Canon iR3245, iR3235, iR3230, iR3225 multifunction printer Easy Operation Guide

Easy

Operation

Guide

Store this guide next to the machine for future reference.

CONTENTS

Preface

Manuals for the Machine............................. 1

What You Can Do with This Machine .......... 3

Copying Functions

Operating the Express Copy

Basic Features Screen...................... 7

Making a Copy............................................. 9

What You Can Do with This Machine

Basic Features Screen) .................. 11

What You Can Do with This Machine

(Special Features Screen) .............. 13

Overview of Copy Features....................... 21

Sending/Facsimile Functions

Sending a Document

(E-mail, I-fax, File Server) .............. 23

Sending a Fax ........................................... 25

What You Can Do with This Machine

(Address

Basic Features Screen) .................. 27

What You Can Do with This Machine

(Scan Screen) ................... 31

What You Can Do with This Machine

(Send Screen)................... 33

Overview of Sending/Fax Features .......... 35

Mail Box Functions

Storing Originals in an Inbox ................... 39

Printing/Sending a Document

Stored in a User Inbox .................... 41

What You Can Do with This Machine

(Scan

What You Can Do with This Machine

(Change Print Settings Screen)...... 45

Mail Box Function Overview ..................... 47

Canceling Jobs

How to Cancel a Job ................................. 53

Additional Functions

Manuals for the Machine

The manuals for the machine are divided as follows. Please read them accordingly to make full use of the machine.

Indicates that this guide is a printed manual and is also included in the e-Manual.

Learning About the Useful Functions of the Machine

Tutorial CD

A tutorial that enables you to learn examples of how to use functions, and try out actual procedures with a simulator. The administrator of the machine can use the Tutorial CD to explain the machine’s functions and operating procedures to several users simultaneously through e-Learning.

1

Setup and Maintenance after Installing the Machine

Getting Started

Read this section for operations and settings required for the functions you want to use after installing the machine.

Network Settings

Before Using the Fax Function

Before Printing from Computers

Before Sending Faxes from Computers

Managing the Machine from a Computer

How to Use the Machine and Function Overview (This Document)

Easy Operation Guide

Read this manual to learn the basic operations of the machine, grasp a basic knowledge of what the machine can do, or find out what kind of useful functions it has. Keep it next to the machine for future reference.

The Control Panel

Making a Copy

Sending Faxes

Sending Files

Storing to Inboxes

Printing/Sending from Inboxes

Using the Copy Function

Using the Send/Fax Function

Using the Mail Box Function

Other Useful Information

Cautions for Using this Machine

Troubleshooting

Read this section for cautionary information and basic operations for using the machine.

Before Using the Machine

Operating the Touch Panel Display

Replacing Toner Cartridges

Removing a Paper Jam

Loading Paper

Specifi cations

System Manager Settings

Manuals for the Machine

Handling and Operating the Machine

e-Manual

You can view the following information, included on the enclosed Manual CD-

ROM, using your computer.

Before You Start

• Before You Start Using This

Machine

• How to Use This Manual

• What This Machine Can Do

• Basic Operations

• Optional Equipment

• Additional Functions

Help

• Problem Solving

• Maintenance

Copy

Send/Fax

Mail Box

Print

Describes what you should know before using the machine.

Describes how to use the manuals and the system requirements for the manuals.

Describes the features of the machine, and the useful functions and operations you can perform with it.

Describes the basic operations of the machine.

Describes the optional equipment you can attach to the machine.

Describes the Additional Functions screen, which you can set according to your needs.

Describes the procedures for dealing with paper jams and displayed error messages.

Describes how to load paper, replace consumables, and regular maintenance.

Web Access

Network

Remote UI

MEAP/SSO

Security

Software

Learning How to Install the Drivers for the Machine

These manuals are on the User Software CD-ROM or Fax Driver Software

CD-ROM. For instructions on selecting drivers and displaying the manuals, see Chapters 10 through 12 in Getting Started.

User Software CD-ROM:

• Printer Driver Installation Guide

• Mac UFR II Driver Guide

• Mac PS Driver Guide

Read this section to learn how to install the drivers required to print from a computer.

Fax Driver Software CD-ROM:

• Fax Driver Installation Guide

Read this section to learn how to install the driver required to send faxes from a computer. (Windows only.)

User Software CD-ROM:

• Network ScanGear Installation

Guide

Read this section to learn how to install the driver required to scan documents to a computer from the machine. (Windows only.)

2

What You Can Do with This Machine

The iR3245/iR3235/iR3230/iR3225 brings to you all the elements you will ever need in a digital multitasking machine.

The iR3245 /iR3235 /iR3230 /iR3225 incorporates a rich array of input and output features that can greatly enhance your ef ficiency. Equipped with features that meet the needs of document work, the iR3245 /iR3235 /iR3230 /iR3225 represents the ultimate in digital multitasking machines.

*Some functions described in this manual require optional equipment.

Send Outside the Company

Fax

Original

Color Scan

Function

Telephone Line

Fax

Function

I-Fax

1

2

3

4

Save Data

Send

Function

Internet

Copy

Function

MEAP

Function

Mail Box

Function

E-Mail

Print

Function

Copy/Print

LAN

Remote UI

Function

1

2

3

4

3

In-Company

Computer

File Server E-Mail

Copying Function Mail Box Function

Print Function

Enables you to save costs with features such as printing a single sided document on both sides of the paper, or printing two pages of a document on each sheet of paper.

Also with the Collate and Booklet modes, the Copying function is perfect for creating materials for meetings.

Enables you to save scanned documents, documents received by fax, and data sent from a computer, and then send or print them out whenever necessary. You can also use USB memory with the machine.

Enables you to print on both sides of paper, output sets of printouts, and various other useful features when printing documents from a computer.

Fax Function

Enables you to fax not only scanned documents, but also documents temporarily saved in a User Inbox, or data sent from a computer. You can also send to multiple destinations, and forward received faxes as well.

Sending Function

Enables you to send scanned document data and data saved in a User Inbox not only by fax, but also by e-mail and I-fax. You can also convert originals to

JPEG, TIFF, PDF, or XPS fi le formats and send them as an attached fi le.

Remote UI Function

Enables you to operate the machine and its jobs and print document data stored in inboxes from the Web browser on a computer.

MEAP Function

Enables you to add new functions to your machine, by installing applications that support the MEAP application platform included in the machine.

What You Can Do with This Machine

Refer to this manual for examples of the useful ways in which you can use your machine.

