Additional charges - Stroud Subscription Rooms

Additional charges - Stroud Subscription Rooms
.
Hiring Pack
2017 – 2018
1
Contents
.
2. Contents and introduction
3. Our spaces
6. Hire charges
8. Additional services and facilities
9. Additional charges
10. Payment options
11. Selling tickets through us
11. Marketing your event
12. Technical Specification
17. Subscription Rooms Fire Safety and Evacuation
Introduction
.
The Subscription Rooms is a fulltime professional arts centre style venue in the heart of the
vibrant market town of Stroud, Gloucestershire. It is a few minutes from the M5 Junction
13, 2 minutes walk from Stroud Train Station and five minutes from the Bus Station. It has a
flat, road level load-in, with a lift to the main concert hall.
The Subscription Rooms has several spaces you can hire for your own concerts, events and
parties and can offer a range of technical facilities and catering options to suit your needs.
Our spaces can accommodate from as few as 2 people, or as many as 450. The various
spaces work equally well as meeting rooms, function rooms or training rooms. They can be
turned into spaces for fairs, rehearsals or auctions. Come and have a look at the venue and
find out how we can help you present the perfect event.
Each event is different, so we are happy to discuss your booking with you and produce a
quotation tailored to your needs.
2
Our spaces
.
The Ballroom
Room specifics:







Max no of people: 450 standing, 400 seated,
Room size: 21.2m x 12.8m
The modular stage measures 10m x 4m and can be tiered
Full lighting rig
Martin Audio PA system
Kawai 5'9" grand piano
Maple dance floor
Please see our full technical specification on page 11 for more details
The Ballroom is a splendid regency style room on the first floor with a beautiful maple dance floor,
large windows with floor-length curtains and chandeliers.
The Ballroom measures 21.2m by 12.8m and is ideal for concerts, dances and presentations. It seats
around 400 people in theatre style (including the balcony) or can be laid out in cabaret style (max
250) or for standing events (max 450).
There is a soft proscenium arch over the stage and two hard flats create wing space mid stage,
making it suitable for small-scale theatre work. Access to the stage is by a set of treads stage left. We
can also add treads to the front of the stage as required.
Our hire rates for public performances in the Ballroom include basic staffing and lighting, use of
dressing rooms and bars and (if tickets are sold through us) inclusion on our website and in our full
colour brochure (deadline permitting). There are additional charges for extra staff, events which go
beyond midnight and additional equipment. Please see page 8 for more info on additional charges.
Mr Twitchett’s
Room specifics:





Max no of people: 90
Stage measures 2m x 3m (approx.)
Fully stocked bar and cafe
42” screen above bar
Private entrance from Kendrick Street
Mr Twitchett’s is a coffee house and bar situated in the Subscription Rooms in the centre of town.
Named after a former caretaker of the Subscription Rooms, this space is perfect for meetings, small
performances (with basic lighting and sound requirements) book or album launches, private parties
and small markets/fairs. In the past we have hosted live entertainment, featuring the best of local
3
acoustic and electronic musicians, actors and poets, and the bar is the social hub of the Theatre and
Folk Festivals for artists and customers alike.
This cosy little bar offers light meals, delicious coffee and a selection of teas and other hot drinks, as
well as having beers, wines and spirits, including locally sourced ale, lager and cider. We are more
than happy to discuss any other catering requirements you might need.
The George Room
Room specifics:

Max no of people: 60

Room size: 8.5m x 8.5mMak
The George Room is a multipurpose room on the ground floor of the venue, with two windows out
to the forecourt. It hosts our many exhibitions throughout the year but is also available for meetings,
performances (with basic lighting and sound requirements) book or album launches, private parties
and small markets/fairs. It has a hearing loop fitted permanently and is accessible from both front
and rear doors of the building (via ramp from the front doors and on one level from the rear).
The Kendrick Room
Room specifics:


Max no of people: 30
Room size:
The Kendrick Room is situated on the first floor of the building. It serves as the bar for events in the
Ballroom, as well as being available for meetings, classes and workshops. The room is flexible in its
arrangement and can be accessed using the lift as well as via the main stairs. It is an ideal breakout
space for larger events, being situated only a few steps from the Ballroom and we can provide
projector and free standing screen as required for a charge.
The Studio Rooms
Room specifics:


