Toshiba e-studio 16, 20, 25 digital copier Quick reference guide
Below you will find brief information for digital copier e-studio 16, digital copier e-studio 20, digital copier e-studio 25. These digital copiers allow you to send and receive documents via email using the Internet. The Internet Fax function lets you send a document as an email through the Internet, and the Scan to E-mail feature allows you to scan a document and send it to your PC. You can also receive email automatically or manually through a POP or SMTP server. The machine supports various features such as one-touch key dialing and abbreviated dialing for quicker sending and receiving.
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For U.S.A. only
WARNING FCC Notice: Part 15
This terminal has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, and can radiate radio frequency energy and, if not installed and used in accordance with this guide, may cause harmful interference to radio communications. Operation of this terminal in a residential area is likely to cause harmful interferences in which case the user will be required to correct the interference at his/her own expense.
WARNING FCC Notice: Part 68
This equipment complies with Part 68 of the FCC Rules. On the rear of this equipment is a label that contains, among other information, the FCC Registration Number and ringer equivalence number (REN) for this equipment. If requested, this information must be provided to the telephone company.
The REN is used to determine the quantity of devices that may be connected to the telephone line.
Excessive REN’s on the telephone line may result in the devices not ringing in response to an incoming call. In most, but not all areas, the sum of the REN’s should not exceed five (5.0). To be certain of the number of devices that may be connected to the line, as determined by the total REN’s contact the telephone company to determine the maximum REN for the calling area.
If your facsimile machine causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. But if advance notice is not practical, you will be notified as soon as possible, also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary.
The telephone company may make changes in its facilities, equipment, operations, or procedures that could affect the operation of the equipment. If this happens, the telephone company will provide advance notice in order for you to make the necessary modifications in order to maintain uninterrupted service.
If you experience trouble with this facsimile machine, please contact your authorized Toshiba dealer for repair/warranty information. If the trouble is causing harm to the telephone network, the telephone company may request you remove the equipment from the network, until the problem is resolved.
This equipment may not be used on coin service provided by the telephone network, connection to Party
Line Service is subject to state tariffs. (Contact the state public utility commission, or corporation commission for information.)
This device is equipped with a USOC RJ11C connector.
THE TELEPHONE CONSUMER PROTECTION ACT: The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone fax machine unless such a message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual.
TOSHIBA AMERICA BUSINESS SOLUTIONS, INC.
Electronic Imaging Division
2 Musick, Irvine, CA 92618-1631
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For Canada only
NOTICE: The Industry Canada label identifies certified equipment. This certification means that the equipment meets telecommunications network protective, operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). The Department does not guarantee the equipment will operate to the user’s satisfaction.
Before installing this equipment, users should ensure that it is permissible to connect a facsimile to the facilities of their local telecommunications company. The equipment must also be installed using an acceptable method of connection. The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations.
Repairs to certified equipment should be coordinated by a representative designated by the supplier.
Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment.
Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.
CAUTION: Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.
The Ringer Equivalence Number of your facsimile is 0.3.
NOTICE: The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not exceed 5.
AVIS: L’etiquette d’lndustrie Canada identifie le marériel homologué. Cette étiquette certifie que le matériel est conforme aux normes de protection, d’exploitation et de sécurité des réseaux de télécommunications, comme le prescrivent les documents concernant les exigences techniques relatives au matériel terminal.
Le Ministére n’assure toutefois pas que le matériel fonctionnera à la satisfaction de l’utilisateur.
Avant d’installer ce matériel, l’utilisateur doit s’assurer qu’il est permis de le raccorder aux installations de l’entreprise locale de télécommunication. Le matériel doit également être installé en suivant une méthode acceptée de raccordement. L’abonné ne doit pas oublier qu’il est possible que la conformité aux conditions énoncées ci-dessus n’empêche pas la dégradation du service dans certaines situations.
Les réparations de materiel homologué doivent être coordonnées par un représentant désigné par le fournisseur. L’entreprise de télécommunications peut demander à l’utilisateur de débrancher un appareil
à la suite de réparations ou de modifications effectuees par l’utilisateur ou à cause de mauvais fonctionnement.
Pour sa propre protection, l’utilisateur doit s’assurer que tous les fils de mise à la terre de la source d’énergie électrique, des lignes téléphoniques et des canalisations d’eau métalliques, s’il y en a, sont raccordés ensemble. Cette précaution est particulièrement importante dans les régions rerales.
Avertissement: L’utilisateur ne doit pas tenter de faire ces raccordements luimême; il doit avoir recours
à un service d’inspection des installations électriques, ou à un électricien, selon le cas.
L’indice d’equivalence de la sonnerie de ce matériel 0.3.
AVIS: L’indice d’équivalence de la sonnerie (IES) assigné à chaque dispositif terminal indique le nombre maximal de terminaux qui peuvent être raccordés à une interface. La terminaison d’une interface téléphonique peut consister en une combinaison de quelques dispositifs, à la seule condition que la somme d’indices d’equivalence de la sonnerie de tous les dispositifs n’excède pas 5.
TOSHIBA OF CANADA LIMITED
Office Product Group
191 McNABB STREET
MARKHAM, ONTARIO L3R 8H2
For New Zealand only
“The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to the network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty. Above all, it provides no assurance that any item will work correctly in all respects with another item of Telepermitted equipment of a different make or model, nor does it imply that any is compatible with all of Telecom’s network services.”
“This equipment is not capable, under all operatiing conditions, of correct operation at the higher speeds for which it is designated. Telecom will accept no responsibility should difficulties arise in such circumstances.”
“This equipment should not be used any circumstances which may constitute a nuisance to other Telecom customers.”
“Not all telephones will respond to incoming ringing when connected to the extension socket.”
“The decadic (or pulse) dialing on this devise is unsuitable for use on the telecom network in New
Zealand.”
“This device does not support Faxability.”
TOSHIBA (AUSTRALIA) PTY LIMITED
17th Floor
296 Queen Street
Auckland
New Zealand
Phone : 64 9 307 0279
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PREFACE
Thank you for purchasing the Toshiba GD-1070 Internet Fax kit for e-STUDIO16/20/25. This Operator’s
Manual describes the following:
• how to correctly use the e-STUDIO16/20/25 Internet Fax functions
• how to send and receive Internet Faxes
• how to inspect the Internet Fax unit
• how to troubleshoot
Before using the digital copier, thoroughly read and understand this Operator’s Manual.
Keep this Operator’s Manual in a handy place for future reference.
* This Operator’s Manual applies to the e-STUDIO16/20/25 Internet facsimile function.
* When the digital copier is used as a copier and a printer, be sure to read the Operator’s Manual
(for Copying Function) and Operator’s Manual (for Printer Function).
■ To ensure correct and safe use of the Toshiba Digital Copier e-STUDIO16/20/25, this Operator’s
Manual describes safety precautions according to the following three levels of warning:
The meaning of these signal words are as follows. Before reading this Operator’s Manual, you should fully understand the meaning and importance of these signal words.
Warning —— Indicates a potentially hazardous situation which, if not avoided, could result in death, serious injury, or serious damage, or fire in the equipment or surrounding assets.
Caution —— Indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate injury, partial damage of the equipment or surrounding assets, or loss of
Note ——— data.
Indicates a procedure you should follow to ensure the optimal performance of the digital copier and problem-free copying.
Tip ————— Describes information useful to know when operating the digital copier.
Advice ——— Describes an operation you should follow to maintain the digital copier in good working order.
For European models only:
Warning
This is a Class A product. In a domestic environment, this product may cause radio interference in which case the user may be required to take adequate measures.
1 Do not touch the connector terminal when disconnecting the cables of peripheral equipment.
2. Before opening any covers or removing any units from the copier, discharge the static electricity from your body by touching a metal part of the copier.
This product is carrying the CE-Mark in accordance with the related European Directives.
Responsible for CE-marking is Toshiba Europe GmbH, Hammfelddamm 8,41460 Neuss, Germany.
Phone +49-2131-158-01.
COPYRIGHT 2001
TOSHIBA TEC CORPORATION
Features of the e-STUDIO16/20/25 Internet Fax Functions
• Send a document as an E-mail through the Internet
This machine can send a document as an E-mail through the Internet. The scanned image is converted to a TIFF-FX images and sent as an attachment of an E-mail.
• Scan to E-mail
This machine can scan a document and send the image as an E-mail to your PC.
• Automatic receiving and manual receiving of an E-mail
This machine can automatically or manually check the E-mail server to see whether an E-mail has been delivered. If an E-mail has been received, the machine will print out the E-mail.
• 75 one touch key to E-mail
The remote party’s E-mail address data can be registered to a one touch key. E-mail options can be registered for each address.
• 300 abbreviated dial numbers to E-mail
E-mail addresses can be assigned to 300 abbreviated dial numbers in the range from No. 001 to 999.
• Multi-address transmission to E-mail
Transmissions of the same document to multiple E-mail addresses (up to 375 addresses) are possible using one operation sequence, in which preset abbreviated dial numbers (300), and one touch dial keys (75) can be used. When the multi-key is specified, key pad dialing of up to 1600 digits, or 100 locations, is also possible.
• Transmission to E-mail from the sent and reception history
Transmission can be performed by selecting an E-mail address from the sent and reception history list.
• Onramp Gateway Transmission
The e-STUDIO16/20/25 can be used as a Hub Station to forward fax documents from a facsimile to your client computer or Internet Fax machine through the Internet.
• Offramp Gateway Transmission
The e-STUDIO16/20/25 can be used as a Hub Station to forward E-mails from your client computer or
Internet Fax machine to the any facsimiles through the public switched telephone network.
• Error E-mail Transmission
E-mails that cannot be printed by the machine can be forwarded to another E-mail address.
• Supporting DSN (Delivery Status Notification)
Transmission results are retrieved from the received DSN message and stored in the Activity Report as a transmission report. This machine automatically prints the DSN message.
• Supporting MDN (Message Disposition Notification)
An MDN request is added in the mail header of E-mails. If the machine receives the image data which exceeds the capability of this machine, the machine responds with a failure in the MDN message back to the original sender.
• Additional Functions
Enables users to configure the FTP (File Transfer Protocol) login name and the password for TOSHIBA
Viewer, the server address of the ImageVision2000/SmartLink, and frame type for the Novell communication.