To Enlarge/Reduce an Image to Copy to a Different Size Paper ..........................................P.11

To Staple Sets of Output Together ....................................P.11

To Interrupt a Long Copy Job to Make Priority Copies......P.12

To Copy onto Irregular Sized Paper...................................P.12

To Make Two-Sided Copies ...............................................P.12

To Copy Different Size Originals Together ........................P.13

To Copy Facing Pages in a Book.......................................P.13

To Copy Multiple Originals onto One Sheet of Paper........P.14

To Make a Booklet .............................................................P.14

To Erase the Dark Border when Copying a Book ..............P.15

To Add a Margin .................................................................P.15

To Add a Cover ..................................................................P.16

To Recall Commonly Used Settings ..................................P.16

To Scan Batches of Originals ............................................P.17

To Add Page Numbers to Copies ......................................P.18

To Add a Watermark to Copies ..........................................P.18

To Store Scanned Originals with Copy Settings................P.19

To Embed Hidden Text in the Background ........................P.19

To Combine Multiple Batches of Originals with Different Copy Settings ................................... P.20

To Register Commonly Used Destinations....................... P.27

To Recall the Last Settings ............................................... P.27

To Specify a File Format and Send a Document.............. P.28

If You Mainly Use One-touch Buttons............................... P.29

To Display the Sender History

When Sending Faxes/I-Faxes ................................ P.29

To Automatically Forward Received Faxes/I-Faxes......... P.30

To Send Documents Containing Photos Clearly .............. P.31

To Change the Scanned Document Size.......................... P.31

To Automatically Change the Zoom Ratio

According to a Specifi ed Record Size .................... P.32

To Send Fine Text and Images Clearly............................. P.32

To Send Separately Scanned Documents At Once ......... P.32

To Add the Reply Destination to a Sent Document .......... P.33

To Specify the Time to Start Sending ............................... P.34

To Send Notifi cation of Completed Sending..................... P.34

To Confi rm a Document Before Sending .......................... P.34

To Add a Name to a Document and Save It ..................... P.43

To Scan a Two-Sided Document ...................................... P.43

To Print a Sample Print ..................................................... P.45

To Automatically Delete Document Data After Printing.... P.46

To Print Multiple Documents Together.............................. P.46

To Output Print Documents in Sets .................................. P.46

To View Documents Stored in a User Inbox ..................... P.46

4

The Control Panel

To Switch Functions

Use these keys to swich functions

The control panel consists of a touch panel display, for setting the various functions, and physical keys, such as the Start key, Stop key, and the

Control Panel Power Switch. The following is an explanation of the keys used in this manual. For more information, see Chapter 1, “Before You Start

Using This Machine,” in Troubleshooting.

Press the keys on the upper part of the touch panel display to switch functions

5

Reset Key

Press to restore the standard settings of the machine.

Touch Panel Display

Displays the settings screen for each function.

USB Port

Use to connect memory media to the machine via USB.

Edit Pen

Use when operating the touch panel display.

To Confi rm or Edit the Job Status

Press [System Monitor] to display the screen on the left, enabling you to confirm the job status and cancel print jobs. You can also see the status of the machine, such as the amount of remaining paper.

Help Key

Press to display explanations of functions and how to specify settings.

System Monitor Screen

Ex. Send Basic Features Screen

Additional Functions Key

Press to specify additional functions.

Fax Volume Settings Key

Press to display the screen for adjusting settings such as the transmission volume and fax sending/ receiving alarm volume.

The Control Panel

If the Touch Panel Display is Turned Off

If nothing is displayed on the touch panel display even when the main power switch is turned ON, press the control panel power switch.

Control Panel Power Switch

Press to turn the control panel turned ON or OFF.

Counter Check Key

Press to display the copy and print count totals on the touch panel display.

Stop Key

Press to stop a job in progress, such as a scan job or copy job.

Start Key

Press to start an operation.

Clear Key

Press to clear entered values and characters.

Numeric Keys

Press to enter numeric values.

Log In/Out Key

Press when setting or enabling Department ID

Management.

Brightness Adjustment Dial

Use to adjust the brightness of the touch panel display.

6

Copying Functions

Operating the Express Copy Basic Features Screen

This machine includes an Express Copy function. The Express Copy function is useful for advanced users, as it allows you to set the various copying modes with fewer steps than the Regular Copy function. It also enables you to quickly set the Special Features of the machine.

7

Express Copy Bas

Copy Ratio

You can set the machine to adjust the copy ratio automatically, or you can specify the copy ratio manually.

Copy Exposure/Auto Density

You can make the copy exposure lighter or darker. You can also adjust the exposure automatically.

Original Type Selection

You can select the original type that is the best match for the quality of your originals.

You can set the Special Features of the machine.

Scan Originals

You can make various settings for the scanning originals.

• 2-Page Separation

• Different Size Originals

• Job Build

• Scan Image Check

Book/Page Edit/Shift

You can make booklets, add page numbers, and set fi nishing modes for scanned images.

• Front Cover/Back Cover

• Paper Insertion

• Booklet

• Page Numbering

• Copy Set Numbering

• Watermark

• Print Date

• Shift

• Margin

Process/Layout

You can process original images and change the layout of the originals.

• Image Combination

• Form Composition

• Secure Watermark

• Image Repeat

• Frame Erase

• Transparency Interleaving

• Nega/Posi

• Mirror Image

Operating the Express Copy Basic Features Screen

Switching between the Copy and Express Copy Basic Features Screen

You can press

[Copy] or [Express

Copy], located on the top of the Basic

Features screen, to switch between the Regular Copy

Basic Features screen and the

Express Copy

Basic Features

Screen.

ic Features Screen

Paper Selection

You can set the machine to select the paper size.

2-Sided Copying

This mode enables you to make two-sided copies from one-sided or two-sided originals, or make one-sided copies from two-sided originals.

Collating Copies

The Finishing modes can be selected to collate copies in various ways, either by pages or copy sets.

Standard Key Settings

You can register copy modes that you have specifi ed as Standard

Keys. This key is a shortcut key to Standard Key Settings.

Interrupt Mode

This mode enables you to interrupt a reserved or current job to make priority copies.

Sample Set

This mode enables you to check the copy result before making multiple copies.

Image Adjustment

This mode enables you to adjust the sharpness and exposure.

• Sharpness

• Image Qual. Adjustment

Others

You can set other Special Features of the machine.

• Job Block Combination

• Store in User Inbox

• Job Done Notice

8

Copying Functions

Making a Copy

The following is an explanation of the basic procedure for copying a document. For more detailed procedures, see the references in each procedure.

Preparations Place Your Originals

Placed in the feeder

9

Regular Copy Basic Features screen

Press [Copy] to switch to the Copy function.

If the following screen is displayed, enter the [Dept.

ID] and [Password] press (Log In/Out) on the touch panel.

If Department ID Management or the SSO-H login service is set, it is necessary to enter an ID and password. (If an optional card reader is attached, insert a control card.)

For more information, see e-Manual > Basic

Operations.

Placed on the platen glass

Place your originals.

If you have placed your originals on the platen glass, close the feeder /platen cover after placing your originals.

If necessary, set copy modes on the Regular Copy

Basic Features screen.

For more information on the copy modes you can set on the Regular Copy Basic Features screen, see p. 21 and p. 22.

To set the various copy modes, press [Special

Features].

For more information on the copy modes you can set on the Special Features screen, see p. 21 and p. 22.

You can also place paper in the stack bypass to copy. (For more information, see e-Manual >

Basic Operations.

Specify the Number of Copies Start Copying

Making a Copy

Enter the desired number of copies (1 to

999) with the numeric keys.

If you make a mistake when entering values, press

(Clear) enter the correct values.

The number of copies you specify is displayed on the right side of the Regular Copy Basic Features screen.

Press (Start).

When copying is complete, remove your originals.

If the following screen is displayed, follow the instructions on the screen and press (Start) once for each original. When scanning of the originals is complete, press [Done].

If Department ID Management is set, press (Log

In/Out).

To cancel, interrupt, or continue copying

To cancel copying

Press (Stop).

To interrupt copying.

Press [Interrupt].

(See e-Manual > Copy.)

To make another copy while printing

Press [Done].

Place the next original.

Press (Start).

10

Copying Functions

What You Can Do with This Machine

(Regular Copy Basic Features Screen)

The following is an explanation of the features often used when copying a document. For more information, see e-Manual > Copy.

To use more convenient functions (Special Features), press [Special Features] to access the Special

Features screen.

Regular Copy Basic Features screen

* The numbers in the illustrations refer to operation steps.

