Brother IntelliFAX 710M, 720M fax machine Owner's Manual
Below you will find brief information for fax machine IntelliFAX 710M, fax machine IntelliFAX 720M. This Owner's Manual contains information on how to set up the IntelliFAX 710M and 720M, as well as detailed instructions on all of its functions. The user can utilize the IntelliFAX 710M and 720M to its fullest potential by taking the time to read through the entire manual. Learn how to send and receive faxes, store numbers, use the telephone function, customize your cover page, and much more.
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SETUP & PREPARATION BEFORE USE THE CONTROL PANEL KEYS HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY TELEPHONE FUNCTION SETTINGS USING THE UNIT AS A TELEPHONE SENDING FAXES RECEIVING FAXES AND OTHER CALLS HOW TG USE COPY FUNCTIONS POLLING 7 PRINTING REPORTS AND LISTS REGULAR MAINTENANCE AND TROUBLESHOOTING IMPORTANT INFORMATION INDEX SPECIFICATIONS N How to Use This Owners Manual Thank you for purchasing a Brother fax machine. This fax machine has been designed to be simple to use, but you can utilize it to its fullest potential by taking some time to read this owner's manual. You will be ready to use the fax machine as soon as you read the first four chapters. Then you can refer to topics in the remaining chapters, as needed. | Structure of the Manual EN Chapters 1-4 | How to set up the fax machine and what you need to know before you use it. E Chapters 5-7 — Basic operations, how to send and receive faxes. E Chapters 8-10 Advanced operations. Finding information in the Owner's Manual * Use the table of contents. This side of the manual is coded so you can find topics easily. | | * If there is a key on the fax machine you are not familiar with, refer to chapter 2. * To find information about a function, refer to the “Function Selection Table” in chapter 3. * If you have trouble, refer to chapter 11 on how to troubleshoot. * Use the chapter 13 index. Test Sheet Procedure Please fill out the TEST SHEET and fax it to 1-908-469-4547 as your first transmission, This will verify that your fax machine is properly installed. When this document is received at Brother Diagnostic Center, a confirmation sheet will be sent back to your machine from Brother Automatic Fax Back Response System. Be sure to set up your “Station ID”. (See page 4-3.) FAX NO. : 1-908-469-4547 (Fax Transmission Only) TEL NO. : 1-800-284-4FAX (Voice Phone Only) 1-800-284-4329 - 2 и 04044200800 neocenenonones FOR YOUR INFORMATION “+ SETUP & PREPARATION BEFORE USE 1 Choosing a Suitable Place for Your Fax Machine ……………………………… | The Good Places... ee 1 - And the Bad Places... ....……ererecrarcerossrarsararesareanenarenerrarenecrssressennan ere ] Packing List .. .. reece, 1 Setting up Your Fax Machine .. A! * Multi Line Connections (PBXs) TIO 1-4 * Connecting to a Private Branch Exchange ............ 1-4 “ THE CONTROL PANEL KEYS 2-1 ONE-TOUCH AREA .. ans DE FUNCTION AND USER SETTING AREA... eevee renace 2-4 + HOW TO USE ON -SCREEN PROGRAMMING 6 (OSP) AND HELP KEY 3-1 User-friendly programming ....................—.ereserrienrinnrr e a 3-1 On-screen Programming (OSP) ........... eve. eerenecaronenveenme e $ Function Selection Table ................... ven. 3-1 Using the Function Mode to > Access On-s -screen a Programming (€ (OSP)... rines SA Alternating Displays for On-screen Programming | (OSP) ... OE o Help Key ... ne... Gacrerenessrnerasapanersnsaa ve rerimarrcecearrnereecartecenerecerinneneneoeere $79 How to Print a ; Help List bassersrénesassansrenenrsrn na renn sen sense seras se renneec es rna re nenne STD How to Enter Text in Function Моде... cerere vena неее 3-7 How to Enter Special Characters, > Symbols a and Punctuation Marks is in Function Mode .. eras Geccrace rate naricacesreenionenerinenenane 378 TELEPHONE FUNCTION SETTINGS 4-1 Setting the Dialing Mode (Tone/Pulse) ................m.cemmmear0n0000n 4-1 Setting the Beeper Sound Level.............-....-1rec00200000m0e 4-1 Setting the Date and Time ….……….….…ceresceseeenenmsennsentannennnnnnnnnnnennnnnnnnnnnn Setting the Station ID .. Gesrerersaccessren ira seranesnapeeraesne rec rr enr ses encens $3 Storing One-Touch Dial Numbers … Goaansrererenencasarcranuessscenran ancre rc enr ence ee +-4 , * Types of Numbers A e * Chain Dialing ... Lercccasraacescensanensescresnenacaa rare secs seness encres serre 4-5 Storing Speed-Dial Numbers. ... crues 4-6 + When You Wish to Change the Stored One- Touch and Speed Dial Numbers (During Step 4 on Page 4-4, 6, 8) .. TI E * Memory Storage ... e... O Setting Up Number Groups (Only for FAX-720M) .. crssérereasrerer serein vanne AO “ USING THE UNIT AS A TELEPHONE 5-1 Manual Dialing ...................eirimen re ee ren eee ee D 1 One-Touch Dialing ... O TE E] Speed Dialing ... .. pecsnssessannraracssuenerarerera sense rene nae caen OUT * Using Keys with the Telephone... peceiierecnernenineconinnertacac ino crceceroo ene DÍ + On Hook Dialing ....................ieeeeeiien Deere 9-1 “* SENDING FAXES | | 6-1 A) DOCUMENT BASICS ...........e..enmmecnmeccnnneere 6-1 - + + B) C) A) The Size of Your Documents ..............eeeeeereeres How to Insert the Document es ei The Auto Document Feeder (ADEF) ............e. anne eee cnrs e... 6-1 .6-2 Getting Dead К to Send a Fax „не. 6-2 Resolution ., … 6-2 Contrast... ..... 0-3 BASIC FAX TRANSMISSIONS. nece 0-3 * Sending a Fax .. .. Wu... 6-3 * Talking to the Other Party When n Sending a Fax. roue 6-4 Sending a Fax Automatically ... HERREN O4 Sending a Fax Manually ………………errercsenrrenneeses ees 6-5 Automatic and Manual Re-dialing ............................ 6-5 Sctting the Auto Re-dial ..................erieeeirer ie Deere ene Dee es 6-3 + Possible Settings When You Send a Fax MantallY ers nine. 6-6 ...... 6-6 * Printing Page Headers .. Sending a Fax by Using Ouick- Scan ( Memory Transmission). * If You Get a MEMORY FULL Message When Trying to Send a Fax by Using Quick-SCan een Delayed Transmission .. .. i" Setting the Daily Timer (for Delayed Transmis sions)... Broadcasting (Only for FAX-720M) ... es crecasrec nes * Getting Familiar with the Broadcasting Function .. Sending by Multi-Transmission (Oniyfor FAX-720M)..............ene2erererereerie e Interrupting the Timer and Polled Job ................—.—.—.—......ieen …… 6-12 .... 0-13 „6-13 Canceling a Job. . FAX TRANSMISSION OPTIONS .. Setting the Overseas Mode .. Setting Your Fax Machine for Multiple Resolution Transmis sion Gray Scale (Only for FAX-720M) ..........ee..000200 0000 DD IR ID Sending a Fax with a Cover Page ...............=eemee-riieeerieer reee * The Comments Section on the Cover Page ................ een Customizing Y our Cover Page Comment ................e..eieeeeicennn ne Printing the Cover Page ..................e...e201í00meiireiinar er cenar nacen enanas Setting Cover Page ON/OFE ...............e.er=e.errecimeoconeneneecan ee resinas + Sending an Automatic Cover Page ...............1eeeeerieerieee nee Sending a Fax When the Cover Page Is ON ...............-..1em.emmeemenie Sending a Fax with Call Reservation ........c.ee—cererccceoserererine nee eee ee. * Using the Call Reservation Function .....................10001100 00 EEE Printing the Call Back Message ...................2...100000rmeeieo DD … 6-21 Next-FAX Reservation .. ECM (Error Correction Mode) Feature ( Only for FAX- 720M) puenresseussencees Error Re-Transmission (Only for FAX-720M) ciarsrssressrensirerenserrra races sranes & RECEIVING FAXES AND OTHER CALLS BASIC SETUP TO RECEIVE FAXES ieee, Selecting an Answer Mode .. 6-6 .... 0-7 „еее 6-7 … 6-8 „неее, 6-9 6-9 6-11 6-14 6-15 ‚. 6-15 6-16 6-17 6-17 … 6-18 6-18 6-19 0-19 .... 0-20 6-20 6-22 6-22 7-1 ……. 71 … 7-1 Manual Reception (MANUAL mode). KEKKKERKRLERRATERRRRRTREENEREENERERELERTELEREEEETERREEG 1-2 Automatic Fax Reception (AUTO mode) ..............e..eneeeeeeireeccicer conca semen. … 1-2 Setting the Ring Delay ...... 7-2 The F/T Switch (F/T Mode) voor 1-3 Setting the F/T Ring TIme ............-...ee. emir ee 73 SINOOLAINS .......e...e.emineoniceciono ner reriman ore cores irentnenarree none rito ieee cone enemies PE Speaker Volume ........... TA Ring Volume ...................... einen rar eee rates are er rrocea ee ernerarereneeneeres 7-5 * Reception into Memory UA UD UN Ns B) REMOTE ACTIVATION -..............e.ecereemimenincnr 7-6 What is Remote Activation... eens меннее 7-6 * Connecting an External or Extension Telephone fo the Unit cu 7-6 Using Remote Codes .. corses coosrasaesreccensrenceess 1-7 * Limitation of Using External (or Extension) Phones .. O 1-7 Registering Remote Codes ............... F7 C) CONNECTION TO À TELEPHONE ANSWERING DEVICE (ТА). 7-8 | The TAD Mode .. .. errossaseersane are rrnener conne re users 7-8 » Connecting an External TAD (o the Unit VER 778 * Sequence of TAD Mode Reception ................. 7-9 D) DISTINCITIVE RINGING -.........enermeecarieeeniccarmcen eee recerca 1-10 Distinctive Ringing ............. cxevorssananennareressresssanenansenves corerencec scene 7-10 * Whatls Distinctive Ringing? . nenonnarinon. Kerr 7-10 * Can My Fax Machine Utilize Distinctive Ringing? .. Kerr 210 + Can] Change the Setting Later? ............... … 7-10 + How Will the Fax Machine Treat All Other Distinctive Ringing?.. … 7-10 * How Does the Distinctive Ringing Function Work? cer 7-10 * What's the Advantage of Using the Distinctive Ringing Function? ‚7-10 Setting the Distinctive Ringing Function .. ... зееннене 1 + While You Are Setting the Distinctive Ringing Function: E Y * Once You Have Finished Setting the Distinctive Ringing Function: . 7-12 How to Turn the Distinctive Ringing Function ON or OFF ................... 7-13 + HOW TO USE COPY FUNCTIONS 8-1 Making a Single Copy ... i. pearinneranenanonenar tocaron io een BI Making Multiple Copies 1 (Only for FAX-720M ).. e... u. 5-2 * What To Do When You Cet a “MEMORY FULL” 7 Message w while Making Copies .. PRP es ... 0. UTR EZ + POLLING 9-1 + What Is POIIiNG? …...…...rvrcrerererencereneencensrensen versa veneranren ses resnesscescecrenee VA * How Does It Work? ..…...…..………errecerrermrrncersenmenstesensensersse 9-1 + When to Use Polling? .….........…erecrenremenennensenennenenenssenereneercrencs 9-1 Polling Another Fax Machine ……….…...….……ercrreressseccesesnesseesensssncacsecesesenerrenn 9-2 Sctting up Polled Waiting .…….….…rocccssereriencenirenententenentensenereriieersrrene ee D 2 Secure Polling ................ cenransecceraen tes raneerresecncnee ee 9-3 Polling Another Fax Machine with Secure Code .. енененененнененеееее. 9-3 Setting up Polled Waiting with Secure POI 9-4 Delayed Polling... = EEKELRLKKRKKLERRKKEREEEKEREEE KERNE 9-5 Setting up Polled Waiting with Quick-Scan ... cprensererssre cernes ecrans ocenranseee D-5 + PRINTING REPORTS AND LISTS 10-1 Activity Report Enterval ….…….…eererersmerenseenençenennennennnnnnnnnnnnnnnnnnnnn“bsnNsÜ 10-2 Printing the All Dial Lister EEE 10-3 Transmission Verification (Xmit) Report... passssarepenrarencen seen race nent e mme ae .. 10-4 mon Status List. nee cavernes ‚ 10-5 + REGULAR MAINTENANCE AND TROUBLESHOOTING 11-1 * Regular Maintenance .................ireeriimerne on enine cen nena 11-1 Paper JAMS ............ 222. nieeeenr nene nene Der ene ene ere 11-2 Fixing a Document Jam .. erscoreareorióreconteciin enter cor e renace rererineecerneacearees [1-2 Fixing a Cutter Jam or Printer Jam... O O 11-3 Troubleshooting ..................eeemeeneee e DR 11-4 Error Messages ........e..irieccresoirnenirec eines riceneneoeo Deere rec once reee 11-4 Other Problems .. .. eiroenernenionenenioneoneres [1-5 * IMPORTANT INFORMATION 12-1 Standard Telephone and FCC Notices (Only applies to 120V model) ................ 12-1 Important Safety Instructions ................=ewmeceneeeeere 12-3 * INDEX 13-1 4 SPECIFICA TIONS 14-1 Never install telephone wiring during a lightning storm. Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations. Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface. Use caution when installing or modifying telephone lines. Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning. Do not use the telephone to report a gas leak in the vicinity of the leak. —/ I. SETUP & PREPARATION BEFORE USE Choosing a Suitable Place for Your Fax Machine Use the following list as a guide to find a suitable place for your fax machine. The Good Places... Place your fax machine on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate it near a telephone jack and a standard, grounded power outlet. For PLUGGABLE EQUIPMENT, the socket-outlet should be installed near the equipment and should be easily accessible. And the Bad Places... Avoid setting it up in a high-traffic area. Avoid setting up the machine near heaters, air conditioners, water, chemicals, or refrigerators. Do not select a place that exposes your fax machine to direct sunlight, excessive heat, moisture, or dust. Do not connect your fax machine to electrical outlets controlled by wall switches or automatic timers. Disruption of power can wipe out information in the unit's memory. “ Do not connect your fax machine to electrical outlets on the same circuit as large appliances or other equipment that might disturb the power supply. Avoid interference sources, such as speakers or the base units of cordless phones. Packing List Please check Lo see that you have the following items: Document wire extension Telephone line cord Telephone handset ~~ Y a 0% 2 ; (05 2 Handset curled Receive wire extension Mn. > \ \ One roll of One-touch Brother Therma PLUS lat fa recording paper / (Starter rolt) 7 A L A cord Owner's Quick setup Quick reference manual guide guide Setting up Your Fax Machine Follow these steps to set up your fax machine: 1. Load the recording paper. Machine Release top lever 1) Lift up the machine top cover by placing your finger in the groove on the right-hand side of the fax machine and lifting up. 2) Pull the release levers (blue) on both sides of the print head cover (black) so that you can lift it up and remove the re- cording paper. 3) Take the new roll of record- ing paper out of its wrapper. If you arereplacing aroll, you need to remove any paper remaining in the machine. 4) Insert the new recording pa- per into the paper bin, with the paper coming over the top of the roll. 5) Insert the edge of the paper into the slot that says “ =>” and pull the paper out about 10cm (4 inches) from the back side, Make sure paper 1s fed over the ACS bar. Adjust the recording paper so that it is between the marks. => \ Release lever / (blue) Print head cover {black} Print head cover (black) Incorrect Recording Paper Correct Recording Pilate Mark | Paper 5 \ bu AS 7) ACS |!!! bar 6) Close the print head cover. Make sure it is completely closed by pressing down on both edges until you hear the levers “click”. Then close the machine top cover. 2. Connect the handset. 3. Conncet the power cord. When you connect the power, your fax machine will automatically cut the fax paper, and the display will read: “01/01/1995 00:00”. 