DIGITAL VOICE
RECORDER
VN-541PC
Getting started
1
Recording
2
Playback
3
Editing
4
Use with a PC
5
Other information
6
USER MANUAL
EN
Thank you for purchasing an Olympus digital voice recorder.
Please read these instructions for information about using the product correctly and safely.
Keep the instructions handy for future reference.
• To ensure successful recording, we recommend that you test the record function and volume
before use.
• If there are additions and/or modifications of functions due to firmware update, contents may
differ. For the latest information, please visit Olympus website.
Table of contents
Names of parts.................................... 4
1 Getting started
Setup................................................... 5
Inserting the batteries.........................................6
Turning the power ON.........................................7
Setting the time/date..........................................7
Setting the beeping sounds..............................8
Batteries.............................................. 9
Turning the power OFF...................... 9
Preventing accidental operation..... 10
Setting HOLD mode...........................................10
Releasing HOLD mode......................................10
2 Recording
Recording.......................................... 11
Changing the recording scene.......................11
Basic recording procedure...............................12
Monitoring while recording............................13
Recording with an external microphone....13
Recording from another connected
device................................................ 14
Recording audio from another device with
this recorder..........................................................14
Recording audio from this recorder with
another device.....................................................14
EN
2
3 Playback
Playback............................................ 15
Basic playback procedure.................................15
Fast-forwarding....................................................16
Rewinding..............................................................17
Skipping to the beginning of a file ..............17
Playback through the earphones..................18
Changing the playback speed......... 19
Repeat playback............................... 20
Folder/File repeat playback.............................20
A/B repeat playback...........................................20
Reducing noise during playback
(Noise Cancel)................................... 21
4 Editing
Changing the information screen.... 22
Preventing accidental file erasure
(File Lock).......................................... 22
Index marks/temp marks................. 23
Writing an index mark/temp mark................23
Erasing an index mark/temp mark................23
Erasing files....................................... 24
Erase a single file..................................................24
Erase all the files in the folder.........................24
Formatting the internal memory.... 26
Table of contents
5 Use with a PC
PC operating environment.............. 27
PC connection/disconnection.......... 28
Connecting the voice recorder to a PC........28
Disconnecting the voice recorder
from a PC................................................................29
Loading a file to a PC........................ 30
6 Other information
Troubleshooting............................... 31
Recorder care.................................... 33
Accessories (optional)...................... 34
Copyright and trademark
information....................................... 35
Safety precautions........................... 36
Specifications.................................... 40
Indications used in this manual
NOTE
Describes precautions and operations that
should be absolutely avoided in using the
voice recorder.
TIP
Describes useful information and hints that
will help you getting the most out of your
voice recorder.
☞
Indicates reference pages describing details
or related information.
This manual is advanced version. Additionally,
the basic version (Basic Manual), which
summarizes basic operation, is also included
with this product.
EN
3
Names of parts
1
0
12 3
45
2
Names of parts
6
3
4
5
6
7
8
!
@
#
$
%
^
&
7
8
9
*
9
(
Recorder
EN
4
1 Built-in microphone
2 m (microphone) jack
3 Display
4 USB connector
5 l (index/repeat)
button
6 n (recording
scene, folder/noise
cancel) button
7 p (playback, pause)
button
8 0 button
9 Built-in speaker
0 q (earphone) jack
! LED indicator light
@ o (power, hold)
button
# REC (record) switch
$ + button
% 9 button
^ k (erase) button
& – button
* Battery cover
( Strap hole
Display
1 Repeat
2 File lock
3 File number/Total
number of recorded
files in folder, A/B repeat
4 Volume
5 Battery
6 Folder (recording scene)
7 Voice recorder status
(recording, playback,
fast playback, slow
playback)
8 Time and date,
Recording scene
9 Indicator display
area (recording date,
time and date, remain,
index/temp mark,
erase, noise cancel,
hold, format, beep)
Getting started
Setup
Usage examples
Getting
started After unpacking the voice recorder, follow the
steps below to have it ready for use.
3
Getting
started
3
Getting
started
Recording meetings and discussions means
that if you miss something important, you
can listen to it again as many times as you like
to confirm the content.
3
Getting
started
1
Inserting the batteries
2
Turning the power ON
3
Setting the time/date
4
Setting the beeping
sounds
1
Setup
This product is a voice recorder that is easy
to use for all age groups, from children to
senior citizens. It can be used in a range of
situations, such as in business, or recording
memos.
Set the voice recorder’s clock for
use with file management.
This recorder also features Noise Cancel
function useful for transcription, as well as
faster and slower playback.
Record messages as well as
changes to schedules instead
of taking memos. Simple
one-handed recording
means it is easier
than writing in a
notebook.
×
This voice recorder
can also be connected
to a PC, and used as
mass USB storage.
This is convenient for
transferring large files
such as image data
between computers.
Remove the screen
protector on the
display.
EN
5
Setup
Inserting the batteries
1
Before using the voice recorder, insert the batteries in the battery compartment of the voice
recorder.
Setup
1 Slide open the battery cover
while pressing down on it.
3 Slide the battery cover
completely closed.
1
2
1
2
2 Insert the batteries, making
sure its positive and negative
terminals are placed correctly.
1
2
Insert the battery’s
negative terminal first.
EN
6
• Do not close the battery cover while
the batteries are still loose.
Setup
Turning the power ON
Set the time and date beforehand to enable
easier management of recorded files.
1
1 Press the 9 (p) or 0
button to select the desired
setting item.
Setup
1 While the voice recorder is turned
off, press and hold the o button.
Setting the time/date
TIP
• If you install batteries for the first time
or replaced with new ones, the [hour]
indicator will flash automatically when
the power is turned on.
2 Press the + or – button to change
the number.
• To change the setting of another item,
press the 9 or 0 button to move
the blinking cursor, then press the + or
– button to change the number.
3 Press the p button to finalize
the setting.
EN
7
Setup
1
TIP
Setting the beeping sounds
Setup
• When setting the hour or minute, each
time you press the n button the
display changes between the AM/PM
and 24-hour clock formats.
