GroupWise Web Access
Microsoft Outlook
Web Access
© 2013 The Learning Center
Information Technology Services
Contents
Sign In ........................................................................................................................................................ 3
Main Window ............................................................................................................................................ 3
Opening Mail ............................................................................................................................................. 4
Replying to Mail ........................................................................................................................................ 4
Opening Attachments ................................................................................................................................ 4
Creating a New Message............................................................................................................................ 5
Adding an Attachment .............................................................................................................................. 5
Address Book / People .............................................................................................................................. 6
Organizing Mail ......................................................................................................................................... 7
Deleting Mail ............................................................................................................................................. 7
Out of Office Assistant ............................................................................................................................... 8
2
Outlook Web App
The Learning Center
Remote access to your mail and calendar are available through HSC Outlook Web App. Although web
access requires only an internet connection and a web browser, only Outlook Web App Light is
available for some browsers and operating systems.
Sign In
To access your mail and calendar from Outlook Web Access go to: office365.hsc.wvu.edu
To Login to Outlook Web Access
1. Enter your MyID into the User name, then enter your MyID password.
2. Click Sign In.
Main Window
Outlook Web App provides similar layout and access to the Outlook 2013 program.
Navigation, Notifications, and Settings
Along the top of the window are links for navigation, notifications, and access to your Office 365
account settings.
3
Outlook Web App
The Learning Center
Folder List
The Folder List appears on the left side of the window. This bar provides quick access to your folders
and calendar.
Message List
The message list is a list of the messages in the current folder.
Reading Pane
Outlook provides a Reading Pane to allow you to view a message without having to open a new
window. The Reading pane can appear beneath the inbox or to the right of the inbox.
Opening Mail
Outlook Web App functions in a similar manner to the Outlook program. Unless you turn off the
reading pane, message content is automatically displayed in the reading pane on the right side of the
screen.
To Open a Mail Message in a Separate Window
1. Find the message you want to read.
2. Double click the message to open it in a separate window.
Replying to Mail
Replying to mail in Outlook Web App is similar to using the Outlook client. You can reply and forward
messages as you do in the client.
To Reply to Mail Messages
1. View the message in the reading pane.
2. If the message is part of a conversation, select the message to
which you want to reply. The Reply, Reply All, Forward, and
More actions buttons are displayed above the selected message
the conversation.
3. Click the Reply button.
4. The reading pane displays the reply view. Type your response
into the message area.
5. When the message is completed, click the Send button.
in
Opening Attachments
An attachment is a file that is sent along with the message. That file can be a picture, text document,
spreadsheet, etc. In Outlook, a paper clip designates an attachment.
Because many attachments contain viruses, HSC automatically strips attachments with certain
extensions from messages.
4
Outlook Web App
The Learning Center
To Open an Attachment
1. The attachment icon will appear in your mailbox above the time the
message was sent.
2. In the reading pane, the attachment link is displayed above the
message content.
3. Below Attachments, click on the file you would like to open.
4. Open or save the file as desired.
Creating a New Message
To Create a New Mail Message
1. In the upper left corner of the Outlook mail window, click the
2. + new mail button.
3. The reading pane displays the new mail message.
4. Click the To: text to open your contact folder.
5. Click the » button to view your contact list folders.
6. Select the contact folder that contains the person you want to
email.
7. Click the + beside the name of the person (people) to whom
you want to send the message.
8. When all addressees have been selected, click OK.