1. This fax machine must be grounded using a 3-prong plug. 2. Since the machine is grounded through the power outlet, you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power to your fax machine on before you connect it to a telephone line. Similarly, you can protect yourself when you want to move your machine, by disconnecting the telephone line first, and then the power cord. q _ 1 4, Connect the telephone line. Handset curled cord Ling e == Wall Telephone line cord * This part is only for use with the Brother Missing Link option. If you have notpurchased this option then ignore the part. 5. Attach the wire extensions and One-touch dial label. O TN Bout vire оледощ dial label ST E PR в UE pn! Ng A | | 4 x ‚ . ! = Wp ah Y Receive wire | Za extension + ZA = ЗА ë © ry Pa, eT Z Multi Line Connections (PBXs) Most offices use a central telephone system. While it is often relatively simple to connect the machine to a key system or a PBX (private branch exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the fax machine for you. It is advisable to have a separate line for the fax machine. You can then leave the machine in AUTO Answer Mode to receive faxes at any time of the day or night. If the fax machines is to be connected to a multi-line system, ask your installer to connect the unit to the last line on the system. This will prevent the unit from being activated each time a telephone call is received. ¢ As with all fax units this machine must be connected to a two wire system. If your line has more than two wires, proper connection of the fax machine can not be made. Connecting to a Private Branch Exchange The following points should be kept in mind if you are installing the machine to work with a private branch exchange (PBX). 1) It is not guaranteed that the unit will operate corrcetly under all circumstances with PBXs. Any cases of difficulty should be reported first to the company that handles your PBX. 2) If all incoming calls will be answered by a switchboard operator, it is recom- mended that the Answer Mode be set to be MANUAL. (See page 7-2.) All incoming calls should initially be regarded as telephone calls. 3) The unit may be used with either the pulse or tone dialing telephone types. " J 2. THE CONTROL PANEL KEYS | В 10 РАХ-710М O TELEPHONE AREA ® FUNCTION AND USER | SETTING AREA | | | | mmm mh ee ert o | | | brother _intellitAX710M | | Thor Tmo | | | | | reaoLumon Sore | |, и B | LO D | | ) — | | ( ee — |, \ | HOOK ASC DER A PC m 5000 E memes fom) | | HOLD il JKL MNO пене | — STOP | | 3 4 | 15 DO ol | | | i | f \ | | “EDO E DOC] ` | | FAX-720M O TELEPHONE AREA © ONE-TOUCH AREA @ FUNCTION AND USER енее коне еше маш preci Roo DUDO ORS manada mamen paren iaa e Clicker deco moin cad Care comes veus ces e STOP 10 14 17 ~ me ee to J di na | | = FINE an AUTO | | PHOTO | TAD 3 { | =» 3FINE - FT ; ; | RESOLUTION MODE | ’ i | | —— | ый A | | | PT — pogo WET % | FUNCTION OSCAN COVER PAGE HELP ig COPY (С с РС \ | | = | 14 12 | | | CO C= CD CD m, START | || | 1 ! f i ADA EA To STH HHH eee mma Im ORG DOR 000M TIF RTD ХЮЮОЯ БЕЛЫ Ea pines mc e an DI ® ONE-TOUCH AREA O TELEPHONE AREA intelli FAX-710M intelli FAX-720M 1. Liquid Crystal Display The LCD displays messages that will help you set up and operate your fax machine. {On-Screen Programming) (See page 3-1.) 3. HOOK This key lets you dial telephone and fax numbers without lifting the handset. (See page 5-1.) 4. HOLD You can use this key to put a call on hold, (See page 5-1.) 5. REDIALIPAUSE 2. Number Keys These twelve keys areused to dial phone and fax num- hbers (see page 5-1), and can also be used as an alpha- \ numeric keyboard for en- \ tering information into the fax machine (see page 3- \ 7-8). This key re-dials the last number called. (See page 6-5.) This key ig also used to insert a pause in autodial numbers. (See page 4-5, 5-1.) 6. SPEED DIAL This key lets you access previ- ously stored speed dial phone numbers with a two digit number. (See page 4-6, 5-1.) À / \ 7 ook (— ABC DEN 5 DOM 4) (5) (6)! Puras o D 6) | ® ONE-TOUCH AREA | a] = | olaaa : i intelli FAX-710M intelli FAX-720M 7. One-Touch Dial Keys 8. COPY These ten keys give you in- Press this key to make a copy. stant access to previously (See page 8-1.) stored phone numbers. (See | page 4-4, 5-1.) 9. — (Left Arrow)” 10. STOP | This key moves the LCD cur- This key stops a fax, cancels sor to the left. It also allows an operation, or exits from you to back up one step when o | function mode. (See page 5-5.) you arein function mode. (See page 3-4.) 11. SHIFT** (Only | Le = for FAX-720M) This key is used to access the “11” through “20” One- Touch keys. (See page 4-4 12. SET" 7 13. START \ This key is used for storing a Use this key to start an function setting into the fax operation, such as send- machine. (See page 3-4.) ing a fax. (See page 6-3.) 14. CLEAR* 15. m= (Right Arrow” This key deletes entered data | This key moves the LCD cursor to the or backs up one step in right, and it also lets you advance one function procedure. step when you are in function mode. (See (See page 3-5.) page 3-4.) _ * The Left and Right. Arrow keys, SET and CLEAR keys are also shared with one-touch keys. ** The SHIFT key is not available on the FAX-T10M. E ® FUNCTION AND USER SETTING AREA intelli FAX-710M intelli FAX-720M 16. RESOLUTION resolution requirements when This key is used to set the | sending a fax. (See page 6-2.) р. ory | 17. MODE This key is used to specify how the fax machine should handie incoming calls. (See page 7-1.) Q.SCAN COVER PAGE HELP 18. FUNCTION | This key accesses the function and programming mode (OSP), so you can alter various settings. (See page 3-1.) 20. QUICKSCAN This key enables you to scan in your originals at twice the normal speed, hy storing them in the memory before actual transmission. 19. HELP Press this key whenever you want a quick reference Help List printed. This Help List will give you information on how to per- form settings for a function, how to register information, or how to get some basic information for sending or receiving faxes. (See page 3-5-6.) 21. COVERPAGE (See page 6-6.) When it 15 pressed, Broadeastingis available. (Only for FAX-720M.) (See page 6-8.) When QUICKSCAN is pressed together with SHIFT, Multi TX 1s available. (Only for FAX-720M.) (See page 6- 9.) This key is used to send an automatic Cover Page as the first page of a fax transmission. (See page 6-15.) 3. HOWTO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY User-friendly Programming We have designed your fax machine with on-screen programming and a HELP key, user-friendly programming that help you take full advantage of all the functions your fax machine has to offer. On-screen Programming (OSP) Since your fax programming is done on the LCD, we created step-by-step on-screen prompt messages to help you program your fax machine. All you need to do is follow the prompt instructions as they guide you through the function menu selections and programming options and settings. Function Selection Table If you have a basic understanding of how to program a fax machine, you can perform most of the programming settings without the owner's manual. To help vou understand what function selections, options, and settings are found in your fax programs, we have the following Function Selection Table. Read through this table to gain a basic understanding of what your new fax model can do, and then the next section will begin instructing you how to use on-screen programming. Level one function Level two function Explanation of Options | Factory setting | Page Use this for sending documents at a later | time. 1. TIMER — 6-6 Polling is the process of retrieving faxes from another machine. You can algo choose whether you want your polling secured or not. | STANDARD/SECURE You can send a fax and then talk to the recipient using the CALL RESERVE function. ON/OFF. | There are three types of contrast settings. Usually the AUTO setting is acceptable. Butif you wantto send an especially light or dark document, you should change this set- ting, AUTO: Default setting is AUTO. Contrast setting always reverts to AUTO af- | ter one transmission. S. LIGHT: To send very light documents. S. DARK: To send very dark documents. STAN- DARD 915 2. POLLING 3. CALL RESERVE OFF |6-19-20 1. TEMP. (TEMPORARY) SETTINGS 4. CONTRAST AUTO - 6-3 If you need to send a set of originals at | various resolutions, this function will allow you to set the required resolution page by page. (If all documents are the same resolu- tion, use the RESOLUTION key. See page | 2-4 #16.) | | STANDARD/FINE/S. FINE/PHOTO | STAN- | 614 5. RESOLUTION DARD Level one Level two . . | Factor | function function | Explanation of Options | с etting | Page | If you have trouble when sending overseas, | | 1. TEMP. 6. OVERSEAS you may want to set OVERSEAS MODE to OFF | 6-13 SETTINGS MODE ON. - | ON/OFF | | 2. CANCEL | В | If you wish to cancel a job that has been set JOB with the timer, a polled job etc., use this | 6-12 function. See page 10-1 for a list of reports. | item 3, PRINT REPORTS. Ve You can print several different lists and | reports, which are available under function 10-1-5 3. PRINT REPORTS If you register names and numbers on One- 1. ONE-TOUCH Touch dial keys, you can dial a number | | 445 DIAL automatically just by pressing a One-Touch | | key. | | Ifyouregister names and numbers as Speed- a | 4, SET AUTO ! Dial numbers, you can dial a number auto- DIAL 2. SPEED-DIAL matically just by pressing SPEED DIAL 4-6 and a two-digit number, | I 3. SETUP | | GROUPS This is used for setting up a group number 48 (only for FAX- used for broadcasting. - 720M) | Smoothing enhances the appearance of in- coming faxes. If you set SMOOTHING to UN, you will 1. SMOOTHING receive messages with the smoothing en- ON 1-4 hancement. ON/OFF | You can adjust the volume of the beeper | 2. BEEPER with this function. LOW | 4-1-2 | OFF/LOW/HIGH | | If you set COVERPAGE to ON, you can 5 USER send your documents with a Cover Page 3. COVERPG | generated by your machine. When the _ OPTIONS ON/OFF | COVERPAGE setting is ON, you can select OFF 6-18 a Cover Page comment. ON/OFF 4, GRAY SCALE (only for FAX- | Tou can select a GRAY SCALE level. 39 6-15 720M) If you set ERROR RE-TRANSMISSION to 5. ERROR RE-TX ON, the machine automatically re-sends OFF 6-99 (only for FAX- | the page once an error occurs. 720M) ON/OFF There are two different dial types and you 6. TEL must select the type of signal suitable for _ OPTIONS 1. TONZ/FULSE | your telephone. ТОМЕ | 4-1 TONE/PULSE Level one | Level iwo | Factory | ï Expl I | function | function | planation of Options | setting | Page | | The number of rings that will occur before | | | 2. RING DELAY F/T or AUTO Answer Mode selections are | 7-9 ' activated. |2 | | 0/1/2/3/4 rings | | | If you set AUTO REDIAL to ON, your ma- | chine will automatically re- dial the last 3. AUTO REDIAL | number called if the number was busy or ON 6-5 the call failed for some other reason. ON/OFF | 4. SPEAKER | sou can ‚Adjust the speaker volume with | Low | 7a | | - ~5 6. TEL VOLUME OFF/LOW/HIGH OPTIONS | 5 F/T RING "F/T RING TIME sets the time for simulated a 5 TIME ringing in F/T mode. 7 3~4 | 10/20/30/60 seconds | 6. RING VOLUME | The settings are OFF/LOW/HIGH. HIGH | 7-5 If you have distinctive ringing service from your phone company, you can use this func- tion to register the ringing pattern of your 7. DISTINCTIVE fax number. And if you set it to ON, youcan | OFF |7-10~13 use the registered number as a fax number only. OFF/ON/SET If you enter the date and time in 24-hour | format, the LCD will display the date and | 01/01/1995 | 4-9 time and they will also be printed on outgo- | 00:00 ing faxes, 1. DATE/TIME If you frequently have delayed jobs, all for execution at same time each day, you can | 2. DAILY TIMER program that time. Once you register it, you | 00:00 6-8 do not need to enter that time, just set Timer Transmission in temporary settings. You can select the time interval at which | 3. INTERVAL the activity report is printed. OFF |10-2-3 6/12/24 hours, 2/4/7 days, OFF 7. SETUP SYSTEM You can enter your name or company name, fax number and telephone number in STA- TION ID. — 48 | Itis printed at the top of each page of every outgoing fax. It is also printed on the auto- matic Cover Page. If you enter REMOTE CODE, you can acti- 5. REMOTE vate or deactivate the fax machine from a ON | | CODE remote telephone. *S1 (ACT) 7-7 ON/OFF - | | MBIMEACT, | 4. STATION ID 6. SET You can register your own two programma- 6.17 COVERPAGE | ble comments on the Cover Page. y | Level one Level two | ; . | Factory | function function | Explanation of Options | setting | Page You can send a fax without canceling the | | 0. INTERRUPT timer or polled waiting, even if there are | | 6-11 | documents in the feeder, by “interrupting” 1t. | Using the Function Mode to Access On-screen Programming (OSP) You access the function mode by pressing FUNCTION found in the Function Area of your Fax Control Panel. (See page 2-4.) When you enter the function mode, your fax machine will display a list of Level One Functions to choose from (see pages 3-1 through 3-4 for these Level One Functions), as seen below. Press FUNCTION y Right arrow or aulo scroll sequence Loft arrow sequence These function options will appear one after the other on the display. You can then choose one of these options by pressing SET when your desired option appears on the LCD. You can also move through the function menu options at a faster rate by pressing » (right arrow). (See page 2-3 to loeate this key on your Control Panel.) When you find the option you want, press SET. You can simply press the Level One Function number associated with each option (refer to page 3-1 through 3-4). Helpful Hints If you want to exit the function mode, simply press STOP. Also, if you select the wrong menu, and to return to the previous step, press CLEAR. Alternating Displays for On-screen Programming (OSP) ‘ When you see alternating displays, the LCD will С ALTERNATE ’ > usually alternate between the currently selected option, and a help message giving brief instruc- tions on how to proceed. The example shows the current speaker volume is high and prompts you to use —s (left arrow)and » (right arrow) to alter the setting, and then to press SET to store it. Help Key Press this key whenever you need a quick reference Help List printed. 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The following keys “1”, “#” and “x” have no printed letters because they have special characters, O: tU D Q O: e T x [= = = o © = < < &*) (= SE + #6 By pressing the appropriate number key the correct number of times, you can access the character you want. When you are making certain settings, such as the Station ID settings, you need to enter text into your fax machine. I Key once | twice | three times | four times 2 | A | В | С | 2 3 D E | F 3 4 G H I 4 5 J K | L 5 6 M N O 6 7 P R | S 7 8 T U | V 8 9 W X Y 9 0 Q Z 0 Q Let's say that you want to enter the initials “BR.” Follow the example below. 