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TABLE OF CONTENTS
PREFACE ............................................................................................................................................ 4
Features of the e-STUDIO16/20/25 Internet Fax Functions .......................................................... 5
TABLE OF CONTENTS ....................................................................................................................... 6
PRECAUTIONS .................................................................................................................................. 8
Precautions for Internet Transmission ........................................................................................... 8
INTRODUCTION ................................................................................................................................ 1-1
1. BEFORE CONNECTING THE MACHINE TO INTERNET ........................................................ 1-3
Configuration of the CD-ROM ................................................................................................... 1-3
POP and SMTP ......................................................................................................................... 1-3
Confirmed E-mail Server ........................................................................................................... 1-4
2. INTERNET FAX TRANSMISSION OVERVIEW ........................................................................ 1-5
Internet Fax to Internet Fax ....................................................................................................... 1-5
Internet Fax to/from Client Computers ...................................................................................... 1-5
Onramp Gateway Transmission ................................................................................................ 1-6
Offramp Gateway Transmission ................................................................................................ 1-7
3. FACSIMILE UNIT DESCRIPTION ............................................................................................. 1-8
Rear View .................................................................................................................................. 1-8
Operation Panel ......................................................................................................................... 1-8
BASIC FUNCTIONS ........................................................................................................................... 2-1
1. RECEIVE E-MAIL ...................................................................................................................... 2-3
Receiving Modes ....................................................................................................................... 2-3
Automatic Receiving Mode ................................................................................................... 2-3
Manual Receiving Mode ....................................................................................................... 2-4
Receiving from SMTP Server ................................................................................................ 2-4
Output Print Format for Receiving E-mail .................................................................................. 2-5
Text Body Output ................................................................................................................... 2-5
Header Output ...................................................................................................................... 2-6
2. SEND E-MAIL ............................................................................................................................ 2-7
Selecting Send Mode ................................................................................................................ 2-7
Entering Internet Fax Mode ................................................................................................... 2-7
Entering Scan to E-mail Mode .............................................................................................. 2-8
How to Set Scanning Condition ................................................................................................. 2-8
How to Set Receiver Capability ............................................................................................ 2-8
How to Set Image Density .................................................................................................. 2-10
Specifying the Recipients ......................................................................................................... 2-11
Sending Internet Fax by Direct Input .................................................................................. 2-12
Sending Internet Fax by One Touch Key ............................................................................ 2-13
Sending Internet Fax by Abbreviated Dialing ..................................................................... 2-13
Sending Internet Fax by Alphabet Dialing .......................................................................... 2-14
Sending Internet Fax by Sent History Dialing ..................................................................... 2-15
Sending Internet Fax by Reception History Dialing ............................................................ 2-16
Sending Internet Fax by Group Dialing ............................................................................... 2-17
Sending Internet Fax by Multi-Key Quick Broadcast .......................................................... 2-17
TROUBLESHOOTING ....................................................................................................................... 3-1
1. ERROR MESSAGES ................................................................................................................. 3-3
Operation Error .......................................................................................................................... 3-3
Check E-mail Error ................................................................................................................ 3-3
Input Error ............................................................................................................................. 3-4
Others ................................................................................................................................... 3-5
Transmission/Reception Error ................................................................................................... 3-6
Internet Fax Transmission Error ............................................................................................ 3-6
Internet Fax Reception Error ................................................................................................. 3-6
2. Error Code Printed on Report .................................................................................................... 3-7
Transmit Code ........................................................................................................................... 3-7
Receive Code ............................................................................................................................ 3-8
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PRECAUTIONS
Precautions for Internet Transmission
Transmissions using the Internet Fax function are the same as E-mail transmissions. Before you start to use the Internet Fax function, it is recommended that you read this section and understand the precautions for Internet Transmission.
• An Internet Fax document is sent to the company E-mail server and out to the Internet. It is not sent via the PSTN, like regular facsimile transmissions.
• An error mail is sent back from the mail server when the E-mail document fails to be forwarded to the recipient.
• An error mail is sometimes not sent back even if the E-mail has failed.
• Internet transmission has minimal security. It is recommended that you use regular facsimile transmission when a confidential document is sent.
• Transmission times and receipt of an Internet fax is dependent upon the Internet traffic at the time of transmission.
• If the document being transmitted has a large amount of data it may not be successfully sent due to the configuration of the E-mail Server.
INTRODUCTION
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1. BEFORE CONNECTING THE MACHINE TO INTERNET ............................................. 1-3
Configuration of the CD-ROM ........................................................................................ 1-3
POP and SMTP .............................................................................................................. 1-3
Confirmed E-mail Server ................................................................................................ 1-4
2. INTERNET FAX TRANSMISSION OVERVIEW ............................................................. 1-5
Internet Fax to Internet Fax ............................................................................................ 1-5
Internet Fax to/from Client Computers ........................................................................... 1-5
Onramp Gateway Transmission ...................................................................................... 1-6
Offramp Gateway Transmission ...................................................................................... 1-7
3. FACSIMILE UNIT DESCRIPTION .................................................................................. 1-8
Rear View ....................................................................................................................... 1-8
Operation Panel ............................................................................................................. 1-8
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INTRODUCTION
1. BEFORE CONNECTING THE MACHINE TO INTERNET
Before connecting to the network, read this section to understand the Internet Fax functions.
Configuration of the CD-ROM
The configuration of the CD-ROM and the purposes for each folder are as described below.
• \Toshiba Viewer via Network
Includes the Setup.exe to install the TOSHIBA Viewer.
• \InternetFax Operators Manual
Includes the Internet Fax Operators Manual (PDF file type).
• \Network Administrator Manual
Includes the Network Administrator’s Manual (PDF file type).
• \Acrobat Reader
Includes Acrobat Reader application to read Internet Fax Operators Manual.
POP and SMTP
The available functions depend on whether this machine is setup to use the POP or SMTP for retrieving
E-mail from a mail server.
POP (Post Office Protocol) and SMTP (Simple Mail Transfer Protocol):
“SMTP” is a mailing protocol for sending E-mail messages between servers. Usually the E-mail systems that transfer E-mails over the Internet use SMTP to send messages from one server to another. Then the E-mail message can be retrieved with an E-mail client using either “POP” or “IMAP”.
“POP” is a protocol used to retrieve E-mail from a mail server.
When this machine uses POP for the Receive Mode:
This machine works as a POP client. Similar to most E-mail applications, this machine uses POP for receiving an E-mail message and SMTP for sending an E-mail message.
When this machine uses SMTP for the Receive Mode:
This machine works as one of the mail servers. The machine can transfer an E-mail message in the
SMTP transmission.
The following table shows the available functions according to the type of the protocols set for the
Receive Mode.
Functions
Send a document as an E-mail
Automatic receiving of an E-mail
Manual receiving of an E-mail
One Touch Keys to E-mail
Abbreviated Dial Numbers to E-mail
Multi-address transmission to E-mail
Onramp Gateway
Offramp Gateway
Error E-mail Transmission
Receive Mode
POP SMTP
Yes Yes
Yes
Yes
Yes
Yes
Yes
Yes
No
Yes
Yes
No
Yes
Yes
Yes
Yes
Yes
Yes
If the use of the Offramp Gateway function is not necessary, it is recommended that the Receive Mode is set to “POP” because some settings will be required to be set on the mail server if the Receive Mode is set to “SMTP”. For more information about the Offramp Gateway function, see “OFFRAMP GATEWAY
SETUP” on page 3-35 in the OPERATOR’S MANUAL FOR INTERNET FACSIMILE FUNCTION.
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Confirmed E-mail Server
The following table shows the list of E-mail servers that the Internet Fax kit supports.
Server Name
1 Sendmail
Qpopper
2 Sendmail
Qpopper
3 Microsoft Exchange
4 Qmail
5 LotusDomino
Version
8.9.1
3.0.2
8.9.3
3.0.2
5.5
1.03
5.0.1a
(Intl)
* Products names in this manual are the trademarks or registered trademarks of their respective companies.
Note
The mail server listed above may, or may not be used depending on your environment.
1-4
INTRODUCTION
2. INTERNET FAX TRANSMISSION OVERVIEW
The following is an overview of the various transmissions that can be performed using the Internet Fax function.
Internet Fax to Internet Fax
The machine can send a document to another Internet Fax machine through the Internet or Intranet.
The document is sent as an E-mail to the Internet Fax machine.
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Internet Fax to/from Client Computers
The machine can send a document to client computers through the Internet or Intranet. The client computers can send the E-mail to the machine as well.
Note
• The client computer receives TIFF-FX images when the machine sends a document using the
Internet Fax function.
• The machine can only print out text files and TIFF-FX images. When sending E-mail from the client computer to this machine using the E-mail application, files other than text or TIFF-FX images cannot be sent.
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Onramp Gateway Transmission
The machine can convert received fax documents into E-mails, and forward them to other Internet Fax machines or client computers using Onramp Gateway transmission.
The machine can create the ITU-T relay mailbox which the E-mail addresses are registered as end stations to achieve the Onramp Gateway transmission.
Any ITU-T compatible facsimile can send a fax document to the ITU-T relay mailbox of the machine. The machine forwards E-mail to the E-mail addresses registered in the ITU-T relay mailbox.
Note
• Documents sent as an Internet Fax will be received as a TIFF-FX image on the client computer.
1-6
INTRODUCTION
Offramp Gateway Transmission
The machine can forward received E-mail documents to any facsimile through the public telephone line using Offramp Gateway transmission. If another Internet Fax machine or client computer sends a document to the Internet Fax machine through the Internet or Intranet, then the Internet Fax machine can forward the document to another facsimile through the public switched telephone network.
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Note
• To operate in this transmission, the machine must be set up to enable SMTP transmission. The same settings must also be configured on the mail server of your network.
• Documents sent as an Internet Fax will be received as a TIFF-FX image on the client computer.
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3. FACSIMILE UNIT DESCRIPTION
Rear View
Green Indicator
The indicator that lights while the network interface card is properly connected to the network.
Amber Indicator
The indicator that blinks while data is being communicated.
10BASE-T/100BASE-TX I/F
Connection for the 10BASE-T or 100BASE-TX cable to an Ethernet network.
Operation Panel
SCAN
Press to enter the Scan to E-mail mode.
The Scan to E-mail mode enables you to enter an E-mail address for a Scan to E-mail transmission.
This mode is used to send a scanned image to your PC.
FAX/INTERNET FAX
Press two times to enter the
Internet Fax mode.
The Internet Fax mode enables you to enter an E-mail address for an Internet Fax transmission.
