touch Number List and confirm that the
remote Fax locations which you want to specify have been already registered. ( P.235
“Dialer list”)
1
Press the [FAX] button on
the control panel.
2
Place the original(s) and
set the transmission conditions.
y P.38 “When setting originals
on the glass”
y P.41 “When using the Automatic Document Feeder
(optional) or Reversing Automatic Document Feeder
(optional)”
y P.42 “Setting the Transmission Conditions”
3
106
Press the
key.
y "MULTI GROUP" screen
appears.
Multi-address Transmission (Broadcasting)
MULTI GROUP
ENTER TEL NUMBER OR.
PRESS SPEED DIAL KEY
OR ONE TOUCH KEY
000
4
Specify the remote Faxes.
5
To add a remote Fax, select
“NEXT DESTINATION”
using the
or
button
and press the [ENTER] button.
y
y
y
y
y
Keypad Dialing (Direct Entry with Digital Keys): P.47
One Touch Key Dialing: P.48
Abbreviated Dialing: P.50
Alphabet Dialing: P.51
Group Dialing: P.53
MULTI GROUP
NEXT DESTINATION
REVIEW LIST
COMPLETE
001
MULTI GROUP
NEXT DESTINATION
REVIEW LIST
COMPLETE
003
y Screen to register a remote Fax
appears. → go to step 4.
To confirm the locations registered
1.
Select "REVIEW LIST" using the
or
button and press the
[ENTER] button.
2.
Confirm the locations registered.
3.
Press the [CANCEL] button.
→ go to step 6.
001. L.A Office
002. New York Office
003. Miami Office
DELETE
MODIFY
To remove a location registered
1.
Select "REVIEW LIST" using the
or
button and press the [ENTER]
button.
2.
Select a location that you want to
remove using the
and press the
or
button.
button
MULTI GROUP
NEXT DESTINATION
REVIEW LIST
COMPLETE
003
001. L.A Office
002. New York Office
003. Miami Office
DELETE
MODIFY
Multi-address Transmission (Broadcasting)
107
4 SYSTEM FUNCTIONS
3.
Select "1. YES" using the
or
button and press the [ENTER] button.
y To cancel the removal, select "2.
NO".
DELETE?
ONE TOUCH
1.YES
2.NO
02
MULTI GROUP
ONE TOUCH:
New York Office
Deleted
002
02
001. L.A Office
002. Miami Office
DELETE
MODIFY
To modify a location registered
1. Select "REVIEW LIST" using the
or
button and press the [ENTER]
button.
2.
Select a location that you want to
modify using the
and press the
or
button
MULTI GROUP
NEXT DESTINATION
REVIEW LIST
COMPLETE
003
MULTI GROUP
ONE TOUCH:
003
04
button.
Chicago Office
001. L.A Office
002. New York Office
003. Chicago Office
DELETE
MODIFY
3.
Modify the selected location.
y Keypad Dialing (Direct Entry with
Digital Keys): P.47
y One Touch Key Dialing: P.48
y Abbreviated Dialing: P.50
y Alphabet Dialing: P.51
y Group Dialing: P.53
MULTI GROUP
ABB. NUMBER (1-999):
003
001
MULTI GROUP
ABB. NUMBER:
003
003
L.A. Office
001. L.A Office
003. Miami Office
DELETE
108
Multi-address Transmission (Broadcasting)
MODIFY
6
When you register all the
locations, select “COMPLETE” using the
or
button and press the
[ENTER] button.
MULTI GROUP
NEXT DESTINATION
REVIEW LIST
COMPLETE
y You can use the [START] button
instead of ENTER.
7
SCANNING TO MEMORY
JOB NUMBER
SCANNING PAGE
RESIDUAL MEMORY
003
:046
:001
:099%
Transmission starts.
y To cancel the reserved transmission ( P.76 “Canceling Reserved Memory Transmissions”)
y To confirm the result of transmission, print out the transmission journal ( P.214
“Transmission/Reception journal”) or multi-address transmission report ( P.225
“Multi-address transmission report”).
Group Broadcast transmission
This is a method of pre-entering remote FAXes that you often send the same original to as a
group, and specifying this group when you want to send an original.
y To create Group Numbers, see the following page.
P.166 “Entering group dialing numbers”
y Print out the Group Number List and confirm that the remote Fax locations which you want to
specify have been already registered. ( P.238 “Group number list”)
1
Press the [FAX] button on
the control panel.
2
Place the original(s) and
set the transmission conditions.
y P.38 “When setting originals
on the glass”
y P.41 “When using the Automatic Document Feeder
(optional) or Reversing Automatic Document Feeder
(optional)”
y P.42 “Setting the Transmission Conditions”
3
Press the [SPEED DIAL]
key.
TELEPHONE NUMBER LIST
1.ABB. NUMBER
y "TELEPHONE NUMBER LIST"
2.SEARCH NAME
screen appears.
3.GROUP NUMBER
Multi-address Transmission (Broadcasting)
109
4 SYSTEM FUNCTIONS
4
Select “3. GROUP NUMBER” using the
or
button and press the
[ENTER] button.
5
Enter a group number (1 to TELEPHONE NUMBERS LIST
1999) with the digital keys GROUP NUMBER(1-1999):
and press the [ENTER] button.
y After the group number and the
group location name are displayed for about 2 seconds, the
original is automatically scanned
and sent.
y You can use the [START] button
instead of ENTER.
TELEPHONE NUMBER LIST
1.ABB. NUMBER
2.SEARCH NAME
3.GROUP NUMBER
TELEPHONE NUMBERS LIST
GROUP NUMBER:
0002
Europe Division
SCANNING TO MEMORY
JOB NUMBER
SCANNING PAGE
RESIDUAL MEMORY
y If the entered group number has
not been registered, the screen
to enter the group number
appears again after displaying
the screen on the right for about
2 seconds.
2
:047
:001
:099%
TELEPHONE NUMBERS LIST
GROUP NUMBER:
0088
Number not listed
y To cancel the reserved transmission ( P.76 “Canceling Reserved Memory Transmissions”)
y To confirm the result of transmission, print out the transmission journal ( P.214
“Transmission/Reception journal”) or multi-address transmission report ( P.225
“Multi-address transmission report”).
110
Multi-address Transmission (Broadcasting)
Mailbox Communication
Types of Mailbox
This function is used to communicate between Fax machines compatible with a mailbox function
(ITU-T compatible). The owners of these Fax machines can input or retrieve the data of originals
in the mailbox.
There are 3 types of mailbox; confidential mailbox, bulletin board mailbox and multi-address
relay mailbox.
y Confidential mailbox:
Once the data of an original is retrieved from this box, this data will be deleted. If a new data
is input in this box under the same box number where another data exists, the new data will
be added to the existing data.
y Bulletin board mailbox:
Even if the data of an original is retrieved from this box, this data will not be deleted. If a new
data is input in this box under the same box number where another data exists, the new data
will overwrite the existing data.
y Multi-address relay mailbox:
A Fax machine with mailbox function transmits a Fax specifying a certain mailbox as a relay
mailbox, and then the relay station forwards the Fax to the destination previously registered
in the relay mailbox. In this case, the Fax machine of the original sender is called a relay
originator, the Fax machine which forwards the Fax is called a relay station and the Fax
machine which receives the Fax at the last stage is called a relay destination. A relay station
can send a report (relay destination transmission report) to a specified Fax machine involved
in the multi-address relay transmission after completing the transmission.A relay station can
also print out the Fax from a relay originator always or only when the relay transmission has
failed.
<Example of multi-address relay mailbox>
If you want to transmit the same original to several offices in New York from Los Angeles office,
you can reduce the communication cost utilizing a multi-address relay mailbox function, by setting the New York office "A" as a relay station (see the figures below).
<Procedure>
1) Set a relay mailbox in the New York office "A". ( P.114 “Setting up relay mailbox”)
2) Transmit the original from the Los Angeles office to the relay mailbox in the New York office
"A". ( P.121 “Sending data in confidential / bulletin board mailbox (remote hub)”)
VIA RELAY MAILBOX
NORMAL
LA office
(213)
NY office A
(212)
NY office B
(212)
NY office C NY office D
(212)
(212)
- 4 long-distance calls
Relay Originator
Relay Station
Relay
Destination
LA office
(213)
NY office A
(Relay Mailbox)
(212)
NY office B
NY office C
NY office D
(local)
(local)
(local)
- 1 long-distance call to the NY office A
(relay mailbox) and 3 local calls between
the NY office A (relay mailbox) and each office.
Mailbox Communication
111
4 SYSTEM FUNCTIONS
Mailbox communication condition
y Sending and storage of documents to a mailbox hub and retrieval of documents from a mailbox hub is possible only with an ITU-T compliant facsimile.
Only ITU-T compliant facsimiles can be used as Open Mailbox hubs. This equipment with
mailbox hub functions.
y Numerics 0 to 9 can be used for a mailbox number and password.
Total 100 mailboxes can be set for the 3 types listed below, and an individual password for each
box can be set for security protection.
Setting up mailbox for confidential and bulletin board
communication
y Confirm the registered contents on the Mailbox/Relay Box List. ( P.233 “Mailbox/Relay
box list”)
1
Press the [FAX] button on
the control panel.
2
Press the
key.
y "MAILBOX" screen appears.
112
MAILBOX
1.CONFIDENTIAL
2.BULLETIN BOARD
3.RELAY
3
Select “4. MAILBOX
SETUP” using the
or
button and press the
[ENTER] button.
MAILBOX
2.BULLETIN BOARD
3.RELAY
4.MAILBOX SETUP
4
Select “2. MAILBOX
SETUP” using the
or
button and press the
[ENTER] button.
MAILBOX SETUP
1.COMPLETE
2.MAILBOX SETUP
3.MAILBOX DELETE
Mailbox Communication
5
Select the mailbox type
using the
or
button
and press the [ENTER] button.
MAILBOX TYPE
1.CONFIDENTIAL
2.BULLETIN BOARD
3.RELAY
[1. CONFIDENTIAL]:
Allows a one time document
retrieval from the mailbox.
[2. BULLETIN BOARD]:
Allows multiple document retrievals
from the mailbox.
[3. RELAY]:
Not used in this operation. ( P.114
“Setting up relay mailbox”)
6
Enter a mailbox number (up MAILBOX SETUP(CONFIDENTIAL)
to 20 digits) with the digital NEW MAILBOX NUMBER(MAX20):
keys and press the
[ENTER] button.
500
y If you make a mistake, press one of the following keys to correct the mistake. For
key locations of [BACKSPACE], [DELETE] and [INSERT], see the following page.
P.29 “Keyboard”
[CLEAR/STOP] key:
Pressing this key clears all of the values that you entered.
[BACKSPACE] key:
Each press of this key deletes the values that you are entering one by one.
[DELETE] key:
Pressing this key after highlighting the value with the key deletes the value.
[INSERT] key:
Pressing this key permits the insertion of a desired character before (in front of)
an existing character highlighted by the cursor. Press this key again to exit the
Insert mode.
y When 100 mailboxes have been
already registered, the screen on
the right appears for about 2
seconds and returns to the basic
screen.
y When the same mailbox number has been already registered, the screen on the right
appears for about 2 seconds and
returns to the screen to enter a
mailbox number.
7
To set a password, select
“1. YES” using the
or
button and press the
[ENTER] button.
MAILBOX SETUP(CONFIDENTIAL)
No more MAILBOX
MAILBOX SETUP(CONFIDENTIAL)
Already assigned
MAILBOX SETUP(CONFIDENTIAL)
PROGRAM PASSWORD?
1.YES
2.NO
y When a password is not
required, select "2. NO".
→ go to step 9.
Mailbox Communication
113
4 SYSTEM FUNCTIONS
y If you selected the Confidential Box in Step 5, a password must be used if the document is to be retrieved. The remote Fax will require its operator to enter this password
before being able to retrieve the document.
y If you selected the Bulletin Board Box in Step 5, assigning a password will require a
password to be entered before any documents can be reserved into the Bulletin
Board Box.
8
Enter the password (up to
20 digits) with the digital
keys and press the
[ENTER] button.
MAILBOX SETUP(CONFIDENTIAL)
PASSWORD (MAX20):
12345678
y If you make a mistake, press one of the following keys to correct the mistake. For
key locations of [BACKSPACE], [DELETE] and [INSERT], see the following page.
P.29 “Keyboard”
[CLEAR/STOP] key:
Pressing this key clears all of the values that you entered.
[BACKSPACE] key:
Each press of this key deletes the values that you are entering one by one.
[DELETE] key:
Pressing this key after highlighting the value with the key deletes the value.
[INSERT] key:
Pressing this key permits the insertion of a desired character before (in front of) an
existing character highlighted by the cursor. Press this key again to exit the Insert
mode.
9
Select “1. COMPLETE”
using the
or
button
to complete the setting and
press the [ENTER] button.
MAILBOX SETUP
1.COMPLETE
2.MAILBOX SETUP
3.MAILBOX DELETE
Setting up relay mailbox
Using relay mailbox, all ITU-T compliant Faxes can be received or transmit documents to and
from this equipment.
y Confirm the registered contents on the Mailbox/Relay Box List. ( P.233 “Mailbox/Relay
box list”)
114
Mailbox Communication
1
Press the [FAX] button on
the control panel.
2
Press the
key.
y "MAILBOX" screen appears.
MAILBOX
1.CONFIDENTIAL
2.BULLETIN BOARD
3.RELAY
3
Select “4. MAILBOX
SETUP” using the
or
button and press the
[ENTER] button.
MAILBOX
2.BULLETIN BOARD
3.RELAY
4.MAILBOX SETUP
4
Select “2. MAILBOX
SETUP” using the
or
button and press the
[ENTER] button.
MAILBOX SETUP
1.COMPLETE
2.MAILBOX SETUP
3.MAILBOX DELETE
5
Select “3. RELAY” using
the
or
button and
press the [ENTER] button.
When the Scanner Upgrade Kit
(optional) is installed, the screen
as shown on the right-hand side
appears. Select the item using the
MAILBOX TYPE
1.CONFIDENTIAL
2.BULLETIN BOARD
3.RELAY
MAILBOX SETUP (RELAY)
1.FAX NUMBER SETUP
2.E-MAIL ADDRESS SETUP
or
button, and then
press the [ENTER] button.
The procedure from step 6 is the
same even if either of the following items is selected.
[1. FAX NUMBER SETUP]:
A fax number is specified as the
relay end terminal.
[2. E-MAIL ADDRESS SETUP]:
An Email address is specified as
the relay end terminal.
Mailbox Communication
115
4 SYSTEM FUNCTIONS
6
Enter a mailbox number (up MAILBOX SETUP(RELAY)
to 20 digits) with the digital NEW MAILBOX NUMBER(MAX20):
keys and press the
[ENTER] button.
500
y If you make a mistake, press one of the following keys to correct the mistake. For
key locations of [BACKSPACE], [DELETE] and [INSERT], see the following page.
P.29 “Keyboard”
[CLEAR/STOP] key:
Pressing this key clears all of the values that you entered.
[BACKSPACE] key:
Each press of this key deletes the values that you are entering one by one.
[DELETE] key:
Pressing this key after highlighting the value with the key deletes the value.
[INSERT] key:
Pressing this key permits the insertion of a desired character before (in front of) an
existing character highlighted by the cursor. Press this key again to exit the Insert
mode.
y When 100 mailboxes have been
already registered, the screen on
the right appears for about 2
seconds and returns to the basic
screen.
MAILBOX SETUP(RELAY)
No more MAILBOX
MAILBOX SETUP(RELAY)
When the mailbox specified has
been already registered:
Since the screen on the right
appears, select the desired item
using the
or
button and
press the [ENTER] button.
[1. MODIFY]:
To modify the contents such as
relay end terminals currently
registered.
→ go to step 7.
[2. RETAIN]:
To not modify the contents such
as relay end terminals currently
registered.
→ go to step 6.
7
To set a password, select
“1. YES” using the
or
button and press the
[ENTER] button.
y When a password is not
required, select "2. NO".
→ go to step 9.
116
Mailbox Communication
Already assigned
MAILBOX SETUP(RELAY)
1.MODIFY
2.RETAIN
MAILBOX SETUP(RELAY)
PROGRAM PASSWORD?
1.YES
2.NO
8
Enter the password (up to
20 digits) with the digital
keys and press the
[ENTER] button.
MAILBOX SETUP(RELAY)
PASSWORD (MAX20):
12345678
y If you make a mistake, press one of the following keys to correct the mistake. For
key locations of [BACKSPACE], [DELETE] and [INSERT], see the following page.
P.29 “Keyboard”
[CLEAR/STOP] key:
Pressing this key clears all of the values that you entered.
[BACKSPACE] key:
Each press of this key deletes the values that you are entering one by one.
[DELETE] key:
Pressing this key after highlighting the value with the key deletes the value.
[INSERT] key:
Pressing this key permits the insertion of a desired character before (in front of) an
existing character highlighted by the cursor. Press this key again to exit the Insert
mode.
9
Specify the relay end termi- RELAY END NUMBER
nal.
PRESS SPEED DIAL KEY
y One Touch Key Dialing: P.48 OR ONE TOUCH KEY
y Abbreviated Dialing: P.50
y Alphabet Dialing: P.51
y Group Dialing: P.53
When the relay end terminal specified has been already registered:
Since the screen on the right
appears, select the desired item
using the
or
button and
press the [ENTER] button.
[1. DELETE]:
To delete the relay end terminal
specified.
→ go to step 7.
[2. RETAIN]:
To register the relay end terminal
specified.
10
RELAY END NUMBER
ONE TOUCH:
London Office
Already assigned
05
RELAY END NUMBER
1.DELETE
2.RETAIN
RELAY END NUMBER
ONE TOUCH:
London Office
Deleted
05
When registering all the
RELAY END NUMBER
relay end terminals, select 1.ADD NEXT NUMBER
“2. COMPLETE” using the 2.COMPLETE
or
button and press
the [ENTER] button.
Mailbox Communication
117
4 SYSTEM FUNCTIONS
When the Scanner Upgrade Kit
(optional) is installed, the screen
as shown on the right-hand side
appears. Select the item using the
TRANSMISSION REPORT
1.FAX NUMBER SETUP
2.E-MAIL ADDRESS SETUP
or
button, and then
press the [ENTER] button.
[1. FAX NUMBER SETUP]:
A fax number is specified as the
destination of transmission report.
[2. E-MAIL ADDRESS SETUP]:
An Email address is specified as
the destination of transmission
report.
11
Enter the FAX Number of
the remote location to
which the transmission
report should be sent.
y You can confirm whether or not
transmission has succeeded by
outputting the relay transmission relay end terminal report to
the originator.
For setting up the Relay TX End
Terminal Report, see the following page.
P.211 “To set the default setting for relay TX end terminal
report”
y Keypad Dialing (Direct Entry with
Digital Keys): P.47
y One Touch Key Dialing: P.48
y Abbreviated Dialing: P.50
y Alphabet Dialing: P.51
y If “2. E-MAIL ADDRESS
SETUP” is selected in the previous step, the screen as shown
on the right-hand side appears.
Enter the Email address by the
abbreviated dialing or one touch
key dialing.
12
118
Select “1. COMPLETE”
using the
or
button
to complete the setting and
press the [ENTER] button.
Mailbox Communication
TRANSMISSION REPORT
ENTER TEL NUMBER OR.
PRESS SPEED DIAL KEY
OR ONE TOUCH KEY
TRANSMISSION REPORT
ENTER ABB.NUMBER
OR ONE TOUCH KEY
MAILBOX SETUP
1.COMPLETE
2.MAILBOX SETUP
3.MAILBOX DELETE
Deleting mailbox
How to delete a mailbox no longer needed is explained here.
1
Press the [FAX] button on
the control panel.
2
Press the
key.
y "MAILBOX" screen appears.
MAILBOX
1.CONFIDENTIAL
2.BULLETIN BOARD
3.RELAY
3
Select “4. MAILBOX
SETUP” using the
or
button and press the
[ENTER] button.
MAILBOX
2.BULLET IN BOARD
3.RELAY
4.MAILBOX SETUP
4
Select “3. MAILBOX
DELETE” using the
or
button and press the
[ENTER] button.
MAILBOX SETUP
1.COMPLETE
2.MAILBOX SETUP
3.MAILBOX DELETE
5
Enter the desired mailbox
number (up to 20 digits)
with the digital keys and
press the [ENTER] button.
DELETE MAILBOX NUMBER
MAILBOX NUMBER(MAX20):
500
y If you make a mistake, press one of the following keys to correct the mistake. For
key locations of [BACKSPACE], [DELETE] and [INSERT], see the following page.
P.29 “Keyboard”
[CLEAR/STOP] key:
Pressing this key clears all of the values that you entered.
[BACKSPACE] key:
Each press of this key deletes the values that you are entering one by one.
[DELETE] key:
Pressing this key after highlighting the value with the key deletes the value.
[INSERT] key:
Pressing this key permits the insertion of a desired character before (in front of) an
existing character highlighted by the cursor. Press this key again to exit the Insert
mode.
Mailbox Communication
119
4 SYSTEM FUNCTIONS
y If the selected mailbox has not
been set, the screen on the right
appears for about 2 seconds and
returns to the screen to enter a
mailbox number.
y If some data are still in the mailbox, the screen on the right
appears for about 2 seconds and
returns to the screen to enter a
mailbox number.
6
DELETE MAILBOX NUMBER
No entry
DELETE MAILBOX NUMBER
MAILBOX not empty
Enter the password with
DELETE MAILBOX NUMBER
the digital keys, if the pass- MAILBOX NUMBER(MAX20):
word has been set on the
mailbox, and press the
****
[ENTER] button.
DELETE MAILBOX NUMBER
Deleted
y If you make a mistake, press one of the following keys to correct the mistake. For
key locations of [BACKSPACE], [DELETE] and [INSERT], see the following page.
P.29 “Keyboard”
[CLEAR/STOP] key:
Pressing this key clears all of the values that you entered.
[BACKSPACE] key:
Each press of this key deletes the values that you are entering one by one.
[DELETE] key:
Pressing this key after highlighting the value with the key deletes the value.
[INSERT] key:
Pressing this key permits the insertion of a desired character before (in front of) an
existing character highlighted by the cursor. Press this key again to exit the Insert
mode.
y If the password entered is not
correct, the screen on the right
appears for about 2 seconds and
returns to the screen to enter a
password.
7
120
Select “1. COMPLETE”
using the
or
button
to complete the setting and
press the [ENTER] button.
Mailbox Communication
DELETE MAILBOX NUMBER
Invalid number
MAILBOX SETUP
1.COMPLETE
2.MAILBOX SETUP
3.MAILBOX DELETE
Sending data in confidential / bulletin board mailbox (remote
hub)
How to send a document data into a confidential mailbox or a bulletin board mailbox on the
remote hub unit is explained here.
A maximum of single-page 999 documents can be stored in one confidential/bulletin board mailbox.
(However, it may be restricted depending on the amount of free space on the memory in this
equipment.)
1
Press the [FAX] button on
the control panel.
2
Place the original(s) and
set the transmission conditions.
y P.38 “When setting originals
on the glass”
y P.41 “When using the Automatic Document Feeder
(optional) or Reversing Automatic Document Feeder
(optional)”
y P.42 “Setting the Transmission Conditions”
3
Press the
4
Select the desired mailbox
type using the
or
button and press the
[ENTER] button.
key.
y "MAILBOX" screen appears.
[1. CONFIDENTIAL]:
If a new data is input in this box
under the same box number where
another data exists, the new data
will be added to the existing data.
[2. BULLETIN BOARD]:
If a new data is input in this box
under the same box number where
another data exists, the new data
will overwrite the existing data.
[3. RELAY]/[4. MAILBOX SETUP]:
Not used in this operation.
MAILBOX
1.CONFIDENTIAL
2.BULLETIN BOARD
3.RELAY
MAILBOX
1.CONFIDENTIAL
2.BULLETIN BOARD
3.RELAY
CONFIDENTIAL
1.PRINT MAILBOX
2.TX TO MAILBOX
3.POLL FROM MAILBOX
Mailbox Communication
121
4 SYSTEM FUNCTIONS
5
Select “2. TX TO MAILBOX”
using the
or
button
and press the [ENTER] button.
6
Enter the desired mailbox
number (up to 20 digits)
with the digital keys and
press the [ENTER] button.
CONFIDENTIAL
1.PRINT MAILBOX
2.TX TO MAILBOX
3.POLL FROM MAILBOX
TX(CONFIDENTIAL)
MAILBOX NUMBER(MAX20):
y If you make a mistake, press one of the following keys to correct the mistake. For
key locations of [BACKSPACE], [DELETE] and [INSERT], see the following page.
P.29 “Keyboard”
[CLEAR/STOP] key:
Pressing this key clears all of the values that you entered.
[BACKSPACE] key:
Each press of this key deletes the values that you are entering one by one.
[DELETE] key:
Pressing this key after highlighting the value with the key deletes the value.
[INSERT] key:
Pressing this key permits the insertion of a desired character before (in front of) an
existing character highlighted by the cursor. Press this key again to exit the Insert
mode.
7
Enter the password with
TX(BULLETIN BOARD)
the digital keys, if the pass- MAILBOX NUMBER(MAX20):
word has been set to the
bulletin board, and press
the [ENTER] button.
y To input the data into the confidential mailbox, it is not required to enter a password.
y If you make a mistake, press one of the following keys to correct the mistake. For
key locations of [BACKSPACE], [DELETE] and [INSERT], see the following page.
P.29 “Keyboard”
[CLEAR/STOP] key:
Pressing this key clears all of the values that you entered.
[BACKSPACE] key:
Each press of this key deletes the values that you are entering one by one.
[DELETE] key:
Pressing this key after highlighting the value with the key deletes the value.
[INSERT] key:
Pressing this key permits the insertion of a desired character before (in front of) an
existing character highlighted by the cursor. Press this key again to exit the Insert
mode.
122
Mailbox Communication
8
Specify the remote Fax and TX(CONFIDENTIAL)
start transmission.
ENTER TEL NUMBER OR,
y Keypad Dialing (Direct Entry with PRESS SPEED DIAL KEY
Digital Keys): P.47
OR ONE TOUCH KEY
y
y
y
y
One Touch Key Dialing: P.48
Abbreviated Dialing: P.50
Alphabet Dialing: P.51
Group Dialing: P.53
Reserving data in confidential / bulletin board mailbox (local
hub)
How to reserve a document data into a confidential mailbox or a bulletin board mailbox on the
local hub unit is explained here.
1
Press the [FAX] button on
the control panel.
2
Place the original(s) and
set the transmission conditions.
y P.38 “When setting originals
on the glass”
y P.41 “When using the Automatic Document Feeder
(optional) or Reversing Automatic Document Feeder
(optional)”
y P.42 “Setting the Transmission Conditions”
3
Press the
key.
y "MAILBOX" screen appears.
MAILBOX
1.CONFIDENTIAL
2.BULLETIN BOARD
3.RELAY
Mailbox Communication
123
4 SYSTEM FUNCTIONS
4
Select the desired mailbox
type using the
or
button and press the
[ENTER] button.
[1. CONFIDENTIAL]:
If a new data is input in this box
under the same box number where
another data exists, the new data
will be added to the existing data.
