CCTV Amravati_LIC_2017
LIFE INSURANCE CORPORATION OF INDIA
Divisional Office : Amravati,
Jeevan Prakash, Shrikrushna Peth
AMRAVATI - 444 601.
Dated: 28th Jan, 2017
Ref: Amravati/ OS/CCTV/2016-17/01
TENDER DOCUMENT
(For Supply, Installation, Commissioning, Testing, Training & Maintenance of CCTV Systems at Offices of
Life Insurance Corporation of India, Amravati Divisional Office/BO/SSO as per Annexure F )
NOTICE FOR TENDER
Sl. No
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Activity
Tender No & Date
Details
Tender No. 01 , Date 28st Jan, 2017
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EMD
Rs.25,000/- (Rs. Twenty Five thousand Only)
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Tender Fee
Rs.500/- (`Five hundred only)(non refundable) by way of Cash
/Demand Draft on any Nationalized Bank payable at Amravati
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Address for submission
The Manager (E&OS)
of bid to be put in Tender Life Insurance Corporation of India,
Box in OS department.
Amravati Divisional Office,
Jeevan Prakash, Shrikrushnapeth,
AMRAVATI. 444 601.
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PRE BID MEETING
Date. 08th Feb, 2017 Time: 12.30 P.M. Venue: Cenference Hall,
Ist Floor, Divisional Office, Shrikrushnapeth, Amravati.
TWO BID SYSTEM
The bid contains three parts:
1.Technical Bid
2. Financial Bid
3. EMD
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Submission of Bids
Last Date and Time
Date : 20/02/2017
Time : at 03.30 P.M. at the above address
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Technical Bid
Opening Date/ Venue
21.02.2017 at 11:30 A.M.
in the presence of bidders or one of their representatives who
choose to attend. Venue as per above address.
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Financial Bid
The Financial Bid will be opened on a later date which will be
intimated separately to technically qualified bidders only.
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Contact Details
Manager (E&OS), Amravati Divisional Office,
Telephone No 0721-2660489/2552210.
E mail Id : os.amravati@licindia.com
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Official
Website(URL)
http://www.licindia.in/tender_notice.htm
(supply of CCTV for Amravati Division)
Will be available from 28.01.2017 to 20.02.2017
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LIFE INSURANCE CORPORATION OF INDIA
Divisional Office : Amravati,
Jeevan Prakash, Shrikrushna Peth
AMRAVATI - 444 601.
Dated: 28th Jan, 2017
Ref: Amravati/ OS/CCTV/2016-17/01
Re : Tender for CCTV Systems.
Sealed Tenders are invited for Supply, Installation, Commission, Testing, Training and Maintenance of CCTV
Systems under two bid system to be installed in various offices under Amravati DO in phases. Locations situated
in Amravati City and Mofussil Areas as per list enclosed in Annexure –F. The Bid contains three parts :
(1).
Technical Bid
(2).
Financial Bid.
(3).
EMD
1.
GENERAL QUALIFICATIONS :-
I.
This tender document is opened to all Indian Firms / Companies who are eligible to do business in India
under relevant Indian Laws as in force at the time of bidding.
II.
Firm/Company declared by Central Governments / State Governments/ Public Sectors to be ineligible to
participate on account of corrupt, fraudulent or any other unethical business practice shall not be eligible
during the period for which such ineligibility is declared. Simultaneously the companies blacklisted by any
such Government Department/established Institutions shall also be ineligible for the tender.
III.
Product should carry CE/FCC/ UL Certificate/ or must carry CE/FCE/UL Certification & the tenderer must
be authorized by original equipment manufacturer (OEM) .
2.
MINIMUM ELIGIBILITY CRITERIA :-
The preliminary evaluation will be done on the following parameters and offers from firms not conforming to any
of these parameters will be rejected.
Sr. Financial & Technical
Remarks
No Parameters Parameters
.
Average Sales Volume of The firms should have average annual sales turnover of Rs.20 lac or above
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the firm in the last 3 years during each of the last 3 financial years. (i.e. 2015-16, 2014-15 & 2013-14 )
(Financial Balance Sheets and P&L account to be enclosed duly attested by
Chartered Accountant) with copies of ITR (3yrs).
Works executed in the last The bidding Firm / Company must have supplied CCTV Systems to at
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3 years.
least three Government Departments/ P.S.U. Cos /Large Institutions/
Corporate firms in the last 3 years. (The copies of Purchase Orders/
(and) Satisfactory Working Certificate are required to be enclosed with the
Technical Bid.
No. of years in CCTV Minimum 3 years in the CCTV business required. Documentary evidence
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business
are required to be enclosed
Own Office & Service The Firm should have its own office OR service centre functioning in
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Centre
in
Divisional our Divisional Headquarters i.e. in Amravati city. List of offices along
Headquarters of LIC
with address and phone numbers of service centers to be provided
with tender.*
*If the tenderer is not having their office(s) at our Divisional headquarters i.e. at Amravati, he must submit a
detailed report along with the tender as to how he will be able to cater to the remote branches of the Division
within the stipulated period to the satisfaction of LIC.
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3.
TWO BID SYSTEM OFFER
The offer will be in three parts : 1) Technical, 2) Financial and 3) EMD
A)
The Envelope 1 containing Technical bid super scribed with the wording “Technical Bid for Supply of
CCTV System, Tender Ref No : Amravati DO/CCTV/2016-17/ 01, Name of Tenderer”. It should not
contain any price information and should comprise of following in the below mentioned order :
i)
Technical Bid in the prescribed format (Annexure-A) duly signed by authorised person with rubber stamp
of the firm indicating whether the equipment is as per the specifications in the tender enquiry and other
requirements as asked with reference to Annexure “B”.
ii)
Compliance of Technical Specifications as per Annexure “B”
iii)
Duly signed on each page of Terms & Conditions as per Annexure “C”.
iv)
Supplier’s profile in Annexure “E”.
v)
CE/FCC/UL, with standard certificate .
vi)
Documentation (Product Brochures, leaflets, manuals etc.as mentioned in tender)
vii) List of Addresses of Offices and service centres of tenderer /OEM at Amravati city.
viii) Certificate of Incorporation/Memorandum of Article of the Company /Certificate issued under Shop &
Establishment Act.
ix)
An undertaking to the Corporation on the Supplier’s letterhead as per Annexure “G”.
x)
List of Clients as per Annexure “H” along with Copies of Purchase Orders / Satisfactory Working Certificate
from at least three Govt./PSUs/Large Institutions/Corporate House in last 3 years.
xi)
Financial Balance Sheets of last three fin. Years 2015-16, 2014-15 & 2013-14 to be enclosed duly attested
by Chartered Accountant with copies of ITR for three years.
xii) Documentary evidences confirming Registration with Sales Tax/VAT , Service Tax and any other statutory
obligation required to be compiled with by the tenderer.
xiii) An undertaking from the OEM in Annexure “I” stating that The CCTV System including all components
delivered to the Corporation will be brand new. The supplier should also guarantee that all the software /
components supplied by the supplier is licensed and legally obtained and that the spares for the products
offered should be available for after sales service for at least 6 years. The Software/Components with leafiest
version and in feture if needed, you are bounds to installed the same.
xiv) Copy of document of authorization from OEM to the tenderer/Supplier.
xv) An undertaking/ declaration on a Stamp Paper of Rs.100.00 that tenderer shall honor the warranty
commitments independent of the continuation of the tenderer’s partnership with the OEM.
xvi) An Undertaking/declaration to be submitted on Tenderer’s letter head that All parts of CCTV system including
Hard Disk are covered under Comprehensive AMC
xvii) NEFT/RTGS Details of the tenderer with PAN No.
xviii) Letter of Authorization from the Company for the Authorized signatory who will sign the Technical & Financial
Bids with photo identity and latest colored 4 photographs
B)
The envelope No.2 super scribed with the wording “Financial Bid for Supply of CCTV System, Tender Ref
No, Amravati DO/CCTV/2016-17/ 01, Name of Tenderer” should contain only Financial bid as per Annexure “D”
only. It must give all the relevant price information, (both in figures & words). This should cover every work and
material related to the job and training of Division & Branch Functionaries in Handling and Operating of CCTV
system. For calculation of comparative costs, total cost of CCTV systems, cost of Comprehensive AMC for 5 years
at all locations as per Annexure “F” will be taken into account. All quotations are to be inclusive of all applicable
taxes.