1. Press 2 twice to enter the letter B. 2. Press 7 twice to enter the letter R. 3. Press SET. 1. ft you want to enter a blank space, press m (right arrow) twice. 2. If you entered a letter incorrectly and want to change it, you can use —« (left arrow) to move the cursor back. When you reach the letter, you can enter a new oneinit's place. You can only overwrite letters, not insert them, so you may have to go back and overwrite a lot of letters if you forget to enter a letter. 3. If'you enter a character that is assigned to the same number key as the previous character, press m= (right arrow) to move the cursor to the right. | J How to Enter Special Characters, Symbols and Punctuation Marks in Function Mode 1 Кеу ---------------- AEOUACEÉ1 *Ж Кеу --------------- (space) "#3%& OX +,-./ # Кеу ---------------- ;<=>?@[]"_ The “1” key contains all the accented characters. The “*” and the “#” key are used for punctuation marks and symbols. Let's say that you want to enter the symbol “&”. Follow the example below. 1. Press * to show a list of characters. 2. Press X, *, X, Xk, >, À (6 times). 3. Press m= (right arrow). 4. TELEPHONE FUNCTION SETTINGS There are some settings, such as the date and time, you should make to your fax machine before you begin using it. Once entered, these settings will remain in the machine until you change them. You can begin customizing the settings by pressing FUNCTION on the control panel. This activates the function mode and On-Screen Programming prompts. You can complete a variety of settings in this mode. Setting the Dialing Mode (Tone/Pulse) Your fax machine supports both tone (or multi-frequency) and pulse (or rotary) dialing. It is initially set to TONE, so you do not need to change the setting if you use that kind of line. If you are using a pulse dial line, you can change the setting to PULSE by following the steps below: 1. Press FUNCTION. You will see scrolling options on the dis- play. You can choose one. 2. Press 6. 3. Press 1. After two seconds you will be automati- cally prompted to select pulse or tone. 4. Press —= (left arrow) or m= (right arrow) to find the dialing mode that matches your telephone line. Example: PULSE. 5. Press SET. 6. Press STOP to return to the date and time. Setting the Beeper Sound Level If the beeper setting is LOW or HIGH, it will “beep” every time you press a key, make an error, or at the end of sending or receiving a fax. The initial setting on your fax machine for the beeper is LOW. If you do not want the beeper on, select OFF, and if you want it loud, select HIGH. 1. Press FUNCTION. 2. Press 5. 3. Press 2. 4. Press —« (left arrow) or => (right arrow) until you get the setting you want. Example: OFF. | 5. Press SET, 6. Press STOP to return to date and time, Setting the Date and Time Your fax machine shows the date and time on the display and prints it on every fax page you send. You can set the date and time in function mode. 1. Press FUNCTION. 2. Press 7, 3. Press 1. 4. Enter the last two digits of the year. Example: 94, 5. Enter two digits for the month. (JAN. = 01, OCT. = 10, etc.) Example: 09. 6. Enter two digits for the day. Example: 12. 7. Enter the time m 24-hour format. Example: 15:25 (3:25 P.M). 8. Wait for two seconds. 9. Press STOP to exit and view the new date and time. Setting the Station ID The Station ID is for identification purposes. Here you can store your name, fax number, and telephone number. Your machine then prints this information on the electronic Cover Page and every fax page you send. 1. Press FUNCTION. 2. Press 7. 3. Press 4. You will then be prompted to enter your fax number. 4. Enter your fax number (up to 20 digits). Example: 4155554444. 5. Press SET. You will now be prompted to enter your telephone number. 6. Enter your telephone number (up to 20 digits). If your telephone number and fax number share the same line, enter the same number again, Example: 4155554445. 7. Press SET. You will be prompted to enter your name Or company’s name. 8. Enter your name by using the number keys (up tq 20 characters). Example: BROTHER. Refer to the section “How to Enter Text in the Function Mode” on the page 3-7~8. 9. Press SET to confirm the entry. 10. Press STOP to return to date and time, | Helpful Hints 1. The telephone number that you stored above is only used for the Call Back Message and the Cover Page features. 2. If you do not enter a fax number, no additional information can be entered. 3. When you enter a space, use » (right arrow). Then it will be registered as a blank space, “_” 4. If Station ID has already been programmed, then after Step 3 the name will be displayed with the prompt “1” to change “2” to exit. Press “1” if you need to change any information. Pressing “2” to exit will take you out of the function. Ns Storing One-Touch Dial Numbers | Ree | The Telephone Consumer Protection Act. of 1991 makes it unlawtul for any person to use a computer or electronic device to send any message via a telephone fax machine unless such messages clearly contain in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machines or such business, other entity, or individual. In order to program this information into your fax machine, you should complete the steps on the previous page. You can dial numbers automatically by storing telephone or fax numbers as One-Touch dial numbers. You can also store names with the numbers so that when you call, you can verify the destination on the display. You can store a maximum of 10 phone numbers for FAX-710M (01 to 10) and 20 phone numbers for FAX-720M (01 to 20). To use 11 to 20 One-Touch number locations {only for FAX-720M), you need to press SHIFT. For example, One-Touch location “11” is accessed by pressing SHIFT + One-Touch “01” simultaneously. Here ig how to store a telephone number as a One-Touch dial number: 1. Press FUNCTION. 2. Press 4. 3. Press 1. . Press one of the One-Touch keys you want to use to store a number. Example: One-Touch 05. The One-Touch keys are not the number keys. . Enter the number (up to 20 digits). Example: 14155551212. . Press SET. You then will be prompted to enter the name or company associated with this number. | . Enter the name by using the number keys (up to 15 charac- ters). Example: Nd OFFICE. (See pages 3-7~8 for how to enter text.) 8. Press SET. 9. Select the type of number (FAX, TEL, F/T, CHAIN) by using —e (left arrow) or m= (right arrow) to find the type you want. (See For Your Information below.) Example: FAX. 10. Press SET. l1.Return to step 4 to enter another number, or press STOP to return to date and time. Helpful Hints If you have to wait for a dial tone when you get access to the outside line, you should use REDIAL/PAUSE, When you press REDIAL/PAUSE, a dash “-> will appear on the display. By storing the numbers with a pause, you can create a delay of 3.5 seconds. ypes of Numbers When vou store a number as a One-Touch or as a Speed-THal niimber, you have a choice of choosing the type of number. There are 4 options: 1. FAX (A fax number). à. TEL (A telephone number). 3. F/T (Both a fax number and a telephone number). 4. CHAIN (A number, usually an access code, for chain dialing). Chain Dialing Sometimes you may want to choose from among several long-distance carriers when you make a call. This is because rates may vary depending on the time and destination. Totake advantage of low rates, you can register the access code of a long- distance carrier as a One-Touch or a Speed-Dial number for chain dialing. To do this, you store the access code as you would a regular number and register it as a “chain” number, (See step 9 on this page.) Then, when you want to make a call, you use this number in combination with the regular number, which also may be a One-Touch or a Speed-Dial number. When more than one stored number is used to dial, the first number(s) must be called type CHAIN, the last number in the sequence may be either type FAX, TEL or F/T. This 18 also important for transmissions nsing credit cards. If you want to store a phone/credit card number to be used in your dialing sequence, you must store that phone/credit card number as a “chain” number. You can start a chain dialing call by pressing a One-Touch key or Speed-Dial number where your chain number is stored. Next you press another One-Touch or Speed-Dial number for the regular phone number (either FAX, TEL or F/T number), or enter the number manually. And then press START to begin calling. NOTE: When you send a fax using your credit card number in chain dialing, do NOT « send a cover page because your credit card number will be on it. Storing Speed-Dial Numbers When you store a phone or fax number as a Speed-Dial number, you need to enter a two-digit number, from 01 to 20 for FAX-710M and from 01 to 40 for FAX-720M using the number keys. For example, you cannot enter “5”. You need to enter “0”, “5”. You can store as many as 20 numbers (FAX-710M} or 40 numbers (FAX-720M) as Speed-Dial numbers. 1, Press FUNCTION. 2. Press 4. 3. Press 2. 4. Use the number keys to enter a two-digit number. Example: 05 5. Enter the number (up to 20 digits). Example: 5555151. 6. Press SET. You then will be prompted to enter the name or company associated with this number. 7. Use the number keys to enter a name (up to 15 characters). Example: MANCHESTER, (See pages 3-7~8 for how to enter text.) 8. Press SET. 9, Select the type of number (FAX, TEL, F/T, CHAIN) by using —e (left arrow) or m= (right arrow) to display the type you want. Example: TEL. 10. Press SET. 11. You are ready to enter another Speed-Dial number, or press STOP to return to the date and time. Helpful Hints 1. Print the All Dial List to make sure you have stored the correct numbers. (See page 10-3.) This list will contain the type of number: FAX, TEL, F/T, or CHAIN. 4. Even if there should be a loss of electrical power to your fax machine, the telephone and fax numbers you have stored will not be lost. When You Wish to Change the Stored One-Touch and Speed-Dial Numbers (During Step 4 on Page 4-4, 6, 8) When you access the function for a One-Touch key or Speed-Dial number, that is already in use, you will be asked if you wish to change it or to exit and select a different One-Touch or Speed-Dial number. This display does not appear if the One- Touch key or Speed-Dial number you chose is not assigned. 1. Press 1 to assign a new number to the One-Touch key or Speed-Dial number, or press 2 to choose a different One-Touch key or Speed-Dial number. 2. If you are replacing an existing number with a new one, the old number and name will appear in the display. Press CLEAR to erase the old number and name. Then, enter the new number and name and press SET to store the entry. Memory Storage Your fax machine is equipped with an internal battery that will keep the memory working for up to two hours after power has been cut off. After that time, the date and time will be lost and you will have to re-enter the information. All other settings in the SET AUTO DIAL, USER OPTIONS and SETUP SYSTEM functions are stored permanently and will be retained even in the event of a power failure. However, the data stored in the memory such as Out-of-Paper Received and Memory Transmission will be lost after the power is disconnected. Helpful Hints If your fax machine is connected to a PBX, you may need to insert an additional number before each fax or telephone number to access an outside line. Setting Up Number Groups (Only for FAX-720M) Number Group allows you to send the same fax message to many fax numbers by pressing only one One-Touch key. (Broadcasting.) You must store each fax number first as a One-Touch or Speed-Dial number. Then you can combine them into a Group. You can have up to 6 Groups and can assign up to 59 numbers for each Group. They can have a name up to 15 characters long. 1. Press FUNCTION. 2. Press 4. 3. Press 3. 4. Press one of the One-Touch keys to be the stored group number. Example: select “One-Touch 1” asa group. 5. After two seconds enter the group number by using the number keys. Example: 1. G. Enter the One-Touch or Speed-Dial numbers in this group. Example: #03, #05, %02. (Note: Use the # key and number keys for Speed-Dialnum- bers, and the * key and number keys for One-Touch numbers.) 7. Press SET. 8. Enter the group's name. Example: ALL BROTHER. 9. Press SET. 10. Press STOP to return to the date and time. Helpful Hints You can print a list of all One-Touch numbers and Speed-Dial numbers. Group numbers will be listed under One-Touch numbers. (See page 10-3.) 5. USING THE UNIT AS A TELEPHONE Your fax machine can be used to make regular telephone calls. You can dial numbers manually, by pressing the number keys, or by using One-Touch or Speed-Dialing. Manual Dialing 1. Pick up the handset, or press HOOK. 2. When you hear a dial tone, you can begin dialing by pressing the number keys. 3. If you used HOOK, pick up the handset when the call is answered. One-Touch Dialing 1. Pick up the handset, or press HOOK. 2. When you hear a dial tone, press the desired One-Touch key. 3. If you used HOOK, pick up the handset when the call is answered. If you try to use a One-Touch number that has not been registered, you will hear a warning sound and the display will carry a message reading, NOT REGISTERED”, The display will return to normal after 2 seconds. Speed Dialing 1. Pick up the handset or press HOOK. | 2. When you hear a dial tone, press SPEED DIAL and then the two-digit Speed-Dial number. 3. If you used HOOK, pick up the handset when the call is answered. Using Keys with the Telephone - Use REDIAL / PAUSE for putting a pause between numbers. - Use HOLD to put a call on hold. You can put down the handset without disconnecting the call. You must pick up the fax handset to release the call from HOLD. - Use # to switch the dialing type from “pulse” to “tone”. This key is also used for push- button services, such as those offered by banks, credit card companies, or paging services. On Hook Dialing When you make a call using HOOK, you can listen to the other end of the line, but they can’t hear you unless you pick up the handset. Also, if you press HOOK a second time, the call will be disconnected. 