[2. BULLETIN BOARD]:
If a new data is input in this box
under the same box number where
another data exists, the new data
will overwrite the existing data.
[3. RELAY]/[4. MAILBOX SETUP]:
Not used in this operation.
5
Select “4. INPUT TO MAILBOX” using the
or
button and press the
[ENTER] button.
6
Enter the desired mailbox
number (up to 20 digits)
with the digital keys and
press the [ENTER] button.
MAILBOX
1.CONFIDENTIAL
2.BULLETIN BOARD
3.RELAY
CONFIDENTIAL
1.PRINT MAILBOX
2.TX TO MAILBOX
3.POLL FROM MAILBOX
CONFIDENTIAL
2.TX TO MAILBOX
3.POLL FROM MAILBOX
4.INPUT TO MAILBOX
INPUT(CONFIDENTIAL)
MAILBOX NUMBER(MAX20):
y If you make a mistake, press one of the following keys to correct the mistake. For
key locations of [BACKSPACE], [DELETE] and [INSERT], see the following page.
P.29 “Keyboard”
[CLEAR/STOP] key:
Pressing this key clears all of the values that you entered.
[BACKSPACE] key:
Each press of this key deletes the values that you are entering one by one.
[DELETE] key:
Pressing this key after highlighting the value with the key deletes the value.
[INSERT] key:
Pressing this key permits the insertion of a desired character before (in front of) an
existing character highlighted by the cursor. Press this key again to exit the Insert
mode.
y If the selected mailbox has not
been set, the screen on the right
appears for about 2 seconds and
returns to the screen to enter a
mailbox number.
y For creating a mailbox, see the
following page.
P.112 “Setting up mailbox for
confidential and bulletin board
communication”
124
Mailbox Communication
INPUT (CONFIDENTIAL)
No entry
7
Enter the password with
INPUT(BULLETIN BOARD)
the digital keys, if the pass- MAILBOX NUMBER(MAX20):
word has been set on the
bulletin board, and press
the [ENTER] button.
y To input the data into the confidential mailbox, it is not required to enter a password.
y If you make a mistake, press one of the following keys to correct the mistake. For
key locations of [BACKSPACE], [DELETE] and [INSERT], see the following page.
P.29 “Keyboard”
[CLEAR/STOP] key:
Pressing this key clears all of the values that you entered.
[BACKSPACE] key:
Each press of this key deletes the values that you are entering one by one.
[DELETE] key:
Pressing this key after highlighting the value with the key deletes the value.
[INSERT] key:
Pressing this key permits the insertion of a desired character before (in front of) an
existing character highlighted by the cursor. Press this key again to exit the Insert
mode.
y If the password entered is not
correct, the screen on the right
appears for about 2 seconds and
returns to the screen to enter a
password.
8
INPUT (BULLETIN BOARD)
Invalid number
Reserving the document starts.
Retrieving (Polling) a document from a confidential / bulletin
board mailbox (remote hub)
How to retrieve a document from a confidential box or bulletin board box in a remote hub unit is
explained here.
1
Press the [FAX] button on
the control panel.
2
Press the
key.
y "MAILBOX" screen appears.
MAILBOX
1.CONFIDENTIAL
2.BULLETIN BOARD
3.RELAY
Mailbox Communication
125
4 SYSTEM FUNCTIONS
3
Select the desired mailbox
type using the
or
button and press the
[ENTER] button.
MAILBOX
1.CONFIDENTIAL
2.BULLETIN BOARD
3.RELAY
[1. CONFIDENTIAL]:
If a data is retrieved from this box,
the data will be cleared.
[2. BULLETIN BOARD]:
Even if a data is retrieved from this
box, the data remains in the box.
[3. RELAY]/[4. MAILBOX SETUP]:
Not used in this operation.
CONFIDENTIAL
1.PRINT MAILBOX
2.TX TO MAILBOX
3.POLL FROM MAILBOX
4
Select “3. POLL FROM
MAILBOX” using the
or
button and press the
[ENTER] button.
CONFIDENTIAL
1.PRINT MAILBOX
2.TX TO MAILBOX
3.POLL FROM MAILBOX
5
Enter the desired mailbox
number (up to 20 digits)
with the digital keys and
press the [ENTER] button.
POLL(CONFIDENTIAL)
MAILBOX NUMBER(MAX20):
y If you make a mistake, press one of the following keys to correct the mistake. For
key locations of [BACKSPACE], [DELETE] and [INSERT], see the following page.
P.29 “Keyboard”
[CLEAR/STOP] key:
Pressing this key clears all of the values that you entered.
[BACKSPACE] key:
Each press of this key deletes the values that you are entering one by one.
[DELETE] key:
Pressing this key after highlighting the value with the key deletes the value.
[INSERT] key:
Pressing this key permits the insertion of a desired character before (in front of) an
existing character highlighted by the cursor. Press this key again to exit the Insert
mode.
6
126
Enter the password with
POLL(CONFIDENTIAL)
the digital keys, if the pass- MAILBOX NUMBER(MAX20):
word has been set on the
confidential box, and press
the [ENTER] button.
Mailbox Communication
y To retrieve the data from the bulletin board box, it is not required to enter a password.
y If you make a mistake, press one of the following keys to correct the mistake. For
key locations of [BACKSPACE], [DELETE] and [INSERT], see the following page.
P.29 “Keyboard”
[CLEAR/STOP] key:
Pressing this key clears all of the values that you entered.
[BACKSPACE] key:
Each press of this key deletes the values that you are entering one by one.
[DELETE] key:
Pressing this key after highlighting the value with the key deletes the value.
[INSERT] key:
Pressing this key permits the insertion of a desired character before (in front of) an
existing character highlighted by the cursor. Press this key again to exit the Insert
mode.
7
Specify the remote Fax and POLL(CONFIDENTIAL)
start reception.
ENTER TEL NUMBER OR,
y Keypad Dialing (Direct Entry with PRESS SPEED DIAL KEY
Digital Keys): P.47
OR ONE TOUCH KEY
y
y
y
y
One Touch Key Dialing: P.48
Abbreviated Dialing: P.50
Alphabet Dialing: P.51
Group Dialing: P.53
Printing a document from a confidential / bulletin board
mailbox (local hub)
How to retrieve a document from a confidential box or bulletin board box in a local hub unit is
explained here.
1
Press the [FAX] button on
the control panel.
2
Press the
key.
y "MAILBOX" screen appears.
MAILBOX
1.CONFIDENTIAL
2.BULLETIN BOARD
3.RELAY
Mailbox Communication
127
4 SYSTEM FUNCTIONS
3
Select the desired mailbox
type using the
or
button and press the
[ENTER] button.
MAILBOX
1.CONFIDENTIAL
2.BULLETIN BOARD
3.RELAY
[1. CONFIDENTIAL]:
If a data is retrieved from this box,
the data will be cleared.
[2. BULLETIN BOARD]:
Even if a data is retrieved from this
box, the data remains in the box.
[3. RELAY]/[4. MAILBOX SETUP]:
Not used in this operation.
CONFIDENTIAL
1.PRINT MAILBOX
2.TX TO MAILBOX
3.POLL FROM MAILBOX
4
Select “1. PRINT MAILBOX”
using the
or
button
and press the [ENTER] button.
CONFIDENTIAL
1.PRINT MAILBOX
2.TX TO MAILBOX
3.POLL FROM MAILBOX
5
Enter the desired mailbox
number (up to 20 digits)
with the digital keys and
press the [ENTER] button.
PRINT(CONFIDENTIAL)
MAILBOX NUMBER(MAX20):
y If you make a mistake, press one of the following keys to correct the mistake. For
key locations of [BACKSPACE], [DELETE] and [INSERT], see the following page.
P.29 “Keyboard”
[CLEAR/STOP] key:
Pressing this key clears all of the values that you entered.
[BACKSPACE] key:
Each press of this key deletes the values that you are entering one by one.
[DELETE] key:
Pressing this key after highlighting the value with the key deletes the value.
[INSERT] key:
Pressing this key permits the insertion of a desired character before (in front of) an
existing character highlighted by the cursor. Press this key again to exit the Insert
mode.
y If the selected mailbox has not
been set, the screen on the right
appears for about 2 seconds and
returns to the screen to enter a
mailbox number.
128
Mailbox Communication
PRINT (CONFIDENTIAL)
No entry
6
Enter the password with
PRINT(CONFIDENTIAL)
the digital keys, if the pass- PASSWORD(MAX20):
word has been set on the
confidential box, and press
the [ENTER] button.
y To retrieve the data from the bulletin board box, it is not required to enter a password.
y If you make a mistake, press one of the following keys to correct the mistake. For
key locations of [BACKSPACE], [DELETE] and [INSERT], see the following page.
P.29 “Keyboard”
[CLEAR/STOP] key:
Pressing this key clears all of the values that you entered.
[BACKSPACE] key:
Each press of this key deletes the values that you are entering one by one.
[DELETE] key:
Pressing this key after highlighting the value with the key deletes the value.
[INSERT] key:
Pressing this key permits the insertion of a desired character before (in front of) an
existing character highlighted by the cursor. Press this key again to exit the Insert
mode.
y If the password entered is not
correct, the screen on the right
appears for about 2 seconds and
returns to the screen to enter a
password.
7
PRINT(CONFIDENTIAL)
Invalid number
Printing the document
starts.
Mailbox Communication
129
4 SYSTEM FUNCTIONS
Canceling documents in a confidential / bulletin board
mailbox (local hub)
How to cancel documents stored in confidential box or bulletin board box in a local hub unit is
explained here.
1
Press the [FAX] button on
the control panel.
2
Press the
key.
y "MAILBOX" screen appears.
3
Select the desired mailbox
type using the
or
button and press the
[ENTER] button.
[1. CONFIDENTIAL]:
If a data is retrieved from this box,
the data will be cleared.
[2. BULLETIN BOARD]:
Even if a data is retrieved from this
box, the data remains in the box.
[3. RELAY]/[4. MAILBOX SETUP]:
Not used in this operation.
130
4
Select “5. CANCEL MAILBOX” using the
or
button and press the
[ENTER] button.
5
Enter the desired mailbox
number (up to 20 digits)
with the digital keys and
press the [ENTER] button.
Mailbox Communication
MAILBOX
1.CONFIDENTIAL
2.BULLETIN BOARD
3.RELAY
MAILBOX
1.CONFIDENTIAL
2.BULLETIN BOARD
3.RELAY
CONFIDENTIAL
1.PRINT MAILBOX
2.TX TO MAILBOX
3.POLL FROM MAILBOX
CONFIDENTIAL
3.POLL FROM MAILBOX
4.INPUT TO MAILBOX
5.CANCEL MAILBOX
PRINT(CONFIDENTIAL)
MAILBOX NUMBER(MAX20):
y If you make a mistake, press one of the following keys to correct the mistake. For
key locations of [BACKSPACE], [DELETE] and [INSERT], see the following page.
P.29 “Keyboard”
[CLEAR/STOP] key:
Pressing this key clears all of the values that you entered.
[BACKSPACE] key:
Each press of this key deletes the values that you are entering one by one.
[DELETE] key:
Pressing this key after highlighting the value with the key deletes the value.
[INSERT] key:
Pressing this key permits the insertion of a desired character before (in front of) an
existing character highlighted by the cursor. Press this key again to exit the Insert
mode.
y If the selected mailbox has not
been set, the screen on the right
appears for about 2 seconds and
returns to the screen to enter a
mailbox number.
y If the specified data in the mailbox are in the communication
process, he screen on the right
appears for about 2 seconds and
returns to the screen to enter a
mailbox number.
6
CANCEL(CONFIDENTIAL)
No entry
CANCEL(CONFIDENTIAL)
Used in other job
Enter the password with
CANCEL(CONFIDENTIAL)
the digital keys, if the pass- PASSWORD(MAX20):
word has been set on the
mailbox, and press the
[ENTER] button.
CANCEL(CONFIDENTIAL)
Cancelled
y If you make a mistake, press one of the following keys to correct the mistake. For
key locations of [BACKSPACE], [DELETE] and [INSERT], see the following page.
P.29 “Keyboard”
[CLEAR/STOP] key:
Pressing this key clears all of the values that you entered.
[BACKSPACE] key:
Each press of this key deletes the values that you are entering one by one.
[DELETE] key:
Pressing this key after highlighting the value with the key deletes the value.
[INSERT] key:
Pressing this key permits the insertion of a desired character before (in front of)
an existing character highlighted by the cursor. Press this key again to exit the
Insert mode.
Mailbox Communication
131
4 SYSTEM FUNCTIONS
y If the password entered is not
correct, the screen on the right
appears for about 2 seconds and
returns to the screen to enter a
password.
CANCEL(CONFIDENTIAL)
Invalid number
Relay Mailbox
1
Press the [FAX] button on
the control panel.
2
Place the original(s) and
set the transmission conditions.
y P.38 “When setting originals
on the glass”
y P.41 “When using the Automatic Document Feeder
(optional) or Reversing Automatic Document Feeder
(optional)”
y P.42 “Setting the Transmission Conditions”
132
3
Press the
4
Select “3. RELAY” using
the
or
button and
press the [ENTER] button.
5
Enter the desired mailbox
number (up to 20 digits)
with the digital keys and
press the [ENTER] button.
key.
y "MAILBOX" screen appears.
Mailbox Communication
MAILBOX TYPE
1.CONFIDENTIAL
2.BULLETIN BOARD
3.RELAY
MAILBOX TYPE
1.CONFIDENTIAL
2.BULLETIN BOARD
3.RELAY
MAILBOX SETUP(RELAY)
NEW MAILBOX NUMBER(MAX20):
y If you make a mistake, press one of the following keys to correct the mistake. For
key locations of [BACKSPACE], [DELETE] and [INSERT], see the following page.
P.29 “Keyboard”
[CLEAR/STOP] key:
Pressing this key clears all of the values that you entered.
[BACKSPACE] key:
Each press of this key deletes the values that you are entering one by one.
[DELETE] key:
Pressing this key after highlighting the value with the key deletes the value.
[INSERT] key:
Pressing this key permits the insertion of a desired character before (in front of)
an existing character highlighted by the cursor. Press this key again to exit the
Insert mode.
6
To set a password, select
“1. YES” using the
or
button and press the
[ENTER] button.
MAILBOX SETUP(RELAY)
PROGRAM PASSWORD?
1.YES
2.NO
y When a password is not
required, select "2. NO".
→ go to step 8.
7
Enter the password (up to
20 digits) with the digital
keys and press the
[ENTER] button.
MAILBOX SETUP(RELAY)
PASSWORD (MAX20):
y If you make a mistake, press one of the following keys to correct the mistake. For
key locations of [BACKSPACE], [DELETE] and [INSERT], see the following page.
P.29 “Keyboard”
[CLEAR/STOP] key:
Pressing this key clears all of the values that you entered.
[BACKSPACE] key:
Each press of this key deletes the values that you are entering one by one.
[DELETE] key:
Pressing this key after highlighting the value with the key deletes the value.
[INSERT] key:
Pressing this key permits the insertion of a desired character before (in front of)
an existing character highlighted by the cursor. Press this key again to exit the
Insert mode.
8
Specify the remote Fax and MAILBOX SETUP(RELAY)
start transmission.
ENTER TEL NUMBER OR,
y Keypad Dialing (Direct Entry with PRESS SPEED DIAL KEY
Digital Keys): P.47
OR ONE TOUCH KEY
y One Touch Key Dialing: P.48
y Abbreviated Dialing: P.50
y Alphabet Dialing: P.51
Mailbox Communication
133
4 SYSTEM FUNCTIONS
Polling Communications
Types of Polling Communications
“Polling communications” is a function for receiving originals from a remote facsimile that has
been called by the receiving facsimile. Polling communications allows the receiver FAX to
retrieve documents whenever they are needed at the expense of the receiving station.
y Operations on the transmitter FAX are referred to as "polling TX". There are two types of
polling transmission; one is "security polling reservation" function which requires a password
( P.134 “Polling reservation”) and the other is "public fax mailbox" function which requires
no password. ( P.137 “Public fax mailbox”)
y Operations on the receiver FAX are referred to as "polling RX". There are two types of polling
RX, "individual polling RX" and "multi-polling RX".
"Individual polling RX": This function is for receiving originals from a single remote FAX. (
P.138 “Individual polling reception”)
"Multi-polling RX": This function is for receiving originals from two or more remote FAXes in a
single operation. ( P.140 “Multi-polling reception”)
y "Continuous polling" function can poll the same remote FAX(es) on a regular schedule. (
P.144 “Continuous polling”)
* Polling communication with a password can be used only with Toshiba Fax machines.
Polling reservation
Once the originals are polled from a FAX, the originals are deleted from the memory. A 4-digit
code can be assigned to this box as a security password, or the box can specify which remote
FAX can poll from this box by the fax number of the remote Fax.
Multiple documents can be reserved using security code and security TEL number for polling
reservation.
1
Press the [FAX] button on
the control panel.
2
Place the original(s) and
set the transmission conditions.
y P.38 “When setting originals
on the glass”
y P.41 “When using the Automatic Document Feeder
(optional) or Reversing Automatic Document Feeder
(optional)”
y P.42 “Setting the Transmission Conditions”
3
134
Press the
key.
y "POLLING" screen appears.
Polling Communications
POLLING
1.POLLING
2.POLLING RESERVE
3.PROG. CONT. POLL.
4
Select “2. POLLING
RESERVE” using the
or
button and press the
[ENTER] button.
POLLING
1.POLLING
2.POLLING RESERVE
3.PROG. CONT. POLL.
5
Select “1. POLLING” using
the
or
button and
press the [ENTER] button.
POLLING RESERVE
1.POLLING
2.PUBLIC FAX MAILBOX
To register a security code
1. Select "2. SECURITY" using the
or
button and press the [ENTER]
button.
2. Enter a security code (up to 4 digits)
and press the [ENTER] button.
y To correct the entered security
code, highlight the code using the
POLLING
1.COMPLETE
2.SECURITY
3.SECURE TEL NUMBER
POLLING
SECURITY CODE:
***
button and enter the correct
code.
y Do not forget the security code
you entered.
:OFF
:OFF
POLLING
1.COMPLETE
2.SECURITY
3.SECURE TEL NUMBER
:ON
:OFF
POLLING
1.COMPLETE
2.SECURITY
3.SECURE TEL NUMBER
:OFF
:ON
To register a security TEL number
1. Select "3. SECURE TEL NUMBER"
using the
or
button and
press the [ENTER] button.
2. Enter a telephone number on the
remote Fax (20 digits) and press the
[ENTER] button.
POLLING
SECURE TEL NUMBER(MAX20):
123456
POLLING
1.COMPLETE
2.SECURITY
3.SECURE TEL NUMBER
:OFF
:ON
Polling Communications
135
4 SYSTEM FUNCTIONS
y If you make a mistake, press one of the following keys to correct the mistake. For
key locations of [BACKSPACE], [DELETE] and [INSERT], see the following page.
P.29 “Keyboard”
[CLEAR/STOP] key:
Pressing this key clears all of the values that you entered.
[BACKSPACE] key:
Each press of this key deletes the values that you are entering one by one.
[DELETE] key:
Pressing this key after highlighting the value with the key deletes the value.
[INSERT] key:
Pressing this key permits the insertion of a desired character before (in front of)
an existing character highlighted by the cursor. Press this key again to exit the
Insert mode.
6
Select “1. COMPLETE”
using the
or
button
and press the [ENTER] button.
When the polling document has
been already registered:
Since the screen on the right
appears, select the desired opera-
POLLING
1.COMPLETE
2.SECURITY
3.SECURE TEL NUMBER
:OFF
:ON
POLLING
1.DELETE
2.ADD
3.RETAIN
tion using the
or
button
and press the [ENTER] button.
[1.DELETE]:
To replace an existing document
with new one. → go to step 7.
[2.ADD]:
To add a new document to an
existing one. → go to step 7.
[3.RETAIN]:
To retain an existing document.
→ go to step 5.
7
Scanning the polling docu- SCANNING TO MEMORY
ment starts.
JOB NUMBER
SCANNING PAGE
RESIDUAL MEMORY
y The screen on the right may
appear when the equipment has
failed to detect the original size.
In this case, re-place the original, or select the original size
Select original size
1.LT
2.LD
3.LT-R
4.LG
using the
or
button and
5.ST-R
press the [ENTER] button.
136
Polling Communications
:XXX
:YYY
:ZZZ%
y Polling documents on which a security code and a security TEL number are not set
cannot be reserved together with documents polled in the “public fax mailbox” function.
y Polling document data is stored in memory. Therefore, after the data is stored in
memory, the residual memory does not become 100% even when no job exists in
memory.
y To delete the polling document data, press the
Reserved Memory Transmissions”)
key. ( P.76 “Canceling
Public fax mailbox
Document data stored in this box can be retrieved by several FAXes. The data are not deleted
even if they are retrieved.
1
Press the [FAX] button on
the control panel.
2
Place the original(s) and
set the transmission conditions.
y P.38 “When setting originals
on the glass”
y P.41 “When using the Automatic Document Feeder
(optional) or Reversing Automatic Document Feeder
(optional)”
y P.42 “Setting the Transmission Conditions”
3
Press the
4
Select “2. POLLING
RESERVE” using the
or
button and press the
[ENTER] button.
5
Select “2. PUBLIC FAX
POLLING RESERVE
MAILBOX” using the
or 1.POLLING
button and press the
2.PUBLIC FAX MAILBOX
[ENTER] button.
button.
y "POLLING" screen appears.
POLLING
1.POLLING
2.POLLING RESERVE
3.PROG. CONT. POLL.
POLLING
1.POLLING
2.POLLING RESERVE
3.PROG. CONT. POLL.
Polling Communications
137
4 SYSTEM FUNCTIONS
When the polling document has
been already registered:
Since the screen on the right
appears, select the desired opera-
PUBLIC FAX MAILBOX
1.DELETE
2.ADD
3.RETAIN
tion using the
or
button
and press the [ENTER] button.
[1.DELETE]:
To replace an existing document
with new one. → go to step 6.
[2.ADD]:
To add a new document to an
existing one. → go to step 6.
[3.RETAIN]:
To retain an existing document.
→ go to step 5.
6
Scanning the polling document starts.
SCANNING TO MEMORY
JOB NUMBER
:024
SCANNING PAGE
:002
RESIDUAL MEMORY
:099%
ENTER TEL NUMBER(MAX128):
JAN11-2005 10:26PM
M: 099%
RESOLUTION : STANDARD
COMM.OPTION
3.SECURE TEL NUMBER
:ON
y The screen on the right may
appear when the equipment has
failed to detect the original size.
In this case, re-place the original, or select the original size
Select original size
1.LT
2.LD
3.LT-R
using the
or
button and 4.LG
5.ST-R
press the [ENTER] button.
y Document data is stored in memory. Therefore, after the data is stored in memory, the
residual memory does not become 100% even when no job exists in memory.
y To delete the document data, press the
Memory Transmissions”)
key. ( P.76 “Canceling Reserved
Individual polling reception
This function retrieves a document from a remote Fax. If the remote Fax is a TOSHIBA facsimile
and a 4-digit security code is programmed to the document to be polled, you must enter the correct 4-digit security code in order to retrieve the document.
138
Polling Communications
1
Press the [FAX] button on
the control panel.
2
Press the
key.
y "POLLING" screen appears.
POLLING
1.POLLING
2.POLLING RESERVE
3.PROG. CONT. POLL.
3
Select “1. POLLING” using POLLING
the
or
button and
1.POLLING
press the [ENTER] button. 2.POLLING RESERVE
3.PROG. CONT. POLL.
4
When the security code is
used, select “1. YES” using
the
or
button and
press the [ENTER] button.
POLLING
SECURITY CODE?
1.YES
2.NO
y When not used, select "2. NO"
using the
or
→ go to step 6.
5
button.
Enter the security code (4 POLLING
digits) with the digital keys SECURITY CODE?
and press the [ENTER] button.
y To correct the entered security
code, highlight the code using
***
the
button and enter the
correct code.
6
Specify the remote Fax.
7
Transmission starts.
y Keypad Dialing (Direct Entry with
Digital Keys): P.47
y One Touch Key Dialing: P.48
y Abbreviated Dialing: P.50
y Alphabet Dialing: P.51
POLLING
ENTER TEL NUMBER OR,
PRESS SPEED DIAL KEY
OR ONE TOUCH KEY
POLLING
JOB NUMBER
:026
Operation completed
Polling Communications
139
4 SYSTEM FUNCTIONS
Multi-polling reception
In a Multi Polling operation, the documents are retrieved from multiple remote FAXes using preprogrammed groups, One Touch Keys, Abbreviated Dial, or from the Dial Keypad.
Up to 475 destinations can be assigned to a multi-polling reception. Up to 100 destinations can
be assigned when the destinations are assigned using only the Digital keys. Also up to 50
groups can be assigned when you are using the group dialing numbers.
y Print out the Abbreviated Dial Number List and One Touch Number List and confirm that the
remote Fax locations which you want to specify have been already registered. ( P.235
“Dialer list”)
1
Press the [FAX] button on
the control panel.
2
Press the
key.
y "POLLING" screen appears.
POLLING
1.POLLING
2.POLLING RESERVE
3.PROG. CONT. POLL.
3
Select “1. POLLING” using POLLING
the
or
button and
1.POLLING
press the [ENTER] button. 2.POLLING RESERVE
3.PROG. CONT. POLL.
4
When the security code is
used, select “1. YES” using
the
or
button and
press the [ENTER] button.
POLLING
SECURITY CODE?
1.YES
2.NO
y When not used, select "2. NO"
using the
or
go to step 6.
5
button. →
Enter the security code (4
POLLING
digits) with the digital keys SECURITY CODE:
and press the [ENTER] button.
y To correct the entered security
code, highlight the code using
the
button and enter the correct code.
140
Polling Communications
6
Press the
key.
y "MULTI GROUP" screen
appears.
7
Specify the remote Fax.
8
To add a remote Fax, select
“NEXT DESTINATION”
using the
or
button
and press the [ENTER] button.
MULTI GROUP
ENTER TEL NUMBER OR.
PRESS SPEED DIAL KEY
OR ONE TOUCH KEY
000
MULTI GROUP
NEXT DESTINATION
REVIEW LIST
COMPLETE
001
MULTI GROUP
NEXT DESTINATION
REVIEW LIST
COMPLETE
001
y Keypad Dialing (Direct Entry with
Digital Keys): P.47
y One Touch Key Dialing: P.48
y Abbreviated Dialing: P.50
y Alphabet Dialing: P.51
y Group Dialing: P.53
y Screen to register a remote Fax
appears. → go to step 7.
To confirm the locations registered
1.
Select "REVIEW LIST" using the
or
button and press the
[ENTER] button.
2.
Confirm the locations registered.
3.
Press the [CANCEL] button.
→ go to step 9.
001. L.A Office
002. New York Office
003. Miami Office
DELETE
MODIFY
Polling Communications
141
4 SYSTEM FUNCTIONS
To remove a location registered
1.
Select "REVIEW LIST" using the
or
button and press the
[ENTER] button.
2.
Select a location that you want to
remove using the
and press the
3.
or
button
button.
Select "1. YES" using the
or
button and press the [ENTER] button.
y To cancel the removal, select "2.
NO".
