Banner Student / Faculty Grade Entry Handbook

Banner Student
Faculty Grade Entry Handbook
Release 9.4, Revised
November 2015
Without limitation: Ellucian®, Banner®, Colleague®, and Luminis® are trademarks of the Ellucian group of companies that are registered in the
U.S. and certain other countries; and Ellucian Advance™, Ellucian Course Signals™, Ellucian Degree Works™, Ellucian PowerCampus™,
Ellucian Recruiter™, Ellucian SmartCall™, are also trademarks of the Ellucian group of companies. Other names may be trademarks of their
respective owners.
© 2013, 2015 Ellucian.
Contains confidential and proprietary information of Ellucian and its subsidiaries. Use of these materials is limited to Ellucian licensees, and is
subject to the terms and conditions of one or more written license agreements between Ellucian and the licensee in question.
In preparing and providing this publication, Ellucian is not rendering legal, accounting, or other similar professional services. Ellucian makes no
claims that an institution's use of this publication or the software for which it is provided will guarantee compliance with applicable federal or state
laws, rules, or regulations. Each organization should seek legal, accounting, and other similar professional services from competent providers of
the organization's own choosing.
Prepared by: Ellucian
4375 Fair Lakes Court
Fairfax, Virginia 22033
United States of America
Revision History
Publication Date
Summary
August 2015
New version that supports Banner Student Faculty Grade Entry 9.4 software.
November 2015
Revised version that contains a new chapter on migrating from 8.x ESC Electronic Gradebook to Faculty Grade
Entry 9.4 / Academic History 9.1.
Contents
Introduction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Getting Started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Disable grading links in Self-Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Customize Info Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Associated Web Tailor procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Associated Web Tailor labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Markdown language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Headers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Paragraphs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Emphasis. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Image call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Literal characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
13
13
13
14
14
15
16
16
Image files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Filename restrictions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
GTVSDAX rule . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Configure photo location. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Replace default image file . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Date formats . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Define session timeout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Use Multi-Entity Processing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Use Value-Based Security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Banner security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Values stored in Banner Web Tailor or in application. . . . . . . . . . . . . . . . . . . . . . . 22
Banner Student Faculty Grade Entry Handbook
| Contents
3
User Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Log in to Self-Service without single sign-on . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Single sign-on with CAS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Log out of Faculty Grade Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Reset forgotten password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Page header items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Notification Center messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Tools menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Set up GTVSDAX rules. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
GTVSDAX rules used in overall faculty grade entry processing . . . . . . . . . . . . . . 28
GMODGRD rule . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
MIDTERM rule . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
PHOTOS rule . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
ATTENDHRS rule . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
GTVSDAX rules used in electronic gradebook processing . . . . . . . . . . . . . . . . . . 31
Comments for Component and Subcomponent Grade/Mark Records . . . . . . . . . . . . . 32
Cap Final Grades in Reassessment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Grade Change Codes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Alternative Grade Change Codes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
GTVSDAX rules used with student academic review processing . . . . . . . . . . . . . 34
OVERGRADE rule . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
NEGGRADE rule . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
MDUU Rules for Gradebook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
EGB_REG_CLOSED_BYPASS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
EGB_REG_OPEN_OVERIDE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
EGB_REAS_CLOSED_BYPASS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
EGB_REAS_OPEN_OVERIDE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
EGB_REAS_APPLYLATE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Banner Student Faculty Grade Entry Handbook
| Contents
4
Configuration for student academic review. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Data display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
MEP display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Student card display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Set up Banner Student pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Faculty/Advisor Information Page (SIAINST) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Term Control Page (SOATERM). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Midterm and final grades . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Faculty access. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Grading eligibility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Display class list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
42
43
43
43
Grade Scale Definition Page (SHAGSCH) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Gradable Component Definition Page (SHAGCOM) . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Grade Book Rule Definition Page (SHAGRUL) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Electronic Grade Book Control Page (SHAEGBC). . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Incomplete Grade Rules Page (SHAINCG) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Section Web Controls Page (SSAWSEC) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Grading Mode Validation Page (STVGMOD) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Grade Change Code Validation Page (STVGCHG) . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Use Faculty Grade Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Introductory pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Terms of Usage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Security Question and Answer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Update Race and Ethnicity Survey . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Forgot Password and Reset Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Faculty Grade Entry page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
Page overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Page setup for grade mode controls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Limit grade selection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Substitute grade mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Require midterm grades . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Page error checking for last attendance date and hours attended . . . . . . . . . . . . . . . . 53
Select a Course section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Getting Started tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Banner Student Faculty Grade Entry Handbook
| Contents
5
Midterm and Final Grades sections summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Course Details tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Enter Grades section summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Student Details tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Incomplete Grades section summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Midterm Grades section detail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Updates to Banner for midterm grades . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Midterm Grades fields . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Enter Grades fields for midterm grades. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Final Grades section detail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Updates to Banner for final grades . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Final Grades fields . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Enter Grades fields for final grades . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
Incomplete Grades section detail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Updates to Banner for incomplete final grades . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Enter Grades fields for incomplete grades . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Gradebook section summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Assessment and reassessment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Components and subcomponents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Composite grades . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Display student name as anonymous . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Comments in component and subcomponent grading . . . . . . . . . . . . . . . . . . . . . .
Search for a student . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Print composite grades for assessment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Submission date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
67
67
69
69
69
70
70
70
Gradebook section detail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Gradebook fields . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Components fields. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Enter Component Grades for assessment fields. . . . . . . . . . . . . . . . . . . . . . . . . . .
Enter Component Grades for reassessment fields . . . . . . . . . . . . . . . . . . . . . . . . .
Subcomponents fields . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Enter Subcomponent Grades for assessment fields . . . . . . . . . . . . . . . . . . . . . . . .
Enter Subcomponent Grades for reassessment fields . . . . . . . . . . . . . . . . . . . . . .
Composite Grades fields . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
71
71
73
76
77
78
79
81
"How to" tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Enter midterm or final grades . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Enter incomplete final grades . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
View components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Enter assessment grades by component . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Banner Student Faculty Grade Entry Handbook
| Contents
6
Enter reassessment grades by component . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85
View subcomponents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
Enter assessment grades by subcomponent . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
Enter reassessment grades by subcomponent. . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
View composite grades and enter comments for assessment . . . . . . . . . . . . . . . 88
Enter comments for reassessment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
Import and Export Grades . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90
Export grades . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90
Import grades . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
Import error examples . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95
Invalid grade and missing last date of attendance . . . . . . . . . . . . . . . . . . . . . . . . .
Internet Explorer script error on large import. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Internal server error on large import . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Gradebook error messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
95
95
95
96
Student Academic Review. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
Roles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
Administrator access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
Faculty access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98
Error messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
Student academic review pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
Search for Students page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
Search for Students fields . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100
Student Results page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100
Student Results fields . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101
Student Academic Review page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101
Student Academic Review fields . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
Student contact card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104
Banner Student Faculty Grade Entry Handbook
| Contents
7
Access student profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105
"How to" tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106
Create Faculty role . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106
Create Administrator role . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106
Access student academic review pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
Search for student records to grade . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108
Edit final grades for a CRN. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108
Edit component/subcomponent grades for a CRN . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109
Calculate and update composite/ component score . . . . . . . . . . . . . . . . . . . . . . . . 110
Set up student card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110
Enable student name link . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112
View student contact card. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112
View student profile information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112
Migrate from 8.x . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114
Migrate from 8.x Electronic Gradebook to Faculty Grade Entry 9.4 / Academic
History 9.1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114
Institutions with Banner Student database version prior to 8.7. . . . . . . . . . . . . . . . . . . 114
Institutions with Banner Student database version 8.7 and 8.1.0.4 patch . . . . . . . . . . 114
Institutions with Banner Student 8.8 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115
List of database objects modified for Faculty Grade Entry 9.4 migration . . . . . . 115
Database package/table details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115
MDUU rule/process name change . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116
Appendix - Extensibility in Faculty Grade Entry . . . . . . . . . . . . . . . . . . . 117
Configure Page Components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117
Domain Extension Tool . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117
Limitations of page customization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118
Available domains . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118
Banner Student Faculty Grade Entry Handbook
| Contents
8
Introduction
The Faculty Grade Entry application provides an updated user interface for faculty grade
entry processing in Banner Student. The Faculty Grade Entry page is used to enter and
update midterm, final, and incomplete grades, as well as the last date of attendance and
hours attended. Components and subcomponents can be graded using gradebook
functionality. You can import and export grade data for students. You can also use student
academic review processing. The Faculty Grade Entry Self-Service page can be used in
conjunction with existing pages in Banner Faculty and Advisor Self-Service 8.x.
Here are the chapters contained in this handbook.
• “Getting Started” on page 7
• “User Interface” on page 25
• “Set up GTVSDAX rules” on page 28
• “Set up Banner Student pages” on page 42
• “Use Faculty Grade Entry” on page 29
• “"How to" tasks” on page 83
• “Import and Export Grades” on page 90
• “Student Academic Review” on page 97
• “Migrate from 8.x” on page 114
• “Appendix - Extensibility in Faculty Grade Entry” on page 117
Banner Student Faculty Grade Entry Handbook
| Introduction
9
Getting Started
This chapter describes how to access the Faculty Grade Entry application and perform the
setup that is needed in baseline and Self-Service.
Note: With care, Banner 8.x Self-Service grading can co-exist with
Banner Student Faculty Grade Entry 9.x grading. You should not have the
same term/CRN being graded at the same time in the two systems. A
term/CRN can be graded in the two systems at different points in time.
For example, you could perform a Banner Student Faculty Grade Entry
9.x upload, followed by a Banner 8.x Self-Service update, followed by a
Banner 9.x update, followed by a Banner 8.x administrative update, and
processing should be successful.
Disable grading links in Self-Service
When using Banner Student Faculty Grade Entry 9.x with Banner Faculty and Advisor
Self-Service 8.x, grading in Banner Faculty and Advisor Self-Service 8.x is still supported
for midterm and final grading. The menu links to the grading pages (Midterm Grades, Final
Grades, Incomplete Grades Summary) in 8.x Self-Service must be disabled in Banner
Web Tailor if you no longer want to have midterm and final grading active in both systems.
Disable the menu links for the following pages:
• Mid Term Grades (bwlkfmgd.P_FacMidGrd)
• Final Grades (bwlkffgd.P_FacFinGrd)
• Incomplete Grades Summary (bwlkincg.P_FacIncmpGrdSum)
You can also disable the menu link for the Summary Class List page
(bwlkfcwl.P_FacClaListSum) if you choose.
Use the following steps to disable the menu links to the pages. You can disable one menu
link at a time.
1. Access Banner Web Tailor.
2. On the Web Tailor Menu (bmenu.P_WebTailorMnu), select Web Menus and
Procedures.
3. On the Customize a Web Menu or Procedure page
(twbkwmnu.P_OptionPgWebMain), enter the package.procedure name of the
Web page in the Search by Name field.
The package.procedure names you want to use in this case are:
• bwlkfmgd.P_FacMidGrd
Banner Student Faculty Grade Entry Handbook
| Getting Started
10
• bwlkffgd.P_FacFinGrd
• bwlkincg.P_FacIncmpGrdSum
4. Select the Search button.
5. Select the name in the Procedure Name field.
6. Select the Copy Baseline to Local button.
7. Uncheck the Enabled Indicator.
8. Select the Submit Changes button.
9. Repeat these steps for each menu link you wish to disable.
10. You may need to log out of Self-Service and log back in to see the menu changes.
Customize Info Text
Info Text is delivered for the Getting Started tab on the Faculty Grade Entry page. This
text can be customized at your institution using Banner Web Tailor. The Info Text is
contained in three labels for the Web Tailor procedure FGE9. The labels are:
GettingStartedTitle, GettingStartedBody, and
GettingStartedFooter.
Note: As the Info Text for the Getting Started tab can be customized at
each institution, no translations are delivered for this data.
Links to other Websites or email addresses can be included in the Info Text. You can also
create a link to institution-specific instructions for entering grades, such as a .pdf file.
However, when customizing the Info Text entries on the Customize the Selected
Information Text Entry page (twbkwinf.P_ModifyPgInfoText), be aware that the
Image field is not supported for Faculty Grade Entry.
Information text is stored in the Web Tailor Repeating Information Text Table
(TWGRINFO). There is a limit of 2000 characters per record. Records are concatenated
for display.
Please refer to the “Using Web Tailor” chapter in the Banner Web Tailor User Guide for
information on customizing Info Text
Note: HTML formatting is not supported in the Info Text entries for
Faculty Grade Entry. Use Markdown language to format the Info Text
rather than HTML. This protects your institution against the injection of
scripting into the entries.
See the “Markdown language” section that follows for more information
on using Markdown language.
Banner Student Faculty Grade Entry Handbook
| Getting Started
11
Associated Web Tailor procedure
The FGE9 Web tailor procedure is delivered on the Select Information Text to Customize
page (twbkwinf.P_ReorderPgInfoText).
Procedure
Name
Description
Enabled
Source
FGE9
Infotext for Banner 9.0 Faculty Grade Entry
Y
BG
Associated Web Tailor labels
Labels are delivered on the Reorder or Customize Information Text page
(twbkwinf.P_ReorderPgInfoText?name_in=FGE9). These labels contain the
seed data for the title, body, and footer text used in the Getting Started tab.
Use the Copy Baseline entries to Local button to copy the seed data. You can then
modify the text as you wish.
Seq #
Label
Source
Info Text
1
GettingStartedBody
Baseline
####Use this page to enter grades for the
students in your courses.
* Only your courses which are open for
grading are displayed.
* Monitor your grading progress by section
using the status bars.
* View your course and student details.
* Sort your Course List or Roster by clicking
on column headers.
* Export and Import grades using the Tools
Menu.
1
GettingStartedFooter
Baseline
If you have questions, please Email the
Registrar
YourRegistrar@YourInstitution.Edu
1
GettingStartedTitle
Banner Student Faculty Grade Entry Handbook
Baseline
| Getting Started
Welcome to Banner 9.3 Student Faculty
Grade Entry
12
Markdown language
You can use Markdown language to format the Info Text for Faculty Grade Entry. Here are
some examples of Markdown language commands and the formatting results.
Headers
Here are examples of heading levels.
Markdown Input
Output
# Level 1 Header (H1)
Level 1 Header (H1)
## Level 2 Header (H2)
Level 2 Header (H2)
##### Level 5 Header (H5)
Level 5 Header (H5)
Paragraphs
Here are examples of separating text into paragraphs and adding link breaks.
Markdown Input
Output
One or more consecutive
lines of text separated
by one or more blank
lines.
One or more consecutive lines of text
separated by one or more blank lines.
This is another paragraph.
This is another
paragraph.
To create a line break, end a line in a
paragraph with two or more spaces.
I am a sentence with
a line break.
I am a sentence with
a line break.
Lists
Here are examples of unordered and ordered lists.
Banner Student Faculty Grade Entry Handbook
| Getting Started
13
Markdown Input
Output
For unordered lists, use asterisks (*),
plus signs (+), or dashes (-).
* Red
* Green
* Blue
• Red
• Green
• Blue
+ Red
+ Green
+ Blue
• Red
• Green
• Blue
- Red
- Green
- Blue
• Red
• Green
• Blue
For ordered lists, use numbers.
1. Bird
2. MacHale
3. Parish
1. Bird
2. MacHale
3. Parish
Emphasis
Here are examples of using italics and bold for emphasis.
Markdown Input
Output
Italic (em tag)
I am *emphasized*
I am emphasized
I am _emphasized_
I am emphasized
Bold (strong tag)
I am **bold**
I am bold
I am __bold__
I am bold
Links
Here are examples of inline, reference, and automatic links.
The reference method has two parts, the link definition and the actual link. The link
definition can be placed anywhere on the page, and it will not be displayed on the page
itself.
Banner Student Faculty Grade Entry Handbook
| Getting Started
14
Markdown Input
Output
Inline method
This is an example inline link.
This is [an
example](http://
example.com/“Optional
Title”) inline link.
Reference method
Link definition
[id]: http://example.com/
“Optional Title Here”
Link
This is [an example] [id]
reference-method link.
This is an example reference-method link.
Note: If you do not define the link as [an example], then use the link name instead
of the ID for the link definition, such as [an example]: http://
example.com/ “Optional Title Here”.
Automatic method
<http://example.com/>
http://example.com
<address@example.com></
code>
address@example.com
Tables
Here is the Markdown input for a sample formatted table.
|
|
|
|
First Header
------------Row1 Cell1
Row2 Cell1
|
|
|
|
Second Header
-------------Row1 Cell2
Row2 Cell2
|
|
|
|
Here is the output for that sample formatted table.
First Header
Second Header
Row1 Cell1
Row1 Cell2
Row2 Cell1
Row2 Cell2
Banner Student Faculty Grade Entry Handbook
| Getting Started
15
Image call
Here is an example of calling an image for display.
Markdown Input
Output
![Alt text](/files/
expand_arrow.JPG “Image
call example”)
Image call example
Literal characters
The characters in the following list may have special meanings in Markdown language.
You can prevent Markdown language from interpreting them by placing a backslash (\) in
front of them.
Character
Description
\
backslash
‘
backtick
*
asterisk
_
underscore
{}
curly braces
[]
square brackets
()
parentheses
#
hash mark
+
plus sign
-
minus sign or hyphen
.
dot
!
exclamation mark
:
colon
|
pipe
Banner Student Faculty Grade Entry Handbook
| Getting Started
16
Markdown Input
Output
\\
\
\‘
‘
\*
*
\_
_
\{\}
{}
\[\]
[]
\(\)
()
\#
#
\+
+
\-
-
\.
.
\!
!
\:
:
\|
|
Image files
Student photographs can be displayed in attendance tracking. The following image file
formats are supported:
• .gif
• .bmp
• .jpg
• .png
The preferred standard for images is a .jpg file. The No Photo Available image is a
.png file due to the art used.
• Remember to maintain a square aspect ratio for all images.
• Establish a maximum resolution of 200 pixels by 200 pixels.
Banner Student Faculty Grade Entry Handbook
| Getting Started
17
Filename restrictions
In Banner it is possible for student IDs to begin with numbers. However, some file systems
require that files begin with a letter instead of a number. To ensure that a student’s
photograph can be displayed on all systems, it is required that all student picture
filenames that start with a number use the character I as the starting character. For
example, a student with an ID of 12345678 would require a photograph filename of
I12345678.
Note: A student with an ID of S12345678 could use a filename of either
S12345678 or IS12345678.
Since some file systems restrict the number of characters a file can have, to ensure that a
picture can be displayed, we support removing the first two characters of a student ID, as
long as the ID has five or more characters. For example, if we have a student with an ID of
S12345678, any of the following filenames may be used to associate a photograph with
the student:
• IS12345678
• SI12345678
• I2345678
For a student with the student ID of S12345678, the photograph for the student may use
any of the following filenames:
• IS12345678.jpg
• SI12345678.jpg
• I2345678.jpg
• IS12345678.png
• SI12345678.png
• I2345678.png
• IS12345678.gif
• SI12345678.gif
• I2345678.gif
• IS12345678.bmp
• SI12345678.bmp
• I2345678.bmp
GTVSDAX rule
Remember to set the PHOTOS rule on GTVSDAX to Y to display photos in the application.
Banner Student Faculty Grade Entry Handbook
| Getting Started
18
Configure photo location
The file location where student photograph files can be placed is configured using the
banner.picturesPath property in the configuration file for each application. For
example:
banner {
picturesPath = System.getProperty(‘base.dir’) + ‘/test/images’
}
In the example above, the picturesPath equals to the application’s base directory
appended with /test/images.
• If no value is provided in the application configuration files, /test/images will be the
default location.
• If a student photograph does not exist, a default image will be displayed. The default
image is configurable using the configuration file.
For more information photograph configuration, please refer to the Banner Student
Faculty Grade Entry Installation Guide.
Replace default image file
To replace the default image file that is displayed when the student’s actual photo is not
available, do the following.
1. Select an image file to use, and name it “no-photo-available”.
2. Make sure the file uses one of the four supported formats (.bmp, .gif, .jpg,
.png).
3. Place the image file in the picturesPath location.
This image replaces the delivered default image. If these steps are not performed, the
default image file delivered in the war file will be used.
Date formats
Date formats for Banner Student Faculty Grade Entry are not set up using Web Tailor.
They are defined in the local specific messages.properties files using these
properties.
• default.dateEntry.format
Determines the date format for the application for day, month, year, and century
display.
• default.date.format
Banner Student Faculty Grade Entry Handbook
| Getting Started
19
Determines the date format for display and entry in the user interface and validates
the date entered against the format.
• js.datepicker.dateFormat
Determines the date format for the interactive date selection control.
Please refer to the Banner Student Faculty Grade Entry Installation Guide for more
information on using date formats.
Define session timeout
There are two timeout processes used by Faculty Grade Entry, the overall session
inactivity timer and the shorter timer that checks whether you have been inactive (have not
recently made or saved any changes).
The overall session inactivity timer can be configured in multiple locations, such as the
banner_configuration.groovy file with the configuration property of
defaultWebSessionTimeout. The value is the number of seconds for the
application to wait before prompting the user that the session is going to time out. When
the configuration value is not specified, a default value of 1500 seconds is used.
The shorter timer that checks for inactivity is hardcoded into the application for a delay of
two minutes.
Web session timeouts can also be configured in the TWTVROLE table using Web Tailor.
Select the TWTVROLE_CODE and TWTVROLE_TIME_OUT columns from TWTVROLE.
The TWTVROLE_CODE value corresponds to the role assigned to the user who is logged
into the application.
The service will then use the longest of all the session timeout values it finds. For
example, when the TWTVROLE value is set to 1000 seconds for the authentication user,
but the default value for the overall session inactivity timer is 1500 seconds, then 1500
seconds is used by Faculty Grade Entry.