To Enlarge/Reduce an Image to Copy to a Different Size Paper

Useful when enlarging or reducing an original of one standard paper size to another, such as enlarging an A4 sized original to A3 size, or reducing A3 to

A4 size. Simply select the desired paper size from the displayed keys to automatically set the optimal zoom ratio.

Original Copy

1

2

1

11

To Staple Sets of Output Together

Select the Staple mode to collate copies as in the diagram on the right. Collated copies are stapled in the position you set. This is useful for distributing materials copied for a meeting, etc.

Original

1

2

3

4

3 copies set

Copy 1

1 1

Copy 2

1

Copy 3

2

1

3

4

5

After you set the stapling position, it is important to place your originals with the correct orientation.

For information on the relation between original orientation, paper orientation, and stapling position, see Chapter 4, “Appendix,” in

Troubleshooting.

What You Can Do with This Machine (Regular Copy Basic Features Screen)

To Interrupt a Long Copy Job to Make Priority Copies

This mode enables you to interrupt the current job or reserved job to make priority copies.

After you finish making your priority copy, the paused print job automatically resumes.

This mode is useful if you need to make an urgent copy during a long copy job.

To Copy onto Irregular Sized Paper

To copy onto non-standard size paper, simply set the size and type (such as Plain, Heavy) of the paper, and load it into the stack bypass.

Stack Bypass Tray

Direction to load the paper

1

2

3

To Make Two-Sided Copies

When copying many single sided originals, printing on both the front and back sides of paper can help you save half of the paper costs.

Original Copy

If you press [Option] on the screen on the left you can select to make the front and back sides of the copies have the same top-bottom orientation. This makes it easier to see when stapling copies like a calendar.

4

5

1

2

3

For more information on Special Features, see p. 13 to p. 20.

12

Copying Functions

What You Can Do with This Machine

(Special Features Screen)

The following is an explanation of the features often used when copying a document. For more information, see e-Manual > Copy.

The Special Features screen is divided into two screens. Press [ ]/[ ] on the lower left of the screen to switch the screens.

Special Features screen (1/2)

* The numbers in the illustrations refer to operation steps.

To Copy Different Size Originals Together

This mode can enable you to copy a mix of different size originals in the feeder together, depending on the mix of sizes. You can copy a mix of originals such as A3 and A4, B4 and B5 (originals with different widths), or A3 and B4, A4 and A5 (both width and height slightly different).

A3 Original

A4 Original

Direction to load the paper

To Copy Facing Pages in a Book

It is not necessary to reset originals when copying facing pages from a book or bound original, if you use this mode to copy the facing pages onto two separate sheets of papers.

Original Copy

1 1

13

What You Can Do with This Machine (Special Features Screen)

To Copy Multiple Originals onto One Sheet of Paper

This mode enables you to reduce multiple originals or two-sided originals to fit onto one sheet of paper. This is useful for arranging a variety of originals on one sheet of paper for easy viewing and for saving paper and space when storing printouts.

Original or

1

2 1

Copy

1

3

2

4

2 On 1

(two pages on one sheet of paper)

Copy

1

3

1 2

3 4

4 On 1

(four pages on one sheet of paper)

5

2 4

6

To Make a Booklet

This mode enables you to copy multiple originals in such a way that the copies are made into a booklet. This is useful for arranging materials for distribution in an easily viewable format.

Original Copy

1

2

3

4

5

6

7

8

8

7

6

5

1

2

3

4

8

6

1

3

1 3

5

2

6

4

14

Copying Functions

What You Can Do with This Machine (Special Features Screen)

Special Features screen (1/2) Special Features screen (2/2)

* The numbers in the illustrations refer to operation steps.

To Erase the Dark Border when Copying a Book

This enables you to erase the dark border, as well as center and contour lines that appear if you are copying facing pages in a book or bound original onto a single sheet of paper.

1

2

3

To Add a Margin

1

4

5

Original

With Frame

Erase

Copy

Copy

Without

Frame Erase

2

This enables you to add a margin to the output. The location of the margin can be selected from the left, right, top, and bottom of the document. You can also specify the width of the margin.

Original Left Margin Right Margin Top Margin Bottom Margin

3

15

What You Can Do with This Machine (Special Features Screen)

To Add a Cover

This enables you to load paper different to the copies in the stack bypass, to be used as a cover. You can also add a back cover, sheet insertions, and chapter pages.

Original Copy

Printed Front Cover

1

2

3

4

5

6

7

To Recall Commonly Used Settings

Commonly used combinations of modes can be stored in Mode Memory to be recalled with the touch of a button. You can also use

Mode Memory in combination with Standard

Key 1 and 2 for extra convenience.

To recall stored settings, display the screen you used to store them, select the key in which the settings are stored press [OK].

2

1 3

1

2

16

Copying Functions

What You Can Do with This Machine (Special Features Screen)

Special Features screen (1/2)

* The numbers in the illustrations refer to operation steps.

To Scan Batches of Originals

This enables you to scan originals that are too many to be placed at once, by dividing them into multiple batches. Copies can be made after all of the originals have been scanned. This is also useful when using both the feeder and platen glass to scan originals.

Original

Special Features screen (2/2)

Copy

17

After placing the next original, press (Start).

What You Can Do with This Machine (Special Features Screen)

To Add Page Numbers to Copies

This enables you to add page numbers to copies.

Original Copy

1

5

2

3

4

6

To Add a Watermark to Copies

This enables you to add a watermark to copies.

Original Copy

CONFIDENTIAL

1

7

8

2

3

5

4

6

7

18

Copying Functions

What You Can Do with This Machine (Special Features Screen)

Special Features screen (1/2)

* The numbers in the illustrations refer to operation steps.

To Store Scanned Originals with Copy Settings

This mode enables you to store scanned originals in a User Inbox from the Regular Copy Basic Features screen. The copy settings are stored with the document.

1

2

Special Features screen (2/2)

You can add a document name to the stored document.

You can also make copies of the scanned originals while storing them in the User

Inbox.

19

To Embed Hidden Text in the Background

This mode enables you to embed hidden text, such as “CONFIDENTIAL,” in the background of copies/ prints. The embedded text appears when the copies are copied.

Original

Copy A

(Secure Watermark is

Selected)

Copy B

(Copy of Copy A)

COPYCOPYCOPYCOPYCOPYCOPYCOPY

COPYCOPYCOPYCOPYCOPYCOPYCOPY

COPYCOPYCOPYCOPYCOPYCOPYCOPY

COPYCOPYCOPYCOPYCOPYCOPYCOPY

COPYCOPYCOPYCOPYCOPYCOPYCOPY

COPYCOPYCOPYCOPYCOPYCOPYCOPY

COPYCOPYCOPYCOPYCOPYCOPYCOPY

COPYCOPYCOPYCOPYCOPYCOPYCOPY

COPYCOPYCOPYCOPYCOPYCOPYCOPY

COPYCOPYCOPYCOPYCOPYCOPYCOPY

COPYCOPYCOPYCOPYCOPYCOPYCOPY

COPYCOPYCOPYCOPYCOPYCOPYCOPY

COPYCOPYCOPYCOPYCOPYCOPYCOPY

COPYCOPYCOPYCOPYCOPYCOPYCOPY

COPYCOPYCOPYCOPYCOPYCOPYCOPY

COPYCOPYCOPYCOPYCOPYCOPYCOPY

COPYCOPYCOPYCOPYCOPYCOPYCOPY

COPYCOPYCOPYCOPYCOPYCOPYCOPY

COPYCOPYCOPYCOPYCOPYCOPYCOPY

1

3

2

4

What You Can Do with This Machine (Special Features Screen)

To Combine Multiple Batches of Originals with Different Copy Settings

1

This mode enables you to scan multiple batches of originals with different copy settings and print them as one document.