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The financial offer should not contradict the technical offer in any manner. The price schedule must be filled
in completely without any error, cutting or alterations or overweighting in rates (both in figures & words) liable to be
rejected . The Financial bid of only those Tenderers, who will qualify in Technical bid will be opened.
C)
Envelope No.3 - Earnest Money Deposit of Rs. 25000/- (Rs. Twenty Five Thousand Only) in the form of a
demand draft / pay order issued by a Nationalized bank favoring LIC of India, payable at Amravati. MSME Firms
with NSIC Registration and with exemption Certificate from Govt. of India or Govt. of Maharashtra are
exempted from EMD on submission of such certificates. This envelope should also be clearly superscribed as
“EMD”
If the tender document is downloaded from the website, tender Fee in form of Demand Draft
favouring Life Insurance Corporation of India for Rs.500/- (Rs. Five hundred only) payable at Amravati
should also be placed in the EMD envelope.
The Technical Bid Envelope, Financial Bid Envelope and EMD envelope prepared as above are to be kept
in a single sealed envelope super scribed with the wording “Tender for the Supply, Installation,
Commissioning, Testing, Training and Maintenance of CCTV System, Tender Ref No:
Amravati
DO/CCTV/2016-17/01, Name of Tenderer”.
No tender documents will be considered unless & until all the documents are properly signed & Stamped
and all corrections must also be signed by the bidder.
The envelope should also indicate Name, Address, Phone No/Mobile Nos., Fax No. & Email Address of the
Bidder.
4)
PRE-BID MEETING :-
A pre bid meeting will be held on 08.02.2017 at 12. 30 P.M., details of which are mentioned in Tender Notice
enclosed with the tender. The corporation reserves the right to change the technical specifications after the Pre-Bid
meeting. Any modifications will be published on our website www.licindia.in/tender_notice.htm and will form part of
the original tender. A Demonstration may be required to be given by the tenderers who qualify in Technical Bid. The
queries related to pre-bid meeting to be submitted by 08.02.2017 up to 11.00 A.M. either in writing or through e-mail
at os.amravati@licindia.com.
5)
EVALUATION OF BIDS :An Evaluation Committee will evaluate the bids of all the bidders.
a) To evaluate the Technical Bid the committee constituted by the Corporation shall examine the documents
enlisted in the qualification & specification of the tender. The Corporation may also seek technical
presentation or any other mode of evaluation as desired by the Corporation.
b) The Financial Bids of those Bidders who are technically qualified by the committee after the successful
demonstration of their CCTV Systems will only be opened.
6)
CRITERIA OF DISQUALIFICATION :-
The Corporation may adopt such following criteria for disqualification of a bidder as it may consider
appropriate ( include without limitations of the following) :a) Failure of any Bidder (s) to provide all of the information / documents required in the bid proposal or any
additional information / documents as sought by the Corporation including supporting documents.
b) Non receipt of Bid proposal on or before due date and time
c) Misrepresentation in the Bid proposal
d) Non Payment of Tender Fee
e) Non Payment of Earnest Money Deposit (except MSMEs with exemption certificate).
f)
Payment of EMD by cheque. Incomplete or conditional Bid.
h) Use of unfair means /misrepresentation
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i)
Bid found in unsealed envelope, unsigned bids, bids signed by unauthorized person and any unconfirmed
material alteration.
j)
Technical Bids containing any price information.
k) Tenderer will not be allowed to quote on behalf of more than one manufacturer. If tenderers quote rates
for more than one OEM, their total tender will be rejected.
l)
Conditional/Subject to tender is liable to be rejected.
m) We reserved right to accept or reject any tender without assigning any reason what so ever.
7)
ACCEPTANCE OF BIDS :The Corporation reserves the right to accept the lowest or any bid and
a) Reject any or all bids with / without assigning any reason
b) Accept / Prefer any bid or bidder without assigning any reason
8)
CROSS CHECKING :-
The Corporation shall have the right to contact and verify bidder’s information, references and data submitted
in the bid proposal without further reference to the bidder.
9)
EARNEST MONEY REFUND :a) The EMD to the Bidder(s), who fails to qualify for the Financial Bid, will be returned through the
NEFT/RTGS mode without any interest within 30 days from the date of their disqualification in the
technical bid of the tender.
b) The EMD of the Tenderer/s getting the order will be adjusted against Security Deposit on their
request or will be returned through the NEFT/RTGS mode without any interest within 30 days on
submission of request to refund EMD.
10)
SECURITY DEPOSIT :-
The Tenderer whose tender would be approved will have to submit security deposit equivalent to 10% of
the total order value/contracted value with the Divisional Office within 15 days from the date of placing order or
date of start of supply whichever is earlier by way of Crossed Demand Draft of any of the Nationalised
Banks/Approved Scheduled Banks drawn in favour of “LIFE INSURANCE CORPORATION OF INDIA” payable at
AMRAVATI only. The amount of Security Deposit will be refunded without interest within 60 days after the
expiry of the AMC period is over subject to dues, if any.
11)
FORFEITURE OF EMD :-
Earnest Money Deposit (E.M.D) will be forfeited in case the tenderer refuses to execute the order, either in full
or part, if placed at their quoted/agreed rates. In that event LIC may decide to debar/blacklist the concerned Supplier
and the decisions will be final and binding on all concerned. Once the tender is submitted, no tenderer will be
allowed to withdraw the tender. Even if, any tenderer withdraws the tender, E.M.D. of that tenderer will be forfeited in
full.
a) Any error on the part of the tenderer while quoting the rates will not be accepted as an excuse for refusal
to execute the order for any or all items, if order is placed on the basis of the quoted rates. For refusal of
the order, the E.M.D. of the tenderer will be forfeited in full.
12)
PRODUCT SPECIFICATIONS :a) Tenderer will have to essentially mention the name of the Company whose product is to be supplied and
the country of origin of the product along with the technical specifications. They will also have to submit
certificate in respect of the country of origin. Tenderer should quote on behalf of only one manufacturer for
the entire CCTV System i.e. NVR and Cameras should be of same OEM . If tenderer quotes for more
than one OEM, their total tender will be rejected
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b) Tenderer should clearly specify the exact make & model of the product to be supplied in the technical bid.
In no case change in make & model will be allowed after submission of bid. In case make & model is not
clearly stated in the Technical Bid, the respective bid is liable to be rejected. Models quoted as “XXX” or
“YYY” will not be accepted.
c) If, after the supply, it is discovered that the equipment supplied do not conform to the specifications, such
equipment may be rejected at the supplier’s cost who will have to supply the equipment exactly according
to specifications. In the event of non compliance with this condition, the Corporation shall be at
description/liberty to take such action as it may deem fit. In addition to penalty clause, such additional cost
as may be incurred by the supplier in replenishing it with supplies from other sources will be borne by the
supplier himself. Equipments rejected after receipt will have to be taken back by the Supplier at their own
risk and cost.
13)
TRAINING :-
Qualified Bidder will provide free of cost training to the Corporation officials for a period of one day in each
location/branch of the Corporation where the CCTV systems is installed.
14)
PRICE COMPOSITION :The price to be quoted in Financial Bid should be only in Indian rupees and inclusive of following :
a) Cost of the ‘CCTV System’ with accessories, etc F.O.R. destination.
b) The rates quoted should be inclusive of all taxes including Octroi, VAT, for door delivery and installation
etc., wherever applicable. No separate payment of whatsoever nature will be made other than the rates
quoted. The Contractors shall be responsible to pay all statutory levies imposed by the State and Central
Government such as Income Tax/Sales/Tax/Sale Tax on works contract, Value Added Tax (VAT), Excise
Duty, Octroi etc. and the rates quoted in the tender shall allow for the same. No reimbursement
whatsoever shall be made to the contractors on account of any taxes or duties or increase in the
taxes/duties by act of any legislation.
c) As per Service Tax rules the Service Tax under partial reverse charge mechanism will be reimbursable on
submission of proof of payment to the authorities for Service provider portion and service receiver portion
will only be paid by LIC to Authority for registered but non corporate body (Full Service Provider liable
portion of ST amount will be payable in case of corporate body) for the subject work.
d) One year comprehensive onsite warranty maintenance covering all parts, service, and visits to the site.
e) Post warranty comprehensive AMC for 5 years after expiry of one year warrantee year covering the entire
CCTV System encompassing all software/hardware items, accessories, spares and consumables. The
rates for Comprehensive Maintenance would be subject to terms & conditions mentioned in Clause 19.