1-8
INTRODUCTION
CHECK E-MAIL
Used to receive an E-mail immediately.
BASIC FUNCTIONS
1. RECEIVE E-MAIL ........................................................................................................... 2-3
Receiving Modes ............................................................................................................ 2-3
Automatic Receiving Mode ......................................................................................... 2-3
Manual Receiving Mode ............................................................................................. 2-4
Receiving from SMTP Server ..................................................................................... 2-4
Output Print Format for Receiving E-mail ....................................................................... 2-5
Text Body Output ........................................................................................................ 2-5
Header Output ............................................................................................................ 2-6
2. SEND E-MAIL ................................................................................................................ 2-7
Selecting Send Mode ..................................................................................................... 2-7
Entering Internet Fax Mode ........................................................................................ 2-7
Entering Scan to E-mail Mode .................................................................................... 2-8
How to Set Scanning Condition ...................................................................................... 2-8
How to Set Receiver Capability ................................................................................... 2-8
How to Set Image Density ......................................................................................... 2-10
Specifying the Recipients .............................................................................................. 2-11
Sending Internet Fax by Direct Input ........................................................................ 2-12
Sending Internet Fax by One Touch Key .................................................................. 2-13
Sending Internet Fax by Abbreviated Dialing ............................................................ 2-13
Sending Internet Fax by Alphabet Dialing ................................................................. 2-14
Sending Internet Fax by Sent History Dialing ........................................................... 2-15
Sending Internet Fax by Reception History Dialing ................................................... 2-16
Sending Internet Fax by Group Dialing ..................................................................... 2-17
Sending Internet Fax by Multi-Key Quick Broadcast ................................................. 2-17
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BASIC FUNCTIONS
1. RECEIVE E-MAIL
Receiving Modes
The methods to receive an E-mail vary according to the type of protocols used for receiving an E-mail.
When “POP” is selected for the Receive Mode, the following receiving methods are available:
• Auto Receive
The machine accesses the E-mail server at specified intervals to check whether any E-mail has been delivered. If an E-mail has been delivered, the machine will automatically retrieve and print out the Email.
• Manual Receive
When the CHECK E-MAIL button is pressed, the machine manually accesses the E-mail server to check whether any E-mail has been delivered. If an E-mail has been delivered, the machine receives and prints out the E-mail.
When “SMTP” is selected for Receive Mode:
• Auto Receive only
When “SMTP” is selected for Receive Mode, the CHECK E-MAIL button is disabled. As soon as an Email is received by the email server via the Internet, the mail server will transfer the E-mail to this machine. For more details, see “Receiving from SMTP Server”.
Printing of a received E-mail depends on the following settings:
• Print Text Body (See page 3-23 in the OPERATOR’S MANUAL FOR INTERNET FACSIMILE FUNCTION)
• Body Page Limit (See page 3-24 in the OPERATOR’S MANUAL FOR INTERNET FACSIMILE FUNCTION)
• Print Header (See page 3-26 in the OPERATOR’S MANUAL FOR INTERNET FACSIMILE FUNCTION)
• Print E-mail Error (See page 3-27 in the OPERATOR’S MANUAL FOR INTERNET FACSIMILE FUNCTION)
Users can set up these items to specify how the machine should perform when receiving an E-mail.
Note
Available Format:
The machine can only print the TIFF-FX images and the text data. In addition, the resolution of the
TIFF-FX image must be either 200x100 (dpi), 200x200, 200x400, 400x400. If the received E-mail contains files that are not the TIFF-FX images or text data, the machine will display an error message on the LCD Display.
However, the machine is able to print the E-mail except the parts in unknown format, or forward this
E-mail to another E-mail address.
If you want to print the E-mail except the parts in unknown format, set up “Print E-mail Error” (See page 3-27 in the OPERATOR’S MANUAL FOR INTERNET FACSIMILE FUNCTION).
If you want to forward the E-mail to another E-mail address when an error occurs, set up “Error Email Forward Address” (See page 3-12 in the OPERATOR’S MANUAL FOR INTERNET FACSIMILE
FUNCTION).
Automatic Receiving Mode
To automatically receive E-mails from the E-mail server, set up the “POP Time” setting.
See the section “POP Time Setting” on page 3-15 in the OPERATOR’S MANUAL FOR INTERNET
FACSIMILE FUNCTION.
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Manual Receiving Mode
1
Press the mode.
key twice time to enter the I-Fax
ENTER E-MAIL ADDRESS(256MAX):
JUL04-2001 11:30AM M :100%
RESOLUTION: 200dpi :AUTO
COMM.OPTION
key.
2
Press the
• Your machine starts searching E-mails.
CHECK E-MAIL
Searching...
3
Searching is completed.
• When the E-mail has been received, the following screen appears and starts printing. After completing printing, the screen returns to the I-Fax mode.
ENTER E-MAIL ADDRESS(256MAX):
Printing
RESOLUTION: 200dpi :AUTO
COMM.OPTION
• When no E-mail has been received, the following screen appears. After 2 seconds, the screen returns to the I-Fax mode.
CHECK E-MAIL
Not exist E-mail
Receiving from SMTP Server
Once an E-mail to this machine is delivered through the Internet, this machine will automatically retrieve
E-mail from the SMTP server using the SMTP transmission.
When the Receive Mode is set to SMTP, the sub-domain for this machine must be assigned at the SMTP server to receive E-mail or enable the Offramp Gateway transmission. In this case, this machine works as one of the E-mail servers.
When the SMTP server receives an E-mail intended for the sub-domain of this machine, the SMTP server will transfer the E-mail to this machine using the SMTP transmission. If an E-mail is sent to the Email address of this Internet Fax machine, it will them print the E-mail out.
Note
When the Receive Mode is set to SMTP the machine cannot retrieve an E-mail from the mail server manually.
Please refer to “OFFRAMP GATEWAY SETUP” on page 3-40 in the OPERATOR’S MANUAL FOR
INTERNET FACSIMILE FUNCTION for further details.
2-4
BASIC FUNCTIONS
Output Print Format for Receiving E-mail
When an Internet Fax message (or E-mail message) is received, the following output may be printed in addition to the originals (scanned data).
• Text Body
• Header
The Text Body and the Header of the received message is printed according to the settings of the E-mail properties on your machine.
Text Body Output
This output is printed when the Print Text Body is set to ON or the E-mail has only the text body section and no attached image files.
P3-23 OPERATOR’S MANUAL FOR INTERNET FACSIMILE FUNCTION
Chapter 3 SETUP - E-MAIL PROPERTIES SETUP - Print Text Body Setting
➀
➁
➂
➄
From
To
Cc
Date
Subject
:"User01"<[email protected]>
:
:Wed, 04 Jul 2001 11:53:43 +0900
:Internet Fax MAIL
An Image data has been attached to this E-mail message and image data is the Tiff file format.
You can see the attached message by Tiff viewer such as the Imaging that is operated under the Windows 95, 98 or NT
2
➀
Sender name and address
➁
Recipients Lists
➂
Date and time of the E-mail message was sent
➃
Subject of the E-mail message
➄
Body of the message
2-5
2
Header Output
This output is printed when the Print Header is set to ON.
P3-26 OPERATOR’S MANUAL FOR INTERNET FACSIMILE FUNCTION
Chapter 3 SETUP - E-MAIL PROPERTIES SETUP - Print Header Setting
---- JUL-04-01 11:21 Received Mail ----
Received from ttake02 (T_TAKE02 [192.1.4.35]) by marshal.toshiba.com with SMTP (Microsoft Exchange Internet Mail Service Ver rsion 5.5.2448.0)
id GDXCQP2K; Wed, 04 Jul 2001 11:23:18 +0900
Message-ID: <003601c0a2c0$65c7fs40$230401c01c0@ttake02>
From: "User01" <[email protected]>
To: <[email protected]>
References: <[email protected]>
Subject: Internet Fax MAIL
Date: Wed, 04 Jul 2001 11:27:43 +0900
MIME-Version: 1.0
Content-Type: multipart/mixed;
boundary="----=_NextPart_000_0033_01C0A30B.CC9EC9A0"
X-Priority: 3
X-MSMall-Priority: Normal
X-Mailer: Microsoft Outlook Express 5.00.2314 1300
X-MimeOLE: Produced By Microsoft MimeOLE V5.00.2314.1300
This is a multi-part message in MIME format.
2-6
BASIC FUNCTIONS
2. SEND E-MAIL
The operation to send an Internet Fax can be divided into 3 parts.
Selecting the Send Mode
Setting the Scanning Condition
Specifying the recipients
This section describes the instructions based upon the procedure above.
How the machine sends scanned data:
When the document is sent to an E-mail address, the document is converted to TIFF-FX images.
E-mail Notification Reports printed after sending an E-mail:
The following reports may or may not be printed after sending an Internet Fax.
DSN Report is printed when “Print DSN” is set to ON and the mail server successfully replied to your
DSN request. See “DSN Report” on page 4-3 in the OPERATOR’S MANUAL FOR INTERNET
FACSIMILE FUNCTION for a sample and descriptions.
MDN Report is printed when “Print MDN” is set to ON and the recipient successfully received your mail to reply to your MDN request. See “MDN Report” on page 4-4 in the OPERATOR’S MANUAL
FOR INTERNET FACSIMILE FUNCTION for a sample and descriptions.
Alert Report is printed when “Confirmation Timer” is set to ON and the machine cannot successfully receive the MDN requested from a recipient. See “Alert Report” on page 4-5 in the OPERATOR’S
MANUAL FOR INTERNET FACSIMILE FUNCTION for a sample and descriptions.
These are printed according to the E-mail properties and the environments of the recipients. For further details of related E-mail properties settings, see “E-MAIL PROPERTIES SETUP” on page 3-
21 in the OPERATOR’S MANUAL FOR INTERNET FACSIMILE FUNCTION.
Selecting Send Mode
The Internet Fax has two types of send modes to send scanned images as an E-mail.
Internet Fax Mode
This mode can be used to send an Internet Fax to other Internet Fax machines or PCs through an
Internet. When you send a document in this method, all E-mail Properties settings are applied to this transmission.
Scan to E-mail Mode
This mode can be used to send an Internet Fax to PCs which are located in your local area network.
When you want to scan a document and send the image data to your PC, use this method. This method ignores the E-mail Properties settings of DSN and MDN so that this is useful when you do not require the disposition or notification of E-mail transmission status.