Example: 10 : 38 PM
PM 10 : 38
(default format)
22 : 38
• When setting the year, month or date,
each time you press the n button
the display order used for the date
changes.
Example: March 24, 2016
03. 24. ,16
(default format)
• If the batteries in the voice recorder are
replaced with new ones, the [DATE]
screen is displayed automatically when
the power is turned on.
• Even if the voice recorder is not used
for a long period of time, when the
batteries are used up, the time and date
must be re-entered.
8
1 Press the 9 or 0 button to
select [ON] or [OFF].
24. 03. ,16
NOTE
EN
The voice recorder makes beeping sounds
when buttons are pressed, or to warn in case
of operation errors. You can select whether
the voice recorder makes these beeping
sounds.
[ON]
Enables beeping sounds.
[OFF]
Disables beeping sounds.
2 Press the p button to finalize
the setting.
• After beeping sound has been set,
version information will be displayed,
and then voice recorder will enter stop
mode.
Batteries
Battery indicator
As the battery loses its remaining charge, the
battery indicator on the display changes as
follows:
Turning the power OFF
Existing data, mode settings and the clock
setting are saved when the power is turned
off.
• [
] indicates there is little remaining
battery charge. Replace it with a fresh one.
] and
When the batteries has run out, [
[LO] appear, and operation stops.
Battery precautions
• The voice recorder does not support
manganese batteries.
• Always turn power OFF before replacing
the batteries. Files may be damaged if
the batteries are removed while the voice
recorder is recording or performing an
operation such as erasing a file.
• You need to reset the time/date if the
batteries are replaced. See “Setting the
time/date” (☞ P.7) for the procedure.
• When not using the voice recorder for
an extended period, always remove the
batteries before storage.
],
• Even if the battery indicator is [
playback with the built-in speaker at some
volumes may result in a drop in battery
output voltage, causing the voice recorder
to reset. Lower the volume in this case.
• The continuous battery usage time will
vary depending on the performance of the
battery in use (☞ P.41).
TIP
• Turning the power OFF whenever the
voice recorder is not in use minimizes
battery consumption.
1
Batteries/Turning the power OFF
1 Press and hold the o button while
the voice recorder is in stop mode.
Power Save mode
When the voice recorder has been
stopped for at least 5 minutes after power
ON, the power turns off automatically.
For users in Germany
Olympus has an agreement with the GRS
(Joint Battery Disposal Association) in
Germany to ensure environmentally-friendly
battery disposal.
EN
9
Preventing accidental operation
Setting the voice recorder to HOLD mode maintains the current operation and disables button
operations.
1
Setting HOLD mode
Preventing accidental operation
1 Press and hold the o button
during recording or playback.
[HOLD] appears in the display,
and the recorder enters hold
mode.
• Even if in hold mode, the REC switch
can be moved to the ON and OFF
positions.
Releasing HOLD mode
1 Press and hold the o button
during hold mode.
TIP
• hold mode is automatically released
after recording or playback finishes.
NOTE
• When any button is pressed during HOLD mode, [HOLD] appears in the display for 2
seconds. No other operation is performed.
• Setting HOLD mode during voice recorder playback (or recording) continues the playback
(or recording) operation and prevents any other operation from being performed. (The
voice recorder stops when playback ends or when recording ends because, for example,
there is no remaining memory space.)
EN
10
Recording
Recording
You can select from four recording scenes on this voice recorder - [MEMO], [TALK], [MUSIC],
and [LP]. Recorded audio will be stored in the same folder as the selected recording scenes.
Each folder can store up to 199 files.
[MEMO]
Suitable for recording your own voice and other sounds that are extremely close.
[TALK]
Suitable for recording meetings held in a small space and other sounds that are fairly close.
[MUSIC]
Suitable for recording realistic audio with exceptional clarity such as live recording of a
musical instrument performance or out in the open air.
[LP]
Suitable for recording for a long time.
1 While the voice recorder is in stop
mode, press the n button.
a
Recording
Changing the recording scene
2
TIP
• To record the speaker’s voice clearly, set
[MEMO], and place the voice recorder’s
built-in microphone near the speaker’s
mouth (5 to10 cm away).
b
a Folder in which the recorded file is
stored
b Recording scene
• Press the n button to switch
between recording scenes.
EN
11
Recording
Basic recording procedure
2
1 Changing the recording scene
(☞ P.11).
• Each new voice recording file is saved
in the selected folder.
Recording
2 Point the built-in microphone
in the direction of the sound to
record.
a
b
c
a File number/Total number of
recorded files in folder
b Voice recorder status indicator
(during recording)
c Elapsed recording time
• The LED indicator light lights.
4 Slide the REC switch to stop
recording in the direction of the
arrow.
d
12
d File length
• Even when the power is turned off, you
can immediately start recording by
sliding the REC switch up.
NOTE
3 Slide the REC switch to start
recording in the direction of the
arrow.
EN
TIP
• To prevent the beginning of the
recording being cut off, start recording
after the LED indicator light has lit or
recording indicator has appeared in
the display.
• When the remaining possible recording
time is 60 seconds, the LED indicator
light starts flashing. It flashes more
rapidly as the remaining time decreases
(at the 30- and 10-second points).
• If the number of files inside the
recorder reached 199 or the memory
becomes full, you will not be able to
record any further, and [FULL] will
be displayed. You will need to delete
unnecessary files to record more
(☞ P.24).
Recording
Monitoring while recording
You can monitor the recording as you are
making it by listening on the earphones
plugged into the voice recorder’s q jack.
Use the + or – button to adjust the recording
monitor volume.
Recording with an external
microphone
1 Connect the earphones to the
voice recorder’s q jack.
• Microphones with plug-in power supplies
can be used.
2
Recording
• The earphones is not supplied.
You can record audio input using an external
microphone or other device connected to
the voice recorder’s m jack. Do not plug or
unplug devices into voice recorder jacks
while recording.
1 Connect an external microphone
to the voice recorder’s m jack.