Warranty period shall commence after the installation of all location and after submission of installation
report to the Divisional Office.
f)
The payment of cabling will be on the basis of actual measurement used at each location.
g) Rates quoted should be valid for 1 year from the date of finalization of Rates/issuance of approval letter.
Within the validity period of one year, the Vendor is supposed to consider for supply of approved products
on the same approved rate in case of further requirements intimated by LIC of India, Amravati Divisional
Office.
h) All the above compositions taken together will be the basis for deciding L1 bidder.
15)
NO PRICE VARIATIONS :-
The Financial Bid shall be on a fixed price basis. No upward revision in the price will be considered on
account of subsequent increase in foreign exchange, customs duty, excise tax, sales tax,VAT, CESS etc.
However, if there is any reduction in government levies/taxes, during the offer validity period, the same
shall be passed on to the Corporation.
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16)
DELIVERY, INSTALLATION, COMMISSIONING & TESTING :a) CCTV Systems will be supplied by the tenderer at our offices within 30 days from the date of placing the
order and installation must be completed within next 30 days from the date of supply /delivery.
b) Tenderer must arrange to obtain Entry Permits, Road Permits and Certificates that might be required,
from all concerned local/other authorities for final delivery and should not look to Corporation to obtain
such entry permits. Delay arising in the final delivery because of delay in obtaining such permits and
certificates for whatsoever reasons will also attract penalty as defined under Liquidated Damages of the
tender. Custom duty, if imported has to be borne by the tenderer himself. Further charges that may
become payable towards demurrage or similar expenses will be borne by the tenderer or will be deducted
from the bill.
c) The Successful bidder shall comply with all Local, State & Central Govt Rules, Regulations, Ordinances,
and Codes & Law relating to the work or the conduct thereof.
d) The tenderers shall be solely responsible for any damages arising during transit. Any damages arising on
delivery or while installing the CCTV System for whatsoever reasons should be made good forthwith by
the tenderer. If required, the tenderer must take a separate Transit Insurance Policy jointly in the name of
the tenderer and L.I.C. of India covering the cost of the CCTV systems to be supplied to us after our firm
order is placed and submits the Policy document to us, before the actual dispatch of the equipments to
the designated locations. The tenderer him self has to bear the cost of the transit insurance policy and no
reimbursement whatsoever will be made by the Corporation towards the cost of the policy. If any
unfurnitur ate incident happen during installation of CC TV, LIC of India is not responsible for the same.
Copy of the insurance policy to be submitted to the Divisional Office.
e) The tenderer has to acknowledge that he has made himself fully acquainted with all the conditions &
circumstances under which Supply, Installation, Testing, Commissioning & Maintenance required under
the contract will have to be made or furnished & with all the terms, clauses, conditions, specifications &
other details of the contract & the bidder shall not plead ignorance of any of those as excuse in case of
complaint against or an rejection of supplies tendered by him or with a view either of asking for
enhancement of any rates agreed to the contract or the evading any of his obligations under the contract.
f)
The Corporation reserves the right to add/delete any point not exclusively mentioned in the bid document
but found necessary for incorporation at any time during the period of Technical discussion before
placement of order. The same shall be considered a part of tender and shall be mandatory and binding on
the Vendor. If filature, LIC has full right to dispose of the same and amount earn will be forfeited.
g) We reserved right to accept or reject any tender without assuming any reasons whatsoever
17)
INSPECTION/TEST OF EQUIPMENTS/SYSTEM :a) The Pre-delivery & Post-delivery inspections may be carried out by the officials authorized by LIC.
b) The Inspection may be carried out at destination or a place specified by LIC on getting inspection call from
the tenderer.
c) The tenderer shall not be paid for supplies rejected.
d) Tenderer shall neither claim nor be entitled to payment for any damage that rejected supplies may suffer
from any harm whatsoever incidental to a full & proper examination & test of such supplies.
e) LIC shall not be under any liability what so ever for rejected items & the same will be at the tenderer’s risk.
f)
Rejected Supplies shall be removed by the tenderer at his own expenses within 10 days after notice has
been issued to him of such rejection. If filature, LIC has full right to dispose of the same & amount earn
will be forfeited.
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18)
LIQUIDATED DAMAGES :a) In the event of delayed delivery / installation of CCTV Systems after the stipulated period, the tenderer
shall be liable to pay liquidated damages at a percentage of the total order value subject to minimum of
5000.00 and maximum of 3% as detailed below:
@ 1% for the first week; @ 2% for the second week ; and @ 3% for the third week & above. For
calculating the delay as above, part of the week will be considered as full week. Delay in the delivery
obligations may also attract any or all of the following action in addition to the above:
i)
Forfeiture of Security Deposit ii) Imposition of Penalty iii) Termination of Contract iv) Blacklisting of
Firm
b) The liquidated damages as mentioned above may not be enforced if the contractor applies for extension
of time mentioning the reasons for such extension subject to approval by the Corporation. Corporation
may grant such extension, in case it is found that the contractor is not at fault for extending the work
beyond the stipulated date of completion. The decision of the Corporation will be final in this regard.
19)
WARRANTY & MAINTENANCE CLAUSE :i)
All products will stand for minimum one year on site all comprehensive warranty against all manufacturing
defects including Hard Disk of NVR. During the warranty period the Tenderer shall have to provide
quarterly preventive service calls and shall have to attend to all break-down calls within 24 hours free of
cost upto expiry of warranty period.
ii) Tenderer has to provide Comprehensive AMC for Five years after the expiry of warranty period. One
preventive service in each quarter has to be provided in addition to breakdown/complaint call. Warranty
period shall commence after the installation of all location and after submission of installation report to the
Divisional Office.
iii) The repair/maintenance will be carried out by the tenderer at the site of installation of the equipments and
satisfactory certificate will be obtained on the Service report from the office. If the repairs have to be
carried out at the tenderer`s workshop/ factory, the Corporation will allow the necessary parts to be
removed and taken by the Tenderer.
iv) Successful tenderer should produce an unconditional Security Deposit equal to 10% of the total
cost of order which will remain with us till the expiry of the AMC Period of 5 years post warranty
period. During the period of the contract including AMC period, tenderer should attend to all repairs/
defects/replacement of major/minor spare parts free of cost. In case of failure on the part of the supplier to
attend all the defects within a reasonable period, the Corporation on its own will get the defects rectified
through another agency at the risk and cost of supplier and repairs rectified through another agency, in
such circumstances will not affect the liabilities of the supplier on the warranty for its remaining period nor
it will affect the supplier`s liabilities on the stipulated post-warranty Annual Maintenance Contracts.
v) The AMC charges will be paid at the end of every quarter by the Divisional Office for all the
locations under it on submission of a satisfactory service report duly signed by the location in charge or
authorized official.
vi) The tenderer must be having their service centers or at least a Office for contract at Amravati. Tenderer
has to provide separate Service Engineer at Amravati. The name of Engineer along with Photo-id,
address and phone numbers of service centers should be provided with the tender.
vii) Any problem arising in functioning of CCTV system, shall be rectified by the service engineer as per
schedule mentioned hereunder:
Local branch office at Divisional H.Q./ Divisional office ( Amravati): within 24 hrs from time of lodgment
of complaint.
Outstation Branch office : within 48 hrs excluding (reasonable) journey period.
The time which will be treated as the time of lodgment of the complaint will be the Ist Call on mobile or
the time of 1st e-mail sent to the service centre in this regard. In case of failure in providing service
within the above time frame, Corporation has the discretion/reserves the right to impose penalty as
mentioned hereunder:
1-7 days excluding date of lodgment of complaint : Rs. 100/- per day
From 8th day to 30 days
: Rs. 250/- per day
More than 30 days
: Rs. 350/- per day
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viii) The penalty amount will be recovered from the AMC payment/Security Deposit lying with us.