6. SENDING FAXES A) DOCUMENT BASICS The Size of Your Documents 216mm (8.5") em | 216mm (8.5") mm - I 5.8") ще — «= mm, || 208MM 27), ¿amm | E e | | ; [Minimum | | 100mm x (3.9") Е sa | 7 Е ÉÉ o < Ls = ” 7 © = Maximum | 900mm e ; (35.4 ) > ” И ЗЕ „о scanned E: E es (printed) E == , „” 3 5 i The size of the documents you want to send by fax should not be larger (or smaller) than your fax machine can accommodate. The documents should each be between 148 and 216 mm (5.8 and 8.5 inches) wide and between 100 and 900 mm (3.9 and 35.4 inches) long. The maximum width of the scanned area is 208 mm (8.2 inches), which can be printed on the recording paper of the recipient’s fax. How to Insert the Document To send a fax, first insert the document you wish to send, face down, in the document feeder. The top edge of the document should goin first, or the fax will be received up side-down. — To prevent the document from going crooked as it is fed, adjust the paper dol guides to fit the width of the document. * About the Documents You Send... Do not use documents that are curled, wrinkled, folded, ripped, or that contain staples, paper clips, paste, or tape. Also, do not use cardboard, newspaper, or fabric. curled folded staples tape wrinkled ripped paper clip fabric The Auto Document Feeder (ADF) The Auto Document Feeder (ADF) automatically feeds documents (up to 15 pages) into the fax machine, one at a time. The thickness and weight of the documents should fall into the following categories: | Thickness: For one sheet: 0.07 to 0.12 mm (2.8 x 10 to 4.7 x 10* inches). For multiple sheets: 0.07 to 0.10 mm (2.8 x 10% to 3.9 x 107 inches). Weight: For one sheet: 52 to 85 g/m* (0.07 x 103 to 0.121 x 102 Ibsfinch?). For multiple sheets: 52 to 80 g/m? (0.07 x 10° to 0.114 x 10% lbs/inch?). As a reference, please note that the paper on which this is printed has the following thickness and weight: Thickness: 0.10 mm (3.9 x 10° inches) Weight: 80 g/m? (0.114 x 10? Ibs/inch?) Before inserting documents into the document feeder, fan the sheets of paper to make sure the documents are not sruck together. Then tap the leading edge on a table so that all the pages are even when placed in the feeder. Make sure you always put the documents in face down. Getting Ready to Send a Fax Resolution You can choose a setting (STANDARD, FINE, SUPERFINE, or PHOTO) for the resolution any time before you press START or COPY. You can choose a setting by pressing the Resolution key. ( O means light off. ay” means light on.) STANDARD OO FINE The STANDARD resolution can be used for most typewritten |- PHOTO text. When the STANDARD setting is on, both lights are off. (D SFINE Transmission speed is normal, FINE FINE The FINE resolution is an ideal setting to use if you want to send |— PHOTO documents that have small print. When the FINE setting is on, O SFNE the FINE light will be lit. Transmission speed is slower than STANDARD. SUPERFINE €? FINE The SUPERFINE resolutionis a good setting to use for documents — PHOTO with very small print or artwork. When the SUPERFINE setting EB SFNE {5 on, the $. FINE light will be lit. Transmission speed is slower than FINE. Y» PHOTO e FINE The PHOTO resolution is ideal for sending documents that have |— PHOTO varying shades of gray, such as photographs. The PHOTO setting 8B SFINE is on when both lights are lit. Transmission speed is slower than FINE. To set different resolutions for each page, refer to “Multiple Resolution Transmission” on page 6- 14. Contrast The fax machine has automatic contrast control, but if you need to send a document that is very light or very dark, you may want to set the contrast yourself. Use SUPER LIGHT to send a very light document. Use SUPER DARK to send a very dark document. 1. Place the documents face down in the feeder. 2. Press FUNCTION. 3. Press 1. 4. Press 4, The display will alternate messages. 5. Use —« (left arrow) or =*- (right arrow) to select one of the settings, AUTO, S.LIGHT, or S. DARK. Example: S.LIGHT. 6. Press SET. 7. Press STOP to exit. Then start fax sending operation (see page 6-4) or copy (see page 8-1). B) BASIC FAX TRANSMISSIONS Sending a Fax There are 3 basic ways of sending a fax: 1) Manual transmission: You can talk or listen to the other party before you send a fax by picking up the handset and dialing the number. After the other party has finished talking and has pushed its START button, you will be able to send your fax by pressing your START key and putting the handset back down in its cradle. (If you call and all you hear is the chirping sound of a fax machine, you can go ahead and press your START key, and then put down the handset.) 2) Automatic transmission: You can send a fax without picking up the handset or without pressing HOOK by dialing the fax number and then pressing START. a. One-Touch Dialing Press one of the One-Touch keys. (The numbers must be stored beforehand. See page 4-4~5.) Then press START. b. Speed-Dialing | Press SPEED DIAL, then use the number keys to enter a two-digit number, For example, press “0”, “5” for 05. (The numbers must be stored beforehand. See page 4-6.) Then press START, 3) Timer transmission: It is possible to send documents at a later time by using the TIMER function. (See page 6-7.) | Talking to the Other Party When Sending a Fax When you are sending a fax manually and you hear the recipient’s voice instead of fax tones, you can use the handset to have a conversation. When or if you want to then send a fax, ask the person on the other line to press START on his/her fax machine and when you hear fax tones you can press START to begin sending your fax. Sending a Fax Automatically 1. Insert the documents face down in the feeder. 2. Enter a fax number. Example: One-Touch dialing. 3. Press START. Sending a Fax Manually Automatic and Manual Re-dialing . Insert the documents face down in the feeder. . Pickup the handset or press HOOK and listen for the dial tone. . Dial the fax number, You can use manual dialing, One-Touch dialing or Speed-Dialing. . When you hear a fax tone, press START. Your fax machine will begin sending the documents. . Return the handset to its cradle, if you did not use HOOK. If a number you have dialed is busy or your call did not go through for some other reason, you can re-dial that number. There are two ways for re-dialing, “automatic” and “manual”. Automatic re- dialing can only be used for faxes that were sent using automatic transmission—not for telephone calls. The factory setting is “auto re-dial on”, but you can change it to “auto re-dial off”, if needed. If the re-dial function is set to “auto re-dial on”, it will automatically re-dial the number 3 times at 5 minutes intervals before giving up. Whether the setting is on or off, the fax machine will re- dial the last dialed number when you press REDIAL/PAUSE (manual re-dialing). Setting the Auto Re-dial HB Co юн , Press FUNCTION. . Press 6. . Press 3. , Use —« (left arrow) or » (right arrow) to turn the auto re-dial function ON or OFF. Example: OFF. . Press SET. . Press STOP to e it C Possible Settings When You Send a Fax Manually * Resolution (See page 6-2, 6-14.) * Contrast (See page 6-3.) « Cover Page (See page 6-15.) * Overseas Mode (See page 6-13.) * Call Reservation (See page 6-19.) Printing Page Headers Your fax machine can print a page header on top of every document you send. It is printed on the receiving party's fax paper. It contains the date and time of transmission, your fax number and name (Station ID), and page number. Of course you need to register your Station ID beforehand for that information to be available. Transmission Date and Time Station ID Page Number i | | — | 01 | 09/12/1994 15:25 4155554444 BROTHER PAGE — Sending a Fax by Using Quick-Scan (Memory Transmission) If you are faxing a set of documents that are confidential in nature or you just need your original dnerments right. away, you don't have to stand at the machine and wait for the transmission of each page to be completed. You can use Quick-Scan in orderto get your original documents quickly before transmission. 1. Insert the documents into the feeder. 2. Press Q.SCAN. The display indicates how much memory ie available. 3. Enter the fax number. 4. Press START to begin scanning the documents into memory. Once com- pleted, the fax machine will dial the destination. If You Get a MEMORY FULL Message When Trying to Send a Fax by Using Quick-Scan If the memory becomes full when scanning page one, the display showes “PRESS STOP KEY”, then press STOP to abort the job. If the memory becomes full on page 2 or more of a multi-page document, you will be prompted to press START to send the portion already scanned, or STOP to abort the job, Delayed Transmission You can set the timer to send documents at a later time (up to 24 hours later). Your fax machine will also produce a report, the “Delayed Sending Report”, after the fax is sent. You can set up to three different documents for delayed transmission. Or A ON . Insertthe documents into the feeder. . Press FUNCTION. . Press 1. . Press 1. . Enter the time in 24-hour format using the number keys. Example: 19:45 (7:45 P.M.). 6. Wait for two seconds. . Press STOP. 8. Enter the fax number. 9. Press START. The fax machine waits until the specified time to call. Setting the Daily Timer (for Delayed Transmissions) The Daily Tımer function lets you send a fax at a set time every day. This is handy for sending delayed jobs that must go out at the same time daily. Once you make this setting, you don’t have to enter the time everyday. The setting will stay the same until you change it. . Press FUNCTION. . Press 7. . Press 2. . Enter the time in 24-hour format using the number keys. Example: 19:45 (7:45 P.M.) E CD #= 5. Wait for two seconds. 6. Press STOP to exit. Broadcasting (Only for FAX-720M) By using the numbers you have stored for One-Touch dialing, Speed-Dialing, or group dialing, you can automatically send faxes to a maximum of 60 different locations. 1. Insert documents into the feeder. 2. Press Q.SCAN. 3. Enter the One-Touch, Speed-Dial, or group number, one after the other. Example: Group number, 4. Press START and the fax machine will read the documents into memory, and then start sending faxes to all the numbers you en- tered. Getting Familiar with the Broadcasting Function 1. To stop the broadcast in progress, press STOP. 2. Enter the chain dialing numbers as you normally would, but keep in mind that each key counts as one location, so the number of locations you can call becomes limited. (You have up to 60 locations for FAX-720M you can call with One-Touch, Speed-Dialing, and group numbers.) | 3. Ifthe line is busy or for some other reason a connection could not be made during broadeasting, the fax machine will automatically re dial the number. (See page 6- 5.) 4. If the memory is full, press STOP to abort the job or press START to send the portion that is in the memory (it more than one page has been scanned.) (See page 6-7.) Helpful Hints After transmission is completed, a Broadcast Report will be printed automatically to let you know the result of transmission. Sending by Multi-Transmission (Only for FAX-720M) Use multi-transmission for sending several different faxes to several destinations at once. For example, you can automatically fax “Document A” to one destination and “Document B” to another destination. This is not to be confused with Broadcasting, which is sending one document(s) to many destinations. If you desire, you can combine this function with broadcasting so that you can fax different documents to different lists of people at the same time. To do this, you store various sets of documents in memory. Then, for example, you can automatically fax “Document A” to one list of people and “Document B” to another list of people. You can preset 3 different documents in- cluding timer transmission in memory. 1. Tnsert “Document A” into the feeder. 2. Press SHIFT + Q.SCAN together to send by multiple transmission. The display shows remaining memory. 3. Enter the fax number. (Or a series of numbers if you are broadcast- ing.) 4, Press START to start scanning documents. 5. Insert “Document B” within 30 sec- : onds after “Document A” has been (С scanned. (After 30 seconds if there are no further documents, the fax machine starts sending what it has.) 6. Repeat the step 2, 3, 4 for the third document. 7. After 30 seconds, your fax machine will start sending them in scanned order. Helpful Hints 1. If you press only Q.SCAN instead of SHIFT + Q.SCAN for the last document, your fax machine will start dialing without waiting for 30 seconds. 2. Multi-transmission is available for up to three selections, however the total number includes Timer transmission. If you set one timer transmission, multi transmission is available for two documents. Interrupting the Timer and Polled Job You can send a fax without canceling the timer (see page 6-7) or polled waiting (see page 9-2) with documents in the feeder by “interrupting” it. When you interrupt the timer to send a “new” set of documents, the fax machine does not automatically re-dial the number if it is busy. Also, you cannot use the function mode when you are interrupting the timer or polled waiting. Example: TIMER WAITING with document in the feeder. . Press FUNCTION. . Press 0, . Wait for two seconds. SS DW N = . Remove documents from the fax machine. 5. Place the “new” documentsintothe feeder. 6. Enter the new number to send the documents to, then press START. 7. After the transmission is finished, place the “old” documents back into the feeder. 8. Press FUNCTION and 0 to restore the timer. Canceling a Job Use the cancel job function to permanently remove scheduled tasks such as polling or polled job (see page 9-2) and timer jobs (see page 6-7) from your fax machine. Example: TIMER WAITING with documents in the feeder. 1. Press FUNCTION. 2. Press 2. Any waiting jobs that have been set up will appear in the display. 3. Press — (left arrow) or m= (right arrow) to select the job you wish to cancel. 4. Press SET. 5. Press 1 to cancel the selected job, or 2 to exit without canceling. If 1 is selected, the job will be canceled and the next job in the queue will appear in the display. 6. Tocancel the next jub, press 1 again. To exit, simply press 2. In the event that no jobs are waiting to be processed, a “NO JOB WAITING” mes sage will appear in the display. C) FAX TRANSMISSION OPTIONS Setting the Overseas Mode If you experience difficulty with sending faxes overseas, you may want to use the Overseas mode, Using the Overseas mode is an effective way to send faxes overseas. 1. Insert the documents into the E feeder. C 2. Press FUNCTION. 3. Press 1. 4. Press 6. 5. Press —« (left arrow) or => (right arrow) to switch to ON. 6. Press SET. 7. Press STOP to exit. 8. Then start fax sending operation. (See page 6-4.) After sending your fax, the machine will switch itself OFF. Setting Your Fax Machine for Multiple Resolution Transmission This is a temporary setting for the current transmission. You can set the resolution of the documents you send by pressing RESOLUTION. Once you set the resolution, all the pages will be sent at the same resolution. However, there may be times when you want to send some pages at one resolution, such as “standard”, and other pages in another resolution, such as “photo.” If you send all pages in photo resolution, for instance, it would take a great deal of time. It would be better to specify the resolution for each page to minimize transmission time. This is possible using the 1. TEMP. SETTINGS function. 