HP Color MFP S962dn and S970dn Quick Start Guide

HP Color MFP S962dn and S970dn Quick Start Guide
HP Color MFP S962dn
HP Color MFP S970dn
QUICK START GUIDE
BEFORE FIRST USE....................................................................... 2
OPERATION MANUALS AND HOW TO USE THEM.......................... 4
CAUTIONS..................................................................................... 5
NAMES OF PARTS AND POWER INPUT.......................................... 7
HOME SCREEN.............................................................................. 8
PRINTER....................................................................................... 9
COPY............................................................................................10
FAX..............................................................................................12
SCAN............................................................................................14
DOCUMENT FILING......................................................................16
COPY OUTPUT..............................................................................18
MANUAL FINISHING..................................................................... 20
SPECIFICATIONS.......................................................................... 22
SUPPLIES.....................................................................................28
OPTIONS......................................................................................29
ADMINISTRATOR/OTHERS (NOISE EMISSION)............................. 31
www.hp.com
Keep this manual close at hand for reference whenever needed.
BEFORE FIRST USE
For the users of the fax function
„„ Important safety instructions
• If any of your telephone equipment is not operating properly, you should immediately remove it
from your telephone line, as it may cause harm to the telephone network.
• Never install telephone wiring during a lightning storm.
• Never install telephone sockets in wet locations unless the socket is specifically designed for wet
locations.
• Never touch uninsulated telephone wires or terminals unless the telephone line has been
disconnected.
• Use caution when installing or modifying telephone lines.
• Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a
remote risk of electric shock from lightning.
• Do not use a telephone to report a gas leak in the vicinity of the leak.
• Do not install or use the machine near water, or when you are wet. Take care not to spill any liquids
on the machine.
• Save these instructions.
Caution!
For complete electrical disconnection, pull out the main plug.
The socket-outlet shall be installed near the equipment and shall be easily accessible.
Notice for Users in U.S.A.
EMC (this machine and peripheral devices)
„„ Warning:
FCC Regulations state that any unauthorized changes or modifications to this equipment not expressly
approved by the manufacturer could void the user’s authority to operate this equipment.
Shielded interface cables must be used with this equipment to maintain compliance with EMC
regulations.
NOTE:
This equipment has been tested and found to comply with the limits for a Class A digital
device, pursuant to Part 15 of the FCC Rules.
These limits are designed to provide reasonable protection against harmful interference
when the equipment is operated in a commercial environment. This equipment generates,
uses, and can radiate radio frequency energy and, if not installed and used in accordance
with the instruction manual, may cause harmful interference to radio communications.
Operation of this equipment in a residential area is likely to cause harmful interference in
which case the user will be required to correct the interference at his own expense.
Shielded interface cables must be used with this equipment to maintain compliance with EMC
regulations.
The equipment should be installed near an accessible socket outlet for easy disconnection.
FAX interface cable and Line cable
These special accessories must be used with the device.
To reduce the risk of fire, use only UL-Listed No.26 AWG or larger telecommunication line cord.
FOR YOUR RECORDS ...
To protect against loss or theft, record and retain for reference the machine’s serial number located at
the lower left corner of the left side of the machine.
Model Number _____________________________________
Serial Number _____________________________________
Date of Purchase ___________________________________
Place of Purchase ___________________________________
Authorized HP Printer _______________________________
Service Department Number __________________________
2
BEFORE FIRST USE
NOTE:
• The explanations in this manual assume that you have a working knowledge of your
Windows or Macintosh computer.
• For information on your operating system, please refer to your operating system
manual or the online Help function.
• The explanations of screens and procedures in this manual are primarily for Windows
Vista® in Windows® environments. The screens may vary depending on the version of the
operating system.
• This manual contains references to the fax function. However, please note that the fax
function is not available in some countries and regions.
• Considerable care has been taken in preparing this manual. If you have any comments
or concerns about the manual, please contact your HP or 3rd party service and support
representative.
• This product has undergone strict quality control and inspection procedures. In the
unlikely event that a defect or other problem is discovered, please contact your HP
or 3rd party service and support representative.
• Aside from instances provided for by law, HP is not responsible for failures occurring
during the use of the product or its options, or failures due to incorrect operation of the
product and its options, or other failures, or for any damage that occurs due to use of
the product.
Products that have earned the ENERGY STAR® are designed to protect the
environment through superior energy efficiency.
The products that meet the ENERGY STAR® guidelines carry the logo shown
above.
The products without the logo may not meet the ENERGY STAR® guidelines.
„„ Warranty
While every effort has been made to make this document as accurate and helpful as possible, HP
makes no warranty of any kind with regard to its content. All information included herein is subject to
change without notice. HP is not responsible for any loss or damages, direct or indirect, arising from or
related to the use of this operation manual.
© Copyright 2015 HP Development Company, L.P.. All rights reserved. Reproduction, adaptation or
translation without prior written permission is prohibited, except as allowed under copyright laws.
3
OPERATION MANUALS AND HOW TO USE THEM
Quick Start Guide (this document)
Features important safety notes, names of parts and
components, information about the power-on procedure,
operation overviews, information for people who manage
the machine, and information about other aspects of this
machine.
Read this section before using the machine for the first
time.
HP Color MFP S962dn
HP Color MFP S970dn
QUICK START GUIDE
BEFORE FIRST USE ...................................................................... 2
OPERATION MANUALS AND HOW TO USE THEM ......................... 4
CAUTIONS .................................................................................... 5
NAMES OF PARTS AND POWER INPUT......................................... 7
HOME SCREEN ............................................................................. 8
PRINTER ...................................................................................... 9
COPY ........................................................................................... 10
FAX ............................................................................................. 12
SCAN ........................................................................................... 14
DOCUMENT FILING......................................................................16
COPY OUTPUT............................................................................. 18
MANUAL FINISHING .................................................................... 20
SPECIFICATIONS ......................................................................... 22
SUPPLIES .................................................................................... 28
OPTIONS ..................................................................................... 29
ADMINISTRATOR/OTHERS (NOISE EMISSION) ............................ 31
www.hp.com
HP Universal Print Driver (UPD)
The HP Universal Print Driver is the single driver that gives
users instant access to a range of HP print products without
downloading separate drivers.
For more information on the UPD, go to
www.hp.com/go/upd
Lea esto primero
Keep this manual close at hand for reference whenever needed.
User's Manual (PC)
Operation Guide (Built-in)
Can be downloaded from the machine to a computer and
viewed. Refer to this document to learn more about printer
mode and settings mode, and to learn about the details of
each type of mode.
Can be viewed by touching the operation guide icon on the
machine’s touch panel. When you are using this machine,
use this document to see an overview of a particular mode
or when you are having trouble operating the machine.
Downloading the User's Manual
You can download the [User's Manual] by following the procedures below while the machine is connected to the network.
1Confirm the machine’s IP address
First, tap the [Settings] key on the home screen, and then tap [System Settings] [List Print
(User)] in the left menu.
Next, tap the [Print] key in the [All Custom Setting List], and confirm the IP address in the
printed list.
2Insert the machine’s IP address into the address
3Download the [User's Manual]
Click [Operation Guide Download] on the displayed page. Next, select the desired language
from the "Language to download" list, and then click the [Download] button.
4Double-click on the downloaded file to display the User's Manual.
bar of your web browser to access the machine.
http://machine’s IP address/
User verification may be required depending on the
machine’s settings.
Please check with the machine’s administrator to obtain
the account information necessary for verification.
4
CAUTIONS
Symbols in this manual
WARNING
To ensure safe use of the machine, this manual uses various safety symbols. The safety symbols are classified as
explained below. Be sure you understand the meaning of the symbols when reading the manual.
Meaning of the symbols
CAUTION!
HOT
PINCH POINT
KEEP CLEAR
PROHIBITED
ACTIONS
Indicates a risk of death or serious injury.
DO NOT
DISASSEMBLE
CAUTION
Indicates a risk of human injury or property damage.
MANDATORY
ACTIONS
Handling precautions
WARNING
If you notice smoke, a strange odor, or other abnormality, do not use the machine.
If used in this condition, fire or electrical shock may result.
Immediately switch off the main power and remove the power plug from the power outlet.
Contact your HP or 3rd party service and support representative.
Do not use a flammable spray to clean the machine.
Do not look directly at the light source.
Doing so may damage your eyes.
Do not block the ventilation ports on the machine. Do not install the machine in a location that will block the
ventilation ports.
If gas from the spray comes in contact with hot electrical components or the fusing unit inside the machine, fire or
electrical shock may result.
Blocking the ventilation ports will cause heat to build up in the machine, creating a risk of fire.
Do not make any modifications to this machine.
The fusing unit and paper exit area are hot. When removing a misfeed, do not touch the
fusing unit and paper exit area. Take care not to burn yourself.
Doing so may result in personal injury or damage to the machine.
Do not remove the machine casing.
High-voltage parts inside the machine may cause electrical shock.
Do not place a container of water or other liquid, or a metal object that might fall inside, on the machine.
If the liquid spills or the object falls into the machine, fire or electrical shock may result.