MULTI GROUP
NEXT DESTINATION
REVIEW LIST
COMPLETE
001
e.g.) To cancel the abbreviated
number registration
001. L.A Office
002. New York Office
003. Miami Office
DELETE
MODIFY
DELETE?
New York Office
1.YES
2.NO
MULTI GROUP
002
001
New York Office
Deleted
001. L.A Office
002. Miami Office
003. London Office
DELETE
MODIFY
To modify a location registered
1.
Select "REVIEW LIST" using the
or
button and press the [ENTER]
button.
142
Polling Communications
MULTI GROUP
NEXT DESTINATION
REVIEW LIST
COMPLETE
001
2.
Select a location that you want to
modify using the
and press the
or
button
button.
e.g.) To cancel the abbreviated
number registration
001. L.A Office
002. New York Office
003. Miami Office
DELETE
MODIFY
MULTI GROUP
ABB. NUMBER:
001
002
New York Office
3.
Modify the selected location.
y Keypad Dialing (Direct Entry with
Digital Keys): P.47
y One Touch Key Dialing: P.48
y Abbreviated Dialing: P.50
y Alphabet Dialing: P.51
y Group Dialing: P.53
MULTI GROUP
ABB. NUMBER(1-999):
001
MULTI GROUP
ABB. NUMBER(1-999):
004
30
MULTI GROUP
ABB. NUMBER:
004
002
New York Office
001. L.A Office
002. New York Office
003. Miami Office
DELETE
MODIFY
9
When you register all the
locations, select “COMPLETE” using the
or
button and press the
[ENTER] button.
MULTI GROUP
NEXT DESTINATION
REVIEW LIST
COMPLETE
004
y You can use the [START] button
instead of ENTER.
10
Communication starts.
Polling Communications
143
4 SYSTEM FUNCTIONS
Continuous polling
This section describes the procedure to poll the same remote FAX(es) on a regular schedule.
Continuous Polling operations can be programmed for specific time intervals on the days
selected.
1
Press the [FAX] button on
the control panel.
2
Press the
key.
y "POLLING" screen appears.
144
3
Select “3. PROG. CONT.
POLL.” using the
or
button and press the
[ENTER] button.
4
Select “2. START” using
the
or
button and
press the [ENTER] button.
Polling Communications
POLLING
1.POLLING
2.POLLING RESERVE
3.PROG. CONT. POLL.
POLLING
1.POLLING
2.POLLING RESERVE
3.PROG. CONT. POLL.
PROG. CONT. POLL.
1.CLEAR CURRENT SETTINGS
2.START
:MON 08:00AM
3.END
:FRI 05:00PM
4.DURATION
:7HR 20MIN
5.INTERVAL
:10MIN
6.SECURITY
:OFF
7.ENTER TEL NUMBER(S)
When this function has been
already set, the screen on the
right appears when you select “1.
CLEAR CURRENT SETTINGS”.
To cancel this setting, select “1.
YES” using the
or
button, and then press the [ENTER]
button.
- When you clear the setting, all the values for this
function returns to the
default values.
- To retain the setting, select
"2. NO" to return to the
basic screen.
5
Select the polling RX start
time using the
or
button and press the
[ENTER] button.
PROG. CONT. POLL.
CLEAR CURRENT SETTINGS?
1.YES
2.NO
PROG. CONT. POLL.
Settings cleared.
PROG. CONT. POLL.
START DATE & TIME
MON
08:00AM
y To switch "AM" to "PM" or vice
versa, highlight the value using
the
button and press the
or
button
y "AM/PM" is not displayed on the
equipment with 24 hour time
system adopted.
y For minutes value, you can set it
at the unit of 5 minutes.
PROG. CONT. POLL.
START DATE & TIME
08:00AM
MON
PROG. CONT. POLL.
1.CLEAR CURRENT SETTINGS
2.START
:MON 08:00AM
3.END
:FRI 05:00PM
6
Select “3. END” using the
PROG. CONT.
or
button and press 2.START
the [ENTER] button.
3.END
4.DURATION
7
Select a day-of-week to end PROG. CONT. POLL.
polling RX using the
or END DATE
button and press the
[ENTER] button.
WED
y Since the end time is automatically specified by entering the
start time and the duration, you
specify only the day-of-week in
this step.
POLL.
:MON 08:00AM
:FRI 05:00PM
:7HR 20MIN
PROG. CONT. POLL.
2.START
:MON 08:00AM
3.END
:WED 05:00PM
4.DURATION
:7HR 20MIN
Polling Communications
145
4 SYSTEM FUNCTIONS
8
Select “4. DURATION”
using the
or
button
and press the [ENTER] button.
9
Select the duration to spec- PROG. CONT. POLL.
ify polling RX using the
DURATION
or
button and press the
[ENTER] button.
07:30
PROG. CONT.
2.START
3.END
4.DURATION
POLL.
:MON 08:00AM
:FRI 05:00PM
:7HR 20MIN
y Highlight time and minutes val-
ues using the
or
button.
y For minutes value, you can set it
at the unit of 5 minutes
y End time is automatically specified by entering the start time
and the duration.
10
Select “5. INTERVAL” using PROG. CONT.
the
or
button and
3.END
press the [ENTER] button. 4.DURATION
5.INTERVAL
11
Select the call interval for
polling RX using the
or
button and press the
[ENTER] button.
POLL.
:FRI 05:00PM
:7HR 20MIN
:10MIN
PROG. CONT. POLL.
INTERVAL
70MIN
BETWEEN CALL
30
10MIN
y You can set the call interval
between 10 to 70 minutes at the
unit of 5 minutes.
y If the time period between the
start time and the end time is
shorter than the call interval,
polling is performed only once at
the start time.
PROG. CONT. POLL.
3.END
:FRI 05:00PM
4.DURATION
:7HR 20MIN
5.INTERVAL
:30MIN
To set a security code,
1. Select "6. SECURITY" using
PROG. CONT.
4.DURATION
5.INTERVAL
6.SECURITY
the
or
button and
press the [ENTER] button.
2. Enter a 4-digit security code
using the digital keys and
press the [ENTER] key.
- To correct the entered
security code, highlight the
-
146
PROG. CONT. POLL.
2.START
:MON 08:00AM
3.END
:FRI 05:00PM
4.DURATION
:7HR 30MIN
code using the
button
and enter the correct code.
Do not forget the security
code you entered.
Polling Communications
POLL.
:7HR 20MIN
:10MIN
:OFF
PROG. CONT. POLL.
SECURITY CODE:
***
PROG. CONT. POLL.
4.DURATION
:7HR 20MIN
5.INTERVAL
:10MIN
6.SECURITY
:ON
12
Select “7. ENTER TEL
NUMBER(S)” using the
or
button and press the
[ENTER] button.
13
Specify the remote Fax.
14
To add a remote Fax, select PROG. CONT. POLL.
“1. ADD NEXT NUMBER”
1.ADD NEXT NUMBER
using the
or
button 2.COMPLETE
and press the [ENTER] button.
y Keypad Dialing (Direct Entry with
Digital Keys): P.47
y One Touch Key Dialing: P.48
y Abbreviated Dialing: P.50
y Alphabet Dialing: P.51
PROG. CONT.
5.INTERVAL
6.SECURITY
7.ENTER TEL
POLL.
:10MIN
:OFF
NUMBER(S)
PROG. CONT. POLL.
ENTER TEL NUMBER OR,
PRESS SPEED DIAL KEY
OR ONE TOUCH KEY
y Screen to register a remote Fax
appears. → go to step 13.
15
When you register all the
locations, select “2. COMPLETE” using the
or
button and press the
[ENTER] button.
16
Communication starts.
PROG. CONT. POLL.
1.ADD NEXT NUMBER
2.COMPLETE
PROG. CONT. POLL.
JOB NUMBER
:XXX
Operation completed
Polling Communications
147
4 SYSTEM FUNCTIONS
Department Management/Account Code
Description of Function
Department management
Department code operation is used to monitor the equipment activity when shared between multiple users or workgroups. This feature is especially useful when billing departments based on
machine usage. For details, see the Operator's Manual for Copying Functions.
When the equipment is managed under
the department management, the screen
on the right is displayed.
When entering a department code, the
basic screen appears and you can operate the equipment.
y If you leave the equipment for about
45 seconds, it automatically returns to
the department code input menu.
Enter department code
2006-04-10 11:06
M: 100%
RESOLUTION:STANDARD
COMM.OPTION
*****
2006-04-10 11:06
M: 100%
RESOLUTION:STANDARD
COMM.OPTION
Account code
This feature provides valuable account code tracking information for each Fax transmission sent
from the equipment. When a Fax is transmitted, the account code number will be recorded on
the Transmission Journal.
y Confirm that the account code function is active on the Function List. ( P.240 “Function
list”)
y Account code setting ( P.190 “Account code”)
When the account code function is active,
the screen on the right appears after you
specify a remote Fax.
When you enter a 4-digit account code
and press the [ENTER] button, transmission starts.
ACCOUNT CODE
ENTER ACCOUNT CODE
OR PRESS [START]
ACCOUNT CODE
***
148
Department Management/Account Code
ENTERING & SETTING ITEMS
5.
This section describes how to register dial numbers and change the default settings for the Fax functions.
Overview of Menu Operation ...............................................................................150
Navigating Menu Operation ............................................................................................................150
Character Entry .....................................................................................................151
Buttons and Keys used for Character Entry....................................................................................151
Entering & Correcting Characters ...................................................................................................153
Entering the Remote Fax Number .......................................................................156
Abbreviated Dial Numbers ..............................................................................................................156
One Touch Key Dial Numbers.........................................................................................................160
Group Number Dialing ....................................................................................................................166
Default Settings for Fax Functions .....................................................................172
Description of Fax Functions...........................................................................................................172
Registering the Terminal ID .................................................................................203
Description of the Terminal ID .........................................................................................................203
Default Settings for List & Report Output ..........................................................205
Types of Lists & Reports .................................................................................................................205
Printing List ...........................................................................................................214
Types of Lists ..................................................................................................................................214
5 ENTERING & SETTING ITEMS
Overview of Menu Operation
Navigating Menu Operation
To navigate each menu, select the desired item using the
or
the desired item, press the [ENTER] button to move to sub-menu.
button. When you select
Start menu operation.
Press [USER
FUNCTION].
USER FUNCTIONS
01.DEFAULT SETTINGS
02.LISTS
03.INITIAL SETUP
Press [OK].
18
DEFAULT SETTINGS
01.GENERAL SETTING
02.COPY SETUP
03.FAX SETUP
Press [CANCEL]. Press
twice. Press
twice. Press [OK].
DEFAULT SETTINGS
01.GENERAL SETTING
02.COPY SETUP
03.FAX SETUP
Press [OK].
FAX SETUP
01.LINE MONITOR
02.RECEIVE INTERVAL
03.ECM
Press [CANCEL]. Press
six
times. FAX SETUP
05.DIAL TYPE
06.REDIAL MODE
07.RECEPTION MODE
To Line Monitor
Setting
Press [CANCEL]. Press
six
times. Press [OK].
To Reception Mode
Setting
Press [CANCEL]. How to select each menu
As described above, to select the desired menu, highlight it using the
play menu items which do not appear on the LCD screen, press the
or
button. To dis-
button to scroll the
menu page. When you select the last item on the menu and press the
button, the screen
returns to the first item on the menu.
When you select the desired item, press the [ENTER] button to determine the item.
To return to the preceding item, press the [CANCEL] button.
How to cancel menu operation
Press the [FUNCTION CLEAR] button to cancel the menu operation in the middle of function
settings.
After pressing the [FUNCTION CLEAR] button, press the desired mode button ([COPY], [FAX],
[PRINTER], [SCAN]).
150
Overview of Menu Operation
Character Entry
The Character Entry screen is for entering characters when you are setting and entering items.
You can enter the following:
Alphabet characters, numbers and symbols.
Buttons and Keys used for Character Entry
[ENTER] button: Press this button to fix all entered characters.
[CLEAR/STOP] button: Press this button to clear all characters that have been entered so far.
button: Moves the cursor to the right. If pressed without entering a character, it inserts a
space.
button: Moves the cursor to the left.
Numeric buttons: Enters numeric characters.
Function key: Enters alpha and special characters.
y [INSERT] key: Inserts characters before the selected (highlighted) character.
y [DELETE] key: Deletes the selected character.
y [BACKSPACE] key: Press this key to delete the character before the cursor.
y [SHIFT] key: key Press this key and the alphabet keys to enter the capital letter, or press this
key and the symbol keys to enter the upper side symbols indicated above the each key.
Character Entry
151
5 ENTERING & SETTING ITEMS
Special character table
The Character Table lists special characters that can be entered when programming this equipment. The table lists the alpha keys in the left column and the characters that correspond to
each key in the right column.
To enter the special characters entry mode, press the [ALTERNATE] key on the keyboard.
Pressing the alpha key displays the special characters you can enter.
Select your desired character by using the
or
button and press the [ENTER] button.
Uppercase special characters can be selected by pressing the alpha key while holding down the
[SHIFT] key after the [ALTERNATE] key is pressed.
152
Character Entry
Entering & Correcting Characters
Entering characters
Example: To enter "Chicago"
1
Press the [c] key while
pressing the [SHIFT] key.
C
2
Press the [H], [I], [C], [A],
[G] and [O] keys and press
the [ENTER] key.
Chicago
Correcting characters entered
Example: To correct "CHICADO" to "CHICAGO"
1
Press the [BACKSPACE]
key to delete “hicago”.
C
2
Press the [H], [I], [C], [A],
[D] and [O] keys while
pressing the [SHIFT] key.
CHICADO
3
Press the
button to
move the cursor over “O”.
CHICADO
4
Press the [BACKSPACE]
key to delete “D”.
[INSERT]
CHICAO
5
Press the [INSERT] key.
[INSERT]
CHICAGO
Character Entry
153
5 ENTERING & SETTING ITEMS
6
Press the [G] key while
pressing the [SHIFT] key.
CHICAGO
7
Press the [INSERT] key to exit the insert mode and press the
[ENTER] button.
Entering Email addresses (When the Scanner Upgrade Kit is installed)
When the Scanner Upgrade Kit (optional) is installed, an Email address may be entered as
required.
Turn both of the two tab pages of the flip panel on the External Keyboard (optional) to enter
Email addresses. Enter digits with the digital keys.
P.29 “Keyboard”
1. [SHIFT]
Use this to enter a capital letter of the alphabet or symbols in the upper case.
2. [BACKSPACE]
Use this to delete the letter immediately before the cursor.
3. [SPACE]
Use this to enter one space immediately before the cursor.
4. [INSERT]
Use this to insert the letter immediately before the cursor.
5. [DELETE]
Use this to delete the letter on which the cursor has stopped.
154
Character Entry
If you press a button with a letter of the alphabet on it, a small letter is entered. If you press a
button with a letter of the alphabet on it while holding down the [SHIFT] button, a capital letter is
entered.
"q"
Symbols are displayed in upper and lower cases. If you press a button with symbols on it, a
symbol displayed in the lower case is entered. If you press a button with symbols on it while
holding down the [SHIFT] button, a symbol displayed in the upper case is entered.
"~"
Character Entry
155
5 ENTERING & SETTING ITEMS
Entering the Remote Fax Number
Abbreviated Dial Numbers
This facsimile can store up to 300 facsimile numbers (up to 128-digit long) and associated 20character location ID names. This information is stored into Abbreviated Dial Numbers labeled
from 001 to 999.
Registering 2nd TEL number allows you to automatically transfer a Fax to the number when 1st
TEL number resulted in redialing-over.
y Confirm the registered contents on the Abbreviated Dial Number List. ( P.237 “Abbreviated dial number list”)
y 2nd TEL number is not available for relay TX, polling RX and mailbox communication.
y You can also register Abbreviated Dial Numbers by using the Web-based utility TopAcces.
For details, see the Setup Guide for Printing Functions.
y When the Scanner Upgrade Kit (optional) is installed, an Email address can be registered to
the Abbreviated Dial Number. For details, see the Scanning Guide.
Entering abbreviated dial numbers
1
Press the [FAX] button on
the control panel.
2
Press the
key.
y "TEL LIST ENTRY" screen
appears.
3
Select “1. ABB. NUMBERS”
using the
or
button
and press the [ENTER] button.
TEL LIST ENTRY
1.ABB. NUMBERS
2.GROUP NUMBERS
3.ONE TOUCH NUMBERS
TEL LIST ENTRY
1.ABB. NUMBERS
2.GROUP NUMBERS
3.ONE TOUCH NUMBERS
y The screen to enter an abbreviated number appears.
4
156
Enter an abbreviated num- ABB. NUMBER
ber (1 to 999) with the digi- ENTER ABB. NUMBER (1-999):
tal keys and press the
[ENTER] button.
1
Entering the Remote Fax Number
ABB. NUMBER
When the entered number has
been already registered,
1. The screen on the right
appears for about 2 seconds.
2. Select the desired item using
the
or
button and
press the [ENTER] button.
001
L.A Office
Already assigned
ABB. NUMBER
1.DELETE
2.MODIFY
3.RETAIN
001
[1.DELETE]:
To delete the abbreviated number
specified. → go to step 4.
[2.MODIFY]:
To modify the abbreviated number
specified. → go to step 5.
[3.RETAIN]:
To retain the abbreviated number
specified. → go to step 4.
5
Select “2. NAME” using the ABB. NUMBER
or
button and press 1.COMPLETE
the [ENTER] button.
2.NAME
y The screen to enter name of a
3.TEL NUMBER
remote Fax appears.
4.2nd TEL NUMBER
5.COMM. OPTIONS
6
Enter name of a remote Fax ABB. NUMBER
(up to 20 characters) and
ENTER ID NAME(MAX20):
press the [ENTER] button.
y Character Entry ( P.151 “But- Milan Office
001
001
tons and Keys used for Character Entry”)
7
Select “3. TEL NUMBER”
using the
or
button
and press the [ENTER] button.
ABB. NUMBER
1.COMPLETE
2.NAME
3.TEL NUMBER
y The screen to enter TEL number 4.2nd TEL NUMBER
appears.
5.COMM. OPTIONS
001
ABB. NUMBER
4.2nd TEL NUMBER
5.COMM. OPTIONS
6.E-MAIL ADDRESS
001
When the Scanner Upgrade Kit
(optional) is installed, an Email
address can be registered by
selecting “6. E-MAIL ADDRESS”.
For details, see the Scanning
Guide.
Entering the Remote Fax Number
157
5 ENTERING & SETTING ITEMS
8
Enter TEL number (up to
128 digits) with the digital
keys and press the
[ENTER] button.
y When you dial to an outside line
via a PBX, there may be a pause
before the connection is made,
causing a transmission error. To
avoid this error, press the [MONITOR/PAUSE] button after the
number that designates an outside line to enter a pause. This
automatically enters a thee-second pause before the remote
Fax number is dialed, which
reduces transmission errors.
y If “6. E-MAIL ADDRESS” is
selected in the previous step, the
screen as shown on the righthand side appears. Enter the
Email address (up to 192 digits)
using the External Keyboard and
digital keys, and then press the
[ENTER] button.
001
ABB. NUMBER
ENTER TEL NUMBER(MAX128):
ABB. NUMBER
001
ENTER E-MAIL ADDRESS OR
PRESS SPEED DIAL KEY
To set 2nd TEL number
1. Select "4. 2nd TEL NUMBER" using
the
or
button and press the
[ENTER] button.
y The screen to enter 2nd TEL
number appears.
2.
Enter 2ndTEL number (up to 128 digits) with the digital keys and press the
[ENTER] button.
y Registering 2nd TEL number
allows you to automatically transfer a Fax to the number when 1st
TEL number resulted in redialingover.
ABB. NUMBER
1.COMPLETE
2.NAME
3.TEL NUMBER
4.2nd TEL NUMBER
5.COMM. OPTIONS
001
ABB. NUMBER
ENTER 2nd TEL NUMBER:
001
ABB. NUMBER
1.COMPLETE
2.NAME
3.TEL NUMBER
4.2nd TEL NUMBER
5.COMM. OPTIONS
001
To set communication options
1. Select "5. COMM OPTIONS" using
the
or
button and press the
[ENTER] button.
158
Entering the Remote Fax Number
2.
3.
Select "2. ON" using the
or
button and press the [ENTER] button.
y When you do not specify any
option, select "1. OFF".
y The screen to select the communication options appears.
1. COMPLETE
2. DELAYED TRANSMIT
( P.87)
3. TX REPORT ( P.223)
4. LINE MONITOR ( P.79)
5. QUALITY TX ( P.90)
6. SUB ADDRESS ( P.98)
Select "1. COMPLETE" using the
or
button and press the
[ENTER] button.
y Returns to the screen to enter an
abbreviated number.
9
Select “1. COMPLETE”
using the
or
button
and press the [ENTER] button.
y If "NAME" or "TEL NUMBER"
has not been registered, the
screen on the right appears for
about 2 seconds with the alarm
buzzer and returns to the screen
to enter an abbreviated number.
10
Press the desired One
Touch key.
COMM. OPTIONS
1.OFF
2.ON
COMM. OPTIONS
1.COMPLETE
2.DELAYED TRANSMIT
3.TX REPORT
4.LINE MONITOR
5.QUALITY TX
6.SUB ADDRESS
COMM. OPTIONS
1.COMPLETE
2.DELAYED TRANSMIT
3.TX REPORT
ABB. NUMBER
3.TEL NUMBER
4.2nd TEL NUMBER
5.COMM. OPTIONS
001
ABB. NUMBER
1.COMPLETE
2.NAME
3.TEL NUMBER
001
ABB. NUMBER
001
No destination
ABB. NUMBER
PRESS ONE TOUCH KEY
y If One Touch key is not required, TO ENTER OR
press the [ENTER] button.
[ENTER]:TO SKIP
001
Entering the Remote Fax Number
159
5 ENTERING & SETTING ITEMS
If the One Touch key has been
already assigned,
1. Alarm buzzer sounds and the
screen on the right appears.
2. Select the desired item using
the
or
button and
press the [ENTER] button.
ABB. NUMBER
ONE TOUCH:
NEW York Office
Already assigned
001
02
ONE TOUCH KEY
1.DELETE
2.RETAIN
001
ABB. NUMBER
001
[1.DELETE]:
To delete the One Touch key
dialer registered. → go to step 10.
[2.RETAIN]:
To retain the One Touch key dialer
registered. → go to step 10.
11
Returns to the screen to
enter an abbreviated number.
y Repeat steps 4 to 10 when you
register multiple abbreviated dial
numbers.
Operation completed
ABB. NUMBER
ENTER ABB. NUMBER (1-999):
12
Press the [FUNCTION CLEAR] button to return to the basic screen.
One Touch Key Dial Numbers
Up to 75 One Touch key dial numbers can be registered. Registering 2nd TEL number allows
you to automatically transfer a Fax to the number when 1st TEL number resulted in redialingover.
y Confirm the registered contents on the One Touch Number List. ( P.239 “One touch number list”)
y 2nd TEL number is not available for relay TX, polling RX and mailbox communication.
y You can also register One Touch Key Dial Numbers by using the Web-based utility TopAcces. For details, see the Setup Guide for Printing Functions.
y When the Scanner Upgrade Kit (optional) is installed, an Email address can be registered to
the One Touch Key Dial Number. For details, see the Scanning Guide.
160
Entering the Remote Fax Number
Entering one touch key dial numbers
1
Press the [FAX] button on
the control panel.
2
Press the
key.
y "TEL LIST ENTRY" screen
appears.
3
Select “3. ONE TOUCH
NUMBERS” using the
or
button and press the
[ENTER] button.
TEL LIST ENTRY
1.ABB. NUMBERS
2.GROUP NUMBERS
3.ONE TOUCH NUMBERS
TEL LIST ENTRY
1.ABB. NUMBERS
2.GROUP NUMBERS
3.ONE TOUCH NUMBERS
y The screen to register One
Touch key appears.
4
Press the desired One
Touch key (1 to 75).
( P.27)
When the One Touch key has
been already used,
1. The screen on the right
appears for about 2 seconds.
2. Select the desired item using
the
or
button and
press the [ENTER] button.
ONE TOUCH KEY
PRESS ONE TOUCH KEY
ONE TOUCH KEY
ABB. NUMBER:
TOSHIBA
Already assigned
01
012
ONE TOUCH KEY
1.DELETE
2.MODIFY
3.RETAIN
[1.DELETE]:
To delete the One Touch key
number specified. → go to step 4.
[2.MODIFY]:
To modify the One Touch key
number specified. → go to step 5.
[3.RETAIN]:
To retain the One Touch key
number specified. → go to step 4.
Entering the Remote Fax Number
161
5 ENTERING & SETTING ITEMS
5
Select “2. NAME” using the ONE TOUCH KEY
or
button and press 1.COMPLETE
the [ENTER] button.
2.NAME
y The screen to enter name of a
3.TEL NUMBER
remote Fax appears.
4.2nd TEL NUMBER
5.COMM. OPTIONS
6
Enter name of a remote Fax ONE TOUCH KEY
(up to 20 characters) and
ENTER ID NAME(MAX20):
press the [ENTER] button.
y Character Entry
LONDON OFFICE
001
05
( P.151 “Character Entry”)
7
Select “3. TEL NUMBER”
using the
or
button
and press the [ENTER] button.
ONE TOUCH KEY
1.COMPLETE
2.NAME
3.TEL NUMBER
y The screen to enter TEL number 4.2nd TEL NUMBER
appears.
5.COMM. OPTIONS
001
ONE TOUCH KEY
4.2nd TEL NUMBER
5.COMM. OPTIONS
6.E-MAIL ADDRESS
05
When the Scanner Upgrade Kit
(optional) is installed, an Email
address can be registered by
selecting “6. E-MAIL ADDRESS”.
For details, see the Scanning
Guide.
162
Entering the Remote Fax Number
8
Enter TEL number (up to
128 digits) with the digital
keys and press the
[ENTER] button.
y When you dial to an outside line
via a PBX, there may be a pause
before the connection is made,
causing a transmission error. To
avoid this error, press the [MONITOR/PAUSE] button after the
number that designates an outside line to enter a pause. This
automatically enters a thee-second pause before the remote
Fax number is dialed, which
reduces transmission errors.
y If “6. E-MAIL ADDRESS” is
selected in the previous step, the
screen as shown on the righthand side appears. Enter the
Email address (up to 192 digits)
using the External Keyboard and
digital keys, and then press the
[ENTER] button.
ONE TOUCH KEY
05
ENTER TEL NUMBER(MAX128):
767717
ONE TOUCH KEY
ENTER E-MAIL ADDRESS OR
PRESS SPEED DIAL KEY
05
To set 2nd TEL number
1.
Select "4. 2nd TEL NUMBER" using
the
or
button and press the
[ENTER] button.
y The screen to enter 2nd TEL
number appears.
2.
Enter 2ndTEL number (up to 128 digits) with the digital keys and press the
[ENTER] button.
y Registering 2nd TEL number
allows you to automatically transfer a Fax to the number when 1st
TEL number resulted in redialingover.
ONE TOUCH KEY
1.COMPLETE
2.NAME
3.TEL NUMBER
4.2nd TEL NUMBER
5.COMM. OPTIONS
ONE TOUCH KEY
ENTER 2nd TEL NUMBER:
001
05
767669
Entering the Remote Fax Number
163
5 ENTERING & SETTING ITEMS
To set communication options
1.
