Binders and laminators are quintessential tools to keep

Binders and laminators are quintessential tools to keep
how to sell
Binders and
Binders and laminators are
quintessential tools to keep
business documentation
organised and protected
Binders are machines used to align,
punch and enclose individual sheets of
papers into document sets. A binding
machine is a useful tool to have in any
office. They not only keep documents
together in an orderly manner – important
for presentation as well as storage – but
they also protect documents and lengthen
their lives in environments that may not
be all that paper-friendly.
When selling binders to customers, it is
important to remember the following:
The first question to ask your customer
is what will the binder be used for? This
will help you to determine the type of
binder that they will need. If the binding
machine is going to be used in a small
office or a home office, then a simple,
affordable machine is recommended.
Larger offices with more binding jobs will
demand a more complex, electric binding
machine. These machines will be capable
of more than just binding the occasional
annual report or presentation.
Capacity and thickness
The next thing to ascertain is how many
documents is the client likely to bind
at any one time. Each type of binding
machine has a limit with regards to
the thickness of the documents it can
bind. Many binding machines can bind
documents up to 2,5cm thick, while
some can bind documents up to 7,6cm
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Types of binders
Your customers will need to know
that different kinds of documents
require different styles of binding. Not
all kinds of binders are able to bind
your documents in the style required.
Your customer will need to decide
whether their documents need a
traditional finish, a book-style finish,
a contemporary finish or a finish with
some metallic appearance.
Coil or spiral binding machines are
the most recognisable type of binding
technology, commonly found in blank
notebooks. Coil binding machines are
available in table top and floor standing
models, with manual or electric
configurations. Spiral binding machines
bind documents by first punching holes
in the pages, then inserting the coil
and finally crimping and cutting the coil
ends. Coil or spiral binding machines
are ideal for customers who have low
volumes of binding, such as small
offices, schools and churches. They
can bind documents up to 2,5cm thick,
and offer unique and contemporary
Plastic comb binding machines
are among the most popular binding
machines today. They use a plastic
binding with many combs inserted into
holes punched along the edge of the
stack of papers. This type of binding
is ideal for home users, schools and
smaller businesses. It has the capacity
to bind documents up to 5cm in
thickness, and offers the best-known,
most traditional finish. The advantage of
plastic comb binding machines is that
they are easy to use, easy to assemble,
durable, economical and reusable.
Wire loop binding machines are
essentially the combination of a coil
bind and a plastic comb bind. This is
because wire loop machines use wires
in a double loop design. Once inserted
into the document, this wire loop will
then be closed by the machine itself
or by a separate closer. Wire loop
binding machines are ideal for binding
documents up to 2,5cm thick, such
as presentations, manuals and sales
presentations. They offer a clean and
stylish metal finish.
Thermal binding machines bind
pages directly to the spine of thermal
covers. The spines of the covers are
heated so that adhesive on the spine
becomes thin enough to bind the pages
together. After the glue has cooled, it
becomes part of the page, ensuring a
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strong bond. Thermal binders do not
punch holes or use coils or combs. The
machines heat up for between 45 and
120 seconds before they can be used.
Thermal binding is ideal for large offices,
and can bind stacks of documents more
than 7,6cm thick.
Laminators make a good addition to any
office environment. They are a quick
and easy way to protect photographs
and other documents. Lamination
protects documents by permanently
bonding clear plastic film to one or both
sides of the item. This makes them
tear-proof and waterproof; protects
items from moisture and environmental
damage; prevents creasing and
wrinkling; prevents staining and
smudging; and prolongs life by
preventing light damage.
There are a number of different types
of laminators that your customers can
choose from. When selling laminators, it
is important to cover the following:
The volume of documents to be laminated
will determine which type of laminator
your customer will need. Compact,
desktop laminators are ideal for small
offices, while commercial laminators
are designed for high-volume use in
commercial applications. A commercial
laminator offers long lasting dependability,
durability, low maintenance and high
quality lamination.