Use Multi-Entity Processing
Multi-Entity Processing (MEP) is available for Banner Student Faculty Grade Entry. The
MEP institution name is displayed in the items at the top right of the Web page. Please
refer to the Multi-Entity Processing Handbook for more information on using MEP.
The MEP URL for Self-Service uses a parameter of mepCode that corresponds to the
GTVVPDI_CODE value in GTVVPDI table.
Banner Student Faculty Grade Entry Handbook
| Getting Started
20
For example:
• For the GTVVPDI_CODE value of INST (GTVVPDI_DESC value of Institution), the
URL would be: http://m037177.sungardhe.com:8080/
FacultyGradeEntry?mepCode=INST
• For the GTVVPDI_CODE value of BANNER (GTVVPDI_DESC value of Banner
College), the URL would be: http://m037177.sungardhe.com:8080/
FacultyGradeEntry?mepCode=BANNER
Use the following steps for MEP with Faculty Grade Entry.
1. The user logs in to a specific institution.
The institution is determined by the link the user selects, such as:
• Faculty Grade Entry - MEP=INST
• Faculty Grade Entry - MEP=BANNER
• Faculty Grade Entry - NO MEP CODE
Selecting the link takes the user to the Faculty Grade Entry login page where the
username and password are entered.
2. The faculty member can select the Midterm, Final Grades, or Gradebook tab.
3. The faculty member can then select a course and scroll down to either view or enter
grades for the students in the course.
Please refer to the Banner Student Faculty Grade Entry Installation Guide for more
information on using MEP with Faculty Grade Entry.
Use Value-Based Security
Banner’s Value-Based Security (VBS) uses Oracle’s Fine-Grained Access Control
(FGAC) to provide row level security to Banner data. Using VBS with FGAC for Banner
Student Faculty Grade Entry is optional.
• Security is implemented once and is enforced by all products and tools which access
the database.
• Flexible group rules can be developed and maintained for business profiles and users.
You can set up and change FGAC security definitions as business practices change.
• FGAC security is carried over to all Banner processing including:
• Banner 9.x Administrative System
• Banner 9.x Self-Service
• Forms are used to establish FGAC policy rules on a table, table relationships, and user
access rules. These rules are still defined in Banner 8.x.
• Users, individual Banner processes, and jobs can be excluded from FGAC security.
Banner Student Faculty Grade Entry Handbook
| Getting Started
21
• FGAC security rules (predicates) can be defined to include a single column or multiple
columns. Oracle table rows can also be secured based on column values or other data
elements.
If a Self-Service user has an Oracle username, the database connections will be proxied
for that user. This means that FGAC rules may apply, and the audit trail should reflect the
actual user. If the user does not have an Oracle username, then FGAC will not be in effect.
Banner security
Faculty Grade Entry processing follows all established Banner 8.x security rules and
setup. You do not need to adjust existing security settings at your institution that are used
with other areas of Banner Faculty and Advisor Self-Service.
Only sections to which the faculty member is assigned as an instructor are displayed in
the course list on the Faculty Grade Entry page. The instructor’s access to a course is
determined by security settings established by the institution on Faculty/Advisor Process
Rules Page (SOAFACS). The Faculty Attribute/Advisor Type Control Page (SOAFAPC)
can be used to further control viewing grades and editing access for faculty members with
attributes assigned to classes. The Section Web Controls Page (SSAWSEC) can be used
to further control access to a class.
Refer to the faculty security setup topics "Application Overview" chapter in the Banner
Faculty and Advisor Self-Service User Guide for more information on using faculty
security in Self-Service.
Values stored in Banner Web Tailor or in
application
For Banner Student Faculty Grade Entry, some values are set up in Banner Web Tailor,
and others are delivered in the application. Values delivered in the application can be
reconfigured there. This is different from setup in Banner Self-Service 8.x. This presents a
model that moves away from using Banner Web Tailor.
Here is a list of which Web Tailor settings are and are not used by Faculty Grade Entry.
Web Tailor Web Page
Field
Used or Not Used by
FGE
Customize Web Rules
Web Timeout in minutes
Not used by FGE
Maximum Number of Login
Attempts
Used by FGE
Banner Student Faculty Grade Entry Handbook
| Getting Started
22
Field
Used or Not Used by
FGE
Date Display Format Mask
Not used by FGE
Date Input Format Mask
Not used by FGE
Display Usage Page
Not used by FGE
Enable Web Page Caching
Not used by FGE
Use HTTP Redirection
After Login
Not used by FGE
Java Classpath
Not used by FGE
Document Type Definition
Not used by FGE
Document Type Definition
FPI
Not used by FGE
Document Type Definition
URL
Not used by FGE
Language ISO 639-1
Not used by FGE
Customize Global User
Interface Settings
System or Institution Name
Not used by FGE
Customize a Web Tailor
Parameter
Parameter Name
Web Tailor Web Page
Banner Student Faculty Grade Entry Handbook
(ellucian UNIVERSITY is
delivered as part of the
institution's Banner image
file. Edit the file at your site
to include your institution’s
image.)
| Getting Started
Used by FGE
23
User Interface
This chapter discusses logging in and out of the application and working with the user
interface. It also describes how to reset passwords.
Log in to Self-Service without single sign-on
When single sign-on is not in use, you can do the following to access Faculty Grade Entry.
1. Log in to Banner Faculty and Advisor Self-Service 8.x.
2. Select the Enter Grades Banner 9.0 option on the Faculty and Advisors Main Menu
(bmenu.P_FacMainMnu).
3. Log in to Faculty Grade Entry on the 9.0 Login page.
Note: Users need to have a session or sessions of Self-Service Banner
8.x open to use other features in Banner Faculty and Advisor Self-Service
that are not included in or directly accessible from the Banner 9.0 Faculty
Grade Entry page.
Single sign-on with CAS
Please refer to the Banner CAS Handbook for information on using CAS and the SSO
Manager.
Log out of Faculty Grade Entry
When you exit out of Faculty Grade Entry, always use the Sign Out button at the top of the
page, and then exit out of the browser. This will completely close your grading session.
The application uses cookies and caching, so if you do not sign out completely, the next
person who uses that computer may be able to access your grading records.
Banner Student Faculty Grade Entry Handbook
| User Interface
24
Reset forgotten password
In Self-Service Banner, SPRIDEN users who have forgotten their password can reset their
password and authenticate it to the Faculty Grade Entry application. Unregistered users
who do not have a Banner SPRIDEN ID (non-SPRIDEN users) are not included in Banner
Student Faculty Grade Entry processing.
Please refer to the Banner Faculty Grade Entry Installation Guide for information on
configuring this functionality.
Registered users with a Banner SPRIDEN ID can retrieve their forgotten password using
the following process.
Note: The password reset process for registered users uses the settings
specified on the Enterprise PIN Preferences Page (GUAPPRF).
Security questions can be defined either on Third Party Access Audit
Page (GOATPAD) or in the Banner Self-Service application.
You must have already set up security questions and answers before you
can use the password reset functionality.
1. Access the log in page.
2. Enter your user name.
3. Click Forgot Password.
4. Answer the security questions on the Forgot Password page.
5. Click Continue.
6. Enter a new password on the Reset Password page.
7. Re-enter the new password.
8. Click Submit.
You have successfully reset your password.
Note: After clicking on Forgot Password link, a SPRIDEN user may
cancel the reset password request and continue to use the previously
established password.
Page header items
The Faculty Grade Entry page contains the following items in the page header. Some of
the items can be accessed using keyboard shortcuts.
• Institution name
Banner Student Faculty Grade Entry Handbook
| User Interface
25
• Home button (Ctrl+ Home)
• Browse pulldown (Alt + M)
• Tools menu (Alt + L)
• Faculty name from login
• Sign Out button (Ctrl + Shift + Q)
• Notification Center (number of notifications and messages)
Notification Center messages
As you work through the Faculty Grade Entry page, messages for errors, warnings, and
successful saves are displayed in the Notification Center at the top right of the page. You
are also prompted regularly to save your work. Multiple errors are listed there, and the
corresponding rows containing erroneous data are marked in red in the Enter Grades
section. You are prompted to save your changes to the roster or exit (which will reset any
remaining errors). When you select Yes to save your changes, data that is error free is
saved. Remaining errors are highlighted in red. When you select No to exit, the data is
reset to the last successful save of those records.
Icons with color are used to indicate the type of message that is displayed.
• Error messages (such as when an invalid grade is entered) display an exclamation point
in a red circle.
• Successful save messages display a check mark in a green circle.
Both error and save successful messages also display the icon on the row for which
message is generated. The row is highlighted in the same color as the icon to give the
reader a visual cue.
• Warning messages (such as the number of grades remaining to be entered for a
course) contain an exclamation point in a yellow triangle.
• Informational messages (such as confidential or deceased messages) display a lower
case letter “i” in a blue circle.
Timeout messages are displayed on the page. There is a default time limit of two minutes
of inactivity on the page, and if changes are not saved before the time limit is reached, you
will be prompted to save your changes. Selecting No resets the data to the last successful
save. A message is also displayed in the Notification Center if your session is about to
time out.
Tools menu
This menu contains the following options used to export or import grades. Select a course
and then select the export or import option.
Banner Student Faculty Grade Entry Handbook
| User Interface
26
• Export Grade Template...
Exports grading data for students from Faculty Grade Entry to an Excel spreadsheet.
Supported file types are Excel spreadsheet (.xls) or Microsoft Excel Open XML
Spreadsheet (.xlsx).
• Import...
Imports grading data for students from a file to Faculty Grade Entry.
Supported file types are Excel spreadsheet (.xls) or Microsoft Excel Open XML
Spreadsheet (.xlsx).
The import process contains the following steps:
1. Select the file.
2. Preview the file.
3. Map the columns.
4. Import the file.
5. Use the validation report.
6. Finish the import.
Please refer to the chapter “Import and Export Grades” for step-by-step instructions on
performing these tasks.
Banner Student Faculty Grade Entry Handbook
| User Interface
27
Set up GTVSDAX rules
This chapter discusses the GTVSDAX rules are used with faculty grade entry. You need to
select your settings to determine data display and to process midterm, final, and
incomplete grades. Additional rules can be set up for use with electronic gradebook
processing in Banner Student Academic History.
This chapter also contains a section on the MDUU rules used with gradebook processing.
GTVSDAX rules used in overall faculty grade entry
processing
The following rules are used with faculty grade entry processing.
• GMODGRD
• MIDTERM
• PHOTOS
• ATTENDHRS
GMODGRD rule
This rule is used to determine what grades are available for midterm and final grading.
The system looks at the setting of the rule, as well as the student’s course level and grade
mode from SFAREGS and the logic on SHAGRDE. To limit the grades available for
selection in the Grade field, enter Y, N, or A in the External Code field for the Internal
Code of GMODGRD on GTVSDAX.
External
Code
Internal Code
Internal
Code
Sequence
Number
Y, N, A
GMODGRD
N/A
Internal
Code Group
FACWEB
Description
Grades by Grade
Mode
Activity
Date
System Date
Here are the setting choices for the GMODGRD rule.
• Set the GMODGRD rule to Y to limit the grades available for selection to those that match
the student's course level and grade mode.
Banner Student Faculty Grade Entry Handbook
| Set up GTVSDAX rules
28
• Set the GMODGRD rule to N to limit the grades available for selection to all grades for all
the course's grade modes at the student's course level.
• Set the GMODGRD rule to A to limit the grades available for selection to all grades, for all
grade modes, for the student's course level, with no regard to the course's grade
modes.
MIDTERM rule
This rule is used to restrict entry of midterm grades for students when a comment code is
mapped from STVGCMT. Only courses that have registered students with the matching
comment code are displayed in the Midterm Grades section. Only students who have the
matching comment code on their registration record for the CRN are displayed on the
class roster for midterm grades for that CRN. If the MIDTERM rule is created, and no
students in the course have the matching midterm comment code entered in SFAALST or
SFASLST, the course is not displayed for grading.
External
Code
Internal Code
Internal
Code
Sequence
Number
N
MIDTERM
1
Internal
Code Group
GRADING
Description
Mid-Term Grade
Required
Activity
Date
System Date
Here are the setting choices for the MIDTERM rule.
• Set the MIDTERM rule to N, to display all students on the class roster for midterm
grading. The midterm grade comment code is not required.
• Set the MIDTERM rule to a value other than N (a valid, Web-enabled, grade comment
code from STVGCMT), to require the midterm grade comment code on a student’s
record.
PHOTOS rule
The PHOTOS rule is used to determine whether or not student photos are displayed on the
Faculty Grade Entry page. This rule affects the Student Details tab in the Enter Grades
section of the page for midterm, final, and gradebook grades.
Banner Student Faculty Grade Entry Handbook
| Set up GTVSDAX rules
29
External
Code
Internal Code
Internal
Code
Sequence
Number
N
PHOTOS
N/A
Internal
Code Group
Description
Activity
Date
SS GRADING
Photo Display
System date
Here are the setting choices for the PHOTOS rule.
• Set the PHOTOS rule to Y, to display student photos. If no photo is available for a
student, a photo placeholder can be displayed.
• Set the PHOTOS rule to N, to not display student photos.
ATTENDHRS rule
The ATTENDHRS rule is used to determine whether the hours attended data is displayed
on the Faculty Grade Entry page. This rule affects the Enter Grades section of the page
for midterm and final grades, and the import and export grade processes used with the
page.
This rule is delivered set to Y, to mirror existing 8.x functionality where hours attended data
is automatically available to the user. You have the option to turn this off at your institution.
External
Code
Internal Code
Internal
Code
Sequence
Number
Y
ATTENDHRS
N/A
Internal
Code Group
SS GRADING
Description
Attendance Hours
Display
Activity
Date
System date
Here are the setting choices for the ATTENDHRS rule.
• Set the ATTENDHRS rule to Y, to display the Hours Attended field in the Enter Grades
section.
• Set the ATTENDHRS rule to N, to not display the Hours Attended field in the Enter
Grades section.
Banner Student Faculty Grade Entry Handbook
| Set up GTVSDAX rules
30
GTVSDAX rules used in electronic gradebook
processing
Here are the Crosswalk Validation Page (GTVSDAX) rules used with electronic
gradebook processing:
• EGBCOMPONENTCOMMENT
• EGBSUBCOMPCOMMENT
• REASCAPCRN
• REASCAP
• EGBDEFAULTGCHG
Internal Code
Seq
Internal Code Group
External
Code
Description
Concept
Trans
Code
Sys
Req
1
1
EGBCOMPONENTCOMMENT
1
Component
Comment 1
Null
Null
No
1
1
EGBSUBCOMPCOMMENT
1
Sub-Component
Comment 1
Null
Null
No
REASCAPCRN
1
FACWEB
A
Cap to Grade A for
CRN XXXX
Null
XXXX
No
REASCAP
1
FACWEB
D
Cap to Grade D for
FT/UG
Null
FTUG
No
REROLL
N/A
EGBDEFAULTGCHG
##
Reroll Grade
Change code Electronic
Gradebook
Grade Change Reason
to Reroll -
Null
Yes
SHAGCOM
N/A
EGBDEFAULTGCHG
##
SHAGCOM Grade
Change code
Grade change reason
for SHAGCOM change
- Electronic Gradebook
Null
Yes
SHAGCOMCAL
N/A
EGBDEFAULTGCHG
##
SHAGCOM
Calculated Change
code
Grade change reason
for SHAGCOM
calculated change Electronic Gradebook
Null
Yes
TEMPAH
N/A
EGBDEFAULTGCHG
##
Temporary Final
Grade in AH
Grade Change Reason
for Temporary Final
Grade - Electronic
Gradebook
Null
Yes
ZEROGCHG
N/A
EGBDEFAULTGCHG
##
Zero Mark/Grade
Change
Grade Change Reason
Code for Zero Mark/
Grade - Electronic
Gradebook
Null
Yes
Banner Student Faculty Grade Entry Handbook
| Set up GTVSDAX rules
31
Comments for Component and Subcomponent Grade/
Mark Records
Define comments for use in component and subcomponent grade/mark records
(SHRMRKS) in GTVSDAX using the following values.
Comment Type
Internal Code Group
Description
component
EGBCOMPONENTCOMMENT
Comment text stored on
SHRMRKS records
subcomponent
EGBSUBCOMPCOMMENT
Comment text stored on
SHRSMRK records
Cap Final Grades in Reassessment
Reassessed final grades can be capped for individual CRNs or for pairs by grade mode
and level code. This requires the following sets of GTVSDAX translations for the
REASCAPCRN and REASCAP rules:
Internal Code
Group
Internal Code
Translation
External Code
FACWEB
REASCAPCRN
CRN code
Grade cap
FACWEB
REASCAP
Grade mode code
and level code
Grade cap
If a final composite grade is updated as the result of a reassessment on a component or
subcomponent record, the capping rules are evaluated as follows:
• The CRN on the composite record is compared to CRNs for the REASCAPCRN rule.
• If a match is found on the CRN code, no further capping is applied.
• If no match is found, the grade mode (SHRTCKG_GMOD_CODE) and level
(SHRTCKL_LEVL_CODE) associated with the composite record are compared to the
REASCAP rule.
• If a match is found, capping is applied. Otherwise, no capping will be applied to the final
composite grade.
• If no GTVSDAX record exists for these capping parameters, then capping will not be
applied on reassessed final grades.
Banner Student Faculty Grade Entry Handbook
| Set up GTVSDAX rules
32
Grade Change Codes
System required grade change codes are delivered for the Grade Change Code
Validation Page (STVGCHG). These codes are used in electronic gradebook processing
and not with midterm or final grading.
Code
Description
CA
Calculated EGB
CC
Composite Calculation
CE
Calculated EGB Acadhist
CH
Calculated SHATCKN
CR
Capped Resit
DL
Degraded Late
OE
Original Entry
RC
SHAGCOM Re-Calculated
RR
Reroll
SA
SHAGCOM Composite calculation
TP
Temporary AH Final Grade
ZG
Zero calculated Mark/Grade
The description of a grade change code can be modified in STVGCHG without any impact
on gradebook processing.
You can assign the same description to several codes, such as Calculated. Some of
the grade change codes have the Calculated Ind check box selected. This means that
these grade change codes are used to record a change to a grade/mark record during
processing. (This is different from a direct change of grade change code performed on the
Course Maintenance Page (SHATCKN) or on an electronic gradebook page. These codes
cannot be selected by the user.)
It is recommended that you not remove the grade change codes listed above from
STVGCHG. However, you can use alternative codes in place of RC, RR, SA, TP, and ZG.
When an alternative code is used, it is highly recommended that the properties of the
original code be used for the alternative code, such as the indicator settings that are
activated or deactivated on STVGCHG.
Alternative Grade Change Codes
Alternative codes can be defined by modifying the values of the GTVSDAX External
Code for the following records. The external code values are delivered as XX.
Banner Student Faculty Grade Entry Handbook
| Set up GTVSDAX rules
33
External
Code
Internal Code
Internal Code
Group
Description
RR
REROLL
EGBDEFAULTGCHG
Reroll Grade Change code
Use this rule to specify the default
grade change reason code to be
used for the reroll.
RC
SHAGCOM
EGBDEFAULTGCHG
SHAGCOM Grade Change code
Use this rule to specify the default
grade change reason code to be
used when there is manual
change to the component or subcomponent mark from SHAGCOM.
SA
SHAGCOMCAL
EGBDEFAULTGCHG
SHAGCOM Calculated Change
code
Use this rule to specify the default
grade change reason code to be
used in the calculated change to
the component (with subcomponents) or composite mark
from SHAGCOM.
TP
TEMPAH
EGBDEFAULTGCHG
Temporary Final Grade in AH
Use this rule to specify the default
grade change reason code to be
used in the automatic calculation
of marks records to indicate
temporary final grade.
ZG
ZEROGCHG
EGBDEFAULTGCHG
Zero Mark/Grade Grade Change
Use this rule to specify the default
grade change reason code to be
used for automatically calculated
marks records which result in a
zero mark/grade.
GTVSDAX rules used with student academic
review processing
The following GTVSDAX rules are used with student academic review processing and
associated electronic gradebook processing.
Banner Student Faculty Grade Entry Handbook
| Set up GTVSDAX rules
34
• OVERGRADE
• NEGGRADE
OVERGRADE rule
The OVERGRADE rule is used with electronic gradebook processing in Self-Service to
allow over grading, that is, to allow entry of component and subcomponent grades that are
greater than the "out of value".
Use this rule to specify whether scores can be entered that are greater than the "marked
out of" value, which is defined to be the maximum score. This allows faculty members to
assign bonus points. For example, 110 out of 100 yields 10 bonus points.
• Enter Y in the External Code field to specify that component and subcomponent grade
scores can be greater than the out of values.
• Enter N in the External Code field to specify that component and subcomponent grade
scores cannot be greater than the out of values.
External
Code
Internal Code
Internal
Code
Sequence
Number
Y, N
OVERGRADE
1
Internal
Code Group
FACWEB
Description
Allow Grade Over
"Out Of"
System
Required
Yes
NEGGRADE rule
The NEGGRADE rule is used with electronic gradebook processing in Self-Service to allow
negative grading, that is, to allow entry of negative grade scores for components and
subcomponents.
Use this rule to specify whether scores can be entered that are negative numbers, which
results in the calculation of a negative percentage, even when negative percentages are
not valid on the Grade Scale Definition Page (SHAGSCH).
No grade is displayed for a component with a negative score. A final composite grade is
still calculated using the negative value as the grade for the component, but is only
displayed when the resulting value is a positive number. When the final grade value is
negative, the Composite Calculated value is displayed to show that the final mark has
been calculated, but no final grade is displayed for the student.
• Enter Y in the External Code field to specify that negative component and
subcomponent grade scores can be entered.
• Enter N in the External Code field to specify that negative component and
subcomponent grade scores cannot be entered.
Banner Student Faculty Grade Entry Handbook
| Set up GTVSDAX rules
35
External
Code
Internal Code
Internal
Code
Sequence
Number
Y, N
NEGGRADE
1
Internal
Code Group
FACWEB
Description
Negative Grade
Score Allowed
System
Required
Yes
MDUU Rules for Gradebook
The following MDUU rules can be used in gradebook processing and must be active on
the Business Rules Builder Page (GKRRSQL).