To q jack
To m jack
• Changing the volume will not affect
the recording level.
2 Start recording.
• See “Recording” (☞ P.12) for
descriptions of recording operations.
NOTE
• To avoid unpleasantly loud sound, set
the volume to [00] before plugging in
the earphone.
• To prevent feedback, do not place the
earphone near the microphone while
recording.
TIP
• See “Accessories (optional)”
(☞ P.34) for the compatible external
microphones.
EN
13
Recording from another connected device
Recording audio from another
device with this recorder
2
Recording from another connected device
Audio can be recorded when you have
connected the audio output terminal
(earphone jack) of another device and the m
jack of the recorder by using the connecting
cord KA333 (optional).
To audio input terminal
of other device
To m jack
• When recording from a connected
external device, perform a test
recording and adjust the output level
of the connected device as needed.
14
Audio from this recorder can be recorded
to another device by connecting the audio
input terminal (microphone jack) of the other
device and the q jack of this recorder using
the connecting cord KA333 (optional).
To audio output terminal
of other device
NOTE
EN
Recording audio from this recorder
with another device
To q jack
Playback
Playback
In addition to files recorded by the voice recorder, you can also play files in WMA format
transferred from a PC.
Basic playback procedure
3
2 Press the p button to start
playback.
• Immediately after selecting the file,
the following file information will be
displayed in order.
Playback
1 Select the file to play from the
folder containing it.
g
h
a
b
c
a Current file
number
b Current folder
c Recording
date
d Recording
time
e File length
f File start
d
g Voice recorder status indicator
(during playback)
h Elapsed playback time
3 Press the + or – button to adjust
the volume to the desired level.
i
e
f
i Volume
• The volume can be adjusted to a
setting between [00] to [30]. The
higher the number, the louder the
volume.
• If the volume is set too loud, a warning
screen may appear.
EN
15
Playback
4 Press the p button to stop
playback.
3
Fast-forwarding
Playback
• The file being played stops right away.
The resume function automatically
stores the playback stop position in
memory. The position is retained even
if the power is turned off. The next
time the power is turned on, playback
can be resumed from the stop position
stored in the memory.
• If the end of a file is reached without
the p button being pressed, then
it will stop at the beginning of the
next file.
1 Press and hold the 9 button
during playback.
• Playback starts from the current
position when you release the 9
button.
• If an index mark or temp mark in the
file is reached, fast-forwarding stops at
the mark (☞ P.23).
• Fast-forwarding stops when the end of
the file is reached.
TIP
• Press the 9 button during playback
to skip forward 10 seconds.
EN
16
Playback
Rewinding
Skipping to the beginning of a file
3
Playback
1 Press and hold the 0 button
during playback.
• Playback starts from the current
position when you release the 0
button.
• If an index mark or temp mark in the
file is reached, rewinding stops at the
mark (☞ P.23).
• Rewinding stops when the beginning
of the file is reached.
TIP
Skipping to the beginning of the
next file
1 Press the 9 button while the
voice recorder is in stop mode.
Skipping to the beginning of the
current file
1 Press the 0 button while the
voice recorder is in stop mode.
Skipping to the beginning of the
previous file
• Press the 0 button during playback
to rewind 3 seconds.
1 Press the 0 button when
the playback position is the
beginning of the file.
TIP
• To skip the files continuously, pressing
the 9 or 0 button while the
recorder is in stop mode.
EN
17
Playback
Playback through the earphones
You can connect the earphones to the voice
recorder’s q jack and listen to playback
through them.
• The earphones are optional.
3
1 Connect the earphones to the
voice recorder’s q jack.
Playback
WMA format
2 Press the p button to start
playback.
• There will be no sound from the speaker
when the earphones are connected.
f CAUTION
• Avoid excessive volume when listening to
playback through the earphones.
It may cause hearing damage or loss.
NOTE
18
If a music file transferred to the voice recorder
is unplayable, check that its sampling rate,
bit count and bit rate values are within the
supported ranges. The sampling rate, bit
count and bit rate combinations supported
for music file playback by the voice recorder
are shown below.
File format
To q jack
EN
Music files
• To avoid unpleasantly loud sound, set
the volume to [00] before plugging in
the earphone.
• If the volume is set too loud, a warning
screen may appear.
Sampling rate
8 kHz,
22.05 kHz,
44.1 kHz
Bit rate
5 to 320 kbps
• Even if the file formats is compatible for
playback on this recorder, the recorder does
not support every encoder.
Changing the playback speed
Changing the playback speed is handy for speeding up conference presentations, or for slowing
down parts difficult to discern when learning a language.
1 Press and hold the p button
during playback.
3 Press the p button to finalize
the setting.
b
a
b Voice recorder status indicator
(during fast-playback)
NOTE
• The playback speed can be adjusted
between [x0.5] and [x2.0] in 0.1
increments.
• The playback speed increases when
the + button is pressed, and decreases
when the – button is pressed.
• To return to the normal playback
speed, set the setting to [x1.0].
TIP
• Press and hold the p button on
the playback speed screen to return
to [x1.0] at once.
• Altered playback speed settings are
retained even after power OFF.
• Changing the playback speed will make
the battery deplete more quickly.
• Noise Cancel function will not be
available while you are changing the
playback speed (☞ P.21).
Changing the playback speed
a Playback speed
2 Press the + or – button.
3
Fast playback restrictions
Depending on their sampling frequency and
bit rate, some files may not play normally.
In this case, you will need to reduce the
playback speed.
EN
19
Repeat playback
Folder/File repeat playback
A/B repeat playback
You can select the repeat range in the file or
the folder.
3
1 Press and hold the l button
while the voice recorder is in stop
mode.
a
Repeat playback
• Press and hold the l button to
switch repeat settings.
2 Release the p button to finalize
the setting.
20
1 Select a file for A/B repeat
playback, and start playback.
2 Press and hold the l button
when playback reaches the
desired start position for A/B
repeat playback.
aRepeat indicator
[ ]:
Plays the files in the current folder
repeatedly.
[
]:
Plays the current file repeatedly.