1
Press the
Entering Internet Fax Mode
key twice to enter the I-Fax mode.
ENTER E-MAIL ADDRESS(256MAX):
JUL04-2001 11:30AM M :100%
RESOLUTION: 200dpi :AUTO
COMM.OPTION
2
2-7
Entering Scan to E-mail Mode
1
Press the key to enter the Scan to E-mail mode.
ENTER E-MAIL ADDRESS(256MAX):
JUL04-2001 11:30AM M :100%
RESOLUTION: 400dpi :AUTO
2
How to Set Scanning Condition
After selecting the Send Mode, you can specify the resolution, compression, paper size, and image density for scanned data.
How to Set Receiver Capability
This operation is optional. You can specify the resolution mode, compression mode, and paper size if you know the receiver’s capability. When you do not specify the resolution etc., the machine uses the default settings.
Note
• You can also set the default resolution for the Scan to E-mail Mode. To set the option, see “SCAN
TO E-MAIL SETUP” on page 3-33 in the OPERATOR’S MANUAL FOR INTERNET FACSIMILE
FUNCTION.
key at the Internet Fax Mode or
1
Press the
Scan to E-mail Mode.
ENTER E-MAIL ADDRESS(256MAX):
JUL04-2001 11:30AM M :100%
RESOLUTION: 200dpi :AUTO
COMM.OPTION
2
Use the the key.
key to select “CUSTOM” and press
• When you do not want to exit the resolution setting menu without customizing the resolution settings, select “DEFAULT
RESOLUTION
DEFAULT (200 X 200)
CUSTOM
(200x200)” and press the key, or simply press the key.
or key to select whether you
3
Use the know the receiver resolution.
• When you know the receiver’s resolution and want to specify
DO YOU KNOW THE RECEIVER
RESOLUTION ?
1.YES
2.NO
the resolution, select “1.YES” and press the key. Go to next step.
• When you do not know the receiver’s resolution and want to
key. Go skip the setting, select “2.NO” and press the to Step 5.
or
4
Use the mode and press the
key to select desired resolution
key.
• To cancel setting midway, press the key.
SELECT RECEIVER RESOLUTION
1.200 x 100
2.200 x 200
3.200 x 400
4.400 x 400
2-8
BASIC FUNCTIONS
or key to select whether you
5
Use the know the receiver compression.
• When you know the receiver’s compression mode and want to specify the compression mode, select “1.YES” and press
DO YOU KNOW THE RECEIVER
COMPRESSION ?
1.YES
2.NO
the key. Go to next step.
• When you do not know the receiver’s compression mode and want to skip the setting, select “2.NO” and press the
key. Go to Step 7.
Note
• When you are sending a document in the Scan to E-mail
Mode, the scanning condition setting is completed in case you select “2.NO” at this screen.
or key to select desired
6
Use the compression mode and press the key.
SELECT RECEIVER COMPRESSION
1.MH
2.MR
3.MMR
4.JBIG
• To cancel setting midway, press the key.
Note
• When you are sending a document in the Scan to E-mail
Mode, only “MH” or “MMR” can be selected for the compression mode.
• When you are sending a document in the Scan to E-mail
Mode, the scanning condition setting is completed.
or key to select whether you
7
Use the know the receiver paper size.
• When you know the receiver’s paper size and want to specify
DO YOU KNOW THE RECEIVER
PAPER SIZE ?
1.YES
2.NO
the paper size, select “1.YES” and press the key. Go to next step.
• When you do not know the receiver’s paper size and want to skip the setting, select “2.NO” and press the
Go to Step 9.
key.
key to select desired paper or
8
Use the size and press the key.
• To cancel setting midway, press the key.
SELECT RECEIVER PAPER SIZE
1.A4
2.B4
3.A3
4.LT
5.LG
6.LD
9
Scanning condition setting is completed.
• Continue the operation for specifying the recipients.
ENTER E-MAIL ADDRESS(256MAX):
JUL04-2001 11:30AM M :100%
RESOLUTION: CUSTOM :AUTO
COMM.OPTION
2-9
2
2
How to Set Image Density
Set the exposure according to the contrast of the original that you are sending.
key at the Internet Fax Mode or
1
Press the
Scan to E-mail Mode.
• If the desired contrast mode is already selected, there is no need to set it.
ENTER E-MAIL ADDRESS(256MAX):
JUL04-2001 11:30AM M :100%
RESOLUTION: 200dpi :AUTO
COMM.OPTION
or key to select desired contrast
2
Use the mode.
• When you want the machine automatically to judge the contrast of the original and select the ideal contrast, select
ENTER E-MAIL ADDRESS(MAX256):
LIGHT AUTO
/DARK: MANUAL
“AUTO” and press the key.
• When you want to select the contrast manually, select
“MANUAL” and press the key.
Note
• When you select “AUTO”, the operation is completed and the screen returns to the Internet Fax Mode or Scan to Email Mode.
3
Press or key to set the image density manually.
• To lighten the contrast, press the key. Each press of
LIGHT/DARK
MANUAL: this key moves the scale to the left to lighten the contrast.
• To darken the contrast, press the key. Each press of this key moves the scale to the right to darken the contrast.
-3 -2 -1 0 +1 +2 +3
key to complete the setting.
4
Press the
• To cancel setting midway, press the key twice.
ENTER E-MAIL ADDRESS(256MAX):
JUL04-2001 11:30AM M :100%
RESOLUTION: 200dpi :NORMAL
COMM.OPTION
2-10
BASIC FUNCTIONS
Specifying the Recipients
After you select the Send Mode and set the receiver’s capacities (optional), you specify recipients and send an Internet Fax now.
This machine can send an Internet Fax using the following methods.
• Direct Input
Input the E-mail address directly to send a document.
• One Touch Dialing
Send a document to the E-mail address that is assigned to a One Touch key.
• Abbreviated Dialing
Send a document to the E-mail address that is assigned to an Abbreviated Dial Number.
• Alphabet Dialing
Search an E-mail address by ID name and send a document.
• Sent History Dialing
Select an E-mail address by Sent History and send a document.
• Reception History Dialing
Select an E-mail address by Reception History and send a document.
• Group Broadcast Transmission
Send a document to E-mail addresses that are assigned to Group Number. The E-mail addresses can be assigned to a Group Number, so that this feature allows you to send a document to multiple remote paties in a single operation. However, you cannnot send a document to both E-mail addresses and fax numbers in a single operation.
• Multi-key Quick Broadcast Transmission
This Multi-key Quick Broadcast Transmission allows you to send a document to a combination of the following numbers without preprogramming a group. However, you cannot send a document to both Email addresses and fax numbers in a single operation.
• One Touch Dial Keys
• Abbreviated Dial Numbers
• Alphabet Dial
• Sent History
• Reception History
• Group Numbers
• Direct Input
2
2-11
2
Sending Internet Fax by Direct Input
1
Enter the E-mail address using the Keypad at the
Internet Fax Mode or Scan to E-mail Mode.
• If you make a mistake, you can edit the entered address using the following keys on the control panel or the function keyboard.
JUL04-2001 11:30AM M :100%
RESOLUTION: 200dpi :AUTO
key:
Pressing this key clears all of the values that you entered.
key:
Each press of this key deletes the values that you are entering one by one.
key:
Pressing this key after highlighting the value with the key deletes the value.
key:
Pressing this key permits the insertion of a desired character before (in front of) an existing character highlighted by the cursor. Press this key again to exit the Insert mode.
2
Press the key.
• When you set the original on the glass, go to step 3 and continue the operation.
• When you set the original on the ADF or RADF, the machine scans the original and sends the Internet Fax. After operation is completed, the screen returns to the Internet Fax Mode or E-mail to Scan Mode.
SCANNING TO MEMORY
JOB NUMBER
SCANNING PAGE
RESIDUAL MEMORY
: XXX
: YYY
: ZZZ%
When scanning on the glass using e-STUDIO16:
When you set the original on the glass of e-STUDIO16, you have to select the original size before scanning. When you press the key, the SELECT ORIGINAL SIZE screen is displayed.
Select original size
1.LT
2.LD
3.LT-R
4.LG
5.ST-R
Select the original size using the or key and press the key to start scanning.
2-12
BASIC FUNCTIONS
3
Select whether scanning another original.
When you require scanning another original, select “1.YES” and press the key to scan another original.
SCAN NEXT ORIGINAL?
1.YES
2.NO
• When you do not require scanning another original, select
“2.NO” and press the key to complete the operation.
Sending Internet Fax by One Touch Key
to ) key at the
1
Press desired One Touch (
Internet Fax Mode or Scan to E-mail Mode.
• When you set the original on the glass, go to step 2 and continue the operation.
• When you set the original on the ADF or RADF, the machine scans the original and sends the Internet Fax. After operation is completed, the screen returns to the Internet Fax Mode or E-mail to Scan Mode.
ONE TOUCH NUMBER
ONE TOUCH: 01
LONDON OFFICE
SCANNING TO MEMORY
JOB NUMBER
SCANNING PAGE
RESIDUAL MEMORY
: XXX
: YYY
: ZZZ%
Note
• When scanning on the glass using e-STUDIO16, the
SELECT ORIGINAL SIZE screen appears. See “When scanning on the glass using e-STUDIO16” on page 2-12.
2
Select whether scanning another original.
When you require scanning another original, select “1.YES” and press the key to scan another original.
SCAN NEXT ORIGINAL?
1.YES
2.NO
• When you do not require scanning another original, select
“2.NO” and press the key to complete the operation.
2
Sending Internet Fax by Abbreviated Dialing
1
Press the
Scan to E-mail Mode.
key at the Internet Fax Mode or
TELEPHONE NUMBERS LIST
1.ABB. NUMBER
2.SEARCH NAME
3.GROUP NUMBER
to select “1.ABB. NUMBER”.
2
Press
3
Enter the Abbreviated Dial Number (1 to 999) assigned to the desired E-mail address.
TELEPHONE NUMBERS LIST
ABB. NUMBER (1-999):
10
2-13
2
) key.
4
Press the (or
• When you set the original on the glass, go to step 5 and continue the operation.
• When you set the original on the ADF or RADF, the machine scans the original and sends the Internet Fax. After operation is completed, the screen returns to the Internet Fax Mode or E-mail to Scan Mode.
