Propane Grill Rental Agreement

Propane Grill Rental Agreement
DATE OF EVENT: _____________________________
This AGREEMENT, made the ______________________________ (TODAY’S DATE) between
______________________________ (RENTER), hereafter called the Renter, and the Village of Sherwood, hereafter
called the Owner.
PROPERTY DESCRIPTION: Industrial Gas Grill & Cleaning Accessories – Owner warrants that to the best of his/her
knowledge and belief the aforesaid property is free of faults or deficiencies which would affect its safe and dependable operation under
normal and prudent usage. It is understood that Renter is responsible for using his/her own propane tank and gas during time of use
– tank and gas will not be supplied.
Initial Here: _____
RENTAL PERIOD: Owner agrees to rent the above-described property to Renter beginning _____________________ (START
DATE OF FACILITY RENTAL) and ending __________________ (DATE OF RETURN). Accessories and equipment must be returned
to Owner or locked securely in facility where found by next business day.
Initial Here: _____
USE OF PROPERTY: Renter agrees rented property shall [1] not be used beyond any rated capacity; [2] shall not be used for
any illegal purpose; [3] shall not be used in any manner for which it is not designed, built, or designated by the manufacturer; [4] will
not be used in a negligent manner; [5] will not be operated by any other person without permission of the Owner; and [6] will not be
removed from the designated grilling area of use or operation.
Initial Here: _____
AREA OF USE OR OPERATION: The Renter agrees to operate/use the above-described property only at the following
location or within the following described area(s) – areas are formally indicated with “Picnic Area” signage:
• WANICK PARK – In rear of main pavilion outside the overhead garage door (in vicinity of restrooms).
• LEGION PARK – On gravel roadway between restroom facility building and park pavilion.
INSURANCE: Renter hereby agrees that he/she shall fully indemnify the Owner for any and all damage to or loss of the rented
property and any accessories or related equipment during the term of this Agreement whether caused by fire, theft, flood, vandalism,
or any other cause, except that which shall be determined to have been caused by a fault or deficiency of the rented property,
accessories, or equipment.
RENTAL RATE: Renter agrees to pay $25 Per Day for use of said property and any accessories/equipment (sans propane tank
and gas).
Initial Here: _____
DEPOSIT: Renter agrees to deposit of $25 with the Owner. Said deposit will be used, in the event of loss of or damage to the
rented property and any accessories/equipment during the term of this Agreement, to defray fully or partially the cost of the necessary
repairs or replacement. Grill must be returned in clean condition. In the absence of any damage or loss, said deposit shall be credited
toward payment of the rental free and any excess shall be returned to the Renter in the form of a check within the next two (2)
business weeks of rental date(s).
Initial Here: _____
The applicant signing agrees to all of the above rules and regulations regarding the rental of said equipment and accessories. No
personal grills (gas or charcoal) are not permitted on Village of Sherwood park grounds, per Parks & Regulation guidelines.
APPROVED BY: __________________
 $25 DEPOSIT  $25/Per Day x ___ DAYS = $______
TOTAL: $_________
DATE PAID: _________ RECEIPT #: __________
RET’D: ________ REFUND  or DEDUCT: _________
Gas Grill Safety Guidelines
• Liquid Propane (LP) is an odorless gas. Ethyl Mercaptan is an ingredient added to propane, which permits it
to have an odor. The added ingredient allows the user to recognize that the propane cylinder is leaking. A
“rotten egg” smell indicates a gas leak.
• Always follow the manufacturer’s instructions when connecting or disconnecting a gas grill.
• Clean grill after use as part of general safety and maintenance on a gas grill, so to ensure refund of $25
• Check tubes leading to burners for any form of blockage. Check hoses for cracks, leaks or brittleness.
Ensure that there are no sharp bends in hoses. The Village Parks & Recreation will inspect grills after each
use, but please alert staff upon return of any possible cracks or leaks in hoses.
• Make certain that propane cylinder you provide for use used does not have any dents, gouges, bulges, and
leaks, fire damage or rust. Cylinders should be replaced if any of these signs are evident.
• All open flames including cigarettes are required to be kept a minimum of 25’ away from gas grill.
• Make certain that the propane cylinder has an over-fill prevention device, and always store propane cylinders
in a secured upright position.
• Do not store propane cylinder in a hot car or area that can be exposed to high heat. High temperatures will
force the gas pressure to increase and possibly open the relief valve – filling the area with gas.
• Always make certain that the control knobs for the gas grills are in the OFF position prior to igniting and
when storing grill. When grill is not in use, knob on propane cylinder should be in the OFF position as well.
• If gas grill fails to light on first attempt, turn the burner control off and allow the gas to dissipate prior to
trying again.
• If the fire on the burners of a gas grill goes out during cooking, turn all of the knobs to the OFF position.
Open lid and wait five minutes before attempting to relight.
• Always start gas grills with the lid in the open position. Gas can collect if the lid is down which can create an
explosion when grill is lit.
• Use grill in our well-ventilated area – our designated grilling area is outside the rear of the pavilion overhead
door (to the right of the women’s restroom).