• EGB_REG_CLOSED_BYPASS
• EGB_REG_OPEN_OVERIDE
• EGB_REAS_CLOSED_BYPASS
• EGB_REAS_OPEN_OVERIDE
• EGB_REAS_APPLYLATE
Note: Select the Active check box in the GKRRSQL page to activate
each rule. The following rule use information assumes the rule is active.
EGB_REG_CLOSED_BYPASS
This rule is used to open grading for the combination of PIDM, CRN, term, component ID,
and subcomponent ID as defined in the SQL logic, when assessment grading is closed. If
grading is open and this rule is active, it does not apply. It can only be used when grading
is closed.
This rule uses the following parameters:
• PIDM
• CRN
• TERM_CODE
• GCOM_ID
• SCOM_ID
Here is the electronic gradebook assessment for the closed bypass rule.
Banner Student Faculty Grade Entry Handbook
| Set up GTVSDAX rules
36
Rule
Name
Closed
Bypass
Rule
Parameters
Process
Code
:PIDM
EGB
:CRN
Rule Code
Default
Comment
EGB_REG_
CLOSED_
BYPASS
SELECT 'Y'
FROM DUAL
WHERE 1=2
Does not usually require
customization. (Date range
control is usually sufficient.)
:TERM_CODE
If no bypass rule is required,
the Active check box can
be cleared.
:GCOM_ID
:SCOM_ID
EGB_REG_OPEN_OVERIDE
This rule is used to keep grading open for the combination of PIDM, CRN, term,
component ID, and subcomponent ID, when assessment grading is open. Grading is
closed for other data elements that are not defined in the SQL logic.
This rule uses the following parameters:
• PIDM
• CRN
• TERM_CODE
• GCOM_ID
• SCOM_ID
Here is the electronic gradebook assessment for the open override rule.
Rule
Name
Open
Override
Rule
Parameters
Process
Code
:PIDM
EGB
:CRN
Rule Code
Default
Comment
EGB_REG_
OPEN_
OVERIDE
SELECT 'Y'
FROM DUAL
WHERE 1=1
Does not usually require
customization. (Date range
control is usually sufficient.)
:TERM_CODE
If no override rule is
required, the Active check
box can be cleared.
:GCOM_ID
:SCOM_ID
EGB_REAS_CLOSED_BYPASS
This rule is used to open reassessment grading for the combination of PIDM, CRN, term,
component ID, and subcomponent ID as defined in the SQL logic, when assessment
Banner Student Faculty Grade Entry Handbook
| Set up GTVSDAX rules
37
grading is closed. If grading is open and this rule is active, it does not apply. It can only be
used when reassessment grading is closed.
This rule uses the following parameters:
• PIDM
• CRN
• TERM_CODE
• GCOM_ID
• SCOM_ID
Here is the electronic gradebook assessment for the closed bypass rule.
Rule
Name
Closed
Bypass
Rule
Parameters
Process
Code
:PIDM
EGB
:CRN
Rule Code
Default
Comment
EGB_REAS_
CLOSED_
BYPASS
SELECT 'Y'
FROM DUAL
WHERE 1=2
Does not usually require
customization. (Date range
control is usually sufficient.)
:TERM_CODE
If no bypass rule is required,
the Active check box can
be cleared.
:GCOM_ID
:SCOM_ID
EGB_REAS_OPEN_OVERIDE
This rule is used to keep grading open for the combination of PIDM, CRN, term,
component ID, and subcomponent ID, when reassessment grading is open. Grading is
closed for other data elements that are not defined in the SQL logic.
The rule has the following parameters:
• PIDM
• CRN
• TERM_CODE
• GCOM_ID
• SCOM_ID
Here is the electronic gradebook assessment for the open override rule.
Banner Student Faculty Grade Entry Handbook
| Set up GTVSDAX rules
38
Rule
Name
Open
Override
Rule
Parameters
Process
Code
:PIDM
EGB
:CRN
Rule Code
Default
Comment
EGB_REG_
OPEN_
OVERIDE
SELECT 'Y'
FROM DUAL
WHERE 1=1
Does not usually require
customization. (Date range
control is usually sufficient.)
:TERM_CODE
If no override rule is
required, the Active check
box can be cleared.
:GCOM_ID
:SCOM_ID
EGB_REAS_APPLYLATE
This rule is used to apply late and resit rules for components and subcomponents. It is
used when late and resit rules have not been defined on the SHAGCOM page for
components and subcomponents
Note: An active Apply Late Rule (EGB_REAS_APPLYLATE) defined on
the GKRRSQL page does not work when the submission date is not
entered in Faculty Grade Entry.
Here is the electronic gradebook apply late/resit rule in Academic History.
Rule
Name
Apply
Late
Rule
Parameters
Process
Code
:PIDM
EGB
:CRN
Rule Code
Default
Comment
EGB_
REAS_
APPLYLATE
none
This rule returns Y if the late
or resit rules defined for the
component or
subcomponent should be
applied after a change in
Academic History.
:TERM_CODE
:GCOM_ID
:SCOM_ID
Banner Student Faculty Grade Entry Handbook
| Set up GTVSDAX rules
39
Configuration for student academic review
Configuration can be performed for the display of specific data, MEP institution codes, and
student cards in student academic review processing.
Data display
The StudentFacultyGradeEntry_configuration.groovy file contains
properties used to configure student academic review processing. An administrator can
modify the file to control which items are displayed. Display can be set for all user roles or
for the specific roles of Faculty and Faculty with Override as defined on the Faculty/
Advisor Information Page (SIAINST)
Note: The role for the configuration of the pages is based on the faculty
SIAINST record that is in effect for the most recent term available for the
faculty to select.
The instructions on configuring the display information can be found in the delivered
StudentFacultyGradeEntry_configuration.example file. This file is
discussed below.
MEP display
The configuration file controls which items are displayed for all institutions and which items
are displayed only for specific MEP codes. Here is a sample from the configuration file
with information about the MEP display.
#
#You may substitute values for the following items in this .properties
file:
#
#<institution> possible values: all - if no MEP code is used
#<user's MEP code>
# Note: If <institution> does not match a MEP code, all columns will be
displayed in the default order.
#
Student card display
Here is a sample from the configuration file with information about the student card.
#You may elect to display or disable the display of the student card in
the application. If you elect to display the student card, you may
customize the information displayed on the student card.
#The Student Card may be displayed either on the Student Academic Review
page (StudentAcademicReview).
Banner Student Faculty Grade Entry Handbook
| Set up GTVSDAX rules
40
#This groovy file uses the following formatting convention to configure
both the page on which the information will display and the roles that may
view the information:
#
#<institution>.studentcard.cardEnabled.view=[’studentAcademicReview']
#<institution>.studentcard.cardEnabled.roles=Faculty, Override, Student
Here is a sample from the configuration file with information about disabling and enabling
the student card display.
#
#You may substitute values for the following items in this .properties
file:
#
#To disable the use of the student card, please place a # at the start of
the all.studentcard.cardEnabled.view line to comment it out.
#To enable the use of the student card in only one location in the system,
remove either Profile or studentAcademicReview from the following line:
#
all.studentcard.name.view=Profile, studentAcademicReview
#To disable the display of an individual element, please place a # at the
start of that individual element's view line to comment it out.
all.studentcard.cardEnabled.view=['gradeEntry','studentAcademicReview']
all.studentcard.cardEnabled.roles= ['faculty','facultyoverride']
all.studentcard.name.view= ['gradeEntry','studentAcademicReview']
all.studentcard.name.roles= ['faculty','facultyoverride']
all.studentcard.photo.view= ['gradeEntry','studentAcademicReview']
all.studentcard.photo.roles= ['faculty','facultyoverride']
all.studentcard.major.view= ['gradeEntry','studentAcademicReview']
all.studentcard.major.roles= ['faculty','facultyoverride']
all.studentcard.program.view= ['gradeEntry','studentAcademicReview']
all.studentcard.program.roles= ['faculty','facultyoverride']
all.studentcard.address.view= ['gradeEntry','studentAcademicReview']
all.studentcard.address.roles= ['faculty','facultyoverride']
all.studentcard.telephone.view= ['gradeEntry','studentAcademicReview']
all.studentcard.telephone.roles= ['faculty','facultyoverride']
all.studentcard.email.view= ['gradeEntry','studentAcademicReview']
all.studentcard.email.roles= ['faculty','facultyoverride']
Banner Student Faculty Grade Entry Handbook
| Set up GTVSDAX rules
41
Set up Banner Student pages
This chapter discusses the setup needed on Banner Student administrative pages to
process midterm, final, and incomplete grades, as well as component and subcomponent
grades.
Faculty/Advisor Information Page (SIAINST)
Using the Faculty Grade Entry page assumes that the person has been set up as a faculty
member in Banner baseline on the Faculty/Advisor Information Page (SIAINST) with a
Status of Active and the Faculty indicator checked.
Faculty assignments can be added on the Faculty Assignment Page (SIAASGN), on the
Schedule Page (SSASECT), or in Self-Service.
Term Control Page (SOATERM)
Use the Term Control Page (SOATERM) to set up availability of midterm and final grades,
set dates for faculty access, and determine eligibility for grading.
Midterm and final grades
Determine whether midterm and final grades should be available in Self-Service for all
sections for a part of term.
• If you want midterm grades for the all sections for a part of term to be available for entry
on the Web, select the Faculty Web Midterm Grades checkbox in the Base Part of
Term information for the part of term.
• If you want final grades for the all sections for a part of term to be available for entry on
the Web, select the Faculty Web Final Grades checkbox in the Base Part of Term
information for the part of term.
For incomplete grades, specify the default extension date in the Incomplete Extension
Date field in the Base Part of Term information. The extension date may be specified for
each part of term, but it does not have to be.
• If the part-of-term for a CRN is not 1 (full term), and if there is not a default extension
date for that part-of-term, the system reverts to the entry for part-of-term 1.
• If the CRN part-of-term value is 1, and if there is no specified extension date for 1, the
system will revert to the end date for part-of-term 1 as the extension date.
Banner Student Faculty Grade Entry Handbook
| Set up Banner Student pages
42
Faculty access
An institution can set dates for faculty and advisor access on SOATERM. If dates have
been entered for a term, the faculty access date must be within the start and end dates
defined on SOATERM. If the access date is not in the defined start and end dates, the
faculty member will not be able to view the CRNs on the Midterm Grades, Final Grades,
and Gradebook tabs. If no dates have been entered for faculty and advisor access,
access is allowed.
Grading eligibility
In the Base Part of Term section of the page, if the Faculty Web Midterm Grades check
box is checked for a part of term, then all sections offered in that part of term are eligible
for midterm grading. Similarly, if the Faculty Web Final Grades check box is checked, the
sections in that part of term will be eligible for final grading.
The information in the Grade Display Controls section of the Term Management section
of SOATERM takes precedence over the information on the Base Part of Term section. A
term must have display enabled at the term level before the part of term controls are
evaluated.
Display class list
In Midterm and Final Grades tabs, before or after grading, the faculty can view their
assigned classes in a term as display only.
This can be achieved using the Display Class List check box in the Faculty and Advisor
Controls section of the Term Control Page (SOATERM). If this check box is selected and
grade controls are not enabled on the SOATERM and SSAWSEC pages, the student
roster will be display only. The faculty can view the student roster but cannot grade the
students for the CRN.
Even when the Display Class List check box is not checked, if grading is enabled for the
Midterm Grades and Final Grades tabs using SOATERM and SSAWSEC pages, the
faculty will be able to view and grade students. The Master Web Term Control indicator
must be checked on SOATERM for grading to be active.
Note: The Display Class List check is not applicable for the Gradebook.
Grade Scale Definition Page (SHAGSCH)
The grades displayed in the Grade field for components and subcomponents in the
Gradebook tab must be defined on the Grade Scale Definition Page (SHAGSCH). Each
grade must have a grade scale associated with the component.
Note: This page is only available when Banner Student Academic History
9.0 is installed.
Banner Student Faculty Grade Entry Handbook
| Set up Banner Student pages
43
Gradable Component Definition Page (SHAGCOM)
The Gradable Component Definition Page (SHAGCOM) is used to define components
and subcomponents for the CRN. The Gradebook tab lists only those CRNs that have the
components and subcomponents defined on the SHAGCOM page. When you select the
CRN, a list of all the components are displayed. If the component has subcomponents, a
list of all the subcomponents are displayed. For more information on how to define
components and subcomponents, refer to SHAGCOM online help.
Note: This page is only available when Banner Student Academic History
9.0 is installed.
Grade Book Rule Definition Page (SHAGRUL)
The Grade Book Rule Definition Page (SHAGRUL) is used to create late and resit rules.
Rules are assigned to the component or subcomponent by term using the SHAEGBC
page or to an individual CRN’s components and subcomponents using the SHAGCOM
page. See the online help fore more information on these pages.
Note: This page is only available when Banner Student Academic History
9.0 is installed.
Electronic Grade Book Control Page (SHAEGBC)
Use the Electronic Gradebook Configuration Page (SHAEGBC) to specify dates for the
term, part of term, or section during which faculty members can enter student grades in
Faculty Grade Entry, and students can view the grades in Self-Service.
• Date can be specified for when assessment is possible through gradebook for the term
or part of term or section
• Date can be specified for when reassessment is possible through gradebook for the
term or part of term or section
• In the Term Configuration section, if the score open and final score cutoff dates are
defined for a particular term, the CRNs will be available for assessment in the
component and subcomponent sections of the Gradebook tab.
• In the Term Configuration section, if the reassessment score open and reassessment
score cutoff dates are defined for a particular term, the CRNs will be available for
reassessment in the component and subcomponent sections of the Gradebook tab.
• In the Part of Term Configuration section, if the score open and final score cutoff dates
are defined for a particular part of term, the CRNs associated with the part of term will be
available for assessment at the component and subcomponent sections of the
Gradebook tab.
• In the Part of Term Configuration section, if the reassessment score open and
reassessment score cutoff dates are defined for a particular part of term, the CRNs
Banner Student Faculty Grade Entry Handbook
| Set up Banner Student pages
44
associated with the part of term will be available for reassessment at the component and
subcomponent sections of the Gradebook tab.
• In the Section Configuration section, if the score open and score cutoff dates are
defined for a particular section, the CRNs will be available for assessment at the
component and subcomponent sections of the Gradebook tab.
• In the Section Configuration section, if the reassessment score open and reassessment
score cutoff dates are defined for a particular section, the CRNs will be available for
reassessment at the component and subcomponent sections of the Gradebook tab.
• Institutions have the ability to control when score/marks and grades are published to
students in Banner Student Self-Service.
Note: This page is only available when Banner Student Academic History
9.0 is installed.
Incomplete Grade Rules Page (SHAINCG)
Define the incomplete grade processing rules for use with extension dates in Faculty
Grade Entry. Select the setting of the Override Grade Date radio group on SHAINCG.
• If the Override Grade Date radio group is set to None or Any, the Extension Date
Constraints field will be blank.
• If the Override Grade Date radio group is set to Shorten, the Extension Date
Constraints field will display On or before default date, and the date can be
changed to a date that is on or before the date specified on SOATERM.
• If the Override Grade Date radio group is set to Lengthen, the Extension Date
Constraints field will display On or after default date, and the date can be
changed to a date that is on or after the date specified on SOATERM.
Confirm that the following system-required row exists on SHAINCG.
The system-required term value of 000000 is delivered to reflect that incomplete
grade processing is inactive (disabled) as of any prior time period. The record with this
term value indicates that incomplete grading is turned off for all levels.
Section Web Controls Page (SSAWSEC)
To set Web controls for midterm grades in Self-Service, do the following.
• Select or clear the Display Midterm Grades checkbox in the Faculty Self-Service
Display Controls block as appropriate for each open learning section.
• If desired, select or clear the Display Midterm Grades checkbox in the Faculty SelfService Display Controls block as appropriate to override the setting in SOATERM for
any CRN.
Banner Student Faculty Grade Entry Handbook
| Set up Banner Student pages
45
To set Web controls for final grades in Self-Service, do the following.
• Select or clear the Display Final Grades checkbox in the Faculty Self-Service Display
Controls block as appropriate for each open learning section.
• If desired, select or clear the Display Final Grades checkbox in the Faculty SelfService Display Controls block as appropriate to override the setting in SOATERM for
any CRN.
Grading Mode Validation Page (STVGMOD)
You can allow the use of substitute grade modes for midterm and final grades by entering
a value in the Web Display Grade Mode field for the grading mode code. This setup is
optional and is only used when grade substitution is desired. Also, this setting is only used
when the GMODGRD rule on GTVSDAX is set to Y.
Grade Change Code Validation Page (STVGCHG)
Be sure the system required grade change codes discussed earlier in this section are
available on this page.
Note: This page is only available when Banner Student Academic History
9.0 is installed.
Banner Student Faculty Grade Entry Handbook
| Set up Banner Student pages
46
Use Faculty Grade Entry
This chapter discusses the Web pages used with the application.
The following Web pages in Banner Faculty and Advisor Self-Service 8.x have been
replaced with functionality for Banner Student Faculty Grade Entry.
• Mid Term Grades (bwlkfmgd.P_FacMidGrd)
• Final Grades (bwlkffgd.P_FacFinGrd)
• Incomplete Grades Summary (bwlkincg.P_FacIncmpGrdSum)
• Incomplete Final Grades (bwlkffgd.P_FacCommitFinGrd)
• Electronic Gradebook by Component (bwlkegrb.P_FacGradeComponents)
• Electronic Gradebook by Component Entry (bwlkegrb.P_FacDispShrmrks)
• Electronic Gradebook by Component Subcomponent
(bwlkegrb.P_FacGradeSubComponents)
• Electronic Gradebook by Component Subcomponent Entry
(bwlkegrb.P_FacDispShrsmrk)
• Electronic Gradebook by Component Grade Display
(bwlkegrb.P_FacDispShrcmrk)
• Electronic Gradebook for a Student ID Selection
(bwlkegrb.P_FacIDDispShrmrks)
• Electronic Gradebook for a Student (bwlkegrb.P_FacIDShrmrksProc)
• Electronic Gradebook for a Student Subcomponent Entry
(bwlkegrb.P_FacIDShrsmrkProc)
• Submit Component Marks (bwlkegrb.P_FacScorePost)
• Submit Subcomponent Marks (bwlkegrb.P_FacScorePost2)
These pages have been combined into the Faculty Grade Entry page. Tabs are used to
navigate between the sections for midterm grades, final grades, incomplete grades, and
gradebook information, where data can be viewed or entered. Details for courses and
students are displayed on the right side of the page. Tabs can also be used to navigate
between these areas. Grades can be imported from and exported to a spreadsheet.
Please refer to the 8.x Banner Faculty and Advisor Self-Service User Guide for more
information on using existing Self-Service functionality.
Banner Student Faculty Grade Entry Handbook
| Use Faculty Grade Entry
47
Introductory pages
The introductory pages listed below are displayed after the user logs into Banner Faculty
Grade Entry, if the pages are set up to do so, and the user has not previously provided the
requested information.
• Terms of Usage page
• Security Question and Answer page
• Update Ethnicity and Race Survey page
• Forgot PIN page - This page is not available when CAS is in use.
After these pages have been negotiated, the Faculty Grade Entry page can be accessed.
Terms of Usage
The Terms of Usage Page is displayed the first time you log into Self-Service and two
conditions are true: the Accepted indicator is set to No on the Third Party Access Audit
Page (GOATPAD), and the Display Usage Page indicator is checked on the Customize
Web Rules Page (twbkwrul.P_ModifyPgWebRules) in Web Tailor. When the user
selects Continue to accept the terms, the Accepted indicator is set to Yes on GOATPAD.
This page is the same as the Banner Web General 8.x Self-Service page, Terms of Usage
(twbkwbis.P_UsagePage). The page details and setup can be found in the Banner
Web for General 8.6 User Guide in the “Technical Reference” chapter, under the “Terms
of Usage” topic.
Security Question and Answer
The Security Question and Answer Page is displayed when you log in to Self-Service and
the following conditions are true: the Disable “Forgot PIN” indicator is set to No on the
Enterprise PIN Preferences Page (GUAPPRF), and security questions and answers have
not been entered previously. The answers to the questions are stored on the Third Party
Access Audit Page (GOATPAD).
This page is similar to the Banner Web General 8.x Self-Service page, Security Question
and Answer (twbkwbis.P_SecurityQuestion). Multiple questions are now
displayed on one page, instead of answering one question per page as in 8.x. The page
details and setup can be found in the Banner Web for General 8.6 User Guide in the
“Using Web General” chapter, under the “Security Questions and Answers” topic.
Update Race and Ethnicity Survey
The Update Ethnicity and Race page is displayed when you log in to Self-Service and the
following conditions are true: the Reporting Date value is set for the RESTARTDAT and
Banner Student Faculty Grade Entry Handbook
| Use Faculty Grade Entry
48
REENDDATE GTVSDAX rules, and the system date falls within that range. You can click
Ask Me Later to continue and bypass the page.
The page will be displayed each time the user logs in during the date range until the
survey is completed. The survey confirmation is displayed on the General Person
Identification Page (SPAIDEN) with the Ethnicity and Race Confirmed indicator checked
and the Confirmed Date field populated.
This page is the same as the Banner Web General 8.x Self-Service page, Update
Ethnicity and Race Survey (bwgkomre.P_RaceSurvey). The page details and the
GTVSDAX setup can be found in the Banner Web for General 8.6 User Guide in the
“Technical Reference” chapter, under the “Ethnicity and Race Survey Pages” topic.
External
Code
Internal Code
Internal Code
Group
NOT USED
RESTARTDAT
NOT USED
REENDDATE
Description
Reporting Date
SSMREDATE
Race/Ethn Survey
Start Date
First date the survey is
to be displayed on the
web
SSMREDATE
Race/Ethn Survey
End Date
Last date the survey is
to be displayed on the
web
Forgot Password and Reset Password
This page is available when CAS is not in use.