TELEPHONE NUMBERS LIST
ABB. NUMBER: 010
LONDON OFFICE
SCANNING TO MEMORY
JOB NUMBER
SCANNING PAGE
RESIDUAL MEMORY
: XXX
: YYY
: ZZZ%
Note
• When scanning on the glass using e-STUDIO16, the
SELECT ORIGINAL SIZE screen appears. See “When scanning on the glass using e-STUDIO16” on page 2-12.
5
Select whether scanning another original.
When you require scanning another original, select “1.YES” and press the key to scan another original.
SCAN NEXT ORIGINAL?
1.YES
2.NO
• When you do not require scanning another original, select
“2.NO” and press the key to complete the operation.
Sending Internet Fax by Alphabet Dialing
1
Press the
Scan to E-mail Mode.
key at the Internet Fax Mode or
TELEPHONE NUMBERS LIST
1.ABB. NUMBER
2.SEARCH NAME
3.GROUP NUMBER
to select “2.SEARCH NAME”.
2
Press
3
Enter the search characters using the keyboard on the Flip Panel and press the key.
• Only names beginning with the search character are presented. The names that have the search character in the middle are not presented.
• Searching can be done irrespective of upper or lower case characters.
SEARCH NAME
ID NAME (MAX20):
L
4
The relevant ID names are displayed. Select the destination using the or key.
SEARCH NAME
L.A OFFICE
LISBON OFFICE
LONDON OFFICE
2-14
BASIC FUNCTIONS
) key.
5
Press the (or
• When you set the original on the glass, go to step 6 and continue the operation.
• When you set the original on the ADF or RADF, the machine scans the original and sends the Internet Fax. After operation is completed, the screen returns to the Internet Fax Mode or E-mail to Scan Mode.
TELEPHONE NUMBERS LIST
ABB. NUMBER: 010
LONDON OFFICE
SCANNING TO MEMORY
JOB NUMBER
SCANNING PAGE
RESIDUAL MEMORY
: XXX
: YYY
: ZZZ%
Note
• When scanning on the glass using e-STUDIO16, the
SELECT ORIGINAL SIZE screen appears. See “When scanning on the glass using e-STUDIO16” on page 2-12.
6
Select whether scanning another original.
When you require scanning another original, select “1.YES” and press the key to scan another original.
SCAN NEXT ORIGINAL?
1.YES
2.NO
• When you do not require scanning another original, select
“2.NO” and press the key to complete the operation.
2
Sending Internet Fax by Sent History Dialing
1
Press the
Scan to E-mail Mode.
key at the Internet Fax Mode or
TELEPHONE NUMBERS LIST
1.ABB. NUMBER
2.SEARCH NAME
3.GROUP NUMBER
4.SENT HISTORY
to select “4.SENT HISTORY”.
2
Press
3
The Sent History list are displayed. Select the destination using the or key.
SENT HISTORY [email protected]
) key.
4
Press the (or
• When you set the original on the glass, go to step 5 and continue the operation.
• When you set the original on the ADF or RADF, the machine scans the original and sends the Internet Fax. After operation is completed, the screen returns to the Internet Fax Mode or E-mail to Scan Mode.
SCANNING TO MEMORY
JOB NUMBER
SCANNING PAGE
RESIDUAL MEMORY
: XXX
: YYY
: ZZZ%
Note
• When scanning on the glass using e-STUDIO16, the
SELECT ORIGINAL SIZE screen appears. See “When scanning on the glass using e-STUDIO16” on page 2-12.
2-15
2
5
Select whether scanning another original.
When you require scanning another original, select “1.YES” and press the key to scan another original.
SCAN NEXT ORIGINAL?
1.YES
2.NO
• When you do not require scanning another original, select
“2.NO” and press the key to complete the operation.
Sending Internet Fax by Reception History Dialing
1
Press the
Scan to E-mail Mode.
key at the Internet Fax Mode or
to select “5.RECEPTION HISTORY”.
2
Press
3
The Reception History list are displayed. Select the destination using the or key.
TELEPHONE NUMBERS LIST
1.ABB. NUMBER
2.SEARCH NAME
3.GROUP NUMBER
4.SENT HISTORY
5.RECEPTION HISTORY
RECEPTION HISTORY [email protected]
) key.
4
Press the (or
• When you set the original on the glass, go to step 5 and continue the operation.
• When you set the original on the ADF or RADF, the machine scans the original and sends the Internet Fax. After operation is completed, the screen returns to the Internet Fax Mode or E-mail to Scan Mode.
SCANNING TO MEMORY
JOB NUMBER
SCANNING PAGE
RESIDUAL MEMORY
: XXX
: YYY
: ZZZ%
Note
• When scanning on the glass using e-STUDIO16, the
SELECT ORIGINAL SIZE screen appears. See “When scanning on the glass using e-STUDIO16” on page 2-12.
5
Select whether scanning another original.
When you require scanning another original, select “1.YES” and press the key to scan another original.
SCAN NEXT ORIGINAL?
1.YES
2.NO
• When you do not require scanning another original, select
“2.NO” and press the key to complete the operation.
2-16
BASIC FUNCTIONS
Sending Internet Fax by Group Dialing
1
Press the
Scan to E-mail Mode.
key at the Internet Fax Mode or
TELEPHONE NUMBERS LIST
1.ABB. NUMBER
2.SEARCH NAME
3.GROUP NUMBER
to select “3.GROUP NUMBER”.
2
Press
3
Enter the Group Number (1 to 1999) assigned to the desired E-mail addresses group.
TELEPHONE NUMBERS LIST
GROUP NUMBER (1-1999):
053 0
) key.
4
Press the (or
• When you set the original on the glass, go to step 5 and continue the operation.
• When you set the original on the ADF or RADF, the machine scans the original and sends the Internet Fax. After operation is completed, the screen returns to the Internet Fax Mode or E-mail to Scan Mode.
TELEPHONE NUMBERS LIST
GROUP NUMBER: 0530
LONDON OFFICE
SCANNING TO MEMORY
JOB NUMBER
SCANNING PAGE
RESIDUAL MEMORY
: XXX
: YYY
: ZZZ%
Note
• When scanning on the glass using e-STUDIO16, the
SELECT ORIGINAL SIZE screen appears. See “When scanning on the glass using e-STUDIO16” on page 2-12.
5
Select whether scanning another original.
SCAN NEXT ORIGINAL?
• When you require scanning another original, select “1.YES”
1.YES
2.NO
and press the key to scan another original.
• When you do not require scanning another original, select
“2.NO” and press the key to complete the operation.
2
Sending Internet Fax by Multi-Key Quick Broadcast
1
Press the to E-mail Mode.
key at the Internet Fax Mode or Scan
MULTI GROUP 000
ENTER E-MAIL ADDRESS OR,
PRESS SPEED DIAL OR
ONE TOUCH KEY
2-17
2
2
Specify the E-mail addresses.
• Direct Input See page 2-12
• One Touch Key See page 2-13
• Abbreviated Number See page 2-14
• Alphabet Dialing See page 2-14
• Sent History Dialing See page 2-15
• Reception History Dialing See page 2-16
• Group Number See page 2-17
MULTI GROUP 000
key
3
Select “NEXT DESTINATION” and press the to specify another E-mail address until the E-mail addresses of all desired remote parties are entered.
• When the E-mail addresses of all the desired remote parties are entered, go to step 5.
• To delete or modify an E-mail address already programmed to a Manual Group Dial, go to step 4.
MULTI GROUP XXX
NEXT DESTINATION
REVIEW LIST
COMPLETE
4
Select “REVIEW LIST” and press the key.
001. [email protected]
002. LONDON OFFICE
003. CHICAGO OFFICE
DELETE MODIFY
A. Delete the Existing destination.
• Use the or key to select the desired E-mail address and press key.
DELETE?
1.YES
2.NO
• Select “1.YES” and press the key.
MULTI GROUP XXX [email protected]
Deleted
B. Modify the Existing destination.
• Use the or key to select the desired E-mail
MULTI GROUP XXX i [email protected]
address and press key.
• Enter correct E-mail address and press the key.
001. [email protected]
002. LONDON OFFICE
003. CHICAGO OFFICE
DELETE MODIFY
5
Specify all E-mail addresses and press the key or select “COMPLETE” and press the key.
2-18
BASIC FUNCTIONS
TROUBLESHOOTING
1. ERROR MESSAGES ..................................................................................................... 3-3
Operation Error .............................................................................................................. 3-3
Check E-mail Error ..................................................................................................... 3-3
Input Error ................................................................................................................... 3-4
Others ......................................................................................................................... 3-5
Transmission/Reception Error ........................................................................................ 3-6
Internet Fax Transmission Error ................................................................................. 3-6
Internet Fax Reception Error ...................................................................................... 3-6
2. Error Code Printed on Report ........................................................................................ 3-7
Transmit Code ................................................................................................................ 3-7
Receive Code ................................................................................................................. 3-8
3
3-1
3
3-2
TROUBLESHOOTING
1. ERROR MESSAGES
If an abnormal condition arises in the machine or an incorrect operation is performed, an alarm buzzer is generated for about 4 seconds and a message to indicate the nature of the error appears in the LCD
Display. In that case, take corrective action.
For error messages that are not described in this chapter, refer to the e-STUDIO16/20/25 OPERATOR’S
MANUAL FOR COPYING FUNCTION or e-STUDIO16/20/25 OPERATOR’S MANUAL FOR FACSIMILE
FUNCTION.
Operation Error
Check E-mail Error
The following table describes error messages displayed when pressing the key.
Error Message
Network access error
Not POP3 receive mode
Not exist POP3 server
Not exist IP address
Not exist E-mail
Bad POP3 login name
Not connect POP3 server
Cause
The Network Interface Card or
Internet Fax unit has been damaged.
The Receive Mode is set to SMTP.
The machine cannot find the POP server in the network.
The IP address of this machine has not been assigned.
No E-mail has been received.
Your user name is incorrect or locked to log in the POP server, or the password is incorrect.
The machine cannot connect to the
POP server.
Solution
The Network Interface Card or
Internet Fax unit must be replaced.
Call for service.
Select POP for the Receive Mode.
If the Receive Mode is set to SMTP, the [CHECK E-MAIL] key is not available.
Check the IP address of the POP server is set correctly. If it is correctly set, ask your network administrator if the mail server is correctly active.
Assign the IP address of this machine.
-
Check the POP login name and password is set correctly. Of they are correctly set, ask your network administrator if your login name is not locked.
Check the IP address of the POP server is set correctly. If it is correctly set, ask your network administrator if your POP account is correctly set on the mail server.