Select "5. COMM OPTIONS" using
the
or
button and press the
[ENTER] button.
2.
Select "2. ON" using the
or
button and press the [ENTER] button.
y When you do not specify any
option, select "1. OFF".
y The screen to select the communication options appears.
1. COMPLETE
2. DELAYED TRANSMIT
( P.87)
3. TX REPORT ( P.223)
4. LINE MONITOR ( P.79)
5. QUALITY TX ( P.90)
6. SUB ADDRESS ( P.98)
3.
Select "1. COMPLETE" using the
or
button and press the
[ENTER] button.
y Returns to the screen to register
One Touch key.
9
Select “1. COMPLETE”
using the
or
button
and press the [ENTER] button.
y If "NAME" or "TEL NUMBER"
has not been registered, the
screen on the right appears for
about 2 seconds with the alarm
buzzer and returns to the screen
to register One Touch key.
164
Entering the Remote Fax Number
ONE TOUCH KEY
1.COMPLETE
2.NAME
3.TEL NUMBER
4.2nd TEL NUMBER
5.COMM. OPTIONS
001
COMM. OPTIONS
1.OFF
2.ON
COMM. OPTIONS
1.COMPLETE
2.DELAYED TRANSMIT
3.TX REPORT
4.LINE MONITOR
5.QUALITY TX
6.SUB ADDRESS
COMM. OPTIONS
1.COMPLETE
2.DELAYED COMM.
3.TX REPORT
ONE TOUCH KEY
3.TEL NUMBER
4.2nd TEL NUMBER
5.COMM. OPTIONS
05
ONE TOUCH KEY
1.COMPLETE
2.NAME
3.TEL NUMBER
05
ONE TOUCH KEY
05
No destination
10
Returns to the screen to
register One Touch key.
ONE TOUCH KEY
05
Operation completed
y Repeat steps 4 to 9 when you
register multiple One Touch key
dial numbers.
11
ONE TOUCH KEY
PRESS ONE TOUCH KEY
Press the [FUNCTION CLEAR] button to return to the basic screen.
Entering the Remote Fax Number
165
5 ENTERING & SETTING ITEMS
Group Number Dialing
You can send a document to multiple remote parties in a single operation. This is referred to as
Group Dialing or Multi-address Transmission.
y Each group can contain any combination of the 300 Abbreviated and/or 75 One Touch dial
locations and can be assigned to a One Touch key.
y You can register up to 50 Broadcast Groups using any combination of Group Numbers from
1 to 1999 (no duplications allowed).
y Confirm the registered contents on the Group Number List. ( P.238 “Group number list”)
Entering group dialing numbers
1
Press the [FAX] button on
the control panel.
2
Press the
key.
y "TEL LIST ENTRY" screen
appears.
3
Select “2. GROUP NUMBERS” using the
or
button and press the
[ENTER] button.
y The screen to enter group number appears.
166
Entering the Remote Fax Number
TEL LIST ENTRY
1.ABB. NUMBERS
2.GROUP NUMBERS
3.ONE TOUCH NUMBERS
TEL LIST ENTRY
1.ABB. NUMBERS
2.GROUP NUMBERS
3.ONE TOUCH NUMBERS
When the Scanner Upgrade Kit
(optional) is installed, the screen
as shown on the right-hand side
appears. Select the item using the
GROUP NUMBER
1.FAX NUMBER SETUP
2.E-MAIL ADDRESS SETUP
or
button, and then
press the [ENTER] button. For
details, see the Scanning Guide.
The procedure from step 4 is the
same even if either of the following items is selected.
[1. FAX NUMBER SETUP]:
A fax number is specified as the
relay end terminal.
[2. E-MAIL ADDRESS SETUP]:
An Email address is specified as
the relay end terminal.
4
Enter a group number (1 to GROUP NUMBER
1999) with the digital keys
ENTER GROUP NUMBER(1-1999)
and press the [ENTER] button.
GROUP NUMBER
When the entered number has
been already registered,
1. The screen on the right
appears for about 2 seconds.
2. Select the desired item using
the
or
button and
press the [ENTER] button.
01
TOSHIBA
Already assigned
GROUP NUMBER
1.DELETE
2.MODIFY
3.RETAIN
05
[1.DELETE]:
To delete the existing group
number
→ go to step 4.
[2.MODIFY]:
To modify the existing group
number
→ go to step 5.
[3.RETAIN]:
To retain the existing group
number
→ go to step 4.
5
Select “2. NAME” using the GROUP NUMBER
or
button and press 1.COMPLETE
the [ENTER] button.
2.NAME
y The screen to enter a group
3.DESTINATIONS
name appears.
Entering the Remote Fax Number
167
5 ENTERING & SETTING ITEMS
6
Enter name of a remote Fax GROUP NUMBER
(up to 20 characters) and
ENTER ID NAME(MAX20):
press the [ENTER] button.
y Character Entry ( P.151
ABC GROUP
0001
“Character Entry”)
7
Select “3. DESTINATIONS”
using the
or
button
and press the [ENTER] button.
GROUP NUMBER
1.COMPLETE
2.NAME
3.DESTINATION
05
y The screen to enter a remote
location appears.
y To add a remote location to the
existing group → go to step 9.
8
Specify the remote locaGROUP NUMBER
tion (Abbreviated Number
ENTER ABB. NUMBER
or One Touch Key) which is OR ONE TOUCH KEY
added to a group.
y Using an abbreviated number:
Enter the desired number and
press the [ENTER] button.
y Using One Touch key: Press the
desired key.
y If the abbreviated number or
One Touch key specified has not
been registered, the screen on
the right appears with the alarm
buzzer.
y If you register the same remote
location, the screen on the right
appears with the alarm buzzer.
9
To add the next remote
location, select “1. ADD
NEXT NUMBER” using the
or
button and press
the [ENTER] button.
GROUP NUMBER
ABB. NUMBER:
01
005
Number not listed
GROUP NUMBER
ABB. NUMBER:
TOSHIBA
Already assigned
GROUP NUMBER
1.ADD NEXT NUMBER
2.REVIEW LIST
3.COMPLETE
01
001
0001
y The screen to register a remote
location appears. → go to step 8.
To confirm the remote locations registered to a group
1. Select "2. REVIEW LIST" using the
or
button and press the
[ENTER] button.
168
Entering the Remote Fax Number
GROUP NUMBER
1.ADD NEXT NUMBER
2.REVIEW LIST
3.COMPLETE
0001
2.
Confirm the remote locations registered using the
3.
or
button.
002. L.A Office
003. New York Office
004. Miami Office
DELETE
MODIFY
Press the [CANCEL] button. → go to
step 9.
To delete remote location from a group
1.
Select "2. REVIEW LIST" using the
or
button and press the
[ENTER] button.
2.
Select the remote location you want
to delete using the
and press the
or
button
button.
GROUP NUMBER
1.ADD NEXT NUMBER
2.REVIEW LIST
3.COMPLETE
0001
001.COLORADO OFFICE
002.CHICAGO OFFICE
003.L.A.OFFICE
DELETE
MODIFY
0001
03
GROUP NUMBER
ABB. NUMBER
CHICAGO OFFICE
3.
Select "1. YES" using the
or
button and press the [ENTER] button.
y To cancel the removal, select "2.
NO".
After 2 sec
DELETE?
CHICAGO OFFICE
1.YES
2.NO
To modify the remote location registered to a group
1.
Select "2. REVIEW LIST" using the
or
button and press the
[ENTER] button.
2.
Select the remote location you want
to modify using the
ton and press the
or
button.
but-
GROUP NUMBER
1.ADD NEXT NUMBER
2.REVIEW LIST
3.COMPLETE
0001
002. L.A Office
003. New York Office
004. Miami Office
DELETE
MODIFY
GROUP NUMBER
ABB. NUMBER:
001
001
Miami Office
Entering the Remote Fax Number
169
5 ENTERING & SETTING ITEMS
3.
After you modify the remote location,
press the [ENTER] button.
GROUP NUMBER
001
ENTER ABB. NUMBER(1-999):
50
002. L.A Office
003. New York Office
004. Detroit Office
DELETE
MODIFY
10
When all the remote locations are entered, select “3.
COMPLETE” using the
or
button and press the
[ENTER] button.
GROUP NUMBER
1.ADD NEXT NUMBER
2.REVIEW LIST
3.COMPLETE
0001
11
Select “1. COMPLETE”
using the
or
button
and press the [ENTER] button.
GROUP NUMBER
1.COMPLETE
2.NAME
3.DESTINATIONS
0001
12
Press the desired One
Touch key to assign a
group.
GROUP NUMBER
PRESS ONE TOUCH KEY
TO ENTER OR
[SET]:TO SKIP
0001
y If not required, press the
[ENTER] button.
When the One Touch key has
been already registered,
1. The screen on the right
appears for about 2 seconds
with the alarm buzzer.
2. Select the desired item using
the
or
button and
press the [ENTER] button.
[1.DELETE]:
To delete the One Touch key
number specified. → go to step
12.
[2.RETAIN]:
To retain the One Touch key
number specified. → go to step
12.
170
Entering the Remote Fax Number
GROUP NUMBER
ONE TOUCH:
TOSHIBA
Already assigned
ONE TOUCH KEY
1.DELETE
2.RETAIN
01
001
13
Returns to the screen to
enter a group number.
y Repeat steps 4 to 13 when you
register multiple group dialing
numbers.
GROUP NUMBER
001
ENTER ABB. NUMBER(1-999):
Operation completed
GROUP NUMBER
ENTER GROUP NUMBER(1-999):
14
Press the [FUNCTION CLEAR] button to return to the basic screen.
Entering the Remote Fax Number
171
5 ENTERING & SETTING ITEMS
Default Settings for Fax Functions
Description of Fax Functions
When you send an original without changing the original conditions and transmission mode settings, the original is sent with the default setting values.
Confirm the default setting values on the Function List. ( P.240 “Function list”)
Line monitor
This function is used to set the speaker ON in order to monitor the dialing and connection portion of every transmission. This function is mainly used to confirm dialing and phone line status.
1
Press the [USER FUNCTIONS] button and select
“01. DEFAULT SETTINGS”
then press the [ENTER]
button.
y "DEFAULT SETTINGS" screen
appears.
2
Select “03. FAX SETUP”
using the
or
button
and press the [ENTER] button.
DEFAULT SETTINGS
01.GENERAL SETTING
02.COPY SETUP
03.FAX SETUP
3
Select “01. LINE MONITOR”
using the
or
button
and press the [ENTER] button.
FAX SETUP
01.LINE MONITOR
02.RECEIVE INTERVAL
03.ECM
4
Select the desired function LINE MONITOR
using the
or
button 1.OFF
and press the [ENTER] but- 2.ALWAYS
ton.
[1.OFF]:
Turns the monitor speaker OFF.
[2.ALWAYS]:
Turns the monitor speaker ON.
*
172
DEFAULT SETTINGS
01.GENERAL SETTING
02.COPY SETUP
03.FAX SETUP
Default: [1.OFF]
Default Settings for Fax Functions
5
Press the [FAX] button to return to the Fax basic screen.
y You can press the [USER FUNCTIONS] button instead of the [FAX] button to exit the
user function mode. The screen returns to the basic screen of the mode selected
immediately before step 1.
P.30 “Message LCD Screen”
Reception interval
This function insures, there will be a period of time set aside for receiving incoming Faxes during
periods of heavy outgoing transmission activity. After every fourth consecutive transmission, this
equipment will wait 0 to 15 minutes to allowing in-coming Faxes to be received (Default is different for each country/region).
1
Press the [USER FUNCTIONS] button and select
“01. DEFAULT SETTINGS”
then press the [ENTER]
button.
y "DEFAULT SETTINGS" screen
appears.
DEFAULT SETTINGS
01.GENERAL SETTING
02.COPY SETUP
03.FAX SETUP
2
Select “03. FAX SETUP”
using the
or
button
and press the [ENTER] button.
DEFAULT SETTINGS
01.GENERAL SETTING
02.COPY SETUP
03.FAX SETUP
3
Select “02. RECEIVE
INTERVAL” using the
or
button and press the
[ENTER] button.
FAX SETUP
01.LINE MONITOR
02.RECEIVE INTERVAL
03.ECM
4
Select the desired interval RECEIVE INTERVAL
(0 to 15 minutes) using the INTERVAL:
or
button and press
03
the [ENTER] button.
*
5
15MIN
0MIN
Default: Depending on each country/
region
Press the [FAX] button to return to the Fax basic screen.
y You can press the [USER FUNCTIONS] button instead of the [FAX] button to exit the
user function mode. The screen returns to the basic screen of the mode selected
immediately before step 1.
P.30 “Message LCD Screen”
Default Settings for Fax Functions
173
5 ENTERING & SETTING ITEMS
ECM
ECM (Error Correction Mode) is an internationally-recognized error correction system. It enables
error free communications by automatically resending any portion of the document affected by
phone line noise or distortion.
1
Press the [USER FUNCTIONS] button and select
“01. DEFAULT SETTINGS”
then press the [ENTER]
button.
y "DEFAULT SETTINGS" screen
appears.
DEFAULT SETTINGS
01.GENERAL SETTING
02.COPY SETUP
03.FAX SETUP
2
Select “03. FAX SETUP”
using the
or
button
and press the [ENTER] button.
3
Select “03. ECM” using the FAX SETUP
or
button and press 01.LINE MONITOR
the [ENTER] button.
02.RECEIVE INTERVAL
03.ECM
4
Select the desired function ECM
using the
or
button 1.OFF
and press the [ENTER] but- 2.ON
ton.
DEFAULT SETTINGS
01.GENERAL SETTING
02.COPY SETUP
03.FAX SETUP
[1.OFF]:
Disables the ECM function.
[2.ON]:
Enables the ECM function.
*
5
Default:[2.ON]
Press the [FAX] button to return to the Fax basic screen.
y You can press the [USER FUNCTIONS] button instead of the [FAX] button to exit the
user function mode. The screen returns to the basic screen of the mode selected
immediately before step 1.
P.30 “Message LCD Screen”
To send the document in the ECM mode, it is required that the remote Fax complies with
the ECM communication mode.
174
Default Settings for Fax Functions
Document mode
This setting determines the default setting whenever a document is set in the equipment for
transmission. Manual settings (if selected for a particular document) will take precedence over
default settings.
1
Press the [USER FUNCTIONS] button and select
“01. DEFAULT SETTINGS”
then press the [ENTER]
button.
y "DEFAULT SETTINGS" screen
appears.
DEFAULT SETTINGS
01.GENERAL SETTING
02.COPY SETUP
03.FAX SETUP
2
Select “03. FAX SETUP”
using the
or
button
and press the [ENTER] button.
DEFAULT SETTINGS
01.GENERAL SETTING
02.COPY SETUP
03.FAX SETUP
3
Select “04. DOCUMENT
MODE” using the
or
button and press the
[ENTER] button.
FAX SETUP
02.RECEIVE INTERVAL
03.ECM
04.DOCUMENT MODE
4
Select the default setting
for resolution using the
or
button and press the
[ENTER] button.
DOCUMENT MODE
1.STANDARD
2.FINE
3.ULTRA FINE
[1.STANDARD]:
To send normal text and graphics
[2.FINE]:
To send text and graphics with
clarity
[3.ULTRA FINE]:
To send text and graphics with extra
clarity
*
Default:[1.STANDARD]
Default Settings for Fax Functions
175
5 ENTERING & SETTING ITEMS
5
Select the default setting
LIGHT/DARK
for exposure using the
1.AUTO
or
button and press the 2.MANUAL
[ENTER] button.
[1.AUTO]:
The equipment automatically
determines the optimal exposure.
→ go to step 7.
[2.MANUAL]:
You can set the desired exposure.
→ go to step 6.
*
Default: [1.AUTO]
6
Select the desired exposure using the
or
button and press the
[ENTER] button.
7
Press the [FAX] button to return to the Fax basic screen.
LIGHT/DARK
1.LIGHT3
2.LIGHT2
3.LIGHT1
y To select the lightest exposure, 4.NORMAL
select "1. LIGHT3". To select the 5.DARK1
darkest exposure, select "7.
6.DARK2
DARK3".
7.DARK3
y You can press the [USER FUNCTIONS] button instead of the [FAX] button to exit the
user function mode. The screen returns to the basic screen of the mode selected
immediately before step 1.
P.30 “Message LCD Screen”
Dial type
There are two types of dialing modes: MF (Multi-frequency) and DP (Dial Pulse). If your telephone emits tones when you are dialing, this usually indicates that you have a MF type (default
setting) line. Otherwise, you will have to select the DP setting.
y You can confirm the dial type on the Function List. ( P.240 “Function list”)
1
Press the [USER FUNCTIONS] button and select
“01. DEFAULT SETTINGS”
then press the [ENTER]
button.
y "DEFAULT SETTINGS" screen
appears.
176
Default Settings for Fax Functions
DEFAULT SETTINGS
01.GENERAL SETTING
02.COPY SETUP
03.FAX SETUP
2
Select “03. FAX SETUP”
using the
or
button
and press the [ENTER] button.
DEFAULT SETTINGS
01.GENERAL SETTING
02.COPY SETUP
03.FAX SETUP
3
Select “05. DIAL TYPE”
using the
or
button
and press the [ENTER] button.
FAX SETUP
03.ECM
04.DOCUMENT MODE
05.DIAL TYPE
4
Select your dial line type
DIAL TYPE
using the
or
button 1.MF
and press the [ENTER] but- 2.DP
ton.
[1.MF]: Multi-frequency Type
[2.PB]: Dial Pulse Type
*
5
Default: [1.MF]
Enter any “DELETE
DIAL TYPE
ACCESS DIGIT” number
DELETE ACCESS DIGIT
and press the [ENTER] but- ACCESS DIGIT (MAX10):
ton.
y Access digits are numbers which
are required by PBX systems to
access the phone system "outside" the PBX. A common
access digit is "9".
y PBX Access Digits such as 9,
pause and 1 need to be omitted
when using the chain dialing feature.
y If you do not use the chain dialing feature, press the [ENTER]
button to skip this step.
6
Press the [FAX] button to return to the Fax basic screen.
y You can press the [USER FUNCTIONS] button instead of the [FAX] button to exit the
user function mode. The screen returns to the basic screen of the mode selected
immediately before step 1.
P.30 “Message LCD Screen”
Default Settings for Fax Functions
177
5 ENTERING & SETTING ITEMS
Redial mode
If the remote Fax that you called is busy, the equipment will automatically redial the number up
to the number of attempts set by this procedure. (Default is different for each country/region.) If
desired, you may change these redial settings.
1
Press the [USER FUNCTIONS] button and select
“01. DEFAULT SETTINGS”
then press the [ENTER]
button.
y "DEFAULT SETTINGS" screen
appears.
178
DEFAULT SETTINGS
01.GENERAL SETTING
02.COPY SETUP
03.FAX SETUP
2
Select “03. FAX SETUP”
using the
or
button
and press the [ENTER] button.
DEFAULT SETTINGS
01.GENERAL SETTING
02.COPY SETUP
03.FAX SETUP
3
Select “06. REDIAL MODE”
using the
or
button
and press the [ENTER] button.
FAX SETUP
04.DOCUMENT MODE
05.DIAL TYPE
06.REDIAL MODE
4
Select the desired item
REDIAL MODE
using the
or
button 1.INTERVAL
and press the [ENTER] but- 2.COUNTER
ton.
Default Settings for Fax Functions
To set the default value for the redial interval
1.
Select "1. INTERVAL" using the
or
button and press the [ENTER] button.
2.
Select the desired interval(1 to 15 minutes) using the
or
button and
press the [ENTER] button.
*
Default: [01]
REDIAL MODE
1.INTERVAL
2.COUNTER
REDIAL MODE
INTERVAL:
01
15MIN
01MIN
To set the default value for the redial counter
1.
Select "2. COUNTER" using the
or
button and press the [ENTER] button.
2.
Select the desired value (0 to 14 times)
using the
or
the [ENTER] key.
*
5
Default: [01]
button and press
REDIAL MODE
1.INTERVAL
2.COUNTER
REDIAL MODE
COUNTER:
03
14
00
Press the [FAX] button to return to the Fax basic screen.
y You can press the [USER FUNCTIONS] button instead of the [FAX] button to exit the
user function mode. The screen returns to the basic screen of the mode selected
immediately before step 1.
P.30 “Message LCD Screen”
Default Settings for Fax Functions
179
5 ENTERING & SETTING ITEMS
Reception mode
There are two types of reception modes: Automatic Reception and Manual Reception
y You can confirm the reception mode on the Function List. ( P.240 “Function list”)
1
Press the [USER FUNCTIONS] button and select
“01. DEFAULT SETTINGS”
then press the [ENTER]
button.
y "DEFAULT SETTINGS" screen
appears.
DEFAULT SETTINGS
01.GENERAL SETTING
02.COPY SETUP
03.FAX SETUP
2
Select “03. FAX SETUP”
using the
or
button
and press the [ENTER] button.
DEFAULT SETTINGS
01.GENERAL SETTING
02.COPY SETUP
03.FAX SETUP
3
Select “07. RECEPTION
MODE” using the
or
button and press the
[ENTER] button.
FAX SETUP
05.DIAL TYPE
06.REDIAL MODE
07.RECEPTION MODE
4
select the desired mode
RECEPTION MODE
using the
or
button. 1.AUTO RECEIVE
* Default: [1.AUTO RECEIVE]
2.MANUAL RECEIVE
To set the automatic reception mode as the default setting
1.
Select "1. AUTO RECEIVE" using
the
or
button and press the
[ENTER] button.
2.
Select the ring delay (1 to 10 times)
using the
or
button and
press the [ENTER] button.
*
180
Default value is different depending
on each country/region.
Default Settings for Fax Functions
RECEPTION MODE
1.AUTO RECEIVE
2.MANUAL RECEIVE
AUTO RECEIVE
RING
01
DELAY:
10
01
To set the manual reception mode as the default setting
1.
Select "2. MANUAL RECEIVE" using
the
or
button and press the
[ENTER] button.
5
RECEPTION MODE
1.AUTO RECEIVE
2.MANUAL RECEIVE
Press the [FAX] button to return to the Fax basic screen.
y You can press the [USER FUNCTIONS] button instead of the [FAX] button to exit the
user function mode. The screen returns to the basic screen of the mode selected
immediately before step 1.
P.30 “Message LCD Screen”
Memory transmission
Memory transmission is the method to scan documents to memory and automatically send them
to the remote Fax. You do not have to wait for the transmission to be completed.
1
Press the [USER FUNCTIONS] button and select
“01. DEFAULT SETTINGS”
then press the [ENTER]
button.
y "DEFAULT SETTINGS" screen
appears.
DEFAULT SETTINGS
01.GENERAL SETTING
02.COPY SETUP
03.FAX SETUP
2
Select “03. FAX SETUP”
using the
or
button
and press the [ENTER] button.
DEFAULT SETTINGS
01.GENERAL SETTING
02.COPY SETUP
03.FAX SETUP
3
Select “08. MEMORY TX”
using the
or
button
and press the [ENTER] button.
FAX SETUP
06.REDIAL MODE
07.RECEPTION MODE
08.MEMORY TX
Default Settings for Fax Functions
181
5 ENTERING & SETTING ITEMS
4
Select the desired function MEMORY TX
using the
or
button 1.OFF
and press the [ENTER] but- 2.ON
ton.
[1.OFF]:
Document is always sent in direct
TX mode.
[2.ON]
Document is always sent in memory
TX mode.
*
5
Default: [2.ON]
Press the [FAX] button to return to the Fax basic screen.
y You can press the [USER FUNCTIONS] button instead of the [FAX] button to exit the
user function mode. The screen returns to the basic screen of the mode selected
immediately before step 1.
P.30 “Message LCD Screen”
Security TX
This function allows transmissions only when the number you dial matches the number programmed in the remote Fax. If the numbers do not match, Security TX prevents the equipment
from sending by indicating a transmission error.
1
Press the [USER FUNCTIONS] button and select
“01. DEFAULT SETTINGS”
then press the [ENTER]
button.
y "DEFAULT SETTINGS" screen
appears.
182
DEFAULT SETTINGS
01.GENERAL SETTING
02.COPY SETUP
03.FAX SETUP
2
Select “03. FAX SETUP”
using the
or
button
and press the [ENTER] button.
DEFAULT SETTINGS
01.GENERAL SETTING
02.COPY SETUP
03.FAX SETUP
3
Select “09. SECURITY TX”
using the
or
button
and press the [ENTER] button.
FAX SETUP
07.RECEPTION MODE
08.MEMORY TX
09.SECURITY TX
Default Settings for Fax Functions
4
Select the desired function SECURITY TX
using the
or
button 1.OFF
and press the [ENTER] but- 2.ON
ton.
[1.OFF]:
Disables the security TX function.
[2.ON]:
Enables the security TX function.
*
5
Default: [1.OFF]
Press the [FAX] button to return to the Fax basic screen.
y You can press the [USER FUNCTIONS] button instead of the [FAX] button to exit the
user function mode. The screen returns to the basic screen of the mode selected
immediately before step 1.
P.30 “Message LCD Screen”
Cover sheet
This function enables the attachment of a cover sheet to the document being transmitted.
For registering a cover sheet, see the following page.
P.91 “Cover sheet registration”
1
Press the [USER FUNCTIONS] button and select
“01. DEFAULT SETTINGS”
then press the [ENTER]
button.
y "DEFAULT SETTINGS" screen
appears.
DEFAULT SETTINGS
01.GENERAL SETTING
02.COPY SETUP
03.FAX SETUP
2
Select “03. FAX SETUP”
using the
or
button
and press the [ENTER] button.
DEFAULT SETTINGS
01.GENERAL SETTING
02.COPY SETUP
03.FAX SETUP
3
Select “10. COVER SHEET”
using the
or
button
and press the [ENTER] button.
FAX SETUP
08.MEMORY TX
09.SECURITY TX
10.COVER SHEET
Default Settings for Fax Functions
183
5 ENTERING & SETTING ITEMS
4
Select the desired function
using the
or
button
and press the [ENTER] button.
[1.OFF]:
Disables the cover sheet function.
→ go to step 6.
[2.ON]:
Attaches the cover sheet without
image. → go to step 6.
[3.ON (COVER IMAGE)]:
Attaches the cover sheet with
image. → go to step 5.
*
5
COVER SHEET
1.OFF
2.ON
3.ON (COVER IMAGE)
Default: [1.OFF]
Place the cover sheet origi- COVER SHEET
nal and press the [START] PRESS [START] TO STORE
button.
y The cover sheet original should
be LT (A4) size, and be placed in
LT-R (A4-R) orientation.
y The cover sheet original is
scanned.
y If memory becomes full, the
screen returns to "Fax Setup"
screen after displaying the
screen on the right for about 2
seconds. → go to step 2.
y When the cover sheet has been
already registered, the screen on
the right appears.
Scanning to memory
JOB NUMBER
SCANNING PAGE
RESIDUAL MEMORY
COVER SHEET
Memory is full
COVER SHEET
Already assigned
1.DELETE
2.RETAIN
To delete the cover sheet already registered
1.
Select "1. DELETE" using the
or
button and press the [ENTER]
button.
y The cover sheet original is
scanned. → go to step 5.
