Display Screen Equipment
Issue: 01
Ref. No: HSGC10
Approved by: H&S Committee
Display Screen Equipment (DSE): refers
mainly to personal computers (PC’s), screens
& associated equipment.
Workstation: refers to the place where DSE
is used, the furniture, environment and
accessories such as printers, keyboards,
mouse etc.
DSE User: employees working on DSE for at
least 2 hours per day on a daily/regular basis.
What are the requirements?
Employees who use a
DSE for around 2 hours
each day require an
assessment. The
assessment seeks to
minimise risks & inform
employees on how to
work safely with DSE.
Who carries out the workstation
DSE self assessments will be completed
regularly (i.e. after office/desk moves or
annually) by all staff. H&S Team will review
completed self assessments and either close
out any issues or assist managers to close
out issues such as new chairs, screens,
hardware, software and/or specialist
equipment etc.
Staff including Home workers and those
hotdesking (sharing a workstation) should be
instructed on how to undertake their own
assessments and to set up their DSE
What is covered by a DSE risk
Is there adequate lighting?
Is there adequate contrast & no glare or
Is noise minimised?
Is there sufficient legroom?
Are there window coverings if needed?
Is the software appropriate to the task?
Is the screen image stable?
Is the screen adjustable?
Is the keyboard adjustable, detachable and
the keys legible?
Does the work surface have space for the
required equipment and free from glare?
Is the chair stable and adjustable?
Are there footrests, armrests, wrist rests,
mouse rests, if the user needs one?
What happens to the completed
The Line Manager of the person assessed must
ensure that recommendations are implemented.
Workstation assessments must be reviewed on a
regular basis and following changes to the
workplace/workstation or work patterns.
Does DSE pose a health risk?
No, providing that the workstation is set up in
such a way that it doesn’t pose a risk to the user
(refer to the diagrams below).
Health risks tend to be as a result of a failure in
the factors examined in the risk assessment, such
Unsuitable equipment i.e. the wrong type of
chair, desk, keyboard, mouse etc.;
Broken equipment e.g. chair or monitor not
fully adjustable or screen flickers;
Poor posture e.g. slouching at the
workstation; the user not fully adjusting the
chair and workstation to their needs;
Poor working environment e.g. broken or
unsuitable lighting; glare; lack of space.
Should the risk assessment highlight problems
associated with repetitive strain injury or work
related upper limb disorders the member of staff
should consult their GP. Any recommendation
that may require a change in the workstation set
up (i.e. ergonomic mouse, type of chair etc). An
Occupational Health appointment may be
required for a further assessment. H&S Group
should be consulted for further guidance &
Any ill health that may be associated with DSE
use must be reported to line managers.
If you require further information on training or other health and safety related issues, contact;
Health & Safety 0208359 4778 or e-mail
Display Screen Equipment
Issue: 01
Ref. No: HSGC10
Approved by: H&S Committee
Smart working
Staff that use laptops or pentabs
should use separate keyboard and
mouse. Using the keyboard of the
laptop does not allow the
workstation to be set up in an
ergonomically efficient manner.
Risk Assessment Guide Chart
Are there additional health controls?
DSE users should take a break from screen
work for 5-10 minutes each hour and do
alternative work e.g. filing or phone calls etc.
New & Expectant Mothers
Staff who become pregnant or who are
returning to work after having a baby may
need to have a specific assessment done to
take account of any medical/physical
difficulties they may experience when using
Eyesight Test
DSE users may have an eyesight test once
every 2 years or sooner if a DSE visual
problem is identified. This entitlement begins
when becoming a DSE user.
When the eye examination
appointment is made the
cost of basic DSE eyewear
is included.
Staff can select different
frames other than from the
basic selection but will have
to pay any difference in price.
If the prescription is taken to another
optician then the full cost of any
eyewear must be borne by the staff
Agency and consultant staff requiring
an eyesight test need to speak to
their employer to make arrangements
for a test.
1. Seat back adjustability.
2. Good lumber back support.
3. Seat height adjustability.
4. No excess pressure on underside of
thighs and backs of knees.
5. Foot support needed.
6. Space for postural change. No obstacles
under the desk.
7. Forearms approximately horizontal.
8. Minimal extension, flexion or deviation of
9. Screen height and angle should allow
comfortable head position.
10. Space in front of keyboard to support
hands/wrists during pauses in keying.
Users with specific needs
Where a DSE user has specific needs such as
voice-activated or Braille software, Health &
Safety can be contacted for further advice.
If you require further information on training or other health and safety related issues, contact;
Health & Safety 0208359 4778 or e-mail
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