3
3-3
3
Input Error
The following table describes error messages displayed when inputting address, number, or others.
Error Message
Network access error
Invalid data
Name not found
Number not listed
Invalid E-mail address
Already assigned
Dial number in use
Cause
The Network Interface Card or
Internet Fax unit has been damaged.
• “0” is entered at “Body Page
Limit” or “000” is set to any 8-digit section of IP address.
• The invalid character is entered.
During the name is searching, the same name could not be found.
E-mail address is not registered in the selected One Touch Key.
Abbreviated Dial Number, or Group
Number.
The invalid character is entered for
E-mail address.
• During the registration of One
Touch Key or Speed Dial, the selected One Touch Key or
Speed Dial has already been assigned.
• During the registration of Group
Number, selected One Touch Key or Abbreviated Dial Number has already been assigned to the
Group Number.
During the modifying the registration of One Touch Key or Speed Dial, the selected One Touch Key or Speed
Dial is in use for a transmission.
Solution
The Network Interface Card or
Internet Fax unit must be replaced.
Call for service.
Input a correct value.
Input a correct search name.
Select the One Touch Key,
Abbreviated Dial Number, or Group
Number that E-mail address is assigned.
Input a correct E-mail address.
• Select another One Touch Key or
Speed Dial to register, or you can modify the selected One Touch
Key or Speed Dial.
• Select another One Touch Key or
Abbreviated Dial Number that has not been assigned to the
Group Number.
Wait for the transmission is completed and try again.
3-4
TROUBLESHOOTING
Others
The following table describes other error messages displayed during operation.
Error Message
Entry memory full
Network disable
Network initializing
Internet fax sending
Cause
During registration of the One Touch
Key or Speed Dial, or during the
Internet Fax transmission is performed, there is not enough memory to store the phonebook data because too many destinations are assigned.
The Internet Fax unit cannot be identified or the Internet Fax unit does not respond.
Solution
Delete unnecessary destinations and try again.
Turn off the power of machine and then on. If this error message is repeatedly displayed, call for service.
Wait for initializing is completed.
The Network Interface Card is initializing now.
The setting operation is prohibited because the machine is under:
• Transmitting the Internet Fax.
• Receiving the Internet Fax.
• Printing.
• Operating MIB.
• Operating FTP.
Wait for the machine completes the current operation.
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3
Transmission/Reception Error
Internet Fax Transmission Error
The following table describes other error messages displayed during sending the Internet Fax.
Error Message
E-mail error
Memory overflow
An error occurs during sending the
Internet Fax.
Cause
The scanned data size of a page exceeds the limitation, or the memory is full while transmitting the
Internet Fax.
Solution
Print the Transmission Journal and check the error code. Refer to
“Error Code Printed on Report” on page 3-7 and solve the problem.
Change the Message Size Limit and try again.
Internet Fax Reception Error
The following table describes other error messages displayed during receiving the Internet Fax.
Error Message
E-mail error
Error mail receive
Memory overflow
An error occurs during receiving the
E-mail.
Cause
Fails to retrieving E-mails from the mail server.
Received E-mail is too large to save into the memory.
Solution
Print the Reception Journal and check the error code. Refer to
“Error Code Printed on Report” on page 3-7 and solve the problem.
Check the E-mail properties settings on the machine. Unless any problems are found in settings, it may be caused by a network traffic.
Try again when the network traffic is less.
Ask your sender to reduce the mail size and resend again. If you set the Error E-mail forward address, the E-mail may be forwarded to the computer. Check the E-mail on your
PC.
3-6
TROUBLESHOOTING
2. Error Code Printed on Report
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73
74
75
76
77
78
79
7A
7B
When an Error Code is printed as a status indication on Transmission Reports, etc. related to Internet
Fax transmission, refer to the following description for the applicable Error Code to determine the cause and solution.
Transmit Code
60
61
62
63
71
Error Code
An error occurs during converting the image data.
Cause
An error occurs during editing the text data.
Cannot access to the Network
Interface Card.
Sequence problem occurs in
IEEE1284 interface.
An error or timeout error occurs during accessing to the SMTP server.
Solution
The Internet Fax unit may be required to be replaced. Call for service.
The Internet Fax unit may be required to be replaced. Call for service.
The Network Interface Card or
Internet Fax unit may be required to be replaced. Call for service.
Check the connector cable is correctly connected. If the error repeatedly occurs, the Internet Fax unit may be required to be replaced.
Call for service.
Check the SMTP server address is correctly set. Check your mail server is supported by the Internet
Fax or correctly set up for the
Internet Fax.
Set the Host Name correctly.
Set the E-mail Address of this machine.
Set the SMTP Server Address.
The Host Name is incorrect.
The E-mail Address of this machine has not been set.
The SMTP Server Address has not been set.
The IP Address of this machine has not been set.
The scanned data size of a page exceeds the limitation.
The mail server cannot find the destination of E-mail address that you send.
The E-mail Address of this machine is incorrect.
An error occurs in the connection of
SMTP server because of line traffic.
The unsuccessful DSN is received from the mail server.
The recipient cannot successfully receive your E-mail and unsuccessful MDN is received.
Set the IP Address of this machine.
Change the Message Size Limit and try again.
Check the E-mail address that you send and try again.
Set the E-mail Address of this machine correctly.
Try again when the line traffic of your network becomes less.
Check the E-mail address that you send and try again.
The capability of E-mail that you send is not supported by the recipient MUA. Check the capability setting and try again.
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3
80
90
91
92
93
94
95
Error Code
Receive Code
Cause
Sequence problem occurs in
IEEE1284 interface.
The received image data or text data is damaged. The machine receives the image data in unknown format (non-TIFF-FX format). The encoding type of received E-mail is invalid.
Solution
Check the connector cable is correctly connected. If the error repeatedly occurs, the Internet Fax unit may be required to be replaced.
Call for service.
Contact your sender to resend the image data in the TIFF-FX format and in the resolution of either
200x100, 200x200, 400x200,
400x400 (dpi). This E-mail should be forwarded to the Error E-mail
Forward Address if programmed.
Check received E-mail forwarded to your PC.
Contact your sender to resend the image data in the TIFF-FX format and in the resolution of either
200x100, 200x200, 400x200,
400x400 (dpi).
The received image data or text data is damaged. The machine receives the image data in unknown format (non-TIFF-FX format). The encoding type of received E-mail is invalid.
An error occurs during analyzing the
E-mail. The received E-mail may contain the functions that are not supported by the Internet Fax unit.
An error occurs during analyzing the
E-mail. The received E-mail may contain the functions that are not supported by the Internet Fax unit.
Memory overflow occurs.
Memory overflow occurs.
Contact the sender and ask to resend the E-mail without functions that not supported by the Internet
Fax. This E-mail should be forwarded to the Error E-mail
Forward Address if programmed.
Check received E-mail forwarded to your PC.
Contact the sender and ask to resend the E-mail without functions that not supported by the Internet
Fax.
Contact the sender and ask to resend the E-mail by reducing the size of E-mail. This E-mail should be forwarded to the Error E-mail
Forward Address if programmed.
Check received E-mail forwarded to your PC.
Contact the sender and ask to resend the E-mail by reducing the size of E-mail.
3-8
TROUBLESHOOTING
9A
Error Code
9B
9C
9D
Cause
The Offramp Gateway transmission is terminated because of the
Gateway Security.
The Offramp Gateway transmission is terminated because of the
Gateway Security.
Invalid characters are used for the
Offramp-E-mail-Address or the length of fax number or subaddress number exceeds the limitation.
Invalid characters are used for the
Offramp-E-mail-Address or the length of fax number or subaddress number exceeds the limitation.
Solution
This Offramp Gateway transmission may be sent by unknown user. The
E-mail for the Offramp Gateway transmission is printed if the
Gateway Print is programmed.
Check the printed document and check the sender. This E-mail should be forwarded to the Error Email Forward Address if programmed.
This Offramp Gateway transmission may be sent by unknown user. The
E-mail for the Offramp Gateway transmission is printed if the
Gateway Print is programmed.
Check the printed document and check the sender.
Contact the sender and ask to resend using the correct fax number or subaddress. This E-mail should be forwarded to the Error E-mail
Forward Address if programmed.
Contact the sender and ask to resend using the correct fax number or subaddress.
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3
3-10
TROUBLESHOOTING
TOSHIBA Viewer via
Network Version
OPERATOR’S MANUAL
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LICENSE AGREEMENT
Wordcraft International Limited
Unimessage Pro Software Licence Agreement
CONDITIONS OF PURCHASE
Software is licensed subject to the limitations on permitted use. No refund will be given after the purchaser has installed the software. This Licence shall continue for as long as the Product is in use. Failure to comply with the terms and conditions detailed below will result in termination of the licence. All copies of the software must be destroyed on termination of the licence.
PERMITTED USES
The original purchaser may use the software on a computer system owned or used by the original purchaser for the purpose of any business or profession. The original purchaser may store the software on a hard disk system for use only by the permitted number of users and connected only to the permitted number of communication devices as specified in the system configuration file contained within the software product at the time of purchase, plus the number of users and devices added by obtaining a valid licensed upgrade from Wordcraft International Limited or an authorised agent of Wordcraft International Limited.
USES NOT PERMITTED
a.
Downloading of the software from a computer service or bulletin board or use in a multi-site arrangement except in respect of users licensed by Wordcraft International Limited to do so.
b.
Use of the software in a computer service business, network, time-sharing, interactive cable television or multiple CPU arrangement except in respect of users licensed by Wordcraft International Limited to do so.
c.
The use of a single user version on a second or subsequent computer or network workstation. Details of multi-user packs are available from authorised dealers or authorised distributors of Wordcraft International Limited or direct from Wordcraft
International Limited.
d.
The use of a network version on a second or subsequent network.
e.
The making of alterations and modifications to the software, merging all or any part of the software with another program, reverse engineering, decompiling, or disassembling of the software.
f.
The right to rent, assign, lease, transfer or grant sub-licences or other rights to others.
g.
The making of copies of any documentation belonging to Wordcraft International Limited.
h.
The selling or transferring of software marked ‘Not for Resale’ or ‘Evaluation’ or ‘Demonstration’ or ‘Training’.
i.
Any other uses not included in “Permitted Uses” above, which would require a licence to use the copyright in the software.
The license contained in this agreement will terminate automatically and without notice from Wordcraft International Limited if any provision in this agreement is not complied with.