If a thunder storm begins, switch off the main power and remove the power plug from the outlet to prevent electrical
shock and fire due to lightning.
When loading paper, removing a misfeed, performing maintenance, closing
the front and side covers, and inserting and removing trays, take care that
your fingers are not pinched.
The machine includes the document filing function, which stores document image data on the machine's hard drive. Stored documents can be called up and printed or transmitted as needed. If a hard drive failure occurs, it will no longer be possible to call up the stored
document data. To prevent the loss of important documents in the unlikely event of a hard drive failure, keep the originals of important documents or store the original data elsewhere.
With the exception of instances provided for by law, HP bears no responsibility for any damages or loss due to the loss of stored document data.
Laser information
Wave length
788nm+12nm/-13nm
Pulse times
F1J61A
Normal paper mode (P/S = 300 mm/s) = (4.15 µs ± 0.017 ns) / 7 mm
Heavy paper mode (P/S = 220 mm/s) = (5.659 µs ± 0.023 ns) / 7 mm
F1J62A
Normal paper mode (P/S = 330 mm/s) = (3.773 µs ± 0.015 ns) / 7 mm
Heavy paper mode (P/S = 220 mm/s) = (5.659 µs ± 0.023 ns) / 7 mm
Output power
Max 1.4 mW (LD1+LD2+LD3+LD4)
„„ Caution
Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation
exposure.
This Digital Equipment is CLASS 1 LASER PRODUCT (IEC 60825-1 Edition 2-2007)
5
CAUTIONS
Power notes
WARNING
Do not insert or remove the power plug with wet hands.
If you will not use the machine for a long time, be sure to remove the power plug from the outlet for safety.
This may cause electrical shock.
When removing the power plug from the outlet, do not pull on the cord.
Be sure to connect the power cord only to a power outlet that meets the specified voltage and current requirements.
Also make certain the outlet is properly grounded. Do not use an extension cord or adapter to connect other devices to the power
outlet used by the machine. Using an improper power supply may cause fire or electrical shock.
* For the power supply requirements, see the name plate in the lower left corner of the left side of the machine.
Pulling on the cord may cause damage such as wire exposure and breakage, and may
result in fire or electrical shock.
Installation notes
WARNING
Do not install the machine in a location with poor air circulation.
A small amount of ozone is created inside the machine during printing. The amount of ozone created is not sufficient to
be harmful; however, an unpleasant odor may be noticed during large copy runs, and thus the machine should be installed
in a room with a ventilation fan or windows that provide sufficient air circulation. (The odor may occasionally cause
headaches.)
Do not install the machine on an unstable or slanted surface. Install the machine on a surface that can withstand the
weight of the machine.
Risk of injury due to the machine falling or toppling.
Be sure to connect the power cord only to a power outlet that meets the specified voltage and current requirements.
Also make certain the outlet is properly grounded. Do not use an extension cord or adapter to connect other devices to
the power outlet used by the machine. Using an improper power supply may cause fire or electrical shock.
Locations exposed to direct sunlight
Plastic parts may become deformed and dirty output may result.
* For the power supply requirements, see the name plate in the lower left corner of the left side of the machine.
Near a wall
Be sure to leave the clearances shown right between the unit and the nearest wall or
other surface.
For easy maintenance, you should also leave the clearances shown right around the
unit.
Locations with ammonia gas
Installing the machine next to a diazo copy machine may cause dirty output.
30cm
30cm
Locations subject to vibration.
Vibration may cause failure.
45cm
Locations that are excessively hot, cold, humid, or dry (near heaters, humidifiers, air conditioners, etc.)
The paper will become damp and condensation may form inside the machine, causing misfeeds and dirty output.
CAUTION
The machine includes a built-in hard drive. Do not subject the machine to shock or vibration. In particular, never move
the machine while the power is on.
• The machine should be installed near an accessible power outlet for easy connection.
• Connect the machine to a power outlet which is not used for other electric appliances. If a lighting fixture is
connected to the same outlet, the light may flicker.
About consumables
WARNING
Do not throw a toner cartridge into a fire.
Store toner cartridge out of the reach of children.
Toner may fly and cause burns.
6
NAMES OF PARTS AND POWER INPUT
The machine has two power switches: The main power switch inside the front cover located in the lower left corner, and the [POWER] button (
) on the operation panel.
Keyboard
Turning on the power
• Turn the main power switch to the " " position.
The main power indicator blinks in green. The [POWER] button ( )
does not function while the main power indicator blinks in green.
• After the main power indicator lights up green, press the [POWER]
button ( ).
Turning off the power
Output tray (Center tray) *
USB connector (A type)
Operation panel
), then turn the main
Right tray *
Bypass-tray *
Front cover (Upper)
Restarting the machine
In order for some settings to take effect, the machine must be restarted. Follow
the message displayed on the touch panel to restart the system (turn off the
power by pressing the [POWER] button (
power back on).
[POWER] button
Automatic document feeder
Turn off the power by pressing the [POWER] button (
power switch to the " " position.
Main power indicator
Tray 5 *
Front cover (Lower)
Tray 2
) and then press it again to turn the
Tray 3
Tray 4
Tray 1
Main power switch
Caution:
Punch module *
Saddle finisher*
• When turning off the main power switch, make sure that all indicators other than the main
power are turned off.
• In the case of a sudden main power outage, turn the power for the machine back on and then
turn it off in the correct order. If you turn off the main power switch or unplug the power cord
while the indicator is lit up or blinking, the hard disk drive may be damaged or data may be
lost.
• Turn off both the [POWER] button ( ) and the main power switch and unplug the power cord
if you suspect a machine failure, if there is a bad thunderstorm nearby, or when you are moving
the machine.
NOTE:
*
Optional
• When using the fax always keep the main power switch in the "On" position.
• In some machine operating states, restarting using the [POWER] button ( ) may not
make the settings take effect. In this case, turn off the main power switch and then turn
it on again.
7
HOME SCREEN
This screen appears first. When you touch an icon, the corresponding screen appears.
Pressing the [Home Screen] button ( ) on the operation panel also displays this screen.
* The screen may differ from the actual one depending on the model or customization.
Fax
The scanned original is sent using the telephone line.
E-mail The scanned original is attached to an e-mail and sent.
Copy
Action panel
The scanned original is printed.
Tap an item to edit Home Screen or other operation.
FTP
The scanned file is sent to a specified directory of
an FTP server or to a specified folder on a computer connected to the network.
Scroll area
Up to 12 icons are displayed.
Icons that are not displayed can be displayed by
scrolling horizontally.
HDD file retrieve
The scanned original is saved.
Saved data can be edited and used again for
another operation.
Fixed area
Job status
Up to 10 icons are displayed.
Displays the status of the current job.
Operation Guide
Settings
Refer to the Operation Guide when you have
questions about operating the machine.
Page switch keys
Allows various settings to be adjusted according to how the machine will
be used or its current state of use.
Use these keys to view a hidden page in the scrolling area.
Operating the touch panel
In addition to the conventional method of single tapping, the touch panel of the machine can be operated by long touching, flicking and sliding.
Tapping

Touch and then quickly release the finger.
Use this method to select a key, tab or checkbox.
Double
tapping

Long touching Touch the key with your finger and hold it for a
while.

Flicking

Lightly tap the touch panel twice. Use this
method to switch preview modes or enlarge a
preview image.
Flick the panel to scroll a preview image.
Dragging

Sliding

Drag (slide your finger touching the panel in a
random direction) to replace or delete pages in
the original displayed on the preview screen.
Slide the scroll bar (with your finger touching the
panel) to scroll up and down a list containing a
large number of items.
8
PRINTER
Basic printing
�In a Windows environment
This section explains how to print a document from Microsoft Word.
Note: To use the UPD, download it from the HP Web site. For more information, go to www.hp.com/go/upd.
1 From the software program,
select the [Print] option
2Select the product and click
the [Preferences] or
[Properties] button
3Click the [Paper/Quality] tab
and select the paper size
4Click the [OK] button to close
the dialog box, and then click the
[OK] button to print the job
*Make sure the paper size is the same as the
paper size set in the application.
�For Mac OS X environments
The following example explains how to print a document from the standard accessory application "TextEdit" in Mac OS X.
1Select [Page Setup] from
the [File] menu and select
the printer
NOTE:
2Configure paper and click
the [OK] button
3Select [Print] from the [File] menu.
Make sure that the correct printer
is selected.
4Print
settings
5Click the [Print]
button to start
printing
• Different types of paper sheets can be inserted for covers, etc.
• For Windows environments, different paper can be inserted into the specified page, or
the paper can be inserted as inserts.
9
COPY
Basic operations
1Place the original
2Copy settings
3Preview
4Specify the
5Start
number of
copies
1 Copy settings
2 Displays the [Function Review] dialog
3 Scans the original and displays it in the preview area (if preview is required)
4 Cancels all settings
(Black & white, or color)
Corrects the number
of copies
Copy settings
Color mode
Automatically identifies color or black & white to
copy
Copies in full color
Copies in black & white
Copies in 2 colors
Copies in a single color
Paper Select
2-sided copy
1-sided copy
Displays the basic ratio menu.