The Forgot Password and Reset Password pages can be used to assist with logging in
when a faculty member has forgotten his or her password/PIN or when the password/PIN
has expired. The supplied security questions and answers are used to allow a password
to be reset. The Forgot Password option is displayed as a link on the Login page.
1. The faculty member enters the Banner ID in the User ID field, then selects the Forgot
Password link.
The system displays the Forgot Password page with the faculty member’s user name
and security questions displayed.
2. The faculty member enters the answers to the security questions in the Answer fields,
and then selects the Continue button.
The system displays the Reset Password page for the faculty member to reset his or
her PIN.
3. The faculty member enters the new password in the New Password field, then
reenters the same password in the Re-enter New Password field.
4. The faculty member selects the Submit button.
The system displays the Login page.
Banner Student Faculty Grade Entry Handbook
| Use Faculty Grade Entry
49
This page is similar to the Banner Web General 8.x Self-Service page, Change PIN
(twbkwbis.P_ChangePin). The details for this page can be found in the Banner Web
for General User Guide in the “Using Web General” chapter, under the “Resetting Your
PIN” topic.
Faculty Grade Entry page
This page is used to enter or update midterm grades, final grades, incomplete grades, and
gradebook information, as well as last date of attendance and attendance hours for
students in a course.
• View a class roster
• Enter or update midterm grades for students in a course
• Enter or update final grades for students in a course
• Enter or update incomplete grades for students in a course
• Enter or update last date of attendance and attendance hours for students in a course
• Allow faculty members to grade students for components and subcomponents of the
CRN
• Export and import student roster data
• View, update, and print composite grades
• Search on a student by name or ID
This page can be accessed from Banner Faculty and Advisor Self-Service 8.x. Select the
Enter Grades Banner 9.x option on the Faculty and Advisors Main Menu
(bmenu.P_FacMainMnu).
When the Banner Student Academic History application is installed, the Banner Student
Faculty Grade Entry application can function without the Mass Data Update Utility
(MDUU). If MDUU is installed, the rules are defined in the Business Rules Builder Page
(GKRRSQL). These rules, when active, determine how the faculty members view the
courses and grade the students. If these rules are not active, the grade control checks the
SOATERM and SSAWSEC settings and the date range grade controls on SHAEGBC.
When MDUU is not installed, the Faculty Grade Entry workflow is the same as before.
When the Banner Student Academic History application is not installed, the MDUU rules
described below do not apply.
When the Banner Student Advising Student Profile application is installed, the Student
Profile page can be accessed from Faculty Grade Entry by clicking on the student’s name.
Banner Student Faculty Grade Entry Handbook
| Use Faculty Grade Entry
50
Page overview
When a faculty member logs into the Faculty Grade Entry application, he/she is taken to
the Final Grades tab to view and grade the assigned sections. The faculty member can
also navigate to Midterm and Gradebook tabs.
Note: The tab selection can be customized in the
StudentFacultyGradeEntry_configuration.groovy file.
For more information on how to customize the tab selection, refer to the
Banner Student Faculty Grade Entry Installation Guide 9.3.
This page is composed of the following sections:
• Midterm Grades
• Select a Course
• Enter Grades
• Final Grades
• Select a Course
• Enter Grades
When using incomplete final grades, additional tabs are displayed for:
– Roster
– Incomplete Grades
• Gradebook
• Select a Course
• Components
• Enter Component Grades
– Subcomponents
– Enter Subcomponent Grades
• Composite Grades
• Side Detail
The right side of the page contains the following tabs, which as displayed based on the
record selected.
• Getting Started
• Course Details
• Student Details
Use the Right Arrow on the right side of the Select a Course and Enter Grades sections
to drag and expand the view to a full page display. This hides the tabs for Getting Started,
Course Details, and Student Details.
Banner Student Faculty Grade Entry Handbook
| Use Faculty Grade Entry
51
Use the Left Arrow on the right side of the Select a Course and Enter Grades sections to
drag and close the full page view and return the display to the main sections with the side
tabs.
You can also drag the scrollbar to resize the display.
Page setup for grade mode controls
You can set up grade controls at your institution to limit the display of grades associated
with the student or with the level. You can also substitute a grade mode for use with
faculty grading.
Limit grade selection
The system uses the setting of the GMODGRD rule, along with the student’s course level
and grade mode found on the Student Course Registration Page (SFAREGS) and the
combination of logic found on the Grade Code Maintenance Page (SHAGRDE) to
determine what grades are available.
To limit the grades available for selection in the Grade field, enter Y, N, or A in the
External Code field for the Internal Code Group of GMODGRD on GTVSDAX.
• If you set the GMODGRD rule to Y, the valid values displayed are those that match the
student’s course level and grade mode.
• If you set the GMODGRD rule to N, the valid values displayed are for all grades for all the
course’s grade modes at the student’s course level.
• If you set the GMODGRD rule to A, the valid values displayed are for all grades, for all
grade modes, for the student’s course level, with no regard for the course’s grade mode.
Substitute grade mode
Only those grades associated with the grade mode in the Mode field on SHAGRDE
(where the SHRGRDO_GMOD_CODE field value is equal to the
STVGMOD_GMOD_CODE_WEB field value), that are defined as Web-enabled and are
applicable to the processing term are displayed in the Enter Grades section.
The process also looks at the setting of the Web Display Grade Mode field on
STVGMOD. This value determines which grades are available for the faculty member to
use for the individual student. You can choose whether to substitute the actual grade
mode (selected by the student during registration) with one that will be displayed in SelfService for faculty grading. When the Web Display Grade Mode is populated, only
grades with the substitute grade mode are displayed during faculty grading.
Note: To enable this mode, the GMODGRD rule on GTVSDAX must be set
to Y.
Banner Student Faculty Grade Entry Handbook
| Use Faculty Grade Entry
52
For codes of S (Standard Letter) or P (Pass/Fail), the values from SHRGRDO and
SHRGRDE are selected and displayed as valid values for the Midterm Grade field or the
Final Grade field. For example, a student in registered in a course as Pass/Fail. The
STVGMOD_CODE field is set to P (Pass/Fail). The STVGMOD_GMOD_CODE_WEB field is
set to S (Standard Letter). The faculty member can see grades A, B, C, D, and F in the
Midterm Grade or the Final Grade field.
In the previous example, it is assumed that the grade substitution rules are set up so that
the entered grade is substituted during the roll to the Academic History. In GTVSDAX,
GMODGRD is set to Y. The Grade Substitution Maintenance Page (SHAGRDS) defines the
translated values for the entered grade, which is in line with the grade mode allocated to
the student at time of registration. This substitution does not occur until the grade is rolled
to the Academic History.
Require midterm grades
To restrict entry of midterm grades for students, use the MIDTERM rule on GTVSDAX for
the Internal Code Group of GRADING to map a valid Web-enabled comment code from
STVGCMT. Only students with the mapped grade comment code on their record for the
CRN on the SFRSTCR table will be displayed in the midterm grades roster.
The institution must create a grade comment code on the Grade Comment Code
Validation Page (STVGCMT) for midterm grades, and then check the Web Indicator for
the code. (An existing grade comment code can also be used.) Next, the code is mapped
to the MIDTERM rule on GTVSDAX. Using the Class Roster Page (SFASLST) or the
Class Attendance Roster Page (SFAALST), enter the comment code on each student’s
record for each CRN that should be displayed in the midterm grade roster for each CRN.
• If you set the rule to N, the midterm grade comment code is not required. All students in
the class roster are displayed to the faculty member for midterm grading.
• If you set the rule to a value other than N (you must use a valid, Web-enabled, grade
comment code from STVGCMT), the midterm grade comment code is required to
display a student on the midterm roster for grading. Only students with the appropriate
grade comment code are matched with the GTVSDAX code and displayed to the faculty
member for midterm grading in Self-Service.
If the MIDTERM rule is created and no students in the course have the matching midterm
comment code entered in SFAALST or SFASLST, the course is not displayed for grading.
Page error checking for last attendance date and hours
attended
Error checking is performed for last date of attendance errors when the changes for last
date of attendance are saved. Records with errors are not saved, and the errors are
displayed in the Notification Center. When valid grades are entered for a gradable course,
and a last date of attendance is not required, the records are saved without error. A last
date of attendance can be entered for a student who has not been awarded a grade.
Banner Student Faculty Grade Entry Handbook
| Use Faculty Grade Entry
53
When a valid grade is entered that requires a last date of attendance (Last Attendance
Date Ind is checked on SHAGRDE for the grade code), the last date of attendance must
be entered. This rule applies only to final grades. The records are saved if no errors exist.
When errors exist for last date of attendance date or hours attended, error messages are
displayed for the records at the top right of the page in the Notification Center. If errors
occur, grades, the last date of attendance, and attendance hours are not saved. All errors
on each individual record must be corrected for that record to be saved.
When a student whose status does not reflect withdrawal from the course is given a last
date of attendance, the following warning message will be generated after the user moves
out of the Last Attend Date field: The student has not withdrawn from the class. The
warning displays and then fades away, and the record can be saved.
The following conditions are called when the grade has the Last Attendance Date Ind
checked for the term in Grading Code Maintenance Table (SHRGRDE). These conditions
are also called when the grade does not require the last date of attendance per the
SHRGRDE table.
• If the last date of attendance is null when the grade used requires a last date of
attendance date, the following error message is displayed:
Last Date of Attendance required for this grade.
• If the last date of attendance is entered, but the date entered is greater than the current
system date, the following error message is displayed:
Last date of attendance cannot be greater than current date.
• If the last date of attendance is entered, but the date is earlier than the valid start date
for the course, the following error message is displayed:
Last date of attendance must be between section start date and section end date.
• If the last date of attendance is entered, but the date is later than the last date for the
course, the following error message is displayed:
Last date of attendance must be between section start date and section end date.
• If the last date of attendance is entered, but the date is an erroneous date on the
calendar (such as October 32, 2012), the following error message is displayed:
The Last Attend Date “10/32/2011” is not valid.
• If the last date of attendance is entered, but the date format is incorrect (such as the
format is YYYYMMDD and the date entered uses format MMDDYYYY), the following
error message is displayed:
The Last Attend Date “#####” is not valid.
• This error message applies to open learning courses. If the last attendance date is
outside of the section start/end date or a last attendance date prior to the first date of the
section is entered, the following error message is displayed:
Last date of attendance must be between learner start date and learner end date.
Banner Student Faculty Grade Entry Handbook
| Use Faculty Grade Entry
54
• If the last date of attendance is entered for a student who has not withdrawn from the
course, a warning is displayed in the Notification Center. This warning displays for a
short time and then fades away. You can save your changes and proceed with grade
processing.
The following conditions are called when the user enters attendance hours.
• Hours attended must be between 0 and 999.99. If you enter a value greater than
999.99, or enter invalid hours for a student, you will receive an error.
• You cannot enter negative numbers.
• If hours are entered without two decimal places to the right (such as 60), the system
does not add the decimal places (such as 60.00).
Select a Course section
When the faculty member accesses this page, all courses which are open for grading are
pushed to him or her based on the specific login information and the default tab selection.
Courses must be gradable, active, and have students enrolled to be displayed. In addition,
grading indicators must be checked on SOATERM for midterm and/or final grading for the
part of term, or grading self-service display indicators for the course must be checked on
SSAWSEC.
The faculty member who has logged in must be assigned as an instructor for the section.
No term or CRN is needed to get started on the page as in Banner Self-Service 8.x. The
Select a Course section is displayed with a list of courses. You can select the Midterm
Grades tab, the Final Grades tab, or the Gradebook tab to proceed. The Final Grades tab
is the default display. If no courses are open for final grading, and courses are open for
midterm grading, the Midterm Grades tab will default.
Security
Only sections to which the faculty member is assigned as an instructor are displayed in
the course list. The instructor’s access to a course is determined by security settings
established by the institution on Faculty/Advisor Process Rules Page (SOAFACS). The
Faculty Attribute/Advisor Type Control Page (SOAFAPC) can be used to further control
viewing grades and editing access for faculty members with attributes assigned to
classes.
Faculty Grade Entry processing follows all established Banner 8.x security rules and
setup. You do not need to adjust existing security settings at your institution that are used
with other areas of Banner Faculty and Advisor Self-Service.
Getting Started tab
The Getting Started tab is displayed at the right side of the page. The Getting Started data
is delivered Info Text that is customizable at your institution through Banner Web Tailor.
Banner Student Faculty Grade Entry Handbook
| Use Faculty Grade Entry
55
In the example below, the Getting Started tab contains sample information for how to use
Faculty Grade Entry and how to contact the Registrar for assistance with a link to a default
email address.
Midterm and Final Grades sections summary
When a faculty member logs in to enter grades, the Midterm Grades and Final Grades
tabs are displayed.
• If no courses are available for midterm grade entry, and the Midterm Grades tab is
selected, a message is displayed:
You have no sections available for grading at this time.
• If no courses are available for final grade entry, and the Final Grades tab is selected, a
message is displayed:
You have no sections available for grading at this time.
Courses are displayed in order by which need the most attention, based on the grading
status. The Grading Status field displays a bar for each record that shows whether
grading has not been started, grading is in progress, or grading is completed. You can sort
the records using the arrows on any of the field/column headings.
When the MIDTERM rule is mapped to a valid, Web-enabled, comment code on
GTVSDAX, the only courses displayed on the Midterm Grades tab are those that are open
for grading and have at least one student who has the mapped comment on their record
on SFASLST or SFAALST for the course. In addition, only the students who have the
mapped comment will be displayed on the roster.
When the MIDTERM rule is not in use (the rule is set to N on GTVSDAX), all courses open
for midterm grading (when the faculty member logs in) and all students in those courses
are displayed.
Course Details tab
When a course is selected for grading from the list of courses, the Course Details tab is
displayed at the right side of the page. It contains quick reference information for: subject,
course number, section number, course description, CRN, reminders (such as grades
remaining that need to be entered), number of eligible students, number of registered
students, number of midterm or final grades already awarded, the dates the course is
offered, the primary instructor, and the secondary instructor(s). This information is updated
as grades are entered and saved.
The following fields are in the Course Details tab for midterm and final grade information.
Fields
Descriptions
Course Heading
Course subject, course number, and section number.
Banner Student Faculty Grade Entry Handbook
| Use Faculty Grade Entry
56
Fields
Descriptions
Course Description
Course title.
Course Reference
Number
Course CRN.
Number of Grades
Remaining
Number of grades remaining to be entered.
Eligible
Number of students eligible for grading.
Registered
Number of students registered in the course.
Graded Midterm
Number of students with midterm grades. This is displayed with
the Midterm tab.
Graded Final
Number of students with final grades. This is displayed with the
Final Grades tab.
Course Dates
Date range of the course with start and end dates.
Dates come from the registration record for the student. The start
date is the earliest start date a student can take the course. The
end date is the last date a student can take the course. This
includes traditional and open learning courses.
For example, for a two week course with two students:
•
•
•
•
Student A starts the course on June 1.
Student B starts the course on September 1.
The course start date is June 1.
The course end date is September 14, two weeks after Student
B started the course.
Primary Instructor
Name of primary instructor for the course.
Secondary Instructor(s)
Name of secondary instructor for the course. Multiple secondary
instructors can exist.
Enter Grades section summary
Once a course has been selected, the class roster of students to be graded is displayed at
the bottom of the page in the Enter Grades section. By default, students are listed in
alphabetical order by last name. When the last name prefix is displayed (as configured by
the institution in Banner), the sort order includes the prefix, such as “Van Clyde”. The
records can be sorted in ascending or descending order by clicking on any of the column
headings. (For example, you may choose to sort the roster so all ungraded students are
displayed first.) Once you set the sort order on a roster, any course you click on during that
session uses the same sort order.
When a large number of records exists on the roster, the browser will set page breaks at
groups of 5 records by default. Grades can be entered and saved for each page of the
roster.
Banner Student Faculty Grade Entry Handbook
| Use Faculty Grade Entry
57
There is a pagination bar at the bottom of the roster which displays the number of pages of
results and indicates which page you are viewing, such as Page 1 of 5. The total number
of records found is also displayed.
Use the inside Left and Right Arrow buttons to move through all the pages of results one
page at a time. Use the outside Left and Right Arrow buttons (arrow with vertical line) to
go directly to the first and last pages of results. You can also enter a page number to
access a specific page.
Use the Per Page pulldown to set the number of records displayed per page. The default
value is 5, but you can select another option (10, 15, 20, 50, 100). When you change the
number of records displayed per page, that selection is used for the current course, and it
will continue to be used when you move to another course. You can reset the display as
needed.
Note: When using Internet Explorer 8, performance results are best for
classes of 50 and under on the roster. For larger classes you may want to
use a different browser.
When changes are made on a class roster that has multiple pages, the user is prompted
to save the changes before moving to a different roster page.
When a student is selected for grading, only valid grades for that student are listed as
choices in the pulldown list. Refer to the “Set up GTVSDAX rules” section for more
information on using the GMODGRD rule. Students who are registered for the class with a
non-gradable registration status are displayed with non-gradable in the Midterm Grade or
Final Grade fields.
On the Midterm Grades tab, when the MIDTERM rule on GTVSDAX is mapped to a valid,
Web-enabled, grade comment code (from STVGCMT), only students who have the
mapped grade comment code on their record for the course are eligible to receive a
midterm grade and will be shown on the roster. When the MIDTERM rule is set to N, all
students in the course are displayed on the roster on the Midterm Grade tab.
On the Final Grades tab, students whose grades have been rolled are displayed with a
status indicator in the Rolled field, but the records cannot be changed.
Student Details tab
When you select a student’s record in the Enter Grades section of the page for midterm
and final grades, the Student Details tab is displayed at the right side of the page. It
contains the student’s name, registration status (such as Registered, Audit, Not
Gradable, Withdrawn, as defined on the Course Registration Status Code Validation
Page [STVRSTS]), and the number of credit hours for which the student is registered in
the class.
Optionally, the displayed details for the student can include a photo and an email link. To
display photos (or a photo placeholder if no photo exists for the student), set the PHOTOS
rule to Y on GTVSDAX.
If the student has a preferred, Web-enabled, email address in Banner, a link to the
student’s email is also provided. The Email Student link in the Student Details tab can be
Banner Student Faculty Grade Entry Handbook
| Use Faculty Grade Entry
58
used by the instructor to contact the student via email. The email address of the student is
retrieved based on the email type that is marked as preferred, active, and available for
Web display on the E-mail Address Page (GOAEMAL) for that student.
Note: There is no link to view the address and phone information for the
student.
When a student’s information is marked as Confidential in Banner, a message is
displayed in the Student Details tab, along with a reminder to the instructor to not disclose
confidential information. When a student is deceased, a message is displayed here as
well.
When a student's final grade has been rolled to Academic History, the rolled date is
displayed. Otherwise, the message Not Rolled is displayed.
The following fields are in the Student Details tab.
Fields
Descriptions
Student Heading
Full name of student.
Registration Status
Student’s registration status.
Credits
Number of credits for which the student is registered for the
course.
Photo
Student photo is displayed if this option is active (PHOTOS rule on
GTVSDAX is set to Y), a photo of the student exists, and it is
configured properly in the institution’s file system.
Email Link
Link to the preferred email for the student.
Confidential and/or
Deceased Indicator
Confidential and/or Deceased messages are displayed for the
student.
Grade Rolled Date
Date the grade was rolled to Academic History.
Incomplete Grades section summary
There are two ways that faculty members can access the Incomplete Grades tab from the
Final Grades Tab.
• When you enter a final grade for a student that is flagged as incomplete (based on the
rules on SHAGRDE), the Incomplete Grades tab is automatically displayed. You can
view and/or adjust the incomplete final grade and/or the extension date (according to
rules established by your institution in Banner).
• When students on the roster have already been awarded an incomplete grade, you can
select the Incomplete Grades tab to view or update data for those students. The ability
to enter incomplete grades and view summary incomplete grade information is
combined.
Banner Student Faculty Grade Entry Handbook
| Use Faculty Grade Entry
59
The records displayed on the Incomplete Grades tab are a subset of the class roster. This
tab can be accessed as long as final grading is open based on the rules established on
SOATERM or SSAWSEC.
Use the Roster tab to return to the class roster, select another student, and continue
grading.
When an incomplete grade is entered on the Final Grades tab, the Incomplete Grades tab
is used to view summary data and update the incomplete final grade and extension date (if
rules set up on the Incomplete Grades Rules Page [SHAINCG] allow updates), or confirm
and save (if rules on SHAINCG do not allow updates), before changes can be saved to
the student’s record.
If no students in the class have received incomplete grades, the Incomplete Grades tab is
not displayed.
Midterm Grades section detail
This section of the page is used to enter or update midterm grades, last date of
attendance, and attendance hours for a class. It is accessed using the Midterm Grades
tab.
Courses are displayed on this section of the page when the following conditions apply.
• For traditional classes, the Faculty Web Midterm Grades checkbox in the Base Part of
Term block of the Term Control Page (SOATERM) must be selected for the part of term
for the CRN.
• For open learning classes, (or for traditional classes where the Faculty Web Midterm
Grades checkbox is not checked for the part of term for the CRN) the Display Midterm
Grades checkbox in the Faculty Self-Service Display Controls block of the Section Web
Controls Page (SSAWSEC) must be selected for the term and CRN.
• When the MIDTERM rule is mapped to a valid, Web-enabled, comment code on
GTVSDAX, the only courses displayed on the Midterm Grades tab are those that have
at least one student who has the mapped comment code on their record on SFASLST or
SFAALST. In addition, only the students who have the mapped comment will be
displayed on the roster. When the MIDTERM rule is not in use, all courses open for
grading and all students in those courses are displayed.
Note: Changes can be made to the Midterm Grade, Last Attend Date
and Hours Attended fields in the Enter Grades section for midterm
grades after a final grade has been rolled. (The grade date and the grade
are both present on a record).