1. Place the documents intothe feeder. 2. Press FUNCTION. 3. Press 1. 4. Press 5. 5. Press —« (left arrow) or => (right — arrow) to find the resolution you want for the page in your docu- ments. Example: FINE. 6. Press SET. Return to step 5 for setting the resolution for page 2 and the following pages. 7. When you finish setting the resolu- tion for all your pages, press STOP. 8. Enter the fax number. 9. Press START. Theresolution will revertto STANDARD after the documents have been sent. Gray Scale (Only for FAX-720M) You can set initial gray scale level to either 16 or 32. The default setting is 32. This is the initial level of photo mode, which is effective for sending photographs. If you try to send a document in 32 level photo mode and the receiving machine does not have super fine mode, the machine will fall back to the 16 level automatically. Therefore, may want to set the initial gray scale level to 16. if you send frequently to such a machine, you 1. Press FUNCTION. 2. Press 5. 3. Press 4. . Press —e« (left arrow) or => (right arrow) to choose either 16 or 32. Example: 16. . Press SET. 6. Press STOP to exit. Sending a Fax with a Cover Page An automatic Cover Page will allow you to send details of who the fax is going to, whoit is from and when it was sent. This is what the Cover Page looks like: 09/17/1994 15:25 —] == COVER PAGE > TO: NJ OFFICE к FAX: 14155551212 y FROM: BROTHER FAX: 4155554444 TEL: 4155554445 / 03 PAGE[S] To FOLLOW COMMENT: PLEASE CALL = — (1) The “TO” information comes from the One-Touch or thé Speed-Dial memory. If you are dialing manually, the name of the destination will be left blank. — (2) The “FROM” information comes from the Station 1D. __ (3) The number of pages you are sending.” (4) Your comments. You may customize comments. * When Cover Page is sent each time by using the of pages will be left blank. automatic settings (see page 6-18), the number 6-15 . Insert the documents into the feeder. . Press COVERPAGE. . Use — (left arrow) or m= (right arrow) to select the comment you want. Example: 2. PLEASE CALL. 4. Press SET. 5. Enter the number of pages you are "er sending. (Enter “0”,“0” to leave the number of pages blank.) Example: 03. . Enter the fax number and press START. The Comments Section on the Cover Page You can choose one comment from among 6 options. The first option is to send no comment at all. The next 3 are built-in comments, and the last two are ones you can set yourself. (For more information see page 6-17.) . COMMENT OFF . PLEASE CALL . URGENT . CONFIDENTIAL . (Your own customized comment). . (Your own customized comment). 9 OT + QO N | С. C 6-16 Customizing Your Cover Page Comment You can customize the comment on your Cover Page as follows: 1. Press FUNCTION. 2. Press 7. 3. Press 6. 4. Press —« (left arrow) or => (right arrow) to select 5 or 6 where you wish to store a comment. Example: 5. 5. Press SET. 6. Enter your customized comment by using the number keys (up to 27 characters). (See page 3-7-8 for more details.) Example: TOP SECRET. 7. Press SET. 8. Press STOP to cxit. Printing the Cover Page You can print out a Cover Page to check the format. 1. Press FUNCTION. 2. Press 3. 3. Press 3. 4. Press START. Setting Cover Page ON/OFF If you often send an automatic Cover Page, you can set it to ON to avoid havingto setup the detaiis of the Cover Page each time. Here is how you can switch the setting for the automatic Cover Page to ON or OFF: . Press FUNCTION. 2. Press 5. 3. Press 3. . Press — (left arrow) or m= (right arrow) to choose ON or OFF. Example: ON. . Press SET. . If you selected ON, you need to select a comment, by pressing —- (left arrow) or m= (right arrow). (See page 6-15-16.) | Example: 2. PLEASE CALL. 7. Press SET. 8. Press STOP to exit. y Sending an Automatic Cover Page If you have the Cover Page ON/OFF setting to ON, the total number of pages will not be printed on the Cover Page. Also, the comment you selected when you set it to ON will be printed on all the Cover Pages you send. _/ Helpful Hints + Even if the Cover Page ON/OFF setting is ON, you can avoid sending an automatic Cover Page by pressing COVERPAGE once to turn off the Cover Page for that transmission. * Ifyouwantthe total number of pages sent to be printed on the cover page, press COVERPAGE once to set the COVERPAGE ON/OFF option to OFF. Then press COVERPAGE once again and enter the number of pages. (See page 6- 15~16.) 6-18 1. Insert the documents into the feeder. The display will say “COVERPAGE ON” for one sec- C ond. 2. Enter the fax number. 3. Press START. Your machine will begin transmit- ting the Cover Page and original document. Sending a Fax with Call Reservation You can send a fax and then talk to the recipient using the Call Reservation feature. After your fax has been printed on the receiving end, the receiving fax machine will ring as if it were receiving a telephone call. If the recipient picks up the handset, your fax machine will ring. Then you can pick up your handset and start a conversation. If you have both Call Reservation and Call Back Message set to ON and the recipient does not pick up the handset when it rings, your fax machine will leave a fax message asking them to call you back. 1. Insert the documents into the feeder. C 2. Press FUNCTION. 3. Press 1. 4, Press 3. 5. Press — (left arrow) or m= (right arrow) to select Call Reservation ON or OFF. Example: ON. 6. Press SET. 7. Press =a (left arrow) or m= (right arrow) to select Call Back Message ON or OFF, Example: ON. 8. Press SET. 9. Press STOP, 10. Enter the fax number. 11, Press START. 12. Pick up your handset if it rings. 09/12/1994 15:25 == CALL BACK MESSAGE === 10: NJ OFFICE FAX: 14155551217 FROM: BROTHER PLEASE CALL AT [TEL] 4155554445 | [FAX] 4155554444 Using the Call Reservation Function 1. There are some fax machines that will not respond to this function. 2. When you use auto re-dialing, you cannot use the Call Reservation function, but if Call Back Message is ON, your fax machine will leave a Call Back Message to ask the other party call you back. 3. You cannot use Call Reservation with the timer or with the polling function. 4. You must register Station ID number to set Call Back Message: ON. (See page 4-3.) N Printing the Call Back Message You can print a Call Back Message to check the format. 1. Press FUNCTION. 2. Press 3. 3. Press 4. 4. Press START. Next-FAX Reservation You can use Next-FAX Reservation for sending a fax when the fax machine is busy receiving or memory transmitting. This function saves you from having to wait until the incoming fax has finished coming through or the fax stored in the memory has finished transmission. All vou have to do 1s insert the documents as you normally would and follow a few other simple steps. | 1. Insert the documents into the feeder. 2. Enter a fax number. 3. Press START. 4, Press SET, - If a One-Touch or SPEED DIAL number is selected that is not stored, a warning beep will sound. 1. Next-FAX Reservation cannot be used when there are documentsin the document feeder awaiting timer transmission or polled waiting or when the interrupt function is in use. 2. When you are making a call using Next-FAX Reservation, you can dial manually, or usc One-Touch, Speed-Dial, Redial, or Chain dialing. However, when you use One-Touch dialing, the screen will display the number of the One-Touch number you are using, such as “*01” and not the name of the person you are calling. Similarly, if you use Speed- dialing, the screen will show you only the Speed-Dial number, such as “#02”. : 3. You can set the resolution for Next-FAX Reservation by using RESOLUTION, but you cannot change any scttings using the FUNCTION key. (For example you cannot change a setting for multiple resolution transmission by using function mode.) | | 4. To cancel a Next-FAX Reservation, remove the documents and press STOP. ECM (Error Correction Mode) Feature (Only for FAX-720M) The Error Correction Mode (ECM) is a means for checking the integrity of a fax transmission while it is in progress. ECM transmissions are only possible between machines that both have the ECM feature. Your machine has this ECM feature so if other party also has ECM, you can send and receive a fax message that is continually checked for its integrity. Sufficient memory must be available for this feature to work. Error Re-Transmission (Only for FAX-720M) Error-Re Transmission is helpful when the receiving machine does not have ECM. Even though your machine cannot check the integrity of the message, it will send the page(s) again after occurrances of accidental noise have caused an error. 1. Press FUNCTION. 2. Press 5. 3. Press 5. 4. Press — (left arrow) or => (right arrow) to choose either ON or OFF. Example: ON 5. Press SET. 6. Press STOP to exit. - Thisfeatureis only available for memory transmission using Quick-Scan (see page 6-6, 6-8-10). 6-22 7. RECEIVING FAXES AND OTHER CALLS A) BASIC SETUP TO RECEIVE FAXES Selecting an Answer Mode There are 4 answer modes for your fax machine. You can choose one by pressing MODE repeatedly until you find the mode you want. Choose one that suits your needs. If you need more information about a particular mode, refer to the page number given. ( O means light off, e means light on.) Answer Mode For See Page 1. MANUAL © AUTO You must answer each call manually. 7-2 5 Many Use this mode mainly for the telephone use. If you want to answer each incoming call, choose MANUAL mode. АЙ 2. AUTO @ AUTO Dedicated fax use. Telephone line and fax 7-2 5 Ma line are separate. If you usc your telephone line exclusively for sending and receiving faxes, yon may want to use AUTO mode. In this mode, you can receive all your incoming faxes automatically. 3. F/T QO AUTO Both fax and telephone use. When you 7-3 | TAD share one line for your telephone and SB FT fax machine. | If you want to use your telephone line for both fax and telephone, you may want to choose F/T mode. In F/T mode, your fax machine will answer incoming faxes automatically. 4 4. TAD e AUTO For use with an external TAD (Telephone 7-8 |-- TAD Answering Device). When you are not at S&F home. - When you want to use your fax machine together with your telephone answering machine, choose TAD mode. - The TAD must be a physical device that is connected to the “EXT” jack on the back of the fax machine. (See page 7-8.) | - TAD mode will not work with an outside telephone answering service. Manual Reception (MANUAL mode) When you set the Answer Mode to manual, you must answer each incoming call yourself, Here 1s what you should do when using MANUAL mode: If You Ceta... Then You Should... 1. Regular phone call Talk as you normally would. 2. Phone call and request | Press START when finished talking, and replace the handset. to send a fax Note: Sender must also press START. 3. Fax tone... Press START, and replace the handset. Automatic Fax Reception (AUTO mode) You can automatically receive all your faxes in Automatic Fax Reception mode (AUTO mode). Select this mode by pressing MODE. | Setting the Ring Delay You can set up the number of rings before the fax machine will receive automatically in AUTO and F/T mode. 1. Press FUNCTION. 2. Press 6. 3. Press 2. 4, Press — (left arrow) or => (right arrow) repeatedly until you find the number of rings you want. Example: 00. When you set 00, you can receive your incoming faxes without a ring delay, 5. Press SET. 6. Press STOP to exit. The F/T Switch (FIT Mode) When you share one line for your telephone and fax machine, in the F/T switch mode, the fax machine can determine whether an incoming call is a fax or a telephone call. (See Chart below.) | Incoming Call | The fax machine | You pick up any picks up after ” extension within ring delay elapses. | All extensions in the home | ring delay selection. will ring for 0-4 rings (user Po selectable). | The fax machine picks up You must manually the call and automatically determine if it is detects whether it is a fax a voice or fax call. or voice call. | Fax call | Voice call Fax call Voice call Fax reception is Only the fax handset rings, A) If you are at the fax Talk as automatically thus signaling you to pick machine, press normal. activated. up. The handset will ring START. between 10-60 seconds B) If you are at an exte- (user selectable). nsion phone, you | can transfer the fax call to the fax unit The fax message by pressing your is received. remote activation code (three digits}. ! y { The caller may - The caller stays on the You pick up hang up. line through the entire the fax handset. 10-60 second ring time. ' | Talk as normal. | | Fax mode is activated. | | The caller may hang up. Setting the F/T Ring Time You can specify the maximum time you want the fax machine to ring when set to telephone. There are four predefined settings; 10, 20, 30 or 60 seconds. 1. Press FUNCTION. 2. Press 6. 3. Press 5. 4. Press — (left arrow) or m= (right arrow) repeatedly until you find the setting you want. Example: 10 SEC. 5. Press SET. 6. Press STOP to exit. Smoothing The smoothing feature enhances the appearance of incoming faxes by making the lines smooth and takes no additional time. This function does not apply to outgoing faxes, or to lists or reports you print. The initial setting is ON. 1. Press FUNCTION. 2. Press 5. 3. Press 1. 4. Press —« (left arrow) or => (right arrow) to choose ON or OFF. Example: OFF. 5. Press SET. 6. Press STOP to exit. Speaker Volume There are three settings available for the speaker volume, OFF, LOW or HIGH. This setting controls the loudness of the fax machine’s speaker, which is connected to the phone line. The initial setting is LOW. 1. Press FUNCTION. 2. Press 6. 3. Press 4. 4. Press — (left arrow) or m= (right arrow) to choose a setting either OFF, LOW or HIGH. Example: HIGH. 5. Press SET. 6. Press STOP to exit. Ring Volume You can set the ring volume to either OFF, LOW or HIGH, The initial setting is HIGH. 1. Press FUNCTION. . Press 6. 