Outputs two 1-Side original sheets to one 2-Side
sheet
Displays the XY Zoom ratio menu.
Outputs one 2-Side original sheet to one 2-Side
sheet
Automatically sets the ratio based on the original
settings and paper settings.
Outputs one 2-Side original sheet to two 1-Side
sheets
Sets the ratio based on the original
settings and paper settings.
Output
Outputs to the middle tray of the machine
Outputs to the offset tray of the finisher
Tray 1/Tray 2/Tray 3/Tray 4
Bypass Tray (Optional)*
Specify the type and size of paper.
Large Capacity Tray (Optional)
Copy Ratio
Outputs by sorting on a set basis
Outputs by sorting on a page basis
Enlarges or reduces the image
in increments of 1%
Transits to the "Other Ratio" screen
Transits to the "by Paper" screen
Transits to the "by Size" screen
Outputs to the output tray on the right of the
machine
* Please note that the Bypass-tray is standard feature in some countries and regions.
10
Original
Exposure
Selects automatically
Best for maps containing fine text
Selects automatically
Best for text originals
Best for faint colored originals such as those written
using pencil
Displays inch size list
Prioritizes the quality of text and printed photo
images
Tap a darker or lighter area to adjust shading
Displays the direct entry screen
Displays AB size list
Displays the custom size list
Best for text originals to which photos are pasted
Prioritizes the quality of photo images
Select this option for copied or printed originals
Select this option to enhance the color of a color
copy
AB
A5
A5R
A4
A4R
216 × 340
B5
B5R
B4
A3
216 × 343
51/2 × 81/2
81/2 × 11
81/2 × 13
11 × 17
Best for photo originals
Inch
51/2 × 81/2R
81/2 × 11R
81/2 × 14
81/2 × 132/5
Others
Copying a multi-page original to a single sheet
Adds margins
Specify the edge erase (center erase) and erase width of
the original for copies
Arranges a pamphlet format
Inserts cover or insertion sheets
Outputs transparency films in a way that they do not
stick together
Skipping blank pages in an original
Copies both sides of a card as a single page
Specify the image print position
Copies captions onto tab paper
Copies each facing page
Copies a pamphlet
Splits a pamphlet original by page in a copy
Prints dates, the number of pages, and stamps
Adds a registered image to an original
Padding unauthorised copy deterrent data
Repeats the same image on one sheet in a copy
Making a poster-sized copy
Inverts the original into a mirror image
Copies originals with no edge cut-off
Copying in the center of the paper
Reverses white and black
Copies many originals at once
Using two machines to copy in parallel
Check the number of scanned original sheets
Copies originals of different sizes together
This mode switches document feeder controls for
originals with thin paper thickness
Adjust the sharpness of an image
Specify the resolution of the original
Adjusting red/green/blue in copies
Suppresses light background area in copies
Adjust the color of a copy image
Adjust the brightness of a color copy image
Adjust the intensity (saturation) of a color copy image
Uses document filing
Temporarily saves the scanned data on the hard disk
drive of the machine
Displays a preview image after selection
COPY
11
FAX
Basic operations
1Place the original
2Fax scanning and send settings
3Preview
4Specify the
5Start
destination
1 Fax scanning and send settings
2 Displays the [Function Review] dialog
3 Scans the original and displays it in the preview area (if preview is required)
4 Cancels all settings
Correction
Fax scanning and send settings
Exposure
Selects automatically
Touch a darker or lighter area to adjust shading
Original
Specify the original size to be scanned
Resolution
Best for normal size text originals
Best for text originals
Displays the ratio of scan size and send size
Best for originals containing illustrations
Specify the original size to be sent
Expresses fine text or the delicate thickness of
photo originals
Scans a 2-Sided original (Tablet)
Scans a 2-Sided original (Book)
Address book
Tap this to display the address book screen to select a destination.
Specify the original orientation
12
Job Build
Tap this to switch the job build mode on or off.
Setting it to On scans a large number of originals in segments.
Slow Scan Mode
Tap this to switch the slow scan mode on or off.
Setting it to On prevents slips or other thin paper sheets from getting
jammed when they are scanned.
Mixed Size Orig.
Use this to switch the mixed size original mode on or off.
Setting it to On scans originals of different sizes together using the
automatic document feeder.
Original Count
Tap this to switch the original count setting on or off.
Setting it to On sends fax after checking the scanned number of original
sheets.
Viewing original settings
Displays the original settings on the lower center of the panel.
Global Address Search
A destination is searched for in the global address book.
Select among addresses
recently sent to
Select a destination from the transmission log screen.
Call Search Number
Select a destination from the search number.
Send Directly
Sends the scanned original without saving it to the memory.
Others
Specify the edge erase (center erase) and erase
width of the original to be sent
Scans each facing page of a bound document
Sends a pamphlet original by splitting it by page
Sends both sides of a card as a single page
Automatically performs transmission or polling reception
at the specified time
Stamps scanned originals (optional)
Select sender information for fax transmission
Prints the transaction report
Use this to register and manage the data to be sent when
receiving data from the other machine by polling, as well
as manage the data received by confidential reception.
Saves the send data on the hard disk drive of the
machine.
Temporarily saves the send data on the hard disk drive of
the machine
Sends two pages as a single page
The original data placed in the other machine is
retrieved by operating your machine
This manual contains references to the fax function. However, please note that the fax function is not available in some countries and regions.
FAX
13
SCAN
Basic Operations (Scan to E-mail)
1Place the original
2Scan settings
3Preview
4Specify the destination
5Start
1 Scan settings
2 Displays the [Function Review] dialog
3 Scans the original and displays it in the preview area (if preview is required)
4 Cancels all settings
Scan settings
Touch to input
Address
Address Book
Tap this to display the address book screen to select a destination.
Enter an address directory.
Tap this to switch between To and Cc.
Exposure
Selects automatically
Touch a darker or lighter area to adjust shading
Resolution
Searches a destination
Best for text originals
File Name
Select a file name or enter it directly.
100 × 100 dpi
150 × 150 dpi
200 × 200 dpi
300 × 300 dpi
400 × 400 dpi
600 × 600 dpi
Prioritizes the quality of text and printed photo
images
Best for text originals to which photos are pasted
Prioritizes the quality of photo images
Subject
Select a subject or enter it directly.
Send Same Image as Fax Address
Tap this to switch "Send Same Image as Fax Address" on or off.
Best for photo originals
Best for maps containing fine text
Setting this to On sends the same image as the fax address.
14
File Format
This function sets the file format and compression mode (ratio) of send data.
File format
Compression mode
Color/Grayscale
B/W
Transmittable formats:
TIFF, XPS, JPEG, PDF, PDF/A
Transmittable formats:
TIFF, XPS, PDF, PDF/A
Creates an
encrypted PDF
file
Color/Grayscale
Compressible modes:
Low, Medium, High, Bk Letter Emphasis
Creates an
encrypted PDF
file
Number of pages setting
B/W
Color/Grayscale/Black & white
Compressible modes:
None, MH (G3), MMR (G4)
Specify the number of
pages per file
Sends data by reducing
its size
Displays the number of
pages per file
Sends data by reducing its
size but without reducing
the image quality
Increases or decreases
the number of pages
per file
Others
SCAN
Tap this to switch the job build mode on or off.
Setting it to On scans a large number of originals in
segments.
Scans a thin original
Scans originals of different sizes together
Tap this to switch the original count setting on or off.
Setting it to On checks the scanned number of
original sheets.
Specify the edge erase (center erase) and erase width of
the original to be sent
Scans an original as two separate pages
Sends a pamphlet original by splitting it by page
Sends both sides of a card as a single page
Automatically performs transmission at the specified
time
Stamps scanned originals
Scans originals by suppressing light background area
Erases blank pages mixed in an original after
scanning
Removes chromatic colors from the scanned original
before transmission
Adjust the sharpness of an image to produce a sharper or
softer image.
Adding contrast to the scanned original before
transmission.
Saves the send data on the hard disk drive of the
machine.
Temporarily saves the send data on the hard disk drive of
the machine
15
DOCUMENT FILING
Thisfunctionsavestheoriginalscannedonthemachine,receivedfaxdata,orprintdatafromaPContheharddiskdriveofthemachineoronanexternalmemorydevice.
Thesaveddatacanbeprintedorsent.Editingofthestoredfiles,forexamplecombining,isalsopossible.
Basic operations
1 HOME SCREEN
2 Select the folder
3 Place the original
4 Start
Folder select screen
My Folder
Main Folder
Displays the private screen for the login
user.
Use this to save the original you wish to share
among users.
Quick File Folder
Savesfilestemporarily.
Custom Folder
The folder for the registered user.
Reset button
Use this button to reset all settings.
HDD Status
The usage of the machine's hard disk drive
is displayed in graphical format,
separately for Main Folder, Custom Folder,
and Quick File Folder.
NOTE:
• Files stored using [Quick File] are provided with the "Sharing" property that can be
accessed by any person for output and sending. Therefore, do not store sensitive
documents or documents that you do not want to be used by others using the
[Quick File] function.
