hp psc 900 series
Reference Guide
©Copyright Hewlett-Packard Company 2001
All rights are reserved. No part of the document may be
photocopied, reproduced, or translated to another language
without the prior written consent of Hewlett-Packard
Company.
Portions Copyright © 1989-2001 Palomar Software Inc. The
hp psc 900 series includes printer driver technology licensed
from Palomar Software, Inc. www.palomar.com
Copyright © 1999-2001 Apple Computer, Inc.
Apple, the Apple logo, Mac, Mac logo, Macintosh, and
Mac OS are trademarks of Apple Computer, Inc., registered
in the U.S. and other countries.
Publication number: C8433-90166
First edition: June 2001
Printed in U.S.A., Mexico, Germany, or Singapore
Windows®, Windows NT®, Windows ME®,
Windows XP®, and Windows 2000® are U.S.-registered
trademarks of Microsoft Corporation.
Intel® and Pentium® are registered trademarks of Intel
Corporation.
notice
The information contained in this document is subject to
change without notice and should not be construed as a
commitment by the Hewlett-Packard Company.
Hewlett-Packard assumes no responsibility for
any errors that may appear in this document, nor
does it make expressed or implied warranty of
any kind with regard to this material, including,
but not limited to, the implied warranties of
merchantability and fitness for a particular
purpose.
The Hewlett-Packard Company shall not be liable for
incidental or consequential damages in connection with, or
arising out of the furnishing, performance, or use of this
document and the program material which it describes.
Note: Regulatory information can be found in the
“Technical information” section of the Support and
Specifications Booklet.
It is not lawful in many places to make copies of the
following items. When in doubt, check with a legal
representative first.
• Governmental paper or documents:
- Passports
- Immigration papers
- Selective service papers
- Identification badges, cards, or insignias
• Governmental stamps:
- Postage stamps
- Food stamps
• Checks or drafts drawn on Governmental agencies
• Paper currency, traveler’s checks, or money orders
• Certificates of deposit
• Copyrighted works
safety information
!
warning
To prevent fire or shock hazard, do not
expose this product to rain or any type
of moisture.
Always follow basic safety precautions when using this
product to reduce risk of injury from fire or electric shock.
WARNING: potential shock hazard
1
Read and understand all instructions in the setup
poster.
2
Use only a grounded electrical outlet when connecting
the unit to a power source. If you do not know whether
the outlet is grounded, check with a qualified
electrician.
3
Observe all warnings and instructions marked on the
product.
4
Unplug this product from wall outlets before cleaning.
5
Do not install or use this product near water or when
you are wet.
6
Install the product securely on a stable surface.
7
Install the product in a protected location where no one
can step on or trip over the line cord, and where the
line cord will not be damaged.
8
If the product does not operate normally, see the online
Troubleshooting help.
9
No operator-serviceable parts inside. Refer servicing to
qualified service personnel.
10 Use in a well-ventilated area.
contents
1 get help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
where can I find help? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
2 quick start . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
tutorial . . . . . . . . . . .
before you begin . .
front panel features
make a copy. . . . .
adjust copy settings
setup menu review .
front panel overview. .
use your hp psc with a
review the director .
hp psc setup menu . . .
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3 load paper and load originals . . . . . . . . . . . . . . . 15
load paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
tips for loading specific types of paper . . . . . . . . . .
load envelopes . . . . . . . . . . . . . . . . . . . . . . . . . .
load 4 x 6 photo paper . . . . . . . . . . . . . . . . . . . .
change paper settings for copying . . . . . . . . . . . . .
set the paper size . . . . . . . . . . . . . . . . . . . . . . . .
load originals on the glass . . . . . . . . . . . . . . . . . .
learn more . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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hp psc 900 series
4 use the scan features. . . . . . . . . . . . . . . . . . . . . . .23
scan an original . . . . . . . . . . . .
scan to a different destination .
stop scanning . . . . . . . . . . . . . .
learn more . . . . . . . . . . . . . . . .
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5 use the copy features . . . . . . . . . . . . . . . . . . . . . .27
make copies . . . . . . . . . . . . . . . . . . . . . . .
make a copy . . . . . . . . . . . . . . . . . . . .
increase copy speed or quality . . . . . . . .
reduce or enlarge a copy. . . . . . . . . . . .
make copies lighter or darker . . . . . . . . .
change color intensity . . . . . . . . . . . . . .
enhance text sharpness and photo colors .
set the number of copies . . . . . . . . . . . .
change settings for all copy tasks . . . . . .
perform special copy functions . . . . . . . . . .
copy a photo . . . . . . . . . . . . . . . . . . . .
prepare a color T-shirt transfer . . . . . . . .
fit a copy to the page . . . . . . . . . . . . . .
print several copies on one page . . . . . .
make a poster . . . . . . . . . . . . . . . . . . .
stop copying. . . . . . . . . . . . . . . . . . . . . . .
learn more . . . . . . . . . . . . . . . . . . . . . . . .
options menu for copy commands . . . . . . . .
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6 use a photo card. . . . . . . . . . . . . . . . . . . . . . . . . .35
what is a photo card? . . . . . . . . . . .
insert a photo card . . . . . . . . . . . . .
cards inserted incorrectly . . . . . . .
save files to the computer . . . . . . . . .
HP Photo View Center . . . . . . . . . . .
print a proof sheet . . . . . . . . . . . . . .
scan a proof sheet. . . . . . . . . . . . . .
print all photos from a photo card . . .
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contents
hp psc 900 series
deciding which photos to print . . . . . . .
print individual photos . . . . . . . . . . .
print a DPOF file . . . . . . . . . . . . . . .
learn more . . . . . . . . . . . . . . . . . . . . .
options menu for photo card commands .
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7 use the fax features . . . . . . . . . . . . . . . . . . . . . . . 43
send a fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
enable fax confirmation . . . . . . . . . . . . . . . . . . . . . . . . .
send a fax from your HP PSC . . . . . . . . . . . . . . . . . . . . .
change settings and use speed dials before sending a fax .
send a color fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
broadcast a fax to multiple recipients . . . . . . . . . . . . . . . .
schedule a fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
cancel a scheduled fax. . . . . . . . . . . . . . . . . . . . . . . . . .
receive a fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
receive a fax manually . . . . . . . . . . . . . . . . . . . . . . . . . .
set number of rings before answering . . . . . . . . . . . . . . .
print reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
generate automated reports . . . . . . . . . . . . . . . . . . . . . .
generate manual reports. . . . . . . . . . . . . . . . . . . . . . . . .
control resolution and contrast . . . . . . . . . . . . . . . . . . . . . . .
change resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
change contrast. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
redial a busy or unanswered number automatically . . . . . . . .
forward faxes to another number . . . . . . . . . . . . . . . . . . . . .
use Error Correction Mode (ECM) . . . . . . . . . . . . . . . . . . . .
set automatic reduction. . . . . . . . . . . . . . . . . . . . . . . . . . . .
detect faxes received from older machines . . . . . . . . . . . . . .
adjust the volume. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
change the Answer Ring Pattern (distinctive ringing). . . . . . . .
set up speed dialing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
create individual speed-dial settings. . . . . . . . . . . . . . . . .
create group speed-dial settings . . . . . . . . . . . . . . . . . . .
add or remove recipients from groups . . . . . . . . . . . . . . .
delete speed-dial settings . . . . . . . . . . . . . . . . . . . . . . . .
set the date and time . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
set the fax header . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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iii
hp psc 900 series
enter text . . . . . . . . . . . . . . . .
poll another fax machine . . . . .
reprint the faxes in memory . . .
learn more . . . . . . . . . . . . . . .
options menu for fax commands
setup menu for fax commands. .
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8 maintain your HP PSC . . . . . . . . . . . . . . . . . . . . . .59
clean the glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
clean the lid backing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
clean the exterior . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
replace the print cartridges. . . . . . . . . . . . . . . . . . . . . . . . . . . 60
align the cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
clean the cartridges. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
clean the print cartridge contacts . . . . . . . . . . . . . . . . . . . . 62
restore factory defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
set the country or language . . . . . . . . . . . . . . . . . . . . . . . . . . 63
set the power save mode time. . . . . . . . . . . . . . . . . . . . . . . . . 64
maintenance menu functions . . . . . . . . . . . . . . . . . . . . . . . . . . 64
9 additional setup information . . . . . . . . . . . . . . . . .65
if Microsoft’s New Hardware Found and Congratulation
messages do not appear . . . . . . . . . . . . . . . . . . . . . . . . . . .
if the Fax Setup Wizard does not appear. . . . . . . . . . . . . . . .
if the new hardware message appears
(Windows 98, 2000, XP, or ME) . . . . . . . . . . . . . . . . . . . . .
if the previous version installed message appears . . . . . . . . . .
if your computer is unable to communicate with your hp psc. . .
remove and reinstall your hp psc software . . . . . . . . . . . . . . .
connect your USB port on a Macintosh . . . . . . . . . . . . . . . . .
learn more . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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index ...................................................................... 69
iv
contents
get help
1
where can I find help?
This section describes the types of help available.
help
description
Product Tour
The tour provides a brief introduction to the HP PSC and its
capabilities, so you can start using it immediately. To take the
tour at any time, do the following:
1 In the Director, click Help, then choose Product Tour.
2
win mac
X
After the Product Tour dialog box appears, insert the
HP PSC 900 Series CD-ROM into your computer’s
CD-ROM drive, and click Search.
Setup Poster
The Setup Poster provides instructions for setting up and
configuring your unit. The printed Setup Poster comes in the
box with your unit. Windows and Macintosh instructions are
on each side of the poster.
X
X
Reference Guide
This printed Reference Guide contains introductory
information on using your HP PSC and provides additional
troubleshooting assistance for the installation process.
X
X
Support and
Specifications
Booklet
The printed Support and Specifications booklet provides
general support information for your HP PSC.
X
X
User’s Guide
The onscreen User’s Guide provides detailed information on
using your HP PSC and its features. It also provides detailed
information on topics ranging from paper types to using other
programs with your HP PSC.
X
X
For Windows Users: Go to the Director, click Help, and
then choose User’s Guide.
For Macintosh Users: Go to the Director, click Tools,
and choose View Onscreen Guide.
where can I find help?
1
hp psc 900 series
help
description
Dialog-box help
For Windows: Clicking Help in a dialog box displays
information about options and settings within the dialog box.
win mac
X
To get help while working in a
dialog box, click Help in that
box.
For Macintosh: Select Help from the HP Director menu bar,
then select HP AIO Help. You can also display help from the
HP Director by clicking Tools, then select View Onscreen
Guide from the HP Toolbox.
Readme file
After you install your software, you can access the Readme file
from either the HP PSC 900 Series CD-ROM or the
HP PSC 900 Series program folder. To access the Readme
file:
X
X
X
X
For Windows: go to the Windows taskbar, click Start,
point to Programs, choose HP PSC 900 Series, and then
choose View the Readme File.
For Macintosh: go to the
HD:Applications:HP All-in-One Software folder.
Internet help and
technical support
If you have Internet access, you can get help from the
HP website at:
www.officejetsupport.com
The website also provides user forums and answers to
frequently-asked questions.
Troubleshooting
help
2
To access troubleshooting information, go to the Director,
click Help, then choose Troubleshooting. Troubleshooting
is also available via the Help button that appears on some
error messages.
X
get help
quick start
2
You can perform many functions using either the front panel or the
HP PSC 900 Series software.
Even if you do not connect your HP PSC to a computer (also called
stand-alone use), you can use the front panel to copy, print photos or
fax documents. You can change a wide variety of settings using the
front-panel buttons and menu system.
tutorial
This brief tutorial teaches you how to use your HP PSC to: make a
copy, adjust copy settings, and change setup options. This is not a
comprehensive tutorial; its purpose is to familiarize you with the front
panel and the different buttons. It should take about ten minutes to work
through the tutorial, after which you can experiment on your own.