COVER SHEET
Already assigned
1.DELETE
2.RETAIN
To retain the cover sheet already registered
1.
Select "2. RETAIN" using the
or
button and press the [ENTER]
button.
184
Default Settings for Fax Functions
COVER SHEET
Already assigned
1.DELETE
2.RETAIN
:048
:001
:099%
6
Press the [FAX] button to return to the Fax basic screen.
y You can press the [USER FUNCTIONS] button instead of the [FAX] button to exit the
user function mode. The screen returns to the basic screen of the mode selected
immediately before step 1.
P.30 “Message LCD Screen”
y The cover sheet original should be LT (A4) size. If you use an original other than LT
(A4) size, the original cannot be registered correctly.
y In preparing a document for your cover sheet image, only a limited area will be
included as shown below. Any data outside the specified range will be disregarded.
y The cover sheet data is stored in memory. Therefore, after the data is stored in memory, the residual memory does not become 100% even when no job exists in memory.
Feed
Direction
Effective
Range
5.9 inches
(150 mm)
Recovery transmission
Recovery Transmission allows you to retransmit a document after failing the initially specified
number of redial attempts. If Recovery Transmission is set to ON, the document is stored in
memory for a specified length of time. You may retransmit the document during this time period
without rescanning the original document.
1
Press the [USER FUNCTIONS] button and select
“01. DEFAULT SETTINGS”
then press the [ENTER]
button.
y "DEFAULT SETTINGS" screen
appears.
DEFAULT SETTINGS
01.GENERAL SETTING
02.COPY SETUP
03.FAX SETUP
Default Settings for Fax Functions
185
5 ENTERING & SETTING ITEMS
2
Select “03. FAX SETUP”
using the
or
button
and press the [ENTER] button.
DEFAULT SETTINGS
01.GENERAL SETTING
02.COPY SETUP
03.FAX SETUP
3
Select “11. RECOVERY
TRANSMIT” using the
or
button and press the
[ENTER] button.
FAX SETUP
09.SECURITY TX
10.COVER SHEET
11.RECOVERY TRANSMIT
4
Select the desired function RECOVERY TRANSMIT
using the
or
button 1.OFF
and press the [ENTER] but- 2.ON
ton.
[1.OFF]:
Disables the recovery TX function.
→ go to step 6.
[2.ON]:
Enables the recovery TX function.
→ go to step 5
*
5
Select the stored time
RECOVERY TRANSMIT
length (1 to 24 hours) using STORE
24HOUR
the
or
button and
06
TIME:
press the [ENTER] button.
01HOUR
*
6
186
Default: [1.OFF]
Default: [06]
Press the [FAX] button to return to the Fax basic screen.
y You can press the [USER FUNCTIONS] button instead of the [FAX] button to exit the
user function mode. The screen returns to the basic screen of the mode selected
immediately before step 1.
P.30 “Message LCD Screen”
Default Settings for Fax Functions
TTI (Transmit Terminal ID) print
To properly identify the sender of your documents, this equipment prints a transmission header
(TTI) on the recording paper of the remote Fax. The information included in the TTI are:
y Date and Start Time
The date and start time when this document is sent to the remote Fax.
y Transmitting Station ID Name: P.203 “Terminal ID entry”
y Transmission Serial Number
With each transmission, this equipment automatically assigns a unique transmission number. This number is also printed on the Activity Journals.
y Page Number/Total Number of Pages
Each page of the document is printed with a page number followed by the total number of
pages in the document (e.g. 001/003 means the first page of three total pages).
y File Number
Each document sent from memory is assigned a file number. This file number is used by the
equipment to assist you in managing multiple document jobs.
The U.S. Federal Communication Commission (FCC) requires that anyone sending a facsimile
message must identify themselves (or company), give their facsimile telephone number, and
provide the date and time of the transmission. This information must be on the lead-edge of, at
least, the first page of the facsimile transmission.
1
Press the [USER FUNCTIONS] button and select
“01. DEFAULT SETTINGS”
then press the [ENTER]
button.
y "DEFAULT SETTINGS" screen
appears.
DEFAULT SETTINGS
01.GENERAL SETTING
02.COPY SETUP
03.FAX SETUP
2
Select “03. FAX SETUP”
using the
or
button
and press the [ENTER] button.
3
Select “12. TTI” using the FAX SETUP
or
button and press 10.COVER SHEET
the [ENTER] button.
11.RECOVERY TRANSMIT
12.TTI
DEFAULT SETTINGS
01.GENERAL SETTING
02.COPY SETUP
03.FAX SETUP
Default Settings for Fax Functions
187
5 ENTERING & SETTING ITEMS
4
Select the desired function TTI
using the
or
button 1.OFF
and press the [ENTER] but- 2.ON
ton.
[1.OFF]:
To not print the TTI.
[2.ON]:
Prints the TTI.
*
5
Default: [2.ON]
Press the [FAX] button to return to the Fax basic screen.
y You can press the [USER FUNCTIONS] button instead of the [FAX] button to exit the
user function mode. The screen returns to the basic screen of the mode selected
immediately before step 1.
P.30 “Message LCD Screen”
Since the transmitting station information is printed on the TTI, it is required to register its
information beforehand. ( P.203 “Registering the Terminal ID”)
Send after scan
This feature allows you to determine whether dialing starts while the equipment is scanning the
documents or after the equipment has scanned all documents in the Memory TX mode.
1
Press the [USER FUNCTIONS] button and select
“01. DEFAULT SETTINGS”
then press the [ENTER]
button.
y "DEFAULT SETTINGS" screen
appears.
2
188
Select “03. FAX SETUP”
using the
or
button
and press the [ENTER] button.
Default Settings for Fax Functions
DEFAULT SETTINGS
01.GENERAL SETTING
02.COPY SETUP
03.FAX SETUP
DEFAULT SETTINGS
01.GENERAL SETTING
02.COPY SETUP
03.FAX SETUP
3
Select “13. SEND AFTER
SCAN” using the
or
button and press the
[ENTER] button.
4
Select the desired function SEND AFTER SCAN
using the
or
button 01.DIAL DURING SCAN
and press the [ENTER] but- 02.DIAL AFTER SCAN
ton.
FAX SETUP
11.RECOVERY TRANSMIT
12.TTI
13.SEND AFTER SCAN
[01.DIAL DURING SCAN]: Disables
the send after scan function.
→ go to step 6.
[02.DIAL AFTER SCAN]: Enables
the send after scan function.
→ go to step 5.
*
5
Default: [01.DIAL DURING SCAN]
Select the memory-full
option using the
or
button and press the
[ENTER] button.
WHEN MEMORY FULL
1.DELETE SCAN PAGES
2.SEND SCAN PAGES
[1.DELETE SCAN PAGES]: Deletes
the pages which have been
scanned.
[2.SEND SCAN PAGES]: Sends the
pages already scanned.
*
6
Default: [1.DELETE SCAN PAGES]
Press the [FAX] button to return to the Fax basic screen.
y You can press the [USER FUNCTIONS] button instead of the [FAX] button to exit the
user function mode. The screen returns to the basic screen of the mode selected
immediately before step 1.
P.30 “Message LCD Screen”
Default Settings for Fax Functions
189
5 ENTERING & SETTING ITEMS
Account code
This feature provides valuable Account Code tracking information for each Fax transmission
sent from the equipment.
When a Fax is transmitted, the account code number will be recorded on the Transmission Journal.
1
Press the [USER FUNCTIONS] button and select
“01. DEFAULT SETTINGS”
then press the [ENTER]
button.
y "DEFAULT SETTINGS" screen
appears.
DEFAULT SETTINGS
01.GENERAL SETTING
02.COPY SETUP
03.FAX SETUP
2
Select “03. FAX SETUP”
using the
or
button
and press the [ENTER] button.
DEFAULT SETTINGS
01.GENERAL SETTING
02.COPY SETUP
03.FAX SETUP
3
Select “14. ACCOUNT
CODE” using the
or
button and press the
[ENTER] button.
FAX SETUP
12.TTI
13.SEND AFTER SCAN
14.ACCOUNT CODE
4
Select the desired function ACCOUNT CODE
using the
or
button 1.OFF
and press the [ENTER] but- 2.ON
ton.
[1.OFF]: Disables account code
prompting and printing on the
transmission journal.
[2.ON]: Enables account code
prompting and printing on the
transmission journal.
*
5
190
Default: [1.OFF]
Press the [FAX] button to return to the Fax basic screen.
y You can press the [USER FUNCTIONS] button instead of the [FAX] button to exit the
user function mode. The screen returns to the basic screen of the mode selected
immediately before step 1.
P.30 “Message LCD Screen”
Default Settings for Fax Functions
Separator page
A Separator Page is a sheet automatically inserted between each Fax reception. This feature
makes it easier to distinguish between individual receptions.
Document received from B
Separator Page
Document received
from A
Separator Page
1
Press the [USER FUNCTIONS] button and select
“01. DEFAULT SETTINGS”
then press the [ENTER]
button.
y "DEFAULT SETTINGS" screen
appears.
DEFAULT SETTINGS
01.GENERAL SETTING
02.COPY SETUP
03.FAX SETUP
2
Select “03. FAX SETUP”
using the
or
button
and press the [ENTER] button.
DEFAULT SETTINGS
01.GENERAL SETTING
02.COPY SETUP
03.FAX SETUP
3
Select “15. SEPARATOR
PAGE” using the
or
button and press the
[ENTER] button.
FAX SETUP
13.SEND AFTER SCAN
14.ACCOUNT CODE
15.SEPARATOR PAGE
Default Settings for Fax Functions
191
5 ENTERING & SETTING ITEMS
4
Select the desired function SEPARATOR PAGE
using the
or
button 1.OFF
and press the [ENTER] but- 2.ON
ton.
[1.OFF]: Disables the separator
page function.
[2.ON]: Enables the separator page
function.
*
5
Default: [1.OFF]
Press the [FAX] button to return to the Fax basic screen.
y You can press the [USER FUNCTIONS] button instead of the [FAX] button to exit the
user function mode. The screen returns to the basic screen of the mode selected
immediately before step 1.
P.30 “Message LCD Screen”
Secure reception
There are occasions when you may wish to secure access to incoming documents. Secure RX
allows you to receive documents to memory until a security code is entered. This ensures that
only users with the correct security code may retrieve documents. In addition, the Secure RX
can be setup to automatically be activated during a specified time period.
To setup Secure RX, a 4-digit security code must be programmed first. After programming the
security code, you can specify the time period during which the Secure RX will be active. 24hour coverage for specific days of the week is selectable. This section describes the procedure
for programming a security code or changing an existing security code.
1
Press the [USER FUNCTIONS] button and select
“01. DEFAULT SETTINGS”
then press the [ENTER]
button.
y "DEFAULT SETTINGS" screen
appears.
2
192
Select “03. FAX SETUP”
using the
or
button
and press the [ENTER] button.
Default Settings for Fax Functions
DEFAULT SETTINGS
01.GENERAL SETTING
02.COPY SETUP
03.FAX SETUP
DEFAULT SETTINGS
01.GENERAL SETTING
02.COPY SETUP
03.FAX SETUP
3
Select “16. SECURE RX”
using the
or
button
and press the [ENTER] button.
4
Select the desired function SECURE RX
using the
or
button 1.SECURITY CODE
and press the [ENTER] but- 2.ACTIVATE
ton.
FAX SETUP
14.ACCOUNT CODE
15.SEPARATOR PAGE
16.SECURE RX
To register a security code
1. Select "1. SECURITY CODE" using
the
or
button and press the
[ENTER] button.
2.
Enter a security code (4 digits) with
the digital keys and press the
[ENTER] button.
y Do not forget the security code
you entered.
SECURE RX
1.SECURITY CODE
2.ACTIVATE
SECURITY CODE
ENTER NEW SECURITY CODE:
SECURITY CODE
ENTER NEW SECURITY CODE:
***
y If the security code has been
already registered, the screen on
the right appears.
SECURITY CODE
ENTER CURRENT CODE:
***
y To change the current security
code, register new security code
after entering the current security
code.
SECURITY CODE
ENTER CURRENT CODE:
Default Settings for Fax Functions
193
5 ENTERING & SETTING ITEMS
To set the secure RX activation period
1.
Select "2. ACTIVATE" using the
or
button and press the [ENTER] button.
2.
Enter the security code (4 digits) with the
digital keys and press the [ENTER] button.
y If the security code entered is not correct, the screen on the right appears
for about 2 seconds and returns to the
screen to enter a security code.
SECURE RX
1.SECURITY CODE
2.ACTIVATE
SECURE RX
SECURITY CODE:
SECURITY CODE
Invalid number
3.
Select "2. ON" using the
or
button and press the [ENTER] button.
y To cancel this function, select "1.
OFF".
*
4.
Default: [1.OFF]
Select "01. START TIME" using the
SECURE RX
01.START TIME
02.END TIME
03.MONDAY
or
button and press the [ENTER]
button.
5.
SECURE RX
1.OFF
2.ON
Highlight the input areas using the
or
button and enter the start time then
press the [ENTER] button.
y To switch "AM" to "PM" or vice versa,
highlight the value using the
START TIME
TIME
:
:16:00
:09:00
:PERIOD
HH:MM
16:00
but-
ton and press the
or
button.
(Default time format is 12 hour time
system. To change the time format to
24 hour time system, see Operator's
Manual for Copying Functions.)
y "AM/PM" is not displayed on the
equipment with 24 hour time system
adopted.
6.
Select "02. END TIME" using the
or
button and press the [ENTER] button.
194
Default Settings for Fax Functions
SECURE RX
01.START TIME
02.END TIME
03.MONDAY
:16:00
:09:00
:PERIOD
7.
Highlight the input areas using the
or
button and enter the end time then
press the [ENTER] button.
y To switch "AM" to "PM" or vice versa,
highlight the value using the
END TIME
TIME
:
HH:MM
09:00
but-
ton and press the
or
button.
(Default time format is 12 hour time
system. To change the time format to
24 hour time system, see Operator's
Manual for Copying Functions.)
y "AM/PM" is not displayed on the
equipment with 24 hour time system
adopted.
8.
Select day-of-week (03.MONDAY to
09.SUNDAY) on which this function is
applied using the
or
press the [ENTER] button.
9.
button and
Select the time period for this function
using the
or
button and press
the [ENTER] button.
y Repeat steps 8 to 9 when you want to
register other days.
10.
Select "10. COMPLETE" using the
or
button and press the [ENTER]
button.
5
SECURE RX
04.TUESDAY
05.WEDNESDAY
06.THURSDAY
:PERIOD
:PERIOD
:PERIOD
SECURE RX
1.ALL DAY
2.DESIGNATED TIME PERIOD
SECURE RX
08.SATURDAY
09.SUNDAY
10.COMPLETE
:PERIOD
:PERIOD
Press the [FAX] button to return to the Fax basic screen.
y You can press the [USER FUNCTIONS] button instead of the [FAX] button to exit the
user function mode. The screen returns to the basic screen of the mode selected
immediately before step 1.
P.30 “Message LCD Screen”
Memory reception
When the equipment becomes unavailable during a document reception, due to a paper jam,
toner empty or other error condition, this equipment backs up the received data by storing it in
memory.
This function is also applied when a Fax document is received during copying or printing.
Default Settings for Fax Functions
195
5 ENTERING & SETTING ITEMS
1
Press the [USER FUNCTIONS] button and select
“01. DEFAULT SETTINGS”
then press the [ENTER]
button.
y "DEFAULT SETTINGS" screen
appears.
DEFAULT SETTINGS
01.GENERAL SETTING
02.COPY SETUP
03.FAX SETUP
2
Select “03. FAX SETUP”
using the
or
button
and press the [ENTER] button.
DEFAULT SETTINGS
01.GENERAL SETTING
02.COPY SETUP
03.FAX SETUP
3
Select “17. MEMORY RX”
using the
or
button
and press the [ENTER] button.
FAX SETUP
15.SEPARATOR PAGE
16.SECURE RX
17.MEMORY RX
4
Select the desired function MEMORY RX
using the
or
button 1.OFF
and press the [ENTER] but- 2.ON
ton.
[1.OFF]: Disables the memory RX
function.
[2.ON]: Enables the memory RX
function.
*
5
Default: [2.ON]
Press the [FAX] button to return to the Fax basic screen.
y You can press the [USER FUNCTIONS] button instead of the [FAX] button to exit the
user function mode. The screen returns to the basic screen of the mode selected
immediately before step 1.
P.30 “Message LCD Screen”
Reduction printing
This function allows the reduction of the received image, if the received document is larger than
the effective printing area of the recording paper.
196
Default Settings for Fax Functions
1
Press the [USER FUNCTIONS] button and select
“01. DEFAULT SETTINGS”
then press the [ENTER]
button.
y "DEFAULT SETTINGS" screen
appears.
DEFAULT SETTINGS
01.GENERAL SETTING
02.COPY SETUP
03.FAX SETUP
2
Select “03. FAX SETUP”
using the
or
button
and press the [ENTER] button.
DEFAULT SETTINGS
01.GENERAL SETTING
02.COPY SETUP
03.FAX SETUP
3
Select “18. REDUCTION”
using the
or
button
and press the [ENTER] button.
FAX SETUP
16.SECURE RX
17.MEMORY RX
18.REDUCTION
4
Select the desired function REDUCTION
using the
or
button 1.OFF
and press the [ENTER] but- 2.ON
ton.
[1.OFF]: Disables the reduction
printing function.
[2.ON]: Enables the reduction
printing function.
*
5
Default: [2.ON]
Press the [FAX] button to return to the Fax basic screen.
y You can press the [USER FUNCTIONS] button instead of the [FAX] button to exit the
user function mode. The screen returns to the basic screen of the mode selected
immediately before step 1.
P.30 “Message LCD Screen”
For the relationship between the received original and the output paper when both the
reduction printing and discard printing are set to ON: P.68 “When Both the Reduction
Print and Discard Print are set to ON”
Default Settings for Fax Functions
197
5 ENTERING & SETTING ITEMS
Discard printing
This function allows the lower portion of the document to be discarded, if the document is larger
than the recording paper.
1
Press the [USER FUNCTIONS] button and select
“01. DEFAULT SETTINGS”
then press the [ENTER]
button.
y "DEFAULT SETTINGS" screen
appears.
2
Select “03. FAX SETUP”
using the
or
button
and press the [ENTER] button.
3
Select “19.DISCARD” using FAX SETUP
the
or
button and
17.MEMORY RX
press the [ENTER] button. 18.REDUCTION
19.DISCARD
4
Select the desired function DISCARD
using the
or
button 1.OFF
and press the [ENTER] but- 2.ON
ton.
[1.OFF]: Disables the discard
printing function.
[2.ON]: Enables the discard printing
function.
*
198
DEFAULT SETTINGS
01.GENERAL SETTING
02.COPY SETUP
03.FAX SETUP
Default: [2.ON]
Default Settings for Fax Functions
DEFAULT SETTINGS
01.GENERAL SETTING
02.COPY SETUP
03.FAX SETUP
5
Press the [FAX] button to return to the Fax basic screen.
y You can press the [USER FUNCTIONS] button instead of the [FAX] button to exit the
user function mode. The screen returns to the basic screen of the mode selected
immediately before step 1.
P.30 “Message LCD Screen”
For the relationship between the received original and the output paper when both the
reduction printing and discard printing are set to ON: P.68 “When Both the Reduction
Print and Discard Print are set to ON”
Default Settings for Fax Functions
199
5 ENTERING & SETTING ITEMS
Privileged reception
This function prevents the equipment from receiving documents from unknown parties. Transmissions to this equipment are only possible when the sending Fax’s terminal identification or
telephone number match those assigned to the Abbreviated Dial Numbers or One Touch Dial
Keys on your facsimile.
1
Press the [USER FUNCTIONS] button and select
“01. DEFAULT SETTINGS”
then press the [ENTER]
button.
y "DEFAULT SETTINGS" screen
appears.
DEFAULT SETTINGS
01.GENERAL SETTING
02.COPY SETUP
03.FAX SETUP
2
Select “03. FAX SETUP”
using the
or
button
and press the [ENTER] button.
DEFAULT SETTINGS
01.GENERAL SETTING
02.COPY SETUP
03.FAX SETUP
3
Select “20. PRIVILEGED
RX” using the
or
button and press the
[ENTER] button.
FAX SETUP
18.REDUCTION
19.DISCARD
20.PRIVILEGED RX
4
Select the desired function PRIVILEGED RX
using the
or
button 1.OFF
and press the [ENTER] but- 2.ON
ton.
[1.OFF]: Disables the privileged RX
function.
[2.ON]: Enables the privileged RX
function.
*
5
200
Default: [1.OFF]
Press the [FAX] button to return to the Fax basic screen.
y You can press the [USER FUNCTIONS] button instead of the [FAX] button to exit the
user function mode. The screen returns to the basic screen of the mode selected
immediately before step 1.
P.30 “Message LCD Screen”
Default Settings for Fax Functions
RTI (Remote Terminal ID) Print
To clearly identify the time, date, and page count of your Fax receptions, this equipment is able
to print a Reception Footer (RTI) on received documents.
Received data
TTI header
Print area
Print
RTI footer
e.g.)
RTI information is printed on the footer area.
RECEIVED
JAN-15-2006
10:00AM
FROM-+81425887449
Transmitting Station
ID Number
Date
Footer Message
Start Time
TO-1234567890
PAGE 001
Receiving Station
ID Number
Page
Number
1
Press the [USER FUNCTIONS] button and select
“01. DEFAULT SETTINGS”
then press the [ENTER]
button.
y "DEFAULT SETTINGS" screen
appears.
2
Select “03. FAX SETUP”
using the
or
button
and press the [ENTER] button.
DEFAULT SETTINGS
01.GENERAL SETTING
02.COPY SETUP
03.FAX SETUP
DEFAULT SETTINGS
01.GENERAL SETTING
02.COPY SETUP
03.FAX SETUP
Default Settings for Fax Functions
201
5 ENTERING & SETTING ITEMS
3
Select “21. RTI” using the FAX SETUP
or
button and press 19.DISCARD
the [ENTER] button.
20.PRIVILEGED RX
21.RTI
4
Select the desired function RTI
using the
or
button 1.OFF
and press the [ENTER] but- 2.ON
ton.
[1.OFF]: To not print the RTI.
[2.ON]: Prints the RTI.
*
5
202
Default: [1.OFF]
Press the [FAX] button to return to the Fax basic screen.
y You can press the [USER FUNCTIONS] button instead of the [FAX] button to exit the
user function mode. The screen returns to the basic screen of the mode selected
immediately before step 1.
P.30 “Message LCD Screen”
Default Settings for Fax Functions
Registering the Terminal ID
Description of the Terminal ID
If you register the ID name in advance, you can print sender information on the leading edge of
originals that are transmitted and receiver information on the trailing edge of originals that are
received.
y ID name: (max. 40 characters)
y Printing of International code (ON/OFF)
y ID number (max. 20-digit number)
In compliance with FCC regulations (see P.2 “Notice to Users”), this facsimile places your
company‘s name, facsimile telephone number and date & time on the top of all transmitted documents. This feature enables remote parties to easily identify your documents and the time of
transmission.
<Example of how Receiver Information is printed on originals you receive>
Transmission
Serial Number
Date
Start Time
Transmission
Station ID Name
Total Page
Number
Page
Number
JAN-15-2006 10:00AM FROM- LONDON OFFICE
+1-714-583-0000
T-123
P.001/003
File Number
F-030
Receiver information is printed about 5 mm from the bottom edge of the received original.
Terminal ID entry
1
Press the [USER FUNCTIONS] button.
y "USER FUNCTIONS" screen
appears.
USER FUNCTIONS
01.DEFAULT SETTINGS
02.LISTS
03.INITIAL SETUP
18
Registering the Terminal ID
203
5 ENTERING & SETTING ITEMS
2
Select “03. INITIAL SETUP”
using the
or
button
and press the [ENTER] button.
USER FUNCTIONS
01.DEFAULT SETTINGS
02.LISTS
03.INITIAL SETUP
3
Select “04. TERMINAL ID”
using the
or
button
and press the [ENTER] button.
INITIAL SETUP
02.LANGUAGE
03.DRAWER SET POP-UP
04.TERMINAL ID
4
Enter the ID name (up to 40 TERMINAL ID
characters) and press the NEME(MAX40):
[ENTER] button.
Character Entry: P.151 “Buttons TOSHIBA
18
and Keys used for Character Entry”
5
Select whether or not the
TERMINAL ID
international code is added INT. CODE ?
using the
or
button. 1.YES
[1.YES]: Adds the international
2.NO
code.
[2.NO]: To not add the international
code.
6
Enter the ID number (max.
20-digit number) with the
digital keys and press the
[ENTER] button.
TERMINAL ID
TEL NUMBER (MAX20):
+
7
Press the [FAX] button to return to the Fax basic screen.
8
Confirm the terminal ID information you registered on the Function
List. ( P.240 “Function list”)
y You can press the [USER FUNCTIONS] button instead of the [FAX] button to exit the
user function mode. The screen returns to the basic screen of the mode selected
immediately before step 1.
P.30 “Message LCD Screen”
Confirm that TTI (Transmit Terminal ID) print in the Fax Setup Menu is set to "ON" on the
Function List. ( P.240 “Function list”)
204
Registering the Terminal ID
Default Settings for List & Report Output
Types of Lists & Reports
Transmission/Reception journal setting
There are two types of Journals available. Both the Transmission Journal (TX Journal) and
Reception Journal (RX Journal) list the 150 most recent transactions. Journals can be printed
either Automatically or Manually.
1
Press the [USER FUNCTIONS] button and select
“01. DEFAULT SETTINGS”
then press the [ENTER]
button.
y "DEFAULT SETTINGS" screen
appears.
DEFAULT SETTINGS
01.GENERAL SETTING
02.COPY SETUP
03.FAX SETUP
2
Select “04. REPORTS &
LIST” using the
or
button and press the
[ENTER] button.
DEFAULT SETTINGS
02.COPY SETUP
03.FAX SETUP
04.REPORTS & LIST
3
Select “01. JOURNAL”
using the
or
button
and press the [ENTER] button.
REPORTS & LIST
01.JOURNAL
02.COMMUNICATION REPORT
03.RECEPTION LIST
4
Select the output method JOURNAL
using the
or
button 01.MANUAL OUTPUT
and press the [ENTER] but- 02.AUTOMATIC JOURNAL
ton.
[1.MANUAL OUTPUT]: Journal
report is output by pressing the
[JOURNAL] button.
[2.AUTOMATIC JOURNAL]: Journal
report is automatically output.
Default Settings for List & Report Output
205
5 ENTERING & SETTING ITEMS
When [01.MANUAL OUTPUT] is selected
1.
Select the desired report using the
or
button and press the
[ENTER] button.
[1.TX & RX JOURNAL]:
To print both TX and RX Journal.
[2.TX JOURNAL]:
To print TX Journal only.
[3.RX JOURNAL]:
To print RX Journal only.
*
MANUAL OUTPUT
1.TX & RX JOURNAL
2.TX JOURNAL
3.RX JOURNAL
Default: [1.TX & RX JOURNAL]
When [02.AUTOMATIC JOURNAL] is selected
1.
Select the desired function using the
or
button and press the
[ENTER] button.