16
File list view
File thumbnails view
You can select the method to display files. List view or thumbnails view can be selected.
�Viewing by folder
�Viewing by job
Job settings menu
Select a file you wish to retrieve, then select a desired operation. The following operations are displayed on the action panel.
The [Print Now] operation is not displayed on the action panel but displayed as a button in the trigger area.
DOCUMENT FILING
Prints a file from the reprint screen
This item changes to [Print] when multiple files are selected.
Views property change and file detail information
This item is not displayed when multiple files are selected.
Sends a file from the resend screen
This item is not displayed when multiple files are selected.
Select this item if you wish to delete data after printing.
Moves a file
You can also edit the file name using this option.
Select this item if you wish to print all in black & white
This item is not displayed when multiple files are selected.
Merges the selected two files into a single file
This item is not displayed when only one file or three or more files are selected.
Prints the selected file immediately
Check the content of the original file by image
This item is not displayed when multiple files are selected.
Deletes data
17
COPY OUTPUT
Configure the output settings for copies using Sort, Group, Offset, Staple, Punch, or Fold.
Basic operations
1Select [Output]
2Copy output settings
3Check the preview image
4Start
(Black & white, or color)

1 Specify the output tray
2 Select the output and paper output type
3 Specify the details of output mode
Output tray settings
Output tray settings
Specify the destination to output copies.
The output tray currently selected is indicated by an arrow.
(When a finisher (100-sheet stapling) or saddle finisher (100-sheet
stapling) is installed)
The [Middle Tray] key can be selected.
Outputs to the offset tray
Outputs to the right tray
If the offset, staple sort, saddle-stitch, fold, or
punch function is specified, the right tray is not
available.
Sort/Group function
This function sets the sorting method when copying a scanned original.
Sort staple
(When a finisher or saddle finisher is installed)
This function staples the output copies and deliver them to the tray.
Sorts the scanned original on a set basis, and
outputs them
1 staple in back
Groups the scanned original on a page basis, and
outputs them.
1 staple in front
Offset function
(When a finisher or saddle finisher is installed)
Select this function when you wish to output copies while shifting them
set by set.
Selecting the staple function clears the Offset checkmark automatically.
2 Staples
Copies can be folded at the center, stapled, and
output.
This function is only available when a saddle
finisher is installed.
18
Trimmer Setting
Saddle Stitch
(When a saddle finisher is installed)
Copies can be folded at the center, stapled, and output.
(When a trimming module is installed on the saddle finisher)
For saddle folding, it trims a side drop, offering a good-looking output
image.
Releases saddle stitch
Scanning 2-Sided originals
(When a trimming module is installed on the saddle finisher)
Enabling "Saddle-stitch" allows you to configure the trimmer settings.
Tap this to switch the cover setting Off or On, or to
configure the paper tray settings.
Scans 1-Sided originals
This selects right binding
(When a saddle finisher or folding unit is installed)
Copies can be folded and output.
Turns on the trimmer setting
Specify the trimming width within
the range of 2.0 to
20.0 mm
This selects left binding
Folding function
Turns off the trimmer setting
Detail setting screen for each folding type
Folds paper so that the print side faces downward
during output
Select the size of paper to be folded with Z-fold
(One of either A3, B4, A4R, 11" × 17", 8-1/2" ×
14" and 8-1/2" × 11"R can be selected)
Selects saddle fold
Folds paper so that the print side faces upward during
output
Selects Z-fold
Select this option to fold multiple sheets together
Folds paper for left binding during output
Selects C-fold
Displays a folding image
Folds paper for right binding during output
Selects accordion fold
Selects double fold
Selects half fold
Punch function
(When a punch module is installed)
This function punches copies and outputs them. It is available for paper sizes B5R to A3.
Punches holes during output
COPY OUTPUT
19
MANUAL FINISHING
This function allows you to set for finish on copied or printed pages.
You can select the manual finishing mode if the inserter is installed.
When the finisher (100-sheet stapling), saddle finisher (100-sheet stapling), punch module, or folding unit is installed, finishing operations, such as stapling, punching or folding, can be performed.
Basic operations
1Place the original
2Switch to the manual finishing mode
�Changing modes from the Home
Screen
3Finishing method settings
4Start

�Changing modes from the screen for
each mode
Adjust the inserter tray guide to the paper
size, and load paper.
(Special media such as transparency film
and tab paper cannot be used.)
1 Select the appropriate finishing method
2 Change the paper tray or output tray as
required
Paper Loading and Output Settings
Checking and changing the
output tray
You can check the type and size of paper loaded.
As needed, the paper type and size can be specified for each of the upper
and lower trays.
If you wish to change the paper sizes or types, select [System Settings] >
[Paper Tray Settings] > [Inserter].
Check the paper type and size
Checking and changing the
output tray
The output tray is automatically selected based on the output function
you set. If Z-Fold, Half Fold, or Punch is selected, however, you can select
the middle or offset tray for the output tray.
If you have changed the output tray, the output function may be
deselected depending on the original output settings.
Selects the middle tray as the output tray
Selects the offset tray as the output tray
Orientation of placed original
For stapling or punching on the desired position, place
the paper as shown in the following:
• For staple function, place the paper face up and align
text with the direction of the touch panel display. (For
the saddle-stitch function, place the paper so that
middle surface faces up.
• When using punch or folding function, place the paper
face up, and align text horizontally and upward with
the scan (right) direction.
Selects the upper tray as paper tray
Selects the lower tray as paper tray
20
Staple
(When a finisher installed)
This function staples the loaded paper sheets into a sheaf.
1 staple in back
Saddle Stitch
Folding function
(When a saddle finisher (100-sheet stapling) is installed)
This function staples each set of copies at two positions in the center of
paper, folds them in half, and outputs them.
(When a trimming module is installed on the saddle finisher)
For saddle-stitch, it trims a side drop, offering a good-looking output
image.
(When a folding unit is installed)
This function folds paper in Z-fold, C-fold, or other types of shapes.
(When a saddle finisher (100-sheet stapling) is installed)
Paper can be folded in a saddle fold.
*
The paper sizes that can be selected vary depending on the type of
paper fold.
*
Special media such as transparency film and tab paper cannot be used.
1 staple in front
Staples each set of copies at two positions in the
center of paper, and folds them in half during
output
2 Staples
Trims a side drop for saddle folding during output
Specify the trimming width within the range of 2.0
to 20.0 mm
Setting the number of copies
(number of pages)
This function loads previously sorted sheets and outputs multiple sets at
once.
Number of copies setting
Enter the number of output copies
(from 1 to 999)
Number of pages setting
Select this to set all pages as one set
*
If this setting is enabled, set the [Number of
Copies] to "1".
Select this to specify the number of page for each
set
Checking and changing
the output tray
The output tray is automatically selected based on the output function
you set. If Z-Fold, Half Fold, or Punch is selected, however, you can select
the middle or offset tray for the output tray.
If you have changed the output tray, the output function may be
deselected depending on the original output settings.
Selects the middle tray as the output tray
Allowable paper sizes:
A3W, A3, B4, A4R, SRA3 12" × 18", 11" × 17", 8-1/2" ×
14", 8-1/2" × 11"R, 8K
The fold settings can be configured in [Detail].
Allowable paper sizes:
A3, B4, A4R, 11" × 17", 8-1/2" × 14", 8-1/2" × 11"R
This can be used with staple or punch function only
when the A3, B4 or 11” × 17” paper is used.
Allowable paper sizes:
A4R, 8-1/2" × 11"R
Allowable paper sizes:
A4R, 8-1/2" × 11"R
Allowable paper sizes:
A4R, 8-1/2" × 11"R
Allowable paper sizes:
A4R, 8-1/2" × 11"R
Selects the offset tray as the output tray
Punch function
(When a punch module is installed)
This function punches holes in paper. It is available for paper sizes B5R to A3.
You cannot use A3W (12" × 18") size paper, and special media such as transparency film and tab papers.
Enter a numeric value when [Manual] is selected.
(from 1 to 200 pages)
Punches holes during output
If the paper size used is A3, B4 or 11" × 17", this function can be used with saddle-stitch or folding function for Z-fold.