Depending on the type of machine, a
card carrier or laminating pouch carrier
sheet will be required. More expensive
laminators have adjustable speed and
heat settings.
Types of laminators
Pouch laminators use a lamination
pouch that is usually sealed on one side,
and coated with a heat-activated film that
adheres to the product being laminated
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as it runs through the machine. The
document is bonded to the substrate
(which can be any number of board
products, such as paper or card) or
another sheet of laminate plastic. The
pouch that holds the document, laminate
and substrate is passed under pressure
through a set of heated rollers. This
ensures that all the adhesive layers bond
to one another.
Pouch laminators are ideal for use in the
home or in a small office environment. The
machines are relatively inexpensive and
quite effective. They have a small footprint
and won’t take up much space.
Heated roll laminators use heated
rollers to melt a glue that is extruded
on to lamination film. The film is then
applied, under pressure, to the substrate
using rollers. Heated roll laminators are
used to embellish or protect documents
or photographs. These machines vary
in size from those suitable for an office
to industrial-sized machines. Industrial
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machines are used by businesses such
as printers for high-quality, highquantity output.
The primary advantage of using a
heated roll laminator is speed. The
melting of the glue prior to applying the
film to the substrate allows for a much
faster application of the film. Laminates
and adhesives used in heated roll
laminators can be up to 50% cheaper
than cold roll laminates. The materials
are non-adhesive until heated, which
makes them easier to handle. Because
glue is solid at room temperature, this
type of lamination is less likely to shift
or warp.
Cold roll laminators use a plastic film
that is coated with an adhesive and has
a glossy backing. The glossy backing
doesn’t stick to the glue, and when it
is removed the adhesive is exposed. It
then sticks directly onto the item which
is to be laminated. Cold lamination has
the benefit of being suitable for items
which could be damaged by heat.
These include items made of vinyl or
documents printed with wax-based ink.
Cold laminators range from simple,
two-roller machines to large, complex
motor-driven machines. The rise of
inkjet printers, and their use of inks
and papers damaged by heat, increased
the popularity of cold roll lamination.
Cold laminating processes are used
outside of the print industry too, such
as when coating a sheet of glass with a
protective film. They are also used for
laying down adhesive films in the signmaking industry.
Tips for problem-free laminating
Ensure that you have the right type
and weight of pouch for the item to
be laminated.
Ensure that the machine is properly
warmed up to the right temperature.
Use a card carrier if appropriate.
Ensure that the item to be laminated
is right up to the sealed edge of the
pouch, allowing a 2mm (minimum)
border around the rest of the
document to avoid jamming.
Do not use homemade, chopped up
pouches. You can always cut the
item down to size after it has been
Ensure that the pouch to be used is
the correct size for the job.
If you are attempting to use a pouch
with several items inside it, always
use a carrier sheet whether your
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machine requires it or not. Be sure to
leave adequate space between each
item so that you can cut them down
after lamination.
When cutting laminated items, be
sure to leave a “seal” around the
edge of the document. If you attempt
to cut all the way to the edge of the
document your laminate may come
When laminating irregular surfaces
such as embossed or textured
originals, it may be necessary to
send the item through the machine
twice to avoid wrinkling.
Make sure that all pouches are fed in
sealed end first.
Ensure that the rollers and plate are
cleaned regularly, as this prevents
the build-up of sticky residue which
can also cause pouches to jam. Heat
the machine to normal laminating
temperature and then pass a non
glossy piece of card through the
machine as if laminating.
• If a pouch is trapped, do not feed
anything into the machine to push
it out. Contact the manufacturer.
Do not attempt to carry out repairs
before consulting the manufacturer
as you may inadvertently cause more
• Never attempt to laminate an
irreplaceable document. With items
such as photographs, it is best to
make copies rather than try and
laminate originals.
• Always refer to the manufacturer’s
guidelines for your laminator.
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