3. Press 6. o 4, Press —« (left arrow) or »*- (right arrow) to choose either OFF, LOW or HIGH. Example: LOW. 5. Press SET. 6. Press STOP to exit. Helpful Hints Even the ring volume is set OFF, during F/T ringing and Call Reservation, it will ring with LOW volume. Ne Receplion into Memory If the paper roll becomes empty, the LCD will display the message “PAPER ROLL EMPTY”, Simply load a new roll of paper. (See page 1-2.) Your fax machine will automatically store any incoming faxes in its memory if it runs out of paper. The contents of the memory will be printed when you replace the paper roll. The memory will not be lost as long as you do not turn off the machine or disconnect the power. | B) REMOTE ACTIVATION What is Remote Activation If you are using a touch tone phone, you can remotely activate or deactivate your fax machine from an external phone (a phone connected to your fax machine) or from an extension phone (a phone connected to the same line as your fax machine). Connecting an External or Extension Telephone to the Unit You may connect an external or extension telephone to your fax machine, as shown below. Use the “EXT.” jack on your fax machine. Alternatively, vou may wish to use this “EXT.” jack to connect a telephone answering device (TAD). wr Extension Telephone — Telephone External If the external telephone is in use, the warning message “EXT. TEL TN USE” will be displayed. When the handset on the fax machine is picked up, an alarm will sound. You can disconnect the external phone and switch to the fax machine by pressing HOOK. Using Remote Codes If you are on an external phone (or extension phone), and you receive an incoming fax call, you can transfer the call back to your fax machine by entering a remote activation code. In the same situation, if vou receive a telephone call from someone who requests that you switch on your fax, you can transfer the call back to your fax machine with this code. Also, you can deactivate the fax machine with another remote code during the F/T ringing from an extension phone. In essence you have one remote code to activate your fax machine and one remote code to deactivate it. The remote code to activate is “51”, and the remote code to deactivate is “#51”. If you want to set your own code, see the following section, “Registering Remote Codes”. You should check other equipment that will be on the same telephone line to insure that there is no conflict with our codes. {Our codes can be changed, see below.) Limitation of Using External (or Extension) Phones 1. If vou accidentally pick up an extension phone when a fax is coming in, you may disrupt the transmission or render some portions unreadable. Error codes may be encountered. 9. The remote activation and deactivation code may not work with some telephone 0 systems or telephone sets. | |) Registering Remote Codes 1. Press FUNCTION. 2. Press 7. 3. Press 5. 4. Press — (left arrow) or => (right arrow) to choose ON or OFF. Example: ON. 5. Press SET. 6. Enter new remote code to activate. (Factory setting is “*51”.) Then wait for 2 seconds. 7 Enter new remote code to deacti- vate. (Factory setting is “#51”.) 8. Wait for 2 seconds. 9. Press STOP to exit. C) CONNECTION TO A TELEPHONE ANSWERING DEVICE (TAD) | The TAD Mode When you leave your fax machine setin TAD mode, phone calls will be forwarded to the externally connected telephone answering device, and your fax calls will be received automatically. Connecting an External TAD to the Unit You may connect an external TAD to your fax machine, as shown below, Use the “EXT.” jack on your fax machine. -w Helpful Hints When You Use TAD Mode 1. You can inform callers beforehand that if they call manually and get your telephone answering device when they want to send a fax, all they have to do is press your remote code (51 unless you have changed it) to activate your fax machine from a touch tone phone. | 4. Another alternative is to record a TAD message that says, for example, “This answering machine is connected to a fax unit. If you wish to leave a voice message, please speak after the beep. If you wish to send a fax message, please press (your remote activation code) after the beep. Thank you.” 3. Youneedto erase theincoming messages on your external telephone answering device when it’s full, or TAD mode will not answer any calls, faxes or otherwise. Fax reception is automatically activated by fax tone. Sequence of TAD Mode Reception The fax message is received on paper. L 2. Set the number of rings to one or two on your telephone answering device. 3. Try to record the shortest possible message on vour telephone answering device | Incoming Call | The call is picked up by the external TAD. {Recommended short TAD ring delay such as 1 or 2 rings.) | +—— — | The external TAD ; outgoing message fax call | begins (recommended length of less than 20 seconds). Voice call | The caller leaves a volce message on the external TAD. ————— Manual fax call A The calier must press your remote activation code to activate the fax machine. | [ | | | | — + The fax message is received on paper. The calier can also send a fax message. Telephone Answering Device 1. Setthe telephone answering device so that it is ready to record incoming telephone calls. (up to 20 seconds), J Please note Lhal some faxes thatare sent manually cannot be received automatically because some fax machines do not send a fax tone in manual mode. So you mustindicate a remote activation code for the caller to enter. (See page 7-7.) D) DISTINCTIVE RINGING Distinctive Ringing What Is Distinctive Ringing? Distinctive ringing is a service offered by telephone carriers that allows you to have several different numbers on one line, each with its own distinctive ring. This way, when you get an incoming call, you can identify what number is being called by the ring pattern. Your local telephone carrier can provide you with more information about this service. This service is usually offered as a monthly charge to your normal phone bill. Can My Fax Machine Utilize Distinctive Ringing? Yes, 1t has a distinctive ringing function that allows you to register one additional distinctive ring pattern. (See page 7-11.) The ring pattern you register should be for the number you want to use as your dedicated fax number. Once you register the pattern, your fax machine will be able to identify its own incoming calls and automatically start to receive faxes, regardless of how you last sct the answer mode. You can only register one additional ring pattern. Can I Change the Setting Later? Yes, you can change or cancel the distinctive ringing setting anytime. How Will the Fax Machine Treat All Other Distinctive Ringing? It will act the way it normally does. In other words, the fax machine will treat all the other unregistered, distinctive rings according to the machine's answer mode setting (MANUAL, AUTO, F/T, or TAD). For instance, if a call comes in that is not for your (registered) dedicated fax number, and the machine is set to MANUAL, the fax machine will respond as per the MANUAL mode. How Does the Distinctive Ringing Function Work? When you receive an incoming call, the fax machine compares the ring pattern with the one that is registered. Ifthe two are identical, then the fax machine automatically accepts the call as an incoming fax. Otherwise, the fax machine will treat the call in the usual way, depending on the machine’s answer mode setting MANUAL, AUTO, F/T, or TAD). The function has 3 modes: (ON, SET, OFF). Set it to ON when you want touse it, and to OFF when you do not want to use it. Use the SET mode for registering a number. What's the Advantage of Using the Distinctive Ringing Function? By registering a ring pattern (see page 7-11) you may operate your fax machine in the most efficient way possible should you require the distinctive ringing service. With the distinctive function ON, you can receive your faxcs automatically, and people who call you on one of your other numbers do not have to talk to your fax machine. It basically gives you two independent numbers by using only one line. Helpful Hints If You Do Not Have a Distinctive Ringing Service... Your phone carrier can give you more information about it. If you are not currently receiving a distinctive ringing service, don’t try to set up your distinctive ring feature. It may cause your machine to malfunction. If your phone carrier provides this service and you decide to use it, it’s a good idea to use one of the new numbers you receive for your fax number and keep the old number for it’s original purpose. Remember to tell your customers and colleagues your new fax number. If You Already Have a Distinctive Ringing Service... | It is a good idea to register the ring pattern of your existing dedicated fax number. Use the registration mode under the distinctive ringing function. You will not be able to use the fax machine's distinctive ringing feature until this pattern has been registered, (See this page.) Setting the Distinctive Ringing Function If you currently havea distinctive ringing service (a telephone service that provides you with multiple numbers, each with a distinctive ring, on one line), you can register any one of the ring patterns of your line with your fax machine so that it can immediately identify a call as an incoming fax by the distinctive ring patternit uses. You also will need to arrange to have someone call your fax machine to do this. | You may have difficulty registering a distinctive ring pattern if your fax machine is connected to a telephone answering device. Disconnect it before you set this function. 1. Press FUNCTION. 2. Press 6. 3. Press 7. 4. Press —= (left arrow) or => (right arrow) to find the SET mode. 5. Press SET. 6. Press STOP. IMPORTANT: -“D/R SET MODE” stays on screen until set. - Answer mode LED is flashing. - You now must wait for someone to call the corresponding fax number with distinctive pattern or ask a friend to call your specific distinc- tive ring fax number. 7-11 7. Once someone calls, listen care- fully and see if the ring pattern is the one corresponding Lo ithe number vou want to register. Ifitis and the LCD shows the message “PICK UP TO SET”, after two or more rings lift up the handset on the fax machine. . Press START to set (or STOP to cancel). . Press START again to receive the incoming fax, orifthe call is a voice call, talk into the handset. N Helpful Hints While You Are Setting the Distinctive Ringing Function: 1. When someone calls your fax machine, it will continue to ring until you pick up the handset or press HOOK, even if you have set the number of rings. 2. If you get a call and the ring pattern is NOT the one you want to register, press STOP. (See step 8 above:) 3. There are some ring patterns that cannot be registered. 4. Answer mode is automatically switched to MANUAL during registration. The answer mode that you had set before distinctive ringing registration now flashes. NOTE: Some Telephone Answering Devices may pick up a call before your fax machine finishes detecting the ringing pattern. We suggest you set your Answering Device ring delay to its maximum setting. Once You Have Finished Setting the Distinctive Ringing Function: 1. The Distinctive Ringing function will be set to ON, and you will be ready to use this function. 2. You will not hear the first two rings of all incoming calls on the fax machine. However, other extension phones connected to the same line, or any external phones connected to the fax machine will ring. If the fax machine recognizes the ring pattern, it will automatically accept the call as an incoming fax, and you will not hear any further ringing. Otherwise, you will hear the phones continue toring, and the fax machine will also ring. 3. You can receive faxes on numbers other than the one you registered. The fax . machine will respond to these calls according to how you have set the answer mode (MANUAL, AUTO, F/T, or TAD). A Remember that you should let your phone ring at least twice before answering to allow the fax machine to pick up first if necessary. Answering an incoming call before two rings will defeat the purpose of the distinctive ringing function. You should turn the distinctive ringing function to OFF if you move and/or get a new number. To turn off the distinctive ringing set-up go into function mode. (See page 7-13.) How to Turn the Distinctive Ringing Function ON or OFF The distinctive ringing function is designed to accommodate the distinctive ringing service (a telephone service that provides you with multiple numbers, each with a distinctive ring, on one line). Please note that you need to register the ring pattern of your fax number before you can set the distinctive ringing mode ON. (See page 7-11.) 1. Press FUNCTION. 2. Press 6. 3. Press 7. 4, Press — (left arrow) or m= (right arrow) to find the mode (OFF, SET, ON) you want. Example: ON. 5. Press SET. 6. Press STOP to exit. * If you wish to use an external Telephone Answering Device (TAD) and the distinctive ringing feature with your fax machine: 1. You must use the distinctive ringing pattern for your fax number, otherwise both the TAD and fax may conflict in picking up the call. 2. Select the TAD mode on your fax machine (see page 7-1). 3. Connect the external TAD into EXT. jack of your fax machine (see page 7-8). Do not parallel connect the external TAD into other wall jack. 4. You must set the external TAD to its maximum ring delay setting (minimum 4 rings). 5. You can not use the Toll Saver feature of the external TAD when using the distinctive ringing feature. * If you do not use an external Telephone Answering Device (TAD) with your fax machine: Select the MANUAL mode on your fax machine (see page 7-1). 8. HOW TO USE COPY FUNCTIONS | Making a Single Copy These are the steps for making one copy each of your original documents: 1. Place the documents face down into the fax machine. 2. Press COPY. 3. Press COPY, again. Or after 5 sec- onds, the copying will start. - As for FAX-710M, the LCD shows “COPYING” after pressing COPY in Step 2. Helpful Hints 1. When you want to make a copy, make sure the text or image on the original document is not too close to the edge. Your fax machine cannot read anything closer than 4 mm (1/8 inch) from the edge. . You can select the resolution to either SUPERFINE or PHOTO. Set the resolution to either one. If you do not set the resolution, the fax machine automatically makes a copy at SUPERFINE resolution. For example, if your original 1s a photo, you may select PHOTO resolution. (To get PHOTO resolution, press RESOLUTION repeatediy until both lights are lit.) You can also set the resolution page by page using the 1. TEMP. SETTINGS function. (See page 6-14.) | . Do not pull on the paper while copying is in progress. This may distort the copied image. Making Multiple Copies (Only for FAX-720M) There are two ways to make multiple copies on your fax machine. The first is the stacking method, this will make n copies of page one, n copies of page two and so on. These will all be stacked on top of each other. The second method is the sorting or collating method. This is when the fax machine scans the entire document and then makes 1 copy of page 1, 2, 3, 4 in order. Then makes a second copy of 1, 2, 3, 4 until a total of n copies has been made. (Stacking) (Sorting) 1. Place the documents face down into the feeder. 2. Press COPY. 3. Enter two digits for the number of copies you want using the number keys (Max. 99 copies). Example: 05. 4, Press COPY or just wait 5 seconds. 5. Press — (left arrow) or m= (right arrow) to select the stacking or sorting method. Example: STACK. 