AUTOMATIC JOURNAL
1.OFF
2.ON
[1.OFF]:
To not print Journal report.
[2.ON]:
To print Journal report automatically.
*
5
206
Default: [2.ON]
Press the [FAX] button to return to the Fax basic screen.
y You can press the [USER FUNCTIONS] button instead of the [FAX] button to exit the
user function mode. The screen returns to the basic screen of the mode selected
immediately before step 1.
P.30 “Message LCD Screen”
Default Settings for List & Report Output
Communication report setting
Communication Report allows you to print a report after every transmission. Reports can be
printed automatically or manually. When printing automatically, you can designate to print a
report for every transmission or only when an error has occurred during the transmission.
1
Press the [USER FUNCTIONS] button and select
“01. DEFAULT SETTINGS”
then press the [ENTER]
button.
y "DEFAULT SETTINGS" screen
appears.
DEFAULT SETTINGS
01.GENERAL SETTING
02.COPY SETUP
03.FAX SETUP
2
Select “04. REPORTS &
LIST” using the
or
button and press the
[ENTER] button.
DEFAULT SETTINGS
02.COPY SETUP
03.FAX SETUP
04.REPORTS & LIST
3
Select “02. COMMUNICATION REPORT” using the
or
button and press
the [ENTER] button.
REPORTS & LIST
01.JOURNAL
02.COMMUNICATION REPORT
03.RECEPTION LIST
Default Settings for List & Report Output
207
5 ENTERING & SETTING ITEMS
To set the default setting for direct TX report
1.
Select "01. TX REPORT" using the
or
button and press the
[ENTER] button.
2.
Select the output setting using the
or
button and press the
[ENTER] button.
[1.ALWAYS]:
To always print a transmission report
whenever a document is transmitted.
[2.ON ERROR]:
To only print a transmission report
when an error has occurred.
[3.OFF]:
To not print a transmission report
automatically.
*
COMMUNICATION REPORT
01.TX REPORT
02.MEMORY-TX REPORT
03.MULTI-ADD REPORT
TX REPORT
1.ALWAYS
2.ON ERROR
3.OFF
Default for North America: [2.ON
ERROR]
Default for Europe: [1.ALWAYS]
To set the default setting for memory TX report
1.
Select "02. MEMORY-TX REPORT"
using the
or
button and
press the [ENTER] button.
2.
Select the output setting using the
or
button and press the
[ENTER] button.
[1.ALWAYS]:
To always print a transmission report
whenever a document is transmitted.
[2.ON ERROR]:
To only print a transmission report
when an error has occurred.
[3.OFF]:
To not print a transmission report
automatically.
*
3.
208
MEMORY-TX REPORT
1.ALWAYS
2.ON ERROR
3.OFF
Default for North America: [2.ON
ERROR]
Default for Europe: [1.ALWAYS]
To print the first page image of the
Fax document on TX report, select
"2. ON" and press the [ENTER] button.
y Select "1. OFF" if this option is not
required.
*
COMMUNICATION REPORT
01.TX REPORT
02.MEMORY-TX REPORT
03.MULTI-ADD REPORT
Default: [2.ON]
Default Settings for List & Report Output
PRINT 1st PG IMAGE?
1.OFF
2.ON
To set the default setting for multi-address TX report
1.
Select "03. MULTI-ADD REPORT"
using the
or
button and
press the [ENTER] button.
2.
Select the output setting using the
or
button and press the
[ENTER] button.
[1.ALWAYS]:
To always print a transmission report
whenever a document is transmitted.
[2.ON ERROR]:
To only print a transmission report
when an error has occurred.
[3.OFF]:
To not print a transmission report
automatically.
*
3.
MULTI-ADD REPORT
1.ALWAYS
2.ON ERROR
3.OFF
Default for North America: [2.ON
ERROR]
Default for Europe: [1.ALWAYS]
To print the first page image of the
Fax document on TX report, select "2.
ON" and press the [ENTER] button.
y Select "1. OFF" if this option is not
required.
*
COMMUNICATION REPORT
01.TX REPORT
02.MEMORY-TX REPORT
03.MULTI-ADD REPORT
PRINT 1st PG IMAGE?
1.OFF
2.ON
Default: [2.ON]
To set the default setting for multi-polling report
1.
Select "04. MULTIPOLL REPORT"
using the
or
button and
press the [ENTER] button.
2.
Select the output setting using the
or
button and press the
[ENTER] button.
[1.ALWAYS]:
To always print a report whenever a
document is transmitted.
[2.ON ERROR]:
To only print a report when an error
has occurred.
[3.OFF]:
To not print a report automatically.
*
COMMUNICATION REPORT
02.MEMORY-TX REPORT
03.MULTI-ADD REPORT
04.MULTIPOLL REPORT
MULTIPOLL REPORT
1.ALWAYS
2.ON ERROR
3.OFF
Default for North America: [2.ON
ERROR]
Default for Europe: [3.OFF]
Default Settings for List & Report Output
209
5 ENTERING & SETTING ITEMS
To set the default setting for relay originator report
When this equipment is setup as a relay originator, the report of the transmission to the
relay stations is output.
1.
Select "05. RELAY ORIGINATOR
REPORT" using the
or
button and press the [ENTER] button.
2.
Select the output setting using the
or
button and press the
[ENTER] button.
[1.ALWAYS]:
To always print a report whenever a
document is transmitted.
[2.ON ERROR]:
To only print a report when an error
has occurred.
[3.OFF]:
To not print a report automatically.
*
3.
RELAY ORIGINATOR REPORT
1.ALWAYS
2.ON ERROR
3.OFF
Default for North America: [2.ON
ERROR]
Default for Europe: [1.ALWAYS]
To print the first page image of the Fax
document on report, select "2. ON"
and press the [ENTER] button.
y Select "1. OFF" if this option is not
required.
*
COMMUNICATION REPORT
03.MULTI-ADD REPORT
04.MULTIPOLL REPORT
05.RELAY ORIGINATOR REPORT
PRINT 1st PG IMAGE?
1.OFF
2.ON
Default: [2.ON]
To set the default setting for relay station TX report
When this equipment is setup as a relay station, the report of the transmission to the relay
destinations is output.
1.
Select "06. RELAY STATION
REPORT" using the
or
button and press the [ENTER] button.
2.
Select the output setting using the
or
button and press the
[ENTER] button.
[1.ALWAYS]:
To always print a report.
[2.ON ERROR]:
To only print a report when an error
has occurred.
[3.OFF]:
To not print a report automatically.
*
210
Default for North America: [2.ON
ERROR]
Default for Europe: [1.ALWAYS]
Default Settings for List & Report Output
COMMUNICATION REPORT
04.MULTIPOLL REPORT
05.RELAY ORIGINATOR REPORT
06.RELAY STATION REPORT
RELAY STATION REPORT
1.ALWAYS
2.ON ERROR
3.OFF
3.
To print the first page image of the Fax
document on report, select "2. ON"
and press the [ENTER] button.
y Select "1. OFF" if this option is not
required.
*
PRINT 1st PG IMAGE?
1.OFF
2.ON
Default: [2.ON]
To set the default setting for relay TX end terminal report
When this equipment is setup as a relay station, the report of the transmission to the relay
destinations is transferred to the destination registered.
1.
Select "07. RELAY END REPORT"
COMMUNICATION REPORT
05.RELAY ORIGINATOR REPORT
06.RELAY STATION REPORT
07.RELAY END REPORT
using the
or
button and
press the [ENTER] button.
2.
Select the output setting using the
or
button and press the
[ENTER] button.
[1.ALWAYS]:
To always send a report to the originator.
[2.ON ERROR]:
To send a report when an error has
occurred.
[3.OFF]:
To not send a report automatically.
*
3.
4
Default for North America: [2.ON
ERROR]
Default for Europe: [1.ALWAYS]
To print the first page image of the Fax
document on report, select "2. ON"
and press the [ENTER] button.
y Select "1. OFF" if this option is not
required.
*
RELAY END REPORT
1.ALWAYS
2.ON ERROR
3.OFF
PRINT 1st PG IMAGE?
1.OFF
2.ON
Default: [2.ON]
Press the [FAX] button to return to the Fax basic screen.
y You can press the [USER FUNCTIONS] button instead of the [FAX] button to exit the
user function mode. The screen returns to the basic screen of the mode selected
immediately before step 1.
P.30 “Message LCD Screen”
Default Settings for List & Report Output
211
5 ENTERING & SETTING ITEMS
Reception list setting
This equipment prints a reception list under the following conditions:
y Reservation to Local Mailbox
When reserving a document to a Mailbox within this equipment locally, a reception list is
printed.
y Remote Mailbox
When reserving a document to a Mailbox within this equipment remotely from another
remote Fax, a reception list is printed on this equipment.
y Relay Station Reception
When this equipment is setup as a relay hub and receives a relay transmission from an originator, a reception list is printed.
1
Press the [USER FUNCTIONS] button and select
“01. DEFAULT SETTINGS”
then press the [ENTER]
button.
y "DEFAULT SETTINGS" screen
appears.
2
Select “04. REPORTS &
LIST” using the
or
button and press the
[ENTER] button.
DEFAULT SETTINGS
02.COPY SETUP
03.FAX SETUP
04.REPORTS & LIST
3
Select “03. RECEPTION
LIST” using the
or
button and press the
[ENTER] button.
REPORTS & LIST
01.JOURNAL
02.COMMUNICATION REPORT
03.RECEPTION LIST
4
Select the desired reception list and press the
[ENTER] button.
[01.LOCAL MAILBOX LIST]:
To select the local mailbox.
*
Default: [1.OFF]
[02.REMOTE MAILBOX LIST]:
To select the remote mailbox.
*
Default: [1.OFF]
[03.RELAY RECEPTION LIST]:
To select the relay station.
*
212
DEFAULT SETTINGS
01.GENERAL SETTING
02.COPY SETUP
03.FAX SETUP
Default: [2.ON]
Default Settings for List & Report Output
RECEPTION LIST
01.LOCAL MAILBOX LIST
02.REMOTE MAILBOX LIST
03.RELAY RECEPTION LIST
5
To select the automatic out- LOCAL MAILBOX LIST
put option, select “2. ON” 1.OFF
and press the [ENTER] but- 2.ON
ton.
y Select "1. OFF" if this option is
not required.
6
Press the [FAX] button to return to the Fax basic screen.
y You can press the [USER FUNCTIONS] button instead of the [FAX] button to exit the
user function mode. The screen returns to the basic screen of the mode selected
immediately before step 1.
P.30 “Message LCD Screen”
Default Settings for List & Report Output
213
5 ENTERING & SETTING ITEMS
Printing List
Types of Lists
Transmission/Reception journal
Transmission/Reception Journal shows the result of each communication for up to the past 150
transmissions/receptions.
Printing procedure
<Manual print>
1
Press the [FAX] button on
the control panel.
2
Press the
3
Select the desired print
number using the
or
button and press the
[ENTER] button.
key.
PRINT NUMBER
1.1-50 (1 PAGE)
2.1-100 (2 PAGES)
3.1-150 (3 PAGES)
y Both TX and RX journal, or
either of them will be printed out.
( P.205 “Transmission/Reception journal setting”)
<Automatic print>
Printing will automatically start whenever 150 transmissions (or 150 receptions) are completed.
( P.205 “Transmission/Reception journal setting”)
214
Printing List
<Print Format>
4
TRANSMISSION
3
2
1
JOURNAL
PAGE
:
TIME
:
TEL NUMBER :
NAME
:
SCAN COUNT :
PRINT COUNT:
DRUM COUNT :
5
6
7
001
JAN-15-2003
11:48AM
12345678901234567890
ABCDEFGHIJKLMNOPQRSTUVWXYZABCDEFGHIJKLMN
67 (00000043)
97 (00000061)
970 (000003CA)
NBR FILE NBR
DATE TIME
DURATION
PGS TO
DEPT NBR ACCOUNT
MODE
STATUS
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
001
001
JAN-14 12:00AM
00/41
001 12345678901234567890 D 01
9999
G3 330
OK
30
002
010
JAN-14 11:10AM
03/47
006 AABBCC
EC 503 P
OK
003
011
JAN-14 01:14PM
00/24
000 DDEEFFG
D 08
EX 512 R
NG
D0
004
014
JAN-14 11:37PM
10/57
012 HHIIJ office
D 20
2000
EC 513
OK
005
028
JAN-15 00:00AM
03/27
003 0559891192
EC 602 SB
NG
E0
006
033
JAN-15 11:10AM
01/47
006 CONTENTS dept.
EC 503 I
OK
007
041
JAN-15 11:44AM
00/03
002 KKLLMM
EC 503
OK
008
042
JAN-15 11:44AM
00/06
003 TTUUVV
EX 512
OK
009
043
JAN-15 11:44AM
00/04
001 aabbcc
EC 513
OK
010
047
JAN-15 01:21PM
00/14
023 hhiijj
EC 512
OK
8
9
10
11
12
13
1
Number of pages
2
Date and time of output of the list or report
14
15
16
17 18
19
20
3
Fax/telephone number of this equipment (Max. 40 letters)
4
Your station’s ID name (Max. 40 letters)
5
Scan count (indicates the number of scanned pages.)
6
Print count (indicates the number of printed pages.)
7
Drum count (indicates the number of pages that the drum was used for printing)
8
Serial No. (lists the transmissions in the order they took place. Indicated in 3 digits (001 to
999).)
9
File No. (assigned to the communication jobs and indicated in 3 digits)
10
Date and time when communication started
11
Length of each transmission: Minutes/Seconds (If it takes more than 1 hour, "59/59" is indicated.)
12
Number of pages (indicated in 3 digits (001 to 999). More than 1000 pages is indicated as
"999"
13
Remote station’s name and Fax/telephone number (When an abbreviated dial number or one
touch number is used, the remote station’s name is indicated.) The mark "?" indicates an alternate number or sub-address was used.
14
Department No. (indicates the department responsible for this transmission job; printed only
when the department control option is ON)
15
Account code (indicated in 4 digits when the account number option is ON and used.)
16
The communication mode
Communication Mode Indication
G3
G3
ECM*
EX
ECM
EC
E-mail
ML
RDC communication HW, HR
Scan to File
FL
Scan to TWAIN
TW
*
Toshiba shortened protocol version of the original mode is used.
Printing List
215
5 ENTERING & SETTING ITEMS
216
17
Transmission speed (bps)/ Resolution (pels/mm)/ Encoding method
0: 2400
0: 8 x 3.85
0: MH
1: 4800
1: 8 x 7.7
1: MR
2: 7200
2: 8 x 15.4
2: MMR
3: 9600
4: 16 x 15.4
3: JBIG
4: 12000 8: 300 dpi
5: 14400 B: 600 dpi
6: V.34
D: 150 dpi
18
Special communication mode
P:
Polling Communication
SR, R: Relay Communication
SB:
ITU-T Mailbox Communication
S:
Sub Address Communication
I:
PC-FAX Communication
F:
Fax/InternetFax Relay Communication
O:
Offramp Gateway
19
Result: The result of the transmission is indicated.
OK
NG
SCAN Scanning Job
SENT InternetFax Transmission
20
If the transmission failed, an error code is indicated. When a transmission was completed normally, nothing is indicated.
Printing List
Error code table
If an error occurs during communications, an error code is indicated in the transmission journal,
reception journal or memory transmission journal.
See the following table for the remedy.
Error Code
Description
Remedy
10
Paper Empty
Replenish paper.
11
Paper Jam
Remove the jammed paper.
12
Document Jam
Remove the jammed document.
13
Cover Open
Firmly close all covers, then retry.
20
Power Failure
Confirm the Power Failure List.
E0
Error relating to memory
Please contact your service technician.
30
The [CLEAR/STOP] button was pressed
during the communication.
Retry the transmission or ask the remote
party to transmit the document again.
32
Page # Mismatch
Check the actual document count.
33
Password Mismatch
Confirm the remote party’s password, and
retry communications.
42
Memory Full
Make sure that there is sufficient memory
before making the call again.
50
53, B1
B0, B2 to B5,
D0 to D2, F0,
F1, 84
87
Line Busy
Send the document again.
Security Mismatch in Relay or Mail Box
transmission
Confirm the remote party’s security code,
password, and your setup.
Signal Error or Line Condition Error
Retry the communication. Frequent failures
may indicate a phone line problem. If possible, move the unit to another line and try
your communications again.
No residual memory was remaining on
the remote party’s machine for Relay or
Mailbox transmission.
Retry the transmission.
Printing List
217
5 ENTERING & SETTING ITEMS
Transmission errors (When the Scanner Upgrade Kit is installed)
218
Error Code
Cause
Countermeasure
60
An error occurred during image data processing.
61
An error occurred during text data processing.
Turn the power of this equipment OFF and
then back ON. If the error still occurs, contact your service technician or service representative.
62
Access to the network interface card
was denied.
63
A sequence error occurred on the USB
interface.
71
A time-out error occurred during communication with an SMTP server.
Check if the network cable is connected correctly and also the SMTP server is running
correctly.
Refer to the Setup Guide for Scanning
Functions and set the SMTP client correctly.
72
The destination machine responded that
the transmission was an error because
the host name of this equipment (device
name) was invalid.
Refer to the Setup Guide for Printing
Functions and set the host name of this
equipment correctly.
73
The Email address of this equipment
(“From Address”) is not assigned or
includes an invalid letter.
Refer to the Setup Guide for Scanning
Functions and set the Email address of this
equipment correctly.
74
The SMTP server address is not
assigned.
Refer to the Setup Guide for Scanning
Functions and assign the SMTP server
address correctly.
75
The IP address of this equipment is not
assigned.
Refer to the Setup Guide for Printing
Functions and assign the IP address of this
equipment correctly.
76
The size of data being sent is over the
maximum transmission size.
Refer to the Setup Guide for Scanning
Functions and set the value of “Maximum
Email / InternetFax Size” larger. Or reduce
the size of the data by reducing the number
of pages or such.
7C
For sending Emails:
The Email address of the destination is
invalid.
Refer to “Selecting destinations from
address book” in the Setup Guide for Scanning Functions or “Direct Entry with Digital
Keys” in the Scanning Guide and enter the
Email address correctly.
For saving as files:
Invalid entry is found for any of the “Network Path”, “Server Name”, “Login User
Name” and “Password”.
Refer to “Configuring Save as file Settings”
in the Setup Guide for Scanning Functions and set a folder to which the data are
to be saved correctly.
7D
Data transmission failed due to insufficient memory space.
Wait until a job in process is completed, and
then ensure sufficient space in the memory.
If the error still occurs, turn the power of this
equipment OFF and then back ON.
A0
A system error is detected. If a template
is being used, it is incorrect.
Refer to the Setup Guide for Scanning
Functions and set the corresponding template correctly. If the error still occurs, turn
the power of this equipment OFF and then
back ON.
Printing List
Error Code
Cause
Countermeasure
A1
The address book data could not be
retrieved.
Turn the power of this equipment OFF and
then back ON. If the error still occurs, refer
to the Setup Guide for Scanning Functions or the P.156 “Entering the Remote
Fax Number” and set the address book correctly.
A2
An SMTP authentication error occurred.
Refer to the Setup Guide for Scanning
Functions and set the SMTP client correctly. Or check if the SMTP server is running correctly.
A4
A file could not be saved in a certain
folder.
Check if the property of the folder is writable
or it has sufficient space.
A5
The protocol (FTP or SMB) for saving
files is invalid.
Refer to “Configuring Save as file Settings”
in the Setup Guide for Scanning Functions and set the protocol correctly.
A6
The data scanned with TWAIN driver
could not be saved for any of the following reasons:
y The memory space is insufficient.
y Any of the number of pages, documents or folders has reached the
maximum value for saving.
Reduce the size of the data by reducing the
number of pages or such. Or refer to the
Scanning Guide and delete unnecessary
TWAIN data currently saved to ensure sufficient space in the memory.
AF
A system error is detected.
Turn the power of this equipment OFF and
then back ON. If the error still occurs, contact your service technician or service representative.
Printing List
219
5 ENTERING & SETTING ITEMS
Reception errors (When the Scanner Upgrade Kit is installed)
Error code
220
Cause
Countermeasure
80
A sequence error occurred on the USB
interface.
Turn the power of this equipment OFF and
then back ON. If the error still occurs, contact your service technician or service representative.
90
The InternetFax or Email could not be
received properly for any of the following
reasons and thus it was forwarded to a designated address as an error:
y The data are corrupted.
y Any of the format, compression
method, resolution and paper size of
the data is not supported by this equipment.
Check the forwarded data. Or refer to the
Scanning Guide and check the data specifications which this equipment can receive.
Then ask the sender to retry the transmission in an acceptable format.
91
The InternetFax or Email could not be
received properly for any of the following
reasons:
y The data are corrupted.
y Any of the format, compression
method, resolution and paper size of
the data is not supported by this equipment.
Refer to the Scanning Guide and check the
data specifications which this equipment
can receive. Then ask the sender to retry
the transmission in an acceptable format.
92
The InternetFax or Email could not be
received properly for any of the following
reasons and thus it was forwarded to a designated address as an error:
y The data are corrupted.
y Any of the format, attachment file format and letter set of the data is not supported by this equipment.
Check the forwarded data. Or refer to the
Scanning Guide and check the data specifications which this equipment can receive.
Then ask the sender to retry the transmission in an acceptable format.
93
The InternetFax or Email could not be
received properly for any of the following
reasons:
y The data are corrupted.
y Any of the format, attachment file format and letter set of the data is not supported by this equipment.
Refer to the Scanning Guide and check the
data specifications which this equipment
can receive. Then ask the sender to retry
the transmission in an acceptable format.
94
The InternetFax or Email could not be
received properly due to the insufficient
memory space and thus it was forwarded to
a designated address as an error.
Check the forwarded data. Or wait until a
job in process is completed, and then
ensure sufficient space in the memory. Then
ask the sender to retry the transmission.
95
The InternetFax or Email could not be
received properly due to the insufficient
memory space.
Wait until a job in process is completed, and
then ensure sufficient space in the memory.
Then ask the sender to retry the transmission.
9A
In the offramp gateway function, the forwarding of the InternetFax or Email was
stopped by the offramp security setting
because the Fax number of the destination
was not registered in the address book.
Check the Fax number in the RECEPTION
JOURNAL, and then notify the sender that
the forwarding was stopped.
If necessary, refer to the Setup Guide for
Scanning Functions or the P.156
“Entering the Remote Fax Number” and register the Fax number into the address book.
Printing List
Error code
Cause
Countermeasure
9B
In the offramp gateway function, the forwarding of the InternetFax or Email was
stopped by the offramp security setting and
forwarded to a designated address as an
error because the Fax number of the destination was not registered in the address
book.
Check the Fax number in the RECEPTION
JOURNAL or on the forwarded data, and
then notify the sender that the forwarding
was stopped.
If necessary, refer to the Setup Guide for
Scanning Functions or the P.156
“Entering the Remote Fax Number” and register the Fax number into the address book.
9C
In the offramp gateway function, the forwarding of the InternetFax or Email was
stopped and forwarded to a designated
address as an error because the Fax number of the destination includes an invalid
letter or 41 or more destinations are specified.
Check the Fax number in the RECEPTION
JOURNAL or on the forwarded data, and
then correct it (if 41 or more destinations are
specified, set them within 40). Then ask the
sender to retry the transmission.
9D
In the offramp gateway function, the forwarding of the InternetFax or Email was
stopped because the Fax number the destination includes an invalid letter or 41 or
more destinations are specified.
Check the Fax number in the RECEPTION
JOURNAL, and then correct it (if 41 or more
destinations are specified, set them within
40).
9E
The divided InternetFax/Email could not be
received properly for any of the following
reasons:
y The reception was not completed within
the waiting period specified for receiving divided data.
y A setting for receiving divided data
turned disabled during the reception.
y The divided data were sent in a format
which this equipment does not support.
Refer to the Setup Guide for Scanning
Functions and set “Enable Partial Email”
correctly. Then ask the sender to retry the
transmission. If the divided data were sent
in a format which this equipment does not
support, contact your system administrator.
9F
Connection to a POP3 server failed.
Check if the network cable is connected correctly and also the POP3 server is running
correctly. Or refer to the Setup Guide for
Scanning Functions and set the POP3
correctly.
Printing List
221
5 ENTERING & SETTING ITEMS
Reception list/Communication report
This equipment prints out a reception list for the following transmissions; Reservation for Local
Mailbox, Remote Mailbox and Relay Station Reception.
This equipment can also print out a communication report which shows the result of the above
transmissions.
Printing reception list
Reception list is automatically printed out.
You can select the desired reception list to be automatically printed out. ( P.212 “Reception
list setting”)
When each transmission is completed, the reception list is automatically printed out.
Printing communication report
<Manual Output>
1
Press the [FAX] button on
the control panel.
2
Press the
3
Select the desired output
condition using the
or
button and press the
[ENTER] button.
key.
TX REPORT
1.ALWAYS
2.ON ERROR
3.OFF
[1.ALWAYS]:
To always print a report whenever a
document is transmitted.
[2.ON ERROR]:
To only print a report when an error
has occurred.
[3.OFF]:
To not print a report automatically.
*
4
Default for North America: [2.ON
ERROR]
Default for Europe: [1.ALWAYS]
Perform transmission operation.
y When transmission is completed, each communication report is printed out according
to the output condition specified.
<Automatic Output>
You can designate to print a report for every transmission or only when an error has occurred
during the transmission. ( P.207 “Communication report setting”)
222
Printing List
List and report print format
Transmission report
This is the result report printed after a Direct Transmission (a job transmitted directly from the
original glass or document feeder instead of from memory).
<Print Format>
TRANSMISSION
REPORT
PAGE
TIME
TEL NUMBER
NAME
:
:
:
:
001
JAN-15-2003
11:48AM
12345678901234567890
ABCDEFGHIJKLMNOPQRSTUVWXYZABCDEFGHIJKLMN
NBR FILE NBR
DATE TIME
DURATION
PGS TO
DEPT NBR ACCOUNT
MODE
STATUS
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
004
012
JAN-15 12:00AM
00/32
012 ABCDEFGHIJKLMNOPQRST D 05
9999
EC 503
NG
D0
ERROR ON PAGES
001 002 003 005
1
1.
Error on pages: The page number on which an error occurred is indicated in 3 digits.
* The print format other than "Error on pages" is the same as “Transmission/Reception Journal” on the previous page.
Printing List
223
5 ENTERING & SETTING ITEMS
Memory transmission report
This is the result report printed after a Memory Transmission. (A job transmitted after the document is first scanned into memory.)
<Print Format>
MEMORY
TRANSMISSION
REPORT
PAGE
TIME
TEL NUMBER
NAME
1
FILE NUMBER
:
999
2
DATE
:
JAN-15 10:21AM
3
TO
:
ABCDEFGHIJKLMNOPQRST
4
DOCUMENT PAGES
:
999
5
START TIME
:
JAN-15 10:00AM
6
END TIME
:
JAN-15 10:20AM
7
SENT PAGES
:
995
8
STATUS
:
OK
FILE NUMBER
004
***
001
JAN-15-2003
11:48AM
12345678901234567890
ABCDEFGHIJKLMNOPQRSTUVWXYZABCDEFGHIJKLMN
SUCCESSFUL
TX
NOTICE
***
///////////////////////////////////////////////////////////////////////////////////////////////////////////////////////
imade data
///////////////////////////////////////////////////////////////////////////////////////////////////////////////////////
9
224
:
:
:
:
:
1.
