Saint David’s Coffee Hour Hosting Checklist
What to bring: Everything required to make and serve coffee and tea are supplied (thanks First Friday
team). See Where Is It? for locations. Goodies such as cookies, crackers & cheese or fruit are
welcomed, but not required.
When to arrive: Allow 45 minutes before the 10 am service (or whatever else).












Plug in the Bunn coffee machine. The plug is behind the machine. There is no need to turn on
any switches because coffee will be kept warm in carafes rather than on burners. In the 15-20
minutes before it’s ready to brew, it will be silent for quite a while; then gurgle until ready (no
“ready” light).
Pre-warm two the thermal coffee carafes with hot water. Top pops up when ridged button is
pressed. Remove stem until ready to serve coffee.
Pre-heat electric tea kettle.
Optional – Two tablecloths will cover the serving table. Consider that using tablecloths means
you will wash and return them (probably will need it).
Set up (four) card tables and chairs
Set Long tables
o Place two wood carafe platforms on table, each with a saucer to catch drips
o Fill three sugar bowls and set three creamers on counter (filled later)
o Next to each platform, place a sugar bowl, cups and a few teaspoons
Place remaining sugar bowl, cups, tea bags, teaspoons and creamer by tea kettle
If you have brought goodies, place them on serving plates. They may go on the long
table and/or round table.
Make coffee: When Bunn coffee machine is done gurgling, it’s time to make the coffee! Start
with two pots of regular and one pot of decaf. Leave the machine on until
the end of coffee hour so you can make additional pot(s) as needed.
o Pull out filter holder, add filter and half cup coffee.
o Place an empty pot under filter
o Fill another pot to the line on the pot, then pour into door on
upper right
o While coffee is brewing, empty hot water from carafes, then fill with coffee
o Place coffee on the correct (regular or decaf) platform
You should be ready to go to church. Leave during the closing hymn to fill creamers.
During coffee hour, refill coffee, cream, etc. as needed.
Cleanup: Turn off Bunn machine. Rinse carafes and pots. Everything else can probably go in the
dishwasher. Leave a note in the office asking that it be run. Take home tablecloths to wash if
needed.
Bask in all the appreciation heaped upon you.
Where is it?
Thermal Coffee Carafes – Left cupboard under window to Parish Hall
Electric tea kettle – left side of window to Parish Hall
Tablecloths – Shelf under the stainless steel island.
Sugar – Top shelf in cupboard to left of sink
Teabags – Top shelf in cupboard to left of sink
Napkins – Lower corner cabinet near microwave
Cups - Upper cupboard near hall door
Sugar bowls & Creamers – Upper cupboard to right of Bunn machine
Teaspoons – Drawer facing window to Parish Hall
Serving Plates – Shelf to left of oven
Saucers – Right cupboard under window to Parish Hall
Coffee, Half & Half – Refrigerator
Coffee Filters – Upper shelf behind Bunn machine