Complaint(s) will be deemed to be resolved only on the availability of the Customer Call Report (CCR)
signed by both the service engineer and Corporation’s authorized official, confirming that the complaint is
resolved. Date and time of resolution of the complaint shall be indicated clearly
ix) Warranty Period of all parts of CCTV system including wiring and hard disk should be one year
compulsorily.
x) Penalty of 0.4% of the cost of the equipment will be charged every quarter if, the Preventive Maintenance
is not done by tenderer.
xi) The penalty will be recovered from the AMC payment/ Security Deposit lying with the Corporation.
However, if the failure to carry out the Preventive Maintenance was because LIC could not make the
systems available, this penalty will be waived. A certificate to this effect should be obtained from the
Corporation’s authorized Officials.
xii) If the damage to the CCTV System is due to the power fluctuations or physical damage due to damage by
external factors, LIC would bear the cost of the parts damaged but the onus of proving this will be on the
Tenderer. However, the tenderer will be required to provide immediate system/solution as standby with
same configuration or higher and with all services restored as if it is a normal breakdown.
xiii) In case of Partial/Full damage or loss of the equipment due to reasons beyond the control of LIC, like
Theft, Fire etc, the tenderer should be in a position to supply working standby equipment with same
configuration or higher with all services restored, as if it is a normal breakdown.
xiv) Whenever any equipment is taken out of an LIC site for repair the same piece has to be returned after
repair unless it is declared to be irreparably damaged. When any CCTV equipment is taken out of any LIC
Office for repair, such shifting should be done with the prior permission of the Incharge of the concerned
office, as the case may be, and the tenderer shall make all arrangements for removal of the equipment, its
transportation to the workshop and back to LIC’s site and its reinstallation. Transit Insurance of such
equipment also has to be arranged by the Tenderer and all expenses for the above shall be borne by the
tenderer. The Tenderer shall hand over the systems in 100% working condition after repair/ maintenance/
rectification. Thereafter, the Tenderer shall reinstall the same machine after repair unless it is declared to
be irreparable.
xv) In the event of replacement of any part of the system, it should be done with a part of equivalent or higher
configuration which is compatible with the system.
xvi) Wherever any system has to be shifted from one LIC location to another, the tenderer is required to
uninstall / reinstall and maintain the system/s at the new location, with negotiable extra cost to LIC of India
on account of reinstallation.
xvii) Service Engineers/ Representatives of tenderer shall invariably carry their photo identity cards with them,
without which they will not be allowed to access the Systems.
xviii) If, during the warranty period, any equipment has a hardware failure on four or more occasions in a
quarter, it shall be replaced by equivalent new equipment by the tenderer at no cost to the LIC of India
within 45 days from the date of last failure. The warranty for the replaced equipment will start afresh.
However, till the replacement, the original equipment has to be kept in running condition or else a standby
provided and all services restored. However, penalties for breakdown as defined in the tender will be
applicable.
xix) However extension of warranty/replacement of equipment will not be applicable if the breakdown is due to
reasons not attributable to the tenderer. However, the onus of proving the same would be on the tenderer.
xx) If the system’s defect is attributable to mishandling, negligence, damage due to rodents, high neutral to
earth voltage or operation by unauthorized staff, the tenderer will not be liable to repair the same under
the contract. The tenderer under such circumstances shall charge extra for spare & service rendered.
xxi) If any attempt of CAMC is made to carry out repairs by any unauthorized person, the tenderer will not be
liable for the repair and shall charge extra for required spares & services rendered.
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20)
CABLING :-
The cables required for the installation of the equipment will be provided by the tenderer as per the
specifications provided in Annexure “B”. The payment of cabling will be on the basis of actual measurement used at
each location.
21)
FORCE MAJEURE CLAUSE :
a) The tenderer shall be liable for any delay in execution or failure of their respective obligations under this
agreement except for delay caused by occurrence of events beyond control of the tenderer, including but
not limited to natural calamities, fire, explosions, floods, power shortages, acts of God, hostility, acts of
public enemy, wars, riots, strikes, sabotage, order/action or regulations of government, local or other
public authorities.
b) In case a Force Majeure situation arises, the tenderer shall immediately notify LIC of India in writing of
such conditions and the cause thereof within two calendar days and prove that such is beyond the control
and affect the implementation of the agreement.
c) Unless otherwise directed by LIC of India in writing, the tenderer shall continue to perform its obligations
under the contract as far as it is reasonably practical, and shall seek all reasonable means for
performance not prevented by the Force Majeure event.
22)
CERTIFICATION :-
The tenderer should quote for Models of the OEM who has CE, FCC, UL & OTHER standard certifications
valid in the field. The Tenderer should submit a duly attested copy of these certifications from a gazetted officer
with the Technical Bid.
23)
PAYMENTS :a) No interim payment will be made on the delivery of the CCTV equipments.
b) Full and final payment shall only be made at the Divisional headquarter after successful
installation, commissioning, testing and training of personnel about CCTV operations at all the
locations under Amravati DO subject to deduction of TDS and other taxes as per government
rules etc as per rules.
24)
TERMINATION OF CONTRACT :-
The Corporation reserves the right to terminate/cancel the whole or part of the agreement at their sole
discretion after giving one month’s notice to the service provider. If the contract is terminated by the service provider,
it would be liable for penalty which would be equivalent to 10% of the contractual amount of the unexpired period of
maintenance contract.
25)
LIMITATION OF LIABILITY :-
Except in cases of criminal negligence or willful misconduct and in case of infringement of intellectual property
rights, both parties shall not be liable, whether in contract tort or otherwise, for any indirect or consequential loss of
damage, loss of use, loss of production or loss of profits or interest costs, provided that this exclusion shall not apply
to any obligation of supplier/ tenderer to pay liquidated damages to the Corporation and the aggregate liability of
both the parties whether under the Contract, in tort or otherwise, shall not exceed the total Contract price with LIC
under this Contract provided that this limitation shall not apply to the cost of repairing or replacing defective
equipment.
26)
DISPUTES :-
In the event of any dispute or disagreement over the interpretation of any of the terms herein above contained
or claim of liability the same will be referred to an arbitrator mutually appointed by both the parties, whose decision
shall be final and binding upon both the parties. Such reference shall be deemed to be a submission to arbitration
under the Arbitrations and Conciliations Act 1996. The venue of arbitration shall be Amravati. Subject here to the
court in Amravati shall have exclusive jurisdiction to the exclusion of all other courts.
Notwithstanding the above, the decision of LIC of India shall be final and binding on the Tenderer.
10
27)
VALIDITY OF CONTRACT :-
The rates should be valid for one year from the date of contract between the Corporation and the successful
bidder/s.
All Tenderers will submit the bids only if they agree to all the terms and conditions mentioned in the tender
document and subsequent modifications, if any. Any other requests for the change in the specifications of hardware,
terms and conditions of the tender document, will not be accepted.
The tenderer must sign each page of terms and conditions enclosed herewith as confirmation of acceptance
of our terms and conditions.
The successful bidder will have to enter into a separate agreement on a stamp paper of requisite value with
LIC of India accepting the terms and conditions laid down in the tender document.
“Technical Bid” in full conformity with the aforesaid conditions and with the Annexures as per 3(A)(I to XX) of
the tender document attached hereto and “Financial Bid” as per Annexure “D” in separate sealed envelopes
properly super scribed and both kept in another single sealed envelope super scribed as “Tender for the Supply,
Installation, Commissioning, Testing, Training and Maintenance of CCTV System, Tender Ref No:
Amravati/OS/CCTV/2016-17/01, Name of Tenderer” and addressed to
The Manager (E&OS)
Life Insurance Corporation of India, Amravati Divisional Office,
Jeevan Prakash Building, IInd Floor,
Shrikrushna Peth,
AMRAVATI. 444 601.
& should be dropped in the Tender Box at the aforesaid address kept specifically for this purpose latest by
20.02.2017 by 3.30 P.M.