MANUAL FINISHING
21
SPECIFICATIONS
Basic / Copier
Name
HP Color MFP S962dn (F1J61F) / HP Color MFP S970dn (F1J62A)
Type
Console
Color
Full color
Copier system
Laser electrostatic copier
Scanning
resolution
Scan (B/W): 600 × 600 dpi, 600 × 400 dpi
Scan (full color): 600 × 600 dpi
Print: 600 × 600 dpi, equivalent to 9,600 dpi × 600 dpi
Gradation
Scan: equivalent to 256 levels / Print: equivalent to 256 levels
Original paper
sizes
Max. A3 (11" × 17") for sheets and bound documents
Copy sizes
A3 wide (12" × 18") to A5R, 5-1/2" × 8-1/2"R, Transparency film, Heavy paper, Envelopes
Tray 1: A4, B5, 8-1/2" × 11"
Tray 2: A4, 8-1/2" × 11"
Tray 3: A3 wide (12" × 18"), A3, B4, A4, A4R, B5, B5R, 11" × 17", 8-1/2" × 14", 8-1/2" × 13-1/2", 8-1/2" × 132/5", 8-1/2" × 13", 8-1/2" × 11", 8-1/2" × 11"R, 7-1/4" × 10-1/2"R
Tray 4: A3 wide (12" × 18"), A3, B4, A4, A4R, B5, B5R, A5R, 11" × 17", 8-1/2" × 14", 8-1/2" × 13-1/2", 8-1/2"
× 13-2/5", 8-1/2" × 13", 8-1/2" × 11", 8-1/2" × 11"R, 7-1/4" × 10-1/2"R, 5-1/2" × 8-1/2"R
Multi-bypass tray: A3 wide (12" × 18") to A5R, 5-1/2" × 8-1/2"R, SRA3, Transparency film, Heavy paper,
Envelopes
Lost margin (leading edge): 4 mm (11/64") ± 1 mm (± 3/64")
Lost margin (trailing edge): 2 mm (6/64") - 5 mm (- 13/64")
Leading edge / trailing edge: total 8 mm (21/64") or less
Near edge / far edge: total 4 mm (11/64") ± 2 mm (± 6/64") or less
Warm-up time
55 seconds
 This may vary depending on the ambient conditions.
First-copy time
F1J61A
F1J62A
Full color:
5.6 seconds
5.1 seconds
B/W:
4.0 seconds
3.7 seconds
 This may vary depending on the state of the machine.
Continuous
copying speeds*
(when shifter is
not in operation)
F1J61A
F1J62A
A4, B5, 8-1/2" × 11":
62 copies/min.
70 copies/min.
A4R, B5R, A5R, 8-1/2" × 11"R, 7-1/4" × 10-1/2"R, 5-1/2" × 8-1/2"R:
43 copies/min.
46 copies/min.
B4, 8-1/2" × 14":
36 copies/min.
40 copies/min.
A3, 11" × 17":
32 copies/min.
35 copies/min.
* Continuous speed for same original source. Output may be temporarily interrupted to stabilize image
quality.
Copy ratios
Same size: 1:1 ± 0.8 %
Enlarge: 115 %, 122 %, 141 %, 200 %, 400 %
Reduce: 25 %, 50 %, 70 %, 81 %, 86 %
Zoom range: 25 to 400 % (25 - 200 % using DSPF) in 1 % increments, total 376
increments. Can calculate zoom rate when mm is specified.
Useable paper
Tray 1: 60 to105 g/m2 (16 lbs. to 28 lbs.)
Tray 2: 60 to105 g/m2 (16 lbs. to 28 lbs.)
Tray 3: 60 to 220 g/m2 (16 lbs. Bond to 80 lbs. Cover)
Tray 4: 60 to 220 g/m2 (16 lbs. Bond to 80 lbs. Cover)
Multi-bypass tray: 55 to 300 g/m2 Index (16 lbs. to 170 lbs.)
Paper feed / capacity
1,200 plus 800 plus 500 plus 500 sheets in 4 trays plus 100-sheet multi-bypass tray
2
 Using 80 g/m (21 lbs.) weight paper
Max. paper feed / max. capacity
1,200 plus 800 plus 500 plus 500 sheets in 4 trays plus 500-sheet multi-bypass tray
plus 5,000 sheets in large capacity trays
2
 Using 80 g/m (21 lbs.) weight paper
Continuous copy
Max. 9,999 copies
Memory
Standard: 5 GB HDD: 1 TB SD card: 4GB
 1 GB = One billion bytes when referring to hard drive capacity. Actual format
capacity is less.
Ambient environment
Operating environment
10 °C (54 °F) to 35 °C (91 °F) (20 % to 85 % RH) (Humidity is 60% or below while
the temperature is 35°C (91°F), and the temperature is 30°C (86°F) or below
while the humidity is more than 85%.) 590 - 1,013 hpa
Standard environment
20 °C (68 °F) to 25 °C (77 °F) (65 ± 5 % RH)
Required power supply
AC 220-240V/8A, 50/60Hz (2 × 220-240V power supplies)
Power consumption Max. 3.84 kW (including options such as the desk)
Dimensions
845 mm (W) × 844 mm (D) × 1,222 mm (H)
(33-15/64" (W) × 33-15/64" (D) × 48-7/64" (H))
Weight
Approx. 222 kg (489 lbs.)
Overall dimensions
With multi-bypass tray extended
1,242 mm (W) × 844 mm (D) (48-29/32" (W) × 33-15/64" (D))
With right side exit tray extended
1,261 mm (W) × 844 mm (D) (49-21/32" (W) × 33-15/64" (D))
22
Automatic Document Feeder (standard equipment)
Name
Duplex Single Pass Feeder (DSPF)
Document feeder types
Duplex Single Pass Feeder (DSPF)
Original paper sizes
A3 (11" × 17") to A5 (5-1/2" × 8-1/2")
2
Original paper types
2
Paper weightThin paper 35 g/m (9 lbs.) to 49 g/m (13 lbs.)
Plain paper 50 g/m2 (13 lbs.) to 128 g/m2 (34 lbs.)
Two-sided
50 g/m2 (13 lbs.) to 128 g/m2 (34 lbs.)
Paper storage capacity
150 sheets (21 lbs. (80 g/m2))
(or maximum stack height of 49/64" (19.5 mm))
Scan speed (copy)
B/W: 75 one-sided sheets/minute (A4 (8-1/2" × 11") horizontal)
(600 × 400 dpi)
Color: 51 one-sided sheets/minute (A4 (8-1/2" × 11") horizontal)
(600 × 600 dpi)
Large Capacity Trays
Name
HP Large Capacity 5,000-sheet Tray (F1Z99A)
Name
HP Multi Bypass 500-sheet Tray (F1Z96A)
Paper sizes
A3W (12" × 18") to B5R (8-1/2" × 11") ,SRA3
Paper sizes
A3W (12" × 18") to B5R (8-1/2" × 11"),SRA3
Useable paper
55 to 300 g/m2 Index (16 lbs. to 170 lbs.)
Useable paper
55 to 220 g/m2 Cover (16 lbs. to 80 lbs.)
Paper capacity
5,000 sheets (2,500 × 2)
Paper capacity
500 sheets
Required power supply
AC 230V, 10A
Required power supply
Supplied from large capacity trays
Dimensions
895 mm (W) × 763 mm (D) × 986 mm (H)
(35-1/4" (W) × 30-1/32" (D) × 38-13/16" (H))
Weight
Approx. 131 kg (288 lbs.)
Dimensions
When output paper tray is stored
705 mm (W) × 556 mm (D) × 170 mm (H)
(27-3/4" (W) × 21-7/8" (D) × 6-11/16" (H))
When output paper tray is extended
880 mm (W) × 556 mm (D) × 170 mm (H)
(34-21/32" (W) × 21-7/8" (D) × 6-11/16" (H))
Weight
Approx. 18 kg (39 lbs.)
Name
HP Large Capacity 3,500-sheet Tray (F1Z98A)
Name
HP Large Capacity 3,000-sheet Tray (F1Z97A)
Paper sizes
A4, B5, 8-1/2" × 11"
Paper sizes
A3W (12" × 18") to B5 (8-1/2" × 11")
Useable paper
60 to 220 g/m2 Cover (16 lbs. to 80 lbs.)
Useable paper
60 to 220 g/m2 Cover (16 lbs. to 80 lbs.)
Paper capacity
3,500 sheets
Paper capacity
3,000 sheets
Dimensions
376 mm (W) × 575 mm (D) × 523 mm (H)
(14-51/64" (W) × 22-41/64" (D) × 20-19/32" (H))
Dimensions
690 mm (W) × 578 mm (D) × 522 mm (H)
(27-11/64" (W) × 22-49/64" (D) × 20-19/32" (H))
Weight
Approx. 28.5 kg (63 lbs.)
Weight
Approx. 50 kg (110 lbs.)
SPECIFICATIONS
23
SPECIFICATIONS
Finishers
Name
HP Stapler/Stacker, 50-sheet stapler (F2A01A)
Name
HP Stapler/Stacker, 100-sheet stapler (F2A02A)
Paper sizes
Depends on feeder specifications
Paper sizes
Depends on feeder specifications
Useable paper
55 to 300 g/m2 Index (16 lbs. to 170 lbs.)
Useable paper
55 to 300 g/m2 Index (16 lbs. to 170 lbs.)