GOVERNING LAW
This agreement shall be governed by the laws of the United Kingdom of Great Britain and Northern Ireland.
LIMITED WARRANTY
Wordcraft International Limited make no representations or warranties, express or implied, of any kind with respect to the contents of this package and specifically disclaim any express or implied warranty of merchantability or fitness for any particular purpose.
Wordcraft International Limited’s liability shall be limited to replacing any faulty product with alternative product or a cash refund up to but not exceeding the value of the monies paid for the product when originally purchased. In no event shall Wordcraft
International Limited or their suppliers be liable for any special, incidental, indirect or consequential damages whatsoever (including, without limitation, damages for loss of revenue or profits, business interruption, lost or damaged data, or any other loss arising out of the installation of, use of or inability to use this software product). Wordcraft International Limited shall not be responsible for any claims arising from the use of software marked ‘Not for Resale’ or ‘Evaluation’ or ‘Demonstration’ or ‘Training’.
Wordcraft International Limited shall not be responsible for any claims arising from the use of software other than the use for which it was specifically sold.
Wordcraft International Limited shall not be responsible for any claims by a third party.
No oral or written information or advice given to Wordcraft International Limited, or given by Wordcraft International Limited, or an authorised representative shall create a warranty or in any way increase the scope of this warranty.
COPYRIGHT
Software and documentation produced by Wordcraft International Limited is protected by International Copyright Conventions.
TRADEMARKS
Wordcraft is a trademark of Wordcraft International Limited.
All other trademarks are acknowledged.
Following installation the package will be automatically registered.
This is a legally binding agreement with Wordcraft International Limited.
If you feel you cannot accept the conditions defined above please return the complete software package unopened to your supplier.
TABLE OF CONTENTS
INTRODUCTION ................................................................................................................................ 1-1
1. INTRODUCTION ....................................................................................................................... 1-2
INSTALLATION .................................................................................................................................. 2-1
1. INSTALLATION AND DEVICE CONFIGURATION .................................................................... 2-2
Configuration of the CD-ROM ................................................................................................... 2-2
Computer Requirements ........................................................................................................... 2-2
2. INSTALLING THE TOSHIBA Viewer ......................................................................................... 2-3
Installation ................................................................................................................................. 2-3
Device Setup ............................................................................................................................. 2-5
Uninstalling the TOSHIBA Viewer ........................................................................................... 2-10
DESCRIPTION OF THE FUNCTIONS ............................................................................................... 3-1
1. DESCRIPTION OF THE FUNCTIONS ...................................................................................... 3-2
Description of the Main Welcome Menu .................................................................................... 3-2
2. BROWSE FOLDERS ................................................................................................................. 3-3
Changing the Device Configuration ........................................................................................... 3-4
Create the new settings file ....................................................................................................... 3-4
Add/Edit Phonebook contacts on the e-STUDIO16/20/25 ........................................................ 3-5
Change the settings .................................................................................................................. 3-6
Saving the Phonebook .............................................................................................................. 3-8
Save new phonebook ................................................................................................................ 3-9
Finding items stored in TOSHIBA Viewer folders .................................................................... 3-10
1
2
INTRODUCTION
1
2
1. INTRODUCTION ....................................................................................................................... 1-2
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12
1-1
INTRODUCTION
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“TOSHIBA Viewer via Network” has been specially designed for use with e-STUDIO16/20/25’s [Multi-
Function Peripherals]
TOSHIBA Viewer via network has the following function.
• Configuring your e-STUDIO16/20/25 and Internet Fax kit from the PC.
• Create or edit the Phone/Fax numbers and E-Mail addresses stored in your e-STUDIO16/20/25 from the PC.
• Creating contacts in your TOSHIBA Viewer via Network Phonebooks for frequently used fax numbers and e-mail addresses.
This manual gives instructions on how to install TOSHIBA Viewer via Network and basic information about some of the other functions listed above.
Upgrading Unimessage Pro for TOSHIBA Viewer
Unimessage Pro for TOSHIBA Viewer can be upgraded to:
• Add features, for example e-mail functions are not included in all Unimessage Pro configurations.
• Support multiple users on a LAN.
• Support several devices at the same time.
To update/upgrade your copy of Unimessage Pro for TOSHIBA Viewer via Network, contact your TOSHIBA authorized dealer.
Attention of Upgrading TOSHIBA Viewer
TOSHIBA Viewer via Network is called TOSHIBA Viewer after this.
1-2
INSTALLATION
1
2
1. INSTALLATION AND DEVICE CONFIGURATION .................................................................... 2-2
Configuration of the CD-ROM ................................................................................................... 2-2
Computer Requirements ........................................................................................................... 2-2
2. INSTALLING THE TOSHIBA Viewer ......................................................................................... 2-3
Installation ................................................................................................................................. 2-3
Device Setup ............................................................................................................................. 2-5
Uninstalling the TOSHIBA Viewer ........................................................................................... 2-10
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2-1
INSTALLATION AND DEVICE CONFIGURATION
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2
NOTE
The Requirements indicated here are minimums. As with most Windows applications, TOSHIBA
Viewer will run faster when used on a PC with a faster processor or with more RAM. If you are using other applications on your PC at the same time as TOSHIBA Viewer, a faster processor and additional RAM are highly recommended.
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Computer Requirements
The TOSHIBA Viewer system is compatible with Microsoft Windows 95/98/Me, Microsoft Windows NT4.0, or Microsoft Windows 2000.
Make sure that your computer meets the following criteria.
PC: PC/AT 100% compatible; Pentium 150 MHz or higher
Operating system: Microsoft Windows 95 (OSR2)
Microsoft Windows 98
Microsoft Windows Me
Microsoft Windows NT 4.0 (Service Pack 4 or later installed)
PC memory:
Display:
NIC:
Microsoft Windows 2000
32M Bytes minimum (64M Bytes recommended) for Windows 95/98 First
Edition
64M Bytes minimum (128M Bytes or more recommended) for Windows 98
Second Edition, Windows Me, Windows NT 4.0, and Windows 2000
A 24-bit color video card and driver is recommended
Network card is required
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Configuration of the CD-ROM
The configuration of the CD-ROM and the purposes for each folder are as described below.
• \Toshiba Viewer via Network
Includes the Setup.exe to install the TOSHIBA Viewer.
• \InternetFax Operators Manual
Includes the Internet Fax Operators Manual (PDF file type).
• \Network Administrator Manual
Includes the Network Administrator’s Manual (PDF file type).
• \Acrobat Reader
Includes Acrobat Reader application to read Internet Fax Operators Manual.
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2-2
INSTALLING THE TOSHIBA Viewer
Before installing TOSHIBA Viewer, your TOSHIBA e-STUDIO16/20/25 must be connected to your PC via a LAN cable suitable for bi-directional communications.
NOTE
Please make sure that following terms are satisfied.
• When using Windows NT 4.0, make sure you have Administrator access rights.
• Close all applications that are running to avoid any conflicts during installation.
• The TOSHIBA e-STUDIO16/20/25 connected to your PC is powered on.
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2
3
Installation
Prompts may vary depending on your PC configuration.
The screens show examples of Windows 2000.
1
Insert the CD-ROM
• Click Start and select Run.
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2
Type “D:\Toshiba Viewer via Network\
Setup.exe”
• Type “D:\Toshiba Viewer via Network\Setup.exe” where D is your CD-ROM drive.
• Click OK.
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4
Select Language
• Click OK.
Start the Installation
• Click Next.
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2-3
INSTALLING THE TOSHIBA Viewer (Cont.)
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1
5
Read the Software License Agreement
• If you agree the License Agreement, click Yes.
• If you click No, exit the Installation. The Installation is not completed.
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Choose the Destination Location
• Click Next.
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Select the Program Folder
• Click Next.
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Start the Copy
• Wait until file copying files is completed.
• The Setup Complete screen automatically appears.
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Exit the Installation Window
• Select Yes, I want to restart my computer now., and click Finish.
NOTE
You have to restart the computer before using the TOSHIBA Viewer.
• After restarting the computer, the Unimessage Pro device wizard automatically runs.
Device Setup
After restarting the computer, the Unimessage Pro device wizard automatically appears.
NOTE
This device setup wizard can be operated by running the Unimessage Pro Startup Wizard in
Program Folder as well.
Every time you operate the device setup, a new TOSHIBA Viewer utility is created.
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1
Unimessage Pro device wizard appears
• Enter the details for each entry field.
NOTE
At least Name, Organization, Address,
Location, Telephone number, and Fax number must be entered.
The Address entry must be more than 20 letters.
• After all required entries are completed, click Next.
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2-5
INSTALLING THE TOSHIBA Viewer (Cont.)
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Select the device driver installation type
• Select Yes, look for devices connected to this
computer and install the appropriate drivers.
(Note that not all types of devices can be
detected.), and click Next.
• Click Next.
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3
Select the manufacturer of your fax and the device model
• Select Toshiba in the Manufacturers field and the model that is connected to your PC in the Models field.
• Click Next.
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2-6
4
Enter System Device Name and Descriptive
Device Name
• Default System Device Name and Descriptive
Device Name are already entered.Rename them if required.
5
Select Typical for the type of Setup
• Click Next.
6
Enter Network setting that your e-STUDIO16/
20/25 is connected to
• Enter Network settings of e-STUDIO16/20/25 and
Internet Fax Kit for each entry field.
NOTE
• At least IP Address, FTP User Name and
FTP Password must be entered.
• If the bootP/DHCP Setting is set to ENABLE in the TCP/IP setting of e-STUIDO16/20/25, tick in the box of Determine IP Address
every time driver loads.
• Click Next.
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INSTALLING THE TOSHIBA Viewer (Cont.)
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Select installed Printer Driver
• If the e-STUDIO16/20/25 prints using a already installed driver, TOSHIBA Viewer will ask if a printer driver for the e-STUDIO16/20/25 should be selected or not.
• Click Next.
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Select whether to create a shortcut and the location
• Click Next.
NOTE
If you want to install several TOSHIBA Viewers, it is required to change the name of the shortcut to avoid the name being overlapped.
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Complete the device setup
• Click Finish.
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10
TOSHIBA Viewer starts
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INSTALLING THE TOSHIBA Viewer (Cont.)
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1
Uninstalling the TOSHIBA Viewer
1
Select Start, Settings, Control Panel
• Double click Add/Remove Programs.