L.I.C. of India reserves its right to cancel this order and/or re-tender with revised specifications and Terms
and Conditions in case of non-qualification of any tenderer as per Technical Bids without assigning any reasons.
It may be noted that participation of the Bidder in this Tender itself will be construed as acceptance of all the
terms and conditions mentioned in this tender document and subsequent modifications to this tender, if any by the
tenderer.
SR. DIVISIONAL MANAGER
LIC of India, AMRAVATI
Encl :
1) Proforma Tender form Annexure “A” for Technical Bid.
2) Technical Specifications : Annexure “B”
3) General Terms & Conditions : Annexure “C”
4) Financial Bid : Annexure “D”
5) Supplier`s Profile: Annexure “E”
6) List of Locations: Annexure “F”
7) UNDERTAKING Letter to the Corporation on the Supplier’s letterhead: Annexure “G”
8) List of Top 3 Customers details as per Annexure “H”
9) Annexure I To be submitted on Company /OEM’s letter head duly signed by the Authorized signatory
of Company MANUFACTURER’S AUTHORIZATION FORM (MAF)
I/We have read and examined the Notice Inviting Tender, Annexure, Specifications Applicable, General Rules and
Instructions, General Conditions of Contract, and all other documents referred to in the conditions of contract and
all other contents in the tender document for the work and accept the terms and conditions of the tender in full
conformity.
Date :
Place :
SEAL & SIGNATURE OF THE VENDOR
11
Dated: 28th Jan, 2017
Ref: Amravati/ OS/CCTV/2016-17/01
ANNEXURE “A” for Technical Bid
S
ITEM DESCRIPTION
L
TENDERER’S
RESPONSE
1
Name of the OEM / Manufacturing firm of the CCTV System
2
Give the Name of the place and country where manufacturing unit is located
3
Company’s local office Address
4
Phone/Mobile Nos/e-mail
5
Year of establishment
6
Name of the Chairman/Managing Director/CEO/Country Head (as the case may be)
7
Status of the firm: (Whether Pvt. Ltd company /Public Ltd. Company / partnership firm
/ Proprietorship Firm)
8
Whether registered with the Registrar of companies/Register of Firms in India. If so,
mention Number and date and attach Registration Certificate copy)
9
Whether the letter of the manufacturing firm authorizing the tenderer to quote on
behalf of them is enclosed. ( Annexure I)
10
Whether the Letter of the firm confirming the validity of rates during the period of
supply is enclosed.
11
Whether certified copy of Registration confirming that tenderer is in the business for
last 3 years.
12
Whether the order copies for having executed such order/s earlier by the tenderer in
any one of the preceding 3 Financial Year enclosed.
13
Whether the list of clients of the tenderer is enclosed.
14
Whether the firm has in house facility for maintenance and testing of the equipment
as per specifications?
15
Whether the firm has its authorized sales and service centers in Amravati? (It is
mandatory to have such office )
16
Indicate the maximum number of persons who can be trained and the maximum
number of days, training can be given.
17
Indicate the number of refreshers training for the warranty period.
18
Whether the machine is strictly as per specifications given in Annexure B
12
19
Indicate if comprehensive extended AMC upto 5 years will be undertaken
20
Experience in providing security equipment system
21
Turn Over for last three years 2013-14, 2014-15, 2015-16. Please attach a copy of
audited Balance Sheet and P&L A/C
22
TIN No.(Please Attach Copy)
23
PAN NO.(Please Attach Copy)
24
Service Tax Registration No. ( Please attach copy)
25
ESI Registration No. (if applicable please attach copy)
26
Sales Tax Registration No.(Please attach copy)
27
EPF Registration no.(If applicable attach copy)
28
Make & Model : All products should be of approved make only
29
Whether all parts of the CCTV System including Hard Disk of NVR will stand minimum
of one year on site warranty?
30
Whether ALL parts of CCTV System are UL/CE/FCC certified?
31
Manufacturer’s Authorization Form (MAF) Supplier should provide OEM’s certificate of
dealership and support for five year ( if applicable)
32
NVR Approved make : PELCO / BOSCH / HONEYWELL / SAMSUNG /SONY
33
CAMERA : PELCO / BOSCH / HONEYWELL / SAMSUNG / SONY
34
Monitor : DELLl/LG/SANSUNG/LENOVO
35
List of Approve make see “ANNEXURE B”
36
Cat 6 Cable : D Link/Polycab
I/We have read and examined the Notice Inviting Tender, Corrigendum, Annexure, Specifications
Applicable, General Rules and Instructions, General Conditions of Contract, and all other documents
referred to in the conditions of contract and all other contents in the tender document for the work and
accept the terms and conditions of the tender in full conformity.
Date :
Place :
Signature of Tenderer/ Vender with Seal
13
Dated: 28th Jan, 2017
Ref: Amravati/ OS/CCTV/2016-17/01
ANNEXURE “B”
TECHNICAL SPECIFICATIONS
NVR (NETWORK VIDEO RECORDER)
GENERAL
The equipment envisaged is an 8 Channel NVR recorder suitable for Megapixel IP Cameras with 8
built-in POE for easy connection to compatible IP Cameras. It should be equipped with H.264 Video codec
encoding. The NVR shall support 4 SATA Hard Drives up to 4 TB each – total 16 TB Capacity. The NVR /
system software should allow up to 8 simultaneous users to view or playback video remotely. It should have
HDMI & VGA Output for High Resolution Output to a HD TV OR Computer Monitor.
Real Time – It should record all cameras at 1080P resolution at 30fps per camera without any frame
skipping. Further the recording can be motion activated recording or calendar based recording or manual
mode. It should also accept 1.3 MP, 2 MP; 3MP IP Cameras. It should have user selectable recording
resolutions: 2MP, 1080P, 1.3MP, 720P, D1. It should have adequate input bit rate 100Mbps or above.
Auto camera Detection – It should be possible to easily configure IP Cameras on the same network.
It should be possible to have real Time Live Viewing in high definition for all cameras on NVR
App based facility – It should be possible to view on iPhone, Android, iPod or Android tablet based
on App so that necessary information or receive motion alerts to phone or tablets of authorized user/
administrator.
The NVR Shall is provided along with free central monitoring software for remote viewing via
windows or MAC computers. It should allow for remote backups to a NAS, FTP, Windows computer or
mirroring to another NVR unit. It should also facilitate easy video offload to a USB drive or optional external
USB DVD Burner.
Disk Mirroring – It should have disk mirroring facility to allow for simultaneous mirroring of hard
drives to safeguard data loss.
NVR (NETWORK VIDEO RECORDER ) TECHNICAL SPECIFICATION
SR.
NO
TECHNICAL
PARAMETER
SPECIFICATION
1
Operating System
Embedded LINUX
2
Main Processor
HIGH Performance Dual –Core or Quad cord Embedded
Microprocessor
3
System
Resources
Penataplex function : live recording playback backup &
remote access
4
Control Mode
Front panel, USB mouse, IR remote control network,
Specialized PTZ Keyboard
5
IP Camera Inputs
NVR with – one RJ45 port with one extra POE Switch for
each NVR.
