Manuals for This Machine

Manuals for This Machine
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Manuals for This Machine
The following manuals describe the operational procedures of this machine. For
particular functions, see the relevant parts of the manual.
Note
❒ Manuals provided are specific to machine type.
❒ Adobe Acrobat Reader/Adobe Reader is necessary to view the manuals as a
PDF file.
❒ Two CD-ROMs are provided:
• CD-ROM 1 “Operating Instructions”
• CD-ROM 2 “Scanner Driver and Document Management Utility”
❖ General Settings Guide (this manual)
Provides an overview of the machine and describes System Settings (such as
Tray Paper Settings), Document Server functions, and troubleshooting.
Refer to this manual for Address Book procedures such as registering fax
numbers, e-mail addresses, and user codes.
❖ Security Reference
This manual is for administrators of this machine. It describes security functions that the administrators can use to protect data from being tampered, or
prevent the machine from unauthorized use.
Also refer to this manual for the procedures for registering administrators, as
well as setting user and administrator authentication.
❖ Network Guide (PDF file - CD-ROM1)
Provides information about configuring and operating the printer in a network environment or using software.
This manual covers all models, and therefore contains functions and settings
that may not be available for your model. Images, illustrations, functions, and
supported operating systems may differ from those of your model.
❖ Copy Reference
Describes operations, functions, and troubleshooting for the machine's copier
function.
❖ Facsimile Reference <Basic Features>
Describes operations, functions, and troubleshooting for the machine's facsimile function.
❖ Facsimile Reference <Advanced Features>
Describes advanced facsimile functions such as line settings and procedures
for registering IDs.
❖ Printer Reference
Describes system settings, operations, functions, and troubleshooting for the
machine's printer function.
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❖ Scanner Reference (PDF file - CD-ROM1)
Describes operations, functions, and troubleshooting for the machine's scanner function.
❖ Manuals for DeskTopBinder Lite
DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner
Driver and Document Management Utility”.
• DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2)
Describes installation of, and the operating environment for DeskTopBinder Lite in detail. This guide can be displayed from the [Setup] display
when DeskTopBinder Lite is installed.
• DeskTopBinder Introduction Guide (PDF file - CD-ROM2)
Describes operations of DeskTopBinder Lite and provides an overview of
its functions. This guide is added to the [Start] menu when DeskTopBinder
Lite is installed.
• Auto Document Link Guide (PDF file - CD-ROM2)
Describes operations and functions of Auto Document Link installed with
DeskTopBinder Lite. This guide is added to the [Start] menu when DeskTopBinder Lite is installed.
❖ Other manuals
• PS3 Supplement (PDF file - CD-ROM1)
• Unix Supplement (Available from an authorized dealer, or as a PDF file on
our Web site.)
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What You Can Do with This Machine
The following introduces the functions of this machine, and the relevant manuals containing detailed information about them.
Products marked with * are optional. For details about optional products, see
p.158 “Options”, or contact your local dealer.
Copier, Facsimile, Printer, and
Scanner Functions
Utilizing Stored Documents
GCKONN2J
AHR002S
This machine provides copier, facsimile*, printer*, and scanner* functions.
• You can make copies of originals.
With a finisher*, you can sort and
staple copies. See Copy Reference.
• You can send originals by fax and
receive faxes from other parties.
See Facsimile Reference <Basic Features> , and Facsimile Reference
<Advanced Features>.
• You can print documents created
using applications. See Printer Reference.
• You can scan originals and send
the scan file to a computer. See
Scanner Reference.
• You can store file from originals
scanned by this machine, or file
sent from other computers, into
the machine's hard disk. You can
print and fax stored documents as
required. You can also change
print settings and print multiple
documents (Document Server).
See p.39 “Using the Document
Server”.
• With DeskTopBinder Professional*/Lite, you can search, check,
print, and delete stored documents
using your computer. You can also
retrieve stored documents scanned
in scanner mode. With File Format
Converter*, you can even download documents stored in copy and
printer functions to your computer. See Network Guide.
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Paperless Fax Transmission
and Reception
Fax Transmission and
Reception Through the
Internet
Reception
GCKONN9J
GCKONN3J
• You can store received fax messages on the machine's hard disk, instead of printing them onto paper.
You can use ScanRouter Professional or a Web Image Monitor to
check, print, delete, retrieve, or
download documents using your
computer (Storing received documents). See Facsimile Reference
<Advanced Features>.
Transmission
AHR003S
• You can send documents created
using applications to another party's fax machine directly, without
performing a print job (LAN-Fax).
See Facsimile Reference <Advanced
Features>.
iv
• You can send fax documents through
e-mail by specifying the recipient's
e-mail address (Internet Fax Transmission).
You can receive sent documents
via Internet Fax, or from computers (Internet Fax Reception). See
Facsimile Reference <Basic Features>
• You can send faxes by using data
such as the IP address to specify
the IP-Fax destination (IP-Fax
Transmission).
The transmitted files can be received using an Internet fax machine (IP-Fax Reception). See
Facsimile Reference <Basic Features>
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Using the Scanner in a
Network Environment
Administrating the
Machine/Protecting
Documents (Security
Functions)
AHR004S
• You can send scanned documents
to other network computers using
e-mail (Sending stored scan file by
e-mail). See Scanner Reference.
• With ScanRouter delivery software, you can save scanned documents in specified destinations on
network computers (File storage).
See Scanner Reference.
• You can send scanned documents
to other network folders (Scan to
Folder). See Scanner Reference
AHR005S
• You can protect documents from
unauthorized access and stop
them from being copied without
permission. See Security Reference.
• You can control the use of the machine, as well as prevent machine
settings from being changed without authorization. See Security Reference.
• By setting passwords, you can prevent unauthorized access via the
network. See Security Reference.
• You can erase the data on the hard
disk to prevent the information
from leaking out. See the manual
for the DataOverWriteSecurity
Unit* and Security Reference.
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Monitoring the Machine Via
Computer
AHR006S
You can monitor machine status and
change settings using a computer.
• Using SmartDeviceMonitor for
Admin, SmartDeviceMonitor for
Client, or a Web Image Monitor,
you can use a computer to view the
machine's status, such as to check
on paper quantities, or misfeeds,
etc. See Network Guide.
• You can also use a Web Image
Monitor to make network settings.
See Network Guide.
• You can also use a Web Image
Monitor to register and manage
items such as user codes, fax numbers, e-mail addresses, and folders
in the Address Book. See the Web
Image Monitor's Help.
• Using Web Image Monitor, you
can receive e-mails notifying you
when toner runs out or a paper
misfeed occurs. See the Web Image
Monitor Help.
• Using Web Image Monitor, you
can receive information on the machine status via e-mail. See the
Web Image Monitor Help.
vi
Preventing an Unauthorized
Copy
AHR023S
• Using the printer driver, you can
embed a pattern in the printed
document. If the document is copied on a machine with the Copy
Data Security Unit(*), protected
pages are grayed out in the copy,
preventing confidential information from being copied. If the document is copied on a machine
without the Copy Data Security
Unit(*), the hidden text becomes
conspicuous in the copy, showing
that the copy is unauthorized.
See the printer driver Help.
See Printer Reference.
• Using the printer driver, you can
embed text in the printed document for unauthorized copy prevention. If the document is copied,
scanned, or stored in a Document
Server by a copier or multifunction
printer, the embedded text appears conspicuous in the copy, discouraging such unauthorized
copying.
See the printer driver Help.
See Printer Reference
• If a document protected by unauthorized copy guard is copied on a
machine that is equipped with the
Copy Data Security Unit (*), the
machine beeps to notify users that
unauthorized copying is being attempted. See Security Reference.
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TABLE OF CONTENTS
Manuals for This Machine ...................................................................................... i
What You Can Do with This Machine.................................................................. iii
Copier, Facsimile, Printer, and Scanner Functions................................................... iii
Utilizing Stored Documents....................................................................................... iii
Paperless Fax Transmission and Reception............................................................. iv
Fax Transmission and Reception Through the Internet ............................................ iv
Using the Scanner in a Network Environment ........................................................... v
Administrating the Machine/Protecting Documents (Security Functions) .................. v
Monitoring the Machine Via Computer...................................................................... vi
Preventing an Unauthorized Copy ............................................................................ vi
Notice ...................................................................................................................... 1
Copyrights and Trademarks ................................................................................. 4
Trademarks ................................................................................................................4
Information about Installed Software..........................................................................5
How to Read This Manual ................................................................................... 11
Safety Information ............................................................................................... 12
Safety During Operation...........................................................................................12
Positions of Labels and Hallmarks forRWARNING and RCAUTION.............14
ENERGY STAR Program .....................................................................................15
Machine Types .....................................................................................................17
1. Getting Started
Guide to Components .........................................................................................19
External Options.......................................................................................................21
Internal Options........................................................................................................22
Control Panel........................................................................................................ 23
Display Panel ...........................................................................................................25
When the Authentication Screen is displayed..........................................................26
Turning On the Power .........................................................................................27
Turning On the Main Power .....................................................................................27
Turning On the Power ..............................................................................................27
Turning Off the Power ..............................................................................................28
Turning Off the Main Power .....................................................................................28
Saving Energy..........................................................................................................29
2. Combined Function Operations
Changing Modes ..................................................................................................31
Multi-Access.........................................................................................................33
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3. Document Server
Relationship between Document Server and Other Functions ....................... 37
Document Server Display ........................................................................................38
Using the Document Server................................................................................39
Storing Data .............................................................................................................39
Changing a Stored Document's File Name, User Name, or Password....................42
Searching for Stored Documents .............................................................................43
Printing Stored Documents ......................................................................................44
Deleting Stored Documents .....................................................................................47
Viewing Stored Documents Using a Web Image Monitor ........................................48
Downloading Stored Documents..............................................................................48
Settings for the Document Server...................................................................... 49
4. User Tools (System Settings)
User Tools Menu (System Settings)...................................................................51
Accessing User Tools (System Settings) .......................................................... 54
Changing Default Settings .......................................................................................54
Exiting User Tools ....................................................................................................54
Settings You Can Change with User Tools .......................................................55
General Features .....................................................................................................55
Tray Paper Settings .................................................................................................58
Timer Settings ..........................................................................................................62
Administrator Tools ..................................................................................................64
5. Registering Addresses and Users for Facsimile/Scanner
Functions
Address Book.......................................................................................................71
Registering Names ..............................................................................................74
Registering a Name .................................................................................................74
Changing a Registered Name..................................................................................75
Deleting a Registered Name ....................................................................................75
Authentication Information .................................................................................76
Registering a New User Code..................................................................................76
Changing a User Code.............................................................................................77
Deleting a User Code...............................................................................................78
Displaying the Counter for Each User Code ............................................................78
Printing the Counter for Each User Code.................................................................78
To print the number of prints for all user codes........................................................79
Clearing the Number of Prints..................................................................................79
Fax Destination .................................................................................................... 81
Registering a Fax Destination ..................................................................................82
Changing a Registered Fax Destination ..................................................................84
Deleting a Registered Fax Destination.....................................................................85
Registering an IP-Fax Destination ...........................................................................86
Changing a Registered IP-Fax Destination..............................................................87
Deleting a Registered IP-Fax Destination ................................................................88
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E-mail Destination................................................................................................ 90
Registering an E-mail Destination............................................................................90
Changing a Registered E-mail Destination ..............................................................91
Deleting a Registered E-mail Destination ................................................................92
Registering Folders .............................................................................................93
Using SMB to Connect.............................................................................................93
Using FTP to Connect..............................................................................................97
Using NCP to Connect ...........................................................................................100
Registering Names to a Group ......................................................................... 104
Registering a New Group....................................................................................... 104
Registering Names to a Group............................................................................... 105
Displaying Names Registered in Groups ...............................................................105
Removing a Name from a Group ...........................................................................106
Changing a Group Name ....................................................................................... 106
Deleting a Group ....................................................................................................107
Adding a Group to Another Group .........................................................................107
Deleting a Group within a Group............................................................................107
Registering a Protection Code ......................................................................... 109
Registering a Protection Code To a Single User ...................................................109
Registering a Protection Code To a Group User ...................................................110
Registering the Transfer Request .................................................................... 111
Registering a Transfer Station/Receiving Station ..................................................111
Changing a Registered Transfer Station/Receiving Station................................... 113
Deleting a Registered Transfer Station/Receiving Station ..................................... 114
Registering Authentication ...............................................................................115
SMTP Authentication .............................................................................................115
LDAP Authentication .............................................................................................. 116
6. Troubleshooting
If Your Machine Does Not Operate As You Want............................................119
General .................................................................................................................. 119
Document Server ................................................................................................... 122
B Loading Paper ...............................................................................................123
Loading Paper into Paper Trays ............................................................................123
Loading Paper into Large Capacity Tray (optional)................................................124
D Adding Toner................................................................................................. 126
Removing Toner................................................................................................. 127
Inserting Toner...................................................................................................128
x Clearing Misfeeds ......................................................................................... 129
Changing the Paper Size...................................................................................134
Changing the Paper Size of the Paper Tray ......................................................... 134
d Adding Staples.............................................................................................. 137
500-Sheet Finisher................................................................................................. 137
1000-Sheet Finisher...............................................................................................138
Removing Jammed Staples ..............................................................................140
500-Sheet Finisher................................................................................................. 140
1000-Sheet Finisher...............................................................................................141
Replacing the Stamp Cartridge ........................................................................ 142
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7. Remarks
Dos and Don'ts...................................................................................................143
Toner ................................................................................................................... 144
Handling Toner.......................................................................................................144
Toner Storage ........................................................................................................ 144
Used Toner ............................................................................................................144
Where to Put Your Machine ..............................................................................145
Machine Environment ............................................................................................ 145
Moving....................................................................................................................145
Power Connection..................................................................................................146
Access to the Machine ...........................................................................................146
Maintaining Your Machine ................................................................................ 147
Cleaning the Exposure Glass.................................................................................147
Cleaning the Exposure Glass Cover ......................................................................147
Cleaning the Auto Document Feeder..................................................................... 147
Other Functions ................................................................................................. 148
Inquiry ....................................................................................................................148
Changing the Display Language ............................................................................148
Counter ............................................................................................................... 149
Displaying the Total Counter.................................................................................. 149
8. Entering Text
Entering Text ...................................................................................................... 151
Available Characters .............................................................................................. 151
Keys ....................................................................................................................... 151
How to Enter Text ..................................................................................................152
9. Specifications
Main Unit.............................................................................................................153
Options ............................................................................................................... 158
Exposure Glass Cover ...........................................................................................158
Auto Document Feeder ..........................................................................................158
500-Sheet Finisher................................................................................................. 158
1000-Sheet Finisher...............................................................................................159
Shift Sort Tray ........................................................................................................ 160
Duplex Unit............................................................................................................. 161
Bypass Tray ...........................................................................................................161
Bridge Unit ............................................................................................................. 162
Internal Tray 2 (1 bin tray)......................................................................................162
Large Capacity Tray...............................................................................................162
Paper Tray Unit ...................................................................................................... 163
Copy Paper .........................................................................................................164
Recommended Paper Sizes and Types.................................................................164
Unusable Paper .....................................................................................................167
Paper Storage ........................................................................................................ 167
INDEX....................................................................................................... 168
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Notice
Notice To Wireless LAN Interface (option) Users
Notes to users
It is strictly forbidden to use antenna(s) except designated.
A The antenna(s) of this device must not be co-located or operating in conjunction with any other antenna or transmitter.
B This equipment complies with FCC RF radiation exposure limits set forth for
an uncontrolled environment. End users must follow the specific operating
instructions for satisfying RF exposure compliance.
Notes to users in the United States of America
Notice:
This equipment has been tested and found to comply with the limits for a Class
B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed
to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause
harmful interference to radio communications. However, there is no guarantee
that interference will not occur in a particular installation. If this equipment does
cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one more of the following measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to which
the receiver is connected.
• Consult the dealer or an experienced radio/TV technician for help.
This device complies with part 15 of the FCC Rules.
Operation is subject to the following two conditions:
(1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired
operation.
Warning
Changes or modifications not expressly approved by the party responsible for
compliance could void the user's authority to operate the equipment.
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Note to users in Canada
Note:
This Class B digital apparatus complies with Canadian ICES-003.
Operation is subject to the following two conditions:
(1) This device may not cause interference, and (2) this device must accept any
interference, including interference that may cause undesired operation of the
device.
IEEE 802.11b Interface Unit Type H:
This device complies with RSS-210 of Industry Canada.
The term “IC:” before the certification/registration number only signifies that
the Industry Canada technical specifications were met.
To prevent radio interference to the licensed service, this device is intended to
be operated indoors and away from windows to provide maximum shielding.
Equipment (or its transmit antenna) that is installed outdoors is subject to licensing.
To reduce potential radio interference to other users, the antenna type and its
gain should be so chosen that the equivalent isotropically radiated power (EIRP)
is not more than that required for successful communication.
This device has been designed to operate with an antenna having a maximum
gain of [0.45] dBi. Antenna having a higher gain is strictly prohibited per regulations of Industry Canada. The required antenna impedance is [50] ohms.
2
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Remarque concernant les utilisateurs au Canada
Avertissement:
Cet appareil numérique de la classe B est conforme á la norme NMB-003 du Canada.
L'utilisation de ce dispositif est autorisée seulement aux conditions suivantes: (1)
il ne doit pas produire de brouillage et (2) l'utilisateur du dispositif doit être prêt
á accepter tout brouillage radioélectrique reçu, même si ce brouillage est susceptible de compromettre le fonctionnement du dispositif.
IEEE 802.11b Interface Unit Type H:
Ce dispositif est conforme á la norme CNR-210 d'Industrie Canada.
L'expression «IC:» avant le numéro d'homologation/enregistrement signifie
seulement que les spécifications techniques d'Industrie Canada ont été respectées.
Pour empêcher que cet appareil cause du brouillage au service faisant l'objet
d'une licence, il doit être utilisé á l'intérieur et devrait être placé loin des fenêtres
afin de fournir un écran de blindage maximal.
Si le matériel (ou son antenne d'emission) est installe á l'extérieur, il doit faire
l'objet d'une licence.
Afin de réduire le risque d'interférence aux autres utilisateurs, le type d'antenne
et son gain doivent être choisis de façon á ce que la puissance isotrope rayonnée
équivalente (p.i.r.e.) ne soit pas supérieure au niveau requis pour obtenir une
communication satisfaisante.
Ce dispositif a été conçu pour fonctionner avec une antenne ayant un gain maximal de [0.45] dBi.Une antenne ayant un gain plus élevé est strictement interdite
par les réglements d'Industrie Canada.L'impédance d'antenne requise est [50]
ohms.
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Copyrights and Trademarks
Trademarks
Microsoft®, Windows® and Windows NT® are registered trademarks of Microsoft Corporation in the United States and/or other countries.
Acrobat® is a registered trademark of Adobe Systems Incorporated.
The Bluetooth® word mark and logos are owned by the Bluetooth SIG, Inc. and
any use of such marks by Ricoh Company, Ltd. is under license.
NetWare is a registered trademark of Novell, Inc.
Other product names used herein are for identification purposes only and might
be trademarks of their respective companies. We disclaim any and all rights to
those marks.
The proper names of the Windows operating systems are as follows:
• The product name of Windows® 95 is Microsoft® Windows® 95
• The product name of Windows® 98 is Microsoft® Windows® 98
• The product name of Windows® Me is Microsoft® Windows® Millennium
Edition (Windows Me)
• The product names of Windows® 2000 are as follows:
Microsoft® Windows® 2000 Advanced Server
Microsoft® Windows® 2000 Server
Microsoft® Windows® 2000 Professional
• The product names of Windows® XP are as follows:
Microsoft® Windows® XP Professional
Microsoft® Windows® XP Home Edition
• The product names of Windows Server™ 2003 are as follows:
Microsoft® Windows Server™ 2003 Standard Edition
Microsoft® Windows Server™ 2003 Enterprise Edition
Microsoft® Windows Server™ 2003 Web Edition
• The product names of Windows® NT are as follows:
Microsoft® Windows NT® Server 4.0
Microsoft® Windows NT® Workstation 4.0
4
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Information about Installed Software
expat
• The software including controller, etc. (hereinafter "software") installed on
this product uses the expat under the conditions mentioned below.
• The product manufacturer provides warranty and support to the software of
the product including the expat, and the product manufacturer makes the initial developer and copyright holder of the expat, free from these obligations.
• Information relating to the expat is available at:
http://expat.sourceforge.net/
Copyright © 1998, 1999, 2000 Thai Open Source Software Center, Ltd. and Clark
Cooper.
Copyright © 2001, 2002 Expat maintainers.
Permission is hereby granted, free of charge, to any person obtaining a copy of
this software and associated documentation files (the "Software"), to deal in the
Software without restriction, including without limitation the rights to use,
copy, modify, merge, publish, distribute, sublicense, and/or sell copies of the
Software, and to permit persons to whom the Software is furnished to do so, subject to the following conditions:
The above copyright notice and this permission notice shall be included in all
copies or substantial portions of the Software.
THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY
KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE
WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR
PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT,
TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION
WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.
NetBSD
1. Copyright Notice of NetBSD
For all users to use this product:
This product contains NetBSD operating system:
For the most part, the software constituting the NetBSD operating system is not
in the public domain; its authors retain their copyright.
The following text shows the copyright notice used for many of the NetBSD
source code. For exact copyright notice applicable for each of the files/binaries,
the source code tree must be consulted.
A full source code can be found at http://www.netbsd.org/.
Copyright © 1999, 2000 The NetBSD Foundation, Inc.
All rights reserved.
5
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6
Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:
A Redistributions of source code must retain the above copyright notice, this list
of conditions and the following disclaimer.
B Redistributions in binary form must reproduce the above copyright notice,
this list of conditions and the following disclaimer in the documentation
and/or other materials provided with the distribution.
C All advertising materials mentioning features or use of this software must
display the following acknowledgment:
This product includes software developed by The NetBSD Foundation, Inc.
and its contributors.
D Neither the name of The NetBSD Foundation nor the names of its contributors may be used to endorse or promote products derived from this software
without specific prior written permission.
THIS SOFTWARE IS PROVIDED BY THE NETBSD FOUNDATION, INC. AND
CONTRIBUTORS ''AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES,
INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE FOUNDATION OR CONTRIBUTORS
BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF
USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER
CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE,
EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.
2.Authors Name List
All product names mentioned herein are trademarks of their respective owners.
The following notices are required to satisfy the license terms of the software
that we have mentioned in this document:
• This product includes software developed by the University of California,
Berkeley and its contributors.
• This product includes software developed by Jonathan R. Stone for the NetBSD Project.
• This product includes software developed by the NetBSD Foundation, Inc.
and its contributors.
• This product includes software developed by Manuel Bouyer.
• This product includes software developed by Charles Hannum.
• This product includes software developed by Charles M. Hannum.
• This product includes software developed by Christopher G. Demetriou.
• This product includes software developed by TooLs GmbH.
• This product includes software developed by Terrence R. Lambert.
• This product includes software developed by Adam Glass and Charles Hannum.
• This product includes software developed by Theo de Raadt.
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• This product includes software developed by Jonathan Stone and Jason R.
Thorpe for the NetBSD Project.
• This product includes software developed by the University of California,
Lawrence Berkeley Laboratory and its contributors.
• This product includes software developed by Christos Zoulas.
• This product includes software developed by Christopher G. Demetriou for
the NetBSD Project.
• This product includes software developed by Paul Kranenburg.
• This product includes software developed by Adam Glass.
• This product includes software developed by Jonathan Stone.
• This product includes software developed by Jonathan Stone for the NetBSD
Project.
• This product includes software developed by Winning Strategies, Inc.
• This product includes software developed by Frank van der Linden for the
NetBSD Project.
• This product includes software developed for the NetBSD Project by Frank
van der Linden
• This product includes software developed for the NetBSD Project by Jason R.
Thorpe.
• The software was developed by the University of California, Berkeley.
• This product includes software developed by Chris Provenzano, the University of California, Berkeley, and contributors.
Sablotron
Sablotron (Version 0.82) Copyright © 2000 Ginger Alliance Ltd. All Rights Reserved
a) The application software installed on this product includes the Sablotron software Version 0.82 (hereinafter, "Sablotron 0.82"), with modifications made by the
product manufacturer. The original code of the Sablotron 0.82 is provided by Ginger Alliance Ltd., the initial developer, and the modified code of the Sablotron 0.82
has been derived from such original code provided by Ginger Alliance Ltd.
b) The product manufacturer provides warranty and support to the application
software of this product including the Sablotron 0.82 as modified, and the product manufacturer makes Ginger Alliance Ltd., the initial developer of the Sablotron 0.82, free from these obligations.
c) The Sablotron 0.82 and the modifications thereof are made available under the
terms of Mozilla Public License Version 1.1 (hereinafter, "MPL 1.1"), and the application software of this product constitutes the "Larger Work" as defined in
MPL 1.1. The application software of this product except for the Sablotron 0.82
as modified is licensed by the product manufacturer under separate agreement(s).
d) The source code of the modified code of the Sablotron 0.82 is available at: http://support-download.com/services/device/sablot/notice082.html
e) The source code of the Sablotron software is available at: http://www.gingerall.com
f) MPL 1.1 is available at: http://www.mozilla.org/MPL/MPL-1.1.html
7
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JPEG LIBRARY
• The software installed on this product is based in part on the work of the Independent JPEG Group.
SASL
CMU libsasl
Tim Martin
Rob Earhart
Rob Siemborski
Copyright © 2001 Carnegie Mellon University. All rights reserved.
Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:
A Redistributions of source code must retain the above copyright notice, this list
of conditions and the following disclaimer.
B Redistributions in binary form must reproduce the above copyright notice,
this list of conditions and the following disclaimer in the documentation
and/or other materials provided with the distribution.
C The name "Carnegie Mellon University" must not be used to endorse or promote products derived from this software without prior written permission.
For permission or any other legal details, please contact:
Office of Technology Transfer
Carnegie Mellon University
5000 Forbes Avenue
Pittsburgh, PA 15213-3890
(412) 268-4387, fax: (412) 268-7395
[email protected]
D Redistributions of any form whatsoever must retain the following acknowledgment:
"This product includes software developed by Computing Services at Carnegie Mellon University (http://www.cmu.edu/computing/)."
CARNEGIE MELLON UNIVERSITY DISCLAIMS ALL WARRANTIES WITH
REGARD TO THIS SOFTWARE, INCLUDING ALL IMPLIED WARRANTIES
OF MERCHANTABILITY AND FITNESS, IN NO EVENT SHALL CARNEGIE
MELLON UNIVERSITY BE LIABLE FOR ANY SPECIAL, INDIRECT OR CONSEQUENTIAL DAMAGES OR ANY DAMAGES WHATSOEVER RESULTING
FROM LOSS OF USE, DATA OR PROFITS, WHETHER IN AN ACTION OF
CONTRACT, NEGLIGENCE OR OTHER TORTIOUS ACTION, ARISING OUT
OF OR IN CONNECTION WITH THE USE OR PERFORMANCE OF THIS
SOFTWARE.
8
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MD4
Copyright © 1990-2, RSA Data Security, Inc. All rights reserved.
License to copy and use this software is granted provided that it is identified as
the "RSA Data Security, Inc. MD4 Message-Digest Algorithm" in all material
mentioning or referencing this software or this function.