Max no of people: 12
Room size: 3.5m x 5.6m & 3.9m x 5.0m
The Studio Rooms are at the very top of the building. They double as meeting rooms and artist
dressing rooms when we have larger shows. They are perfect for small meetings and interviews,
particularly if privacy is required. They are accessible by lift and have their own en suite and
kitchenette with sink.
4
The Forecourt
The Forecourt is the wide open square in front of the Subscription Rooms. It hosts markets, charity
stalls, performances, rallies and meetings. It is home to much of the activity surrounding annual
events including Goodwill Evening and The Stroud Wassail. We would like it to become a regular
busking pitch for musicians, acrobats, jugglers and speakers. Come and tell us how you would like to
use it and we'll see what we can do.
Accessibility
All of our spaces on the ground floor are fully accessible by ramp and there is flat floor access
throughout the ground floor of the building. The 1st floor, where the Ballroom and Kendrick Room
are situated, is accessible via lift which can be found towards the back of the building on the ground
floor. Unfortunately the 2nd floor space which includes the balcony and Studio Rooms is not
accessible for people with mobility issues.
Disabled toilets are located on the ground floor and include hand rail and emergency alarm fitted. All
our signage around the venue includes Braille and Ballroom is fitted with a hearing loop.
The Subscription Rooms is committed to making sure everyone’s needs are met in order for you to
get the best possible experience during your visit. If you have any specific accessibility questions or
would like to discuss a particular issue, please contact the box office on 01453 760900.
5
Commercial Hire Charges 2017/18
Ballroom ( Capacity - 450 capacity standing and 400 seated)
For live events & private parties
After midnight (per hour)
For conferences, presentations & markets
9am-5pm or equivalent
Hourly rate (min charge 3hrs)
.
Mon-Sun
Ex VAT
Inc VAT
£490.00
£77.00
£400.00
£588.00
£92.40
£480.00
£77.00
£92.40
Ballroom booking includes *Duty Manager*2 Front of House*2 Dressing Rooms*Small PA*
Some additional charges may apply in certain circumstances and these will be advised on booking.
Mon-Wed
Thu – Sat
Ex VAT
Inc VAT
Ex VAT
Inc VAT
Mr Twitchetts (Ground Floor)
(Capacity – 90)
For performances
£183.00
£219.60
£203.00
£243.60
5pm-12am or equivalent
Mon-Thu
Inc VAT
Fri – Sat
Inc VAT
Ex VAT
Ex VAT
George Room (Ground Floor)
(Capacity - 60)
For performances
£158.00
£189.60
£158.00
£189.60
5pm-12am or equivalent
For meetings & workshops
£125.00
£150.00
£158.00
£189.60
9am-5pm or equivalent
Hourly rate (min charge 3hrs)
£23.50
£28.20
£26.00
£31.20
Kendrick Room (1st Floor Bar)
(Capacity - 30)
For meetings & workshops
9am-5pm or equivalent
Hourly rate
£91.00
£109.20
£104.00
£124.80
£17.68
£21.22
£19.50
£23.40
Studio Rooms (2nd floor)
(Capacity - 12)
For meetings & workshops
9am-5pm or equivalent
Hourly rate
£68.50
£82.20
£82.00