However, if the grade date and the grade are both present on a record
(i.e., the grade has been rolled to Academic History), the import process
for midterm or final grades will not allow changes.
Therefore, when changes are needed for midterm grades after final
grades have been rolled, those changes have to be processed
individually through the application.
Banner Student Faculty Grade Entry Handbook
| Use Faculty Grade Entry
60
Updates to Banner for midterm grades
The following updates occur in Banner when midterm grades are entered. If gradable
components exist for a CRN, an update to midterm grades made on the Faculty Grade
Entry page is not reflected in the student’s midterm composite grade record within the
electronic gradebook (SHRCMRK). Only the registration record (SFRSTCR) is updated.
Midterm Grades fields
The following fields are in the Midterm Grades section of the page.
The list of courses displayed can be sorted in ascending or descending order by any of the
field labels.
Fields
Descriptions
Grading Status
Grading status for the course.
A status bar with hover text is shown to denote the grading status
for the course. Statuses are Not Started, In Progress,
and Completed.
Subject
Subject code and description.
Course
Course number.
Section
Section number.
Title
Course title.
Term
Term code and description.
CRN
Course reference number.
Enter Grades fields for midterm grades
The following fields and buttons are in the Enter Grades section of the page for midterm
grades.
Fields
Descriptions
Search by Full Name or ID
Search for student by name or ID.
Full Name
Student’s name, in the following format: last name prefix (if
applicable), last name, followed by first name and middle initial.
ID
Student’s Banner ID.
Midterm Grade
Student’s midterm grade.
Banner Student Faculty Grade Entry Handbook
| Use Faculty Grade Entry
61
Fields
Descriptions
Last Attend Date
Last date the student attended class.
Hours Attended
Number of hours the student attended class. Valid values are 0 999.99.
If this field is not used for any courses at your institution, you can
set the ATTENDHRS rule on GTVSDAX to N, and the field will not
be displayed on the Faculty Grade Entry page.
Reset
Button used to reset all entries to the values that were initially
displayed when this section of the page was accessed or saved.
Clears all entries since the last save and reverts data back to that
point.
Save
Button used to save changes.
Records without errors are saved. Records with errors are
presented, and appropriate error message are displayed. Records
with errors can be corrected and saved.
Saving updates the SFRSTCR table in Banner and redisplays the
page with the assigned grades in the Midterm Grade field.
Final Grades section detail
This section of the page is used to enter or update final grades, last date of attendance,
and attendance hours for a class. It is accessed using the Final Grades tab.
Courses are displayed on this section of the page when the following conditions apply.
• For traditional classes, the Faculty Web Final Grade checkbox in the Base Part of
Term block of the Term Control Page (SOATERM) must be selected for the part of term
for the CRN.
• For open learning classes, (or for traditional classes where the Faculty Web Final
Grades checkbox is not checked for the part of term for the CRN) the Display Final
Grades checkbox in the Faculty Self-Service Display Controls block of the Section Web
Controls Page (SSAWSEC) must be selected for the term and CRN.
Updates to Banner for final grades
The following updates occur in Banner when final grades are entered. If gradable
components exist for a CRN, an update to final grades made on the Faculty Grade Entry
page is not reflected in the student’s final composite grade record within the electronic
gradebook (SHRCMRK). Only the registration record (SFRSTCR) is updated.
Final Grades fields
The following fields are in the Final Grades section of the page.
Banner Student Faculty Grade Entry Handbook
| Use Faculty Grade Entry
62
The list of courses displayed can be sorted in ascending or descending order by any of the
field labels.
Fields
Descriptions
Grading Status
Grading status for the course.
A status bar with hover text is shown to denote the grading status
for the course. Statuses are Not Started, In Progress,
and Completed.
Rolled
Rolled status for the course.
A status bar with hover text is shown to denote the rolled status
for the course. Statuses are Not Rolled, Partially
Rolled, and Completed.
Subject
Subject code and description.
Course
Course number.
Section
Section number.
Title
Course title.
Term
Term code and description.
CRN
Course reference number.
Enter Grades fields for final grades
Final grades are rolled to Academic History using the Grade Roll to Academic History
(SHRROLL) or the SFASLST page in Banner. Once grades are rolled, they cannot be
updated on the Faculty Grade Entry page.
Incomplete grades
When you enter a grade for a student, the grade that has been entered or changed is
validated to determine whether it qualifies for incomplete grade processing. When
incomplete grade processing rules have been set up and the student qualifies, the system
displays the Incomplete Grades tab in the Enter Grades section. (Incomplete grading is
only active when using the Final Grades tab.)
To qualify, the following must be in place.
• Incomplete grades must be defined on the Grade Code Maintenance Page (SHAGRDE)
for the term and level.
• Rules for incomplete grade processing must be set up on the Incomplete Grade Rules
Page (SHAINCG).
• A student must be assigned a grade meeting the above criteria.
Banner Student Faculty Grade Entry Handbook
| Use Faculty Grade Entry
63
The following fields and buttons are in the Enter Grades section of the page for final
grades.
Fields
Descriptions
Search by Full Name or ID
Search for student by name or ID.
Full Name
Student’s name, in the following format: last name prefix (if
applicable), last name, followed by first name and middle initial.
ID
Student’s Banner ID.
Midterm Grade
Student’s midterm grade. Display only.
Final Grade
Student’s final grade.
When incomplete grade processing is configured for the student,
and an incomplete grade is entered, and the user leaves the
Grade field, the Incomplete Grades section of the page is
displayed.
Rolled
Check mark that indicates the grade has been rolled to Academic
History. No indicator is displayed for unrolled grades.
Last Attend Date
Last date the student attended class.
When a last attend date is entered and the user leaves the field, if
the student has not withdrawn from the course, a warning is
displayed in the Notification Center.
Error checking occurs when changes are saved.The process
determines if a Last Attend Date value is required for the grade.
Hours Attended
Number of hours the student attended class. Valid values are 0 999.99.
If this field is not used for any courses at your institution, you can
set the ATTENDHRS rule on GTVSDAX to N, and the field will not
be displayed for grade entry.
Reset
Button used to reset all entries to the values that were initially
displayed when this section of the page was accessed. Clears all
entries since the last save and reverts data back to that point.
Save
Button used to save changes.
Records without errors are saved. Records with errors are
presented, and appropriate error message are displayed. Records
with errors can be corrected and saved.
Saving updates the SFRSTCR table in Banner and redisplays the
page with the assigned grades in the Final Grade field.
Banner Student Faculty Grade Entry Handbook
| Use Faculty Grade Entry
64
Incomplete Grades section detail
This section of the page is used only to display and maintain the replacement grade code
for an incomplete final grade and its accompanying extension date.
The Incomplete Grades section of the page is accessed using the Incomplete Grades tab
in the Enter Grades section. The tab is displayed only when incomplete grade processing
is activated for at least one student in the course, and incomplete final grade has been
entered for at least one student.
The user is taken immediately to the Incomplete Grades tab after entering an incomplete
grade for a student and leaving the Final Grade the field. You can review the incomplete
final grade and extension date. If override privileges have been granted, users can
override the final grade and extension date.
Use the Roster tab to return to the Enter Grades section.
Updates to Banner for incomplete final grades
The following updates occur in Banner when incomplete final grades are entered. If
gradable components exist for a CRN, an update to a final grade, an incomplete final
grade, or the extension date made on the Faculty Grade Entry page is not reflected in the
student’s final grade record within the electronic gradebook (SHRCMRK). Only the
registration record (SFRSTCR) is updated.
Enter Grades fields for incomplete grades
The following fields and buttons are in the Enter Grades section of the page for incomplete
grades.
Fields
Descriptions
Search by Full Name or ID
Search for student by name or ID.
Full Name
Student’s name, in the following format: last name prefix (if
applicable), last name, followed by first name and middle initial.
ID
Student’s Banner ID.
Grade
Student’s current grade. Display only.
Incomplete Final Grade
Expected future final grade that will replace the current incomplete
grade after the extension date is reached, and the Incomplete
Grade Process (SHRCINC) is run in Banner.
The values in the pulldown list are a subset of the values that can
be assigned as the final grade, other than incomplete grade
codes, if the rules on SHAINCG allow overrides.
Banner Student Faculty Grade Entry Handbook
| Use Faculty Grade Entry
65
Fields
Descriptions
Rolled
Check mark that indicates the grade has been rolled to Academic
History. No indicator is displayed for unrolled grades.
Extension Date
Date by which coursework must be submitted to earn a grade
other than the default final grade specified. The date can be
changed if the rules on SHAINCG allow overrides.
Extension Date
Constraints
Text specifying any constraints that exist for changing the
extension date.
Display only, can be updated in Banner baseline on the SHAINCG
page.
Reset
Button used to reset all entries to the values that were initially
displayed when this section of the page was accessed. Clears all
entries since the last save and reverts data back to that point.
Non-incomplete grade changes that were entered in the Roster
tab will also be reset.
Save
Button used to save changes.
Records without errors are saved. Records with errors are
presented, and appropriate error message are displayed. Records
with errors can be corrected and saved.
Saving updates the SFRSTCR table in Banner and redisplays the
page with the assigned grades in the Final Grade field.
Gradebook section summary
The Gradebook tab allows the faculty members to enter student grades for the
components and subcomponents associated with a selected CRN.
Unless Banner Student Academic History 9.0 is installed, the gradebook information will
be in display only mode. Any gradebook data entered using Banner 8.x functionality will
be displayed.
Faculty members can perform the following tasks:
• Enter or update assessment grades by component and/or subcomponent.
• Select an assessment composite comment and/or a reassessment composite comment
for the student.
• Enter or update reassessment grades by component and/or subcomponent.
Filter options can be used to:
• Enter or update an assessment grade by component and/or subcomponent for a
particular student.
• Select an assessment composite comment and/or a reassessment composite comment
for a particular student.
Banner Student Faculty Grade Entry Handbook
| Use Faculty Grade Entry
66
• Enter or update a reassessment grade by component and/or subcomponent for a
particular student.
Faculty members can also do the following when grading is not open:
• View assessment grades for a particular student or all students by component and/or
subcomponent.
• View reassessment grades for a particular student or all students by component and/or
subcomponent.
The following overall tasks can also be performed:
• Anonymous marking can be used to mask student name information.
• Users can download a .xls or .xlsx file into which scores/marks or grade can be
entered, and can upload the .xls or .xlsx file to update grades in the system.
The Select a Course section displays all the CRNs to which the faculty member is
assigned that are eligible for grading and that have components defined. The CRNs are
displayed in ascending order by term.
The faculty member can either use the Components button to view the components or
the Composite Grades button to access the Composite Grades page and view the
composite grades for all students for the selected CRN. When you click on the Gradebook
tab without selecting any CRN/section record, by default the Composite Grades button
and Components button are disabled.
Assessment and reassessment
In gradebook processing, assessment and reassessment can be used when the faculty
member is grading a student for the component or subcomponent.
During assessment, the faculty member can enter new grades for the students. If the
grades are not rolled into Academic History, the faculty member can update the existing
grades. If the faculty login date is within the assessment score open date and final score
cutoff date, the components and subcomponents are eligible for assessment grading.
During reassessment, the faculty member can update an existing grade with the
reassessed or changed grade. If the faculty login date is within the reassessment score
open date and reassessment score cutoff date, the components and subcomponents are
eligible for reassessment grading. Reassessment can only be performed after the grades
are rolled into Academic History and published to students.
Note: If the faculty login is not within faculty and advisor access dates for
the term, the CRNs will not displayed on the Gradebook tab for the faculty
member to grade, regardless of the dates on SHAEGBC.
Components and subcomponents
In the Faculty Grade Entry application, the Component section displays all the
components that are created for a CRN on the SHAGCOM page. When you select a
Banner Student Faculty Grade Entry Handbook
| Use Faculty Grade Entry
67
component, the component roster displays the list of students (students who are
registered in the selected CRN) to be graded. If components have associated
subcomponents, the component roster will be display only. You can use the
Subcomponent button to navigate to the Subcomponents section. When you select a
subcomponent, the subcomponent roster displays the list of students to graded.
Note: If components do not have associated subcomponents, the
Subcomponent button is disabled.
Components
In the Enter Component Grades section, the faculty member can select a component from
a list to view the component roster. The filter option can be used to search for a particular
student to grade by entering the student's name or ID. Use the Change link for the
selected course to choose a different course from the Select a Course display for the
Gradebook tab.
Depending on the student’s assessment or reassessment status, the faculty member can
select the Assessment or Reassessment Only option from the dropdown list. By default,
the Assessment option is displayed.
The availability of the Assessment and Reassessment Only options are determined
based on the dates configured on the SHAEGBC page. In assessment, the student
records that are rolled into Academic History are listed as display only.
Note: Only those student records that are rolled into Academic History
after assessment will be available for reassessment.
Subcomponents
If a component has associated subcomponents, the faculty member can navigate to the
View Subcomponents section using the Subcomponents button. The faculty member
can grade the student for the subcomponent on the subcomponent roster, which is
displayed in the Enter Subcomponent Grades section.
In the Enter Subcomponent Grades section, the faculty member can use the filter option to
search for a particular student to grade by entering the student's name or ID.
Use the Change link for the selected course to choose a different course from the Select a
Course display for the Gradebook tab. Use Change link for the component to select a
different component from the Component information.
Depending on student's assessment or reassessment status, the faculty member can
select the Assessment or Reassessment Only option from the dropdown list on the
Enter Subcomponent Grades section. By default, the Assessment option is displayed
in the Enter Subcomponent Grades section.
The availability of the Assessment and Reassessment Only options is determined
based on the dates configured on the SHAEGBC page.
Banner Student Faculty Grade Entry Handbook
| Use Faculty Grade Entry
68
Composite grades
The faculty member can view the composite grades for all students for a selected CRN by
using the Composite Grades button. This is accessed from the list of classes initially
displayed on the Gradebook tab. Use the Change link for the selected course to choose a
different course from the Select a Course display for the Gradebook tab.
On the Composite Grade page, the grade components, calculated composite grade, and
comments for the students are displayed. You can also view the grade, grade change
reason, and comments entered in the Academic History.
The filter option can be used to search for a particular student by entering the student's
name or ID. For each student record, the faculty member can enter or update the
composite comment. Depending on the dates configured on the SHAEGBC page, the
faculty member can select the Assessment or Reassessment Only option from the
dropdown list to provide assessment or reassessment comments for students.
Display student name as anonymous
If a CRN has associated components and/or subcomponents that are designated as
anonymous on the SHAGCOM page for use (the Mark Anonymous check box is selected
for the component or subcomponent), the student names on the corresponding gradebook
roster are masked, and the data is displayed as asterisks (******). Also the Search by Full
Name and ID field changes to read Search by ID, and the Student Details tab is not
displayed.
Note: Marking components and subcomponents as anonymous has no
impact on the Composite Grades page or the Midterm or Final Grades
pages. The student names are still displayed for composite, midterm, and
final grade data.
Comments in component and subcomponent grading
The comments used in gradebook component and subcomponent grading (SHRMRKS
and SHRSMRK tables, respectively) must be defined in the Crosswalk Validation Page
(GTVSDAX).
Comment Type
Internal Group GTVSDAX
Description
Component
EGBCOMPONENTCOMMENT
The comment text stored on
SHRMRKS records
Subcomponent
EGBSUBCOMPCOMMENT
the comment text stored on
SHRSMRK records
The grade comments to be used for composite mark records on the Composite Grades
page are defined on the Grade Comment Code Validation Page (STVGCMT).
Banner Student Faculty Grade Entry Handbook
| Use Faculty Grade Entry
69
Search for a student
Use the Search By Full Name or ID field to search for the student name or student ID.
You can also search using a partial student name. The search option is available in the
"Enter..." sections of the Midterm Grades, Final Grades, and Gradebook tabs.
Note: You must enter a minimum of two characters to search for the
student name or ID.
If the Mark Anonymous check box is selected for the component or subcomponent on
SHAGCOM, the student name will not be displayed. Only the student ID is displayed. In
that case, you will only be able to search by student ID and not by student name.
Print composite grades for assessment
You can use the Print button (printer icon) on the Composite Grades page to view and
print the student roster for both assessment and reassessment. On this page, you can
view and print the breakdown score/mark entered for each component and the computed
final percentage and final grade for the CRN. You can view the student roster in print
preview mode and then continue to your local printer to print the schedule document.
Submission date
In Gradebook, the Submission Date is a required field on the component and
subcomponent roster. During first time grade entry, if a due date is not entered on
SHAGCOM for the component or subcomponent, the current date will be the default date
in the Submission Date field.
When the due date is defined on SHAGCOM for the component or subcomponent, the
system checks whether due date is later than the current date. If it is later, the current date
is defaulted into the Submission Date field. If it is not later, the due date is displayed in
the Submission Date field.
Note: The Submission Date cannot be greater than the current date,
and you cannot enter a future date as the submission date.
In Faculty Grade Entry, the submission date must be entered for the late rule to be applied
for appropriate deduction in the score or marks. If the late rule is configured for a
component or subcomponent on SHAGCOM or SHAEGBC, it will only be applied to the
student record in Faculty Grade Entry when a save is performed. The late rule can be
implemented only when the faculty member grades students with the submission date in
Faculty Grade Entry.
Banner Student Faculty Grade Entry Handbook
| Use Faculty Grade Entry
70
Gradebook section detail
The Gradebook section of the page is accessed using the Gradebook tab.
Gradebook fields
The following fields are in Select a Course section for the Gradebook tab.
Fields
Descriptions
Subject
Subject code and description.
Course
Course number.
Section
Section number.
Title
Course or section title.
Term
Term code and description.
CRN
Course reference number.
Composite Grades
Button used to access the Composite Grade section and display
the breakup of the score for each component and the computed
final grade for the CRN.
Components
Button used to view the list of components.
Components fields
The following fields are in the Select a Course section for the components information.
Note: The Subcomponents button at the bottom of the page is used to
display the Subcomponents section for a record selected in the
Components section of the page. The button is enabled only when the
subcomponent exists for the selected component.
Fields
Descriptions
The following fields are displayed above the Components information.
Selected Course
Change link used to select a different course from the Select a
Course display in the Gradebook tab.
The original course selection detail is displayed below the link.
Subject
Subject code and description of the course.
Course
Course number.
Title
Course title.
Banner Student Faculty Grade Entry Handbook
| Use Faculty Grade Entry
71
Fields
Descriptions
Term
Course term code and description.
CRN
Course reference number.
The following fields are displayed in the Components information.
Name
Name of the component.
Description
Description of the component.
Weight
Component’s weight or percentage of the CRN’s total weight out
of a total of 100.
For example, if there are two components that equally share the
CRN’s weight, the value for both would be 50, which represents
50 percent of 100.
Alternatively, if there is one component that accounts for one half
of the CRN’s weight, and two components that each account for
one quarter of the CRN’s weight, the value for the first component
would be 50, while the value for the other two components would
be 25.
Grade Scale
Grade scale code assigned to the component.
Must Pass
Indicates whether the student must earn a passing grade for the
component to pass the class.
Included In
Indicates whether the component is included for midterm or final
grading, which is defined on SHAGCOM page.
Grades Remaining
Number of students for whom grades have not yet been entered
or calculated for the component.
Due Date
Date the work associated with the component is due.
The value is displayed from the Due Date field defined on
SHAGCOM.
Course Details tab
During assessment or reassessment, when a student record is selected on the
component or subcomponent roster, the following fields are displayed in the Course
Details tab for gradebook processing.
Fields
Descriptions
Course Heading
Course subject, course number, and section number.
Course Description
Course title.
Course Reference
Number
Course CRN.
Banner Student Faculty Grade Entry Handbook
| Use Faculty Grade Entry
72
Fields
Descriptions
Number of Grades
Remaining
Number of students yet to be graded for the selected component.
Gradable Students
Number of students eligible for grading for the component or
subcomponent.
Eligible for Assessment
(Component or
Subcomponent)
Number of students eligible for grading whose records have not
yet been rolled to Academic History.
Eligible for Reassessment
(Component or
Subcomponent)
Number of students eligible for reassessment whose records
have been rolled to Academic History.
Course Dates
Date range of the course with start and end dates.
This field is displayed only during reassessment.
Dates come from the registration record for the student. The start
date is the earliest start date a student can take the course. The
end date is the last date a student can take the course. This
includes traditional courses and open learning courses.
For example, for a two week course with two students:
•
•
•
•
Student A starts the course on June 1.
Student B starts the course on September 1.
The course start date is June 1.
The course end date is September 14, two weeks after Student
B started the course.
Primary Instructor
Name of primary instructor for the course.
Secondary Instructor(s)
Name of secondary instructor for the course. Multiple secondary
instructors can exist.
Midterm Cutoff
Last date on which midterm grades can be entered.
Assessment Dates
Date range for the assessment where the open and cutoff dates
are displayed together. If one of the dates is not specified, the
message Not Defined is displayed.
Reassessment Dates
Date range for reassessment where the open and cutoff dates are
displayed together. If one of the dates is not specified, the
message Not Defined is displayed.
Enter Component Grades for assessment fields
The following fields are in the Enter Component Grades for assessment section of the
page.
Banner Student Faculty Grade Entry Handbook
| Use Faculty Grade Entry
73
Fields
Descriptions
Assessment
Displays the student roster with the complete list of students
registered for the course. Choices are Assessment,
Reassessment Only.
Search by Full Name or ID
Search for student by name or ID.
Name
Student’s name, in the following format: last name prefix (if
applicable), last name, followed by first name and middle initial.
ID
Student’s ID.
Score
Score or mark the student earned for this component. This is a
required field.
Out of
Total number of points available for this component.
Percent
Percentage calculated by dividing the value in the Out of field by
the value in the Score field.
Grade
Displays the list of all the grades defined for the grade scale in
SHAGSCH. This is a required field.
Rolled
Check mark that indicates the grade has been rolled to Academic
History. No indicator is displayed for unrolled grades.
Submission Date
Date on which the grade or score/mark is being submitted. If no
date is entered, the value defaults to the due date. This is a
required field.