License is also granted to make and use derivative works provided that such
works are identified as "derived from the RSA Data Security, Inc. MD4 MessageDigest Algorithm" in all material mentioning or referencing the derived work.
RSA Data Security, Inc. makes no representations concerning either the merchantability of this software or the suitability of this software for any particular
purpose. It is provided "as is" without express or implied warranty of any kind.
These notices must be retained in any copies of any part of this documentation
and/or software.
MD5
Copyright © 1991-2, RSA Data Security, Inc. Created 1991. All rights reserved.
License to copy and use this software is granted provided that it is identified as
the "RSA Data Security, Inc. MD5 Message-Digest Algorithm" in all material
mentioning or referencing this software or this function.
License is also granted to make and use derivative works provided that such
works are identified as "derived from the RSA Data Security, Inc. MD5 MessageDigest Algorithm" in all material mentioning or referencing the derived work.
RSA Data Security, Inc. makes no representations concerning either the merchantability of this software or the suitability of this software for any particular
purpose. It is provided "as is" without express or implied warranty of any kind.
These notices must be retained in any copies of any part of this documentation
and/or software.
9
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Samba(Ver 2.2.2-ja-1.1)
For SMB transmission, this machine uses Samba ver 2.2.2-ja-1.1 (hereinafter referred to as Samba 2.2.2-ja-1.1).
Copyright © Andrew Tridgell 1994-1998
This program is free software; you can redistribute it and/or modify it under the
terms of the GNU General Public License as published by the Free Software
Foundation; either version 2 of the License, or (at your option) any later version.
This program is distributed in the hope that it will be useful, but WITHOUT
ANY WARRANTY; without even the implied warranty of MERCHANTABILITY or FITNESS FOR A PARTICULAR PURPOSE. See the GNU General Public
License for more details.
You should have received a copy of the GNU General Public License along with
this program; if not, write to the Free Software Foundation, Inc., 675 Mass Ave,
Cambridge, MA 02139, USA
Note
❒ The source code for SMB transmission by this machine can be downloaded
from the following website:
http://support-download.com/services/scbs
RSA BSAFE®
• This product includes RSA BSAFE® cryptographic or security protocol software from RSA Security Inc.
• RSA and BSAFE are registered trademarks of RSA Security Inc. in the United
States and/or other countries.
• RSA Security Inc. All rights reserved.
10
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How to Read This Manual
Symbols
This manual uses the following symbols:
R WARNING:
This symbol indicates a potentially hazardous situation that might result in
death or serious injury if you misuse the machine by not following these instructions under this symbol. Be sure to read these instructions, all of which are included in the Safety Information section in the General Settings Guide.
R CAUTION:
This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage not involving bodily injury, if you
misuse the machine by not following these instructions under this symbol. Be
sure to read the instructions, all of which are included in the Safety Information
section in the General Settings Guide.
* The above statements are for your safety.
Important
If this instruction is not followed, paper might be misfed, originals damaged, or
data lost. Be sure to read this.
Preparation
This symbol indicates the prior knowledge or preparation required before operation.
Note
This symbol indicates precautions for operation, or actions to take following
mal-operation.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions under which a particular function cannot be used.
Reference
This symbol indicates where further relevant information can be found.
[
]
Keys that appear on the machine's display panel.
{
}
Keys built into the machine's control panel.
11
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Safety Information
When using this machine, the following safety precautions should always be followed.
Safety During Operation
In this manual, the following important symbols are used:
R WARNING:
Indicates a potentially hazardous situation which, if instructions
are not followed, could result in death or serious injury.
R CAUTION:
Indicates a potentially hazardous situation which, if instructions are not
followed, may result in minor or moderate injury or damage to property.
R WARNING:
• Connect the power cord directly into a wall outlet and do not use an
extension cord.
• Disconnect the power plug (by pulling the plug, not the cable) if the
power cable or plug becomes frayed or otherwise damaged.
• To avoid hazardous electric shock or laser radiation exposure, do not
remove any covers or screws other than those specified in this manual.
• Turn off the power and disconnect the power plug (by pulling the plug,
not the cable) if any of the following occurs:
• You spill something into the machine.
• You suspect that your machine needs service or repair.
• The external housing of your machine has been damaged.
• Do not incinerate used toner or toner containers. Toner dust might ignite when exposed to an open flame.
• Disposal can take place at our authorized dealer.
• Dispose of used toner containersin accordance with local regulations.
• Keep the machine away from flammable liquids, gases, and aerosols.
A fire or an electric shock might occur.
• Connect the machine only to the power source described on the inside front cover of this manual.
• Do not damage, break or make any modifications to the power cord.
Do not place heavy objects on it. Do not pull it hardnor bend it more
than necessary.These actions could cause an electric shock or fire.
• Do not incinerate the photoconductor unit. Toner dust might ignite
when exposed to an open flame. Dispose of the used photoconductor
unit in accordance with local regulations.
12
RuC4_EN_gsg-F_FM_forPaper.book Page 13 Tuesday, April 5, 2005 12:06 PM
R CAUTION:
• Protect the machine from dampness or wet weather, such as rain and snow.
• Unplug the power cord from the wall outlet before you move the machine.
While moving the machine, you should take care that the power cord will not
be damaged under the machine.
• When you disconnect the power plug from the wall outlet, always pull the
plug (not the cable).
• Do not allow paper clips, staples, or other small metallic objects to fall inside
the machine.
• Keep toner (used or unused) and toner containers out of reach of children.
• For environmental reasons, do not dispose of the machine or expended
supply waste at household waste collection points. Disposal can take place
at an authorized dealer.
• The inside of the machine could be very hot. Do not touch the parts with a
label indicating the “hot surface”. Otherwise, an injury might occur.
• If toner or used toner is inhaled, gargle with plenty of water and move into a
fresh air environment. Consult a doctor if necessary.
• If toner or used toner gets into your eyes, flush immediately with large
amounts of water. Consult a doctor if necessary.
• If toner or used toner is swallowed, dilute by drinking a large amount of water. Consult a doctor if necessary.
• Avoid getting toner on your clothes or skin when removing a paper jam or
replacing toner. If your skin comes into contact with toner, wash the affected
area thoroughly with soap and water.
• If toner gets on your clothing, wash with cold water. Hot water will set the
toner into the fabric and may make removing the stain impossible.
• Keep the machine away from humidity and dust. Otherwise a fire or an electric shock might occur.
• Do not place the machine on an unstable or tilted surface. If it topples over,
an injury might occur.
• If you use the machine in a confined space, make sure there is a continuous
air turnover.
• The fusing section of this machine might be very hot. Caution should be taken when removing misfed paper.
• Do not use aluminum foil, carbon paper, or similar conductive paper to avoid
a fire or machine failure.
13
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Positions of Labels and Hallmarks
forRWARNING and RCAUTION
This machine has labels for RWARNING and RCAUTION at the positions
shown below. For safety, please follow the instructions and handle the machine
as indicated.
ZLEH010J
14
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ENERGY STAR Program
As an ENERGY STAR Partner, we have determined
that this machine model meets the ENERGY STAR
Guidelines for energy efficiency.
The ENERGY STAR Guidelines intend to establish an international energy-saving system for
developing and introducing energy-efficient office equipment to deal with environmental issues, such as global warming.
When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall
place the ENERGY STAR logo onto the machine model.
This product was designed to reduce the environmental impact associated with office equipment by means of energy-saving features, such as Low-power mode.
❖ Low-Power mode and Off mode or Sleep mode
This product automatically lowers its power consumption when it is not operated for a fixed time (standard setting time: 1 minute). This is called “Off
mode” on a single function copying machine, and “Sleep mode” on a multiple
function machine equipped with optional facsimile and printing functions.
• Off mode: Same as the condition when the operation switch is turned off.
• Sleep mode: Same as the condition when the operation switch is turned off.
Receiving fax messages and printing from a computer are possible.
If you want to operate this product while it is in either of these modes, do one
of the following:
• Turn on the operation switch.
• Place an original in the Auto Document Feeder (ADF).
• Lift and lower the exposure glass cover or the ADF.
The default interval before entering Off mode or Sleep mode can be adjusted.
To change it, see p.62 “Auto Off Timer”.
The ENERGY STAR Program establishes two modes which lower the power
consumption of the product when it is not operated for a fixed time. These
modes are the Low-power mode and the Off mode or Sleep mode. This product has only one mode, the Off mode or Sleep mode. This mode meets the requirements of both the Low-power mode and Off mode or Sleep mode. In this
manual, the Off mode is called the Auto Off mode.
❖ Duplex Priority
The ENERGY STAR Program recommends the duplex function. By conserving paper resources this function is less of a burden to the environment. For
applicable machines, duplex function (one-sided originals→ two-sided copies) can be selected preferentially when the operation switch or the main power switch is turned on, the {Energy Saver} key is pressed, or the machine resets
automatically.
15
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Reference
To change the settings of the Duplex Priority mode, see “Duplex Mode Priority”in “General Features 2/4”, Copy Reference.
Specifications
Low- Power mode, Off
Mode
Power consumption
Default interval
Recovery time
Duplex Priority
1.0 W
1 minute
10 seconds or less
1 Sided→2 Sided
❖ Recycled Paper
In accordance with the ENERGY STAR Program, we recommend use of environmentally friendly recycled paper. Please contact your sales representative
for recommended paper.
16
RuC4_EN_gsg-F_FM_forPaper.book Page 17 Tuesday, April 5, 2005 12:06 PM
Machine Types
This machine comes in two models which vary in copy speed. To ascertain
which model you have, see the inside front cover.
Copy speed
Type 1
Type 2
25 copies/minute
(A4K, 81/2" × 11" K)
30 copies/minute
(A4K, 81/2" × 11"K)
17
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18
RuC4_EN_gsg-F_FM_forPaper.book Page 19 Tuesday, April 5, 2005 12:06 PM
1. Getting Started
Guide to Components
AHR034S
1. Exposure glass cover (optional) or
Auto Document Feeder (ADF) (optional)
Lower the exposure glass cover over
originals placed on the exposure glass. If
you have the ADF, load a stack of originals here. They will be fed automatically,
one by one.
(The illustration shows the ADF.)
2. Exposure glass
Place originals face down.
3. Internal tray
Copied, printed paper or fax messages
are delivered here.
4. Ventilation holes
Prevents overheating. Do not obstruct
the ventilation holes by placing anything
near it or leaning objects against it. If the
machine overheats, a fault might occur.
5. Main power switch
If the machine does not operate after
turning on the operation switch, check
the main power switch is turned on. If it
is off, turn it on.
6. Main power indicator
This indicator lights when the main power switch is turned on, and goes off when
the switch is turned off.
7. On indicator
This indicator lights when the operation
switch is turned on, and goes off when
the switch is turned off.
8. Operation switch
Press this switch to turn the power on
(the On indicator lights up). To turn the
power off, press this switch again (the On
indicator goes off).
19
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Getting Started
1
9. Control panel
12. Front cover
See p.23 “Control Panel”.
Open to access the inside of the machine.
10. Remove Paper Indicator
13. Paper tray
The indicator lights when paper is delivered to the internal tray 2 (1 bin tray).
When paper is removed from the internal
tray 2, the indicator goes off.
Load paper. See p.123 “B Loading Paper”.
Note
❒ Internal tray 2 (1 bin tray) is optional.
11. Duplex unit (Unit for two-sided
copies) (optional)
Makes two-sided copies.
See p.21 “External Options”
14. Paper tray 2
Use when copying onto OHP transparencies, label paper (adhesive labels), translucent paper, postcards, envelopes and
custom size paper. See p.123 “B Loading
Paper”.
15. Paper tray unit (optional)
Load paper. See p.123 “B Loading Paper”, p.21 “External Options”.
1. Bypass tray (optional)
2. Paper tray cover
See p.21 “External Options”
Open this cover to remove jammed paper.
3. Lower right cover
Open this cover to remove jammed paper.
20
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Guide to Components
External Options
1
AHR038S
1. 500-sheet finisher
6. 1000-sheet finisher
Sorts, stacks and staples copies.
Sorts, stacks and staples copies.
*1 : Finisher upper tray
*2
: Finisher shift tray
Note
❒ You cannot install two finishers simultaneously.
2. Bridge unit
Relays copies to the finisher.
3. Exposure glass cover
Lower this cover over originals.
4. ADF
Load a stack of originals. They will feed
in automatically.
5. Internal tray 2 (1 bin tray)
Note
❒ You cannot install two finishers simultaneously.
7. Shift sort tray
Sorts and stacks copies.
8. Paper tray unit
Consists of two paper trays.
9. Large Capacity Tray (LCT)
Holds up to 2000 sheets of paper.
If you select this as the output tray, copies
are delivered face down.
21
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Getting Started
Internal Options
A
1
B
C
D
E
F
G
H
I
J
K
*1
*2
*3
22
HDD
Allows you to use the Document Server function.
Fax unit
Allows you to use the facsimile function.
Printer/Scanner unit *1
Allows you to use the printer and scanner functions.
IEEE 1394 interface board *2
Connects to an IEEE 1394 cable.
Bluetooth *2
Allows you to expand the interface.
File Format Converter *2
Allows you to download documents from the Document Server stored by
copier and printer functions. See p.48 “Downloading Stored Documents”.
IEEE 802.11b Wireless LAN Board *2
You can install a wireless LAN interface.
IEEE 1284 Interface Board *2
Connects to an IEEE 1284 cable.
User account enhance unit
Allows you to increase the number of user codes.
Copy Data Security Unit
If a document containing embedded text for unauthorized copy guard is copied, protected pages are grayed out in the copy.
DataOverWriteSecurity Unit
Allows you to erase data on the hard disk.
The HDD is included.
You cannot install two or more of the options below:
IEEE 1394 interface board, IEEE 802.11b wireless LAN board, IEEE 1284 Interface
Board, Bluetooth, file format converter.
If the Copy Data Security Unit is installed in the machine ,you can not use the scanner
and fax functions.
RuC4_EN_gsg-F_FM_forPaper.book Page 23 Tuesday, April 5, 2005 12:06 PM
Control Panel
Control Panel
This illustration shows the control panel of a machine that has all options fully
installed.
1
ZLFS280N
1. Screen contrast knob
3. {User Tools/Counter} key
Adjusts display panel brightness.
• User Tools
Press to change defaults and conditions to meet your requirements. See
p.54 “Accessing User Tools (System
Settings)”.
• Counter
Press to check or print the counter value. See p.149 “Counter”.
• Inquiry
Press to check where to contact for
machine repairs and ordering toner.
See p.148 “Inquiry”
2. Indicators
Show errors and machine status.
• d: Add Staple indicator. See p.137
“d Adding Staples”.
• D: Add Toner indicator. See p.126
“D Adding Toner”.
• B: Load Paper indicator. See p.123
“B Loading Paper”.
• L: Service Call indicator
• M: Open Cover indicator
• x: Misfeed indicator. See p.129 “x
Clearing Misfeeds”.
• m: Data In indicator. See “Control
Panel”, Printer Reference.
• Communicating: Communicating indicator. See “Control Panel”, Facsimile
Reference <Basic Features>.
• i: Confidential File indicator. See
“Control Panel”, Facsimile Reference
<Basic Features>.
• Receiving File: Receiving File indicator. See “Control Panel”, Facsimile Reference <Basic Features>.
4. Display panel
Displays operation status, error messages, and function menus.
5. {Check Modes} key
Press to check settings.
6. {Program} key (copier/facsimile/scanner mode)
Press to register frequently used settings,
or recall registered settings.
7. {Clear Modes} key
Press to clear previous copy job settings.
8. {Energy Saver} key
Press to switch to and from Energy Saver
mode. See p.29 “Energy Saver Mode”.
23
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Getting Started
9. {Interrupt} key (copier/scanner
mode)
Press to make interrupt copies during
copying or scanning. See “Interrupt
Copy”, Copy Reference.
1
10. Main power indicator and On
indicator
The main power indicator goes on when
you turn on the main power switch.
The On indicator lights when the power
is on.
Important
❒ Do not turn off the main power
switch while the power indicator is
lit or blinking. Doing so may damage the hard disk.
11. Operation switch
Press to turn the power on (the On indicator goes on). To turn the power off,
press again (the On indicator goes off).
12. {Sample Copy} key
Press to make a single set of copies or
prints to check print quality before making multiple sets.
13. {Start} key
Press to start copying. Start scanning or
printing documents stored using the
Document Server function.
14. {Clear/Stop} key
• Clear
Press to delete a number entered.
• Stop
Press to stop a job in progress, such as
scanning, faxing, or printing.
15. {#} key
Press to enter after a numerical value.
16. Number keys
Use to enter the numbers for copies, fax
numbers and data for the selected function.
24
17. {Start Manual RX} key, {On Hook Dial}
key, {Pause/Redial} key, and {Tone}
key
Reference
Facsimile Reference <Basic Features>
and Facsimile Reference <Advanced
Features>
18. Function keys
Press to select one of the following functions:
• Copy
• Document Server
• Facsimile
• Printer
• Scanner
19. Function status indicators.
These show the status of the above functions:
• Yellow: selected.
• Green: active.
• Red: interrupted.
RuC4_EN_gsg-F_FM_forPaper.book Page 25 Tuesday, April 5, 2005 12:06 PM
Control Panel
Display Panel
The display panel shows machine status, error messages, and function menus.
The function items displayed serve as selector keys. You can select or specify an
item by lightly pressing them.
When you select or specify an item on the display panel, it is highlighted thus
. Keys appearing as
cannot be used.
1
Important
❒ A force or impact of more than 30 N (about 3 kgf) will damage the display
panel.
The copying screen is displayed as default after power on.
The following display shows a machine with options fully installed.
Common key operations
The following keys are common to all screens:
❖ Key list
[OK]
Acknowledges a selected function or entered values, and then returns
to the previous display.
[Cancel]
Deletes a selected function or entered values, and then returns to the
previous display.
[UPrev.] [TNext]
Moves to the previous or next display when all items cannot be shown
on the same display.
[OK] [Yes]
Closes displayed messages.
[Clear]
Cancels entered values but does not change the settings.
[Exit]
Returns to the previous display.
25
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Getting Started
When the Authentication
Screen is displayed
1
When Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server
Authentication is set, the authentication screen is displayed. Unless a valid user name and password are
entered, operations are not possible
with the machine.
Note
❒ Consult the User Administrator
about your login user name and
login password. For details of the
various types of user authentication, consult the respective administrators.
❒ When User Code Authentication is
set, the screen for entering a user
code is displayed instead. For details, see .p.76 “Authentication Information”
Note
❒ When the entered login user
name or login password is not
correct, "Authentication has
failed." appears. Check the login
user name and password.
Log Off
Important
❒ To prevent unauthorized users from
using the machine, always log off
when you have finished using the
machine.
A Press {User Tools / Counter}.
A Press [Enter] for Login User Name.
B Press [Logout].
B Enter a login user name, and then
press [OK].
C Press [Enter] for Login Password.
D Enter a login password, and then
press [OK].
E Press [Login].
When the user is authenticated, the
screen for the function you are using appears.
26
C Press [Yes].
D Press {User Tools / Counter}.
RuC4_EN_gsg-F_FM_forPaper.book Page 27 Tuesday, April 5, 2005 12:06 PM
Turning On the Power
Turning On the Power
This machine has two power switches.
❖ Operation switch (right side of the
control panel)
Press to activate the machine.
When the machine has finished
warming up, you can make copies.
❖ Main power switch (left side of the machine)
Turning off this switch makes the
main power indicator on the right
side of the control panel go off.
When this is done, machine power
is completely off.
When the fax unit (optional) is installed, fax files in memory may be
lost if you turn this switch off. Use
this switch only when necessary.
Important
❒ Do not turn off the main power
switch immediately after turning it on. Doing so may result in
damage to the hard disk or
memory, leading to malfunctions.
1
Turning On the Power
A Press the operation switch.
The On indicator goes on.
Note
❒ This machine automatically enters
Energy Saver mode or turns itself
off if you do not use it for a while.
See p.62 “Auto Off Timer”.
Turning On the Main Power
A Make sure that the power cord is
Note
❒ If the power does not come on
when the operation switch is
pressed, check the main power
switch is on. If it is off, turn it on.
firmly plugged into the wall outlet.
B Open the switch cover, and then
turn on the main power switch.
The main power indicator goes on.
ZFFH250E
27
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Getting Started
Turning Off the Power
A Make sure the exposure glass cov-
1
er or the ADF is in the right position.
B Press the operation switch.
The On indicator goes out.
❒ Be sure to turn off the main power
switch before pulling out the power plug. Not doing this may result
in damage to the hard disk or
memory.
A Make sure the On indicator is not
lit.
B Open the switch cover, and then
turn off the main power switch.
The main power indicator goes
out.
-When the fax unit (optional) is
installed
Note
❒ Even if you press the operation
switch, the indicator does not
go out, the blinks in the following cases:
• When the exposure glass cover or ADF is open.
• During communication with
external equipment.
• When the hard disk is active.
• If a file is waiting to be transmitted within the next
minute using the “Send Later” facsimile function.
Turning Off the Main Power
Important
❒ Do not turn off the main power
switch when the On indicator is lit
or blinking. Doing so may result in
damage to the hard disk or memory.
28
When the main power switch is
turned off while using the facsimile
function, waiting fax and print jobs
may be canceled, and incoming fax
documents not received. If you have
to turn off this switch for some reason, follow the procedure below.
Important
❒ Make sure 100% is shown as available memory on the display before
turning off the main power switch
or unplugging the power cord. Fax
files in memory are deleted an
hour after you turn off the main
power switch or unplug the power
cord. See ”Power Failure Report”,
Facsimile Reference <Advanced Features>.
❒ The On indicator does not go out,
but blinks in dial-in mode even if
you press the operation switch.
When this happens, check the explanations below, and turn off the
main power switch.
• The computer is not controlling
the machine.
• The machine is not receiving a
fax.
RuC4_EN_gsg-F_FM_forPaper.book Page 29 Tuesday, April 5, 2005 12:06 PM
Turning On the Power
Saving Energy
-Energy Saver Mode
If you do not use the machine for a
certain period after an operation, or
when you press the {Energy Saver}
key, the display disappears and the
machine goes into Energy Saver
mode. When you press the {Energy
Saver} key again, the machine returns
to the ready condition. The machine
uses less electricity in Energy Saver
mode.
Note
❒ You can change the amount of time
the machine waits before switching to Energy Saver mode after
copying has finished or the last operation is performed. See p.62
“Panel Off Timer”.
-Auto Off
The machine automatically turns itself off when the job is finished, after
a certain period of time has elapsed.
This function is called "Auto Off".
1
Note
❒ You can change the Auto Off time.
See p.62 “Auto Off Timer”.
❒ The Auto Off Timer function will
not operate in the following cases:
• When a warning message appears
• When the service call message
appears
• When paper is jammed
• When the cover is open
• When the "Add Toner" message
appears
• When toner is being replenished
• When the User Tools/Counter
screen is displayed
• When fixed warm-up is in progress
• When the facsimile, printer, or
other functions are active
• When operations were suspended during printing
• When the handset is in use
• When the On-hook dialing function is in use
• When a recipient is being registered in the address list or
group dial list
• When the Data In indicator is on
or blinking
• When the screen of stored document under the printer function
is displayed
29
RuC4_EN_gsg-F_FM_forPaper.book Page 30 Tuesday, April 5, 2005 12:06 PM
Getting Started
1
30
RuC4_EN_gsg-F_FM_forPaper.book Page 31 Tuesday, April 5, 2005 12:06 PM
2. Combined Function
Operations
Changing Modes
Note
❒ You cannot switch modes in any of the following situations:
• When scanning in a fax message for transmission
• During immediate transmission
• When accessing User Tools
• During interrupt copying
• During On hook dialing for fax transmission
• While scanning an original
31
RuC4_EN_gsg-F_FM_forPaper.book Page 32 Tuesday, April 5, 2005 12:06 PM
Combined Function Operations
❒ The copying screen is displayed as default after power on. You can change
this default setting. See p.55 “Function Priority”.
2
AHR037S
-System Reset
The machine returns automatically to its initial condition when the job is finished, after a certain period of time has elapsed. This function is called "System
Reset".
Note
❒ You can change the System Reset time. See p.62 “System Auto Reset Timer”.
32
RuC4_EN_gsg-F_FM_forPaper.book Page 33 Tuesday, April 5, 2005 12:06 PM
Multi-Access
Multi-Access
You can carry out another job using a different function while the current job is
being performed. Performing multiple functions simultaneously like this is
called "Multi-accessing".
This allows you to handle jobs efficiently, regardless of how the machine is being
used. For example:
• While making copies, you can scan documents to store in the Document Server.
• While printing documents stored in the Document Server, the machine can
receive print data.
• You can make copies while receiving fax data.
• While printing print data, you can make operations for copying.
2
Note
❒ See p.56 “Print Priority” for setting function priority. As default, [Display
mode] is set to first priority.
❒ When the Internal Tray 2 (1 bin tray), Shift Sort Tray, 500–sheet finisher, or
1000–sheet finisher is installed on the machine, you can specify the output
tray where documents are delivered. For details about how to specify the output tray for each function, see the following descriptions:
• p.57 “Output: Copier (copier)”
• p.57 “Output: Document Server (Document Server)”
• p.57 “Output: Facsimile (facsimile)”
• p.57 “Output: Printer (printer)”
-Function Compatibility
The chart shows Function Compatibility when print priority is set to "Interleave". See p.56 “Print Priority”.
|: Simultaneous operations are possible.
$: Operation is enabled when the relevant function key is pressed and remote
switching (of the scanner) is done.
❍: Operation is enabled when the {Interrupt} key is pressed to interrupt the preceding operation.
→: Operation is performed automatically once the preceding operation ends.
×: The operation must be started once the preceding operation ends. (Simultaneous operations are not possible.)