£98.49
£12.50
£15.00
£16.00
£19.20
Please note: There may be extra costs incurred for holding an event on a Sunday if the
venue would otherwise be closed.
6
Non - Commercial Hire Charges 2017/18
.
We are very proud to be able to offer a limited amount of non-commercial rates to certain
businesses and organisations whose events either have a charitable or community based element to
them. If you think that your event qualifies for the community rate please provide a statement
explaining why at the time of booking for a member of our team to assess.
Ballroom ( Capacity - 450 capacity standing and 400 seated)
For live events & private parties
After midnight (per hour)
For conferences, presentations & markets
9am-5pm or equivalent
Hourly rate (min charge 3hrs)
Mon-Sun
Ex VAT
Inc VAT
£295.00
£72.00
£300.00
£354.00
£86.40
£360.00
£46.00
£55.20
Ballroom booking includes *Duty Manager*2 Front of House*2 Dressing Rooms*Small PA*
Some additional charges may apply in certain circumstances and these will be advised on booking.
Mon-Wed
Thu – Sat
Ex VAT
Inc VAT
Ex VAT
Inc VAT
Mr Twitchetts (Ground Floor)
(Capacity – 90)
For performances
£110.00
£132.00
£123.00
£147.60
5pm-12am or equivalent
Mon-Thu
Fri – Sat
Ex VAT
Inc VAT
Ex VAT
Inc VAT
George Room (Ground Floor)
(Capacity - 60)
For performances
£102.00
£122.40
£102.00
£122.40
5pm-12am or equivalent
For meetings & workshops
£86.00
£105.00
£100.00
£120.00
9am-5pm or equivalent
Hourly rate (min charge 3hrs)
£16.65
£20.00
£18.20
£21.84
Kendrick Room (1st Floor Bar)
(Capacity – 30)
For meetings & workshops
9am-5pm or equivalent
Hourly rate
£60.66
£72.80
£65.00
£78.00
£11.50
£13.80
£13.00
£15.60
Studio Rooms (2nd floor)
(Capacity - 12)
For meetings & workshops
9am-5pm or equivalent
Hourly rate
£57.00
£68.40
£64.00
£76.80
£10.50
£12.60
£12.25
£14.70
Mon - Sun
The Forecourt (outside building)
Full day 9am-5pm or equivalent
£25.00
7
Other services & facilities
.
All prices shown on this page are inclusive of VAT.
Catering (price per person)
Tea & coffee
Tea, coffee & biscuits
Fruit Juice
Buffet options from
£1.70
£2.30
£1.30
£6.40
If you would like any specific catering for your booking we can work with our trusted
suppliers to create a bespoke catering package for. We can also cater for all dietary
requirements. If you would like catering then please mention at time of booking.
Equipment
Relocation of stage or tiered stage in Ballroom
Large PA (to include 1 radio mic and sound technician)
Small PA (to include 1 radio mic)
HD Projector & large screen (Ballroom only)
Hire of the grand piano (Ballroom only)
LCD Projector & screen
Projector screen only
Flipchart
£100.00
£260.00
£70.00
£130.00
£100.00
£75.00
£25.00
£10.00
If you really want your event to sparkle and shine then we are able to hire extra sound,
lighting and audio visual through one of our trusted suppliers to suit your requirements.
8
Additional charges
.
There are some additional charges which we apply in certain circumstances and these are as
follows:







Each hour after midnight is charged at £77 +VAT. This includes get-out and removal
of equipment
Once a get-in time has been agreed, staff will be booked accordingly. Any additional
technical hours subsequently required will be charged at £14.00 +VAT (please note
that for security purposes, access and deliveries will be restricted to the hire period
unless otherwise agreed)
Should you require extra Front of House staff for any other specific roles (an extra
member of staff will be required for the balcony), we will recharge this at £14.00
+VAT per hour per staff member
Door security is charged at £18 +VAT per hour for professional SIA trained staff.
Minimum of 2 staff. These staff will be booked 30 minutes before doors open to 30
minutes after the event finishes and the building is clear (minimum call of four
hours). The hirer will be consulted before a decision is made but the final decision to
hire security staff & the number required rests with the venue.
Any additional equipment supplied by the venue, e.g. large PA system, piano, etc will
be recharged to the hirer.
The Ballroom stage has a number of possible configuration options available that will
incur an additional charge. Price on application.
Promoters are welcome to take a number of tickets from Box Office to sell as they
see fit. If more than 100 tickets are taken you will incur an admin fee. All unsold
tickets must be returned no later than 48 hours prior to the event.
Performing Rights Society Fees
 PRS to include admin fee is charged, where applicable, at £38 or 3.5% (both + VAT) of
Box Office receipts, whichever is greater
Merchandising
 Commission on merchandise sold, including programmes, will be charged at 15%.
9
Payment Options
.
How it works
At the time of booking we will ask you for a deposit of 20% of the room hire charge to
secure your booking (unless hiring the Ballroom – see below). Once we have received your
deposit we won’t ask you for any more money till after your event.
Once the event has passed we will send you an invoice with the remaining balance for the
room hire with any extra services or charges that may apply to your booking.
If we are selling tickets for your event then after the event we will send you a breakdown of
the venue hire and any extra charges against your ticket income. We will then pay you the
difference within 28 days of receiving an invoice.
Deposits
 For most of our bookings a basic deposit of 20% of the room hire charge will be
taken to secure your booking.
 A basic deposit of £100 is required for every hire of the Ballroom.
 A further deposit against damage of £500 may also be required at the manager’s
discretion. The request for this deposit will form part of the contract and is nonnegotiable.
 Until your deposit is paid your booking is not confirmed.
 All deposits are non-refundable.
Ways to pay
You can pay for your room hire on the phone, online or in person. We accept cash, cheque,
debit or credit card, online banking or telephone banking. Details of how to pay can be
found on the back of your invoice.
10
Selling tickets through us
.
Here at The Subscription Rooms we are able to provide your customers a central Stroud
location with an excellent counter and phone service alongside our online presence. Our
team of professional Box Office staff go above and beyond to deliver a level of quality
customer service that most venues and ticketing agencies wouldn’t be able to provide with
just online services.
In order to fund the costs involved in providing such a quality service we operate a booking
fee system which means we will add a £1.50 booking fee to the face value of your ticket.
This booking fee goes towards the processing fee levied by the banks, the VAT payable on
the fee, our investment into our ticketing technology, hardware, staffing costs and other
associated costs.
Marketing your event
.
Included in your booking
The following marketing support is included within our Box Office service:






Individual event page on www.subscriptionrooms.org.uk with an image and
description. This does not include homepage support and it is your responsibility to
drive traffic to this page
A local press list, with general contact enquiries upon request
A listing in our What’s On brochure, including approx. 70 words and an images
(deadline permitting)
A5 flyer display within venue. These will be placed in leaflet racks in either the foyer,
cafe or Tourist Information Centre. We suggest a quantity of x500 is provided
A4 and A3 posters displayed around the venue for a period of time ahead of the
event. This does not include A2, A1 or A0 poster displays and we cannot guarantee
posters being up for the entire run up to the event
Adhoc social media support in the run up to your event on our channels
We are sure that your event will be a success here at The Subscription Rooms, but should
you need additional support from our marketing team we will be on hand to help you
spread the word and ramp up those ticket sales. We can implement a targeted, effective
campaign to help you reach your desired audience. Just let us know what you are looking to
achieve and what your budget is and we will create a bespoke package for you.
11
Technical Specification – The Ballroom
PLEASE NOTE: The full PA system is only available in the Ballroom. However
we can cater for all specific room requirements on request.
PA Specification
FOH position: Central at rear of hall, 16m from front of stage.
Monitors: 4 ways as standard. Possible to increase with prior discussion mixed from FoH.
Main Desk
1
Allen & Heath GL3300 28 Channel / 4 Stereo Return Mixing Desk
1
Allen & Heath RPS11 Power Supply – For Desk Above
Out Board Effects
1
Lexicon MX200 Dual Channel FX Processor
1
AudioCom Pro XL Dual Channel Gate/Compressor
2
DBX 166XL Stereo Compressor/Limiter Gates
3
DBX 231 Graphic EQ’s (Providing L&H FoH + 4x Monitors)
1
Phonic MQ3300 EQ as an additional standalone unit
FoH Amp Rack
2
QSC RMX2450 Amps (Which we use to drive the Tops/Mids)
1
QSC RMX4050HD Amp (Which we use to drive the Subs)
1
Martin Audio DX1 System Controller
In Rolling Rack Flight Case with 32amp Distro, Rear Loom & Front Patch Panel
Monitor Amp Rack
2
QSC RMX1850HD Amps
2
Martin Audio M3 System Controllers
In Rolling Rack Flight Case with 32amp Distro, Rear Loom & Front Patch Panel
Speaker Cabinets
2
Martin Audio Black Line H3 (High / Mids)
2
Martin Audio Black Line S2 Twin 18” (Subs)
5
Martin Audio F12+
1
Euro Live F1520 2 Way Floor Wedge (Set to 1 Way)
1
Unbranded “Hog” 15” Drum Fill Monitor
12
.
Microphones
2
Shure SM58
4
Shure SM58 Beta
2
AKG 170 Pencil Condensers
3
Shure SM57
2
Shure SM57 Beta
1
Shure PG52 Kick Mic
3
Shure PG56 “Tom” Mic
1
Sennheiser EW100Gz Wireless Mic inc. Reciver & Power Supply
2
Audio Tehnica Shot Gun Mics
Microphone Stands
14
Tall Booms
5
Short Booms
1
Kick Boom
18
Mic Clips
DI Boxes
2
BSS Active DI Boxes
2
LD Systems Active DI Boxes
2
Phonic Active DI Boxes
2
Leem Active DI Boxes
Cabling
1
30m 40 way (32:8) Multicore c/w Stagebox in situ from mix position to stage; an 8x4 return Stage
Box, and a 4 Loom usually used on Monitors. Each rack has its own Loom in situ.
18
XLR “Long” (10-20m)
11
XLR “Short” (5-10m)
1
2
4
4 Core Speakon (4.02)
20m Speakon
10m Speakon
6m Speakon
2
2
3
4 Core Speakon (4.04)
20m Speakon
5m Speakon
2.5 Speakon (Links)
Some specifications are subject to change so please double check any event critical specification
requirements.
13
Additional / Hire In Equipment
If you require additional equipment to be hired in, at your cost on your behalf, we may be able to
arrange this at favourable rates via our network of local suppliers.
Please contact us, with plenty of time prior to the event, on: 01453 760992 to discuss.
Lighting Grid
Control
Dimming
Patching
Celco Pathfinder & Jester
4 x 12 Channel ETC Digital
Dimmer Packs
Digital Patching
 24/48 Channels
 24 Channel, 2 Scene
 48 HTP Channels
 DMX 512 Protocol
 240 Cue Capacity
DMX Patch Points: FOH Position: 5 Pin XLR.
Lights
Quantity
Description
72 House circuits
24 Single Circuits
24 Double Circuits (48)
30 Presets per Channel
Wattage
Focus
9
CCT Minuette Profile
650W
21-36°
7
CCT Minuette Fresnel
650W
18-57°
6
House Floods
500W
N/A
4
Thomas/Pulsar PAR56
300W
WFL
12
Thomas/Tomcat PAR64
1000W
Med
1
12” Rotating Mirrorball (2 rpm)
N/A
N/A
House Lights: 11 large brass chandeliers - dimmer on Balcony. (11 – Way switching)
6 x 500W house floods dimmer controlled from room entrance (3 way)
Access: LX Tower: Single Platform, Ladder Frame on Wheels
Rigging
 Please refer to lighting grid plan (on request)
 The Subscription Rooms is a listed building with English Heritage - no permanent or damaging
fixtures may be made to any surface within building
 There are facilities for overhead rigging but any rigging of in-coming lighting must be organised
well in advance
14
Staging
Our main Concert Room/Ballroom has a modular stage system in situ. Our standard stage size is 10m x 4m
set at a 1m height. Using that set-up various riser configurations are possible using a further 2x 2mx1m and
5x 1mx50cm units.
The system can also be tiered for choir stalls etc. Other configurations are possible by arrangement.
Additional units may be available via local hire at your cost.
Steps
Staging Units
Railings
Qty.
Lengt
h
Width
Heights
Qty.
Steps
Rise
Qty.
22
2m
1m
1m
2
4
200mm
18
800mm
600mm
Unit Dimensions
1m Wide
400mm
25 cm Tread
Notes