We highly recommend that you take this tutorial
before you start using your HP PSC for daily tasks.
Review the table of contents or the index to find about the other front
panel tasks covered in this Reference Guide.
before you begin
tutorial
1
Follow the instructions in the Setup Poster to set up your HP PSC.
The HP PSC 900 Series software should be installed on your
computer prior to connecting the computer to the HP PSC.
2
Obtain a color photograph or picture (perhaps cut from a
magazine) that is smaller than Letter or A4 size. You will use this
image for tutorial activities.
3
hp psc 900 series
front panel
features
The front panel is divided into three main regions:
From: Use the buttons in this region to indicate where your picture or
document is coming from.
To: Use the buttons in this region to indicate what you want to do with
your image. The buttons in this region also enable you to make
changes to the image or document settings.
Start: Use the buttons in this region to start your task based on the
choices that you made in the From and To regions.
From: Scanner or
Photo Card: Selects
the scanner or the
photo card as the
image source. The
feature is active when
a button is lit.
To: PC Save, Copy,
or Fax: Selects one of
three destinations for
scanner or photo card
image sources. The
feature is active when
a button is lit. Fax can
only receive image
sources from the
scanner.
Start: Black or
Color: Start a scan,
fax, copy, or photo
print in color or black
and white. Pressing
Black or Color also
starts saving a photo
or scan to the
computer.
4
quick start
hp psc 900 series
make a copy
1
Open the lid of your HP PSC and place your photo or picture face
down in the front right corner of the scanner glass with the sides of the
original touching the right and front edges.
Top edge of
original
Notice that the Scanner button is lit in the From region of the front
panel. This indicates that the source is coming from the scanner glass.
Scanner is the default, so this button is lit unless you insert a photo
card into the slot.
2
Press Copy on the front panel.
This indicates that you want to make a copy of the picture on the glass.
Copy is also the default, so the Copy button is typically lit.
If you had wanted to save the picture to the computer, you would have
pressed PC Save. If you had wanted to fax the picture, you would
have pressed the Fax button instead of the Copy button. For this
tutorial, you will continue making a copy.
adjust copy
settings
tutorial
3
Press Color on the front panel.
The default is a single copy. Pressing the Color button on the HP PSC
automatically prints one color copy of the picture on the glass. If you
had pressed the Black button, the HP PSC would have made a single
grayscale copy of your color picture.
1
Place your photo or picture face down on the scanner glass in the front
right corner with the sides of the originals touching the right and front
edges.
Now you will change some copy settings before starting the copy.
2
With the Scanner and Copy buttons lit, press Options on the front
panel.
The first setting in the Copy menu, Number of Copies, appears on
the front panel display.
5
hp psc 900 series
3
Press Options repeatedly to see all of the settings in the Copy menu.
The copy settings Which Size, Copy Quality, Paper Type,
Paper Size, Lighter/Darker, Enhancements, Color Intensity,
and Set New Defaults display in turn. After Set New Defaults,
you return to the first setting, Number of Copies.
4
If the front panel display does not show the Number of Copies
setting, navigate to this setting by pressing Options until Number
of Copies appears.
Now, you are ready to set the number of copies. Use the
or
to
increase or decrease the number of copies. Alternatively, you could
enter the number using the numeric keypad.
5
Press
once so that the number of copies increases to 2 on the front
panel display.
6
Press Black on the front panel.
The HP PSC makes two black and white copies of your picture.
Notice that you did not have to do anything else but select the number
of copies and press a start key. Now you will change multiple settings
before making copies.
7
With the Scanner and Copy buttons lit, press the Options button.
8
With the Number of Copies setting displayed, press 3 on the
numeric keypad.
The number of copies changes to 3. Before starting the copies, you are
going to change another setting.
9
Press Options once to display the Which Size? setting.
Pressing Options keeps the change you just made in Number of
Copies and moves to the next Copy menu setting.
Notice that the first option in the Which Size? setting is Actual
100%. Whenever you navigate to a setting, the first option that
displays for that setting is the default. Now you will change the size of
the three copies.
10 Press
until you reach the Custom 100% option then press Enter.
Use this option to reduce or enlarge your picture.
11 Press 5 and then the 0 button on the numeric keypad so that 50%
displays, then press Enter.
12 Press Color on the front panel.
The HP PSC prints three color copies of your picture, scaled by 50%.
You now know how to navigate through the Options settings and
change settings.
If you do not do anything else with your HP PSC, the settings that you
adjusted will return to their defaults within two minutes. The number of
copies, will for this exercise, return to one and the copy percentage
returns to Actual 100%. You can make adjusted settings permanent
using Set New Defaults.
6
quick start
hp psc 900 series
Next, you will review the Setup menu.
setup menu
review
You normally change Setup menu settings when you set up the HP PSC.
Any changes you make in the Setup menu automatically become the
default.
1
Press Setup.
The first submenu Print Report displays.
2
Press Setup repeatedly to view the other submenus.
The other submenus are: Speed Dial Setup, Basic Fax Setup,
Advanced Fax Setup, and Maintenance.
3
Press Setup.
4
Press 3, then press 6.
This selects the Basic Fax Setup menu, then selects the Ring and
Beep Volume menu.
The Ring and Beep Volume settings appear.
5
Press
to select Soft, Loud or Off. Press the Enter button to save
this selection.
This volume setting is now permanent unless you go back and change
it.
This completes the brief tutorial.
Review the balance of the Reference Guide to find out how to make
other changes and use other features.
tutorial
7
hp psc 900 series
front panel overview
1
2
3
4
5
6
7
8
10
9
12
11
13
14
8
15
quick start
hp psc 900 series
Feature
Purpose
1
On: Turns the unit on and off.
2
Scanner: Selects the scanner as the image source. The feature is
active when the button is lit.
3
Photo Card: Selects the photo card as the image source. The
feature is active when the button is lit.
4
PC Save: Selects the computer save destination for scanner or photo
card image sources. The feature is active when the button is lit.
5
Copy: Selects the copy destination for scanner or photo card image
sources. The feature is active when the button is lit.
6
Fax: Selects the fax destination from scanner image sources. Fax
can only receive image sources from the scanner. The feature is
active when the button is lit.
7
Setup: Provides access to reports, fax settings, and maintenance
functions.
8
Arrows: Scroll through menu settings, through options within
settings or to move forward. The left arrow erases characters in a text
entry by deleting one character each time the left arrow key is
pressed.
9
Proof Sheet: Selects the proof sheet option. A proof sheet, which
may be several pages long, shows thumbnail views of all the photos
stored on the photo card. The file name, date, and index number
appear under each thumbnail. For more information about proof
sheets, see print a proof sheet on page 37.
10
Options: Access to various copy, photo, scanning, and faxing
options.
11
Cancel: Stops a job, exits menu, or exits button settings.
12
Enter: Selects or saves displayed setting.
13
Keypad: Use the keypad to dial fax numbers, enter values, or enter
text.
14
Black: Starts a black and white scan, fax, copy or photo print.
15
Color: Starts a color scan, fax, copy or photo print. Pressing Black
or Color also starts saving a photo or a scan to your computer.
Depending on your model, your front panel may look slightly different.
front panel overview
9
hp psc 900 series
use your hp psc with a computer
If you connect your HP PSC to a computer, you can work from the front
panel or from the HP PSC 900 Series software or from the Director, if you
installed the software.
review the
director
The Director is available through the desktop shortcut.
For Windows Users:
•
Double-click the HP PSC 900 Series shortcut on the Windows
desktop, or
•
In the Windows taskbar, click Start, point to Programs, choose
HP PSC 900 Series, then choose HP Director.
For Macintosh Users:
•
Double-click the HP Director shortcut on the desktop.
The HP Director provides centralized access to all the capabilities of the
HP all-in-one software.
The following figure shows some of the features available through the
Director for Windows.
1
2
4
3
11
10
9
8
7
10
6
5
quick start
hp psc 900 series
Feature
Purpose
1
Help: Provides access to onscreen assistance in the form of an
onscreen User’s Guide, troubleshooting, product tour, Director Help,
and information about your HP PSC.
2
Fax: Displays the send fax dialog window where you can enter the
fax recipient information, specify the fax quality, color, hard copy
attachments, and start a fax job.
3
Settings: Displays dialog windows that allow you to view or
change various settings for print, scanning, copy, photo card,
Director, maintenance, and Fax.
4
Scan Image: Scans an image and displays it in the HP Image
Viewer, if turned on, and then in the HP Photo View Center.
5
Copy: Displays the Copy dialog window where you can select the
paper type, number of copies, the color, the size, any of the Creative
Copy features, and start a copy.
6
Photo View Center: Displays the Photo View Center dialog
window, where you can view and edit images, use creative printing,
make a photo album, print, e-mail or fax an image, upload an image
to the web, or save an image.
7
Scan Text: Scans text directly to a text editing program.
8
OfficeJetWeb: Launches your browser and accesses the
HP OfficeJet website.
9
Address Book: You can access the Windows address book, if you
use Outlook Express.
10
Log: Displays a list of faxes recently sent and received.
11
Status: Displays the status window.
The following graphic shows some of the features available through the
Director for Macintosh. Consult the legend for a brief explanation of a
specific feature.
use your hp psc with a computer
11
hp psc 900 series
1
1
2
2
4
3
5
4
6
5
7
6
8
7
9
8
10
9
11
10
Macintosh Operating System version 9
11
Macintosh Operating System version 10
Feature
12
Purpose
1
HP Workplace: Displays the HP Workplace, where you can view
thumbnails, view and edit images, print single or multiple photos.
2
Scan: Scans a document or photo into the HP Image Viewer, where
you can select a destination.
3
Scan Chooser: Provides a short cut to the chooser, where you can
select the HP PSC as the scanning device.
4
Copy: Copies in black and white or color.
5
Fax: Scans a document and opens the fax program.
6
Email: Scans a document or photo and attaches it to an e-mail
message.
7
OCR: Scans a document and converts it to text for editing in a word
processor.
8
Tools: Accesses the Toolbox, which you can use to maintain and
configure the HP PSC.
9
Customize: Displays options for customizing the appearance and
functionality of the Director and scanning.
10
Help: Accesses Help for assistance with the HP software.
11
About: Accesses copyright information about the HP software.
quick start
hp psc 900 series
See the HP PSC 900 Series: onscreen User’s Guide for comprehensive
onscreen information about the Director.
For Windows Users: Go to the Director, click Help, and then choose
User’s Guide.
For Macintosh Users: Go to the Director, click Tools, and then choose
View Onscreen Guide.
hp psc setup menu
The Setup menu functions are accessed by pressing the corresponding
numbers for that menu. For example: to set the language and country, press
Setup, followed by pressing 5 and 6. This automatically selects the
Maintenance menu, then selects the Set Language and Country
menu.
1:Print Report
2:Speed Dial
Setup
3:Basic Fax
Setup
4:Advanced
Fax Setup
5:Maintenance
1:Last
Transaction
1:Individual
Speed Dial
1:Date and Time
1:Automatic
Reports Setup
1:Clean Print
Cartridge
2:Fax Log
2:Group Speed
Dial
2:Answer Ring
Pattern
2:Align Print
Cartridge
3:Busy Redial
3:Restore Factory
Defaults
2:Fax Header
3:Speed Dial List
4:Menu Settings
5:Self-Test Report
6:Automatic
Reports Setup
3:Rings to
Answer
3:Delete Speed
Dial
4:Paper Size
4:Print Speed
Dial List
5:Tone or Pulse
Dialing
6:Ring and Beep
Volume
7:Fax
Forwarding
Black Only
4:No Answer
Redial
5:Automatic
Reduction
6:Backup Fax
Reception
4:Reprint Faxes in
Memory
5:Set Power Save
Mode Time
6:Set Language
and Country
7:Error
Correction
Mode
8:Silent Detect
Press Setup to display the menu options.
