Out-of-the-Box Workspaces
 Document Library
 Team Wiki
 Team Announcements
Oracle Beehive Team Collaboration brings together a unified set of
capabilities to allow users to easily collaborate and share
information using team workspaces. With Beehive workspaces,
 Discussion Forums
teams can collaborate in context and manage activities more
 Team Calendar
efficiently, resulting in better coordination and improved team
 Task Assignments
 Contextual Search
 Tags and Tag Clouds
 RSS Feeds
productivity. Meanwhile, IT benefits from the granular access
control, simplified governance, and easy manageability of the
unified Oracle Beehive platform.
Document Library
 Locking and Check In/Out
Team Workspaces
 Version Tracking
Oracle Beehive provides secure, scalable workspaces for teams to collaborate and
 Role-Based Access
share information more effectively while maintaining the context and history of the
 Workflow Support
 Offline Access
collaborative process. The workspace offers a convenient way to communicate and
coordinate team activities and can be used by a department, a project team, or any
community of users, whether internal or external to the organization. Oracle
Team Wiki
 Rich Text Editor
 Version Tracking & Restore
 Support for Plug-ins
Beehive workspaces contain everything users need to work together efficiently on
team activities. Capabilities include:
Document Library – Dedicated document library where team members can add
and edit shared folders and files. Features include role-based access control,
including HTML Widgets
 Unbreakable Wiki and
version management, tagging, commenting, check in/out, and locking.
Document Links
 Flexible Roles and
and add plug-ins, including table of contents, team calendar, RSS widgets, or
Permissions for Workspace
any HTML code. The wiki supports unbreakable links to other wiki pages,
documents, forum topics and tasks in the system. Additional features include
 Configurable Workspace
tagging, threaded comments, and version tracking for viewing changes and
 Out-of-the-Box Workspace
restoring wiki to a previous version.
 Rich Reporting and
Built for the Enterprise
marked as helpful or correct by the original poster, and coordinators can lock
or unlock specific questions and topics on demand.
 Single Sign-On (SSO)
Architecture (SOA)
 Flexible Deployment and
Provisioning Options
Discussion Forums – Each workspace supports multiple forums, with the
ability to post announcements, topics or questions. Answers to questions can be
Auditing, and Policy
 Adaptable Event-Driven
Team Announcements – RSS-enabled announcements with configurable
activation and expiration settings.
 Centralized Security,
Team Wiki – An enterprise-class wiki for sharing information. Users can easily
create and edit content through a rich text (WYSIWYG) or wiki markup editor
Workspace Administration
Task Assignments – Within each team workspace users can create tasks, give
them different start dates, due dates and priorities, and then assign them to one
or more users. Task assignees automatically receive individual email
notifications and can update the status and completeness of their assignments.
Team Calendar – Users can create team events with the option to invite the
entire team or only specific users. Invited users get email notifications about
the event, and the event appears on their personal calendars.
Contextual Search – Users can search across all their workspaces, only their
favorite workspaces, or just within a single workspace, and the default search
setting adapts to what web page the user is on. The search results include a
‘sort by’ option as well as a powerful filter that allows a user to narrow the
search results by date, item type, or who last modified the item.
Oracle Beehive provides web-based access to team workspaces with web pages
designed for ease of use and intuitive navigation. Users are able to take advantage of
all the capabilities mentioned above along with some additional features. For better
visibility into workspace activity, web-based access includes an RSS-enabled
activity stream of all new and updated team content such as newly uploaded
documents, wiki page changes, and recent discussion threads. In addition, shared
tags can be used to build a content folksonomy, allowing users to quickly navigate
to important content using tag clouds.
Figure 1. Overview page of a team workspace.
In addition to providing web-based access, Oracle Beehive extends the functionality
of Microsoft Outlook and Microsoft Windows Explorer to include team workspace
functionality. Within Outlook, users get access to team workspace content including
team calendars, team email inbox, team tasks, and shared documents, enabling
convenient actions like attaching shared files to emails or moving personal emails
into a team inbox. Within Windows Explorer, users get access to team workspace
folders and documents, permitting document management activities like moving
entire folders between workspaces via drag and drop or quickly copying dozens of
files from a local disk to a shared workspace. Beehive’s integration with Windows
Explorer also gives users access to workspace files and folders while offline.
User Directory
Oracle Beehive provides a web-based user directory to allow users to easily search
for other users, discover what they are working on, and expand their social network.
The page includes contact info, organizational chart hierarchy, and presence status
so users can quickly make contact. In addition, each user’s profile page shows their
recent workspace activity, shared tags the user has applied, and common workspace
memberships. As part of its security framework, Beehive automatically filters this
information based on user access control so information is not displayed unless it is
already discoverable.
Figure 2. Profile page of a user showing Recent Activity, Common Workspace
Memberships and Tags Applied.
Streamline Collaborative Business Processes
Workspace templates provide users with a starting point when launching a new
workspace. Templates let users pre-populate many workspace objects including
files, folders, wikis, team announcements, forums, events and even tasks. Beehive
provides a project template and community of practice template out of the box. New
templates can be easily created to meet other workspace needs.
In addition, any collaborative business process can be enhanced by utilizing
Business Process Execution Language (BPEL) workflows within workspaces. For
example, a document review and approval process can be enforced using a BPEL
workflow. One can configure a workspace folder such that when a document is
added to this folder, a task is created and sent to reviewers. Once the task is
completed, that same workflow can then push the document into a ’Ready for
Publishing’ folder.
Enterprise Infrastructure Ready
Oracle Beehive is designed to protect and extend existing IT investments by
interoperating with existing IT infrastructure. Oracle Beehive works with popular
directory services such as Microsoft Active Directory and OpenLDAP and
interoperates with common identity management systems, leveraging capabilities
such as automatic provisioning and single sign-on (SSO). Oracle Beehive also takes
advantage of the power, flexibility and scalability of other popular Oracle products,
including Oracle Universal Content Management (UCM) for content repositories,
Oracle Universal Records Management (URM) for records and retention
management, and Oracle Information Rights Management (IRM) for securing files
even when they are distributed outside your organization.
 Easily and Securely Share
Documents and Other
 Capture and Re-Use
Knowledge across your
 Streamline Existing
Business Processes
 Improve Team
Collaboration and
 Simplify the Security and
Auditing of Shared
 Reduce the Risks and
Costs associated with
Enhanced Corporate Governance
As more communication and collaboration content is subject to policies and
regulations regarding storage, disclosure and disposition, it becomes clear that
having a single unified collaboration platform results in a drastic reduction in the
risks and costs associated with compliance. Since Oracle Beehive, unlike other
collaboration platforms, is a truly unified system with one single, centralized point
of administration, new content rules and requirements can easily be applied. This
simplifies corporate governance and reduces the costs of information lifecycle
Because of its unified approach, Oracle Beehive allows for globally applying
compliance rules across all communication and collaboration services, not just team
workspace but also email, IM, and conferencing. Beehive also has very granular
auditing capabilities including the ability to create user-focused or content-focused
audit reports. For instance, a requirement to audit all part-time contractor activities,
everything from email to IM to file access, can easily be handled within Oracle
Beehive by creating a single new policy that automatically executes across all
services and workspaces in the organization.
Contact Us
For more information about Oracle Beehive, please visit or call
+1.800.ORACLE1 to speak to an Oracle representative.
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