New Message Using the Check Name Function
1. Create a new mail message.
2. In the To field, type in the user ID or last name of the
contact you want add.
3. If the person already exists in your autocomplete file,
their name appears in the drop down menu.
4. If no names or the wrong names appear in the
autocomplete
5. list, you can use the keyboard command Ctrl + K to
search for matching names.
6. A list of possible matches appears.
7. Click the select the contact for which you were searching.
8. Send the message as usual.
Adding an Attachment
Attachments can be added to messages in Outlook Web App to allow you to send a file to another
user. This process is similar to using the client.
To Add an Attachment
1. Create a new mail message.
2. Click the Insert button.
3. From the drop down menu, select attachment.
5
Outlook Web App
The Learning Center
4.
5.
6.
7.
In the Choose File dialog box, select the desired file.
The attachment is listed beneath the subject line.
Click the Send button to send the message.
In the Reading Pane, the paper clip icon designates that an attachment was sent with the
message.
Address Book / People
In Outlook 365, the address book is located under the People tab.
To Browse your People Folders
1. In the toolbar along the top, select People.
2. If needed, click the » button to display your
contact folders.
3. In the left pane, click the triangles beside My
Contacts and Other contacts to see the
subfolders of those contact folders.
4. In the center pane, your contacts are listed.
5. The default sort order is by first name. To change
the sort order, click BY FIRST NAME and then
select the desired sort order from the drop down
menu.
To Search your People Folders
1. In the toolbar along the top, select People.
2. If needed, click the » button to display your
contact folders.
3. In the search people text box, type in the first
OR last name OR full name OR MyID of the user
or resource to whom you want to send mail.
4. Click the magnifying glass button or press the
Enter key.
5. All users matching your search terms are listed.
Select the correct user from the user list.
6. Click the Send mail button to create a new mail message to the user.
6
Outlook Web App
The Learning Center
To Create Mail from the People Tab
1. Select the People tab.
2. Open the folder that contains the contact you need.
3. In the center pane, select the contact.
4. To create an email message, click the Send mail
(envelope) button.
5. To create a meeting, click the Schedule
meeting (calendar) button.
To Add a Contact to your People
1. In the email message, hold your cursor over the name of the person (or resource) you would
like to add to your contacts.
2. Click the Toggle card size button. (Currently, if you do not click this button, the Add to
Outlook contacts button will not work properly.)
3. Click the Add to Outlook contacts button.
4. From the drop down menu, select add to contacts.
5. Fill in the contact information.
6. Click the SAVE button.
Organizing Mail
Outlook Web App allows you to place mail into folders to organize your mailbox by clicking and
dragging.
To Move Mail Items
1. In the Message List, select the message(s) to be moved.
2. Click on the highlighted item(s) and drag. When the desired folder is highlighted, release the
mouse button.
3. The message(s) is moved to the selected folder.
Deleting Mail
Items recently placed in the Trash Folder can be recovered. However, once the Trash has been
emptied those item are permanently removed from the server.
To Delete Mail Messages
1. Select the message to be deleted.
--OR-- Hover over a single message to be deleted.
2. Click the red X button that appears.
--OR-3. Press the Delete key on your keyboard.
The Deleted Items folder is where items are placed when they are deleted. Deleted items are
purged from the system after thirty (30) days.
7
Outlook Web App
The Learning Center
To Restore Mail from the Trash
1. In the Folder List, click on Deleted Items.
2. Select the item(s) to be recovered.
3. Drag the message into the desired folder.
Out of Office Assistant
The Out of Office Assistant allows you to inform those who send you messages that you are away from
the office and may not reply to their messages.
To Use the Out of Office Assistant
1. Click the Settings (gear) button in the upper
right corner beside your name.
2. From the drop down menu, select Set
automatic replies.
3. Select Send automatic replies.
4. If desired, set a start time and an end time.
5. Create and format the response you would like to
send.
6. Click Save.
To Exit Web Access
1. In the upper right corner, click on your name.
2. From the drop down menu, select the Sign out.
If you would like more information about other Learning Center workshops, please or visit our
website at http://www.hsc.wvu.edu/its/LC or call the Learning Center at 293-3631 ext 5.-
8
Was this manual useful for you? yes no
Thank you for your participation!

* Your assessment is very important for improving the work of artificial intelligence, which forms the content of this project

Download PDF

advertisement