EN
The voice recorder has a function with
which you repeat the playback of a portion
(segment) of the file being played.
• [A] will flash on the display.
TIP
• You can change the playback speed
(☞ P.19), and fast-forward/rewind
(☞ P.16, P.17) when the [A]
indicator is blinking.
• If playback reaches the end of the file
when the [A] indicator is blinking,
the end of the file is treated as the
segment end position, and repeat
playback starts.
Repeat playback
3 Press and hold the l button
again when playback reaches
the desired end position for A/B
repeat playback.
Reducing noise during
playback (Noise Cancel)
Use the Noise Cancel function to reduce noise
when a recorded voice is difficult to discern.
1 Press and hold the n button
while the voice recorder is in stop
mode, or during playback.
a
4 Press the p button.
• Playback stops. The playback segment
specified for this function is retained.
a Noise Cancel indicator
NOTE
NOTE
• You cannot write index marks or temp
marks during A/B repeat playback.
Canceling A/B repeat playback
• Using the Noise Cancel function will
make the battery deplete more quickly.
• Noise Cancel function will not be
available while you are changing the
playback speed (☞ P.19).
Reducing noise during playback (Noise Cancel)
• Segment A/B is set, and A/B repeat
playback starts.
3
1 Press and hold the l button
while the voice recorder is in stop
mode, or during playback.
NOTE
• A/B repeat playback function will be
cancelled in case position of the file
reaches beginning or end of the file by
pressing the 9 or 0 buttons.
EN
21
Editing
4
Changing the information screen/
Preventing accidental file erasure (File Lock)
Changing the
information screen
Preventing accidental
file erasure (File Lock)
Press and hold the p button while the voice
recorder is in stop mode to display the remaining
recording time, as well as the current time/date.
Continue press and hold the p button to
display the time/date settings screen (☞ P.7).
With the file lock feature you can lock
important files to prevent them being
accidentally erased. Once locked, file is not
erased even if the operation for erasing all the
files in its folder is performed (☞ P.24).
1 Press and hold the p button while
the voice recorder is in stop mode.
NOTE
• Select the file you want to lock, and stop
at the start of the file.
a
a Remaining
possible
recording
time
b Current date
c Current time
d Setting the
time/date
e Setting the
beeping
sounds
fVersion
information
2 Press the l button while the
voice recorder is in stop mode.
22
a
b
c
a File lock indicator
d
e
EN
1 Select the file you want to lock.
f
Index marks/temp marks
Writing an index mark or temp mark in a file enables you to quickly access desired position in
the file with the same operations used for fast-forwarding, rewinding or skipping to the start
of a file. Files created using this voice recorder have index marks written to them. It may not
be possible to write index marks to files created using other Olympus recorders. Files to which
index marks cannot be written have temp marks written. Additionally, temp marks are written
to files created with other than Olympus devices.
Erasing an index mark/temp mark
1 When the desired position has
been reached press the l
button to write an index mark or
temp mark.
1 Select a file that contains index
mark/temp mark you want to
erase and start playback.
2 Use the 9 or 0 button to
select the index mark/temp mark
you want to erase.
a
b
a Number of the index mark/temp mark
bIndex mark/temp mark indicator
NOTE
• Temp marks are temporary markings.
They are automatically erased when you
select a different file, or when recorder is
connected to a PC.
• You can write up to 99 index marks/
temp marks in a single file. The message
[FULL] appears if you attempt to write
more than 99 marks.
• You cannot write or erase index marks/
temp marks in files that have been locked
by the file lock function (☞ P.22).
• Index marks/temp marks cannot be
written to the beginning of files.
• If the files created on this voice recorder
are played back on a PC, the index marks
may not be retained.
4
Index marks/temp marks
Writing an index mark/temp mark
3 When the number of the index
mark/temp mark to erase is being
shown (for about 2 seconds) in
the display, press the k button.
• Any subsequent index marks/temp
marks in the file are automatically
renumbered.
EN
23
Erasing files
This section describes how to erase a single unnecessary file from a folder, erase all the files in
the current folder at once. Files cannot be restored after being erased, so please check carefully
before erasing a file.
Erase a single file
1 Select the file you want to erase.
4
2 Press the k button while the
voice recorder is in stop mode.
Erase all the files in the folder
1 Select the folder from which to
erase all files.
2 Press the k button while the
voice recorder is in stop mode.
Erasing files
3 Press the k button again.
The file of this number is
erased. After it is erased,
renumbering is performed
automatically.
• The voice recorder returns to the
stopped mode if no operation is
performed for 8 seconds.
4 Press the 0 button to select
[YES].
5 Press the p button.
3 Press the 0 button to select
[YES].
• [END] appears when the process has
finished.
4 Press the p button.
EN
24
• [END] appears when the process has
finished.
Erasing files
NOTE
4
Erasing files
• Locked files and read-only files cannot
be erased (☞ P.22).
• If there is a file that cannot be recognized
by the recorder, the file will not be erased.
The voice recorder must be connected to
a PC to erase these files.
• Before erasing a file, replace the battery
to ensure it will not run out before the
process has finished. Erasing processes
can take over 10 seconds to complete.
To prevent the risk of damage to data,
never remove the battery before an
erasing process has finished.
EN
25
Formatting the internal memory
Formatting the internal memory erases all existing files saved on it. Be sure to transfer all
important files to a PC before formatting.
1 While the voice recorder is in
stop mode, press and hold the k
button for more than 3 seconds.
4
• [END] appears when the process has
finished.
Formatting the internal memory
2 Press the 0 button to select
[YES].
3 Press the p button.
4 Press the 0 button to select
[YES] again.
EN
26
5 Press the p button.
NOTE
• Never format the voice recorder from
a PC.
• Formatting erases all the existing data,
including locked files and read-only files.
• Time/date settings as well as various
set content will retain information from
before formatting.
• Before formatting, replace the battery
to ensure it will not run out before the
process has finished. The formatting
process can sometimes take over 10
seconds to complete. To prevent the risk of
damage to data, never remove the battery
before a formatting process has finished.