Press
and
to move to the setting you want.
Press Enter to select the displayed setting.
hp psc setup menu
13
hp psc 900 series
14
quick start
load paper and load
originals
3
You can print and copy onto a variety of transparency films and paper
types, weights, and sizes. It is important, however, that you choose the
right paper and make sure that it is not damaged.
load paper
Following is the basic procedure for loading paper. There are specific
considerations for loading certain types of paper and film. After you
review this procedure, see tips for loading specific types of
paper on page 17.
For best results, adjust the paper settings each time you change paper
types or paper sizes. For more information, see change paper
settings for copying on page 21.
To load envelopes, see load envelopes on page 19.
See load 4 x 6 photo paper on page 20 for more information.
1
load paper
Lift the output tray up and slide the paper-width and -length
guides to their outermost positions.
15
hp psc 900 series
2
Tap the stack on a flat surface to even the edges of the paper,
and then check the paper for the following:
– Make sure it is free of rips, dust, wrinkles, and curled or bent
edges.
– Make sure all the paper in the stack is the same size and type,
unless you are working with photo paper.
3
Insert paper into the input tray print-side down until it stops. If you
are using letterhead, insert the top of the page first.
Be careful not to use too much or too little paper. It may be
difficult for the printer to grab a sheet of paper when there are
only one or two sheets in the paper tray. Check that the stack of
paper contains several sheets, but is no higher than the top of the
front paper guide.
4
Slide the paper-width and -length guides in until they stop at the
edges of the paper. Make sure that the paper stack lies flat in the
input tray and fits under the tab of the paper-length guide.
Do not overfill the input tray, as this may cause paper jams.
5
16
To prevent printed paper from falling off the tray, fully extend the
output-tray extender.
load paper and load originals
hp psc 900 series
tips for loading specific types of paper
The following table provides guidelines for loading certain types of paper
and transparency film. For best results, adjust the paper settings each time
you change paper types and paper sizes. For more information, see
change paper settings for copying on page 21.
Paper
Tips
HP papers
• HP Premium Inkjet paper: Locate the gray arrow on the nonprinting side of
the paper, and then insert paper with the arrow side facing up.
• HP Premium or Premium Plus Photo Paper: Load the glossy (print) side down.
Always load at least five sheets of regular paper in the input tray first, and
then place the photo paper on top of the regular paper.
• HP Premium Inkjet Transparency Film: Insert the film so that the white
transparency strip (with arrows and the HP logo) is on top and is going into
the tray first.
• HP Iron-On T-shirt Transfers: Flatten the transfer sheet completely before
using it; do not load curled sheets. (To prevent curling, keep transfer sheets
sealed in the original package until you are ready to use them.) Manually
feed one sheet at a time, with the unprinted side facing down (the blue
stripe faces up).
• HP Greeting Cards, Glossy Greeting Cards, or Textured Greeting Cards:
Insert a small stack of HP greeting-card paper, with the print-side down into
the input tray until it stops.
• HP Restickable Inkjet Stickers: Place the sheets in the input tray, print-side
(sticker-side) down.
Legal-size paper Fully extend the paper-length guide and make sure that the input tray is pushed
all the way in.
Postcards
Insert a stack of postcards with the print-side down into the input tray until it
(only works with stops. Line the postcards up on the right side of the input tray, slide the width
printing)
guide up against the left side of the cards, and then slide the length guide in
until it stops.
• Always use letter- or A4-size label sheets designed for use with HP inkjet
Labels
(only works with
products (like Avery Inkjet Labels), and make sure that the labels are not
printing)
over two years old.
• Fan the stack of labels to make sure none of the pages are sticking together.
• Place a stack of label sheets on top of standard paper in the input tray,
print-side down. Do not insert labels one sheet at a time.
tips for loading specific types of paper
17
hp psc 900 series
Paper
Tips
4” x 6” Photo
paper (works
only with
printing)
Lift the output tray to expose the photo tray. Make sure the instruction insert has
been removed. Insert a stack of 4” x 6” photo papers print-side down into the
photo tray. Lower the output tray, then slide the photo tray release button into
the correct position. See load 4 x 6 photo paper on page 20.
When the button is pushed into position, the photo tray is engaged. Paper is
pulled only from the photo tray.
Continuous
Continuous banner paper is also known as computer or z-fold paper.
(banner) paper • Before loading banner paper, remove all other paper from the input tray,
(only works with
then raise the output tray above the catch on the right side.
printing)
Raise the output tray
above the catch on the
right side.
• If you use non-HP banner paper, use 20-lb. paper and fan the paper before
loading it.
• Verify that the stack of banner paper contains at least five pages in the
stack.
• Carefully tear off the perforated edge strips from both sides of the paper
stack, if any, and unfold and refold the paper to make sure the pages do
not stick together.
• Put the paper in the input tray so that the unattached edge is at the top of
the stack. Insert the first edge into the input tray until it stops, as shown in
the figure above.
18
load paper and load originals
hp psc 900 series
load envelopes
Your HP PSC provides two methods for working with envelopes. Do not use
shiny or embossed envelopes, or envelopes that have clasps or windows.
•
If you are printing one envelope, slide the envelope into the envelope
slot, which is located on the right side toward the back of the output
tray. Insert the envelope with the flap up and on the left, as shown in
the illustration. Slide the envelope on the top until it stops.
•
If you are printing multiple envelopes, remove all paper from the input
tray, and then slide a stack of envelopes into the tray, with the
envelope flaps up and to the left (print-side down), until they stop.
Adjust the left paper guide against the envelopes (be careful not to
bend the envelopes). Make sure the envelopes fit within the tray (do
not overload it).
Consult the help files in your word processing software for details on
how to format text for printing on envelopes.
load envelopes
19
hp psc 900 series
load 4 x 6 photo paper
The HP PSC contains a special tray that lets you load 4-inch by 6-inch photo
paper for printing from your computer or direct from a photo card.
1
Lift the output tray.
2
Make sure the instruction insert has been removed.
3
Slide the photo tray release button toward you, if it has been pushed
in.
4
Place the photo cards into the photo tray with the print side down.
If you are using tabbed photo paper, place the tabbed photo paper
into the photo tray so that the tabbed end feeds in last.
5
Lower the output tray.
6
Slide the photo tray release button into the correct position, as follows:
– If you are using 4” x 6” photo paper with a removable tab, push
the photo tray release buttin in until the button reaches the first
position.
–
20
If you are using 4” x 6” photo paper without a removable tab,
push the photo tray release button in further to the second position.
load paper and load originals
hp psc 900 series
This ensures that the photo paper is loaded correctly and the photo
tray is engaged.
change paper settings for copying
We recommend that you change these settings when you load different
paper to ensure the best print quality.
You can change copy settings from the front panel or from the Director.
When you change settings using the front panel, the copy settings are reset
two minutes after the unit completes the copy.
HP recommends paper type settings according to the type of paper you're
using. For more information, see recommended paper-type settings
for copying in the onscreen User’s Guide.
To set the paper type and size for current and future copy jobs:
1
Press Scanner, then press Copy, if not already lit.
2
Press Options repeatedly until Paper Type appears.
3
Press
4
Press Black or Color.
until the desired paper type appears, then press Enter.
set the paper size
For more information, see adjust paper settings for printing in the
onscreen User’s Guide.
1
Press Scanner and then press Copy.
2
Press Options repeatedly until Paper Size appears.
3
Press
4
Press Enter to choose the displayed paper size.
5
Press Black or Color.
change paper settings for copying
until the desired paper size appears.
21
hp psc 900 series
load originals on the glass
You can copy or scan any original by placing it on the glass.
1
Lift the lid and make sure that the glass is clean.
Many of the Which Size? copy features under
Options will not work correctly if the glass is not
clean. For more information, see clean the glass
on page 59.
2
Place the original face down on the glass in the front right corner with
the sides of the originals touching the right and front edges.
It is important to use the front right corner when using the copy or
scanning feature.
If you are copying from a transparency (that is, your original is printed
on transparency film), place a blank piece of paper on top of the
transparency.
Top edge of
original
3
Close the lid.
learn more
See the load section in the onscreen User’s Guide to learn more about:
22
•
recommended paper-type settings for printing
•
recommended paper-type settings for copying
load paper and load originals
use the scan features
4
Scanning is the process of converting text and pictures into an
electronic format for your computer. You can scan just about anything:
•
Photos
•
Magazine articles
•
Text documents
•
3D objects (be careful not to scratch the glass) — to put into
catalogs and flyers.
Because the scanned image or text is in an electronic format, you can
bring it into your word processor or graphics program and modify it
to suite your needs. You can:
•
Scan text from an article into your word processor and quote it in
a report, saving you a lot of retyping.
•
Scan in a logo and use it in your publishing software, allowing
you to print business cards and brochures for yourself.
•
Scan in photos of your kids and e-mail them to relatives, create a
photographic inventory of your house or office, or create an
electronic scrapbook.
To use the scan features, your HP PSC and computer must be
connected and turned on. The HP PSC 900 Series software should
also be installed on your computer prior to connecting the computer to
the HP PSC.
23
hp psc 900 series
scan an original
You can start a scan from your computer or from your HP PSC.
1
Load your original.
For more information, see load originals on the glass on
page 22.
2
Press Scanner, then press PC Save, if not already lit.
This saves the scan to your computer.
3
Press Black or Color.
For Windows, a scan of the original appears in the
HP Image Viewer.
For Macintosh, a scan of the original appears in the
HP Workplace.
In the HP Image Viewer, you can edit the scanned image. When
you are done viewing the image, click Accept. See the onscreen
User’s Guide for more information about editing in the pre-scan
view.
The HP PSC does a final scan of the original and sends the image
to the HP Photo View Center in Windows.
In the HP Photo View Center, you can:
–
–
–
–
edit images, including adding text
creative printing
create and print photo albums
send to fax, e-mail, web page, or other programs.
The scanner creates a grayscale scan if you press
Black.
scan to a
different
destination
24
Your HP PSC scans the document, launches the selected program, and
displays the scanned image in that program.
1
Load your original.
For more information, see load originals on the glass on
page 22.
2
Press Scanner, then press PC Save, if not already lit.
3
Press Options to access the Scan destinations.
The Scan To destinations are set up through the HP software and
downloaded automatically to your HP PSC.
4
Press
5
Press Black or Color.
until the desired scan to destination appears.
use the scan features
hp psc 900 series
stop scanning
You can stop a scan by pressing the Cancel button located on the front
panel.
learn more
See the scanning section in the onscreen User’s Guide to learn more about:
stop scanning
•
editing scanned images
•
changing scan settings
•
copying part of an image to another program
•
sending a scan to another destination
•
scanning to a brochure or flyer
•
scanning text that you want to edit
•
scanning images to the web
•
scanning to an e-mail program
•
scanning to other software applications
25
hp psc 900 series
26
use the scan features
use the copy features
5
Using your HP PSC, you can:
•
Produce high-quality color and black-and-white copies using a
variety of paper types, including iron-on transfers.
•
Reduce or enlarge the size of the images copied from 25% to
400% of the copy’s original size. (Percentages may vary between
models.)
•
Make the copy lighter or darker, adjust the color intensity, select
the number of copies, and specify the quality of the copies you
make.
•
Enlarge a photo, create a poster, make wallet-size photos, make
high-quality copies of photos using special photo paper, or create
transparencies.
make copies
You can make copies using the front panel of your unit or using your
computer. Many copy features are available using either method.
However, you may find that the software offers easier access to special
copy features.