No. of trays
2
No. of trays
3
Tray capacity (21 lbs. (80 g/m2))
Upper tray
Non-stapled
A3W (12" × 18") / A3 (11" × 17") /B4 (8-1/2" × 14"), SRA3: 650
sheets
A4 (8-1/2" × 11") / A4R (8-1/2" × 11"R) / B5 / B5R (7-1/4" ×
10-1/2"R) / A5R (5-1/2" × 8-1/2"R): 1,550 sheets
Staple function
A3 (11" × 17") / B4 (8-1/2" × 14"): 50 units or 650 sheets
A4 (8-1/2" × 11") / A4R (8-1/2" × 11"R) / B5: 100 units or
1,550 sheets
Lower tray
Non-stapled
A3W (12" × 18") / A3 (11" × 17") / B4 (8-1/2" × 14"), SRA3:
650 sheets
A4 (8-1/2" × 11") / A4R (8-1/2" × 11"R) / B5 / B5R (7-1/4" ×
10-1/2"R) / A5R (5-1/2" × 8-1/2"R): 1,700 sheets
A4/B5/8-1/2" × 11" Non offset: 2,450 sheets
Staple function
A3 (11" × 17") / B4 (8-1/2" × 14"): 50 units or 650 sheets
A4 (8-1/2" × 11") / A4R (8-1/2" × 11"R) / B5: 100 units or
1,700 sheets
Tray capacity (80 g/m2 (21 lbs.))
• Offset output is not available for A3W (12" × 18") / B5R (7-1/4" × 10-1/2"R) / A5R
(5-1/2" × 8-1/2"R).
Max. no. of stapled sheets
(90 g/m2 (24 lbs.))
Max. no. of 50 sheets (A4 (8-1/2" × 11"), B5)
Max. no. of 30 sheets (A3 (11" × 17"), B4 (8-1/2" × 14"), A4R (8-1/2" × 11"R))
Staple position
1 bottom, 1 top, 2 middle
Required power supply
Supplied from the machine
Dimensions
When output paper tray is stored
530 mm (W) × 662 mm (D) × 1100 mm (H)
(20-7/8" (W) × 26-3/64" (D) × 43-19/64" (H))
When output paper tray is extended
660 mm (W) × 662 mm (D) × 1100 mm (H)
(26" (W) × 26-1/8" (D) × 43-19/64" (H))
Weight
Upper tray
Non-stapled
A3W (12" × 18") / A3 (11" × 17") / B4 (8-1/2" × 14"), SRA3:
750 sheets
A4 (8-1/2" × 11") / A4R (8-1/2" × 11"R) / B5 / B5R
(7-1/4" × 10-1/2"R) / 5-1/2" × 8-1/2"R (A5R): 1,500 sheets
Staple function
A3 (11" × 17") / B4 (8-1/2" × 14"): 50 units or 750 sheets
A4 (8-1/2" × 11") / A4R (8-1/2" × 11"R) / B5: 100 units or
1,500 sheets
Center tray
Non-stapled
A3W (12" × 18") / A3 (11" × 17") / B4 (8-1/2" × 14"), SRA3:
125 sheets
A4 (8-1/2" × 11") / A4R (8-1/2" × 11"R) / B5 / B5R (7-1/4" ×
10-1/2"R) / A5R (5-1/2" × 8-1/2"R): 250 sheets
Lower tray
Non-stapled
A3W (12" × 18") / A3 (11" × 17") / B4 (8-1/2" × 14"), SRA3:
750 sheets
A4 (8-1/2" × 11") / A4R (8-1/2" × 11"R) / B5 / B5R
(7-1/4" × 10-1/2"R) / A5R (5-1/2" × 8-1/2"R): 1,500 sheets
A4/B5/8-1/2" × 11" Non offset: 2,500 sheets
Staple function
A3 (11" × 17") / B4 (8-1/2" × 14"): 50 units or 750 sheets
A4 (8-1/2" × 11") / A4R (8-1/2" × 11"R) / B5: 100 units or
1,500 sheets
• Offset output is not available for A3W (12" × 18") / B5R (7-1/4" × 10-1/2"R) / A5R
(5-1/2" × 8-1/2"R).
Max. no. of stapled sheets
(90 g/m2 (24 lbs.))
Max. no. of 100 sheets (A4 (8-1/2" × 11"), B5)
Max. no. of 50 sheets (A3 (11" × 17"), B4 (8-1/2" × 14"), A4R (8-1/2" × 11"R))
Staple position
1 bottom, 1 top, 2 middle
Required power supply
AC 230V, 10A
Dimensions
When output paper tray is stored
654 mm (W) × 765 mm (D) × 1040 mm (H)
(25-3/4" (W) × 30-1/8" (D) × 40-15/16" (H))
When output paper tray is extended
782 mm (W) × 765 mm (D) × 1040 mm (H)
(30-51/64" (W) × 30-1/8" (D) × 40-15/16" (H))
Weight
Approx. 61 kg (134.5 lbs.)
Approx. 42 kg (92.6 lbs.)
24
Saddle-stitch Finisher
Name
Saddle-stitch Finisher, 50-sheet stapler (F2A03A)
Name
Saddle-stitch Finisher, 100-sheet stapler (F2A04A)
Paper sizes
Depends on feeder specifications
Paper sizes
Depends on feeder specifications
Useable paper
55 to 300 g/m2 Index (16 lbs. to 170 lbs.)
Useable paper
55 to 300 g/m2 Index (16 lbs. to 170 lbs.)
No. of trays
3
No. of trays
4
Tray capacity (80 g/m2 (21 lbs.))
Upper tray
Non-stapled
A3W (12" × 18") / A3 (11" × 17") / B4 (8-1/2" × 14"), SRA3: 650
sheets
A4 (8-1/2" × 11") / A4R (8-1/2" × 11"R) / B5 / B5R (7-1/4" ×
10-1/2"R) / A5R (5-1/2" × 8-1/2"R): 1,550 sheets
Staple function
A3 (11" × 17") / B4 (8-1/2" × 14"): 50 units or 650 sheets
A4 (8-1/2" × 11") / A4R (8-1/2" × 11"R) / B5: 100 units or 1,550
sheets
Lower tray
Non-sort
A3W (12" × 18") / A3 (11" × 17") / B4 (8-1/2" × 14"), SRA3: 650
sheets
A4R (8-1/2" × 11"R) / B5R (7-1/4" × 10-1/2"R) / A5R (5-1/2"
× 8-1/2"R): 1,700 sheets
A4/B5/8-1/2" × 11": 2,450 sheets
Staple function
A3 (11" × 17") / B4 (8-1/2" × 14"): 50 units or 650 sheets
A4 (8-1/2" × 11") / A4R (8-1/2" × 11"R) / B5: 100 units or 1,700
sheets
Saddle-stitch tray
10 units (11 to 15 sheets), 20 units (6 to 10 sheets),
25 units (1 to 5 sheets)
• Offset output is not available for A3W (12" × 18") / B5R (7-1/4" × 10-1/2"R) / A5R
(5-1/2" × 8-1/2"R).
Tray capacity (80 g/m2 (21 lbs.))
Upper tray
Non-stapledA3W (12" × 18") / A3 (11" × 17") /B4 (8-1/2" × 14"), SRA3: 750 sheets
A4 (8-1/2" × 11") / A4R (8-1/2" × 11"R) / B5 / B5R (7-1/4" × 10-1/2"R) / A5R (5-1/2" ×
8-1/2"R): 1,500 sheets
Staple function
A3 (11" × 17") / B4 (8-1/2" × 14"): 50 units or 750 sheets
A4 (8-1/2" × 11") / A4R (8-1/2" × 11"R) / B5: 100 units or 1,500 sheets
Center tray
Non-stapledA3W (12" × 18") / A3 (11" × 17") /B4 (8-1/2" × 14"), SRA3: 125 sheets
A4 (8-1/2" × 11") / A4R (8-1/2" × 11"R) / B5 / B5R (7-1/4" × 10-1/2"R) / A5R (5-1/2" ×
8-1/2"R): 250 sheets
Lower tray
Non-sort A3W (12" × 18") / A3 (11" × 17") / B4 (8-1/2" × 14"), SRA3: 750 sheets
A4R (8-1/2" × 11"R) / B5R (7-1/4" × 10-1/2"R) / A5R (5-1/2" × 8-1/2"R):
1,500 sheets
A4/B5/8-1/2" × 11": 2,500 sheets
Staple function
A3 (11" × 17") / B4 (8-1/2" × 14"): 50 units or 750 sheets
A4 (8-1/2" × 11") / A4R (8-1/2" × 11"R) / B5: 100 units or 1,500 sheets
Saddle-stitch tray
2
Non-stapled60 to 105 g/m (16 lbs. to 28 lbs.): 5 sheets
Staple function
60 to 81.4 g/m2 (16 lbs. to 21 lbs.): 5 units (16 to 20 sheets), 10 units (11
to 15 sheets), 15 units (1 to 5 sheets)
81.4 g/m2 over to 105 g/m2 (21 lbs. over to 28 lbs.): 15 units (6 to 10
sheets), 25 units (1 to 5 sheets)
Staple function in cover mode
60 to 81.4 g/m2 (16 lbs. to 21 lbs.): 5 units (16 to 20 sheets), 10 units (11
to 15 sheets)
81.4 g/m2 over to 105 g/m2 (21 lbs. over to 28 lbs.): 10 units (1 to 10
sheets)
• Offset output is not available for A3W (12" × 18") / B5R (7-1/4" × 10-1/2"R) / A5R
(5-1/2" × 8-1/2"R).
Max. no. of stapled sheets
(90 g/m2 (24 lbs.))