• Even when formatting or erasing
(☞ P.24) is performed, only the
file management information of the
internal memory is updated and the
recorded data is not completely erased.
Before giving the voice recorder to
somebody or disposing of it, perform
initialization and then record silence
until there is no recording time
remaining in order to prevent the
leakage of personal information.
Use with a PC
PC operating environment
The requirements shown are the operating environments needed for using a USB connection to
save files recorded by the voice recorder on a PC.
Windows
Operating system: Microsoft Windows Vista/7/8/8.1/10 standard installation
PC: Windows PC with at least one available USB port
Macintosh
Operating system: Mac OS X 10.5 to 10.11 standard installation
PC: Apple Macintosh series PC with at least one available USB port
• Even when the requirements for the operating environment are satisfied, updated
versions, multiboot environments, self-modified PCs and other compatible machines will
not be covered under the operational warranty.
PC connection precautions
• When uploading or downloading a file to or from the voice recorder, data transfer will
continue as long as the voice recorder’s LED indicator light is flashing. Never disconnect
the USB connector before data communication has finished. Always use the procedure
on ☞ P.29 to disconnect the USB connector. Data may not be transferred correctly if
you disconnect the connector before the drive has stopped.
• Do not format (initialize) the voice recorder’s drive from a PC. Formatting done from a
PC will not be done correctly.
• Voice recorder folders or files that are moved or renamed in a Windows or Macintosh file
management screen may be reordered or become unrecognizable.
• Note that it will still be possible to read and write data on the voice recorder after
setting the attribute of the voice recorder’s drive to ’Read only’ on a PC.
• To prevent nearby electronic devices being affected by noise, disconnect the external
microphone and earphones when connecting the voice recorder to a PC.
PC operating environment
NOTE
5
EN
27
PC connection/disconnection
Connecting the voice recorder to a PC
1 Start the PC.
2 Connect the USB cable to the USB
port of the PC.
3 After making sure the voice
recorder is in stop mode, connect
the USB cable to the connecting
port on this recorder.
5
PC connection/disconnection
EN
28
TIP
• Windows: The voice recorder is
recognized and displayed in the
[Computer] folder with the model
name as the drive name.
• Macintosh: The voice recorder is
recognized and displayed on the
desktop with the model name as the
drive name.
• For information on the PC’s USB port,
see the PC’s user manual.
NOTE
• Insert the USB connector securely all
the way. Operation will not be normal if
the connection is not made properly.
• Connecting the voice recorder through
a USB hub may result in unstable
operation. Do not use a USB hub if
operation is unstable.
• Use only a compatible Olympus micro
USB cable. Operation is not guaranteed
if another manufacturer’s cable is used.
Only use the Olympus micro USB cable
with the voice recorder and never use it
with another manufacture’s products.
Once the included micro USB cable
is broken or lost, please contact the
Customer Support Center.
PC connection/disconnection
Disconnecting the voice recorder from a PC
Windows
Macintosh
1 Click [ ] on the task bar in the
lower right hand corner of the
screen and click [Eject DIGITAL
VOICE RECORDER].
1 Drag-and-drop the removable
disk icon for the voice recorder
shown on the desktop to the
trash can icon.
• The letter used to identify the drive
will vary according to your PC.
• When the window indicating it is safe
to remove hardware appears, close the
window.
2 Check that the LED indicator light
of the voice recorder has stopped
blinking and then disconnect the
USB cable.
NOTE
PC connection/disconnection
2 Check that the LED indicator light
of the voice recorder has stopped
blinking and then disconnect the
USB cable.
5
• To prevent the risk of data damage, never disconnect the voice recorder from the USB
port while the LED indicator light is flashing.
EN
29
Loading a file to a PC
Files recorded with the built-in microphone are saved in a folder named [RECORDER] on the
PC. You can copy voice recorder files to any folder on the PC.
Drive name
VN-541PC *
Folder names
RECORDER
MEMO
TALK
Folder
MUSIC
File
5
*Recognized/displayed by
voice recorder drive name.
LP
(Memo)
(Talk)
001
002
(Music)
199
(LP)
Copy these files to the PC.
Loading a file to a PC
Windows
Macintosh
1 Connect the voice recorder to the
PC (☞ P.28).
1 Connect the voice recorder to the
PC (☞ P.28).
2 Open Windows Explorer.
• When you open [Computer], the voice
recorder is recognized and displayed
with the model name as the drive
name.
3 Click on the folder labeled with
your voice recorder’s model
name.
4 Copy the desired data to the PC.
5 Disconnect the voice recorder
from the PC (☞ P.29).
• When the voice recorder is connected
to the Macintosh operating system,
it is recognized and displayed on the
desktop with the model name as the
drive name.
2 Double-click the removable disk
icon labeled with your voice
recorder’s model name.
3 Copy the desired data to the PC.
4 Disconnect the voice recorder
from the PC (☞ P.29).
NOTE
EN
30
• To prevent the risk of data damage, never disconnect the voice recorder from the USB
port while the LED indicator light is flashing.
Other information
Troubleshooting
Problem
The display is
blank.
Unable to operate
the voice recorder.
Alarm
message
The batteries are not inserted
properly.
Check that the positive and
negative terminals of the
batteries are placed correctly
(☞ P.6).
LO
The remaining battery power
is low.
Replace the batteries (☞ P.6).
-
The power is OFF.
Turn the power ON (☞ P.7).
LO
The remaining battery power
is low.
Replace the batteries (☞ P.6).
-
The power is OFF.
Turn the power ON (☞ P.7).
HOLD
The voice recorder is in HOLD
mode.
Release HOLD mode (☞ P.10).
FULL
There is no remaining memory.
Erase unnecessary files
(☞ P.24).
FULL
The maximum number of
recordable files (199) has been
reached.
Erase unnecessary files
(☞ P.24).
-
The earphones are connected to
the q jack.
To output the playback through
the built-in speaker, disconnect
the earphones.
-
The volume is set to [00].
Adjust the volume (☞ P.15).