33
RuC4_EN_gsg-F_FM_forPaper.book Page 34 Tuesday, April 5, 2005 12:06 PM
*1
*1
Printer
Print
Sort Print
Stapling
*1
*1
Printing
DeskTopBinder
Printing from Document Server
Printing from Document Server
Sending a Facsimile from Document Server Professional/Lite
Document Server
Scanning a Document to Store in Document Server
Operations for Document Server
Scanner
Scanning
Operations for Scanning
Stapling
Printing
Data Reception
Print
Reception
Printing Received Data
Memory Reception
Immediate Transmission
Memory Transmission
*2
*2
*2
*2
*4
*4
*2
*2
*2
*2
× × × × | × | | | | | × × × × × | | |
× × × × | × | →| →→× × × × × →| →
❍ ❍ × × | × | | | | | $$$$$| | |
× × × × | × | | | | | × × × × × | | |
| | | | | | | | | | | | | | | | | →|
*3
*3
*3
*7
*3
× × × × | × | | | | | × × × × × | →|
*3
*3
*3
| | | | | | | | | | | | | | | | | →|
*3
*3
*3
*7
*3
| | | | | | | | | | × | | | | | | | | | →|
*7
*7
*3
| | | | | | | | | | | →→→| | | | | | | |
| | | ❍ ❍ | | | | | | | →→| | | | | | | |
| →| ❍ ❍ | | | | | | | →→| | | | | | | |
*5
34
Scanning an Original for Memory Transmission Transmission
Copying
*5
| → → ❍ ❍ $$| $| | | | | $$$$→ | | |
*1
Printing
Received
Data
Data Reception
Operations for Copying
Sort
| → → ❍ ❍ $$| $| | | | → $$$$→ | | |
Operations ❍ ❍ ❍
for Copying
Copying ❍ ❍ ❍
Facsimile Transmission Opera- $ $ $
tion/Manual Reception
Operation
Transmis- Scanning × × ×
sion
an original
for Memory Transmission
Memory
| | |
Transmission
Immediate × × ×
Transmission
Reception Memory
| | |
Reception
Interrupt Copying
Printer
× × × ❍ ❍ $$| $| | | | | $$$$$| | |
*1
Sort
Stapling
Mode before you select
Copy
Operations for
Copying
Stapling
Operations for Copying
2
Transmission Operation/Manual Reception Operation
Facsimile
Interrupt Copying
Mode after you select Copy
Web-Document Server
Combined Function Operations
*4
*4
*4
RuC4_EN_gsg-F_FM_forPaper.book Page 35 Tuesday, April 5, 2005 12:06 PM
2
Printing
DeskTopBinder
Printing from Document Server
Printing from Document Server
Sending a Facsimile from Document Server Professional/Lite
Document Server
Scanning a Document to Store in Document Server
Operations for Document Server
Scanner
Scanning
Operations for Scanning
Stapling
Printing
Data Reception
Print
Reception
Printing Received Data
Memory Reception
Immediate Transmission
Memory Transmission
Scanning an Original for Memory Transmission Transmission
Copying
Operations for Copying
Sort
Printer
$$$❍ ❍ $$| $| | | | | × × $$$| | |
× × × × × × × | × | | | | | × × × × × | | |
$$❍ ❍ $$| $| | | | | $$× × × | | |
Opera$
tions for
Document
Server
Scanning a $
Document
to Store in
Document
Server
Printing
$
from Document Server
DeskTopBinder
Printing
|
Professional/Lite
from Document Server
Sending a |
Facsimile
from Document Server
WebDocument Server Printing
|
Document Server
Stapling
Operations for Copying
Mode before you select
Scanner
Operations for
scanning
Scanning
Transmission Operation/Manual Reception Operation
Facsimile
Interrupt Copying
Mode after you select Copy
Web-Document Server
Multi-Access
× × ❍ ❍ $× | × | | | | | $× × × × | | |
→→❍ ❍ | | | | | | | | | | | | | | | | |
*6
*6
*6
| | | | | | | | | | | | | | | | | | →| |
*4
| | | | | | | | | | | | | | | | | | | →|
*3
*3
*3
*3
| | | | | | | | | | | | | | | | | | | | →
*4
*1
*2
*3
*4
*5
*6
*7
Simultaneous operations are only possible after the preceding job documents are all
scanned and the [Next Job] key appears.
You can scan a document after the preceding job documents are all scanned.
When multiple lines are available, select a line which is currently not in use. Otherwise, operation will not be possible.
During stapling, printing automatically starts after the current job.
Stapling is not available.
Simultaneous operations become possible after you press the [Next Job] key.
During parallel receptions, any subsequent job is suspended until the receptions are
completed.
35
RuC4_EN_gsg-F_FM_forPaper.book Page 36 Tuesday, April 5, 2005 12:06 PM
Combined Function Operations
Limitation
❒ Stapling cannot be used at the same time for multiple functions.
Note
❒ A machine with the 500–sheet finisher installed cannot accept other jobs
while printing with the stapling operation.
❒ A machine with the 1000–sheet finisher installed, that is printing with the stapling operation on paper larger than A4 size, starts the subsequent job (for
which Shift Sort Tray is specified as the output tray) only after the current
print job finishes.
❒ While printing is in progress, scanning using another function may take more
time.
2
36
RuC4_EN_gsg-F_FM_forPaper.book Page 37 Tuesday, April 5, 2005 12:06 PM
3. Document Server
Relationship between Document Server
and Other Functions
The following table describes the relationship between the Document Server
and other functions.
function
Where to store
documents
Displaying a list
Printing stored
documents
Sending
documents
Copy
Copy/Document
Server
Available
Available
Not Available
Printer
Document Server Available
Available
Not Available
Facsimile
Facsimile
Available
Available
Available *1
Scanner
Scanner
Not Available *2
Not Available
Available *3
*1
*2
*3
You can send stored documents using the facsimile function. See “Sending a Stored
File”, Facsimile Reference <Advanced Features>.
You can display stored documents using the scanner function. See Scanner Reference .
You can send stored documents using the scanner function. See Scanner Reference.
Note
❒ The following table shows the capacity of the Document Server.
Number of pages for
each file
Number of files
Number of pages in
total
1,000 pages
3,000 files
9,000 pages
Copy
Printer
Scanner
Facsimile
37
RuC4_EN_gsg-F_FM_forPaper.book Page 38 Tuesday, April 5, 2005 12:06 PM
Document Server
Document Server Display
❖ Document Server Main Display
3
AHR036S
1. Operating status and messages.
2. The title of the currently selected
4. The operation keys.
5. The functions under which the
screen.
documents were stored.
3. The numbers of originals, copies,
6. A lock icon appears next to each
and printed pages.
password-protected file.
The icons below show the functions active when the documents were stored
in the Document Server.
Function
Icon
Copier
Facsimile
Printer
Scanner
--
Note
❒ Depending on the settings of security functions, not all the stored documents may be displayed.
38
RuC4_EN_gsg-F_FM_forPaper.book Page 39 Tuesday, April 5, 2005 12:06 PM
Using the Document Server
Using the Document Server
Storing Data
❖ File name
Stored documents are automatically
named "COPY0001", "COPY0002".
You can change assi gned file
names.
❖ User name
You can register a user name to
identify the user or user group that
stored the documents. To assign it,
you can register the user name using the name assigned to the user
code, or by entering the name directly.
Reference
For details about user name, see
p.74 “Registering Names”.
❖ Password
To prevent unauthorized printing,
you can set a password for any
stored file. A protected file can
only be accessed if its password is
entered. When a password is set
for the documents, appears next
to the documents.
Reference
To store documents without using
Document Server function, see the
manuals for those modes.
Important
❒ Data stored in the machine might
be lost if some kind of failure occurs. The manufacture shall not be
responsible for any damage resulting from loss of data.
❒ Be careful not to let anyone know
your password, especially when
entering a password or recording
it. Keep any record of your password in a secure place.
❒ Avoid using a single number or
consecutive numbers for a password such as "0000" or "1234",
since the numbers like this are easy
to guess, so using them will not
provide a worthwhile level of security.
❒ A document accessed with a correct password remains selected
even after operations are complete,
and it can be accessed by other users. To stop this, be sure to press
the {Clear Modes} key to cancel the
document selection.
❒ The user name used when adding
a document to the Document Server is to identify the document creator and type. It is not to protect
confidential documents from others.
3
Note
❒ Enter a four-to eight-digit password.
❒ By default, data stored in the Document Server is deleted after three
days (72 hours). You can specify
the time taken for the stored data
to be deleted automatically. See
p.69 “Auto Delete File in Document Server”.
❒ If you do not want stored data to
be automatically deleted, select
[No] in Auto Delete File before storing a document. If you select [Yes]
later, data stored after will be automatically deleted.
39
RuC4_EN_gsg-F_FM_forPaper.book Page 40 Tuesday, April 5, 2005 12:06 PM
Document Server
❒ When the machine is printing a
document stored using the copier
function, wait until printing has
finished before you store a document in the Document Server.
A Press the {Document Server} key.
D Place originals either on the exposure glass or in the ADF.
Reference
For information about types of
originals and how to place
them, see Copy Reference.
E Make any required settings.
3
ZLFH360N
B Press [Scan Original].
Reference
For details, see Copy Reference.
F Press the {Start} key.
The document is stored in the Document Server.
C Enter a user name, file name, or
password if necessary.
Note
❒ If you do not enter a file name,
one is automatically assigned.
Reference
p.41 “To register or change a
user name”
p.41 “To change a file name”
p.42 “To set or change a password”
40
Note
❒ To stop scanning, press the
{Clear/Stop} key. To restart a
paused scanning job, press [Continue] in the confirmation display. To delete saved images
and cancel the job, press the
[Stop] key.
❒ When a password is set,
appears on the left side of the file
name.
❒ If you placed originals on the
exposure glass, press [Scanning
Finished] after all the originals
have been scanned. The Select
Files to Print display appears.
RuC4_EN_gsg-F_FM_forPaper.book Page 41 Tuesday, April 5, 2005 12:06 PM
Using the Document Server
To register or change a user name
A Press [Scan Original].
The Scan Original display appears.
B Press [User Name].
When using an unregistered user
name in the Address Book
A To enter an unregistered user
name, press [Non-programmed
Name].
B Enter a new user name, and
then press [OK].
Reference
p.151 “Entering Text”
If user names are already registered,
the Change User Name display appears. To use an unregistered user
name, press [Non-programmed
Name].
When no user name are registered
in the Address Book, the User
Name entry display appears.
Reference
p.76 “Authentication Information”
When using a registered user
name in the Address Book
A Select a registered user name
from the list, and then press
[OK].
3
When no user name has been
registered in the Address Book
A Enter a new user name, and
then press [OK].
Reference
p.151 “Entering Text”
To change a file name
A Press [Scan Original].
The Scan Original display appears.
B Press [File Name].
To change your user name to an
unregistered user name, proceed to the next step.
Reference
p.76 “Registering a New
User Code”
The Change File Name display appears.
C Press [Delete All] to delete the old
file name.
Note
❒ You can also use [Backspace] to
delete unnecessary characters.
41
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Document Server
D Enter a new file name, and then
press [OK].
Note
❒ Up to 20 characters can be entered as a file name. Note that
only 16 characters of each file
name appear in the document
list.
Reference
p.151 “Entering Text”
3
Changing a Stored
Document's File Name, User
Name, or Password
A Press the {Document Server} key.
B Select the document with the user
name, file name, or password you
want to change.
To set or change a password
A Press [Scan Original].
The Scan Original display appears.
B Press [Password].
Note
❒ If a password is already set for
the document, enter that password, and then press [OK].
C Press [File Management].
C Enter a password using the number
keys (four-to eight-digits), and
then press the {#} key.
D Reenter the password (four digits) for verification, and then
press the {#} key.
E Press [OK].
D Press [Change User Name], [Change
File Name], or [Change Password].
E Enter
the new user name, file
name, or password using the letter keys or number keys, and then
press [OK].
Reference
p.41 “To register or change a
user name”
p.41 “To change a file name”
p.42 “To set or change a password”
F Press [OK].
42
RuC4_EN_gsg-F_FM_forPaper.book Page 43 Tuesday, April 5, 2005 12:06 PM
Using the Document Server
Searching for Stored
Documents
You can use either [Search by File
Name] or [Search by User Name] to
search for documents stored in the
Document Server. You can also list
stored documents in a preferred order.
Note
❒ If you install DeskTopBinder Professional or DeskTopBinder Lite
on your computer, you can search
for and rearrange documents using your computer.
Reference
Manuals for DeskTopBinder Professional/Lite or Help
To search by file name
A Press the {Document Server} key.
B Press [Search by File Name].
C Enter the file name using the let-
ter keys, and then press [OK].
Only files beginning with the
name entered appear in the Select
Files to Print display.
Reference
p.151 “Entering Text”.
Note
❒ To display all files stored in the
Document Server, press [File
List].
To search by user name
A Press the {Document Server} key.
B Press [Search by User Name].
3
C To specify a registered user name,
select the user name from the displayed list, and then press [OK].
Note
❒ To specify an unregistered user
name, follow the procedure below.
D To
specify an unregistered user
name, press [Non-programmed
Name]. Enter a user name, and
then press [OK].
Reference
p.151 “Entering Text”
E Press [OK].
Only files beginning with the
name entered appear in the Select
Files to Print display.
Note
❒ To display all files stored in the
Document Server, press [File
List].
43
RuC4_EN_gsg-F_FM_forPaper.book Page 44 Tuesday, April 5, 2005 12:06 PM
Document Server
Checking the Details of Stored
Documents
A Select
a document you want to
print.
A Select a document to display its
detailed information.
3
Note
❒ If a password is already set for
the document, enter that password, and then press [OK].
B Press [Detail].
Detailed information about the
document appears.
Note
❒ If you selected several documents, use [U] and [T] to view
the details of each.
❒ Press [OK]. The Select Files to
Print display reappears.
Printing Stored Documents
Note
❒ You can print stored documents
from a network computer using a
Web Image Monitor. For details
about how to start the Web Image
Monitor, see Network Guide.
44
Note
❒ If a password is already set for
the document, enter that password,and then press [OK].
❒ You can search for a document
using [Search by User Name] or
[Search by File Name]. Seep.43
“Searching for Stored Documents” .
❒ You can sort document names
in the list by user name, file
name or date. To sort documents, press [User Name], [File
Name] or [Date].
❒ If you cannot determine the
contents of a document by its
file name, you can print only the
first page of the document for
checking purposes. See p.46
“Printing first page”.
❒ To cancel a selection, press the
highlighted document again.
B To print multiple documents, repeat step A in the order that you
want to print.
Note
❒ You can select up to 30 documents.
❒ If sizes or resolutions of selected
documents are not the same, the
documents may not be printed.
❒ If you wish to change the order
for printing, cancel the selection, and reselect in the desired
order.
RuC4_EN_gsg-F_FM_forPaper.book Page 45 Tuesday, April 5, 2005 12:06 PM
Using the Document Server
❒ If you press the {Clear Modes}
key, selection of all documents
will be canceled.
❒ If you press [Printg Odr], the documents will be displayed in the
order of printing.
❒
C If you need to change print settings, press [Print Settings].
The Print Settings display appears.
User names, file names, and print
order of documents appear.
❒
❒
Note
❒ Print settings made for printing
in copier or printer function remain after printing and applied
to the next job. Print settings
made in facsimile mode, however, do not remain.
❒ If you select multiple documents, print settings remain applied to the first document, but
not to other documents.
❒ Print setting items are listed below. For details about print results of each setting, see Copy
Reference.
❖ Binding format
• 2 Sided Copy Top to Top
• 2 Sided Copy Top to Bottom
• Booklet
• Magazine
❖ Cover handling
• Cover/Slip sheet
• Edit/Stamp
❒
❒
❒
❒
❖ Finish
• Sort
• Stack
• Staple
If you print more than one set
using the Sort function, you can
check the print result by printing out only the first set. See
p.46 “Sample copy”.
When multiple documents are
printed at the same time, you
can combine them into a single
set by adjusting the print order.
When multiple documents are
printed at the same time, print
settings made for the document
printed first are applied to all
other documents.
If you select multiple files, you
can check file names or print order selected in step A by scrolling the list using [T] and [U].
Press [Select File] to return to the
Select Files to Print display.
"Booklet", "Magazine", and
"Stamp" cannot be set for documents saved in facsimile mode.
"Booklet" and "Magazine" cannot be set for documents saved
under multiple functions.
3
D Enter
the required number of
prints using the number keys.
Note
❒ Up to 999 can be entered.
E Press the {Start} key.
Printing starts.
45
RuC4_EN_gsg-F_FM_forPaper.book Page 46 Tuesday, April 5, 2005 12:06 PM
Document Server
To stop printing
A Press the {Clear/Stop} key.
B Press [Stop].
Changing the number of copies
during printing
Limitation
❒ The number of copies can only be
changed when the Sort function is
selected in the print settings.
3
A Press the {Clear/Stop} key.
B Press [Change Quantity].
C Enter a new number of copies using the number key.
D Press the {#} key.
E Press [Continue].
Printing restarts.
Sample copy
If you print multiple sets using the
Sort function, you can check the print
order or print settings are correct by
printing only the first set using the
{Sample Copy} key.
Note
❒ If a password is already set for
the document, enter that password, and then press [OK].
❒ You can search for the document by using [Search by User
Name] or [Search by File Name] at
the left top of the display. See
p.43 “Searching for Stored Documents”.
❒ You can sort document names
in the list by user name, file
name, or date. To sort documents, press [User Name], [File
Name], or [Date].
❒ To cancel a document selection,
press it again.
B Press the {Sample Copy} key.
The first set prints out.
C If the sample is acceptable, press
[Print].
Note
❒ Press [Suspend] to cancel printing and return to the Print Settings menu to change settings.
Printing first page
Limitation
❒ This function can only be used
when the Sort function is selected.
You can print the first page of the document selected in the Select Files to
Print display to check its content.
If more than one document selected,
the first page of each is printed.
A Select the document.
A Select the document.
Note
❒ If a password is already set for
the document, enter that password, and then press [OK].
46
RuC4_EN_gsg-F_FM_forPaper.book Page 47 Tuesday, April 5, 2005 12:06 PM
Using the Document Server
❒ You can search for the document by using [Search by User
Name] or [Search by File Name] at
the left top of the display. See
p.43 “Searching for Stored Documents”.
❒ You can sort document names
in the list by user name, file
name, or date. To sort documents, press [User Name], [File
Name], or [Date].
❒ To cancel a document selection,
press it again.
B Press [Print 1st Page].
C Press the {Start} key.
Deleting Stored Documents
Important
❒ You can store up to 3,000 documents in the Document Server. No
more documents can be stored
when the total is 3,000. You should
delete unnecessary documents to
increase available memory.
Note
❒ You can delete all stored documents at once with User Tools. See
p.69 “Delete All Files in Document
Server”.
❒ You can delete stored documents
from a network computer using
the Web Image Monitor. For details about how to start the Web
Image Monitor, see Network Guide.
A Press the {Document Server} key.
B Select the document to delete.
Note
❒ If a password is already set for
the document, enter that password, and then press [OK].
❒ You can delete multiple documents at once.
❒ You can search for a document
by using [Search by User Name] or
[Search by File Name] at the left
top of the display. See p.43
“Searching for Stored Documents”.
❒ You can sort document names
in the list by the user name, file
name, or date. To sort documents, press [User Name], [File
Name], or [Date].
❒ If you cannot find the document
by name, you can print the first
page of a document to check its
contents. See p.46 “Printing first
page”.
❒ Press the selected line again to
cancel the print job.
3
C Press [Delete File].
D Press [Delete] to delete the document.
47
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Document Server
Viewing Stored Documents
Using a Web Image Monitor
Reference
The Web Image Monitor's Help
A Start a Web Image Monitor.
B Enter “http:// (IP address of this
machine) /” in the [Address] box.
The top page appears on the Web
Image Monitor.
3
C Click [Document Server].
The [Document Server File List] appears.
Note
❒ To switch the display format,
click [Details], [Thumbnails] or
[Icons] from the [Display method]
list.
D Click the properties button of the
document you want to check.
Information about that document
appears.
E Check the document's content.
Note
❒ To enlarge the document preview, click [Enlarge Image].
Downloading Stored
Documents
Note
❒ File Format Converter is required
when downloading documents
stored in copier or printer mode.
A Start a Web Image Monitor.
B Enter “http:// (IP address of this
machine) /” in the [Address] box.
The top page appears on the Web
Image Monitor.
C Click [Document Server].
The [Document Server File List] appears.
Note
❒ To switch the display format,
click [Details], [Thumbnails] or
[Icons] from the [Display method]
list.
D Click the properties button of the
document you want to download.
E Select [PDF] or [Multi-page TIFF] in
the [File format] list.
Note
❒ [Multi-page TIFF] is available when
file format converter is installed.
❒ [Multi-page TIFF] cannot be selected for documents stored in copier or printer mode.
F Click [Download].
G Click [OK].
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Settings for the Document Server
Settings for the Document Server
❖ Copier/Document Server Features (See "General Features P4/4", Copy Reference.)
Items
General Features
Default
Document Server Storage Key:F1 2 Sided Original Top to top
Document Server Storage Key:F2 1 Sided→1 Sided Combine
Document Server Storage Key:F3 1 Sided→1 Sided Combine: 4
originals
3
Document Server Storage Key:F4 1 Sided→1 Sided Combine: 8
originals
Document Server Storage Key:F5 Create Margin
❖ System Settings (See p.55 “General Features”, p.58 “Tray Paper Settings”, p.62
“Timer Settings”, and p.64 “Administrator Tools”.)
General Features
Items
Default
Warm Up Notice
On
Copy Count Display
Up
Output: Document Server
Internal tray 1
Paper Tray Priority: Copier
Tray 1
Cover Sheet Tray
Off
Slip Sheet Tray
Off
Timer Settings
Copier/Document Server
Auto Reset Timer
60 seconds
Administrator Tools
Auto Delete File in Document Server
Yes After 3 day(s)
Delete All Files in Document
Server
--
Tray Paper Settings
49
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Document Server
3
50
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4. User Tools (System Settings)
User Tools Menu (System Settings)
Reference
For details about Interface Settings and File Transfer, see “User Tools Menu
(System Settings)”, Network Guide.
For details about parallel interface, see “System Settings (Parallel Connection)”, Printer Reference.
❖ General Features (See p.55 “General Features”.)
Default
Panel Tone
On
Warm Up Notice
On
Copy Count Display
Up
Function Priority
Copier
Print Priority
Display Mode
Function Reset Timer
3 seconds
Output: Copier
Internal Tray 1
Output: Document Server
Internal Tray 1
Output: Facsimile
Internal Tray 2
Output: Printer
Internal Tray 1
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User Tools (System Settings)
❖ Tray Paper Settings (See p.58 “Tray Paper Settings”.)
Default
4
Paper Tray Priority: Copier
Tray 1
Paper Tray Priority: Facsimile
Tray 1
Paper Tray Priority: Printer
Tray 1
Tray Paper Size: Tray 1
A4K, 81/2" × 11" K
Tray Paper Size: Tray 2
A3L, 11" × 17" L
Tray Paper Size: Tray 3
A4L, 81/2" × 11" L
Tray Paper Size: Tray 4
A4L, 81/2" × 14" L
Paper Type: Bypass tray
No Display
Paper Type: Tray 1
No Display/2 Sided Copy/Auto Paper Select On
Paper Type: Tray 2
No Display/2 Sided Copy/Auto Paper Select On
Paper Type: Tray 3
No Display/2 Sided Copy/Auto Paper Select On
Paper Type: Tray 4
No Display/2 Sided Copy/Auto Paper Select On
Front Cover Sheet Tray
Off
Slip Sheet Tray
Off
Printer Bypass Paper Size
81/2" × 11"K
❖ Timer Settings (See p.62 “Timer Settings”.)
Default
Auto Off Timer
1 minute(s)
Panel Off Timer
1 minute(s)
System Auto Reset Timer
60 seconds
Copier / Document Server Auto Reset Tim- 60 seconds
er
Facsimile Auto Reset Timer
30 seconds
Scanner Auto Reset Timer
60 seconds
Set Date
--
Set Time
--
Auto Logout Timer
60 seconds
❖ Interface Settings
• For details about network settings, see “User Tools Menu (System Settings)”, Network Guide.
• For details about parallel interface, see “System Settings (Parallel Collection)”, Printer Reference.
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User Tools Menu (System Settings)
❖ File Transfer
• For details about network settings, see “User Tools Menu (System Settings)”, Network Guide.
❖ Administrator Tools (See p.64 “Administrator Tools”.)
Default
User Authentication Management
Off
Administrator Authentication Management
Off
Program / Change Administrator
--
Key Counter Management
--
Extended Security
--
Display / Print Counter
--
Display / Clear / Print Counter per User
--
Address Book Management
--
Address Book:Program/Change/Delete Group
--
Address Book:Program/Change/Delete Transfer Request
--
Address Book : Change Order
--
Print Address Book: Destination List
--
Address Book : Edit Title
--
Address Book:Select Title
Title 1
Auto Delete File in Document Server
After 3 day(s)
Delete All Files in Document Server
--
Program / Change / Delete LDAP Server
--
Use LDAP Server
Off
AOF (Always On)
On
Firmware Version
--
Network Security Level
Level 0
Reduce Recovery Time
Off
Delete All Logs
Off
Transfer Log Setting
Off
Unauthorized Copy Control
Off
4
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User Tools (System Settings)
Accessing User Tools (System Settings)
This section is for key operators in
charge of this machine.
User Tools allow you to change or set
defaults.
Note
❒ Operations for System Settings differ from normal operations. Always quit User Tools when you
have finished. See p.54 “Exiting
User Tools”.
❒ Any changes you make with User
Tools remain in effect even if the
main power switch or operation
switch is turned off, or the {Energy
Saver} or {Clear Modes} key is
pressed.
4
C Select the menu, and then press
the appropriate key.
Reference
p.51 “User Tools Menu (System
Settings)”
D Change settings by following in-
structions on the display panel,
and then press [OK].
Note
❒ To cancel changes made to settings and return to the initial
display, press the {User
Tools/Counter} key.
Exiting User Tools
Changing Default Settings
A Press the {User Tools/Counter} key.
Note
❒ If the Administrator Authentication is specified, contact your administrator.
A Press the {User Tools/Counter} key.
Note
❒ You can also exit User Tools by
pressing [Exit].
B Press [System Settings].
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Settings You Can Change with User Tools
Settings You Can Change with User Tools
Reference
To access User Tools, see p.54 “Accessing User Tools (System Settings)”.
General Features
❖ Panel Tone
The beeper (key tone) sounds when a key is pressed.
Note
❒ Default: On
4
❖ Warm Up Notice (copier/Document Server)
You can have the beeper sound when the machine becomes ready to copy after leaving Energy Saver mode, or when the power is turned on.
Note
❒ If the Panel Tone setting is “OFF”, the beeper does not sound, whatever the
Warm Up Notice setting.
❒ Default: On
❖ Copy Count Display (copier/Document Server)
The copy counter can be set to show the number of copies made (count up) or
the number of copies yet to be made (count down).
Note
❒ Default: Up (count up)
❖ Function Priority
You can specify the mode to be displayed immediately after the operation
switch is turned on, or when System Reset mode is turned on.
Note
❒ Default: Copier
55
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User Tools (System Settings)
❖ Print Priority
Print Priority is given to the mode selected.
Reference
p.33 “Multi-Access”
Note
❒ Default: Display mode
❒ When [Interleave] is selected, the current print job will be interrupted after
a maximum of five sheets.
❒ When the Internal Tray 2 (1 bin tray), Shift Sort Tray, 500–sheet finisher, or
1000–sheet finisher is installed on the machine, you can specify an output
tray for each documents are delivered. For details about how to specify an
output tray for each function, see the following sections:
• p.57 “Output: Copier (copier)”
• p.57 “Output: Document Server (Document Server)”
• p.57 “Output: Facsimile (facsimile)”
• p.57 “Output: Printer (printer)”
4
❖ Function Reset Timer
You can set the length of time the machine waits before changing modes
when using the multi-access function (see p.33 “Multi-Access”). This is useful
if you are making many copies and have to change settings for each copy. If
you set a longer reset period, you can prevent interruption from other functions.
Note
❒ Default: Set Time
❒ The Function Reset Timer setting is ignored if [Interleave] is set for Print Priority (see p.56 “Print Priority”).
❒ When you select [Set Time], enter the time (3–30 seconds, in 1 second increments) using the number keys.
❒ The default time is three seconds.
56
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Settings You Can Change with User Tools
❖ Output: Copier (copier)
You can specify a tray to which documents are delivered.
4
AHR009S
1. Internal Tray 1
2. Internal Tray 2
3. Finisher Upper Tray
4. Finisher Shift Tray
Note
❒ Default: Internal Tray 1
❖ Output: Document Server (Document Server)
You can specify a tray to which documents are delivered.