Max. no. of 100 sheets (A4 (8-1/2" × 11"), B5)
Max. no. of 50 sheets (A3 (11" × 17"), B4 (8-1/2" × 14"), A4R (8-1/2" × 11"R))
Max. no. of stapled sheets
(90 g/m2 (24 lbs.))
Max. no. of 50 sheets (A4 (8-1/2" × 11"), B5)
Max. no. of 30 sheets (A3 (11" × 17"), B4 (8-1/2" × 14"), A4R (8-1/2" × 11"R))
Staple position
1 bottom, 1 top, 2 middle
Staple method (for saddle-stitch)
Centered fold with stapling in 2 center places
Saddle-stitch fold position
Centered fold
Saddle usable sizes
A3 (11" × 17") / B4 (8-1/2 × 14") / A4R (8-1/2" × 11"R) / A3W (12" × 18")
Saddle usable paper weight
60 g/m2 (16 lbs.) to 256 g/m2 (140 lbs.) Index
Paper weighting 106 g/m2 (28 lbs.) to 256 g/m2 (140 lbs.) Index. 256 g/m2 (140 lbs.)
Index is only able to be used in cover mode and for single sheet fold.
Max. no. of saddle-stitched sheets
Max. no. of 15 sheets (80 g/m2 (21 lbs.)):
14 sheets (80 g/m2 (21 lbs.)) + 1 sheet (256 g/m2 (140 lbs.) Index)
Max. no. of 10 sheets (90 g/m2 (24 lbs.)):
9 sheets (90 g/m2 (24 lbs.)) + 1 sheet (256 g/m2 (140 lbs.) Index)
Required power supply
Supplied from the machine
Dimensions
When output paper tray is stored
642 mm (W) × 662 mm (D) × 1100 mm (H)
(25-9/32" (W) × 26-3/64" (D) × 43-19/64" (H))
When output paper tray is extended
772 mm (W) × 662 mm (D) × 1100 mm (H)
(30-3/8" (W) × 26-1/8" (D) × 43-19/64" (H))
Weight
Approx. 72 kg (158.7 lbs.)
SPECIFICATIONS
Staple position
1 bottom, 1 top, 2 middle
Staple method (for saddle-stitch)
Centered fold with stapling in 2 center places
Saddle-stitch fold position
Centered fold
Saddle usable sizes
A3 (11" × 17") / B4 (8-1/2 × 14") / A4R (8-1/2" × 11"R) / A3W (12" × 18")
Saddle usable paper weight
60 g/m2 (16 lbs.) to 300 g/m2 Index (170 lbs.)
Paper weighting 106 g/m2 (28 lbs.) to 300 g/m2 Index (170 lbs.) is only able to be used
in cover mode and for single sheet fold.
Max. no. of saddle-stitched sheets
Max. no. of 30 sheets (80 g/m2 (21 lbs.)):
29 sheets (80 g/m2 (21 lbs.)) + 1 sheet (256 g/m2 (140 lbs.) Index)
Max. no. of 20 sheets (90 g/m2 (24 lbs.)):
19 sheets (90 g/m2 (24 lbs.)) + 1 sheet (256 g/m2 (140 lbs.) Index)
Required power supply
AC 230V, 10A
Dimensions
When output paper tray is stored
767 mm (W) × 765 mm (D) × 1040 mm (H)
(30-13/64" (W) × 30-1/8" (D) × 40-15/16" (H))
When output paper tray is extended
896 mm (W) × 765 mm (D) × 1040 mm (H)
(35-9/32" (W) × 30-1/8" (D) × 40-15/16" (H))
Weight
Approx. 108 kg (238.1 lbs.)
25
SPECIFICATIONS
Punch Module
Name
Punch module, 50 sheet (F2A03A / F2A01A)
F2A12A, F2A13A, F2A14A, F2A15A
Required power supply
Supplied from finisher/saddle-stitch finisher
Dimensions
102 mm (W) × 662 mm (D) × 914 mm (H)
(4-1/64" (W) × 26-1/8" (D) × 36" (H))
Paper size for punch module
A3 (11" × 17") to B5R (7-1/4" × 10-1/2"R)
Holes
2 hole, 2/3 hole, 4 hole, 4 hole wide
Weight
Approx. 8 kg (17.6 lbs.)
Punch module, 100 sheet (F2A04A / F2A02A)
Required power supply
Supplied from finisher/saddle-stitch finisher
Dimensions
95 mm (W) × 715 mm (D) × 392 mm (H)
(3-47/64" (W) × 28-5/32" (D) × 9-13/32" (H))
Weight
Approx. 3.7 kg (8.2 lbs.)
Transmission time
Approx. 2 seconds *1 (A4 (8-1/2" × 11") HP standard paper, normal characters,
Super G3 (JBIG))
Approx. 6 seconds (G3 ECM)
Memory
1 GB
Punch Module
Name
F2A16A, F2A17A, F2A18A, F2A19A
Paper size for punch module
A3 (11" × 17") to B5R (7-1/4" × 10-1/2"R)
Holes
2 hole, 2/3 hole, 4 hole, 4 hole wide
Fax
Name
HP Fax Expansion Kit (F2A55A)
Useable lines
General phone lines (PSTN), private branch exchange (PBX)
Scanning line density
Normal characters:8 dot/mm × 3.85 line/mm
Small characters:
8 dot/mm × 7.7 line/mm
Fine characters: 8 dot/mm × 15.4 line/mm
High-definition: 16 dot/mm × 15.4 line/mm
Connection speed
Super G3: 33.6 kbps, G3: 14.4 kbps
Coding method
MH, MR, MMR, JBIG
Connection mode
Super G3 / G3
Original paper sizes for transmission
A3 (11" × 17") to A5 (5-1/2" × 8-1/2") (Paper with a max. length of 1,000 mm* can be
transmitted (one-sided and B/W only).)
Registered paper size
A3 (11" × 17") to A5 (5-1/2" × 8-1/2")
Touch dial memory
Notes
*1
Entries per group
Mass transmissions
ax. of 2,000 entries (Including group dialling for fax,
M
scanner, and Internet fax)
Max. of 500 entries
Max. of 500 recipients
omplies with the 33.6 kbps transmission method for Super G3 facsimiles standardized by the International
C
Telecommunications Union (ITU-T). This is the speed for when sending an A4 (8-1/2" × 11") size piece of paper of around
700 characters at standard image quality (8 × 3.85 line/mm) in Hi-speed mode (33.6 kbps). This is the transmission speed
for image information only and does not include time for transmission control. The actual time needed for a transmission
depends on the content of the text, type of receiving fax machine, and telephone line conditions.
Network Printer
Type
Built-in type
Internal fonts
80 fonts for PCL, 136 fonts for Adobe® PostScript®3
Continuous print speed
Same as continuous copy speed
Memory
Machine system memory and hard disk
Resolution
Data processing: 600 × 600 dpi, 1,200 × 1,200 dpi
Print: 600 × 600 dpi, equivalent to 9,600 dpi × 600 dpi, 1,200 × 1,200 dpi
Interface
10BASE-T/100BASE-TX/1000BASE-T, USB 1.1, USB 2.0 (high speed mode)
Page description language
Standard: PCL6 emulation, Adobe® PostScript®3
Compatible protocols
TCP/IP, IPv4/IPv6, IPX/SPX, NetBIOS, IPP, EtherTalk
*:There are cases when a connection cannot be established. Please contact your HP or 3rd party service and
support representative.
Compatible OS
Windows XP, Windows Server 2003, Windows Vista, Windows Server 2008, Windows 7,
Windows Server 2008R2 *
Macintosh (Mac OS × 10.4 ~ 10.4.11, 10.5 ~ 10.5.8, 10.6.5 ~ 10.6.8, 10.7 ~ 10.7.2)
26
Network Scanner
Type
Color scanner
Scan resolution (main × vertical)
100 × 100 dpi, 150 × 150 dpi, 200 × 200 dpi, 300 × 300 dpi,
400 × 400 dpi, 600 × 600 dpi (push scan)
50 to 9,600 dpi *1 (pull scan)
Scan speed
(8-1/2" × 11" (A4))
B/W:
75 sheets/minute (one-sided)
Color:
75 sheets/minute (one-sided)
 When in standard mode using HP standard paper (A4 (8-1/2" × 11") size with 6%
coverage) and the auto color detector is turned off. The speed varies depending on
the data volume of the original.
Interface
10BASE-T/100BASE-TX/1000BASE-T,
USB 2.0 (during USB memory scanning)
Compatible protocols
TCP/IP (IPV4)
Pull scan (TWAIN)
Compatible OS *2
Output format
(B/W)
TIFF, PDF, PDF/A, encrypted PDF, XPS *3
Compression method: decompression, G3 (MH), G4 (MMR)
(Grayscale/color)
TIFF, JPEG, PDF, PDF/A, encrypted PDF, high compression PDF, XPS *3
Compression method: JPEG (high, mid, and low compression, Emphasis black letter)
Driver
TWAIN compliant
*1:You must decrease the scan size when increasing the resolution.
*2: There are cases when a connection cannot be established. Please contact your HP or 3rd party service and
support representative.