-
The output level of the
connected external device may
be too low.
Adjust the output level of the
external device.
Missing audio file.
The file was recorded in a
different folder.
Select another folder.
NO FILE
6
Troubleshooting
The recording is
too quiet.
Solution
-
Unable to record.
Playback is
inaudible.
Possible cause
EN
31
Troubleshooting
Problem
Noise during
playback.
Unable to erase
a file.
6
Troubleshooting
Noise when
monitoring a
recording.
Unable to write
index marks/temp
marks .
Playback speed is
fast (or slow).
EN
32
Alarm
message
Possible cause
Solution
-
Objects brushed against the
voice recorder while recording.
Try your best not to touch the
voice recorder during recording.
-
The voice recorder was
placed near a mobile phone
or fluorescent light during
recording or playback.
Redo the operation with the
voice recorder in a different
location.
LOCK
The file is locked.
You must unlock the file before
you can erase it (☞ P.22).
LOCK
The file is a read-only file.
Unlock the file, or undo the readonly setting on a PC.
-
Feedback is being caused.
Connecting a speaker with a
built-in amplifier may cause
feedback during recording.
Using the earphones to monitor
recording is recommended.
Adjust the recording setup such
as by moving the earphones and
microphone farther apart, or
ensuring the microphone is not
facing the earphones.
FULL
The maximum number of marks
(99) has been reached.
Erase unnecessary marks
(☞ P.23).
LOCK
The file is locked.
Unlock the file (☞ P.22).
LOCK
The file is a read-only file.
Unlock the file, or undo the readonly setting on a PC.
Playback speed function is set to
anything other than [x1.0].
Set the playback speed function
setting to [x1.0] (☞ P.19).
-
Memory error.
ERROR
An internal memory error
occurred.
Contact the Olympus Customer
Support Center (☞ back cover).
Format error.
ERROR
A formatting problem occurred.
Format the memory again
(☞ P.26).
Recorder care
ss
Exterior
• If the voice recorder gets dirty, wipe gently with a soft cloth. If the recorder gets very dirty,
soak the cloth in mild soapy water and wring well. Wipe the recorder with the damp cloth
and then wipe it with a dry cloth.
ss
Display
• If the display gets dirty, wipe gently with a soft cloth.
NOTE
• Do not use benzene, alcohol or other strong solvents, or chemical cleaning cloths.
6
Recorder care
EN
33
Accessories (optional)
Accessories for Olympus voice recorders can be purchased directly from the Online Shop on the
Olympus website.
Availability of accessories differs depending on the country.
ME52W mono microphone
(unidirectional)
Designed to record sound from a
distance while minimizing the impact of
surrounding noise.
ME34 compact zoom microphone
(unidirectional)
Comes with an integrated stand ideal for
table placement when recording events
from a distance, such as conferences or
lectures.
6
Accessories (optional)
EN
34
ME33 boundary microphone
A microphone for recording conferences
that enables connection of up to three
left- and three right-channel units.
Cascade connection enables the left/
right channel connections to be
extended up to about 12 meters, to
capture sound from a broad range.
ME15 mono tie clip microphone
(omnidirectional)
A small, unobtrusive microphone that
comes with a tie-clip.
TP8 telephone pickup microphone
An earphone microphone that can
be worn in the ear during phone
calls. Clearly captures voices and
conversations during phone calls.
KA333 connecting cord
A resistive connection cord with stereo
mini-plugs (3.5 mm diameter) on both
ends. Used to connect the earphone jack
output to the line input when recording.
Comes with plug adapters (PA331/
PA231) that adapt to mono mini plugs
(3.5 mm diameter) or mono mini mini
plugs (2.5 mm diameter).
CS131 Carrying case
Copyright and trademark information
• The information in this document is subject to change in future without prior notice. Contact
Olympus Customer Support Center for the latest product names, model numbers and other
information.
• Voice recorder displays and product illustrations shown in this manual may differ from
the actual product. While every precaution has been taken to ensure the accuracy of
the information in this manual, errors may occasionally arise. Any questions or concerns
regarding doubtful information, or possible errors or omissions should be directed to the
Olympus Customer Support Center.
• Olympus Corporation is the copyright holders of this manual. Copyright law prohibits
unauthorized reproduction of this manual, or unauthorized distribution of reproductions
thereof.
• Note that Olympus will assume no liability in the event of damages, lost earnings, or any
claims from third parties resulting from improper use of the product.
Trademarks and registered trademarks
• Microsoft and Windows are registered trademarks of Microsoft Corporation.
• Macintosh is a trademark of Apple Inc.
Copyright and trademark information
All other brand or product names in this manual are the trademarks or registered trademarks of
their respective owners.
6
EN
35
Safety precautions
Before using the voice recorder, read
this manual to ensure correct and safe
operation. After reading this manual, be
sure to keep it on hand for ready reference
whenever needed.
Important safety precautions
• Important safety precautions in this
manual are accompanied by the symbol
and labels below. Always follow these
precautions to prevent harming yourself
or others, or causing damage to property.
• The meaning of each precaution type is
given below.
6
f DANGER
Safety precautions
A precaution about an imminent
danger that is expected to result in
death or serious injury if equipment
is handed incorrectly.
f WARNING
A precaution about a situation that
is expected to potentially result in
death or serious injury if equipment is
handled incorrectly.
f CAUTION
A precaution about a situation that
is expected to potentially result in
injury, or is expected to result only
in property damage, if equipment is
handled incorrectly.
EN
36
Voice recorder safety precautions
f WARNING
ss
Do not use the voice recorder in
an atmosphere that might contain
flammable or explosive gases.
It may cause fire or explosion.
ss
Do not attempt to disassemble,
repair or modify the voice recorder.
It may cause electric shock or injury.
ss
Do not operate the voice recorder
while operating a vehicle (such as a
bicycle, motorcycle or car).
It may cause traffic accidents.
ss
Do not leave the voice recorder in
a location accessible to infants and
children.