File number of the memory transmission job (indicated in 3 digits (001 to 999))
2.
Date and time when the memory transmission job was accepted.
3.
Remote party’s name or facsimile/telephone number
4.
Number of pages input in memory
5.
Time when the transmission started
6.
Time when the transmission was completed (When the recovery transmission option is ON,
"(RECOVERY TIME: FEB-25 12:48PM)" is added. The data can be resent until the time indicated after “Resend until: ” When the transmission is completed normally or the recovery
transmission option is OFF, this information is not added.)
7.
Number of pages which were transmitted normally (indicated in 3 digits (001to 999); more than
1000 pages is printed as “999”.)
8.
Result: (Result of communication: OK/NG)
9.
The image data on page 1 is reduced and printed.
Printing List
Multi-address transmission report
This is the result report printed after a Multi-address Transmission.
<Print Format>
MULTI
TRANSMISSION
REPORT
PAGE
TIME
TEL NUMBER
NAME
1
:
:
:
:
001
JAN-15-2003
11:48AM
12345678901234567890
ABCDEFGHIJKLMNOPQRSTUVWXYZABCDEFGHIJKLMN
FILE NUMBER
:
999
DATE
:
JAN-15 11:31PM
DOCUMENT PAGES
:
999
START TIME
:
JAN-15 11:10PM
END TIME
:
JAN-15 11:32PM (RECOVERY TIME : JAN-16 11:31PM)
SUCCESSFUL
GROUP
0100
SAPPORO_office
ABB.
OT
001
009
02
002
010
05
003
010
07
ABB.
101
102
103
004
011
09
005
012
09
006
007
008
11
ONE TOUCH NUMBER
11
12
13
14
GROUP
ABB.
0014
220
ABCDEFGHIJKLMNOPQRST
SHIZUOKA_office
NAHA_office
OOSAKA_office
SPEED DIAL
2
014
015
016
Amsterdam
Naples
New Delhi
TEL NUMBER
12345678901234567890
12345678901234567890
12345678901234567890
12345678901234567890
1234567
0120-444444
E-MAIL
Fushimi_corporation_limited@fu
shimi.co.jp
UNSUCCESSFUL
PAGE SENT
GROUP
0101
Micronesia_office
ABB.
OT
001
002
02
123456789012345678901234567890
Marshall
Seychelles
001
002
001
104
105
106
FUTENMA
TINSUKOU
YONAGUNI
001
003
001
3
ONE TOUCH NUMBER
13
51
55
5
GROUP
0014
NAHA_office
ABB.
EASTER EGG
SENDAI_office
///////////////////////////////////////////////////////////////////////////////////////////////////////////////////////
document imade
///////////////////////////////////////////////////////////////////////////////////////////////////////////////////////
Printing List
225
4
5 ENTERING & SETTING ITEMS
226
1.
Document pages: The number of pages input in memory is indicated.
2.
Receivers where the transmission was completed normally. Receiver’s name or facsimile/telephone number is indicated.
3.
Receiver where an error occurred (indicated when an error occurs) Receivers’ name or facsimile/telephone number is indicated.
4.
Pages sent: Number of pages sent normally before an error occurred.
5.
The image data on page 1 is reduced and printed.
* “File Number”, “Date”, “Start Time”, and “End Time” in the format are the same as “Memory
Transmission Report”.
Printing List
Relay transmission originator report
This is the result report the Originating Terminal prints after initiating a Relay Transmission.
<Print Format>
RELAY
TX
ORIG.
TERMINAL
REPORT
PAGE
TIME
TEL NUMBER
NAME
1
FILE NUMBER
:
999
2
DATE
:
JAN-15 09:50AM
3
TO
:
ABCDEFGHIJKLMNOPQRST
4
RELAY BOX
:
12345678901234567890
5
DOCUMENT PAGES
:
999
6
START TIME
:
JAN-15 10:00AM
7
END TIME
:
JAN-15 10:20AM
8
SENT PAGES
:
995
9
STATUS
:
OK
FILE NUMBER
:
004
***
SEND
:
:
:
:
001
JAN-15-2003
11:48AM
12345678901234567890
ABCDEFGHIJKLMNOPQRSTUVWXYZABCDEFGHIJKLMN
SUCCESSFUL
***
///////////////////////////////////////////////////////////////////////////////////////////////////////////////////////
imade data
///////////////////////////////////////////////////////////////////////////////////////////////////////////////////////
10
1.
Job number of the relay transmission (indicated in 3 digits (001 to 999)
2.
Date and time when the relay transmission was performed
3.
Relay group’s name
4.
Relay box number
5.
Number of transmitted pages (indicated in 3 digits (001 to 999); more than 1000 is indicated as
“999”.)
6.
Time when the transmission started
7.
Time when the transmission was completed
8.
Number of pages sent normally before an error occurred.
9.
Result: OK/NG
10.
The image data on page 1 is reduced and printed.
Printing List
227
5 ENTERING & SETTING ITEMS
Relay station report
The list is output on the Relay Station upon receiving a relay request.
<Print Format>
RELAY
STATION
REPORT
PAGE
TIME
TEL NUMBER
NAME
228
1
FILE NUMBER
:
999
2
DATE
:
JAN-15 10:21AM
3
RELAY BOX
:
ABCDEFGHIJKLMNOPQRST
4
DOCUMENT PAGES
:
999
5
FROM
:
+1234567890123456789
:
:
:
:
001
JAN-15-2003
10:22AM
12345678901234567890
ABCDEFGHIJKLMNOPQRSTUVWXYZABCDEFGHIJKLMN
1.
File number that the relay station assigns when it accepts the relay request (indicated in 3 digits (001 to 999))
2.
Time and date when the relay request is received
3.
Relay box number
4.
Number of transmitted pages (indicated in 3 digits (001 to 999); more than 1000 is indicated as
“999”.)
5.
Originator terminal’s ID
Printing List
Relay transmission relay station report
This is the Relay Station result report, output by the Relay Station and printed after a Relay
Transmission.
<Print Format>
RELAY
SEND
RELAY
STATION
REPORT
PAGE
TIME
TEL NUMBER
NAME
1
FILE NUMBER
:
123
2
DATE
:
JAN-15 09:50PM
3
DOCUMENT PAGES
:
456
4
START TIME
:
JAN-15 10:00PM
5
END TIME
:
JAN-15 10:20PM
6
RELAY BOX NUMBER
:
12345678901234567890
:
:
:
:
001
JAN-15-2003
10:23PM
12345678901234567890
ABCDEFGHIJKLMNOPQRSTUVWXYZABCDEFGHIJKLMN
SUCCESSFUL
GROUP
0100
KYUUSHUU
0101
ABB.
OT
001
009
02
002
010
05
ABB.
030
031
ABB.
101
102
003
010
07
004
011
07
005
012
006
012
007
008
2
TOUHOKU
ONE TOUCH NUMBER
7
11
12
13
14
GROUP
ABB.
0014
220
ABCDEFGHIJKLMNOPQRST
FUKUSHIMA
SHOKOKU
YAMANASHI
103
SPEED DIAL
014
015
016
IBARAKI
GUNMA
MIYAGI
UNSUCCESSFUL
PAGES SENT
GROUP
0101
TOHOKU
ABB.
OT
011
012
22
IWATE
AKITA
AOMORI
001
002
001
113
117
123
HIROSHIMA
TOTTORI
SHIMANE
001
003
001
8
ONE TOUCH NUMBER
51
55
61
1.
2.
3.
4.
5.
6.
7.
8.
GROUP
1999
HYOUGO
OKINAWA
CHUUGOKU
ABB.
File number of the relay transmission (indicated in 3 digits (001 to 999))
Date and time when the relay transmission was performed
Number of transmitted pages (indicated in 3 digits (001 to 999); more than 1000 is indicated as
“999”.)
Time when the relay transmission to the end station started
Time when the relay transmission to the end station was completed
Relay box number
Relay group to which the relay transmission was performed normally.
The abbreviated dial number, one touch number, and multi-address transmission group number, are indicated. (Max. of 100 addresses can be included in the relay box.) When one touch
number is used and sub-address dial is used, the mark “ ” is placed. When one touch number or abbreviated dial number in which an Email address is registered, is used, the mark “ ”
is added.
Relay group to which the relay transmission was not completed normally.
The abbreviated dial number, one touch number, multi-address transmission group number
and name, and number of transmitted pages before an error occurred, are indicated.
Printing List
229
5 ENTERING & SETTING ITEMS
Relay transmission relay end terminal report
This is the End Terminal result report sent from the Relay Station to the Originating Terminal and
printed by the Originating Terminal.
<Print Format>
RELAY
TX
END
STATION
REPORT
PAGE
TIME
TEL NUMBER
NAME
FILE NUMBER
:
123
DATE
:
JAN-15 09:50PM
DOCUMENT PAGES
:
005
START TIME
:
JAN-15 10:00PM
END TIME
:
JAN-15 10:22PM
RELAY BOX NUMBER
:
12345678901234567890
:
:
:
:
001
JAN-15-2003
10:23PM
12345678901234567890
ABCDEFGHIJKLMNOPQRSTUVWXYZABCDEFGHIJKLMN
SUCCESSFUL
GROUP
0100
KYUUSHUU
0101
OT
001
009
02
002
010
05
ABB.
030
031
ABB.
101
102
ABB.
003
010
07
004
011
07
005
006
012
012
007
008
TOUHOKU
ONE TOUCH NUMBER
11
12
13
14
GROUP
ABB.
0014
220
ABCDEFGHIJKLMNOPQRST
FUKUSHIMA
SHOKOKU
YAMANASHI
103
SPEED DIAL
014
015
016
IBARAKI
GUNMA
MIYAGI
UNSUCCESSFUL
PAGES SENT
GROUP
TOHOKU
0101
ABB.
OT
011
012
22
IWATE
AKITA
AOMORI
001
002
001
113
117
123
HIROSHIMA
TOTTORI
SHIMANE
001
003
001
ONE TOUCH NUMBER
51
55
61
GROUP
1999
HYOUGO
OKINAWA
CHUUGOKU
ABB.
The format is the same as “Relay Transmission Relay Station Report”.
230
Printing List
Multi-polling report
This is the result report printed after a Multi-polling Reception.
<Print Format>
MULTI
POLLING
REPORT
PAGE
TIME
TEL NUMBER
NAME
1
FILE NUMBER
:
999
2
DATE
:
JAN-15 10:21AM
3
START TIME
:
JAN-15 10:00AM
4
END TIME
:
JAN-15 10:20AM
:
:
:
:
001
JAN-15-2003
11:48AM
12345678901234567890
ABCDEFGHIJKLMNOPQRSTUVWXYZABCDEFGHIJKLMN
SUCCESSFUL
GROUP
0100
001
009
02
002
011
05
003
OT
ABB.
101
102
103
ABB.
OT
001
002
02
123456789012345678901234567890
JAPAN airlines
SKYMARK airlines
SYSTEM DEPT 4F
TOSHIBATEC
ABB.
113
SUZUKI
PARIS_office
ABB.
010
triumphal arch
PARIS_office
ABB.
004
005
006
007
008
07
ONE TOUCH NUMBER
11
12
13
GROUP
ABB.
0014
220
LONDON_office
12345678901234567890
FINLAND_office
5
SPEED DIAL
014
015
MOSCOW_office
Beijing_office
TEL NUMBER
12345678901234567890
12345678901234567890
12345678901234567890
12345678901234567890
1234567
0120-444-444
UNSUCCESSFUL
GROUP
0101
FAREAST
ONE TOUCH NUMBER
60
61
GROUP
1999
6
NOT AVAILABLE
GROUP
0100
ONE TOUCH NUMBER
62
Caspian Sea
SPEED DIAL
016
BOSNIA_office
1.
File number of the multi-polling job (indicated in 3 digits (001 to 999))
2.
Date and time when the multi-polling job was received
3.
Time when the multi-polling reception started
4.
Time when the multi-polling reception was completed
5.
Polling stations where the transmission was completed normally. Station’s name or facsimile/
telephone number is indicated.
6.
Polling station where an error occurred (indicated when an error occurs) Station’s name or facsimile/telephone number is indicated.
Printing List
231
5 ENTERING & SETTING ITEMS
List to confirm the contents stored in memory
Reservation list
This is a listing of the communication jobs now reserved in memory.
y Printing reservation list (Manual Output)
1
Press the [FAX] button on
the control panel.
2
Press the
key.
<Print Format>
8
RESERVATION
LIST
PAGE
TIME
TEL NUMBER
NAME
7
6
232
:
:
:
:
001
JAN-15-2003
11:48AM
12345678901234567890
ABCDEFGHIJKLMNOPQRSTUVWXYZABCDEFGHIJKLMN
9
1
TX/RX
FILE NBR
FUNCTION
PGS
DATE
TIME
TO
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
001
SINGLE TX
001
JAN-14 10:55AM
123456789012345678901234567890
1234567890
002
MULTI TX
011
JAN-14 10:57AM
TEL NBR: 1234567890123456789012345678
567-8901
@bcdefghij.ne.kr
ABB.NBR:
001 002 003 004 005
006 007 008 008
GROUP : 0001 0002 0003 0004 0005 0006
008
MULTI POLL
JAN-14 11:08AM
GROUP : 1001 1002 1999
010
RELAY ORIGINATOR
003
JAN-14 11:23AM
059891024
011
RELAY STATION
003
JAN-14 11:25AM
ABB.NBR:
001 002 003 004
O.T NBR:
01
05
07
07
09
09
11
13
15
17
19
GROUP : 1501 1502
2
TO BE POLLED
FILE NBR
FUNCTION
PGS
DATE
TIME
TO
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
3
RECOVERY TX
POLL/FAX MAILBOX FUNCTION
PGS
DATE
TIME
TO
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
208
SINGLE TX
004
JAN-14 10:50AM $$12~9012~0
4
PC JOB
FILE NBR
FUNCTION
PGS
DATE
TIME
TO
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
501
PC PRINT
001
JAN-14 11:45AM
502
PC SEND
001
JAN-14 11:46AM
503
PC RECEIVE
001
JAN-14 11:47AM
5
PROG. CONT. POLL
SECURITY CODE
INTERVAL
TIME PERIOD
SCHEDULE
FAX/OT/ABB/GROUP
Printing List
:
:
:
:
****
10MIN
08:15am-05:10PM
MON-FRI
FAX NBR: 1234567890123456789012345678901~01~01~01~01~0
O.T NBR: 01 02 03 04 05 06 07 08 09 10
008 009 010 011 012 013
ABB NBR:001 002 003 004 005 006 007
014 015 016
10
1.
Accepted transmission/reception
2.
Polling/Public Fax Mailbox
3.
Items which can be resent.
4.
Reserved PC print and PC transmission/reception
5.
System polling
6.
Number assigned in the order that the job is accepted (indicated in 3 digit (001 to 999))
7.
Job type
8.
Number of pages in the reserved document
9.
Reserved time of calling or Time when the file is to be received
10.
Destination where the reserved job is to be sent
Station’s name, facsimile/telephone number, or Email address is indicated. Telephone mark
(
) is placed before any keypad entered facsimile/telephone number.
Mailbox/Relay box list
Issues a list of the documents reserved through the local (i.e., your own) station and remote stations, using the Open Mail-box System (ITU-T Compatible Mailbox Communication).
y Printing mailbox/relay box list (Manual Output)
1
Press the [USER FUNCTIONS] button on the control panel.
y "USER FUNCTIONS" screen
appears.
2
Select “02. LISTS” using
the
or
button and
press the [ENTER] button.
3
Select “4. ITU MAILBOX”
using the
or
button
and press the [ENTER] button.
USER FUNCTIONS
01.DEFAULT SETTINGS
02.LISTS
03.INITIAL SETUP
18
USER FUNCTIONS
01.DEFAULT SETTINGS
02.LISTS
03.INITIAL SETUP
18
LISTS
2.FUNCTION
3.SUPPLY ORDER
4.ITU MAILBOX
Printing List
233
5 ENTERING & SETTING ITEMS
<Print Format>
4
MAILBOX/RELAY
BOX
REPORT
PAGE
TIME
TEL NUMBER
NAME
3
2
:
:
:
:
001
JAN-15-2003
11:48AM
12345678901234567890
ABCDEFGHIJKLMNOPQRSTUVWXYZABCDEFGHIJKLMN
5
MAILBOX
~~~~~~~~~
BOX NBR
TYPE
PGS
FILE NBR
DATE
TIME
FROM
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
12345678901234567890 CONFIDENTIAL BOX
999
005
JAN-13
12:00AM
12345678901234567890
0
CONFIDENTIAL BOX
001
099
JAN-13
11:00PM
REMOTE
012
101
JAN-14
10:00AM
+8199775533
002
105
JAN-14
09:00PM
LOCAL
10
BULLETIN BOARD
004
201
JAN-15
08:00AM
LOCAL
1
6
8
RELAY
~~~~~~~~~
RELAY BOX
END STATION
REPLY TO NUMBER
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
12345678901234567890 ABB.
051
053
055
055
11111111
OT
01
02
03
04
04
05
06
06
123456789012345678901234567890
07
08
09
10
11
12345678901234567890
ABB.
001
003
005
007
009
009
011
013
013
015
017
019
GROUP
1001 1002 1003 1004 1005 1006 1007 1008
1009 1010
5963
OT
11
12
13
14
15
16
17
18
OT
22
123456
GROUP
1111 1112
ABB.
123
14785236903698741250 ABB.
075
076
079
AABBCCDDEEFFGGHHIIJJKKLL@MMNNO
OT
33
OPPQQRR.SS.TT
GROUP.
1501 1506 1608 1998
7
1.
Mail box number (Max. 20 digits)
2.
Mail box type (Confidential/Bulletin board/Relay box)
3.
Number of pages of the file entered in the mail box (001 to 999)Items which can be resent.
4.
Job number (When the job is transferred from the remote station, the communication receipt
number is indicated. When the job is transferred from the your own station, the communication
reservation receipt number is indicated.)
5.
Date and time when the file is entered
6.
File originator ID:
LOCAL: Your own station Other indications: Remote station’s name or facsimile/telephone
number
7.
Relay box number (Max. 20 digits)
8.
End station’s abbreviated dial number, one touch number, and group number, are indicated.
The Email mark “ ” is placed before the one touch number or abbreviated dial number in
which Email is registered.
9.
234
Printing List
Destination where the relay transmission originator/relay station/end terminal report are sent.
The facsimile/telephone number, one touch number, abbreviated dial number, and Email
address, are indicated. The Email mark “ ” is placed before the one touch number or abbreviated dial number in which Email is registered.Reserved time of calling or Time when the file is
to be received
9
Dialer list
Printing dialer list
1
Press the [FAX] button on
the control panel.
2
Press the
3
Select the desired dialer list
using the
or
button
and press the [ENTER] button.
key.
TELEPHONE NUMBERS LIST
1.BY NAME
2.ABB. NUMBERS
3.GROUP NUMBERS
[1. BY NAME]
( P.237 “Abbreviated dial number
list”)
[2. ABB. NUMBERS]
( P.238 “Group number list”)
[3. GROUP NUMBERS]
( P.239 “One touch number list”)
[4. ONE TOUCH NUMBERS]
( P.239 “One touch number list”)
[5. ALL REPORTS]
Printing List
235
5 ENTERING & SETTING ITEMS
Alphabetical sort list
Issues a listing of names programmed to Abbreviated Dial Numbers, One Touch Keys, and
Group Numbers.
<Print Format>
PHONEBOOK
IN
ALPHABETICAL
ORDER
PAGE
TIME
TEL NUMBER
NAME
3
2
:
:
:
:
001
JAN-15-2003
11:48AM
12345678901234567890
ABCDEFGHIJKLMNOPQRSTUVWXYZABCDEFGHIJKLMN
4
NAME
LOCATION
FAX NUMBER/E-MAIL ADDRESS
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
AAAdefghijklmnOpqrst
OT
01
12345678901234567890123456789012345678901234567890123456789012345678901234567890
123456789012345678901234567890123456789012345678901234567890
12345678901234567890123456789012345678901234567890123456789012345678901234567890
123456789012345678901234567890123456789012345678901234567890
SUB: 12345678901234567890
PWD: ********************
ABCDEFGHIJKLMNOPQRSTUVWXYZABCDEFGHIJKLMNOPQRSTUVWXYZABCDEFGHIJKLMNOPQRSTUVWXYZAB
ABCDEFGHIJKLMNOPQRSTUVWXYZABCDEFGHIJKLMNOPQRSTUVWXYZABCDEFGHIJKLMNOPQRSTUVWXYZAB
ABCDEFGHIJKLMNOPQRSTUVWXYZABCDEFGHIJKLMNOPQRSTUVWXYZABCDEFGHIJKLMNOPQRSTUVWXYZAB
ABCDEFGHIJKLMNOPQRSTUVWXYZABCDEFGHIJKLMNOPQRSTUVWXYZABCDEFGHIJKLMNOPQRSTUVWXYZAB
AABdefghijklmnOpqrst
ABB.
001
0559891014
0559891014
[email protected]
Beat kiyoshi
GROUP 0051
Brilliant green
OT
29
00181559761000
Bringer
OT
33
0120444444
Charles Baudelaire
ABB.
148
254126
Dancer.Fushimi
ABB.
006
0558762500
0558763500
Guitar store
GROUP 0001
JAMES GARFIELD
OT
07
123456789012345
[email protected]
Virginia
GROUP 0008
Zombi Fushimi
ABB.
003
2223242526
3536373839
SUB: 12345678901234567890
SEP: 12345678901234567890
PWD: ********************
ZZZZZZZZZ
ABB.
029
[email protected]
1
1.
Destination name
The station names of one touch/abbreviated dial numbers and the group names (sorted in
alphabetical order)
2.
Type/Number (One touch number/Abbreviated dial number/Group)
3.
Dial number data
The facsimile/telephone numbers registered in the one touch number or the abbreviated dial
number are indicated. The mark “ ” is added before the facsimile/telephone number when it
is a sub-address dial. If SUB/SEP/PWD is registered for the facsimile/telephone number,
“SUB: ”, “SEP: ”, or “PWD: ” is added in the front of each line. (Each item has a max. of 20 digits.) The characters of the registered password are indicated by “*”s. If a group is assigned to
the one touch number, the group number is indicated.
4.
236
Printing List
Email address (indicated in a max. of 256 digits)
The Email mark “ ” is placed before the Email address.
Abbreviated dial number list
Issues a list of remote station dialing numbers assigned as Abbreviated Dial Numbers.
<Print Format>
ABBREVIATED
TEL
NUMBER
LIST
PAGE
TIME
TEL NUMBER
NAME
:
:
:
:
001
JAN-15-2003
11:48AM
12345678901234567890
ABCDEFGHIJKLMNOPQRSTUVWXYZABCDEFGHIJKLMN
ABB.NBR NAME
TEL NUMBER/E-MAIL ADDRESS
TIME
MONI
BPS REPORT
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
001
ABCDEFGHIJKLMNOPQRST
123456789012345678901234567890 11:45AM ON
48
ON
1234567
3456789012345678901234567890
123456789012345678901234567890
123456789012345678901234567890
1234567
SUB: 12345678901234567890
SEP: 12345678901234567890
PWD: ********************
ABCDEFGHIJKLMNOPQRSTUVWXYZABCD
ABCDEFGHIJKLMNOPQRSTUVWXYZABCD
ABCDEFGHIJKLMNOPQRSTUVWXYZABCD
ABCDEFGHIJKLMNOPQRSTUVWXY
002
GREENVILLE OFFICE
0559123456
12:34PM
ON
1
2
3
4
5
1.
Abbreviated dial number (indicated in ascending order (001 to 999))
2.
Station’s name (left-aligned and indicated in a max. of 20 digits)
3.
6
7
Facsimile/telephone number (indicated in a max of 128 digits)
A sub-address dial is indicated on the next line. (The mark “ ” is added before the facsimile/
telephone number.) If SUB/SEP/PWD is registered for the facsimile/telephone number, “SUB:
”, “SEP: ”, or “PWD: ” is added in the front of each line. (Each item has a max. of 20 digits.) The
characters of the registered password are indicated by “*”s.
4.
Designated time of transmission by the timer
When there is not a specified time, it is not indicated. (The specified times for the line and Email are indicated.)
5.
Line monitoring for each communication (indicated as a communication added function): ON/
OFF
When line monitoring is OFF, nothing is indicated.
Transmission Speed
Indication
144000 bps
144
9600 bps
96
4800 bps
48
Not specified
Blank
6.
Transmission speed
7.
Report (indicated as a communication added function): ON/OFF
The settings for the line and Email are indicated.
Printing List
237
5 ENTERING & SETTING ITEMS
Group number list
Issues a list of One Touch Key or Abbreviated Dial Numbers registered in Multi-address Groups
or Multipolling Groups.
<Print Format>
GROUP
NUMBER
INFORMATION
PAGE
TIME
TEL NUMBER
NAME
2
001
JAN-15-2003
11:48AM
12345678901234567890
ABCDEFGHIJKLMNOPQRSTUVWXYZABCDEFGHIJKLMN
GROUP NUMBER
NAME
OT/ABB. NUMBER
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
001 ABCDEFGHIJKLMNOPQRST
0001
ABCDEFGHIJKLMNOPQRST
OT
002 AABBCCDD
003 EEFFGG
004 HHII
1234
COMPANY_GROUP
ABB.
111 ABCDEFGHIJKLMNOPQRST
112 JJKKLLMM
113 NNOOPP
114 QQRR
OT
011 SSTTUUVV
011 SSTTUUVV
012 WWXXYY
012 WWXXYY
013 ZZ
ABB.
121 aabbccdd
122 eeffgg
122 eeffgg
1
3
238
:
:
:
:
4
5
1.
Group number (indicated in 4 digits in the ascending order)
2.
Group name (indicated in max. 20 characters)
3.
Type: One touch number/Abbreviated dial number
4.
One touch number/Abbreviated dial number (indicated in ascending order)
5.
Station’s name
Printing List
One touch number list
Issues a list of dial numbers of the remote stations assigned to One Touch Dial Keys.
<Print Format>
3
ONE
TOUCH
NUMBER
INFORMATION
PAGE
TIME
TEL NUMBER
NAME
2
:
:
:
:
001
JAN-15-2003
11:48AM
12345678901234567890
ABCDEFGHIJKLMNOPQRSTUVWXYZABCDEFGHIJKLMN
4
OT NBR
NAME/FUNCTION
ABB/FAX NUMBER & E-MAIL
TIME
MONI
BPS REPORT
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
01
ABCDEFGHIJKLMNOPQRST
123456789012345678901234567890 11:45AM ON
48
ON
1234567
123456789012345678901234567890
123456789012345678901234567890
1234567
SUB: 12345678901234567890
SEP: 12345678901234567890
PWD: ********************
ABCDEFGHIJKLMNOPQRSTUVWXYZABCD
ABCDEFGHIJKLMNOPQRSTUVWXYZABCD
ABCDEFGHIJKLMNOPQRSTUVWXYZABCD
ABCDEFGHIJKLMNOPQRSTUVWXY
02
Tokyo Office
0759723288
12:34PM
ON
1
1.