Note
❒ Default: Internal Tray 1
❒ For details about output trays, see p.57 “Output: Copier (copier)”.
❖ Output: Facsimile (facsimile)
You can specify a tray to which documents are delivered.
Note
❒ Default: Internal Tray 2
❒ For details about output trays, see p.57 “Output: Copier (copier)”.
❖ Output: Printer (printer)
You can specify a tray to which documents are delivered.
Note
❒ Default: Internal Tray 1
❒ The output trays set on the printer driver have priority over the output tray
specified above.
❒ For details about output trays, see p.57 “Output: Copier (copier)”.
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User Tools (System Settings)
Output tray settings
Limitation
❒ You cannot interrupt the current job with a different function job that specifies stapling or sorting.
❒ You can interrupt the current job with an ordinary copy job or facsimile reception. The output tray used when the job is interrupted varies depending
on the type of finisher shift tray and output tray specified for interruption.
❖ When 500–sheet finisher is the finisher shift tray:
• When the output tray specified for the interrupting job is the finisher
tray, the interrupting job will be delivered to internal tray 1.
• When the output tray specified for the interrupting job is not the finisher
tray, the interrupting job will be delivered to the specified output tray.
4
❖ When 1000–sheet finisher is the finisher shift tray:
• When the output tray specified for the interrupting job is the finisher
tray, the interrupting job will be delivered to the finisher upper tray.
• When the output tray specified for the interrupting job is not the finisher
tray, the interrupting job will be delivered to the specified output tray.
❒ When the 500–sheet finisher or 1000–sheet finisher is installed and stapling is
specified for a job, the job will be delivered to the finisher shift tray, regardless
of the output tray specified.
Tray Paper Settings
❖ Paper Tray Priority: Copier (copier/Document Server)
You can specify the tray to supply paper for output.
Note
❒ Default: Tray 1
❖ Paper Tray Priority: Facsimile (facsimile)
You can specify the tray to supply paper for output.
Note
❒ Default: Tray 1
❖ Paper Tray Priority: Printer (printer)
You can specify the tray to supply paper for output.
Note
❒ Default: Tray 1
❖ Tray Paper Size: Tray 1–4
Select the size of the paper loaded in the paper tray.
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Settings You Can Change with User Tools
❖ The paper sizes you can set for trays 1, 3 and 4 are as follows:
• 11"×17"L, 81/ 2"×14"L, 81/ 2"×11"K, 81/2"×11"L, 5 1/2"×81/2"L,
71/4"×101/2"L, 8"×13"L, 81/2"×13"L, 81/4"×13"L,
11"×14"L,81/4"×14"L, 8"×101/2"L, 8"×101/2"K
• A3L, B4 JISL, A4K, A4L, B5 JISK, B5 JISL, A5L, 8KL, 16KK,
16KL, custom size (140-297 mm (5.52"-11.69") wide x 182-432 mm
(7.17"-17.00") long)
❖ The paper sizes you can set for tray 2 are as follows:
• 11"×17"L, 81/2"×14"L, 81/2"×11"K, 81/2"×11"L, 51/2"×81/2"L,
71/4"×101/2"L, 71/4"×101/2"K, 8"×13"L, 81/2"×13"L, 81/4"×13"L,
11"×14"L, 11"×15"L, 10"×14"L, 10"×15"L, 81/4"×14"L, 8"×101/2"L,
8"×101/2"K, 8"×10"L, 8"×10"K, C5L, C6L, DL EnvL, 41/8"×91/2"L,
37/8"×71/2"L
• A3L, B4 JISL, A4K, A4L, B5 JISK, B5 JISL, A5L, B6 JISL, A6L,
PostcardL, 8KL, 16KK, 16KL, custom size (100-297 mm (3.94"11.69") wide x 148-432 mm (5.83"-17.00") long)
4
Reference
p.134 “Changing the Paper Size”
Important
❒ If the specified paper size differs from the actual size of the paper loaded
in the paper tray, a misfeed might occur because the correct paper size was
not detected.
Note
❒ The paper guide for the optional LCT is fixed for A4K, 81/2"×11"K size
paper. Contact your service representative if you need to change the paper
size.
❒ If the paper size set for the selector in paper tray is different to the paper
size for this setting, the paper size of the dial has priority.
❒ If you load paper of a size not indicated on the paper size selector in the
paper tray, set the dial to " ".
❒ Default:
• Tray 1: A4K, 81/2" × 11"K
• Tray 2: A3L, 11" × 17"L
• Tray 3: A4L, 81/2" × 11"L
• Tray 4: A4L, 81/2" × 14"L
Reference
p.134 “Changing the Paper Size”
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User Tools (System Settings)
❖ Paper Type: Bypass tray
Sets the display so you can see what type of paper is loaded in the bypass tray.
❖ The paper types you can set for the bypass tray are as follows:
• No Display, Recycled Paper, Special Paper, Color Paper, Letterhead,
Preprinted Paper, Label Paper, Bond Paper, Thick Paper, OHP, Thin Paper, Cardstock
Note
❒ Default: No Display
❖ Paper Type: Tray 1–4
Sets the display so you can see what type of paper is loaded in each paper
tray. The print function uses this information to automatically select the paper tray.
4
❖ The paper types you can set for trays 1, 3 and 4 are as follows:
• No Display, Recycled Paper, Special Paper, Color Paper, Letterhead,
Preprinted Paper, Bond Paper, Cardstock
❖ The paper types you can set for tray 2 are as follows:
• No Display, Recycled Paper, Special Paper, Color Paper, Letterhead,
Preprinted Paper, Label Paper, Bond Paper, Thick Paper, OHP, Thin Paper, Cardstock
Note
❒ Default:
• Paper Type: No Display
• Copying Method in Duplex: 2 Sided Copy
• Apply Auto Paper Select: On
❒ When paper of the same type and size is loaded in two different paper
trays and you want to specify tray for 2 Sided Copy and tray for 1 Sided
Copy, specify the upper tray for 2 Sided Copy. If one of the trays is specified as the default in Paper Tray Priority, assign 2 Sided Copy to that tray.
❒ A appears next to the paper tray if [No] is selected in Auto Paper Select.
Limitation
❒ [Auto Paper Select] can only be selected for the copier function if [No display]
and [Recycled paper] are selected. If [No] is selected, Auto Paper Select is not
valid for the tray.
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Settings You Can Change with User Tools
❖ Front Cover Sheet Tray
Allows you to specify and display the paper tray that is setting cover sheets.
After selecting the paper tray, you can also specify the display timing and
copy method for two-sided copying.
Note
❒ Default:
• Tray to Program: Off
❒ Functions using the cover sheet tray setting are the front cover function
and front/back cover function.
❒ When [At Mode Selected] is selected, cover sheet tray settings only appear
when the cover function or slip sheet function is selected.
❒ When [Full Time] is selected, the cover sheet tray is always displayed.
❒ You can set Copying Method in Duplex only when [At Mode Selected] is selected.
4
Reference
“Covers”, Copy Reference
❖ Slip Sheet Tray
Allows you to specify and display the paper tray that is inserting slip sheets.
After selecting the paper tray, you can also specify the display timing and
copy method for two-sided copying.
Note
❒ Default:
• Tray to Program: Off
❒ When [At Mode Selected] is selected, slip sheet tray settings only appear
when the cover function or slip sheet function is selected.
Reference
"Slip Sheets", Copy Reference
❖ Printer Bypass Paper Size
You can specify the size of the paper in the bypass tray when printing data
from the computer.
• The paper types you can set for trays are as follows:
11" × 17"L, 81/2" × 14"L, 81/2" × 11"K, 81/2" × 11"L, 51/2" × 81/2"L, 71/4"
× 101/2"K, 71/4" × 101/2"L, 8" × 13"L, 81/2" × 13"L, 81/4" × 13"L, 41/8" ×
91/2"L, 37/8" × 71/2"L, C5 EnvL, C6 EnvL, DL EnvL, 8KL, 16KK,
16KL,A3L, B4 JISL, A4K, A4L, B5 JISK, B5 JISL, A5K, A5L, A6L
Note
❒ Default:81/2" × 11"K
❒ You can specify a custom size of between 90.0 and 297.0 mm (3.6"-11.7")
vertically, and between 148.0 and 600.0 mm (5.9"-23.6") horizontally.
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User Tools (System Settings)
Timer Settings
❖ Auto Off Timer
After a specified period has passed, following job completion, the machine
automatically turns off, in order to conserve energy. This function is called
"Auto Off".
The machine status after the Auto Off operation is referred to as "Off mode", or
"Sleep mode". For the Auto Off Timer, specify the time to elapse before Auto Off.
Note
❒ Default: 1 minute
❒ Enter a time interval between 10 seconds and 240 minutes, using the
number keys
❒ From “Off mode” or “Sleep mode”, the machine is ready to use within 10
seconds.
❒ Auto Off may not work when error messages appear.
❒ The machine may not shift to "Sleep Mode" at the set time, if the main power switch has just been turned on and functions other than copier function
are still in the process of starting up.
4
❖ Panel Off Timer
Set the amount of time the machine waits before switching the panel off after
copying has finished or performing the last operation.
Note
❒ Default: 1 minute
❒ Enter a time interval between 10 seconds and 240 minutes, using the
number keys.
❖ System Auto Reset Timer
The System Reset setting automatically switches the screen to that of the function set in Function Priority. When no operations are in progress, or when an
interrupted job is cleared. This setting determines the system reset interval.
See p.55 “Function Priority”.
Note
❒ Default: On, 60 seconds
❒ The time can be set from 10 to 999 seconds, using the number keys.
❖ Copier/Document Server Auto Reset Timer (copier/Document Server)
Specifies the time to elapse before copier and Document Server modes reset.
62
Note
❒ If [Off] is selected, the machine does not automatically switch to the user
code entry screen.
❒ Default: On, 60 seconds
❒ The time can be set from 10 to 999 seconds, using the number keys.
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Settings You Can Change with User Tools
❖ Facsimile Auto Reset Timer (facsimile)
Specifies the time to elapse before the facsimile mode resets.
Note
❒ Default: 30 seconds
❒ The time can be set from 30 to 999 seconds, using the number keys.
❖ Printer Auto Reset Timer (printer)
Specifies the time to elapse before the printer function resets.
Note
❒ Default: On, 60 seconds
❒ If [Off] is selected, the machine does not automatically switch to the user
code entry screen.
❒ The time can be set from 10 to 999 seconds, using the number keys.
4
❖ Scanner Auto Reset Timer (scanner)
Specifies the time to elapse before the scanner function resets.
Note
❒ If [Off] is selected, the machine does not automatically switch to the user
code entry screen.
❒ Default: On, 60 seconds
❒ The time can be set from 10 to 999 seconds, using the number keys.
❖ Set Date
Set the date for the copier's internal clock using the number keys.
Note
❒ To change between year, month, and day, press [←] and [→].
❖ Set Time
Set the time for the copier's internal clock using the number keys.
Note
❒ To change between hours, minutes and seconds, press [←] and [→].
❒ Enter the time using the 24–hour format (in 1 second increments).
❖ Auto Logout Timer
You can specify whether or not to automatically log out a user when the user
does not operate the machine for a specified period of time after logging in.
Note
❒ Default: On, 60 seconds
❒ When [On] is selected, the time can be set from 10 to 999 seconds, in one second increments, using the number keys
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User Tools (System Settings)
Administrator Tools
Administrator Tools are used by the administrator. To change these settings,
contact the administrator.
We recommend specifying Administrator Authentication before making Administrator Tools settings.
See Security Reference.
❖ User Authentication Management
• User Code Authentication
Using User Code Authentication, you can limit the available functions and
supervise their use.
When using User Code Authentication, register the user code.
See p.76 “Authentication Information”.
• Copier
• Document Server
• Facsimile
• Scanner
• Printer
• Printer: PC Control
4
•
•
•
•
•
Note
❒ Using the Printer PC Control function, you can obtain a log of prints corresponding to the codes entered using the printer driver.
Basic Authentication
Windows Authentication
LDAP Authentication
Intergration Server Authentication
Off
Note
❒ Default: Off
Reference
For details about Basic Authentication, Windows Authentication, LDAP
Authentication, and Intergration Server Authentication,see Security Reference.
❖ Administrator Authentication Management
See Security Reference.
❖ Program / Change Administrator
See Security Reference.
64
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Settings You Can Change with User Tools
❖ Key Counter Management
You can specify that functions that you want to manage with the key counter.
❖ Extended Security
You can specify whether or not to use the extended security functions. For details about the extended security functions, see Security Reference.
❖ Display / Print Counter
Allows you to view and print the various counters.
• Display/Print Counter
Displays counters for each functions (Total, Copier, Facsimile, Printer,
A3/DLT, Duplex, Staple).
• Print Counter List
Prints out a list of counters for each functions.
• To print the counter list
A Press the {User Tools/Counter} key.
B Press [System Settings].
C Press [Administrator Tools].
D Press [Display / Print Counter].
E Press [Print Counter List].
F
G
4
Press the {Start} key.
Press [Exit].
❖ Display/Clear/Print Counter per User Code
Allows you to view and print the numbers of prints accessed with user codes,
and to set those values to 0.
Note
❒ Press [U] and [T] to show all the numbers of prints.
❒ The number of prints may differ from the counter value shown in Display/Print Counter.
• Print Counter for All Users
Prints the counter values for all the users.
• Clear Counter for All Users
Sets the counter value for all the users.
• Print Counter per User
Prints the counter values for each user.
• Clear Counter per User
Sets the counter value for each user.
65
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User Tools (System Settings)
Note
❒ To print a list for each user, see p.78 “Printing the Counter for Each User
Code”.
❖ Address Book Management
You can add, change or delete information registered in the Address Book.
For details, see p.71 “Address Book”.
• [Program / Change]
You can register and change names as well as user codes.
• Names
You can register a name, key display, registration number, and title selection.
• Auth. Info
You can register a user code, and specify the functions available to each
user code. You can also register user names and passwords to be used
when sending e-mail, sending files to folders, or accessing an LDAP server.
• Protection
You can register a protection code.
• Fax Dest.
You can register a fax number, international TX mode, fax header, label insertion, IP-Fax destination, and protocol.
• E-mail
You can register an e-mail address.
• Folder
you can register the protocol, path, port number, and server name.
• Add to Group
You can put names registered in the Address Book into a group.
• [Delete]
You can delete a name from the Address Book.
4
Note
❒ You can register up to 2,000 names.
❒ You can register up to 500 user codes.
❒ You can also register user codes from SmartDeviceMonitor for Admin.
(printer option required)
❖ Address Book: Program / Change / Delete Group
Names registered in the Address Book can be added into a group.
You can then easily manage the names registered in each group. For details,
see p.104 “Registering Names to a Group”.
• [Program / Change]
You can register new groups, or changes a group name, key display, title
selection or registration number.
• [Delete]
You can delete a group.
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Settings You Can Change with User Tools
Note
❒ You can register up to 100 groups.
❒ You can also group users using a Web Image Monitor. For more information, see the Web Image Monitor help.
❖ Address Book: Program / Change / Delete Transfer Request
You can register fax destinations for the Transfer Request function in facsimile mode.
For details about operations, see p.111 “Registering the Transfer Request”.
• Program / Change
This registers new transfer requests and receiving stations, or changes the
transfer request name, key name, title selection, registration number, fax
destination, IP-Fax destination, or e-mail address.
• [Delete]
Deletes a transfer request.
4
Note
❒ You can register up to 10 transfer requests.
❖ Address Book: Change Order
You can change the order of the names in the Address Book.
Note
❒ You can rearrange the order of items that are on the same page, but you
cannot move the items to another page. For example, you cannot move an
item from “PLANNING” ([OPQ]) to “DAILY” ([CD]).
A Press the {User Tools/Counter} key.
B Press [System Settings].
C Press [Administrator Tools], and then press [TNext].
D Press [Address Book: Change Order].
E Press the name key to be moved.
Note
❒ You can also select a name using the number keys.
67
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User Tools (System Settings)
F
Press the name key in the place that you want to move to.
The name selected in step E moves to the place selected in step F, and the
keys for other names will be shifted accordingly.
4
Note
❒ You can also select a name using the number keys.
❖ Print Address Book: Destination List
You can print the destination list registered in the Address Book.
• Print in Title 1 Order
Prints the Address Book in Title 1 order.
• Print in Title 2 Order
Prints the Address Book in Title 2 order.
• Print in Title 3 Order
Prints the Address Book in Title 3 order.
• Print Group Dial List
Prints the group Address Book.
A Select the print format.
B To print the list on two-sided pages, select [Print on 2 Sides].
C Press the {Start} key.
The list prints out.
❖ Address Book: Edit Title
You can edit the title to easily find a user.
A Press the {User Tools/Counter} key.
B Press [System Settings].
C Press [Administrator Tools], and then press [TNext].
D Press [Address Book: Edit Title].
E Press the title key you want to change.
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Settings You Can Change with User Tools
F
G
Enter the new name, and then press [OK].
Press [OK].
❖ Address Book: Select Title
You can specify the title to select a name.
Note
❒ Default: Title 1
❖ Auto Delete File in Document Server
You can specify whether documents stored in the Document Server will or
will not be deleted after a specified period of time.
Note
❒ Default: Yes After 3 day(s)
❒ If you select [Yes], documents stored subsequently are deleted after the
specified period.
❒ If you select [No], documents are not automatically deleted.
❒ If you select [Yes], enter a number of days from of 1 to 180 (in 1 day increments).
❒ The default is three days, this means documents are deleted three days (72
hours) after they are stored.
4
❖ Delete All Files in Document Server
You can delete files stored in the Document Server, including files stored for
"Sample Print", "Locked Print", "Hold Print", and "Stored Print" under the
printer function.
Note
❒ Even if a password is already set, all documents are deleted.
❒ A confirmation message appears. To delete all documents, select [Yes].
❖ Program / Change / Delete LDAP Server
See “Program / Change / Delete LDAP Server”, Network Guide.
❖ Use LDAP Server
You can specify whether or not to use the LDAP server for searching.
Note
❒ Default: Off
❒ When Use LDAP Server is set to Off, [Search LDAP] will not appear on the
searching display.
❖ AOF (Always ON)
Specify whether or not to use Auto Off.
Note
❒ Default: On
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User Tools (System Settings)
❖ Firmware Version
You can check the version of the softwares installed in this machine.
❖ Network Security Level
For details about this function, consult your administrator.
❖ Reduce Recovery Time
You can specify whether or not to shorten the recovery time.
If you press [On], the recovery time is shortened.
If you press [off], the recovery time is lengthened and the machine's power
consumption is reduced.
Note
❒ Default: Off
❒ This settings appears only if the copier unit and hard disk are installed in
the machine.
4
❖ Delete All Logs
For details about this function, consult your administrator.
❖ Transfer Log Setting
For details about this function, consult your administrator.
❖ Unauthorized Copy Control
For details about this function, consult your administrator.
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5. Registering Addresses and Users
for Facsimile/Scanner Functions
Address Book
Registering information such as the
names of users and their e-mail addresses in the Address Book allows
you to manage them easily.
Important
❒ Address Book data is stored on the
hard disk. It can be lost if there is
some kind of hard disk failure. The
manufacturer shall not be responsible for any damages resulting
data loss.
Note
❒ You can also use a Web Image Monitor to register names in the Address
Book. With the SmartDeviceMonitor for Admin, you can register multiple names at the same time.
❒ Using [Address Management Tool] in
SmartDeviceMonitor for Admin,
you can backup Address Book data. We recommend backing up
data when using the Address
Book.
❒ Printer option is required to use
SmartDeviceMonitor for Admin.
You can register and manage the following items in the Address Book:
❖ Name
You can register the name of the
user and the key display. This is
the basic information required for
managing user of the machine.
❖ Authentication Information
You can register user codes in order to restrict particular functions
to certain users, and to check their
use of each function. You can also
register login user names and login
passwords to be used when sending e-mail, sending to folders, or
accessing an LDAP server.
Reference
For details about using a Web Image Monitor, see the Web Image
Monitor Help.
For details about SmartDeviceMonitor for Admin and how to install it, see Printer Reference.
For operating instructions, see
SmartDeviceMonitor for Admin
Help.
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Registering Addresses and Users for Facsimile/Scanner Functions
❖ Fax Dest.
You can register fax numbers, line,
fax header and select label insertion.
When using IP-Fax, you can register the IP-Fax destination and select the protocol.
• Fax Destination
• NCP
❖ Protection
You can set protection codes to
stop sender's name from being
used or folders from being accessed without authorization.
• IP-Fax Destination
5
❖ E-mail
You can register e-mail destinations in the Address Book.
❖ Add to Group
You can put registered e-mail and
folder destinations into a group for
easier management.
Managing names in the Address Book
❖ Folder
You can register the protocol, path
name and server name.
• SMB
• FTP
72
By registering a name and key display beforehand, you can specify email and folder destinations simply
by selecting the name key.
See p.74 “Registering Names”.
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Address Book
Sending fax by Quick Dial
Register a fax number in the Address
Book so you can specify it only by selecting the fax destination, shown on
the fax initial display when sending a
fax. When label insertion is set to
“ON”, the receiver's name and standard messages are printed on the fax
message when it is received at the
other end.
By registering IP-Fax destinations in
the Address Book, you can specify a
destination simply by selecting it
from the destinations that appear in
the initial fax display.
Registered IP-Fax numbers can be
used and printed as sender’s IP-Fax
numbers.
See p.81 “Fax Destination”.
Sending e-mail by Quick Dial
By registering e-mail addresses in the
Address Book, you can specify e-mail
destinations simply by selecting them
from the fax initial display when
sending a document by internet fax.
You can also specify an e-mail address by selecting the destination
shown on the initial scanner display
when sending a document using the
scanner function.
A registered e-mail address can be
used as the sender's address, and the
sender's address are automatically
entered in the “From” field of an email header.
See p.90 “E-mail Destination”.
Sending scanned files to a shared folder
directly
After registering the path name, user
name and password, you can connect
to a shared folder simply by selecting
the destination shown on the initial
scanner display whenever sending
files using the scanner function to a
shared folder.
To share the folder using Windows,
select the SMB protocol.
To register the folder to the FTP server, select the FTP protocol.
To register the folder to the NetWare
server, select the NCP protocol.
See p.93 “Registering Folders”.
5
Preventing unauthorized user access to
shared folders from the machine
After registering a protection code,
you can specify the object of protection to prevent an e-mail destination
from being used without permission.
You can prevent unauthorized access
to registered folders. See p.109 “Registering a Protection Code”.
Managing users and machine usage
Register user codes to limit users to
the following functions and check
their use of each function:
• Copier
• Document Server
• Facsimile
• Scanner
• Printer
See p.76 “Authentication Information”.
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Registering Addresses and Users for Facsimile/Scanner Functions
Registering Names
The user name is useful for selecting a
destination when sending faxes or email. You can also use it as a folder
destination.
Registering a Name
A Press the {User Tools/Counter} key.
5
B Press [System Settings].
Note
❒ The name can be used for documents in the Document Server.
For details about the Document
Server, see p.39 “Using the Document Server”.
❒ You can register up to 2000 programs and allocate them registration numbers between 00001
and 50000.
❒ Registration numbers are initially assigned automatically,
but you can change them afterward. To change a registration
number, press [Change] to the
right of “Registration No.”, and
enter a new number using the
number keys.
Reference
p.151 “Entering Text”
H Press the key for the classification
you want to use under Select Title.
C Press
[Administrator Tools], and
then press [TNext].
D Press [Address Book Management].
E Press [New Program].
F Press [Change] on the right of the
Name.
The name entry display appears.
G Enter
[OK].
74
the name, and then press
Note
❒ The keys you can select are as
follows:
• [Freq.]… Added to the page
that is displayed first.
• [AB], [CD], [EF], [GH], [IJK],
[LMN], [OPQ], [RST], [UVW],
[XYZ], [1] to [10]… Added to
the list of items in the selected title.
❒ You can select [Freq.] and one
more page for each title.
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Registering Names
I To continue registering the name,
press [Continue to Program], and
then repeat the procedure from
step F.
J Press [OK].
K Press [Exit].
L Press the {User Tools/Counter} key.
Changing a Registered Name
A Press the {User Tools/Counter} key.
B Press [System Settings].
C Press [Administrator Tools], and then
press [TNext].
D Press [Address Book Management].
E Select the registered name you
To change a registration number
A Press [Change] to the right of
“Registration No.”
B Enter a new registration number
using the number keys, and
then press [#].
To change the title
A Press the key for the classification you want to use from Select Title.
F Press [OK].
G Press [Exit].
H Press the {User Tools/Counter} key.
Deleting a Registered Name
want to change.
Press the name key, or enter the
re g is t e r e d nu m b e r u s in g t h e
number keys
If you delete a name, data associated
with that name, such as e-mail addresses, fax number, folder name,
and IP-Fax destination, is also deleted.
Note
❒ If you press , you can search
by the registered name, user
code, fax number, folder name,
e-mail address, or IP-Fax destination.
A Press the {User Tools/Counter} key.
B Press [System Settings].
C Press [Administrator Tools], and then
To change the name or key
display
A Press [Change] on the right of
the name or key display.
B Enter the name or key display,
and then press [OK].
Reference
p.151 “Entering Text”
5
press [TNext].
D Press [Address Book Management].
E Press [Delete].
F Select the name you want to de-
lete.
Press the key, or enter the registered number using the number
keys
G Press [Yes].
H Press [Exit].
I Press the {User Tools/Counter} key.
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Registering Addresses and Users for Facsimile/Scanner Functions
Authentication Information
Register user codes to limit users to
the following functions and check
their use of each function:
• Copier
• Document Server
• Facsimile
• Scanner
• Printer
Note
❒ The number of copies made of documents stored in the Document
Server using the facsimile function
is counted for each user code. This
allows you to check each user's usage.
❒ The number of copies scanned using the scanner function is counted
for each user code. This allows you
to check each user's usage.
❒ To automatically register the printer driver user code, select [PC Control] for the printer in User Code
Authentication. To use the user
code set in User Tools, set the user
codes registered in User Tools for
the printer driver. See p.76 “Authentication Information”.
5
Reference
For details about setting user codes
for the printer driver, see Printer
Reference or the printer driver
Help.
Important
❒ The functions associated with each
user code are the same. If you
change or delete user codes, management data and limits associated
with that code become invalid.
76
Registering a New User Code
A Press the {User Tools/Counter} key.
B Press [System Settings].
C Press [Administrator Tools], and then
press [TNext].
D Press [Address Book Management].
E Press the name whose code is to
be registered, or enter the registered number using the number
key.
Note
❒ You can enter a one-to eight-difit user code.
❒ To register the name, see p.74
“Registering Names”.
F Press [Auth. Info].
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Authentication Information
G Enter
the user code using the
number keys, and then press [#].
D Press [Address Book Management].
E Select the user whose user code
you want to change.
Press the name key, or enter the
r eg i s t e re d n u m b e r u s in g t he
number keys
Note
❒ If you make a mistake, press
[Clear] or the {Clear/Stop} key,
and then enter the code again.
H Press [TNext] twice.
I Select the functions
to be used
with the user code from Available
Functions.
Note
❒ If you press , you can search
for a user by the registered
name, user code, fax number,
folder name, e-mail address, or
IP-Fax destination.
❒ To change the name, key display and title, see p.75 “Changing a Registered Name”.