6
IP
Should be able provide multiprotocol support and support
the makers of cameras as per list of approved camera
Cameras
14
REMARKS
Supported
makes
7
Video Outputs
1 HDMI (Video and Audio ) 1 VGA
8
Monitor
Display
Resolution
1920 x 1080, 1280 x 1024, 1280 x 720, 1024 x 768
9
Privacy Masking
4 self-defined four-sided zones for privacy masking for each
camera
10
Video Overlays
Camera title, time, video loss, camera lock, motion
detection, recording
11
Video
Compression
H. 264 / MJPEG / MPEG 4
12
Recording
Resolutions
2MP / 1080P (1920 x 1080) 720P (1280 x 720)
13
Recording Speed
240 FPS @ D1, 120 FPS @ 720P, 60 FPS @ 1080p
14
Recording
Rate
200 Mbps total incoming
15
Recording Quality
CBR, VBR (1-6 LEVEL, 6 IS THE BEST)
16
Recording Mode
Manual, Schedule (Regular, Continuous) MD (Video
detection : Motions detection camera blank, video loss)
alarm, stop
17
Recording Priority
Manual > Alarm > Motion Detection (MD) > Regular
18
Recording
Interval
1-120 min (Default :60 min)
19
Motion Detection
Zones : 396 (22 x 18) sensitivity : 1-6 (LEVEL 6 is Highest )
20
Video Detection
Motion, video loss, camera blank
21
Trigger Events
Recording PTZ Movement, Tour alarm, Email, FTP, Buzzer
& DVR Screen notifications
22
Alarm Inputs
4 Channel
23
Alarm
Output
2 Channel
24
Playback View
1 / 4 / 8 / 9 cameras
25
Search Mode
Time/Date, Alarm, MD & Exact search (accurate to second)
smart search
26
Playback
Functions
Play, Pause, Stop, Rewind, Fast Play, Slow Play, Next file,
Previous file, Next camera, Previous camera, Full screen,
Repeat, Shuffle, Backup selection, Digital zoom
27
Backup Mode
USB Flash drive, USB HDD USB CD & DVD –RW,
eSATA HDD , Network Download
28
Ethernet
1 x RJ-45 port (10 / 100M / 1000 M)
29
Network
Functions
HTTP, TCP/IP, UPNP, RTSP, UDP, SMTP, NTP, DHCP,
DNS, IP Filter, PPPOE, DDNS, FTP, Alarm Server, IP
Search (support ONVIF Compatible IP cameras, DVR, NVS
etc.
30
Hard Disk
4 SATA Ports, 4 TB Each
31
Hard
Disk
Management
HDD Group, HDD hibernation technology, HDD faulty alarm
& RAID (Redundancy)
D1 (704 X 480)
Bit
Relay
15
32
USB Interface
2x USB2.0 (mouse control and USB backup)
33
RS 232
PC communication
34
RS 485
PTZ Control
35
Power supply
DC 12V 3.3A (20 Watts without HDD)
36
Working
Environment
-100C + 550C / 10-90% RH
37
Product Warranty
Three Years
38
Certification
UL / CE / FCC
16
IP NETWORK CAMERA WITH VARI FOCAL LENS-TECHNICAL SPECIFICATION
SR. NO
TECHNICAL
PARAMETER
SPECIFICATION
1
General
This unit should be comprehensive of a built-in-Video compression
module, to allow the IP control functions. All video and control
signals are converted and send through the Ethernet cable for an
easy control through a PC dedicated software. The IP Camera
should ONVIF 2.0+ compliant, IPV6, Tamper Detection, Audio
Detection, Gigabit Ethernet, PoE, 24V AC/12V DC and UL Listed,
Vandal Proof. The Fixed IP based Camera should be equipped
with 3-12 mm Lens. The max. frame rate is 2 MP (1920x1080) at
25fps, 1280x720 at 60fps. The recording to be made directly on
NVR or PC hard disk as the case may be. It should be possible to
have easy configuration with dedicated software. The Camera
offered should be specifically designed for indoor or outdoor
surveillance environment as applicable / as per BOQ.
2
Image Device
1/3” image sensor
3
Effective Pixels
1920 x 1080 pixels
4
Lens
3-12 mm vari-focal lens.
5
Iris
Auto / DC iris
6.
Min. Illumination
0.5 Lux @ F 1.4
7
IR LED
20 IR LEDs or more
8
IR Beam
Distance
25m IR distance or better
9
Video Encoding
H.264, MPEG4 and MJPEG simultaneously
10
Video Profile
12 profiles simultaneously, H.264 high profile, main profile and
baseline.
11
Frame Rate
1080P mode : 1920 x 1080, 1280 x 720, 720 x 576 @ 60 fps
2MP mode : 1920 x 1280, 1280 x 1024, 800 x 600, 720 x 576 @
25/30 fps
12
13
14
Region and Area
of Interest
Max. 3ROI @ 720 p mode. Editable range
Max. 2 AOI Editable range
Iris Exposure
Control
Auto mode/ Outdoor mode / Manual mode
Image Setting
AE. AWB: 3D Noise reduction, Digital WDR, Color, brightness,
sharpness, contrast, Hue, Mirror / Flip, Privacy Masks, Text, time and
Manual mode : 1/25-1/30,000 seconds or better
17
REMARKS
date overlay, Overlay image on video
15
Streaming
Simultaneous multi-profile streaming, Streaming over UDP, TCP,
HTTP or HTTPS; M-JPEG streaming over HTTP (server push);
Controllable frame rate and bandwidth; Constant and variable bit rate
( MPEG4 / H.264); Region of interest (ROI)
16
Supported
Protocols
IPv4. IPv6, TCP, UDP, HTTP, HTTPS, SMTP, FTP, NTP, DNS,
DDNS, DHCP, DIPS, ARP, Bonjour, UpnP, RTSP, RTP, RTCP,
IGMP, PPPoE, Samba, ICMP, SNMP
17
Security
Password protection, IP address filtering, HTTPS encrypted data
transmission, user access log
18
Users
8 simultaneous unicast users
19
Audio – Encoder
/ Streaming /
Microphone /
Output
RTSP: G.711 64 kbps, G.726 32 kbps, AAC / One-way or two – way
/ External microphone
18
IP NETWORK CAMERA WITH FIXED LENSE – TECHNICAL SPECIFICATION
SR.
NO
TECHNICAL
PARAMETER
SPECIFICATION
1
General
This unit should be comprehensive of a built-in-Video
compression module, to allow the IP control
functions. All video and control signals are converted
and send through the Ethernet cable for an easy
control through a PC dedicated software. The IP
camera should ONVIF 2.0+ compliant, IPV6, Tamper
Detection, Audio Detection, Gigabit Ethernet, PoE,
24V AC/12V DC and UL Listed, Vandal Proof. The
fixed IP based Camera should be equipped with 3.6
mm Lens. The max. frame rate is 2 MP (1920 x 1080)
at 25fps, 1280 x 720 at 60fps. The recording to be
made directly on NVR or PC hard disk as the case
may be. It should be possible to have easy
configuration with dedicated software. The Camera
offered should be specifically designed for indoor
surveillance environment.
2
Image Device
1/3” image sensor
3
Effective Pixels
1920 x 1080 pixels
4
Lens
3.6 mm fixed lens
5
Iris
Auto / DC iris
6
Min. illumination
0.5 Lux @ F1.4
7
IR LED
20 IR LEDs or more
8
IR Beam Distance
20 m IR distance or better
9
Video Encoding
H.264, MPEG4 and MJPEG simultaneously
10
Video Profile
12-profiles simultaneously. H.264 high profile, main
profile and baseline.
11
Frame Rate
1080P mode: 1920 x 1080, 1280 x 720, 720 x 576 @
60fps
2 MP mode: 1920 x 1280, 1280 x 1024, 800 x 600,
720 x 576 @ 25/30 fps
12
Region & Area of
Interest
Max. 3 ROI @ 720p mode. Editable range
Max.2 AOI. Editable range
19
REMARKS
13
Iris Exposure
Control
Auto mode / Outdoor mode / Manual mode
14
Image Setting
AE, AWB, 3D Noise reduction , Digital WDR; Color,
brightness, sharpness, contrast, Hue ; Mirror / Flip;
Privacy Masks; Text, time and date overlay; Overlay
Image on video.
15
Streaming
Simultaneous multi-profile streaming, Streaming over
UDP, TCP, HTTP, or HTTPS; M-JPEG streaming
over HTTP (server push); Controllable frame rate and
bandwidth; Constant and variable bit rate (MPEG4 /
H.264); Region of interest (ROI)
16
Supported
Protocols
IPv4, IPv6, TCP, UDP, HTTP, HTTPS, SMTP, FTP,
NTP, DNS, DDNS, DHCP, DIPS, ARP, Bonjour,
UPnP, RTSP, RTP, RTCP, IGMP, PPPoE Samba,
ICMP, SNMP
17
Security
Password protection, IP address filtering, HTTPS
encrypted data transmission, user access log
18
Users
8 simultaneous unicast users
19
Audio-Encoder /
Streaming /
Microphone /
Output
RTSP: G.711 64 kbps, G.726 32 kbps, AAC / Oneway or two-way / External microphone.