All copy settings that you select on the front panel are reset two
minutes after the unit completes the copy, unless you save the settings
as the default settings. For more information, see Change settings
for all future copy jobs in the onscreen User’s Guide.
make a copy
make copies
1
Load the input tray with the appropriate paper. For more
information, see load originals on the glass on page 22.
For information on paper types for copying, see recommended
paper-type settings for copying in the onscreen User’s
Guide.
2
Load your original on the glass.For more information, see load
originals on the glass on page 22.
3
Press Scanner, then press Copy, if not already lit.
27
hp psc 900 series
4
If you want to make more than one copy (the default), press
Options once, then press
until the desired number of copies
appear.
Tip! You can also enter the number of desired copies
using the keypad.
5
increase copy
speed or quality
reduce or enlarge
a copy
Press Enter, then press Black or Color.
The HP PSC provides three options that affect copy speed and quality.
•
Best produces the highest quality for all paper and eliminates the
banding (striping) effect that sometimes occurs in solid areas.
Best copies more slowly than the other quality settings. Best is
automatically selected when you specify the paper type as photo
paper.
•
Normal delivers high-quality output and is the recommended
setting for most of your copying. Normal is faster than Best.
•
Fast copies faster than the Normal setting. The text is of
comparable quality to the Normal setting, but the graphics may
be of lower quality. Using Fast also cuts down on the frequency
of replacing your print cartridges, because it uses less ink.
1
Load the input tray with the appropriate paper.
2
Load your original on the glass. If you are copying from a Photo
Card, insert the photo card into the appropriate slot.
3
Press Scanner, then press Copy, if not already lit.
4
Press Options until Copy Quality appears.
5
Press
6
Press Black or Color.
until the desired copy quality appears, then press Enter.
You can reduce or enlarge a copy of an original using predefined
settings, such as Fit to Page, Poster, or wallet, by selecting your own
reduction/enlargement percentages. These settings are available
when Scanner and Copy buttons are lit.
If the margins of your full-size original are smaller than the minimum
margin settings supported by your unit, they will be cut off during the
copy process. To get a full copy, use the Fit to Page feature. For more
information on this feature, see fit a copy to the page on
page 31. For more information on your unit’s margins, see Margins
in the Support and Specifications booklet.
For more information, see load originals on the glass on
page 22.
28
1
Press Scanner, then press Copy, if not already lit.
2
Press Options until Which Size? appears.
use the copy features
hp psc 900 series
3
Press
4
Press Enter to select the desired size.
5
If the size you selected supports multiple copies on a single page,
select the number of copies that you want to print on a page by
pressing
or
until the desired number appears.
6
Press Black or Color.
or
until the desired size setting appears.
Tip! If the number of copies of a photo on a single page
does not come out as expected, try turning the original on the
glass 90 degrees and start the copy again.
make copies
lighter or
darker
change color
intensity
enhance text
sharpness
and photo
colors
make copies
Use Lighter/Darker to adjust the lightness and darkness of the copies you
make.
1
Press Scanner, then press Copy, if not already lit.
2
Press Options repeatedly until Lighter/Darker appears.
3
Press
to lighten the copy or
to darken it.
The circle moves to the left or right, depending on the button you press.
4
Press Enter to select the setting.
You can adjust color intensity to make colors on your copy more vivid or
more subtle.
1
Press Scanner, then press Copy, if not already lit.
2
Press Options repeatedly until Color Intensity appears.
3
Press
to make the image paler or
to make the image more vivid.
The range of color intensity values appears as a circle on a scale on
the front-panel display.
4
Press Enter to select the setting.
Use Text enhancements to sharpen edges of black text. Use Photo for
photographs or pictures to enhance light colors that may otherwise appear
white.
Text enhancement is the default option. You can turn off Text
enhancement by selecting Photo or None if:
•
Stray dots of color surround some text on your copies.
•
Large, black typefaces look splotchy (not smooth).
•
Thin, colored objects or lines contain black sections.
•
Horizontal grainy or white bands appear in light- to medium-gray
areas.
1
Press Scanner, then press Copy, if not already lit.
2
Press Options repeatedly until Enhancements appears.
29
hp psc 900 series
set the
number of
copies
change
settings for all
copy tasks
3
Press
until the desired enhancement: (Text, Photo, or None)
appears.
4
Press Enter, then press Black or Color.
You can set the number of copies using the front panel.
1
Press Scanner, then press Copy, if not already lit.
2
Press Options until Number of Copies appear.
3
Press
until the desired number of copies appear or manually enter
the desired number of copies using the keypad.
4
Press Enter, then press Black or Color.
Save the copy settings you use most often by setting them as the default.
1
Press Scanner, then press Copy, if not already lit.
2
Change any applicable settings under the Options menu.
3
When done, press Enter.
4
Press
5
Press
until Yes appears, then press Enter.
Your settings are saved.
until Set New Defaults appears.
perform special copy functions
In addition to making standard copies, your unit supports special functions
such as preparing a T-shirt transfer, making copies fit a page automatically,
printing several copies on a single page, or making a poster. This section
describes the settings to select before pressing the Black or Color buttons.
copy a photo
30
1
Press Scanner, then press Copy, if not already lit.
2
Press Options repeatedly until Enhancements appears.
3
Press
4
If you are using photo paper, press Options until Paper Type,
appears.
5
Press
until the desired photo paper option appears, then press
Enter to select it.
For more information, see Recommended paper-type settings
for copying in the onscreen User’s Guide.
6
To enlarge a photo automatically, press Options until Which Size?
appears.
7
Press
until Fit to Page appears, then press Enter to select it.
For more information, see fit a copy to the page on page 31.
8
Press Black or Color.
until Photo appears, then press Enter to select your choice.
use the copy features
hp psc 900 series
prepare a
color T-shirt
transfer
Use the Iron-On feature to reverse text and images so that they appear
backwards. After the transfer is ironed onto a T-shirt, the picture appears
properly on the shirt.
Original
Iron-On
Tip! We recommend that you practice applying a
T-shirt transfer on an old garment first.
fit a copy to
the page
1
Press Scanner, then press Copy, if not already lit.
2
Press Options repeatedly until Paper Type appears.
3
Press
until Iron-On appears.
Selecting this option automatically activates the Mirror function.
4
Press Enter.
5
Press Black or Color.
Use Fit to Page when you want to automatically enlarge or reduce your
original to fit the paper size you have loaded.
Tip! Make sure that the glass is clean and the original has
been placed in the right-front corner of the glass.
Original
Fit to Page
1
Press Scanner, then press Copy, if not already lit.
2
Press Options repeatedly until Which Size? appears.
3
Press
perform special copy functions
until Fit to Page appears.
31
hp psc 900 series
print several
copies on one
page
4
Press Enter.
5
Press Black or Color.
You can place multiple copies of an original on one page by selecting a
photo size and then selecting the number of copies you want.
There are several common photo sizes available under the Options menu.
After you select one of the available sizes, you are prompted to select the
number of copies that can be placed on a page.
Original
Copy
1
Press Scanner, then press Copy, if not already lit.
2
Press Options repeatedly until Which Size? appears.
3
Press
4
Press Enter, then press
on a page.
5
Press Enter to select the number of photos you want to appear on a
page
6
Press Black or Color.
until the desired photo size appears.
to select the number of images that will fit
Tip! If the photo output is clipped, try turning the photo on
the glass and start the job again.
32
use the copy features
hp psc 900 series
make a
poster
When you use the Poster feature you divide your original into sections, then
enlarge the sections so you can assemble them into a poster.
Original
Poster
Tip! You can print a poster from a file on your computer. For
more information, see the onscreen User’s Guide.
1
Press Scanner, then press Copy, if not already lit.
2
Press Options repeatedly until Which Size? appears.
3
Press
until Poster appears, then press Enter.
4
Press
to select how wide you want the poster to be.
5
Press Enter to confirm your selection
6
Press Black or Color.
Tip! After you select the poster width, the HP PSC adjusts the
length automatically to maintain the original proportions. If
the original cannot be enlarged to the selected poster size,
an error message will appear. Select a smaller poster size
and try the job again.
stop copying
To stop copying, press Cancel on the front panel.
learn more
See the copy section in the onscreen User’s Guide to learn more about:
•
stop copying
performing special copying
•
changing color intensity
•
enhancing text sharpness and photo colors
•
changing settings for copying
33
hp psc 900 series
options menu for copy commands
The following options become available in the Options menu when the
Scanner and Copy buttons are lit.
Number of
Copies
Which Size?
Copy
Quality
Paper Type
Paper Size
1
2
3
... (numeric input)
Actual 100%
Fit to Page
8 x 10 inches
5 x 7 inches
4 x 6 inches
3 1/2 x 5 inches
3 x 4 inches
2 1/2 x 3 1/4 inches
Poster 2 -wide
Custom 100%
Normal
Best
Fast
Plain Paper
Premium Photo
Photo-Qual Glss
Photo-Qual Matt
Premium Inkjet
Brochure Glossy
Brochure Matte
Iron-On
Transparency
Letter
A4
Lighter/
Darker
Enhancements
< oooo● oooo >
< ooooO● ooo >
< ooooOo● oo >
< ooooOoo● o >
< ooooOooo● >
< ● oooOoooo >
< o● ooOoooo >
< oo● oOoooo >
< ooo● Ooooo >
Text
Photo
None
Color Intensity
< ooo● ooo >
< oooO● oo >
< oooOo● o >
< oooOoo● >
< ● ooOooo >
< o● oOooo >
< oo● Oooo >
Set New
Defaults
No
Yes
Use when the Scanner and Copy buttons are illuminated.
Press Options to display the menu options.
Press
and
to move to the setting you want.
Press Enter to select the displayed setting.
34
use the copy features
use a photo card
6
what is a photo card?
If your digital camera uses a photo card to store photos, you can insert
the photo card into your HP PSC to print or save your photos. Your
HP PSC features three different slots for photo card input.
Your HP PSC can read SmartMedia, CompactFlash, and Memory Stick
photo cards.
SmartMedia
Memory Stick
CompactFlash
You can only use one photo card in your HP PSC at
a time.
insert a photo card
After you take photos with your digital camera, you can print them
immediately or save them directly to your computer.
1
what is a photo card?
Insert the photo card into the appropriate slot on your printer.
When the photo card is inserted correctly the Photo Card
button illuminates on the front panel.
35
hp psc 900 series
2
Reading camera photo card... appears on the front panel
display. The light next to the card slot blinks green when the card
is being accessed.
When the HP PSC is finished reading the card, another message
appears showing the number of files found on the photo card.
You may safety remove the card only when the light is off.
cards inserted
incorrectly
If you insert a photo card backwards, the light next to the card slot
blinks amber and the front panel displays an error message such as
Photo card is in backwards or Gold side should face right.
save files to the computer
You can save directly from a photo card to your computer. When you
save photos to your computer, you can view them in the HP Photo View
Center, edit them, create photo collages, and album pages — the
possibilities are endless.
When you are connected to a computer, you should save all the photos
to your computer. This allows you to reuse your photo card.
1
Make sure that the photo card is inserted in the appropriate slot
on your HP PSC.
2
Press 1 when Save Photos to PC? appears on the front panel
display.
This saves all the photos from the photo card to your computer
using the HP PSC software.
For Windows: files are saved in month and year folders
depending on when the photos were taken. The folders are
created under the C:\MyDocuments\MyPictures\ folder.
For Macintosh: files are saved to the computer in the default
location HardDrive\Documents\HP All-in-One
Data\Photos\directory.
HP Photo View Center
The HP Photo Center is a program that you can use for viewing and
editing image files. You can print images, send image by e-mail or fax
to family and friends, upload images to a website, or use images in
fun and creative printing projects with the HP Photo Center.