Example) · Combined document: Staple Mode (Double)

· Batches: Shift, 1 2-Sided, 2-Page Separation, Image

Combination (4 on 1) modes

· Cover/Sheet Insertion: Cover

3

2

Specify the settings for the combined document.

Original

First Batch:

The Shift Mode Is Selected

Batch

Copy

Specify the copy settings for each batch of originals.

Second Batch:

The 1 2-Sided Mode Is Selected

1 1

First Batch

Second Batch

Third Batch

Fourth Batch

1

1 2

3

4

Third Batch:

The 2-Page Separation Mode Is Selected

Scan your originals using the feeder or platen glass.

1 2

1

2

3

4

3 4

Fourth Batch:

The Image Combination Mode (4 on 1) Is Selected

7

You can also make a sample print of a selected batch of originals or the combined document.

6

4 5

8

To scan the next batch of originals, press [Next

Block] and repeat the procedure from

3

. When you have finished scanning all of your originals, press [Conf./Combine All Blocks].

To use the Cover/Sheet Insertion mode for the combined document, press [Cover/Sheet Insertion].

Select the batches of originals in the order in which you want to combine them press [Start Print].

20

1

5

6

7

2

3

4

Copying Functions

Overview of Copy Features

Use the Regular Copy Basic Features screen and the Special Features screen to set the various copy modes.

There are two Special Features screens, “1/2” and “2/2”. For more information, see e-Manual > Copy.

Regular Copy Basic Features Screen

Press to return the copy ratio to 100%.

1

2

3

4

5

Special Features screen (1/2)

6

7

8

9

10

Press to reduce or enlarge the copy size.

Press to select or cancel the Collate, Group, or Staple mode.

8

9

10

11

12

13

Press to copy facing pages of an opened book onto separate copy sheets.

Press to add covers, sheet insertions, or chapter pages between specifi ed pages.

Press to make copies of several originals to form a booklet.

Press to insert a sheet between each transparency when copying transparencies.

1

2

3

4

5

Special Features screen (2/2)

6

7

8

9

10

11

You can arrange the image of an original.

Press to superimpose an image stored in memory onto the original image for copying.

Press to embed hidden text in the background.

21

Overview of Copy Features

Press to make two-sided copies.

Press to interrupt a copy job to make priority copies.

Press to manually control the copy exposure. Press [A] to select or cancel the automatic exposure control.

Press to change the original type when the originals include photos, etc.

Displayed when a remote copy printer is connected to a network.

Press to select the printing destination for remote and cascade copying.

Press to select the paper size/type and the paper source.

Press to select a Special Features mode.

Press to make copies feeding different size originals together in one group, by placing them in the feeder.

Press to divide the originals into several parts, scan them, and then print them all together.

Press to switch between Special Features 1/2 and Special

Features 2/2.

Press to shift the position of the original image on the copy sheet.

Press to automatically reduce two, four, or eight originals to fi t onto a one-sided or two-sided copy sheet.

Press to create margins along the sides of a copy sheet.

Press to have the machine notify the user through e-mail when the copy job is done.

Press to eliminate dark border areas and lines that appear around original images or shadows from binding holes.

You can check each image you scan when scanning from the platen glass.

Press to store or recall copy modes.

Press to recall previously set copy modes.

Press to sharpen or soften the image of the original in the copy.

You can remove the background of an original.

Press to include the watermark and date on copies.

Press to include page and copy set numbering on copies.

Press to store originals scanned from the Regular Copy Basic

Features screen as a document in a User Inbox.

Press to scan multiple batches of originals with different copy settings and print them as one document.

22

Sending/Facsimile Functions

Sending a Document (E-mail, I-fax, File Server)

The following is an explanation of the basic procedure for sending a document. For more detailed procedures, see the references in each procedure.

Preparations Place Your Originals

Placed in the feeder

Press [Send] to switch to the Send function.

The function key for the sending and fax functions differs according to the installed options. It may be displayed as [Send] or [Fax]. For more information, see e-Manual > Basic Operations.

If the Department ID Management, screen is displayed, enter the [Department ID] and

[Password]. After entering them, press (Log

In/Out) on the touch panel.

If Department ID Management, or the SSO-H login service is set, it is necessary to enter an ID and password. (If an optional card reader is attached, insert a control card.)

Placed on the platen glass

Place your originals.

When placing originals on the platen glass, make sure to close the feeder/platen cover after placing your originals.

23

For more information, see e-Manual > Basic

Operations.

Registering Destinations

In order to be able to select a destination using the address book, one-touch buttons, or favorites buttons, it is necessary to register the destination in advance. Register destinations using the Additional

Functions screen.

For more information on registering destinations in the address book, one-touch buttons, or favorites buttons, see p. 37 and p. 38.

The Register button on the Send Basic Features screen and the Address Book screen is a shortcut to the Additional

Functions screen for storing destinations.

[Reg.] on the Send Basic

Features screen

[Register] on the Address

Book screen

Sending a Document (E-mail, I-fax, File Server)

Specify the Destination

1

Press [Address Book] select a destination

press [OK].

2

Start Sending

Press (Start).

When sending is complete, remove your originals.

If the following screen is displayed, follow the instructions on the screen press (Start) once for each original. When scanning of the originals is complete, press [Done].

You can also specify the destination using a one-touch button or favorites button if you have registered a destination in a one-touch button or favorites button in advance.

To send to a destination not registered in the address book, etc., press [New Address] and enter the destination.

For information on specifying destinations, see p. 35 and p. 36.

To change the resolution of the document to be sent, use the Scan Settings drop-down list (

1

). To change the fi le format of the document to be sent, press [File Format] (

2

).

You can also set the scanning mode and Special

Features on the Scan Settings screen.

For more information on the features you can set from the Scan Settings screen, see p. 35 and p. 36.

If Department ID Management is set, press (Log

In/Out).

24

Sending/Facsimile Functions

Sending a Fax

The following is an explanation of the basic procedure for sending a fax. For more information on the settings, see the references in each procedure.

Preparations Place Your Originals

Placed in the feeder

25

Press [Send] to switch to the fax mode.

In the above screen, start entering the fax number with the numeric keys to automatically display the screen for entering the fax destination.

If Department ID Management, or the SSO-H login service is set, it is necessary to enter an ID and password. (If an optional card reader is attached, insert a control card.)

For more information, see e-Manual > Basic

Operations.

Specifying the Fax Number Using a One-touch Button

You can also specify the fax destination using a onetouch button if you have registered a fax destination in a one-touch button in advance.

Place your originals.

Placed in the Platen glass

When placing originals on the platen glass, make sure to close the feeder/platen cover after placing your originals.

For more information on registering destinations in one-touch buttons, see p. 37 and p. 38.

Registering a Destination

In order to be able to select a destination using the address book, one-touch buttons, or favorites buttons, it is necessary to register the destination in advance. Register destinations using the Additional

Functions screen.

For more information on registering destinations in the address book, one-touch buttons, or favorites buttons, see p. 37 and p. 38.

The Register button on the Send Basic Features screen and the Address Book screen is a shortcut to the Additional

Functions screen for storing destinations.

[Reg.] on the Send Basic

Features screen

[Register] on the Address

Book screen

Enter the Fax Number Start Sending the Fax

Sending a Fax

Enter the fax number.