5
F Press [Auth. Info].
G Press [Change], and then enter the
new user code using the number
keys
J Press [OK].
Note
❒ To continue registering user
codes, repeat the procedure
from step E.
K Press [Exit].
L Press the {User Tools/Counter} key.
Changing a User Code
Note
❒ Even if you change a user code, the
counter value will not be cleared.
A Press the {User Tools/Counter} key.
B Press [System Settings].
C Press [Administrator Tools], and then
press [TNext].
H Press [#].
To change the available functions
A Press [TNext] twice.
B Press the key to select the functions to enable them.
Note
❒ Press the key to highlight it,
and then the function is enabled. To cancel a selection,
press the highlighted key.
I Press [OK].
J Press [Exit].
K Press the {User Tools/Counter} key.
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Registering Addresses and Users for Facsimile/Scanner Functions
Deleting a User Code
Note
❒ After clearing the user code, the
counter is automatically cleared.
❒ To delete a name from the Address
Book entirely, see p.75 “Deleting a
Registered Name”.
A Press the {User Tools/Counter} key.
B Press [System Settings].
C Press [Administrator Tools], and then
press [TNext].
D Press [Address Book Management].
E Select the name whose code is to
5
be deleted.
Press the name key, or enter the
re g is t e r e d nu m b e r u s in g t h e
number keys
F Press [Auth. Info].
G Press [Change] to delete the user
code, and then press [#].
Displaying the Counter for
Each User Code
A Press the {User Tools/Counter} key.
B Press [System Settings].
C Press [Administrator Tools].
D Press [Display / Clear / Print Counter
per User].
E Select [Print Counter], [Transmission
Counter] or [Scanner Counter].
Counters for individual function
usage under each user code appear.
Printing the Counter for Each
User Code
A Press the {User Tools/Counter} key.
B Press [System Settings].
C Press [Administrator Tools].
D Press [Display / Clear / Print Counter
per User].
E Select a user code from the left
side of the display.
H Press [OK].
I Press [Exit].
J Press the {User Tools/Counter} key.
Note
❒ Press [Select All on the Page] to select all user codes on the page.
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Authentication Information
F Press [Print Counter List] under Per
User.
F Select
the function usage you
want to print from [Print Counter],
[Transmission Counter], and [Scanner
Counter].
G Press [Print].
Clearing the Number of Prints
Note
❒ Enter the user code, and then
press [#] if the user code is registered.
G Select
the function usage you
want to print from [Print Counter],
[Transmission Counter], and [Scanner
Counter].
H Press [Print].
To print the number of prints
for all user codes
A Press the {User Tools/Counter} key.
B Press [System Settings].
C Press [Administrator Tools].
D Press [Display / Clear / Print Counter
per User].
E Press [Print Counter List] under All
Users.
A Press the {User Tools/Counter} key.
B Press [System Settings].
C Press [Administrator Tools].
D Press [Display / Clear / Print Counter
per User].
5
E Select the user code to clear.
To clear the number of prints
made under a user code
A Select the user code from the
left side of the display.
Note
❒ Press [Select All on the Page] to
select all user codes on the
page.
B Press [Clear] under Per User
Codes.
C Select the function usage you
want to clear from [Print Counter], [Transmission Counter], and
[Scanner Counter].
D Press [OK].
Note
❒ Enter the user code, and then
press [#] if the user code is registered.
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Registering Addresses and Users for Facsimile/Scanner Functions
To clear the number of prints for
all user codes
A Press [Clear] under All Users.
B Select the function usage you
want to clear from [Print Counter], [Transmission Counter], and
[Scanner Counter].
C Press [OK].
F Press [Exit].
G Press the {User Tools/Counter} key.
5
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Fax Destination
Fax Destination
Register a fax destination so you do
not need to enter fax numbers each
time, and can send documents that
have been scanned in using the facsimile function.
For details about the number of fax
destinations that can be registered,
see Facsimile Reference <Basic Features>.
• It is easy to select the fax destination if you register “Name” and
“Key Display” for the fax destination.
• You can register fax destinations
by selecting them from redial function.
• You can register fax destinations as
a group.
Registered Fax numbers can be used
as sender's Fax numbers.
There are two types of fax destination, as shown below:
• Fax Destination
Select this to send the fax over the
telephone network.
• IP-Fax
Select this to send the fax to a machine on a TCP/IP network.
Limitation
❒ You cannot send the fax to a machine on another network if that
network is behind a firewall.
❖ Fax Destination
You can program the following
items in a fax destination:
• Fax number
Registers the destination's fax
number. You can enter a fax
number using up to 128 digits.
You must include every digit in
the number.
• SUB Code
Registering a SUB Code allows
you to use Confidential Transmission to send messages to the
other fax machines which support a similar function called
“SUB Code”. See “SUB Code”,
Facsimile Reference <Advanced
Features>.
• SEP Code
Registering a SEP Code allows
you to use Polling Reception to
receive faxes from the other fax
machines which support Polling Reception. See “SEP Code”,
Facsimile Reference <Advanced
Features>.
• Line
If the optional extra G3 interface
unit is installed, you can select
the line type per destination.
• Fax header
You can select to print a fax
header on fax messages the other party receives. The default is
“1st Name”. See Facsimile Reference <Advanced Features>.
• Label insertion
Use label insertion, to print information such as the destination name on the sheet printed
out at the destination. Data is
printed as follows:
• Destination Name: The destination name specified in [Fax
Destination] is printed
with“To”before it at the top
of the sheet.
• Standard Message: A registered two-line sentence is
printed underneath “Destination Name”.
5
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Registering Addresses and Users for Facsimile/Scanner Functions
Limitation
❒ To use this function, set Label Insertion to [On] when
programming fax destinations and also select [Programmed Name] when sending
fax documents.
Note
❒ Fax header and label insertion are also printed when
sending by e-mail using the
fax function.
❒ You can program a standard
message other than those
registered in the machine.
See “Programming, Changing, and Deleting Standard
Messages”, Facsimile Reference <Advanced Features>.
• International TX mode
When setting the International
TX mode to [On], the machine
transmits more carefully by
lowering transmission speed.
However, communication
times increase.
5
• SUB Code
Registering a SUB Code allows
you to use Confidential Transmission to send messages to the
other fax machines which support a similar function called
“SUB Code”. See “SUB Code”,
Facsimile Reference <Advanced
Features>.
• SEP Code
Registering a SEP Code allows
you to use Polling Reception to
receive faxes from the other fax
machines which support Polling Reception. See “SEP Code”,
Facsimile Reference <Advanced
Features>.
• Select Protocol
Select the protocol for the IPFax transmission.
Registering a Fax Destination
A Press the {User Tools/Counter} key.
❖ IP-Fax Destination
You can program the following
items in an IP-Fax Destination:
Note
❒ This setting only works if the IP
fax function has been selected.
• IP-Fax
Register the IP-Fax destination.
You can register the name using
up to 128 characters. You must
make this setting when using
IP-Fax.
B Press [System Settings].
C Press [Administrator Tools], and then
press [TNext].
D Press [Address Book Management].
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Fax Destination
E Select the name whose fax destination you want to register.
Press the name key, or enter the
re g is t e r e d nu m b e r u s in g t h e
number keys.
Note
❒ If you press , you can search
by the registered name, user
code, fax number, folder name,
e-mail address, or IP-Fax destination.
❒ To register the name, key display, and title, see p.74 “Registering Names”.
F Press [Fax Dest.].
G Enter the fax number
using the
number keys, and then press [OK]
under Facsimile No..
To select the line
A Press [Select Line].
C Enter a SUB Code using the
number keys, and then press
[OK].
D To enter a password, press
[Change] unde r Pa ssword
(SID).
E Enter a password using the
number keys, and then press
[OK].
F Press [OK].
To program the SEP Code
A Press [Adv. Features], and then
select [SEP Code].
B Press [Change] under RX SEP
Code.
C Enter a SEP Code using the
number keys, and then press
[OK].
D To enter a password, press
[Change] unde r Pa ssword
(PWD).
E Enter a password using the
number keys, and then press
[OK].
F Press [OK].
5
To set the International TX Mode
A Press [Change] under International TX Mode.
B Select [Off] or [On], and then
press [OK].
B Select the line, and then press
[OK].
To program the SUB Code
A Press [Adv. Features], and then
select [SUB Code].
B Press [Change] under TX SUB
Code.
To select the fax header
Note
❒ You can register the fax header
in Program Fax Information in
the system settings for Facsimile Features. See “Programming”, Facsimile Reference <Basic
Features>.
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Registering Addresses and Users for Facsimile/Scanner Functions
A Press [Change] under Fax Header.
B Select [1st Name] or [2nd Name],
and then press [OK].
To set label insertion
When Label Insertion is set to ON,
the receiver's name and standard
messages are printed on the fax
message when it is received at the
other end.
A Press [Change] under Label Insertion.
B Select [On].
C Press [Change] under Line 2.
D Select a standard message to
print on the second line. To
stamp a customized message,
press [Custom Message].
5
E Enter a message, and then press
[OK].
Reference
p.151 “Entering Text”
F Press [OK].
G Press [Change] under Line 3.
H Select a standard message, and
then press [OK].
I Press [OK].
Changing a Registered Fax
Destination
A Press the {User Tools/Counter} key.
B Press [System Settings].
C Press [Administrator Tools], and then
press [TNext].
D Press [Address Book Management].
E Select the name whose fax destination you want to change.
Press the name key, or enter the
r eg i s t e re d n u m b e r u s in g t he
number keys.
Note
❒ If you press , you can search
by the registered name, user
code, fax number, folder name,
e-mail address, or IP-Fax destination.
❒ To change the name, key display and title, see p.75 “Changing a Registered Name”.
F Press [Fax Dest.].
G Change the settings.
To change the fax number
A Press [Change] under Facsimile
No..
H Press [OK].
Note
❒ When a group is registered, you
can also add this fax destination
to the group. See p.104 “Registering Names to a Group”.
84
I Press [Exit].
J Press the {User Tools/Counter} key.
B Enter the new fax number using the number keys, and then
press [OK].
RuC4_EN_gsg-F_FM_forPaper.book Page 85 Tuesday, April 5, 2005 12:06 PM
Fax Destination
To change the line
To change the fax header
A Press [Select Line].
A Press [Change] under Fax Header.
B Select the new fax header, and
then press [OK].
To change the label insertion
B Select the line.
C Press [OK].
To change the SUB Code
A Press [Adv. Features].
B Press [SUB Code].
C Press [Change] under TX SUB
Code.
D Enter the new SUB Code, and
then press [OK].
E To change the password, press
[Change] under Password
(SID).
F Enter the new password, and
then press [OK].
G Press [OK].
To change the SEP Code
A Press [Adv. Features].
B Press [SEP Code].
C Press [Change] under RX SEP
Code.
D Enter the new SEP Code, and
then press [OK].
E To change the password, press
[Change] under Password
(PWD).
F Enter the new password, and
then press [OK].
G Press [OK].
A Press [Change] under Label Insertion.
B Press [Change] under Line 2.
C Select the new standard message or press [Custom Message]
to enter the new message.
D Press [OK].
E Press [Change] under Line 3.
F Select the new standard message, and then press [OK].
G Press [OK].
5
H Press [OK].
Note
❒ To change the name, key display and title, see p.75 “Changing a Registered Name”.
I Press [Exit].
J Press the {User Tools/Counter} key.
Deleting a Registered Fax
Destination
Note
❒ If you delete a destination that is a
specified delivery destination,
messages to its registered Personal
Box, for example, cannot be delivered. Be sure to check the settings
in the fax function before deleting
any destinations.
❒ To delete a name entirely, see p.75
“Deleting a Registered Name”.
85
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Registering Addresses and Users for Facsimile/Scanner Functions
A Press the {User Tools/Counter} key.
B Press [System Settings].
C Press [Administrator Tools], and then
press [TNext].
D Press [Address Book Management].
E Select the name whose fax destination you want to delete.
Press the name key, or enter the
re g is t e r e d nu m b e r u s in g t h e
number keys.
Note
❒ If you press , you can search
by the registered name, user
code, fax number, folder name,
e-mail address, or IP-Fax destination.
❒ To delete the name, key display,
and title, see p.75 “Deleting a
Registered Name”.
5
F Press [Fax Dest.].
G Press [Change] under
Reference
For details about sending an IPFax, see Facsimile Reference <Basic
Features>.
A Press the {User Tools / Counter} key.
B Press [System Settings].
C Press [Administrator Tools], and then
press [TNext].
Facsimile
No..
H Press
Registering an IP-Fax
Destination
[Delete All], and then press
[OK].
I Press [OK].
J Press [Exit].
K Press the {User Tools/Counter} key.
D Press [Address Book Management].
E Select the name whose IP-Fax
destination you want to register.
Press the name key, or enter the
r eg i s t e re d n u m b e r u s in g t he
number keys.
Note
❒ If you press , you can search
by the registered name, user
code, fax number, folder name,
e-mail address, or IP-Fax destination.
❒ To register the name, key display, and title, see p.74 “Registering Names”.
F Press [Fax Dest.]
G Press [IP-Fax].
86
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Fax Destination
H Press [Change].
To select the protocol
A Select [H.323] or [SIP].
J Press [OK].
I Enther the IP-Fax destination and
then press [OK].
To program the SUB Code
A Press [Adv. Features], and then
select [SUB Code].
B Press [Change] under TX SUB
Code.
C Enter a SUB Code using the
number keys, and then press
[OK].
D To enter a password, press
[Change] under Password
(SID).
E Enter a password using the
number keys, and then press
[OK].
F Press [OK].
To program the SEP Code
A Press [Adv. Features], and then
select [SEP Code].
B Press [Change] under RX SEP
Code.
C Enter a SEP Code using the
number keys, and then press
[OK].
D To enter a password, press
[Change] under Password
(PWD).
E Enter a password using the
number keys, and then press
[OK].
F Press [OK].
Changing a Registered IP-Fax
Destination
A Press the {User Tools / Counter} key.
B Press [System Settings].
C Press [Administrator Tools], and then
press [TNext].
D Press [Address Book Management].
E Select the name whose IP-Fax
5
destination you want to change.
Press the name key, or enter the
r eg i s t e re d n u m b e r u s in g t he
number keys
Note
❒ If you press , you can search
for a user by the registered
name, user code, fax number,
folder name, e-mail address, or
IP-Fax destination.
❒ To change the name, key display and title, see p.75 “Changing a Registered Name”.
F Press [Fax Dest.].
G Press [IP-Fax].
H Change the settings.
To change the IP-Fax Destination
A Press [Change] under IP-Fax
Destination.
B Enter the new destination using the number keys, and then
press [OK].
87
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Registering Addresses and Users for Facsimile/Scanner Functions
To change the SUB Code
A Press [Adv. Features].
B Press [SUB Code].
C Press [Change] under TX SUB
Code.
D Enter the new SUB Code, and
then press [OK].
E To change the password, press
[Change] under Password
(SID).
F Enter the new password, and
then press [OK].
G Press [OK].
5
To change the SEP Code
A Press [Adv. Features].
B Press [SEP Code].
C Press [Change] under RX SEP
Code.
D Enter the new SEP Code, and
then press [OK].
E To change the password, press
[Change] under Password
(PWD).
F Enter the new password, and
then press [OK].
G Press [OK].
To change the protocol
A Select [H.323] or [SIP].
I Press [OK].
Deleting a Registered IP-Fax
Destination
Note
❒ If you delete a destination that is a
specified delivery destination,
messages to its registered Personal
Box, for example, cannot be delivered. Be sure to check the settings
in the fax function before deleting
any destinations.
❒ To delete a name entirely, see p.75
“Deleting a Registered Name”.
A Press the {User Tools/Counter} key.
B Press [System Settings].
C Press [Administrator Tools], and then
press [TNext].
D Press [Address Book Management].
E Select the name whose IP-fax des-
tination you want to delete. Press
the name key, or enter the registered number using the number
keys.
Note
❒ If you press , you can search
by the registered name, user
code, fax number, folder name,
e-mail address, or IP-Fax destination.
❒ To delete the name, key display,
and title, see p.75 “Deleting a
Registered Name”.
F Press [Fax Dest.].
G Press [IP-Fax].
H Press [Change] under
Facsimile
No..
I Press
[OK].
88
[Delete All], and then press
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Fax Destination
J Press [OK].
K Press [Exit].
L Press the {User Tools/Counter} key.
5
89
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Registering Addresses and Users for Facsimile/Scanner Functions
E-mail Destination
Register e-mail destinations so you
do not need to enter an e-mail address
every time, and can send scan files
from scanner or fax function by email.
• It is easy to select the e-mail destination if you register “Name” and
“Key Display” as the e-mail destination.
• You can register e-mail destinations as a group.
• You can use the e-mail address as
the sender's address when sending
scan files in scanner mode. If you
want to do this, set a protection
code on the sender address to prevent unauthorized access. See
p.109 “Registering a Protection
Code”.
5
Note
❒ You can select an e-mail address
from an LDAP server, and then
register it in the Address Book.
“Sending Scan File by E-mail”,
Scanner Reference.
❒ You can set the machine to send a
Transmission Result Report by email whenever a transmission is
sent. See Facsimile Reference <Advanced Features>.
Registering an E-mail
Destination
A Press the {User Tools/Counter} key.
B Press [System Settings].
C Press [Administrator Tools], and then
press [TNext].
D Press [Address Book Management].
E Select the name whose e-mail address you want to register.
Press the name key, or enter the
r eg i s t e re d n u m b e r u s in g t he
number keys.
Note
❒ If you press , you can search
by the registered name, user
code, fax number, folder name,
e-mail address, or IP-Fax destination.
❒ To register the name, key display, and title, see p.74 “Registering Names”.
90
F Press [E-mail].
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E-mail Destination
G Press [Change] under E-mail Address.
H Enter the e-mail address, and then
press [OK].
Note
❒ You can enter up to 128 characters for the e-mail address.
Entering the e-mail address
A Enter the e-mail address.
K Press the {User Tools/Counter} key.
Note
❒ When a group is registered, you
can add the e-mail destinations
to the group. See p.104 “Registering Names to a Group”.
Changing a Registered E-mail
Destination
A Press the {User Tools/Counter} key.
B Press [System Settings].
C Press [Administrator Tools], and then
5
press [TNext].
D Press [Address Book Management].
E Select the name whose e-mail address you want to change.
Press the name key, or enter the
r eg i s t e re d n u m b e r u s in g t he
number keys
B Press [OK].
Using the e-mail address as the
sender
When an e-mail address is entered,
it can be used as the sender's address.
A Press [Protection].
B Press [Sender] on the right side
of Use Name as.
Reference
p.109 “Registering a Protection Code”
Note
❒ If you press , you can search
by the registered name, user
code, fax number, folder name,
e-mail address, or IP-Fax destination.
❒ To change the name, key display, and title, see p.75 “Changing a Registered Name”.
F Press [E-mail].
G Press [Change] under E-mail Address.
C Press [OK].
I If
you want to use internet fax,
specify whether or not to use "
Send via SMTP Server".
J Press [Exit].
91
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Registering Addresses and Users for Facsimile/Scanner Functions
H Enter the e-mail address, and then
press [OK].
Reference
p.151 “Entering Text”
I Press [OK].
J If you want
to use internet fax,
specify whether or not to use "
Send via SMTP Server".
K Press [Exit].
L Press the {User Tools/Counter} key.
Deleting a Registered E-mail
Destination
5
To delete a name entirely, see p.75
“Deleting a Registered Name”.
A Press the {User Tools/Counter} key.
B Press [System Settings].
C Press [Administrator Tools], and then
press [TNext].
D Press [Address Book Management].
E Select the name whose e-mail address you want to delete.
Press the name key, or enter the
re g is t e r e d nu m b e r u s in g t h e
number keys.
Note
❒ If you press , you can search
by the registered name, user
code, fax number, folder name,
e-mail address, or IP-Fax destination.
❒ To delete the name, key display,
and title, see p.75 “Deleting a
Registered Name”.
F Press [E-mail].
92
G Press [Change] under E-mail Address.
H Press
[Delete All], and then press
[OK].
I Press [OK].
J Press [Exit].
K Press the {User Tools/Counter} key.
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Registering Folders
Registering Folders
By registering a shared folder, you
can send scan files to it directly.
There are three types of protocol you
can use:
• SMB
For sending files to shared Windows folders
• FTP
Use when sending files to an FTP
server.
• NCP
Use when sending files to an NetWare server.
Note
❒ For details about protocols, server
names, and folder levels, consult
your network administrator.
❒ You can prevent unauthorized users from accessing folders from the
machine. See p.109 “Registering a
Protection Code”.
❒ You can only select either SMB,
FTP, or NCP. If you change protocol after finishing your settings, all
previous entries are cleared.
Using SMB to Connect
Note
❒ To register a folder in an FTP server, see p.97 “Using FTP to Connect”.
❒ To register a folder in an NetWare
server, see p.97 “Using FTP to Connect”.
To register an SMB folder
A Press the {User Tools/Counter} key.
5
B Press [System Settings].
Reference
For details about network settings,
see “Setting Up the Machine on a
Network”, Network Guide.
For details about Scan to Folder,
see "Sending Scan Files by Scan to
Folder" Scanner Reference.
C Press [Administrator Tools], and then
press [TNext].
D Press [Address Book Management].
E Select the name whose folder you
want to register.
Press the name key, or enter the
r eg i s t e re d n u m b e r u s in g t he
number keys.
93
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Registering Addresses and Users for Facsimile/Scanner Functions
Note
❒ If you press , you can search
by the registered name, user
code, fax number, folder name,
e-mail address, or IP-Fax destination.
❒ To register the name, key display, and title, see p.74 “Registering Names”.
F Press [Auth. Info], and then press
[TNext].
G Press
K Enter
the password, and then
press [OK].
Note
❒ You can enter up to 64 characters for the password.
L Enter the password again to confirm, and then press [OK].
M Press [Folder].
N Confirm that [SMB] is selected.
[Specify Other Auth. Info] on
the right side of Folder Authentication.
Note
❒ When [Do not Specify] is selected,
the SMB User Name and SMB
Password that you have specified in Default User Name /
Password (Send) of File Transfer settings applies. For details,
see "User Tools Menu (System
Settings)", Network Guide.
❒ If User Authentication is specified, contact your administrator.
5
H Press [Change] under Login User
Name.
I Enter
the login user name, and
then press [OK].
Note
❒ You can enter up to 64 characters for the user name.
Reference
p.151 “Entering Text”
J Press [Change] under Login Password.
94
Note
❒ To specify a folder, you can either enter the path manually or
locate the folder by browsing
the network.
Reference
p.94 “To locate the folder manually”
p.95 “Using Browse Network to
locate the folder”
To locate the folder manually
A Press [Change] under Path.
B Enter the path where the folder
is located.
Note
❒ Enter the path using this format: “\\ServerName\ShareName\PathName”.
❒ You can also enter an IP address.
❒ You can enter a path using
up to 128 characters.
C Press [OK].
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Registering Folders
Note
❒ If the format of the entered
path is not correct, a message
appears. Press [Exit], and
then enter the path again.
Using Browse Network to locate
the folder
A Press [Browse Network].
The client computers sharing
the same network as the machine appear.
Note
❒ If you have already specified
your user name and password in steps F to L , the
Browse Network display
only lists client computers
you are authorized to access.
B Select a client computer.
D Enter the user name.
Note
❒ This is a user name which is
authorized to access the folder.
E Enter the user's password, and
then press [OK].
The Browse Network display
reappears.
Note
❒ If the entered user name or
password is not correct, a
message appears. Press [Exit],
and then enter the user name
and password again.
F Press [OK].
5
O Press [Connection Test] to check the
path is set correctly.
P Press [Exit].
Note
❒ If the connection test fails, check
the settings, and then try again.
Shared folders under it appear.
Note
❒ You can press [Up One Level]
to switch between levels.
C Select the folder you want to
register.
The Logon display appears.
Note
❒ If you have already entered
an authorized user name and
password, the Logon display
will not appear. Proceed to
step F.
Q Press [OK].
R Press [Exit].
S Press the {User Tools/Counter} key.
Changing a registered folder
A Press the {User Tools/Counter} key.
B Press [System Settings].
C Press [Administrator Tools], and then
press [TNext].
D Press [Address Book Management].
95
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Registering Addresses and Users for Facsimile/Scanner Functions
E Select the name whose folder you
want to change.
Press the user name key, or enter
the registered number using the
number keys
Note
❒ If you press , you can search
by the registered name, user
code, fax number, folder name,
e-mail address, or IP-Fax destination.
❒ To change the name, key display, and title, see p.75 “Changing a Registered Name”.
F Press [Folder].
G Select the items you want to change.
5
To change the protocol
A Press [FTP] or [NCP].
Changing items under SMB
A Press [Change] under Path.
B Enter the new path where the
folder is located, and then
press [OK].
Note
❒ You can also use Browse Network to specify a new folder.
For details, see p.95 “Using
Browse Network to locate
the folder”.
H Press [Connection Test] to check the
path is set correctly.
I Press [Exit].
Note
❒ If the connection test fails, check
the settings, and then try again.
J Press [OK].
K Press [Exit].
L Press the {User Tools/Counter} key.
Deleting a registered folder
B A confirmation message appears.
Press [Yes].
Note
❒ Changing the protocol will
clear all settings made under
the previous protocol.
C Enter each item again.
Reference
p.97 “To register an FTP folder”.
p.100 “To register an NCP
folder”
96
Note
❒ To delete a name entirely, see p.75
“Deleting a Registered Name”.
A Press the {User Tools/Counter} key.
B Press [System Settings].
C Press [Administrator Tools], and then
press [TNext].
D Press [Address Book Management].
E Select the name whose folder you
want to delete.
Press the name key, or enter the
r eg i s t e re d n u m b e r u s in g t he
number keys.
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Registering Folders
Note
❒ If you press , you can search
by the registered name, user
code, fax number, folder name,
e-mail address, or IP-Fax destination.
❒ To delete the name, key display,
and title, see p.75 “Deleting a
Registered Name”.
F Press [Folder].
G Press the protocol
which is not
currently selected.
A confirmation message appears.
H Press [Yes].
I Press [OK].
J Press [Exit].
K Press the {User Tools/Counter} key.
Using FTP to Connect
Note
❒ To register a shared folder configured in Windows, see p.93 “Using
SMB to Connect”.
❒ To register a folder in an NetWare
server, see p.100 “Using NCP to
Connect”.
To register an FTP folder
A Press the {User Tools/Counter} key.
B Press [System Settings].
C Press [Administrator Tools], and then
press [TNext].
D Press [Address Book Management].
E Select the name whose folder you
want to register.
Press the name key, or enter the
r eg i s t e re d n u m b e r u s in g t he
number keys.
5
Note
❒ If you press , you can search
by the registered name, user
code, fax number, folder name,
e-mail address, or IP-Fax destination.
❒ To register the name, key display, and title, see p.75 “Deleting a Registered Name”
F Press [Auth. Info], and then press
[TNext].
G Press
[Specify Other Auth. Info] on
the right side of Folder Authentication.
Note
❒ When [Do not Specify] is selected,
the SMB User Name and SMB
Password that you have specified in Default User Name /
Password (Send) of File Transfer settings applies. For details,
see "User Tools Menu (System
Settings)", Network Guide.
❒ If User Authentication is specified, contact your administrator.