Sl.No.
Manual mode : 1/25 - 1/30,000 seconds or better.
DESCRIPTION
APPROVED MAKES
1
NVR
Pelco, Bosch, Honeywell, Samsung
2
BOX CAMERA WITH C/CS MOUNT Samsung, Honeywell, Bosch, Pelco, Panasonic,
WITH VARI FOCAL LENS (OUTDOOR)
3
IR CAMERA WITH VARI FOCAL LENS Bosch, Pelco, Panasonic, Siemens, Samsung,
(OUTDOOR) BULLET CAMERA
4
Siemens.
IR
CAMERA
WITH
FIXED
Honeywell.
LENS Bosch, Pelco, Panasonic, Siemens, Samsung,
(INDOOR)
Honeywell.
5
COPPER CABLE/Wires
Finolex, Havells, Polycab
6
PVC PIPE
BEC, Precision, Modi, AKG
7
RG 6.00 co-axial cable
Finolex, Havells, Polycab
8
Rack
Valrack, President
9
Monitor 19” / 20” / 21”
Samsung, LG, Dell, Lenovo
20
Dated: 28th Jan, 2017
Ref: Amravati/ OS/CCTV/2016-17/01
ANNEXURE “C”
GENERAL TERMS AND CONDITIONS
1.
The tender form should be completed and sent so as to reach our office on or before the last date. Quotation
not received within the stipulated time & date will be summarily rejected.
2.
Please note the description and specification of equipment/machine as in Annexure “B” and your offer
should be in accordance with the same.
3.
The Corporation reserves the right to accept any quotation in full or part. This does not necessarily mean
that the lowest quotation will be accepted.
4.
The Tenderer shall remove all malba etc. wash and clean the floors at their own cost and hand over the site
in proper manner on completion of the work.
5.
The Tenderer shall make adequate arrangement for Watch and Ward of his materials and shall ensure
safety, breakage and any theft of materials fixed or unfixed by them.
6.
The work executed should be got approved from the Corporation and the Tenderer shall rectify any bad
workmanship pointed out at any stage and remove from site all the rejected materials immediately.
7.
The Tenderer shall be responsible for application of labor laws, compensation for injury and accident to
person, whether employed by them or by their sub-contractor(s).
8.
The Tenderer shall ensure that no damage is caused to Corporation’s property/ or any decorative
structure/fittings, while carrying out the work. The Tenderer will have to rectify / make good such damages at
their cost.
9.
The Tenderer shall ensure that the workmen employed by them for execution of the work are suitably
covered against Workmen’s Compensation Act, ESI and other legislative enactments applicable for such
works and the Corporation shall not be liable for payment of any compensation etc in this regard.
10.
No alterations in quality of the items indented or in the period of execution or enhancement in the rate of
articles shall be allowed unless previously ratified by the Corporation in writing.
Reduction or addition in the Order by the Corporation will be at the discretion of the Corporation.
However, these changes will be notified to the suppliers within 15 days of Order/delivery schedule.
11.
The work shall be carried out as per Corporation’s instructions and the work which creates noise/
disturbances are to be carried out during non office hours and no extra payment shall be made on this
account.
12.
The Tenderer shall give due notice to the Corporation to check the measurements of any work, which is
likely to be hidden before covering the same.
21
13.
Statutory deductions like Income tax and other applicable taxes shall be deducted at source from each
payment of the Tenderer.
14.
In case the delay in completion of the work is from the Corporation’s side, Corporation will grant extension of
time for completion of the work and the Tenderer shall not make any claim for compensation or damages in
relation thereof.
15.
The Corporation is not bound to accept the lowest tender and reserves the right to accept or reject any or all
the tenders without assigning any reasons whatsoever and/or re-tender with revised specifications and terms
and conditions. Conditional / Subject to tenders are liable to be rejected.
16.
Tenderer should provide name & photo-id proof of Service Engineer in advance to corporation.
I/We have read and examined the Notice Inviting Tender, Corrigendum, Annexures, Specifications
applicable, General Rules and Instructions, General Conditions of Contract, and all other documents
referred to in the conditions of contract and all other contents in the tender document for the work and
accept the terms and conditions of the tender in full conformity.
Date :
Place :
SEAL & SIGNATURE OF THE VENDOR
22
Dated: 28th Jan, 2017
Ref: Amravati/ OS/CCTV/2016-17/01
ANNEXURE “D”
FINANCIAL BID
SL
ITEM DESCRIPTION
UNIT
QTY
DO/BR
1
2
3
4
5
6
7
8
9
10
Supply Installation Testing & Commissioning of
1/3”CCD/CMOS, 2MP (Megapixels) IP network
indoor Dome Camera, fixed lens (3.6 mm)= 20 IR
LEDs or more, 20m IR range, PoE, Internal Sync.,
AWB/BLC/ AGC, WDR,DNR and DC 12V complete.
Supply Installation Testing & Commissioning of
1/3”CCD/CMOS, 2MP (Megapixels) IP network
Outdoor Bullet Camera with housing, =30 IR LEDs,
25 meters IR Range, 2.8=12mm Manual Varifocal
Lens, WDR and PoE.
Supply, Installation, Testing & Commissioning SMPS
Power Adapters 12 VDC 2.5 AMP Output.
Supply, laying 25 mm dia.FRLS conduit including
providing and fixing necessary saddles etc.as required
and directed by LIC Officials.
Supply, laying 20 mm dia.FRLS conduit including
providing and fixing necessary saddles etc.as required
and directed by LIC Officials.
Supply, laying Testing & Commissioning of power
cable 2 x 1 sq.mm for cameras in already laid conduit.
Supply. Laying Testing & Commissioning of CAT~6
cable(UTP) for cameras etc., in already laid conduit.
Supply, Installation, Testing & Commissioning of
Enterprise Level 8 Channel NVR with Poe, 400/480
fps at D1 recording, Support English GUI, 4 SATA
ports, Hot Swap Hard Disk Design, suitable for 100
V~240VAC input supply with 4X4TB Hard disks as
per Technical Specifications. It should have 8 Built- in
PoE ports for easy connection to compatible IP
Cameras.
Supply, Installation, Testing & Commissioning of
Enterprise Level 4 Channel NVR with Poe, 400/480
fps at D1 recording, Support English GUI, 2 SATA
ports, Hot Swap Hard Disk Design, suitable for 100
V~240VAC input supply with 2X4TB Hard disks as
per Technical Specifications. It should have 4 Built- in
PoE ports for easy connection to compatible IP
Cameras.
Supply laying, Testing & Commissioning of 20”LED
23
EACH
105
EACH
33
EACH
APR
RM
APR
RM
APR
RM
APR
RM
EACH
EACH
EACH
16
14
RATE
COST
Monitor with necessary connectors, inter linking cords
etc. complete as required.
Supply, installation, Testing of 9 U Rack of approved
make including providing & fixing of trays and fixing
of apparatus/NVRs inside the rack as directed.
11
EACH
29
APR = AS PER REQUIREMENT
RM = RATE PER METER MUST BE MENTIONED
SL
NO
Comprehensive Annual
Maintenance Contract
(CAMC)
JOB
1
CAMC charges for 1st year
after Defect liability period
of 12 months.
1
2
CAMC charges for 2nd year
after Defect liability period
of 12 months
1
3
CAMC charges for 3rd year
after Defect liability period
of 12 months
1
4
CAMC charges for 4th year
after Defect liability period
of 12 months
5
CAMC charges for 5th year
after Defect liability period
of 12 months
AMOUNT
Quantities may vary
depending upon site
conditions
Grand Total including
Maintenance
Rs
Note : CMAC amount for an year for entire CC TV Units should be quoted in amount (Rs.). Rates quoted
in % will not be valid.
Date :
Place :
Name & Address of the company
Seal of the Company
24
Dated: 28th Jan, 2017
Ref: Amravati/ OS/CCTV/2016-17/01
ANNEXURE “E”
SUPPLIER’s PROFILE
1.
Name of the Organization and Address:
2.
Year of Establishment :
3.
Status of the firm:
Whether Pvt. Ltd. company / Public Ltd. company/ Partnership Firm / Proprietorship Firm
4.