When you save photo card files to your computer, the HP Photo Center
opens automatically and displays thumbnails (small versions) of your
images. If you want to open the HP Photo Center at a later time, open
the Director and click the Photo View Center icon, which is
located in the middle of the Director window.
36
use a photo card
hp psc 900 series
print a proof sheet
A proof sheet, which may be several pages long, shows thumbnail
views of photos stored on the photo card. The file name, index number,
and date appear under each thumbnail.
A proof sheet is a simple and convenient way to order and make prints
directly from a photo card. After printing a proof sheet, fill in the circles
and place the proof sheet on the glass. The proof sheet is scanned and
photo prints are generated.
step 1: select the photos
you want by filling in the
circles located underneath
each photo with a dark
pen.
step 2: select the
number of prints, image
size, and paper type.
step 3: place the top of
the proof sheet on the
glass face down at the
right front corner of the
scanner glass.
You can use the proof sheet index number to select which photos to
print. This number may be different from the number associated with
the photo on your digital camera. If you add photos to, or delete
photos from, your photo card, you will need to reprint the index page
to see the new index numbers.
1
Insert the photo card into the appropriate slot on your printer.
2
Press the Proof Sheet button.
The front panel displays the message:
Proof Sheet
1 = Print 2 = Scan
3
print a proof sheet
Press 1.
The proof sheet prints. If there are more than 20 photos on the
card, you can select the range of photos to be printed on the
proof sheet.
37
hp psc 900 series
scan a proof sheet
After you print a proof sheet, you can use it to print specific photos from
your photo card.
1
Load special paper type, such as photo paper.
2
Make sure that the photo card is inserted in the appropriate slot
on your printer.
3
Select which photos you would like to print by filling in the circles
located underneath the thumbnail images on the proof sheet.
4
Select the number of prints, image size and paper type by filling
in the circles in step 2 of the proof sheet.
5
Place the top of the proof sheet face down on the scanner glass in
the front right corner with the sides of the originals touching the
right and front edges.
Top edge of
original
38
6
Close the lid.
7
Press the Proof Sheet button.
8
Press 2.
The glass is scanned and the HP PSC prints the photos you
specified on the proof sheet.
use a photo card
hp psc 900 series
print all photos from a photo card
In addition to using the proof sheet, you can also use the front panel
to print directly from a photo card without being connected to a
computer. You can choose photos on a photo card from the front panel
of the printer.
1
Insert the photo card into the appropriate slot on your printer.
2
Press 2 when Save Photos to PC? appears.
3
Press
4
Press Options and select Print Photos All, then press Enter.
5
Press
to select a photo size, then press Enter.
6
Press
to select a paper type, then press Enter.
7
Press
to select the number of copies, then press Enter.
8
Press Black or Color.
until Print What? Photos on Card appears.
Printing is done in grayscale if Black is pressed.
deciding which photos to print
You can use a printed photo proof sheet or view the photo card
contents in the HP PSC Photo View Center. See print a proof sheet
on page 37 for instructions.
After you decide which photos to print, choose the corresponding
proof index number on the printer’s front panel. You can choose:
•
All the photos on the photo card
•
Selected photos
•
More than one copy of a selected photo
•
A continuous range of photos, such as photos 5 through 15
•
A Digital Print Order Format (DPOF) file created by your camera
print all photos from a photo card
39
hp psc 900 series
print individual
photos
If you don’t know the photo index number, you may want to print a
photo proof sheet before selecting individual photos to print.
Index number
Date
File name
1
Insert the photo card into the appropriate slot on your printer.
2
Press 2 when Save Photos to PC? appears.
3
Press
until Print What? Photos on Card appears, then
press Enter.
4
Press
until Print Photos - Select Photos appears, then
press Enter.
5
Enter the photo index numbers for the photos you want to print.
A comma is inserted automatically as the cursor advances to the
right.
Tip! You can specify a range by pressing the Symbols
button to enter a dash (-).
You can erase number entries by pressing . As
the bottom line gets filled, the data entry field scrolls
left to show the number as it is entered.
6
Press Enter when you are finished entering the photo index
numbers you want to print.
7
Press
to select a photo size, then press Enter.
8
Press
to select a paper type, then press Enter.
9
Press
to select the number of copies, then press Enter.
10 Press Black or Color.
40
use a photo card
hp psc 900 series
print a DPOF file
The Digital Print Order Format (DPOF) is an industry-standard print file
request that can be created by some digital cameras. See your digital
camera documentation to see if it supports Digital Print Order Format
(DPOF).
The DPOF file is stored by the digital camera on a photo card and
specifies the following information:
•
Which photos to print
•
The quantity of each photo to be printed
1
Insert the photo card into the appropriate slot on your printer.
2
Press 2 when Save Photos to PC? appears.
3
Press
Enter.
until Print What? Use DPOF appears, then press
4
Press
or Options to select a photo size, then press Enter.
5
Press
to select a paper type, then press Enter.
6
Press Black or Color.
learn more
See the photo card section in the onscreen User’s Guide to learn more
about:
learn more
•
using the HP Photo Center
•
finding and selecting images on your photo card
•
editing images
•
creating projects
•
making and printing photo albums
•
e-mailing an image
•
uploading a scanned image on the web
•
sending images to another program
•
printing a scanned image
41
42
4
3
3
2
8
5
Use DPOF
Photos on Card
Proof Sheet
Plain Paper
Premium Photo
4 x 6 Prem Photo
Photo Paper
4 x 6 Photo Paper
Photo Paper
Photo-Qual Glss
Photo-Qual Matt
Premium Inkjet
Brochure Glossy
Brochure Matte
Iron-On
Paper Type
Press
and
to move to the setting you want.
Press Enter to select the displayed setting.
Use when the Photo Card and Copy buttons are illuminated.
Press Options to display the menu options.
* sizes vary based on
country settings.
x 6 inch
1/2 x 5 inch
x 4 inch
1/2 x 3 1/4 inch
x 10 inch
x 7 inch
Which Size?*
Print What?
1
2
3
... (numeric input)
Number of
Copies
No
Yes
All (1 - nnnn)
Select Photos
*Shown only
if > 20
photos
Select
Photos*
Print What? Proof Sheet displays the
Select Photos. menu options.
Print What? Photos on Card displays
the following menu options: Print Photos,
Which Size?, Paper Type, Number of
Copies, and Set New Defaults.
Print What? Use DPOF displays the
following menu options: Which Size?,
Paper Type, and Set New Defaults.
Set New
Defaults
When you load a photo card, the following options become available in the options menu. Menu options vary depending on whether
you are printing a DPOF file, photos or a proof sheet.
options menu for photo card commands
hp psc 900 series
use a photo card
use the fax features
7
Using your HP PSC, you can:
•
Send and receive paper faxes, and send computer faxes.
•
Send and receive color faxes.
send a fax
Your HP PSC lets you send a fax in a variety of configurations. These
include:
•
Sending a paper fax (using the front panel or computer).
•
Sending a paper fax with a computer generated cover page
(using the computer).
•
Sending a computer file with or without a cover page (using the
computer).
•
Sending a computer generated cover page as a single-page fax
(using the computer).
See the onscreen User’s Guide for more information about
sending faxes and creating cover pages using your computer.
Follow these steps to send a fax from your HP PSC.
enable fax
confirmation
By default, your HP PSC prints a report only if there is a problem with
sending or receiving a fax. A confirmation message indicating
whether an item was successfully sent appears briefly on the frontpanel display after each transaction. If you need printed confirmation
that your faxes are successfully sent, follow these instructions before
sending any faxes.
If you want to print a report on your last fax transaction, see print
reports in the onscreen User’s Guide.
send a fax
1
Press Setup.
2
Press 1, then press 6.
This selects the Print Report menu, then selects the Automatic
Reports Setup option.
43
hp psc 900 series
send a fax from
your HP PSC
change settings
and use speed
dials before
sending a fax
send a color fax
3
Press Enter.
4
Press
1
Load your original on the glass.
For more information, see load originals on the glass on
page 22.
2
Press Scanner and then press Fax, if not already lit.
3
Enter the fax number using the keypad
4
Press Black or Color.
Pressing Black scans the fax to memory, then dials the number,
and sends the fax. Pressing Color dials the number, then sends
the fax.
5
When the scan is complete, the front panel prompts you to scan
another page. If scanning another page, place the next original
on the glass and press 1.
1
Load your original.
For more information, see load originals on the glass on
page 22.
2
Press Scanner and then press Fax, if not already lit.
3
Enter the fax number using the keypad, or press Options until
Fax Mode appears.
4
Press
5
Press
until the desired pre-set number appears.
Speed Dials will not appear unless you have set them up first.
For more information on speed dialing, see forward faxes to
another number on page 49.
6
Press Options repeatedly, until the option you want to change
appears.
7
Press
to scroll through the setting options.When the setting you
want to use appears, press Enter to select the setting.
For more information on changing fax settings, see control
resolution and contrast on page 48.
8
Press Black or Color.
until Send Only appears, then press Enter to select it.
until Speed Dials appear, then press Enter,
You can send and receive color faxes to and from other color fax
machines. If your HP PSC determines that the recipient has a black and
white fax unit, your HP PSC interrupts the send process and requests
that you resend the fax in black and white.
We recommend that you use only color originals for color faxing.
44
use the fax features
hp psc 900 series
In addition, you cannot send a color fax from memory, using the group
speed-dial features. To fax in color to a group, send the fax from the
computer. For more information, see the onscreen User’s Guide.
broadcast a
fax to
multiple
recipients
1
Load your original.
For more information, see load originals on the glass on
page 22.
2
Press Scanner and then press Fax, if not already lit.
3
Enter the fax number using the keypad.
4
Press Color.
5
When the scan is complete, the front panel prompts you to scan
another page. If scanning another page, place the next original on
the glass and press 1.
Broadcasting lets you send a black and white fax to one group If you send
a fax from your HP PSC. A group can contain up to 20 individual speeddial entries. To use broadcasting, the fax must fit into your HP PSC’s
memory; otherwise, an error occurs.
Broadcasting can be sent to an unlimited number of groups and individuals
when you send a fax from your computer.
schedule a
fax
1
Load your original.
2
Press Scanner and then press Fax, if not already lit.
3
Press Options until Fax Mode appears.
4
Press
5
Press
until the desired pre-set group speed dial entry appears, then
press Enter.
6
Press Black to begin faxing.
until Speed Dials appear, then press Enter.
You can schedule a black and white fax to be sent later during the same
day, (for example, when telephone lines are not as busy). If you use the
front panel, you can select a single recipient or group.
Using the computer to schedule a fax, you can schedule multiple faxes for
different delivery dates and times. For more information, see the onscreen
User’s Guide.
When the specified time is reached, your fax is automatically sent as soon
as a connection can be made.
send a fax
1
Load your original.
For more information, see load originals on the glass on
page 22.
2
Press Scanner and then press Fax, if not already lit.
3
Press Options until Send Fax appears.
4
Press
until Send Fax Later appears, then press Enter.
45
hp psc 900 series
cancel a
scheduled fax
5
After Enter send time appears, use the keypad to enter the time you
want to send the fax, then press Enter.
6
After Enter fax number appears, enter the fax number of the
recipient or select the group, then press Enter.
The document is scanned to memory.
7
When the scan is complete, the front panel prompts you to scan
another page. If scanning another page, place the next original on
the glass and press 1.
8
When you are done faxing, press 2.
The fax is sent from memory at the selected time.
You can cancel a fax stored in memory or one that is currently in progress.
1
Press Options until Send Fax appears.
2
After Enter fax number appears, enter the fax number of the
recipient or select the group, and press Enter.
3
Press
until Send Fax Later appears, then press Enter.
If a fax has already been scheduled into memory, a message appears
on the front panel that shows the time and the phone number of the
scheduled fax. Another message appears asking if you want to cancel
the scheduled fax.