97
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Registering Addresses and Users for Facsimile/Scanner Functions
H Press [Change] under Login User
Name.
I Enter
the login user name, and
then press [OK].
Note
❒ You can enter up to 64 characters for the user name.
Reference
p.151 “Entering Text”
J Press [Change] under Login Password.
K Enter the password, and then press
[OK].
5
Note
❒ You can enter up to 64 characters for the password.
L Enter the password again to confirm, and then press [OK].
M Press [Folder].
N Press [FTP].
R Enter the path.
Note
❒ You can enter an absolute path,
using this format: “/user/home/username”; or a relative path, using this format:
“directory/sub-directory”.
❒ If you leave the path blank, the
login directory is assumed to be
the current working directory.
❒ You can also enter an IP address.
❒ You can enter a path using up to
128 characters.
S Press [OK].
Note
❒ To change the port number,
press [Change] under Port No..
Enter the port number using the
number keys, and then press [#].
❒ You can enter 1 to 65535.
T Press [Connection Test] to check the
path is set correctly.
U Press [Exit].
Note
❒ If the connection test fails, check
the settings, and then try again.
O Press [Change] under Server Name.
V Press [OK].
W Press [Exit].
X Press the {User Tools/Counter} key.
Changing a registered folder
P Enter the server name, and then
press [OK].
Note
❒ You can enter a server name using up to 64 characters.
98
Q Press [Change] under Path.
A Press the {User Tools/Counter} key.
B Press [System Settings].
C Press [Administrator Tools], and then
press [TNext].
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Registering Folders
D Press [Address Book Management].
E Select the name whose folder you
want to change.
Press the name key, or enter the
re g is t e r e d nu m b e r u s in g t h e
number keys
Note
❒ If you press , you can search
for a user by the registered
name, user code, fax number,
folder name, e-mail address, or
IP-Fax destination.
❒ To change the name, key display, and title, see p.75 “Changing a Registered Name”.
F Press [Folder].
G Select the items
you want to
change.
To change the protocol
A Press [SMB], or [NCP].
Changing items under FTP
A Press [Change] under Port No.
B Enter the new port number,
and then press [#].
C Press [Change] under Server
Name.
D Enter the new server name, and
then press [OK].
E Press [Change] under Path.
F Enter the new path, and then
press [OK].
H Press [Connection Test] to check the
path is set correctly.
I Press [Exit].
5
Note
❒ If the connection test fails, check
the settings, and then try again.
J Press [OK].
K Press [Exit].
L Press the {User Tools/Counter} key.
Deleting a registered folder
B A confirmation message appears. Press [Yes].
Note
❒ Changing the protocol will
clear all settings made under
the previous protocol.
C Enter each item again.
Reference
p.93 “To register an SMB
folder”.
p.100 “To register an NCP
folder”
Note
❒ To delete a name entirely, see p.75
“Deleting a Registered Name”.
A Press the {User Tools/Counter} key.
B Press [System Settings].
C Press [Administrator Tools], and then
press [TNext].
D Press [Address Book Management].
E Select the name whose folder you
want to delete.
Press the name key, or enter the
r eg i s t e re d n u m b e r u s in g t he
number keys.
99
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Registering Addresses and Users for Facsimile/Scanner Functions
Note
❒ If you press , you can search
by the registered name, user
code, fax number, folder name,
e-mail address, or IP-Fax destination.
❒ To delete the name, key display,
and title, see p.75 “Deleting a
Registered Name”.
F Press [Folder].
G Press the protocol
which is not
currently selected.
A confirmation message appears.
5
B Press [System Settings].
C Press [Administrator Tools], and then
press [TNext.].
D Press [Address Book Management].
E Press the name you want to register or enter the registered number
using the number keys.
H Press [Yes].
I Press [OK].
J Press [Exit].
K Press the {User Tools/Counter} key.
F Press [Auth. Info], and then press
Using NCP to Connect
G Press
Note
❒ To register a shared folder configured in Windows, see p.93 “Using
SMB to Connect”
❒ To register a folder in an FTP server, see p.97 “Using FTP to Connect”
To register an NCP folder
A Press the {User Tools/Counter}key.
Note
❒ To register a name in the Address Book, see p.74 “Registering a Name”.
[TNext.].
[Specify Other Auth. Info] on
the right side of Folder Authentication.
Note
❒ When [Do not Specify] is selected,
the SMB User Name and SMB
Password that you have specified in Default User Name /
Password (Send) of File Transfer settings applies. For details,
see "User Tools Menu (System
Settings)", Network Guide.
❒ If User Authentication is specified, contact your administrator.
H Press [Change] under Login User
Name.
I Enter
the login user name, and
then press [OK].
ZFFH220E
100
Limitation
❒ You can enter up to 64 characters for the user name.
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Registering Folders
Note
❒ If you have set "Connection
Type" to [NDS], enter the user
name followed by the name of
the context where the user object is located. If the user name
is “user” and the context name
is “context”, enter “user.context”
Reference
p.151 “Entering Text”
Note
❒ To specify a folder, you can either enter the path manually or
locate the folder by browsing
the network.
Reference
p.101 “To locate the folder manually”
p.102 “Using Browse Network
to locate the folder”
J Press [Change] under Login Pass-
To locate the folder manually
K Enter the password, and then press
A Press [Change] under Path.
B Enter the path where the folder
is located.
word.
[OK].
Limitation
❒ You can enter up to 64 characters for the password.
L Enter the password again to confirm, and then press [OK].
M Press [Folder].
N Press [NCP].
O Select "Connection Type".
If you want to specify a folder in an
NDS tree, press [NDS]. If you want
to specify a folder on a NetWare
server, press [Bindery].
P Specify the folder.
5
Note
❒ If you set "Connection Type"
to [NDS], and if the NDS tree
name is "tree", the name of
the context including the volume is "context", the volume
name is "volume" and the
folder name is "folder", then
the path will be "\\tree\volume.context\folder".
❒ If you set "Connection Type"
to [Bindery], and if the NetWare server name is "server",
the volume name is "volume"
and the folder name is "folder", then the path will be
"\\server\volume\folder".
❒ You can enter a path using
up to 128 characters.
C Press [OK]
D Press [Connection Test] to check
the path is set correctly.
E Press [OK].
Note
❒ If the connection test fails,
check the settings, and then
try again.
101
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Registering Addresses and Users for Facsimile/Scanner Functions
Using Browse Network to locate
the folder
A Press [Browse Network].
If you have set "Connection
Type" to [NDS], a list of items in
the NDS tree appears.
If you have set "Connection
Type" to [Bindery], a list of items
on the NetWare server appears.
Note
❒ Only the folders you are allowed to access appear in
[Browse Network].
❒ If the languages used on the
machine and the destination
you want to view differ, the
items in the list may not appear correctly.
❒ Up to 100 items can be displayed in the list.
B Search for the destination folder in the NDS tree or NetWare
server.
5
Note
❒ You can press [Up One Level]
to switch between levels.
C Select the folder you want to
register.
D Press [OK].
Q Press [OK].
R Press [Exit].
S Press the {User Tools / Counter} key.
Changing a registered folder
A Press the{User Tools/Counter}key.
B Press [System Settings].
C Press [Administrator Tools], and then
press [TNext].
102
D Press [Address Book Management].
E Select the user of the registered
folder you want to change.
Press the name key, or enter the
r eg i s t e re d n u m b e r u s in g t he
number keys
Note
❒ If you press , you can search
for a user by the registered
name, user code, fax number,
folder name, e-mail address, or
IP-Fax destination.
❒ To change the name, key display, and title, see p.75 “Changing a Registered Name”.
F Press [Folder].
G Select the items
you want to
change.
To change the protocol
A Press [SMB] or [FTP].
B A confirmation message appears. Press [Yes].
Note
❒ Changing the protocol will
clear all settings made under
the previous protocol.
C Enter each item again.
Reference
p.93 “To register an SMB
folder”.
p.97 “To register an FTP folder”.
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Registering Folders
Changing items under NCP
A Select "Connection Type".
B Press [Change] under Path.
C Enter the new path where the
folder is located, and then
press [OK].
Note
❒ You can also use Browse Network to specify a new folder.
For details, see p.102 “Using
Browse Network to locate
the folder”.
F Press [Folder].
G Press the protocol
which is not
currently selected.
A confirmation message appears.
H Press [Yes].
I Press [OK].
J Press [Exit].
K Press the {User Tools / Counter} key.
H Press [Connection Test] to check the
path is set correctly.
5
I Press [Exit].
Note
❒ If the connection test fails, check
the settings, and then try again.
J Press [OK].
K Press [Exit].
L Press the{User Tools / Counter}key.
To delete the registered folder
Note
❒ To delete a name entirely, see p.75
“Deleting a Registered Name”.
A Press the{User Tools/Counter}key.
B Press [System Settings].
C Press [Administrator Tools], and then
press [TNext].
D Press [Address Book Management].
E Select a user of the folder you
want to delete.
Press the name key, or enter the
re g is t e r e d nu m b e r u s in g t h e
number keys.
103
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Registering Addresses and Users for Facsimile/Scanner Functions
Registering Names to a Group
You can register names to a group to
enable easy management of e-mail
addresses and folders for each group.
To add names to a group, the groups
must be registered beforehand.
Note
❒ You can register up to 100 groups.
❒ When using Scan to Folder function, you cannot send scan files to a
group with over 50 folders registered.
❒ You can set a protection code to
prevent unauthorized access to the
folders registered in a group. For
details, see p.109 “Registering a
Protection Code”.
5
Registering a New Group
A Press the {User Tools/Counter} key.
B Press [System Settings].
E Press [New Program].
F Press [Change] under Group Name.
G Enter the group name, and then
press [OK].
The Key Display name is set automatically.
Reference
p.151 “Entering Text”
H Press the title key under Select Title, if necessary.
Note
❒ The keys you can select are as
follows:
• [Freq.]… Added to the page
that is displayed first.
• [AB], [CD], [EF], [GH], [IJK],
[LMN], [OPQ], [RST], [UVW],
[XYZ], [1] to [10]… Added to
the list of items in the selected title.
❒ You can select [Freq.] and one
more page for each title.
I When you want to change the key
display, press [Change] under Key
Display. Enter the key display,
and then press [OK].
C Press [Administrator Tools], and then
press [TNext].
D Press [Address Book: Program / Change /
104
Delete Group].
J Press [OK].
K Press [Exit].
L Press the {User Tools/Counter} key.
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Registering Names to a Group
Registering Names to a Group
The group key that you have selected becomes highlighted, and
the name is added to it.
You can put names that have been
registered in the Address Book into a
group.
When registering new names, you
can also register groups at the same
time.
A Press the {User Tools/Counter} key.
B Press [System Settings].
C Press [Administrator Tools], and then
press [TNext].
D Press [Address Book Management].
E Select the name to register in a
group.
Press the name key, or enter the
re g is t e r e d nu m b e r u s in g t h e
number keys
Note
❒ If you press , you can search
by the registered name, user
code, fax number, folder name,
e-mail address, or IP-Fax destination.
F Press [Add to Group].
G Select a group to which you want
to add the name to.
To remove the name, click the
highlighted group again.
H Press [OK].
I Press [Exit].
J Press the {User Tools/Counter} key.
5
Displaying Names Registered
in Groups
You can check the names or groups
registered in each group.
A Press the {User Tools/Counter} key.
B Press [System Settings].
C Press [Administrator Tools], and then
press [TNext].
D Press [Address Book: Program / Change /
Delete Group].
E Select the group where the mem-
bers you want to check is registered.
F Press [Programd. User/Group].
All the names registered will be
displayed.
Note
❒ If you press , you can search
for a group by entering the
group name.
G Press [OK].
105
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Registering Addresses and Users for Facsimile/Scanner Functions
H Press [Exit].
I Press the {User Tools/Counter} key.
J Press the {User Tools/Counter} key.
Removing a Name from a
Group
A Press the {User Tools/Counter} key.
B Press [System Settings].
C Press [Administrator Tools], and then
A Press the {User Tools/Counter} key.
B Press [System Settings].
C Press [Administrator Tools], and then
press [TNext].
D Press [Address Book Management].
E Select the name to remove from a
5
group.
Press the name key, or enter the
re g is t e r e d nu m b e r u s in g t h e
number keys.
F Press [Add to Group].
G Select the group from which you
Changing a Group Name
press [TNext].
D Press [Address Book: Program / Change /
Delete Group].
E Press the group key you want to
change.
F Enter the items.
To change the group name and
key display
A Press [Change] under Group
Name or Key Display.
want to remove the name.
Note
❒ Highlighted
keys
indicate
groups in which the name has
been registered.
The name is removed from the
group.
B Enter the new group name or
key display, and then press
[OK].
To change the title
A Press the title key under Select
Title.
To change the registration
number
106
H Press [OK].
I Press [Exit].
A Press [Change] under Registration No..
B Enter the new registration
number using the number keys
C Press [#].
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Registering Names to a Group
G Press [OK].
H Press [Exit].
I Press the {User Tools/Counter} key.
F Press [Add to Group].
G Select the group which you want
to add to.
Deleting a Group
A Press the {User Tools/Counter} key.
B Press [System Settings].
C Press [Administrator Tools], and then
The group key that you have selected becomes highlighted, and
the group is added to it.
press [TNext].
D Press [Address Book: Program / Change /
Delete Group].
E Press [Delete].
F Press a group key you want to delete.
G Press [Yes].
H Press [Exit].
I Press the {User Tools/Counter} key.
Adding a Group to Another
Group
You can add a group to another
group.
A Press the {User Tools/Counter} key.
B Press [System Settings].
C Press [Administrator Tools], and then
press [TNext].
D Press [Address Book: Program / Change /
Delete Group].
E Select the group that you want to
put into another group.
Press the group key, or enter the
re g is t e r e d nu m b e r u s in g t h e
number keys.
5
H Press [OK].
I Press [Exit].
J Press the {User Tools/Counter} key.
Deleting a Group within a
Group
A Press the {User Tools/Counter} key.
B Press [System Settings].
C Press [Administrator Tools], and then
press [TNext].
D Press [Address Book: Program / Change /
Delete Group].
E Within the group you want to de-
lete.
Press the group key, or enter the
registered number during the
number keys.
F Press [Add to Group].
The keys of groups in which the
group is registered appear highlighted.
107
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Registering Addresses and Users for Facsimile/Scanner Functions
G Select the group that you want to
delete from.
H Press [OK].
The group key is deselected and
the group is deleted from it.
5
108
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Registering a Protection Code
Registering a Protection Code
You can stop sender's names or folders being accessed by setting a protection code.
You can use this function to protect
the following:
• Folders
You can prevent unauthorized access to folders.
• Sender's names
You can prevent misuse of sender's
names.
Note
❒ To protect the mail sender's name,
the user code must be registered in
advance. For details, see p.76 “Authentication Information”.
E Select the name whose protection
code you want to register.
Press the name key, or enter the
r eg i s t e re d n u m b e r u s in g t he
number keys.
Note
❒ If you press , you can search
by the registered name, user
code, fax number, folder name,
e-mail address, or IP-Fax destination.
❒ To register the name, key display, and title, see p.74 “Registering Names”.
5
F Press [Protection].
Registering a Protection Code
To a Single User
A Press the {User Tools/Counter} key.
G Press [Destination] or [Sender] under Use Name as.
B Press [System Settings].
Note
❒ Both [Destination] and [Sender]
can be selected at the same time.
H Press [Folder Destination] or [Sender]
under Protection Object.
C Press [Administrator Tools], and then
press [TNext].
D Press [Address Book Management].
109
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Registering Addresses and Users for Facsimile/Scanner Functions
Note
❒ Both [Folder Destination] and
[Sender] can be selected at the
same time.
I Press
G Press
[Folder Destination] under
Protection Object.
[Change] under Protection
Code.
J Enter a protection code using the
number keys, and then press [#].
Note
❒ By default, no protection code is
specified.
❒ You can specify a protection
code of up to eight digits. You
can also specify “Protection”
without specifying a protection
code.
5
K Press [OK].
L Press [Exit].
M Press the {User Tools/Counter} key.
Registering a Protection Code
To a Group User
A Press the {User Tools/Counter} key.
B Press [System Settings].
C Press [Administrator Tools], and then
press [TNext].
D Press [Address Book: Program / Change /
Delete Group].
E Press the group key you want to
register or enter the registered
number using the number keys.
F Press [Protection].
110
H Press
[Change] under Protection
Code.
I Enter a protection code using the
number keys, and then press [#].
Note
❒ By default, no protection code is
specified.
❒ You can specify a protection
code of up to eight digits. You
can also specify “Protection”
without specifying a protection
code.
J Press [OK].
K Press [Exit].
L Press the {User Tools/Counter} key.
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Registering the Transfer Request
Registering the Transfer Request
This section describes how to register
the Transfer Station and Receiving
Station used in the fax function's
Transfer Request.
Note
❒ Before you can use Transfer Request, you must program the Polling ID and set the Transfer Report.
S e e “ P r o g r a mm i n g a P o l l i n g
ID”and “Transfer Report”, Facsimile Reference <Advanced Features>.
❖ Transfer Station
Refers to the machine that receives
the Transfer Request to forward incoming messages to another destination.
Note
❒ Polling IDs of the Requesting Party
(this machine) and Transfer Stations must be identical.
❒ You can have up to 30 Receiving
Stations per Transfer Station. If
you specify a Transfer Station
Group, the group counts as a single receiver.
Registering a Transfer
Station/Receiving Station
5
A Press the {User Tools/Counter} key.
❖ Receiving Station
Refers to the facsimile or computer
that receives messages from the
Transfer Station.
Limitation
❒ When messages are transferred by
fax, Transfer Stations must be machines of the same manufacturer as
this one, and have the Transfer Station function.
❒ When messages are transferred by
e-mail, Transfer Stations must be
machines of the same manufacturer as this one, and have both the
Transfer Station and Internet Fax
functions.
❒ You cannot use Transfer Request
without programming the fax
number or e-mail address of the
Requesting Party in the Address
Book of the Transfer Stations.
B Press [System Settings].
C Press [Administrator Tools], and then
press [TNext].
D Press [Address Book: Program / Change /
Delete Transfer Request].
E Press [New Program].
111
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Registering Addresses and Users for Facsimile/Scanner Functions
F Set the Transfer Request's information.
To register the Transfer Request
name and key display
A Press [Change] under Transfer
Request Name or Key Display.
The name entry display appears.
B Enter the Transfer Request name
or key display, and then press
[OK].
Reference
p.151 “Entering Text”
5
To select the title
A To associate a Transfer Request name with a title, press
the title key under Select Title.
Note
❒ The keys you can select are as
follows:
• [Freq.]… Added to the
page that is displayed
first.
• [AB], [CD], [EF], [GH], [IJK],
[LMN], [OPQ], [RST], [UVW],
[XYZ], [1] to [10]… Added
to the list of items in the
selected title.
❒ You can select [Freq.] and one
more page for each title.
G Press [Fax Dest.].
H Enter the items. See step G on p.82
“Registering a Fax Destination”.
112
I Press [E-mail].
J Enter the items. See p.90 “Registering an E-mail Destination”.
K Press [IP-Fax].
L Enter the items. See steps I - J on
p.86 “Registering an IP-Fax Destination”.
M Press [Receiving Statn.].
N Specify the Receiving Stations.
Note
❒ When specifying the Receiving
Stations, use the numbers
stored in Quick Dial keys, or
Groups in the Transfer Station.
Quick Dial
A Press [qQuick Dial].
B Enter the number stored in the
Quick Dial of the Transfer Station using the number keys
For example, to select the destination stored in Quick Dial 01 of
the Transfer Station, enter
{0}{1}.
C To specify an additional Receiving Station, press [Add].
Speed Dial
A Press [qpSpeed Dial].
B Enter the Speed Dial number
using the number keys.
For example, to select the destination stored in Speed Dial 12 of
the Transfer Station, enter
{1}{2}.
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Registering the Transfer Request
Group Dial
A Press [qppGroup Dial].
B Enter the Group number using
the number keys.
For example, to select the destinations stored in Group 04 of
the Transfer Station, enter
{0}{4}.
C To specify an additional Receiving Station, press [Add].
❒ To change the name, key display, and title, see p.75 “Changing a Registered Name”.
Note
❒ If you press , you can search
for a user by Transfer Request
name, fax number, or e-mail address.
F Enter the items.
O When you have specified all the
To change the Transfer Request
name and key display
P Press [Exit].
Q Press the {User Tools/Counter} key.
A Press [Change] under Transfer
Request Name or Key Display.
B Enter the new Transfer Request Name or key display,
and then press [OK].
Changing a Registered
Transfer Station/Receiving
Station
To change the title
A Press the {User Tools/Counter} key.
B Press [System Settings].
C Press [Administrator Tools], and then
To change the Fax Station
Receiving Stations, press [OK].
press [TNext].
D Press [Address Book: Program / Change /
Delete Transfer Request].
E Select the name whose Transfer
Station/Receiving Station you
want to change.
Press the name key, or enter the
re g is t e r e d nu m b e r u s in g t h e
number keys.
Note
❒ If you press , you can search
by the group name, fax number,
mail address, or IP-Fax destination.
5
A Press the title key under Select
Title.
A Press [Fax Dest.].
Proceed to step A of "To change
the E-mail Transfer Station"
when messages are transferred
by e-mail.
B Change the Transfer Station's
information. See p.84 “Changing a Registered Fax Destination”.
To change the IP-Fax Station
A Press [IP-Fax].
B Change the Transfer Station's
information. See step H on p.87
“Changing a Registered IP-Fax
Destination”.
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Registering Addresses and Users for Facsimile/Scanner Functions
To change the E-mail Transfer
Station
A Press [E-mail].
B Change the Transfer Station's
information. See steps G and H
on p.91 “Changing a Registered E-mail Destination”.
To change the Receiving Station
A Press [Receiving Statn.].
B Select the Receiving Station
you want to change.
C Press [Clear] to clear the number,
and then enter the new number
using the number keys.
5
G Press [OK].
H Press [Exit].
I Press the {User Tools/Counter} key.
Deleting a Registered Transfer
Station/Receiving Station
A Press the {User Tools/Counter} key.
B Press [System Settings].
C Press [Administrator Tools], and then
press [TNext].
D Press [Address Book: Program / Change /
Delete Transfer Request].
E Press [Delete].
F Select the name whose Transfer
Station/Receiving Station you
want to delete.
Press the name key, or enter the
re g is t e r e d nu m b e r u s in g t h e
number keys.
114
Note
❒ If you press , you can search
by the group name, fax number,
e-mail address, or IP-Fax destination.
❒ To delete the name, key display,
and title, see p.75 “Deleting a
Registered Name”.
G Press [Yes].
H Press [Exit].
I Press the {User Tools/Counter} key.
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Registering Authentication
Registering Authentication
SMTP Authentication
For each user registered in the Address Book, you can register a login
user name and login password to be
used when accessing an SMTP server.
Reference
To use an SMTP server, you need
to program it beforehand. For details, see “SMTP Server Settings”,
Network Guide.
Note
❒ When [Do not Specify] is selected for
SMTP Authentication, the User
Name and Password that you have
specified in SMTP Authentication
of File Transfer settings applies.
For details, see “User Tools Menu
(System Settings)", Network Guide.
A Press the {User Tools/Counter} key.
E Press the name you want to register or enter the registered number
using the number keys
Note
❒ To register a name in the Address Book, see p.74 “Registering Names”.
F Press [Auth. Info].
G Press [Specify Other Auth. Info] Info
on the right side of SMTP Authentication.
H Press [Change] under Login User
5
Name.
I Enter
the login user name, and
then press [OK].
Note
❒ You can enter up to 64 characters for the user name.
❒ When using POP before SMTP
Authentication, you can enter
up to 63 alphanumeric characters.
B Press [System Settings].
Reference
p.151 “Entering Text”
J Press [Change] under Login Password.
K Enter the password, and then press
C Press [Administrator Tools], and then
press [TNext].
D Press [Address Book Management].
[OK].
Note
❒ You can enter up to 64 characters for the password.
115
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Registering Addresses and Users for Facsimile/Scanner Functions
L Enter the password again to confirm, and then press [OK].
B Press [System Settings].
M Press [OK].
Note
❒ To change the SMTP Authentication settings, repeat steps H to
M.
LDAP Authentication
For each user registered in the Address Book, you can register a login
user name and login password to be
used when accessing an LDAP server.
5
Reference
To use an LDAP server, you need
to program it beforehand. For details, see “LDAP Server Settings”,
Network Guide.
Note
❒ When [Do not Specify] is selected for
LDAP Authentication, the User
Name and Password that you have
specified in Program/Change
LDAP Server of Administrator
Tools settings applies. For details,
see “Program / Change / Delete
LDAP Server”, Network Guide.
C Press [Administrator Tools], and then
press [TNext].
D Press [Address Book Management].
E Press the name you want to register or enter the registered number
using the number keys
Note
❒ To register a name in the Address Book, see p.74 “Registering Names”.
F Press [Auth. Info], and then press
[TNext].
G Press
[Specify Other Auth. Info] on
the right side of LDAP Authentication.
H Press [Change] under Login User
Name.
A Press the {User Tools/Counter} key.
I Enter
the login user name, and
then press [OK].
Note
❒ You can enter up to 64 characters for the user name.
Reference
p.151 “Entering Text”
J Press [Change] under Login Password.
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Registering Authentication
K Enter the password, and then press
[OK].
Note
❒ You can enter up to 64 characters for the password.
L Enter the password again to confirm, and then press [OK].
M Press [OK].
Note
❒ To change the LDAP Authentication settings, repeat steps H to
M.
5
117
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Registering Addresses and Users for Facsimile/Scanner Functions
5
118
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6. Troubleshooting
If Your Machine Does Not Operate As You
Want
The following chart gives explanations of common problems and messages. If
other messages appear, follow the instructions displayed.
Note
❒ If you cannot make copies as you want because of the paper type, paper size
or paper capacity problems, use recommended paper. See p.164 “Copy Paper”.
General
Problem
Causes
“Please wait.” appears
This message appears
Wait for the machine to get ready.
when you turn on the operation switch or change the
toner bottle.
Although the copier screen
appears when the machine
is turned on using the main
power switch, it cannot be
switched to another screen
by pressing the {Facsimile}
or {Scanner} key.
Functions other than the
copier function are not yet
ready.
Wait a little longer.
The machine has just been
turned on and the User
Tools screen is displayed,
but the User Tools menu
has items missing.
Functions other than the
copier function are not yet
ready. Time required varies by function. Functions
appear in the User Tools
menu when they become
ready for use.
Wait a little longer.
The display is off.
The screen contrast knob is Set the screen contrast knob to the
turned to the dark position. light position to see the display panel properly.
Nothing happens when the
operation switch is turned
on.
Solutions
The machine is in Energy
Saver mode.
Press the {Energy Saver} key to cancel Energy Saver mode.
The operation switch is
turned off.
Turn on the operation switch.
The main power switch is
turned off.
Turn on the main power switch.
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Troubleshooting
Problem
Causes
Solutions
Memory is full.
There are too many
scanned pages or stored
files: hard disk capacity is
exceeded.
Press [Delete File] to delete unnecessary documents.
The function status indicator is red.
The function associated
with the red indicator was
interrupted.
Press the function key corresponding to the indicator. Follow the instructions that appear on the control
panel.
You forgot your user code.
—
Contact your service representative.
The user code entry display appears.