Pay attention when using the voice
recorder near an infant or child, taking
care not to leave it unattended. Infants
and children are unable to understand
voice recorder safety precautions, and are
at risk of accidents such as:
– Strangulation caused by accidental
entanglement of the earphone cord
around the neck.
– Operation errors resulting in injury or
electric shock.
ss
If you notice unusual odor, noise,
heat, burning odor or smoke
coming from the recorder:
It may cause fire or burns. Remove the
battery immediately, taking care not
to burn yourself. Contact your place of
purchase or an Olympus repair center or
service center. (Do not touch the battery
with bare hands when removing it.
Remove the battery outdoors, and away
from flammable objects.)
Safety precautions
ss
If the voice recorder is dropped
in water or, if water, metal or
combustible foreign matter gets
inside:
1Remove the battery immediately.
2Contact your place of purchase or
an Olympus service center for repair.
Continued use may result in fire or
electric shock.
ss
Do not use the voice recorder or
use it only as directed in airplanes,
hospitals or other locations
where use of electronic devices is
restricted.
ss
When carrying the voice recorder
by its strap, take care to prevent it
becoming caught on other items.
ss
Do not raise the volume before
performing an operation.
Hearing damage or loss may result.
Batteries
f DANGER
ss
Do not place the battery near
ignition sources.
ss
Do not incinerate, heat or
disassemble the battery. Do not
short-circuit the battery’s positive
and negative electrodes.
It may cause fire, ruptures, combustion or
overheating.
ss
Do not solder connections directly
onto the battery. Do not deform,
modify or disassemble the battery.
It may cause overheating, electric shock
or fire.
ss
Do not connect the battery directly
to a power outlet or car cigarette
lighter.
ss
Do not use or leave the battery
in a hot location such as in direct
sunlight, inside a vehicle on a hot
day, or near a room heater.
It may cause fire, burns or injuries from
leaking, overheating or ruptures.
ss
Battery fluid in the eyes may cause
blindness. If battery fluid gets in
eyes, do not rub the eyes. Instead,
rinse them thoroughly with tap
water or other clean water right
away. Go to doctor immediately.
f WARNING
6
Safety precautions
f CAUTION
ss
When carrying or storing the
battery, always place it in the case
and protect its terminals. Do not
carry or store the battery together
with precious metal items such as
key rings.
ss
Do not touch or hold the battery
with wet hands.
It may cause electric shock or
malfunctions.
ss
Do not use a battery with a
scratched or damaged case.
It may cause ruptures or overheating.
ss
Keep the battery out of the reach
of infants and children.
The battery could be swallowed by infants
and children. If swallowed, go to doctor
immediately.
EN
37
Safety precautions
ss
Do not submerge the battery in
freshwater or saltwater, or allow its
terminals to become wet.
ss
Discontinue use of the battery
if it develops a problem such
as leaking, discoloration or
deformation.
ss
Battery fluid on clothing or skin
may damage the skin, so rinse the
battery fluid off right away with
tap water or other clean water.
f CAUTION
6
Safety precautions
EN
38
ss
Do not throw the battery around,
or subject it to strong shocks.
ss
Do not use a battery with a torn
casing seal (insulating covering).
ss
Always remove the battery when
the voice recorder will not be used
for an long period.
ss
Remove the battery from the voice
recorder as soon as the battery
becomes unusable. It may cause
leakage.
Operating precautions
• Do not leave the voice recorder in hot or
humid locations such as in direct sunlight
inside a vehicle, or on a beach during
summer.
• Do not store the voice recorder in humid
or dusty locations.
• If the voice recorder becomes wet or
damp, wipe off the moisture right away
with a dry cloth. Contact with salt water
should be particularly avoided.
• Do not place the voice recorder on top of
or near a TV, refrigerator or other electrical
appliance.
• Prevent sand or mud from getting on the
voice recorder. It may cause product not to
be repairable.
• Do not subject the voice recorder to
intense vibrations or shocks.
• Do not use the voice recorder in humid
locations.
• Placing a magnetic card (such as a bank
cash card) near the speaker or earphones
may cause errors in the data stored on the
magnetic card.
• Noise may be heard when the voice
recorder is placed near an electric lamp
line, fluorescent light or a mobile phone
during recording or playback.
Safety precautions
<Data loss precautions>
• Recorded content in the internal memory
may be destroyed or lost due to reasons
such as operating errors, device failure or
repair.
• Also, when content is saved in the internal
memory for long period of time or is used
repeatedly, operations such as writing to,
reading from, or erasing of contents may
not be possible.
• Making a backup of important recorded
information and saving it on a PC’s
hard disk or other recording media is
recommended.
• Note that Olympus will assume no liability
for damages or lost earnings resulting
from recorded data damage or loss,
regardless of the nature or cause thereof.
6
Safety precautions
<Recorded file precautions>
• Note that Olympus will assume no
liability for recorded files being erased
or becoming unplayable due to voice
recorder or PC failure.
• Recording of copyrighted material is
permitted when the recording is for your
personal use only. Any other type of use
without the permission of the copyright
owner is prohibited by copyright law.
<Voice recorder disposal precautions>
• Even when formatting (☞ P.26) or
erasing (☞ P.24) are performed, only
the file management information of the
internal memory is updated and the
recorded data is not completely erased.
When disposing of the voice recorder,
be sure to destroy it, format and record
silence until the recording time runs
out, or perform a similar operation in
order to prevent the leakage of personal
information.
EN
39
Specifications
General items
Frequency response
44Recording/Playback formats
WMA format
44Sampling frequency
WMA 32 kbps
44.1 kHz
WMA 16 kbps
22.05 kHz
WMA 5 kbps
8 kHz
44Maximum working output
200 mW (8 Ω speaker)
44Maximum output voltage
Recorder: â 150 mV
(according to EN 50332-2)
6
44Recording media*
Specifications
Internal NAND flash memory: 4 GB
* Some recording media memory
capacity is used as a management
area, so the actual usable capacity
will always be slightly less than the
displayed capacity.