Extension Date
Date on which the work is due if the instructor has extended the
due date for the student.
Grade Change Reason
Used to indicate the reason for the grade/score entry. This is a
required field.
Comment
Comment associated with the student’s final grade.
Subcomponents
Button used to display the Subcomponents section for a record
selected in the Components section.
The button is enabled only when the subcomponent exists for the
selected component.
Reset
Button used to reset all entries to the values that were initially
displayed when this section of the page was last accessed or
saved. All entries since the last save are cleared, and the data
reverts back to that point.
The button is enabled only when:
• The gradebook is open for the faculty member to grade the
students.
• A subcomponent exists for the selected component.
Banner Student Faculty Grade Entry Handbook
| Use Faculty Grade Entry
74
Fields
Descriptions
Save
Button used to save changes.
Records without errors are saved. Records with errors are
presented, and appropriate error message are displayed. Records
with errors can be corrected and saved.
Saving updates the SHRMRKS table in Banner and redisplays the
page with the assigned grades in the Grade field.
The button is enabled only when:
• The gradebook is open for the faculty member to grade the
students.
• A subcomponent exists for the selected component.
Student Details tab
The following fields are in the Student Details tab for gradebook processing.
Fields
Descriptions
Student Heading
Full name of student.
Registration Status
Student’s registration status.
Credits
Number of credits for which the student is registered for the
course.
Photos
Student photo is displayed if this option is active (PHOTOS rule on
GTVSDAX is set to Y), a photo of the student exists, and it is
configured properly in the institution’s file system.
Email Link
Link to the preferred email for the student.
Confidential and/or
Deceased Indicator
Confidential and/or Deceased messages are displayed for the
student.
Grade Rolled Date
Date on which grades were rolled to Academic History. If grades
are not rolled, the field displays Not Rolled.
This is not displayed for the Composite Grades data.
Current Grade Change
Reason
Displays the grade change reason code and description.
Graded By
Name of the faculty member who entered the most recent score
or grade.
This is not displayed for the Composite Grades data.
This is not displayed for the Composite Grades data.
Banner Student Faculty Grade Entry Handbook
| Use Faculty Grade Entry
75
Enter Component Grades for reassessment fields
The following fields are in the Enter Component Grades for reassessment section of the
page.
Fields
Descriptions
Reassessment Only
Displays the student roster with a list of student records whose
grades have been rolled to Academic History. Choices are
Assessment, Reassessment Only.
Search by Full Name or ID
Search for student by name or ID.
Name
Student’s name, in the following format: last name prefix (if
applicable), last name, followed by first name and middle initial.
ID
Student’s ID.
Score
Score or mark the student earned for this component. This is a
required field.
Out of
Total number of points available for this component.
Percent
Percentage calculated by dividing the value in the Out of field by
the value in the Score field.
Grade
Displays the list of all the grades defined for the grade scale on
SHAGSCH. This is a required field.
Rolled
Check mark that indicates the grade has been rolled to Academic
History. No indicator is displayed for unrolled grades.
Submission Date
Date on which the grade or score/mark is being submitted. If no
date is entered, the value defaults to the due date. This is a
required field.
Extension Date
Date on which the work is due if the instructor has extended the
due date for the student.
Grade Change Reason
Used to indicate the reason for the grade/score entry. This is a
required field.
Comment
Comment associated with the student’s final grade for the CRN.
Update Composite Score
Check box that indicates whether the composite grade and
Academic History final grade is to be recalculated when a change
is made to the component grade. The default is Y.
Subcomponents
Button used to display the Subcomponents section for a record
selected in the Components section.
The button is enabled only when the subcomponent exists for the
selected component.
Banner Student Faculty Grade Entry Handbook
| Use Faculty Grade Entry
76
Fields
Descriptions
Reset
Button used to reset all entries to the values that were initially
displayed when this section of the page was last accessed or
saved. All entries are cleared since the last save, and data is
reverted back to that point.
The button is enabled only when:
• The gradebook is open for the faculty member to grade the
students
• A subcomponent exists for the selected component
Save
Button used to save changes.
Records without errors are saved. Records with errors are
presented, and appropriate error message are displayed. Records
with errors can be corrected and saved.
Saving updates the SHRMRKS table in Banner and redisplays the
page with the assigned grades in the Grade field.
The button is enabled only when:
• The gradebook is open for the faculty member to grade the
students
• A subcomponent exists for the selected component
Subcomponents fields
The following fields are in the Select a Course section of the page for subcomponents
information.
Fields
Descriptions
The following fields are displayed above the Subcomponents information.
Selected Course
Change link used to select a different course from the Select a
Course display in the Gradebook tab.
The original course selection detail is displayed below the link.
Subject
Subject code and description of the course.
Course
Course number.
Title
Course title.
Term
Course term code and description.
CRN
Course reference number.
Banner Student Faculty Grade Entry Handbook
| Use Faculty Grade Entry
77
Fields
Descriptions
Selected Component
Change link used to select a different component from the
Component information.
The original component selection detail is displayed below the
link.
Name
Name of the component.
Weight
Component’s weight or percentage of the CRN’s total weight out
of 100.
Due Date
Date the work associated with the component is due.
The value comes from the Due Date field on SHAGCOM.
The following fields are displayed in the Subcomponents information.
Name
Name of the subcomponent.
Description
Description of the subcomponent.
Weight
Subcomponent’s weight or percentage of the CRN’s total weight
out of 100.
Grade Scale
Grade scale code assigned to the subcomponent.
Must Pass
Indicates whether the student must earn a passing grade for the
subcomponent to pass the class. If the Must Pass check box on
SHAGCOM is selected, Yes is displayed on this field. If not, No
is displayed.
Grades Remaining
Number of students for whom grades have not yet been entered
or calculated for this subcomponent.
Due Date
Date the work associated with the subcomponent is due.
The value comes from the Due Date field on SHAGCOM.
Enter Subcomponent Grades for assessment fields
The following fields are in the Enter Subcomponent Grades for assessment section of the
page.
Fields
Descriptions
Assessment
Displays the student roster with the complete list of students
registered for the course. Choices are Assessment,
Reassessment Only.
Search by Full Name or ID
Search for student by name or ID.
Name
Student’s name, in the following format: last name prefix (if
applicable), last name, followed by first name and middle initial.
Banner Student Faculty Grade Entry Handbook
| Use Faculty Grade Entry
78
Fields
Descriptions
ID
Student’s ID.
Score
Score or mark the student earned for this component. This is a
required field.
Out of
Total number of points available for this component.
Percent
Percentage calculated by dividing the value in the Out of field by
the value in the Score field.
Grade
Displays the list of all the grades defined for the grade scale on
SHAGSCH. This is a required field.
Rolled
Check mark that indicates the grade has been rolled to Academic
History. No indicator is displayed for unrolled grades.
Submission Date
Date on which the grade or score/mark is being submitted. If no
date is entered, the value defaults to the due date. This is a
required field.
Extension Date
Date on which the work is due if the instructor has extended the
due date for the student.
Grade Change Reason
Used to indicate the reason for the grade/score entry. This is a
required field.
Comment
Comment associated with the student’s final grade.
Reset
Button used to reset all entries to the values that were initially
displayed when this section of the page was last accessed or
saved. All entries are cleared since the last save, and data is
reverted back to that point.
Save
Button used to save changes.
Records without errors are saved. Records with errors are
presented, and appropriate error message are displayed. Records
with errors can be corrected and saved.
Saving updates the SHRSMRK table in Banner and redisplays the
page with the assigned grades in the Grade field.
Enter Subcomponent Grades for reassessment fields
The following fields are in the Enter Subcomponent Grades for reassessment section of
the page.
Fields
Descriptions
Reassessment Only
Displays the student roster with list of student records whose
grades have been rolled to Academic History. Choices are
Assessment, Reassessment Only.
Banner Student Faculty Grade Entry Handbook
| Use Faculty Grade Entry
79
Fields
Descriptions
Search by Full Name or ID
Search for student by name or ID.
Name
Student’s name, in the following format: last name prefix (if
applicable), last name, followed by first name and middle initial.
ID
Student’s ID.
Score
Score or mark the student earned for this component. This is a
required field.
Out of
Total number of points available for this component.
Percent
Percentage calculated by dividing the value in the Out of field by
the value in the Score field.
Grade
Displays the list of all the grades defined for the grade scale on
SHAGSCH. This is a required field.
Rolled
Check mark that indicates the grade has been rolled to Academic
History. No indicator is displayed for unrolled grades.
Submission Date
Date on which the grade or score/mark is being submitted. If no
date is entered, the value defaults to the due date. This is a
required field.
Extension Date
Date on which the work is due if the instructor has extended the
due date for the student.
Grade Change Reason
Used to indicate the reason for the grade/score entry. This is a
required field.
Comment
Comment associated with the student’s final grade.
Update Component Score
Check box that indicates whether the composite grade and
Academic History final grade is to be recalculated when a change
has been made to the component grade. The default is Y.
Reset
Button used to reset all entries to the values that were initially
displayed when this section of the page was last accessed or
saved. All entries are cleared since the last save, and data is
reverted back to that point.
Save
Button used to save changes.
Records without errors are saved. Records with errors are
presented, and appropriate error message are displayed. Records
with errors can be corrected and saved.
Saving updates the SHRSMRK table in Banner and redisplays the
page with the assigned grades on the Grade field.
Banner Student Faculty Grade Entry Handbook
| Use Faculty Grade Entry
80
Composite Grades fields
The following fields are in the Composite Grades section of the page.
Fields
Descriptions
The following fields are displayed above the Composite Grades information.
Selected Course
Change link used to select a different course from the Select a
Course display in the Gradebook tab.
The original course selection detail is displayed below the link.
Subject
Subject code and description of the course.
Course
Course number.
Title
Course title.
Term
Course term code and description.
CRN
Course reference number.
The following fields are displayed in the Composite Grades information.
Assessment
Displays the student roster with a list of student records whose
grades have been rolled to Academic History. Choices are
Assessment, Reassessment Only.
Student ID
Student’s ID.
Student Name
Name associated with the student’s ID.
Registration Status
Student’s CRN registration status.
Roll Date
Date on which the grades were rolled to Academic History. If
grades have not been rolled, the field is null.
Final Percentage
Composite calculation of the student’s final composite percentage
for the CRN. Displays all the individual scores of components that
were considered for the calculation.
Final Grade
Student’s final composite grade for the CRN.
Final Reason
Grade change code recorded with the last update to the final
composite grade and percentage.
Grade change codes are defined in the Grade Change Code
Validation Page (STVGCHG).
Final Activity Date
Date of the last change to the final composite grade record.
Comment
Comment entered for the student for the final grade for the CRN.
Grade in Academic
History
Final grade recorded in Academic History for the student in the
SHRTCKG table (and viewable on the SHATCKN page). This field
is blank for student/term/CRN combinations that have not been
rolled to Academic History.
Banner Student Faculty Grade Entry Handbook
| Use Faculty Grade Entry
81
Fields
Descriptions
Reason in Academic
History
Final grade change code recorded in Academic History for the
student in the SHRTCKG table (and viewable on the SHATCKN
page). This field is blank for student/term/CRN combinations that
have not yet been rolled to Academic History.
Comment in Academic
History
Final grade comment recorded in Academic History for the
student in the SHRTCKG table (and viewable on the SHATCKN
page). This field is blank for student/term/CRN combinations that
have not yet been rolled to Academic History.
Reset
Button used to reset all entries to the values that were initially
displayed when this section of the page was last accessed or
saved. All entries are cleared since the last save, and data is
reverted back to that point.
Save
Button used to save changes.
Records without errors are saved. Records with errors are
presented, and appropriate error message are displayed. Records
with errors can be corrected and saved.
Saving updates the SHRSMRK table in Banner and redisplays the
page with the assigned grades on the Grade field.
Banner Student Faculty Grade Entry Handbook
| Use Faculty Grade Entry
82
"How to" tasks
This chapter contains step by step tasks for using Faculty Grade Entry.
Enter midterm or final grades
Use the following steps to enter midterm or final grades.
1. Access the Faculty Grade Entry page.
2. Review information in the Getting Started tab on the right.
3. Select the Midterm Grades or Final Grades tab.
4. Select a course from the list of gradable courses.
5. Review information in the Course Details tab on the right.
6. Select a student from the Enter Grades section of the page.
7. Review information in the Student Details tab on the right.
8. Enter a grade.
9. Enter a last date of attendance.
This step is optional.
10. Enter attendance hours if the field is displayed.
This step is optional.
The Hours Attended field is displayed based on the setting of the ATTENDHRS
GTVSDAX rule.
11. Continue to select students and enter grades and any other information.
Save frequently to avoid losing data.
When large numbers of records exist, the records are displayed in multiple pages.
Use the page data at the bottom of the page to see the number of records returned. If
unsaved changes exist, you will be prompted to save prior to leaving the page.
12. Save the changes.
13. Correct any errors.
14. Save again.
Banner Student Faculty Grade Entry Handbook
| "How to" tasks
83
Enter incomplete final grades
Use the following steps to enter incomplete final grades. (This assumes rules have been
defined on SHAINCG.)
1. Access the Faculty Grade Entry page.
2. Select the Final Grades tab.
3. Select a course from the list of gradable courses.
4. Select a student from the Enter Grades section of the page.
5. Enter a final grade that has been designated as incomplete on SHAGRDE.
6. The Incomplete Grades section of the page is displayed.
7. Confirm or modify the final grade and the extension date as appropriate, based on the
rules defined in baseline Banner.
8. Save the changes.
View components
Use the following steps to view components in the Gradebook tab:
1. Access the Faculty Grade Entry page.
You can review information in the Getting Started tab on the right.
2. Click the Gradebook tab.
3. Select a course from the list of gradable courses.
Note: You can review the course information in the Course Details tab on
the right.
4. Click Components.
The Components section with the list of components is displayed.
5. (Optional) To select another course, click the Change link.
Enter assessment grades by component
Use the following steps to enter assessment grades or marks/scores by component:
1. Follow the steps for how to view a component.
2. Select a component record.
Banner Student Faculty Grade Entry Handbook
| "How to" tasks
84
3. In the Enter Component Grades section Assessment field, select Assessment.
Note: Assessment is the default value.
4. Select a student from the Enter Component Grades section of the page.
You can review the student information in the Student Details tab on the right.
Note: The Enter Component Grades section is the component roster
where the faculty can grade the student for the component.
If a component has associated subcomponents, the Enter Component
Grades section will be display only, and you will have to grade the student
for the subcomponent. For information on how to grade a student for the
subcomponent, see the "Enter assessment grades by subcomponent"
topic.
5.
Enter a grade or a score.
Note: When both a score and grade are entered, the score takes higher
precedence.
6. Select the appropriate grade change reason code from the Grade Change Reason
field list.
7. Click Save.
Note: This functionality is only available with Banner Student Academic
History 9.0 is installed.
Enter reassessment grades by component
Use the following steps to enter reassessment grades or marks/score by component:
Note: Faculty members can reassess only those student grades that
have been rolled to Academic History.
1. Follow the steps for how to view a component.
2. Select a component record.
3. In the Enter Component Grades section Assessment field, select Reassessment
Only.
4. Select a student from the Enter Component Grades section of the page.
You can review the student information in the Student Details tab on the right.
Banner Student Faculty Grade Entry Handbook
| "How to" tasks
85
Note: If a component has subcomponents, the Enter Component Grades
section will be display only, and you will have to grade the student for the
subcomponent. For information on how to grade a student for the
subcomponent, see the "Enter assessment grades by subcomponent"
topic.
5. Enter the reassessed grade or a score.
Note: When both score and grade are entered, the score takes higher
precedence.
6. Select the appropriate grade change reason code from the Grade Change Reason
field list.
7. Select the Update Composite Score check box, if it is not checked.
This indicator is checked by default.
Note: If you uncheck the Update Composite Score check box, the
composite score or mark for the CRN will not be updated.
8. Click Save.
Note: This functionality is only available with Banner Student Academic
History 9.0 is installed.
View subcomponents
Use the following steps to view subcomponents in the Gradebook tab:
1. Access the Faculty Grade Entry page.
You can review the information in the Getting Started tab on the right.
2. Click the Gradebook tab.
3. Select a course from the list of gradable courses.
You can review course information in the Course Details tab on the right.
4. Click Components.
5. (Optional) To select another course, click the Change link next to Selected Course.
6. In the Components section, select a component.
Note: If the component has subcomponents, the Subcomponent button
is enabled.
7. Click Subcomponents.
Banner Student Faculty Grade Entry Handbook
| "How to" tasks
86
8. The Subcomponents section is displayed.
9. (Optional) To select another component, click the Change link next to Selected
Component.
Enter assessment grades by subcomponent
Use the following steps to enter assessment grades or marks/score by subcomponent:
Note: The Enter Subcomponent Grades section is the subcomponent
roster where the faculty member can grade the student for the
subcomponent.
1. Follow the steps for how to view a subcomponent.
2. Select a subcomponent record.
3. In the Enter Subcomponent Grades section, select a student.
You can review the student information in the Student Details tab on the right.
Note: Assessment is the default value in the Assessment field.
4. Enter a grade or a score.
Note: When both a score and grade are entered, the score takes higher
precedence.
5. Select the appropriate grade change reason code from the Grade Change Reason
field list.
6. Click Save.
Note: This functionality is only available with Banner Student Academic
History 9.0 is installed.
Enter reassessment grades by subcomponent
Use the following steps to enter reassessment grades or marks/scores by component:
Note: Faculty members can reassess only those student grades that
have been rolled to Academic History.
1. Follow the steps for how to view a subcomponent.
Banner Student Faculty Grade Entry Handbook
| "How to" tasks
87
2. Select a subcomponent record.
3. In the Enter Subcomponent Grades section Assessment field, select
Reassessment Only.
4. From the Enter Subcomponent Grades section, select a student.
You can review the student information in the Student Details tab on the right.
5. Enter the reassessed grade or a score.
Note: When both a score and grade are entered, the score takes higher
precedence.
6. Select the appropriate grade change reason code from the Grade Change Reason
field list.
7. Select the Update Composite Score check box.
Note: If you uncheck the Update Composite Score check box, the
composite score or mark for the CRN will not be updated.
8. Click Save.
Note: This functionality is only available with Banner Student Academic
History 9.0 is installed.
View composite grades and enter comments for
assessment
The composite level is where you can view the breakdown score or mark entered for each
component and the final grade computed for the CRN. In the Composite Grades section,
you can only select a comment that will be included in data submitted to the board (that is,
will be copied to SFAALST and SHATCKN). A composite comment is associated with a
composite grade record and associated with the registration record for use in the grade
review and the grade roll process.
Use the following steps to select assessment composite comments:
1. Access the Faculty Grade Entry page.
2. Click the Gradebook tab.
3. Select a course from the list of gradable courses.
You can review the course information in the Course Details tab on the right.
4. Click Composite Grades.
5. In the Composite Grades section, view the final computed grade, and then select the
appropriate comment.
Banner Student Faculty Grade Entry Handbook
| "How to" tasks
88
6. Click Save.
7. (Optional) Produce a formatted version of the composite grade roster and either save
the file or send it to a printer.
8. Click the Change link to navigate back to the Gradebook tab.
Note: The functionality used to change comments is only available with
Banner Student Academic History 9.0 is installed.
Enter comments for reassessment
Use the following steps to select the composite comments for the reassessed score/mark
or grade:
1. Access the Faculty Grade Entry page.
2. Click the Gradebook tab.
3. Select a course from the list of gradable courses.
4. Click Composite Grades.
Note: If all the components and subcomponents are graded, the
Composite Grades button will be enabled.
5. In the Composite Grades section Assessment field, select Reassessment
Only.
6. View the final computed grade, and then select the appropriate comment.
7. Click Save.
Note: This functionality is only available with Banner Student Academic
History 9.0 is installed.
Banner Student Faculty Grade Entry Handbook
| "How to" tasks
89
Import and Export Grades
This chapter contains instructions for performing the following tasks:
• exporting grades from the Faculty Grade Entry page into a spreadsheet
• importing grades from a recognized file type into the Faculty Grade Entry page
Export grades
Grades for the class roster, component roster, and subcomponent roster can be exported
from Faculty Grade Entry using the options on the Tools Menu. A wizard is provided to
step you through the process.
Exported files are contained in spreadsheets that use the .xls or .xlsx format. Files
are display only but can be saved and renamed for edit. You can export a blank roster to
use as a grading sheet that can then be uploaded/imported. You can also export graded
courses for faculty records. On the Gradebook tab, the export is enabled only when the
component or subcomponent record is selected.
You can use the export wizard to export grades from the midterm, final, component, and
subcomponent rosters. After you have navigated to the specific roster, you can export the
required class roster to an Excel spreadsheet.
• For the section: The existing export functionality is applied.
• For the component: All the columns on the component roster will be exported along with
the component information.
• For the subcomponent: All the columns on the subcomponent roster will be exported
along with the subcomponent information.
Use the following steps to export class roster grades into an Excel spreadsheet:
1. Access the Midterm, Final, Component, or Subcomponent tabs.
2. Select a course so the class roster is displayed in the Enter Grades section.
3. Select the Export Grade Template option from the Tools menu.
4. Follow the steps for the Export Grades wizard.
4.1.
Select the export file type as Excel spreadsheet (.xls) or Excel
spreadsheet (.xlsx).
4.2.
Select the Export button.
4.3.
Open the file in the default application, Microsoft Office Excel.
Banner Student Faculty Grade Entry Handbook
| Import and Export Grades
90
– The default file name for midterm and final grades uses the term code,
subject, course number, section number, and "__Template". For example,
203020_Computer Science CIS_316_0_Template.xls.
– The default file name for component grades uses the term code, CRN,
section number, and component name. For example,
203020_100_1_Exam.xls.
– The default file name for subcomponent grades uses the term code, CRN,
section number, and subcomponent name. For example,
203020_100_1_Question.xls.
You can save the file and download it to your desktop.
4.4.
Click OK.
4.5.
Review the data in the exported spreadsheet.