Users are restricted by user
management.
Enter the user code (up to 8 digits),
and then press [#].
The Authentication screen
appears.
Basic Authentication, Win- Enter your login user name and user
password. See p.26 “When the Audows Authentication,
thentication Screen is displayed”.
LDAP Authentication, or
Integration Server Authentication is set.
“You do not have
The use of the function is
restricted to authenticated
users only.
Contact the administrator.
This user code is not allowed to use the function
selected.
Press the {Energy Saver} key. Check
the display goes off, and then press
the {Energy Saver} key again. The
user code entry display returns.
The entered login user
name or login password is
not correct.
Inquire the user administrator for
the correct login user name and
login password.
The machine cannot perform authentication.
Contact the administrator.
You have tried to delete
Files can be deleted by the person
who created the file. To delete a file
which you are not authorized to delete, contact the person who created
the file.
the privileges to
use this function.” is displayed.
6
“You do not have
the privileges to
use this function.” continues to be
displayed even though you
have entered a valid user
code.
Authentication has failed.
“Selected files
files without the authority
contain file(s)
that the user does to do so.
not have access
privileges to.
Please note that
only the files
with access privileges will be deleted.” is displayed.
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If Your Machine Does Not Operate As You Want
Problem
Causes
The main power indicator continues
blinking and does
not turn off when
pressed.
This occurs in the fol- Close the exposure glass cover or ADF, and
lowing cases:
check if the machine communicating with a
computer.
• The exposure
Solutions
glass cover or the
ADF is open.
• The machine is
communicating
with external
equipment.
• The hard disk is
active.
Original images are
printed on the reverse side of the paper.
You may have loaded the paper incorrectly.
Load paper correctly. Load paper into Tray 1-4
with the print side up, and into the LCT or bypass tray with the print side down. See p.125
“Orientation-Fixed Paper or Two-Sided Paper”.
Misfeeds occur frequently.
The tray's side
guides may not be
locked.
Check the side guides are locked. See p.134
“Changing the Paper Size”.
The tray's end guide
may not be set properly.
Check the end guide is set properly. See p.134
“Changing the Paper Size”.
You may have loaded paper of a size not
shown on the paper
size selector.
When using paper of a size that cannot be detected automatically, use Tray Paper Settings to
set the paper size. See p.58 “Tray Paper Size:
Tray 1–4” and p.164 “Copy Paper”.
6
An error message re- When a misfeed mes- Clear misfed paper, and then open and close the
front cover. See p.129 “x Clearing Misfeeds”.
mains, even if misfed sage appears, it remains until you open
paper is removed.
and close the cover,
as required.
An error message re- This may occur if the Press the {Start} key.
HDD is not installed.
mains, even if consumables are
replaced and/or misfed paper is removed.
Cannot print in duplex mode.
You cannot use paper in the bypass tray
for duplex printing.
For duplex printing, select Tray 1-4 in copier
mode or with the printer driver.
[1 Sided Copy] is selected for Paper
Type: Tray 1-4.
Select [2 Sided Copy] for Paper Type: Tray 1-4. See
p.60 “Paper Type: Tray 1–4”
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Troubleshooting
Document Server
Problem
Solutions
"Scanned pages exceeded
The number of scanned pages exceeds the capacity per
max. number. Do you want file of the Document Server.
to store the scanned pag- To store scanned pages as a file, press [Store File].
Scanned data is stored as a file in the Document Server.
es as a file?" appears.
If you do not want to store scanned pages, press [No].
Scanned data is deleted.
You forgot your password.
Contact the administrator.
You cannot find out what is stored in
a file.
Check the date or time column in the Document Server:
Select Files to Print display.
Check document content by printing it's first page. Press
the line of the document in the Document Server: Select
Files to Print display, and then press [Print 1st Page] followed by the {Start} key.
Memory frequently becomes full.
6
Delete unnecessary files. On the file selection display, select unnecessary files, and then press [Delete]. If this does
not increase available memory, do the following.
• Switch to the scanner display, and then delete unnecessary files stored under the scanner function.
• Switch to the printer display, and then delete unnecessary files stored under "Sample Print", "Locked
Print", "Hold Print", and "Stored Print" under the
printer function.
You want to check print quality before making a large print run.
Check print quality by printing out only the first set using the {Sample Copy} key.
"Original is being
The copier or scanner function is in use. To cancel a job
scanned by another func- in progress, first press [Exit], and then press the {Copy}
key or {Scanner} key. Next, press the {Clear/Stop} key.
tion." appears.
When the message "[Stop] key was pressed.
Stop printing?" appears, press [Stop].
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B Loading Paper
B Loading Paper
Reference
For paper types and sizes, see
p.164 “Copy Paper”.
Loading Paper into Paper
Trays
Setting special paper in the paper
tray 2
A Load the special paper below
the limit mark of the tray.
Note
❒ You can change the paper size, see
p.134 “Changing the Paper Size”.
A Pull
out the paper tray until it
stops.
B Square the paper and load it in
the tray with the copying face up.
Note
❒ Fan the paper before loading.
❒ When using paper such as
translucent paper, straighten
curled or warped paper before loading.
C Push
6
the paper tray in until it
stops.
Important
❒ If you add paper to a paper tray
with paper left inside, a misfeed
might occur.
❒ Do not stack paper over the limit mark.
❒ When loading small quantities
of paper, be careful not to
squeeze the side guide in too
tightly, as the paper will not
feed properly.
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Troubleshooting
Loading Paper into Large
Capacity Tray (optional)
Note
❒ Load copy paper of the same size
and orientation in both left and
right side trays.
A Pull out the LCT.
6
B Square the paper, and then load it
in the tray with the copying face
up.
Important
❒ Align the right edge of the right
copy paper stack with the right
edge of the tray.
❒ Align the left edge of the left
copy paper stack with the left
edge of the tray.
❒ Do not stack paper over the limit mark.
124
Note
❒ Fan the paper before loading.
❒ Straighten curled or warped paper before loading.
C Push
stops.
the paper tray in until it
RuC4_EN_gsg-F_FM_forPaper.book Page 125 Tuesday, April 5, 2005 12:06 PM
B Loading Paper
Orientation-Fixed Paper or Two-Sided Paper
Orientation-fixed (top to bottom) or two-sided paper (for example, letterhead
paper, punched paper, or copied paper) might not print correctly, depending on
how the originals and paper are placed. Select [Yes] in Letterhead Setting under
Copier/Document Server Features, and then place the original and paper as
shown below (see Copy Reference). When printing with the printer function, placing orientation is the same.
6
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Troubleshooting
D Adding Toner
When D appears, it is time to add toner.
R WARNING:
• Do not incinerate used toner or toner containers. Toner dust might ignite when exposed to an open flame. Dispose of used toner containers
in accordance with local regulations.
R CAUTION:
• Keep toner (used or unused) and toner containers out of reach of children.
R CAUTION:
• If toner or used toner is inhaled, gargle with plenty of water and move into a
fresh air environment. Consult a doctor if necessary.
R CAUTION:
• If toner or used toner gets into your eyes, flush immediately with large
amounts of water. Consult a doctor if necessary.
R CAUTION:
• If toner or used toner is swallowed, dilute by drinking a large amount of water. Consult a doctor if necessary.
6
R CAUTION:
• Avoid getting toner on your clothes or skin when removing a paper jam or
replacing toner. If your skin comes into contact with toner, wash the affected
area thoroughly with soap and water.
• If toner gets on your clothing, wash with cold water. Hot water will set the
toner into the fabric and may make removing the stain impossible.
Important
❒ Fault may occur if you use toner other than the recommended type.
❒ When adding toner, do not turn off the operation switch. If you do, settings
will be lost.
❒ Always add toner when the machine instructs you.
❒ Do not repeatedly install and remove toner bottles. This will result in toner
leakage.
❒ Do not shake the removed toner bottle. Remaining toner might scatter.
Note
❒ You can make about 50 copies even after the “DToner is almost empty.”and “Replace Toner Bottle.” messages appear, but replace toner early to prevent poor copy quality.
Reference
For details about toner storage, see p.144 “Toner Storage”.
126
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Removing Toner
Removing Toner
• 1: Open the front cover of the machine.
• 2: Lift the green lever.
• 3: Push the green lever, and then gently
pull out the holder.
6
• 4: Push the toner bottle back to raise its top,
and then gently pull out the bottle.
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Troubleshooting
Inserting Toner
• 1: Hold the new bottle horizontally and
shake it from side to side five or six times.
Note
❒ Do not remove the black cap before
shaking.
• 2: Remove the black cap.
Note
❒ Do not remove the inner cap.
• 3: Put the toner bottle on the holder, and
then pull its top forward.
6
• 4: Push in the green lever until it clicks.
Note
OW
SL
❒ Before lowering the toner holder lever,
be sure to push the toner holder fully in.
• 5: Lower the toner holder lever back into its
original position.
• 6: Close the machine's front cover.
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x Clearing Misfeeds
x Clearing Misfeeds
R CAUTION:
• The fusing section of this machine might be very hot. Caution should be taken when removing misfed paper.
Important
❒ When clearing misfeeds, do not turn off the operation switch. If you do, your
copy settings will be lost.
❒ To prevent misfeeds, do not leave any torn scraps of paper inside the machine.
❒ If paper misfeeds occur frequently, contact your service representative.
Note
❒ More than one misfed area may be indicated. When this happens, check all
the areas indicated. See the following charts: A, B, C, D, P, R, Y, Z
❒ Inside the finisher, or inside the front cover, there is a sticker explaining how
to remove misfed paper.
6
129
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Troubleshooting
6
130
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x Clearing Misfeeds
6
ZLFX260E
131
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Troubleshooting
6
132
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x Clearing Misfeeds
6
ZLFX270E
133
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Troubleshooting
Changing the Paper Size
Preparation
Be sure to select the paper size
with User Tools and the paper size
selector. If you do not, misfeeds
might occur. See p.58 “Tray Paper
Size: Tray 1–4”.
D Release the side lever.
Important
❒ If you want to change the paper
size set in the LCT, contact your
service representative.
Reference
For details about paper sizes and
types, see p.164 “Copy Paper”.
E While pressing the release lever,
adjust the side guides.
Changing the Paper Size of the
Paper Tray
6
A Make sure the paper tray is not in
use. Then, pull the paper tray out
slowly.
B If paper is loaded in the tray, remove it.
C While pressing the release lever,
F Square the paper, and then load it
in the tray with the copying face
up.
adjust the back guide.
Important
❒ Do not stack paper over the limit mark.
❒ Make sure the paper stack is
flush against the right side
guide.
134
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Changing the Paper Size
Note
❒ Fan the paper before loading.
❒ Straighten curled or warped paper before loading.
I While pressing the release lever,
adjust the back guide to the new
paper size.
G While pressing the release lever,
adjust the side guides to the new
paper size.
J Adjust the paper size selector to
the new paper size.
Important
❒ When loading small quantities
of paper, be careful not to
squeeze the side guide in too
tightly, as the paper will not
feed properly.
6
H Lock the side lever.
To adjust the paper size to a size
not indicated on the paper size
selector
A Set the paper size selector to
the p mark.
B Press the {User Tools/Counter} key.
C Press [System Settings].
D Press [Tray Paper Settings].
E Press [Tray Paper Size: Tray 1],
[Tray Paper Size: Tray 2], [Tray Paper Size: Tray 3] or [Tray Paper
Size: Tray 4].
F Select the required size, and
then press [OK].
G Press [Exit] or the {User Tools/Counter} key to exit User Tools.
135
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Troubleshooting
Reference
p.58 “Tray Paper Size: Tray
1–4”
K Gently push the paper tray in until it stops.
L Check
the paper size shown on
the display panel.
6
136
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d Adding Staples
d Adding Staples
Important
❒ Stapling failures or jams may occur if you use a staple cartridge other than
that recommended.
Reference
For details about the type of finisher, see p.21 “External Options”.
500-Sheet Finisher
• 1: Open the side cover.
• 2: Remove the cartridge.
6
• 3: Take out the empty refill in the direction
of the arrow.
• 4: Push in the new refill until it clicks.
• 5: Pull out the ribbon.
137
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Troubleshooting
• 6: Reinstall the cartridge.
• 7: Close the side cover.
1000-Sheet Finisher
• 1: Open the front cover of the finisher, and
then pull out the staple unit.
ZGJS801E
6
• 2: Hold the green lever, and then gently
pull out the cartridge.
ZGJS802E
• 3: Hold both sides of the cartridge.
• 4: Pull up the upper unit of the cartridge.
ZGJS803E
• 5: Take out the empty refill in the arrow direction.
ZGJS804E
• 6: Align the arrows on the new refill with
those on the cartridge, and then push in the
refill until it clicks.
ZGJS805E
138
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d Adding Staples
• 7: Gently push down the upper unit into
the cartridge.
ZGJS806E
• 8: Pull out the ribbon.
ZGJS807E
• 9: Hold the green lever while pushing in
the cartridge until it clicks.
• 10: Push back the staple unit, and then
close the front cover of the finisher.
ZGJS808E
6
139
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Troubleshooting
Removing Jammed Staples
Note
❒ Curled paper may cause staples to jam. To avoid this, turn copy paper over
in the tray. If there is no improvement, change to a stiffer copy paper.
❒ When the 500-sheet finisher is installed, after removing jammed staples, staples will not be ejected the first few times you try to use the stapler.
Reference
For types of finisher, see p.21 “External Options”.
500-Sheet Finisher
• 1: Open the side cover.
6
• 2: Remove the cartridge.
• 3: Open the face plate.
• 4: Remove the jammed staples.
• 5: Reinstall the cartridge.
• 6: Close the side cover.
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Removing Jammed Staples
1000-Sheet Finisher
• 1: Open the front cover of the finisher, and
then pull out the staple unit.
ZGJS801E
• 2: Hold the green lever while gently pulling out the cartridge.
ZGJS802E
6
• 3: Open the cartridge's face plate.
ZGJS813E
• 4: Remove any jammed staples.
ZGJS814E
• 5: Pull down the cartridge's face plate until
it clicks.
ZGJS815E
• 6: Hold the green lever while pushing in
the cartridge until it clicks.
• 7: Push back the staple unit, and then close
the front cover of the finisher.
ZGJS864E
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Troubleshooting
Replacing the Stamp Cartridge
When the stamp begins to fade, replace the cartridge.
Note
❒ This stamp cartridge is used for
facsimile and scanner functions.
C Pull out the old stamp cartridge.
Tap the cartridge lock lever several
times. The cartridge will eject.
Then remove the cartridge, while
pushing the lock lever.
❒ Use the cartridge specified for this
machine.
❒ Do not attempt to put ink into the
cartridge. Doing so will result in
leakage.
❒ Be sure not to dirty your fingers
with ink from the cartridge.
A Open the ADF unit.
D Insert the new stamp cartridge.
6
Insert the cartridge until the metal
parts are no longer visible.
ZEXH070J
B Open the stamp cover.
E Press the stamp cover back in until it clicks.
ZGNH011J
F Close the ADF unit.
142
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7. Remarks
Dos and Don'ts
R WARNING:
• Keep the machine away from
flammable liquids, gases, and
aerosols. A fire or an electric
shock might occur.
R CAUTION:
• Unplug the power cord from the
wall outlet before you move the
machine. While moving the machine, you should take care that
the power cord will not be damaged under the machine.
Important
❒ Do not turn the power off while
the On indicator is lit or blinking.
Doing so may damage the hard
disk.
❒ Before unplugging the power cord
or turning off the main power
switch, make sure remaining
me mory space is at 100%, as
shown on the display. See p.28
“Turning Off the Power” and p.28
“Turning Off the Main Power”.
• When you use this machine for a
long time in a confined space without good ventilation, you may detect an odd smell. To keep the
workplace comfortable, we recommend that you keep it well ventilated.
• Do not touch areas on or around
the fusing unit. These areas may
become hot
• After scanning originals continuously, the exposure glass may become warm—this is not a
malfunction.
• The area around the ventilation
hole might feel warm. This is
caused by exhaust air and is not a
malfunction.
• When the machine is not in use
and in stand-by mode, you may
hear a small noise inside. This is
caused by the image stabilization
process and is not a malfunction.
• Do not turn off the power when
the machine is in operation.
• The machine might not produce
good copy images if condensation
forms inside as a result of rapid
temperature change.
• Do not open the covers of the machine when it is in operation. If you
do, misfeeds might occur.
• Do not move the machine when
the power is on.
• If you operate the machine improperly or a machine failure occurs, settings might be lost. Be sure
to make a note of your machine
settings.
• The supplier shall not be liable for
any loss or damage resulting from
mechanical failure, loss of settings,
or use of the machine.
143
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Remarks
Toner
Handling Toner
R WARNING:
• Do not incinerate used toner or toner containers. Toner dust might ignite when exposed to an open flame. Dispose of used toner containers
in accordance with local regulations.
R CAUTION:
• Keep toner (used or unused) and toner containers out of reach of children.
Important
❒ Fault may occur if you use toner other than the recommended type.
Reference
To add toner, see p.126 “D Adding Toner”.
Toner Storage
When storing toner, the following precautions should always be followed:
• Store toner containers in a cool, dry place free from direct sunlight.
• Store on a flat surface.
7
Used Toner
Note
❒ Toner cannot be re-used.
144
RuC4_EN_gsg-F_FM_forPaper.book Page 145 Tuesday, April 5, 2005 12:06 PM
Where to Put Your Machine
Where to Put Your Machine
Machine Environment
Environments to avoid
Choose your machine's location carefully. Environmental conditions
greatly affect its performance.
• Locations exposed to direct sunlight or other sources of strong
light (more than 1,500 lux).
• Locations directly exposed to cool
air from an air conditioner or heated
air from a heater. (Sudden temperature changes can cause condensation to form inside the machine.)
• Locations close to machines generating ammonia, such as a diazo
copy machine.
• Places where the machine will be
subject to frequent strong vibration.
• Dusty areas.
• Areas with corrosive gases.
Optimum environmental conditions
R CAUTION:
• Keep the machine away from humidity and dust. Otherwise a fire
or an electric shock might occur.
• Do not place the machine on an
unstable or tilted surface. If it topples over, an injury might occur.
R CAUTION:
• If you use the machine in a confined space, make sure there is a
continuous air turnover.
• Temperature: 10-32 °C (50-89.6 °F)
(humidity to be 54% at 32 °C, 89.6 °F)
• Humidity: 15-80% (temperature to
be 27 °C, 80.6 °F at 80%)
• A strong and level base.
• The machine must be level within
5 mm, 0.2 inches: both front to rear
and left to right.
• To avoid possible buildup of ozone,
be sure to locate this machine in a
large well ventilated room that has
an air turnover of more than 30
m3/hr/person.
Moving
7
R CAUTION:
• Unplug the power cord from the
wall outlet before you move the
machine. While moving the machine, you should take care that
the power cord will not be damaged under the machine.
Important
❒ Be careful when moving the machine.
Take the following precautions:
• Turn off the main power. See p.28
“Turning Off the Main Power”.
• Unplug the power cord from
the wall outlet. When you pull
out the plug from the socket,
grip the plug to avoid damaging the cord, thereby reducing
the risk of fire or electric shock.
• Close all covers and trays, including the front cover and bypass tray.
145
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Remarks
❒ Do not carry the machine, by holding the scanner assembly. Keep the
machine level and carry it carefully, taking care not to jolt or tip it.
Rough handling may cause a malfunction or damage the hard disk
or memory, resulting in loss of
stored files.
❒ Do not take off the holding stand.
❒ Protect the machine from strong
shocks. Impact can damage the
hard disk and cause stored files to
be lost. As a precautionary measure, files should be copied to another computer.
Power Connection
R WARNING:
• Connect the machine only to
the power source described on
the inside front cover of this
manual. Connect the power
cord directly into a wall outlet
and do not use an extension
cord.
7
• Do not damage, break or make
any modifications to the power
cord. Do not place heavy objects on it. Do not pull it hard
nor bend it more than necessary. These actions could
cause an electric shock or fire.
R CAUTION:
• Unplug the power cord from the
wall outlet before you move the
machine. While moving the machine, you should take care that
the power cord will not be damaged under the machine.
R CAUTION:
• When you disconnect the power
plug from the wall outlet, always
pull the plug (not the cable).
146
• When the main power switch is in
the stand-by position, the optional
anti-condensation heaters are on.
In an emergency, unplug the machine's power cord.
• When you unplug the power cord,
the anti-condensation heaters turn
off.
• Make sure the plug is inserted
firmly in the wall outlet.
• Voltage must not fluctuate by more
than 10%.
• The wall outlet shall be installed
near the machine and shall be easily accessible.
Access to the Machine
Place the machine near the power
source, providing the clearance areas
shown.
1
2
4
3
1. Rear: more than 1 cm (4")
2. Right: more than 1 cm (4")
3. Front: more than 75 cm (29.6")
4. Left: more than 1 cm (4")
Note
❒ For the required space when options are installed, contact your
service representative.
RuC4_EN_gsg-F_FM_forPaper.book Page 147 Tuesday, April 5, 2005 12:06 PM
Maintaining Your Machine
Maintaining Your Machine
If the exposure glass, exposure glass
cover, or ADF belt is dirty, copy clarity may be reduced. Clean these parts
if they are dirty.
Cleaning the Exposure Glass
Cover
❖ Cleaning the machine
Wipe the machine with a soft,
damp cloth, and then wipe it with
a dry cloth to remove the water.
Important
❒ Do not use chemical cleaners or organic solvents, such as thinner or
benzene. If such substances get inside the machine or melt plastic
parts, a failure might occur.
❒ Do not clean parts other than those
explicitly specified in this manual.
Other parts should only be cleaned
by your service representative.
ZGJS826E
Cleaning the Auto Document
Feeder
7
Cleaning the Exposure Glass
GDSH130J
Clean 1 and 2.
GDSH050J
Clean 1 and 2.
147
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Remarks
Other Functions
Inquiry
The inquiry function lets you check
the telephone numbers to contact for
repairs or ordering toner. Be sure to
contact your service engineer to verify the following:
❖ Consumables
• Telephone No. to order
• Toner
• Staple
• TX Stamp Name
❖ Machine Maintenance/Repair
• Telephone No.
• Serial No. of Machine
7
Printing inquiry information
A Press [Print Inquiry List].
B Press the {Start} key.
Inquiry information is printed.
C Press [Exit].
D Press [Exit].
Changing the Display
Language
❖ Sales Representative
• Telephone No.
You can change the language used on
the display. English is set as default.
A Press the {User Tools/Counter} key.
A Press the {User Tools/Counter} key.
B Press [Inquiry].
B Press [Español].
Inquiry information appears.
The language is changed to Spanish.
C Press [Salir].
148
The menu appears in Spanish.
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Counter
Counter
Displaying the Total Counter
You can display the total counter value used for all functions.
A Press the {User Tools/Counter} key.
B Press [Counter].
7
C To print a counter list, press [Print
Counter List].
D Press the {Start} key.
A counter list prints out.
149
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Remarks
7
150
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8. Entering Text
Entering Text
This section describes how to enter characters. When you enter a character, it appears at the position of the cursor. If there is a character already at the cursor position, the entered character appears before that.
Available Characters
• Alphabetic characters
ABCDEFGHIJKLMNOPQRSTUVWXYZabcdefghijklmnopqrstuvwxyz
• Symbols
• Numerals
0123456789
Keys
AHR039S
Note
❒ When entering uppercase or lowercase letters continuously, use [Shift Lock] to
lock the case.
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Entering Text
How to Enter Text
Entering letters
A Press [Shift] to switch between uppercase and lowercase.
B Press the letters you want to enter.
Deleting characters
A Press [Backspace] or [Delete All] to delete characters.
8
152
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9. Specifications
Main Unit
❖ Configuration:
Desktop
❖ Photosensitivity type:
OPC drum ( 30)
❖ Original scanning:
One-dimensional solid scanning system through CCD
❖ Copy process:
Dry electrostatic transfer system
❖ Development:
Dry two-component magnetic brush development system
❖ Fusing:
Heating roll pressure system
❖ Resolution:
600 dpi
❖ Exposure glass:
Stationary original exposure type
❖ Original reference position:
Rear left corner
❖ Warm-up time:
• Main power switch: 12 seconds or less (20 °C, 68 °F)
• Operation switch: 10 seconds or less (20 °C, 68 °F)
❖ Originals:
Sheet/book/objects
❖ Maximum original size:
A3L, 11" × 17"L
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Specifications
❖ Copy paper size:
• Tray 1: A3L – A5L, 11" × 17"L – 51/2" × 81/2"L
• Tray 2: A3L – A6L, 11" × 17"L – 51/2" × 81/2"L
• Bypass: A3L – A6L, 11" × 17"L – 51/2" × 81/2"L
• Tray 2 (custom size):
Vertical: 100 – 297 mm, 4.0" – 11.7"
Horizontal: 148 – 432 mm, 5.9" – 17.0"
• Bypass (custom size):
Vertical: 90 – 297 mm, 3.6" – 12.0"
Horizontal: 148 – 600 mm, 5.9" – 23.6"
• Duplex: A3L – A5L, 11" × 17"L – 51/2" × 81/2"L (impossible on A5K,
51/2" × 81/2" K)
• LCT: A4K, 81/2" × 11"K
❖ Copy paper weight:
• Paper tray 1: 60 – 90 g/m2, 16 – 24 lb.
• Paper tray 2: 52 – 157 g/m2, 14 – 42 lb.
• Bypass tray: 52 – 157 g/m2, 14 – 42 lb.
❖ Non-reproduction area:
• Leading edge: 3 ± 2 mm or less
• Trailing edge: 0.5 mm or more
• Left edge: 2 ± 1.5 mm or less
• Right edge: 2 + 2.5/-1.5 mm or less
❖ First copy time:
Type 1, 2: 4.4 seconds or less
(A4K, 81/2" × 11"K, 100%, feeding from the tray 1, on the exposure glass,
Text mode, Auto Image Density)
9
❖ Copying speed: (Type 1)
• 15 copies/minute (A3L, 11" × 17"L)
• 17 copies/minute (B4 JISL)
• 25 copies/minute (A4K, 81/2" × 11"K)
❖ Copying speed: (Type 2)
• 17 copies/minute (A3L, 11" × 17"L)
• 20 copies/minute (B4 JISL)
• 30 copies/minute (A4K, 81/2" × 11"K)
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Main Unit
❖ Reproduction ratio:
Preset reproduction ratios:
Metric version
Enlargement
Full size
Reduction
Inch version
400%
400%
200%
200%
141%
155%
122%
129%
115%
121%
100%
100%
93%
93%
82%
85%
75%
78%
71%
73%
65%
65%
50%
50%
25%
25%
Zoom: From 25 to 400% in 1% steps (from 25 to 200% in 1% step, when setting
originals in the ADF).
❖ Maximum continuous copy run:
999 sheets
❖ Paper capacity:
• Tray 1, 2: 500 sheets (80 g/m2, 20 lb.)
• Bypass tray: 100 sheets (80 g/m2, 20 lb.)