*3: XPS (XML Paper Specification)
indows XP, Windows Server 2003, Windows Vista,
W
Windows Server 2008, Windows 7, Windows Server 2008R2
*2
Trimmer Unit
Name
HP Trimmer Unit (F2A08A)
Required power supply
Supplied from saddle-stitch finisher
Useable size for trimming module
A3W (12" × 18"), A3, B4, A4R, 11" × 17", 8-1/2" × 14", 8-1/2" × 13-1/2", 8-1/2" × 132/5", 8-1/2" × 13", 8-1/2" × 11"R, SRA3
Dimensions
251 mm (W) × 625 mm (D) × 403 mm (H)
(9-7/8" (W) × 24-15/32" (D) × 15-7/8" (H))
Weight
Approx. 32 kg (70.6 lbs.)
Max. no. of sheets to be trimmed
2 to 20 sheets (60 g/m2 to 81.4 g/m2 (16 lbs. to 21 lbs.))
2 to 10 sheets (81.4 g/m2 over to 105 g/m2 (21 lbs. over to 28 lbs.))
2 to 3 sheets (105 g/m2 over to 220 g/m2 Index (28 lbs. over to 80 lbs.))
• When plain paper trimmed. Includes one front cover of 300 g/m2 Index (170 lbs.)
or less.
Folding Unit
Name
Folding unit (F2A09A)
Folding types
Z-Fold, C-Fold, Accordion Fold, Double Fold, Half Fold.
Useable size for folding unit
Z-Fold: A3, B4, A4R, 11" × 17", 8-1/2" × 14", 8-1/2" × 11"R
C-Fold, Accordion Fold, Double Fold, Half Fold: A4R, 8-1/2" × 11"R
Useable paper
55 g/m2 to 105 g/m2 (16 lbs. to 28 lbs.)
Tray capacity (80 g/m (21 lbs.))
C-Fold/Accordion Fold/Double Fold
60 mm (2-23/64") (Equivalent to 40 sheets. (Equivalent to 25 sheets for Double Fold))
• Copies made in Z-Fold or Half Fold are output to the tray of the finisher or
saddle-stitch finisher.
Required power supply
AC 100-240V
Dimensions
336 mm (W) × 770 mm (D) × 1050 mm (H)
(13-15/32" (W) × 30-5/16" (D) × 41-11/32" (H))
Weight
Approx. 66 kg (145.5 lbs.)
Tray capacity (80 g/m2 (21 lbs.))
Upper tray: 200 sheets
Lower tray: 200 sheets
Required power supply
Supplied from the machine
Dimensions
540 mm (W) × 760 mm (D) × 1276 mm (H)
(21-1/4" (W) × 29-7/8" (D) × 50-1/4" (H))
Weight
Approx. 45 kg (99.2 lbs.)
2
Inserter
Name
HP Inserter 400 Sheet (F2A10A)
Useable size for inserter
A3W (12" × 18"), A3, B4, A4, A4R, B5, B5R, A5R, 11" × 17", 8-1/2" × 14", 8-1/2" × 131/2", 8-1/2" × 13-2/5", 8-1/2" × 13", 8-1/2" × 11", 8-1/2" × 11"R, 7-1/4" × 10-1/2"R,
5-1/2" × 8-1/2"R
Useable paper
60 g/m2 to 220 g/m2 Cover (16 lbs. to 80 lbs.)
No. of trays
2
SPECIFICATIONS
27
SUPPLIES
Standard supplies for this product that can be replaced by the user include paper, toner
cartridges, and staple cartridges for the finisher.
Be sure to use only HP-compatible products for the toner cartridges, finisher staple
cartridge, and transparency film.
For best copying results, be sure to use only HP Supplies which are
designed, engineered, and tested to maximize the life and performance
of HP products. Look for the Supplies label on the toner package.
Storage of supplies
„„ Proper storage
„„ Storing toner cartridges
1. Store the supplies in a location that is:
Store a new toner cartridge box horizontally with the top side up. Do not store a toner
cartridge standing on end. If stored standing on end, the toner may not distribute well even
after shaking the cartridge vigorously, and will remain inside the cartridge without flowing
out.
• clean and dry,
• at a stable temperature,
• not exposed to direct sunlight.
2. Store paper in the wrapper and lying flat.
3.Paper stored in packages standing up or out of the wrapper may curl or become damp,
resulting in paper misfeeds.
„„ Staple cartridge
The finisher and saddle finisher require the following staple cartridge:
F5A43A (for finisher and saddle-stitch finisher)
Approx. 5000 per cartridge × 3 cartridges
F5A46A (for saddle-stitch of saddle-stitch finisher and saddle-stitch finisher)
Approx. 2000 per cartridge × 3 cartridges
F5A45A (for finisher)
Approx. 5000 per cartridge × 3 cartridges
Supply of spare parts and consumables
The supply of spare parts for repair of the machine is guaranteed for at least 7 years following the termination of production. Spare parts are those parts of the machine which may break down
within the scope of the ordinary use of the product, whereas those parts which normally exceed the life of the product are not to be considered as spare parts. Consumables too, are available
for 7 years following the termination of production.
28
OPTIONS
Optional Units
Whenoptionalunitsareinstalled,finishingoperationssuchasstapling,punchingorfolding,canbeperformed.
With full installation options
1
2
5
1 Folding Unit
6
2 Finisher/Saddle-stitch Finisher
7
3 Inserter
4 Curl Correction Unit
3
8
5 This Unit
6 Multi Bypass Tray
7 Paper Pass Unit
4
8 Large Capacity Trays
Finisher/Saddle-stitch Finisher
Folding Unit
Each set of copies can be stapled, or the sheets can be folded and stapled.
Each set of copies can be folded.
Finisher
F2A01A
Finisher
F2A02A
Folding Unit
F2A09A
• 50sheets
• 100sheets
Saddle-stitch Finisher
F2A03A
Saddle-stitch Finisher
F2A04A
•
•
•
•
•
• 50sheets
• 15sheet(saddle-stitchfinisher)
• 100sheets
• 25sheets(saddle-stitchfinisher)
• For saddle folding, it trims a side
drop,offeringagood-looking
output image (In use of trimming
module).
Half Fold
Z-Fold
C-Fold
Accordion Fold
Double Fold
29
Punch Module
Inserter
Punches copies and outputs them automatically to the tray.
Insertsasheetofpaperintoaspecificpageasaninsertionsheet.
Punch Module (3 holes)
F2A13A
• For50-sheetstaplingfinisher(F2A01A)orsaddle-stitchfinisher(F2A03A)
Inserter
F2A10A
• 200sheets×2
Punch Module (3 holes)
F2A17A
• For100-sheetstaplingfinisher(F2A02A)orsaddle-stitchfinisher(F2A04A)
Curl Correction Unit
Large Capacity Trays
Perform the curl correction of the output.
You can drastically reduce the time to load the large number of paper.
Curl Correction Unit
F2A05A
Large Capacity Tray
F1Z98A
Large Capacity Tray
F1Z97A
• A4sizepapercanbeset.
• A3 size paper can be set.
Large Capacity Trays
F1Z99A
• 2trays
OPTIONS
30
ADMINISTRATOR/OTHERS (NOISE EMISSION)
Forwarding all sent or received data to the administrator (document administration function)
This function is used to forward all data sent and received by the machine to a specified destination (Scan to E-mail address,
Scan to FTP destination, or Scan to Network Folder destination). This function can be used by the administrator of the machine
to archive all sent and received data. To configure the document administration settings, click [Application Settings] and then
[Document Administration Function] in "Settings mode". (Administrator rights are required.)
NOTE:
• The forwarding data, exposure, and resolution settings of sent and received data remain in effect.
• When forwarding is enabled for data sent in fax mode:
• The [Direct TX] key does not appear on the touch panel.
• Quick online transmission and dialing using the speaker cannot be used.
Setting mode password
An administrator password is required to configure the machine settings using administrator rights.
The settings can be configured from either the operation panel or by using a computer web browser.
After setting up the machine, refer to "Settings mode" in the User’s Manual to set a new password.
NOTE:
The same administrator password is used for the operation panel and the Web page. If the
administrator changes a password on the operation panel, the password will be valid when
logging in to the Web page.
Password for logging in from a computer
Logging in as an "Administrator" or "System Administrator" allows you to manage all the settings available via Web browser.
Account
Password
User
user
users
Administrator
admin
admin
System administrator
sysadmin
sysadmin
NOTE:
Do not forget the new administrator password.
As factory default, "Administrator" is the only account allowed to log in from a Web browser. By setting user authentication, "System
Administrator" will also be allowed to log in from the Web browser. You can also specify a device account as a login user.
The factory default passwords for respective accounts are shown in the following.
Noise emission
Noise emission values
The following shows noise emission values as measured according to ISO7779.
Sound power level LWAd
Operating
Standby
F1J61A
F1J62A
7.8 B
7.8 B
-
-
F1J61A
F1J62A
59 B
60 B
-
-
Sound pressure level LpAm
Operating
Standby
• Operating: with options F2A11A and F2A01A.
• Standby: "-" = less than background noise.
31
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www.hp.com
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