To send a fax to multiple destinations, press the [Next] key after entering the fi rst and each subsequent destination, or specify the destinations using the address book.

Press (Start).

When faxing is complete, remove your originals.

You can set to display a preview of the fax before sending. You can also confi rm the number of pages which will be sent on the preview screen.

You can also specify destinations using one-touch buttons or favorites buttons you have registered in advance.

For more information on registering fax destinations, see p. 37 and p. 38.

To send a clear fax, set a high resolution. You can set the resolution from the Scan Settings dropdown list.

1

2

For information on useful fax features, see p. 31 to p. 38.

If you press the fax volume adjustment key, a screen for adjusting the transmission volume and fax sending alarm volume is displayed.

26

Sending/Facsimile Functions

What You Can Do with This Machine

(Address Book/Send Basic Features Screen)

You can use the Send function to send handwritten documents to a destination. Documents can be sent by e-mail, I-fax, and fax, in a variety of file formats.

The following is an introduction of the basic procedure for sending documents. For more information, see e-Manual > Send/Fax.

* The numbers in the illustrations refer to operation steps.

To Register Commonly Used Destinations

Send Basic Features screen

Selecting from the Address Book Selecting from a Favorites button Selecting from a One-touch button

27

Favorites buttons enable you to register a destination together with other settings. This is useful when sending documents with the same settings to the same destinatioin multiple times. One-touch buttons enable you to specify destinations more quickly by setting them in advance.

To Recall the Last Settings

1

2

You can recall the last three addresses, scan settings, and send settings which have been set, and then send your documents.

What You Can Do with This Machine (Address Book/Send Basic Features Screen)

To Specify a File Format and Send a Document

You can select JPEG, TIFF, PDF, or XPS as the file format for the document you want to send. If you select

PDF as the file format, you can also specify the [Trace & Smooth], [Compact], [OCR (Text Searchable)],

[Encrypt], and/or [Add Digital Signatures] modes. If you select XPS as the file format, you can also specify the

Compact, OCR (Text Searchable), and/or Add Digital Signatures modes.

* You cannot select the fi le format when sending to a fax, I-fax, or User Inbox.

1

2

Enables you to convert the text parts of a scanned image into outline data and overlay it inside the

PDF to maintain the quality of the text.

1

Enables you to send files containing text originals or text/photo originals using a higher compression ratio than normal files.

2

Enables you to make the text of a scanned document searchable before sending.

Enables you to add a digital signature to PDF or

XPS data, which enables you to send documents clearly by preventing security problems such as impersonation and unauthorized alteration of documents.

You can add the following two types of digital signatures:

• Device Signature

• User Signature

When sending an important document containing confidential information, you can set a password to prevent users from printing it out or opening it.

The Encryption function enables you to create an encrypted PDF and send it. The encryption can be removed by using the set password.

* [Trace & Smooth] and [Encrypt] can only be specifi ed for

PDF documents.

28

Sending/Facsimile Functions

What You Can Do with This Machine

(Address Book/Send Basic Features Screen)

Send Basic Features screen

* The numbers in the illustrations refer to operation steps.

If You Mainly Use One-touch Buttons

To Display One-touch Buttons on the Initial Screen

1

2

If you set to display one-touch buttons on the initial screen, you can use them immediately.

Select [Default Screen for

Send] in TX Settings under

<Common Settings> in

Communications Settings on the Additional Functions screen.

3

Select [One-touch Buttons]

press [OK].

29

To Display the Sender History When Sending Faxes/I-faxes

3

2

1

Select [TX Terminal ID] in TX Settings under

<Common Settings> in Communications Settings on the Additional Functions screen.

4

Press [On]. Set the TX Terminal ID settings as necessary.

What You Can Do with This Machine (Address Book/Send Basic Features Screen)

To Automatically Forward Received Faxes/I-faxes

By simply turning on forwarding conditions set in advance to

‘On’, received faxes/I-faxes can be automatically forwarded to the specified fax number.

To Enable Forwarding Conditions

1

Press [Forwarding Settings] from

System Settings on the Additional

Functions screen.

To Register Forwarding Conditions

1

Press [Forwarding

Settings] from System

Settings on the Additional

Functions screen.

2

Press [Register].

2

Set the forwarding Conditions

press [Validate/Invalidate].

3

4

Set the forwarding conditions press [OK].

Make sure to register the destination for forwarding faxes/I-faxes to in the address book.

30

Sending/Facsimile Functions

What You Can Do with This Machine

(Scan Settings Screen)

You can set the Scan Settings to change the appearance of the document to send.

The following is an explanation of the useful functions you can utilize when scanning a document to send. For more information, see e-Manual > Send/Fax.

Scan Settings screen

* The numbers in the illustrations refer to operation steps.

To Send Documents Containing Photos Clearly

Text Mode Text/Photo Mode Photo Mode

If originals are not scanned correctly, try selecting the original type from the Image Quality drop-down list.

Photos can be scanned clearly. If a shimmering, wavy pattern (the Moiré effect) appears on your originals, use the [Sharpness] setting in the Special Features screen to decrease it.

2

1

3

31

To Change the Scanned Document Size

1

If text on the edge of documents is cut off, try setting the scanned image size to a size one larger.

2

What You Can Do with This Machine (Scan Settings Screen)

To Automatically Change the Zoom Ratio According to a Specifi ed Record Size

This enables you to automatically change the vertical/horizontal zoom ratio based on the size of the original and the selected record size. The zoom ratio is set between 50 and

200%.

* You can only set the machine to automatically change the

2

zoom ratio when you have set the resolution to 300 x 300 dpi or 600 x 600 dpi.

1

3

To Send Fine Text and Images Clearly

*You cannot use colour options for fax and I-fax.

You can send fine text in documents more clearly by changing from a 200 x 200 dpi resolution to a high resolution of 300 x

300 dpi or 400 x 400 dpi.

Note, however, that the file size increases as you increase the resolution.

When sending a colour document, select [Auto-

Color Select] or [Full

Color].

You can also select the resolution from the Scanning

Mode drop-down list. This is convenient for storing commonly used resolutions.

To Register a Scanning Mode

1

Select where to register the mode press [Store].

2

To Send Separately Scanned Documents At Once

Press (Start) to display the screen for scanning your originals. Press (Start) to scan another original. When scanning of the originals is complete, press

[Done].

32

Sending/Facsimile Functions

What You Can Do with This Machine

(Send Settings Screen)

On the Send Settings screen, you can specify when to send a document and the settings to use when sending, and set to send notification when sending is complete.

The following is an explanation of the useful functions you can utilize when sending a document.

For more information, see e-Manual > Send/Fax.

1

2

Send Settings screen

* The numbers in the illustrations refer to operation steps.

To Add the Reply Destination to a Sent Document

Press [Reply-to], and select the name to set as the reply destination. It is necessary to set the reply-to address in advance in Address

Book Settings from the Additional Functions screen.

3

Depending on whether the sending method to be used is e-mail, fax, or

I-fax, you can also add a sending name or the subject to the name of the attached file. You can confirm whether a certain send setting can be set with the icons to the left of each sending method.

When sending an e-mail, you can also set its priority.

When [PDF (OCR)] or [XPS(OCR)] is set as the file format, set [DocName OCR] to ‘On’ to automatically extract the first text block in the document for use as its filename.

33

What You Can Do with This Machine (Send Settings Screen)

To Specify the Time to Start Sending

1

2

To specify the time to start sending a document, to send a document the first thing the next morning, for example, use Delayed Send. The document is sent at the specified time simply by entering that time.