6. Press COPY to begin copying. NOTE: 1. When making Multiple Copies, do not let the receiving tray over stacked. Remove copied paper from receiving tray frequently. | 2. When making Multiple Copies, make sure there is enough recording paper in the machine, What To Do When You Get a “MEMORY FULL” Message while Making Copies If you are using the stacking method, press STOP. If you are using the sorting method, press COPY to copy the portion that is in the memory, or press STOP to « cancel. (Only for FAX-720M) 9. POLLING § N What Is Polling? Polling is the process of retrieving faxes from another fax machine. You may use your machine to “poll” other machines, or you may ask someone to poll your machine. The party who polls pays for the cost of the call. How Does It Work? First, two parties set up their fax machines so that they can accommodate polling. Then one party leaves documents in the fax machine so that the other party can call up and have the documents sent to them. Polling side + Polled side When to Use Polling? Use polling fo control the cost of sending a fax. 1. If you want to pay for the cost of the call: Send out faxes to other parties as you normally would, and if another party has documents to send you, ask if you can poll for them. 2. If you want others to pay for the cost of the call: Ask them to poll your fax machine for documents they want, and have them fax any documents that you want. * There are some fax machines that will not respond to this function. Helpful Hints Using Polling Effectively (Examples) Problem No. 1: You want another party to send you a long fax, but they do not want to pay for the call. Solution: Ask them to leave the document in their fax machine so you can poll for it. Problem No. 2: Sales representatives have difficulty sending in faxes to the head office’s fax machine because it is busy so much of the time. Solution: Head office can poll the sales representatives’ fax machines. Problem No, 3: Because of the time or location, it is cheaper for someone else to call you than it is for you to make the call. Solution: Ask the other party to poll for the documents and offer to pay for the call at their lower rate. Polling Another Fax Machine Once you have set up polling, as described below, and the other party has set their fax machine to “POLLED WAITING”, you can automatically receive their documents. Make sure no documents are in the feeder. . Press FUNCTION. . Press 1. . Press 2. E © N = . Wait for two seconds. 5. Press SET, 6. Press STOP. 7. Enter the fax number. 6. Press START. Setting up Polled Waiting Polled Waiting is when you place a document in your fax machine and set your machine to allow another fax machine to retrieve that document. Your fax machine will print a Polled Report after the transmission. 1. Insert the documents into the С feeder. 2. Press FUNCTION. 3. Press 1. 4, Press 2. 5. Wait for two seconds. С 6. Press SET. 7. Press STOP. 8. Press START and wait for the polling call to come in. Secure Polling Secure Polling is a way Lo keep your documents and others” from falling into the wrong hands while the fax machines are set up for polling. You can use Secure Polling only with another Brother fax machine. Your four-digit ID number must be entered on the fax machine that polls for your documents. Polling Another Fax Machine with Secure Code You can poll another fax machine that has Secure Polling by following the steps below: You need to make sure you are using the same ID number as the other party. Make sure no documents are in the feeder. | . Press FUNCTION. . Press 1. . Press 2. . Wait for two seconds. Оо (о NN #H 5. Press —« (left arrow) or => (right arrow) to find the POLLING SECURE setting. 6. Press SET. 7. Enter a four-digit number. This 1s the same security code of the fax machine you are polling. Example: 1234. 8. Wait for two seconds. 9, Press STOP. 10. Enter the fax number. Example: One-Touch dialing. [1. Press START. 9-3 Setting up Polled Waiting with Secure Polling Secure Polling allows you to create a Polling ID number to protect your documents during polled waiting mode. Anyone who polls your machine must enter this polling ID number. |-> . Insert the documents into the feeder. 2. Press FUNCTION, 3. Press 1. 4. Press 2. 5 . Wait for two seconds. 6. Press — (left arrow) or => (right arrow) to find the POLLING SECURE setting. . Press SET. . Enter a four-digit number. Example: 1234. o =~ 9, Wait for two seconds. 10. Press STOP. 11. Press START and wait for the poll- ing call to come in. Delayed Polling After you select STANDARD or SECURE, press SET, then press 1 and use the number keys to enter the time at which you want polling to take place. | Make sure no documents are in the feeder. 1. Press FUNCTION. 2. Press 1. 3. Press 2. 4 . Wait for two seconds. 5. Press —« (left arrow) or m= (right arrow) to select STANDARD or SECURE. Example: STANDARD. 6. Press SET. 7. Press 1. 8. Enter the time. Example: 19:45 (7:45P.M.). 9. Wait for two seconds. 10. Press STOP. 11. Enter the fax number. Example: One-touch dialing. 12. Press START. The fax machine waits until the specified time to call. Setting up Polled Waiting with Quick-Scan Before pressing START, press Q.SCAN so that you can store your polled waiting document in the memory. Helpful Hints If you use Quick Scan to place the Polled Waiting documents into the memory, they will not be erased automatically after they are polled. To erase them you must use the Cancel Job function. (see page 6-12.) 10. PRINTING REPORTS AND LISTS You can print the following lists and reports under function item 3. PRINT REPORTS. Level one funciion Level two function Explanation of Options Page 3. PRINT REPORTS 1. ACT. REPORT The Activity Report lets you know whether transmissions and incoming faxes were received. 2. ALL DIAL Thisis a list of the names and numbers that are stored in One-Touch and Speed- Dial memory. Printed in One-Touch and Speed-Dial number order. 10-3 3. COVERPAGE This allows you to check the Cover Page format. 6-15 4. CALL BACK MSG Used to check the Call Back message format. 6-20 5. USER OPTIONS The settings for Function menu 5~7 (USER OPTIONS, TEL OPTIONS and SETUP SYSTEM) are printed here. 6. XMIT REPORT Youcan set up whether the Transmission Verification Report will be printed after all faxes yon send. ON/OFF 10-4 7. MEMORY STATUS The addressee and the amount of occupied memory for items stored in the memory are printed here. 10-5 Other Reports The following reports are printed automatically, for your information. Help List (By pressing HELP on the control panel.) (See page 3-5-6) Power Failure Report Polled Report Delayed Sending Report Broadcast Report (Only for FAX-720M) Helpful Hints + If you need an ACS check sheet, press —= (left arrow) and в (right arrow) simultaneously. If you press —« (left arrow) and » (right arrow) simultaneously again, an ACS check sheet will not be printed. 10-1 All the reports and lists may be printed as follows: 1. Press FUNCTION. 2. Press 3. 3. Press the number of the level two function you wish to print. Example: 1.ACT.REPORT. 4. Press START. Activity Report Interval An activity report can be printed at certain intervals that you specify. You have a choice of setting the journal period to “OFF”, “6 hours”, “12 hours”, “24 hours”, “2 days”, “4 days”, or “7 days”. The activity report will provide a list of all outgoing and incoming faxes (up to 30) during the period. The initial setting is “OFF”, 1. Press FUNCTION. 2. Press 7. 3. Press 3. 4. Press — (left arrow) or m= (right arrow) to choose the selling. Example: 12 HOURS. If You select seven days, you should choose the base day of the weel. 5, Press SET. 6. Enter the time to print in 24-hour format using the number keys. Example: 19:45 (7:45 P.M.). 7. Wait for two seconds. 8. Press STOP to exit. 10-2 | ACTIVITY REPORT | TIME 09/12/1994 19:45 NAME : BROTHER FAX: 4155554444 TEL 4155554445 | DATE | TIME FAX NO./NAME _ | DURATION] PAGE(S) | RESULT | COMMENT 09/12 09/12 09/12 10:00 10:10 15:53 BROTHER BOSTON 04:23] 20 CV CA} OK TA NJ OFFICE 00 | 00 BUSY TX RROTHER BOSTON 18 101 CV CA| OK TX ECM CV : COVERPAGE CA : CALL BACK MSG POL: POLLING Note: “TX” means Transmit, “RX” means Receive. Printing the All Dial List You can print a list of all One-Touch numbers and Speed-Dial numbers. Group numbers will be listed under One-Touch numbers. (Group numbers are available only on FAX-720M) | ALL DIAL LIST J) » >) TIME : 09/12/1994 15-25 NAME : BROTHER FAX + 4155554444 TEL : 4155554445 ONE-TOUCH DIAL NUMBER | FAX/TEL NUMBER DESTINATION | GROUP x01 kkk GROUP 1 xxx ALL BROTHER Жо? 234-5678 TEL | ABC COMPANY | | #03 334-5566 HEAD OFFICE *20 SPEED-DIAL | | | NUMBER | FAX/TEL NUMBER | DESTINATION GROUP #01 5892786 F/T | PTWMIG M. #02 @ | 1234567 W. COMPANY #03 033-256-1121 FAX | TOKYO OFFICE G1 #04 | #05 5555151 TEL | MANCHESTER G1 li sn PRA MA „О #39 #40 e: CHAIN )) 10-3 (ALL DIAL LIST of FAX-720M) Transmission Verification (Xmit) Report Set the Transmission Verification Report to ON or OFF. The initial setting is OFF. OFF: Report will be printed if the errors occur. ON: Report will be printed every time a fax message is sent correctly or an error occurs. 1. Press FUNCTION. 2. Press 3. 3. Press 6. 4. Press —= (left arrow) or » (right arrow) to choose the setting. Example: ON. 5. Press SET. 6. Press STOP to exit. [TRANSMISSION VERIFICATION REPORT TIME : 09/12/1994 15:25 NAME : BROTHER FAX 4155554445 TEL 4155554444 DATE, TIME 09/12 15:24 FAX NO./NAME NJ OFFICE DURATION 00:00:45 PAGE(S) 01 COVERPAGE RESULT OK MODE STANDARD ECM? *ECM is avaiable only on the FAX-720M. Memory Status List The MEMORY STATUS LIST will show you the addressee and amount of occupied memory for items stored in the memory such as delayed transmissions and polled waiting. | MEMORY STATUS LIST TIME: 09/12/1984 15:25 NAME: BROTHER FAX : 4195554444 TEL : 4155554446 MEMORY USED FOR FAX FEATURES TIME DESTINATION # ОЕ PAGES TIMER 1) 18:00 14155551212 Qi 10% 2) 23:45 (BROADCAST) 02 20% POLLING WAITING 1 12% REDIAL WAITING 1) BROTHER BOSTON 01 05% ECM 24% MEMORY AVAILABLE 29% | FRE 7 (MEMORY STATUS LIST of FAX-720M) 11. REGULAR MAINTENANCE AND TROUBLESHOOTING Regular Maintenance You can keep your fax machine in optimum condition by cleaning it on a regular basis. Avoid using thinners or other organic solvents to clean the machine and do not use any water. Follow the five steps below: 1. Unplug the telephone line and then the power cord. When you reconnect these lines later, make sure to connect the power cord first, then the telephone line. | 2. Remove the paper roll. 3. Wipe any dirt off the machine using a slightly damp cloth. À. Clean the print head. Moisten a small piece of soft, lint-free cloth with isopropyl alcohol and keep wiping the edge of the print head until all dirt is removed. р head Machine top rínt head cover cover cl e. 1 | oth with isopropyl alcohol (black) | | | opropy | | | \ Print head \ / \ / / \ > / _ > gy S / >» й 5. Clean the scanner glass cover and the white tape above. 1) Put your finger under the ¿“En mark where there is a groove and lift up the front cover. It should “lock” into an open position. 2) Moisten a small piece of soft, lint-free cloth with isopropyl alcohol and carefully remove any dirt from the glass cover and from the white tape of the scanner. Front cover White tape Engraved marking Tes a 3 Glass cover PEN ~~ / | La A N Finger groove Helpful Hints It is a good idea to follow these five simple steps everytime you change the recording paper. Paper Jams Your fax machine will sound an alarm if the documents jam while going through the feeder or if the fax paper becomes stuck. The display will show “DOCUMENT JAM”, “CUTTER JAM”, or “PRINTER JAM”. Fixing a Document Jam 1. Open the front cover. 2. Turn the document release knob (blue) in the direction of the arrow and pull the documents toward the front of the fax machine. 3. Close the front cover. Front cover Document release knob Document (blue) When you have a document jam, do not try to pull the documents back out. The documents should be pulled from the front so that they can go through the fax machine. Remember: Push your way out, don’t back up! Fixing a Cutter Jam or Printer Jam 1. Unplug the power cord and open the ma- chine top cover by lifting it at the groove. Print head Pull the release levers (blue) on both sides of cover(black) the print head cover (black) and raise it. Machine top cover 2. Use a pair of scissors to cut the paper where the wrinkles start. | Release lever (blue) 3. Pull the wrinkled paper out from the front or rear side. 4. Plug in the fax machine. 5. Re-insert the fax paper and close the print head cover and the machine top cover. Troubleshooting You may occasionally encounter a problem with your fax machine or telephone line. If this happens, your fax machine often identifies the problem and displays an error message. Refer to the following list when you see an error message on the display. If additional help is needed please contact the following Customer Service numbers : | U.S.A 1-800-284-4FAX (4329) 1-908-356-8880 (Extension 7920) Canada 1-514-685-0600 (Montreal) 1-604-278-8466 (Vancouver) Error Messages COMM.ERROR XX YY You encountered a communications error that resulted from a poor quality phone line. Try the call again. Error Codes —] | 20 XX This Error Code is usually caused by poor telephone line, | ; 8001 or having a special telephone feature such as “Call | | 9901 Waiting” assigned to this line. 7400 Their machine sent a disconnect command from their location. This could be caused by a document jam, a recording paper empty, or mechanical problems on their unit, or there may be problems on the telephone line. A011 Remote side disconnected the transmission. This could be caused by them stopping the transmission before completion. | FFXX Thisisa mechanical error on your fax machine. For example : FF EA “Document Jam”. Please clear the jam and try to send again. CONNECTION FAIL You have requested a polling call from another party, but the remote station is not in polled waiting mode. COVER OPEN The machine top cover is not completely closed. Make sure that it is closed. CUTTER JAM The fax paperis jammedin the cutter, Remove thejammed paper. (See page 11-3.) Then re-insert the fax paper. (See page 1-2.) DISCONNECTED The telephone line was disconnected by the other party during the communication. Try calling the other party to see what happened. DOCUMENT JAM The documents were not inserted properly, the documents were not fed properly, or documents were too long. Open the front cover and remove the documents. (See page 11-2.) Close the front cover and re-insert the documents and adjust the guides on either side of the document, and try sending the fax again. ID MISMATCH You may have the wrong ID for the secure polling function. Try calling the other party to check the ID. MACHINE ERROR XX and PRESS STOP KEY Contact the Customer Service number listed on page 11-4, NO RESPONSE/BUSY The number you called does not answer or is busy. You may also have reached a number that is ~ not connected to a fax. Check the number and try again. NOT REGISTERED The One-Touch key or Speed-Dial number has no number assigned to it. You need to register a phone number. (See page 4-4~7.) PAPER ROLL EMPTY The paper roll is empty. You need to replace it. (See page 1-2.) PAPER SET ERROR The paper roll is not set correctly. Try re-inserting it. PRINTER FAULT | ‘The recording head has overheated. Unplug the power cord and wait for 30 minutes. PRINTER JAM - The fax paper is jammed in the printer. Remove the jammed paper. (See page 11-3.) Then re-insert the fax paper. (See page 1-2.) CLEAN UP SCANNER The scanner is dirty. Clean the sranner. (See page 11-2.) SCANNER ERROR Try to clean scanner and white tape. (See page 11-2.) If you still get the scanner error, please contact the customer service numbers listed on page 11- 4. Other Problems When Dialing Doesn’t Work... Yuu may have the wrong dialing mode. Change the TONE/PULSE setting . (See page 4-1.) You may also want to check all the telephone line connections, such as to the handset and to the wall jack. Check also that the power cord is connected. (See page 1-3.) Check by pressing HOOK to see if dial tone is heard. Also try sending by using HOOK or the handset. Wait to hear fax tones then press START. Poor Transmitting Quality Someone may complain that faxes they receive from you are hard to read. Your resolution setting may be inappropriate. Try the FINE or SUPERFINE settings and try the call again. Also, it is possible that your scanner glass cover is dirty. (See page 11-2.) Vertical Streaks When Receiving You may get faxes with vertical streaks. The recording head on your machine may be dirty, or the sender’s scanner may be dirty. Try cleaning the Print Head. (See page 11-1.) This can also be checked by making a copy. Horizontal Streaks You may get a fax with horizontal streaks or with missing lines. This normally results from a poor telephone connection. Ask the other party to send the fax again. 