Name of the Chairman/Managing Director/CEO/Country Head (as the case may be):
5.
Whether registered with the Registrar of Companies/Registrar of Firms in India. If so, mention
number and date and enclose Registration Certificate copy.
6.
Name and address of Bankers :
7.
Turnover of the Company/Firm in :
2013-14 :
2014-15 :
2015-16 :
8.
Please attach a copy of Balance Sheet and Profit & Loss Account for the Years,
2013-14, 2014-15, 2015-16
9.
Whether registered for sales tax purposes. If so, mention number and date. Also furnish copies
of sales tax clearance certificate.
10.
Whether an assessee of Income Tax. If so, mention Permanent Account Number.
11.
Is the Company/Firm a manufacturer of CCTV SYSTEM ? If yes:
a. Give the Name of the country where manufacturing unit is located.
b. Mention the address and phone number of the company`s Amravati office/Service Center
below:
c. Give the date of opening of Amravati Office.
12.
13.
Since when and how long your Company/firm has been manufacturing/ installing CCTV
Systems.
Furnish the names of renowned organizations, where you have installed CCTV Systems in the
last three years ending 31 March 2016 – Furnish Details in Annexure “H”
Place:
SIGNATURE
Date:
(Name & Seal of the Organization)
25
Dated: 28th Jan, 2017
Ref: Amravati/ OS/CCTV/2016-17/01
ANNEXURE “F”
LOCATION IN BRANCH
ENTRANCE
CASH
SAFE
FLOOR VISE
BRANCH I/C CABIN
SL
NO
LOCATION OF BRANCHES
DOME
INDOOR
1
1
1
1
NVR
1
MONITO
R
1
DOME
INDOOR
BULLET
OUTDOOR
NVR
NVR
20 m IR
range
25 m IR
range
8
4 CHANL
CHANL
MONITOR
1
Amravati Divl. Office
9
7
3
-
2
2
CBO I Amravati 979
3
-
-
1
1
3
CAB Amravati 9152
4
-
-
1
1
4
P&GS Unit Amravati
3
-
-
1
1
5
CBO Amravati II 82C
3
-
-
1
1
6
Achalpur BO 996
4
4
1
-
1
7
Dhamangaon BO 97H
4
4
1
-
1
8
Warud BO 99L
4
-
1
-
1
9
Akola-I BO 977
4
4
1
-
1
10
Akola-II BO 82A
4
1
1
-
1
11
Akot BO 99C
3
-
-
1
1
12
Washim BO 994
4
-
1
-
1
13
Khamgaon BO 978
5
3
1
-
1
14
Buldhana BO 97B
4
4
1
-
1
15
Malkapur BO 82B
4
-
1
-
1
16
Mehkar BO 9151
4
-
1
-
1
17
Yavatmal-I BO 991
4
4
1
-
1
26
18
Yavatmal-II BO 82E
3
-
-
1
1
19
Digras BO 82D
3
-
-
1
1
20
Pusad BO 99a
4
2
1
-
1
21
Wani BO 99K
4
-
1
-
1
22
SO Daryapur
3
-
-
1
1
23
SO Morshi
3
-
-
1
1
24
SO Nandgaon Kh
3
-
-
1
1
25
SO Karanja
3
-
-
1
1
26
SO Murtizapur
3
-
-
1
1
27
SO Pandharkawada
3
-
-
1
1
28
SO Deulgaon Raja
3
-
-
1
1
DO/Branch Total
105
33
16
14
29
I/We confirm that I/We will be able to cater to all the locations as mentioned above in the Annexure ‘F’ for
Supply, Installation, Commissioning, Testing, Training & Maintenance of CCTV Systems.
Date:
Place:
SEAL & SIGNATURE OF THE VENDOR
27
Dated: 28th Jan, 2017
Ref: Amravati/ OS/CCTV/2016-17/01
ANNEXURE “G”
(Letter to the Corporation on the Supplier’s letterhead)
To,
The Manager (E&OS)
LIC of India,
Amravati Divisional Office.
Dear Sir/Madam,
Sub : Tender Reference No: Amravati DO/OS/ CCTV/2016-17/01 Dated : 28th January, 2017
With reference to the above tender notice, having examined and understood the instructions, terms
and conditions forming part of the tender forms, we hereby enclose our offer for the supply of the CCTV
Systems as detailed in your above referred tender notice. I/We hereby confirm that we have not been
black-listed by LIC or any PSU/ BFSI organization/ Government / Semi-Govt/ Quasi Govt. Departments in
India, as on date of submission of bid in response to the above Tender.
I/We further confirm that the offer is in conformity with the terms and conditions as mentioned in
the tender form. I/We also confirm that the offer shall remain valid for One year from the last date for
submission of the offer. I/We understand that the Corporation is not bound to accept the offer either in
part or in full and that the Corporation has the right to reject the offer in full or in part without assigning
any reason whatsoever. I/We have read the instructions appended and all terms and conditions and I / We
understand that if any false information is detected at a later date, any future contract made between
ourselves and LIC of India, on the basis of the information given by me / us can be treated as invalid by
the Corporation and I / We will be solely responsible for the consequences. I/We agree that the decision of
LIC of India in selection of contractors will be final and binding to me / us.
All the information furnished by me hereunder is correct to the best of my knowledge and belief.
I/We agree that I / we have no objection if enquiries are made about the work listed by me / us in the
accompanying sheets.
I/We agree that I / We have not applied in the name of sister concern for the subject tender process.
We enclose herewith a Demand Draft/Pay Order for Rs. 25,000/- (Rupees Twenty Five Thousand only)
favoring LIC of India and payable at Amravati towards Earnest Money Deposit, and Demand Draft/Pay
Order for Rs.500/-(Rupees Five hundred only) favoring LIC of India and payable at Amravati or Cash
towards Tender Fees details of the same are as under.
Particulars
Demand Draft/Pay Order No.
Amount
Name of issuing bank
Tender Fee:
Earnest Money Deposit :
Yours Faithfully
Date :
Place :
Authorized Signatories (Name and designation, Seal of the Firm)
28
Dated: 28th Jan, 2017
Ref: Amravati/ OS/CCTV/2016-17/01
ANNEXURE “H”
TOP 3 CUSTOMERS for orders executed during the last 3 Years
(Please attach attested copies of Purchase Orders executed or Certificate from customer)
CUSTOMER
CUSTOMER
CUSTOMER
1
2
3
1) NAME OF
ORGANIZATION
2) QUANTUM OF
ORDER
3) DATE ON WHICH THE
PO SUPPLY IS
COMPLETED
4) NAME AND CONTACT
DETAILS OF CLIENT/S
i) NAME OF
THE OFFICIAL
FOR THE PURPOSE OF
REFERENCE
ii) LAND LINE NO.
iii) MOBILE NO
iv) EMAIL ID
Signature of Tenderer/ Vendor with Seal
29
Dated: 28th Jan, 2017
Ref: Amravati/ OS/CCTV/2016-17/01
ANNEXURE “I”
To be submitted on Company /OEM’s letter head duly signed by the
Authorized signatory of Company MANUFACTURER’S AUTHORIZATION FORM (MAF)
To,
L.I.C. of India,
Amravati Division
Dear Sir,
Reg : LIC’s Tender Ref No : Amravati DO/OS/CCTV/2016-17/01 (Dated: 28.01.2017)
who are established and reputed
We, M/s.
manufacturers of
having factories / Depot as at
and _________________________
do hereby authorize M/s. ________
____________________________________ (Name and address of bidder) to offer their quotation
and conclude the contract with you against the above invitation for the Bid, as one of our Authorized
Dealers.
We hereby confirm that the CCTV System including all components delivered to the Corporation
will be brand new. We also guarantee that all the software / components supplied by the supplier is
licensed and legally obtained.
We, hereby, extend our full guarantee and comprehensive warranty as per terms and conditions
of the Tender for our products offered against this invitation for Bid by the above firm. We, hereby
confirm that the spares for the product offered should be available for after sales service for at least 06
years.
Dated at :
this
_ day of
2017.
Authorized Signatory
Signature:
Name:
Designation :
Name & Address of the company
Seal of the Company
30
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