4
Press 1 to cancel the scheduled fax.
receive a fax
Depending on how you set up your HP PSC, you can receive faxes
automatically or manually. For more information, see set the answer
mode in the onscreen User’s Guide.
Your HP PSC is automatically set to print received faxes (unless you have
turned the auto-answer feature off). If you receive a legal-size fax and your
HP PSC is not currently set to use legal-size paper, the unit automatically
reduces the fax so that it fits on the paper that is loaded (unless you have
disabled the automatic-reduction feature). For more information, see set
automatic reduction on page 50.
receive a fax
manually
46
Before manually receiving a fax to your HP PSC, we recommend that you
remove any originals from the glass, so they are not accidentally
processed.
1
Press Setup.
2
Press 3, then press 3 again.
This selects the Basic Fax Setup menu, then selects the Rings to
Answer option.
3
Press Enter.
use the fax features
hp psc 900 series
4
Press
5
Press Enter to accept the setting.
until No Answer appears on the front panel display.
To receive a fax manually
set number of
rings before
answering
1
When your HP PSC rings, pick up the handset of a telephone that is
on the same telephone line as your HP PSC, (the handset is plugged
into the back of the HP PSC).
2
If you hear fax tones, do one of the following:
– Press Black.
– If you are receiving from an extension phone (on the same
telephone line as your HP PSC, but not connected directly to it),
press 1 2 3 on your phone.
3
Wait for the fax tones, then hang up the telephone.
You can specify how many rings should occur before your HP PSC
automatically answers the phone. When you run the Fax Setup Wizard,
which is located in the HP PSC 900 Series software, this is set
automatically.
If you do not want your HP PSC to answer the phone, Rings to Answer
should be set to No Answer.
1
Press Setup.
2
Press 3, then press 3 again.
This selects the Basic Fax Setup menu, then selects the Rings to
Answer option.
3
Press Enter.
4
Press
until the desired number of rings before answering appears
on the front panel display.
5
Press Enter to accept the setting.
print reports
You can set up your HP PSC to print error reports and confirmation reports
for each fax you send and receive. You can also manually print reports as
you need them.
generate
automated
reports
print reports
1
Press Setup.
2
Press 1, then press 6.
This selects the Print Report, then selects the Automatic Reports
Setup option.
47
hp psc 900 series
generate
manual
reports
3
Press Enter, then press
to scroll through the following report types.
– Every Error, which prints whenever there is any kind of fax error
(default).
– Send Error, which prints whenever there is a transmission error.
– Receive Error, which prints whenever there is a receiving error.
– Every Fax, which confirms every time a fax is sent or received.
– Send Only, which prints every time a fax is sent.
– Off, which does not print fax reports.
4
After the option that you want appears, press Enter.
1
Press Setup.
2
Press 1, then press Enter.
3
Press
to scroll through the following report types.
– 1:Last Transaction, which indicates the status of the last fax
sent.
– 2:Fax Log, which lists approximately the last 40 faxes sent and
received.
– 3:Speed Dial List, which lists your individual and group
numbers.
– 4:Menu Settings, which lists in outline form the entire menu
system and indicates the current and default settings.
– 5:Self-Test Report, which prints a self-test report. For more
information, see print a self-test report in the onscreen User’s
Guide.
– 6:Automatic Reports Setup, which is the automatic reports
setting described in generate automated reports on
page 47.
4
Select the report you want, then press Enter.
control resolution and contrast
You can change the resolution and contrast of documents that you are
sending. Your changes remain in effect until you change them again.
The copy settings do not affect faxing, and the fax
resolution settings do not affect copying.
change
resolution
48
Resolution affects the transmission speed and quality of faxed documents.
1
Press Scanner and then press Fax, if not already lit.
2
Press Options until Resolution appears.
3
Press
to scroll through the available options until the one you want
appears.
use the fax features
hp psc 900 series
Your HP PSC only faxes at the highest resolution supported by the
receiving fax.
If you choose Photo, be aware that the faxing process takes longer to
complete. When faxing photographs, we recommend that you choose
Photo.
4
change
contrast
Press Enter to select the desired option.
Change this setting if you want to send a black and white fax to be darker
or lighter than the original.
1
Press Scanner and then press Fax, if not already lit.
2
Press Options until Lighter/Darker appears.
The range of values appears as a circle on a scale on the display.
3
Press
to lighten the copy or
to darken it.
The circle moves to the left or right, depending on the button you press.
4
Press Enter to use the setting you selected.
redial a busy or unanswered number automatically
You can set your HP PSC to redial a busy or an unanswered number
automatically. The default setting for Busy Redial is Redial. The default
setting for No Answer Redial is No Redial.
1
Press Setup.
2
Choose one of the following options:
– Press 4, then press 3.
This selects the Advanced Fax Setup menu, then selects the
Busy Redial option.
–
Press 4, then press 4 again.
This selects the Advanced Fax Setup menu, then selects the
No Answer Redial option.
3
Press Enter.
4
Press
5
Press Enter.
to select Redial or No Redial, as desired.
forward faxes to another number
With fax forwarding, you can send a black and white fax that you receive
to another fax number.
1
Press Setup.
2
Press 3, then press 7.
This selects the Basic Fax Setup menu, then selects the Fax
Forwarding Black Only option.
redial a busy or unanswered number automatically
49
hp psc 900 series
3
Follow the messages that appear on the display.
use Error Correction Mode (ECM)
ECM eliminates data lost due to poor phone lines by detecting errors that
occur during transmission and automatically requesting retransmission of
the erroneous portion. Phone charges are unaffected, or may even be
reduced, on good phone lines. On poor phone lines, ECM increases
sending time and phone charges, but sends the data much more reliably.
Turn ECM off (the default setting is on) only if it increases phone charges
substantially and you are willing to accept poorer quality in exchange for
reduced charges.
1
Press Setup.
2
Press 4, then press 7.
This selects the Advanced Fax Setup menu, then selects the Error
Correction Mode option.
3
Press
4
After the state that you want appears, press Enter.
to switch between Off and On.
set automatic reduction
This setting determines what your HP PSC does if it receives a fax too large
for the default paper size. With this setting on (the default), the image is
reduced so that it attempts to fit on one page. With this feature off, the
information that will not fit on the first page is printed on a second page.
1
Press Setup.
2
Press 4, then press 5.
This selects the Advanced Fax Setup menu, then selects the
Automatic Reduction option.
3
Press
4
After the state that you want appears, press Enter.
to switch between Off and On.
detect faxes received from older machines
You can receive faxes from older fax machines that do not emit a fax signal.
These silent models represent less than 5% of fax machines in use.
Leave this setting off unless all the following are true:
50
•
You are having trouble receiving a fax from an older machine.
•
Your answering machine is connected directly to your HP PSC.
1
Press Setup.
2
Press 4, then press 8.
use the fax features
hp psc 900 series
This selects the Advanced Fax Setup menu, then selects the Silent
Detect option.
3
Press
4
After the state that you want appears, press Enter.
to switch between Off and On.
adjust the volume
Your HP PSC provides three levels for adjusting the ring and speaker
volume. The ring volume is the volume of the phone rings. The speaker
volume is the level of everything else, such as the dial and fax tones. The
default setting is soft.
1
Press Setup.
2
Press 3, then press 6.
This selects the Basic Fax Setup menu, then selects the Ring and
Beep Volume option.
3
Press
4
Press Enter.
to select one of the options: Soft, Loud, or Off.
change the Answer Ring Pattern (distinctive ringing)
Distinctive ring feature that allows you to have several phone numbers on
the same line. Distinctive ring is usually offered by phone companies for an
additional fee, and may not be available in all regions. Each number has
a specific ring pattern. If you do not have this service, leave your HP PSC
set to use the default, All Rings.
If you connect your HP PSC to a line with distinctive ringing, have your
telephone company assign one ring pattern to voice calls and another to
fax calls (double or triple rings are best for a fax number).
1
Verify that your HP PSC is set to answer automatically.
2
Press Setup.
3
Press 4, then press 2.
This selects the Advanced Fax Setup menu, then selects the
Answer Ring Pattern option.
4
Press
to scroll through these options: All Rings, Single Rings,
Double Rings, Triple Rings, and Double & Triple.
5
After the ring pattern that the phone company established for this
number appears, press Enter.
Tip! We recommend that you use Double Rings or Triple
Rings.
adjust the volume
51
hp psc 900 series
6
If you have an answering machine on this phone line (on any phone
number), set the answering machine to answer after four or more
rings.
You want your HP PSC to answer before the answering machine;
otherwise, your HP PSC will not receive fax calls. Your unit is
automatically set to answer after one ring.
If you want to change the number of rings after which your HP PSC
answers, follow the instructions in set number of rings before
answering on page 47.
7
If you have a modem on this phone line, turn off the setting in the
modem’s software that automatically receives faxes to your computer;
otherwise, your HP PSC will not receive faxes properly.
set up speed dialing
Through your HP PSC or your computer, you can assign entries to fax
numbers you use often. This lets you dial those numbers quickly using the
front panel’s Speed Dial button and a one- or two-digit entry. You can
create up to 60 individual and group speed-dial entries.
You can use speed-dial entries only from the front panel.
You can also save numbers in your software’s address book. See set up
speed dialing in the onscreen User’s Guide for more information.
create
individual
speed-dial
settings
You can enter fax numbers that you will reuse frequently.
1
Press Setup.
2
Press 2, then press 1.
This selects the Speed Dial Setup menu, then selects the
Individual Speed Dial option.
3
Press Enter to select the displayed speed-dial entry.
4
Enter the fax number to assign to that number, then press Enter.
The first unassigned speed-dial entry appears on the display.
Tip! To enter a two-second pause within a number
sequence, press Symbols to display a dash.
52
5
Enter the person’s or company’s name, then press Enter.
For more information, see enter text on page 55.
6
After Add Another appears, press 1 for Yes, if you want to set up
another number, or press 2 for No to exit.
use the fax features
hp psc 900 series
create group
speed-dial
settings
You can create a distribution list of up to 20 group speed-dial entries so that
you can send a fax to all of them at the same time. You can create up to
60 groups and speed-dials.
To use a fax number in a speed-dial group the number must already have
an assigned speed-dial entry. You can include only individual speed-dial
entries. You cannot assign a group to another group.
1
Press Setup.
2
Press 2, then press 2 again.
This selects the Speed Dial Setup menu, then selects the Group
Speed Dial option.
3
Choose one of the following:
– If this is your first group, the first unassigned number appears.
Press Enter to select it.
– If this is not your first group, 1=New 2=Edit appears. Press 1 to
create a new group. The first unassigned number appears. Press
Enter to select it.
4
After Add #1 appears, press Enter.
5
Enter the number that corresponds to the fax number you want to
include in the group.
The selected number and corresponding name appear on the display.
6
Choose one of the following:
– If the displayed number is correct, press Enter to add it to the
group.
– To select a different number, press
or
until the appropriate
number appears, then press Enter to select it.
7
After Add Another appears, press 1 for Yes if you want to add
another individual number to the group, or press 2 for No.
8
After you are done selecting individual numbers, enter a name for the
group.
For more information, see enter text on page 55.
9
Press Enter to save the group.
10 After Add Another appears, press 1 for Yes if you want to create
another group, or press 2 for No to exit.
add or
remove
recipients
from groups
set up speed dialing
You can add or remove a number to or from an existing group.
1
Press Setup.
2
Press 2, then press 2 again.
This selects the Speed Dial Setup menu, then selects the Group
Speed Dial option.
3
After 1=New 2=Edit appears, press 2.
53
hp psc 900 series
delete speeddial settings
4
Press
until the group that you want to edit appears, then press
Enter.
The first individual speed-dial entry in that group appears.
5
For each entry in the group, press 1 to delete it or 2 to keep it.