– The file is display only. You can use Save As function and rename the file to
create an editable copy.
– You can change the full name of the student in the spreadsheet, but you
should not change the ID.
– You cannot change the component and subcomponent ID, as it will result in
an error during the import process.
– Any name changes made in the spreadsheet will not change the student's
record in Banner.
Import grades
Grades for the class roster, component roster, and subcomponent roster can be imported
to Faculty Grade Entry using the options on the Tools Menu. A wizard is provided to step
you through the process, including mapping columns. The data can be uploaded to the
page using a recognized file type.
Data is handled as follows:
• The student’s Banner ID and additional fields are required to correctly map data during
the import process. The additional fields vary depending on the type of roster being
imported.
• Alternate student IDs cannot be used.
• Blank data in the spreadsheet will not be imported.
• Imported grade data (only valid data) will overwrite existing grade data that has not been
rolled.
• In Midterm and Final Grades, the values for the grade, last date of attendance, and
attendance hours can be updated.
• In Gradebook, the values for the grade, submission date, grade change reason, and
comments can be updated.
Banner Student Faculty Grade Entry Handbook
| Import and Export Grades
91
• In Midterm and Final Grade, null or incorrect data (data with errors) is not imported. It
can be reviewed in a validation report, corrected, and reimported.
• In Gradebook, a null value overrides the existing value when it is imported.
• Incomplete grades can be imported.
• Data that is exported from the application and not changed in the spreadsheet will not
be imported, as it is an exact match of existing data. The message No new data.
Ignored. is displayed.
• The import is enabled only when the corresponding roster is editable.
It is recommended that you use the export process to export a template prior to importing
grades.
This will set up formatting that matches the import wizard. If you attempt to import data
without doing this, the system will try to logically map the data for you, but may not
produce the results you desire.
Note: When the imported data contains many records, the import process
may take some time to complete. When the process is working, the import
wizard page turns dark, and a white spinning icon is displayed. Wait for
the import process to finish, as clicking buttons may interrupt the process.
You can use the Cancel button to stop the import process.
The speed of the import is related to the number of rows in the
spreadsheet and not the number of rows that will trigger an update upon
import. If there is a significant number of rows that are unchanged, you
can remove these from the spreadsheet before starting the import. All
rows in the spreadsheet are examined and validated, even those that do
not result in an update.
You can use the import wizard to import the midterm, final, component, and
subcomponent rosters. After you have navigated to the roster, you can import the required
class roster to an Excel spreadsheet.
• For the section: The existing import functionality is applied.
• For the component: Select the component for which the faculty member wants to import
the grading data. Use the term, CRN and component ID to map the grading data with
the correct component associated with a CRN.
• For the subcomponent: Select the subcomponent for which the faculty member wants to
import the grading data. Use the term, CRN, component ID and subcomponent ID to
map the grading data with the correct subcomponent associated with a component of a
CRN.
Note: Import ability is enabled only when grading is open for the midterm
grades, final grades, component, and subcomponent roster being
displayed. If grading is closed, the link is disabled.
Banner Student Faculty Grade Entry Handbook
| Import and Export Grades
92
Use the following steps to import the class roster grades from an Excel spreadsheet:
1. Access the Midterm, Final, Component, or Subcomponent tab.
2. Select a course, component, and/or subcomponent so the class roster is displayed.
3. Select the Import option from the Tools menu.
4. Follow the steps for the Import Grades wizard.
There are five parts to the wizard: Select, Preview, Map, Import, and Finished.
Select File for Import
4.1.
Browse for a file to import.
4.2.
Select the file.
4.3.
Select Open.
4.4.
Select Next.
Preview File
4.5.
Select the appropriate page of the spreadsheet to import, and check the My
spreadsheet has headers indicator if needed.
Note: When you perform the import, the My spreadsheet has headers
check box is selected by default.
– When multiple worksheets exist, choose the one for import.
– The My spreadsheet has headers indicator is checked as the default.
– You can sort on the columns using the arrows in the headers.
– Use the Go Back button to choose a different file.
– Use the Cancel button to stop the process.
4.6.
Select Next.
Map Columns
4.7.
Use the pulldown lists to map the spreadsheet columns to the application
columns.
– The required fields must be mapped to activate the Next button.
– A green check mark is displayed at the top of the wizard for each column that
has been mapped.
– Leave a column set to Ignore to not include it in the import.
– Use the Go Back button to choose a different file.
– Use the Cancel button to stop the process.
– The following fields are required.
Banner Student Faculty Grade Entry Handbook
| Import and Export Grades
93
4.8.
Midterm grades
student ID, term, CRN, one other field
Final grades
student ID, term, CRN, one other field
Component grades
student ID, component ID, one other field
Subcomponent
grades
student ID, component ID, subcomponent ID, one
other field
Select Next.
Import
4.9.
Review the data summary to see the data that will be imported.
– The summary lists the number of records that will be imported, the number of
unchanged records that will be ignored, and the number of errors for records
that will not be imported.
– Use the Go Back button to remap the columns or view the import summary.
4.10. Use the Download the validation report link to view an Excel spreadsheet
with the error details by record.
– For midterm and final grades, the default title for the validation report
spreadsheet uses the term code, subject, course number, section number,
and “_Validation_Report” in the file name. For example,
203010_English_ENGL_100_0_Template_
Validation_Report.xls.
– For gradebook components, the default title for the validation report
spreadsheet uses the term code, CRN, section number, component name,
and “_Validation_Report”. For example,
201440_35002_01_Exam_Validation_Report.xls.
– For gradebook subcomponents, the default title for the validation report
spreadsheet uses term code, CRN, section number, subcomponent name,
and “_Validation_Report”. For example,
201440_35002_01_Quiz_Validation_Report.xls.
You can save the validation report and download it to your desktop. You can
correct errors, save the document, and start the import process again using
your corrected validation report. Or, you could make the changes in your
original spreadsheet and begin the import process over.
4.11. Select the Import button.
The Notification Center displays the number of records imported successfully
and saved, the number of unchanged records, and the number of records with
errors that were not imported.
Finished - Import Complete
4.12. Select the Finished button to view the saved data that has been imported to the
Enter Grades section of the page.
Banner Student Faculty Grade Entry Handbook
| Import and Export Grades
94
Import error examples
The following are examples of errors that can occur during the import of grades using the
Midterm Grades and Final Grades tabs.
Invalid grade and missing last date of attendance
On the Grade Code Maintenance Page (SHAGRDE), the grade code of W1 for the level of
UG has the Last Attendance Date Ind checked for the rule.
On the spreadsheet used to import grades, there are four records with final grades of W1,
A, B-, and XYZ.
The Import step of the Import Grades wizard shows that the records for A and B- will be
imported without error. The two records for W1 and XYZ will not be imported due to errors.
The validation report shows that the final grade of W1 requires a last date of attendance for
the grade, and the final grade of XYZ is not a valid grade.
The Finished step of the Import Grades wizard shows that two records were imported and
saved successfully. The two records that contained errors were not imported.
The Enter Grades Roster shows final grades for the two successfully imported records (A
and B-).
Internet Explorer script error on large import
When at the Map step of the import wizard and importing a large spreadsheet of grades, a
Windows Internet Explorer warning may be displayed asking the following:
Stop running this script?
A script on this page is causing your web browser to run slowly. If it continues to run,
your computer might become unresponsive.
Yes, No
Click No so the process will continue.
Internal server error on large import
When at the Import step of the import wizard and importing a large spreadsheet of grades,
such as 900 records, you may receive the following message:
A server call failed with an error code ‘Internal Server Error’. You may need to reload
the page to continue.
Reload, Continue
There is no recovery from this error. You may want to break the spreadsheet into smaller
pieces and upload each one separately to prevent this error.
Banner Student Faculty Grade Entry Handbook
| Import and Export Grades
95
This error is related (as is the previous example for large import) to the number of rows in
the spreadsheet, not the number of rows that will trigger an update upon import. If there is
a significant number of rows that are unchanged, you may want to remove these from the
spreadsheet before starting the import. All rows in the spreadsheet are examined and
validated, even those that do not result in an update.
Gradebook error messages
The following are examples of error messages that can occur during the import of grades
using the Gradebook tab.
• Component cannot be graded if Subcomponents exist.
• Component ID column is missing in the Excel spreadsheet.
• Subcomponent ID column is missing in the Excel spreadsheet.
• Component ID in the Excel spreadsheet does not match the selected component.
• Subcomponent ID in the Excel spreadsheet does not match the selected
subcomponent.
• Submission Date "{0}" is not valid.
• Extension Date "{0}" is not valid.
• Grade Comment "{0}" is not valid.
• Grade Change Reason Code "{0}" is not valid.
• Grade code "{0}" is not valid.
• Submission Date is required.
• Invalid Score. Enter a valid number.
• Submission Date cannot be greater than current date.
Banner Student Faculty Grade Entry Handbook
| Import and Export Grades
96
Student Academic Review
Student academic review processing in Faculty Grade Entry allows an institution's
administrators and faculty members to evaluate a student’s academic performance for a
selected term and view and change his/her rolled grades in Academic History.
Overview
You can use student academic review processing to perform the following tasks.
• Search for more than one student using a combination of available search fields such as
student ID (can be multiple), student name, CRN, program within a term, and so on.
• Search for only those students who are registered to the classes with which a faculty
member is associated.
• Select a student and review his/her academic performance for the selected term.
• View and edit any or all the CRNs and the associated component/sub-component
grades information for the student.
When the administrator is also a faculty member, he/she is taken to the Final Grades tab
(as per the default tab configuration) and can access the Student Academic Review page
through the Faculty and Advisor Self-Service menu.
Roles
This section discusses the roles/personas used with processing and the associated
access.
See the Banner General User Guide and the Banner Web Tailor User Guide for more
information on setting up roles and using the Third Party Access Audit Page (GOATPAD).
Administrator access
The Administrator role used for student academic review is defined in Web Tailor. This
user can do the following.
• Navigate to the Student Academic Review page directly from the Faculty Grade Entry
application.
• View all terms in the Term field on the Search for Students page.
Banner Student Faculty Grade Entry Handbook
| Student Academic Review
97
• View all terms and edit grades without restriction, as well as view open or cutoff dates
during which grades can be edited.
• Search for any student and view and edit his/her grades information (final and
component/sub-component) within a selected term.
Note: When the administrator is also a faculty member, he/she is taken to
the Final Grades tab (as per the default tab configuration) and can access
the Student Academic Review page through the Faculty and Advisor SelfService menu.
Faculty access
A user with a Faculty role has the Status set to AC (Active) and the Faculty indicator
checked on the Faculty/Advisor Information Form (SIAINST). This user can access the
student academic review pages by logging into Faculty Grade Entry and then using the
menu path to navigate to the Search for Students page. (Select the Banner Self-Service
menu, then the Faculty and Advisors menu, and then the Student Academic Review
menu.)
An institution can set up dates for faculty member and advisor access on the Term Control
Page (SOATERM).
• When dates have been entered for a term, the faculty access date must be within the
start and end dates defined on SOATERM.
• When the access date is not in the range of the defined start and end dates, the faculty
member will not be able to search for students in the student academic review pages.
• When no dates have been entered for faculty and advisor access, access is allowed.
The rules on the Faculty/Advisor Process Rules Page (SOAFACS) for ENTERGRADES or
DISPLAYGRADES must be enabled for the faculty member. If the rules do not allow
access, the terms will not be available. The faculty member has access to only those
terms that are assigned on the Schedule Page (SSASECT).
Searches can only be performed for those students who are assigned to the class where
the faculty member is an instructor. Once a particular student's review page has been
accessed, the faculty member can view only the class or CRNs with which he/she is
associated.
The open dates and cut-off dates configured for the term, part of term, and section level
are applicable to the faculty members. If the faculty login is not within the grading period
defined on the SHAEGBC page, the Student Academic Review page is displayed as readonly.
Note: Faculty members cannot view records for students who are not in
the class being taught. Only an administrator can view all classes for a
student.
Banner Student Faculty Grade Entry Handbook
| Student Academic Review
98
Error messages
Here is a list of the most prominent error messages displayed when using student
academic review processing.
• At least two search criteria are required.
• Student Name must have a minimum of two characters.
• Grade Change Reason “{0}” cannot be used more than once. Select another reason to
record the change.
• Select a new Grade to save the Grade Change Reason or Comment.
• Submission Date cannot be greater than current date.
• Term is required.
• No students found.
Student academic review pages
The following Self-Service pages are used with student academic review processing.
• Search for Students
• Student Results
• Student Academic Review
Search for Students page
Faculty members and administrators can use the Search for Students page to search for
students by term and other criteria. When a set of search criteria is used, the students
returned match all the criteria entered.
A user with Faculty and Administrator roles can search for any student. A search
performed by a user with a Faculty role only, returns students registered in a class for
which the faculty member is the instructor.
Note: Only one program and one CRN can be selected on the Student
Search page. However, you can have multiple student IDs. Student name
is also single entry and can be partially entered with a minimum of two
characters.
Search results are as follows:
• When a search is performed and multiple student records are returned, the records are
listed on the Student Results page.
Banner Student Faculty Grade Entry Handbook
| Student Academic Review
99
• When a search is performed and a single student record is returned, you are taken to
the Student Academic Review page.
Search for Students fields
The following fields are available on the Search for Students page.
Fields
Descriptions
Term
Term code.
The term is a mandatory search criteria item. At least one other
search criteria item is required to initiate a search.
Terms displayed for selection are dependent on the access
allowed by the Faculty and Administrator roles.
Student ID
Verified Banner student ID.
Multiple IDs can be entered with a maximum of ten.
Student Name
Student’s name.
You can search for a student in one of three ways, by either first
name or last name or middle name. Do not enter a full name.
Partial student names can be entered with a minimum of two
characters.
Do not use comma separated values such as "last name, first
name".
Program
Program name.
This field lists all the programs from the Program Definitions Rules
Page (SMAPRLE) as defined by the institution.
CRN
Course reference number. Only one CRN value can be entered in
the CRN field.
Clear
Button used to clear all the entries in the page.
Search
Button used to search for the records based on the given search
criteria.
Student Results page
Use the Student Results page to review the student records returned from the search
entered on the Search for Students page. The search criteria used, such as term and
CRN, is listed above the Students section of the page. Records are displayed in
ascending order by student ID but can be resorted. When multiple pages of records are
returned, the default number of records displayed by page of results is 25.
Banner Student Faculty Grade Entry Handbook
| Student Academic Review
100
When reviewing the search results, you can cancel unneeded search options to refine the
results and use the remaining criteria for the search. When any or all of the search options
are canceled, you are returned to the Search for Students page. Only the selected term is
retained.
Use the Search By Name or ID field to refine the search results and search on a student
name or student ID. You can also search using a partial student name. Use the Search
Again button return to the Search for Students page, retain the existing search criteria,
and perform another search.
You can hover over the student name to open the student contact card when the card is
enabled. (However, users cannot view the student card on a tablet at this time.) Use the
View Profile button in the contact card to access the Student Profile page in Banner
Student Advising Student Profile. When the student name is displayed as a link, you can
click on the link to access the Student Profile page.
You can click on a student’s name to access the Student Academic Review page and
enter grades for the student.
Student Results fields
The following fields are available on the Student Results page.
Fields
Descriptions
Term
Term code used for the search.
Fields for other search
criteria
Other criteria used for the search.
Search Again
Button used to return to the Search for Students page and retain
the existing search criteria.
Search by Name or ID
Used to refine search results for a specific student name or ID.
Student Name
Student’s name.
Student ID
Student’s ID.
Student Academic Review page
Use the Student Academic Review page to view information for the student selected from
the Student Results page. This page displays final grades for the courses and program
information, and information for grade components.
You can hover over the student name to open the student contact card. (However, users
cannot view the student card on a tablet at this time.) Use the View Profile button in the
contact card to access the Student Profile page in Banner Student Advising Student
Profile. When the student name is displayed as a link, you can click on the link to access
the Student Profile page.
Banner Student Faculty Grade Entry Handbook
| Student Academic Review
101
Courses are grouped by program and are based on the associated study path. Each
program is a displayed in a separate tab. The CRNs and sections that are not associated
with a study path are displayed in a separate tab (CRNs not associated with Study Path).
This tab is displayed only when the student has registered for CRNs which are not
associated to the study path. When the same program is associated with two different
study paths, the Student Academic Review page is displayed with two tabs with the same
program name. The study path and campus information displayed is associated with the
program/curriculum information.
The reassessment dates (open and cutoff) in the Term or Part of Term or Section
configuration sections on the SHAEGBC page must be defined to allow a faculty member
to edit grades. An administrator can edit grades at any time and is not restricted by the
dates configured on the SHAEGBC page.
When the faculty member has the SOAFACS rules enabled for ENTERGRADES or
DISPLAYGRADES, this setting takes precedence for security level access at the CRN
level. If the faculty member does not have any rules access, then the terms will not be
available for review. If the faculty member logs in to use student academic review
processing on a date that is not within the defined reassessment open and cutoff dates,
then the Student Academic Review page is displayed as read-only.
In the CRN section of the page, the Grade, Reason, and Comment fields are editable.
Any grade change requires a grade change reason in order to save the changes. Grades
cannot be Null. You can edit grades for multiple CRNs and save the changes. For
component grades, you can either enter the score or the grade. If you enter both values,
the score value takes precedence.
You can edit grades for multiple component and sub-component records for a CRN and
save the changes. When you select a particular CRN record, the components associated
with the selected CRN are displayed in the section below. If the selected CRN does not
have a component, then it the message No Components found is displayed in the
Component Roster.
The Score, Grade, Submission Date, Extension Date, Reason, Comment, and Update
Composite/Component Score fields are editable for components. The Update
Composite/Component Score check box is checked by default. This check box is used
to indicate whether you want to calculate and update the composite CRN score/
components score.
Click the Right Arrow button to view the subcomponents as nested records that are
associated with the selected component of the CRN.
Student Academic Review fields
The following fields are available in the Student Academic Review page.
Fields
Descriptions
Back to search results
Button used to go back to the Student Results page. The button is
hidden if the student search results have only one student
records.
Banner Student Faculty Grade Entry Handbook
| Student Academic Review
102
Fields
Descriptions
Search Again
Button used to go back to the Search for Students page.
Student information
Displays student photo, if available, as well as student name as
link, student ID, term, student status, enrollment status, study
path, and campus.
The following fields are in the Final CRN Grades section.
Program name
Program name that the student is enrolled in for a term. Each
program is displayed in a separate tab.
CRNs not associated with
Study Path
Tab used to view CRNs that are not associated with the study
path.
This tab is displayed only when the student is registered for CRNs
that are not associated with the study path.
CRN
CRNs in which the student is registered for a term.
Course
Course for the CRN/section.
Subject
Subject for the CRN/section.
Part of Term
Part of the term in which the student is registered for the CRN.
Registration Status
Student’s course registration status.
Grade
Student’s grade for the CRN. This is a required field.
Reason
Grade change reason.
Comment
Grade comment, if any.
The following fields are in the Component Grades section.
Component
Component and subcomponent name associated with the
selected CRN.
Use the Right Arrow button to expand the component and view
subcomponents.
Use the Down Arrow button to close the subcomponent details.
Weight
Component’s weight or percentage of the CRN’s total weight out
of a total of 100.
For example, if there are two components that equally share the
CRN’s weight, the value for both would be 50, which represents
50 percent of 100.
Alternatively, if there is one component that accounts for one half
of the CRN’s weight, and two components that each account for
one quarter of the CRN’s weight, the value for the first component
would be 50, while the value for the other two components would
be 25.
Score
Score or mark of the student earned for this component. This is a
required field.
Banner Student Faculty Grade Entry Handbook
| Student Academic Review
103
Fields
Descriptions
Out of
Total number of points available for this component.
Percentage
Percentage calculated by dividing the value in the Out of field by
the value in the Score field.
Stage
Indicates whether the component is included for midterm or final
grading, as defined in the SHAGCOM page.
Grade
Lists grades defined for the grade scale in the SHAGSCH page.
This is a required field.
You can either enter the score or grade. If both are entered the
score takes precedence.
Submission Date
Date on which the grade or score/mark is being submitted. If no
date is entered, the value defaults to the due date. This is a
required field.
Extension Date
Date on which the work is due if the instructor has extended the
due date for the student.
Reason
Indicates the reason for the grade/score entry. This is a required
field.
Comment
Comment associated with the component/subcomponent grade.
These codes come from the GTVSDAX page.
Update Composite/
Component Score
Check box used to indicate whether you want to calculate and
update the composite CRN mark/components score/mark.
Reset
Resets all entries to the values that were initially displayed when
the SAR page was last accessed or saved. All entries since the
last save are cleared, and the data reverts to the previous point.
Save
Saves the changes made.
Student contact card
Contact cards for students are available in Self-Service. They are accessed by hovering
over the student’s name. The cards display student contact information such as name,
major, program, email address, phone number, and address, as well as a photo if one is
provided. You can choose to not display the student card. In this case, hovering over the
student’s name will not display the card.
Note: When the student card is configured, and card display is permitted
in multiple Banner 9.x applications, be sure each application is configured
consistently for the role.
Banner Student Faculty Grade Entry Handbook
| Student Academic Review
104
The contact card contains the following information:
Fields
Descriptions
Student Photo
Displays a photo of the student, if available.
Confidential
Lock icon indicates that the student’s record is confidential.
View Profile
Link to the Student Profile page.
Name
Name of the student.
Major
Name of the major associated with the primary learner curriculum.
Program
Program of the primary learner curriculum for the selected term.
E-mail
Student’s preferred e-mail address based on the information on
the E-mail Address Page (GOAEMAL) with a link to the user’s
email application.
Telephone
Student’s phone number according to the directory priority
assigned on the Directory Options Rules Page (GOADIRO) for the
campus telephone (TELE_CP).
Address
Student’s mailing address according to the directory priority
assigned on the Directory Options Rules Page (GOADIRO) for the
campus address (ADDR_CP).