To Send Notifi cation of Completed Sending

1

Use the Job Done Notice feature to notify yourself if you want to confirm that a job is complete. When sending is complete, you will be notified via e-mail.

2

To Confi rm a Document Before Sending

Set Preview to ‘On’ to display a preview of the document to be sent. The preview is displayed after pressing

[Done]. This enables you to delete any unnecessary blank pages before sending.

You can also confirm the number of pages of the document to send here.

34

1

2

3

4

5

6

Sending/Facsimile Functions

Overview of Sending/Fax Features

The various send/fax functions are used from the Send screen and the Scan screen. On the Send screen, you can specify the destination to send to and settings such as the file format and whether to scan a two-sided original.

On the Scan screen, you can also specify settings such as the zoom ratio, and utilize Special Features. For more information, see e-Manual > Send/Fax.

Send Screen

7

8

9

Displays a list of destinations. A maximum of 256 destinations can be specifi ed at the same time. (Out of the 256 destinations,

64 new addresses, including those obtained via a server, can be specifi ed.)

Press to select a destination from the address book.

Press to search for a destination from an LDAP server.

Press to check or change the destination information selected from the destination list. You can also check or change addresses that were entered using the New Address tab.

10

11

12

13

14

15

16

Scan Screen

3

4

5

1

2

6

7

8

9

10

35

Overview of Sending/Fax Features

Press to specify the destination (such as a fax, e-mail, I-fax, fi le server, user inbox, or yourself) to send a document to when the addresses are not stored in the Address Book.

Press to switch to favorites buttons or one-touch buttons. Favorites buttons or one-touch buttons must be registered in advance.

Press to select the fi le format of the document to send when sending to a destination such as an e-mail or fi le server destination. If you select PDF as the fi le format, you can also specify the Trace & Smooth, Compact, OCR (Text Searchable),

Encrypt, and/or Add Digital Signatures modes. If you select XPS as the fi le format, you can also specify the Compact, OCR (Text

Searchable), and/or Add Digital Signatures modes.

Press to select features on the Send Settings screen.

Press to recall up to the last three addresses, scan settings, and

Send settings that have been set and then send the documents.

Press to set multiple e-mail address destinations for the Cc and

Bcc addresses.

Press to register a destination in a favorites button, one-touch button, or the address book. This button is a shortcut to the

Additional Functions screen for storing destinations.

Press to erase the destination displayed in the destination list.

Press to select a feature from the Scan Settings screen.

Press to scan both sides of an original.

Press to scan different size originals together.

Press to select a stored scan mode and resolution. The scanning modes are set by default, but you can edit these settings.

Press to select whether to scan the original in color or black-andwhite. You can also select to automatically detect whether the original is in color or black-and-white.

Press to return the copy ratio to 100%.

Press to reduce or enlarge the scan size.

Press to select the scanning mode. The scanning modes are set by default, but you can edit these settings.

Press to store or erase a scan mode.

Press to specify the resolution for the document to be sent.

Press to select the size of the document to scan.

Press to manually control the copy exposure. Press [A] to select or cancel the automatic exposure control.

Press to manually select the original type according to the type of image that you are scanning.

Press to select a Special Features mode.

36

Sending/Facsimile Functions

Overview of Sending/Fax Features

Send Settings Screen

1

2

Registration Screen

1

37

Registration can also be performed from the Additional

Functions screen. For more information, see e-Manual >

Send/Fax.

Register Address:

Register in Address Book Settings, from the Additional

Functions screen.

Register One-touch Button:

Register in Address Book Settings, from the Additional

Functions screen.

Register Favorites Button:

Register in Communications Settings, from the Additional

Functions screen.

6

8

9

2

3

4

5

7

10

3

4

5

6

7

8

Overview of Sending/Fax Features

Enable you to set a subject, reply destination, and sender name for the document to send.

Press to change the priority of an e-mail message.

Press to use text extracted from the fi le as the name for the document to send, when you have selected [PDF(OCR)] or

[XPS(OCR)] as the fi le format.

Press to send the document at a specifi ed time.

Press to send notifi cation of job completion to the specifi ed e-mail address.

Press to verify images before sending.

Press to stamp originals which have been scanned. This enables you to distinguish originals which have been scanned.

Press to send the document with the Direct Sending mode, instead of using the memory of the fax.

11

Select where to register the destination. These buttons are links to the corresponding registration screen in the Additional Functions screen.

Press to erase a registered one-touch button.

Press to register a favorites button. Select a favorites button before pressing this to edit it instead.

Press to register a destination in the address book.

Press to erase a registered favorites button.

Press to erase a destination from the address book.

Press to edit a destination from the address book.

Press ‘On’ to display the registered comments.

Refi ning Displayed Destinations.

Press to register a one-touch button. Select a one-touch button before pressing this to edit it instead.

Press to select the type of the new destination (sending method).

The items you can enter depend on the type of destination you select. In the above screen, a fax destination is set.

38

Mail Box Functions

Storing Originals in an Inbox

There are several ways to store image data in an inbox. This section describes the procedure for scanning originals placed in the feeder or on the platen glass. For more information on the settings, see the references in each procedure.

Preparations Place Your Originals

Placed in the feeder

39

Inbox Selection Screen

Press [Mail Box] to switch to the Mail Box function.

If a screen prompting you to enter a department

ID and password is displayed, enter the ID and password, and press (Log In/Out) on the control panel.

If Department ID Management or the SSO-H login service is set, it is necessary to enter and ID and password. (If an optional card reader is attached, insert a control card.)

For more information, see e-Manual > Basic

Operations.

What is the Mail Box Function?

The Mail Box function is a function that enables you to temporarily store originals scanned using the machine and data sent from a computer. Documents (data) stored in inboxes can be printed or sent when required.

You can also save data stored in inboxes to

USB memory. For more information on USB memory, see e-Manual > Mail Box.

Placed on the platen glass

Place your originals.

If you have placed your originals on the platen glass, close the feeder/platen cover after placing your originals.

NETWORK

Print

Send

Store

USB Memory

Select an Inbox

Storing Originals in an Inbox

Start Scanning

Inbox Selection Screen

Press the number of the inbox to store the scanned document.

Press (Start).

If the following screen is displayed, follow the instructions on the screen press (Start) once for each original. When scanning is complete, press [Done].

Press [Scan].

If you select a User Inbox set with a password, enter the password press [OK].

For information on inbox passwords, see e-Manual > Mail Box.

If you press [Scan], the Scan screen is displayed, and you can set the required scan modes.

For more information on scan settings, see p. 49 and p. 50.

For information on the Memory RX Inbox and

Confi dential Fax Inbox, see p. 48.

When scanning is complete, remove your originals.

The stored data will be automatically deleted after 3 days (default setting). This setting can be deactivated, or changed to any time period. (See e-Manual > Basic Operations.)

If Department ID Management is set, press

(Log In/Out).

40

Mail Box Functions

Printing/Sending a Document Stored in a User

Inbox

The following is an explanation of the basic procedure for printing and sending documents stored in a User Inbox.

For more information on the settings, see the references in each procedures.

Specify the User Inbox

There are three types of inboxes, and each stores different types of documents. The stored documents can be printed/sent as necessary.

1

2

User Inboxes

Print

Send

NETWORK

Stores documents scanned from the machine and data sent from a computer.

Memory RX Inbox

Print

Press [Mail Box] select the desired

User Inbox number.

If there is a password set for the selected

User Inbox, enter the password press

[OK].