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2
Select Unimessage Pro
• Click Add/Remove....
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3
Confirm File Deletion dialog appears
• Click Yes.
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4
TOSHIBA Viewer alert dialog appears
• The Tec driver may be running and displayed in the system tray,Ensure to close The Tec driver before uninstalling the TOSHIBA Viewer.
Exit all applications running on your machine because uninstallation causes to lose the unsaved data of which is running during the uninstallation, and click OK.
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Uninstallation starts
• After removing files is completed, click OK.
NOTE
During the uninstallation, the confirmation dialogs for removing the shared files appear. Click OK to delete all shared files in the TOSHIBA Viewer program folder.
• Restart your computer to complete the uninstallation. Some files are deleted after restarting the computer.
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DESCRIPTION OF THE
FUNCTIONS
2
1
3
1. DESCRIPTION OF THE FUNCTIONS ...................................................................................... 3-2
Description of the Main Welcome Menu .................................................................................... 3-2
2. BROWSE FOLDERS ................................................................................................................. 3-3
Changing the Device Configuration ........................................................................................... 3-4
Create the new settings file ....................................................................................................... 3-4
Add/Edit Phonebook contacts on the e-STUDIO16/20/25 ........................................................ 3-5
Change the settings .................................................................................................................. 3-6
Saving the Phonebook .............................................................................................................. 3-8
Save new phonebook ................................................................................................................ 3-9
Finding items stored in TOSHIBA Viewer folders .................................................................... 3-10
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3-1
DESCRIPTION OF THE FUNCTIONS
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Descriptions and instructions for general functions are described in this section. For details and instructions other than those described in this manual, please refer to the TOSHIBA Viewer on-line Help.
Description of the Main Welcome Menu
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From this menu you can access the main TOSHIBA Viewer system.
The round buttons provide quick access to some of the TOSHIBA Viewer functions and can include a combination of the following:
Browse Folders: This takes you to the list of folders within TOSHIBA Viewer. This also allow you to exchange Phonebook contacts with your e-STUDIO16/20/25’s One Touch or Speed
Dial functions. Also, most of operation can be performed from the menus and folders on the screen displayed by clicking this button. To know how can be operated, please see “Browse Folders” section.
This takes you to ask TOSHIBA Viewer to find items based on their properties.
Find:
Setup:
This takes you to a dialog where settings on your e-STUDIO16/20/25 and Internet
Fax kit can be configured from the PC; it also allow you to exchange Phonebook contacts with your e-STUDIO16/20/25’s One Touch or Speed Dial functions.
Help:
Exit:
To access TOSHIBA Viewer on-line Help.
To close TOSHIBA Viewer.
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3-2
BROWSE FOLDERS
When you click Browse Folders button or the TOSHIBA Viewer logo on the Welcome menu, the TOSHIBA
Viewer main display will appear.
NOTE
• When you close the main TOSHIBA Viewer display, the Welcome menu will reappear. If you prefer to skip the Welcome menu, select Program from the Setup menu, click on the Application tab and uncheck the Show “welcome” screen option then click OK. The Welcome menu will not to be displayed beginning with the next time you start TOSHIBA Viewer.
• You can switch between open folders in the main TOSHIBA Viewer display using Ctrl+TAB or
Ctrl+F6.
• You can close the current folder in the main TOSHIBA Viewer display using Ctrl+F4.
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4
At the top of the Main TOSHIBA Viewer Display is the menu list - File, Edit, View, Message, Setup,
Window, and Help. Below the menu list is the main toolbar - Open, Print, Acquire and Find. For further descriptions of the each menu item, select Contents and Index in Help menu to view the Help.
The remainder of the screen is divided into two parts:
• On the left is the list of available folders.
To open a folder in the right pane, click its name in the folder tree. If a folder contains any unread items
TOSHIBA Viewer will display the number of unread items within each folder after each folder’s name in this section of the screen.
• On the right is a display area for individual or multiple folder.
You can select folders to be displayed by clicking on them in the folder list.
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3-3
BROWSE FOLDERS (Cont.)
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Changing the Device Configuration
During the Unimessage Device Wizard that concluded the installation process, you will have configured
TOSHIBA Viewer for use with your e-STUDIO16/20/25 and Internet Fax kit. Should you want to, you can reconfigure how TOSHIBA Viewer works with your e-STUDIO16/20/25 and Internet Fax kit via the Device folder.
1
Open the Device folder
• Double click the appropriate entry in the list of devices that appears in the right hand pane.
• Device settings appears.
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Create the new settings file
2
a
Change the device settings
• Click on Device tab.
• When you want to change the network settings, go to Step 2b.
• When you want to save changes, click on OK.
NOTE
Click on Setup... to view and modify the some configuration of your e-STUDIO16/20/25 and
Internet Fax kit. When you click on Setup...,go to Step 2c.
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2
b
Change the network setting
• Click on Network tab.
• Enter network settings that your computer connects to your Internet Fax kit.
• Click on OK to save changes.
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c
Change the device configuration
• Select or enter the value for items that you want to change the configurations.
• Click the Write settings button to download the new settings to your e-STUDIO16/20/25. Back to Step
2a.
• Click the Cancel button to cancel adding/editing the device configuration.
• For further details of each item, refer to Help and the section on OPERATOR’S MANUAL for e-STUDIO16/20/25 and Internet Fax that describes for the item.
Add/Edit Phonebook contacts on the e-STUDIO16/20/25
TOSHIBA Viewer permits you to remotely add/edit One
Touch and/or Abbreviated Number contacts on your e-STUDIO16/20/25.
1
Open the Devices folder
Select the device and click Setup device
phonebook button.
“Reading data from device” appears as Viewer interrogates the attached facsimile.
Toshiba Phonebook Setup appears
Setup device phonebook
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BROWSE FOLDERS (Cont.)
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Change the settings
When you want to change the current device phonebook, go to Step 2a.
When you want to change the phonebook by copying the settings from a set file located on your hard disk, go to Step 2b.
When you want to change the phonebook by copying the settings from a user settings file stored within
TOSHIBA Viewer, go to Step 2c.
For further details on phonebook setup, refer to Help.
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2
a
Edit the phonebook
To add new phonebook contacts, click on Abb.
Numbers, Group Numbers, or One Touch Keys in the left pane. Then double click on Add... (e.g. “Add
Abb. Number”) in the right pane. Tel List Entry appears at the end of the existing list. Double click on the desired items and enter the appropriate values.
To edit phonebook contacts, double click on the item you want to edit then enter the new data.
Click the Write Settings button to download the new settings to your e-STUDIO16/20/25.
Click the Cancel button to cancel adding/editing the phonebook contacts.
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b
Load a set file from your hard disk
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Double-click on Add settings file.
A “New settings” file is created.
Right-click on the new settings file and select Load....
NOTE
In order to create a user phonebook file to be saved on your hard disk, refer to the section “Saving the
Phonebook”.
The Load settings screen appears. Designate the hard disk location of the desired set file, select the file, then click on Open. The set file is loaded.
Continue to Step 2c.
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c
Copy the phonebook settings
Left-click and hold on the user phonebook file, then drag it to the device phonebook file, and release the left mouse button.
NOTE
Initially, your mouse pointer will become a “circle with diagonal line”. Upon reaching the desired phonebook file, the pointer will take the form of an “address label”. Upon releasing the left mouse button, the contents of the user phonebook file are copied to the device phonebook file.
Click the Write Settings button to download the new settings to your e-STUDIO16/20/25.
NOTE
Click the Cancel button to cancel adding/editing the phonebook contacts.
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BROWSE FOLDERS (Cont.)
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Saving the Phonebook
The device phonebook opened by TOSHIBA Viewer
(default name TOSHIBA) is a temporary “working” file.
Every time TOSHIBA Viewer is opened, the program accesses the attached facsimile and reads the current phonebook settings.
You can store the phonebook settings within TOSHIBA
Viewer or save as a set file on your hard disk.
This is useful when performing a full memory clear or upgrading the machine firmware because you can easily re-program the machine’s phonebook by downloading the stored phonebook file.
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Open the Device folder
Select the device and click the Setup device
phonebook button.
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“Reading data from device” appears as Viewer interrogates the attached facsimile.
Toshiba Phonebook Setup appears.
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2
Create the new phonebook file
Double-click on Add settings file.
A “New settings” file is created. Enter an appropriate name for the new settings file.
To copy the current device phonebook settings to the new settings file, left-click and hold on the device phonebook file (e.g. “TOSHIBA”) then drag it to the new settings file (e.g. “LA Office Phonebook) and release the left mouse button.
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Setup device phonebook
NOTE
Initially, your mouse pointer will become a “circle with diagonal line”. Upon reaching the desired phonebook file, the pointer will take the form of an “address label”. Upon releasing the left mouse button, the contents of the device phonebook file are copied to the new phonebook file.
To save the new settings within TOSHIBA Viewer, go to Step 3a.
To save the new phonebook as a file on your local hard disk. go to Step 3b.
Save new phonebook
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a
Save within TOSHIBA Viewer
Right-click on the new phonebook file and select
Save.
NOTE
When you click the Write Settings button or
Cancel button to close the screen, TOSHIBA
Viewer will prompt you to save the file.
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b
Save as a file on your hard disk
Right-click on the new phonebook file and select
Save as....
The Save settings screen appears. Designate the location on your hard disk and enter an appropriate file name, then click on OK.
NOTE
The phonebook file is saved as a set file on your hard disk. The file extension is “.ST2”. This file can be retrieved by TOSHIBA Viewer.
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BROWSE FOLDERS (Cont.)
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Finding items stored in TOSHIBA Viewer folders
Once files are stored in TOSHIBA Viewer folders, you can ask TOSHIBA Viewer to find items for you based on their properties.
NOTE
• You can also search folders by selecting the Search history.
• In order to search in the specific folder, right click on the specific folder and select Find.
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Click Find icon
Find icon
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Define a new search
• Check on Include subfolders when you want to search folders in subfolders as well.
• Click OK.
• Searching starts.
• For further details of searching, click Help on the
Search dialog to view a related help topic.
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Printed in Malaysia
GD-1070
41307572020
E1-17065B
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Key Features
- Internet Fax
- Scan to E-mail
- Automatic email receiving mode
- Manual email receiving mode
- One-touch key dialing
- Abbreviated dialing
- Multi-address transmission
- Onramp Gateway Transmission
- Offramp Gateway Transmission
- Error Email Transmission