44Speaker
Built-in 20 mm diameter round dynamic
speaker
44Microphone jack
3.5 mm diameter; Impedance: 2 kΩ
44Earphones jack
3.5 mm diameter; Impedance: 8 Ω
minimum
44Power source
Two AAA dry cell batteries (model LR03)
44External dimensions
108 × 37.5 × 20 mm
(Not including largest projection)
44Weight
67 g (including battery)
EN
40
44Operating temperature
0 to 42°C (32 to 107.6°F)
44During recording
MEMO
200 Hz to 7 kHz
TALK
200 Hz to 13 kHz
MUSIC
40 Hz to 13 kHz
LP
200 Hz to 3 kHz
44During playback
20 Hz to 20 kHz
(The upper and lower limit values of the
frequency response depend on each
recording format.)
Specifications
Battery life
Recording time
The figures below are guideline values.
44When recording with built-in
microphone
TALK
52 hours (approx.)
MUSIC
52 hours (approx.)
MEMO
52 hours (approx.)
LP
60 hours (approx.)
44During audio file playback
During speaker playback
TALK
21 hours (approx.)
21 hours (approx.)
22 hours (approx.)
LP
23 hours (approx.)
TALK/MUSIC
(WMA 32 kbps)
251 hours (approx.)
MEMO
(WMA 16 kbps)
495 hours (approx.)
LP
(WMA 5 kbps)
1570 hours (approx.)
NOTE
• Actually available recording times may
be shorter than the figures shown
here when making short recordings
repeatedly (Equipment displays of
available/elapsed recording times
should be considered guideline values).
During earphone playback
TALK
45 hours (approx.)
MUSIC
45 hours (approx.)
MEMO
46 hours (approx.)
LP
46 hours (approx.)
Maximum recording time per file
Regardless of the amount of remaining
memory, the maximum recording time per
file is restricted to the following values.
WMA 32 kbps
NOTE
• The battery life figures shown here
were determined using an Olympus
test method. Actual battery life figures
will vary greatly according to the
battery used and usage conditions
(Changing the playback speed or using
the Noise Cancel function may affect
the battery life).
6
Specifications
MUSIC
MEMO
The figures below are guideline values.
26 hours, 40 minutes (approx.)
WMA 16 kbps
53 hours, 40 minutes (approx.)
WMA 5 kbps
148 hours, 40 minutes (approx.)
Note that voice recorder specifications
and appearance are subject to change
without prior notice for performance
improvements or other upgrading.
EN
41
For customers in Europe:
The “CE” mark indicates that this product complies with the European
requirements for safety, health, environment and customer protection.
CE-mark products are for sale in Europe.
This symbol [crossed-out wheeled bin WEEE Annex IV] indicates
separate collection of waste electrical and electronic equipment in the
EU countries. Please do not throw the equipment into the domestic
refuse. Please use the return and collection systems available in your
country for the disposal of this product.
This symbol [crossed-out wheeled bin Directive 2006/66/EC Annex II]
indicates separate collection of waste batteries in the EU countries.
Please do not throw the batteries into the domestic refuse. Please use
the return and collection systems available in your country for the
disposal of the waste batteries.
To prevent possible hearing damage, do not listen at high volume levels for long
periods.
OLYMPUS CORPORATION
2951 Ishikawa-machi, Hachioji-shi, Tokyo 192-8507, Japan.
Premises:
Goods delivery:
Letters:
OLYMPUS EUROPA SE & CO. KG
Consumer Product Division
Wendenstrasse 14 - 18, 20097 Hamburg, Germany.
Tel. :+49 40 -23 77 3-0 / Fax +49 40 - 23 07 61
Modul H, Willi-Bleicher Str. 36, 52353 Düren, Germany.
Postfach 10 49 08, 20034 Hamburg, Germany.
European Technical Customer Support:
Please visit our homepage http://www.olympus-europa.com
or call our TOLL FREE NUMBER*: 00800 - 67 10 83 00
for Austria, Belgium, Czech Republic, Denmark, Finland, France, Germany, Luxemburg, Netherlands, Norway,
Poland, Portugal, Russia, Spain, Sweden, Switzerland, United Kingdom.
* Please note some (mobile) phone services / provider do not permit access or request an additional prefix to +800 numbers.
For all not listed European Countries and in case that you can't get connected to the above mentioned
number please make use of the following
CHARGED NUMBER: + 49 40 - 237 73 899.
OLYMPUS IMAGING AUSTRALIA PTY LTD.
Ground Floor, 82 Waterloo Road, Macquarie Park NSW 2113, Australia PO Box 1991 Macquarie Centre NSW 2113
Tel: +61 2 9886 3992
http://www.olympus.com.au
Customer Service Centres:
Australia
New Zealand
Olympus Imaging Australia Pty Ltd.
Dictation Distributors Ltd.
Tel: 1300 659 678 / Fax: +61 2 9889 7988
Tel: 0800 659 678 / Fax: +64 9 303 3189
http://www.olympus.com.au
http://www.dictation.co.nz
OLYMPUS SINGAPORE PTE. LTD.
491B River Valley Road #12-01/04 Valley Point Office Tower, Singapore 248373
Tel. (65) 6834-0010
http://www.olympus.com.sg
OLYMPUS (MALAYSIA) SDN. BHD.
Unit No.10-8, Menara 1MK, Kompleks '1 Mont' Kiara', No.1, Jalan Kiara, Mont' Kiara, 50480 Kuala Lumpur, Malaysia
Tel. (60) 3-6411-0000
http://www.olympus.com.my
OLYMPUS HonG Kong and China Limited
L43, Office Tower, Langham Place, 8 Argyle Street, Mongkok, Kowloon, Hong Kong
Tel. (852) 2481-7812
https://www.olympus.com.hk
OLYMPUS (Thailand) Co., Ltd.
23/112 Sorachai Building, 27th Floor, Soi Sukhumvit 63 (Ekamai), Sukhumvit Road, Klongton Nua, Wattana, Bangkok, 10110 Thailand
Tel. (66) 2-787-8200
http://www.olympusimaging-th.com
EN-BD4531-01
date of issue 2016.05. AP