For information on inbox passwords, see e-Manual > Mail Box.

For information on printing a USB Memory-stored document, see e-Manual > Mail Box.

Send

Specify the User Inbox

1

If you set the Memory Lock mode, received fax/I-fax documents are stored in the Memory RX Inbox fi rst, without being printed.

Confi dential Fax box

Print

2

* Documents in the

Confi dential Fax

Inbox cannot be sent.

If you specify forwarding conditions, documents that match the conditions are forwarded to a Confi dential

Fax Inbox fi rst, without being printed.

For details on each type of inbox, see e-Manual

> Mail Box.

Press [Mail Box] select the desired

User Inbox number.

If there is a password set for the selected

User Inbox, enter the password press

[OK].

For information on inbox passwords, see e-Manual > Mail Box.

41

Printing/Sending a Document Stored in a User Inbox

1

Specify the Documents to Print

2

Select the documents in the order you want to print them press [Print].

You can also set print modes on the Print screen or the Change Pr. Settings screen as necessary.

Press [Initial Settings] on the Change Pr. Settings screen to cancel all the print modes you have set.

For more information on the features you can set from the Print screen and Change Pr. Settings screen, see p. 51 and p. 52.

1

Specify Documents to Send

2

Select the User Inbox in which the documents you want to send are located select the documents in the order you want to send them press [Send].

Start Printing

Print screen

Change Pr. Settings screen

Press [Start Print].

Start Sending

1

2

Specify the destinations press [Start

Send].

You can select the fi le format for the document to send by pressing [File Format].

For more information on the Send function settings, see e-Manual > Send /Fax.

42

Mail Box Functions

What You Can Do with This Machine

(Scan Screen)

The following is an explanation of the basic procedure for scanning documents into User Inboxes. For more information, see e-Manual > Mail Box.

To use more convenient modes, press

[Special Features] to access the Special Features screen.

1

Scan screen

* The numbers in the illustrations refer to operation steps.

To Add a Name to a Document and Save It

When you want to arrange documents so that you know what each is, it is useful to give the documents names. This also makes it easy to tell which document you are printing. You can also change the name of a document easily at a later date.

2

To Scan a Two-Sided Document

1

2

Select the type of original.

Place two-sided documents in the feeder when scanning them.

43

About Document Icons

The icon displayed on the left of each document indicate the way in which the document was stored. Checking these icons enables you to determine how a document was stored.

What You Can Do with This Machine (Scan Screen)

‘Black’

CMYK

‘Color’ or ‘Mixed’

CMYK

Documents without Print Settings

A document which was scanned from the Mail Box function’s Scan screen or the Send Basic

Features screen, and stored in a User Inbox. If you store print settings on the Change Pr.

Settings screen, this icon changes to the Documents with Print Settings icon.

‘Black’ or ‘Black

‘Color’ or ‘Mixed’ and White’

RGB

‘Black’

CMYK

‘Color’ or ‘Mixed’

CMYK

Documents with Print Settings

A document which was stored in a User Inbox using the copying function, or from a computer. If you change the print settings of the “Documents without Print Settings” on the

Change Pr. Settings screen, this icon changes to the Documents with Print Settings icon.

‘Black’ or ‘Black

‘Color’ or ‘Mixed’ and White’

RGB

Fax RX Document

A fax document which has been forwarded or received in the Memory RX Inbox or

Confi dential Fax Inbox of the machine. Saved as a “Fax RX Document”.

I-Fax RX Document

An I-fax document which has been forwarded or received in the Memory RX Inbox or

Confi dential Fax Inbox of the machine. Saved as an “I-Fax RX Document”.

44

Mail Box Functions

What You Can Do with This Machine

(Change Print Settings Screen)

The following is an explanation of the useful features you can use when printing out documents. For more information, see e-manual > Mail Box.

To use more convenient functions, press

[Special Features] to access the Special Features screen.

Change Pr. Settings screen

* The numbers in the illustrations refer to operation steps.

To Print a Sample Print

* When setting [Sample Print] to print a sample before printing multiple documents, make sure to set [Merge Documents].

3

1

2

To print one set, press [All

Pages]. To print only the specified pages, press

[Specified Pages].

4

After editing the settings, press [Done].

5

Press [Start Print] to print one set or specified pages.

To change the settings after checking the sample print, press [Change

Settings].

To print another sample, press [Sample Print].

This enables you to confirm the changes you have made to the settings.

6

To print the remaining sets, press

[Start Print].

45

What You Can Do with This Machine (Change Print Settings Screen)

To Automatically Delete Document Data after Printing

[Erase Doc. After Print.] enables you to make sure that important document data does not remain in the machine, by automatically deleting it after it is printed.

To Print Multiple Documents Together

Select [Merge

Documents].

Press [2-Sided

Printing].

1

3

2

This enables you to print multiple documents as one document even if they have been created with different applications. You can also set the document layout when printing on both sides of the paper.

To Output Print Documents in Sets

When distributing materials to multiple people for presentations, etc., you can set the machine to automatically output multiple page documents in sets. You can also use the

Staple mode to staple these sets together automatically.

1

2

To staple the sets, press

[Staple], and select the type of stapling to perform.

3

4

5

To View Documents Stored in a User Inbox

2 1

3

This enables you to view documents stored in a User Inbox. When a document consists of multiple pages, you can view it page by page. To view small text, use to magnify the image.

You can also use the Remote UI of the machine to view documents stored in User Inboxes.

46

Mail Box Functions

Mail Box Function Overview

There are three types of boxes when using the Mail Box function: User Inboxes, Confidential Fax Inboxes, and the

Memory RX Inbox. For more information on the features explained here, see e-Manual > Mail Box, Send Fax.

Inbox Selection Screen

Enables you to store scanned documents, and then print or send them.

You can store images scanned by the machine, such as scanned documents and documents stored in the inbox, on

USB memory. Those images can also be printed from USB memory.

Enables you to store received fax and I-fax documents, and print or send them when necessary.

Documents which match the specifi ed forwarding conditions are forwarded to a Confi dential Fax Inbox. Stored documents can then be printed when necessary.

1

User Inbox Document Selection Screen

Press to cancel your selection and select another document.

Changes to [Select All (Max 100 doc.)] if you have not selected any documents.

Press to print the selected document. Use the Change Pr.

Settings screen to print onto both sides of the paper, print a booklet, change the layout, or change fi nishing options.

Press to copy or move the selected document to another User

Inbox.

1

2

3

4 5

Press to check information about the document.

Press to scan a document and store it. You can also use the features on the Scan screen to scan more easily and conveniently.

Press to erase an unwanted document.

Press to send a scanned document.

Press to print a list of documents stored in a User Inbox.

Press to edit (View Page, Merge and Save, Document

Insertion, or Page Erase) the selected document.

6

7

8

9

2

3

4

47

Mail Box Function Overview

Memory RX Inbox Screen/Memory RX Inbox Document Selection Screen

Documents received when Memory Lock is set are stored in the Memory RX Inbox. Documents which could not be sent because of an error are also stored here.

Press to cancel your selection and select another document.

Changes to [Select All (Max 32 doc.)] if you have not selected any documents.

Press to store received fax and I-fax documents in the

Memory RX Inbox. You can also set separate settings (Memory

Lock) for fax and I-fax documents.

1

2

3

4

5

6

Press to print the received documents. Printed documents are automatically erased.

Press to send a received document.

Press to check information about the document.

Press to erase an unwanted document.