Access student profile
The Student Profile page in Banner Student Advising Student Profile is used to view
detailed information about a specific student. This page displays the following types of
information:
• Summary information
• Bio Information
• General Information
• Graduation Information
• Advisors Information
• Primary Curriculum
• Secondary Curriculum
• Hours and GPA
• Registered Courses
• Prior Education and Testing
Banner Student Faculty Grade Entry Handbook
| Student Academic Review
105
• Links to additional student information
The Student Profile page is available for faculty members, advisors, and students. When
the page is used with student academic review processing, all student names are
displayed as links.
• Faculty members can view the Student Profile page when they have an association with
the student. When the association does not exist for the selected student, the Not
authorized error message is displayed.
• Similarly, the student academic review administrator who is also a faculty member can
view the Student Profile page when they have an association with the student.
• A user who is only a student academic review administrator cannot view the Student
Profile page, as the student names are not displayed as links.
Refer to Banner Student Advising Student Profile Handbook for detailed information on the
Student Profile page.
"How to" tasks
This section contains step by step information for setting up and using student academic
review processing in Faculty Grade Entry.
Create Faculty role
Use the following steps to create a user with a Faculty role.
1. Set up a user ID on the Third Party Access Audit Page (GOATPAD).
2. Access the Faculty/Advisor Information Page (SIAINST).
3. Enter an ID and term.
4. Go to next block.
5. In the Faculty Member Details block, select the Faculty check box to assign the
faculty role to the selected user ID.
6. From the Status drop-down list, select AC to make the faculty member active.
7. Save the record.
8. The selected faculty role is assigned to the user ID.
Create Administrator role
Use the following steps to create a user with an Administrator role.
1. Set up a user ID on the Third Party Access Audit Page (GOATPAD).
Banner Student Faculty Grade Entry Handbook
| Student Academic Review
106
2. Access the Banner Self-Service application.
3. Enter a valid user ID and password.
Note: This user ID should have Web Tailor administrator access.
4. Click Login.
5. Select the WebTailor Administration tab.
6. On the Web Tailor menu page, click User Roles.
7. On the Update User Roles page, enter the user ID that was created on the Third
Party Access Audit Page (GOATPAD).
8. Click Submit.
9. Select the Student Academic Review Administrator check box.
10. Click Submit Changes.
Access student academic review pages
To help ensure that only authorized users can access Banner, you must log in with a valid
username (user ID) and a password. Before logging in, it is important to note the following:
• If you are an administrator, when you log in to the Faculty Grade Entry application, you
will be taken directly to the Search for Students page used with student academic
review.
• If you are a faculty member, when you log in to the Faculty Grade Entry application, you
must navigate to the Student Academic Review page through the menu.
• When a faculty member who is also an administrator logs in to the Faculty Grade Entry
application, he/she is taken to the Final Grades page and can access the Student
Academic Review page from the menu.
To sign in and access student academic review processing, perform the following steps:
1. Access and sign in to the Faculty Grade Entry application.
The Main Menu page allows you to select the product, module, and page moving from
left to right.
2. Select Banner, then Faculty and Advisors, then Student Academic Review to access
student academic review processing.
The Search for Students page is displayed where you can search for student
academic records.
Banner Student Faculty Grade Entry Handbook
| Student Academic Review
107
Search for student records to grade
Use the following steps to search for student records for grading. You can search for
student records by selecting a term and one more criteria from the available fields on the
Search for Students page.
1. Access the Search for Students page.
2. Select a term (required) and additional search options (student ID, student name,
program, or CRN) for which you want to search for records.
Note: At least two search options must be entered.
3. To search by student ID, enter the student ID in the Student ID field (maximum of ten
IDs allowed).
4. To search by student name, enter a student name in the Student Name field.
5. Select the program from the Program drop-down list with which the student is
associated.
6. Enter the course reference number in the CRN field.
7. Click the Search button.
8. View the results on the Student Results page.
9. If you want to reset your search options and search again, click Search Again which
will take you back to the Search for Students page.
Edit final grades for a CRN
Use the following steps to enter final grades for a selected CRN. You can also select
multiple CRNs and edit final grades for CRNs associated with the program.
1. Access the Search for Students page.
2. Select a term (required) and additional search options (student ID, student name,
program, or CRN) for which you want to search for records.
Note: At least two search options must be entered.
3. Click the Search button.
4. View the Student Results page with the returned records.
5. Select a student to access the Student Academic Review page.
6. Click the program tab to view and edit CRNs associated with that program.
The student's courses are grouped by program. This relationship is established by
using study paths. If the student has more than one program within the selected term,
each program is displayed as a separate program tab.
Banner Student Faculty Grade Entry Handbook
| Student Academic Review
108
Note: Click the CRNs not associated with the Study Path tab to view the
CRNs that are not associated with the study path.
7. Select a CRN that is associated with a program and select the grade from the Grade
drop-down list.
8. Select the grade change reason from the Reason column drop-down list.
9. (Optional) Select the comment from the Comments column drop-down list.
10. Click Save to save the grades entered for the CRNs.
Edit component/subcomponent grades for a CRN
Use the following steps to enter/edit component and subcomponent grades for a CRN.
1. Access the Search for Students page.
2. Select a term (required) and additional search options (student ID, student name,
program, or CRN) for which you want to search for records.
Note: At least two search options must be entered.
3. Click the Search button.
4. On the Student Results page, select a student record for which you want to edit the
component/subcomponent grade of a CRN.
5. In the Final CRN Grades section, select the CRN to view the component/
subcomponent grades.
6. Click the Right Arrow button on the component record to view the subcomponent
information.
7. Edit the score for the selected component/subcomponent in the Score field.
8. Select the grade from the Grade drop-down list.
You can enter either the grade or the score. If you enter both values, the score takes
precedence.
• When the score is used, the settings in the SHAGSCH page are used to calculate
the grade.
• When the grade is used, the settings in the SHAGSCH page are used to calculate
the score.
The grade is displayed automatically when only the score is present, and the score is
displayed automatically when the grade is displayed.
9. Edit the submission and extension dates.
When the due date is defined on SHAGCOM for the component or subcomponent, the
system checks whether due date is later than the current date. If it is later, the current
date is defaulted into the Submission Date field. If it is not later, the due date is
displayed in the Submission Date field.
Banner Student Faculty Grade Entry Handbook
| Student Academic Review
109
Note: The submission date cannot be greater than the current date, and
you cannot enter a future date as the submission date.
10. Select the grade change reason from the Reason drop-down list.
11. (Optional) Select the comment from the Comments drop-down list.
12. Select the Update Composite/Components Score check box if you want to
calculate and update the composite CRN mark/components score.
• When this indicator is checked for a component, the CRN final grade is updated to
reflect the composite calculation.
• When this indicator is checked for a sub-component, the component score/mark is
updated to reflect the composite calculation.
Note: By default, the Update Composite/Component Score check box
is displayed as checked.
13. Click Save to save the grade details.
14. If you want to reset changes made before saving, click Reset to enter the grades.
Calculate and update composite/ component score
You can grade a course at the component level, subcomponent level, or CRN level where
grades are calculated automatically. When the Update Composite/Component Score
check box is selected, the composite calculation is triggered automatically when the
score/grades are updated at individual levels. If this check box is not selected, the scores
are calculated at individual levels.
When both the Update Composite and Update Component indicators are checked and
the score/grade for the CRN has unsaved changes for the component and subcomponent
levels, saving the changes updates the CRN, component, and subcomponent records. It
also triggers a composite calculation for the CRN and component records.
Set up student card
Use the following steps to set up to ensure contact information displays on the student
card.
1. Verify that the student has a person record on the General Person Identification Page
(SPAIDEN).
2. Verify that the student is not designated as confidential or deceased on the General
Person Page (SPAPERS).
3. Verify that the student has a general student record on the General Student Page
(SGASTDN) and therefore a curriculum record as well.
Banner Student Faculty Grade Entry Handbook
| Student Academic Review
110
4. Set up the email address information on the E-mail Address Page (GOAEMAL) and
indicate that the email is the preferred address, is active, and should be displayed on
the Web.
5. Verify that campus address and campus phone directory item codes exist on the
Directory Item Validation Page (GTVDIRO).
5.1.
Verify that the directory item code of ADDR_CP for campus address exists in
the GTVDIRO page.
5.1.
Verify that the directory item code of TELE_CP for campus telephone exists in
the GTVDIRO page.
6. Verify that the student has an address record in the SPAIDEN page.
7. Verify that the student has a telephone record in the SPAIDEN page.
8. Set up the campus address display options using directory rules on the Directory
Options Rules Page (GOADIRO).
8.1.
Verify that the directory item code of ADDR_CP exists on GOADIRO.
8.2.
Set up the campus address type and priority using directory rules on GOADIRO
under the directory item code of ADDR_CP.
8.3.
Set the address type on SPAIDEN equal to the address type for the ADDR_CP
rule on GOADIRO.
9. Set up the campus phone display options using directory rules on the Directory
Options Rules Page (GOADIRO).
9.1.
Verify that the directory item code of TELE_CP exists on GOADIRO.
9.2.
Set up the campus phone number type and priority using directory rules on
GOADIRO under the directory item code of TELE_CP.
9.3.
Set the telephone type on SPAIDEN equal to the telephone type for the
TELE_CP rule on GOADIRO.
10. Configure the display of the card information in the
StudentFacultyGradeEntry_configuration.groovy file for name,
curriculum (program or major), address, phone number, and email address.
11. Configure the display of student photos.
The image folder location must be specified in the banner_configuration file for
the banner.picturesPath. A default image is delivered and should be placed in
this folder for use when a student image is not available for display.
You can also use the banner.defaultPhoto property to point at a photo you
want use and where you want to use it.
Note: The stand alone administrator who is not a faculty member cannot
view the student contact card details.
Banner Student Faculty Grade Entry Handbook
| Student Academic Review
111
Enable student name link
Use the following steps to enable the student name link when the user is a faculty
member.
1. Access the Faculty/Advisor Process Rules Page (SOAFACS).
2. Select the DISPLAYPROFILE process code from the Process drop-down list.
3. Select Faculty from the Faculty or Advisor drop-down list.
4. Check the Process available on Self-Service check box to indicate whether the
process rule is active for the faculty member in Self-Service.
5. Save the record.
Note: Faculty members can click on the View Profile button on the
student contact card and access the Student Profile page only when the
Process available on Self-Service indicator is checked to allow access
for the DISPLAYPROFILE process code.
When the indicator is unchecked, faculty members cannot access the
Student Profile page, as the student names are not displayed as links.
View student contact card
Use the following steps to view contact information for a student when the user is a faculty
member.
1. Access the Search for Students page.
2. Select a term (required) and additional search options (student ID, student name,
program, or CRN) for which you want to search for records.
Note: At least two search options must be entered.
3. Click the Search button.
4. On the Search Results page, you can view the student names listed as links.
Hover over the student name link to view the student contact card in a popup display.
View student profile information
Use the following steps to access the Student Profile page om Banner Student Advising
Student Profile when the user is a faculty member.
1. Access the Search for Students page.
Banner Student Faculty Grade Entry Handbook
| Student Academic Review
112
2. Select a term (required) and additional search options (student ID, student name,
program, or CRN) for which you want to search for records.
Note: At least two search options must be entered.
3. Click the Search button.
4. On the Search Results page, you can view the student names listed as links.
Hover over the student name link to view the student contact card in a popup display.
5. Click the View Profile button in the contact card to access the Student Profile page
and view the student’s information.
- OR 6. Click on a student name in the Students Results page.
This opens the Student Academic Review page and opens the Student Profile page in
a new tab.
Banner Student Faculty Grade Entry Handbook
| Student Academic Review
113
Migrate from 8.x
Here is some information for institutions that are migrating from the 8.x European Solution
Center (ESC) Electronic Gradebook to Banner Faculty Grade Entry 9.4 and Academic
History 9.1.
Migrate from 8.x Electronic Gradebook to Faculty
Grade Entry 9.4 / Academic History 9.1
Use the following steps to migrate from the 8.x ESC Electronic Gradebook to Banner
Student Faculty Grade Entry 9.4 and Banner Student Academic History 9.1.
Institutions with Banner Student database version prior
to 8.7
1. Run the gurdmod_insert_script.sql script before installing Banner Student
8.7.
This script prevents some of the scripts from being run in Student 8.7 so there is no
conflict with the ESC Electronic Gradebook.
2. Install Banner Student 8.7.
3. Install the pcr-000125232_egb8010004 patch.
4. Install Banner Student 8.8.
5. Install the pcr-000135789_egb8010006 patch.
The database migration is complete and you can now install Faculty Grade Entry 9.4 and
Academic History 9.1 application.
Institutions with Banner Student database version 8.7
and 8.1.0.4 patch
1. Install Banner Student 8.8.
2. Install the pcr-000135789_egb8010006 patch.
The database migration is complete and you can now install Faculty Grade Entry 9.4 and
Academic History 9.1 application.
Banner Student Faculty Grade Entry Handbook
| Migrate from 8.x
114
Institutions with Banner Student 8.8
Install the pcr-000135789_egb8010006 patch. The database migration is complete
and you can now install Faculty Grade Entry 9.4 and Academic History 9.1 application.
List of database objects modified for Faculty
Grade Entry 9.4 migration
This section lists the objects that were changed for the institutions using the ESC version
of Electronic Gradebook and are now moving to Faculty Grade Entry 9.4 / Academic
History 9.1.
• SHKEGRB
• SHKROLS
• SHKGCOM
• ST_SHRCMRK_POSTINSERT_ROW
• ST_SHRSMRK_PREINSERT_ROW
• ST_SHRCMRK_POSTUPDATE_ROW
• sb_term
• sb_term_rules
• dml_sobterm
• sb_section
• sb_section_rules
• dml_ssbsect
Database package/table details
It is important that institutions are aware of the following database package and table
column details that are used for the migration.
• The 8.x ESC Electronic Gradebook uses the SHKEGBW package, and Faculty Grade
Entry 9.4 and Academic History 9.1 use the SHKEGBH package.
• The 8.x ESC Electronic Gradebook and Faculty Grade Entry 9.4 / Academic History 9.1
use different sets of columns to store dates. See the following table for a comparison of
the date columns used by Electronic Gradebook and Banner 9.x.
Banner Student Faculty Grade Entry Handbook
| Migrate from 8.x
115
Columns used by ESC EGB
Columns used by FGE 9.4 / AH 9.1
Column Description
SHBGCTL_REAS_SCORE_
CUTOFF_DATE
SHBGCTL_REAS_SCORE_CTOF_DATE
Reassessment Score Cutoff
Date
SOBTERM_REAS_DET_GRDE_
PUB_DATE
SOBTERM_REAS_DET_GRD_PB_DATE
Reassessment Detail Grade
Publication Date
SSBSECT_REAS_SCORE_
CUTOFF_DATE
SSBSECT_REAS_SCORE_CTOF_DATE
Reassessment Score Cutoff
Date
• The pcr-000125232_egb8010004 patch will migrate data from the ESC
Electronic Gradebook columns to the Faculty Grade Entry 9.4 and Academic History 9.1
columns.
MDUU rule/process name change
Faculty Grade Entry uses the MDUU rule name and process name pattern, such as
EGB_REG_CLOSED_BYPASS, while the ESC Electronic Gradebook uses the rule name
with the prefix “ESC”, such as ESC_EGB_REG_CLOSED_BYPASS.
Therefore, the rule name should be configured as per the Faculty Grade Entry usage to
ensure the existing rules will work. For example, for Faculty Grade Entry, the MDUU rule
for Apply Late Resit rule should be configured with the EGB_REAS_APPLYLATE rule
name.
Banner Student Faculty Grade Entry Handbook
| Migrate from 8.x
116
Appendix - Extensibility in Faculty
Grade Entry
Extensibility is one of the key features of Banner 9.x. It uses tools, techniques,
documentation, and source code to make Banner easier to tailor for existing and changing
business requirements.
The following extensibility tools are delivered for Banner Student Faculty Grade Entry:
• Configure Page Components
• Domain Extension Tool
Configure Page Components
You can use this tool to customize delivered user interface common components and add
new common components to the Faculty Grade Entry pages. You can hide fields that are
not required, change the field type of delivered fields (within the bounds of the database
functionality), and change the behavior of fields. For more information, refer to the Banner
Customize Page Components Tool for Self-Service Pages for Developers.
Tool
Version
Availability
Configure Page Components Administrative Applications
9.0
Embedded
Domain Extension Tool
You can use this tool to make changes to the domains without modifying the source code.
It is recommended that this tool is used by experienced developers who are familiar with
the nomenclatures and concepts used in Banner 9.x development. For more information,
refer to the Domain Extension Tool for Developers Handbook 9.0.
Tool
Version
Availability
Domain Extension Tool
9.0
Using Client Git
Repository
Banner Student Faculty Grade Entry Handbook
| Appendix - Extensibility in Faculty Grade Entry
117
Use the following steps to access extensibility tools user documentation on the Ellucian
Support Center:
1. Go to the Ellucian Client Support web site:
http://www.ellucian.com/Solutions/Ellucian-Client-Support.
2. Click Ellucian Hub to log in to the Ellucian Hub.
3. Choose the Ellucian Download Center application.
or
4. Choose the Ellucian Support Center application.
Limitations of page customization
Here is a list of Configure Page Components tool known issues for Faculty Grade Entry.
• On the Enter Grades page, when tabs are reordered, data is hidden in the parent and
child records that use those tabs.
• On the Enter Grades page, when the Json editor is used to resize the page, the
following error is displayed in the browser console: Cannot read property 'nodeName' of
undefined.
• When in the Component or Subcomponent Roster, if you remove a column, the column
header is hidden, but the column values are still displayed.
• You cannot change placeholder text in the backbone.grid custom components such as a
select box or an input box.
• You cannot change placeholder text in the backbone.grid custom component for the
searchTextBox.
Available domains
The following domains are included in the Faculty Grade Entry application. You can use
the Domain Extension Tool to extend a domain if you need to capture additional data.
Faculty Grade Entry Page
Domain Class Name
Associated Table or View
Midterm Course Listing
net.hedtech.banner.student.faculty.
FacultyAdvisorCourseAssignmentView
SVQ_CRN_ASSIGN
Final Grade Course Listing
net.hedtech.banner.student.faculty.
FacultyAdvisorCourseAssignmentView
SVQ_CRN_ASSIGN
Banner Student Faculty Grade Entry Handbook
| Appendix - Extensibility in Faculty Grade Entry
118
Faculty Grade Entry Page
Domain Class Name
Associated Table or View
Final Grade Course Listing
net.hedtech.banner.student.registration.
RegistrationStudentGradingView
SVQ_SFRSTCR_GRADE
Gradebook CRN Listing
net.hedtech.banner.student.faculty.
FacultyAdvisorCourseWithGradeComponentView
SVQ_CRN_WITH_COMPONENT
_ASSIGN
Gradebook Component Listing
net.hedtech.banner.student.history.
HistoryGradeComponent
SHRGCOM
Gradebook Component Roster
Listing
net.hedtech.banner.student.history.
HistoryGradeComponentRosterView
SVQ_COMPONENT_ROSTER
Gradebook Subcomponent
Listing
net.hedtech.banner.student.history.
HistoryGradeSubComponent
SHRSCOM
Gradebook Subcomponent
Roster Listing
net.hedtech.banner.student.history.
HistoryGradeSubComponentRosterView
SVQ_SUBCOMPONENT_
ROSTER
Gradebook Composite Grade
Listing
net.hedtech.banner.student.history.
HistoryCompositeGrade
SVQ_COMPOSITE_GRADE
Student Academic Review
Search Page
net.hedtech.banner.general.system.Term
STVTERM
Student Academic Review
Search Page
net.hedtech.banner.student.history.
HistoryFacultyTermsView
SVQ_FACULTY_TERMS
Student Academic Review
Search Page
net.hedtech.banner.student.capp.ProgramRule
SMRPRLE
Student Academic Review
Search Page
net.hedtech.banner.student.history.
HistorySectionGradeDetailView
SVQ_SECTION_GRADE_DETAIL
Student Academic Review
Search Page
net.hedtech.banner.student.history.
HistoryFacultySectionGradeDetailView
SVQ_FAC_SECTION_GRADE_
DETAIL
Student Search Result Page
net.hedtech.banner.student.history
.HistorySectionGradeDetailView
SVQ_SECTION_GRADE_DETAIL
Student Search Result Page
net.hedtech.banner.student.history
.HistoryFacultySectionGradeDetailView
SVQ_FAC_SECTION_GRADE_
DETAIL
Student Details Page
net.hedtech.banner.student.generalstudent
.StudentBase
SV_SGBSTDN
Student Details Page
net.hedtech.banner.student.registration
.RegistrationStudentRegistration
SV_SFBETRM
Student Details Page
net.hedtech.banner.student.history
.HistorySectionGradeDetailView
SVQ_SECTION_GRADE_DETAIL
Student Details Page
net.hedtech.banner.student.history
.HistoryFacultySectionGradeDetailView
SVQ_FAC_SECTION_GRADE_
DETAIL
Student Details Page CRN
Section
net.hedtech.banner.student.history
.HistoryGradeCodeWithGradingModeView
SVQ_GRADE_WITH_MODE
Banner Student Faculty Grade Entry Handbook
| Appendix - Extensibility in Faculty Grade Entry
119
Faculty Grade Entry Page
Domain Class Name
Associated Table or View
Student Details Page CRN
Section
net.hedtech.banner.student.history
.HistorySectionGradeDetailView
SVQ_SECTION_GRADE_DETAIL
Student Details Page CRN
Section
net.hedtech.banner.student.history
.HistoryFacultySectionGradeDetailView
SVQ_FAC_SECTION_GRADE_
DETAIL
Student Details Page
Component Section
net.hedtech.banner.student.history
.HistoryComponentGradeDetailView
SVQ_COMPONENT_GRADE_
DETAIL
Banner Student Faculty Grade Entry Handbook
| Appendix - Extensibility in Faculty Grade Entry
120
Download PDF