6
After Add Another appears, choose one of the following:
– If you want to add new individual entries to the group, press 1 and
see create group speed-dial settings on page 53.
– If you do not want to add any additional individual numbers, press
2 to edit the group name, or press Enter to save it as is.
Follow these steps to delete an individual or group speed-dial entry.
1
Press Setup.
2
Press 2, then press 3.
This selects the Speed Dial Setup menu, then selects the Delete
Speed Dial option.
3
Press
until the individual or group entry that you want to delete
appears, then press Enter.
Tip! Removing an individual speed-dial number will also
remove the number from any speed-dial groups.
set the date and time
You can set the date and time from the front panel. When a fax is
transmitted, the current date and time is printed along with the fax header.
The date and time format is based upon the language and country setting.
Normally the computer software sets the date and time automatically.
54
1
Press Setup.
2
Press 3, then press 1.
This selects the Basic Fax Setup menu, then selects the Date and
Time option.
3
Enter the month, day, and year (last two digits only) by pressing the
appropriate number on the keypad.
The underline cursor presented initially beneath the first digit advances
automatically to each digit after, each time you press a button. The
time prompt automatically appears after you enter the last digit of the
date.
4
Enter the hours and minutes.
The AM/PM prompt automatically appears after the last digit of the
time is entered.
5
Press 1 for AM or 2 for PM.
The new time and date settings appear on the front panel.
use the fax features
hp psc 900 series
set the fax header
Follow these steps to enter your name and fax number.
In Hungary, the subscriber identification code (fax
header) can be set or changed only by authorized
personnel. For more information, contact your
authorized HP dealer.
1
Press Setup.
2
Press 3, then press 2.
This selects the Basic Fax Setup menu, then selects the Fax
Header option.
3
After Your Name appears, enter your name using the numeric
keypad as described in the next section, enter text on page 55.
4
Using the keypad, enter your fax number.
5
After you finish entering your fax number, press Enter.
enter text
The following list provides tips for entering text using the front-panel
keypad.
•
Press the keypad numbers that correspond to the letters of a name.
ABC
2
•
These letters correspond
to this number, and so on.
Press a button multiple times to see a letter first in lowercase and then
in uppercase. The first letter of a word is upper-cased automatically
.
JKL
5
set the fax header
To get this character:
Press 5 this many times:
j
1
k
2
l
3
J
4
K
5
L
6
5
7
•
After the correct letter appears, press , then press the number that
corresponds to the next letter in the name. Again, press multiple times
until the correct letter appears.
•
The cursor automatically advances to the right 1.5 seconds after the
last button is pressed.
•
To insert a space, press Space (#).
•
To enter a symbol, such as @, press Symbols (*) repeatedly to scroll
through the list of available symbols, which are: *, -, &, ., / (), ‘, =, #,
@, _, and !.
•
If you make a mistake, press
•
After you are done entering text, press Enter to store your entries.
to clear it, then make the correct entry.
55
hp psc 900 series
poll another fax machine
Your HP PSC can “request” another fax unit to send the fax it has waiting.
The other unit must be set for polling and have a fax ready to send.
1
Press Scanner and then press Fax, if not already lit.
2
Press Options until Send fax appears.
3
Press
4
After Enter fax number appears, enter the fax number, then press
Black.
until Poll to Receive appears, then press Enter.
reprint the faxes in memory
Your HP PSC can store a limited number of fax pages in its memory, with
the number of pages depending on the model you purchased. When your
HP PSC runs out of memory to store faxes, it will not receive any more until
the stored faxes are printed.
Reprint Faxes in Memory enables you to reprint a fax stored in
memory. For example, if your print cartridge runs out of ink while receiving
a fax. This option prints all faxes in memory; press Cancel to stop printing
faxes you do not need.
1
Press Setup.
2
Press 5, then press 4.
This selects the Maintenance menu, then selects the Reprint
Faxes in Memory option.
The faxes are printed from memory.
learn more
See the fax section in the onscreen User’s Guide to learn more about:
56
•
using a cover page
•
creating a cover page template
•
previewing a fax
•
changing pbx settings
use the fax features
hp psc 900 series
options menu for fax commands
The following options become available in the Options menu when the
Scanner and Fax buttons are lit.
Fax Mode
Resolution
Lighter/
Darker
Send Fax
Set New
Defaults
Simple Fax
Speed Dials
Fine
Photo
Standard
< oooo● oooo >
< ooooO● ooo >
< ooooOo● oo >
< ooooOoo● o >
< ooooOooo● >
< ● oooOoooo >
< o● ooOoooo >
< oo● oOoooo >
< ooo● Ooooo >
Now
Later-Blackonly
Poll to Receive
No
Yes
Use when the Scanner and Fax buttons are illuminated.
Press Options to display the menu options.
Press
and
to move to the setting you want.
Press Enter to select the displayed setting.
options menu for fax commands
57
hp psc 900 series
setup menu for fax commands
The following fax functions are available in the Setup menu.
3:Basic Fax Setup
4:Advanced Fax
Setup
1:Date and Time
1:Automatic
Reports Setup
2:Fax Header
3:Rings to Answer
2:Answer Ring
Pattern
4:Paper Size
3:Busy Redial
5:Tone or Pulse
Dialing
4:No Answer
Redial
6:Ring and Beep
Volume
5:Automatic
Reduction
7:Fax Forwarding
Black Only
6:Backup Fax
Reception
7:Error Correction
Mode
8:Silent Detect
Press Setup to display the menu options.
Press
and
to move to the setting you want.
Press Enter to select the displayed setting.
58
use the fax features
maintain your HP PSC
8
clean the glass
Dirty glass (fingerprints, smudges, a hair, and so on) slows down
performance and affects the accuracy of special features such as Fit to
Page and Copy.
1
Turn off the unit, unplug the power cord, and raise the lid.
2
Clean the glass with a soft cloth or sponge slightly moistened with
a nonabrasive glass cleaner.
Caution! Do not use abrasives, acetone, benzene, or
carbon tetrachloride on the glass; these can damage it.
Do not place liquids directly on the glass. They may seep
under it and damage the unit.
3
Dry the glass with a chamois or cellulose sponge to prevent
spotting.
clean the lid backing
Minor debris can accumulate on the white document-backing located
underneath the unit's lid.
1
Turn off the unit, unplug the power cord, and raise the lid.
2
Clean the white document-backing with a soft cloth or sponge
slightly moistened with a mild soap and warm water.
3
Wash the backing gently to loosen debris; do not scrub the
backing.
4
Dry the backing with a chamois or soft cloth.
Caution! Do not use paper-based wipes as these may
scratch the backing.
5
clean the glass
If this does not clean the backing well enough, repeat the
previous steps using isopropyl (rubbing) alcohol, and wipe the
backing thoroughly with a damp cloth to remove any residual
alcohol.
59
hp psc 900 series
clean the exterior
Use a soft, damp, lint-free cloth to wipe dust, smudges, and stains off
the case. The interior of the unit does not require cleaning. Keep fluids
away from the interior of the unit as well as the front panel.
replace the print cartridges
1
Turn on the unit, then open the print-cartridge access door (lift up
the handle located just above the output tray).
The carriage moves to the center of the unit.
2
After the carriage stops moving, flip up the print-cartridge latch on
the right, grasp the top of the old print cartridge (the thinner one),
then pull it up and out of its slot.
3
Remove the new print cartridge from its packaging and, being
careful to touch only the black plastic, gently remove both the
green pull tab and blue tape covering the nozzles.
Caution! Do not touch the gold-colored contacts.
Removing tape from black ink
cartridge.
4
60
Removing tape from color ink
cartridge.
Push the new cartridge firmly down into the appropriate slot.
The print-cartridge label should be facing you after the cartridge
is inserted.
maintain your HP PSC
hp psc 900 series
Place the black ink
cartridge into the slot on the right.
5
Lower the print-cartridge latch down onto the top of the cartridge,
and push down until the latch locks firmly into place.
After you are done, all cartridges should be in place and the
latches should be closed.
Push the latch down
over the black ink cartridge
align the
cartridges
Place the color ink
cartridge into the slot on the left.
Push the latch down
over the color ink cartridge
6
Close the print-cartridge access door.
7
After the message appears in the front-panel display, press Enter
to align the cartridge.
A page prints to confirm alignment. You can discard or recycle
this page.
The HP PSC prompts you to align the cartridges every time you install
or replace a cartridge. Aligning the print cartridges ensures highquality output.
To align the cartridges after the message appears on the display, press
Enter on the front panel.
To align the cartridges at any other time:
1
Press Setup.
2
Press 5, then press 2.
This selects the Maintenance menu, then selects the Align
Print Cartridge option.
A page prints to confirm alignment. You can either discard or recycle
this page.
replace the print cartridges
61
hp psc 900 series
clean the
cartridges
Use this feature when the Self-Test Report shows streaking or white lines
through any of the colored bars. Do not clean cartridges unnecessarily.
This wastes ink and shortens the life of your print cartridges.
1
Press Setup.
2
Press 5, then press 1.
This selects the Maintenance menu, then selects the Clean
Print Cartridge option.
If copy or print quality still seems poor after you clean the
cartridges, replace the cartridge that is affected.
A page prints to confirm cleaning. You can either discard or
recycle this page.
clean the print
cartridge
contacts
Clean the print cartridge contacts when you get repeated front panel
messages prompting you to check a cartridge after you already have.
Make sure you have the following materials available:
•
Cotton swabs or any soft material that will not come apart or
leave fibers (for example, a scrap piece of clean cotton cloth).
•
Distilled, filtered, or bottled water (do not use tap water, as it may
contain contaminants that can damage the print cartridges).
Caution! Be careful not to get ink on your hands or
clothing.
62
1
Turn the unit on and open the print-cartridge access door.
The print cartridges move to the center.
2
After the print cartridges have moved to the center, unplug the
power cord from the back of the unit.
3
Follow these steps to clean each print cartridge.
a. Remove the cartridge from the holder.
b. Dip a clean cotton swab into distilled water and squeeze any
excess water from the swab.
c. Grasp the cartridge by its sides or top.
d. Clean the contacts.
maintain your HP PSC
hp psc 900 series
e. Place the cartridge back into the holder.
4
Close the door and plug in the unit.
Because you removed a print cartridge from its holder, the unit
will need to realign the cartridges.
5
After the message appears in the front-panel display, press Enter
to align the cartridge.
A page prints to confirm alignment.
restore factory defaults
You can restore the original factory settings to what they were when
you purchased your HP PSC. Choosing to restore your factory defaults
restores all settings, except speed dial entries, date, and fax header
information.
You can only perform this process from the unit.
1
Press Setup.
2
Press 5, then press 3.
This selects the Maintenance menu, then selects the Restore
Factory Defaults option.
The factory default settings are restored.
set the country or language
restore factory defaults
1
Press Setup.
2
Press 5, then press 6.
This selects the Maintenance menu, then selects the Set
Language and Country menu.
3
To select the language, you can:
– Press
until the desired language appears.
– Wait till the desired language appears on the front panel
display.
4
Enter the two-digit number corresponding to the language on the
keypad. For example: for English, you would enter 11.
5
After entering the two-digit number code, you are prompted to
confirm that the language you selected is the one you want.
6
Press 1 for Yes and 2 for No.
7
After the language is selected, you are prompted with all the
countries for that selected language.
8
To select the country, you can:
– Press
until the desired country appears.
– Wait till the desired country appears on the front panel
display.
63
hp psc 900 series
9
Enter the two-digit number corresponding to the country on the
keypad. For example: for USA, you would enter 10.
10 After entering the two-digit number code, you are prompted to
confirm that the language you selected is the one you want.