11-5 12. IMPORTANT INFORMATION Standard Telephone and FCC Notices (Only applies to 120V model) These notices are in effect on models sold and used in the U.S.A. This equipment is hearing-aid compatible. When programming emergency numbers and/or making test calls to emergency numbers: * Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up. * Perform such activities in the off-peak hours, such as early morning or late evening. This equipment complies with Part 68 of FCC Rules. On the rear panel of this equipment is a label that contains, among other information, the FCC Registration Number and Ringer equivalence Number (REN) for this equipment. You must, upon request, provide this information to your telephone company. You may safely connect this equipment to the telephone network by means of a standard modular jack, USOC RJ11C. An FCC compliant telephone cord and modular plug is provided with this equipment. This equipment is designed to be connected to the telephone network or premises wiring using a compatible modular jack which is Part 68 compliant. See 1-3 for details. | The REN is useful to determine the quantity of devices you may connect to your telephone line and still have those devices ring when your telephone number is called. In most, but not all areas, the sum of the RENs of all devices connected to one line should not exceed five (5). To be certain of the number of devices you may connect to your line, as determined by the REN, you should contact your local telephone company to determine the maximum REN for your calling area. If your Intelll FAX-710M/720M damages the telephone network, the telephone company may discontinue your service temporarily. If possible, they will notify you in advance. But if advanced notice is not practical, you will be notified as soon as possible. You will be informed of your right to file a complaint with the FCC. Your telephone company may make changes to its facilities, equipment, operations or procedures that could affect the proper functioning of your equipment. If they do, you will be notified in advance to give you an opportunity to maintain uninterrupted telephone service. If you experience trouble with this IntelliFAX-710M/720M, please contact the manufactures authorized service agency for information on obtaining service or repair. The telephone company | may ask that you disconnect this equipment from the network until the problem has been corrected or until you are sure that the equipment is nol malfunctioning. H you are not able to solve a problem with your fax machine, contact Brother service personnel at 1-800-284-4FAX (U.S.A. Only). 1-800-284-4329 Warning For protection against the risk of electrical shock, always disconnect all cables from the wall outlet before servicing, modifying or installing the equipment. This equipment may not he used on coin service lines provided by the telephone company nor connected to party lines. This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures: * Re-orient or relocate the receiving antenna. * Increase the separation between the fax equipment and the receiver. * Connect the fax equipment on a separate circuit. « Consult the dealer or an experienced radio/TV technician for help. Brother cannot accept any financial or other responsibilities that may be the result of your use of this information, including direct, special or consequential damages. There are no warranties extended or granted by this document. The serial number may be found on the label affixed to the back of the unit. For your convenience, note the number below and retain this owner's manual to serve as a permanent record of your purchase, in the event of a theft or fire, or for future reference. MODEL NO. IntelliFAX-710M/720M SERIAL NO. NAME OF DEALER DATE OF PURCHASE Important Safety Instructions 1. 2. 3. 4. > 10. 11. 12. 13. 14. Read all of these instructions Save them for later reference. Follow all warnings and instructions marked on the product. Unplug this product from the wall outlet before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. Do not use this product near water. Da not place this product on an unsuitable cart, stand, or table. The product may fall, causing serious damage to the product. Slots and openings in the cabinet and the back or bottom are provided of ventilation; to ensure reliable operation of the product and to protect it from overheating, these openings must not be blocked or covered. The openings should never be blocked by placing the product on a bed, sofa, rug, or other similar surface. This product should never be placed near or over a radiator or heater. This product should not be placed in a built-in installation unless proper ventilation is provided. This product should be operated from the type of power source indicated on the label. If you are not sure of the type of power available, consult your dealer or local power company. This product is equipped with a 3-wire grounding type plug, a plug having a third (grounding) pin. This plug will only fit into a grounding-type power outlet. This is a safety feature. If you are unable to insert the plug into the outlet, contact your electrician to replace your obsolete outlet. Do not defeat the purpose of the grounding-type plug. Do not allow anything to rest on the power cord. Do not locate this product where persons will walk on the cord. | If an extension cordis use with this product, make sure that the total ampere ratings on the products plugged into the extension cord do not exceed the extension cord ampere rating. Also, make sure that the total of all products plugged into the wall outlet does not exceed 15 amperes (U.S.A. only). Never push objects of any kind into this product through cabinet slots as they may touch dangerous voltage points or short out parts resulting in a risk of fire or electric shock. Never spill liquid of any kind on the product. Do not attempt to service this product yourself, as opening or removing covers may expose you to dangerous voltage points or other rigks. Refer all servicing to service personal at 1-800- 284-4FAX (4329). | Unplug this product from the wall outlet and refer servicing to qualified service personnel under the following conditions: | When the power cord or plug is damaged or frayed. Tf liquid has been spilled into the product. If the product has been exposed to rain or water. . Ifthe product does not operate normally when the operating instructions are followed. Adjust only those controls that are covered by the operating instructions since improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation. . If the product has been dropped or the cabinet has been darnaged. If the product exhibits a distinct change in performance, indicating a need for service. or» = 12-3 13. INDEX | ACS Check Sheet ………….….….…....………...….….….…….…… 10-1 Activity Report .......... nee 10-1-3 ADF ecm eee 6-2 All Dial List... 10-1, 10-3 Answer Mode us 2-4, 7-1 Auto Mode .................. eevee 1-2 B Baltery (See memory storage) .............. 4-7 Beeper...co ier mem 4-1~2 Broadcasting (FAX-720M) ............ 6-8~9 C Call Back Message ....... ema 6-19~20, 10-1 Call Reservation ...................... 6-19-20 Canceling co.cc 6-12 Chain Dialing ==... 4-5 CIEONING ..…....…..…..….…rrcrsreeanesssenmens nanas 11-12 Connecting...…....….…..….….…...…..….….…. 1-3, 7-6, 7-8 CONTrOSÉ .….…..………msesecrennemensanene mena censransa tes 6-3 Control Panel Keys... 2-1-4 COPY ..n.ninrananraiaracaneneneniaranerenneeeenneo 2-3, 8-1-2 Cover Page ........ 2-4, 3-2-3, 6-15-19, 10-1 D Daily Timer ............—.—........—.eneeermennneen eee 6-8 Date and Time ...............— ER 4-2 Delayed Transmission .. _......_................. 6-7 Delayed Polling ...................... eee 9-5 Distinctive Ringing ..................—...—... 7-10~13 Document .............e...—..eremienre ee 6-1-2 E ECM (FAX-720M) ................mmmerenerrminanas 6-22 Error Re-Transmission ............. ema 6-22 Error Message/Codes ............... sw... 11-4 External Telephone 7-6, 7-8 Extension Telephone ............e.— eo 7-6 FINE merece arene nene 6-2, 6-14 F/T MOCdE ...........enenienaceneaeneaanianan anna 7-1, 7-3 F/T Ring Time .................—eeemmieananeneen een. 7-3-4 FUNCIion encres sure rreneraeena mea nannue 2-4, 3-1-4 G Gray Scale (FAX-720M) 6-15 Group (FAX-720M) .....................e.e....... 4-8 H HELP are ERBE 2-4, 3-1, 3-5~4 HOOK r eevee vernon 2-2, 5-1 Hold... eres een 2-2, 5-1 | Interrupting ............— e... e—.—.... 3-4, 6-11 J | lo To S J nen. 1-3, 7-6, 7-8 JOM caer errr sre remorse re ena 11-2~5 L Loading POPET ..……..…..….…..vrcreneeimenne ra nen secs eanses 1-2 | M Manual Mode ............. —- eee. 7-1~2 Manual Dial ..............e=e..meniaran enana ere 5-1 Memory ....................—.e=_meianera crearan eee 4-7 Memory transmission ..........—— 6-6~10 MEMORY FULL ...............eenoneananranaea 8-2, 10-5 . viemory USage ............... eses 10-5 Multiple Resolution Transmission ......... 6-14 | N Next-FAX Reservation ........... a 6-21 O One-touch Dial ..... 2-3, 4-4~5, 4-7, 5-1, 6-4 On-Screen Programming ............ 3-1,3-4-5 On Hook Dig ...............e.=.e.esreeserrercereeniee 5-1 13-1 Packing List... 1-2 1 rereress 2-2, 4-5, 5-1 PBXS corer eee 1-4, 4-7 PROTO SES 6-2, 6-14 Polling ................ineenceeninanennna reee 9-1-5 Power [run nen eus pen anemen re 1-3, 14-1 Printing a... 3-9, 6-6, 6-17, 6-20, 10-1, 10-3 Q Quick-Scan ................ 2-4, 6-6, 6-8-10, 9-5 R Redial ..................e inem nene nee. 2-2, 6-5 Remote Activation ..................—.—.... 7-6-7 Remote Code... 7-6~7 Remote Deactivation .................—. 7-6~7 Reports everett eee 10-1~5 Resolution eee 2-4, 6-2, 6-14, 8-1 Ring Delay ...........—.—cw..e=meemeenminenon areas 7-2 Ring Time ................e=ierareranerenen enn 7-3-4 Ring Volume... 7-5~6 S Secure Polling................— em... ..... 9-3-4 Seting Up... cirri seis na 1-2~3 SHIFT (FAX-720M) ............... 2-3, 4-4, 6-9~10 SMoothing ............———————.....e=. reee ene eue 7-4 Speaker Volume .….…..…....…..…..….....….….….….….…. 7-4~5 Speed Dial ................... 2-2, 4-6-7, 5-1, 6-4 Station 1D ................ x=... 4-3, 6-6, 6-15 Standard Mode .............—— meme 6-2, 6-14 ; Super Dark Mode... 6-3 | Super Fine Mode ................. ==... 6-2, 6-14 Super Light Mode ...............-..-.....-e...... 6-3 4. SPEC IFICATIONS Type Compatibility Coding system Modem speed Document input width Scanning/Printing width Paper roll size Printer type Gray scale Paper cutter Display Polling types Contrast control Hesolution One-touch dial Speed-dial Automatic redial Speaker type Auto answer Communication source Operating environment Power source | Power consumption Dimensions Weight Desktop facsimile transceiver - TTU-TS Group 3 Modified Huffman (MH) 9600/7200/4800/2400; Automatic Fallback 148 mm to 216 mm (5.8 inches to 8.5 inches) 208 mm (8.2 inches) 216 mm (8.5 inches) 50 m (164 feet) with standard thermal paper 50 m (164 feet) with Therma PLUS paper Line thermal 16 level (for FAX-710M) 16/32 levels (for FAX-720M) Automatic LCD, 16 characters Standard, Secure, Delay Automatic/Super Light/Super Dark (manual setting) * Horizontal 8 dot/mm (203 dot/inch) * Vertical Standard 3.85 line/mm (98 line/inch) Fine, Photo (16 levels transmission) 7.7 line/mm (196 line/inch) Superfine, Photo (copy/32 levels transmission) 15.4 line/mm (392 line/inch) 10 stations (for FAX-710M)/20 stations (for FAX-720M) 20 stations (for FAX-710M)/40 stations (for FAX-720M) 3 times at 5 minute intervals Monitor | 0, 1,2, 3 or 4 rings Public switched telephone network 41 - 95° Е 120V AC 50/60Hz (U.S.A., Canadian Version Only) Standby: under 10 watts Peak: under 110 watts 376 x 311 x 127 (mm)/14.8 x 12.2 x 5 (inches) — 4.2 kg/9.3 lbs Specifications are subject to change for improvement without prior notice. 14-1 Brother International Corporation 200 Cottontail Lane, Somerset, NJ 08875-6714, U.S.A. Brother International Corporation (Canada) Lid. | rue Hôtel de Ville, Dollard-des-Ormeaux, QC, CANADA H9B 3H6 UF4562001 Printed in Japan ">

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Key features
- On-screen programming
- Automatic document feeder
- Quick-scan function
- Delayed transmission
- Cover page customization
- Distinctive ringing
- Remote activation
- Polling
- Error correction mode
- Multiple resolution transmission
Frequently asked questions
To set the date and time, press the FUNCTION key, then press 7 and then 1. Enter the last two digits of the year, followed by two digits for the month (JAN. = 01, OCT. = 10, etc.) then two digits for the day. Enter the time in 24-hour format (e.g., 15:25 for 3:25 PM). Wait for two seconds and then press STOP to exit and view the new date and time.
Press the FUNCTION key, then press 4 and 1. Press the One-Touch key you want to use to store the number. Enter the number (up to 20 digits) and press SET. You will be prompted to enter the name associated with this number, so enter the name (up to 15 characters) and press SET. Finally, select the type of number (FAX, TEL, F/T, CHAIN) and press SET.
To make a copy, simply press the COPY button on the control panel.