400mm
600mm
800mm
With
chair
stop
40x1m Chair
Stops
Valance – 12x
2mx1m
1000mm
Load
765 kg/m² at all heights
A black back-drop is in situ, we have a basic, soft proscenium arch, and stage access tabs.
Power
13 A RCD
32 amps
5 outlets
Concert Room / Ballroom
13 A – data
32 amps
4 outlets
Balcony
13 A RCD
3 outlets
20/32 amps
“Touring”
63 A, 3 Phase
4 Pole TPN
Lift
Capacity
630 Kg
8 Persons
Door Dimensions
1
3.5 x 5.6m
Height
Depth
80cm
2m
--
2.05m
1.35m
1.10m
Interior Dimensions
Dressing Rooms
Dimensions
Width
Features

Facilities available for Tea/Coffee.
15
Features
3 Floors – Access to
all areas
 Make up mirror c/w lighting.
 Free standing mirror
Washrooms: 1 with separate basin area/Toilet
Showers: One
Kitchenette: One – No cooking facilities
Ironing Facilities: Yes
1
3.9 x 5.0m
Concert Room / Ballroom
Room Dimensions
12.8m x 21.2m
Ceiling
Grid Height
Height
6.5m
5.4m
Balcony Dimensions
Chandelier Trim
3.9m
Upper Tier18.5 x 1.0m Seats : 25 Lower Tier18.5 x 1.2m Seats: 27
The Building has 400 padded folding, linkable, concert style seats.
Loading Areas
Rear Access: Loading/unloading only
3. 2m between bollards. Parking nearby
Front Access
Doors: W.: 1.6m, H: 2.3m, Stairs: W: 1.17m
Wheelchair ramp: 1.3m.
Rear doors: Width: 1.39m, Height: 2. 3m
Restrictions
No Waiting. 10-ton limit. Height restriction
Goods Inward
Location / Description
Min. Width
Height
NOTES
Rear Glass Doors (maglox)
1.39m
2.4m
Int. Release
Fire Stairs
1.10m
2.10m
Lift area to Ballroom
0.78m
2.04m
Fire door
Ballroom Doors
1.23m
2.3m
Auto close
Balcony Doors
0.78m
2.04m
Fire door
Dressing room doors
0.78m
2.04m
Fire door
George Room door
0.90m
2.20m
IMPORTANT NOTES
The most direct route to the Town Centre has a Height Restriction (Railway Bridge) of 14ft.
Please contact us for advice on routing should your touring vehicles be taller.
Any incoming electrical equipment must be PAT tested. Evidence of this may be requested.
Technical riders must be received one month before show date.
16
Subscription Rooms Fire Safety and Evacuation .
Hirers and Promoters
When you arrive in the building contact the Duty Manager/Administrator:
General Responsibilities
You are responsible for maintaining the continuity of these points. You will be shown the FIRE EXITS
& CALLPOINTS in the Room(s) you have occupied.
You are also responsible for the safety and wellbeing of those participating in your function,
including contractors and crew, staff, and volunteers and visiting members of the public.
Ensure all routes to FIRE EXITS are kept clear of obstacles at all times.
If the fire alarm sounds or lights flash in Ballroom:






STOP - what you are doing immediately, and begin your evacuation procedure.
Leave all your equipment & belongings – DO NOT return for anything.
Emergency Assembly Point on the Forecourt in front of the building
Under NO circumstances should anyone re-enter the building.
Remain calm. Do not run. Do not use mobile phones or electronic devices.
Wheelchair users must go to the refuge area at the 1st Floor Lift Lobby and await assistance
by a member of staff.
DO NOT enter the building until informed that it safe to do so.
Discovering Fire
IMMEDIATELY break the nearest call point glass and sound alarm.
Evacuate the building by the nearest exit.
Legislative obligations:
Regulatory Reform (Fire Safety) Order 2005
Occupiers Liability Act 1957 and 1884
Health & Safety At Work Act 1974
Management Of Health And Safety At Work Regulations 1999
17
Was this manual useful for you? yes no
Thank you for your participation!

* Your assessment is very important for improving the work of artificial intelligence, which forms the content of this project

Download PDF

advertisement