11 Press 1 for Yes or 2 for No.
set the power save mode time
The bulb in your unit remains on for a specified period so that the unit
is immediately ready to respond to your request. When the unit has not
been used within that specified period of time, it turns the bulb off to
preserve power and displays Power Save On in the front-panel
display. (You can exit this mode by pressing any button on the front
panel.)
Your unit is automatically set to enter power-save mode after 12 hours.
Follow these steps if you want the unit to enter this mode earlier.
1
Press Setup.
2
Press 5, then press 5 again.
This selects the Maintenance menu, then selects the Set
Power Save Mode Time option.
3
Press
until the desired time appears, then press Enter.
maintenance menu functions
1:Print Report
5:Maintenance
1:Last
Transaction
1:Clean Print
Cartridge
2:Fax Log
2:Align Print
Cartridge
3:Speed Dial List
4:Menu Settings
3:Restore
Factory
Defaults
5:Self-Test Report
6:Automatic
Reports Setup
Use Setup to display the menu options.
Press
and
to move to the setting you want.
Press Enter to select the displayed setting.
64
4:Reprint Faxes
in Memory
5:Set Power
Save Mode
Time
6:Set Language
and Country
maintain your HP PSC
additional setup
information
9
This section covers how to handle messages that may or may not
appear during installation, how to set up the connection between your
computer and your HP PSC, and how to add and remove the HP PSC
software. The standard installation instructions are provided in your
Setup Poster, which you should keep for later use.
For comprehensive information, see the fully-searchable onscreen
User’s Guide. To access the guide for Windows, go to the Director,
click Help, and then choose User’s Guide.
To access the guide for Macintosh, go to the Director, click Tools,
and then choose View Onscreen Guide.
The onscreen User’s Guide is only accessible if the software has been
installed.
if Microsoft’s New Hardware Found and Congratulation
messages do not appear
If you installed the HP PSC software first as requested on the Setup
Poster and you are a Windows 98/2000/ME/XP user, a series of
Microsoft New Hardware Found messages should have appeared on
your screen during software installation.
If the Microsoft messages did not appear, try the following:
•
Verify that you are using a high-speed (12 Mbps) USB cable and
that it does not exceed five meters in length (16.4 feet).
•
Verify that the computer is USB-ready. For more information about
determining whether your computer is USB-ready, see your
computer’s documentation or check with the computer’s
manufacturer.
•
Verify that the cable is plugged fully into your HP PSC and
directly connected to the USB port on your computer. After the
cable is connected properly, turn your HP PSC off and then on
again.
if Microsoft’s New Hardware Found and Congratulation messages do not appear
65
hp psc 900 series
•
Turn your HP PSC off and then on again, then restart your
computer.
•
If the previous steps do not solve the problem, remove and
reinstall the software. For more information, see remove and
reinstall your hp psc software on page 67.
if the Fax Setup Wizard does not appear
Follow the instructions discussed under if Microsoft’s New
Hardware Found and Congratulation messages do not
appear on page 65.
if the new hardware message appears
(Windows 98, 2000, XP, or ME)
If you set up your HP PSC and connect it directly to your computer
before you install the software, you may encounter one of the following
messages:
To avoid errors, install the HP PSC software before you connect the
HP PSC to your computer. If one of the above messages appeared and
you clicked Next or OK, do the following:
66
additional setup information
hp psc 900 series
1
Press Esc to exit.
2
Turn off your HP PSC.
3
Follow the software installation steps outlined in the Setup Poster that
came with your HP PSC.
if the previous version installed message appears
If you receive a message that you have a previously-installed version,
installation of your HP PSC software will not be complete.
You will have to uninstall the previously-installed version in order to install
the HP PSC software.
if your computer is unable to communicate with your hp psc
If communication cannot be established between your computer and
HP PSC (for example, the HP PSC status icon has the yellow error triangle),
try the same tasks outlined under if Microsoft’s New Hardware
Found and Congratulation messages do not appear on
page 65.
remove and reinstall your hp psc software
Do not simply delete the program files from your hard drive. Be sure to
remove it properly using the uninstall utility provided in the
HP PSC 900 Series program group.
For more information, see the Setup Poster that came with your HP PSC.
For Windows:
1
On the Windows taskbar, click Start, choose Programs, choose
Hewlett-Packard, choose hp psc 900 series, then choose
Uninstall Software.
2
Follow the directions on the screen.
3
If you are asked whether you would like to remove shared files, click
No.
Other programs that use these files may not work properly if the files
are deleted.
4
After the program finishes removing the software, disconnect your
HP PSC, and restart your computer.
5
To reinstall the software, insert the hp psc 900 series CD-ROM into
your computer’s CD-ROM drive, and follow the instructions that
appear.
if the previous version installed message appears
67
hp psc 900 series
For Macintosh:
1
Double-click on Applications:HP All-in-One Software folder.
2
Double-click on Uninstaller.
3
Follow the directions that appear on the screen.
connect your USB port on a Macintosh
What works
What does not work
Plugging into the USB port on your Plugging into the USB port located
computer
on the keyboard
Plugging into a powered hub that is Plugging into a non-powered USB
connected to the USB port on your hub.
computer.
learn more
See the additional setup information section in the onscreen User’s Guide
to learn more about:
68
•
setting up your HP PSC for network printing
•
understanding point-and-print and peer-to-peer networks
•
setting up the host
•
setting up a point-and-print client
•
setting up a peer-to-peer client (Windows 98 server to 2000 client)
additional setup information
index
A
address book - sending faxes to groups 53
adjust sound volume for fax 51
align print cartridges 61
answer ring pattern 51
B
banner - tips on loading paper 18
best copy quality 28
block faxes 50
broadcast a fax 45
C
cancel
copy 33
scan 25
scheduled fax 46
cartridge
align 61
clean 62
cleaning contacts 62
load color print cartridge 61
load print cartridges 60
clean
print cartridge contacts 62
print cartridges 62
the exterior 60
the glass 59
the lid backing 59
color
fax 44
intensity of copy 29
CompactFlash 35
continuous paper - tips on loading 18
contrast
change for fax 49
enhance photo colors 29
control fax resolution 48
index
copy
an original 32
change default settings 30
color intensity 29
darken 29
enhancements 29
enlarge 28
fit to page 31
lighten 29
make a poster 33
make copies 27
make copies fit on page 31
number of 30
options menu 34
photo 30
quality 28
reduce 28
set number of copiesnumber of copies - set 30
several copies on a page 32
special copy jobs 30
speed 28
stop 33
T-shirt transfer 31
country setup 63
D
darken a copy 29
date setup 54
default settings
change for copy 30
restore factory defaults 63
delay fax 45
director review 10
distinctive ringing 51
E
edit speed-dial groups 53
enhancements 29
enlarge a copy 28
69
envelopes - tips on loading 19
Error Correction Mode 50
F
factory defaults
change for copying 30
reinstate 63
fast copy quality 28
fax
adjust sound volume 51
after changing settings 44
automated reports 47
block 50
cancel scheduled fax 46
change answer ring pattern 51
change contrast 49
change resolution 48
control appearance 48
create group speed-dial settings 53
create individual speed-dial settings 52
darken 49
delay send 45
delete speed-dial settings 54
distinctive ringing 51
enable confirmation 43
enter text 55
Error Correction Mode 50
forward faxes 49
lighten 49
manual reports 48
options menu 57
poll another machine 51
receive 46
receive automatically 47
receive manually 46
redial busy number automatically 49
redial unanswered number automatically 49
reprint fax in memory 56
schedule send 45
send 43
send fax to multiple recipients 45
send in color 44
set automatic reduction 50
set number of rings 47
set the header 55
set up speed dialing 49
setup menu 58
Fax Setup Wizard 66
fit to page 31
forward faxes 49
70
front panel
features 4
overview 8
scan from 24
tutorial 3
G
glass cleaning 59
group speed-dial settings
creating 53
editing 53
H
help
hardware 1
software 1
hp papers - tips on loading 17
I
individual speed-dial settings - create 52
intensity of color copy 29
introduction to the Director 10
iron-on
see T-shirt transfer 31
L
labels 17
language setup 63
legal-size paper - tips on loading 17
lighten or darken
a fax 49
copies 29
load
4 x 6 photo paper 20
change the paper type 21
color print cartridge 61
envelopes 19
original on the glass 22
print cartridges 60
set the paper size 21
tips 17
M
maintenance
align the cartridges 61
clean the exterior 60
clean the glass 59
clean the lid backing 59
clean the print cartridge contacts 62
index
clean the print cartridges 62
menu functions 64
reinstate factory defaults 63
memory card
see photo card 35
Memory Stick 35
multiple recipients
create groups 53
send fax to 45
N
New Hardware message 66
normal copy quality 28
number of copies - set in copy 30
O
options menu
copy commands 34
fax commands 57
maintenance commands 64
photo card commands 42
originals - how to place on glass 22
P
paper
change default size for copy 21
change the type 21
recommended choices 15
set the size 21
tips on loading 17–21
paper size - change for copy 21
photo card
CompactFlash 35
insert a card 35
inserted incorrectly 36
Memory Stick 35
options menu 42
Photo View Center 36
print a DPOF file 41
print a proof sheet 37
print individual photos 40
print photos from 39
save files to computer 36
scan a proof sheet 38
SmartMedia 35
what is a photo card 35
photo mode enhancement 30
photo paper
tips on loading 20
index
photo paper - tips on loading paper 18
Photo View Center 36
photos
copy 30
deciding which photos to print 39
print 39
print a DPOF file 41
print individual photos 40
poll a fax machine 51
postcards 17
poster - make using copy 33
power save mode setup 64
print
4 x 6 photo paper 20
4" x 6" photo paper - tips on loading 18
a DPOF file 41
a proof sheet 37
continuous (banner) paper
- tips on loading 18
envelopes 19
individual photos 40
photos from photo card 39
proof sheet
print 37
scan 38
Q
quick start 3
review the director 10
use with a computer 10
R
receive
block fax numbers 50
fax 46
reduce a copy 28
reinstall software 67
reinstate factory settings 63
remove software 67
reports
generate automatically for fax 47
generate manually for fax 48
resolution - change for fax 48
S
save
a scanned image 24
photos to computer 36
71
scan
a proof sheet 38
different destination 24
from front panel 24
stop 25
schedule
cancel scheduled fax 46
fax 45
send
delay fax 45
fax to multiple recipients 45
forward faxes 49
set
country and language 63
date and time 54
fax header 55
number of copies 30
power save mode 64
settings
best copy quality 28
copy a photo 30
copy color intensity 29
copy quality 28
copy speed 28
country and language 63
darken a copy 29
date and time 54
enlarge a copy 28
fast copy quality 28
fax header 55
lighten a copy 29
normal copy quality 28
power save mode 64
reduce a copy 28
save copy 30
text enhancement 29
setup
additional information 65
help 1
setup menu
fax commands 58
map 13
SmartMedia 35
software
introduction 10
remove and reinstall 67
72
sound volume - adjust 51
speed dialing
create group settings 53
create individual settings 52
delete settings 54
edit existing groups 53
setup 49
stop
copy 33
scan 25
T
telephone line - multiple numbers 51
text - enter on keypad 55
time setup 54
transparency film
recommend choices 15
tips on loading 17
troubleshooting
computer unable to communicate
with printer 67
Fax Setup Wizard does not appear 66
Microsoft’s Congratulations message
does not appear 65
Microsoft’s New Hardware found
message does not appear 65
New Hardware message 66
previous version installed message 67
remove and reinstall software 67
T-shirt transfer 31
tutorial 3
adjust copy settings 5
before you begin 3
front panel features 4
make a copy 5
setup menu review 7
U
USB cable installation 68
V
volume - adjust sound for fax 51
index
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© 2001 Hewlett-Packard Company
Printed in the U.S.A., Mexico, Germany, or Singapore.
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*C8433-90166*
C8433-90166
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