Confi dential Fax Inbox/Confi dential Fax Inbox Document Selection Screen

When you have specified a Confidential Fax Inbox in the forwarding conditions, received faxes which match the conditions will be forwarded and stored in that Confidential Fax Inbox.

Press to print a forwarded document stored in a Confi dential

Fax Inbox.

Press to check information about a document stored in a

Confi dential Fax Inbox.

1

Press to erase a document stored in a Confi dential Fax Inbox.

2

3

48

Mail Box Functions

Mail Box Function Overview

Storing Documents in a User Inbox

Use the Scan screen and Special Features screen to set Scan Settings for the Mail Box function. For more information, See e-Manual > Mail Box.

Document Select screen

49

1

2

3

4

5

6

Scan Screen

7

8

9

10

Press to select whether to scan the original in color or black-and white. You can also select to automatically detect whether the original is in color or black-and-white.

Press to select the size of the original document to scan.

Press to reduce or enlarge the copy size.

Press to return the copy ratio to 100%.

1

2

3

4

5

Special Features Screen

6

7

8

9

10

Press to scan facing pages of an opened book onto separate sheets.

Press to scan originals in such a way that, when printing the scanned data, the output paper can be made into a booklet.

Press to scan different size originals.

Mail Box Function Overview

Send Screen

There are several types of stored documents: documents which are scanned from the platen glass or feeder, documents which are stored from the Send screen, and documents which are sent from computers.

You can select JPEG, TIFF, PDF or XPS as the file format for the document you want to send. If you select PDF as the file format, you can also specify the OCR (Text Searchable),

Encrypt, and/or Add Digital Signatures modes.

* Documents stored in a User Inbox with a resolution other than 600 x 600 dpi cannot be sent if there is a fax address included in the destination.

Press to scan two-sided originals.

Press to manually select the original type according to the type of image that you are scanning.

Press to add a name to a document to store. Enter the document name using the touch panel display.

Press to select a Special Features mode.

Press to manually control the scan exposure. Press [A] to select or cancel the automatic exposure control.

Press to cancel all settings at once. The machine restores the

Standard Local Print Settings.

Press to scan originals when there are too many to be placed at once, by dividing them into multiple batches. The originals are stored as one document, after all the batches have been scanned.

Press to automatically reduce two, four, or eight originals to fi t onto a one-sided or two-sided sheet.

Press to scan original images with a sharper or softer contrast.

Press to store or recall scan modes.

Press to record the original image by inverting the black and white areas.

Press to eliminate dark border areas and lines that appear around original images or shadows from binding holes.

Press to make copies by erasing the background color of the original.

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Mail Box Functions

Mail Box Function Overview

Printing Documents Stored in a User Inbox

Use the Print screen, Change Print Settings screen, and Special Features screen when printing documents stored in a User Inbox.

For more information, see e-Manual > Mail Box.

Document Selection screen

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Change Print Settings Screen

1

2

3

4

5

1

4

5

2

3

Special Features screen

6

7

8

9

10

Press to print a sample set before printing multiple sets of documents.

Press to select the paper size.

Press to select the Collate, Group, or Staple mode.

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7

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9

Press to add covers, sheet insertions, or chapter pages between specifi ed pages. Displayed as [Cover/Sheet Insertion] when only one document is selected.

Press to make copies of several originals to form a booklet.

Press to superimpose an image stored in memory onto the original image for printing.

Mail Box Function Overview

Print Screen

On the Print screen, you can set to make a sample print, print sets, or automatically erase a document after it is printed. Press [Change Pr. Settings] to display the Change Print Settings screen. Use the

Change Print Settings screen when you want to change the layout of prints.

Press to print on both sides of the paper.

Press to print multiple documents as one document. You can also use this mode with the 2-Sided Printing and Cover/Sheet Insertion modes.

Press to register print settings for a document.

Press to return to the Print screen. All settings are also cancelled.

Press to cancel all settings. The machine returns to the Standard

Scanning mode.

Press to select a Special Features mode.

Press to automatically erase the document after printing.

Press to embed hidden text in the background of prints.

Press to store or recall copy modes.

Press to create margins along the sides of a print.

Press to shift the entire image to a position that you specify using the numeric keys. You can also select the shift direction for the front and back sides of documents separately.

Press to include the watermark and date on prints.

Press to include page and copy set numbering on prints.

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Canceling Jobs

How to Cancel a Job

Types of jobs printed from the machine include copy data, data from computers, inbox data, received fax/I-fax documents, and reports. Cancel these jobs from the screen displayed when you press [System

Monitor]. You can also cancel sending/receiving jobs from that screen. Print jobs can also be canceled by pressing [Print Job] on top of the touch panel display.

* The number in the illustrations refer to operation steps.

To Cancel Jobs That Are Being Printed/Waiting to Be Printed ([System Monitor])

To cancel a job that is being printed/waiting to be printed, select [Copy] or [Print] from the keys at the bottom of the

System Monitor screen, and then press [Status].

2

3

1

4

For a copy job, you can cancel scanning or printing by selecting

[Copy].

Select the job to cancel, and press [Cancel].

* You cannot select several jobs at the same time to cancel. Cancel jobs one at a time.

For more information on canceling jobs from the

System Monitor screen, see e-Manual > Basic

Operations.

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How to Cancel a Job

To Cancel Jobs That Are Printing/Waiting to Print ([Print Job])

1

3

4

If you are using a login service, [My

Job Status] is displayed.

2

You can also cancel jobs that are printing or waiting to print by pressing [Print Job] on the touch panel display.

Press [Status], and select the type of job to cancel from the drop-down list.

For more information on canceling jobs from the

[Print Job] screen, see e-Manual > Print.

To Cancel Jobs That Are Being Sent/Received

2

3

To cancel jobs that are being sent/received, select [Send] or [Fax] from the keys on the bottom of the System Monitor screen.

For a fax job, press [Send Job Status] or [Received Job Status]. For a send job, press [Status].

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1

* Select the job to cancel, and press [Cancel]. You cannot select several jobs at the same time to cancel. Cancel jobs one at a time.

If a job is being sent to multiple destinations, check the destinations after pressing [Cancel], and then select

[Cancel All] or [Cancel Current Job]. If you select [Cancel

Current Job], the jobs currently being sent is canceled.

5

For more information on canceling jobs being sent/received, see e-Manual > Send/Fax.

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Additional Functions

Press (Additional Functions) on the control panel to display the Additional Functions screen. The Additional

Functions screen enables you to customize the various settings of the machine. For details on the settings described here, see the e-Manual. Also note that the Additional Functions screen is divided into several screens.

Switch between the screens using the [ ] and [ ] buttons.

2

Timer Settings

1

Common Settings

Press to make various timer related settings for the machine, such as the time it takes for the machine to enter into the

Sleep mode.

3

Adjustment/Cleaning

Press to specify the settings that are common to the Copy,

Mail Box, Send, and Fax functions.

Press to make fi ne adjustments to the zoom, adjust the contrast, or perform cleaning for the machine.

4

Report Settings

5

System Settings

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Press to set the print conditions for printing a Send TX

Report and Activity Report, or you can print the contents of the Address Book or Additional Functions.

Press to set System Settings, Department ID Management settings, Network Settings, and other system settings.

Additional Functions

6

Copy Settings

Control Panel

7

Communications Settings

Press to edit settings for the Copy function. Press to register or edit the default Communications Settings according to your needs.

8

Mail Box Settings

10

Address Book Settings

Press to edit settings for the Mail Box function.

9

Printer Settings

Press to register or edit settings for the Address Book or onetouch buttons.

Press to edit settings for the Printer function.

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