9
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Specifications
❖ Power consumption:
• Main unit only *3
Type 1
Type 2
Warm-up
1.27 kW
1.27 kW
Stand-by
about 150 W *2
about 160 W *2
During printing
about 690 W *2
about 790 W *2
Maximum
1.17 kW
1.17 kW
• Complete system *1
Type 1
Type 2
Warm-up
1.34 kW
1.34 kW
Stand-by
about 160 W *2
about 170 W *2
*2
about 840 W *2
During printing
about 750 W
Maximum
1.28 kW
*1
*2
*3
1.28 kW
The Complete system consists of the main unit, 1000-sheet finisher, duplex
unit, ADF, bypass tray, inter change unit, internal tray 2, paper tray unit, fax
unit, expansion memory, printer unit, File Format Converter, IEEE 1284 Interface Board, HDD and memory unit.
The measurements are actual values.
ADF, bypass tray, duplex unit, inter change unit are not included.
❖ Dimensions (W × D × H up to exposure glass):
Type 1, 2: 550 × 604 × 980 mm, 21.7" × 23.8" ×38.6 "
(ADF, bypass tray, duplex unit, inter change unit are not included.)
❖ Space for main unit (W × D):
Type 1, 2: 550 × 604 mm, 21.7" × 23.8"
9
❖ Noise Emission *1 :
Sound Power Level:
• Main unit only *4
Type 1
Type 2
40 dB (A)
40 dB (A)
63 dB (A)
63 dB (A)
Type 1
Type 2
Stand-by
44 dB (A)
44 dB (A)
Copying
68.5 dB (A)
69 dB (A)
Stand-by
Copying
• Complete system
156
*3
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Main Unit
Sound Pressure Level *2 :
• Main unit only *4
Type 1
Type 2
Stand-by
34 dB (A)
34 dB (A)
Copying
57 dB (A)
57 dB (A)
• Complete system *3
Type 1
Type 2
Stand-by
38 dB (A)
38 dB (A)
Copying
61 dB (A)
61 dB (A)
*1
*2
*3
*4
The above measurements, made in accordance with ISO 7779, are actual values.
Measured at the position of the bystander.
The Complete System consists of the main unit, ADF, 1000-sheet finisher, duplex unit, internal tray 2 and paper tray unit.
ADF, bypass tray, duplex unit, inter change unit are not included.
❖ Weight:
Type 1, 2: Approx. 62 kg, 136.7 lb.
(ADF, bypass tray, duplex unit, inter change unit are not included.)
❖ HDD:
20 GB or more
• Capacity for Document Server
3.6 GB
• Capacity for memory sorting
3.2 GB
• Capacity for others
1.32 GB or more
9
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Specifications
Options
Exposure Glass Cover
Lower this over originals for copying.
Auto Document Feeder
❖ Mode:
ADF mode, Batch mode, SADF mode, Mixed Size mode, Custom Size originals mode
❖ Original size:
• A3L – A5KL
• 11" × 17"L – 51/2" × 81/2"KL
❖ Original weight:
• One-sided originals: 40 – 128 g/m2 (11 – 34 lb.)
• Two-sided originals: 52 – 105 g/m2 (14 – 28 lb.) (Duplex)
❖ Maximum number of originals:
50 sheets (80 g/m2, 20 lb.) or less than 11 mm, 0.43"
❖ Maximum power consumption:
Less than 50 W (power is supplied from the main unit)
❖ Dimensions (W×D×H):
550 × 470 × 130 mm, 21.7" × 18.6" × 5.2"
9
❖ Weight:
Approx. 10 kg, 22.1 lb.
Note
❒ Specifications are subject to change without notice.
500-Sheet Finisher
❖ Paper size:
A3L, B4 JISL, A4KL, B5 JISK, 11" × 17"L, 11" × 14"L, 81/2" × 14"L, 81/2"
× 11"KL, 81/2" × 13"L, 8" × 101/2"K
❖ Paper weight:
60 – 128 g/m2, 16 – 34 lb.
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Options
❖ Stack capacity:
• 500 sheets (A4K, 81/2" × 11"K or smaller) (80 g/m2, 20 lb.)
• 250 sheets (B4 JISL, 81/2" × 14"L or larger) (80 g/m2, 20 lb.)
❖ Staple capacity:
• 30 sheets (A4K, 81/2" × 11"K or smaller) (80 g/m2, 20 lb.)
• 20 sheets (B4 JISL, 81/2" × 14"L or larger) (80 g/m2, 20 lb.)
❖ Staple paper size:
A3L, B4 JISL, A4KL, B5 JISK, 11" × 17"L, 11" × 15"L, 11" × 14"L,
10" × 14"L, 10" × 15"L, 8 1 / 2 " × 14"L, 8 1 / 2 " × 13"L, 8 1 / 2 " × 11"KL,
8" × 101/2"K, 8" × 10"K, 101/2" × 71/4"K
❖ Staple paper weight:
64 – 90 g/m2, 17 – 24 lb.
❖ Staple position:
1 position (upper left)
❖ Power consumption:
48 W (power is supplied from the main unit)
❖ Dimensions (W × D × H):
350 × 490 × 230 mm, 13.8" × 19.3" × 9.1"
❖ Weight:
Approx. 10 kg, 22.1 lb.
1000-Sheet Finisher
9
Finisher Upper Tray:
❖ Paper size:
A3L, B4 JISL, A4KL, B5 JISKL, A5KL, B6 JISL, A6L, PostcardL,
11" × 17"L, 11" × 15"L, 11" × 14"L, 10" × 14"L, 10" × 15"L, 81/2" × 14"L,
81/2" × 11"KL, 101/2" × 71/4"KL, 8" × 13"L, 81/2" × 13"L, 81/4" × 13"L,
8" × 101/2"KL, 8" × 10"KL, 81/4" × 14"L, 51/2" × 81/2"KL
❖ Paper weight:
60 – 157 g/m2, 16 – 42 lb.
❖ Stack capacity:
• 250 sheets (A4K, 81/2" × 11"K or smaller) (80 g/m2, 20 lb.)
• 50 sheets (B4 JISL, 81/2" × 14"L or larger) (80 g/m2, 20 lb.)
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Specifications
Finisher Shift Tray:
❖ Paper size:
A3L, B4 JISL, A4KL, B5 JISKL, 11" × 17"L, 11" × 14"L, 81/2" × 14"L,
81/2" × 11"KL, 101/2" × 71/4"L, 8" × 101/2"KL, 8" × 13L, 81/2" × 13"L,
81/4" × 13"L, 81/4" × 14"L, 51/2" × 81/2" KL
❖ Paper weight:
60 – 157 g/m2, 16 – 42 lb.
❖ Stack capacity:
• 1,000 sheets (A4K, 81/2" × 11"K or smaller) (80 g/m2, 20 lb.)
• 500 sheets (B4 JISL, 81/2" × 14"L or larger) (80 g/m2, 20 lb.)
❖ Staple capacity:
• 50 sheets (A4K, 81/2" × 11"K or smaller) (80 g/m2, 20 lb.)
• 30 sheets (B4 JISL, 81/2" × 14"L or larger) (80 g/m2, 20 lb.)
❖ Staple paper size:
A3L, B4 JISL, A4KL, B5 JISKL, 11" × 17"L, 11" × 15"L, 11" × 14"L,
10" × 14"L, 10" × 15"L, 81/2" × 14"L, 81/2" × 11"KL, 101/2" × 71/4"KL,
8" × 13"L, 81/2" × 13"L, 81/4" × 13"L, 8" × 101/2"KL, 8" × 10"KL, 81/4" × 14"L
❖ Staple paper weight:
64 – 90 g/m2, 17 – 24 lb.
❖ Staple position:
• 1 staple – 2 positions
• 2 staples – 2 positions
❖ Power consumption:
Less than 50 W (power is supplied from the main unit)
9
❖ Dimensions (W × D × H):
527 × 520 × 790 mm, 20.8" × 20.5" × 31.1"
❖ Weight:
Approx. 25 kg, 55.2 lb.
Shift Sort Tray
❖ Paper capacity:
250 sheets (A4K, 81/2" × 11"K or smaller) (80 g/m2, 20 lb.)
125 sheets (B4 JISL, 81/2" × 14" or larger) (80 g/m2, 20 lb.)
❖ Power consumption:
3.6 W (power is supplied from the main unit)
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Options
❖ Dimensions (W × D × H)
430 × 372 × 148 mm, 17" × 15" × 6"
❖ Weight:
Approx. 1.6 kg, 3.5 lb.
Duplex Unit
❖ Paper size:
A3L, B4 JISL, A4KL, B5 JISKL, A5L, 5 1/2" × 8 1/2"L, 7 1/4" × 10 1/2"KL,
8" × 10"KL, 8 1/2" × 11"KL, 8" × 13"L, 8 1/2" × 13"L, 81/2" × 14"L, 8 1/4" × 13"L,
11" × 17"L
❖ Paper weight:
64 – 90 g/m2, 20 – 24 lb.
❖ Power consumption (Max):
35 W (power is supplied from the main unit)
❖ Dimensions (W × D × H):
90 × 495 × 455 mm, 3.6" × 19.5" × 17.9"
❖ Weight:
Approx. 6 kg, 13.3 lb.
Bypass Tray
❖ Paper size:
• Standard size: A3L – A6L, 11" × 17"L – 51/2" × 81/2"L
• Custom size: Vertical (90 – 297 mm, 3.6" – 11.7"), Horizontal (148 – 600 mm,
5.9" – 23.6")
9
❖ Paper weight:
52 – 157 g/m2, 14 – 42 lb.
❖ Dimensions (W × D × H):
296 × 495 × 163 mm, 11.7" × 19.5" × 6.5"
❖ Paper capacity:
52 – 90 g/m2, 16 – 20 lb: 100 sheets
❖ Weight:
Approx. 2.5 kg, 5.6 lb.
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Specifications
Bridge Unit
❖ Dimensions:
413 × 435 × 126 mm, 16.3" × 17.1" × 5.0"
❖ Weight:
3.6 kg, 7.9 lb.
Internal Tray 2 (1 bin tray)
❖ Number of bins:
1
❖ Available paper size:
A3L, B4 JISL, A4KL, B5 JISKL, A5K, 11" × 17"L, 81/4" × 14"L, 81/2" × 14"L,
11" × 15"L, 11" × 14"L, 10" × 14"L, 10" × 15"L, 81/2" × 11"KL, 101/2" × 71/4" KL,
8" × 13"L, 8 1 / 2 " × 13"L, 8 1 / 4 " × 13"L, 8" × 10 1 / 2"KL, 8" × 10"KL,
51/2" × 81/2" L
❖ Paper capacity:
125 sheets (80 g/m2, 20 lb.)
❖ Paper weight:
60 – 90 g/m2 (16 – 24 lb.)
❖ Maximum power consumption:
Less than 15 W (power is supplied from the main unit)
❖ Dimensions (W × D × H):
530 × 410 × 120 mm, 20.9" × 16.2" × 4.7"
9
❖ Weight:
Approx. 1.1 kg, 2.5 lb.
Note
❒ Specifications are subject to change without notice.
Large Capacity Tray
❖ Paper size:
A4K, 81/2" × 11"K
❖ Paper weight:
60 – 90 g/m2, 16 – 24 lb.
❖ Paper capacity:
2,000 sheets (80 g/m2, 20 lb.)
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Options
❖ Power consumption
Maximum. 40 W (power is supplied from the main unit)
❖ Dimensions (W × D × H, option unit):
550 × 520 × 271 mm, 21.7" × 20.5" × 10.7"
❖ Weight:
Approx. 25 kg, 55.2 lb.
Note
❒ Specifications are subject to change without notice.
Paper Tray Unit
❖ Paper weight:
60 – 90 g/m2 (16 – 24 lb.)
❖ Available paper size:
A3L, B4 JISL, A4KL, B5 JISKL, A5L, 11" × 17"L, 81/2" × 14"L, 81/2" × 11"KL,
51/2" × 81/2" L, 81/4" × 14"L, 11" × 14"L, 71/4" × 101/2" K, 8" × 13"L, 8" × 101/2"KL,
81/2" × 13"L, 81/4" × 13"L
❖ Maximum power consumption:
Less than 30 W (power is supplied from the main unit)
❖ Paper capacity:
500 sheets (80 g/m2, 20 lb.) × 2 trays
❖ Dimensions (W × D × H):
550 × 520 × 271 mm, 21.7" × 20.5" × 10.7"
9
❖ Weight:
Approx. 25 kg, 55.2 lb.
Note
❒ Specifications are subject to change without notice.
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Specifications
Copy Paper
Recommended Paper Sizes and Types
The following limitations apply to each tray:
Tray
Type
Paper Type and
Weight
Metric Version
Tray 1
60-90 g/m2
(16-24 lb.)
A3L, B4 JISL, A4KL, B5 JISKL, A5L
*10
1
*2
*2
Custom size
Vertical: 140-297 mm
Vertical: 5.6"-11.7"
Horizontal: 182-432 mm
Horizontal: 7.3"-17.0"
500 sheets
B6 JISL, A6L, 11" × 17"L, 8 /2" × 14"L,
81/2" × 11"KL, 51/2" × 81/2"L, 71/4" × 101/2" KL,
8" × 13"L, 81/2" × 13"L, 81/4" × 13"L, 8" × 10"KL,
81/4" × 14"L, 11" × 14"L, 8" × 101/2"KL, 11" × 15"L,
10" × 14"L, 10" × 15"L, 8KL, 16KKL
*1
52-60 g/m2
(14-16 lb.)
*2
Thick paper
Custom size
A3L, B4 JISL, A4KL, B5 JISKL, A5L
60-90 g/m2
(16-24 lb.)
Thin paper
9
500 sheets
*1
(optional)
*10
Paper
Capacity
11" ×17"L, 81/2" × 14"L, 81/2" × 11"KL, 8" × 13"L,
8 /2" × 13"L, 81/4" × 13"L, 81/4" × 14"L, 11" × 14"L,
71/4" × 101/2"K, 8" × 101/2"KL, 51/2" × 81/2"L,
8KL, 16KKL
Paper
Tray
Unit *10
Tray 2
Inch Version
1
Custom size
*2
Custom size
Vertical: 100-297 mm
Vertical: 4.0"-11.7"
Horizontal: 148-432 mm
Horizontal: 5.9"-17.0"
*11
A3L, B4 JISL, A4KL, B5 JISKL, A5L
2
*1
B6 JISL, A6L, 11" × 17"L, 81/2" × 14"L,
81/2" × 11"KL, 51/2" × 81/2"L, 71/4" × 101/2" KL,
8" × 13"L, 81/2" × 13"L, 81/4" × 13"L, 8" × 10"KL,
81/4" × 14"L, 11" × 14"L, 8" × 101/2"KL, 11" × 15"L,
10" × 14"L, 10" × 15"L, 8KL, 16KKL
105-157 g/m
(28-42 lb.)
*2
Translucent paper
Custom size
*2
*7
Custom size
Vertical: 100-297 mm
Vertical: 4.0"-11.7"
Horizontal: 148-432 mm
Horizontal: 5.9"-17.00"
A3L, B4 JISL, A4KL, B5 JISKL
OHP transparencies A4KL
Postcards
100 × 148 mm
Label paper (adhe- B4 JISL, A4L
sive labels)
Envelope
164
37/8" × 71/2"L, 41/8" × 91/2"L, C5 EnvL,
C6 EnvL, DL EnvL
–
RuC4_EN_gsg-F_FM_forPaper.book Page 165 Tuesday, April 5, 2005 12:06 PM
Copy Paper
Tray
Type
Paper Type and
Weight
Metric Version
Bypass
Tray *10
(optional)
52-90 g/m2
(14-24 lb.)
A3L, B4 JISL, 11" × 17"L, 81/2" × 14"L, 8" × 13"L,
81/2" × 13"L, 81/4" × 13"L, 81/4" × 14"L, 11" × 14"L,
11" × 15"L, 10" × 14"L, 10" × 15"L, 8KL
10 sheets
A4KL, B5 JISKL, A5KL, B6 JISL
100 sheets
Thin paper
52-60 g/m2
(14-16 lb.)
Inch Version
Paper
Capacity
*3
A6L, 81/2" × 11"KL, 51/2" × 81/2"L, 71/4" × 101/2"LK,
8" × 10"KL, 8" × 101/2"KL, 16KKL
*4
Custom size
Vertical: 90-297 mm
*4
Custom size
*8
Vertical: 3.6"-11.7"
Horizontal: 148-600 mm *12 Horizontal: 5.9"-23.6" *12
Thick paper *11
2
105-157 g/m (2842 lb.)
A3L, B4 JISL, 11" × 17"L, 81/2" × 14"L, 8" × 13"L,
81/2" × 13"L, 81/4" × 13"L, 81/4" × 14"L, 11" × 14"L,
11" × 15"L, 10" × 14"L, 10" × 15"L, 8KL
10 sheets
A4KL, B5 JISKL, A5KL, B6 JISL
40 sheets
*3
A6L, 81/2" × 11"KL, 51/2" × 81/2"L, 71/4" × 101/2"KL,
8" × 10"KL, 8" × 101/2"KL, 16KKL
*4
Custom size
Vertical: 90-297 mm
*4
Custom size
*9
Vertical: 3.6"-11.7"
Horizontal: 148-600 mm *12 Horizontal: 5.9"-23.6" *12
Translucent paper
A3L, B4 JISL
10 sheets
A4KL, B5 JISKL
40 sheets *5
OHP transparencies A4KL
LCT *10
(optional)
*1
*2
*3
*4
*5
*6
10 sheets *5
Postcards
100 × 148 mm
40 sheets *5
Label paper
(adhesive labels)
B4 JISL, A4L
1 sheet
Envelope
37/8" × 71/2"L, 41/8" × 91/2"L, C5 EnvL,
C6 EnvL, DL EnvL
–
60-90 g/m2
(16-24lb.)
A4K, 81/2" × 11"K *6
2000 (1000
+ 1000)
sheets
Set the paper size selector to the p mark, and then select the paper size in System
Settings. See "Paper Type".
Set the paper size selector to the p mark, and then specify the paper size. See “Copying from the paper tray 2”, Copy Reference
Place the paper in the bypass tray, and select the paper size. See “When copying onto
standard size paper”, Copy Reference
Place the paper in the bypass tray, and specify the paper size. See “When copying
onto custom size paper”, Copy Reference
When paper larger than 433 mm is used, it is likely to jam, crease or not feed in properly. Make sure the paper is placed correctly so that it feeds in straight.
Placing one sheet at a time is recommended.
The paper tray guide is fixed. If you want to change the size of paper placed in this
tray, contact your service representative.
9
165
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Specifications
*7
*8
*9
*10
*11
*12
When loading paper, make sure the stack height does not exceed the lower limit
mark of the paper tray 2. See p.123 “Setting special paper in the paper tray 2”.
When the paper size is larger than A4L, you can load 10 sheets.
When the paper size is smaller than A4L, you can load 100 sheets.
When the thick paper size is larger than A4L, you can load 10 sheets. When the thick
paper size is smaller than A4L, you can load 40 sheets.
When loading copy paper, make sure the stack height does not exceed the limit mark.
The maximum number of sheets you can load at a time depends on the paper thickness and condition.
If you want to copy onto thick (105 g/m2, 28 lb or heavier) paper, select Thick Paper
mode. See "Copying from the Paper Tray 2", Copy Reference.
Paper size up to 600 mm (23.6") is available when the optional HDD is installed.
Important
❒ Damp or curled paper may cause misfeeds.
Note
❒ When loading paper in the paper tray 1-4 and the LCT, place the copy side of
the paper face up.
❒ When loading paper in the bypass tray, place the copy side of the paper face
down.
❒ When using the bypass tray, it is recommended to set the paper orientation to
L.
❒ If you load paper of the same size in the same orientation in two or more
trays, the machine automatically shifts to the other tray when the first tray in
use runs out of paper. This function is called Auto Tray Switching. (However,
if the Paper Type of one tray is recycled or special paper, the settings of the
other trays must be the same for Auto Tray Switching to work.) This saves interrupting a copy run to replenish paper when making a large number of copies. See “Selecting Copy Paper”,“Auto Tray Switching”, Copy Reference
❒ The paper types you can select in System Settings are only general classifications. Copy quality for every kind of paper in a classification is not guaranteed. See p.167 “Unusable Paper”for more information.
9
166
RuC4_EN_gsg-F_FM_forPaper.book Page 167 Tuesday, April 5, 2005 12:06 PM
Copy Paper
Unusable Paper
R CAUTION:
• Do not use aluminum foil, carbon paper, or similar conductive paper to avoid
a fire or machine failure.
Important
❒ To prevent faults, do not use any of the following kinds of paper:
• Paper for inkjet printers
• Thermal fax paper
• Art paper
• Aluminum foil
• Carbon paper
• Conductive paper
• OHP transparencies for color copying
• Paper with perforated lines
• Hemmed paper
❒ Do not use copy paper that has been already copied onto, fault could occur if you do.
Note
❒ To prevent misfeeds, do not use the following kinds of paper:
• Bent, folded, or creased paper
• Torn paper
• Slippery paper
• Perforated paper
• Rough paper
• Thin paper with little stiffness
• Paper with a dusty surface
❒ If you copy onto rough grain paper, the image might be blurred.
9
Paper Storage
Note
❒ When storing paper, the following precautions should always be followed:
• Do not store paper where it will be exposed to direct sunlight.
• Avoid storing paper in humid areas (humidity: 70% or less).
• Store on a flat surface.
❒ Do not store paper vertically.
❒ Under high temperature and humidity conditions, or low temperature and
humidity conditions, store paper in vinyl bags.
167
RuC4_EN_gsg-F_FM_forPaper.book Page 168 Tuesday, April 5, 2005 12:06 PM
INDEX
1000-Sheet Finisher, 159
1000-sheet finisher, 21
500-Sheet Finisher, 21
A
Adding a Group to Another Group, 107
Adding staples, 137
Adding toner, 126
Address Book
Change Order, 67
Program / Change / Delete Group, 66
Address book, 71
edit title, 68
select title, 69
Address Book Management, 66
ADF, 21
Administrator Authentication Management, 64
Administrator Tools, 64
AOF (Always ON), 69
Authentication Information, 76
Auto Delete File in Document Server, 69
Auto Document Feeder, 19, 158
cleaning, 147
Auto Off, 29
Auto off timer, 62
Auto reset timer
copier/Document Server, 62
facsimile, 63
printer, 63
scanner, 63
system, 62
B
Bridge unit, 21, 162
Browse network, 95
Bypass tray, 20, 161
C
168
Changing a group name, 106
Changing a name Registered Name, 75
Changing a registered e-mail destination, 91
Changing a registered fax destination, 84
Changing a registered folder, 95, 98
Changing a Registered IP-Fax
Destination, 87
Changing a registered
Transfer Station/Receiving Station, 113
Changing a user code, 77
Changing paper, 134
Changing the language, 148
Changing the paper size, 134
Check Modes key, 23
Clear
counter per user code, 65
Clearing misfeeds, 129
Clearing the number of prints, 79
Clear Modes key, 23
Clear/Stop key, 24
Combined function operations, 31
Common key operations, 25
Control panel, 20, 23
Copy Count Display, 55
Copy paper, 164
Cover sheet tray, 61
D
Delete All Files in Document Server, 69
Delete All Logs, 70
Deleting a group, 107
Deleting a registered e-mail destination, 92
Deleting a registered fax destination, 85
Deleting a registered folder, 96, 99
Deleting a registered
Transfer Station/Receiving Station, 114
Deleting a user, 75
Deleting a user code, 78
Display
counter per user code, 65
Displaying names registered in groups, 105
Displaying the Counter for each user code, 78
Displaying the Total Counter, 149
Display panel, 23, 25
Display / Print Counter, 65
Document Server, 37
Deleting, 47
Printing, 44
Using the Document Server, 39
Do's and Don'ts, 143
Duplex unit, 161
E
E-mail destination, 90
Energy Saver key, 23
Entering text, 151
Environment, 145
Exposure glass, 19
cleaning, 147
RuC4_EN_gsg-F_FM_forPaper.book Page 169 Tuesday, April 5, 2005 12:06 PM
Exposure glass cover, 21
cleaning, 147
Extended Security, 65
External options, 21
F
Fax destination, 81
Finisher
1000-Sheet Finisher, 21
500-Sheet Finisher, 21
Firmware Version, 70
Front cover, 20
FTP, 97
Function keys, 24
Function Priority, 55
Function reset timer, 56
Function status indicators, 24
I
Indicators, 23
Inquiry, 148
Internal options, 22
Internal tray, 19
Internal tray 2 (1 bin tray), 21
Interrupt key, 24
K
# key, 24
Key Counter Management, 65
L
Large Capacity Tray, 162
Large Capacity Tray (LCT), 21
LCT, 162
Loading Paper
Large Capacity Tray, 124
Loading paper, 123
paper tray, 123
M
Machine environment, 145
Main power indicator, 19, 24
Main power switch, 19, 27
Maintaining Your Machine, 147
Main Unit, 153
Misfeeds, 129
Moving, 145
Multi-Access, 33
N
NCP, 100
Network Security Level, 70
Number keys, 24
O
Operation switch, 24, 27
Options, 158
P
Panel off timer, 62
Panel Tone, 55
Paper
changing, 134
loading, 123
Paper tray, 20
Paper tray 2, 20
Paper tray priority
copier, 58
facsimile, 58
printer, 58
Paper tray unit, 21
Paper type
bypass tray, 60
tray 1–4, 60
Power connection, 146
Power indicator, 24
Print
address book, 68
counter per user code, 65
Printing the Counter for each user code, 78
Print Priority, 56
Program / Change Administrator, 64
Program / Change / Delete LDAP Server, 69
Program key, 23
Protection
code, 109, 110
destination, 109
R
Receiving Station, 111
Reduce Recovery Time, 70
Registering a fax destination, 82
Registering a name, 74
Registering an e-mail destination, 90
Registering a New Group, 104
Registering a new user code, 76
Registering an IP-Fax Destination, 86
Registering a protection code, 109
Registering a protection code to a group user, 110
Registering a protection code to a single user, 109
169
RuC4_EN_gsg-F_FM_forPaper.book Page 170 Tuesday, April 5, 2005 12:06 PM
Registering a Transfer Station/
Receiving Station, 111
Registering Authentication, 115
Registering Folders, 93
Registering Names, 74
Registering names to a group, 104, 105
Registering the Transfer Request, 111
Remarks, 143
Remove Paper Indicator, 20
Removing a name from a group, 106
Removing jammed staples, 140
S
Safety information, 12
Sample Copy key, 24
Saving energy, 29
Screen contrast knob, 23
Set date, 63
Set time, 63
Shift sort tray, 21
Slip sheet tray, 61
SMB, 93
Specification
Duplex unit, 161
Shift Sort Tray, 160
Specifications, 153
1000-Sheet Finisher, 159
Auto Document Feeder, 158
bridge unit, 162
internal tray 2 (1 bin tray), 162
Large Capacity Tray (LCT), 162
main unit, 153
paper tray unit, 163
Staples
adding, 137
removing jammed staples, 140
Start key, 24
System Reset, 32
U
Unauthorized Copy Control, 70
Use LDAP Server, 69
User Authentication Management, 64
User Tools/Counter key, 23
User Tools (System Settings), 51
Using FTP to Connect, 97
Using NCP to Connect, 100
Using SMB to Connect, 93
V
Ventilation holes, 19
W
Warm Up Notice (copier/Document Server), 55
Web Image Monitor, 48
T
Toner, 144
adding, 126
storage, 144
To register an FTP folder, 97
To register an SMB folder, 93
Transfer Log Setting, 70
Transfer Station, 111
Tray paper size, 58
170
EN
USA
B209-6507
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