One touch number
2.
Station’s name/Type of registration
3.
Abbreviated dial number/Group number/Facsimile telephone number
The mark “ ” is added before the facsimile/telephone number when it is a sub-address dial. If
SUB/SEP/PWD is registered for the facsimile/telephone number, “SUB: ”, “SEP: ”, or “PWD: ”
is added in the front of each line. (Each item has a max. of 20 digits.) The characters of the
registered password are indicated by “*”s.
4.
Designated time of transmission (indicated when there is a specified time) When there is no
specified time, it is not indicated. (The specified times for the line and Email are indicated.)
* “MONI”, “BPS”, and “REPORT are the same as “Abbreviated Dial Number List”.
Printing List
239
5 ENTERING & SETTING ITEMS
Function list
Issues a list to confirm the functions currently set in this equipment.
Printing function list
1
Press the [USER FUNCTION] button on the control
panel.
y "USER FUNCTIONS" screen
appears.
240
2
Select “02. LISTS” using
the
or
button and
press the [ENTER] button.
3
Select “2. FUNCTION”
using the
or
button
and press the [ENTER] button.
Printing List
USER FUNCTIONS
01.DEFAULT SETTINGS
02.LISTS
03.INITIAL SETUP
18
USER FUNCTIONS
01.DEFAULT SETTINGS
02.LISTS
03.INITIAL SETUP
18
LISTS
1.DEPARTMENT CODE
2.FUNCTION
3.SUPPLY ORDER
<Print Format>
XXXXX XXXXXX
XXXXX XXXXXX
FUNCTION
PAGE
TIME
TEL NUMBER
NAME
AVAILABLE MEMORY
GENERAL SETTING
DRAWER SIZE
DRAWER 1
BYPASS
WALKUP SCREEN
TIMERS
AUTO CLEAR
AUTO POWER SAVE
AUTO SLEEP
WEEKLY TIMER
SPEAKER VOLUME
ALARM VOLUME
KEY TOUCH VOLUME
RINGER VOLUME
MONITOR VOLUME
COPY SETUP
MENU CUSTOMIZE
APS/AMS
IMAGE MODE
LIGHT/DARK
FINISHING
FAX SETUP
LINE MONITOR
RECEIVE INTERVAL
ECM
DOCUMENT MODE
LIGHT/DARK
DIAL TYPE
ACCESS DIGIT
REDIAL MODE
INTERVAL
COUNTER
RECEPTION MODE
RING DELAY
MEMORY TX
SECURITY TX
COVER SHEET
XXXXXXXXXXX
XXXXX
LIST
: 112MB
: A4
:
: COPY
: 45SEC
: 15MIN
: 15MIN
: OFF
:
:
:
:
0
1
4
4
:
:
:
:
:
FINISHING
APS
TEXT/PHOTO
AUTO
NON SORT
:
:
:
:
:
:
:
OFF
3MIN
ON
STD
AUTO
MF
:
:
:
:
:
:
:
1MIN
1
AUTO
1
ON
OFF
OFF
:
:
:
:
001
10-04-2006 09:30
XXX-XXX-XXXX
XXXXXXXXXX
RECOVERY TX
TTI
SEND AFTER SCAN
ACCOUNT CODE
SEPARATOR PAGE
SECURE RX
MEMORY RX
REDUCTION
DISCARD
PRIVILEGED RX
RTI
REPORTS & LIST
JOURNAL
MANUAL OUTPUT
AUTO
COMMUNICATION REPORT
DOCUMENT TX
MEMORY TX
MULTI TX
MULTI POLL
RELAY ORIGINATOR
RELAY STATION
RELAY DESTINATION
RECEPTION LIST
LOCAL MAILBOX
REMOTE MAILBOX
RELAY STATION
:
:
:
:
:
:
:
:
:
:
:
OFF
ON
OFF
OFF
OFF
OFF
ON
ON
OFF
OFF
OFF
: TX & RX
: ON
:
:
:
:
:
:
ON ERROR
ON ERROR (IMAGE)
ON ERROR (IMAGE)
ON ERROR
ON ERROR (IMAGE)
ON ERROR (IMAGE)
:ON ERROR (IMAGE)
: OFF
: OFF
: ON
REMOTE SERVICE
REMOTE ACCESS
DOWNLOAD FIRMWARE
RDC PASSWORD
: OFF
: NO JOB
:
TOTAL PAGE
SCAN
PRINT
:
:
245
150
Printing List
241
5 ENTERING & SETTING ITEMS
Menu list
Issues a list of menu items through which functions or options can be set. This list can be a useful guide during machine programming.
Printing menu list
1
Press the [USER FUNCTIONS] button on the control panel.
y "USER FUNCTIONS" screen
appears.
2
242
Select the “04. MENU LIST”
using the
or
button
and press the [ENTER] button.
Printing List
USER FUNCTIONS
01.DEFAULT SETTINGS
02.LISTS
03.INITIAL SETUP
18
USER FUNCTIONS
02.LISTS
03.INITIAL SETUP
04.MENU LIST
18
<Print Format>
MENU
LIST
(PROGRAM)
PAGE
TIME
TEL NUMBER
NAME
01.DEFAULT SETTINGS
01.GENERAL SETTING
01.DRAWER SIZE
02.WALKUP SCREEN
03.TIMERS
04.WEEKLY TIMER
05.SPEAKER VOLUME
06.DEPARTMENT CODE
02.COPY SETUP
01.MENU CUSTOMIZE
02.APS/AMS
03.IMAGE MODE
04.LIGHT/DARK
05.FINISHING
03.FAX SETUP
01.LINE MONITOR
02.RECEIVE INTERVAL
03.ECM
04.DOCUMENT MODE
05.DIAL TYPE
06.REDIAL MODE
07.RECEPTION MODE
08.MEMORY TX
09.SECURITY TX
10.COVER SHEET
11.RECOVERY TRANSMIT
12.TTI
13.SEND AFTER SCAN
14.ACCOUNT CODE
15.SEPARATOR PAGE
16.SECURE RX
17.MEMORY RX
18.REDUCTION
19.DISCARD
20.PRIVILEGED RX
21.RTI
:
:
:
:
001
JAN-15-2003
11:48AM
12345678901234567890
ABCDEFGHIJKLMNOPQRSTUVWXYZABCDEFGHIJKLMN
04.REPORT & LIST
01.JOURNAL
01.MANUAL OUTPUT
02.AUTOMATIC JOURNAL
02.COMMUNICATION REPORT
01.TX REPORT
02.MEMORY-TX REPORT
03.MULTI-ADD REPORT
04.MULTIPOLL REPORT
05.RELAY ORIGINATOR REPORT
06.RELAY STATION REPORT
07.RELAY END REPORT
03.RECEPTION LIST
01.LOCAL MAILBOX LIST
02.REMOTE MAILBOX LIST
03.RELAY RECEPTION LIST
05.REMOTE SERVICE
01.DOWNLOAD FIRMWARE
02.SUPPLY NOTICE
02.LISTS
1.DEPARTMENT CODE
2.FUNCTION
3.SUPPLY ORDER
4.ITU MAILBOX
5.CONFIGURATION PAGE
6.NIC STATUS PAGE
Printing List
243
5 ENTERING & SETTING ITEMS
Power failure list
This equipment has a battery to back up the document memory contents. However, when the
power is turned off for a lengthy period (due to a power failure, etc.) and the communication data
stored in memory is cleared, a list of the File Numbers of those cleared communications will be
printed.
This list is automatically printed after recovery from a power failure.
<Print Format>
POWER
FAILURE
LIST
PAGE
TIME
TEL NUMBER
NAME
TX/RX
1
:
:
:
:
001
JAN-15-2003
11:48AM
12345678901234567890
ABCDEFGHIJKLMNOPQRSTUVWXYZABCDEFGHIJKLMN
FILE NBR FUNCTION
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
001
MULTI TX
003
POLLING RX
008
MULTI POLLING
009
E-MAIL TO FAX GTWY
010
OFFRAMP GATEWAY
011
RELAY ORIGINATOR
012
RELAY STATION
9
10
11
2
POLL/FAX M-BOX/MAILBOX
FILE NBR FUNCTION
MAIL
FROM
DATE TIME
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
106
CONFIDENTIAL BOX
12345678901234567890 0559891014
JAN-14 08:00AM
107
BULLETIN BOARD
12345678901234567890 LOCAL
JAN-14 11:23AM
108
COVERSHEET
LOCAL
JAN-15 08:27AM
3
MEMORY RECEPTION
FILE NBR FUNCTION
FROM
DATE TIME
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
201
12345678901234567890 JAN-13 04:11PM
4
RECOVERY TX
FILE NBR FUNCTION
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
301
SINGLE TX
5
PC JOB
FILE NBR FUNCTION
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
401
PC PRINT
402
PC SEND
403
PC RECEIVE
6
NETWORK JOB
FILE NBR FUNCTION
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
501
Internet FAX RX
502
SCAN TO E-MAIL
7
1.
244
8
Send/Receive
The reserved transmission and the reception from the relay station are indicated.
2.
Poll box/Public Fax Mailbox/Mail box (indicates that data exists)
3.
Receive to memory (indicates that data received normally exists)
4.
Resend stored fax (indicates that data to be resent exists)
5.
PC Job (indicates that data to be printed/sent/received exists)
6.
Network Job (indicates that data related to network exists)
7.
Job number (assigned when communication was made)
8.
Type of communication job
9.
Mail box number
10.
Station from which the data was input: Local or Facsimile/Telephone number (if provide by the
remote device)
11.
Time when the data was input into data memory.
Printing List
TROUBLESHOOTING
6.
This section describes the appropriate remedy for the error when error message is displayed.
Troubleshooting....................................................................................................246
Error Message.................................................................................................................................246
Transmission Trouble......................................................................................................................248
Reception Trouble ...........................................................................................................................249
6 TROUBLESHOOTING
Troubleshooting
Error Message
When the following messages appear on the LCD screen, press the [FUNCTION CLEAR] button to clear the error message and perform the appropriate remedy for the error.
If you encounter an error code not listed here, see the Operator’s Manual for Copying Functions.
When the message “Misfeed in xxx”, “DRAWER x empty” or “Toner empty” is displayed, memory
reception may be performed. Clear the message without turning off the power.
Error Message
246
Cause
Remedy
Broken registration
Auto dialer numbers and initial
setting have been lost (due to a
lengthy power failure, depleted
battery, etc.)
Press [FUNCTION CLEAR] to
restore the idle state. If this Error
Message is repeatedly displayed,
machine programming has become
corrupted. The machine must be
reinitialized by a trained technician.
Call for service.
Line busy
A direct transmission was made
a remote fax that was busy.
Retry the transmission.
Communication error
A communication error occurred
during a transmission.
Retry the transmission.
Feature unavailable
y Communication error resulting from a security code disagreement during a
MAILBOX transmission.
y Communication error resulting from a telephone number conflict during a security
transmission.
y Communication error resulting from a function disagreement between the
equipment and the remote
Fax.
Press to [FUNCTION CLEAR]
restore the idle state. Confirm the
security code or telephone number,
and then retry the transmission.
Power failure
y Power failure occurred during communication.
y Reserved jobs or received
image data were erased
due to a lengthily power failure.
Confirm the Power failure list which
is automatically printed out. (
P.244 “Power failure list”)
Memory is full
The memory became full during
data entry into memory during a
transmission or reception.
Press [FUNCTION CLEAR] to
restore the idle state.
Memory full during TX:
Wait for the memory to become
available and then retry memory
transmission, or perform direct
transmission.
Memory full during RX:
Contact the other party to re-transmit the document.
Page number mismatch
The designated number of
pages did not agree with the
number of pages actually
scanned, in transmission.
Press to [FUNCTION CLEAR]
restore the idle state. Confirm the
number of pages of the original.
Troubleshooting
Error Message
Cause
Remedy
DRAWER 1 empty
DRAWER 2 empty
DRAWER 3 empty
DRAWER 4 empty
Paper has run out in the designated cassette, or the cassette
is removed.
Load recording paper, or insert the
cassette firmly.
Memory reception may be performed. Do turn off the power.
Misfeed in xxxx
A recording paper jam has
occurred.
Remove the jammed paper. (Refer
to the Operator’s Manual for
Copying Functions.)
Memory reception may be performed. Do not turn off the power.
Toner empty
The toner is exhausted.
Replace the toner. (Refer to the
Operator’s Manual for Copying
Functions.)
Memory reception may be performed. Do not turn off the power.
Troubleshooting
247
6 TROUBLESHOOTING
Transmission Trouble
Check the following points if you are having trouble sending originals. If you cannot rectify the
trouble by checking these points, or trouble not listed below occurs, contact your service technician.
Trouble
“DIALING” or “COMMUNICATING”
is not displayed even if the key is
pressed in Direct Transmission
Mode.
248
Check Point
When you are making a call using a handset to send a FAX, do
replace the handset until after you press the key and you hear the
phone line switch to the machine.
y Did you press the [FAX] button before beginning the Direct TX
operation?
y Is the modular cord disconnected?
y Is the dial type set correctly?
y Can you receive telephone calls?
y Is there any problem at the remote fax? Check this with the
party trying receive the original.
Originals are fed diagonally.
y Are the document feeder slides adjusted to the width of the original that you are sending?
y Does the original that you are sending match the conditions of
the original that is available for sending?
2 originals are fed together.
y Have you placed more than the maximum number of originals
can be placed at one time? ( P.37 “Original size/Original
scanning range”)
y Does the original that you are sending match the conditions of
original that is available for sending?
y Have you pushed the originals into the feeder too hard?
The original is not being printed on
the paper of the remote Fax even
though it has been sent.
y Was the original placed correctly facing up?
Black lines are shown in the image
that was sent.
y Is the scanning area of the Reversing Automatic Document
Feeder clean? Clean it with a soft cloth.
Originals are not sent even if operations are carried out normally.
y Is the remote Fax compatible with your system? This system
supports G3 communications but not G2 or G4 communications.
Originals cannot be sent overseas.
y Specify Quality TX and resend.
Troubleshooting
Reception Trouble
Check the following points if you are having trouble receiving originals. If you cannot rectify the
trouble by checking these points, or trouble not listed below occurs, contact your service technician.
Trouble
Check Point
Originals cannot be received even
if the [START] button is pressed.
y Did you replace the handset before you pressed the [START]
button? When you answer a call on the handset to receive a
Fax, not replace the handset until you press the [START] button.
y Is the modular cord disconnected?
y Is there a problem at the remote Fax? Check this with the party
trying to send the original.
Paper is not output.
y
The received original is printed
dark and is illegible or black
stripes are printed on the original.
y Is the original being sent a dirty copy? Check this with the party
trying to send the original.
y Is the trouble due to a problem or operator error at the remote
FAX? (ex. dirty scan glass or dirty scan lamp) Check this with
the party trying to send the original.
y Does the same problem occur even if you make a copy on your
digital multi function system? If so, clean the recording unit of
your digital multi function system.
Paper is output but not printed.
y Is there enough toner?
y Is the original placed correctly on the remote FAX? Check this
with the party trying to send the original.
Paper often jams.
y Is the paper cassette size setting correct?
y Is the paper cassette properly inserted?
y Is the specified paper type being use?
Is the digital multi function system out of paper?
Troubleshooting
249
APPENDIX
7.
This section describes the following articles.
Remote Service Automatic Supplies Order........................................................252
Automatic Supplies Order Setting ...................................................................................................252
Specifications........................................................................................................253
7 APPENDIX
Remote Service Automatic Supplies Order
Automatic Supplies Order Setting
This equipment can automatically send an order sheet to a designated fax machine informing
your supplier that a replacement Toner Cartridge is required.
Contact your local authorized dealer for information on this setting.
252
Remote Service Automatic Supplies Order
Specifications
*
*
*
*
Model No.
GD-1220 (e-STUDIO165/205, e-STUDIO167/207/237)
Original Size
LD, LG, LT, ST-R, A3, A4, A5-R, B4, B5
Recording
Paper Size
11”x17” (LD), 8.5”x14” (LG), 8.5”x11” (LT), 5.5”x8.5” (ST)
297 mm × 420 mm A3, 210 mm × 297 mm A4, 148 mm × 210 mm A5, 257 mm × 364
mm B4, 182 mm × 257 mm B5
Compatibility
Communication
Mode
ECM, G3, Exclusive Modes: (EX)
Scanning Density
Horizontal: 8 dots/mm, 16 dots/mm
Vertical: 3.85 lines/mm, 7.7 lines/mm, 15.4 lines/mm
Transmission
Rate
33,600/31,200/28,800/26,400/24,000/21,600/19,200/16,800/14,400/12,000/9,600/
7,200/4,800/2,400 bps
Encoding System
JBIG/MMR/MR/MH
Recording and
Printing Method
Electrophotography and Laser Printing
Memory Capacity
5.7 MB
Machine Type
Desktop type with both transmission and reception functions
Applicable Network
PSTN (Public Switched Telephone Network)
Outer appearance, Specifications, etc. may be changed without prior notice.
If any trouble is encountered, contact your authorized TOSHIBA dealer
The clock function and programming data of this device are preserved with a built-in battery. If the power
supply is cut off over a long time, the battery may become discharged, causing the recorded data to be
lost.
Document image data received by this device is preserved with a built-in battery (for about 2 hours). If
the power supply is cut off for a long time, the received data may be lost.
Option
y External keyboard (GJ-1040)
Specifications
253
INDEX
A
D
Abbreviated Dial Number Dialing .................. 33
Abbreviated dial number list ....................... 237
Abbreviated Dial Numbers ......................... 156
Abbreviated Dialing ..................................... 50
Acceptable size of paper .............................. 64
Account code ...................................148, 190
Alarm lamp ................................................. 26
Alphabet Dialing ......................................... 51
Alphabetical sort list .................................. 236
APS/AMS selecting button ........................... 26
Automatic Reception ................................... 61
DATA lamp .................................................26
default setting for direct TX report ...............208
default setting for memory TX report ............208
default setting for multi-address TX report ....209
default setting for multi-polling report ...........209
default setting for relay originator report .......210
default setting for relay station TX report ......210
default setting for
relay TX end terminal report ....................211
Default Settings for Fax Functions ...............172
Default Settings for List & Report Output ......205
DELAYED COMM ................................ 28, 84
Delayed Communications .............................34
Delayed transmission (Time designation) .......87
Deleting mailbox ........................................119
Density adjustment buttons ..........................26
Department management ...........................148
Description of Each Component ....................22
Dial type ...................................................176
Dialer list ..................................................235
Digital keys .................................................26
Direct Transmission .....................................33
Direct transmission ......................................89
DIRECT TX ......................................... 28, 84
Discard printing .........................................198
Disclaimer Notice ........................................18
Document mode ........................................175
DP ...........................................................176
DRAWER button .........................................26
Duplex Sending ...........................................78
B
Batch Transmission ...............................34, 83
Bulletin board mailbox ............................... 111
Buttons and Keys used for Character Entry .. 151
C
CANCEL button .......................................... 26
Canceling Direct Transmission ..................... 75
Canceling documents in a confidential /
bulletin board mailbox (local hub) ............ 130
Canceling Memory Transmissions
(during transmission) ................................ 74
Canceling Reserved Memory Transmissions .. 76
Canceling Transmissions ............................. 74
CHAIN DIAL COMM ..............................28, 84
Chain Dial Communication .....................33, 86
Character Entry ........................................ 151
CHARGE CODE ...................................28, 84
CHECK E-MAIL ....................................29, 85
Checking the Communications during
Transmission ........................................... 71
Checking the Transmission Results .............. 72
Checking the transmission results
by printing the journal report ...................... 73
Checking the transmission results
by printing the transmission report ............. 73
Checking the transmission results
on the LCD screen ................................... 72
CLEAR/STOP button ................................... 25
communication option .................................. 79
Communication report setting ..................... 207
Completion tone and message displayed
on the LCD for the direct transmission mode 72
Confidential mailbox .................................. 111
Connecting Cables ...................................... 30
Continuous polling .................................... 144
Contrast adjustment volume ......................... 25
Control Panel ............................................. 24
COPY button ........................................25, 26
COVER SHEET ....................................28, 84
Cover sheet ........................................34, 183
Cover sheet registration ............................... 91
E
ECM ................................................. 78, 174
ENERGY SAVER button ..............................24
ENTER button .............................................26
Entering & Correcting Characters ................153
Entering Email addresses ...........................154
Error code table ........................................217
Error Message ..........................................246
Exposure ....................................................44
F
FAX button .................................................25
FAX communication lamp .............................25
Fax drawer .................................................70
Features of the GD-1220 ..............................17
Flip Panel ...................................................27
FUNCTION CLEAR button ...........................25
Function Keys .............................................84
Function keys .............................................28
Function list ..............................................240
G
General Precautions ....................................19
INDEX
255
Group Broadcast transmission ................... 109
Group Dialing ............................................. 53
Group Number Dialing ............................... 166
Group number list ..................................... 238
I
Individual polling reception ......................... 138
INTERRUPT button ..................................... 24
ITU MAILBOX .......................................28, 84
J
JOB STATUS .......................................29, 85
JOURNAL ............................................29, 85
K
Keyboard ................................................... 29
Keypad Dialing ........................................... 33
Keypad Dialing
(Direct Entry with Digital Keys) .................. 47
L
LCD screen ................................................ 25
Line Monitor ............................................... 78
Line monitor ............................................. 172
Low speed transmission .............................. 90
LOW SPEED TX ...................................28, 84
M
Mailbox Communication ............................ 111
Mailbox communication condition ............... 112
Mailbox Transmission .................................. 34
Mailbox/Relay box list ................................ 233
Manual Reception .................................61, 63
Memory reception ..................................... 195
Memory Transmission ...........................33, 55
Memory transmission ................................ 181
Memory transmission report ....................... 224
Menu List ................................................... 78
Menu list .................................................. 242
Message LCD Screen ................................. 30
MF .......................................................... 176
MIXED SIZE button ..................................... 24
MONITOR button ........................................ 27
MULTI .................................................28, 84
Multi-address relay mailbox ........................ 111
Multi-address Transmission ......................... 34
Multi-address Transmission (Broadcasting) .. 106
Multi-address transmission report ............... 225
Multi-key Quick Broadcast transmission ...... 106
Multi-polling reception ................................ 140
Multi-polling report .................................... 231
N
Navigating Menu Operation ........................ 150
NOTICE TO USERS ..................................... 2
256
INDEX
O
Off-hook dialing ...........................................33
Off-hook Transmission
(External Telephone Dialing) .....................58
One Touch Dialing .......................................33
One Touch Key Dial Numbers ....................160
One Touch Key Dialing ................................48
One Touch keys 1 to 75 ...............................27
One touch number list ................................239
On-hook dialing ...........................................33
On-hook Transmission .................................57
ORIGINAL button ........................................26
Original mode .............................................43
Original mode button ...................................26
Original scanning area .................................37
Original size ................................................37
P
Page Number .............................................78
Paper priority when there is
no same size paper ..................................66
PIN mask .................................................103
POLLING ............................................ 29, 85
Polling Communications .............................134
Polling reservation .....................................134
Polling Transmission ....................................35
Power failure list ........................................244
Precautions for using the Automatic Document
Feeder (optional) or Reversing Automatic
Document Feeder (optional) ......................40
PREV. TX RPT ...........................................29
PREV. TX. RPT ..........................................85
PRINTER button .........................................25
Printing a document from a confidential /
bulletin board mailbox (local hub) .............127
Priority Transmission ...................................34
Priority transmission ....................................94
PRIORITY TX ...................................... 28, 84
Privileged reception ...................................200
Public fax mailbox .....................................137
Q
Quality Transmission ...................................34
R
Receiving a fax manually .............................64
Reception interval ......................................173
Reception list setting ..................................212
Reception list/Communication report ...........222
Reception Mode ..........................................61
Reception mode ........................................180
Reception Trouble .....................................249
Recovery Transmission ................................34
Recovery transmission ........................ 95, 185
RECOVERY TX ................................... 28, 85
Redial mode ............................................. 178
REDIAL/PAUSE button ................................ 27
Redialing ..............................................33, 60
Reduction printing ..................................... 196
Relationship between Original and Paper ...... 64
Relay Mailbox ........................................... 132
Relay station report ................................... 228
Relay transmission originator report ............ 227
Relay transmission relay end terminal report 230
Relay transmission relay station report ........ 229
Remote Service Automatic Supplies Order .. 252
RESERVATION LIST ............................29, 85
Reservation list ......................................... 232
Reserving data in confidential /
bulletin board mailbox (local hub) ............ 123
Resolution .................................................. 42
RESOLUTION button .................................. 27
Retrieving (Polling) a document from
a confidential / bulletin board mailbox
(remote hub) ......................................... 125
RTI (Remote Terminal ID) Print .................. 201
S
SCAN button .............................................. 25
Secure reception ...............................100, 192
SECURE RX ........................................29, 85
Security Transmission ................................. 34
Security TX ........................................78, 182
Selectable communication options ................ 78
Selecting button A/B/C ................................ 25
SEND AFTER SCAN .............................28, 85
Send after scan ................................102, 188
Sending data in confidential /
bulletin board mailbox (remote hub) ......... 121
Sending Two-sided Originals ........................ 81
Separator page ......................................... 191
Setting of the automatic reception mode ........ 61
Setting of the manual reception mode ........... 63
Setting RX printing during default setup ......... 65
Setting the Scanning Conditions
for Each Page ......................................... 45
Setting the Transmission Conditions ............. 42
Setting up mailbox for confidential
and bulletin board communication ............ 112
Setting up relay mailbox ............................ 114
SETTINGS button ....................................... 24
Special character table .............................. 152
Specifications ........................................... 253
SPEED DIAL button .................................... 27
Speed Dialing ............................................. 33
START button ............................................. 25
SUB ADDRESS COMM .........................29, 85
Sub-address Communications ...................... 34
Switching to the Fax Mode ........................... 36
T
TEL LIST ENTRY ................................. 29, 85
TEL LIST PRINT .................................. 29, 85
Terminal ID entry .......................................203
Transmission after Scan ...............................35
Transmission Mode .....................................33
Transmission report ...................................223
Transmission Trouble ................................248
Transmission with sub-address .....................98
Transmission/Reception journal ..................214
Transmission/Reception journal setting ........205
Troubleshooting ........................................246
TTI (Transmit Terminal ID) print ..................187
TX REPORT ........................................ 29, 85
Types of Mailbox .......................................111
Types of Polling Communications ...............134
U
UP/DOWN/LEFT/RIGHT buttons ...................26
USER FUNCTIONS button ...........................24
W
When Both the Reduction Print and
Discard Print are set to ON ........................68
When setting originals on the glass ...............38
When the use of the equipment is managed
under the department management ............36
When using the Automatic Document Feeder
(optional) or Reversing Automatic Document
Feeder (optional) ......................................41
INDEX
257
258
INDEX
Printed in Malaysia
GD-1220
OME060049D0
MULTIFUNCTIONAL DIGITAL SYSTEMS
Operator's Manual for Facsimile Function
GD-1220
2-17-2, HIGASHIGOTANDA, SHINAGAWA-KU, TOKYO, 141-8664, JAPAN
2006 TOSHIBA TEC CORPORATION All rights reserved
6LH29042000
R060120B1304-TTEC
Ver04 2007-01
">